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110314a Agenda Package
HARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting November 3, 2014 9:00am 1. Call to order-Chairman Joe Miller 2. Pledge of Allegiance and Invocation-Commissioner Gordon Springle 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes B. Budget Amendments C. Tax refunds, rebates and releases D. Harnett County Staff Attorney requests public disclosure per NCGS 143-318.11 (a)(3) of the claim by Harnett County against Christopher Shannon Holland. A copy of the voluntary dismissal and promissory note was provided. Harnett County resolved the matter for the full amount of money owed $48,026.36. Mr. Holland has paid $10,000 toward the balance pursuant to the terms of the promissory note and will pay the remaining balance with six percent interest on a monthly basis. Mr. Holland will be allowed to use the landfill on a cash only basis. E. Harnett County Public Utilities requests approval of write-offs for the third quarter of 2014 in the amount of$23,662.45. F. Summerville Bunnlevel Fire & Rescue, Inc. is requesting approval to purchase a 1992 Intemationa12674 General Fire Safety Engine with a 65' Telesquirt Aerial Ladder/Water Tower in the amount of $35,000. G. Airport Administrator requests approval of a NC DOT/DOA grant application, and receipt if awarded, for aid related to the drainage outfall improvements required at Runway 5 in the amount of$457,933 with a 10% local match of$45,793. H. County Engineer requests approval of a final adjusting change order for the Dunn-Erwin Landfill Sanitary Sewer Pump Station, Force Main & Groundwater Extraction Change Order #3 reducing the contract total in the amount of $12,755. 5. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 6. Appointments 7. County Manager's report-Tommy Bums, County Manager -Sandhills Center Quarterly Fiscal Report for the period ending September 30, 2014. 8. New Business 9. Closed Session 10. Adjourn Page 1 110314 HC BOC Page1 Agenda Item L/-A HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 20, 2014 The Harnett County Board of Commissioners met in regular session on Monday, October 20, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Joe Miller, Chairman Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Tommy Burns, Harnett County Manager Joseph Jeffries, Deputy County Manager Janet C. Smith, Staff Attorney Kimberly Honeycutt, Finance Officer Chairman Miller called the meeting to order at 7:00pm. Commissioner Hill led the pledge of allegiance and invocation. Chairman Miller called for additions and deletions to the published agenda. Commissioner Burgin moved to approve the agenda as presented. Commissioner Springle seconded the motion which passed unanimously. Regarding the request for approval of a $4,000 amendment to the contract for Martin Starnes & Associates, CPA to audit the County's accounts; Mrs. Honeycutt responded that the County's Finance Office had typically prepared the footnotes which would be included in the cost of the audit in the future. Commissioner Burgin moved to approve the items listed on the consent agenda. Commissioner Hill seconded the motion which passed unanimously. 1. Budget Amendments: 109 Transportation Code 110-4650-410.11-05 Salaries & Wages-Overtime 110-4650-410.11-06 Salaries & Wages-Comp Time Payout 110-4650-410.11-13 Salaries & Wages-Vacation Payout 110-0000-334.46-01 MID COG-Medical General 110-0000-334.55-04 Medical Transportation- Mid Carolina COA 11 0 Health Department Code 110-7600-441.60-33 Materials & Supplies 110-0000-353.76-05 Donations-EH 2,213 increase 376 increase 1 ,208 increase 962 increase 2,835 increase 250 increase 250 increase October 20, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of5 110314 HC BOC Page2 111 General Fund, Teen Court at Risk Youth Code 110-5899-420.32-82 Return of Unspent Grant Funds 110-0000-399.00-00 Fund Balance Appropriated 112 Cooperative Extension Code 110-7300-465.60-57 Miscellaneous 110-7300-465.32-31 4-H 110-0000-399.00-00 Fund Balance Appropriated 113 Sheriffs Office Code 251-5100-420.90-10 Interfund Transfer-General Fund 251-0000-336.16-01 Drug Seizures-County 114 Sheriffs Office Code 110-5100-420.32-27 Drug Fund 110-0000-389.43-22 Interfund Transfer-Asset 115 Sheriffs Office Code 251-5100-420.90-10 Interfund Transfer-General Fund 251-0000-336.16-00 Asset Forfeiture (Equitable Share) 116 Sheriffs Office Code 110-5100-420.32-27 Drug Fund 110-0000-389.43-22 Interfund Transfer-Asset Forfeiture 117 Health Department Code 110-7600-441.41-11 Telecommunications & Postage 110-7600-441.58-01 Training 110-7600-441.58-14 Travel 110-7600-441.60-33 Materials & Supplies 110-7600-441.60-46 Medical Supplies 110-0000-331.76-11 Immunization Action Plan 119 Cooperative Extension Code 110-7310-465.33-45 Contracted Services 110-0000-353.73-10 Contribution & Donation (Hudson Family) (NC Agricultural Foundation Inc) 121 Transportation Code 110-4651-410.30-22 Reimbursement-Indirect Cost 110-0000-399.00-00 Fund Balance Appropriated 122 Economic & Physical Development Code 110-7050-465.31-57 Forestry Program 110-4400-410.11-00 Salaries & Wages 4,673 increase 4,673 increase 699 increase 420 decrease 279 increase 7,918 increase 7,918 increase 7,918 increase 7,918 increase 84,623 increase 84,623 increase 84,623 increase 84,623 increase 3,592 increase 320 increase 900 increase 630 increase 6,539 increase 11 ,981 increase 2,000 decrease 2,000 decrease 180 decrease 180 decrease 143 increase 143 decrease October 20, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of5 110314 HC BOC Page3 123 Finance Office Code 110-4400-410.30-04 Professional Service 110-4400-410.11-00 Salaries & Wages 124 Group Insurance HRA/HAS Code 902-9802-410.21-02 HRA 902-9802-410.21-04 HSA 902-9802-410.30-29 Consulting Broker Fee 902-0000-399.00-00 Fund Balance Appropriated 132 General Fund, 2013 Edward Byrne Justice Assistance Grant Code 110-5103-420.35-82 Edward Byrne 2013 110-0000-331.51-31 Edward Byrne 2013 133 Health Department Code 110-7600-441.33-50 Contracts-Miscellaneous 110-0000-345.10-15 3rd Party Medicaid-Health 134 Health Department Code 110-7600-441.33-45 Contracted Services 110-0000-345.10-13 Medicaid-CC4C 110-0000-345.10-14 Medicaid-PCM 2. Tax refunds, rebates and releases (Attachment 1) 4,000 increase 4,000 decrease 1 00,000 increase 50,000 increase 1 0,000 increase 160,000 increase 1 ,607 increase 1,607 increase 43,000 increase 43 ,000 increase 15,698 increase 7,940 increase 7,758 increase 3. Director of Emergency Services requested approval of a Resolution for Approval of Northwest Harnett Insurance District Boundaries. The changes are necessary because of the addition of a sub-station in the western part of their district. With this extension of district boundaries, more citizens will receive a lower fire insurance rating on their home owner policies. (Attachment 2) 4. Director of Emergency Services requested authorization to accept award administered by North Carolina Department of Crime Control and Public Safety Division of Emergency Management in the amount of$35,000. 5. Finance Officer requested approval of an amendment to the contract for the audit firm of Martin Starnes & Associates, CPA to audit the County's accounts for the period beginning July 1, 2013 and ending June 30, 2014 be approved. The original audit contract has already been approved by the Board but this is amendment will expand the statement preparation to include the financial footnotes. The fee for these services will be $4000. 6. Administration requested approval of the Interlocal Agreement for the Consolidation of Emergency Communications and Dispatch Operations between Harnett County and City of Dunn. October 20,2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of5 110314 HC BOC Page4 7. Administration requested approval of the Interlocal Cooperation Agreement for the Installation of Utility Infrastructure Between Harnett County and the City of Dunn. 8. Harnett County Fire Marshal requested approval to amendment the Harnett County Fire Prevention Ordinance to allow amendments to the Harnett County Fire Prevention Ordinance as amendments are proposed from time to time by the National Fire Prevention Code and the North Carolina State Building Code and to amend the section relating to the fee schedule. The group talked about the success of the recent Wings over Harnett Airshow held at the Harnett Regional Jetport where County Manager Tommy Burns tandem jumped with the Golden Knights. Commissioners thanked and congratulated those who worked on the event. Mr. Burns said we are very fortunate to have Barry Blevins, who is also a Chief Master Sergeant in the Air Force Reserve, and was able to coordinate a lot of the military units that came to the airshow. Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. -Susan Ware of393 ofPonderosa Trail in Cameron said she hopes the new~ cent sales tax remains earmarked for new school construction. -Steve Blackburn of 190 Falling Water Road in Spring Lake said we really need to support the bond referendum for school construction on the ballet for the upcoming elections. He said it is something that is really needed; the school system is good but the schools themselves are way over capacity, especially in certain parts of the County. Commissioner Hill said the time is nearing the end of her 24 years on this Board where she has worked with four County Managers with nothing negative to say about them. She said the County Attorneys are tops and have guided them in the right direction. Commissioner Hill said she came on this Board to be a voice for the people, stand for justice and do what is right. She said we can always think of what Harnett County has benefited from however you can't give any Board credit as the credit is due to the taxpayers and citizens of this County. She said the taxpayers and citizens are responsible for Harnett County being where it is today and she thanked them. Commissioner Hill said there is one problem that bothers her as she leaves this Board and that is over $422,000 paid out to an attorney out of the County and is still going on when veterans, Habitat and nonprofits could have benefited. She said we have had problems with Harnett County Public Utilities for years but seemingly it has grown worse the past few years. Commissioner Hill said we need to think in terms of unity, unity will help to solve some of these problems. Commissioner Hill moved to approve the appointment listed below. Commissioner Burgin seconded the motion which passed unanimously. ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE Christy Barton (nominated by Commissioner Hill) was appointed to serve on this committee for a term of one year expiring October 31, 2014. October 20, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of5 110314 HC BOC Page5 County Manager Mr. Bums presented the following reports: -Harnett Soil & Water Annual Report -Planning Services Report September 2014 -Veteran Affairs Activities Reporting September 2014 -Harnett County Schools Financial Statements -Interdepartmental Budget Amendments Mr. Bums informed commissioners that Emergency Management staff have been participating in several Ebola training sessions as this process continues. Weekly updates are provided in coordination with federal and state folks. Mr. Bums also noted all employees that could attend recently participated in Reasonable Suspicion and Drug Testing Training to coincide with our new Drug & Alcohol Policy. Lastly, the Veterans Courts Coordinator wanted to remind the Board that they are having a Treatment Court Graduation on November 12th at 2:00pm in courtroom six on the third floor. Chairman Miller called for any new business. Commissioner Burgin, referencing the Harnett County Schools Current Expense Financial Statements provided in their board package, asked Mr. Bums to contact Superintendent Frye and request their full financials including how much they receive state, federal and locally and how much they spend. Commissioner Burgin also asked if staff had reviewed and discussed the additional charges of over $35,000 for the new Middle School that he thought were included in the original project cost. Mrs. Honeycutt responded that she believes they recently found out that their current construction budget was not in-line and this was part clean-up but she will follow-up and provide a summary sheet. Commissioner Springle inquired about the lack of notification of the recent transportation meeting hosted by the Dunn Area Chamber of Commerce. Commissioner Springle also asked if the Board would eventually sit down and discuss the most recent school capital outlay project list and clarify how this is going to work. Mr. Bums responded if the items listed fit the definitions under the Y-1 cent sales tax he thinks we are committed. Commissioner Springle clarified any money not spent would be put in a separate account and questioned why the School Board would want to spend that money as it comes in when we could be saving that money. Commissioner Springle requested some clarification from the School Board. Commissioner Springle noted the $100 Million School Bond would add 12.5 cents per $100 to our tax bill. There was no need for closed session. Commissioner Burgin moved to adjourn the meeting at 7:29pm. Commissioner Hill seconded the motion which passed unanimously. Joe Miller, Chairman Margaret Regina Wheeler, Clerk October 20, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of5 110314 HC BOC Page6 A .1 .1 1"\.'Llll'f.l.C.l"' .1. .l Date: 10/20/2014 Approved By : J-IC !30C I o -.Q u -I L/ TO : HARNETI COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES No. Name of Tax- --P~yer · Bill#_ DEMOSS, THOMASSCOTI 0002109760-2013- 2013-000000 2 HORVATH, JODIE JOANNE HORVATH, 0001890262-2013- ALBERT STEVEN 2013-000000 Ill 3 MASON, ROY VALL ON 5307 0000033291-2014- 2014-000000 4 MASON, ROY VALL ON 0000033293-2014- 2014-000000 5 WOLDSETH, NOlAM VANN, BRENDA 0000055772-2014- LOU 2014-000000 6 WOLDSETH, NOlAM VANN,BRENDA 0000055773-2014- LOU 2014-000000 S. KEITH FAULKNER Revenue Administrator cc: S. KEITH FAULKNER Tax, Interest and Pen·aft!es · City 0.00 County 163.71 City 0.00 County 79.50 City 0.00 County 70.00 City 0.00 County 70.00 City 0.00 County 402 77 City 0.00 County 267.12 City Total County Total Total to be Refunded 'rota! Refund Request Status 163.71 Refund 79.50 Refund 70.00 Refund 70.00 Refund 402.77 Refund 267.12 Refund 0.00 1,053.10 1,053.10 ,....~ ·o, A;_.. ... A 0~ ,., '""61' ~ '.P <9 0" ;?:; 0 6 '"-, ~ <}_.. :1--..;, ' c 0' ~ c_~" ' c, "'). (' 'T~~\ ('0 ~~ tl':. "M ">~ .~~ (" t§t '• "'f -, , -P..:- ' ""' 0-?. \ ~ "-$~ 4~ Reason ~ Military Exemption Military Exemption Removed Solid Waste Fee; Home not livable Removed Solid Waste; Home not Livable land value; Coded Incorrectly Land value; Coded Incorrectly 110314 HC BOC Page7 · Approved By : H (' 6L' C TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES No. Name of Tax Bill# Payer .· HILL, FREDDIE 0000024115-2014-2014- 000000 S. KEITH FAULKNER Revenue Administrator CC: S. KEITH FAULKNER Tax, Interest and· · · P!!halttes. City County City Total County Total Total to be Refunded 0.00 580.00 Total Refund 580.00 0.00 580.00 580.00 Request Stah.is Refund Reason Elderly Exemption 110314 HC BOC Page8 RESOLUTION FOR APPROVAL OF NORTHWEST HARNETT INSURANCE DISTRICT BOUNDARIES STATE OF NORTH CAROLINA COtJNTY OF HARNETT WHEREAS, the laws of the State of North Carolina, and in particular North Carolina General Statute 153A-233, authorize County of Harnett to designate the boundaries of fire insurance districts for the purpose of insurance grading; WHEREAS, the Board of Commissioners of the County of Harnett has determined that protection of the health, safety and welfare of the citizens of County of Harnett would be enhanced and promoted by changes in the boundary lines of Northwest Harnett fire insurance district within County of I I arnett; and WHEREAS, the map attached hereto as Exhibit A which includes the areas to be incorporated into such rated fire insurance districts has been prepared and is made a part ofthis resolution by reference; NOW THEREFORE, BE IT RESOLVED that the Board of Commissioners of the County of Harnett approve the boundary lines of all the Northwest Harnett fire insurance districts in County of Harnett in accordance with the map attached hereto as Exhibit A as if set forth fully herein, filed this date with the Board of County Commissioners and recorded in the minutes of said meeting, and that said rated insurance districts from and after the adoption of this resolution shall be as set forth in Exhibit A which is attached hereto and incorporated by reference as if set forth fully herein. ADOPTED this the _JO~ay of October, 201 110314 HC BOC Page9 ~ " ~ ... OM ,, .t ' : ~ 'I I ' .. ·" / '· . ' ' ~ ~'il · l f " ' ' ' ,. , •• ~-·' · ~ ' EX H I B I T A •· ' •· ~- • , A !\ I' A " ... . . . . . ~ " ' It ,. ' .. ,·. "" : -.. ,! I I ~" .. ·, ··~~~ ' .. ' .. "• .'II ill ' I I ' '"'}····~""'d~· >; • Jl It' e ~ f( ' • - , , ' i "!i ~ lo/~"1 ~:~" 1. ! ·' I .,,,..,r·>! ~~'!! ~ ' o f > A '' I J ' . ~·· ~. I i ' • I A ~; l! . , ~" .. I , . . ' t r f , ' " ·~ "· . •' • . ... I I HARNETT COUNTY, NC NORTHWEST HARNETT FIRE INSVRANCE DISTRICT 6MILE DISTRICT 14 W+E 5 r----,------, Legend ,., \: HydrBnf:!l Fnn HoU~"<n 5 roM ml I both Stat!oh!l RontM RIVfH" P01cr-hl ProJlOflf!d NorthWI",!'\16 Milo Curren! fi Mlll'l Dffitrlct ,, \ / j.l , __ , Ptf!IPMOrl by HllimtJt! County 015 DM.fl Sop\t!mhor 30. 2.0'4 1 Inch"' 1,750 font 110314 HC BOC Page10 -·· 1\\J~ r , , ' l ... . . 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', , • • t' • p ! l • • • A A A $I i ... ! • ~ " ~« " ' I I " • -- · ~\ • .. . . . . . • • ... . . . .. , • '"'·· ~ """"" - · ~ ~~;; - - ... ~ U! \~ -HI" / ~ • • ~ I Bl:~ .) l 'I ~ ( I ~ r \') I• • " ,. . . . . . , . . , . _ . A --------~-·---HARNETT COUNTY, NC NORTHWEST HARNETT FIRE INSURANCE DISTRICT 6MILE DISTRICT 14 W+E s -----·-Legend A Hydrants A Fire Houso Roads Rivers --~ 5 road miles from Fire S\a\1on Parcels 8 Mila Ins Boundary Northwosl HernaN Bmile ; / ' / .-< I PrfJpNrtd by H$rnott County GIS OM.r. Augut\ '20, 'l0f2. 1 Inch"' 1,600 fGOt 110314 HC BOC Page11 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting October 6, 2014 The Harnett County Board of Commissioners met in regular session on Monday, October 6, 2014, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Joe Miller, Chairman Gary House, Vice Chairman Jim Burgin, Commissioner Beatrice B. Hill, Commissioner Gordon Springle, Commissioner Tommy Bums, Harnett County Manager Joseph Jeffries, Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Miller called the meeting to order at 9:00 am. Vice Chairman House led the pledge of allegiance and invocation. Chairman Miller called for additions and deletions to the published agenda. Commissioner Burgin moved to approve the agenda as presented. Commissioner Hill seconded the motion which passed unanimously. Commissioner Hill moved to approve the items listed on the consent agenda. Commissioner Springle seconded the motion which passed unanimously. 1. Minutes: September 15, 2014 Regular Meeting 2. Budget Amendments: 97 Health Department, Division on Aging Code 110-7501-441.41-11 Telephone & Postage 110-7501-441.58-14 Travel 110-7501-441.60-33 Materials & Supplies 110-0000-334.75-03 Aging/Medicare Counseling SHIIP 98 Emergency Telephone System Code 240-5900-420.74-74 Capital Outlay 240-0000-399.00-00 Fund Balance Appropriated 193 increase 300 increase 300 increase 793 increase 37,174 increase 37,174 increase October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of6 110314 HC BOC Page12 102 IT-CP1406 Code 307-8300-420.45-80 Contingency 307-8300-420.46-16 Equipment 103 Sheriff's Office Code 110-5103-420.36-01 2014 Edward Byrne Grant 110-0000-331.51-32 2014 Edward Byrne Grant 1 04 Transportation Code 110-4650-410.32-70 Capital Assistance-TDP 110-0000-334.55-03 NCDOT Capital 110-0000-399.00-00 Fund Balance Appropriated 1 06 Health Department Code 11 0-7 600-441.11-00 Salaries & Wages 11 0-7 600-441.21-00 Group Insurance 11 0-7 600-441.21-05 Clinic 110-7600-441.22-00 FICA 110-7600-441.23-00 Retirement 110-7600-441.25-10 Unemployment 110-7600-441.26-08 Worker's Compensation 110-7600-441.32-26 Incentives 110-7600-441-33-45 Contracted Services 110-7600-441.54-26 Advertising 110-7600-441.58-14 Travel 110-7600-441.58-18 Travel-Contract/Volunteer 110-7600-441.60-33 Materials & Supplies 110-7600-441.60-47 Food & Provisions 110-7600-441.64-25 Books & Publication 110-0000-353.76-09 Susan g. Komen 107 Health Department Code 110-7600-441.60-47 Food & Provisions 110-0000-353.76-05 Donations-Health Department 108 Emergency Telephone System Code 240-5900-420.74-74 Capital Outlay-Equipment 240-00-399.00-0 Fund Balance Appropriated 3. Tax refunds, rebates and releases (Attachment 1) 30,000 decrease 30,000 increase 24,008 increase 24,008 increase 129,000 increase 116,1 00 decrease 12,900 decrease 6,274 decrease 981 decrease 71 decrease 543 decrease 502 decrease 182 decrease 1 78 decrease 1 ,950 decrease 11,000 decrease 500 decrease 200 decrease 3 00 decrease 900 decrease 500 decrease 8 7 5 decrease 24,956 decrease 500 increase 500 increase 15,350 increase 15,350 increase 4. Senior County Staff Attorney requested approval of Access Easement and Road Maintenance Agreement between County of Harnett and Lucas, Daniels, and Pope. October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of6 110314 HC BOC Page13 5. Harnett County Health Director requested approval to establish the following fees: I) Clinical-90658 Flu, Vaccine, Trivalent MDV@ $40.00; 2) Environmental Health-Inorganic/Organic Water Samples @ $1 00.00; and 3) Environmental Health-Water samples/Microbiology@ $50.00. The environmental fee increase was due to State Lab charging more for samples/water bottles. The Board of Health at their regular meeting on September 18, 2014, approved to establish these fees. 6. Harnett County Health Director requested approval of the Amended Clinical Fee Schedule, the Clinical Patient Fees, Eligibility and Bad Debt-Write Off Policy and Flat Fee Billing Policy amendments. The amendments to the Clinical Patient Fees, Eligibility and Bad Debt-Write Off Policy are as follows: -Page 2 -changed 6. Maternity to Maternal Health -Page 5 -added in h. "Clients are not pressured to make voluntary donations. Voluntary donations are not a prerequisite for provision of any service or supply. Billing requirements set out are not waived because of client donations." -Page 7-added g. "Reasonable efforts to collect charges without jeopardizing client confidentiality are made.'' -Remove word "HIS" throughout document. 7. Harnett County Sheriffrequested approval of the maintenance contract from RDK Equipment Company for maintenance of the Detention Facility's kitchen equipment. 8. Harnett County Risk Management & Safety Coordinator requested Board approval of the updated Drug & Alcohol policy. Revisions include those recommended by RLS & Associates who recently audited our DOT drug testing program. Training on the updated policy will be included in the upcoming Reasonable Suspicion Drug Testing training scheduled for October 9, 2014. 9. Harnett County Planning Services Director requested to reclassify the position of Senior Zoning Inspector held by Randy Baker from a Grade 69 ($47,563) to a Grade 71 ($51, 743). Mr. Baker has expanded the role of Senior Zoning Officer to include additional duties outside of the normal duties of a Zoning Officer. 10. Harnett County Information Technology Department (GIS/E911 Division) requested approval to purchase two additional Motorola Viper Radio's "APX7500" from Motorola for $15,349.50 using sole source. The two additional radios are needed in the 911 Center. This is a 911 eligible expense and will be paid out of the Emergency Telephone Budget. 11. Harnett County Sheriffs Office requested approval of resolution to retire Canine Justice and award him to his handler Sergeant Timothy Bradley. (Attachment 2) 12. Administration requested approval of a NC DOT Municipal Agreement for Transportation Improvement Project (TIP) U-3465, the widening ofSR 1121 (Ray Road) October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of6 110314 HC BOC Page14 from NC 210 (Overhills Road) in Harnett County. At the request ofthe County, additional work will be included for sidewalks on Ray Road within the project limits and funding for sidewalk construction will be provided by F AMPO and NC DOT. 13. Administration requested approval to waive the landfill tipping fees for Harnett County Habitat for Humanity's housing project for 2014/2015 fiscal year. Chairman Miller opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. -Pat Shiel of 81 Paul Clayton Circle in Coats said the county needs some kind ofleash law. Mr. Shiel shared some bad experiences ofliving beside a mixed pit bull that he said gets lose too often and he feels like a prisoner in his own home at times. Commissioner Hill moved to approve the appointments listed below. Commissioner Springle seconded the motion which passed unanimously. HOME AND COMMUNITY CARE BLOCK GRANT COMMITTEE Montrena Jones (nominated by Commissioner Hill) was appointed to serve on this committee. JUVENILE CRIME PREVENTION COUNCIL Kimberly Whitted (nominated by Commissioner Hill) be appointed to serve on this council as the mandated member from the faith community for a term of two years expiring October 31, 2016. MID-CAROLINA AGING ADVISORY COMMITTEE Montrena Jones (nominated by Commissioner Hill) was appointed to serve on this committee for a term of three years expiring October 31, 2017. LOCAL FIREMEN'S RELIEF FUND TRUSTEES Members (nominated by Commissioner Burgin) were appointed to serve as Local Firemen's Relief Fund Trustees. In order for the fire departments to participate in the Local Firemen's Relief Fund each year, they must submit a North Carolina Rural Fire District Report of Fire Conditions. This report requires the appointment of two Trustees by the Fire Department, two by the Board of Commissioners and one by the Insurance Commissioner. Spout Springs Emergency Services George Williams Robert Doberstein Anderson Creek Emergency Services Elizabeth Rodriguez Robby Fink Flat Branch Volunteer Fire Department Larry Adams Holt Felment A verasboro/Dunn Emergency Services Johnnie W. Blackman Ricky L. Knuckles October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of6 110314 HC BOC Page15 LOCAL FIREMEN'S RELIEF FUND TRUSTEES continued Erwin Fire Department Ricky Blackmon John Wilkins Buies Creek Rural Fire Department WaymonByrd Marshal Kornegay Coats-Grove Fire and Rescue Department Todd Pope Jay Smith Angier & Black River Fire Department J ody Milliron Harold Flowers, Jr. Summerville/Bunnlevel Fire & Rescue, Inc. Boone Trail Emergency Services Harry Koerner Vern on Cox Jackson Byrd Donald O'Quinn Benhaven Emergency Services Gary Briggs Margaret H. Douglas Flatwoods Fire District (Lillington F.D.) Dan Denning Marshall Page Northwest Harnett Volunteer Fire Dept. Craig McKinney Richard Braswell Deputy Sheriff Mark Hornsby, Director of the Harnett United Police Athletic League (PAL), updated the group on this program. Deputy Hornsby noted they still offer boxing and have since added a wrestling program and martial arts program. Mr. Hornsby said they were able to expand programs due to a grant from the N.C. Amateur Sports Association in addition to a gift from the County which he thanked commissioners for. Fundraising activities include hosting the largest NC Amateur USA Boxing Tournament, dances and plate sales totaling over $15,000. Mr. Hornsby said their biggest expenses are equipment and transportation. Mr. Hornsby said they have as many as 50 kids participating at times. He said the program is free and run by volunteers who hope one day the program will be a full-time. He noted transportation Deputy Hornsby said they would like to add more programs for girls. He said the use of the Old Shawtown gym has been a blessing and requested to be able to continue using the facility. Deputy Hornsby said they would like to talk to someone about getting a lease for the gym to ensure permanent use for this program. Deputy Hornsby said they would be happy to share the gym with anyone, as the primary program there, and noted he has talked to people about possibly working on the gym. Mrs. Barbara McKoy, who serves on the PAL Board, said they have worked hard to keep this organization going which is pretty much self-sufficient. They invited folks to visit the program from 5:00pm until 7:00pm Monday through Friday. Mrs. McKoy said this organization has made a very positive move in a lot of kids in the surrounding area and she hopes we can build on it. She thanked the commissioners for their support. October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of6 110314 HC BOC Page16 County Manager Mr. Bums presented the following report: -Department of Public Health Activities Summary Mr. Bums reported that there was a great turnout at the recent Employee Health Fair. The Health Department, in conjunction with Campbell University, dispensed 187 flu shots to county employees. Mr. Bums also reminded commissioners of the upcoming Highland Middle School grand-opening on Sunday, October 12th. Last, Mr. Bums promoted the Wings Over Harnett Airshow scheduled October 18 and noted staff is trying to coordinate the event with the Campbell homecoming activities. Chairman Miller called for any new business. Commissioner Springle asked if we had received a revised capital outlay project list from the School Board. Staff acknowledged receipt of the list and will recirculate it to commissioners. Commissioner Springle said it is very dark outside of the Health Department and around the parking lot at night as people are using the Commons Area meeting room and asked about having trees trimmed and lights replaced. Commissioner Springle moved, regarding the recent energy assessment program presented, that we participate in the energy assessment with Snyder Electric to cover all of our county buildings, all of the schools, school administrative offices and CCCC Harnett County Campus. He noted this is a free service. Mr. Jeffries noted that he had followed up with Snyder Electric regarding their proposal and their primary focus was the School System. Mr. Jeffries reported that Mrs. Bader is already working with a consultant regarding some of the internal changes that can be made. Commissioner Springle withdrew his motion as Mr. Jeffries offered to provide more information. Commissioner Springle moved that the Board go into closed session for the following purposes: (1) To discuss matters relating to the location or expansion of industries or other businesses in Harnett County; and (2) To consult with the County's legal staff in order to preserve the attorney-client privilege concerning the handling of certain claims; and (3) To instruct the Count staff concerning the position to be taken by the County in negotiating the terms of a contract for the acquisition of real property. This motion is made pursuant to N.C. General Statute Section 143-318.1l(a)(4),(3)&(5). Vice Chairman House seconded the motion which passed unanimously. Commissioner Burgin moved that the Board come out of closed session. Commissioner Hill seconded the motion which passed unanimously. Commissioner Springle moved to amend his original motion to go into closed session to include the purposes of discussing: 4) certain personnel matters, and 5) County vs Holland. Commissioner Burgin seconded the motion which passed unanimously. Commissioner Burgin moved that the meeting adjourn at 10:07 am. Commissioner Springle seconded the motion which passed unanimously. Joe Miller, Chairman Margaret Regina Wheeler, Clerk October 6, 2014, Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of6 110314 HC BOC Page17 Date : 10/06/2014 Approved By j((IX~C /ll -/--/if '':-.., /;-'-t c01-f.:J',I;(it; TO : HARNETT COUNTY BOARD OF COMMISSIONERS ""??t" D 1'1) r ~-.,__ '-/)) <::! /. ' "-({, '-. lyl'. RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES e?~u..}f /-1011t::~. No Name of Tax Payer Sill# Request , R ' Status ; eason / i ASBELL, JERRY LEE {_/; / City 0.00 Dwelling DemolishedL · ~ 0000001773-2009-200~000000 187.63 Refund County 187.63 2 ASBELL, JERRY LEE City 0.00 Dwelling Demolished 0000001773-2010-2010-000000 187.63 Refund County 187.63 3 ASBELL, JERRY LEE City 0.00 Dwelling Demolished 0000001773-2011-2011-000000 187.63 Refund County 187.63 4 ASBELL, JERRY LEE City 0.00 Dwelling Demolished 0000001773-2012-2012-000000 180.89 Refund County 180.89 5 ASBELL, JERRY LEE City 0.00 Dwelling Demolished 0000001773-2013-2013-000000 180.89 Refund County 180.89 6 FOSTER, JOHN C City 0.00 Incorrect Square L, FOSTER STACEY 0001931120-2013-2013-000000 130.52 Refund Footage County 130.52 7 JOHNSON, JONATHAN City 0.00 Military Exempt R 0002107738-2013-2013-000000 235.97 Refund County 235.97 8 KAMKA, DAVID C City 0.00 Military Exempt 0002101266-2013-2013-000000 41.58 Refund County 41.58 9 POPE, LAWRENCE City 0.00 Incorrect Square THEODORE 0001092526-2013-2013-000000 89.73 Refund Footage POPE, KATHY M County 89.73 10 REVEL, CARRIE JANE City 0.00 Released Solid 0000044957-2009-2009-000000 45.00 Refund Waste Fee County 45.00 11 REVEL, CARRIE JANE City 0.00 Released Solid 0000044957-2010-2010-000000 45.00 Refund Waste Fee County 45.00 12 REVEL, CARRIE JANE City 0.00 Released Solid 0000044957-2011-2011-000000 50.00 Refund Waste Fee County 50.00 13 REVEL, CARRIE JANE City 000 Released Solid 0000044957-2012-2012-000000 70.00 Refund Waste Fee County 70.00 14 REVEL, CARRIE JANE City 0.00 Released Solid 0000044957-2013-2013-000000 70.00 Refund Waste Fee County 70.00 15 SAVAGE, KRISTEN City 0 00 Value Decrease with DIANNE 0002178187-2014-2014-000000 15.00 Refund Bill of Sale County 15.00 S. KEITH FAULKNER City Total 0.00 Revenue Administrator County Total 1,717.47 110314 HC BOC Page18 Date· 10/0612014 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES No Name of Tax Payer JACKSON, ROBERT C JACKSON, FRANCES L S. KEITH FAULKNER Revenue Administrator CC: S. KEITH FAULKNER Sill if. 0000026360-2014-2014-000000 Tax, !nterestand Total Re.fund Request Penalties Status City(CI02) 500.11 County 924.36 City Total County Total Total to be Refunded 1,424.47 Refund 500.11 924.36 1,424.47 110314 HC BOC Page19 NORTH CAROLINA HARNETT COUNTY RESOLUTION THAT, WHEREAS, Deputy Timothy Bradley has been the handler for Canine Justice since 2007; and WHEREAS, with seven years of distinguished service to Harnett County, Canine Justice has been recom.'Tlended for retirement by Lillington Veterinary Clinic; and WHEREAS, Deputy Timothy Bradley has expressed an interest that Canine Justice be released to his care for the remainder of Justice's life; and WHEREAS, North Carolina General Statute 160A-267 permits the Harnett County Board of Commissioners to authorize the disposition of property valued at less than Thirty Thousand Dollars ($30,000.00) by private sale; NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that Canine Deputy Justice is hereby retired and is declared surplus to the needs of County of Harnett and is hereby awarded to Deputy Timothy Bradley for one dollar ($1.00). Duly adopted this , 20_j_!f__. 110314 HC BOC Page20 Agenda Item L( .. a BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7300-465-32-31 4-H 2,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-3 99-00-00 Fund Balance Appropriated 2,000 EXPLANATION: to budget funds in 4-H Program to continue 4-H activities and events, due to the reduced amount of funding from United Way and other resources. ¥~r JfJ2 P,~ ;uYI":f~' ~ 12 ~ Oepa rt Fin a nee Officer.( date) 1 (; / '-" J A:) 1 4-County Manager (date) I tJ I;? 0 (; '/ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners 110314 HC BOC Page21 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.58-01 Training $ 6,000.00 110-7600-441.60-33 Materials & Supplies $ 15,101.00 110-7600-441.60-45 Drugs $ 82J26.00 110-7600-441.60-46 Medical Supplies $ 36,000.00 110-7600-441.60-53 Dues & Subscriptions $ 4,000.00 110-7600-441.64-25 Books & Publications $ 3,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-399.00-00 Fund Balance Appropriated $ 146,827.00 EXPlANATION: To budget carryforward funds earned from Medicaid and Patient Fees in FY 13-14. Per consildated agreement with the State, these funds are required to be carried forward. APPROVALS: . lf~ ,v:.. 9t0Wl'-:\rJ Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Fin a nee Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2014 Joe Miller, Chairman Harnett County Board of Commissioners 110314 HC BOC Page22 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.60-45 Drugs $ 1,536.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-0000-331 . 76-12 Family Planning $ 1,536.00 EXPLANATION: To reduce State funds budgeted for FY 14-15. anage' (Date) I 0 I 2 '(j/r Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Fin a nee Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2014 Joe Miller, Chairman Harnett County Board of Commissioners l4~b 110314 HC BOC Page23 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.60-33 Materials & Supplies $ 5,000.00 110-7600-441.60-45 Drugs $ 2,500.00 110-7600-441.64-25 Books & Publications $ 2,500.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 11 0-0000-353.76-04 Precepting Interns $ 10,000.00 EXPLANATION: To budget anticipated revenues for precepting interns. APPROVALS: ;~\..)(, 9tYf~ Department Head (date) ger (Date) ) j ,/, ;/ 1 ~1';2!;/7 Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners 110314 HC BOC Page24 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7300-465-11-00 Salaries & Wages 4,670 110-7300-465-11-13 Salaries & Wages Vacation Payout 4,669 110-7300-465-11-06 Salaries & Wages Camp Time Payout 1 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Move budget in vacation and comp time payout line for resigned Extension employee . . . hf~ (da ) l O (.::25/ i 1' County Manager (date) lo/)9/!'/ f!Pr ~)j Finance Offic Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners 110314 HC BOC Page25 Sharon Williams From: Cathy Ryals Sent: To: Monday, October 20, 2014 5:00 PM Sharon Williams Subject: NEED BA Fiscal Year 20 I 5 Account Balance Inquiry Account number ... : I 10-7300-465.11-13 Fund ........ : I I 0 GENERAL Department ..... : 73 COOPERATIVE EXTENSION Division ...... : 00 COOPERATIVE EXTENSION Activity basic ... : 46 ECONOMIC & PHYSICAL DEY. Sub activity .... : 5 ECONOMIC & PHYSICAL DEY. Element ...... : I I SALARIES & WAGES Object ....... : 13 VACATION PAYOUT Original budget ........ : Actual expenditures -current .. Actual expenditures -ytd ... : Unposted expenditures ..... : Encumbered amount ....... : Unposted encumbrances ..... : Pre-encumbrance amount ..... : Total expenditures & encumbrances: Unencumbered balance ...... : F5=Encumbrances F7=Project data Cathy Ryals 0 .00 4,668.82 .00 .00 .00 .00 4,668.82 0.0 4,668.82-0.0 F8=Misc inquiry F Project/Grants Finance & Accounting Specialist Harnett County P.O. Box 760 Lillington, N.C. 27546 Phone: (910) 893-7557 Fax: (910) 893-3445 Harnett COUNTY 1 110314 HC BOC Page26 Sharon Williams From: Cathy Ryals Sent: To: Monday, October 20, 2014 4:59 PM Sharon Williams Subject: nEED ba M200I 13 CNTY OF HARNETT 10/ iscal Year 2015 Account Balance Inquiry 16: Account number ... : 110-7300-465.11-06 Fund ........ : 110 GENERAL Department ..... : 73 COOPERA TIYE EXTENSION Division ...... : 00 COOPERA TIYE EXTENSION Activity basic ... : 46 ECONOMIC & PHYSICAL DEY. Sub activity .... : 5 ECONOMIC & PHYSICAL DEY. Element ...... : 11 SALARIES & WAGES Object ....... : 06 COMP TIME PAYOUT Original budget ........ : 0 Actual expenditures -current . : Actual expenditures -ytd ... : Unposted expenditures ..... : Encumbered amount ....... : Unposted encumbrances ..... : Pre-encumbrance amount ..... : Total expenditures & encumbrances: Unencumbered balance ...... : Cathy Ryals .00 .39 .00 .00 .00 .00 .39 0.0 % .39-0.0 % Project/Grants Finance & Accounting Specialist Harnett County P.O. Box 760 Lillington, N.C. 27546 Phone: (910)893-7557 Fax: (910) 893-3445 Harnett COUNTY 1 110314 HC BOC Page27 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7 600-441.11-00 Salaries & Wages $ 4,800.00 110-7600-441.21-00 Group Insurance $ 854.00 110-7600-441.21-05 Clinic $ 37.00 110-7600-441.22-00 FICA $ 367.00 110-7600-441.23-00 Retirement $ 339.00 110-7600-441.25-10 Unemployment $ 48.00 110-7600-441.26-08 Worker's Compensations $ 55.00 110-7600-441.54-26 Advertising $ 2,000.00 110-7600-441.60-33 Materials & Supplies $ 1,757.00 110-7600-441.64-25 Books & Publications $ 3,500.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334.76-23 Healthy Communities $ 13,757.00 EXPlANATION: To budget additional State funds received. APPROVALS: Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2014 Joe Miller, Chairman Harnett County Board of Commissioners 110314 HC BOC Page28 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2015: Section 1. To amend the General Fund, Social Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT ' CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7710-441.88-65 SHIPP Medicare Outreach 2,785 110-7710-441.89-20 Central Electric Donation 1,750 110-7710-441.89-30 Fuel Fund Donation 217 110-7710-441.89-40 General Agency Donation 314 110-7710-441.89-50 Elderly Assistance Donation 3,248 110-7710-441.89-60 Foster Care Donation 262 110-7710-441.89-70 Christmas Cheer 322 110-7710-441.88-15 Special Needs Adoptions 20,907 110-7700-441.33-45 Contracted Services (Mise) 68,003 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-399.00-00 Fund Balance Appropriated 29,018 110-0000-330.77-01 Social Services Administration 68,003 110-0000-353.06-00 Donations-Social Services 787 EXPlANATION: To budget and roll forward donations and adoption funding received in the prior year to assist the elderly, disabled and foster children of Harnett County. To budget energy administration funding for Johnston-Lee Harnett Community Action to assist Social Services with administering the application processes of the Crisis Intervention and LIEAP Energy Programs. Adopted this_ day of _____ 2 __ Margaret Regina Wheeler, Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners )Sob 110314 HC BOC Page29 Agenda Item Lf -C. Board Report Date: 11/03/2014 Approved By : TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENAL TIES FOR ALL MUNICIPALITIES FELIX, CLAUDIUS SEAN City 0.00 0002107062-2013-2013-000000 64.72 Refund County 64.72 Military Exemption 2 JOHNSON, FRANK City 0.00 TRAVIS 0000027244-2009-2009-000000 45.00 Refund Released Solid County 45.00 Waste Fee 3 JOHNSON, FRANK TRAVIS City 0.00 0000027244-2010-2010-000000 45.00 Refund County 45.00 Released Solid Waste Fee 4 JOHNSON, FRANK TRAVIS City 0.00 0000027244-2011-2011-000000 50.00 Refund County 50.00 Released Solid Waste Fee 5 JOHNSON, FRANK City 0.00 TRAVIS 0000027244-2012-2012-000000 70.00 Refund Released Solid County 70.00 Waste Fee 6 JOHNSON, FRANK City 0.00 TRAVIS 0000027244-2013-2013-000000 70.00 Refund County 70.00 Released Solid Waste Fee 7 TALTON, FRANKLIN D City 0.00 S, TALTON 0000052459-2013-2013-000000 1 09.75 Refund Released County 109.75 mobile home site. 8 TALTON, FRANKLIN D City 0.00 S, TALTON 0000052459-2014-2014-000000 111.00 Refund Released County 111.00 mobile home site. 9 WADE, JEREMY EVAN City 0.00 0001589387-2009-2009-000000 87.26 Refund County 87.26 Military Exemption 10 WADE, JEREMY EVAN City 0.00 0001789718-2010-2010-000000 91.18 Refund Military County 91.18 Exemption 110314 HC BOC Page30 11 WADE, JEREMY EVAN City 0.00 0001789718-2011-2011-000000 76.57 Refund Military County 76.57 Exemption 12 WADE, JEREMY EVAN City 0.00 0001789718-2012-2012-000000 74.24 Refund County 74.24 Military Exemption 13 WILLIAMS, COURTNEY Correction of K, WILLIAMS LAURA Storage City 0.00 0001261956-2014-2014-000000 92.40 Refund Building Value County 92.40 S. KEITH FAULKNER City Total 0.00 Revenue Administrator County Total 987.12 Total to be 987.12 Refunded CC: S. KEITH FAULKNER 110314 HC BOC Page31 Board Meeting Agenda Item Agenda Item L/-Q MEETING DATE: November 3, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: County of Harnett vs. Christopher Shannon Holland, 14 CVS 922 REQUESTED BY: Jennifer J. Slusser REQUEST: Public Disclosure per NCGS 143-318.11 (a)(3) of the claim by Harnett County against Christopher Shannon Holland. A copy of the voluntary dismissal and promissory note is attached. Harnett County resolved the matter for the full amount of money owed $48,026.36. Mr. Holland has paid $10,000.00 toward the balance pursuant to the terms of the promissory note and will pay the remaining balance with six percent interest on a monthly basis. Mr. Holland will be allowed to use the landfill on a cash only basis. COUNTY MANAGER'S RECOMMENDATION: C:\Users\jslusser\Desktop\14 II 03 Agenda Request Holland Settlement.doc l of! Page 110314 HC BOC Page32 STATE OF NORTH CAROLINAr,~~~ COUNTY OF HARNETT COUNTY OF HARNETT, Plaintiff, vs. CHRISTOPHER SHANNON HOLLAND, individually and d/b/a HOLLAND'S DISPOSAL & LANDSCAPING, Defendant. ) ) ) ) ) ) ) ) ) ) ) I IN THE GENERAL COURT OF JUSTICE 1 :SJ_JPijRIOR COURT DIVISION vv 14 cvs 00922 NOTICE OF VOLUNTARY DISMISSAL WITHOUT PREJUDICE NOW COMES Plaintiff, County of Harnett, pursuant to Rule 41 of the North Carolina Rules of Civil Procedure and hereby gives notice that it voluntarily dismisses this action as to Defendants without prejudice. This the 15 1h day of October, 2014. Lillington, NC 27546 Tele: 910-814-6009 Fax: 910-814-8261 jslusser@hamett.org 110314 HC BOC Page33 CERTIFICATE OF SERVICE This is to certify that I have this day served a copy of the foregoing pleading in a manner prescribed by Rule 5 of the Rules of Civil Procedure as follows: X By depositing in the United States mail, a copy of the same in an envelope with adequate postage thereon addressed as follows: George R. Murphy Attorney and Counselor at Law Post Office Box 284 7 Smithfield, North Carolina 27577 Attorney for Defendants This the 15th dayofOctober, 2014. Lillington, NC 27546 Tele: 910-814-6009 Fax: 910-814-8261 j slusser@harnett. org 110314 HC BOC Page34 PROMISSORY NOTE $38,026.36 COUNTY OF HARNEIT NORTH CAROLINA October 1, 2014 WHEREAS, the County of Harnett, a body politic organized and existing in the State of North Carolina (hereinafter "County"), owns, operates and manages solid waste management facilities (hereinafter referred to as "landfill") located within its boundaries, and has established a Department of Engineering and Facilities Management for the purpose of operating and managing these facilities; WHEREAS, pursuant to N.C. Gen. Stat. §§ 153A-121, 153A-132.l, 153A-136, 153A- 149(c) (31), 153A-274 and 153A-292, County has enacted an Ordinance regulating solid waste collection, storage, transportation disposal and management within the County. County has established a schedule of fees for the disposal of solid waste at any of County's solid waste management sites; WHEREAS, CHRISTOPHER SHANNON HOLLAND, individually, and doing business as HOLLAND'S DISPOSAL AND LANDSCAPING (hereinafter collectively referred to as •'HOLLAND"), is a Solid Waste Collector as that term is defined in the Harnett County Solid Waste Management Ordinance adopted July 23, 1990; WHEREAS, HOLLAND utilized the landfill and failed to pay the charges to County as regulated by the fee schedule established by the Harnett County Solid Waste Management Ordinance, resulting in a balance due and owing to County in the amount of$48,026.36; and WHEREAS, HOLLAND acknowledges that he has utilized the services of the landfill in the County and failed to pay the charges to County as regulated by the fee schedule established by the Harnett County Solid Waste Management Ordinance, resulting in a balance due and owing to County in the amount of$48,026.36; and WHEREAS, HOLLAND has paid to County of Harnett $10,000.00 by cash, money order, cashier's check or certified check upon execution of this Promissory Note, resulting in a balance due and owing to County in the amount of$38,026.36; and NOW THERFORE, for value received HOLLAND promises to pay to the order of COUNTY OF HARNETT TIDRTY-EIGHT THOUSAND TWENTY-SIX DOLLARS AND THIRTY-SIX CENTS ($38,026.36) plus accrued interest at the rate of six percent (6%) per annum payable as follows: $1,509.10 per month by cash, money order, cashier's check or certified check until paid in full. Each payment is due on or before the 15th of each month, with the first payment due November 15, 2014 and the fmal payment due February 15, 2017. See payment schedule attached hereto as Exhibit A as if set forth completely herein. Payments and any notices shall be made to COUNTY OF HARNETT, P.O. BOX 2773, LILLINGTON, NC 27546 or in person at 102 E. Front Street, Lillington, NC 27546. Unless otherwise provided, this Note may be repaid in full or in part at any time without penalty or premium. 1 110314 HC BOC Page35 HOLLAND agrees to inform the Director of Engineering and Facilities Management immediately upon change of mailing address. Failure to immediately give notice of a change of address constitutes a failure to comply with the terms of this Promissory Note. HOLLAND agrees that should he default in payment, including failure to make any scheduled monthly payment, or fail to comply with any other term of this Promissory Note, as set forth herein, the County, at its option, may declare all amounts hereby evidenced~ plus accrued interest at the rate of six percent ( 6 %) per annum, immediately due and payable and may proceed with collection of the same. Failure by County to exercise this option shall not constitute a waiver ofthe right to exercise the same in the event of any subsequent default. Protest, presentment, demand and notice thereof, and notice of dishonor are hereby. waived by HOLLAND. Upon default, County may utilize an attorney to enforce its rights and remedies and HOLLAND hereby agrees to pay County reasonable attorney's fees not exceeding a sum equal to fifteen percent ( 15%) of the outstanding balance owing on said Note, plus all other reasonable expenses incurred by County in exercising any of its rights and remedies upon default. The failure of County to exercise any such right or remedy shall not be a waiver or release of such rights or remedies or the right to exercise any of them at another time. This Promissory Note is to be governed and construed in accordance with the laws of the State of North Carolina. Exclusive jurisdiction of any disputes or controversies between the parties shall be vested with the State of North Carolina Courts located in Harnett County, North Carolina. The terms of this Promissory Note constitute the entire agreement and understanding between the parties and cannot be modified or changed, unless in writing signed by both parties. Signed, sealed and delivered by CHRISTOPHER SHANNON HOLLAND, individually, and doing business as HOLLAND'S DISPOSAL AND LANDSCAPING, this ~th day of ¥· ,2014. CHRISTOPHER SHANNON HOLLAND, individually, and doing business as HOLLAND'S DISPOSAL AND LANDSCAPING. By: (Seal) (The remainder of this page left blank intentionally) 2 110314 HC BOC Page36 NORTH CAROLINA Ho.rot% COUNTY \ I, :kiil'l&c J~ 5m 1#\ , a Notary Public of the County and State aforesaid, certify that CHRISTOPHER SHANNON HOLLAND either being personally known to me or proven by satisfactory evidence (said evidence being Lhri'S~ ~ Holland ), personally appeared before me this day and voluntarily executed the foregoing on for the purposes stated therein. rth Witness my hand and official stamp or seal this the 21 day of ??pt. '2014. ~' *Sni+h Printeifere~JO.IC\..L :). 2ffiifh Notary Public My Commission Expires: Sulk( 2£1 !J.DIS: 3 110314 HC BOC Page37 GUARANTY For value received, the undersigned, guarantees the payment of that Promissory Note from CHRISTOPHER SHANNON HOLLAND, individually and doing business as HOLLAND'S DISPOSAL AND LANDSCAPING to COUNTY OF HARNETT, dated October 1, 2014, in the original principal amount of$38,026.36 plus interest at six percent ( 6%) per annum as and when the same shall become due; accepts all its provisions, and waives protest, demand and notice of protest, and also agrees that in case of nonpayment when due, action may be brought by the County against the undersigned, at the option of the County, whether or not action has been commenced against , and agrees in any such action, HOLLAND'S DISPOSAL AND LANDSCAPING may or may not be joined with the undersigned, at the option of the holder. I hereby specifically waive the benefits ofN.C. Gen. §§26-7-26-9. {~--~~~/~ HRIST PHER8 ON HOLLAND NORTH CAROLINA ~rQf.-tt COUNTY I, $;I\(_ ::L &Y1 i *' , a Notary Public of the County and State aforesaid, certify that CHRISTOPHER SHANNON HOLLAND either being personally known to m~ or proven by satisfactory evidence (said evidence being in ~~ f.JC.OL ), personally appeared before me this day and voluntarily executed the foregoing on for the purposes stated therein. Witness my hand and official stamp or seal this the24lh day of.* , 2014. @· .2 93~\li_, My Commission Expires:Tullj 2. <6; Obl~ 4 110314 HC BOC Page38 Exhibit A -Payment Schedule Month/Year Payment Principal Pd Interest Cum. Int. Balance Nov.14 $1,509.10 $1,318.97 $190.13 $190.13 $36,707.39 Dec. 14 $1,509.10 $1,325.56 $183.54 $373.67 $35,381.83 Jan. 15 $1,509.10 $1,332.19 $176.91 $550.58 $34,049.64 Feb. 15 $1,509.10 $1,338.85 $170.25 $720.83 $32,710.79 March 15 $1,509.10 $1,345.55 $163.55 $884.38 $31,365.24 April15 $1,509.10 $1,352.27 $156.83 $1,041.21 $30,012.97 June 15 $1,509.10 $1,359.04 $150.06 $1,191.72 $28,653.93 July 15 $1,509.10 $1,365.83 $143.27 $1,334.54 $27,288.10 Aug. 15 $1,509.10 $1,372.66 $136.44 $1,470.98 $25,915.44 Sept. 15 $1,509.10 $1,379.52 $129.58 $1,600.56 $24,535.92 Oct. 15 $1,509.10 $1,386.42 $122.68 $1,723.24 $23,149.50 Nov. 15 $1,509.10 $1,393.35 $115.75 $1,838.99 $21,756.15 Dec. 15 $1,509.10 $1,400.32 $108.78 $1,947.77 $20,355.83 Jan. 16 $1,509.10 $1,407.32 $101.78 $2,049.55 $18,948.51 Feb. 16 $1,509.10 $1,414.36 $94.74 $2,144.29 $17,534.15 March 16 $1,509.10 $1,421.43 $87.67 $2,231.96 $16,112.72 April16 $1,509.10 $1,428.54 $80.56 $2,312.52 $14,684.18 May 16 $1,509.10 $1,435.68 $73.42 $2,385.94 $13,248.50 June 16 $1,509.10 $1,442.86 $66.24 $2,452.18 $11,805.64 July16 $1,509.10 $1,450.07 $59.03 $2,511.21 $10,355.57 Aug. 16 $1,509.10 $1,457.32 $51.78 $2,562.99 $8,898.25 Sept. 16 $1,509.10 $1,464.61 $44.49 $2,607.48 $7,433.64 Oct. 16 $1,509.10 $1,471.93 $37.17 $2,644.65 $5,961.71 Nov. 16 $1,509.10 $1,479.29 $29.81 $2,674.46 $4,482.42 Dec. 16 $1,509.10 $1,486.69 $22.41 $2,696.87 $2,995.73 Jan. 17 $1,509.10 $1,494.12 $14.98 $2,771.85 $1,501.61 Feb. 17 $1,509.10 $1,501.61 $7.51 $2,719.36 0.00 5 110314 HC BOC Page39 Board Meeting Agenda Item Agenda Item Lf -/! MEETING DATE: November 3, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Public Utility Writeoffs for the Third Quarter of2014 REQUESTED BY: Steve Ward, HCDPU Director REQUEST: Enclosed are the delinquent accounts determined to be at write-off status for the third quarter of2014. All of these accounts have been delinquent for more than three years and total $23,662.45. The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HCDPU is currently using the Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect our delinquent accounts. We are happy to report that we have recovered over $525,000 in bad debt previously written off through the Debt Setoff Program. Please place this request on the consent agenda at the next available meeting. COUNTY MANAGER'S RECOMMENDATION: \\hcfilel \Puusers\sward\My Documents\collections\writeoffs 3rd-qtr 20 14.docx 1 ofl Page 110314 HC BOC Page40 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS SEPT 2011 Page 1 110314 HC BOC Page41 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS SEPT 2011 I I ' BALANCE TO NAME ACCOUNT# NOTES WRITE-OFF FERDENZ(Jif.i 115907-70.247 ! $133.98 -- FERGUSON,--MISTIE ! 151363-f5415 ·, $8.76 FLETCHER, JO"i~N c ---+-157039:3366 ___ r--FORECLO-SED --~-$fb31.66 - FREDERiC'f<:,TEEVERNON---, 17785-:.24650 i----RET BitT-· -$43.39---------------------+------------------L-----·--. ------~----_, __ _ GALLEGOS, ROSA •. 159565-11234 l RET BILL $28.73 G·Ass--;-AMANbA ---11.42467-71734--~~ $40.29- GERBER,DANIELE-, 138791-4330 · RET BILL ; -$10Y23 - GLYMPH,-JENNIFER 154755-6772 -~-T'$74.10-- GCfMEZ,HIARDO-DTAZ !"141089-41334 i T"-$49j6 GRAi-lArv(TbUISE t T669o3-3671 i 1 ~ $72~98 GRESSETT,_ TON)_ LEE---+ 13688~-72034-~ _ WCP!312.f6 ---L $86.48 GUNTER, AARON 159545-23603 i RET BILL ! $423.88 HALE, MARK____ f-1-4-268-1-8_2_077--t---: --RET BILL r· $33.06- HALL,-JOSEPH D 'l154217-746T1i ___ lrET-BIL[ ---J-$48.95-- HALL~TRACi ----r-159757-51384 :---------------$-89.85- . ------·---· ---, -------+-.... ---------------j---------------------+------------ HAMILTON, APRIL i 108139-36572 I : $298.14 HARRfS,-KYLE v------_ -:-136327-49160-1 FORECLOSED ~--'[ f648.42 -- HAR_~I_S_S)N, BRITT~~-y-=---~ -15676!-?34~(-r=-· --------~ -t~--$14.6_f3- H!'YES, JOHN P ___________ J__ 9.!_!~5-52~~~J-------------------------~-_!1_00.~ _ HOL~E~__<:3~EG_<?RY___ _. _ 1 05305-3676_8 ! _ _ -t-_$3~.79 ~g~~.EL~J~~Of3_CX _______ +1~3;45}f~~2:;3 i -------------------L$$1~~(}61__ HUF-F~-MICH~~L-==~=~~~-==1-_ 149_§43:6889 -r-==-~-~T ~ILL_-_ ----~-=-$1?~.53 _ JACKSON, DAVID ; 341-43113 i $24.14 ----------------. -------~----------____ .)_____ _______ ----------·-----· JACKSON, JOHNNIE L : 108641-37005 : FORECLOSED $715.50 -----------····----------+-----------------+---------------------------- JARAMILLO, MARGARITA I 155475-32146 i I $22.97 3g~~~:r~~~~~N~ -------=1-~~~~~~~~~~~: ~-------= --~§T-~J(~---=-=~-~:-_--::}~~= ~-:-Jo=H=N=soN-, L-AT-AS-HA ________ [_1_5_9T6-7--50-7-52-: RET-B-ILL-------t-$36.21-- i~~J:~i~~~~~A~ro. ~1JE}l{{~It=~--RE~BrLL ~~~tJ:~ff . KORNIKOWSKI,kEVIN i 41~01~25138-1 _ u---~-$92.50 KOSEMUND, EfRADLEY i 151985-5539 i RET BILL i $172.29- LANE, STAN 1 _82053-7~632 J RET BILL-, --$69-:15 LANGDON~BRITTANY i. 147079-18508 +--1--$54.49- LARRISON, GLENDA : 19769~60846 ----+---$52.56- LASSITER, MINDEE i 159125-2984t--HIGH WATER USAGE $328.~ LAWRENCECELETIA-I'vl I 34803-3927 i n -~ -----------i --$5"f50-- LEAK, SABRINA ---" -93485-36571 ~----RET BILL ~-$26.91-- LEE JR, WILLIAM D 158025-1770~ ------\$27.11 LEWIS:--JESSTcA 156563~43058 ----t--$19.29 --- LEWIS, S~ERR~ 68075-39708 , __ __ 1__~_194J5 MACHUREK, CHRIS 160929-4462 : RET BILL ! $212.00 MAHON, JEFFREY I 144533-70972 i RET BILL : $22.47 MANNING,JAMES • -f57431=19719T-RETBil.I -t---$20.88 MARSHALL, CE-CIL 34345-27996 : ---------$70.6·i- MCCOY~AMBER I 159381.:-66146 : $24.85-- MCGEE, -JUDY ~'i8620 ' $1230 Page 2 110314 HC BOC Page42 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS SEPT 2011 • BALANCE TO NAME ACCOUNT # NOTES L WRITE-OFF -MCiVER, BARRY -27445-3594 $35-.00 MCLEAN~ JbvcE I --97o67-7439o-RET BILL -$2o.oo- tvlcfv1TCLIAN,JwARREN _ _____,.. 155405~51 ()91 --RET BILL --$87.34- l'v'ICNEfli~KATRINA--67687-78649 -1 --------$57.10 MEEKS, GARY l 14897-24493-! RET BILL $22.50- MEf\i66~ALBERTAAG0TRRE-~ 153229-73752 : $24f5() ~ + MILLER, ROXANNE-------fs8019-:3454 \ RET BILL ! --$35.61- MOELLER,DAVID R I 485?5-5932 -------r-$5121- MoNRoE JR~AARON -T 10379S-5396_T___ : --$148.87- MONTIGN"v, DANIEL -, 33T45-34672 -r--$9.30 IV166RE,GEORGE-M ------,-147627~347"7 --: RET BILL---. $118.97- ----~---------...--r~ ----------~--------------+------- MOORE, STACY : 155349-70063 1 RET BILL $34.40 ---------------------·----____ J ______ -------- MORGAN, MICHAEL i 120385-72833 l $30.97 --------· ----------+----------------+---~---·---------- MULLINIX, RACHEL • 141057-77658 i HIGH USAGE/RET BILL : $416.02 MUSSELWHITE~rcRELLE------,-136511-50598---1-t-----R-ET BILL----r-$118.97 """ ---------------" -------!--. ---------------------+------- NEW DEMINSION OF FAITH i 106123-69518 : $42.41 NOE(SEAN-------------~ -15646f-7490g-t -RET-BILL -----t-$-134.58 __ _ ---"" -------+ -------t-----. --------------+---------- O'HARA,_"I_HOMAS _fJ ________ l _1__4_~~37 -4 ~70 _j_________ ---------+-_!40.0Q_ _ OWENS, SHERRY ; 142867-6009 1 RET BILL ' $20.00 ------------·------------------~ ----------+-----------------·· -------L---------- PALMER, CHRISTOPHER 158795-71640 i HIGH USAGE/RET BILL 1 $383.36 PALS --------99921-65718--~----------------~-$91:14- ------------------------------+----------------+---------- PALS 99921-65727 : : $17.51 PARRISH, T'YRONE ___________ t 150879-23558 11 --------------------"$T7:23 -----------------_1 ________ ----+---------------------------- ;~~~~~~N 1,s~~~ANp-o~~--=--~j-~~~~~~~~~~; L_!11Q~_ ;}!:~~~sAGE ~~~i~~~-- PITTMAN, SH~YQUAf'.l__ ___ ' _169549-74972 I RET Bl~~-----~ _ _£!_23_ PITTS, TH()MAS~--! _ _1_!~~!_1-3965 _i __ ---------l--~10?.02 __ RAMOS JR, LUIS l 138621-81437 ~ 1 $51.88 ~~~s:~J~T~PE~~A~=---_-f-~:~~~;~:~~~1 F ---· ------}_-$$~68~s5s0 -- RICE, JOANN ---------T89671-5107~ ----------_ -$7.50-- RILE~VfN ________ 1=155?85-66026 [ RET BILL t=-$31.50 ROBERTSON, JAMES ' 139573-70787 1 i $43.61 ------· ----·--------~------~-~ -----+----~--- RODRIGUEZ, MARIA , 76409-48094 : . $20.00 ROSA, JESSICA---r-16f357-6816o·i-HIGH U-SAGE/RET BILL-~--$88~f89- -------------------------------'-------------------1---~ ---- RUSH, SAMANTHA I 155653-5291 I 1 $215.97 ~AND§_FUR, SHA~ON-! 149629-23497 l_ $~.50_~ - SCHIEBE, TAMMY I _1519~3-7~013 i i $55.77 SCHDITZ, ANTHONY : 156961-50368 i RET BILL T$28.74 . SILVEY, -JUSTIN--i 158433-24890 __L RET BILL i . $86.93 sMin(JACOl.JELINE 1 -66121-60346 : -------r-$144.s:r ~fMifH, JASON \ -152469-75904-RET BILL-~-$239.23 sMITH, MARcus· , -1ss-o73-4434 1 --------$153.84- SPINKS, JERMAINE. ~4303-1220 i -$187.98 ~------~~---------+---------SPIVEY, CHRISTOPHER 1 146019-41811 , ' 1 $290.80 TERRY, MARSHALL--I 155599-23517 :--HIGH WATER USAGE_i_$884.83 TEWJRESTATE, JAMES\l-----r_-157 409-34796 ·r -FORECI6SED---T--$854.28 - THORNTON, JONATHAN ---i 125337-42448 ~ ----------r-$45TI1 T-HORPE, J()Y M()NJQl.JE-__ -+ }36249-69_772 .1 ~$41.88 TONET, JOSEPH J . 71575-71570 ' $32.25 Page 3 110314 HC BOC Page43 HARNETT COUNTY DEPT OF PUBLIC UTILITIES QUARTERLY DELINQUENT WRITE OFFS SEPT 2011 I I : BALANCE TO ----------~AMI:__ __ __l ~CCOUNT # I NOTES _WRITE-OFF WALDING, JOHN i 137401-74347 . ! $347.50 WALKEI{STEPHANIE --r-1-52455-36642--~ FORECLOSED -~; -$1,061.18 WARREN;KRISTEN-I 1561-33-6686 I -------: --$39.74- WASHINGTON! co_~T 1 15?_4s~~5~27~_i _13_§T_!31LL_ ~---~43.92 _ WEBB, ELLA KAYE : 141449-614779 • : $146.98 WEISS, DAVID i 1W277~i1383 i. . -$145.21- WELLS,BRANDCYN ; 156821-30887 i RET BILL l . -$30.00- WE~LS,_RODNEY CLA ~qN_ =-1_ 12~~5-43406 1 _RET Bl!-( _--:-$3-g:-47-- WESSEL, ANNE MARIE i 127681-72822 I ;---$49.37 WEST, JAMES 0-------T 132003-31329 I --RET-BILL i -$106~64 --------------+------·-------· ------------j---·------- WIGGINS,MAL<;;_QLM _____ j_ -~_8-~15-.§§_11 +--! __ $67.9_? __ WILLIAMS, LATOYA 155679-1512 . : $48.84 WILLIAMS,LC)RETTA • 156157~70788 : -~--------t-··$8.56 WTIIIS, CEDRiC___ ----T 156283=51427-: RET--BILL----,--$48.79-- ---.-. ---------------------. -+------~-r------ "YlLSON,_fi.IIEDEA _____ _J_~4?_~_!?-656_03 __ L ___ -------f-~_!?1_1? WILSON, SUSAN i 153759-46713 i 1 $136.35 -----~ ------~-r-----------r------~-----·---·--t----------· --- WOMACK, ROBERTA ; 149321-49560 : : $33.21 WRIGHT, WILLIA.-M ------:---99181-74126 +------------------r--$fo5.7f--~---------------------~-------------. ·t----------------------~------------ YOUNG, THO_MAS ~6~~ -----~-!_0239_~-_?_§)6_~ _______ REJ::_I?I_~L ------L-.!12_~:_89 __ . I 1--------------------+ +--------~----------t------- --------------------------t-___ j ____________ ---------------~ ------------- : ! TOTALS: 1 $23,662.45 --_ ----==~----=---~---~~=r~~=~-==-=~---r===--=-----~---==-=~=------~----- Page4 110314 HC BOC Page44 Board Meeting Agenda Item Agenda Item 4-F MEETING DATE: November 3, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Summerville Bunnlevel Fire & Rescue, Inc. is requesting approval to purchase a 1992 International2674 General Fire Safety Engine with a 65' Telesquirt Aerial Ladder/Water Tower. REQUESTED BY: Gary Pope, Director of Emergency Services REQUEST: Summerville Bunnlevel Fire & Rescue, Inc. is requesting approval to purchase a 1992 Intemational2674 General Fire Safety Engine with a 65' Telesquirt Aerial Ladder/Water Tower in the amount of$35,000. As the Board of Commissioners gave their consensus to move forward with bidding on this equipment during their October 28, 2014, special session, I respectfully request approval of Summerville Bunnlevel Fire & Rescue, Inc's request. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P:\BOC\agendaform20 14.doc Page 1 of2 110314 HC BOC Page45 October 20, 2014 Agenda Item ____ _ SUMMERVILLE BUNNLEVEL FIRE & RESCUE, INC. P.O. Box 1144 lillington, NC 27546 www.summervillefire.org Request for Budget Amendment To the Harnett County Board of Commissioners The Board of Directors of Summerville Bunnlevel Fire & Rescue, Inc. is requesting a budget amendment to the fiscal year 2014/2015 budget as submitted in the amount of $35,000 to include the purchase of a 1992 International 267 4 General Fire Safety Engine with a 65' Telesquirt Aerial Ladder/Water Tower. This unit will be a valuable resource for protecting the new homes under construction within our district, most of which are 2 and 3 story as well as Central Harnett Hospital which in within our response area. Also, Summerville Bunnlevel is in the process of preparing to request a reinspection of our insurance rate issued by the North Carolina Office of State Fire Marshal. Our current rate is a split 7/9E. This rate only benefits those insured properties within 1000 feet of a fire hydrant. We estimate that this only benefits 30% of our taxpayers. Our goal is to receive a straight rating, even if it's a 7, which will offer the same benefit to all insured's of the Summerville Bunnlevel Fire District. Doing this will cause many of our taxpayers to save hundreds of dollars on their fire insurance premium. An Engine with the water tower will provide maximum insurance points to Summerville Bunnlevel in our reinspection and be available to provide aerial support to any of our mutual aid departments. The apparatus being requested is a used unit that belongs to the Falcon Heights Fire Department in Falcon Heights MN and is currently listed for sale on GovDeals.com with an October 30 bid date. The unit is currently in service and recently passed the annual pump certification and ladder certification in accordance with NFPA 1911 standards. New, this apparatus would cost in excess of $600,000. We have the funds available for this purchase and will require no financing. We thank you for your consideration of this request and should additional questions exist, do not hesitate to let us know. K/J!f@ I b Leo~b/a,1<1'"' ~ President of the Board of Directors Summerville Station 1 Bunnlevel Station 2 111 East Harnett Street 6825 US 401 S Lillington, North Carolina 27546 Bunnlevel, North Carolina 28323 110314 HC BOC Page46 19.92 Intemational2674 General Safety Fire Engine-GovDeals.com ' Gov Is~ Searches FAQ Contact Us A LIQUIDITY SERVICES MARKETPLACE! Home Log In Register 199~ International 2674 General Safety Fire Kng~ne More media Condition Category 1------··-·---·---····- See Description Fire Trucks You are bidding on a 19921nternational2674 SBA, 14.0L L6 DIESEL Cummins N-14 330 HP engine and an Allison HT-740 4 speed automatic transmission. Waterous 2-stage 1500 gpm pump (last certified 6-6-14) with a steel500 gallon tank. Onan 7.5kw generator. 19872 miles 1861 hours 65' Telesquirt aerial ladder and Water tower (length 33'; height 148") Engine is currently in use ... will be available in September. Unit is sold 'as is." NOTE: you are bidding only on the asset listed, regardless of what may be showing in the pictures. Additional Info: Falcon Heights Inspection Sheet 2.pdf, Falcon Heights Inspection Sheet 1.pdf })Seller Information Seller Name: Falcon Heights, MN Asset Contact: Mike Poeschl (Phone: 651-792-7632) Asset Location: 2077 Larpenteur Ave W Falcon Heights, Minnesota 55113-5551 Map to this location I Q Inspection Ask a question Page 1 of2 About Us :search View Auctions October 20, 2014, 08:37AM ET P22 L.lke Auction Ends: 10/29/14 9:00PM ET Remaining: 9 Days 12 Hrs This item is subject to an auto extension of the auction end time. Refresh Bid & Time Reserve Not Met Admin Fee: Starting Bid: Bids: 7.50% $3,800.00 ~ High Bidder: s*******************************g Current Bid: $5,100.00 Bid Increment: $100.00 Minimum Bid: $5,200.00 Terms and Conditions 221 visitors Most items offered for sale are used and may contain defects not immediately detectable. Bidders may inspect the property prior to bidding. Inspection is by appointment only. Please see the contact above to schedule an inspection. j $Payment The Buyer's Certificate will contain information to schedule payment & removal. Payment in full is due not later than five (5) business days from the time and date of the Buyer's Certificate. Acceptable forms of payment are: U.S. Currency, Certified Cashiers Check, Money Order, or a Company Check (with Bank Letter guaranteeing funds ? mandatory). Checks shall be made payable to: Falcon Heights, MN I $Additional Fees Administrative Fee: 7.50% http://www.govdeals.com/index.cfm?fa=Main.Item&itemid=1&acctid=7041 10/20/2014 110314 HC BOC Page47 1992 International 2674 General Safety Fire Engine-GovDeals.com Page 2 of2 ' "v Removal J ~-------------------------------------Property may be removed by appointment only and appointments must be made at least 24 hours in advance. All items must be removed within ten (10) business days from the time and date of issuance of the Buyer's Certificate. The Buyer will make all arrangements and perform all work necessary, including packing, loading and transportation of the property. No Assistance will be provided. A daily storage fee of $10.00 may be charged for any item not removed within the 10 business days allowed and stated on the Buyer's Certificate. j&Media J f Special Instructions J NOTICE: If you are the winning bidder and default by failing to adhere to this sellers terms and conditions your account with GovDeals WILL BE LOCKED. Guaranty Waiver. All property is offered for sale 'AS IS, WHERE IS.' Falcon Heights, MN makes no warranty, guaranty or representation of any kind, expressed or implied, as to the merchantability or fitness for any purpose of the property offered for sale. Please note that upon removal of the property, all sales are final. Description Warranty. Seller warrants to the Buyer that the property offered for sale will conform to its description. Any claim for misdescription must be made prior to removal of the property. If Seller confirms that the property does not conform to the description, Seller will keep the property and refund any money paid. The liability of the seller shall not exceed the actual purchase price of the property. I ?Questions and Answers There are currently no questions posted for this asset. Help Desk Hours: Monday-Friday, 8 am-7 pm ET. Contact us with any questions, comments or concerns. Copyright© 2014, GovDeals, Inc. All R1ghts Reserved.~ http://www. govdeals. com/index.cfin ?fa=Main.I tem&itemid= 1 &acctid=7041 Ask a question I LiqUidity Services Inc. Golnrlustry DoveBid 10/20/2014 110314 HC BOC Page48 110314 HC BOC Page49 . . -. . 110314 HC BOC Page50 Pump Test Certification Results Capacity Gallons Per Minute: 1500 R.P.M. Calibrated: 1444 R.P.M. Engtne: 1500 R.P.M. Panel: 1400 Net Pump Pressure: 150 Correction Factor: 5 Pump Pressure: 145 Pum Suction: 7 Department: Falcon Heights Fire Department Vehicle: Ladder 757 Make: Model: Engine: Pump Make: Pump Model: Test Time: International 2674 Waterous a.tUYBX Ambient Temperature (OF): Water Temperature (Of): Barometer (mmHg): Cumulative Test Data 200 PSI 250 PSI 1050 750 1525 1352 1600 1400 1500 1300 200 250 4 3 1% 247 6 6 Year: 1992 Miles: 19800 Governed Speed: 2190 Pump Capacity: 1500 PumpS/N: 26157W Tast:Date: 06/06/2014 14:40:00 80 70 30 PASSIZD 1500 GPM@ 150 PSI@ 1444RPM Volume 1050 GPM@ 200 PSI@ 1525RPM Volume 750 GPM @ 250 PSI @ 1352 RPM Pressure Relief Valve/Pressure Governor Test Dry Vacuum Test Priming Test Operates Pump Packing Drip Rate: 0 Suction Diameter: Pressure Properly PSI Increase Vacuum Achieved: 24 Suction Length: 150 PSI YES 10 Vacuum Drop: 1 Suction Uft: 90PSI YES 10 Time: 250PSI YES 10 Capacity Test Raw Data 200 PSI Test Raw Data 250 PSI Test Raw Data Tip Mode CF Tip Mode CF Tip Mode CF 21/ZU Volume 5 2" Volume 4 13/4" Pressure 3 Tachometer Tachometer Tachometer Cab Panel Cab Panel Cab Panel 1444 1400 1525 1500 1352 1300 Pump Gauges Pump Gauges Pump Gauges Pressure Compound Pressure Compound Pressure Compound 150 10 200 10 250 10 Test Gauges Test Gauges Test Gauges Pressure Vacuum Pressure Vacuum Pressure vacuum 145 7 196 6 247 6 Calibrated Calibrated Calibrated 6 20 4 7 Time RPM PITOT Time RPM PITOT Time RPM PITOT 14:40:00 1444 65 15:05:00 1520 78 15:20:00 1360 68 14:45:00 1440 65 15:10:00 1530 78 15:25:00 13<18 68 14:50:00 1450 65 15:15:00 1526 78 15:30:00 1350 68 14:55:00 1446 65 15:00:00 1440 65 110314 HC BOC Page51 · Jn s p t t t l o n 4C t r t t f t c a t t .·.··. ··• · IS S U E D To ; .A D D R E S S : . 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TY P E : sq u i r t ·· s E R I A L NU M B E R : 05 0 7 2 1 4 1 3 CH A S S I S MA K E : IN T E R N A T i O N A L •·· •. c H A S s i s VIN : :H-I T G K C U R 7 N H 4 4 W ~ 4 . ·n : s t ' T Y P E . i .A ~ t J A L CO M M E N T S : .. ~- - - ~ ~ - - - - ~ ~ .. *• Thl~ ',rn s p ~ c t i o n is no t /nte t i d ~ i l f o r c o n d i t l o n Ofs a , I e ' ;.. , . , ·. : . ·:. ~ J II A l M f 4 « < W ' f t •it!f I .. -• . . .. ··-110314 HC BOC Page52 Page 1 of 1 http://www.govdeals.com/photos/7041/7041_1_1 O.JPG 10/20/2014 110314 HC BOC Page53 Page 1 of 1 http://www.govdeals.com/photos/7041/7041_1_14.JPG 10/20/2014 110314 HC BOC Page54 Board Meeting Agenda Item Agenda I tern l/-G MEETING DATE: November 3, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett Regional Jetport-Grant for Drainage Outfall Improvements REQUESTED BY: Barry A. Blevins REQUEST: Airport administrator requests the Harnett County Board of Commissioners consider and approve a NCDOT/DOA grant application/request for aid related to the drainage outfall improvements required at Runway 5. Since that time with substantial and significant precip events, erosion increased in the project area. If application/request for aid is approved at DOA, request Board of Commissioners approve and accept grant funding. Total estimated cost is $457,933 with a 10% local match of$45,793. Airport administrator also request the Board to approve the County Manager to sign the grant application. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: \\he file 1 \GSUsers\apeele\My DocumentsWRPORT\ 1 I 314 DRAINAGE AGENDA.doc I of! Page 110314 HC BOC Page55 HARNETTCOUNTYJETPORT DRAINAGE OUTFALL CAPITAL PROJECT ORDINANCE BE IT ORDAINED by the Board of Commissioners ofHarnett County, North Carolina, sitting as the governing board for Harnett County. Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. Section 8. Section 9. The County of Harnett desires to begin construction for repairs to the drainage outfall improvements required at Runway 5 at the Harnett County Jetport. The County of Harnett will receive a 90% federally funded grant under the State Block Grant Non-Primary Entitlement (NPE) Program. Harnett County local match is a 10% contribution. The upgrade costs will be reimbursed by North Carolina Department of Transportation, Division of Aviation. The officers of this unit are hereby directed to proceed with the capital project within the terms of the grant documents, loan documents, and the budget contained herein. The following amounts are hereby appropriated for this project: Drainage Outfall Improvements Construction Admin Drainage Outfall Improvements Construction Total $ 97,384 $ 360,549 $ 457,933 The following revenues are anticipated to be available to complete this project: North Carolina Department of Transportation, Division of Aviation Grant Airport Capital Reserve Total $ $ $ 412,140 45,793 457,933 The Finance Officer is hereby directed to maintain within the Capital Project Fund sufficient specific detailed accounting records to satisfY the requirements of the grantor agency, the grant agreements, and federal regulations. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement request should be made to the grantor in an orderly and timely manner. The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in Section 3 and on the total grant revenues received or claimed. The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made to this Board. Copies of this capital project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Duly adopted this 3rd day ofNovember, 2014. Joe Miller, Chairman Harnett County Board of Commissioners ATTEST:. ___________ _ Margaret Regina Wheeler, Clerk to the Board, Harnett County Board of Commissioners 110314 HC BOC Page56 N.C. Department of Transportation-Division of Aviation State Aid to Airports Program AIRPORT NAME: Harnett County Regional Jetport PROJECT#: 36237.25.12 ----~~==========-- DESCRIPTION: Drainage Outfall Improvements (Construction & Construction Admin) Certification of Local Funds and Accounting Information 2011 r 'ision $ 143,788.00 2012 l'ision $ 150,000.00 2013 l'ision $ 118,352.00 Total State Aid Grant: S Federal Block Grant: $ 412,140.00 Local Matching Funds Required: $ 45,793.00 representing a 10% Local Share ofthe Project 1. Accounting System Information Official Name of Sponsoring Agency: Harnett County Name of Budget Official Responsible for Project Accounting: Tommy Burns Title of Budget Official Responsible for Project Accounting: County Manager Budget Official Address: 102 East Front Street Lillington, NC 27546 Budget Official Telephone Number: 910-893-7555 FAX: 910-814-2662 2. Certification of Local Funds Availability & Single Audit Accounting I hereby certify that the local matching share of $ 45,793 required for this project has been officially approved, placed into the budget of the Sponsoring local governmental unit and will be available for expenditure upon execution of the State Aid to Airports Grant Agreement and start of this project. I further certify that the authority of the Sponsoring local governmental unit to enter into contracts with the state of North Carolina ha s been reviewed by the governmental attorney and, in his opinion, the Sponsoring local governmental unit is duly authorized to commit the Sponsor to an Agreement with the North Carolina Department of Transportation. I further certify that all expenditures on this project will be accounted for in a manner consistent with the requirements of the State Auditor, that the Sponsor has made appropriate arrangements to have its accounts audited on an annual basis in conformance with the Single Audit Act of the State of North Carolina, and that each annual Single Audit will contain the required information about this project. Signed: Title: County Manager Name of the Sponsoring Local Government Unit: Har_nett Col!nty Date: THIS ~~~STRUL1ENT HAS BEEN RETGRN FORM TO: NCDOT AVIATION, GRANTS MANAGER, 1560 MAIL SERVI~lil~ERJ1RAILIF:IOOj\'lS~ IU6Jl9~ED 1560 BY THE l C GQVERNMENT BUD· T '0. ISC Ol CT AV-CERT (av-500) (10/96) 110314 HC BOC Page57 N.C. Department of Transportation-Division of Aviation State Aid to Airports Program AIRPORT ~AME: Harnett Regional Jetport --------~~~~~~~------PROJECT# Request for Aid 36237.25.12. Kame of Sponsoring Agency: Harnett Countv ==~==~----------------------------------------------- Sponsor Contact: ~T:..::o~=='-· :::B.::um=s _______________________________________________ _ Mailing Address: I 02 East Front Street Lillin!rton, North Carollina 27546 Contact Telephone Numbers: Phone: ______ _:9:...:1~0..::-8:.::.9:::..3-~7::.:55::::5:..._ ____ _ FAX: 910-814-2662 Name of Consulting Firm: Talbert & Bright, Inc. Consultant's Project Manager: Consultant's Telephone Numbers: Phone: _________ ___;.(::_9.:.:10:.t.)~7.::.6:::..3-.:::5::::3:::..50:::._ ______ _ FAX: (910) 762-6281 If this is a Federal Aid Project Indicate Federal Project Number WORK ELE!\IE:\'TS A:\'D Ft':\DS REQFESTED (round funds to the nearest dollar) Work Element Total Estimated Cost FAA Funds Proposed Local Funds Committed State Aid Requested Drainage Outfall Improvements (C A) $ 97,384 $ 87,646 $ 9.738 Drainage Outfall Improvements $ 360,549 (Construction) $ 324,494 $ 36,055 $ -$ - $ -$ . $ . $ . $ . $ . $ -$ . TOTALS: s 457,933.00 $ 412,140.00 s 45,793.00 I hereby certify that, to the best of my knowledge, the information in this application is true and correct and that the Sponsor's share will be available for expenditure upon execution of a State Grant Agreement. Typed 1\ame and Title: Tommy Bums, County Manager Signature:--------------------------------Date: $ $ s RETU&'\' FOR:.\1 TO: l\"CDOT A YIA TIO:\', GRAl\"TS MA:\'AGER, 1560 MAIL SERYICE CEl\'TER, RALEIGH, :\'C 27699 A \'-REQL'EST (A V-501)-(10/96) - - - 110314 HC BOC Page58 N.C. Department ofTransportation-Division of Aviation State Aid to Airports Program Airport :\arne HARNETT REGIONAL JETPORT Airport ID HRD Project :\"umber 36237.25.12. ___ _ Vendor ID 25041 Project Concurrence and :'\otice to Proceed Sponsor Request (Sponsor Completes This Section) I. Type ofl x .._ ___ ... I Planning!._ ____ .... lconstmction l ... x.;;... ___ ..... Jother (Specif)) Construction Admin 2. Work Items Requested for this Concurrence: Drainage Outfall Improvements (Construction & Construction Admin) I certif) that the ;;ark items requested are current and ready for the initiation of work I understand that no pa01nents will be released until (a) Project Status Reports (Fonn A V-502) are on file with the Di,ision of A'iation supporting pa)lllents, and (b) the Sponsor has complied with the grant procedures contained in the Program Guidance Handbook for State Aid to Airports including submission of all required fonns. Signed: Date:------------- (Sponsor's Authorized Representative) I. Work Items Authorized by This Concurrence: 2. Work Items NOT Authorized by This Concurrence: 3. Special Provisions For This Concurrence: 4. Recommended by: GA APM (initials) I (date) (initials) I (date) Authorized By Division of Aviation: Signed: Date: ------------------------ RETCR'I FORM TO: "'CDOT A VIA TIO:'i, GRANTS AD:\IINISTRATOR, 1560 Mail Service Center, Raleigh, NC 27699-1560 Payments will remit to: County of Harnett dba!Hamett Reg'] Jetport 102 E. Front Street Lillington, NC 27546 AV-CONCUR (AV-503) (4103) 110314 HC BOC Page59 N.C. Department of Transportation~ Division of Aviation. AIRPORT ::\'AME Project Number Purchase Order Number State Aid to Air orts Pro ram Harnett Regional Jetport 36237.25.12 .. __ _ Projected Project Budget Airport ID Vendor ID HRJ 25041 J:iQ_DBE/MBEIWBE/HUB Vendor Awards 2L_ Initial Budget __ Revised Budget Initial and Revised Budget require approval by the NCDOT STATE AID TO AIRPORTS PROJECT STATE MATCH/AlP GRAJ\;T X STATE/FEDERAL BLOCK GRAKf PROGRAM Cat. Code Category of Expenditure A IO 1 Administrative Expense A 102 Preliminary Engineering, Testing A 103 Land Acquisition, Structure/Utility Relocation A 1 04 Engineering Services Basic Fees A 105 Project Inspection, Quality Assurance. Testing A106 Construction and Project Improvement Cost A 107 Equipment (i.e. navaids, fire trucks, etc.) A108 Miscellaneous Expenses (specit)') A 109 In Kind Match GRAND TOTAL ALL ESTIMATED EXPENSES TOTAL ESTIMATED FEDERAL SHARE AT TOTAL ESTIMATED STATE SHARE AT TOTAL ESTIMATED LOCAL SI !ARE AT Percent 90.0% 10.0% SPONSOR CERTIFICATION Estimated Total Cost (round to nearest$) $547.00 $0.00 $0.00 $34,442.00 $62,395.00 $360,549.00 $0.00 $0.00 $0.00 $457,933.00 $412.140.00 $0.00 $45.793.00 I certify that, to the best of my knovdedge, the estimated costs shown above were derived from careful analysis of the project, include all anticipated project expenses, and represent the intended budget of the Sponsor for this project. Sponsor's Representative (signature) Division of Aviation Approval (signature) E-mail this completed form to: aviation __ invoices@ncdot.gov Date ______ _ Date ______ _ Print this completed form and mail it to: NCDOT AVIATION, GRANTS ADMINSTRA TOR 1560 MAIL SERVICE CENTER RALEIGH NC 27699-1560 INITIAL BUDGET SUPPORTING DOCUMENTATION AS APPLICABLE 1. CONSUL TI1'\G FEE -SCOPE OF WORK AND MANHOUR-TASK BREAKDOWN 2. ITEMIZED PRELIMINARY COST ESTIMATE 3. PRELIMINARY SHEET LIST 4. BID TABULATION AND AWARD RECOMMENDATION, WHEN AVAILABLE. REVISED BUDGET SUPPORTING DOCUMENTATION AS APPLICABLE 1. BID T ABLUATIO;-..J AND A WARD LETTER RECOM.\1ENDATION I NOTICE 2. SUPPORTING DOCUME1'\ATIO~ FOR ADJUSTMENTS TO PREVIOUS BUDGET A V-Budget (A V-504) (2/ll) 110314 HC BOC Page60 Pre Bid DBE/MBEIWBE Goal Notification and Certification Airport: Harnett Regional Jetport Project Number: 36237 25 12 Project Description Drainage Outfall Improvements (Construction & Construction Admin) DBE/MBEIWBE Goal: DBE 0.0 No Goal Was Set on Grant Based on Initial Coordination (See Attached Email) 1 acknowledge the above goal and certify that it was used in the bid documents for the project according to the applicable federal law CFR Title 49 Part 26 and state statues GS 136-28.4; EO 106; GS 143-48; GS 136-28.10 Name, Title Date Attach a copy of proposed advertisement and/or contract documents AV-PREBID (AV-508) (10/06) 110314 HC BOC Page61 Board Meeting Agenda Item Agenda I tern 4 -H MEETING DATE: November 3, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Final Change Order REQUESTED BY: Amanda Bader, County Engineer REQUEST: Request that the Board approve the final adjusting change order for the Dunn-Erwin Landfill Sanitary Sewer Pump Station, Force Main & Groundwater Extraction Change Order #3 reducing the contract total in the amount of$12,755. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: P:\BOC\agendaform20 14.doc Page 1 of I 110314 HC BOC Page62 Date of Issuance: October 21, 2014 Effective Date: October 21,2014 Change Order No.J Project: Dunn-Erwin Landfill Sanitary Sewer Pump Station Force Main & Groundwater Extraction Owner: Harnett County Ovmer's Contract No.: 1 Contract: General Construction Date of Contract: February 13, 2013 Contractor: Temple Grading & Construction Company, Inc. Engineer's Project No.: 03002B The Contract Documents are modified as follows upon execution of this Change Order: Description: Final Change Order to account for quantity changes, quantity reductions, and partial installations. Attachments (list documents supporting change): Final Progress Payment Schedule attached with notes on various items of deletion and changes. CHANGE IN CONTRACT PRICE: Original Contract Price: $583,153.50 [In~rease] [Decrease] from previously approved Change Orders No.1 to No.2_: $ 7,769.59 Contract Price prior to this Change Order: $575,383.91 flnensasel [Decrease] ofthis Change Order: $12,754.01 CHANGE IN CONTRACT TIMES: Original Contract Times: D Working days [ZJ Calendar days Substantial completion (days~): 240 Ready for final payment (days~): 260 llncrease] [Decrease] fi·om previously approved Change Orders No. to No. Substantial completion (days): N/A Ready for final payment (days): N/A Contract Times prior to this Change Order: Substantial completion (days~): 240 Ready for final payment (days~): 260 finer€asej fi:>eerease] ofthis Change Order: Substantial completion (days or date): N/A Ready for final payment (days or date): N/A Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (days~): 240 Ready for final payment (days~): 260 By: By:--------- Engineer :Autho · d i 1a Owner (Authorized Signature) Date: /o)?-1 /)oiL{ Date: ________ _ Approved by Fu~dinf Agency (if applicable): Prepared by the Engineers Joint Contract Tommy Burns, Harnett County Manager By: _______ _ Contractor (Authorized Signature) Date:--------- 110314 HC BOC Page63 Agenda Item 6 November 3, 2014 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. AGRICULTURAL ADVISORY BOARD We have a vacancy for on this board for District 4. BOARD OF ADJUSTMENT We have a vacancy for an alternate member on this board for District 1. CEMETERY BOARD OF TRUSTEES Melanie Collins has expressed interest in being reappointed to serve on this Board. Victoria Rodriguez has expressed interest in being appointed to serve on this Board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have vacancies for a regular members in District 3 and District 5. MID-CAROLINA AGING ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. Page 1 -Appointments 110314 HC BOC Page64 Agenda Item --7-~~---- SA DRILLS CE 1 tl~ A LOCAL MANAGEMENT ENTITY-MANAGED CARE ORGANIZATION MANAGING MENTAL HEALTH, INTELLECTUAL/DEVELOPMENTAL DISABILITIES AND SUBSTANCE ABUSE SERVICES 910.673.9111 ,J (FAX) 910.673.6202 .1 WWW.SANDHILLSCENTER.ORG 13 VICTORIA WHITT, CEO October 16, 2014 Ms. Kimberly Honeycutt Harnett County Finance Officer PO Box 759 Lillington, NC 27546 Dear Ms. Honeycutt: Attached you will find a copy of the Sandhills Center Quarterly Fiscal Report for the period ending September 30, 2014. This required State Division of Mental Health, Developmental Disabilities and Substance Abuse Services Report has been sent, on a quarterly basis, to each of the County Managers and County Commissioners in the Sandhills Area for a number of years. Please note that a revision to G.S. 122C-l 17(c), enacted by the 2006 General Assembly, requires that this Report be sent directly to each County Finance Officer. More specifically, the revised Statute requires that: "The County Finance Officer shall provide the Quarterly Report to the Board of County Commissioners at the next regularly scheduled meeting of the Board." It should also be noted that the Statute requires that these Rep01is be submitted to the County Finance Officer within 30 days of the end of each quarter of the fiscal year. This "timeliness requirement" will present a difficulty for the December 31st and June 30th Quatierly Reports, as the State requires that these Reports be completed on an accrual basis and their deadlines (February 20th and August 31st) exceed the statutory requirements. The March 31st and September 30th Reports are completed on a cash basis. A review ofthe attached September 30,2014, Quarterly Fiscal Report indicates the following: Actual Revenues=$ 84,449,591 Actual Expenditures=$ 68,613,416 Revenues in Excess ofExpenditures = $ !5,836,175 Should you have any questions on this Quarterly Fiscal Report, please feel free to contact myself or Martha Rogers (Finance Director). Thank you for your assistance in addressing the requirements of our fiscal reporting requirements. 72!1k Victoria Whitt Chief Executive Officer Attachment cc: Tommy Burns, Harnett County Manager Gary A. House, Harnett County Commissioner P.O. Box 9, West End, NC 27376 Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph, & Richmond Counties Available 24 hours a day at 1-800-256-2452 A ~ AC(REDITUl : r•.;···. l" I \']!<',.)\''·' H ,. !(I J • \'··· \: f '1.1' J 110314 HC BOC Page67 Sandhills Center Quarterly Fiscal Monitoring Report For The Period Ending September 30, 2014 Medicaid State Budget Actual Year Budget Actual Year Item 2014·2015 To Date 2014-2015 To Date Revenues Medicaid Pass Thru 0 0 500,000 29,702 Budgeted Fund Balance Other Local 292,795 68,724 Total Local Funds 0 0 792,795 98,426 County Appropriations (by County Including ABC Funds) Anson 0 0 55,000 0 Guilford 9,900,000 2,418,506 Harnett 199,679 49,920 Hoke 58,000 0 Lee 240,000 60,000 Montgomery 60,775 15,193 Moore 515,955 249,373 Randolph 844,000 211,300 Richmond 147,000 38,923 Total County Funds 0 0 12,020,409 3,043,215 Local Management Entity Systems Admin 0 0 3,690,003 876,441 Medicaid General Admin 17,624,453 4,591,569 Medicaid Mental Health/Substance Abuse Treatment Planning 3,883,354 1,011,702 Medicaid Intellectual/Developmental Disabilities Treatment Planning 5,431,264 1,414,967 Division of Medical Assistance Risk Reserve Funding 5,431,264 1,415,617 Division of Mental Health/Intellectual Developmental Disabilities/Substance Abuse Services 32,664,063 9,151,218 Division of Medical Assistance Medicaid Capitation Funding 239,192,881 62,315,166 5,070,667 0 All Other State/Federal Funding 531,270 Total State and Federal Funds 271,563,216 70,749,021 41,424,733 10,558,929 Total 29,70. 68,72· 98,421 - 2,418,50f 49,92( - 60,00( 15,193 249,373 211,30C 38,923 3,043,215 876,44: 4,591,56! 1,011,70; 1,414,96: 1,415,61: 9,151,2H 62,315,16€ 531,27( 81,307,95( Total Revenues 271,~63,2{§ ;,,]0,749,02il •. 54,237,937 ,i3,700,57Q . ;., .. ;J~\~l''84,'4 4'91.!5.91 Expenditures Local Management Entity Systems Admin 0 0 4,278,047 1,046,894 1,046,894 Medicaid General Admin 17,624,453 2,903,253 2,903,253 Medicaid Mental Health/Substance Abuse Treatment Planning 3,883,354 655,374 655,374 Medicaid Intellectual/Developmental Disabilities Treatment Planning 5,431,264 995,680 995,680 Medicaid Risk Reserve 5,431,264 0 0 Medicaid Provider Payments 239,192,881 53,283,515 53,283,515 State/Local Provider Payments 49,959,890 9,506,887 9,506,887 All Other State/Federal Provider Payments IBNR (Incurred But Not Reported) 221,813 221,813 . T9ta.l Expenditures 271,563,216 58,059,635 54,237,937 10,553,781 68,613,416 Cha'Jte In Cash Balance 12,689,386 ·-oi,J 3,11,6,789 15,836,1751 )~/~ /o/ JS jp." 7/}tath) // /! d L0 lo/J5hd tL~_f //Ah .. "' -~v~ v T/ ID/14/N LME-MCO Director Date! { LME-MCO Fina~cE}{>&tor Dat~ 7 7 Area Board Chair pate cc: County Manager for each county within the catchment area. 110314 HC BOC Page68