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11041968219 November 1968: REGULAR EETING CALL TO ORDER MINUTES NEW BUSINESS TRANSFER OF SCHOOL BOARD FUND MEND BUDGET Board of lections) UILDING INTENANCE UND MBULANCE ERVICE BILLS The Harnett County Board of Commissioner net in Regular Session on Moiday, November 4, 1968. at 9:00 o'clock A.M., in the Commissioners Room at the County Courthouse in Lillington, N. C., attended as follows: Mr. M. H. Brock, Chairman; Mr. Gilbert Brown, Mr. W. J. Cotton, Mr. C. E. McLamb and Mr. J. E. Womble Commissioners; also, Mr. Wiley F. Bowen, County Attorney; Mr. H. G. Carson, Jr., Clerk to the Board and County Auditor; and Mr. David Alexander, County Manager. The meeting was called to order by Mr. Brock, who presided, and the prayer was offered by Mr. J. E. Womble. Minutes of the Regular Meeting held in October were read and approved. 1. Mr. Alexander read a letter from the School Board requesting the Board to approve the transfer of $35,000 from current operating fund to the capital outlay fund of the Board of Education. He then presented the following Resolution to the Board: BE IT RESOLVED, That the Board of County Commissioner do hereby santion and direct that 435,000.00 be transferred from the current operating fund to the capital outlay fund of the Board of Education to defray unanticipated expenditures. the necessary actions will be taken by the County Auditor and the appropriate school authorities. Action: Commissioner Cotton made a motion that the Board adopt the Resolution, seconded by Commissioner Brown and it carried. 2. Mr. Brock read from Mr. Dougald McRae, requesting the Board to copy of the letter: a letter to the Board which he Chairman of the Harnett County amend his budget for 1968 -69. Mr. M. H. Brock Chairman, Harnett County Board of Commissioners Dear Jack: had received Board of Elections, Following is a October 25, 1968 At the time the budgets were prepared for the fiscal year 1968 -69 it was almost impossible to determine the amount of funds needed in my budget for the Board of Elections. Due to the requirements imposed by the State of North Carolina, which is requiring extra help for a number of months this year, our budget has already been expended. Since this work must be completed I am asking the Board of County Commissioners to amend my budget for the fiscal year 1968-69 by adding $7,500.00 to my present budget. Yours truly, /s/ Dougald McRae Dougald McRae, Chairman, Barnett County Board of Elections Action: Commissioner McLamb made a motion that the budget of the Board of Elections be amended as requested. The motion was seconded by Commissioner Cotton and it carried. 3. Mr. Alexander requested authority to over - obligate the Building Maintenance Fund by $4,000 until such time as repayment could be made from the Facilities Fund. He explained that the Facilities Fund had been provided by the new court system and that with prior approval expenditures could be charged to the fund before its creation. Action: Mr. Womble made a motion that General Fund Mo-d.es in the amount of 14,000.00 be allocated to the Building Maintenance Fund with the proviso that such funds shall be returned to the General Fund at a later date from the Facilities Fund. The motion was seconded by Mr. Cotton and it carried. 4. Mr. Alexander stated that he had received bills from the Whittenton Ambulance Service in the amount of 1044.00, and that after carefully looking them over he m uld not recommend the payment of $225.00 of the bills because they did not meet the criteria. He recommended that the Board approve the payment of $119.00 of these bills. Action: Mr. McLamb made a motion that the Board approve the payment of '119.00 as recommended by Mr. Alexander, seconded by Mr. Womble and it carried. x;20 HARNETT 5. Mr. Alexander stated that on October 7 at a meeting of the county an COUNTY municipal Fire Chiefs, along with certain visitors it was recommended FIRE MARSHALL that Carl Lucas of Erwin be appointed the Harnett county Fire Marshall at the next regular session of the Board of Commissioners. This recommendation • was passed unanimously by those present at the meeting on Oct. 7, he stated. He further stated that no salary would be paid to the County Fire Marshall. Action: Mr. W. J. Cotton made a motion that Carl Lucas of Erwin, N. C. be appointed Harnett County Fire Marshall to serve at the pleasure of the Board. No salary will be paid Mr. Lucas in the discharge of his duties as County Fire Marshall. The motion was seconded by Mr. J. H. Womble and it carried. TAX REFUND 6. Mr. Tom Allen, Tax Supervisor, appeared before the B oard and recommended that the following tax refund be approved: Payee: Herbert L. Johnson 'oats N. C. Refund Grove Township 1967 Refund on 1 lot Dooley St. Assessed Val. '$1520. 125 X 170 double listed with 1 lot on Dooley St 175 X 150. Amt of refund $18.70 less .09 discount allowed $ 18.61 Action: Mr. Cotton made a motion that this tax refund be approved, seconded by Mr. McLamb and it carried. 7. Mr. Alexander stated to the Board that a Mr. Smith had been hired by Dr. Mayberry as Mental Health Administrator for Harnett and Lee Counties at a promised salary of $11,808.00 annually. It was the understanding of the Board that the Administrator would not be hired without the approval of the Commissioners. The Board had not been apprised of any of the negotiations with Mr. Smith. Mr. Alexander stated further that he, Mr. Brock and Dr. Dotterer had discussed the salary for this position in a meeting some three weeks ago and that they were in agreement that this position could b e classified as Grade 1, Step 7, Health Administrator, at an annual salary of $9,732.00. Mr. Smith was present at the Commissioners meeting, and the Board assured him that this was no reflection on him whatsoever, but that it considere the salary for this position in relation to other Directors or Adminis- trators in county offices. Dr. Mayberry in discussing the situation stated that the term Administrator did not fit the bill for t his position, but since this was the only job description available Mr. Smit was hired with this title. Dr. Mayberry explained that Mr. Smith would be doing the administrative work but also work as a psychologist. He further stated that Mr. Smith had obtained his Master's Degree in psycho logy and is working on his Doctor's Degree. Dr. Mayberry also stated that the hiring of Mr. Smith had been approved by the Advisory Board, an that it was his assumption and that of the Advisory Boards that the hiri was up to the State Director of '"rental health. Action: The Board authorized Mr. Brock to meet with Dr. Dotterer and reach some agreement. Mr. Brock stated that he would meet with Dr. Dotterer within the next few days. MENTAL HEALTH ADMINISTRATOR DEPARTMENTAL REPORTS ADJOURNMENT ATTEST: r an of the oard Clerk o the Bea 8. The following Departmental Reports were filed with the Board: Veterans Service Officer Register of Deeds Clerk of Recorder's Court Clerk of Superior Court Sheriff's Office Electrical Inspectors - Roy Godwin and B. H. Sellers. The meeting adjourned at 10:05 A.M. Respectfully submitted, Recording ecretary g