02041974MINUTES OF THE MEETING OF THE COMMISSIONERS FOR THE MONTH OF FEBRUARY, 1974.
!JREGULAR MEETING Th e Commissioners met on February 4, 1974 for the first Monday meetfr
ing, held in the Commissioners Room, Courthouse, Lillington. i,
CALLED TO ORDER The Chairman called the meeting to order at 9:30 a.m. with all mem-
bers present and the Clerk to the Board. Commissioner Bob Etheridge
offered the morning prayer.
MINUTES
DONALD COOPER
Road Petitions
The minutes of the meetings held in January were read and approved.
Donald Cooper, District Engineer, N. C. State Department of Highways
Safety, was present and the Board was at liberty to talk about
the roads of the county. The following road petitions were presented
for the pleasure of the Board:
Neills' Creek Township, .5 mile road that leads into the newest land-
fill site.
Duke's Township, .5 mile road that leads into the Erwin landfill site.
The request was for addition to the system.
Commissioner McLamb moved the road petitions be approved, Commissioner
Brown seconded,the issue passed.
A petition from Duke Township, Gentry School area was presented and
requested addition to the system; map attached. Commissioner Brown
moved the petition be approved, Commissioner McLamb seconded and
the issue passed.
Mr. Cooper asked that the Board, in the future, send the request to
his office for an inspection by his department, before approving the,
petition. He said this would save time and effort.
CHARLES NORDAN, PRES.
TAX SUPERVISOR
Charles Nordan, President of Harnett County Fire Chiefs Association,
submitted a request to the Board for the acquisition of a second county -
owned air compressor, this one to be housed in the Dunn Fire Station,
enabling the fire departments in that area to fill their bottles in
a shorter time as Dunn has hired firemen and they would render this
service as needed.
The Commissioners, at a request from Commissioner Cotton, took the
matter under consideration and indicated that a decision would be
forthcoming.
Tom Allen, Tax Supervisor, presented three requests for refunds -
Purdie Elliott, Jr., Stewart's Creek Township, double listing in the
amount of $16.56 for 1972 and $16.07 for 1973.
Carl A. Faircloth, Ave. Township, double listing personal property,
refund in the amount of $10.59.
J.D. Lamm Grocery & Market, refund Buies Creek Fire Dist. in the
amount of $13.69.
Commissioner McLamb moved the refunds be granted, Commissioner Eth-
eridge seconded the motion and it passed.
Req. for extension of time
Mr. Allen presented the following companies request for an extens-
ion of time in which to list taxes until March 31, 1974:
W. EARL JONES
Tax Collector
!ARCHITECT FOR
it NEW BUILDING
Kentucky Fried Chicken of Dunn, In.
Alphie's Pizza Pub
Sperry Rand Corporation UNIVAC Division
Heritage Brick Co., In.
Servomation Corporation
Commissioner Brown moved the requests be granted, Commissioner
McLamb seconded and it passed.
Tax Collector presented the report for his department as to collect-
ions and per centages of collections. He then presented the follow-
ing information, complying with GS 105- 369(a), in reporting that as
of the close of business January 31, 1974, the unpaid taxes that are
liens on real property for the current fiscal year amounts to
$232,928.96.
He then requested the Commissioners to set a lien sale date as follH
ows: "Be it resolved that the Governing Body of Harnett County here-
by orders and directs the Tax Collector to conduct a Tax Lien Sale
at the Courthouse door on Monday, May 6, 1974, beginning at 10:00
a.m., pursuant to G. S. 105 - 369."
Commissioner Cotton moved to grant the request setting the sale
date, Commissioner Brown seconded and the issue passed.
Bill Gwinn, Architect for the new County building that is under
construction came to the Board meeting and gave a progress report.
He estimated that the building is nearing 50% completion.
230
re; MINUTES OF Dec. 18,
1972.ARM0RY SITE
REPORT
UNITS
FROM RESCUE
CLOTHING
DEPUTIES
FIREMENS
REQUEST
Referring to the minutes of the Commissioners from December 18, 197
relative to the sites approved for the Dunn Armory, the Mayor of
Dunn requested that the Board withdrawaction pertaining to the site
#1 and allow the pursuit of acquisition for Sites II or III.
After discussion of the matter, Commissioner McLamb made a motion
that the Board rescind action contained in the minutes of December
18, 1972 minutes relating to Site I for the Armory. Commissioner
Brown seconded the motion and it passed.
Commissioner McLamb
securing a site for
of Sites II or III,
December 18, 1972.
passed.
then moved that the committee working toward
an Armory by allowed to pursue the acquisition
as described in the minutes of the meeting of
Commissioner Brown seconded the motion and it
Commissioner McLamb reported to the Board from his meeting with the
rescue units of the County. He indicated a cost increase in the
duties performed and that the units of the county had unanimously r
quested that the county seek the services of a professional person,
qualified to appraise the rescue services of the county and make a
determination acceptable to each unit as to the services rendered
and make suggestions for any changes deemed necessary.
Commissioner Brown moved that such a professional person
in, and after- informing the Board of any cost that might
do the study if the Commissioners render the authority.
ioner Etheridge seconded the motion and it passed.
be called
be inudved
Commiss-
ALLOWANCE FOR
Regarding clothing for the Deputies of the Sheriff's Department,
the following resolution was passed by a motion of Commissioner
Cotton, a second by Commissioner McLamb and - a.unanimous vote.
BE IT RESOLVED BY THE BOARD OF COMMISSIONERS THAT:
1. Clothing Allowance.
Each new deputy. Sheriff employed by the Sheriff's Department is hereby granted an
initial clothing allowance of $150.00 and each deputy, to include any new deputy
is hereby granted a yearly clothing allowance of $150.00.
2. Procedure for payment.
Payment for clothing shall be paid directly to the seller by the County upon sub-
mission of a bill signed by the deputy. Any bill submitted inexcess of the
clothing allowance shall be charged by the auditor against the deputy's salary.
3. Definitions.
a. Clothing. Clothing within the meaning of this policy shall include the
following items of an officers uniform, to witE,: Jackets, trousers, shirts,
heavy belts and ties.
b. Initial Allowance. The initial allowance is a one -time supplement to the
yearly allowance and is provided to enable an officer to purchase an initial sup-
ply of both summer and winter clothing and may be used at any time within one
year from the date of employment_
c. Yearly allowance. A year within the meaning of this policy runs from July 1
(or the date of employment for a new employee) until the following June 30, and
the yearly clothing allowance rnust be used during the fiscalyear.
4. Ownership.
All uniforms are county property and
termination of employment.
shall be turned in to the Sheriff upon
5. Effective Date.
This policy is effective upon its adoption and all policies in conflict with the
provisions of the policy are hereby rescinded.
Duly adopted this the 4th day of February, 1974.
BOARD OF COMMISSIONERS
OF HARNETT COUNTY
By /s/ M. H. Brock
Chairman
RETIREMENT FUND
Dr. B. B. Blackmon, President Harnett County Firemens Association,
Bill Randall, Vice President and Charles Nordan, President of Har-
nett County Fire Chiefs Association came before the Board. Their
request was made in an effort to slow down the rapid turn -over of
men coming into the fire department and then quitting shortly there
after. The request was that the county pay the firemen's retiremen
premium which is $5.00 per man per month,. or $60.00 per year per
man. The number of certified firemen as of July 1, 1972 for the
county was 214, which means that this would be a cost to the county
of $12,840. per year. The county attorney spoke to the issue in th
the time for budget preparation is approaching, and that tis year,
t
the fire department will be submitting their budgets to the county,
and with the chages in the revenue sources for the districts, this
amount could be worked out through the budgets of the district, with
the increase of revenue that is anticipated. Dr. Blackmon stated
that his main objective was to have each fireman in the county cov-
ered with retirement insurance.
FLATWOODS FIRE DISTRICT
CONTRACT. The following is a contractural agreement between Flatwoods Fire Dep-
artment and Harnett County, as required by FHA in order to secure
grants.
Contract and Agreement
THIS CONTRACT AND AGREEMENT, Made and entered into this the 4th day of February,
1974, by and between the COUNTY OF HARNETT, party of the first part, also referred
to as County and the FLATWOODS COMMUNITY FIRE DEPARTMENT, INC., party of the
second part, also referred to Fire Department;
WITNESSETH:
THAT WHEREAS, N.C.G.S. 69 -25.5 provides that counties may provide for fire pro-
tection in a fire district by contracting with any incorporated non - profit vol-
unteer or community fire department; and
WHEREAS, the New N.C.G.S.S. 159 -13 (a)(8), which became effective July 1, 1973,
provides that the budget ordinance "may be in any form that the Board (of Comm-
issioners of Harnett County) deems most efficient in enabling it to make the
fiscal policy decisions embodied therein, but it shall be so organized that the
accounting system will show appropriations and revenues by line items within at
least the following funds: . . . (8) a fund for each special district whose taxes
are collected by . . ." the County of Harnett; and
WHEREAS, the party of the second part is a non - profit corporation organized for
fire protection purposes; and
WHEREAS, it serves a special tax district created by a vote of the people; and
WHEREAS, the County of Harnett levys and collects the taxes and is responsible
for appropriating said funds for the use and benefit of the citizens in the
fire protection district; and
WHEREAS, the County desires to grant a long term contract to enable party of the
second part to make long range plans; and
WHEREAS, the County desires to standardize all its arrangements with Fire Dis-
tricts in the County;
NOW, THEREFORE, in consideration of the premises and the consideration of TEN
DOLLARS to each the other in hand paid, the parties hereto contract and agree
as follows:
1. The party of the first part contracts and agrees that it will cause to be
assessed or levied a special tax of up to fifteen cents per one hundred dollar
valuation of all real and personal property in the Flatwoods Community Fire
Department, Inc. Fire Protection District unless otherwise Limited by law
and /or a vote of the people; and will collect said tax as a part of the ad
valorem taxes of the County of Harnett ; provided, however, beginning with the
fiscal year 1974 -75 the amount levied annually shall be based on the needs pro-
jected in the budget estimate submitted by the Fire Department to the County
and approved by the County Commissioners.
2. That a special or separate fund shall be maintained by the County for funds
collected as a result of said special tax.
3. That current taxes shall be paid to Flatwoods Community Fire Department, Inc.
monthly as the same are collected by the County; that delinquent taxes shall be
remitted quarterly.
4. The party of the second part shall provide the necessary equipment and
personnel for furnishing adequate fire protection for all property located within
the Flatwoods Community Fire Department, Inc. Fire Protection District, and it
will furnish said fire protection free of charge to all persons and individuals
located in said District in an efficient and workmanlike manner.
5. That all funds paid to the party of the second part by the party of the
first part shall be used exclusively to provide fire protection within said Flat -
woods Community Fire Department, Inc. Fire Protection District.
6. It is agreed that the party of the first part may inspect all books and
accounts for the party of the second part at any time that it shall desire; it
is further agreed that the Fire District will present to the County Commission-
ers an annual audit by a C.P.A. which audit shall be in conformity with existing
audit policies of the County.
7. The party of the second part agrees to comply with County budgeting procedures
provided for by State Law and agrees to submit budget estimates to the Board of
Commissioners on the standard forms used by county departments; the party of the
second part also agrees to use standard line items for accounting devised or
consented to by the County Accountant from time to time.
8. This contract shall expire on the 30th day of June, 1994, and may not be
transferred or assigned without consent of the County.
9. The party of the second part further agrees to file with the County Auditor
a true copy of the Articles of Incorporation, existing By -Laws and any changes
made thereto from time to time; further, the party of the second part agrees to
adopt by -laws which meet all minimum legal requirements and which by -laws, in
addition thereto, have reasonable provisions enabling citizens of the commun-
ity to participate in the affairs of the corporation at at least an annual
meeting and vesting in a Board of Directors the authority to manage the affairs
of the corporation without a vote of the membership.
(232
1N TESTIMONY WHEREOF,Ehe party of-the first part-has caused his instrument to
be executed by the Chairman of the Board of County Commissioners and attested by
the Clerk of the County Board of Commissioners, and the party of the second part
has caused this instrument to be signed in its name by its president, attested
by its Secretary, and its corporate seal hereto affixed, all by order of its
Board of Directors duly given.
ATTEST:
/s/ H. D. Carson, Jr.
Clerk
HARNETT COUNTY BOARD OF COMMISSIONERS
By /s/ M. H. Brock (SEAL)
M. H. Brock, Chairman
FLATWOODS COMMUNITY FIRE DEPARTMENT, INC.
BY (SEAL)
Sidney Charles Coleman.
Prs.
Commissioner Cotton moved to adopt the foregoing contract and agree
ment and that it be properly executed by the county in order that i
might serve its purpose, Commissioner Etheridge seconded the motion
AFL BLACK FOR and it passed.
FLAT BRANCH CARNIVAL
Earl Black came before the Board of Commissioners regarding the pur
chasing of license to operate a carnival for the Flat Branch Fire
Department. The owner of the carnival was also present, Joseph
Pulvino. As required in the Ordinance of the County, the Commission�,-
ers approved the list of rides, shows and events composing the carn�
ival, by motion of Commissioner Cotton, second by Commissioner
Etheridge and unanimous vote.
List of attraction are as follows:
1. Ferris Wheels one
2. Kiddie Rides three
3. Girlie Shows, consisting of dancing girls three
4. Concession stands six to eight
5. Animal shows one
6. Paratrooper rides one
No gambling concessions.
WORKMENS COMPENSATION
FOR COUNTY EMPLOYEES
Workmens Compensation for the County: An estimation of the prem-
ium cost involved for the county to come under Workmens Comp was
presented from C. & D. Insurance Agency. Mr. Denning's projection
for the premium cost, based on the dollar amount of the payroll, wa
$3,804.76. Commissioner Etheridge recommended that the county parti-
cipate in this compensation provision. Commissioner Cotton made
a motion that Harnett County elect to come under the policies of
Workmens Compensation, Commissioner Etheridge seconded the motion
and it passed.
AR BIDS
Regarding car bids, specification,, action of the bid review comm-
ittee and affidavits of proof of bids, recorded as follows:
Date 2 -4 -74
Subject: Bid Review Committee Report
To: County Commissioners
From: Bid Review Committee: W. J. Cotton & Gilbert Brown members.
The Committee, with the assistance of the county attorney and Deputy B.E.
Sturgill, reviewed the two bids for police cars submitted by Brock Chevrolet
Co., Inc. and Coats Motor Company. We make the following:
FINDINGS
1. Both proposals offered by Brock Chevrolet Co., Inc. were
lower than either of the proposals submitted by Coats
Motor Company, Inc.
2. The comparative net bids are as follows:
Brock Chev. 28,093.04 1st proposal 29,182.32 2nd p
Coats Motor Co.;: Inc. 29,805.44 " " 31,041.84 "
3. The low bidder, Brock Chevrolet Company, Inc., met minimum
specifications set forth in the bid invitation by the county
and instructions to bidders.
4. The first proposal by Brock Chevrolet Inc. was for a "Bel Air
Four Door Sedan:" and the 2nd proposal was for an Impala four
door Sedan. The committee finds that the Impala cost $89.28
more than the Bel Air:
5. The Impala, while costing $89.28 more, has at least the following
additional features relating to quality.
i(a) A better quality seat fabric (see paragraph 4 (b) (1) of the bid
proposal and attachment for actual sample of fabric.)
(b) A four inch foam padding as opposed to just a 2" padding
and consequently a more comfortable seat for the deputies.
(c) The "National Auto Dealers Association used car Guide ". as
summarized and set out in an attachment to the bid
proposal of Brock Chevrolet Co., Inc. reveals resale difference greater
than $89.28 between Impala and Bd Air Chevrolet.
oposal
if
ie:
Impala Bel Air Difference for Each Difference for Eight
1973 $3,075.00
1972 2,500.00
1971 ?,025.00
$2,900.00
2,325.00
1,900.00
$175.00
175.00
125.00
(d) Other features set forth in the bid proposal.
$1,400.00
1,400.00
1,000.00
Based on the foregoing findings, we recommend:
1. That the Commissioners accept the second proposal made by Brock Chevrolet
Inc.
2. That the Auditor return all bid bonds and send to each bidder a copy of
this report.
3. That after the Board decides upon a proposal to accept,the Chairman
and Clerk be given authority to execute the proposed contract and
that the contract specify and identify the proposal accepted by the
Board.
4. That a copy of the contract, together with the bid invitation, bid proposal
and attachemnts (to include specifications and instructions) and the legal
notice be spread upon the minutes of the Board.
This the 4th day of February, 1974.
BID REVIEW COMMITTEE
By /s/ W. J. Cotton, Jr.
W. J. Cotton, Jr., Chairman
By /s/ Gilbert Brown
Gilbert Brown, Member
Commissioner Cotton made the following motion:
"I move that the Second Proposal of Brock Chevrolet Co., Inc. relating to eight
police cars be accepted by the County of Harnett at the price specified in
the Bid Proposal and that M. H. Brock, Chairman of the Board of Commissbners and
Herbert Carson, Clerk to the Board, be authorized to sign or execute the con-
tract proposed by the bidder and that the bid invitation of the County, Bid
Proposal of Brock Chevrolet, Inc. and attachments (specifications, instructions,
contract and special attachments to the bid proposal by Brock) be spread upon
the minutes.
Commissioner Brown seconded the motion and the vote passed unanimously.
SEE PAGES INSERTED FOLLOWING IDENTIFIED AS 233 A THROUGH 233 O.
THIS REPRESENTS ALL ATTACHMENTS AS LISTED ABOVE OF THE BID INVITATION,
AND ALL DOCUMENTS FORMING A PART OF THE WHOLE.
REPORT OF TAX AND WELFARE
LIEN ATTY. The following report from tax & welfare Lien attorney was accepted
by the Board:
COLLECTION ON TAXES:
Jimmy C. Partin 71Cvd 0703 Black River Twp. $167.49 $20. fee
Press Davis Hrs. SD 3693 Ave. Twp 307.06 30. "
Sadie Hinton 71CvD0668 Ave. Twp. 408.10 20. "
Mable Gandy McRaven SD 3340 Ave. Twp. 400.00 10. "
Totals $1282.65 $80. "
CONTRACT WITH CP & L
Regarding Carolina Power & Light Company contract with Harnett County
in reference to service to the new county building: Commissioner MO-
Lamb moved that the contracy be properly executed, Commissioner
Cotton seconded and it passed.
ADJOURNMENT
The meeting adjourned at 12:20, p.m.
fa.t �I . / ret y
C Aii rman
1 er ,emu eA
C o the B 0
NORTH CAROLINA
COUNTY OF HARNETT
INVITATION FOR BIDS FOR SALE
OF CARS TO THE COUNTY
OF HARNETT
Llllington, North Carolina 27546
December 17, 1973 •
233 A
The Board of Commissioners of the County of Harnett, North Carolina, 27546,
will receive sealed proposals for the furnishing of eight vehicles to the County
of Harnett until 8:00 p.m., January 21, 1974 and no longer; at that time the sealed
bids will be publicly opened in the Commissioners room, at the Harnett County Court-
house in Llllington, North Carolina.
The bid proposal form to be used by the bidder, the specifications for the
vehicles, detailed instructions for preparing the bid proposal and the proposed
contract between the County and the successful bidder are available in the office
of the County Auditor, at the County Courthouse in Lillington, North Carolina, for
all interested parties prior to and including the date of the bid opening at any
time between 8:00 a.m. through 5:00 p.m. Monday through Friday, except on County
observed holidays. Use of the bid proposal form furnished by the County is required.
The County of Harnett hereby reserves the right to reject any and all proposals.
A bid bond or deposit in the amount of 5% is required by law. A performance
bond by the successful bidder is waived.
COUNTY OF HARNETT,
NORTH CAROLINA
By:
Chairman oard of Commissioners
233E
J
BID PROPOSAL
Board of County Commissioners
County of Harnett
Lillington, North Carolina 2754:6'
Gentlemen:
In accordance with the attached specifications and requirements
set forth in the instructions -, we propose to furnish the eight
vehicles as follows:
FIRST PROPOSAL* Each Vehicle All'Vehicles •
Base Price $3t 56.67 $27,653.36
Lass Federal Taxes 13.90 111.20
Net Price including N.C. Sales Tax $3511.63 $2s'(iO3.O4
Itemize N.C. Sales Tax $ 6,86. $550.88
SECOND PROPOSAL (Optional)'
Base Price $ 3590.17 $ 28.721.36
Less Federal Taxes 13.90 111.20
Net Price including N.C. Sales Tax $ 3647,79 '$ 20,102.32
Itemize N.C. Sales Tax $ 71.52 $ 572.16
*NOTE: The First proposal should be the one with the lowest Net Price.
OTHER INFORMATION REQUESTED IN THE ATTACHED INSTRUCTIONS.
1. Model and Style. (See paragraph C. 7. of the instructions.)
The model and style of the cars bid above is:
a. For First Proposal BEL AIR FOUR DOOR SEDAN
b. For Second Proposal TYPAT.A FnTJR nnOn SEDAN
2. Delivery. (See paragraph C. 8. of the instructions.) The
vehicles will be delivered on the followin 4 to
THE DATE OF DELIVERY WILL DE'SND ON DATE vF AWARD. APPhOA � T;;.tLLY 8 WEEKS FROM
A7 ARD PATE. a. First Proposal APPROXIMATELY flARCH 26, 1974
b. Second Proposal Ao2POYTTTr,T Y MARCH 26. 1074
3. Performance./ (See paragraph C. 9. of the instruct'ions.)
The manufacturer for the vehicles represents the esti
Me mated miles per gallon under average conditions to be:
el economy v rle listed below were determined from tests conducted by the
nv'_. ronrentala ;rFintiPilopo:s's-Fy• 9 Miles Per Gallon
b. Second Proposal 9 miles Per Gallon
The miles per gallon performance for vehicles of the 5000 lb. weight catagory is
9 riles per mallon. These results were developed using the latest procedure which
sir,':ates computer type" driving. They are"not indicative of highway type driving.
The actual f u1 economy of this vehicle will depend on factors such as individual
a riving habits, r:airtenance conditions of the vehicle, and optional equipnorit
rcen. Additional in"ormatinn on fuel economy is available from your Dealer &
t U.S. Tn'ironment=l Protection Agency, Washington, D.C. 20460. Peas$ see
arv4_ s
Statement".
-2-
4. Quality. (See paragraph C. 10. of the instructions before
answering paragraph a and b below.)
a. The following ,features on the cars exceed ml,nimum
specifications as indicated.
233 c
(1) First Proposal: Ti t l a all windows '
r! ,• „ r unr.ei °4e1. Our bid inc'ades
acce ;snry front ;. n(1 rer_ r floor mats,
(2) Second Proposal: 'Nro..nrl doss, in all ;!i'.,h -r :; ;lcls.- I.rea.
r ^.' I -fir 'lil arTifinsteLA of ?l' c:, s ',-)ecified.
fl':r bid inclnries accessnry front and rear floor.mats
b. The following additional information is provided:
(1) First Proposal:
(a) Seats (here describe springs and padding). See rxrrnle
'Jashablc 'nit' -'n2 Trim- fl" t"ne s.. __no -f otton !: Approx.
r nt, of rel r!nd n01-7 'rnt_.ne.
See Bid'iers
(b) Transmission (here specify the exact type).,,--"-" t•
'i:P';tflh _ t1 -�: 350.. 'll_'y 3 flpe,d a '.Lori' t] c -r —The add lt-
nr.r'VC.ri 7":r, a5 COrrr ;i' '1 t'rtn Snee^ ulltnr : to csx ' nr'iS lr ,`roved f lel axon
4- better rnr torranc: by rnre efficient icient 'Ise o] enp^.ne Lor a: t }lr'.l all ranges
(2) Second Proposal:
(a) Seats (here describe springs and padding). ^-^ Tlxarple
Yah }sable .I'fly- d v ?n ^] t r'l f1- rl „!, }.nr 1 i!•nn_•l•nr '[''inc steel
c -'"ion ar.1 F1'nr'n: 4 inch Pour nr.ddinrr,f
or mol'led gR noly!rot7mane-:to21 seat and o1C .xost l r tr'e '1. Lh this
adrl7t-i ona]. teAdinr.; nrovirle resilient s'Innort ` oi' drivers Pass.
(b) Transmission (here specify the exact type).See Bidders
:rben, dramatic 350. "i117 3 07,2erl tor: tic. The adr lt]onal forward :ement
1 l n r 1 t sir rel
7-,(Jar, ;:5 c mr_reC t0 2 Sr_nC _]trC�a t] :i a._Or.S J.i 1'O� 1 °] .^."C[i Vlr., ir
` nt ter rerforn:.nce by : ore e2 f iclent use or e: Ir.0 l.vl : c t.'.: a .11 . Gn;res.
5. Bid deposit of 5% of the amount of•the bid or a bid bond as
required by the bid invitation and instruction D.3.(a) is
attached as follows: (check the applicable box)
[1 - Cash.
d - Cashiers Check.
427 - Certified Check on a qualified bank or trust company.
a' - Bid Bond (Corporate Surety Bond).
:.a :.�...:: ... a,1+'•01
233 D
-3-
6. Also please find attached: (check the applicable boxes).
Standard Warranty (Requ
D. 3(b).)
Bidder's Statement (Opt
Manufacturers Brochure
fired- -See
Tonal- -See
(Optional-
7. I have read a copy of the attached
the undersigned and the County and
willing to execute the same if the
said firm. .I also understand that
SEALED.
TRADE Name of Bidder:
.By . .
Address:
Business Phone:
instruction C.1. and
instruction 4LL (a).
-See instruction,2t.4.
contract to be executed by
the undersigned firm is
County awards the bid to
THIS BID PROPOSAL MUST BE
3P CK CHEVROLET CO.,- INC..
LII-L
,m3-4061
Attachments
1. Attachment #1 - Specifications.
2. Attachment #2 Instructions.
3. Attachment #3 - Proposed Contract.,
4. Other attachments: See paragraphs
5 and 6 above.
L•
/9
233 E
I. The following is Attachment #1 to Bid Proposal: Specifications
for County Cars.
General
Engine
Dimensions
Electrical System
Transmission
Brakes
Steering
Lube Fittings
Accessories
Wheels and Tires
Model
SPECIFICATIONS FOR COUNTY CARS
These specifications are intended to describe .
the minimum requirements for 4 -door sedans, to
be used by Harnett County.
V -8, water cooled, 2 barrel, 350 to 400 or
more cubic inches, carburetor air cleaner
replaceable type oil filter, fuel filter
mounted on gas line.
Wheel base 120' minimum.
12 volt system - 70 AMP Battery Alternator,
minimum 60 AMP. Accessory position on
ignition switch.
Fully automatic, 3 speed.
Power, front diso brakes.
Power Steering.
Car shall be equipped with lubrication fittings.
Air conditioner, front and rear turn signals
self cancelling, automatically operated back
up lights, dual sun visors, arm rests on both
front doors, 2 -speed electric windshield wipers
with washers, floor mats, remote control on
outside rear view mirror on drivers side, two -
way glare proof inside mirror, safety belts on
two positions on front seat, with retractors.
Cigarette lighter, dealer undercoated, tinted
windshield, washable upholstery (vinyl), heavy
duty fresh air heater and defroster, padded
dashboard and door actuated courtesy light.
Five (5) 15 inch wheels and G 76 15 type 4/2-
ply tires, belted.
1974.
4
233 F
The -following
to Bidders.
is ATTACHMENT #2 to Bid Proposal: Instructions
INSTRUCTIONS .TO BIDDERS
A. GENERAL: This specification is intended to cover eight (8) four
door sedans to be used by the Harnett County .Sheriff's Department
for patrol & pursuit work. The vehicles furnished under this bid
must be manufacturer's latest model-. All bidding will be handled
in accordance with N.C.G.S. 143".129,
B. SERVICE REQUIREMENTS: Each vehicle must be completely serviced by
a local dealer before delivery to the County.;. This shall_ include
the following:
1. Complete lubrication.
2. Filling crankcase with oil.
3. Filling oil bath cleaner.
4.
Adjustment of engine to proper operating conditions.-
5. Inflating tires to correct pressure.
6. Careful check to assure perfactHePeration of all Mechanical
fixtures.
7. Cleaning of vehicle and removal of,unnecesearY tags, stickers,
paper, etc.
C. OTHER REQUIREMENTS:
1. ataadard_warranty as furnished by the manufacturer-must be
include& with your bid for:evaluation.
2. Before delivery of vehicles to thaCounty„ all necessary papers
to secure title and invoices for payment are to be submitted
to the Harnett County .Auditor,-. -
3. The County requires that tbeUnit be completely assembled,
serviced, adjusted, and all equipment including standard and
optional equipment be installed and the unit made ready for
continuous operation.
4. Bids mu meet minimum specificaticlis4 features that exceed
minimum specifflarions.may be shown in paragraph 4 of the
bid proposal form entitled Quality.
5. Bidder's signature on Wid proposal will be considered as
evidence of his,intention to-comply with all conditions as
herein set forth.
6. To protect Harnett County, biddere mUst guarantee that the
1pment offered is standard, new equipment, the latest model
5gular stock product; with-Tarts regularly-usedfor the
type of vehicle offered, that such parts are all in production
and none likely to be discontinued; also, that no attachment
or part has been substituted or applied contrary to :manufacturer's
recommendation and standard practide, and that the Manufacturer's
standard guarantee against defects in design, material or work-
manship apply on the. equipment delivered. (Note: “.:The
terms of this guarantee become part of the contractWben executed.)',.
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7. Model and Style is requested on the Bid Proposal form.
(Soe paragraph #1 of Bid Proposal Form.)
8. Delivery. The delivery date is requested on the bid proposal
form. (See paragraph #2, Bid Proposal Form.)
9. Pa'formance. The estimated miles per gallon under average
driving conditions is requested. (See paragraph #3, Bid Pro-
posal form.)
10. Quality. It is requested that the bidder list features that
exceed minimum specifications so these may be considered; it --
is also requested that a description of the springs and_
padding in the seats of the car be furnished and that the
Sxact-ikihCf transmission be described.
D. PREPARATION OF BID PROPOSAL
1. Please use the Bid Proposal form supplied so that all
required information will be submitted.
2. Make sure that your bid proposal is sealed; a failure
to seal the bid will result in rejection of the bid.
3. The following documents must be attached to the bid
proposal.
(a) Bid Security (Bond or check - -See paragraph 5 of the
Bid Proposal).
North Carolina General Statute 143 -129 provides:
"No proposal shall be considered or accepted by
said board or governing body unless at the time
of its filing the same shall be accompanied by
a deposit with said board or governing body of
cash, or a cashiers check, or a certified check
on some bank or trust company insured by the
Federal Deposit Insurance Corporation in an amount
equal to not less than five percent (5 %) of the
proposal. In lieu of making the cash deposit as
above provided, such bidder may'file a bid bond
executed by a corporate surety licensed under the
laws of North Carolina to execute such bonds,
conditioned that the surety will upon demand forth-
with make payment to the obligee upon said bond if
bidder fails to execute the contract in accordance
with the bid bond, and upon failure to forthwith
make payment the surety shall pay to the obligee an
amount equal to double the amount of said bond.
This deposit shall be retained if the successful
bidder fails to execute the contract within 10 days
after the award or fails to give satisfactory
security as required herein."
(b) Standard Warranty. See paragraph II. C.(1) above.
,.,rt �. ,.
233
4. The following documents may at the bidders option be
attached to the bid proposal.
(a) Bidders Statement. A paper writing -by the, bidder
explaining any feature on his cars that ha•believes
should be emphasized with respect to performance
and quality. (This is optional and is supplementary
to the specific information requested in paragraphs
1 through 4 of the Bid Proposal:)
(b) Manufacturers Brochure.
5. Bid Proposal Form.
(a) Completion of all blanks on the bid proposal that
relate to price is mandatory-.
(b) The information in paragraphs 1 through 4 of the bid
proposal form is requested and will be used by the
Commissioners in considering such factors as possible
resale value, time of delivery, performance and quality.
(See.instruction II C.7. through C.10. above.)
The form must be duly executed by the bidder.
(0)
SEAL:
111. Attdchtncnt °; to Bid Proposal: Proposed Contract (to be executed if the
County accepts the bid proposal).
NORTH CAROLINA
HARNETT COUNTY
CONTRACT
THIS CONTRACT, made and entered into this 4th day of February , 1974,
by and between the County of Harnett, a body politic and Brock Chevrolet Co., Inc.
Lillington, N. C. as follows:
WITNESSETH:
THAT WHEREAS bids were received by the County of Harnett for eight cars up
until 8:00 p.m., January 21, 1974; and
WHEREAS all sealed bids presented pursuant to the invitation to bids were
opened at that time in the Commissioner's meeting room at the Courthouse in
Lillington, North Carolina; and -
WHEREAS the County accepted the kkjtsrk/second proposal shown on the bid proposal
form submitted by the undersigned dealer or firm on the 21st day of January
1974;
NOW, THEREFORE, for and in consideration of the premises the parties agree:
1. That the County has accepted the proposal designated as the second
proposal on the bid proposal form. first /second
2. That the dealer or firm will furnish said vehicles in accordance with his
signed proposal which includes the attached specifications and further requirements
set forth in paragraphs A, B and C of the instructions attached to the Bid- Proposal.
3. That said bid proposal signed by the undersigned dealer or firm, along
with attachment #1 (Specifications) and Attachment 112 (Instructions) is incorporated
herein by reference and made a part of this Contract.
This 4th day of February
, 1974.
H.D. Carson, Jr.,Clerk toithe Board
COUNTY OF HARNETT
By:
Name of Firm
23 r
BROCK CHEVROLET CO., INC..
Main Street
Lillington, N. C. 27546
Phone: 893 -4861
TRANSLISSION ON DEL AIR AND IMPALA ARE IDENTICAL:-
In addition to the information given under 4. b. (1) gc (2) of
DID F QPOSAL;we offer the following:
six position selector on the steering column provides the
follo;rin°^ ranges: Park (P), Reverse (R), Neutral (N) Drive (D)
Low two (L2), and Low One (11). Moving the selector to L2 locks
out third rear entirley with automatic shifting between first and -
second ears. The transmission is locked to low gear when Ll is
selected. Automatic shifting schedules are controlled by a vacuum
modulator instead of the mechanical linkages used in other designs.
This allows smoothers, shifts by 'tsensingt' engine vacuum che.nes.,
Bel .air Vinyl Seat Material Impala Vinyl Seat. Material
Chevelle SS 454
We Want Your New Chevrolet
To Be The Best Car You Ever Owned!
Monte Carlo
pat R7t,
BROCK CHEVROLET CO., INC.233 K
Main Street
Lillington, N. C. 27546
Phones 893 -4861
IL.1 CP, IS ALT YOU PAY* -°V0.LUE IS WHAT YOU GET
rr ; 1.1 0:u,,.,T1nN IS 'TiJ IN PR(nM THE CURRENT (JAPURRY)
ruM EuS AS CCI' TI(N USED CAR GUIDE "FOR C" NCIPflR,.TI('N
CN " VII ri'L;5 ?0it THE LISTED BRANDS OF CJ:RS. ALL CARS `IENG
C' fl v7TI! ..1 I i A!'1ITIONI[JG, LUTFM TIC THAPISh':I`JSICN, ?e.= STfl RIh1O
MR ALA FURY III
173 3075.00 3050.00
n -te 1- 1072 2500.00 2400.00
note 2 -1971 2025.00 1825.00
BEL AIR FURY II
1973 2900.00 2875.00
1972 2325.00 2250.00
note 3 - 1971 1900.00 1675.00
BISCAYT 3 FURY 1 .
1973 got built in '73 2700.00
1972 2206.00 2150.00
1971 1800.00 1575.00
GA i An' 500
3075.00
2350.00
1875.00
CUJTohi 500
21'75.00
2175.00
1750.00
CUSTYIi
Not built in '73
2075.00
1625.00
n to 1 - Mote t'-at after, the • first year of use values on.•Fury 111 is 400.00
less than Impala. Galaxy 500 is ;„150.00 less than Impala`.
ncte 2 - :fter two years Impala value is 20C.00 higher than Fury 111 and
Impala is still valued .4_50.00 more than Galaxy 500 after two years.
note 3 - a 1971 Sel r:ir sells for :.;225.00, average retail more than a 1971
Fury 11 and the same Del Air average retail price is '; }150.00 mor than
,__tom 500.
It is our opinion that you will find that Chevrolet carries the
}iYest resale value of any automobile of same year and s&_me equipment.
This is ti.e most certain evidence that Chevrolet has the greatest
'aloe of any of tine "Big Three ".
(OVIdt PLEASE ` ��_" of is //}St
We Want Your New Chevrolet
Chevelle SS 454
To Be The Best Car You Ever Owned!
233 L
BROCK CHEVROLET CO., INC.
Maim Street
Lifngton, N. C. 27546
Phone: 893 -4861
A few of the body features include the protective inner
panels at both front and rear lap wheel openings. These panels
prevent corrosion damage to front wilemix.fenders and rear quarter
shoet metal. The Chevrolet is equipped with the cargo guard
luggage compartment bulkhead. This all steel welded -in barrier
xsnifx isolates passenger area from the luggage compartment and
also contributes to greater structural rigidity of the body. & in
case of collision, to greater security of nassengers.
The double panneled roof has a complete inner panel with
built in header and roof rails.. Acoustically engineered perforations
in the steel inner tanel as well as the vinyl headlining aid in
lowering interior sound level. - The 'body structure of a Chevrolet
is particularly acdXaqt adapted to police work from the safety and
strength point of view. Roof assembly also includes sound deadening
material for greater quiet and comfort inside the passenger compartmen
The Chevrolet also goes overboard on comfort and convenience.
It offers value- conscious standard features as full coil suspension
and improved front and rear Dumper system. Both front and rear bumpers
retract on minor impact and hydraulically cushions the shock. These
features are important to Drivers who' spend a great part of their
working day on the road. The fuel tank on a Chevrolet has a 26
g:.11on capacity facilitating less "fill -ups" per day. The exhaust
system -on every Chevrolet is aluminized for longer life and the
Chevrolet is equipped with single exhaust for less Rxiamacp "Up- Keep ".
Chevrolet remains truly, The Great American Value ".
(BROUGHT FORWARD FRONT SIDE)
ALSO, PLE::SE NOTE THAT THE IMPALA CONSISTENTLY SELLS FOR
4175.00 T O.RE THAN THE SAME MODEL BEL AIR WITH SAME EQUIPMENT.
BROCK CHEVROLET CO., INC.733 M
Main Street
Lillington, N. C. 27546
Phones 893 -4861
!HV :CLET is equipped with VARI ELE RATIO power steering.
This means tat t`:e further to either extreme that the Daum steering
wheel is :arned the greater effect on the front wheels; that is,
the ratio of steori�g wheel to front wheel. turn is greeter at
XX$RXXXXS extremes than at the straight- away position. This centrib :tes
to i,re rc5ponsive r:,an.rverability in turns as well as easier parking.
Ctering is euicker and requires fewer turns withoit any increase in
steering effort or change in straight -ahead road feel.
The Chevrolet is equipped with the anti -theft lock system.
Mechanism in steering column locks ignition, steering w`-Mel and
trbnsrrission selector simultaneously, for greater secutity.
The hood release for CHEVROLET is inside the car and cable
operated. The lock releases from the instrument panel for adc.ed
secuRity and convenience.
The battery in a Chevrolet is DELCO, 80 App instead of 70 amp.
as s-ecified. The battery is a sealed s i, terminal design energizer.
The special bolt recessed terminals are sealed to eliminate the
corrosion buildup that causes power loss and possible hard starting
on conventional batteries with terminals on the top.
Front power disc brakes are equipped with audible wear sensors
on brake discs. The rear brake drums are finned for tore rapid heat
disieation and improved fade resistance.
The flow - through power ventilation system permits effective
ventilation with windows closed. The blower fan forces a continuous
flow of outside air through the car when the ignition is on. Air
temperature can be regulated by heater or air conditioner. Interior
air flow is exhausted through special relief valves. This feature
maintains fresh comfortable atmosphere in the car at all times, when
car is in operation or stopped.
Chevelle SS 454
We Want Your New Chevrolet
To Be The Best Car You Ever Owned!
Monte Carlo
STATE OF NORTH CAROLINA
COUNTY OF HARNETT
In the Matter of:
Invitption for liids
vs
Hoover Adams
233 N
/
, being duly sworn, says: That he is
xuhi iG h r-r of THE DAILY RECORD, a newspaper published at
Dunn, Harnett County, North Carolina, and that the attached clipping is a copy of the Notice
published in said newspaper for
day of December , 197)__, as requ fired by law i#t lie above entitled suit.
one
successive weeks, commencing witl
21st
Subscribed and sworn to before me, this
27th day of Dec. , 197 .
Q M /P\ Cut
Notar3Public.
MY COf +"'SIC ! C "-E ^..:;5'.`.
Publisher
INVITATION FOR BIDS FOR
SALE OF CARS TO THE
COUNTY OF HARNETT
NORTH CAROLINA
COUNTY OF HARNETT
Lillington, North Carolina
27546
December 17, 1973
The Board of Commissioners
of the County of Harnett, North
Carolina, 27546, will receive
sealed proposals for the furn-
ishing of eight vehicles to the
County of Harnett until 8:00
p.m., January 21, 1974 and no
longer; at that time the sealed
bids will be publicly opened in
the Commissioners room, at the
Harnett County Courthouse in
Lillington, North Carolina.
The bid proposal form to be
used by the bidder, the
specifications for the vehicles,
detailed instructions for pre-
paring the bid proposal and the
proposed contract between the
County and the successful
bidder are available in the
office of the County Auditor, at
the County Courthouse in
Lillington, North Carolina, for
all interested parties prior to
and including the date of the
bid opening at any time
between 8:00 a.m. through 5:00
p.m. Monday through Friday,
except on County observed
holidays. Use of the bid
proposal form furnished by the
County is required.
The County of Harnett
hereby reserves the right to
reject any and all proposals.
A bid bond or deposit in the
amount of 5% is required by
law. A performance bond by
the successful bidder is waived.
COUNTY OF HARNETT,
NORTH CAROLINA
By:M. H. BROCK
Chairman, Board of Commis-
sioners
12 -21
Record
STATEMENT
• el
DUNN, N. C.
Sold
To:
Mr. H. D. Carson, Jr.
County Auditor .
Box 758
L Lillington, N. C. 27546
DATE
DATE RUN
INCHES
DESCRIPTION
RATE
TOTAL
Dec.
,
21
1/-
8
Invitation
A P I
ci
Pilr4
. HAS
for Bids
V D
— ------
G AGENI --
----
8.00
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