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12121974MINUTES OF SPECIAL MEETING CALLED DECEMBER 12, 1974. n The Board met in special session called on Thursday, December 12, 1974, at 7:30 p.m.with all members �., present and the Clerk to the Board. Commissioner Gilbert Brown offered the evening prayer. CHRISTMAS PARTY KODAK ACCOUNT - REGISTER OF DEEDS OFFICE The Chairman Bobby R. Etheridge reminded the Commissioners of the Christ- mas Party set for December 13, 1974, from 3:00 p.m. to 5:00 p.m. M. H. Brock, County Manager, brought before the Board bills from Eastman Kodak Company for the Microfilming, and equipment for the Register of Deeds Office in the amount of $20,619.87. Mr. Brock recommended to the Board to authorize payment of these bills from Revenue Sharing. Other supplies to be paid from the Register of Deeds budget. Commissioner Cotton moved that the bills from Eastman Kodak Co. be paid, and Commissioner Alphin seconded the motion, and it carried. LBC &W - REQUEST FOR PAY - MENT TO PLEASANT, INC. & Mr. Brock received from LBC &W a letter of transmittal requesting for pay - MILLER'S OFFICE EQUIPMENT ment # 11 for Pleasant, Inc. in the amount of $4,697.82. A retainage of $482.88 on Pleasant's request. There will be a change order forthcoming for this amount. Final request for payment - Miller's Office Equipment in the amount of $26,911.88. Commissioner W. J. Cotton, Jr. moved to pay upon the recommendation of the architect. Commissioner Cotton withdrew his motion. Commissioner Brown moved to authorize the payment of the above. Commissioner Cotton seconded. Mr. Brock amended the motion to show that it refer to the four items on the letter of transmittal. The motion carried unanimously. -'.. ADDRESSOGRAPH MACHINE FOR SOCIAL SERVICES DEPT. Mr. Brock informed the Board that Mrs. Helen Crews checked into four bids for study for the addressograph machine and equipment for the Social Ser- vices Dept. The low bid that met the requirements for the Social Services, Dept. was the Addressograph Multigraph Corporation in the amount of $6,981.40. Mr. Brock recommended to the Board to proceed to buy under the State Con- tract. Commissioner Alphin moved to buy the machine and equipment under the State Contract. Commissioner Brown seconded the motion, and it carried. INDEXING THE MINUTES ;HOGUE ELECTRIC - CORREC- TION OF THE MINUTES BASEBOARD HEAT IN JAIL BILLS FROM O'QUINNS MEN'S STORE COMMITTEE APPOINTMENTS At a request of the Board Mr. Brock reported the advantages of indexing the minutes, and how it would not take as long to find something in the minute book if they were indexed. Commissioner Cotton suggested that Mr. Brock and Mrs. Nobles check into the matter and report back to the Board. Concerning the bids on the County Garage building in the minutes. There was an error made on Hogue Electric's bid. The amount of $6,647 was recorded in the minute book, but it should also have showed the amount of $4,440 for the electric heat in the office area only. Commissioner Brown moved that the minutes be corrected to reflect $4,440, and Commissioner Cotton seconded, and it passed. M. H. Brock, County Manager, received two bids for baseboard heat in the jail: Young's Electric, Angier, N. C. $750.00 Hogue Electric, Lillington, N. C. $344.00 The job was given to Hogue Electric, Lillington, N. C. The Chairman Bobby Etheridge brought the bills from O'Quinns Men's Store to the attention of the Board. The policies of the County were read to the Board concerning the allowance given to the policemen for buying their uni- forms. For a new policeman his allowance is $300 and for a policeman who has been working over a year his allowance is $150. On some of the bills, men had spent over their allowance for their clothing. Mr. Brock moved that the overage be deducted from the men's next year's allowance. Commissioner Cotton seconded the motion, and it carried. Commissioner Cotton suggested the Manager and the Chairman consider updating the County's policy concerning this matter. PUBLIC RELATIONS APPOINTMENTS 2 YEARS Mental Retardation Program & Sheltered Workshop Solid Waste Landfills Standing Committee on Education for the County Gilbert Brown Gilbert Brown Jesse Alphin W. J. Cotton, Jr. ,56 COMMITTEE APPOINTMENTS (cont) ACTION APPOINTMENTS SERVING AT THE .PLEASURE OF, THE BOARD Region "M" Council of Government Lee - Harnett Mental Health Auth. Cape Fear Criminal Planning Justice Comprehensive Health Planning Co issioner Brown moved the entire appointments Cotton seconded the motion, and it passed. AGENDA & DOCKET PROCEDURES Policy regarding agenda and docket procedures to Board at their next meeting, December 16, 1974. ADJOURNMENT Commissioner Cotton moved to adjourn at 8 :15 p.m. i 4 4 M. H. Brock Bobby R. Etheridge W. J. Cotton, Jr. Jesse Alphin be approved. Commissioner be brought before the Secreta 1 AfalragASTM i Chairman Clerk to'the Boa d MINUTES OF THE MID MONTH MEETING OF THE BOARD OF COMMISSIONERS HELD ON DECEMBER 16, 1974. CALL TO ORDER The meeting was called to order at 7:30 P. M. by the Chairman, Bob Etheridge, with all board members present, also, H. D. Carson, Jr., Clerk to the Board and Edward H. McCormick, County Attorney. PRAYER Commissioner Alphin led in prayer. MINUTES READ The minutes of the preceding meeting of December 2nd were read and approved by a motion by Commissioner Alphin, Second by Commissioner Cotton and a unanimous vote. MRS. CREWS, DIRECTOR SS DEPARTMENT Mrs. Helen Crews, Director of Social Services Department, appeared before the Board to request emergency employment in the area of food stamp service in her department. She presented a fact sheet to the commissioners in justification of the emergency employment request. She indicated that due to employee changes, leaves of absence grant - and other payroll adjustments, that this request would not cost the county any extra funds. Her request consisted of 2 Eligibility Specialits and 1 Typist for a period of 60 days. Commissioner Cotto moved, upon the recommendation of the County Manager (as he had dis- cussed the matter in depth with Mrs. Crews) that Mrs. Crews' request for additional employment as discussed be honored. Commissioner Alphin seconded and it passed. REPORT ON THE GEN. FUND The County Manager presented a report on the General Fund Expendit- ures through the month of November, 1974. The report was acknow- ledged and filed. AMENDMENT TO SPECIAL AVERASBORO SCHOOL The County Manager brought to the attention of the Board, a notification from the Board of Education that the Board of Education had amended the Special Averasboro School Budget in the amount of $4,335.34. These funds will come from the unbudgeted surplus in the Special Ave rasboro School Budget. RESOLUTION TO ADD HOLLY AVENUE TO STATE SYSTEM A letter was presented from Department of Transportation and Highway Safety, Fayetteville, Mr. N. C. Blackmon Division Staff Engineer, in which it was recommended that the Board submit a resolution that would result in Holly Avenue, Averasboro Township, from SR 1705 to Lot le in the Ponderosa Subdivision, Section IV being placed on the State System for maintenance. Commissioner Alphin moved the res- olution be drawn to place this section on state maintenance, Comm- issioner Cotton seconded and the issue passed. The County Manager was directed to prepare the resolution.