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HomeMy WebLinkAbout051914a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting May 19,2014 7:00pm 1. Call to order-Chairman Joe Miller 2. Pledge of Allegiance and Invocation-Vice Chairman Gary House 3. Recognition of the 2014 Algernon Sydney Sullivan Award recipient Commissioner Beatrice B. Hill 4. Consider additions and deletions to the published agenda 5. Consent Agenda A. Minutes B. Budget Amendments C. Tax refunds, rebates and releases D. Proclamation Celebrating the Centennial Anniversary ofNorth Carolina Cooperative Extension E. JCPC is requesting permission to submit Program Agreements from the NC Department ofPublic Safety JCPC funding applications for the FY 2014-2015: • Harnett County Restitution Program (10% local cash match required $9,418) • 4-H Teen Court and At-Risk Youth Development • ReEntry Psychological Service (pass thru) • Link to Success (pass thru) • ReEntry Healthy Choice (pass thru) • JCPCADM F. Harnett County Public Library requests a change in hours for the Anderson Creek Public Library for the summer months beginning on June 23rd and ending on August 16th. G. Emergency Services requests approval of the Memorandum of Agreement between County of Wake and County of Harnett for providing emergency management support to property in the Town of Angier that is annexed by Wake County and to also deal with the requirements of a rapidly escalating event at the Harris Nuclear site. H. Cooperative Extension requests permission to accept the Race to the Top grant in the amount of$12,237 from Child Care Networks, Inc. for the 2014-2014 fiscal year. I. Cooperative Extension requests permission to submit an application to the Lawrence Foundation in the amount of$130,555 to assist in funding the Harnett County Parents As Teachers Program. J. Sheriff's Office requests permission to apply for and accept if awarded a grant from the U.S. Department of Justice Community Oriented Policing Services who has announced the COPS Hiring Program-Fiscal Year 2014 where applicants may Page 1 request funds to hire new officers. The Sheriffs Office would like to apply for funds through this grant to fund a School Resource Deputy for a future school. This grant would fund seventy-five percent (75%) of the salary and fringes for three years. The Sheriff's Office is asking the Harnett County Board of Education to consider funding the twenty-five percent (25%) matching funds that is required by the grant. K. Sheriff's Office requests permission to accept donation of$920.20 in paint and paint materials for the MRAP vehicle from Automotive Transformation in Angier. L. Sheriffs Office requests permission to accept a Kustom Signals Pro Laser 4, valued at $3,800, awarded to Harnett County by the North Carolina Highway Safety Grant based on the Traffic Safety points system. M. Resolution Supporting NC DOT's Improvements To Buffalo Lake Road 6. Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 7. Appointments 8. Public Hearing-Proposed Zoning Change-Landowner/Applicant: Calvin Hardy, Jr/Pat Ellis; 1.1 +/-acres; From Commercial to RA-20R Zoning, 5442 NC 87 N; Barbecue Township, Jay Sikes, Planning Services Manager 9. Public Hearing concerning a proposed agreement to extend economic incentives to Carthage Realty, LLC, which intends to purchase real property in the Town of Lillington, Harnett County, NC for the construction of an approximate 8,000 square foot facility which will operate as a Quick Lane Tire & Auto Center. Consider approval of Resolution To Enter Into Economic Development Incentive Agreement With Carthage Realty, LLC. 10. Public Hearing concerning a proposed agreement to extend economic incentives to Dunn Hospitality Ventures, LLC, which intends to purchase real property off Interstate 95, Exit 72, in the City of Dunn, Harnett County, NC for the construction and operation of an approximate 56,000 square foot Fairfield Inn & Suites facility. Consider approval of Resolution To Enter Into Economic Development Incentive Agreement With Dunn Hospitality Ventures, LLC. 11. County Manager's report-Tommy Bums, County Manager -Veteran Affairs Activities Report -April 2014 -Community Development Monthly Performance Report-April 201 -Planning Services Report-April 2014 -Interdepartmental Budget Amendments and Change Order -Harnett County Schools Current Expense Financial Statement 12. New Business 13. Closed Session 14. Adjourn Please see the next page for potential add-ons. Page 2 Potential Add-ons: N. The Harnett County Sheriff's Office requests pennission to apply for, and accept if awarded, the Bulletproof Vest Partnership Grant from the U.S. Department of Justice. 1bis grant will provide funds for the Sheriff's Office to receive reimbursement for fifty percent (50%) of the cost of bulletproof vests purchased for the next three years. 0. The Harnett County Sheriff's Office requests pennission to apply for, and accept if awarded, the FY14 Edward Byrne Memorial Justice Assistance Grant Program in the amount of $24,008 from the Office of Justice Programs of the U.S~ Department of Justice. The funds will be used to purchase Mobile Computer, CAD Software and Mapping Software for patrol deputies. Page 3 By KEILAH GOFF Of The Record Staff Dunn City Council members approved three contracts total- ing around $1.8 million for water and sewer improvements for the new Rooms to Go construction on Saddlebred Road. Rooms to Go has started work on a $47 million, 1.5 million- square-foot regional distribution center at Interstate 95 near Dunn. The facility, which will open in 2015, will bring approxi- mately 220 new jobs to the region along with 100 independent con- tract trucking jobs. The facility will also include a 20,000-square- foot retail store. The first contract was award- ed to Sanford Contractors of San- ford for $452,124.70 to construct a phase one sewer to Saddlebred Drivers crossing the Cape Fear River Thursday may have noticed an unusual site as a raft of logs made its way down sh·eam as part of the "River Town" histori- cal drama that continues with some new and well-known personalities serving as actors. Four men got onboard a raft made with pine logs, with some unnoticeable barrels underneath to help keep it afloat. Their half-mile journey down river was filmed by a cameraman in a nearby boat. Thurs- day's trip was a success after previous at- tempts to float the realistic raft of the See Filming, Page 3 By TOM WOERl\TER Of The Record Staff I ' It was a special day at Camp- bell University Saturday as hun- dreds of graduates walked across a stage and into the real world shortly after one of the area's best known elected officials was recognized for her service. Campbell University Presi- dent Jerry Wallace and his staff conferred either undergraduate or graduate degrees to 1,612 stu- dents at the ceremony which was seen by a standing-room-only crowd in the Pope Convocation Center. "Today we celebrate your hard-earned accomplishment," Dr. Wallace said. "This day marks the completion of your academic Road to serve the new facility. A portion of this project will be constructed through wetlands, requiring aerial and gravity pipes installed on driven piles. Estimates for this portion of the water and sewer project could change due to unpredict- ability of wetland soils. Assistant City Manager Ste- ven Neuschafer explained, "Soils are unstable in wetlands. Until Photo/Jason Wunsch 0 rs ill program and we at Campbell University are proud of you." Saturday's graduation was the next to the last for Dr. Wallace as Campbell's president. He an-· nounced last month the 2014-15 academic year will be his last. He intends to take a year break and return in 2016 as the school's chancellor. Out of Campell's 127 years in existence, Dr. Wallace was only the fourth president. Benjamin Thompson, chair- man of the Campbell University Board of Trustees, and guest speaker, Karen McNeill Miller, also encouraged graduates. "You are the latest testament to this university," Mr. Thompson said. "We trust you will continue· See Campbell, Page 3 they start driving piles in you don't know what might occur." He added that they left room in the budget for "the potential of unseen things." Sanford Contractors was awarded the second project for installation of a water main and sewer improvements in front of the building site at a cost of See Drum, Page 3 a Actors Gary House, Richard Thompson, Ben Homer and Billy Norris launch a raft made up of pine logs that was used in the most recent episode of 'River Town' that was filmed on the Cape Fear River Thursday. ir h p n g 0 r• ti p s s t( tl tl e s n i! s tJ c s e g n a a v p p n 0 f n t a p u p c 0 p n d ~ t a g " 1 t ana one LVmmgan;. 11.01e sponsorship will be $100 per hole. There will I Continued From Page One the proud traditions of alma mater." Mrs. McNeill-Miller is the president of the Kate B. Reynolds Charitable 'frust. She had two messages for graduates. "Today is one of the few days in your life that should be all about you -so soak it up and enjoy it, we are all here to enjoy the end of your journey with you" Mrs. McNeill-Miller said. "Al- most every other day of your life should be about someone else, Enjoy today and then go out to- , morrow and start serving other ;people." Graduate and senior class •. president Brandon Hudson said • he hopes students will remember their e:1.rperiences in Buies Creek. "Our experiences ~ere will shape our lives forever," Mr. Hudson said. "We all need to re- •member what Campbell gave us." New Campbell graduate John ·Causey expressed the sentiment .Qf many of his classmates. "I am excited, and I need a :job," Mr. Causey said. · Mr. Causey said he is a music education major, hoping to land a job in high school or middle \Bchool. Regular graduation exercises ;got under way with the presenta- ~on of the Algernon Sydney Sul- ~van Award to Harnett County ~ommissioner Beatrice Hill. The ~award is presented each year at f.;ampbell's spring graduation ~ervice. It recognizes the citizen ~ho best exemplifies the ideal of tompassion, intellect and conduct as evidence of a spirit of love for and helpfulness to others. The !!ward was originally established THURSDAY PICK 3 PICK 4 (Day) 7-0-7 (Day)2-7-0-1 (Night) 5-1-1 (Night)2-0-7 -4 CASH 5: 5-7-17-31-36 MEGJl.BJl.Ll 10-28-39-51-59 Megaba/114 P!CK3 (Day) 0-7-6 (Night) 0-8-0 Megaplier 2 PICK 4 C 5 (Day)2-8-9-1 4 _17 -~~~? _36 (Night)6-6-3-5 SATURDAY P'OWERBALL PICK a 4-31-41-47-55 (Day) 7-7-9 tr.I:-1.-J.\ n r. .-~ Dally Record Photofrom Woerner Members of Campbell University's class of 1964 are at the school's graduation· exercis- es Saturday. The group gathered for their 50th reunion. Little River Baptist Association Dlrec:tof of Missions Dan Deaton, bottom left, is a member of the class. by the New York Southern Soci- ety in 1925. Mrs. Hill gives up her board of commissioners seat this year af- ter serving since 1990. She origi- nally sought to be a member of the Harnett County School Board but did not want to run against a friend who was already seeking the office and then decided to run for the board of commissioners instead. She was the first minori- ty elected to the commissioners. She served as vice chairman of the board for several years dur- ing her term. She was born and raised in the Lillington area of Harnett County. She taught in the Anderson Creek area schools. It was also a special graduation ceremony for graduates who walked across the graduation These ads appear in The Daily Record cfassifieds for the first me today. Excludes employment and legal notices. Administrative Assistant. Perm. Full Time position in busy construction office. Exceptional knowledge of administrative and Clerical procedures, Exp.with Word and Excel necessary. Qualified applicants send resume to dlucas@ wellonsconstruction.com Full Blooded Boxer puppies.Ready for new homes. 8 wks old & utd on all meds.Tails docked.Running a f\4other's Day special. Call 910-580- 1027 for more info. between 9am-9pm Angier/Lillington area, 2 bedroom,2 bath, central heat/ air,appliances furnished, lawn/trash pickup includ- ed,Senior discount,Call 919-820- 0957 or 919-639-2414 Holiday Rambler-Navigator-38 Ft. 1 993-AII Fiberglass.Cummins diesel motor, 6 speed Allison trans- mission, Washer/Dryer combination. Corian countertops, Oak Cabinets, Michelin tires, 10k watt diesel gen- erator Very Nice, Must see!! Sold new for $200,000. Must sell $22,500 Call 919-612-1535 stage SO years ago this year. The class of 1964 wore their full grad~ uation apparel and participated in ceremonies as part of reunion celebration. The class includes current Little River Baptist As- sociation Director of Missions Dan Deaton. Published every Monday through Friday by Record Publishing Company, Inc. Lucknow Square, P.O. Box 1448, Dunn, N.C. 28335 SUBSCRIPTION RATES ~, Home Delivery 1 Month $6.40 3 Months $19.00 6 Months $37.30 1 Year $73.50 Home Delivery & Online Access RATES Including Sales Tax IN STATE 3 fv'ionths ..................... $46.80 6 Months ..................... $82.60 1 Year ........................ $143.20 OUT-OF-STATE 3 Months .................... $58.65 6 Months .................. $1 01 .30 1 Year ....................... $174.60 Agenda Item S • A BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Group Insurance Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 902-9802-410.30-30 Professional-Processing Fee 7245 902-9802.410.21-02 Group Insurance-HRA 11464 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 902-0000-353.98-03 Group Insurance-HRA 18709 EXPLANATION: To increase budget to reflect activity for the current year. APPROVALS: -~. Department Head (date} (datje) 1/:oun anager (date}/ 4-122, { i) 5I :1/l i Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Parks and Recreation, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 11 0-8200-450.7 4-7 4 Capital Outlay-Equipment 11 0-8200-450.43-18 Landscaping REVENUE CODE NUMBER DESCRIPTION OF CODE EXPLANATION: Quote for Bobcat mower was $600 over budgeted amount. APPROVALS: Adopted __________________________________ ___ Margaret Regina Daniel, Clerk to the Board AMOUNT AMOUNT INCREASE DECREASE $600 $600 AMOUNT AMOUNT INCREASE DECREASE Joe Miller, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1.To amend the Youth Services, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7930-441.60-33 Materials and Supply 1951 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-331.77-02 CBA/Juvenile Restitution 1951 EXPLANATION: The NCDPS/Juvenile Crime Prevention Council has awarded the Harnett County Juvenile Restitution and Community Services Program additional funds to purchase a new computer. No additional County Match is required. APPROVALS: Adopted this ______ day of ______ -'-------- Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows: I EXPENDITURE AMOUNT i AMOUNT lcODE NUMBER j DESCRIPTION OF CODE INCREASE DECREASE I 110-5100-420-43-21 j Auto repairs 2240 I I I i l ' : I I REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-356-30-00 Insurance claims 2240 i EXPLANATION: To transfer$ 2,240.40 (N.J. Edwards) received for an accident that occurred on 01/17/14 into the Sheriffs Auto repair expenditure line. APPROVALS: Adopted this Margaret Regina Daniel, Clerk to the Board day of 12014. Joe Miller, Chairman Harnett County Board of Commissioners I OS Services 1881NVERNESS DRIVE 'NEST SUITE 600 ENGLEWOOD CO 80112 HARNETT COUNTY Mail to: P.O. BOX 778 ATTN: MELINDA BETHUNE Lillington NC 27546 OS Services EXPLANATION OF PAYMENT AB85600-2 PLEASE FORWARD ALL CORRESPONDENCE TO: OneBeacon Insurance Group i881NVERNESS DRIVE WEST SUITE 600 ENGLEWOOD CO 80112 866-725-5171 PAY TO: HARNETI COUNTY AGENT: Surry Insurance Agency & Real! PO BOX 128 DOBSON NC 27017 COMPANY: DATE ISSUED: CHECK AMT: INSURED: POLICY NO.: OATEJLOSS: CLAIM NO.: ATLANTIC SPECIALTY INSURANCE COMPANY 04122/2014 $2,240.40 HARNETI COUNTY 7910005500001 03/31/2014 OAB-087600-0 1 -01 CLAIM TYPE: APH • OTC-NOC (NC) CLAIMANT: HARNETI COUNTY ADJUSTER: JJ33 · MELISSA ZDONICK IN PAYMENT OF· PAYMENT FOR DAMAGE TO 2012 DODGE CHARGER VIN #153978 LESS $1000 DEDUCTIBLE G5898 0513 DETACH AND RET A1N THIS PORTION FOR YOUR RECORDS THE FACE OF THIS DOCUMENT HAS II COLOfiEO BACKGROUND • NOT II WHITE BACKGROUND OS Services PAYTOTHE HARNETT COUNTY ORDER OF: 04/22/2014 IN PAYMENT OF: PAYMENT FOR DAMAGE TO 2012 DODGE CHARGER VIN #153978 LESS $1000 DEDUCTIBLE TWo thousand two hundred forty and 401100 Dollars ALL PAYEES MUST ENDORSE AMOUNT fW.IK OF MIERlCA NOT VAllO AFTER liO DAYS FROM ISSUE INSURED: POLICY NO.: CLAIM NO.: CLAIMANT: ADJUSTER: HARNETT COUNTY 7910005590001 OAB-087600-01-01 HARNETT COUNTY MELISSA ZDONICK LOSS DATE: 03/31/2014 CLM TYPE: APH -OTC -NOC-NC AUTHORIZED ~ ./') SIGNATURE __ ..z:~:::::::........!!~~~..t:.~'----- 0 0 2 2 ~ 0 0 ? L I. 3 2n• HARNETT COUNTY FINANCE DEPARTMENT CASH REPORT FORM DATE DEPARTMENT DESCRIPTION ACCOUNT NUMBER AMOUNT ~-------------------------+-~ s I ----------~-----'-------=------F-------+--1 ----~-J ~---------~------~--· +--·-------- t----------------------------------·r· --------------------.. -·t·---------------- ! -------I . I -I 1-------------------t. -------~----1------------------1 I I I ---------------- i [----------------------------1---· ------------------------··+------------------{ -------------------------+-------------· ------r---------- -----·· -··-·--···----------------------·--·-----!--------------r----------------·····----------···· ----· --------------- I + -. ··- -------· --------t-------------+------------1 f--------------------------·------+--------------- -------------------------------------------------- TOTAL -~="::c:;::::.:· = -=--:=::=J __j . ~ ' ! WHITE-FINANCE DEPT CANARY -DEPARTMENT COPY BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as follows: ! EXPENDITURE I AMOUNT AMOUNT : CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE I 110-s1oo-420-43-21 ; Auto repairs 2085 i l i ' I I ' i I i REVENUE I AMOUNT AMOUNT I CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE I no-oooo-356-3o-oo 1 Insurance claims 2085 I I I ! I : 1 EXPlANATION: To transfer$ 2,085.01 (Greg Taylor) received for an accident that occurred on 01/17/14 into the Sheriff's Auto repair expenditure line. APPROVALS: \"<\u; 16~ S/qji~ Department Head (date) Finance Offic r date) aunt anager (date)/ 1 J St/.2//'( Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Daniel, Clerk to the Board day of 12014. Joe Miller, Chairman Harnett County Board of Commissioners OS Services 188 INVERNESS DRIVE WEST SUITE 600 ENGLEWOOD CO 80112 HARNETI COUNTY Mail to: P.O. BOX 778 ATIN MELINDA BETHUNE Lillington NC 27546 OS Services PLEASE FORWARD All CORRESPONDENCE TO: OneBeacon Insurance Group 1881NVERNESS DRIVE WEST SUITE 600 ENGLEWOOD CO 80112 866-725-5171 PAY TO· HARNETT COUNTY AGENT: Surry Insurance Agency & Realt PO BOX 128 DOBSON NC 27017 EXPLANATION OF PAYMENT COMPANY: DATE ISSUED: CHECKAMT: INSURED: POLICY NO.: DATE/LOSS: CLAIM NO.: CLAIM TYPE: CLAIMANT: ADJUSTER: fl(·)~~--~~:;~1;~--;!'r;--[;~-. I ·., I;;:\ II ,:j .. •} ,' ' .. (JU ~'i~ =========== AB87146-1 ATLANTIC SPECIALTY INSURANCE COMPANY 04/2812014 $2,085.01 HARNETT COUNTY 7910005590001 01/17/2014 OAB-07B88Q..01-01 APH-OTC • NOC (NC) HARNETT COUNTY JJ14-MELISSA A WOOD IN PAYMENT OF: SUPPLEMENT PAYMENT ON 2014 VIN 121345 EMAILED ON 4/2812014 DETACH ANO RCT AIN THIS PORTION FOR YOU~ A£COnOS THE FACE OF THIS DOCUMENT HAS A COLORED SACKGROUNO • NOT A WHITE BACKGROUND OS Services PAY TO THE HARNETT COUNTY ORDER OF: 04/28/2014 AB87146-1 51-44 ffiCT ALL PAYEES MUST ENDORSE AMOUNT ........ $2,085.01 IN PAYMENT OF: SUPPLEMENT PAYMENT ON 2014 VIN 121345 EMAILED ON 4/2812014 Two thousand eighty five and 011100 Dollars INSURED: POLICY NO.: CLAIM NO.: CLAIMANT: ADJUSTER: HARNETT COUNTY 7910005590001 OAB-078800-0 1-01 HARNETT COUNTY MELISSA A WOOD BIINI< OF AMERJCA NOT VAllO AFTER 90 DAYS FROM ISSUE LOSS DATE: 01/17/2014 CLM TYPE: APH -OTC-N~NC AUTHORIZED c:::::::--: ./') SIGNATURE __ ..-;;:?tit=-__:~=:::;_-=::::.!.....!~"'::..------ 0 0 2 2 L. 0 0 ? * • 3 211 11 HARNETT COUNTY FINANCE DEPARTMENT CASH REPORT FORM OAif: DEPARTMENT __ ~' · __ _,_ I . DE$CAIPTION ACCOUNT NUMBER AMOUNT r------------------~~------~·-----+------·'-----------+-s _________ ~ ~~ i 1---------··----------·--------·----·---1 ' ! f-----------·---·-------- I I I ------------------+----------+------------- I ~---------------------+---------+--------1 ~------------------··---·----·------+----- ' I ~--'" .. --------------··--·-----·-·--··-____ .. _ I ~----------------------+---------------....... ·- i I f" ... ----------·---------+-----------+-------------1 ~ i ' f.--------·-------------- ~----- ~-· .. ---------------------------------1----------t------------1 l----------------===========~~----------~~-------+-~~---.. ----~~--~-------· t._ ___ ..... ----------------+---·-----+--------1 [ ____ -------·-----------·-·-----------+--------·---------+-------.. --·--- ~ ---·-----------------+-·~------·------'-----------1 I ''"' ' TOTAL. =$=========~ G' ··11>" s -----------------------~-------------------~ ·-"'· -:,. .. .1.1 ,.'n~ WHITE-FINANCE DEPT. CANARY -DEPARTMENT COPY BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section l.To amend the Transportation, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4650-410.60-31 Operating-Gas 8949 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-334.55-04 Transportation-Medical Transportation 51 110-0000-331.46-01 Transportation-Mid COG-Medical General 9000 EXPLANATION: Increase/decrease revenue to reflect the amounts awarded by the North Carolina Home and Community Care Block Grant for Older Adults. APPROVALS: Adopted this ______ day of ______ ..J _______ _ Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Social Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7710-441.80-50 Day Care Subsidy 66,772 110-7710-441.80-85 Progress Energy-Neighbor 897 110-7710-441.80-65 Title JV-E Foster Care 20,000 110-7710-441.80-70 State Foster Care R & B 130,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-330.77-04 Day Care Subsidy 66,772 110-0000-330.77-01 Social Services Administration 897 110-0000-330.77-03 Foster Care IV-E 16AOO 110-0000-399.00-00 Fund Balance Appropriated 68,600 110-0000-334.77-02 Foster Care SFHF 65,000 EXPLANATION: To adjust funding as allocated by the State for Energy and Day Care subsidy services. Additional funding is also requested for Foster Care Room and Board Services for the remainder of the year. Adopted this_ day of _____ 2 __ Margaret Regina Wheeler, Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Mental Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7690-441.35-60 Good Hope $200,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-0000-399.00-00 Fund Balance Appropriated $200,000 EXPLANATION: To increase Fund Balance Appropriated to budget an additional allocation to Good Hope Mental Health. APPROVALS: Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett. North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30. 2014: Section 1. To amend the Highland Middle School Project CP1301 Fund 331, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 331-8300-480-90-1 0 331-8300-480-46-01 REVENUE CODE NUMBER 331 -0000-31 4-50-00 EXPLANATION: APPROVALS: AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE General Fund $90.129 Residual Equity $475.000 AMOUNT AMOUNT DESCRIPTION OF CODE INCREASE DECREASE Soles Tax $384.871 To budget soles tax for the Highland Middle School Project. To correct BA512B 6-18-2013 and BA273B 5-15-2013. The budget amendments were for soles tax and interest earned. should have been budgeted in residual Equity this will correct the issue. County Manager (date) !' ./ ;j 5 fl-lr/1 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ________________________________ ___ Margaret Regina Daniel. Clerk to the Board Joe Miller. Chairman Harnett County Boord of Comm 1t7 b Agenda Item S""' t_ Date: 05/19/2014 Approved By : TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES Re~~on HOOKS, DAVID SHAWN City 0.00 Military HOOKS, DIANE MICHELLE 0002078317-2012-2012-000000 61 .25 Refund Exemption County 61.25 2 HOOKS, DAVID SHAWN City 0.00 Military HOOKS, DIANE MICHELLE 0002093633-2013-2013-000000 193.77 Refund Exemption County 193.77 3 MCLEOD, JAMES MITCHELL No home on MCLEOD, JANET N City 0.00 property; 0000021763-2009-2009-000000 45.00 Refund released Solid Waste fee County 45.00 4 MCLEOD, JAMES MITCHELL No home on MCLEOD, JANET N City 0.00 property; 0000021763-2010-2010-000000 45.00 Refund released Solid Waste fee County 45.00 5 MCLEOD, JAMES MITCHELL No home on MCLEOD, JANET N City 0.00 property; 0000021763-2011-2011-000000 50.00 Refund released Solid Waste fee County 50.00 6 MCLEOD, JAMES MITCHELL No home on MCLEOD, JANET N City 0.00 property; 0000021763-2012-2012-000000 70.00 Refund released Solid Waste fee County 70.00 7 MCLEOD, JAMES MITCHELL No home on MCLEOD, JANET N City 0.00 property; 0000021763-2013-2013-000000 70.00 Refund released Solid Waste fee County 70.00 8 ROLLAND, LEVIN DERA Y SR City 0.00 Military 0001983283-2013-2013-000000 104.44 Refund Exemption County 1 04.44 9 VAU L TRUST City 0.00 Value Decrease 0002101195-2013-2013-000000 71.20 Refund County 71.20 S. KEITH FAULKNER City Total 0.00 Revenue Administrator County Total 710.66 Total to be 710.66 Refunded CC: S. KEITH FAULKNER Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t OwnerName Acc o u n t # Ab s t # Ta x Y e a r Ac t T y p e ASKIN. JESSE PA U L 3182810 0001976241 20 1 3 IN D MI L I T A R Y Fr o m 4/ 1 / 2 0 1 4 To 4/ 3 0 / 2 0 1 4 No n D M V Na r r a t i v e Re b a t e A m t 5. 9 4 COATS UNITED ME T H O D I S T CH U R C H 3248292 0000011536 20 1 3 RE E ON L Y ON E CH U R C H OP E R A T I O N . RE L E A S E ON E SO L I D WA S T E FE E ON L Y . PE R KF DARNELL. STEVE N RA L P H 3184624 0001779472 20 1 3 IN D ESCOBAR. KELLY LY N N 3187360 0001976187 20 1 3 IN D FENDER. JOHN ER I C 3189648 0001973224 20 1 3 IN D GODFREY. DENIS E MO R R I S 3434133 0000032938 20 1 4 RE I 3434134 0000032938 20 1 4 RE I 3435419 0000032938 20 1 4 RE I GROCE. DAVID BR A D L E Y 3255022 0002073852 20 1 3 IN D HALL. RODNEY P 2425094 0000004944 20 0 9 RE I 2652313 0000004944 20 1 0 RE I 2801871 70 . 0 0 DW M H LI S T E D AS RE A L ES T A T E ON PA R C E L # 03 9 5 7 9 01 4 2 06 32 5 . 4 8 MI L I T A R Y EX E M P T I O N HO M E OF RE C O R D FL ET S 20 0 2 2 0 ES C O B A R KE L L Y LY N N 9. 5 3 LE S ON FI L E JO H N ET S 14 0 3 3 1 ST AK A N D WI F E IN F O ON FI L E . 22 . 5 8 RE L E A S E EN T I R E BI L L . BE I N G DI S C O V E R E D ON BI L L 32 9 3 8 - 2 0 1 4 - 2 0 1 3 - 1 1 0 0 0 0 . PE R KF DI S C O V E R HO M E S I T E AN D RE L E A S E ON E SO L I D WA S T E . PE R KF 1. 1 1 7 . 8 0 LE S ON FI L E DA V I D ET S 16 0 9 3 0 ST V A 8. 4 7 ON L Y NI N E HO M E S IN MO B I L E HO M E PA R K . RE L E A S E 4 SO L I D WA S T E FE E S ON L Y . PE R KF ON L Y NI N E HO M E S IN MO B I L E HO M E PA R K . RE L E A S E 4 SO L I D WA S T E FE E S ON L Y . PE R KF 5/ 9 / 2 0 1 4 La t e A m t 0. 5 9 0. 0 0 0. 0 0 0. 9 6 2. 2 5 0. 0 0 0. 8 4 Pa g e 1 of 4 OwnerName Acc o u n t # Ab s t # 0000004944 20 1 1 RE I HARGIS. ALAN D 3206160 0000028224 20 1 3 RE I HAYES. JOAN MA R I E 3096257 0001980234 20 1 2 IN D 3181732 0001980234 20 1 3 IN D HOLLAND. LYNWO O D 3173150 0000024755 20 1 2 BU S LOPEZ. TOMASA LI R A 3435355 0001682405 20 1 4 IN D 3435356 0001682405 20 1 4 IN D 3435357 0001682405 20 1 4 IN D 3435358 0001682405 20 1 4 IN D MAHL. BRETT WIL L I A M 3188521 0001970484 20 1 3 IN D MCGILBERRY. NE I L GR E G G 3189430 0001567495 20 1 3 IN D Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 4/ 1 / 2 0 1 4 To 4/ 3 0 / 2 0 1 4 No n D M V Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t La t e A m t ON L Y NI N E HO M E S IN MO B I L E HO M E PA R K . RE L E A S E 4 SO L I D WA S T E FE E S ON L Y . PE R KF 56 0 . 0 0 0. 0 0 RE L E A S E ON E SO L I D WA S T E FE E PE R KE I T H ; O N L Y ON E BU S I N E S S OP E R A T I O N . 70 . 0 0 0. 0 0 TH I S MO B I L E HO M E AC C O R D I N G TO TI T L E IS NO T A 19 9 9 BU T A 19 9 8 TH I S MO B I L E HO M E AC C O R D I N G TO TI T L E IS NO T A 19 9 9 BU T A 19 9 8 20 . 3 7 1. 3 5 AD J U S T M E N T S MA D E DU E TO AS S T S DO U B L I N G IN CO S T AN D EQ U I P M E N T CL A S S I F I E D AS JU N K BE C A U S E OF LO S S OF CO N T R A C T IN 20 1 0 . PO U L T R Y EQ U I P M E N T HA S BE E N ID L E SI N C E LA S T FL O C K 8' / 2 0 1 0 . 48 0 . 8 8 48 . 1 0 BI L L E D TO IN C O R R E C T OW N E R TH E Y HA V E TH E SA M E FI R S T NA M E BU T DI F F E R E N T LA S T NA M E S LI S T E D UN D E R AC C T #9 0 5 6 2 4 4 7 2 6 BI L L E D TO IN C O R R E C T OW N E R TH E Y HA V E TH E SA M E FI R S T NA M E BU T DI F F E R E N T LA S T NA M E S LI S T E D UN D E R AC C T #9 0 5 6 2 4 4 7 2 6 BI L L E D TO IN C O R R E C T OW N E R TH E Y HA V E TH E SA M E FI R S T NA M E BU T DI F F E R E N T LA S T NA M E S LI S T E D UN D E R AC C T #9 0 5 6 2 4 4 7 2 6 BI L L E D TO IN C O R R E C T OW N E R TH E Y HA V E TH E SA M E FI R S T NA M E BU T DI F F E R E N T LA S T NA M E S LI S T E D UN D E R AC C T #9 0 5 6 2 4 4 7 2 6 12 4 . 0 2 LE S ON FI L E BR E T T ET S 19 0 7 3 1 ST NY 3. 7 6 SH O U L D NO T HA V E BE E N BI L L E D 43 . 0 6 0. 3 8 MCNEILL. JAMES 22 . 2 7 3226720 5/ 9 / 2 0 1 4 Pa g e 2 o f 4 Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 4/ 1 / 2 0 1 4 To 4/ 3 0 / 2 0 1 4 No n D M V OwnerName Acc o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t La t e A m t 0000036589 20 1 3 RE I PE R KE I T H RE L E A S E BA S E D ON CO R R E C T E D VA L U E PE R GI S BA S E D ON CA L C U L A T E D AC R E A G E SHEFFIELD. RICH A R D H 17 5 ·7 1 2433514 0001306750 20 0 9 RE I A GA R A G E 30 X 4 0 WA S DO U B L E LI S T E D WI T H SP L I T 21 PE R KL 2616388 0001306750 20 1 0 RE I 2838273 0001306750 20 1 1 RE I 3048372 0001306750 20 1 2 RE I 3244561 0001306750 20 1 3 RE I SPOUT SPRINGS EM E R G E N C Y 3196684 A GA R A G E 30 X 4 0 WA S DO U B L E LI S T E D WI T H SP L I T 21 PE R KL A GA R A G E 30 X 4 0 WA S DO U B L E LI S T E D WI T H SP L I T 21 PE R KL A GA R A G E 30 X 4 0 WA S DO U B L E LI S T E D WI T H SP L I T 21 PE R KL A GA R A G E 30 X 4 0 WA S DO U B L E LI S T E D WI T H SP L I T 21 PE R KL 0001685285 20 1 3 RE I HA L F OF PR O P E R T Y IS WE T L A N D S PE R BB 96 6 . 8 5 22 6 . 2 1 SPRINTCOM INC fP C S ) 3356808 0000050016 20 1 3 BU S RE L E A S E DU E TO AD J U S T M E N T S BE I N G MA D E TO AU D I T FI N D I N G S PE R HE A T H E R A T T E N W E I L E R W/ C T S I 0. 0 0 1. 6 1 9 . 5 5 32 3 . 9 1 TASSLER. TONY 3184582 0000052959 20 1 3 IN D UNKNOWN. OWNE R 560339 0000053782 20 0 3 RE I 629536 0000055566 20 0 4 RE I 1588895 0000055566 20 0 5 RE I 1835519 0000055566 20 0 6 RE I LE A S E TO OW N AG R E E M E N T WI T H SO L D DA T E OF 10 / 2 0 1 2 SH O W S MH O M E SO L D TO JU D S O N AN D RH O N D A PO R T E R . MA I L E D LI S T I N G FO R M S AN D 30 DA Y DI S C O V E R Y NO T I C E TO JU D S O N PO R T E R 93 . 5 2 9. 3 5 TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - 0 0 1 8 . T H E GI S DE P T . HA S DE L E T E D PA R C E L 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - 0 0 1 8 . T H E GI S DE P T . HA S DE L E T E D PA R C E L 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - 0 0 1 8 . T H E GI S DE P T . HA S DE L E T E D PA R C E L 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - - 0 0 1 8 . TH E GI S DE P T . HA S DE L E T E D PA R C E L 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL 5/ 9 / 2 0 1 4 Pa g e 3 o f 4 Ha r n e t t Co u n t y Re b a t e De t a i l s Re p o r t Fr o m 4/ 1 / 2 0 1 4 To 4/ 3 0 / 2 0 1 4 No n D M V OwnerName Acc o u n t # Ab s t # Ta x Y e a r Ac t T y p e Na r r a t i v e Re b a t e A m t La t e A m t 1997566 0000055566 20 0 7 RE I TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - 0 0 1 8 . T H E GI S DE P T . HA S DE L E T E D PA R C E L 2262518 0000055566 2463249 0000055566 2660057 0000055566 2810270 0000055566 3008135 0000055566 3195792 0000055566 VARGAS. TOMASA 3435360 0002177395 Grand Total: 20 0 8 RE I 20 0 9 RE I 20 1 0 RE I 20 1 1 RE I 20 1 2 RE I 20 1 3 RE I 20 1 4 IN D 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - 0 0 1 8 . T H E GI S DE P T . HA S DE L E T E D PA R C E L 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - 0 0 1 8 . T H E GI S DE P T . HA S DE L E T E D PA R C E L 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - 0 0 1 8 . T H E GI S DE P T . HA S DE L E T E D PA R C E L 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - 0 0 1 8 . T H E GI S DE P T . HA S DE L E T E D PA R C E L 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - Q 0 1 8 . T H E GI S DE P T . HA S DE L E T E D PA R C E L 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL TH E AB O V E PA R C E L WA S DO U B L E LI S T E D WI T H 05 0 6 4 2 - 0 0 1 8 . T H E GI S DE P T . HA S DE L E T E D PA R C E L 08 0 6 5 5 - 0 0 3 8 - 0 1 . R E L E A S E EN T I R E BI L L PE R KL 75 5 . 8 2 S i t u s C o r r e c t i o n 18 . 1 3 6, 6 9 6 . 8 9 5/ 9 / 2 0 1 4 0. 0 0 9. 0 6 43 9 . 8 5 Pa g e 4 of 4 Agenda Item 5 -D Proclamation Celebrating the Centennial Anniversary of North Carolina Cooperative Extension WHEREAS, May 8, 2014 marks the Centennial of the signing of the Smith-Lever Act which established Cooperative Extension, the nationwide transformational education system operating through land grant universities in partnership with federal, state and local governments; and WHEREAS, U.S. Senator Hoke Smith of Georgia and U.S. Representative A.F. Lever of South Carolina authored the Smith-Lever Act to expand the "vocational, agricultural and home demonstration programs in rural America" by bringing the research-based knowledge of the land-grant universities to the people where they live and work; and WHEREAS, the North Carolina Cooperative Extension in Harnett County is a critical component of the three part land-grant university mission and works collaboratively with research and academic programs associated with the North Carolina State University and North Carolina A&T State University to reach traditional and underserved audiences in all communities across North Carolina; and WHEREAS, the Cooperative Extension System continues to receive federal programmatic leadership and support enabled by the Smith Lever Act and other legislation through the U.S. Department of Agriculture's National Institute of Food and Agriculture; and WHEREAS, the Smith-lever Act requires a partnership between county, state and federal governments and encourages priorities be established locally to meet the needs of each county; and www.harnett.org WHEREAS, North Carolina Cooperative Extension education disseminated through Harnett County for agricultural producers has helped establish North Carolina as a leading agricultural producing state; 4-H youth development has reached millions of youth and helped prepare them for responsible adulthood by equipping them with citizenship and leadership skills; family and consumer sciences has prepared individual families for healthy productive lives and breaking the cycle of poverty; and WHEREAS, North Carolina Cooperative Extension in Harnett County engages with rural and urban citizens through practical, community-based and online approaches, resulting in acquisition of knowledge, skills and motivation to strengthen the profitability of animal and plant production systems, protect natural resources, help people make healthful lifestyle choices, ensure a safe and abundant food supply, encourage community vitality and prepare the next generation of leaders; strong roots • new growth NOW, THEREFORE, we, the Harnett County Board of Commissioners, do hereby: );> Recognize the significance of the Smith-Lever Act to the establishment of Cooperative Extension nationwide. );> Encourage the people of Harnett County to observe and celebrate the centennial with a focus on congratulating the accomplishments of the past 1 00 years and ensuring a thriving future for Cooperative Extension. ).> Honor the local Extension Agents and university faculty who dedicate careers to providing trusted education to help people, families, youth, businesses and communities solve problems, develop skills and build a better future. );> Thank Cooperative Extension volunteers who provide thousands of hours to promote excellence for 4-H, Master Gardeners, family and consumer sciences and other programs in their communities. );> Encourage continued collaboration and cooperation among federal, state and local governments to ensure Cooperative Extension's sustainability as the nation's premiere nonformal educational network. );> Celebrate millions of youth, adults, families, farmers, community leaders and others who engage in Cooperative Extension learning opportunities designed to extend knowledge and change lives in North Carolina, Harnett County and commend this observance to all. Adopted this 19th day of May 2014. HARNETT COUNTY BOARD OF COMMISSIONERS Joe Miller, Chairman Gary House, Vice Chairman Beatrice B. Hill Jim Burgin C. Gordon Springle www.harnett.org Board Meeting Agenda Item Agenda Item 5·£ MEETING DATE: May 19, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: North Carolina Department of Public Safety Program Agreements REQUESTED BY: Wendy Butcher JCPC Chairman REQUEST: Requesting premission to submit Program Agreements from the North Carolina Department of Public Safety JCPC funding allocation for the FY 2014-2015: Harnett County Restitution Program (1 0% Local cash match required $9 ,418) 4-H Teen Court and At-Rish Youth Development (No County Cash Match Required) ReEntry Psychological Service-pass thru Link to Success -pass thru ReEntry Healthy Choice-pass thru JCPC ADM (no match required) FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: U:\GRANTS\agendaform20I4 JCPC.doc Page I of I Ex p e n d i t u r e JC P C Total Pr o g r a m s Re v e n u e Co d e s Lo c a l Ma t c h Ra t e Contract Co d e s Fu n d i n g Amount Ps y c h o l o g i c a l $6 , 0 0 0 Se r v i c e s 11 0 - 5 8 9 9 - 4 2 0 . 3 5 - 2 5 11 0- 0 0 0 0 - 3 3 1 . 4 1 - 0 2 Ma t c h pr o v i d e d th r u Re En t r y $6,600 He a l t h y Ch o i c e s 11 0 - 5 8 9 9 - 4 2 0 . 3 2 - 6 4 11 0- 0 0 0 0 - 3 3 4 . 4 1 - 0 8 $5 3 , 7 5 6 Ma t c h pr o v i d e d th r u Re En t r y $59,132 11 0- 7 9 3 0 - 4 4 1 ' 11 0- 10 % = $ 9, 4 1 8 Co u n t y Ca s h ma t c h , Re s t i t u t i o n 79 3 0 - 4 4 1 . 3 5 - 0 6 , 11 0 - 11 0- 0 0 0 0 - 3 3 1 . 77 - 0 2 $9 4 , 5 0 8 $6 , 00 0 re s t i t u t i o n 79 3 0 - 4 4 1 . 3 2 - 3 8 Co u n t y In - K i n d $118,869 4- H Te e n Co u r t 11 0 - 7 3 2 4 - 4 6 5 11 0- 0 0 0 0 - 3 3 4 . 7 3 - 2 4 $4 9 , 7 7 3 Co u n t y In - K i n d Ma t c h $57,465 Th i n k Sm a r t 11 0- 0 0 0 0 - 3 3 1 . 4 1 - 1 7 $1 5 , 0 0 0 11 0 - 5 8 9 9 - 4 2 0 . 3 1 - 2 6 Ma t c h pr o v i d e d th r u Th i n k Sm a r t $50,000 JC P C Ad m i n 11 0- 0 0 0 0 - 3 3 1 . 7 9 - 0 1 $5 , 0 0 0 11 0- 5 8 9 9 - 4 2 0 . 3 2 - 6 1 __ _ No Ma t c h re q u i r e d $5,000 - - - ~ - - - - - - - - - - HARNETT County NC DPS -Community Programs -County Funding Allocation Available Funds: $ $224,037 Local Match: $ $62,029 A Program Agreement Form for each program listed below is included as an attachment to the Community Prevention and Intervention Plan. Rate: 10% ---'----'--''---- ·:.···· <. < .·· :.·--: .. ·.·. .. . ·.·. <:toCAI,FiJNDING .·. < ·otHER <QTHER # ••P:ro#aill Provi~er DPS · : · • Locid Cash •• <Locai.fn/ Stili:e/ · •• Fimding · Milich: · Kirid. Federal Fun<fs · •<:· •• : .. ·. / •u • ~--• 'L.UU' ' auu ~· -n»n • vum I Development $49,773 $7,692 2 Harnett Restitution Program $94,508 $9,418 $8,943 $6,000 Sll8,869 · i~~~.; 3 Healthy Choices (Harnett County) $53,756 $5,376 $59,132 ···~~ 4 JCPC Administrative $5,000 $5,000 0~ 5 Link To Success Program $15,000 $30,000 $5,000 $50,000 7;~%. 6 Psychological Services (Harnett County) $6,000 $600 $6,600 ' .· .9~% .. 7 8 9 10 so .• #· o1'Hio' ' .. :~.1' • ll 12 so .#o.I~LO! 13 J.l so #olyJo! 15 16 so #DIV/0.! 17 so #DIVJ(H 18 TOTALS' $224,037 $39,418 $22,611 $5,000 ~0,o~L Th• abov. plan wa. d"iv.d thmugh a planning P'""" by th• HARNE~ , ~ Juvenile Crime Prevention Council and represents the County's Plan for use of these funds in FY' · '20~4-20~.? ". THIS INST'RUMENT HAS BEE~'>! PREAUDITED IN THE MANNER REQUI~EO BYTHELOCALGOVERN~~NTBUOGET F CA CONTROL ACT Chairperson, Board of County Commissioners (Date) or County Finance Officer North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only)j543-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM:j4-H Teen Court and At-Risk Youth Development SPONSORING AGENCY: Harnett County Government SPONSORING AGENCY 22 West Front Street PHYSICAL ADDRESS: Lillington NC SPONSORING AGENCY POB 85 MAILING ADDRESS: Lillington NC TYPE: Public l COMPONENT 10 # NAME OF PROGRAM COMPONENT 9046 4-H Teen Court and At-Risk Youth Development Teen Court Program Manager Name & Address (same person on signature page) Name: Tyrone Fisher Mailing 126 Alexander Drive Address: Suite 300 Phone: (910) 893-7530 j Fax: J (910) 893-7539 Contact Person (if different from program manager) Name: Alia Langdon-Williford Mailing 126 Alexander Drive Address: Suite 300 Phone: (91 0) 814-6022 l Fax: I (91 0) 893-7539 Program Fiscal Officer (cannot be proaram manaaer) Name: Kimberly Honeycutt Mailing PO Box 760 Address: Phone: (910) 893-7557 Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety I Fax:j(910) 893-3445 27546 27546 I FEDERAL ID #156-6000306 PROGRAM TYPE TOTAL COST OF EACH COMPONENT $57,465 Total cost of components: $ 57,465 Title: County Extension Director City: Lillington Zip:,27546 l E-mail: I tfisher@harnett.org Title: Program Coordinator City: Lillington Zip:,27546 I E-mailj alwilliford@harnett.org Title: County Finance Officer City: Lillington Zip:,27546 I E-mail: I khoneycutt@harnett.org SECTION IS PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 9046 NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development BRIEF DESCRIPTION: The 4-H Teen Court and At-Risk Youth Development Program will provide a sentencing alternative for juveniles ages 6-17 years old, first time offenders whose referring behavior constitutes a violation of law or misdemeanor, are actively enrolled in an educational program and are deemed appropriate referrals for the program. Blending the research based techniques of both Teen Court and 4-H the program will provide impact based on needs of youth resulting in accountability, and community cohesion. Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics I PROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: 4-H Teen Court and At-Risk Youth Development Component 10 # 9046 What is this component's maximum client capacity at any given time? 20 Frequency of client contact per month: 4 Anticipated Average Length of 120 Days Stay: Total Component Cost: $57,465[ +by Estimated# to be served during funding period: 48 Estimated Average Cost Per Youth: $1,197 Applies to continuation 13 programs only. 31 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 01/09/2012 Department of Public Safety Actual number of youth admitted last fiscal year: 44 number of admissions Juvenile Court referred 29.55% of total admissions number of admissions Law Enforcement referred 70.45% of total admissions SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Based on current JCPC Risk and Needs Assessment data, 63% of Harnett County youth are at low risk of re-offending with a 34% are at medium risk of re-offending; however 57.5% are reported to lack pro-social peers resulting in association with negative or delinquent youth. County data is consistent with State data which reflects that the majority of youth for the two year period, average 91%, are age 12 or older when their first delinquent offense was reported in an alleged complaint. In this same time span, an average of 67% of youth were first time offenders (current referral only) upon intake including both undisciplined and delinquent youth. To combat this problem, the 4-H Teen Court and At-Risk Youth Development Program will provide youth with opportunities to not only be held accountable for their actions, but to continue association with pro-social peers while completing and also upon completion of mandated sanctions via year round 4-H life skill development opportunities. 4-H Teen Court provides an alternative sentencing method for first-time misdemeanor offenders and imposes sanctions that not only allow youth to be accountable for their actions, but also engages them in purposeful life skill building programming that will result in positive behavior change and increased interaction with pro-social peers within the traditional 4-H program. This will potentially reduce the case load of the traditional court system and allow for more prompt reinforcement for the youth involved. All 4-H program components are open to Teen Court youth during and after completion of required sanctions. Continued participation will be encouraged after sanctions have been completed. In addition to increasing opportunities for interaction with pro-social peers, program involvement allows youth to form trusting relationships with positive adults in the form of both paid and volunteer staff. 4-H program involvement allows families to build a network of adults and positive teens to encourage and uplift youth. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. "The 4-H Teen Court and At-Risk Youth Development Program will provide a sentencing alternative for juveniles ages 6 to 17 years old, who are first offenders whose referring behavior constitutes a violation of the law or misdemeanor, are actively enrolled in an educational program and are deemed appropriate referrals for a Teen Court program." 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. Goal 1: To provide an alternative sentencing method for first-time misdemeanor youth offenders ages 6-17 in order to reduce the case load of the traditional juvenile justice system. Goal 2: To provide real world accountability for youth offenders using educational methods that result in positive behavior change reflected by increased civic/community engagement. Goal 3: To provide real world accountability for youth offenders using educational methods that result in positive behavior change reflected by an increased knowledge of career skills. Goal4: To assist youth and families in developing a network of positive adults and teens to create increased opportunities for prosocial interactions. Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development 4. Measurable Objective(s): State in measurable terms(%} the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 95% Participants will successfully or satisfactorily complete program requirements prior to termination. 75% Participants will gain employability/career skills. 75% Participants successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 90% Participants will engage in volunteer seNice demonstrating acceptance of responsibility to their community. 90% Participants will have no new complaints during program participation. 85% Participants will have no new adjudications during program participation. 75% Participants successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. The 4-H Teen Court and At-risk Youth Development Program will provide programming that will address the need for a Teen Court program as identified by the latest Juvenile Crime Prevention Council needs assessment. Assessment data reflects that Harnett County youth are at low risk of reoffending. Teen Court will target youth that commit first-time misdemeanor offenses ages 6 to 17. Life skill development sanctions will be mandated that hold the youth accountable for their actions and that promote increased knowledge and awareness of community enhancement and civic engagement. Youth will be empowered by involvement in real world projects to raise feelings of self-worth and competence. Sanctions will include but are not limited to: NC 4-H Hungry to Help: NC is 2nd in childhood food insecurity only behind Louisiana. Youth will engage in gardening and food collection programs to assist in reducing childhood food insecurity. Projects will include 4-H gardens, sweet potato gleaning, food drives, Stuff a Bus, and Community Dinners. Partners include NC 4-H, the Central Food Bank of NC, the NC Cooperative Extension, Harnett County Schools and the Harnett County Food Pantry. Sewing Expressions: Youth will construct no sew blankets to be distributed to local hospitals for newborn babies and children admitted. Youth will also sew small pillows to be distributed to local hospice patients. Partners include Central Harnett, Betsy Johnson Regional Hospitals and Hospice of Harnett County. Career Smarts: Career Smarts is a research based 4-H curriculum that leads youth through a series of 10 lessons addressing employability skills. Topics addressed include professional dress, resume writing, public speaking, etiquette, inteNiew skills and goal setting. 4-H Life Skill Development Programming: 4-H Teen Leadership/Presentation Program (Public Speaking Skills), 4-H Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development Livestock Judging (Critical Thinking, Organizational and Problem Solving Skills), 4-H Shooting Sports Program (Safety, Self-Discipline and Value of Environmental and Natural Resources) Current assessment data also indicates that Harnett County youth are more likely to associate with undisciplined or delinquent youth. While participating in Teen Court sanctions, youth will interact with traditional 4-H program youth creating opportunities for increased association with prosocial peers and adult volunteers and staff. Upon completion of sanctions, youth will be encouraged to continue 4-H participation to maintain opportunities for prosocial interaction. Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE {attach for each cornponent) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development 1. Location: List physical address(es) and describe where program services are delivered. Program Staff Harnett County Agriculture Center 126 Alexander Drive, Suite 300 Lillington, NC 27546 Teen Court Proceedings Harnett County Courthouse 301 W. Cornelius Harnett Blvd. Lillington, NC 27546 The program will be housed within the NC Cooperative Extension, Harnett County Center office via the 4-H Youth Development program. Program staff will be located in Suite 300 of the Agriculture Center. Conference room facilities will be available for parenUguardian meetings and the Training room will be utilized for Leadership Training and sanctions. Teen Court proceedings will take place at the Harnett County Court House. 2. Operation: Describe the daily/weekly schedule of program operation. Teen Court sessions will be held twice monthly on a regurarly scheduled basis during the evening hours. Example: 1st and 3rd Tuesday night of each month at 6:00pm Referred youth will be accepted year round. Once accepted, the 4-H Teen Court Coordinator will communicate with parents and youth once weekly until program termination to ensure understanding of Teen Court proceedings and sanction expectations. Communication may be via Teen Court sessions, involvement in sanctions, email with a response, phone calls or face to face meetings. Opportunities for sanction completion will be offered on a weekly basis. Sanctions will be conducted year round with schedules being set by the 4-H Teen Court Coordinator. Sanctions with specific deadlines mandated by the NC 4-H program will be planned accordingly with County level programming provided to support youth success such as presentation practice sessions. Outdoor/gardening activities will be conducted as weather is appropriate. Indoor oriented sanctions will be conducted year round. Youth will be enrolled for a maximum of 120 days. Extended involvement will be agreed upon as deemed necessary by the referring parties and parents. Involvement beyond 120 days will be outlined in a written agreement such as the 4-H Enrollment Form or Teen Court Parent Agreement. The work schedule of the 4-H Teen Court and At-risk Youth Development Program Coordinator will consist of 40 work hours each week. The primary work schedule will be 8:00-5:00 with adjustments being made to allow for Teen Court sessions or sanctions that are required to occur after hours or on weekends in order not to exceed 40 hours per week. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s} responsibilities relative to this component. 4-H Teen Court and At-risk Youth Development Coordinator (4-H Program Assistant)-Must possess a minimum of an Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE {attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development Associates Degree in the area of Human Services or a related youth development field. A Bachelor's degree is preferred. Responsibilities will include case oversight and supervision of all Teen Court proceedings including court sessions and sanctions organized by 4-H. The position is also responsible for evaluation of sanctions conducted by partnering agencies/organizations. In addition, the position will recruit, supervise and train all professional and community based program volunteers. The position will network with all partnering agencies needed to conduct Teen Court and to accept referrals. Partnerships will be fostered to ensure sustainability of program efforts. The position will be the main point of contact for the Teen Court program and maintain expected levels of partner and parenUyouth communication. Responsibilities also include development of evaluation tools used to evaluate program success in addition to completing required funding and program impact reports. Teen Court Professional Volunteers: Adult Volunteers will be utilized to serve as career coaches for teens involved in Teen Court proceedings to include defense and prosecuting attorneys, clerk, bailiff and jury members. Professional volunteers will include Attorneys, Judges and District Attorneys. An Attorney will serve as the Teen Court Judge. Teen Court Community Volunteers: Adult community members will be utilized to ensure efficient proceeding of Teen Court cases. Community volunteers will assist with implementation of sanctions. Teen Volunteers: Youth ages 13-17 will be recruited to serve as attorneys, jurors, the bailiff and clerk during all Teen Court proceedings. Teen volunteers will also be recruited to assist with sanction planning and implementation. All volunteers, both adult and youth will take part in a required Teen Court training addressing the needs of their assigned responsibility. All volunteers, both adult and youth, will receive written volunteer job descriptions. All adult volunteers will be required to complete the NC 4-H Volunteer Screening application process that includes a background check. All adult and youth volunteers will also be required to sign a standards of behavior and confidentiality statement. Teen Court Program Director (In-Kind)-The Extension Agent, 4-H Youth Development will serve as Teen Court Program Director. This position will provide direct supervision to the Teen Court Coordinator and will ensure that the program meets all required standards. The position will also oversee program evaluation to determine impact. The position will also ensure cooperation with Area Consultants for monitoring and required reporting. The position will also ensure that required program agreements and reporting are completed. Extension Secretary (In-Kind)-This position will provide clerical support 4. Service Type SPEP: Describe implementation to include: This program is a STRUCTURE ONLY. 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. 4-H Teen Court referrals will be accepted from Schools, Juvenile Justice, and prevention specialists. Upon receiving a written referral, the Teen Court Coordinator will assess the suitability of referred youth. Questionable Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE {attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development referrals will be reviewed by the Program Director and a determination will be made concerning acceptance. All other referrals will be approved by the Coordinator. Once a referral is received and accepted, the Teen Court Coordinator will contact the family to schedule an intake appointment followed by contact with the referring agency within 14 business days orally or in writing to confirm intake. A participation agreement will be signed by the referring agency, youth and parenUguardian during the intake appointment. Within 30 days of receiving the referral, the Coordinator will make contact with the victim to assess any monetary loss unless otherwise informed in writing by the referral source. Juveniles must be admitted into the program within 30 days of receiving the referral. The following referrals will not be accepted: Driving while impaired, Class A 1 misdemeanors, An assault in which a weapon was used, or A controlled substance offense under Article 5 of Chapter 90 of the NC General Statues, excluding simple possession of a schedule VI drug or alcohol offense and Sexual offenses. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Termination forms will be completed upon termination of participation which will include sanctions (activities) completed, results, recommendations, last date of program contact and reason for termination. Terminations will be completed by the Teen Court Coordinator. Upon termination, copies of the termination form must be provided to the referring agency and the parent/guardian of the youth involved within 7 business days. Reasons for termination include: Successful Completion, Satisfactory Completion (Must obtain approval from Program Director and notify referring agency), Unsuccessful Completion (Must obtain approval from Program Director and notify referring agency), or Non-Compliance (Must obtain approval from Program Director and notify referring agency). Termination Criteria are as follows: Successful Completion-Juvenile has completed all required sanctions ordered by Teen Court and displays positive progress, Satisfactory Completion -Juvenile has attempted to complete all required sanctions however due to a documented hardship is unable to fully complete sanctions, Unsuccessful Completion -Juvenile has made limited attempts to fullfil! sanctions and has made little progress, Non-Compliance-Juvenile refuses to complete sanctions or displays behavior that puts self, staff, volunteers or other youth in harms way. How is the referring agency involved with the termination process? The referring agency will be notified in writing prior to termination in order to provide an opportunity to communicate with Teen Court program staff pertaining to expected youth progress. Feedback will be reflected on the termination Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE {attach for each component) NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development form and filed for each juvenile. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Teen Court Coordinator will communicate at least monthly with Court Counselors and other referring agencies in reference to client progress. Communication will take place via face to face meetings, phone or in writing. Client progress forms will be used to document monthly progress and filed. The Teen Court Coordinator will also attend the monthly meetings held by Juvenile Justice intended for partnering agency communication. The Teen Court Coordinator will also provide the program report at monthly JCPC meetings. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The 4-H Teen Court and At-risk Youth Development Program will engage youth in purposeful life skill enriching activities that will create opportunities for real world learning, youth empowerment and building of community capacity. As a result, youth will develop mastery of skills and gain an increased sense of self-worth. In addition, youth will increase time spent with pro-social peers and adults building a sense of acceptance. Research shows that if youth needs go unmet or are met in negative ways youth will: seek to belong through promiscuous behaviors, attempt to feel mastery by cheating or practicing other delinquent skills, try to establish independence by acting as a bully or by displaying defiant behavior, or feel unable to establish their own positive self identity. The 4-H Teen Court and At-risk Youth Development Program will strive to involve youth in meaningful experiences that meet the needs of positive youth development in order to encourage youth who: experience belonging, and develop a trusting and friendly demeanor, seek productive opportunities to experience mastery of a skill and become problem solvers displaying self-motivation, and that when presented with opportunities to become independent, display self-confidence and self-discipline as youth leaders showing care and generosity to others. Parents/guardians will be involved in the Teen Court process by intake meetings, Teen Court proceedings, and weekly communication with program staff during Teen Court program involvement including sanctions. Parent surveys will be conducted during the termination process to gauge parental observations pertaining to youth progress and program impact. Parents will be encouraged to contact program staff with any concerns or celebrations regarding youth progress. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. Teen Court is based on North Carolina's comprehensive strategy for juvenile deliquency and resarch based best practice of graduated sanctions and is an alternative sentencing mothod for first-time misdemeanor youth offenders, therefore minimizing the case load of traditional juvenile court. Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component} NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development Teen Court utilizes a matrix to organize sanctions according to risk level and severity of the offense. Sanctions imposed take into consideration the characteristics of the client in addition to the intended outcome of the sanction being imposed. Dosage or amount of time engaged in the identified sanction is directly related to the characteristics of the juevenile client and the desired behavior change to be displayed. Supplementary or opportunities for follow up are also taken into consideration when imposing Teen Court sanctions. These are all identified as characteristics of effective programs and are identified in the Teen Court standard operating procedures. Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul 1, 2014 and shall terminate Jun 30, 2015. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $49773 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; Form structure last revised 12/20/2013 Department of Public Safety 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6. Secure local match as required, pursuant to N.C.G.S. §1438-801 (a);143B-602;1438-851; 1438-1104, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the performance of the JCPC Program Agreement, pursuant to N.C.G.S. §1 05-164.14(c); and exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports; 13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by the JCPC, County or DPS; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS policy JCPC 1. 1; Sponsoring Agency Contractor(s)/Subcontractors :'!!.: No, subcontractors are not included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Form structure last revised 12/20/2013 Department of Public Safety Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information. 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C.G.S. §143B-801(a);143B-602;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5. Submit any other information requested by the County or DPS; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2; Reference: 28 NCAC 02A.0202 and DPS/JCPC Policy JCPC 2-2.5; JCPC 1. The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non- profit organization; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. § Form structure last revised 12/20/2013 Department of Public Safety 1438-801 (a);143B-602;143B-1104;143B-851 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 28 NCAC 02A .0103-.0108; DPSIJCPC Policy JCPC 2-2.5; JCPC 1.2 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing Form structure last revised 12/20/2013 Department of Public Safety contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property • the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 28 NCAC 02A.011 0; DPSIJCPC Policy JCPC 2 Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Form structure last revised 12/20/2013 Department of Public Safety Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating that the Sponsoring Agency does not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for profit organizations ONLY wilf comply with this section. Form must be attached to the Program Agreement upon submission. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent Form structure last revised 12/20/2013 Department of Public Safety it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Form structure last revised 12/20/2013 Department of Public Safety END OF SECTION V-Terms of Agreement SECTION VI: BUDGET NARRATIVE 4-H Teen Court and At-Risk Youth Development Item# Justification 120 4-H Agent supervision 2 hr/wk@ 17.00/hr for 52 weeks and Extension Secretary for clerical support 1 hr/wk @ 12.00/hr for 52 weeks 120 Full-Time Teen Court Program Manager $11.00/hour@ 40hrs/ wk for 52weeks 180 County Fringe Package: FICA@ 7.65% (1 ,750), Work. Comp. (1 ,018), Retirement@ 7.07% (1 ,618), Group Ins. @ 460.75/mo (5,529), HSA@ 88/mo (1 ,056), Emp. Clinic @ 25/mo (300), Unemployment Ins. (423), Incentives (0) 220 Meals/snacks for youth training and sanction implementation. Snack supplies $78/mo=$936; Hungry to Help supplies $200/ quarter=$800; Jury incentive meals $46/mo=$553; Volunteer/ client family appreciation dinner $800 250 Travel Costfor 15 passenger van (2, 124 miles @ 0.565/mile) 260 Supply Cost for program records and promotion (folders, printer cartridges, desk calendar, planner, and display board). 290 Supplies needed to support implementation of program sanctions and life skill programming (flip charts, markers, landscaping tools, and curriculum). 310 Travel Cost (2,300 miles@ .565/mile) 340 5000 copies @ .1 0 each for communication and program promotion 390 Training opportunities for staff and youth (registration; lodging, food and etc) NC Congress; 4H Camps; NCJSA, Teen Court Association, DJJ Trainings. 410 Office Space (includes phone) $400/mo 450 American Income Life Insurance-4-H Plan Supplemental Medical Coverage-$1.00/youth for 100 youth and adult volunteers -covers entire year. TOTAL Job Title 4-H Teen Court and At-Risk Youth Development Program Manager (4-H Program Assistant) -Responsibilities include implementation of teen court program, management/recruitment of teen court partners, volunteers and communication with youth and families 4-H Agent and Extension Secretary for direct supervision and clerical support TOTAL Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Fiscal Year FY 14-15 Expense In Kind Expense $2,392 $22,880 $11,694 $3,089 $1,200 $400 $485 $1,300 $500 $8,625 $4,800 $100 $49,773 $7,692 Annual Expense Annual In Kind Wages Wages $22,880 $2,392 $22,880 $2,392 SECTION VII Program: 4-H Teen Court and At-Risk Youth Development Fiscal Year: FY 14-15 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services* *Contracts MUST be attached II. Supplies & Materials 21 0 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 41 0 Rental or Real Property 430 Equipment Rental 440 Service and Maint. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. !Total Fom1 JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Number of Months: 12 Cash In Kind $34,574 $2,392 $22,880 $2,392 $11,694 $5,174 $3,089 $1,200 $400 $485 $9,925 $500 $1,300 $500 $8,625 $100 $4,800 $4,800 $100 $49,773 $7,692 Total $36,966 $25,272 $11,694 $0 $5,174 $0 $3,089 $0 $0 $1,200 $400 $0 $485 $10,425 $1,300 $0 $0 $500 $0 $0 $0 $8,625 $4,900 $4,800 $0 $0 $100 $0 $0 $0 $0 $0 $0 $0 $57,4651 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 14-15 Harnett County Funding ID: 543-X:XXX Sponsoring Agency: Harnett County Government Program: 4-H Teen Court and At-Risk Youth Development $49,773 DPS/JCPC Funds *This is the amount approved in your application 10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash Local Cash Local Cash $7,692 Local In-Kind Harnett County Government Other Other Other Other $57,465 TOTAL $4,977 Required Local Match Authorizing Official, Department of Public Safety The following signature certifies that this program agreement has been locally approved by the Board of Cowzty Commissioners. Chair, County Board of Commissioners or County Finance Director The following signature certifies that this program agreemellt has been locally approved by the Juvenile Crime Prevention Council. Jil 4~ 6(air, Jmt:E;; Crime Pn:!Venti n Council Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $7,692 Match Provided Date Date North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only)j543-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM: I Harnett County Juvenile Restitution/Community Service Program SPONSORING AGENCY: Harnett County Government SPONSORING AGENCY 22 West Front Street PHYSICAL ADDRESS: Lillington NC 27546 SPONSORING AGENCY POB 85 MAILING ADDRESS: Lillington NC 27546 TYPE: Public I I FEDERAL ID #j56-6000306 COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 9134 Harnett County Juvenile Restitution/Community Restitution/Community Service $ 118,869 Service Program Program M ana er N a me &Add ress same person on stgna ure page Name: Barry Blevins Mailing POB85 Address: Phone: (91 0) 893-7536 I Fax: I (910) 814-8263 Contact Person (if different from program manager) Name: Henry Evans Mailing POB85 Address: Phone: (910) 814-6155 I Fax:J(910) 814-8263 Program Fiscal Officer (cannot be oroaram manaaen Name: Henry Evans Mailing POB85 Address: Phone: (910) 814-6155 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/3 Jl20 12 Department of Public Safety I Fax:l(910) 814-8263 Total cost of components: $ 118,869 Title: Program Manager City: Lillington Zip: 27546 I E-mail: I bblevins@harnett.org Title: Program Coordinator City: Lillington Zip: 27546 I E-mail: I hlevans@harnett.org Title: Program Coordinator City: Lillington I Zip:' 27546 I E-mail: I hlevans@harnett.org SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 9134 NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program BRIEF DESCRIPTION: Community-based program to hold at-risk and court involved juveniles accountable for their delinquent or undiscipline behavior. Juveniles are required to perform symbolic community service or work to make monetary restitution to their victims. MAY 0 1 2014 Form JCPCIPA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics j PROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: Harnett County Juvenile Restitution/Community Service Program Component 10 # 9134 What is this component's maximum client capacity at any given time? 50 Frequency of client contact per month: 8 Anticipated Average Length of 60 Days Stay: Total Component Cost: $118,8691 -;-by Estimated # to be served during funding period: 200 Estimated Average Cost Per Youth: $594 Applies to continuation 129 programs only. 31 Form JCPCIPA 001 JCPC Program Agreement Form structure last revised 01/09/2012 Department of Public Safety Actual number of youth admitted last fiscal year: 161 number of admissions Juvenile Court referred 80.12% of total admissions number of admissions Law Enforcement referred 19.25% of total admissions W!AY 0 1 2014 SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. According to the North Carolina Department of Public Safety Division of Juvenile Justice 2011 Annual Report for the fifth consecutive year the juvenile delinquency rate Quvenile crime) in the State of North Carolina has decreased. Also according to this report, over that five-year period, the State has experienced a 28% decrease in juvenile delinquency. In addition, there are fewer youth being committed by the court to long-term stays in the Division of Juvenile Justice's youth development centers. Overall, over the last decade, juvenile commitments have dropped almost every year. With the juvenile delinquency rate being decreased from previous years, there is more emphasis focused on community based programming working with prevention and intervention. In FY 12-13, 63 juveniles intakes were placed on a diversion contract/plan Of 715 juvenile complaints that were received in Harnett County by class in FY 12-13, 469 were class 1-3 misdemeanors; 183 were class F Felonies-! and A 1 misdemeanors; 33 were Status Offenders; and 30 were class A-E Felonies. Of those 715 juvenile complaints, 76% were males and 24% were females. The intention and purpose of the Harnett County Juvenile Restitution/Community Service Program is to accept juveniles into the program that have been ordered to pay monetary restitution to a victim or perform symbolic community service. This program serves as a community-based sanction level1 and 2 alternative to detention or youth development centers for court involved youth. This program also serves as an alternative to Juvenile Court through Intake Diversions and School Resource Officer referrals. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Harnett County Juvenile Restitution/Community Service Program will serve youth between the ages of 7-17 referred by Juvenile Court Counselors Office, Juvenile Court and School Resource Officers. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. To provide a community-based alternative to detention or youth development centers to hold youth accountable for their actions and restore them back into the community. These youth are at-risk or already involved with in the juvenile justice system. It is the goal of this program that the youth achieve maximum growth as well as learn accountability for their actions in the least restrictive setting. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 75% Participants will have no new complaints during program participation. 85% Court-ordered participants will complete required restitution or community service hours by termination from court service. 75% Participants will have no new adjudications during program participation. 90% Diverted participants will complete required restitution or community service hours by termination of contract or Form JCPC/PA 001 JCPC Program Agreement Form structure last revised I 2/31/2012 Department of Public Safety SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program plan. 85% Participants will successfully or satisfactorily complete the program. MAY 0 1 2014 75% Participants successfully I satisfactorily completing the program will have no new complaints in the 12 months following completion. 75% Participants successfully I satisfactorily completing the program will have no new adjudications in the 12 months following completion. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Based on highlights of the FY 11-12 and 12-13 Risk Assessment data for Harnett County, the elevated Risk Assessment are as follows: 77% of youth that entered DJJDP are overall Low Risk of reoffending in the juvenile justice system ; youth are age 12 or older when the 1st delinquent offense is alleged in a complaint; 62% of youth have serious school behavior problems, ; and 62.5% of youth that entered DJJDP lack pro-social peers and/or regularly and/or sometimes associate with negative/delinquent peers. Based on highlights of the FY 11-12 and 12-13 Needs Assessment data for Harnett County, the elevated Needs Assessments are as follows: 63% of youth have overall Low Needs Levels; 57.5% of youth sometimes and/or regularly associates with delinquent peers and/or rejected by positive peers; 54.5% of youth have serious behavior problems in school which is a result of poor school attendance and chronic suspensions from school; 60.5% of youth reported having mental health needs are currently being addressed and need further mental health assessing; youth reported domestic discord in their home and youth Family Supervision Skills are marginal. Juveniles enrolled in this program for school related offenses will learn that their refusal to follow school guidelines indeed has consequences. Juveniles who successfully complete this program will gain personal as well as social recognition. This will lead to higher self esteem, which will decrease the need of juvenile to associate with persons or groups that are predisposed for criminal activity. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE {attach for each component) NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program 1. Location: List physical address(es) and describe where program services are delivered. Physical address is 1100 East McNeill Street, Lillington, NC 27546. MAY 01 2014 2. Operation: Describe the daily/weekly schedule of program operation. Program office hours are 8am to 5pm. Program staff working with juveniles work flexable hours including Saturdays 3. Staff Positions: Describe paid or volunteer position qualifications, (cettifications, degrees, work experience) and position(s) responsibilities relative to this component. Program coordinator must possess at least a Bachelors degree or higher with previous experience working with at-risk juveniles. The program coordinator is responsible for the daily scheduling of staff and juveniles; fiscal management of resources; recruitment of private and public sector worksites; completion of daily, monthly, quarterly and annual reports to state DPS-Juvenile Justice Division office; training of worksite supervisors; attends all juvenile court dates; processes all diversion contracts as it relates to community service/restitution through the intake counselors office as well as referrals made school resource officers; preparing program agreements; daily transportation and supervision of juveniles at community worksites; safety training to juveniles as it relates to proper use and safety of program equipment; monitoring purchases and expenditures. Program coordinator also maintains records on each juvenile; preparing forms; answering phones; processing cash report forms; processing invoices; maintains balances on purchases and expenditures; prepares monthly and quarterly budget reports. Program assistant must possess at least an Associates degree or extensive experience working with at risk juveniles. The program assistant is responsible for daily transportation and supervision of juveniles at community worksites; safety training to juveniles as it relates to proper use and safety of program equipment;completion of daily program progress reports. Program volunteers should possess at least aGED, be employed at the worksite agency(completed and approved worksite agreement on file), submit a volunteer application, pass a criminal background check, be provided program training on how to work with kids and a willingness to work with at-risk juveniles. Program volunteer supervisors supervise juveniles at worksite. Juveniles may only be transported in sponsoring agency owned vehicles. 4. Service Type SPEP: Describe implementation to include: Primary Service -Restitution I Community Service; Secondary Service -None 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Juveniles may be referred by Juvenile Court, local Office of Juvenile Justice(OJJ) Intake Counselor or by School Resource Officers(SRO). Juveniles referred by Juvenile Court or by local OJJ Intake Counselor have been screened by the intake counselor. The admissions process comprises of the juvenile and the parenUguardian meeting with a program staff member to sign the necessary paprework for enrollment into program. This paperwork consist of medical, equipment and confidentiality waivers; social history; medical history; individual service plan and the community service/restitution agreement contract. Program staff meet with juvenile and parenUguardian at time of referral, either at local OJJ office or in Juvenile Court. School Resource Officer referrals are screened by the SRO at each individual school. Juveniles referred by SRO must be first time offenders with no previous juvenile court interaction. SRO fax referral to Harnett County Juvenile Restitution/Community Service office. Program Coordinator sends letter to parenUguardian the date the referral is received advising them of the offense committed and referral to the program. ParenUguardian and juvenile are requested to contact this program office within ten business days. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety MAY n 1 , .r. C.U/lf. SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program Juvenile and parent/guardian that respond and agree to participate in program are processed as previously described. When a juvenile and parent/guardian fail to respond or choose not to participate in program, the SRO, who made the referral, is contacted by program coordinator. The SRO is advised to submit a juvenile petition to the intake counselor of the local OJJ office. All referrals made by Juvenile Court and juvenile intake counselor are accepted. SRO referrals in which the juvenile and parent/guardian agree to participate are accepted. A juvenile or parent/guardian refusal to participate in a SRO referral would be the only way a juvenile referred to this program would not be served. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Program Coordinator is responsible for decisions concerning a juveniles successful, satifactory, unsuccessful or non- compliant termination from this program. Juveniles are terminated as successful upon their completion of community service and/or restitution owed. Juveniles are terminated as satisfactory if they complete required community service hours or restitution with minor behavior problems. Supervising court counselor reviews and signs off on termination documentation. Juveniles who fail to complete ordered community service and/or restitution are terminated as unsuccessful. Failure to cooperate with program staff, failure to show for work assignments and commission of a delinquent act while at a worksite would be grounds for a juvenile being terminated as unsuccessful. Non-compliant juveniles are referred back to their court counselor for appropriate measures. After consultation with court counselor, if juvenile continues to be non-compliant, juvenile will be terminated as unsuccessful. How is the referring agency involved with the termination process? When the termination involves a juvenile placed on probation, program staff confer with supervising court counselor upon juvenile's termination from program. Supervising court counselor is required to sign termination documentation before paperwork is included in legal file with the Harnett County Clerk of Court. When terminations are for juveniles placed on diversion contracts or referred by SRO referrals, the referring agency receives a copy of the juvenile's successful termination. If a juvenile fails to satisfy the requirements of the diversion contract or SRO referral, the intake counselor or SRO are notified by letter and/or email. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. Juvenile court counselors are given monthly written reports on all juveniles served. Program staff contact court counselors as needed to address negative behavior of juveniles. Due to the fact that juvenile must complete the 12 community hours within 30 days of signing the enrollment packet, SROs are only advised when the juvenile enrolls in program and their successful or unsuccessful termination from program. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The intention of this program is to show program participants that their inapproppriate and illegal acts have victims and that the victims do suffer monetary and/or emotional loss by their actions. By requiring the juvenile to perform symbolic community service or work to pay actual monetary restitution to the victim(s), the juveniles see that their actions do indeed have consequences. Participation by the juvenile in this program is intended to deter future criminal activity. Parent/guardian is given daily and monthly updates on how their child is progressing in the program. Parent/ guardian is advised of any inappropriate behavior. Parent/guardian is asked to help program staff address those Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/3112012 Department of Public Safety SECTION IV COMPONENT NARRATIVE {attach for each component) NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program inappropriate behaviors. While the purpose of this program is to primarily address negative behavior of the juvenile referred, program staff, with the help of the referring agency, refer parenUguardian to programs that may strengthen areas that they feel they are diffident in. Areas such as job skills, parenting skill, anger management, etc ... 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. This program is based on philosophy of restorative justice. The model of justice that focuses on crime as an act against another individual or community. Juveniles that participate in program are held accountable for their delinquent or undisciplined acts through symbolic community service or work to recompensate the victims of their criminal acts. Completion of required community service and/or restitution satisfies their debt to the victim of their crime or the community as a whole. Per CTF Tracking Data for the fiscal year 2011/2012, 84% of juveniles served by this program had been successfully or satisfactorially terminated. Only 3% of juveniles have been terminated as unsuccessful due to nocompliance with program policies and rules. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12i31/2012 Department of Public Safety MAY 0 I 2014 SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: MAY 0 1 2014 Term of Agreement This Agreement shall become effective Jul1, 2014 and shall terminate Jun 30, 2015. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $94508 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; Fonn structure last revised 12/20/2013 Department of Public Safety MAY 0 1 2014 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6. Secure local match as required, pursuant to N.C.G.S. §1438-801 (a);1438-602; 1438-851 ;1438-11 04, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the performance of the JCPC Program Agreement, pursuant to N.C.G.S. §105-164.14(c); and exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports; 13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS , the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by the JCPC, County or DPS; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS policy JCPC 1.1; Sponsoring Agency Contractor(s)/Subcontractors ~ Yes, subcontractors are included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Form structure last revised 12/20/2013 Department of Public Safety Agreement (listed in Line Item 190 of the budget). 1 2014 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all patties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information. 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C.G.S. §143B-801(a);143B-602;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5. Submit any other information requested by the County or DPS; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2; Reference: 28 NCAC 02A.0202 and DPSIJCPC Policy JCPC 2-2.5; JCPC 1. The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non- profit organization; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. § Form structure last revised 12/20/2013 Department of Public Safety 1438-801 (a);1438-602;1438-11 04;1438-851 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 28 NCAC 02A .0103-.0108; DPS!JCPC Policy JCPC 2-2.5; JCPC 1.2 MAY 01 2014 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) 1 nclude any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing Form structure last revised 12/20/2013 Department of Public Safety contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. 0 2014 Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 28 NCAC 02A.0110; DPSIJCPC Policy JCPC 2 Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement-Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Form structure last revised 12/20/2013 Department of Public Safety Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express w~M\Yn gJ,s~lM4,f DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating that the Sponsoring Agency does not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent Form structure last revised 12/20/2013 Department of Public Safety it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. 01 Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Form structure last revised 12/20/2013 Department of Public Safety END OF SECTION V-Terms of Agreement SECTION VI: BUDGET NARRATIVE Harnett County Juvenile Restitution/Community Service Program Item# Justification 120 Salaries for Full-time Coordinator/2 Part-time Program Assistants 120 Supervision by Program Director 180 FICA 5393; Workmans Comp 1 057; Retirement 2997; Insurance 5700; HSA 1 000; Unemployment Insurance 1000, Employee Clinic 450 190 Use of County Auditor and County Attorney 220 Food for juveniles while engaged in work activities 250 Tires and maintenance for three program vehicles 250 Gas for three program vehicles 260 Office supplies such as envelopes, pens, copier paper, etc ...... 290 Restitution supplies (ex. gloves, trash bags, safety vest, goggles, etc ... ) 310 Travel reimburesment for staff(177 mls@ .565 pm) 320 Cell phones, postage, faxes, etc .... @167 per month 330 Water, sewage, electricity for Program Coordinator 340 Program forms 350 Repairs to program equipment such as lawnmowers, weed eaters, etc ...... 390 Copier contract 375; Restitution Bank 4000; Contract w/ Landfill 4000; Direct payments/billable work performed by juveniles at private worksites 2000; Membership Dues 40; Uniforms 200; Training 300; Background Checks 100 410 Rental of office space-Coordinator@85 x 12 months 450 Insurance-Group policy with County 450 Insurance-Policy covering juveniles while participating in program activities TOTAL Job Title Program Director Supervision@5%to8% Program Coordinator Program Assistant Program Assistant TOTAL Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Fiscal Year FY 14-15 Expense In Kind Expense $70,486 $4,400 $17,597 MA\ fl I I liM. $400 $425 $2,000 $5,500 $250 $425 $100 $1,500 $1,123 $400 $50 $11,015 $1,020 $2,000 $178 $109,926 $8,943 Annual Expense Annual In Kind Wages Wages $4,400 $43,342 $13,572 $13,572 $70,486 $4,400 SECTION VII Program: Harnett County Juvenile Restitution/Community Service Program Fiscal Year: FY 14-15 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services* *Contracts MUST be attached II. Supplies & Materials 21 0 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 31 0 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Main!. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. !Total Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Number of Months: 12 Cash In Kind $88,083 $4,800 $70,486 $4.400 $17,597 $400 $8,600 $425 $7,500 $250 $425 $13,065 $1,123 $100 $1,500 $1,123 $400 $50 $11,015 $178 $3,020 $1,020 $178 $2,000 $109,926 $8,943 MAY 01 Total $92,883 $74,886 $17,597 $400 $8,600 $0 $425 $0 $0 $7,500 $250 $0 $425 $14,188 $100 $1,500 $1,123 $400 $50 $0 $0 $11,015 $3,198 $1,020 $0 $0 $2,178 $0 $0 $0 $0 $0 $0 $0 $118,8691 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 14-15 Harnett County Funding ID: 543-XX:XX: Sponsoring Agency: Harnett County Government Program: Harnett County Juvenile Restitution/ Community Service Program $94,508 DPS/JCPC Funds * This is the amount approved in your application 10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? $9,418 County Cash Harnett County Local Cash Local Cash $8,943 Local In-Kind Harnett County $6,000 Other Restitution Other Other Other $118,869 TOTAL $9,451 Required Local Match Authorizing Official, Department of Public Safety The following signature certifies that this program agreement has been local(v approved by the Board of County Commissioners. Chair, County Board of Commissioners or County Finance Director The following signature certifies that this program agreement has been loca!lv approved by the Juvenile Crime Prevention Council. Form JCPCIPA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety 01 (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $18,361 Match Provided Date Date Date North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only),543-XXXX COUNTY: Hamett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAMJHealthy Choices SPONSORJNG AGENCY: ~leventh Judicial District ReEntry, Inc. SPONSORING AGENCY 1329 N. Brightleaf Blvd. Suite A-2 PHYSICAL ADDRESS: Smithfield NC 27577 SPONSORING AGENCY PO Box 1153 MAILING ADDRESS: Smithfield NC 27577 TYPE: Non-Profit I I FEDERALID #156-2106268 COMPONENT 10 # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 9237 Healthy Choices Interpersonal Skill Building $59,132 Program Manager Name & Address (same person on signature page) Name: Danny Walton Mailing PO Box 1153 Address: Phone: (919) 989-7278 Ext:11 1 Fax:J(919) 989-8943 Contact Person (if different from program manager) Name: Danny Walton Mailing PO Box 1153 Address: Phone: (919) 989-7278 Ext:11 J Fax:j (919) 989-8943 Program Fiscal Officer (cannot be oroaram manaaer) Name: Dot Ehlers Mailing PO Box 1153 Address: Phone: (919) 989-7278 Ext:11 Form JCPC/P A 00 I JCPC Program Agreement Form structure last revised 12/31 /2 012 Department of Public Safety I Fax: I (919) 989-8943 Total cost of components: $ 59,132 Title: Program Director City: Smithfield Zip: 27577 I E-mail: j reentrycp@aof.com Title: Program Director City: Smithfield Zip: 27577 I E-mail: I reentrycp@aol.com Title: Executive Director City: Smithfield Zip: 27577 l E-mail: I reentrycp@aol.com SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 9237 NAME OF COMPONENT: Healthy Choices BRIEF DESCRIPTION: HC is a parenting and family skills program that teaches interpersonal skills to families and at-risk youth. HC will build family relationships by improving communication skills and strengthening family bonds. Utilizing Strengthening the Familiy, an evidence based curriculum we will improve family relations, increase parenting skills, improve youth's behavior, increase youths' social competencies and reduce substance abuse. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics l PROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: Healthy Choices Component ID # 9237 What is this componenfs maximum client capacity at any given time? 30 Frequency of client contact per month: 11 Anticipated Average Length of 120 Days Stay: Total Component Cost: $59,1321 +by Estimated #to be served during funding period: 30 Estimated Average Cost Per Youth: $1,971 Applies to continuation 34 programs only. 0 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 01/09/2012 Department ofPub1ic Safety Actual number of youth admitted last fiscal year: 34 number of admissions Juvenile Court referred 1 00% of total admissions number of admissions Law Enforcement referred 0% of total admissions SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Healthy Choices 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Harnett County JCPC identified the following concerns for our youth and their families. There is an elevated percentage of parents with marginal parenting skills who provide inadequate suppervision; there is an elevated percentage of parents/custodians and siblings with a criminal history; and there is an elevated youth reported family discord. HC will provide parenting, family skills building, and interpersonal skills. Many of the families of the at-risk youth we serve lack communciation skills, parent and child bonds, and the ability to settle family conflicts. Parents lack the knowledge and skills to manage thier youth's behavior, utilize effective discipline, manage stress and often abuse drugs. These parents do no recognize the effect of their behavior on their children. These deficits often lead to youth non-complaince, poor grades, the lack of attachtment to school, agressive behavior and depression. These youth also have poor communtication skills, a lack of coping skills for handing anger and substance abuse problems. Utilizing the Strenthening the Family model, we will build on the family protective factors that promote a positive family climate. The program promotes family bonding by opening each session with family meals. In a parent only sessions parental monitoring, supervision, discipline and child rearing are discussed. The youth only sessions will address managing anger, improving communciations skills, school success and substance abuse. Family communication of values and expectations will be addressed during the family portion of the program. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Healthy Choices provides services to at-risk youth ages 12 to 17 and their families in an effort to build strong healthy families. We will serve youth with the following risk factors: skill deficits; low self-esteem; behavior problems; pro-drug attitudes; lack of academic motivation; psychological distubances; Jack of peer refusal skills; and who reject pro-social values. These are considered the most at-risk youth. Youth and families will be identified by the Courts, schools, social services and parents. There will be continuous contact with the Courts, schools, family, and mental health programs to ensure the target population is served. 3. Program Goal(s}: Provide a brief statement to describe the overall purpose of the program. The goal is to nuture family relationships and increase adaptive functioning skills for family and youth. We will focus on building family bonds, increasing parenting skills, improving child behavior, and teaching youth skills for communicating, coping with anger and recognizing feelings .. Each family will be assessed with regard to strengths, protectative factors and deficits. lndividuallized plans for each family will be developed. We will support and build strong families which decreases the youth's likelihood to associate and be influenced by negative peers and participate in criminal behavior. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on parlidpants. 70% Participants completing the program will demonstrate a reduction in problem behaviors for which they were Form JCPC/P A 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Healthy Choices referred by termination. 70% Participants successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 70% Participants successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 70% Participants will successfully or satisfactorily complete services as measured by performance against individual service plan. 70% Participants completing the program will demonstrate improvement in targeted skills as specified in the individual service plan by termination. 70% Participants will have no new complaints during program participation. 70% Participants will have no new adjudications during program participation. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Based on highlights of the FY 2014-15 risk assessment data for Harnett County, we will address family domain risk factors. These factors are an elevated percentage of adjudicated youth parents who lack parenting and supervision skills, elevated percentage of parents/custodians and sublings with a criminal history and an elevated percentage of youth who report family discord. We will utilize the evidence based Strenthening the Family curriculm to improve family relations, increase parenting skills, improve youth's behavior, increase youth's social competencies and reduce or prevent drug abuse. Form JCPC/P A 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION N COMPONENT NARRA TNE (attach for each component) NAME OF COMPONENT: Healthy Choices 1. Location: List physical address(es) and describe where program services are delivered. ReEntry office located at 111 E. lvey Street, Lillington, NC. 2. Operation: Describe the daily/weekly schedule of program operation. We are operating Healthy Choices familiy sessions on Monday nights 5:30 to Bpm. These are 14 week sessions lasting 2/12 hours and include youth and their families. Case managment with youth and parents will be conducted monthly and school visits completed. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. Paid staff will include a full-time Case Manager, and 2 group facilitators; these staff will have a BA in Social Work or human service field, 2 years experience with youth, or a combination of education & experience, and a desire to implement a strength based model. Program oversight and clinical supervision will be provided as in-kind match by administrative staff-(Executive Director & Licensed Clinical Psychologist).The Director of Client Services is responsible for managing the day to day operations of the program and supervises the Case Manager, and facilitator positions. Case manager will be present in Juvenile Court to schedule intake appointment for each family. Case Manager will conduct intakes, advise family of program schedule, conduct case management sessions, and act as liasion between Office of Juvenile Justice, Juvenile Court, DSS, Mental Health, schools, and other referring agencies. Program oversight and clinical supervision will be provided as in-kind match by administrative staff {Executive Director & Licensed Clinical Psychologist). The CM reports directly to the Director of Client Services & staffs cases with the contractual psychologist & the DCS. The case manager and group facilitiators lead sessiions utilizing the Strengthening the Family curriculm. Group facilitators lead family groups, parent only groups and youth only groups. All program staff attend monthly treatment team meetings and receive guidance from the psychologist with regard to specific concerns and stratergies. 4. Service Type SPEP: Describe implementation to include: Primary Service -Social Skills Training; Secondary Service -None 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. At-risk youth are targeted through presentations to school social workers, mental health, DSS, Juvenile Court, and our collaboration with other community agencies. The Case Manager will conduct a staffing with the referring agency and a comprehensive psycho-social intake with the family and client in order to obtain a thorough family history. Based on the referral, assessments, and psycho-social history families will be assigned to groups. During the intitial group session, we review program outline, goals, and group rules. All releases will be signed during the intake process. Initial contact with families is made within 10 days of the referral. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION N COMPONENT NARRA TNE (attach for each component) NAME OF COMPONENT: Healthy Choices termination. Youth will be successfully terminated after completing 14 family sessions, case management an exit interview and graduation. A youth will be satisfactory terminated after completing at least 12 sessions and an exit interview. A youth will be unsuccessfully terminated for failure to attend or disruptive behavior. The case manager and Director of Client Services will review cases for status updates and termination results. How is the referring agency involved with the termination process? Monthly staffings are conducted with juvenile court counselors to monitor program compliance. Referring agency may participate in all family review meetings to address concerns. Juvenile court counselors may refer cases back to court for non-compliance. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Case Manager is present in juvenile court each week to schedule an intake appt. for each family. A referral form is completed from the referring agency. The Case Manager will make initial contact with families, conduct intake & CM sessions, & schedule school visits as needed. The CM maintains ongoing contact with the Juvenile Court Counselor for each youth, with additional contacts as needed for critical cases. Each month, the CM and/or supervisor meet with Juvenile Court Counselors to staff cases regarding attendance, participation, successes, or concerns. Monthly progress reports are submitted to Juvenile Court or other referring agencies & client tracking is updated. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The family and youth will participate together is 14 group sessions. Each session begins with a family meal. These sessions will focus on building family bonds through family meetings, increased parent/youth time, and effective communcation skills. There will break out groups for parents and youth only and then the families come together to work as families. Parents will learn the need to provide supervision, effective discipline techniques while recognizing the the need for positive interactions. Youth will increase coping skills for anger, increase their ability to identify feelings, increase peer refusal skills and increase their knowledge of substance abuse. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. We will utilize the Strengthening Families Progam an evidence based model. This program addresses deliquent behavior by building on the family bonds, conducting family meetings, teaching parenting skills and increasing the youth's social competencies . Form JCPC/P A 001 JCPC Program Agreement Form structure last revised 12/31 /2012 Department of Public Safety SECTIONV Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Eleventh Judicial District ReEntry, Inc. (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul1, 2014 and shall terminate Jun 30, 2015. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $53756 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; Form structure last revised 12/20/2013 Department of Public Safety 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6. Secure local match as required, pursuant to N.C.G.S. §143B-801(a);1438-602;143B-851 ;1438-1104, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 1 0. Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the performance of the JCPC Program Agreement, pursuant to N.C.G.S. §1 05-164.14(c); and exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports; 13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by the JCPC, County or DPS; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS policy JCPC 1. 1; Sponsoring Agency Contractor(s)/Subcontractors '"' Yes, subcontractors are included in the JCPC Program Agreement budget. Form structure last revised 12/20/20 13 Department of Public Safety If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information. 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C.G.S. §1438-801(a);143B-602;1438-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5. Submit any other information requested by the County or DPS; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2; Reference: 28 NCAC 02A.0202 and DPSIJCPC Policy JCPC 2-2.5; JCPC 1. The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non- profit organization; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions; Form structure last revised 12/20/2013 Department of Public Safety 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. § 1438-801 (a);1438-602;1438-11 04;1438-851 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 28 NCAC 02A .0103-.0108; DPSIJCPC Policy JCPC 2-2.5; JCPC 1.2 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such Form structure last revised 12/20/2013 Department of Public Safety enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 28 NCAC 02A.0110; DPSIJCPC Policy JCPC 2 Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement -local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Form structure last revised 12/20/2013 Department of Public Safety Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64. 7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shalf not be destroyed, purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt ~Not ONLY attached to upon submission. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency 's board of directors or other governing body, stating that the Sponsoring Agency does not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Cerlification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for ONLY with section. be the Program upon submission. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Form structure last revised 12/20/2013 Department of Public Safety Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Form structure last revised 12/20/2013 Department of Public Safety END OF SECTION V-Terms of Agreement SECTION VI: BUDGET NARRATIVE Healthy Choices Item# Justification 120 Full Time Case Manager 120 Program oversight by Director Client Services, 58.1 hr. @ $20/ hr 180 FICA expenses for Case Manager ($37,050 x 7.65%) 190 Psycholigist $50/hr 20hr year 190 2 Group Facilitiators $20/hr 105 hrs. each 190 $5624 to hire a masters level planner who will the Quality Assurance Manager who moniters program compliance of the curriculms, staff performance and training for SPEP.(23 hours/ month@ $20/hour-$460 month x 12 months) 220 Meals before each group $50 for 42 sessions $21 00 and $ 500 Graduation Expenses, supplies & materials for one (1) graduation event 260 Office Supplies & Materials-approx. $21/month x 12 months 310 $163/month in-kind staff travel (Increase in In-Kind contribution in the amount of $451) @federal mileage rate (staff travel to school meetings, juvenile court staffings, court, training, etc) 320 Phones-approx. $137/month x 12 months 340 Printing/Binding of Program Materials 440 Copier-Maintenance contract $20mo x 12 months TOTAL Job Title Case manager oversees caseload Program oversight by Director of Client Services TOTAL Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/3112012 Department of Public Safety fiscal Year FY 14-15 Expense In Kind Expense $36,720 $2,062 $2,809 $1,000 $4,200 $5,624 $2,600 $250 $1,951 $1,313 $363 $240 $53,756 $5,376 Annual Expense Annual In Kind Wages Wages $36,720 $2,062 $36,720 $2,062 SECTION VII Program: Healthy Choices Fiscal Year: FY 14-15 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services* *Contracts MUST be attached II. Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials 111. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Maint. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. !Total Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Cash $49,353 $36,720 $2,809 $9,824 $2,850 $2,600 $250 $1,313 $1,313 $240 $240 $53,756 Number of Months: 12 In Kind Total $3,062 $52,415 $2,062 $38,782 $2,809 $1,000 $10,824 $2,850 $0 $2,600 $0 $0 $0 $250 $0 $0 $2,314 $3,627 $1,951 $1,951 $1,313 $0 $363 $363 $0 $0 $0 $0 $240 $0 $0 $240 $0 $0 $0 $0 $0 $0 $0 $0 $5,376 $59,1321 SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 14-15 Harnett County Funding ID: 543-XXXX Sponsoring Agency: Eleventh Judicial District ReEntry, Inc. Program: Healthy Choices $53,756 DPS/JCPC Funds *This is the amount approved in your application 10% local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash (Specify Source) local Cash (Specify Source) local Cash (Specify Source) $5,376 local In-Kind ReEntry (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $59,132 TOTAL $5,376 $5,376 Required Local Match Match Provided Authorizing Official, Department of Public Safety Date The following signature certifies that this program agreement has been locally approved by the Board of County Commissioners. ~ '" l~ __________ .. ·~~. Chair, County Board of Commissioners or County Finance Director Date ~ The following signature certifies that this program agreement has been locally approved by the Juvenile Crime Prevention Council. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Date North Carolina Department of Public Safety JCPC Program-Program Agreement SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only)j543-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM:!JCPC Administration SPONSORING AGENCY: Harnett County SPONSORING AGENCY PHYSICAL ADDRESS: SPONSORING AGENCY MAILING ADDRESS: TYPE: Public I I FEDERAL ID #1566000306j COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 9742 JCPC Certification JCPC Certification $ 5,000 Total cost of components: $ 5,000 Program Manager Name & Address (same person on signature page) Name: Wendy Butcher Mailing PO Box 2169 Address: Phone: (91 0) 814-6692 I Fax: I Contact Person (if different from program manager) Name: Wendy Butcher Mailing PO Box 2169 Address: Phone: (91 0) 814-6692 I Fax: I Pr gram Fiscal Officer 0 (cannot be oroaram manaaer) Name: Kimberly Honeycutt Mailing P. 0. Box 760 Address: . Phone: (91 0) 814-6093 I Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Fax: I Title: JCPC Chairperson City: Lillington I Zip:,27546 I E-mail: I wbutcher@harnett.org Title: JCPC Chairperson City: Lillington Zip: 27546 I E-mail: I wbutcher@harnett.org Title: Interim Finance Officer City: Lillington Zip: 27546 I E-mail: I khoneycult@harnett.org SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 9742 NAME OF COMPONENT: JCPC Certification BRIEF DESCRIPTION: Harnett County JCPC Certification. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised I 2/31/2012 Department of Public Safety SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics I PROGRAM COMPONENT INFORMATION -APPLICATION YEAR Component Name: JCPC Certification Component ID # 9742 What is this component's maximum client capacity at any given time? 0 Frequency of client contact per month: 0 Anticipated Average Length of 0 Days Stay: Total Component Cost: $5,0001 ~ by Estimated# to be served during funding period: 0 Estimated Average Cost Per Youth: $0 Applies to continuation 0 programs only. 0 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 01109120 I 2 Department of Public Safety Actual number of youth admitted last fiscal year: 0 number of admissions Juvenile Court referred 0% of total admissions number of admissions Law Enforcement referred 0% of total admissions SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: JCPC Certification 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: JCPC Certification 1. Location: List physical address(es) and describe where program services are delivered. 2. Operation: Describe the daily/weekly schedule of program operation. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. 4. Service Type SPEP: Describe implementation to include: 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. How is the referring agency involved with the termination process? 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/3 J/2012 Department of Public Safety SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Harnett County (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul1, 2014 and shall terminate Jun 30, 2015. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $5000 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; Form structure last revised 12/20/2013 Department of Public Safety 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6. Secure local match as required, pursuant to N.C.G.S. §1438-801 (a);143B-602;143B-851 ;1438-11 04, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the performance of the JCPC Program Agreement, pursuant to N.C.G.S. §105-164.14(c); and exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports; 13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS , the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by the JCPC, County or DPS; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 28 NCAC 02A.0106 (a}, (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS policy JCPC 1.1; Sponsoring Agency Contractor(s)ISubcontractors ~ No, subcontractors are not included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Form structure last revised 12/20/2013 Department of Public Safety Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information. 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C.G.S. §1438-801(a);143B-602;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5. Submit any other information requested by the County or DPS; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2; Reference: 28 NCAC 02A.0202 and DPSIJCPC Policy JCPC 2-2.5; JCPC 1. The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non- profit organization; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. § Form structure last revised 12/20/2013 Department of Public Safety 1438-801 (a);1438-602;1438-11 04;1438-851 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 28 NCAC 02A .0103-.0108; DPSIJCPC Policy JCPC 2-2.5; JCPC 1.2 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing Form structure last revised 12/20/2013 Department of Public Safety contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property-All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 28 NCAC 02A.0110; DPS!JCPC Policy JCPC 2 Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement-Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Form structure last revised 12/20/2013 Department of Public Safety Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency 's board of directors or other governing body, stating that the Sponsoring Agency does not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent Form structure last revised 12/20/2013 Department of Public Safety it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Form structure last revised 12/20/2013 Department of Public Safety END OF SECTION V-Terms of Agreement SECTION VI: BUDGET NARRATIVE JCPC Administration Item# Justification 220 Meals for Meetings ($250 x 1 O) 260 Office Supplies (e.i.-binders/folders/paper, training material and etc) 310 Travel expense of JCPC members to training @ $.56 federal rate 370 Request for Proposals (RFP) Advertising Cost 390 Training/Orientation Cost for JCPC members (Registration/ Lodging/Food) TOTAL Job Title TOTAL Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Fiscal Year FY 14-15 Expense In Kind Expense $2,500 $1,000 $300 $500 $700 $5,000 Annual Expense Annual In Kind Wages Wages SECTION VII Program: JCPC Administration Fiscal Year: FY 14-15 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 1 90 Professional Services* *Contracts MUST be attached 11. Supplies & Materials 21 0 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Maint. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. !Total Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Cash $3,500 $2,500 $1,000 $1,500 $300 $500 $700 $5,000 Number of Months: 12 In Kind Total $0 $0 $0 $0 $3,500 $0 $2,500 $0 $0 $0 $1,000 $0 $0 $1,500 $300 $0 $0 $0 $0 $500 $0 $700 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,oool SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 14-15 Harnett County Funding ID: 543-XXXX Sponsoring Agency: $5,000 0% $5,000 Harnett County Program: DPS/JCPC Funds Local Match Rate County Cash Local Cash Local Cash Local In-Kind Other Other Other Other TOTAL Authorizing Official, Department of Public Safety JCPC Administration *This is the amount approved in your application Is the Local Match Rate 10%, 20% or 30%? $0 Required Local Match Thej(JIIowing signature certifies that this program agreement has heen local!\' approved hy the Board o(Coun(v Commissioners. Chair, County Board of Commissioners or.County Finance Director Thefo!!owing signature certifies that this program agreement has been loca!!v approved by the Juvenile Crime Prevention Council. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised I 2/3 1/20 I 2 Department of Public Safety (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $0 Match Provided Date Date Lj)z_q ~~-~ j I I Date North Carolina Department of Public Safety JCPC Program -Program Agreement SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only)j543-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM: I Link to Success SPONSORING AGENCY: Think Smart Outreach Center, Inc. SPONSORING AGENCY 55 Think Smart Lane PHYSICAL ADDRESS: Erwin NC 28339 SPONSORING AGENCY 55 Think Smart Lane MAILING ADDRESS: Erwin NC 28339 TYPE: Non-Profit I I FEDERAL ID #156-2230205 COMPONENT 10 # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 9087 Pave It Forward Parent/Family Skill Building $ 50,000 Program Manager Name & Address (same person on signature page) Name: Pamela Williams Mailing 55 Think Smart Lane Address: Phone: (910) 814-8762 I Fax:[(910) 814-8762 Contact Person (if different from program manager) Name: Pamela Williams Mailing 55 Think Smart Lane Address: Phone: (910) 814-8762 I Fax: I (91 0) 814-8762 p rogram Fiscal Officer (cannot be oroaram manaaer) Name: Brunell Williams Mailing 55 Think Smart Lane Address: Phone: (910) 814-8762 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety I Fax: I (910) 814-8762 Total cost of components: $50,000 Title: Chief Executive Director City: Erwin I Zip: 28339 I E-mail: I admin@thinksmartoutreach.org Title: Chief Executive Director City: Erwin I Zip:,28339 I E-mail: I admin@thinksmartoutreach.org Title: Chief Financial Director City: Erwin I Zip: 28339 I E-mail: Ltsoc2005@yahoo.com SECTION I 8 PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 9087 NAME OF COMPONENT: Pave It Forward BRIEF DESCRIPTION: Think Smart proposes to continue offering its family/interpersonal skill building program entitled "Pave It Forward" for 45 (new) participants in grades 6th-12th who are most at risk of court involvement and their families. Families will work towards established goals by participating in a 12 week program that integrates small group work. Participants will meet once a week and will focus on developing social skills through experiential learning activities. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics I PROGRAM COMPONENT INFORMATION • APPLICATION YEAR Component Name: Pave It Forward Component ID # 9087 What is this component's maximum client capacity at any given time? 75 Frequency of client contact per month: 4 Anticipated Average Length of 90 Days Stay: Total Component Cost: $50,oool + by Estimated# to be served during funding period: 45 Estimated Average Cost Per Youth: $1,111 Applies to continuation 4 programs only. 0 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 01/09/2012 Department of Public Safety Actual number of youth admitted last fiscal year: 23 number of admissions Juvenile Court referred 17.39% of total admissions number of admissions Law Enforcement referred 0% of total admissions SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Pave It Forward 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. A typical scene in our target areas from 3:00 pm and on into the evening resembles a parade of youth with no direction and under no supervision. Males and females, elementary, middle, and high school students alike, "hanging out", smoking, talking loud, and playing strong music. These young people fail to see the importance of preparing themselves for future successful living by making good use of their time and developing their innate talents. We hope to capture the attention of most of these young people (while decreasing delinquent behaviors) by involving them in meaningful and attractive afterschool, Saturdays, and summer activities. In 2010, data on student/community needs/ risk factors were gathered from surveys and informal comments from the community, schools and state data reports. 64 % of our students live in single parent working families, 55% have no adult at home with them between 3:00pm-6: OOpm, and 4 times higher than the average police service activity exists in our attendance areas. To meet the needs identified in the JCPC Annual Plan, Think Smart aims to support the Board in their efforts to lower juvenile delinquency by expanding the family and interpersonal skill building activities offered in Harnett County. The primary service offered under the Pave It Forward program component is parent/family skill building activities. Whereas the supplemental services include interpersonal skill building, cultural enrichment, field trips, community service, and social activities. The parent/family skill building component is intended to improve parental effectiveness by providing a clear parenting philosophy and a set of positive parenting skills and strategies that can be used immediately to address a variety of child-rearing challenges and problems. This service incorporates family/group counseling, parenting workshops, parent support and information, home visits, family activity nights, helping access community resources and support groups to increase parents' supervision skills and decrease or eliminate domestic violence in the home (when applicable). The interpersonal skill building component provides opportunities for participants to learn, develop, practice and receive reinforcement for positive interpersonal skills such as problem solving skills, anger management skills, and positive interaction skills which is the focal point of Tier 1. Tier 2 concentrates on modules which emphasizes leadership, team building, and self sufficiency. During this period, participants are involved in special session workshops such as martial arts, performing arts, science exploration, and graphic designs. Tier 3 addresses moderate to serious behavior problems resulting in suspensions, truancy, expulsions, peer associations, and mental health through pro social activities. This tier will incorporate workshop presenters and hands on activities which will focus on topics such as resisting drugs, peer relationships, school behavior, gangs, and self esteem. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Pave It Forward will target approximately 45 (new) Harnett County youth in grades 6th-12th between the ages of 11 through 17 who are engaging in delinquent or undisciplined behavior, involved with the Juvenile Justice system, at risk for involvement with juvenile court, or juveniles who are involved in commitment programming or on post release supervision. Services are made available to their parents/guardians as well. Invitations are also extended to the immediate family (i.e. siblings, grandparents, aunts, uncles, etc.) for such activities as family movie night, Doughnuts with Dad, Muffins with Mom, family reading night, etc. To ensure the target population is met, referrals for participation will be initiated through Juvenile Court Counselors, Juvenile Judges, School Resource Officers, School Administrators and Officials, Police and Sheriff Departments, faith based organizations, community agencies, and/or self referrals. In additional to these referrals, Think Smart Outreach Center, Inc. will systematically distribute information and knowledge through a variety of ways to potential users and/or beneficiaries to heighten community awareness of our program activities and events. Information will be disseminated Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Pave It Forward through the organization's monthly newsletter, website and social network, local newspaper, person to person contacts, brochures, and electronic media. Selected staff will also join and participate in community associations to market the program and its activities. 3. Program Goal(s): Provide a brief statement to describe the overall purpose ofthe program. The overall purpose of the Pave It Forward program is to provide early intervention and prevention services to at least 45 youth who are most at risk of court involvement (in grades 6th-12th) and their families whereas the unit can learn nurturing communication strategies, how to recognize each other's needs, how to understand the period of adolescence, and ways to build their own personal power, self-esteem, and self-concept. The strategies within this plan are designed to encourage youth to dream beyond the often oppressive conditions of rural life. The primary goal of the Pave It Forward program is to prevent at risk youth from becoming court involved youth and court involved youth from returning to the system. Key elements that have been incorporated into the design of our project includes: (1) involving family or youth's support system in program (2) increasing individual and family problem solving (3) demonstrating collaboration with other community agencies, such as faith-based organizations and (4) including behavior management or monitoring and positive reinforcement. Research has shown that programs who implement these elements into their design are more effective. We are also dedicated to supporting the best practices for preventing delinquency; therefore, we are using a research- based program (Strengthening Families Program curriculum) which has demonstrated success. This curriculum is a family skills training program with modules for families with children ages 3 through 17.The Strengthening Families Program (SFP) is a nationally and internationally recognized evidence-based program for high-risk and regular families. This program has been found to significantly reduce problem behaviors, delinquency, and alcohol and drug abuse in children and to improve social competencies and school performance. Child maltreatment also decreases as parents strengthen bonds with their children and learn more effective parenting skills. 4. Measurable Objective{s): State in measurable terms(%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 75% Participants will have no new complaints during program participation. 75% Participants completing the program will demonstrate improvement in targeted skills as specified in the individual service plan by termination. 65% Participants completing the program will demonstrate a reduction in problem behaviors for which they were referred by termination. 70% Participants successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 80% Participants successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 85% Participants will successfully or satisfactorily complete services as measured by performance against individual service plan. 70% Participants will have no new adjudications during program participation. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Pave It Forward 85% Parents will attend a minimum of 1 parenting workshop/conference. 70% Participants will show a reduction in the number of school suspensions, expulsions, and/or on campus altercations prior to enrollment. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. The elevated risk and needs of adjudicated juveniles to be addressed by the Pave it Forward program are (1) the elevated percentage(%) of adjudicated youth associates with negative and/or delinquent peers; (2) elevated% of adjudicated youth has mental health issues that are being addressed and/or need further assessing and/or treatment; (3) elevated% of adjudicated youth parents supervision skills are marginal; and (4) elevated% of adjudicated youth has moderate to serious school behavior problems resulting in short and long term suspensions, expulsions, and truancy. We address risks and needs by providing youth with positive role models, community, and family outlook. With good attachments and positive role models, youth are more apt to do the right thing so as not to disappoint those they are attached to and better apt to react in a positive way to stressful and hard to manage situations (Patterson and Yoerger 201 0). Participants will also be encouraged to commit to extra curricular activities at their schools and/or in their communities. When youth are committed to positive activities they are more likely to protect their school and activities from other delinquents. Those who have put time, energy, and are committed to their involvements are not going to want to see those activities and programs disappear because of delinquent peers (Steinberg et al. 2009). Our belief is bringing youth out of "undesirable" environments into after school programs can greatly increase positive factors that will help fight against the negative risk factors that they live with everyday. Just because a youth lives in a low socioeconomic neighborhood with violence, a poor family environment, or similar surroundings, they still have the opportunity to turn away from crime. Studies show that adjudicated youth involved in after school programming are 46 % less likely to use illegal drugs, less truant, feel more competent about their school work and perform better in school (Holden and Miller 2008). Additionally, youth improve the quality of their relationships with their parents and their peers when involved in effective after school programs. Think Smart has secured relationships with community organizations and agencies such as Harnett County Childcare Resource and Referral, Harnett County Cooperative Extension, and the Harnett County Department of Social Services to offer participants and their families additional services they may need. A licensed therapist and Think Smart staff will work together to address family domain concerns such as marital/ domestic discord in the home and parents supervision skill. The role of the Think Smart's staff is to empower the parent. Our staff will serve as parent mentors which means we do not represent or speak for a parent but will assist the parent, in becoming a strong advocate for their own child. Additionally, our staff will reinforce family strengths and nurture the development of home and child management skills. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Pave It Forward 1. Location: List physical address(es) and describe where program services are delivered. Services will be provided primarily at Think Smart Outreach Center, Inc's corporate office located at 55 Think Smart Lane, Erwin, NC and New Direction Youth and Family Services located at 511 North Raleigh Street, Angier, NC. However, if need arises (due to transportation issues), we will also partner with local faith and community based organizations to serve as host sites. Think Smart Outreach Center's corporate office is licensed child care center which is housed on approximately six acres of land. The 2000 square foot facility is equipped with adequate classroom space, reception, computer labs, playground, dining area and has a capacity of 75. Workshops and counseling sessions will take place in up to three assigned classrooms (number of classrooms needed is dependent upon enrollment and workshop activities). The facility is internet accessible (to include Wi-Fi) and participants will have access to approximately 1 0 desk top computers and two laptops to complete workshop activities. The facility also has a dvd player, computer projector and screen for facilitators to utilize for their presentations. Snacks will be prepared in the facility's dining area. Recreation activities will take place on 2.0 acres of land which include basketball goal, playground equipment, and open field to play dodge ball, kickball, football, etc. The facility also includes office space for Think Smart's staff as well as six restrooms (to include one in each classroom). On average 45-50 participants attend the facility Monday through Friday during after school hours. The organization services approximately 250 students per year and 85% of those participants re-enroll each year. Most of the services offered by the organization are at little or no cost. There is no charge for participants to take part in the Pave It Forward program. The facilities have central air-condition and heating systems. Within a block of the facility, Think Smart has access to an above ground swimming pool (with a certified lifeguard on staff during the summers), softball/baseball fields, soccer field, shelters, concession and playground equipment. Restrooms are also conveniently located throughout this facility. The New Direction Youth and Family Services location is approximately 3,350 square feet which includes six (6) classrooms, waiting and reception areas, and three (3) bathrooms. Additionally, at both sites, youth participating in the Pave It Forward program will be separate classrooms as to not interfere with students participating in other unrelated programs at the site. The days and times of activities will also be staggered to limit contact as well. 2. Operation: Describe the daily/weekly schedule of program operation. Participants will meet a total of two hours for a total 12 weeks. Days and hours will vary dependent on participant and his/her family needs. More hours/options are available for those participating in Saturday and summer activities. There is no fee. Once accepted into the program, participants will report to their designated site on their selected day and time. To ensure effective service; the class will have a maximum of 15 participants. For the first 15 minutes of their two hour session, participants will be provided a snack. For the next 1 hour and 15 minutes, participants will take part in various activity sessions which are dependent upon the participant's tier level. Tier 1 and Tier 3 will incorporate the Strengthening Families Curriculum during its activity session. This curriculum is not a separate module. During Tier 1, participants will take part in interpersonal skill building activities that focus on topics such as behavior modification, mental health issues, goal setting, etc. Activities will range from hands on experiments to workbook exercises. Once promoted to Tier 2, participants will participate in special session activities such as cooking, science exploration, intra to graphic designs, martial arts, etc. The graduating level, Tier 3, focuses on pro-social activities. Workshop presenters will discuss topics such as resisting drugs, peer relationships, budgeting, school behavior, alcohol and gangs, improving self-esteem, etc. The presenters will be encouraged to incorporate hands on activities during their workshop. At the conclusion of each activity-regardless of the Tier Level, the last 30 minutes will be devoted to participants time of reflection. They will discuss their thoughts, feelings, concerns, etc. regarding the assigned activity for that particular day. Saturday and Summer activities will include community service projects ranging from serving meals at a soup kitchen in a neighboring county to volunteering at a local nursing home creating arts and crafts with the residents; Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Pave It Forward parenting workshops and family conferences. Saturday and summer activities are geared towards promoting teamwork among the child and parent. Each parent/guardian must participate in at least one mandatory parenting workshop and/ or family conference in order for his/her child to be terminated successfully from the program. Separate activities will be held for additional family members as well. They will be provided with a calendar of activities to select from. Incentives for participation will include field trips and recreation activities which will take place on Saturdays, summers, and teacher workdays. Transportation will be coordinated with Harnett County Schools to drop participants off at their designated sites when possible. Think Smart also has access to a 15 and 18 passenger van to assist with transportation needs as requested by parents/guardians. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. Think Smart Outreach Center's Special Programs Coordinator will serve as the Program Manager/Supervisor for the Pave it Forward program. This staff member has a degree in the Human Service field and has over 15 years experience as a direct service professional. He will be responsible for family advocacy and collaborating with school day staff, agencies, and organizations to customize a plan of action for each JCPC participant. He will also supervise staff, coordinate staff development trainings, monitor program activities, complete required reports, submit financial/ expenditure requests, track attendance, recruit participants and volunteers, keep Program Director abreast of any changes, concerns, and other duties as assigned. Think Smart has hired two (2) group leaders to perform initial assessments; case management; school/home visits, and coordinate service delivery. They will also maintain relationships with the participants and their families, develop participation agreements, coordinate workshops and activities, train volunteers, and promote sustainability. They will work with the court, schools, etc. to identify at risk and court involved youth in need of behavior modification. Both part time staff members have a Bachelor's Degree in the the Human Service Field and has a minimum of two years experience working with youth as well as implementing activities. 25 volunteers will be recruited and trained to augment services coordinated by paid staff. Approximately 1 0 volunteers will assist as workshop facilitators (character education, conflict resolution, special sessions, etc.), approximately 5 volunteers will assist as serving as chaperones for field trips, and approximately 1 0 volunteers will serve as intervention team members. All of these individuals will have a minimum of a high school diploma with at least one (1) year of experience in their area of expertise (excluding chaperones). Those volunteers will be responsible for providing leadership in the design, implementation, coordination ,facilitation and evaluation of each workshop. Intervention team members will consist of key administrators, counselors, community partners, etc. who will familiarize themselves with each family to offer support services that could prevent future escalation and crisis and determines promotion levels. Each group leader will be assigned to a family to track their progress and needs. The program facilitator will ensure that a completed "program volunteer application" is on file for each volunteer, screen each volunteer and determine that they possesses credentials, skills, experience commensurate to the requirements of the job description, and will conduct background checks to include but not limited to criminal records, professional and personal references, and driving records. 4. Service Type SPEP: Describe implementation to include: Primary Service-Social Skills Training; Secondary Service-None Form JCPC!PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Pave It Forward 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Referrals for court involved youth will be obtained from Court Counselors, Judges, School Resource Officers, etc. Non court involved youth can be referred by parent/guardian, school officials, faith based organizations, community agencies, etc. Think Smart gives priority to those youth who have been adjudicated delinquent or undisciplined, or ordered into the program as a condition of probation, over all other referrals. Each referring agency will receive official referral forms to complete. The referring party must indicate the reason for referral and the concern(s) to be addressed. Initial contact with the participant will be made within seven (7) business days of receipt of the referral to schedule a pre screening interview. The interview will include an one on one assessment with the potential participant and his/her parent or guardian and a comprehensive information session compiled of the participant's mental health, substance abuse, medical, educational, and/or other service needs. This thorough screening process ensures the best possible services will be provided. The result of the pre-screening will be summarized in an official staff report. For those youth with current or pending juvenile court involvement, Think Smart staff will contact their Juvenile Court Counselor by phone or email to notify them of their acceptance immediately. A corresponding notice will be mailed within five (5 ) business days after the decision has been made. Other referral sources will only receive the corresponding notices. Within the admission guidelines, Think Smart will cover age and gender appropriateness and the primary reasons for which youth are being considered for the program. After a participant has been screened to ensure he/she meets the guidelines of the program and will fully support the efforts of the program, Think Smart staff will provide the participant and his/her guardian with a participation agreement form that is developed and signed by Think Smart staff, the participant, and parent(s)/legal guardian(s) and assigned a parent mentor. The Program Supervisor is responsible for making the decision about admissions. All elements of the agreement will be dictated by the specific needs of the family. This agreement will include: (1) program guidelines, requirements, and projected completion dates of the program; (2) conditions of behavior management and supervision; (3) treatment components; (4) measurable and objective treatment goals; (5) informed consent of parents)/legal guardian(s) for participation in the program; (6) specific requirements of the parent(s)/legal guardian(s) and each family member (if applicable); and (7) consequences for non-compliance. If participants fail to report for the pre-screening interview or shows no interest in participating, the referral source will be notified by letter of his/her noncompliance. Referrals may not be accepted if participant is non compliant or need of services not within our scope. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Think Smart Outreach Center has developed a written termination form and policies governing documentation of a youth's termination from the program. A termination form will be completed for all referred partcipants within 10 business days of termination from the program detailing the activities, results and recommendations. A copy will be submitted to the referring agency and parent(s)/legal guardian(s), and placed in the participant's file. Think Smart will not terminate any youth from program services without prior direct oral or written communication with the referring agency. Termination is determined through consultation between the participant and family, therapist (if applicable), DJJ staff and/or school personnel, as appropriate.The termination form will include the last date of program contact and the reason for termination. The program supervisor is responsible for making the decision as to whether or not to terminate a participant as well as determining the type of termination (i.e. successful, satisfactory, unsuccessful, or non -compliant). Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/3112012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Pave It Forward Participants are successfully terminated from the program if he/she has a high level of participation in program activities and achievement of behavior improvement goals i.e. participant has reached 75% of short-term goals and has sufficiently addressed the problem behaviors that led to juvenile court involvement (if applicable). Throughout participation and at termination, clients complete a Self-Report of Progress form and other treatment evaluations. Participant will terminate satisfactorily if they have a moderate level of participation in program activities and have achieved some (but not all) of their behavior improvement goals (more than 50% but less than 75%). Unsuccessful completion is when a participant fails to meet specific goals and requirements described in the participation agreement or does not make sufficient progress in the program. A participant will be terminated for non- compliance for unexcused absences or refusing to participate in treatment activities. Termination reports will indicate the names of persons and agencies receiving notice of the participant's termination; and the name of the program staff person completing the documentation. When applicable, the program shall make appropriate referrals for aftercare and follow-ups. The intervention team members suggestions and concerns will be instrumental in the termination process. How is the referring agency involved with the termination process? Referral agencies are not involved in the termination process itself but are involved in determining goal completion. Participants referred by juvenile court counselors receive monthly reports that address the youth's progress in the program.Court Counselors receive a copy of the termination form that outlines services provided, reason for termination and recommendations. These reports, along with collaborative meetings, ensure that court counselors are kept up to date with program decisions and recommendations for termination. 1. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. Think Smart Outreach Center has engaged school officials, administrators, law enforcement, community agencies, etc. from the beginning of this project to build the capacity of the program, to ensure a consistent and cohesive connection between community leaders and the afterschool program, and to reaffirm our partnering agencies are familiar with the program. Our plans are to keep the lines of communication open and clearly articulate the vision and expectations for the program, while also noting their expectations and considering their ideas as a part of the greater objective. Think Smart currently interacts with juvenile court counselors by participating in its monthly Harnett staffing meetings in addition to attending juvenile court . Ongoing and regular communication will take place through faxes, by phone, emails, newsletters, visits, and by scheduling meetings with counselors. Think Smart staff will also include juvenile court counselors in the decision making process in establishing what components should be included in each participants individual success plan. Parties will communicate regularly to determine if goals are being met and if any changes are needed. Staff will be required to make contact with every participant's juvenile court counselor every 30 days to share pertinent information such as noted changes, conflicts, improvements, reversions, etc. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Pave It Forward utilized in this component and how will parents/guardians be involved? The family/interpersonal skill building components will assist most at risk court involved youth in staying clear of negative influences by keeping them busy with structured activities and providing them with an opportunity to meet other positive youth. Parenting sessions for the Strengthening Families Program are designed to help parents learn to increase desired behaviors in children by using attention and rewards, clear communication, effective discipline, substance use education, problem solving, and limit setting. The Children's Life Skills sessions are designed to help children learn effective communication, understand their feelings, improve social and problem-solving skills, resist peer pressure, understand the consequences of substance use, and comply with parental rules. In the Family Life Skills sessions, families engage in structured family activities, practice therapeutic child play, conduct family meetings, learn communication skills, practice effective discipline, reinforce positive behaviors in each other, and plan family activities together. Participation in ongoing family support groups and booster sessions is encouraged to increase generalization and the use of skills learned Inappropriate behavior will be redirected by promoting positive speaking, addressing the problem behavior, suggesting desired alternative behavior, providing reasons why the new behaviors are more desirable, practicing the desired behavior, and providing positive feedback. The component will incorporate a behavior intervention plan to help participants develop sufficient social skills and self-control to gain positive acceptance and support from their peer group and community. Activities to be utilized include but are not limited to character education, conflict resolution, group counseling, etc. Leadership Trainings: Our staff and volunteers seek to create nurturing environments where youth can develop skills in community leadership and teamwork while providing continued valuable resources toward the elimination of delinquent behaviors, substance abuse, academic failure, etc. Trainings will include motivational speakers, workshops, and teambuilding exercises. Structured Meetings: Participants will be involved in the decision making process relative to policies, programs and activities of the Pave It Forward program. Community Service Projects: Participants will be involved in meaningful community service projects. Participants, parents, parent mentors, law enforcement staff, etc. will be involved in organizing and implementing the community service events and engaging in the decision-making process. Projects include: Food/Clothing Drives, Community Health/Job Fairs, Relay for Life, etc. Prevention Programs: Activities will focus on drop-out prevention, teen pregnancy prevention, gang prevention, and conflict resolution. Parents and community leaders will be encouraged to participate and present. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. The program draws upon best practices in the field of education, specifically for out-of-school time programs, as well as the field of youth development and the youth resiliency. The program is a collaborative effort that spans all of Harnett County with involvement of schools, community-based organizations, and social support organizations. It is designed on a strengths-focused, resiliency-based model. Our assets-based approach utilizes students' strengths as the beginning point for engaging them in project-based activities. We intentionally create an environment with the research-based protective factors that contribute to effective youth development (i.e., high expectations for student success, positive relationships with adults, academic rigor, family engagement, and opportunities for involvement in school or community activities). We selected these specific practices because of their efficacy. Elizabeth Reisner (2007), in a report on a Study of Promising After School Programs indicate that high-quality after school programming should span entire communities; include strong partnerships with neighborhoods, schools, and community organizations; and offer age-appropriate learning opportunities, recreational activities, arts-related opportunities, and community-based experiences. The National Institute on Out-of-School Time (NIOST) at Wellesley College advocates that after school programs for older youth look very different from the schools they attend. Our community-based site, with a focus on small groups and family involvement, provide a very different look and feel than the traditional Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Pave It Forward classroom. It embodies all of the elements that have been identified as best practices for preventing school dropouts. It is built on the research-based indicators of quality after school programs. According to research (Northwest Regional Educational Laboratory, 2009), indicators of quality after school programs are safety, health and nutrition, organization, qualified staffing, adequate space, activities and time. Each of these indicators has been included in the design of this project and is discussed in the project design section of this proposal. We are a research-based model that will provide services that address program activities established by the guidelines of US Department of Education (2001) for quality and effective after school programs. Based on the priorities identified in our needs assessment, stakeholders and planners have developed a program centered on the characteristics of effective after school program. Consultants will present programs emphasizing conflict resolution, behavior management, career exploration, and self esteem building. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department ofPub1ic Safety SECTION V Terms of Agreement This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County}, the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Think Smart Outreach Center, Inc. (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul1, 2014 and shall terminate Jun 30, 2015. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $15000 for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; Form structure last revised 12/20/2013 Department of Public Safety 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6. Secure local match as required, pursuant to N.C.G.S. §1438-801(a);1438-602;1438-851;1438-1104, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the performance of the JCPC Program Agreement, pursuant to N.C.G.S. §1 05-164.14(c); and exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports; 13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by the JCPC, County or DPS; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS policy JCPC 1.1; Sponsoring Agency Contractor(s)/Subcontractors ~ No, subcontractors are not included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Form structure last revised 12/20/2013 Department of Public Safety Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information. 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s}; 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C.G.S. §1438-801(a);1438-602;1438-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5. Submit any other information requested by the County or DPS; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s} in accordance with JCPC Policy 1.2; Reference: 28 NCAC 02A.0202 and DPSIJCPC Policy JCPC 2-2.5; JCPC 1. The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non- profit organization; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. § Form structure last revised 12/20/2013 Department of Public Safety 1438-801 (a);1438-602;1438-11 04;1438-851 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 28 NCAC 02A .0103-.0108; DPS!JCPC Policy JCPC 2-2.5; JCPC 1.2 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing Form structure last revised 12/20/2013 Department of Public Safety contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property -All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 28 NCAC 02A.0110; DPS/JCPC Policy JCPC 2 Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement-Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Form structure last revised 12/20/2013 Department of Public Safety Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency 's board of directors or other governing body, stating that the Sponsoring Agency does not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent Form structure last revised 12/20/2013 Department of Public Safety it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Form structure last revised 12/20/2013 Department ofPub1ic Safety END OF SECTION V-Terms of Agreement SECTION VI: BUDGET NARRATIVE Link to Success Item# Justification 120 Program Supervisor-Supervise staff, coordinate/monitor program activities, complete paperwork (i.e. reports, financial expenditures), develop and maintain partnerships with OJJ staff, schools, community leaders, etc. other duties as assigned 120 Group Leader-case management, administrative duties, administer workshops, school/home visits, etc. 180 Total Salaries for staff members $26,600 x .0765 (med/ss taxes)= 260 copy paper, ink cartridges/toners, paperclips, binders, postage and etc. (Anticipate expense-$260 per quarter) 290 Adequate supplies and materials for program and activities i.e. arts/crafts supplies, dry erase board, cardboard, pens, journals, & etc. (Anticipated-$500 per quarter) 310 Transporation cost for program staff to transport students to site /home at IRS mileage rate (.0565) x 50 miles per wk x 4 wks x 9 mos. 320 Telephone & Internet Cost @$160 per month x 12=$1 ,920- (prorated at 50% for Pave it Forward usage) 330 Utilities-Electric @$525 per month x 12=$6,300 (prorated at 50 % for Pave it Forward usage)=$3, 150; Water Cost @$150 per month x 12=$1,800 (prorated at 50% per month for Pave it Forward usage)=$900 340 I.e. manuals, applications, brochures, etc. (Estimate spending $250 per quarter) 370 Advertisement using local newspaper and flyers to solicit new participants. Purchasing ads for focal program booklets and websites to solicit participants and volunteers. 410 Lease rental agreement for New Direction -Site#2-@ $1,800 per month x 12= $21,600 (Prorated at 50% for Pave It Forward Usage)= $1800 TOTAL Job Title Program Supervisor-Supervise staff and volunteers, attend community meetings, develop partnerships, coordinate and monitor program activities, complete appropriate paperwork, administer evaluation tools, other duties as assigned Group Leader-Assist Program Supervisor with Program activities by performing clerical duties,intake, case management, workshop facilitator, Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Fiscal Year FY 14-15 Expense In Kind Expense $21,600 $5,000 $2,035 $1,038 $2,000 $1,017 $960 $4,050 $1,000 $500 $10,800 $50,000 Annual Expense Annual In Kind Wages Wages $21,600 $5,000 parent mentor, other duties as assigned. TOTAL Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/3112012 Department of Public Safety $2S,sool SECTION VII Program: Link to Success Fiscal Year: FY 14-15 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services* *Contracts MUST be attached II. Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials Ill. Current Obligations & Services 310 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Maint. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Structure & lmprov. jTotal Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Cash $28,635 $26,600 $2,035 $3,038 $1,038 $2,000 $7,527 $1,017 $960 $4,050 $1,000 $500 $10,800 $10,800 $50,000 Number of Months: 12 In Kind Total $28,635 $26,600 $2,035 $0 $3,038 $0 $0 $0 $0 $0 $1,038 $0 $2,000 $7,527 $1,017 $960 $4,050 $1,000 $0 $500 $0 $0 $10,800 $10,800 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5o,oooj SECTION VIII I SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 14-15 Harnett County Funding ID: 543-XXXX Sponsoring Agency: Think Smart Outreach Center, Inc. Program: Link to Success $15,000 DPS/JCPC Funds *This is the amount approved in your application 10% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash $30,000 Local Cash Fundraising projects and daycare subsidy childcare fees Local Cash Local In-Kind $5,000 Other New Direction Youth and Family Services, Inc. Other Other Other $50,000 TOTAL $1,500 Required Local Match Authorizing Official, Department of Public Safety The following signature certifies that this program agreement has been locally approved by the Board of County Commissioners. Chair, County Board of Commissioners or County Finance Director The following signature certifies that this program agreement has been locally approved by the juvenile Crime Prevention Council. Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31120 12 Department of Public Safety (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) (Specify Source) $30,000 Match Provided Date Date I I Date JCPC Program -Program Agreement ***DRAFT*** SECTION lA SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 14-15 DPS/JCPC FUNDING# (cont only)j543-XXXX COUNTY: Harnett AREA: Central Area Multi-County: No Multi-Components No NAME OF PROGRAM: I Psychological Services SPONSORING AGENCY: ReEntry, Incorporated SPONSORING AGENCY 414 Fayetteville Street PHYSICAL ADDRESS: Raleigh NC 27601 SPONSORING AGENCY P. 0. Box 724 MAILING ADDRESS: Raleigh NC 27602 TYPE: Non-Profit I l FEDERAL ID #156-1138957 COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 9218 Psychological Evaluations & Sexual Offender Psychological Assessments $ 6,600 Evaluations Program Manager Name & Address (same person on signature page) Name: Danny Walton Mailing PO Box 1153 Address: Phone: (919) 989-7278 I Fax:j Contact Person (if different from program manager) Name: Dot Ehlers Mailing PO Box 1153 Address: Phone: (91 9) 989-7278 I Fax: I p ram Fiscal Officer rog (cannot be oroqram manaqer) Name: Dot Ehlers Mailing PO Box 1153 Address: Phone: (919) 989-7278 Form structure last revised 12/3112012 Department of Public Safety I Fax: I Total cost of components: $ 6,600 Title: City: Smithfield _I Zip:,27577 I E-mail:lreentrycp@aol.com Title: City: Smithfield Zip:,27577 I E-mail: I reentrycp@aol.com Title: City: Smithfield I Zip:,27577 I E-mail: j reentrycp@aol.com SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 9218 NAME OF COMPONENT: Psychological Evaluations & Sexual Offender Evaluations BRIEF DESCRIPTION: Psychological testing to include personality assessment and cognitive functioning to assist in treatment/educational recommendations. Form structure last revised I 2/3 J/20 I 2 Department of Public Safety SECTION II I COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics I PROGRAM COMPONENT INFORMATION-APPLICATION YEAR Component Name: Psychological Evaluations & Sexual Offender Evaluations Component ID # 9218 What is this component's maximum client capacity at any given time? 1 Frequency of client contact per month: Total Component Cost: Applies to continuation programs only. Form structure last revised OJ/09/2012 Department of Public Safety 0 0 1 Anticipated Average Length of 1 Days Stay: $6,600l + by Estimated# to be served during funding period: 15 Estimated Average Cost Per Youth: $440 Actual number of youth admitted last fiscal year: 0 number of admissions Juvenile Court referred 0% of total admissions number of admissions Law Enforcement referred 0% of total admissions SECTION Ill COMPONENT SUMMARY NAME OF COMPONENT: Psychological Evaluations & Sexual Offender Evaluations 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. There continues to be a need for psychological services for court involved youth. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. At risk youth ages 6-17 referred by Harnett County DJJ. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. To provide psychological evaluations to court counselors within two weeks of referral. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 1 00% Assessments will include treatment recommendations. 1 00% Assessments will be completed according to standards time line. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Psychological evaluations will help determine the type and nature of psychological services that the youth might need and help expedite referral for the proper services. Form structure last revised 12/3!/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Psychological Evaluations & Sexual Offender Evaluations 1. Location: List physical address(es) and describe where program services are delivered. 22 West Front Street Lillington NC-DJJ Office 2. Operation: Describe the daily/weekly schedule of program operation. Appointments as scheduled 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. Masters degree in clinical psychology with twenty five years of clinical experience 4. Service Type SPEP: Describe implementation to include: This program is a STRUCTURE ONLY. 5. Admission Process: Describe the specific referral, screening, admission process (including time!ine}, the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Referrrals may be mailed, e-mailed or phoned to the psychologist. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. If the youth that are reffered for a psychological evaluation complete all the testing requirements it will be deemed by the psychologist as a successful completion upon termination. How is the referring agency involved with the termination process? The agency recievs a copy of the evaluation. 1. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. Court counselors are consulted before testing and informed of the results of the testing. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The youth and family will be involved in a variety of testing and/or referral for counseling depending upon the identified needs. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. Psychological assessments are comleted under the rules that govern the North Carolina Psychology Board. Fonn structure last revised 12/31/2012 Department of Public Safety SECTION V Terms of Agreement This section of the JCPC Program Application will ONLY be completed if approved for funding and will be included in the required JCPC Program Agreement document for completion. This Agreement is entered into by and between Department of Public Safety, (hereinafter referred to as the DPS), and County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and (hereinafter referred to as the Sponsoring Agency). The DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective and shall terminate Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved JCPC Program Agreement and that JCPC funds will be disbursed in an amount not to exceed the amount $ for the term of this agreement, unless amended by an approved JCPC Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this JCPC Program Agreement budget is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the Juvenile Crime Prevention Council (JCPC) fund appropriation by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in the JCPC Policy and Procedures; 3. Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4. Pay only for work as described in the JCPC Program Agreement provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor Sponsoring Agency's JCPC funded program(s) in accordance with JCPC Policy 1.2; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. Form structure last revised 12/20/2013 Department of Public Safety , (}? lU14 The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of the DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5. Comply with the Juvenile Crime Prevention Policy and Procedures established by the DPS and the North Carolina Administrative Procedures; 6. Secure local match as required, pursuant to N.C.G.S. §1438-801 (a);1438-602;1438-851 ;1438-11 04, for the approved JCPC funds; 7. Create and adopt individualized guidelines specific to the funded program, while also adhering to JCPC Policy and Procedures established by DPS for all JCPC funded programs and for the specific program type for which they receive funding; 8. Ensure that state funds received are spent in accordance with the approved JCPC Program Agreement and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of JCPC funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. Receive from the North Carolina Division of Revenue a refund of all sales and use taxes paid by them in the performance of the JCPC Program Agreement, pursuant to N.C.G.S. §1 05-164.14(c); and exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports; 13. Submit JCPC Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed check ledgers to the JCPC. These reports must be in accordance with the submission process as outlined in the JCPC Policy and Procedures established by DPS and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by the JCPC, County or DPS; 16. Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement; 17. Indemnifies and holds harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the JCPC Program Agreement; 18. Receive permission and budgetary approval from DPS prior to using the JCPC Program Agreement as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19. Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 28 NCAC 02A.0106 (a), (c), (e); consistent with the N.C.G.S.§143C-6-23, and in compliance with DPS policy JCPC 1.1; Form structure last re•rised !2/20/2013 Department of Public Safety Sponsoring Agency Contractor(s)/Subcontractors B Yes, subcontractors are included in the JCPC Program Agreement budget. No, subcontractors are not included in the JCPC Program Agreement budget. If yes, the following only applies when subcontractors are providing services as described in the JCPC Program Agreement (listed in Line Item 190 of the budget). 20. Receive prior approval from DPS in the form of an unsigned contract being submitted with the JCPC Program Agreement if any of the services described in the JCPC Program Agreement are provided by a subcontractor; NOTE: Contracts signed by all parties must be submitted once the JCPC Program Agreement receives signed approval from DPS. Sponsoring Agencies will be notified requesting this information. 21. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and Juvenile Crime Prevention Council Policies and Procedures; 22. Ensure that all subcontractors provide all information necessary to comply with the standards set forth in the JCPC Program Agreement; and 23. Be deemed an independent contractor in the performance of services described in the JCPC Program Agreement and as such shall be wholly responsible for the services to be performed and for the supervision of its employees. The Sponsoring Agency represents that it has, or shall secure at its own expense, all personnel required in performing the services as described in the JCPC Program Agreement. Such employees shall not be employees of, or have any individual contractual relationship with, DPS; The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in JCPC Program Agreement or JCPC Program Agreement Revision(s); 2. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Code; N.C.G.S. §1438-801(a);1438-602;143B-851 3. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency and submit to the County in a timely manner; 4. Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS; 5. Submit any other information requested by the County or DPS; and 6. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with JCPC Policy 1.2; Reference: 28 NCAC 02A.0202 and DPSIJCPC Policy JCPC 2-2.5; JCPC 1. The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed, and either a public agency or a 501 (c) 3 private non- Form structure last revised 12/20/2013 Department of Public Safety profit organization; 2. Use JCPC funds only for the purposes DPS has approved in program agreements or program agreement revisions; 3. Disburse JCPC funds monthly and oversee JCPC funds to the Sponsoring Agency in accordance with N.C.G.S. § 1438-801 (a);1438-602;1438-11 04; 1438-851 4. Comply with the Juvenile Crime Prevention Policy and Procedures established by DPS and the North Carolina Administrative Procedures; 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all JCPC funded programs according to the procedures and due dates established by DPS. Reference: 28 NCAC 02A .0103-.0108; DPS/JCPC Policy JCPC 2-2.5; JCPC 1.2 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Form structure last revised 12/20/2013 Department of Public Safety Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property-All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property -the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative Code and JCPC policy. Reference: 28 NCAC 02A.0110; DPS/JCPC Policy JCPC 2 Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended JCPC funds DPS disbursed to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement-Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1 984". Audit Requirement-Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMS Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of your program's fiscal year. Form structure last revised 12/20/2013 Department of Public Safety Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N. C.G.S. § 143C-6-23 (c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating that the Sponsoring Agency does not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency and attached to the Program Agreement upon submission. Conflict of Interest -Not for profit organizations ONLY will comply with this section. Form must be attached to the Program Agreement upon submission. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and attach the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a JCPC Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Form structure last revised !2/20/20 !3 Department of Public Safety Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency and attached to the Program Agreement. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Fonn structure last revised 12/20/2013 Department of Public Safety END OF SECTION V-Terms of Agreement SECTION VI: BUDGET NARRATIVE Psychological Services Item# 190 Service fee 190 in kind Form structure last revised 12/3 1/20 I 2 Department of Public Safety Justification TOTAL Job Title TOTAL Fiscal Year FY 14-15 Expense In Kind Expense $6,000 $600 $6,000 $600 Annual Expense Annual In Kind Wages Wages SECTION VII Program: Psychological Services Fiscal Year: FY 14-15 I. Personnel Services 120 Salaries & Wages 180 Fringe Benefits 190 Professional Services• *Contracts MUST be attached II. Supplies & Materials 210 Household & Cleaning 220 Food & Provisions 230 Education & Medical 240 Construction & Repair 250 Vehicle Supplies & Materials 260 Office Supplies and Materials 280 Heating & Utility Supplies 290 Other Supplies and Materials 111. Current Obligations & Services 31 0 Travel & Transportation 320 Communications 330 Utilities 340 Printing & Binding 350 Repairs & Maintenance 370 Advertising 380 Data Processing 390 Other Services IV. Fixed Charges & Other Expenses 410 Rental or Real Property 430 Equipment Rental 440 Service and Main!. Contracts 450 Insurance & Bonding 490 Other Fixed Charges V. Capital Outlay [This Section Requires Cash Match] 510 Office Furniture & Equipment 530 Educational Equipment 540 Motor Vehicle 550 Other Equipment 580 Buildings, Stwcture & lmprov. !Total F orrn structure last revised I 2/31120 I 2 Department of Public Safety Cash $6,000 $6,000 $6,000 Number of Months: 12 In Kind Total $600 $6,600 $0 $0 $600 $6,600 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $600 $6,6001 SECTION VIII I SOURCES OF PROGRAM REVENUE {ALL SOURCES) FY 14-15 Harnett County Funding ID: 543-XXXX Sponsoring Agency: $6,000 10% $600 $6,600 ReEntry, Incorporated DPS/JCPC Funds Local Match Rate County Cash Local Cash Local Cash Local In-Kind Other Other Other Other TOTAL Program: Psychological Services * This is the amount of your request on your application I Is the Local Match J_ / ReEntry $600 Required Local Match We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in accordance with the procedures established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the applicable requirements of the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Council, second with the County Board of Commissioners, and the final authority with the Department of Public Safety, Division of Adult Correction and Juvenile Justice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the ~tate of North Carolina. Chair, County Board of Commissioners or County Finance Director Danny Walton Program Manager Form structure last revised 12/31/2012 Department of Public Safety Date 4/24/14 Date Board Meeting Agenda Item Agenda Item 5 -F MEETING DATE: May 19, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Change in summer hours for Anderson Creek Public Library REQUESTED BY: Patrick Fitzgerald, Director REQUEST: Harnett County Public Library and the Hartnett County Library Board of Trustees respectfully request a change in hours for the Anderson Creek Public Library for the summer months. We request that Anderson Creek Public Library be open the following hours beginning on Monday, June 23, and ending on Saturday, August 16: Monday-3pm to 7pm Tuesday-3pm to 7pm Wednesday-1 Oam to 2pm Thursday-1 Oam to 2pm Saturday-1 Oam to 2pm Thank you, Patrick Fitzgerald Director, Harnett County Public Library FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\pfitzgeraid\Downioads\agendaform20 I4.doc Page I of I Board Meeting Agenda Item Agenda Item 5-G MEETING DATE: May 19,2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Approval of Memorandum of Agreement with County of Wake REQUESTED BY: Gary Pope, Emergency Services REQUEST: I am requesting for the approval of the Memorandum of Agreement between County of Wake and County of Harnett for providing emergency management support to property in Town of Angier that is annexed by Wake County and also to deal with the requirements of a rapidly escalating event at the Harris Nuclear site. This Memorandum of Agreement has been favorably reviewed by the County Attorney. COUNTY MANAGER'S RECOMMENDATION: U:\agendafonn2014.doc Page 1 of 1 NORTH CAROLINA WAKE COUNTY WAKE AND HARNETI COUNTY EMERGENCY MANAGEMENT MUTUAl AID AGREEMENT THIS AGREEMENT is entered into between the Counties of Wake and Harnett and is effective upon the date of proper execution of each; WITNESSETH: WHEREAS, Chapter 166A of the North Carolina General Statutes authorizes the development of mutual aid agreements for reciprocal emergency management aid and assistance between political subdivisions in North Carolina providing they are consistent with the State Emergency Management Programs and Plans, and; WHEREAS, mutual aid agreements may include but are not limited to the furnishing or exchange of supplies, equipment, facilities, personnel and services during emergencies as defined in North Carolina General Statute 166A; and WHEREAS, North Carolina General Statute 166A-19.15 states that the governing body of each county is responsible for emergency management within the geographical limits of the county and all emergency management efforts within the county will be coordinated by the county, including activities of the municipalities within the County, and; WHEREAS, municipalities with the authority to exercise general police powers within Harnett County have annexed property extending into Wake County and; WHEREAS, it is the intent of emergency management programs to reduce vulnerability of people and property to damage, injury, and loss of life and property; prepare for prompt and efficient rescue, care, and treatment of threatened or affected persons; provide for the rapid and orderly rehabilitation of persons and restoration of property; and provide for cooperation and coordination of activities relating to emergency and disaster mitigation, preparedness, response and recovery; and WHEREAS, mutual aid agreements provide a mechanism to share public sector resources throughout the nation; and WHEREAS, the Counties of Wake and Harnett desire to render and receive mutual assistance during emergencies; and WHEREAS, this Agreement is made in an effort to complement the mutual aid agreement signed between the County of Wake and the State of North Carolina by setting forth with the means of resource coordination and open communication between the County of Wake and County of Harnett during emergencies; and WHEREAS, pursuant to North Carolina General Statute 166A-19.60 all functions and activities performed under this Agreement are hereby declared to be governmental functions; and WHEREAS, functions and activities performed under this Agreement are to be carried out for the benefit of the general public and not for the benefit of any specific individual or individuals; and WHEREAS, all immunities provided by law shall be full applicable as stated in North Carolina General Statute 166A-19.60 NOW, THEREFORE, in consideration of the terms, conditions, and covenants expressed herein, the parties agree as follows: 1. The Counties of Wake and Harnett shall participate in a coordinated sharing of resources for the purposes of providing protection of the community; 2. That upon notification or request for resources from Wake County's local agency and provider representatives within the geographical area of the Town of Angier's annexation within Wake County, Harnett County shall provide resources and notify Wake County Emergency Management or Wake County's Emergency Operations Center, if activated; 3. During a Rapidly Escalating Event Alert at the Harris Nuclear Power Plant, for the purposes of Public Notification and Protective Action Decisions (PADs), Harnett County, through this Agreement, authorizes Automatic Mutual Aid from Wake County to activate warning sirens and issue Emergency Alert System messages on behalf of Harnett County prior to establishing contact or concurrence with Harnett County; 4. If necessary, requests for additional resources will be jointly coordinated by the Emergency Management Agencies of Wake and Harnett Counties to other governmental entities, private sector agencies, and State Division of Emergency Management; 5. It is mutually understood that each party's foremost responsibility is to its own citizens. The provisions of this document shall not be construed to impose an unconditional obligation on any party to this agreement to provide aid and assistance pursuant to a request from another party. Accordingly, when contacted by the recipient/local agency, provider's authorized representative shall assess provider's own local situation in order to determine available personnel, equipment and other resources prior to deployment of resources; 6. Unless otherwise agreed to by the Recipient and Provider, the Recipient shall pay to the Provider all documented costs and expenses incurred by the Provider as a result of extending aid and assistance; a. Personnel-During the period of assistance, Provider shall continue to pay its employees according to its then prevailing ordinances, rules and regulations. Recipient shall reimburse Provider for all direct and indirect payroll costs and expenses, including but not limited to travel and employee retirement benefits as provided by Generally Accepted Accounting Principles. However, Recipient shall not be responsible for reimbursing any amounts paid or due as benefits to Provider's personnel under the terms of the North Carolina Workers' Compensation Act. b. Equipment-Provider shall be reimbursed by Recipient for the use of its equipment according to local, state or federal hourly rates or according to the actual replacement, operation and maintenance expenses incurred. c. Materials and Supplies-Provider shall be reimbursed by Recipient, for all materials and supplies furnished, used or damaged during the period of assistance, except for the costs of equipment, fuel and maintenance materials, labor and supplies, which shall be included in the equipment rate above, unless such damage is caused by gross negligence, willful and wanton misconduct, intentional misuse, or recklessness of Provider's personnel. 7. This Agreement shall be binding upon Wake County and Harnett County in perpetuity, unless terminated upon at least ninety {90) days advance written notice by one party to this Agreement to each executive officer of every other participating entity. 8. This Agreement may be amended as necessary by written, joint agreement between the Emergency Management Directors of Harnett and Wake Counties. IN WITNESS WHEREOF, Wake County and Harnett County execute this Agreement in its name and behalf by its Chief Executive Officer, who has signed accordingly and with concurrences of a majority of its governing board, on the date indicated below. COUNTY OF HARNED Tommy Burns County Manager County of Harnett AITEST: Gina Wheeler Clerk to the Board County of Harnett COUNTY OF WAKE Jim Hartmann County Manager County of Wake ATIEST: Susan Banks Clerk to the Board County of Wake Gary P e Director Harnett County Emergency Management Joshua Creighton Director Wake County Emergency Management Agenda Item $ -H Board Meeting Agenda Item MEETING DATE: May 19,2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Request permission to accept grant funds REQUESTED BY: Tyrone L. Fisher, County Extension Director REQUEST: Harnett County Cooperative Extension requests permission to accept the Race to the Top Grant from Child Care Networks, Inc. for the 2014-2015 fiscal year in the amount of $12,237. __ ,_,_v.,_, __ ,_l ___ , ~ r -->IH''<'-•-w•-~-.... ---------------•"'-----!>.. COUNTY MANAGER'S RECOMMENDATION: l HIS INSTRUMENT HAS BEEN f~f \ IL ' B'i:r INANCE OFFICER \ C:\ U sers\swill iams\Desktop \County forms\agendaform20 14 .doc 1 of I Page \ - I June 28, 2013 \ a child care resource & referral agency ....... Tyrone L. Fisher, County Extension Director Harnett County 126 Alexander Drive, Suite 300 Lillington, NC 27546 Dear Mr. Fisher: PO Box 1531 117 E. Salisbury St. Pittsboro, NC 27312 (919) 542-6644 FAX (919) 542-0902 I am writing this letter to state our intent to enter into contract with Harnett County for services under the federal Race to the Top Early Learning Challenge grant. Child Care Networks has already executed its contract for this grant with Child Care Resources, Inc., which received the grant funds from the NC Division of Child Development and Early Education. As soon as we receive the templates that we must use for contracts with subgrantees, we will issue a contract to Harnett County for the Race to the Top grant. We expect that this will occur within the next two weeks. The Race to the Top contract effective dates are January 1, 2013 to September 30, 2015, with a budget year matching the calendar year. The amounts that Child Care Networks will grant to Harnett County per year are: 2013--$9,619 2014--$12,237 2015--$12,237 All grant amounts are subject to availability of funds. Expenses incurred under this grant will be reimbursable back to January 1, 2013. If you have any questions, please contact Marie Gaster, Director of Business and Finance, as I will be out of the office July 1-4. You can reach her at 919-542-6644 ext. 17 or marie@childcarenetworks.org. Sincerely, () ./J . I --1-J._ -~~>/ll l/~ (jtuAJcvVLOV r l-~ Erin Suwattana Executive Director 919-542-6644 ext. 14 I l·niJNI "·:•'" ol ! Ch:ltham C~unf":\ Agenda Item 5 -I Board Meeting Agenda Item MEETING DATE: May 19,2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS~ SUBJECT: Request permission to submit Grant application V (fl/ REQUESTED BY: Tyrone L. Fisher, County Extension Dire or REQUEST: Harnett County Cooperative Extension requests permission to submit an application to the Lawrence Foundation in the amount of$130,555 to assist in funding the Harnett County Parents As Teachers Program COUNTY MANAGER'S RECOMMENDATION: C: \U sers\swilliams\Desktop\County forms\agendaforrn20 14 .doc 1 of 1 Page the Lawrence Foundation Page 1 of 1 About The Lawrence Foundation The Lawrence Foundation is a private family foundation focused on making grants to support environmental, education, human services and other causes. Jeff Lawrence co-founded Trillium Digital Systems in 1988. Trillium was headquartered in Los Angeles, California and developed and licensed communications software to communications equipment manufacturers throughout the world. Intel Corporation acquired Trillium in August 2000. Jeff left Intel Corporation in 2002 and is currently at Clivia Systems. Jeff Lawrence and Diane Troth (husband and wife), established the Lawrence Fo!Jndation in 2000 with some of the proceeds received from the acquisition by Intel. They feel it is important to give something back and support organizations that are trying to make the world a better place. The Lawrence Foundation assets are currently about $4 million. We currently receive over 1000 grant requests per year. The average family foundation receives about 150 grant requests per year (source: ASF). We are, unfortunately, only able to fund about St~ (by number, not dollars) of the requests that we receive. We have made over 400 grants and commitments worth over $4 million since our inception. We have made both program and operating grants and ;, one case also directly sponsored, organized and hosted a workshop that brought together academics, non-profits and funders to ex.plore the issue of environmental economics. Our grants have been primarily for environmental, human services and other causes. By way of comparison, the top 4 areas of family foundation grant making in the U.S. are education, human services, health and the arts and culture (source: ASF). I Grants Made by All Family Foundations I I Area 11 s tsooo> 11 % I I Education 11 $688,01611 30.7?'. I I Human services 11 s4o3,39711 18.0% I I Health 11 sz9s,az411 13.1% I I Arts, culture, humanities 11 sz19,6z71! 9.8~ I I Religion 11 $165,841 11 7.4';,; I I Public I society benefit 11 $134,466 11 6.0% I I Environment and animals 11 sn7,741 11 5.7~; I I Science and technology II $29,134 II 1.3~·. I I 9-11 II $10,170 II 0.9% I I Social science, public policy II $17,929 II 0.8% I l1:1ternational I foreign affairsll $15,688 II 0.7% I I Disaster relief ll $13,447 II 0.6:b I I Other 11 $109,81411 4.9~: I I Total llsz,z41 ,09411 100.0:::; I I Source: ASF, 1003 for 1002 I Our initial mission statement was faiily broad and is becoming more narrow;y focused as we learn what value we can bring to the non-profit world. Our grants now tend towards supporting e:wironmental and human services and ou-·,er causes. Our initial grants were generally unsolicited one year program grants. We have been http://thelawrencefoundation.org/aboutlindex.php 5/6/2014 the Lawrence Foundation Page 1 of 1 RESOURCES Grants Grants are awarded twice a year. The grant application process is fairly simple and is initiated by submitting a grant application using the Common Grant Application. There is no fee for grantseekers to use the Common Grant Application. Specific advice about the types of grants that we will or will not fund and our deadlines is available at Grant Guidelines. Detailed information about all of the grants we have approved is available at Grant Recipients and our 990-PFs. This should give you an insight into our interests and how they have evolved over time. If you think your grant application will fall within our areas of interests then the process for submitting a grant application and the information we would like to see in the application is available at ApPlication Process. The Common Grant Application web site has tables that list the number of grant applications we have received during each year and the number and dotl.ar amounts of grants that we have approved in each of those years. Grants that have been approved in one year may be paid over one or more years. As of our December 2012 cycle, we have received a total of 5,971 grant applications since the inception of our foundation and approved 373 of those applications for a total of $3.817,268. Click here to view The Lawrence Foundation statistics 011 the Common Grant Application website. :: 2012. Th.f!' Lawrence fOLindatU.,,. AU ri'i!flts reserv,;-d. SXl w;tshire Blv;J., :;.uit.e 207 1 Santa ~mt:a, CA 90401 T<>d•;"s Date: Tuew•v, May 06, 2014 • Last Moo•f''<l: Tuesday. December 10. 2013 http://thelawrencefoundation.org/grants/ 5/6/2014 Board Meeting Agenda Item Agenda Item S· ::;: MEETING DATE: May 19, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: U.S. Department of Justice Community Oriented Policing Services REQUESTED BY: Sheriff's Office REQUEST: The Harnett County Sheriffs Office request permission to apply and if the grant is awarded by the U.S. Department of Justice Community Oriented Policing Services then permission to accept the award. The United States Department of Justice Community Oriented Policing Services has announced the COPS Hiring Program -Fiscal Year (FY) 2014. Applicants may request funds to hire new officers. The announcements states "the issue of school safety continues to be a national priority with the law enforcement community, educators, and the general public. As such, additional consideration will also be given for applicants who indicate that the officer position(s) requested will be deployed as a School Resource Officer (SRO)." The announcement states the accepting of applications will open in Mid to late May. The Harnett County Sheriff's Office would like to apply for funds through this grant to fund a School Resource Deputy for a future school. The grant would fund seventy-five (75%) of the salary and fringes for three years. The Sheriffs Office is asking the Harnett County Board of Education to consider funding the twenty-five (25%) matching fund that is required by the grant. The Salary with benefits will be approximately$ 52,047.00 the first year. The 25% local match will be approximately $13,012.00 the first year. The total cost for the local match for three years will be$ 42,037.00. (This is based on a 2% increase in salary each year, 2.5% increase of salary step increase on second and three year and a 3 % increase in cost of fringes each C:\ U sers\bblinson \AppData \Local\c\1i crosoft\ Windows\ Temporary Internet Fil es\Content. Out! ook\ 1 EAS44 IB \Agenda. doc Page 1 of2 Cathy Ryals From: Kimberly A. Honeycutt Sent: To: Monday, May 12, 2014 2:47 PM Cathy Ryals Subject: RE: Gary McNeill FW: USDOJ Grant Print this and attach it to that paperwork-also, can you keep a copy of the entire package? Thanks! Kimberly A. Honeycutt, CLGFO Finance Officer Harnett County Finance P.O. Box 760 (mail) 102 East Front Street (physical} Lillington, NC 27546 (910) 893 -7557 (main) (910) 814-6093 (direct) (910) 893-3445 (fax) From: Cathy Ryals Sent: Monday, May 12, 2014 2:27PM To: Kimberly A. Honeycutt Subject: Gary McNeill FW: USDOJ Grant From: Gary McNeill Sent: Monday, May 12, 2014 12:40 PM To: Cathy Ryals Subject: RE: USDOJ Grant 1 met with Tom Frye, he is going to submit it to his board which should be before next Commissioners meeting. After three years, the position will be funded completely by the school board just as the other School Resource Officers are being funded. Gary C. McNeill, Major Harnett County Sheriff's Office Office: 910-893-0102 Fax: 910-814-0487 Cell: 910-890-6039 From: Cathy Ryals Sent: Monday, May 12, 2014 11:56 AM To: Gary McNeill Subject: FW: USDOJ Grant Importance: High 1 Garv " ' The Agenda Item for COPS Hiring, has there been a request submitted to the BOE's Board for approval on the 25% local match? Also, after the three years and the grant runs out who will fund this position? Ca£h:j S. R yC!li- 'Projects/(jrants :finance & Accounting Syeciafist Harnett COUNTY strong roots • new growth 2 Board Meeting Agenda Item Agenda Item S-K MEETING DATE: May 5, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Donation REQUESTED BY: Sheri1 ffRollins REQUEST: Automotive Transformations of Angier has agreed to donate $ 920.20 in paint and painting materials for the Sheriffs Office tJtAAJ.lvehicle. Quote attached. COUNTY MANAGER'S RECOMMENDATION: C:\Users\MHAIRR\Desktop\20I3 20I4\13 14 Agenda\agendaform2014.doc I of I Page An LKO Company RALEIGH, NC 1500 WATERFIELD DRIVE GARNER, NC 27529 BILL TO 352927 AUTOMOTIVE TRANSFORMATIONS 257 MEDICAL DR ANGIER, NC 27501-6085 QUOTE DATE I EXPIRE DATE I SALES REP 04/22/14 04/27/14 J023/ JOB NUMBER I WRITTEN BY KEITH WATERS PRODUCT I DESCRIPTION UTC399096/04 A3.8 ACTIVATOR FOR 3.8 HSP QT 3.35-VOC UTC399170 3.8 SYSTEM BLACK 3/4 GALLON KEY90 WAX I GREASE REMOVER;GALLON 3.2-VOC NOT COMPLIANT IN CA. MRK18118447 SCUFF PAD RED[V-FINE]4.5X9 MMM01218 P400 GRIT 61N RED HOOKIT 50 PER PK UTC399084/04 890 FLATTENING AGENT QT 6.31-VOC MERCHANDISE TOTAL HANDLING 860.00 0.00 Quotation QUOTE# RN371565 LOCATION 196 DATE 04/22/14 PAGE 1 OF 1 SHIP TO 1 AUTOMOTIVE TRANSFORMATIONS 257 MEDICAL DR ANGIER, NC 27501-6085 CUSTOMER P/0 NUMBER I PAYMENT TERMS COD -COLLECT ON DELIVERY CONTACT I SHIP VIA * COMPANY TRUCK 19605 LIST PRICE PRICE EXTENSION 3 88.80 60.00 EA 180.00 3 182.40 120.00 EA 360.00 30.15 20.00 EA 20.00 5 31.20 19.00 EA 95.00 26.36 100.00 cs 100.00 3 50.40 35.00 EA 105.00 MISC CHARGE TAX FREIGHT QUOTE TOTAL 0.00 60.20 0.00 920.20 Notih Carolina Departtnent of Public Safety Law Enforce1nent Services Section Pat McCrory, Governor Frank L. Perry. Secretary Sheriff Larry Rollins Harnett County Sheriffs Office P 0 Box 399 Lillington, NC 27546 Sheriff Rollins Drew Harbinson. Director 29 April ?.0 14 rt is authorized to paint and decal vehicles received through the DLA/ 1033 program You may paint and decal the MRAP ~'OU received through the Federal 1033 program. Please feel free to call with any questions or problems. 1.-\\\ f.'-l'OH( Dll-'-I ~~ R I I! 15 ~Er i lO'\ MAIIJ!\G ADDRESS: 4235 'v1aii Service Center Raleigh. NC 2769lJ-4235 !:-mail: lc,,;·((NCDPS org / I c /V/') J ·~;;·1//1-/. ,• ;/.) ' I .. ..--/-- / ~, ·{t u-<7 (:_~~ /{1<-Z-te-<-7 David 'A Farmer State Point of Contact 1033 Program NC Department of Public Safety Law Enforcement Services Section (LESS) 919-662-4738 DEPARTMENT OF PUBLIC SAFETY P~E .rf.H! f-'R0TfCT PR(PAR( -\n Equal Opp;1rtuniry.'.\fnnnali1c -\C!il'n Empk·,~r LOCAriOI': 200 Leagan Drive Raleigh. NC: 2":'603-35R9 l elephone: 919-":73-2823 rax: 919-773-2845 Agenda Item 5 -L Board Meeting Agenda Item MEETING DATE: May 19,2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Grant awarded equipment REQUESTED BY: Sheri' JIRollins REQUEST: The North Carolina Highway Traffic Safety Grant has awarded Harnett County a Kustom Signals Pro Laser 4 serial# LF3545. Valued at$ 3,800.00 This award was based on the Traffic Safety points system. No match. COUNTY MANAGER'S RECOMMENDATION: THIS INSTRUMENT HAS BEEN REVIEWED BY H !NANCE OFFICER C:\Users\MHAIRR\Desktop\2013 2014\13 14 Agenda\Donation.doc 1 of 1 Page Agenda Item ~ -1\1 Harnett COUNTY RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS SUPPORTING NC DEPARTMENT OF TRANSPORTATION'S IMPROVEMENTS TO BUFFALO LAKE ROAD www.harnett.org WHEREAS, the NC Department of Transportation (NCDOT) has requested a resolution from the County of Harnett supporting improvements to Buffalo Lake Rd (SR-1115); and WHEREAS, NCDOT proposes to widen Buffalo Lake Rd (SR-1115) at its intersection with NC 87 to accommodate dual left tum lanes and a right tum lane; and WHEREAS, such improvements are needed to enhance the safety and the operational efficiency of the intersection as western Harnett continues to experience rapid growth; and WHEREAS, the construction of these improvements will be at no cost to the County of Harnett. NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners supports and encourages NCDOT's improvement to Buffalo Lake Rd (SR-1115) which will include the widening of Buffalo Lake Rd (SR-1115) at its intersection with NC 87 to accommodate dual left tum lanes and a right tum lane. The Harnett County Board of Commissioners appreciates NCDOT' s continued efforts to improve safety and reduce congestion in the County. Adopted the 19th of May, 2014. Joe Miller, Chairman Attest: Margaret Regina Wheeler, Clerk strong roots • new growth Agenda Item '] May 19, 2014 APPOINTMENTS NEEDED ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. AGRICULTURAL ADVISORY BOARD We have a vacancy for on this board for District 4. BOARD OF ADJUSTMENT We have a vacancy for an alternate member on this board for District 1. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 3. We currently have a vacancy for a regular member in District 5. MID-CAROLINA AGING ADVISORY COMMITTEE We need members on this committee. Members receive mileage reimbursement as claimed. PLANNING BOARD We have a vacancy for a regular member in District 2. Page 1 -Appointments C:\Users\gwheeler\Desktop\05192014\Hardee_agendaform2014 CC.doc Page 1 of 1 Board Meeting Agenda Item MEETING DATE: May 19, 2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Public Hearing-Proposed Zoning Change-Calvin Hardy, Jr REQUESTED BY: Jay Sikes, Manager of Planning Services REQUEST: Landowner/Applicant: Calvin Hardy, Jr;/Pat Ellis; 1.1+/- acres; From Commercial to RA- 20R Zoning, 5442 NC 87 N; Barbecue Township. The Planning Department Staff recommended approval of the request based on compatibility with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community and will enhance the public health, safety, and general welfare. On May 5, the Harnett County Planning Board reviewed this application. The site is contiguous to existing residential zoning, therefore was not analyzed for small scale rezoning. The Harnett County Planning Board voted unanimously to recommend approval of this rezoning application based on compatibility with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community and will enhance the public health, safety, and general welfare COUNTY MANAGER’S RECOMMENDATION: STAFF REPORT Page 1 of 5 REZONING STAFF REPORT Case: 14-35 Jay Sikes, Mgr. of Planning Services jsikes@harnett.org Phone: (910) 893-7525 Fax: (910) 814-8278 Planning Board: May 5, 2014 County Commissioners: May 19, 2014 Requesting a Rezoning from Commercial to RA-20R Applicant Information Owner of Record: Applicant: Name: Calvin R. Hardy, Jr Name: Pat Ellis Address: 5442 NC 87 N. Address: 5442 NC 87 N. City/State/Zip: Sanford, NC 27330 City/State/Zip: Sanford, NC 27330 Property Description PIN(s): 9569-72-5807.000 Acreage: 1.1 Acres Address/SR No.: 5142 NC 87 N. Township: (09) Johnsonville (10) Lillington (11) Neill’s Creek (12) Stewart’s Creek (13) Upper Little River (01) Anderson Creek (02) Averasboro (03) Barbecue (04) Black River (05) Buckhorn (06) Duke (07) Grove (08) Hectors Creek Vicinity Map Vicinity Map STAFF REPORT Page 2 of 5 Physical Characteristics Site Description: The site is currently occupied by 2 residences and an accessory building. Surrounding Land Uses: several commercial uses and residential structures. Aerial Photograph Services Available Water: Public (Harnett County) Private (Well) Other: Unverified Sewer: Public (Harnett County) Private (Septic Tank) Other: unverified Transportation: Annual Daily Traffic Count: 15,000 trips per day Site Distances: Good Zoning District Compatibility The following is a summary list of general uses, for actual permitted uses refer to the Zoning Ordinance. CURRENT REQUESTED Commercial RA-20R Parks & Rec X Natural Preserves X Bona Fide Farms X Single Family X Manufactured Homes, Design Regulated Manufactured Homes X Multi-Family Institutional X Commercial Services X Retail X Wholesale Industrial Manufacturing Zoning Map STAFF REPORT Page 3 of 5 Land Use Classification Compatibility ZONING LAND USE RA-20R RDN Parks & Rec X X Natural Preserves X Bona Fide Farms X X Single Family X X Manufactured Homes, Design Regulated Manufactured Homes X X Multi-Family X Institutional X Commercial Service X Retail X Wholesale Industrial Manufacturing Future Land Use Map Evaluation Yes No The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable, as the requested zoning district is similar in nature to much of the existing development of the area and it would not cause any inconvenience or harm to the community. Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning district, RA-20R, is compatible with the existing Land Use Classification, Rural Development Node. This classification is meant to encourage a combination of different/ mixed uses, including but not limited to commercial & residential. Yes No The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning to RA-20R would maintain the public health, safety and general welfare due to the other residential uses in the area. Yes No The request is for a SMALL SCALE REZONING and should be evaluated for reasonableness REASONING: This request does not need to be evaluated for a small scale rezoning because it is contiguous to an RA-20R zoning. On May 5, the Harnett County Planning Board voted unanimously to recommend approval of this Rezoning application based on the existing zoning compatibility to the surrounding properties. Suggested Statement-of-Consistency (Staff concludes that…) The requested rezoning to RA-20R is compatible with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community and will enhance the public health, safety, and general welfare for the reasons stated in the evaluation. It is recommended that this rezoning request be APPROVED. STAFF REPORT Page 4 of 5 Site Photographs Subject Property Adjacent Property Property across from Hwy 87 Adjacent Properties STAFF REPORT Page 5 of 5 2nd residence on subject property Rear yard of subject & adjacent property Hwy 87 Hwy 87 Attachments Original Rezoning Application Justification Statement NC D V A - 2 NO R T H CA R O L I N A DI V I S I O N OF VE T E R A N S AF F A I R S Re v . De c . 20 0 7 AC T I V I T I E S RE P O R T I N G FO R M C o u n t y / D i s t r i c t : _ Ha r n e t t Mo n t h N e a r : Opr l / 0? 0 / t ( Co r r e s p o n d e n c e Re q u e s t fo r Se r v i c e Ou t (T e l e p h o n e an d In - P e r s o n ) Wr i t t e n Ac t i o n Ta k e n (c l a i m s & development) In - P e r s o n 0> Q) 1/) .... (] . ) E 1/) I+= .! ! E "C c: Q) c ... . J!! c: -; i= m 0 c: Q) "0 u. Q) 0 t: 0 c: 0 CD c: 1 - 0 'i i , j .Q (0 (] . ) (] . ) Q) co -(0 ·a ; - 0 E c: c: 1/ ) " 0 I/) en Cl ) 1 - .. c : 0 0 Q) c: .. - - c: 1/ ) 0 .5: ::I co c . '< : t c: E c ~ - :; : : : ; z l l . 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' A 1 / ( - V< - ,. . . . , j: . . o ' " ' ' - - 1- Er i c Tr u e s d a l e Ha r n e t t Co u n t v Ve t e r a n s Of f i c e r ~ z- !i r s - Wa ll / < ' - W"n %- 7 4 t- 9 IP . 4 o ~-l. . - V1 _ _ a . - f t ~ To t a l 28 1 14 3 12 1 75 9 49 71 70 9 3 11 62 58 10 1 5 6 3 7 4 6 3 68 H a r n e t t Co u n t y Co m m u n i t y De v e l o p m e n t Mo n t h l y Pe r f o r m a n c e St a t u s Re p o r t (D u e on 1 5 t h o f ea c h mo n t h ) Gr a n t e e Na m e : Co u n t y of Ha r n e t t Gr a n t Nu m b e r : 11 - C - 2 1 1 4 Mo n t h : Ma y Year: 2014 - - - - - - - - Ac t i v i t y Pe r f o r m a n c e C u r r e n t Pe r f o r m a n c e St a t u s Re m e d y to get back on Schedule Sc h e d u l e (I f O f f Sc h e d u l e ) (If Off Schedule) (O n / O f f ) Re h a b i l i t a t i o n On Re c o n s t r u c t i o n On Cl e a r a n c e On Te m p o r a r y Re l o c a t i o n On Pl a n n i n g On Ad m i n i s t r a t i o n On Co m m e n t s : De m o l i t i o n co n t r a c t si g n e d ; tw o re c o n s t r u c t i o n co n t r a c t s si g n e d ; tw o re h a b co n t r a c t s in fi n a l st a g e s o f approval. Pr e p a r e d By : En d o r s e d By : Bo a r d or Co u n c i l Up d a t e : Pa t t Cr i s s m a n ... ~ ... To m m y Bu r n s ~p , ; , ; . ; ; ; ; ; To m m y Bu m s Ti t l e : Pr o j e c t Ma n a g e r , TW C Ti t l e : Co u n t y Ma n a g e r Da t e : Ma y 19 , 20 1 4 Pe r f o r m a n c e Sc h e d u l e (B a s e d on P e r f o r m a n c e B a s e d C o n t r a c t ) On / O f f Sc h e d u l e (C i t y / C o u n t y Manager or Clerk) •! • • O. f f P e r f o r m a n c e Sc h e d u l e : Pr o v i d e cu r r e n t pe r f o r m a n c e st a t u s an d re m e d y to ge t ba c k on sc h e d u l e an d su b m i t report •! • • On Pe r f o r m a n c e Sc h e d u l e : St o p an d su b m i t re p o r t , no cu r r e n t pe r f o r m a n c e st a t u s o r re m e d y to ge t ba c k on schedule is required DC A Mo n t h l y Pe r f o r m a n c e Re p o r t v. 11 2 0 1 3 . I PLANNING SERVICES REPORT April 2014 Monthly Status Report For Planning, Inspections & Central Permitting Fiscal Year 2013-2014 2 Table of Contents I. Revenue Breakdown Inspections: Inspection Revenue…………………………………………………………………….….3 Planning: Activity Report…………………………….……………………………………….………..4 Planning Revenue…………………………….……………………………….……………9 Cell Tower Revenue…………………………………………………………….…….…..10 Recreational Fees……………………………………………………………….…….…..11 A.M.P.I. ……………………………………………………………………………….…....12 Environmental Health: E-Health Revenue…………………………………………………………………….…...13 Food & Lodging Revenue………………………………………………………………...14 Public Utilities: Public Utilities Revenue……………………………………………………………..…….15 Fire Marshall: Fire Marshall Revenue……………………………..………………………………….…..16 II. Applications & Permits Permits: Permits Issued By Month………………….…….…………………………………..…....17 Permits by SFH/Manufactured Homes…………………………………………………..18 Valuations: Permit Valuations……………………………….…………………………….….…….…..19 III. Township Information: Recreational Fee ……………………………………………………………………………..….....20 Lots…………………………………….….……………………………………………………..……21 Applications………………….……….………………………………………………………..…....22 3 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $137,669 $116,790 $65,855 $80,112 $70,145 $82,664 $64,481 $88,041 $89,842 $96,144 $111,329 $116,899 $1,119,971 FY 08-09 $100,391 $57,218 $60,319 $46,249 $51,961 $30,566 $33,723 $58,632 $99,530 $98,338 $73,324 $67,868 $778,119 FY 09-10 $86,771 $66,489 $93,014 $81,537 $61,148 $92,292 $81,129 $67,281 $103,548 $100,216 $79,804 $69,365 $982,594 FY 10-11 $87,913 $76,715 $58,124 $88,071 $101,297 $74,283 $71,218 $84,997 $80,399 $95,521 $187,293 $93,581 $1,099,412 FY 11-12 $80,637 $118,971 $122,574 $81,479 $85,075 $56,285 $71,908 $91,662 $83,841 $84,000 $113,049 $106,431 $1,095,912 FY 12-13 $125,159 $96,940 $79,878 $96,342 $92,119 $81,678 $130,365 $124,565 $82,768 $118,398 $111,644 $104,006 $1,243,862 FY 13-14 $127,150 $112,368 $61,868 $78,174 $61,113 $40,752 $94,942 $62,630 $89,368 $87,892 $-$-$816,257 Inspection Revenue FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 4 Planning Activity Report For April 2014 Board Of Adjustments Appeal Cell Tower Swmh / Dwmh PUD Commercial Variance Total Monthly 1 5 6 Year To Date 0 5 3 0 24 1 33 Recreational Fees For Major Subdivisions Townships Total For Month Year To Date Total (since f.y. 06) Anderson Creek $ - $ - $ 937,000.00 Averasboro $ - $ - $ 6,500.00 Barbecue $ - $ 73,000.00 $ 323,000.00 Black River $ - $ - $ 29,500.00 Buckhorn $ - $ - Duke $ - $ - Grove $ - $ - Hectors Creek $ 8,500.00 $ 67,000.00 Johnsonville $ - $ - $ 191,500.00 Lillington $ - $ - Neills Creek $ - $ - Stewarts Creek $ - $ - $ 77,500.00 Upper Little River $ - $ - $ 49,000.00 Totals $ - $ 81,500.00 $ 1,681,000.00 Preliminary Major Subdivisions Townships Number Of Subdivisions By Month Number of Lots By Month YTD Anderson Creek Approved 186 Reviewed & Placed On Hold 54 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 0 Reviewed & Placed On Hold 0 Black River Approved 0 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 104 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 0 Reviewed & Placed On Hold 0 Upper Little River Approved 21 Reviewed & Placed On Hold 0 5 Preliminary Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 0 0 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 4 311 Reviewed & Placed On Hold 1 54 Final Major Subdivisions Townships Number Of Subdivisions Number of Lots By Month YTD Anderson Creek Approved 2 57 96 Reviewed & Placed On Hold 0 Averasboro Approved 0 Reviewed & Placed On Hold 0 Barbecue Approved 2 59 147 Reviewed & Placed On Hold 36 Black River Approved 0 Reviewed & Placed On Hold 0 Buckhorn Approved 0 Reviewed & Placed On Hold 0 Duke Approved 0 Reviewed & Placed On Hold 0 Grove Approved 0 Reviewed & Placed On Hold 0 Hectors Creek Approved 0 Reviewed & Placed On Hold 0 Johnsonville Approved 0 Reviewed & Placed On Hold 0 Lillington Approved 0 Reviewed & Placed On Hold 0 Neills Creek Approved 0 Reviewed & Placed On Hold 0 Stewarts Creek Approved 7 Reviewed & Placed On Hold 0 Upper Little River Approved 0 Reviewed & Placed On Hold 0 Final Major Subdivision Totals Monthly Number Of Subdivisions Number Of Lots Approved 4 116 Reviewed & Placed On Hold 0 0 Year To Date Number Of Subdivisions Number Of Lots Approved 11 250 Reviewed & Placed On Hold 1 36 Minor Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 6 9 Year To Date Number Of Subdivisions Number Of Lots Approved 57 85 6 Exempt Subdivisions Monthly Number Of Subdivisions Number Of Lots Approved 8 13 Year To Date Number Of Subdivisions Number Of Lots Approved 116 214 Flood Zone Permits Issued Monthly 0 Year To Date 193 Zoning Inspections Monthly 53 Year To Date 317 Manufactured Home Park License Issued Monthly Number Of Parks Number Of Lots Approved 10 80 Year To Date Number Of Parks Number Of Lots Approved 85 1231 Manufactured Home Park Inspections Monthly Number Of Inspections 7 Year To Date Number of Inspections 160 Rezoning Requests Monthly Type Of Request P.B. Action C.C. Action 1 RA-20M to Commercial 2 Approved Approved 2 1 RA-40 to Commercial Denied Denied Year To Date Total Number Of Requests P.B. Action C.C. Action 3 3 Approved Approved 3 Denied Denied Text Amendments Monthly 0 Year To Date 11 Violations Monthly Complaints Resolved Pending 5 3 2 Year To Date Complaints Resolved Pending 63 40 23 Commercial Site Plan Reviews Monthly 1 Year To Date 18 Abandoned Mobile Home Project Initiative (A.M.P.I) Monthly S.W.M.H. D.W.M.H. TOTALS Contracts 0 0 0 Removed 0 0 0 Year To Date S.W.M.H. D.W.M.H. TOTALS Contracts 0 0 0 Removed 0 0 0 7 Special Project Activity April 2014 New  Planning Staff is in the process of completing a pre-grant application for Land Use Funds through the NC Wildlife Resource Commission. Ongoing  The Fort Bragg Regional Alliance has completed its Sustainable Growth Management Plan and will present to the board in the future.  Planning staff members formed a Harnett County Transportation Advisory Group to meet quarterly to discuss county issues. Staff Reviewing Commercial Site Plans for: New 1. PDMX Motocross Facility 2. Kidd Shooting Range/Pistol Pit Ongoing 3. Army Medical Building (Hwy 87) 4. Anderson Creek Commercial Complex 5. Campbell University Weight Room at Football Field House 6. Holle Kennels 7. Hanson Aggregates Expansion Hold  Neill’s Creek Land Use Plan. (See Above)  Continued development of the Countywide Land Use Plan rewrite with Western Harnett Small Area Plan.  Development of the Problem Properties Task Force (No funding approved for FY:2013)  Staff has completed a draft version of a Firearms Discharge Ordinance. 8 Upcoming Harnett County Planning Board Meeting: Monday, May 5, 2014 Proposed Zoning Change: Landowner/Applicant: Calvin R Hardee Jr. / Pat Ellis 1.1+/- acres; From Commercial to RA-20R Zoning NC Hwy 87 North; Barbecue Township Proposed Zoning Change: Landowner/Applicant: Linda Marie Natole 1.0 +/- acres; From RA-20R to Commercial Intersection of Elliott Bridge Road and Bethel Baptist Road Anderson Creek Township Harnett County Board Of Adjustment Meeting: Monday, May 12, 2014 Conditional Use 1. BA-CU-12-14. Bailey, Lillie M. / Faye E Wilcox. A Daycare / Learning Center in an RA-20R Zoning District; Lillington Township; PIN # 0558-27-2463.000; SR # 2034 (Joel Johnson Road). 2. BA-CU-13-14. Sexton, Eloise G; Kenneth Sexton, Laura Denning / The Winston 401 Group, LLC. A Multi-family Townhome Development in an RA-30 Zoning District; Neill’s Creek Township; PIN # 0670- 98-2503.000; SR 1532 (Main Street Buies Creek). 9 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $14,950 $24,040 $7,240 $13,055 $7,175 $12,020 $10,440 $28,745 $11,240 $12,815 $11,840 $18,230 $171,790 FY 08-09 $12,870 $10,532 $8,367 $16,615 $7,130 $4,317 $3,690 $12,170 $10,095 $9,875 $6,743 $6,790 $109,194 FY 09-10 $14,052 $8,355 $7,438 $11,755 $10,365 $8,095 $6,350 $9,575 $10,285 $12,455 $9,250 $8,370 $116,345 FY 10-11 $12,540 $7,980 $7,960 $12,205 $9,430 $7,230 $11,445 $7,850 $12,160 $9,880 $8,985 $8,860 $116,525 FY 11-12 $6,189 $35,772 $7,930 $9,305 $7,904 $7,745 $7,854 $12,517 $8,788 $10,035 $8,262 $13,917 $136,218 FY 12-13 $10,322 $10,414 $11,068 $10,615 $8,635 $7,243 $10,521 $10,539 $13,451 $16,832 $12,750 $7,033 $129,423 FY 13-14 $4,934 $5,470 $11,157 $7,156 $8,598 $8,791 $5,552 $11,063 $17,782 $10,291 $-$-$90,794 Planning Fees FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 10 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $-$-$-$-$-$-$18,000 $-$-$4,500 $-$22,500 FY 08-09 $8,750 $-$-$-$6,000 $-$-$-$-$4,500 $4,500 $-$23,750 FY 09-10 $-$-$-$-$-$4,300 $-$4,500 $49,500 $-$-$4,250 $62,550 FY 10-11 $4,500 $-$-$-$-$-$4,500 $-$-$-$-$-$9,000 FY 11-12 $-$15,000 $-$-$5,000 $-$-$-$-$4,500 $4,500 $-$24,500 FY 12-13 $13,500 $4,500 $-$4,500 $40,000 $20,000 $18,500 $10,000 $5,000 $28,000 $20,000 $-$164,00 FY 13-14 $11,500 $1,000 $28,000 $6,500 $1,000 $2,000 $2,000 $1,000 $5,000 $3,000 $-$-$61,000 Cell Tower Fees No cell tower fees were tracked prior to February of 02-03 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 11 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $75,000 $-$86,000 $9,500 $67,000 $15,000 $56,500 $81,000 $11,000 $-$25,000 $74,500 $500,500 FY 08-09 $-$18,500 $-$-$5,500 $-$-$40,000 $-$71,000 $10,500 $57,500 $203,000 FY 09-10 $-$96,500 $15,000 $-$500 $-$15,000 $-$30,500 $-$9,500 $17,000 $184,000 FY 10-11 $-$20,000 $49,500 $-$5,500 $-$-$15,500 $23,000 $21,500 $-$13,000 $148,000 FY 11-12 $35,500 $-$-$35,000 $16,000 $-$92,000 $21,000 $129,000 $13,500 $500 $19,500 $362,000 FY 12-13 $-$55,000 $30,500 $3,500 $67,500 $11,000 $4,500 $-$-$15,000 $28,000 $-$215,000 FY 13-14 $7,500 $6,500 $59,000 $-$-$-$8,500 $-$-$26,500 $-$-$108,000 Recreational Fees FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 12 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $1,200 $530 $904 $1,325 $952 $1,859 $500 $509 $996 $32 $272 $9,078 FY 08-09 $500 $810 $500 $1,979 $1,578 $1,972 $1,023 $648 $666 $1,303 $2,299 $668 $13,946 FY 09-10 $1,666 $561 $740 $1,964 $350 $-$868 $-$1,885 $1,600 $616 $-$10,249 FY 10-11 $1,359 $696 $1,050 $1,468 $1,035 $451 $958 $700 $584 $595 $721 $578 $10,195 FY 11-12 $-$250 $287 $-$-$-$-$-$350 $-$1,250 $-$2,137 FY 12-13 $1,576 $2,110 $52 $152 $1,022 $2,366 $2,071 $215 $-$-$70 $-$9,634 FY 13-14 $-$-$-$-$-$-$-$-$-$-$-$-$- Abandoned Manufactured Home Planning Initiative Fees No A.M.P.I. fees were tracked prior to November of FY 05-06 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 13 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $21,975 $19,050 $16,075 $17,800 $16,050 $11,575 $22,500 $17,225 $17,775 $21,950 $18,700 $16,600 $217,275 FY 08-09 $16,450 $14,475 $23,825 $9,750 $8,950 $6,925 $8,450 $10,175 $20,750 $12,775 $17,225 $15,650 $165,400 FY 09-10 $14,600 $14,900 $13,175 $10,600 $13,000 $9,600 $11,975 $18,375 $13,225 $16,975 $15,950 $13,875 $166,250 FY 10-11 $18,225 $11,075 $10,800 $7,000 $11,800 $5,300 $10,750 $11,675 $13,450 $10,400 $10,750 $16,100 $137,325 FY 11-12 $15,275 $22,525 $21,425 $26,650 $23,025 $11,175 $39,175 $21,550 $29,675 $23,700 $21,200 $32,150 $287,525 FY 12-13 $17,000 $31,250 $33,525 $18,450 $21,900 $19,450 $18,650 $58,425 $35,400 $30,150 $26,100 $22,075 $332,375 FY 13-14 $26,600 $30,775 $27,050 $22,750 $22,050 $22,800 $26,700 $19,900 $27,425 $25,225 $-$-$251,275 Enviromental Health Revenue Based upon fees received & processed through Central Permitting FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 14 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $-$700 $600 $400 $700 $600 $800 $600 $600 $1,400 $200 $1,000 $7,600 FY 08-09 $600 $800 $800 $400 $800 $800 $400 $200 $1,000 $600 $600 $200 $7,200 FY 09-10 $800 $1,100 $200 $400 $-$400 $600 $200 $-$200 $400 $400 $4,700 FY 10-11 $600 $400 $1,000 $300 $400 $-$400 $400 $700 $300 $400 $700 $5,600 FY 11-12 $200 $800 $400 $400 $400 $200 $300 $-$500 $-$200 $-$3,400 FY 12-13 $400 $400 $-$800 $-$-$200 $400 $200 $400 $500 $200 $3,500 FY 13-14 $200 $200 $200 $-$-$-$-$-$400 $600 $-$-$1,600 Food & Lodging Revenue Based upon fees received & processed through Central Permitting No food & lodging fees were tracked prior to August FY 07 -08 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 15 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $49,465 $115,689 $63,470 $85,155 $52,725 $51,470 $53,715 $32,620 $51,035 $43,855 $54,795 $52,125 $706,119 FY 08-09 $76,555 $33,430 $41,130 $50,815 $23,300 $27,385 $21,160 $33,840 $24,585 $31,190 $39,955 $47,210 $450,555 FY 09-10 $48,335 $57,700 $40,520 $50,505 $50,905 $20,420 $51,285 $31,880 $54,305 $67,815 $24,445 $68,095 $566,210 FY 10-11 $35,200 $55,910 $38,055 $27,785 $34,900 $39,370 $18,270 $26,620 $63,290 $49,315 $51,650 $42,925 $483,290 FY 11-12 $47,475 $54,145 $54,300 $54,385 $43,490 $36,430 $33,255 $44,425 $32,040 $30,275 $39,815 $35,445 $505,480 FY 12-13 $34,995 $28,260 $39,940 $43,990 $33,320 $24,520 $27,515 $36,535 $48,965 $22,640 $44,285 $28,060 $413,025 FY 13-14 $25,085 $35,825 $36,690 $43,500 $17,725 $13,775 $27,605 $22,555 $39,485 $37,925 $-$-$300,170 Public Utilities Fees Based upon fees received & processed through Central Permitting Includes water, sewer, sprinkler taps & water meters FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 16 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $5,000 $10,000 $15,000 $20,000 $25,000 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $1,425 $1,365 $1,210 $2,045 $855 $835 $1,075 $1,660 $1,465 $1,370 $1,350 $1,835 $16,490 FY 08-09 $1,180 $1,160 $1,095 $1,285 $1,065 $380 $915 $940 $770 $1,155 $395 $725 $11,065 FY 09-10 $1,030 $1,455 $864 $2,118 $1,879 $2,508 $763 $897 $1,007 $2,313 $660 $1,949 $17,443 FY 10-11 $703 $1,106 $1,080 $1,346 $1,949 $2,461 $1,364 $1,907 $940 $1,059 $1,715 $542 $16,172 FY 11-12 $660 $2,181 $1,043 $615 $3,133 $4,235 $1,196 $1,407 $2,436 $581 $2,106 $1,337 $20,930 FY 12-13 $1,675 $1,534 $1,100 $835 $539 $702 $3,138 $693 $825 $1,193 $5,021 $1,279 $18,534 FY 13-14 $2,530 $1,594 $3,289 $1,722 $926 $725 $3,251 $862 $1,023 $650 $-$- Fire Marshall Fees Based upon fees received & processed through Central Permitting FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 17 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY12-13 FY 13-14 0 500 1,000 1,500 2,000 2,500 3,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 285 305 216 299 192 250 208 251 223 273 318 285 3,105 FY 08-09 339 219 225 198 175 139 134 154 172 218 218 222 2,413 FY 09-10 242 219 274 305 188 209 218 200 231 290 290 234 2,900 FY 10-11 250 245 198 285 276 240 225 236 250 242 318 320 3,085 FY 11-12 192 250 207 197 223 160 172 222 218 219 222 275 2,557 FY12-13 265 241 219 210 199 182 254 251 201 267 259 235 2,783 FY 13-14 263 248 174 211 187 161 203 186 319 286 0 0 2,238 Permits Issued By Month Includes Building, Electrical, Plumbing, Mechanical, Insulation, Manufactured Homes & Single Family Dwellings FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY12-13 FY 13-14 18 Permit Type July Aug Sept Oct Nov Dec Jan Feb March April May June Totals Manufactured 11 9 7 19 11 25 12 6 14 18 132 Single-Family 73 83 48 53 43 11 42 42 64 54 514 Total 84 92 55 72 54 36 54 48 78 72 645 0 100 200 300 400 500 600 700 July Aug Sept Oct Nov Dec Jan Feb March April May June Totals Manufactured and SFH Permits Manufactored Home Single-Family Total 19 FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 $- $50,000,000 $100,000,000 $150,000,000 $200,000,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun FY Total FY 07-08 $9,523,208 $15,974,931 $10,566,088 $12,474,891 $11,435,765 $8,608,283 $10,833,271 $7,458,094 $14,023,150 $13,569,455 $14,860,887 $12,131,716 $141,459,739 FY 08-09 $12,691,631 $8,776,508 $5,220,612 $4,920,978 $5,369,579 $3,450,528 $5,649,131 $7,522,965 $9,077,151 $7,856,281 $8,725,777 $7,417,729 $86,678,870 FY 09-10 $11,379,224 $10,362,784 $10,638,492 $7,230,957 $9,428,102 $9,361,441 $8,443,143 $9,086,404 $8,810,094 $12,441,314 $9,830,598 $9,402,588 $116,415,141 FY 10-11 $11,252,733 $7,950,958 $8,345,311 $11,182,071 $10,872,478 $11,426,556 $8,228,678 $11,513,785 $14,305,568 $13,132,419 $13,407,863 $1,403,883 $123,022,303 FY 11-12 $11,473,930 $273,697 $9,121,214 $10,094,638 $8,891,826 $4,212,104 $7,595,696 $10,643,099 $7,896,499 $8,047,635 $15,469,436 $12,968,827 $106,688,601 FY 12-13 $6,648,277 $11,216,486 $8,186,483 $9,713,654 $8,884,669 $8,409,146 $14,682,203 $12,334,320 $12,393,618 $11,295,201 $9,394,109 $10,291,523 $123,449,689 FY 13-14 $13,270,018 $10,211,222 $5,736,233 $9,105,513 $5,639,513 $1,558,260 $6,553,020 $6,817,970 $10,994,367 $8,907,093 $-$-$78,793,209 Residential Application Valuation By Month FY 07-08 FY 08-09 FY 09-10 FY 10-11 FY 11-12 FY 12-13 FY 13-14 20 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonvill e Lillington Neills Creek Stewarts Creek Upper Little River Fees $937,000 $6,500 $323,000 $29,500 $0 $0 $0 $58,500 $191,500 $0 $0 $77,500 $49,000 Recreation Fees By Township (TOTALS SINCE 10/1/06) No recreational fees were tracked prior to October of FY 06-07 21 0 200 400 600 800 1000 1200 1400 1600 1800 2000 Anderson Creek Averasboro Barbecue Black River Buckhorn Duke Grove Hectors Creek Johnsonvill e Lillington Neills Creek Stewarts Creek Upper Little River Lots 1874 13 646 59 0 0 0 118 383 0 0 155 98 Lots By Township (TOTALS SINCE 10/1/06) No lots were tracked prior to October of FY 06-07 22 0 100 200 300 400 500 600 700 800 900 1000 Township Applications YTD 13-14 Demolition - Add/Alter Residential - Add/Alter Non-Residential - Stores & Other Customer Service - Office/Bank Plaza - Hospitals, Institutions & Schools - Commercial Activities - Industrial, Public Works & Utilities - Church or other Religious - Amusement,Social or Recreational - Hotels/Motels - Munufactored Homes - Multiple family Dwellings - Duplex Dwellings - Single family Dwellinngs - Other Non-residential - BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 903-46 1 0-4 1 0-33-50 Contracted Services/Misc. $ 45,000.00 903-4610-41 0-43-21 Repair/Maintenance Auto $ 45,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover maintenance & repair to vehicles for remainder of budget year APPROVALS: rpartment Head (d te) Finance Offi r {dt.\ t /14-' ounty nager (do;;;()...! I I r Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Wheeler, Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Office-Detention, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE I INCREASE DECREASE ! 110-5120-420-60-46 i Medical ! 20,000 110-5120-420-60-33 [ Materials and Supplies 20,000 ! i I I I I ', i [ REVENUE j_ AMOUNT AMOUNT I CODE NUMBER DESCRIPTION OF CODE I INCREASE DECREASE l I I EXPLANATION: To transfer funds into the Detention budget Medical line due to unforeseen increases in Jail Medical cost pool sharing with Southern Health Partners. APPROVALS: Adopted this Margaret Regina Daniel, Clerk to the Board day of 12014. Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; Section 1. To amend the General Fund, Health Department/Aging, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7550-441.58-14 Travel $ 2,800.00 110-7550-441.60-54 Su pplies-Ciient $ 2,800.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: APPROVAlS: if\ 11 \lt.J 2k~.t De pa rtmeiltHead(te) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.55-12 Printing & Binding $ 600.00 110-7600-441.64-25 Books and Publications $ 600.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to meet the needs of the program. APPROVALS: \'6\ \~ 9t~*.~ Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.33-45 Contracted Services $ 150.00 110-7600-441.54-26 Advertising $ 244.00 110-7 600-441. 60-4 7 Food & Provisions $ 244.00 110-7600-441.64-25 Books & Publications $ 150.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Funds used to support cost of Mammography Screenings and education session on May 10, 2014. APPROVALS: \ ,t 9f~;\W1 Department Head (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2014 Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5400-420.60-33 MATERIALS & SUPPLIES 1,000 110-5400-420.60-36 UNIFORMS 1,000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To budget the transfer of funds to Uniforms to finish out the remainder of this fiscal year 13-14. APPROVALS: Adopted this ___ day of ____ , 2014. Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5400-420.11-05 SALARIES & WAGES-OVERTIME 1,822 110-5400-420.11-13 SALARIES & WAGES-VACATION PAYOUT 1,822 110-5401-420.11-05 SALARIES & WAGES-OVERTIME 1,280 110-5401-420.11-13 SALARIES & WAGES-VACATION PAYOUT 1,280 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: To budget the transfer of funds to Salaries & Wages-Vacation Payout. Vacation payouts for employee resignations. APPROVAlS: Adopted this ___ day of ____ , 2013. Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners I 1571 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Finance Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4400-410.33-45 Contracted Services 1700 110-4400-410.33-50 Contracted Services (Mise) 1700 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move annual maintenance for ACOM software and ACOM check printer from contract services to miscellaneous contracted services. APPROVALS: Department Head (date) anager(date) I lf/;}.t{ft/ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.32-26 Incentives $ 1,400.00 110-7600-441-54-26 Advertising $ 500.00 110-7600-441.58-14 Travel-Employee $ 300.00 110-7600-441.60-33 Materials & Supplies $ 600.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: APPROVAlS: Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2014 Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Sampson County WIA Dislocated Program Fund, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 234-7413-465.58-19 Participant Travel 234-7413-465.32-26 Incentives REVENUE CODE NUMBER Adopted this Margaret Regina Wheeler Clerk to the Board DESCRIPTION OF CODE day of AMOUNT AMOUNT INCREASE DECREASE 125.00 125.00 AMOUNT AMOUNT INCREASE DECREASE Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the WIA Youth Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7405-465.32-72 Supportive Service 500 234-7405-465.35-01 Stipends/Bonuses 3000 234-7407-465.32-73 Training Vouchers 3500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To cover expenditure in the above line items. APPROVALS: ~ &ad71/t1/!'f Department Head (date) Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; Section 1. To amend the General Fund, Health Department/Aging, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7500-441.33-45 Contracted Services $ 2,992.00 110-7500-441.60-49 Mterials & Supplies-Site $ 2,992.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to better meet the needs of the Aging program. APPROVALS: ~ 9t~/fl17l.Jf Department Head {date) anager {Date) '-1/~t/llf Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Fin a nee Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2012 Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Finance Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4400-410.11-00 Salaries & Wages $64,868 110-4400-410.30-22 Indirect Cost $64,868 110-4400-410.32-51 Bank Charges $4,072 110-4400-410.25-10 Unemployment $4,072 110-4400-410.21-02 HRA $2,750 110-4400-410.21-02 HSA $2,750 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds to reflect activity for the current year. APPROVAlS: Department Head (date) Finance 0 i er (date)4{ /l"f oun Manager (date) Ji/Jl/ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to f.L Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Planning Services Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 110-7200-465-21-00 Planning Services Group Insurance 110-7200-465-11-06 Planning Services Comp Time Payout 110-7200-465-11-13 Planning Services Vacation Payout 110-7200-465-21-04 Group Insurance Expense-HSA 110-7200-465-21-02 Group Insurance Expense-HRA REVENUE CODE NUMBER DESCRIPTION OF CODE Section 2. Copies of this budget amendment shall be f Budget Officer and the Finance Officer for their direction. Adopted this day of AMOUNT AMOUNT INCREASE DECREASE $4,998.00 $360.00 $4,638.00 2,000.00 2,000.00 AMOUNT AMOUNT INCREASE DECREASE Margaret Regina Wheeler Clerk to the Board -:::f"oe. At.l~~~:l "1 :liffi Bt:JF~in, Chairman t:!jrnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2014: Section 1. To amend the Planning Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7200-465-11-00 Salary & Wages $1,500.00 110-7200-465-12-00 · Salary & Wages-Part Time $1,500.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To fund part time help through end of fiscal year. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners I BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the IT Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-4900-410.44-21 Building & Equipment Rent $15,000 110-4900-410.~0 Computer Software $15,000 ~ o. ?-.~ REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To purchase software out of FY 2013-14 funds to decrease FY 2014-15 budget request. APPROVALS: ~ ~ u~ f:_,fte~,.J4-~ ~ t~~-v~-v\(}~ Department Head (date) 1.-f ,25 .. j '-f Finance Offic ~{~~~ CQ 1 nty Ma ager (date) tf/J~( { Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board 12014. Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Public Utilities Department, 531, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531-9025-431-41-10 Operating Utilities $60,700.00 531-9015-431-60-31 Gas, Oil, and Auto Supplies $4000.00 531-9000-431-60-31 Gas, Oil and Auto Supplies $45,000.00 531-9020-431-60-31 Gas, Oil and Auto Supplies $6700.00 531-9021-431-60-31 Gas, Oil, and Auto Supplies $7000.00 531-9021-431-41-10 Operating Utilities $6000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase gas, oil, and auto supplies, and utilities to end of year. APP/Z . 04/24/14 Der{artment Head (date) anager (date) u.;·-J z/J L/ { /' J Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ------------ Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Planning Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7200-465-58-01 Planning Services Training & Meetings 1,000.00 110-7200-465-58-14 Planning Services Travel 1,000.00 110-7200-465-60-33 Planning Services Material & Supplies 2,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To purchase additional office supplies Department Head (date) Finance Offi'f:r; ( ate) Count anager (date) ! ( 1/':. 14-Lt 3" { t{ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Jim Burgin, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 110-7300-465-60-33 Materials & Supplies 110-7300-465-60-4 7 Food & Provisions 110-7300-465-32-32 Community, Rural Development REVENUE CODE NUMBER DESCRIPTION OF CODE Adopted this day of Margaret Regina Wheeler Clerk to the Board AMOUNT AMOUNT INCREASE DECREASE 770 370 400 AMOUNT AMOUNT INCREASE DECREASE Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Public Utilities Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531-9000-431.74-73 Capital Outlay-Other Improvements 784 531-9000-431.86-91 Cost of Issuance 784 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase funds for cost of issuance. Invoice from Parker Poe regarding District Refunding & LOBS, and South Central A-D 2013. APPROVAlS: Department Head {date) Finance Offi r (date) ounty ager {date) 1 I ~ 4/2u D I f t-.1 t 3 O I T Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.33-45 Contracts $ 5,000.00 110-7600-441.41-11 Telephone & Postage $ 1,000.00 110-7600-441.60-33 Materials & Supplies $ 4,000.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: To move funds to better meet the needs of the program. nager (Date)~ { ~ ( v.f Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Fin a nee Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2014 Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7300-465-60-33 Materials & Supplies 120 110-7300-465-58-01 Training & Meetings 120 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: APPROVALS: To budget funds f< Training and Meeting expense. ~L '~ J_~~ :1/t¥11'( ei'l''Y V ~~~ce { [ 4 County Manager {date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows: i EXPENDITURE I AMOUNT AMOUNT i CODE NUMBE~ i DESCRIPTION OF CODE INCREASE DECREASE L 110-5100-420-12-oo i Salaries & Wages Part-time 2328 i 110-5120-420-11-13 ·~ Salaries & Wages Vacation Payout 2328 I i i ! I f ! L I i I i : REVENUE AMOUNT AMOUNT r-coDi: NUMBER DESCRIPTION OF CODE INCREASE DECREASE ~ i i ! I ' ! I .L--------·- EXPLANATION: To transfer funds in the Sheriff's Detention salaries lines to complete budget year 2013-2014. APPROVALS: Adopted this Margaret Regina Daniel, Clerk to the Board day of 12014. Joe Miller, Chairman Harnett County Board of Commissioners I i i i I I I I I I ! I BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows: ; EXPENDITURE I AMOUNT AMOUNT ! CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE : 110-5100-420-60-31 ! Gas Oil & Auto Supplies 97,900 f ----· : Professional Services l 110-5100-420-30-04 4,000 I 110-5100-420-32-56 i Crime Prevention 2,000 1 110-5100-420-32-60 I Other services-Towing 3,000 ' 110-5100-420-58-01 ! Training 20,000 I 110-5100-420-58-14 I Travel 15,000 ', 110-5100-420-64-25 ! Books & Publications 1,000 r i 110-5100-420-11-05 ( Salaries & Wages Overtime 13,900 : 110-5100-420-11-02 I Separation Allowance 12,000 ! 110-5100-420-25-10 i Unemployment Benefits 27,000 I I 'I l REVENUE AMOUNT AMOUNT I CODE NUMBER 1 DESCRIPTION OF CODE INCREASE DECREASE ~------- i I I I I EXPlANATION: To transfer funds in the Sheriff's gas line to complete budget year 2013-2014. APPROVAlS: Adopted this Margaret Regina Daniel, Clerk to the Board day of 12014. Joe Miller, Chairman Harnett County Board of Commissioners i ! I I : BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows: 1 EXPENDITURE ! AMOUNT AMOUNT i CODE NUMBER ': DESCRIPTION OF CODE INCREASE DECREASE : 110-5100-420-11-06 , Salaries & Wages Camp Time Payout 520 : 110-5100-420-11-13 1 Salaries & Wages Vacation Payout 7,600 t----i 110-5100-420-11-05 i Salaries & Wages Overtime 8120 i i I I i i I : I i i _l I REVENUE AMOUNT AMOUNT ! CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE r I I I I I I EXPLANATION: To transfer funds in the Sheriff's salaries lines to complete budget year 2013-2014. APPROVALS: ' I I I l I ! I 1 I ! i . \ \ ' Llj jL w"'W Lkk&·\5\ I 2rt/, ' Department Head (date) I~ ----fr~--~~~~-- r (date) 5 I') /l'Zf Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Daniel, Clerk to the Board day of I 2014. Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Office-CJPP, the appropriations are to be changed as follows: ~ EXPENDITURE AMOUNT AMOUNT i CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE i 110-5102-420-21-02 1 Group Insurance HRA 1,000 : 110-5102-420-21-03 1 Grou ---4------'p Insurance HSA 1000 . 110-5102-420-25-1 . Unemp oyment Bene its 5, 1 t......=.=-= : 110-5102-420-12-00 I Salaries & Wages PT l 5,163 0 f 16 : 110-5102-420-23-00 Regular Retirement 2 i i I REVENUE AMOUNT ! AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE I DECREASE l ~ : I [___ i i I i I EXPlANATION: To transfer funds in the CJPP salaries lines to complete budget year 2013-2014. APPROVAlS: I J I I ~ i j : I Qh;~'Wuu~ L{~q/l'i ' .. ~ ~ Q)<JL~ l1n'V-'vful-l 'f{ ~~ Department Head (date) Finance Officer (d ~e) ( 1 Cou y Mana er (date) I I J U v) l ')_ 2-G' \' 5 ;).. ~( Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Daniel, Clerk to the Board day of 12014. Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina~ that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section l.To amend the Animal Services, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5500-420.30.06 Operating-Professional Veterinary Fees 3000 110-5500-420.35-80 Operating-Special Account/Spay & Neuter 3000 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Spay and Neuter expenditure line was created with a coinciding revenue line. APPROVALS: ko/£#-.?9 4/''Y . ~~~-Ll.vl lMk,~~ ~~- Depafunent Head (date) Finance Officer ate} / / C~ntYWnager (date) / I ( ~ !2[2-Dt, .5 Z jL Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the · Budget Officer and the Finance Officer for their direction. Adopted this ______ day of ______ -'-------- Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Gov~rning Board of :he County of ~arnett, North Carolina, that the following amendment be r,\\ IJ . made to the annual budget ordmance for the fiscal year end1ng .lune 30, 2014: Gr Section 1. To amend the Harnett Regional Jetport -Runway, Taxiway & Apron Rehabilitation and Strengthen. CP1303, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 302-8300-406-45-0 l Construction $74 302-8300-406-45-80 Contingency $74 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To reduce budget for Barnhill Contracting Change Order# 3 APPROVALS: A'fr~ ~/ :z~ -7 Department Head (date) If' I ~a{e) .lN~;\:::U\ ~ 2 2-C\f ager (date~-)'~ 2_ 1 ) 1/ Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Margaret Regina Daniel, Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Harnett County WIA Adult Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7410-465.32-26 lncentives/Pa rtici pant 2000 2 34-7 410-465.58-01 Training Meetings 500 234-7410-465.58-19 Travel Participant 2000 234-7410-465.32-73 Training Voucher 4500 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: To increase budget to actual awar mount to cover expenditure in the above line items. ~ lRAJ\4-30-14 . J . ' ' ' a. Department Head (date) Fin nee Officer ( te'1l2 (. 1 . C nty Man er (date) / J Ll ' \ ;52)1 Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Harnett County WIA Dislocated Program Fund, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 234-7411-465.11-00 Salaries 234-7411-465.11-13 Vacation Payout 234-7411-465.58-01 Training& Meeting 234-7411-465.41-13 Utilities 234-7411-465.58-19 Participant Travel 234-7411-465.35-27 Child care 234-7411-465.35-26 Participant Cost 234-7411-465.32-73 Training Voucher REVENUE CODE NUMBER DESCRIPTION OF CODE Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of AMOUNT AMOUNT INCREASE DECREASE ~ ~~tj) ~87.~ !.il{~ 1000 1000 10,000 2500 501 11999 AMOUNT AMOUNT INCREASE DECREASE Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Sampson County WIA Adult Program Fund, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 234-7412-465.12-00 Salaries & wages Part-time 5460 234-7412-465.33-45 Contracted Service 400 234-7412-465.58-01 Training & Meetings 900 234-7412-465.32-73 Training Voucher 6360 234-7412-465.58-19 Participant Travel 400 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To increase budget to actual award amount to cover expenditure in the above 1~7j items. CfaJof}L[iadl4-30-14 \ A/~--~ ~ ·, ~,~ Department Head (date) inance Of: c r (~rll t· unty anager (date) -5( ;)_/ ( f Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be changed as follows: ! EXPENDITURE AMOUNT AMOUNT l CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE 110-5300-420.11-05 ! SALARIES & WAGES-OVERTIME 746 110-5300-420.11-13 SALARIES & WAGES-VACATION PAYOUT 746 r REVENUE AMOUNT AMOUNT icoDE NUMBER DESCRIPTION OF CODE INCREASE DECREASE I EXPlANATION: To budget the transfer of funds to Salaries & Wages-Vacation Payout. Vacation payouts for employee resignations. APPROVALS: Adopted this ___ day of ____ , 2014. Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners l I l BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2014: Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are to be changed as follows: ; EXPENDITURE i AMOUNT AMOUNT i CODE NUMBER ; DESCRIPTION OF CODE INCREASE DECREASE 1110-5300-420.60-33 1 MATERIALS & SUPPLIES 225 1 110-5300-420.41-11 I TELEPHONE & POSTAGE 225 I REVENUE AMOUNT AMOUNT I CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE I EXPlANATION: To budget the transfer of funds to Telephone & Postage to purchase phone cases from Verizon. APPROVALS: ' lfY\cLt0 (date) , r (date) ;· ( 11 S\2!1-0\4-s :z 1-, Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2014. Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 580-6600-46 1-60-31 Gas. Oil, Etc. 580-6600-46 1-60-39 Other Materials REVENUE CODE NUMBER DESCRIPTION OF CODE EXPLANATION: To move monies to pay for grinding mulch at landfills APPROVALS: Adopted __________________________________ __ Margaret Regina Wheeler, Clerk to the Board $ AMOUNT AMOUNT INCREASE DECREASE $ 14,300.00 14,300.00 AMOUNT AMOUNT INCREASE DECREASE Joe Miller, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Boord of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Harnett Regional Jetport -Runway, Taxiway & Apron Rehabilitation and Strengthen. CP1303, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 302-8300-406-45-0 1 Construction $25,683 302-8300-406-45-80 Continqencv $9,256 302-8300-406-45-30 Engineering _$16,427 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move budget for the HR Jetport Runway, TW, Apron Rehab-Strengthen Project. This will put the county's budget in line with the Projected Project Budget sent in to the NCDOT Division of Aviation dated 3-24-14 APPROVALS: l'\Q~t-__;; ;> oe artment Head (date) Finance Office. ( ate) c l.t-I unty nager (datz~ UJ ', J(~ 4 5 t J section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the B · d /et Officer and the Finance Officer for their direction. Adopted __________________________________ _ Margaret Regina Daniel, Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board ofthe County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows: 1 EXPENDITURE I AMOUNT AMOUNT r CODE NUMBER ! DESCRIPTION OF CODE INCREASE DECREASE I 110-5100-420-74-74 Capital Outlay "!,6tl5.5& t;,~ 1 110-51oo-420-60-36 ' Uniforms 6,750 j 110-5100-420-43-21 i Maint. & Repair Auto 6,855 I I i I REVENUE AMOUNT AMOUNT >------I DESCRIPTION OF CODE INCREASE i CODE NUMBER DECREASE l EXPLANATION: To transfer funds in the Sheriff's expenditure lines to complete budget year 2013-2014. APPROVALS: ffim~L 4/ry)A~ \ ~ ~~r~ Department Head (date) nee Offi~e (d~l eo(} ounty anager (dat~/ ~If Section 2. Copies ofthis budget amendment shall be furnished to the Clerk to the Board, and to tWe 1 Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Daniel, Clerk to the Board day of 12014, Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Solid Waste Budget, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 580-6600-461-60-31 Gas, Oil, Etc. $ 2,000.00 580-6600-461-60-36 Uniform REVENUE CODE NUMBER DESCRIPTION OF CODE EXPLANATION: To add to uniform line APPROVALS: /I Officer and the Finance Officer for their direction. Adopted __________________________________ __ Margaret Regina Wheeler, Clerk to the Board $ 2,000.00 AMOUNT AMOUNT INCREASE DECREASE Joe Miller, Chairman Harnett County Board of Comm I YD\ l BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014; Section 1. To amend the General Fund, Health Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7600-441.11-00 Salaries & Wages $ 2,500.00 110-7600-441.21-00 Group Insurance Expense $ 500.00 110-7600-441.33-45 Contracted Services $ 3,010.00 110-7600-441.58-18 Contract Travel $ 10.00 110-7600-441. REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: To move funds in the WIC-BF Peer program to better meet the needs of the program. APPROVALS: oefUL~J~~~ 1 'i anager (Date)$ )'6/ /'( Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1.To amend the Animal Services, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-5500-420.41-13 Operating-Utilities I Utilities 2900 110-5500-420.41-11 Operating-Utilities I Telecommunic & Postage 690 110-5500-420.43-15 Operating-Repair & Maint Building 100 110-5500-420.54-26 Operating-Advertising 500 110-5500-420.60-28 Operating-Supplies/ Computer Software 1240 110-5500-420.64-25 Operating-Books & Publications 370 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Increase in utilities due to inclement weather during the winter months. State requires the shelter be kept at a designated temperature for the health and safety of animals. APPROVALS: ~~~~~ .?#~Y Depirtment Head (date} Manager (datek tcz/ Jt/ ed to the Clerk to the Board, and to the Adopted this ______ day of ______ _, _______ _ Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 110-7310-465-58-14 Travel 110-7310-465-60-33 Materials & Supplies \ - REVENUE CODE NUMBER Adopted this Margaret Regina Wheeler Clerk to the Board DESCRIPTION Of CODE day of AMOUNT AMOUNT INCREASE DECREASE 71 71 AMOUNT AMOUNT INCREASE DECREASE Joe i\'l;:er, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2014: Section 1. To amend the General Fund, Emergency Medical Services Department the appropriations are to be changed as follows: 1 EXPENDITURE AMOUNT AMOUNT ! CODE NUMBER I DESCRIPTION OF CODE INCREASE DECREASE I 1 110-54oo-42o.n-o5 f SALARIES & WAGES-OVERTIME 366 /110-5400-420.11-13 1 SALARIES & WAGES-VACATION 366 REVENUE I AMOUNT AMOUNT CODE NUMBER ! DESCRIPTION OF CODE INCREASE DECREASE I EXPLANATION: To budget the transfer of funds to Salaries & Wages-Vacation Payout. Vacation payouts for employee resignations. APPROVALS: Finance Offc datp) tj {;ti4-- Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2014. Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Emergency Services Department, the appropriations are to be changed as follows: I EXPENDITURE AMOUNT AMOUNT i CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE i 110-4600-410.43-21 I GENERAL SERVICES MAINT & REPAIR AUTO 7,500 ! 110-5300-420.43-21 . MAINT & REPAIR AUTO 7,500 ' ·-- -------- REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: To budget the transfer of funds to Maint & Repair Auto. Maintenance and repair to Emergency Services {FM and EM) Vehicles. APPROVAlS: Adopted this ___ day of ____ , 2014. Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Emergency Medical Services Department, the appropriations are to be changed as follows: I EXPENDITURE AMOUNT AMOUNT 1 CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE ! 110-5400-420.12-00 i SALARIES & WAGES-PART TIME 11,250 I 110-5401-420.12-00 I SALARIES & WAGES-PART TIME 11,250 ! 110-5400-420.25-10 ! UNEMPLOYMENT BENEFITS 15,000 I ! UMEMPLOYMENT BENEFITS ! 110-5401-420.25-10 30,000 p-10-4600-410.43-21 I GENERAL SERVICES MAINT & REPAIR AUTO 2,500 I 110-5400-420.43-21 I MAINT & REPAIR AUTO 70,000 I REVENUE I DESCRIPTION OF CODE AMOUNT AMOUNT : CODE NUMBER INCREASE DECREASE I I EXPLANATION: To budget the transfer of funds to Maint & Repair Auto. Maintenance and repair to EMS Vehicles. APPROVALS: Section 2. Budget Officer and the Finance Officer for their direction. Adopted this ___ day of ____ , 2014. Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners ' L{Olt t BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Veteran's Services Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7800-441.60-33 Materials & Supplies $250.00 110-7800-441.58-14 Travel Admin $250.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: Funds needed to travel to the National Association of County Veterans Services Officers Training Conference in Grand Rapids, Michigan APPROVALS: Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Sheriff's Office, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT r-----I ! CODE NUMBER [ DESCRIPTION OF CODE INCREASE DECREASE : 110-5100-420-32-56 l Crime ?revention 1200 ! 110-5100-420-60-36 i Uniforms 1200 I I i I I I I l L I i i i I ' ; i : L ! I ! REVENUE AMOUNT AMOUNT i CODE NUMBER i DESCRIPTION OF CODE INCREASE DECREASE I i ' i ' L I I i EXPLANATION: To transfer funds in the Sheriff's expenditure lines to complete budget year 2013-2014. APPROVALS: Adopted this Margaret Regina Daniel, Clerk to the Board day of 12014. Joe Miller, Chairman Harnett County Board of Commissioners I I I I BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Public Utilities Department, 531, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 531-9015-431-41-10 Utilities $75,000.00 531-9020-431-41-10 Utilities $75,000.00 531-9021-431-41-10 Utilities $90,000.00 531-9030-431-41-10 Utilities $60,000.00 531-9021-431-60-36 Uniforms $50.00 531-9025-431-60-36 Uniforms $50.00 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Shift funds for utility costs. APPROVAl! OS 08 14 --1-ff.~=+-J--=~~ ~ Depar ment Head (date) Finance Offi r (da"tf3 1 C u ty Ma ger (dati-(I d--·{ } z.j Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ------------ Margaret Regina Wheeler Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners y 13; INTER-DEPARTMENTAl BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Social Services Department the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7700-441.11-00 Salaries & Wages 8,500 110-7700-441.11-06 Comp-Time Pay Out 5,700 110-7700-441.11-13 Vacation Pay Out 2,800 110-7700-441.60-33 Materials & Supply 3,675 110-7700-441.60-53 Dues & Subscription 325 110-7700-441.58-20 Travel CSE 2,500 110-7700-441.58-01 Training & Meetings 850 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPLANATION: Budget adjustments are requested for estimated year end expenditures. APPROVALS: J..9 f1kJ_)~t2---l'f ~ 'QJ] J-J6_1'<*~·~ ,/1/R;~~=--- Department Head (date) Finance Officer~ jj~) I t:J anager(date)s(rJ/ !f Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this_ day of _____ 2 Margaret Regina Wheeler, Clerk to the Board Joe Miller, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the General Fund, Cooperative Extension, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110-7324-465-21-00 Group Insurance 155 110-7324-465-22-00 FICA 481 110-7324-465-26-Q8 Workmans Comp. 494 110-7324-465-25-10 Unemployment Benefits 194 110-7324-465-58-Q1 Training and Meetings 1,935 110-7324-465-58-14 Travel administration 3,218 110-7324-465-60-47 Food & Provisions 41 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE . EDXP7N: APPdROt ~~?//:ovejfFg~P-:011 Po uw~(rdadt~)itional t(ravel & pr~CW:,~tmiMng.' ~(d(/vt.A/.))-) . /;L/ ~~ a a •r' 1 '-'fl r '"a":;;;;;;r.,, a e) , (!}2,1t '~-a~"" v anager ate Sf 1 ~;'!; Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of Joe Miller, Chairman Harnett County Board of Commissioners TALBERT & BRIGHT, INC. CHANGE ORDER N0.:_3_ DATED: March 20. 2014 GRANT NO: 36237.25.14.1 TBI NO.: 2701-1302 PROJECT: Runway. Taxiways, & Apron Rehabilitation & Strengthening AIRPORT: Harnett Regional Jetport OWNER NAME: County of Harnett CONTRACTOR: Barnhill Contracting Company ADDRESS: 1100 Robeson Street CONTRACTDATE:=Ju=n=e~6~20~1=3~--------------- TO: Barnhill Contracting Company ORIGINAL CONTRACT AMOUNT PREVIOUS CHANGES CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER NET DECREASE RESULTING FROM THIS CHANGE ORDER CURRENT CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER NET CONTRACT TIME RESULTING FROM THIS CHANGE ORDER CURRENT CONTRACT TIME INCLUDING THIS CHANGE ORDER Fayetteville. North Carolina 28313 (CONTRACTOR) $ 4,008,677.60 $ ~9,330.00 $ 4,018,007.60 $ <73.55> $ 4,017,934.05 21 (CALENDAR DAYS) 147 (CALENDAR DAYS) A. The aforementioned change and work affected thereby are subject to all contract stipulations and covenants; B. The rights of the Owner are not prejudiced; and C. All claims against the Owner which are incidental to or as a consequence of the aforementioned changes are satisfied. RECOMMENDEDFORACCEPTANCE:~T~B=E~R~T~&~B=R~I=G~H~T~I~N=C~·-------------------------------- BY: ~ ACCEPTED BY G5NTRACTOR: BARNHILL CONTRACTING COMPANY //. dli / !lj / .. r / ; BY: & 4>_,..-~~ tY DATE: March 20,2013 (CONTRACTOR NAME) DATE: 4/1 I 1-fl r 1 ACCEPTED BY OWNER: ~C=O,:=.U_,_,N'-'-TY-'----"=0'-'--F_,_H-'-'-A_,_,_R_,_,_N-=E:..:.T_,_T _________________________ (OWNER NAME) DATE: i/J. 5./J i APPROVED BY: 2701-1302 F-1 YOU ARE DIRECTED TO MAKE THE CHANGES NOTED BELOW IN THE SUBJECT CONTRACT: ITEM DESCRIPTION ADDITIONS DELETIONS Schedule I-Rehabilitation of Runway 5-23, Taxiway 'C', & Apron Item 3. Undercut Excavation: Reduce quantity from 200 CY to 0 CY (200 CY $4,400.00 P-152 @ $22.00/CY) Item 18. Crushed Aggregate Base Course (Leveling): Reduce quantity from $34,800.00 P-209 2,320 Tons to 0 Tons (2,320 Tons @ $15.00/Ton) Item 19. Bituminous Surface Course: Reduce quantity from 14,200 Tons to $58,068.50 P-401 13,542 Tons (658 Tons@ $88.25/Ton) Item 20. Bituminous Tack Coat: Reduce quantity from 8,700 Gal to 7,700 Gal $2,350.00 P-603 (1,000 Gal@ $2.35/Gal) Item 38. Add Item: Miscellaneous Airport Lighting Repairs: 1 LS@ $6,712.46 $6,712.45 L-125 SCHEDULE I -ADDITIONS OR DELETIONS $6,712.45 $99,618.50 Schedule VII-Shade Port Apron and Taxiway Rehabilitation Item 1. Add Item: Mobilization: 1 LS @ $8,250.00/LS $8,250.00 P-150 Item 2. Add Item: Removal of Existing Bituminous Pavement (2" Depth)-$8,250.00 P-101 Fine Grade andRe-compact Subgrade: 600 SY@ $13.75/SY Item 3. Add Item: Removal of Existing Pavement and Base Course (4" Depth) -Fine Grade and Re-compact Subgrade: 100 SY @ $2,500.00 REP $25.00/SY Item 4. Add Item: Removal of Existing Pavement and Base Including Backfill $1,250.00 REP with Soil: 50 SY @ $25.00/SY Item 5. Add Item: Removal of Pavement-Transition Areas (Variable Depth) $2,190.00 REP -Fine Grade and Re-compact Subgrade: 120 SY @ $18.25/SY Item 6. Add Item: P-152 Shoulder Grading: 650 SY @ $4.35/SY $2,827.50 Item 7. Add Item: Bituminous Surface Course: 430 Tons@ $115.00/Ton $49,450.00 P-401 Item 8. Add Item: P-603 Bituminous Tack Coat: 550 Gal @ $3.00/Gal $1,650.00 Item 9. Add Item: Monolithic Concrete Island: 110 SY@ $89.00/SY $9,.790.00 Item 10. T-904 Add Item: Sodding (Bermudagrass): 650 SY@ $4.50/SY $2,925.00 Item 11. Add Item: Tie Down Removal: 15 Each@ $100.00/Each $1,500.00 Item 12. Add Item: Tie Down Installation: 9 Each @ $250.00/Each $2,250.00 SCHEDULE VII -ADDITIONS OR DELETIONS $92,832.50 $0.00 TOTAL -ADDITIONS OR DELETIONS $99,544.95 $99,618.50 NET ADDITIONS OR DELETIONS <$73.55> 2701-1302 F-2 ITEM I SCHEDULE DESCRIPTION: Schedule I-Rehabilitation of Runway 5-23, Taxiway C, & Apron Item 38-Miscellaneous Airport Lighting Repairs: This item will be utilized to make any necessary miscellaneous repairs to the existing runway and taxiway lighting circuit, including isolated circuit repairs, replacement of light and sign transformers, and other miscellaneous items for fully operational airfield lighting systems. Payment will be made in accordance with Section 90-50 of the Contract General Conditions for all work associated with this item. See Attachment 'A' for breakdown of cost for miscellaneous repairs completed. Schedule VII-Shade Port Apron and Taxiway Rehabilitation This schedule of work was added at the request of the Owner. All work shall be completed in accordance with applicable requirements of the Specifications and Plans for the project as noted below: Drawing ............................................................................. Date 1. Title Sheet. .................................................................... February 2014 2. Safety Plan ................................................................... February 2014 3. Existing Conditions, Layout, and Paving Plan .............. February 2014 4. Typical Sections and Details ........................................ February 2014 Drawings noted are attached to Change Order. See Attachment 'B' -Project Plans. REASON FOR CHANGE: Schedule 1-Rehabilitation of Taxiways 'A', 'B', 'C', 'E', & 'F' • Item 3, 18, 19, and 20: These items have been completed and the remaining quantity for each item has been reduced to offset the cost for the added work for Schedule I (Item 38) and Schedule VII. 111 Item 38-Miscellaneous Airport Lighting Repairs: During the final operation checks on the runway and taxiway lighting systems, several items were identified that needed to be repaired for a fully operational airfield lighting system. This item provides for completion of these necessary repairs. Schedule VII -Shade Port Apron and Taxiway Rehabilitation This schedule of work was added at the request of the Owner. This additional schedule of work will provide for rehabilitation of the existing apron and taxiway pavement located adjacent to the shade port. 2701-1302 F-3 ATTACHMENT 'A' Schedule I-Rehabilitation of Runway 5-23, Taxiway C, & Apron Item 38-Miscellaneous Airport Lighting Repairs: The lump sum price for the item has been developed on the basis of material costs, equipment costs, and all labor costs with an allowance for overhead and profit. The work includes repairs to control wiring between the vault and the terminal and within the vault, sign repairs, repair and re-aiming PAPI, transformer replacement, circuit repairs and modifications and other miscellaneous repairs and modifications for a fully operational airfield lighting system. Material Expenses Description Unit #of Units Rate 200W 600 A Transformer Each 1 $117.70 Heat Shrinks Each 16 $3.67 L-863 Joy Plugs Set 10 $10.70 Miscellaneous Parts LS 1 $26.75 Travel (To/From Fayetteville) Trips 3 $30.00 Transformer Each 2 $70.62 Light Socket Each 1 $13.38 Light Lens (Blue) Each 1 $15.01 #8 AWG 5kV Cable LF 80 $0.24 Light Stake Each 1 $26.75 Clamp Band Assembly Each 1 $3.21 Steel Light Column Each 1 $3.21 Light Head Assembly Each 1 $39.80 Light Lens Each 1 $16.05 #6 AWG Bare Copper Counterpoise LF 10 $0.24 #6 Lugs Each 2 $4.28 30 Watt Lamps Each 30 $10.83 45 Watt Lamps Each 17 $13.70 Subtotal -Material Expenses Labor Expenses Description Unit #of Units Rate Dean Blanton Hours 11 $70.00 Howard King Hours 4 $70.00 Buck McClain Hours 27.5 $55.00 Julie Aguirre Hours 20.5 $45.00 Subtotal -Labor Expenses Equipment Expenses Description Unit #of Units Rate Mini Excavator Hours 5 30 Subtotal -Equipment Expenses Total -Materials, Labor, Equipment: Overhead & Profit (King Electric of Fayetteville): Subtotal (King Electric of Fayetteville): Subcontractor Mark-up (Barnhill Contracting Company): Total -Miscellaneous Lighting Repairs: 2701-1302 F-4 Cost $117.70 $58.72 $107.00 $26.75 $90.00 $141,24 $13.38 $15.01 $19.20 $26.75 $3.21 $3.21 $39.80 $16.05 $2.40 $8.56 $324.90 $232.90 $1,246.78 Cost $770.00 $280.00 $1,512.50 $922.50 $3,485.00 Cost $150.00 $150.00 $4,881.78 $1,220.45 $6,102.23 $610.22 $6,712.45 2701-1302 ATTACHMENT '8' Schedule VII -Shade Port Apron and Taxiway Rehabilitation Project Plans F-5 i if ~ ., . -- - - ! > . ~ I ~ ~ " " a g WI !? II - z I ~ 0 ~ z "' ~ "' c ~ N 0 :; : HA R N E T T RE G I O N A L JE T P O R T HA R N E T T CO U N T Y , NO R T H CA R O L I N A SH A D E PO R T AP R O N AN D TA X I W A Y RE H A B I L I T A T I O N TI T L E SH E E T TI - l l S OR A 'M N G AN D TH E Df : . S I G N SH O W N IS lH E PR O P E R T Y OF TA L B E R T & BR I G H T , IN C . TH E RE P R O D U C T I O N , CO P Y OR US E OF TH I S DR A W I N G \Y I T I - ! O U T TH E I R WR I I T E N CO N S E N T IS t OR A \ ' o o 1 N G FO R SC H E D U L E VI I 2/ 1 9 / 2 0 1 4 PR O H I B I T E D . RE V . NO . DE S C R I P T I O N DA T E RE V I S I O N S TA L B E R T & BR I G H T . IN C . @ 2 0 1 4 ::t ~ TALBERT & BRIGHT ENGINEERING & PLANNING CONSULTANTS 4- 8 1 0 SHEll.E'r' DRIVE rA X : - 9t0-7G2-62at 'HILJ.tiNGTQN, NC 26405 PHON£. 910-7GJ-5350 EMAIL; lBULM01BliLM.COM NC UCfNSE NO. C-071J CONSTF.'UCTION CONTRACCR'S RESPO>;S:B!UTIES 1. CON1RACTO"\. SHA..L SUBM'T Pl.AI-.iS .,.0 !HE AIRPORT O?ERATffi ON HOW CONTRAC'TOR S."!A~L COMPLY WTrl TI-lE 5.'\;"[TY PLA"l REOJ!R[ioi£~75 Of THE PROJECT. 2. 'CONTRACTOR 5'<"·ALL HAVE AYA'LABLE A COPY OF THE P~OJECT A!~PORT SAFETY PLAN ON SITE AT ALL TiMES. 3, CQ.i'H'RACTOR SrlA...l COMPL 'f W.TH THE A:RPO~T SAfETY PL.AN ASSOC!A TED 'MTH THE C01\STRLiC1JO~ PROJE:CT AND 1"--SJRE THAT CO\SlRUCTIO~ PE.RSC»!NEI ... ARE FAM:L'AR W:Trl SAFETY PRDCED:JRES AND REGUtAT'CNS ON ThE AIRPORT. 4. CONTRACTOR SHALL PROV:O£ A PWH OF COf...ITACT Wi-!0 W:ll COORC:!NATE A"' iMMED!A -:E RESPONSE TO CORRECT ANY CO"lSTR;.JCT/0~-RELA TEJ ACTIVlTY THAT MAY ADVERSELY AFfECT niE OPERATIONAL SAFETY OF WE AIRPORT. 5. COt~! TRACTOR SHALl PROV:OE A SAFETY/CONSTRUC710N INSPECTCR FAM:L'Aq W,Trl AIRPORT SAFETY TO MCN(OCR COt-.SiRUCTIO"' ACTIV111£S. 6. CONTRACTOR SHA!.L RESTRICT MOVEMENT OF CONSTRL:CTION VEl-llCLES TO CONSTRUCTION AREAS BY FLAGG!"lG AND BARR!CADII'.iG, ERECTING TEMPORARY FENCING, DR PROVJD:~G FLAGMEN OR ESCORTS AS APPROPRIATE. f-------x---xc---X'------' CONTRACTOR'S STAGING AND STOCKPILE AREA ONSTRUCTION ACCESS THROUGH EXISTING GATE HANGAR ISTRUCTION ACCESS lNG AIRPORT ROAD " APRON 50 25 0 50 100 150 LiF4 I I SCALE IN FEET 1"= so' " " " SAFETY PLAN REQUIREMENTS l}!E INTENT OF THIS PLAN IS TO ESTABUSH CERTAIN SAFETY REQUIREMENTS THAT MUST BE ADHERED TO BY THE CONTRACTOR DURING CONSTRUCTION OF THIS PROJECT, TAXILANES WILL BE CLOSED TO AIR TRAFfiC TO FAOLJTATE CONSTRUCTION DURING THIS PROJECT. THE AIRPORT WILL REMA!N OPEN TO AIR lRAFfiC AT AlL TIMES. 1. THE PROJECT AREA IS LOCATED WITHIN THE AIRCRAFT OPERATIONS AREA (ADA). THIS IS A CLOSELY MAINTAINED SECURITY AREA WITH RESTRICTED ACCESS. lHE CONlRACTOR WILL BE REQUIRED TO MEET ALL REQUIREMENTS FOR ENTERING AND OPERA11NG IN TI-115 AREA AT ALL TIMES. IT SHALL BE THE CONTRACTOR'S RESPONSIBIUTY TO FAMJUAqiZE HIMSElF Willi All REQUIREMENTS FOR ENTERING AND OPERATING IN "THE ADA. FURTHER, IT Wl..L REMAIN lHE CONTRACTOR'S RESPONSIBIUTY TO KEEP HIMSELF ADVISED OF ANY CHANGES IN REQUIREMENTS, TO ADHERE TO CURRENT REGULATIONS. CONTRACTOR SHALL ALSO HAVE PERSONNEL TRAINED TO OPERAlE AND MONITOR AIRPORT SECURITY GATES USED DURING THE PROJECT. 2. THE CONTRACTOR SHALL NOT BEGIN WORK UNLESS AND U"'TIL 72 HOURS PRIOR NOTICE HAS BEEN GIVEN TO THE ENGINEER AND AIRPORT MANAGEMENT. CROSSING OF RUNWAYS OR TAXIWAYS iS NOT ALLOl'iED. CONTRACTOR IS PROHIBITED FROM ENTERING THE RUNWAY 5-23 SAFETY AREA AT ANY llME. 3. IN AN EMERGENCY SITUATION THE CONTRACTOR SHALL CAU 911 AND NOTIFY THE AIRPORT MANAGEMENT IMMEDIATELY. THE AfRPOqT CAN BE REACHED BY PHONE AT 910-814-6430. 4. CONTRACTOR WILL BE REQU]RED TO PROVIDE TWO-WAY RAD!D (SEE GENERAL NOTE 6). TWO-WAY RADIO COMMUNICATIONS THE AJRPORT WllL BE ON FREQUENCY 122.7 MHZ. 5. SEE GENERAL NOTE 5 FOR AIRPORT ENIRY AND DEPARTURE PROCEDURES AND FOR VEHICLE MARKING REQUIREMENTS. 6. THE CONTRACTOR A,..D ALL Sl.iBCONTRACTORS SHALL DESIGNATE A REPRESENTATIVE AN::J ALTERNATE TO CONTACT ON A 24 HOUR BASIS SHOULD PROBLEMS ARISE. THE CONTRACTOR SHALL PROVIDE A CONTACT UST FOR AU. SUPERVISORY PERSONNEL AND All SUBCONTRACTORS. 7. A DAILY START-UP AND SHUT-DOWN CHECKUST W.LL BE JOINTLY PREPARED BY THE CONTRACTOR AND AIRPORT MANAGEMENT. THE CHECKLIST WILL BE FOLLOWED TrlROUGHOUT THE PROJECT. TH,S CHECKUST SHALL INCLUDE, BUT NOT BE UMilED 10, BA.~RICADES, FLAGS, HAUL ROUTES. SECUR1NG OF ACCESS GATES, CLEAN UP, ETC. THE CONTRACTOR'S S11E SUPERV.SOR AND LABOR CREW SHALL NOT LEAVE THE WORK SiTE UNTIL SUCH 1JME AS THE AIRPORT HAS INSPECTED "THE AREA AN::> SlGNED OFF ON THE DAILY CHECKLIST. B. UNDERGROUND UTIUTIES ARE KNOWN TO BE LOCATED IN 1HE PROJECT AREAS, EXISTING UNDERGROUND UTIUT!ES INCLUDING BUT NOT LIM'TED TO A!RFJELD UGHTING AND FAA NAVA:O POWER AND CONTROL CABLES AND OTHER UTIUTIES MAY BE IN THE PATH OF CONSTRUC:JON. LOCATIONS OF UTILI11ES IF SHOWN ON THE PLANS ARE APPROXIMATE ONLY. AU. UTIUT!ES AND FACIUTIES ARE NOT NECESSARILY INDICATED ON PLANS. !T SHALL BE THE CONTRACTOR'S " " RESPONSIBIUTY TO LOCA 1 FROM DAMAGE. SEE PRC COORDINATE Willi FAA-S WORKING IN AREAS CONTA CONTACTS ARE: AIRPORT FOR ADDI110NAL REQUIREME INCLUDING CABLES, CDNTRO 9. THE CONTRACTOR SHALL C LOCAL REGULA T!ONS IN COt.ITROL DURING CONSTRL 10. THE CONTRACTOR SHALL ( STEADY BURNING RED UGHT SECURELY MOUNTED TO BARRICADE (TYP.) SPACED NO MORE TI-IAN 10' MEETING LUMINANCE REQUIRED BY STATE HIGHWAY DEPARTMENT. PAPERS, DEBRIS, ETC. ON 6, PRIOR TO THE CLOSE OF h 2. ACTIVE AIR OPERATIONS UTTER. ALL DEBRIS SH " PRIOR TO RELEASE OF CR~, 11. MEN, EQUIPMENT OR OTI ALLOWED WITHIN TiiE RSA RUNWAY IS CLOSED (Sq CONSTRUCTION-RELATED FEET FROM "THE EDGE OF TAXIWAY WlTHOUT PRIOR P 4· WlDE REFLEC11VE ORANGE TAPE AT 12.~ O.C. SET DIAGONAL TO BARRICADE TO CREATE ALTERNATING ORANGE/WHITE ' SlR'PES (TYP.) "-12.• WHITE PVC PIPE (CUT IN HALF) 12. DURING CONSTRUCTION, AD AIRCRAFT UNLESS OTHER\' ALL TIMES. CONTRACTOR ~RRiCAQE NOTES· THE JETBLAST AND /OR P LIGHTED BARRICADE NOT TO SCALE CONTRACTOR SHALL SEC~n W.LL NOT PROY.DE AVlATION BARRICADES. THE CONTRACTOR IS RESPONSIBLE fOR ~k~~~~ILES OF MATERIALA\IlATlON BARRICA:JES IN SUffiCIENT QUANTITIES TO COMPLETE THE WORK FQq THIS 13• ~~~~~~D~Rl;~~E~~~~~~~.E AYlATION BARRICADES SHALL BE CONSTRUCTED OF 12~ WHITE PVC PIPE (CU! '.N FOLLOiVING TI--lE RECOMMEJV1THER MATER:AL APPROVED BY THE ENGINEER. COLORS TO BE AYlATIO"' ORAI,jGE 14· E~~~xe~~~~S -A;o~~"gciitRICADES ACROSS THE FULL WIDTH OF THE PAVEMENT. PROVIDE HOL:> DOWN AND APPROVED BY THE AIRPmJPPORT TO PREVENT OVERTURNING FROM PROP WASH AND JET BLAST. g~~~'t~nHO~USRS A~~ R~~rlR SHALL MONITOR LIGHTED BARRICADES ON A REGULAR BAS1S TO ~AKE SURE CENTERLINE AND AT LEA~ OPERATIONAL lHE CONTRAC"!OR SHALL MAINTAIN A SUPPLY OF BATIERIES AND THE RUNWAY IS OPEN. IF ~EPLACE AS REQUIRED TO MAINTAIN UGHTS IN OPERATION AT ALL TIMES. ~~~R~tg~F~~D,OP~~VE~~ SHALL INSTALL BARRJCA;)ES AT LOCATIONS SHOWN ON INDIV.DUAL PLAN SHEETS. SlRENGTH TO SUPPORT n.~ SHALL BE MOVED AND RELOCATED AS REQUIRED. THE RUNWAY. ROVIDE AND MAINTAIN BARRICADES SHALL BE INCLUDED :N LUIIP SUM PRICE FOR •ON." [--l ~ "' ~ ,... z 0 < ~ ~ ;:) w ~ "' z ~ ~ 0 u 0 c<) z z z [--l ~ 0:: ~ 0 0 ~ z ~re 2 1=0 "' ~ ~ "' ~ z ~~ 0 f=S z o;~ "' S: X ~ ~ >--" <( z 5: ,_:J x "'0 <( o"' o._" f- r--U Oz h!5~ z zo <( -'"' <(i= _J <1:0 z<t: 0... zz 0 ol:::: >--(3 >-" rx::::! f-w>--o...rn w o::z <(<( LL. ::::> f-GJ <( >--o t;Ju (/) r::t::n:: Zf--0 O::f--0... <l;W IZ w "' " 0 I <( I (/) Date FEBRUARY 2014 Scola ,-=50' Drown PCC Checked AMS Project No. 2701-1JD2 Sheet No. 2 OF 4 HANG A'< 0+00 ---+-- TION: 0+00.00 OFFSET: 0. 00 NOR1111NG: 592719.16 EASTING: 2078494.76 '· .. HANGAR STATION: STA: 2+15.78 OFF: 220. 76'L STA: 2+15.78 OFF: 1 09.00'L 2+61.32 OFFSET: 0.00 NORTHING: 592919.90 EAS~&. 2078662.07 194.00 2+50 PK NAIL N 592,919.90' E 2,078,662.07' EL: 194.22' STATION: D+50.00 OFFSET: 0. 00 NOR1111NG: 592757.57 EASTING: 2076526.78 CONTRACTOR SHALL SOD ALL 3ED AREAS ALONG SHOULDERS. GENERAL NOTES: EXISTING CONDITIC/ 1. EXISTING CONDITIONS SURVEY FROM SUMMIT COASTAL, PLLC, DATED JANUARY 2014. ALL ELEVAT 1'1 NAV088. 2. BORiNG LOGS AND TEST DATA ARE CONTAINED IN APPENDIX "G" OF llHE SPECIFICATIONS AND AR INFORMATIONAL PURPOSES ONLY. CONTRACTOR SHAUL USE DATA AT HIS OWN RISK. 3. BENCHMARKS AND CONTROL POINTS ARE AS SHOWN ON llHESE SHEETS. CONTRACTOR SHALL LOC SURVEY ADDITIONAL TEMPORARY BENCH MARKS FOR CONTROL OF CONSTRUCTION AC"ilVITIES. CON SHALL COMPLETE NECESSARY LEVEL LOOPS TO VERIFY ACCURACY OF INSTALLED BENCH MARKS. - CONTRACTOR IS RESPONSIBLE FOR MAINTAINING VERTICAL AND HORIZONTAL CO"J:ROL FOR llHE Pf;zj 4, FOR SEQUENCE OF CONSTRUCTION SEE llHIS SHEET .. =; =' 5, CONTRACTOR SHALL USE EXTREME CAUTION WHEN WORKING IN THE ViCINITY OF EXISTING UNDERG2J UTILITIES/CABLES TO PREVENT DAMAGE. LOCATIONS SHOWN ARE APPROXIMA 11E AND ARE BASED Cfj INFORMATION. ANY DAMAGE CAUSED BY CONTRACTOR'S OPERATIONS SHALL BE REPAIRED IMMEDIA THE CONTRACTOR'S EXPENSE. 20 10 LEGEND EXISTING CONTOUR 20 SCALE IN FEET 1"= 20' 40 60 EX: STING PAVEMENT /BASE COURSE TO BE REM.OVED -FULL OEPllH EXISTING PAVEMENT /BASE COURSE TO BE '<EMOVEO -4" DEPllH EXISTING PAVEMENT/BASE COURSE TD BE MILLED -2" DEPllH TRANSillDN SECTION (SEE SHEET 4) PROPOSED TIE DOWN 6. PROPOSED CONTOURS SHOWN ON llHIS SHEET ARE THE FINISHED GRADE CONTOUR AF11ER COMPLE PROPOSED CONTOUR PAV:NG. ':j PROPOSED CDNCREllE ISLAND 7. FOR TYPICAL PAVEMENT SECTIONS SEE SHEET 4. 8. CDNTRACTO'< SHALL USE CAUTION FOR WORK IN VICiNITY OF HANGAR(S). CONTRACTOR RESPONSIBLE FOR llHE REPAIR OF ANY DAMAGE CAUSED BY HIS OPERATIONS. 'd ~ SHALL BE :J PROPOSED PAVEMENT SECTION I (SEE ShEET 4) PROPOSED PAVEMENT SECTIO"J 2 (SEE SHEET 4) PROPOSED PAVEMENT SECTION 3 (SEE SHEET 4) <{ z 1-::::J 0::0 00:: [)_<{ 1-0 !:!5~ ..JO:: <{0 zz 0 B~ o::z :::> 1-0 t;;o Zl- 0::1-<{W IZ 0:: <{ I Date Sco'e Drown cracked >-<( 3: x <( f- Dz zo <(i= z<( at: a:::::! o..m <(<( f-Q n:::n::: 0 0... w 0 <( I (f) " w ~ ~ 5 ~ g ~ Q E~~ ~ 0 ~ ~ ~ z <( •...J ~a_ Oe,:> i=Z o5 z<( 00.. ()0 c.:>Z z<( i=f-~:::> xo W>- <( ...J fEBRUAR'f 2014 1" = 20' PCC AMS Project No, 2701 _ 1302 Sheet No. 3 OF 4 EXIScNG AGGREGATE BASE COURSE BACKFLL TIE DOWN AREA \11TH CONCRETIE REMOVE 11EDOWN RECOMPACT SLJBGRADE AFTIER TIEDOWN IS REMOVED TlEDOWN REMOVAL DETAIL NOT TO SCALE NOTE: CONTRACTOR SHALL COMPLETE TIEDOWN REMOVAL AS SHOWN IN DETAIL. TH;S WORK WILL BE MEASURED AND PAID FOR ON A PER EACH BASIS UNDER ITEM -TIEDOWIN REMOVAL. PRICE SHALL INCLUDE AND BE FULL COMPENSATION FOR REMOVAL AND FURNISHING AND PLACING ALL MATIERIAL AND FOR All LABOR, EQUIPMENT, TOOLS, AND INCIDENTALS NECESSARY TO COMPLETIE THE ITIEM. 2"± BITUMINOUS SURFACE COURSE PLACED ON TOP OF PATCHED SECTION (SEE TYPICAL SECTION 3) REMOVE 4" OF EXISTING PAVEMENT (APPRDXIMATEL Y 2" BITUMINOUS AND 2" CRUSHED AGGREGA TIE BASE COURSE) AND PLACE 4" P-401 BITUMINOUS SURFACE COURSE 8;T'JMIJ-:OUS PAVE~ENT (2-2" LIFTS). CONTRACTOR MAY USE 4" NCDOT-B25.0C IN LIEU OF 4" P-401. IF THE CONTRACTOR USES NCDOT-B25.0C, PAYMENT WILL BE MADE AT THE UNIT PRICE PER TON FOR P-401 BITIJMINOUS SURFACE COURSE. MATCH EXISTING GRADE P-603 BITIJMINOUS TACK COAT TYPICAl SECTION 1 EXISTING PAVEMENT SURFACE NOT TO SCALE 33' EXISTING PAVEMENT SURFACE COMPACTIED SUBGRADE P-603 BITIJMINOUS TACK COAT 11DE M.~IMUM 10' OFFSET BETWEE~ TI<ANSVERSE PAVEMENT JOI'ITS TI<ANSVE~SE PAVEMENT JOINT TRANSVERSE PAVEMENT JOINT$ NOT TO SCALE PLAN VIEW ')\.'-')._' :'< ~\/ ~~ ~,' COMPACTED SUB GRADE EDGE OF PAVEMENT (TYP.) 0.02~ ~LOPE 6" CRUSHED AGGREGATE BASE COURSE STONE - COMPACTED (SEE NOTE 1) SECTION 'ETlE ISLAND 15' -6" X 1 Q' 8 8 NOT TO SCALE SHED AGGREGA TIE ;OURS£ STONE - ;OMPACTIED HANGAR FOUNDATION EDGE OF PAVEMENT I ----1 f--1/B" --;~'Il!~~~~~-~-.~~~~-~.'!·,l~l;!;~:.:l,:~.'~1,i_~l.:!;i~l~i~~:i~ME~~lii~fii~i~1:~i~l~~i~:;l~i·,~~,,:i: .. i:.~;~~-=:_o~~J::~~~;~)~G~R~~~~A~f~~ ...... · .. :: .. \:· ... :.... :· ... ,:-· .. ;·;~::~:90}7 ~· RADIUS <;;:__ JOINT SEALER GROOVED JOINT NOT TO SCALE SEE NOTES 4 AND 5 BELOW. ~~~~~~~~s_~~~~~~~~~~~~~ VARIABLE DEPTH MILLI~G/PAVEMENT REMOV',L. IF SAW CUT AT CONCRETE PAVEMENT PATCH EDGE. REMOVE 4" OF EXISTING BITIJM,NOUS COURSE AND AGGREGATE BASE COURSE AGGREGA TIE BASE COURSE IS EXPOSED DURING MILLING OPERATIONS, CONffiACTOR SHALL FINE GRADE AND COMPACT PRIOR TO PAVING. TRANSITION DETAIL 1 NOT TO SCALE E COURSE ON COMPACTED SUBGRADE IN LIEU OF 6" CRUSHED CONSIDERED IF CONTRACTOR ELECTS TO USE THE AL TIERNATIVE BASE. WITH CONCRETE WI:H COMPRESSION STRENGTH OF 3000 PSI. PAID FOR ON A SQUARE YARD BASIS OF ISLAND INSTALLED. PRICE BID RSE, FORMING AND PLACEMENT OF THE ISLAND AS A COMPLETED UNIT. ~G 1J-1E MATERIALS AND FOR ALL PREPARATION, DELIVERY, AND 0 MENT, TOOLS, AND INCIDENTALS NECESSARY TO COMPLETE THE ITEM. VITH JOINT SEALER. >-({) ..: <( z 5: ....J ,_:::; x ~ 0::0 oo:: <( w Q..: f-0 ,_o ~~ Oz 0 zo z ...JO:: <CF <( <0:0 z<C zz ({) 0 at= z (3)-C o:::=:! 0 w>--D.. CD F o::z <(<( ::J u >--o r-[5 w l:;jo o:::o::: ({) Zl-0 ....J 0::1-0.. <( ..:w :r:z w u 0:: ~ ..: 0 :r: <( f-I ({) Dcte FEBRUARY 2014 Scc!e NONE Drawn PCC Checked AMS Project No. 2701-1302 Sheet No. 4 OF 4 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina. that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2014: Section 1. To amend the Harnett Regional Jetport -Runway, Taxiway 8. Apron Rehabilitation and Strengthen. CP1303, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 302-8300-406-45-0 l Construction $74 302-8300-406-45-80 Contingency $74 REVENUE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE EXPlANATION: To reduce budget for Barnhill Contracting Change Order# 3 ~co~~0 ~~l~ APPROVAlS: Department Head (date) Finance Officer (date) County ManY~er (date) section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted ____________________________________ _ Margaret Regina Daniel, Clerk to the Board Joe Miller, Chairman Harnett County Board of Comm Thomas S. Frye Superintendent Harnett County Schools Office of Superintendent REVENUES: County Appropriation Fines & Forfeitures Interest Earned Fund Balance ApprojJriated TOTAL REVENUES *Pending May amendments Fund Balance Unassigned CURRENT EXPENSE FINANCIAL STATE ME NT May 2014 Total YTD Ending Budget Activity Balance s 20,523,700.00 s 17,103,083.32 s 3,420,616.68 $ 200,000.00 $ 173,894.49 s 26,105.51 s 60,450.00 $ 50,264.98 $ 10,185.02 $ 6,143,248.00 $ -$ 6,143,248.00 $ 26,927,398.00 $ 17,327,242.79 $ 9,600,155.21 $3,011,606 P. 0. Box 1029 Lillington, NC 27546 910-893-8151 Fax: 910-893-4279 For our students ... whatever it takes; whenever it takes it; however long it takes, WE will do! Harnett County Schools Office of Superintendent CURRENT EXPENSE FINANCIAL STATEMENT EXPENDITURES: 5100 Regular lnst. Programs s 5200 Special Populations Services s 5300 Alternative Programs $ 5400 Sch Leadership Services $ 5500 Co-Curricular Services $ 5800 Sch Based Support Services s 6I 00 Support & Development Services $ 6200 Special Population Support $ 6300 Alternative Programs & Services $ 6400 Technology Support Services $ 6500 Operational Support Services s 6600 Financial & HR Services $ 6700 Accountability Services $ 6800 System-wide P~il Support Services $ 6900 Policy/Leadership Services $ 7100 Community Services $ 8100 Payrrwnt to Other Gvt $ 8400 Interfund Transfers $ TOTAL EXPENDITURES $ *Pending May amendments May 2014 Total Budget 4.384,625.51 699,420.00 56,025.00 I ,304,388.00 583,830.00 752,530.00 418,150.00 2,520.00 23,IOO.OO 743,500.00 14,257,290.00 652,050.00 115,485.00 206,200.00 969,222.49 119,062.00 40,000.00 I ,600,000.00 26,927,398.00 s $ $ $ s s s s $ $ $ $ $ $ $ $ $ $ $ YTD Outstanding Activity Encumbrances 3,258,077.5 I s I 02,188.80 553,437.80 s 84,455.55 25,929.05 $ - 497,084.88 $ 9,003.68 459,042.09 $ I6,061.24 443,237.56 s 35,800.I4 352,524.23 s - 2,084.97 $ - 6.33 s - 708,926.21 $ - 9,926,675.87 $ 1,131,608.20 383,001.10 $ 7,5I0.09 98,656.85 $ 14,466.69 117,511.26 $ 34,659.70 736,080.51 $ 7,942.76 99,598.68 $ - 29,180.30 $ - 1 ,600,000.00 $ - 19,291,055.20 $ 1,443,696.85 s s s $ s s $ $ $ $ $ $ $ $ $ $ $ $ $ P. 0. Box 1029 Lillington, NC 27546 910-893-8151 Fax: 910-893-4279 Ending Balance I ,024,359.20 6I,526.65 30,095.95 798,299.44 I08,726.67 273,492.30 65,625.77 435.03 23,093.67 34,573.79 3, I99,005.93 261,538.81 2,361.46 54,029.04 225,199.22 19,463.32 10,819.70 - 6,192,645.95 For our students ... whatever it takes; whenever it takes it; however long it takes, WE will do! Board Meeting Agenda Item MEETING DATE: May 19,2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: U.S. Department of Justice Bulletproof Vest Partnership Grant REQUESTED BY: Sheriffs Office REQUEST: The Harnett County Sheriffs Office requests permission to apply for, and accept if awarded, the Bulletproof Vest Partnership Grant from the U.S. Department of Justice. This grant will provide funds for the Sheriffs Office to receive reimbursement for fifty percent (50%) of the cost of bulletproof vests purchased for the next three years. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: http:/ /www.hamett.org/boc/ down! oads/agendafonn20 14.doc 1 of 1 Page From: U.S. Department of Justice Bulletproof Vest Partnership Office of the Sheriff of Harnett County Sheriff Larry Rollins www.harnettsheriff.com PO Box399 175 Bain Street, Lillington, NC 27546 Phone: 910..893-9111; Fax: 910..893-6450 The BulletproofVest Partnership (BVP), created by the BulletproofVest Partnership Grant Act of 1998 is a unique U.S. Department of Justice initiative designed to provide a critical resource to state and local law enforcement. ONE MILLION BVP VESTS: Since 1999, the BVP program has reimbursed more than 13,000 jurisdictions, a total of$375 million in federal funds for the purchase of over one million vests (1,146,909 as of December, 2013). BVP is a critical resource for state and local jurisdictions that saves lives. Based on data collected and recorded by BJA staff, in FY 2012, protective vests were directly attributable to saving the lives of at least 33 law enforcement and corrections officers, in 20 different states, an increase 13.7% over FY 2011. At least 14 of those life-saving vests had been purchased, in part, with BVP funds. New: The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year (FY) 2014 BVP application funding period. Sincerely, The BVP Program Team Bureau of Justice Assistance http:/ /www.ojp. usdoj .gov/bvpbasi/ Board Meeting Agenda Item MEETING DATE: May 19,2014 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: 2014 Edward Byrne Memorial Justice Assistance Grant Program REQUESTED BY: Sheriffs Office REQUEST: The Sheriffs Office request permission to apply and if the grant is awarded by the Office of Justice Program under the FY 14 Edward Byrne Memorial Justice Assistance Grant Program then permission to accept the award. The Grant amount is$ 24,008.00. The funds will be used to purchase Mobile Computer, CAD Software and Mapping Software for patrol deputies. This equipemnt/software will enable deputies to respond to calls and to complete other tasks more efficiently. There is no local match required. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: C:\Users\bblinson\AppData\Local\Microsoft\ Windows\ Temporary Internet Files\Content. Outlook\ I EAS44 IB\20 !4 Edward Byrne Grant Agenda. doc Page 1 of 1 U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMB No. 1121-0329 Approval Expires 0713 1120 16 The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice Assistance (BJA) is seeking applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2014 State Solicitation Eligibility Applicants are limited to states, the District of Columbia, the Commonwealth of Puerto Rico, the Northern Mariana Islands, the Virgin Islands, Guam, and American Samoa. The allocations list can be found at: www.bja.gov/Funding/14JAGStateAIIocations.pdf. Deadline Applicants must register in OJP's Grants Management System (GMS) prior to submitting application for this funding opportunity. Select the "Apply Online" button associated with the solicitation title. See the "How to Apply" section on page 21 for more details. All registrations and applications are due by 8:00p.m. eastern time on June 3, 2014. (See "Deadlines: Registration and Application," page 3.) Contact Information For technical assistance with submitting an application, contact the Grants Management System Support Hotline at 1-888-549-9901, option 3, or via e-mail to GMS.HelpDesk@usdoj.gov. The GMS Support Hotline hours of operation are Monday-Friday from 6:00a.m. to 12 midnight eastern time, except federal holidays. Applicants that experience unforeseen GMS technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the BJA contact identified below within 24 hours after the application deadline and request approval to submit their application. For assistance with any other requirement of this solicitation, contact the BJA Justice Information Center at 1-877-927-5657, via e-mail to JIC@telesishq.com, or by live web chat. The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time, Monday through Friday, and 8:30 a.m. to 8:00 p.m. eastern time on the solicitation close date. You may also contact your State Policy Advisor. Release date: April 17, 2014 Contents Overview ....................................................................................................................................... 3 Deadlines: Registration and Application ....................................................................................... 3 Eligibility ........................................................................................................................................ 3 Program-Specific Information ....................................................................................................... 3 Amount and Length of Awards .............................................................................................. 6 Other JAG Requirements ...................................................................................................... 9 Reporting Requirements, Performance Measures, and JAG Showcase ................................... 12 Priorities ..................................................................................................................................... 13 What an Application Should Include ........................................................................................... 15 Information to Complete the Application for Federal Assistance (SF-424) (Required) ...... 15 Project Abstract (Required) ................................................................................ 15 Program Narrative (Required) ............................................................................................ 16 Budget and Budget Narrative (Required) ........................................................................... 16 Review Narrative (Required) .............................................................................................. 17 Applicant Disclosure of High Risk Status ........................................................................... 17 Applicant Disclosure of Pending Applications (Required) .................................................. 18 Research and Evaluation Independence and Integrity 18 Accounting System and Financial Capability Questionnaire 19 Review Process .......................................................................................................................... 19 Additional Requirements ............................................................................................................. 20 How to Apply ............................................................................................................................... 21 Provide Feedback to OJP ........................................................................................................... 23 Application Checklist .................................................................................................................. 24 2 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2014 State Solicitation (CFDA #16.738) Overview The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S. C.§ 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG Program provides states and units of local governments with critical funding necessary to support a range of program areas including law enforcement, prosecution and court programs, prevention and education programs, corrections and community corrections, drug treatment and enforcement, crime victim and witness initiatives, and planning, evaluation, and technology improvement programs. Deadlines: Registration and Application Applicants must register in GMS prior to submitting an application for this funding opportunity. The deadline to register in GMS and the deadline to apply for funding under this announcement is 8:00p.m. eastern time on June 3, 2014. See "How to Apply" on page 21 for detaifs. Eligibility Refer to the title page for eligibility under this program. Program-Specific Information Program Areas JAG funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation (including forensics), data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs, including indigent defense. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). *Please note that JAG funding may be utilized in support of: " Systems upgrades (hardware/software), including potential upgrades necessary for state, territories, units of local government and/or tribes to come into compliance with the FBI's UCR Redevelopment Project (UCRRP). .. Developing or sustaining state compatible incident based reporting systems. 3 State Planning Process: States and territories are strongly encouraged to use JAG funding in support of their existing statewide strategic plan. If available, applicants should attach a current version of their state's strategic plan to this application. If such a plan does not now exist, states/territories should develop and undertake a strategic planning process, using a community engagement model, in order to guide spending under this and future fiscal year allocations. Statewide strategic plans should describe the state's strategic planning process that guides its priorities and funding strategy and should include a description of how local communities are engaged in the planning process and the data and analysis utilized to support the plan. It should also identify the stakeholders currently participating in the strategic planning process, the gaps in the state's needed resources for criminal justice purposes, and how JAG funds wilf be coordinated with state and related justice funds. The Department continues to assess the extent to which states are engaged in strategic planning in making allocation decisions about JAG funds and the extent to which the recommendation that these efforts include all criminal justice stakeholders, including indigent defense, are being followed to ensure fairness in the criminal justice system. If such a strategic plan or planning process does not currently exist, the narrative should describe the state's plan and timeline for developing such a process. Training and technical assistance (TTA) is available from BJA's TTA providers to assist states with the development of their strategic planning process and their plan to fund evidence-based projects. Jn partnership with the National Criminal Justice Association (NCJA), BJA continues to work with State Administering Agencies (SAAs) and the State Analytical Centers (SACs), their research and data analysis partners, to engage in strategic planning to assess needs based upon data, develop priorities, and invest in strategies that are research or evidence-based and address their priority needs. To ensure that the impact of JAG funding decisions is considered across the entire criminal justice system, BJA is strongly encouraging state and local jurisdictions to bring all system stakeholders together in the strategic planning process. BJA's recommended guidelines are that at a minimum, the strategic planning process includes law enforcement, courts, prosecutors, indigent defense providers, victim advocates, and corrections and community corrections officials. BJA will continue to provide valuable technical assistance in 2014 through NCJA for comprehensive criminal justice planning that includes bringing all criminal justice stakeholders to the table to develop innovative strategies to improve the fair administration of justice. For more information, see the National Center for Justice Planning web site. Beginning in FY 2014, BJA will post each state's strategic plan on the BJA web site in order to promote transparency in terms of each state's spending priorities, the process by which funding decisions are made, and which of your stakeholders are involved. If you do not have a strategic plan, BJA will use the program narrative that is submitted with your application. As BJA's web site is publicly available, ensure that law-enforcement sensitive material is removed prior to submission. SAA Responsibilities: In each state and territory, the Governor or other Chief Executive Officer designates an agency (the State Administering Agency) to apply for and administer these funds. The SAA will be responsible for: • Preparing and submitting the state JAG application. • Passing through a pre-determined percentage of funds to local jurisdictions as well as administering the pass-through of funds from "less than $10,000 jurisdictions" to the state 4 police and/or jurisdictions that were not eligible for a direct award (see Pass-through section on page 8). Administering JAG funds including: establishing funding priorities, distributing funds, ensuring subgrantees are aware of and in compliance with all programmatic and financial rules through the usage of special conditions and subgrantee monitoring, and complying with all reporting requirements as described in the Reporting Requirements section below. • Ensuring an inclusive planning process, including consultation with tribal representatives and other criminal justice stakeholders. 11 Ensuring any court disposition or other records generated by JAG funded programs are made available to state repositories if they are relevant to NICS determinations. Governing Body Review: No fewer than 30 days prior to application submission, an SAA must make its grant application available for review to the governing body of the state or to an organization designated by that governing body. See the Review Narrative section on page 17 for additional information. Public Comment: At the time of application submission, an SAA must provide an assurance that the application was made public and an opportunity to comment was provided to citizens and neighborhood or community organizations to the extent the applicable law or established procedure makes such an opportunity available. See the Review Narrative section on page 17 for additional information. Prohibited Uses: No JAG funds may be expended outside of JAG program areas. Even within these program areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Additionally, JAG funds may not be used directly or indirectly to pay for any of the following items unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: • *Vehicles, vessels, or aircraft. e **Unmanned aerial vehicles/unmanned aircraft, aircraft system, or aerial vehicles (UNUAS/UAV). 11 Luxury items. 11 Real estate. 11 Construction projects (other than penal or correctional institutions). • Any similar items. *Police cruisers, police boats, and police helicopters are allowable vehicles under JAG and do not require BJA certification. **Unmanned Aircraft, Aircraft System, or Aerial Vehicles (UA/UAS/UAV): No JAG funds may be expended on these items unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order. In addition, no JAG funds may be expended for this purpose without Federal Aviation Administration (FAA) approval and certification that the use is legal in the local jurisdiction. Also, any grant award using funds for this purpose may be subject to additional 5 conditions and reporting criteria, which will be spelled out in a customized special condition attached to the grant award. For information related to requesting a waiver to obtain BJA certification for any prohibited item, or for examples of allowable vehicles that do not require BJA certification, refer to the JAG FAQs on BJA's JAG web page. Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to: • improving the quantity and quality of evidence OJP generates; • integrating evidence into program, practice, and policy decisions within OJP and the field; and • improving the translation of evidence into practice. OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based. OJP's CrimeSolutions.gov web site is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services. Additionally, when considering evidence-based programs and practices specific to reentry, it is recommended that jurisdictions review the What Works in Reentry Clearinghouse for important research on the effectiveness of a wide variety of reentry programs and practices. The Clearinghouse provides a one-stop shop for practitioners and service providers seeking guidance on evidence-based reentry interventions. Amount and Length of Awards Eligible allocations under JAG are posted annually on BJA's JAG web page: www.bja.gov/ProgramDetails.aspx?Program 10=59. Awards are 4 years in length, and award periods will be from October 1, 2013 through September 30, 2017. Extensions beyond this period may be made on a case-by-case basis at the discretion of BJA and must be requested via GMS no less than 30 days prior to the grant end date. All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law. 6 Budget Information JAG awards are based on a statutory formula as described below. Although JAG grantees and subgrantees are required to report on quarterly accountability measures through BJA's Performance Measurement Tool (PMT), those reports are intended to promote greater transparency about the use of JAG funds and do not determine the amount of JAG funds allocated to a state and/or localities. JAG Formula: Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the Bureau of Justice Statistics (BJS) to begin a four-step grant award calculation process which consists of: 1. Computing an initial JAG allocation for each state and territory, based on their share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation is less than the minimum ("de minimus") award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state or territory is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on their share of violent crime and population. 3. Dividing each state's final award amount (except for the territories and District of Columbia) between state and local governments at a rate of 60 and 40 percent, respectively. 4. Determining local unit of government award allocations, which are based on their proportion of the state's 3-year violent crime average. If a local eligible award amount is less than $10,000, the funds are returned to the state to be awarded to these focal units of government through the state agency. If the eligible award amount is $10,000 or more, then the local government is eligible to apply for a JAG award directly from BJA. Administrative Funds: An SAA may use up to 10 percent of the state award, including interest, for costs associated with administering JAG funds. Supplanting: Supplanting is prohibited under JAG. Applicants cannot replace or supplant non- federal funds that have been appropriated for the same purpose. See the JAG FAQs on BJA's JAG web page for examples of supplanting. Leveraging of Grant Funds: Although supplanting is prohibited, the leveraging offederal funding is encouraged. For example, a city may utilize JAG and Homeland Security Grant Program (HSGP) money to fund different portions of a fusion center project. In instances where leveraging occurs, all federal grant funds must be tracked and reported on separately and may not be used to fund the same line items. Additionally, federal funds cannot be used as match for other federal awards. 7 Pass-through: JAG requires that states pass through a predetermined percentage (variable pass-through)1 of funds to units of local government, such as a city, county, township, or town. Calculated by BJS, this percentage is established by assessing the total criminal justice expenditures by the state and units of local government. If an SAA believes its assessment is incorrect, the SAA may appeal the percentage by providing alternate, verifiable data to BJA. Current Variable Pass-through percentages (VPT), which SAAs are required to use in the administration of FY 2014 JAG awards, can be found at: www.bja.gov/Funding/JAGvpt.pdf. In addition to the predetermined pass-through percentage, states must also distribute or pass- through funds from the "less than $10,000 jurisdictions" which have been added to the state's award. These less-than $10,000 funds must be awarded by the state to state police departments that provide criminal justice services to units of local government and units of local government whose allocation is less than $10,000. Trust Fund: SAAs may draw down JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not be an interest-bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. This trust fund requirement does not apply to direct JAG award recipients or subrecipients that draw-down on a reimbursement basis rather than in advance. Match Requirement: Match is not required under the JAG Program. Although match is an effective strategy to expand justice funds and build buy-in for local criminal justice initiatives, BJA encourages states to consider financial and other potential local constraints related to imposing a match requirement on sub-grantees, as it may adversely affect small local jurisdictions. Matching funds become part of the overall award amount, and as such are subject to audit and should be expended prior to closeout. Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, recipients may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the award recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. The 2014 salary table for SES employees is available at www.opm.gov/salary-tables. Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Any such additional compensation will not be considered matching funds where match requirements apply.) The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, the limitation on compensation rates allowable under an award. An applicant requesting a waiver should include a detailed justification in the budget narrative of the application. Unless the applicant submits a waiver request and justification with the application, the applicant should anticipate that OJP will request the applicant to adjust and resubmit the budget. 1 If an SAA wishes to fund a project that will be administered by the state but be counted as variable pass-through for JAG purposes, it may do so if the project will directly benefit a unit(s) of local government, and if each local jurisdiction to benefit voluntarily signs a waiver. This waiver must certify that the local jurisdiction recognizes that the funds in question are set aside for local government use, believes that the proposed project will provide a direct local benefit, and agrees that funding the project at the state level is in the best interests of the unit of local government. See the JAG FAQs on BJA's JAG web page for an example. 8 The justification should include the particular qualifications and expertise of the individual, the uniqueness of the service the individual will provide, the individual's specific knowledge of the program or project being undertaken with award funds, and a statement explaining that the individual's salary is commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work to be done. Prior Approval, Planning, and Reporting of Conference/Meeting!Training Costs OJP strongly encourages applicants that propose to use award funds for any conference-, meeting-, or training-related activity to review carefully-before submitting an application-the OJP policy and guidance on "conference" approval, planning, and reporting available at www.ojp.gov/funding/confcost.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most such costs for cooperative agreement recipients and of some such costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and beverage costs. Costs Associated with Language Assistance (if applicable} If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate. For additional information, see the "Civil Rights Compliance" section of the OJP "Other Requirements for OJP Applications" web page at www.ojp.usdoj.gov/funding/other requirements.htm. Other JAG Requirements Prison Rape Elimination Act Implementation On June 20, 2102, the DOJ published the final rule that created the National Prison Rape Elimination Act (PREA) Standards which were promulgated to prevent, detect, and respond to sexual victimization and abuse in confinement settings. The National PREA Standards are found at 28 C.F.R. Part 115. They took effect on August 20, 2012, and apply to confinement facilities including adult prisons and jails, juvenile facilities, police lockups, and community corrections facilities. The Prison Rape Elimination Act of 2003 provides that a state whose Governor does not certify full compliance with the National PREA Standards is subject to the loss of 5 percent of certain DOJ grant funds, including JAG, that it would otherwise receive for prison purposes unless the Governor submits an assurance to DOJ that no less than 5 percent of such funds will be used solely for the purpose of enabling the state to achieve and certify full compliance with the standards in future years. 42 U.S.C. § 15607 (c)(2). A 5 percent JAG reduction will be applied each year a jurisdiction does not certify full compliance. For additional information concerning PREA implementation, send inquiries to the PREA Management Office at PREACompliance@usdoj.gov. 9 Sex Offender Registration and Notification Act Implementation The Sex Offender Registration and Notification Act (SO RNA), Title I of the Adam Walsh Child Protection and Safety Act of 2006, required that the 50 states, District of Columbia (DC), 5 principal territories, and some federally recognized tribes substantially implement SORNA by July 27, 2009. Two full-year deadline extensions have been provided, and a final statutory deadline of July 27, 2011 was established. SO RNA mandates a 1 0-percent reduction in JAG funding if a state, territory, or DC failed to substantially implement SORNA by the July 27, 2011 deadline. For those jurisdictions, the 10- percent reduction was first applied in FY 2012 and will continue to be applied in each subsequent year until the JAG funding recipient has substantially implemented SORNA. Further, jurisdictions that have substantially implemented SORNA have an ongoing obligation to maintain that status each and every year. A JAG reduction will be applied each year a jurisdiction has failed to have substantially implemented SO RNA. The 1 0-percent reduction will not be applied to the portion of the JAG award that is reserved for local or tribal jurisdictions. For additional information regarding SORNA implementation, including requirements and a list of states/territories that will be impacted in FY 2014 by the 10-percent reduction, contact the Office of Sex Offender Sentencing, Monitoring, Apprehending, Registering, and Tracking (SMART) Policy Advisor assigned to assist your jurisdiction: Policy Advisor Contacts by Jurisdiction. Body Armor Certification e Ballistic-resistant and stab-resistant body armor can be funded through two BJA- administered programs: the JAG Program and the Bulletproof Vest Partnership (BVP) Program. • The BVP Program is designed to provide a critical resource to state and local law enforcement through the purchase of ballistic-resistant and stab-resistant body armor. A jurisdiction is able to request up to 50 percent of the cost of a vest with BVP funds. For more information on the BVP Program, including eligibility and application, refer to the BVP web ~· • JAG funds may also be used to purchase vests for an agency, but they may not be used to pay for that portion of the ballistic-resistant vest (50 percent) that is not covered by BVP funds. Unlike BVP, JAG funds used to purchase vests do not require a 50 percent match. e Vests purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with the latest applicable National Institute of Justice (NIJ) ballistic or stab standards. In addition, vests purchased must be American-made. Information on the latest NIJ standards can be found at: www.nij.gov/topics/technology/body-armor/safety-initiative.htm. e As is the case in BVP, grantees who wish to purchase vests with JAG funds must certify that law enforcement agencies receiving vests have a written "mandatory wear" policy in effect. FAQs related to the mandatory wear policy and certifications can be found at www.bja.gov/Funding/JAGFAQ.pdf. This policy must be in place for at least all uniformed officers before any FY 2014 funding can be used by the agency for vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. The certification must be signed by the certifying 10 official and must be attached to the application. If the grantee proposes to change project activities to utilize JAG funds to purchase bulletproof vests after the application period (during the project period), the grantee must submit the signed certification to BJA at that time. A mandatory wear concept and issues paper and a model policy are available by contacting the BVP Customer Support Center atvests@usdoj.gov or toll free at 1-877-758- 3787. 11 A copy of the certification related to the mandatory wear can be found at: www.bja.gov/Funding/BodyArmorMandatorvWearCert.pdf. Interoperable Communications 11 Grantees (including subgrantees) that are using FY 2014 JAG Program funds to support emergency communications activities (including the purchase of interoperable communications equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order) must ensure: );> Compliance with the FY 2014 SAFECOM Guidance on Emergency Communications Grants (including provisions on technical standards that ensure and enhance interoperable communications). );-Adherence to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. ).> Projects support the Statewide Communication lnteroperability Plan (SCIP) and are fully coordinated with the full-time Statewide lnteroperability Coordinator (SWIC) in the state of the project. As the central coordination point for their state's interoperability effort, the SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible for the implementation of the SCIP through coordination and collaboration with the emergency response community. The U.S. Department of Homeland Security Office of Emergency Communications maintains a list of SWICs for each of the 56 states and territories. Contact OEC@hq.dhs.gov. );> All communications equipment purchased with grant award funding (plus the quantity purchased of each item) is identified during quarterly performance metrics reporting. In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: www.it.ojp.gov/gsp grantcondition. Grantees shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database If JAG Program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (COOlS, the national DNA database operated by the Federal Bureau of Investigation (FBI)) by a government DNA lab with 11 access to COOlS. No profiles generated with JAG funding may be entered into any other non- governmental DNA database without prior express written approval from BJA For more information, refer to the NIJ DNA Backlog Reduction Program, available at www.nij.gov/topics/forensics/lab-operations/evidence-backlogs/Pages/backfog-reduction- program.aspx. In addition, funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into COOlS. Reporting Requirements, Accountability Measures, and JAG Showcase Award recipients will be required to submit quarterly financial status (SF-425) and annual programmatic reports through GMS, quarterly accountability metrics reports (see below) through BJA's Performance Measurement Tool (PMT), and Federal Funding Accountability and Transparency Act (FFATA) reports through the FFATA Sub-award Reporting System (FSRS) as necessary (see FFATA section below). Accountability Measures To assist the Department in fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111-352, applicants who receive funding under this solicitation must provide data that measures the results of their work done under this solicitation. Quarterly accountability metrics reports must be submitted through BJA's PMT, available at www.bjaperformancetools.org. The accountability measures can be found at: www.bjaperformancetools.org/help/JAGMeasuresQuestionnaire.pdf. Data reported by JAG grantees and subgrantees for this report does not determine JAG funding, which is calculated based on a statutory formula combining population and Uniform Crime Reporting Part I crime data. BJA encourages JAG grantees to make decisions on funding through a collaborative process involving all major stakeholders including law enforcement, courts, indigent defense, prosecution, corrections and community corrections, treatment providers, crime victims, and others. The measures are not designed to replace the planning that should occur at the state and local level. Submission of accountability measures data is not required for the application. Instead, applicants should discuss in their application their proposed methods for collecting data for accountability measures. Refer to the section "What an Application Should Include" on page 15 for additional information. Note on Project Evaluations Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute "research" for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP's performance measure data reporting requirements likely do not constitute "research." Applicants should provide sufficient information for OJP to determine 12 whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research. Research, for the purposes of human subjects protections for OJP-funded programs, is defined as, "a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge" 28 C.F.R. § 46.1 02(d). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the "Research and the Protection of Human Subjects" section of the OJP "Other Requirements for OJP Applications" web page (www.ojp.usdoj.gov/funding/other reguirements.htm). Applicants whose proposals may involve a research or statistical component also should review the "Confidentiality" section on that web page. JAG Showcase The JAG Showcase was designed to identify and highlight JAG projects that have demonstrated success or shown promise in reducing crime and positively impacting communities. BJA has now expanded the concept of the JAG Showcase to other BJA grant programs and created a new BJA Success Story web page. This new web page will be a valuable resource for states, localities, territories, tribes and criminal justice professionals who seek to identify and learn about JAG and other successful BJA funded projects linked to innovation, crime reduction, and evidence based practices. If you have a JAG Success Story you would like to submit, sign in to your My BJA account to access the Success Story Submission form. If you do not have a My BJA account, please Register. Once you register, one of the available areas on your My BJA page will be "My Success Stories". Within this box, you will see an option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the new BJA Success Story web page. Priorities BJA recognizes that the downturn in the economy has resulted in significant pressures on state and local criminal justice systems. In these challenging times, shared priorities and leveraged resources can make a significant impact. In light of this, it is important to make SAAs and local JAG recipients aware of several areas of priority that may be of help in maximizing the effectiveness of JAG funding at the state and local level. In addition to our longstanding and unwavering commitment to keeping violent crime at its lowest level in decades, the following priorities represent key areas where BJA will be focusing nationally and invite each state and local JAG recipient to join us in addressing these challenges as a part of our JAG partnership. Reducing Gun Violence Gun violence has touched every state, county, city, town, and tribal government in America. In the aftermath of the Sandy Hook Elementary School tragedy and recent mass shooting at the Washington Navy Yard, BJA continues to encourage states and localities to invest valuable JAG funds in programs to: combat gun violence, enforce existing firearms laws, improve the process 13 used to ensure that those prohibited from purchasing or owning guns are prevented from doing so, enhance reporting to the FBI's Nationallnstant Criminal Background Check System (NICS) and provide active shooter response training to law enforcement officers and first responders. Recidivism Reduction, Pretrial Reform and Justice System Realignment In this time of fiscal austerity and smaller state and local budgets, reducing unnecessary incarceration in a manner that promotes public safety is a paramount goal. Effective community supervision of non-violent offenders coupled with evidence-based program interventions can result in significant reductions in recidivism. A priority funding area is the implementation of effective pretrial services programs. The use of validated risk assessment tools to inform pre- trial release decisions is critical. For a variety of resources, or to request BJA supported technical assistance from the Pretrial Justice Institute, see www.pretrial.org. Another priority for JAG funding is to support innovative programs and approaches in probation and parole supervision that improve services to offenders and increase collaborative efforts among community supervision agencies with law enforcement and the courts. Another promising approach to justice systems reform is the Justice Reinvestment Initiative (JRI), a public-private partnership between BJA and the PEW Public Safety Performance Project. Currently, 19 states and 17 local governments are working to control spiraling incarceration costs through JRI and reinvestment savings in evidence-based criminal justice programs and strategies. Strategic investment of JAG funds to implement JRI legislation and policy changes in those states and localities can augment federal funds and achieve greater cost savings and reinvestments in programs to promote public safety. (See the Urban Institute's Justice Reinvestment Initiative State Assessment Report.) Indigent Defense Another key priority area is support for indigent defense. BJA continues to encourage states and SAAs to use JAG funds to support the vital needs of the indigent defense community. Attorney General Holder has consistently stressed that the crisis in indigent defense reform is a serious concern which must be addressed if true justice is to be achieved in our nation. In 2002, the American Bar Association (ABA) published Ten Principles of a Public Defense Delivery System which represent fundamental building blocks for implementing quality legal representation for indigent defendants. (See ABA's Ten Principles of a Public Defense Delivery System.) Improving Mental Health Services Disproportionate numbers of people with mental illness are involved in the criminal justice system often as a result of untreated or undertreated mental illness. This is an issue that impacts numerous facets of the criminal justice system. After the Newtown tragedy, numerous states began pushing for and adopting policies supporting early identification and intervention. States aimed to enhance mental health screening services to identify emerging mental illness in children and adolescents and to ensure adequate access to care. BJA encourages states to utilize JAG funding in support of programs and policy changes aimed at the following: identifying and treating people with severe mental illness before they reach crisis point; training law enforcement and correctional officers on mental health and mental health related crisis- intervention; increasing justice system diversion strategies to divert offenders with mental illness from unnecessary arrest and incarceration to more appropriate and cost-effective community- based treatment and supervision; mental health courts, allowing inmates to continue 14 psychotropic medication in jails; and improving oversight of mental health care in jails, increasing post-jail housing options and enhancing community mental health services. (See Adults with Behavioral Health Needs under Correctional Supervision.) Evidence-Based "Smart" Programs Many criminal justice agencies continue to experience unprecedented budget cuts, layoffs, and reductions in force. These challenges must be met by making wider use of advancements in the criminal justice field in the last several decades which rely on use of data, crime analysis, cutting edge technology, research and evaluations regarding evidenced-based and high-performing programs. A useful matrix of evidence-based policing programs and strategies is available through the Center for Evidence-Based Policy at George Mason University. In the reentry field, a summary of research-based reentry strategies is available on the National Reentry Resource Center's What Works in Reentry Clearinghouse link. BJA offers a number of program models designed to effectively implement evidence-based strategies including Smart Policing, Smart Supervision, Smart Pretrial, and Smart Prosecution. BJA encourages states to use JAG funds to support these "smart on crime" strategies, including effective partnerships with universities and research partners and with non-traditional criminal justice partners. What an Application Should Include Applicants should anticipate that if they fail to submit an application that contains all of the specified elements, it may negatively affect the review of their application; and, should a decision be made to make an award, it may result in the inclusion of special conditions that preclude the recipient from accessing or using award funds pending satisfaction of the conditions. Refer to the BJA Grant Writing and Management Academy and OJP's Grants 101 for an overview of what should be included in each application requirement. These trainings can be found at bja.ncjrs.gov/gwma/index.html and www.ojp.gov/grants1 01/. OJP strongly recommends use of appropriately descriptive file names (e.g., "Program Narrative," "Budget Narrative," "Memoranda of Understanding," etc.) for all attachments. 1. Information to Complete the Application for Federal Assistance (SF-424) The SF-424 is a standard form required for use as a cover sheet for submission of pre- applications, applications, and related information. GMS takes information from the applicant's profile to populate the fields on this form. 2. Project Abstract Applicants must provide an abstract that includes the applicant's name, title of the project, goals of the project, and a description of the strategies to be used. In addition, above or below the abstract narrative, applicants must identify up to 10 project identifiers that would be associated with proposed project activities. The list of all identifiers can be found at https://www.bja.gov/Funding/JAGidentifiers.pdf. The abstract should not exceed a half- page, or 400-500 words. 15 Failure to submit this required information will result in an application being returned in the Grants Management System (GMS} for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 3. Program Narrative Applicants must submit a program narrative that: A. Identifies the state's strategy/funding priorities for the FY 2014 JAG funds, the subgrant award process and timeline, and a description of the programs to be funded over the four year grant period. States are strongly encouraged to prioritize the funding on evidence-based projects. B. Describes the state's strategic planning process that guides its priorities and funding strategy. This should include a description of how local communities are engaged in the planning process and the data and analysis utilized to support the plan; it should identify the stakeholders currently participating in the strategic planning process, the gaps in the state's needed resources for criminal justice purposes, and how JAG funds will be coordinated with state and related justice funds. Attach a current version of your state's strategic plan with this application. DOJ is in the process of assessing the extent to which states are engaged in strategic planning in making allocation decisions about JAG funds, and the extent to which the recommendation that these efforts include all criminal justice stakeholders, including indigent defense, are being followed to ensure fairness in the criminal justice system. If such a strategic plan or planning process does not currently exist, the narrative should describe the state's plan and timeline for developing such a process. C. Describes any additional strategic planning/coordination efforts in which the SAA participates with other criminal justice criminal/juvenile justice agencies in the state. D. Describes the state's plan for collecting and submitting performance measurement data required by BJA, including required subgrantee performance measurement data. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 4. Budget and Budget Narrative Applicants must submit a budget and budget narrative outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. This narrative should include a full breakdown of administrative costs, as well as an overview of how funds will be allocated across approved JAG purpose areas. Applicants should utilize the following approved budget categories to label the requested administrative and/or sub- grant expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Consultants/Contracts, and an Other category. For informational purposes only, a sample budget form may be found at www.ojp.usdoj.gov/funding/forms/budget detail.pdf. For questions pertaining to budget and examples of allowable and unallowable costs, see the OJP Financial Guide at www.ojp.usdoj.gov/financialguide/index.htm. 16 Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. a. Non-Competitive Procurement Contracts In Excess of Simplified Acquisition Threshold If an applicant proposes to make one or more non-competitive procurements of products or services, where the non-competitive procurement will exceed the simplified acquisition threshold (also known as the small purchase threshold), which is currently set at $150,000, the application should address the considerations outlined in the OJP Financial Guide. 5. Review Narrative Applicants must submit information documenting that the date the JAG application was made available for review by the governing body of the state, or to an organization designated by that governing body, not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens prior to application submission to the extent applicable law or established procedures make such opportunity available. Below are notification language templates that can be utilized in completing this section of the application. The (provide name of State/Territory) made its Fiscal Year 2014 JAG application available to the (provide name of governing body) for its review and comment on (provide date); or intends to do so on (provide date). The (provide name of State/Territory) made its Fiscal Year 2014 JAG application available to citizens for comment prior to application submission by (provide means of notification); or the application has not yet been made available for public review/comment. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 6. Applicant Disclosure of High Risk Status Applicants are to disclose whether they are currently designated high risk by another federal grant making agency. This includes any status requiring additional oversight by the federal agency due to past programmatic or financial concerns. If an applicant is designated high risk by another federal grant making agency, you must email the following information to OJPComplianceReporting@usdoj.gov at the time of application submission: • The federal agency that currently designated the applicant as high risk; • Date the applicant was designated high risk; • The high risk point of contact name, phone number, and email address, from that federal agency; and • Reasons for the high risk status. OJP seeks this information to ensure appropriate federal oversight of any grant award. Unlike the Excluded Parties List, this high risk information does not disqualify any 17 organization from receiving an OJP award. However, additional grant oversight may be included, if necessary, in award documentation. 7. Additional Attachments a. Applicant Disclosure of Pending Applications Applicants are to disclose whether they have pending applications for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. The disclosure should include both direct applications for federal funding (e.g., applications to federal agencies) and indirect applications for such funding (e.g., applications to state agencies that will subaward federal funds). OJP seeks this information to help avoid any inappropriate duplication of funding. Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication. Applicants that have pending applications as described above are to provide the following information about pending applications submitted within the last 12 months: .. the federal or state funding agency .. the solicitation name/project name • the point of contact information at the applicable funding agency. Federal or State Solicitation Name/Phone/E-mail for Point of Contact at Funding Funding Name/Project Name Agency Agency ""'""''"• ~:.• k• ''''"'''"' f., fl'~'''''''" DOJ/COPS COPS Hiring Pr~mrarh t .lanf11~1lDiOO~~~o . 0; iane.doe@usdoi.aov '""~.o<..."l.:tv~,, f: 1"'{ ~ • < ' li' . '•' . ~····· .,,, 1'!, t' HHS/ Substance Drug Free Communities Jdhri'Doe, 2tJ21'ooo-oo m;'iehl'l:'do~@hhs.gov Abuse & Mental Mentoring Program/ Health Services North County Youth Administration Mentoring Program Applicants should include the table as a separate attachment, with the file name "Disclosure of Pending Applications," to their application. Applicants that do not have pending applications as described above are to include a statement to this effect in the separate attachment page (e.g., "[Applicant Name on SF-424] does not have pending applications submitted within the last 12 months for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation."). b. Research and Evaluation Independence and Integrity If a proposal involves research and/or evaluation, regardless of the proposal's other merits, in order to receive funds, the applicant must demonstrate research/evaluation independence, including appropriate safeguards to ensure research/evaluation objectivity and integrity. 18 For purposes of this solicitation, research and evaluation independence and integrity pertains to ensuring that the design, conduct, or reporting of research and evaluation funded by BJA grants, cooperative agreements, or contracts will not be biased by any personal or financial conflict of interest on the part of the investigators responsible for the research and evaluation or on the part of the applicant organization. Conflicts can be either actual or apparent. Examples of potential investigator (or other personal) conflict situations may include those in which an investigator would be in a position to evaluate a spouse's work product (actual conflict), or an investigator would be in a position to evaluate the work of a former colleague (potential apparent conflict). With regard to potential organizational conflicts of interest, as one example, generally an organization could not be given a grant to evaluate a project if that organization had itself provided substantial prior technical assistance to that project, as the organization in such an instance would appear to be evaluating the effectiveness of its own prior work. The key is whether a reasonable person understanding all of the facts would be able to have confidence that the results of any research or evaluation project are objective and reliable. Any outside personal or financial interest that casts doubt on that objectivity and reliability is a problem. In the attachment dealing with research and evaluation independence and integrity, the applicant should explain the process and procedures that the applicant has put in place to identify and eliminate (or, at the very least, mitigate) potential personal or financial conflicts of interest on the part of its staff, consultants, and/or subrecipients. It should also identify any potential organizational conflicts of interest on the part of the applicant with regard to the proposed research/evaluation. If the applicant reasonably believes that no potential personal or organizational conflicts of interest exist, then the applicant should provide a brief narrative explanation of how and why it reached that conclusion. Documentation that may be helpful in this regard could include organizational codes of ethics/conduct or policies regarding organizational, personal, and financial conflicts of interest. For situations in which potential personal or organizational conflicts of interest exist, in the attachment, the applicant should identify the safeguards the applicant has or will put in place to eliminate, mitigate, or otherwise address those conflicts of interest. Considerations in assessing research and evaluation independence and integrity will include, but may not be limited to, the adequacy of the applicant's efforts to identify factors that could affect the objectivity or integrity of the proposed staff and/or the organization in carrying out the research, development, or evaluation activity; and the adequacy of the applicant's existing or proposed remedies to control any such factors. 8. Accounting System and Financial Capability Questionnaire Any applicant (other than an individual) that is a non-governmental entity and that has not received any award from OJP within the past 3 years must download, complete, and submit this form. Review Process OJP is committed to ensuring a fair and open process for awarding grants. BJA reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. BJA will review applications for formula awards to ensure statutory requirements have been met. 19 Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will make all final award decisions. Additional Requirements Applicants selected for awards must agree to comply with additional legal requirements upon acceptance of an award. OJP encourages applicants to review the information pertaining to these additional requirements prior to submitting an application. Additional information for each requirement can be found at www.ojp.usdoj.gov/funding/other requirements.htm. • Civil Rights Compliance • Civil Rights Compliance Specific to State Administering Agencies • Faith-Based and Other Community Organizations • Confidentiality • Research and the Protection of Human Subjects • Anti-Lobbying Act • Financial and Government Audit Requirements e Reporting of Potential Fraud, Waste, and Abuse, and Similar Misconduct e National Environmental Policy Act (NEPA) • DOJ Information Technology Standards (if applicable) • Single Point of Contact Review e Non-Supplanting of State or Local Funds • Criminal Penalty for False Statements • Compliance with Office of Justice Programs Financial Guide • Suspension or Termination of Funding • Non-profit Organizations • For-profit Organizations • Government Performance and Results Act (GPRA) • Rights in Intellectual Property • Federal Funding Accountability and Transparency Act of 2006 (FFATA) 20 • Awards in Excess of $5,000,000-Federal Taxes Certification Requirement • Active SAM Registration • Policy and Guidance for Approval, Planning, and Reporting of Conferences (including Meetings and Trainings) • OJP Training Guiding Principles for Grantees and Subgrantees How to Apply Applicants must submit applications through the Grants Management System (GMS), which provides cradle to grave support for the application, award, and management of awards at OJP. Applicants must register in GMS for each specific funding opportunity. Although the registration and submission deadlines are the same, OJP urges applicants to register promptly, especially if this is their first time using the system. Find complete instructions on how to register and submit an application in GMS at www.ojp.usdoj.gov/gmscbtl. Applicants that experience technical difficulties during this process should e-mail GMS.HelpDesk@usdoi.gov or call 888-549-9901 (option 3), Monday-Friday from 6:00a.m. to midnight, eastern time, except federal holidays. OJP recommends that applicants register promptly to prevent delays in submitting an application package by the deadline. Note on File Types: GMS does not accept executable file types as application attachments. These disallowed file types include, but are not limited to, the following t ·ons · " com " " bat " " exe " " vbs " " fg " " dat " " db " " dbf " " dll " " ·rn·, " " log " " '"' " ex ensr . . , . , . , . , .c , . , . , . , . , . , . , .ora, .sys, and ".zip." All applicants should complete the following steps: 1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of Management and Budget requires that all applicants (other than individuals) for federal funds include a DUNS number in their application for a new award or a supplement to an existing award. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and differentiating entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or apply online at www.dnb.com. A DUNS number is usually received within 1-2 business days. 2. Acquire registration with the System for Award Management (SAM}. SAM is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the SAM database. Applicants must update or renew their SAM registration annually to maintain an active status. Information about SAM registration procedures can be accessed at www.sam.gov. 21 3. Acquire a GMS username and password. New users must create a GMS profile by selecting the "First Time User" link under the sign-in box of the GMS home page. For more information on how to register in GMS, go to www.ojp.usdoj.gov/gmscbtl. 4. Verify the SAM (formerly CCR) registration in GMS. OJP requests that all applicants verify their SAM registration in GMS. Once logged into GMS, click the "CCR Claim" link on the left side of the default screen. Click the submit button to verify the SAM (formerly CCR) registration. 5. Search for the funding opportunity on GMS. After logging into GMS or completing the GMS profile for username and password, go to the "Funding Opportunities" link on the left side of the page. Select "Bureau of Justice Assistance" and the Edward Byrne Memorial Justice Assistance Grant (JAG) Program-State Solicitation." 6. Register by selecting the "Apply Online" button associated with the funding opportunity title. The search results from step 5 will display the funding opportunity title along with the registration and application deadlines for this funding opportunity. Select the "Apply Online" button in the "Action" column to register for this funding opportunity and create an application in the system. 7. Complete the Disclosure of Lobbying Activities, if applicable. Any applicant that expends any funds for lobbying activities must provide the detailed information requested on the form, Disclosure of Lobbying Activities (SF-LLL). B. Follow the directions in GMS to submit an application consistent with this solicitation. Once submitted, GMS will display a confirmation screen stating the submission was successful. Important: In some instances, applicants must wait for GMS approval before submitting an application. OJP urges applicants to submit the application at least 72 hours prior to the application due date. Note: Duplicate Applications If an applicant submits multiple versions of an application, BJA will review only the most recent valid version submitted. Experiencing Unforeseen GMS Technical Issues Applicants that experience unforeseen GMS technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the BJA contact identified in the Contact Information section on page 1 within 24 hours after the application deadline and request approval to submit their application. The e-mail must describe the technical difficulties and include a timeline of the applicant's submission efforts, the complete grant application, the applicant's DUNS number, and any GMS Help Desk or SAM tracking number(s). Note: BJA does not approve requests automatically. After the program office reviews the submission, and contacts the GMS Help Desk to validate the reported technical issues, OJP will inform the applicant whether the request to submit a late application has been approved or denied. If OJP determines that the applicant failed to follow all required procedures, which resulted in an untimely application submission, OJP will deny the applicant's request to submit their application. The following conditions are generally insufficient to justify late submissions: .. failure to register in SAM or GMS in sufficient time 22 • failure to follow GMS instructions on how to register and apply as posted on the GMS web site • failure to follow each instruction in the OJP solicitation • technical issues with the applicant's computer or information technology environment, including firewalls. Notifications regarding known technical problems with GMS, if any, are posted at the top of the OJP funding web page at www.ojp.usdoj.gov/funding/solicitations.htm. Provide Feedback to OJP To assist OJP in improving its application and award processes, we encourage applicants to provide feedback on this solicitation, the application submission process, and/or the application review/peer review process. Provide feedback to OJPSolicitationFeedback@usdoj.gov. IMPORTANT: This e-mail is for feedback and suggestions only. Replies are not sent from this mailbox. If you have specific questions on any program or technical aspect of the solicitation, you must directly contact the appropriate number or e-mail listed on the front of this solicitation document. These contacts are provided to help ensure that you can directly reach an individual who can address your specific questions in a timely manner. If you are interested in being a reviewer for other OJP grant applications, please e-mail your resume to ojppeerreview@lmbps.com. The OJP Solicitation Feedback email account will not forward your resume. Note: Neither you nor anyone else from your organization can be a peer reviewer in a competition in which you or your organization have submitted an application. 23 Application Checklist Edward Byrne Memorial Justice Assistance Grant (JAG} Program FY 2014 State Solicitation This application checklist has been created to assist in developing an application. What an Applicant Should Do: Prior to Registering in GMS: __ Acquire a DUNs Number (see page 21) __ Acquire or renew registration with SAM (see page 21) To Register with GMS: For new users, acquire a GMS username and password* (see page 22) == For existing users, check GMS username and password* to ensure account access (see page 22) __ Verify SAM registration in GMS (see page 22) __ Search for correct funding opportunity in GMS (see page 22) __ Register by selecting the "Apply Online" button associated with the funding opportunity title (see page 22) *Password Reset Notice -GMS users are reminded that while password reset capabilities exist, this function is only associated with points of contacts designated within GMS at the time the account was established. Neither OJP or the GMS Help Desk will initiate a password reset unless requested by the authorized official or a designated point of contact associated with an award or application. General Requirements: __ Review "Other Requirements" web page Eligibility Requirement: __ State/Territory listed as the legal name on the application corresponds with the eligible State/Territory listed on BJA's JAG web page Federal amount requested is within the allowable limit of the FY 2014 JAG --Allocations List as listed on BJA's JAG web page What an Application Should Include: Application for Federal Assistance (SF-424) (see page 15) --Project Abstract (see page 15) --Program Narrative (see page 16) --Budget and Budget Narrative (see page 16) --State Strategic Plan (as applicable, see page 16) --Review Narrative (see pages 17) --Applicant Disclosure of High Risk Status (see page 17) --Additional Attachments __ Applicant Disclosure of Pending Applications (see pages 18) __ Research and Evaluation Independence and Integrity see page 18) __ Accounting System and Financial Capability Questionnaire (if applicable) (see page 19) __ Disclosure of Lobbying Activities, if applicable (SF-LLL) (see page 22) 24