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02041985i46 HARNETT COUNTY BOARD OF COMMISSIONERS MEETING OF FEBRUARY 4, 1985 CALL TO ORDER PRAYER MINUTES APPROVED DOT RESOLUTION ADDING ALLEN RD. TO SYSTEM The Harnett'County Board of Commissioners met in regular session on Monday, February 4, 1985, in. the Commissioners Room, County Office Building, Lillington, North Car- olina,-with the following members present: M. H, Brock, Bill Shaw, Lloyd G. Stewart Rudy Collins, and Chairman Jesse Alphin presiding. Elaine B. Stewart, Assistant Clerk to the Board :. Hollie J. Wade, Recording Secretary, and Bob Jones representing the County Attorney's office were -also present. Chairman Jesse Alphin called the meeting to order at 9 :00 a,m Commissioner Rudy Collins led the morning prayer. The minutes from the Harnett County Board of Commissioners meeting of January 21, 1985, were approved as read. Ray Stone, Highway Maintenance Engineer with the North Carolina Department of Trans - portation, appeared,before the Board to discuss road matters and situations in Harnett County. M. H. Brock, County Manager, presented to Mr. Stone a petition requesting that a dirt road off SR 2031 be added to the State Secondary Road System for Maintenance, Commissioner Brock made concerning the addition seconded -the motion and HARNETT COUNTY, NORTH CAROLINA. a motion,_ that the Board - approve the following resolution of Allen. Road to the State System; Commissioner Shaw it carried with a unanimous vote :' RESOLUTION BE IT RESOLVED that the Harnett County Board of Commissioners approve the expenditure of State Secondary Road Construction funds in the amount of $8,000 for the addition and improvements of Allen Road located in Duke Township to the State System. Duly adopted this the Fourth Day of February, Nineteen Hundred and Eighty -Five. HARNETT COUNTY BOARD OF COMMISSIONERS ATTEST: s /Vanessa W. Young s /Jesse Alphin Chairman Clerk to the Board RESOLUTION ADDING Commissioner Brock made a motion that the Board adopt -the following resolution NORRIS DRIVE TO adding Norris Drive tothe State System;. Commissioner Collins seconded the motion SYSTEM and it carned with a unanimous vote: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION BE IT RESOLVED that the Harnett County Board of Commmissioners requests that the North Carolina Board of Transportation add Norris Drive in E. Harper Norris Subdivision to the State Secondary Road System for Maintenance. Duly adopted this the Fourth Day of February, Nineteen Hundred and Eighty -five HARNETT COUNTY BOARD OF COMMISSIONERS s/Jesse Alphin Chairman ATTEST: s /Vanessa W. Young Clerk to the Board REPORT ON HPE Frank Lewis, Chairman of the Harnett Production Enterprises, appeared before the Board and presented a progress report on the activities of the Workshop and informed the Board that Harnett Production Enterprises had applied for and obtained its certification for three years. PUBLIC HEARING Ervin Dobson, Director of Planning, appeared before the Board and requested that a SCHEDULED FOR public hearing be held concerning the county making application for community dev- RIVERSIDE PROJECT elopment funds for the Riverside project. Commissioner Shaw made a motion that a public hearing be held on Monday, February 18, 1985, at 7:00 p.m. in order to obtain the views and opinions of the citizens in regards to preparing an application for community development funds for the Riverside Community Project; Commissioner Brock seconded the motion and it carried with a unanimous vote. SUBDIVISION PLATS Ervin Dobson, Director of Planning, presented to the Board for their consideration several subdivision plats. Mr. Dobson explained that the plats had been approved by the Planning Board, Health Department, and the Department of Transportation. Com- missioner Shaw made a motion that the following plats be approved; Commissioner Brock seconded the motion and it carried with a unanimous vote: 1. Joe Currin, one -lot final, located on SR 1543 near Angier 2. Mayberry Estates Subdivision, owned by Charles M. Johnson, three -lot minor final, located on Old Wire Road (SR 1769) between SR 2013 and SR 2006 3. Stone Subdivision, one -lot minor final, located in Anderson Creek near the Med- ical Center. 4. Wayne G. Spivey, one -lot minor, located in Barbecue Township on SR 1224 near the intersection of SR 1294 5. Timothy Mangum, one -lot minor in Hector's Creek Township, on SR 1427 at the intersection of SR 1428 near Chalybeat Springs pp 6. Jack Allen, one -lot subdivision, near Bunnlevel on Highway 4$1 BUDGET AMEND. Commissioner Brock made a motion that the Harnett County Public Utilities Department, PUBLIC UTILITIES Sewer Fund, Code 32- 8300 -202, Capital Reserve, be decreased by $4,500 and Code 32- 8300 -034, Chemicals, be increased by $4,500; Commissioner Stewart seconded the motion and it carried with a unanimous vote. BUDGET AMEND. SHERIFF DEPT. Commissioner Brock made a motion that the Sheriff Department, Code 5100 -047, Food and Provisions, be increased by $1,280; Commissioner Collins seconded the motion and it carried with a unanimous vote. It was explained to the Board prior to the appro- val of the Budget amendment that this amendment reflects the receipt of revenue from the Board of Education for confiscated sugar the Sheriff's Department obtained in a bust and sold to the Board of Education. BUDGET AMEND. Mrs. Margaret Randall, appeared before the Board, and presented to the Commissioners LIBRARY the following budget amendment which she explained in detail: BUDGET AMEND. REPORT RE: BLUE CROSS /BLUE SHIELD Code 8100 -013, Utilities decrease by $1,000; Code 8100 -057, Miscellaneous, Increase by $400; Code 8100 -017, Bookmobile Repairs increase by $600; Code 8100 -016, Mainten- ance and Repair and Contracts, increase by $3,000; Code 8100 -030, Periodicals, increase by $525; Code 8100 -074, Capital Outlay -- Furniture $ Equipment increase by $17,969; Code 8100 -074, Capital Outlay -- Furniture and Equipment, decrease by $202; Code 8100 -050, Audiovisuals, increase by $1,629. Commissioner Collins made a motion that the foregoing budget amendment to the Library be approved; Commissioner Brock seconded the motion and it carried with a unanimous vote. M. H. Brock, County Manager, informed the Board that the Social Services Department has received additional state funds for the crisis intervention program and also received additional funds from Carolina Power and Light for the program. Following a discussion, Commissioner Brock made a motion that Code 7710 -151, Crisis Interven- tion Fund, be increased by $14,267; Commissioner Shaw seconded the motion and it carried with a unanimous vote. Commissioner Stewart reportedto the Board that following the last commissioners meeting the committee consisting of Mr. Brock, Vanessa Young, as well as himself met and discussed the proposal from Blue Cross /Blue Shield for the specific stop, loss rates, due to the addition of the Organ and Tissue Transplant Benefit. Commissioner Stewart reported that it is the recommendation of the Committee that the County not accept the specific stop loss, but to accept the risk of the expanded benefits upon itself. Following a discussion, Commissioner Stewart made a motion that the recom- mendation of the committee as stated above be accepted and approved by the Board; Commissioner Collins seconded the motion and it carried with a unanimous vote. Reverend C.M. Johnson with the United Church of God appeared before the Board and stated that the Church with which he is associated is planning to construct a storage building in Barbecue Township. He explained that he had contacted the County Inspections Department and expressed to the Board some concerns he had in reference to the response he has received from the employees at the Inspections Department. Following a lengthy discussion, Mr. Brock informed him that if he 7;4; Would like to come by his office, he would be glad to work with Rev. Johnson and help him get any information he may need in reference to the construction of this building. RESOLUTION IN MEM- Chairman Alphin moved for the adoption of the following resolution in memory of ORY OF GERALD BYRD Gerald Byrd; Commissioner Collins seconded the motion and it carried with a unani- mous vote: HARNETT COUNTY, NORTH CAROLINA. RESOLUTION IN: MEMORIAM WHEREAS, it was with great sadness that the Harnett County Board ers on January 10, 1985, learned of the sudden death of their friend Gerald Byrd; and of Commission and associate, WHEREAS, Gerald -Byrd has been a publicly spirited and able worker in Harnett County for many years; and WHEREAS, his service and contributions tothis County took many forms in many fields, as a Supervisor with the North Carolina Department of Transportation, as a member of Prospect Free Will Baptist Church, as a member of the Neil S- :.Stewart Masonic Lodge and as a leader and member of many other civic and municipal organ- izations and as an individual who was always interested in and worked for the bet - terment of his fellow man and his community; and WHEREAS, Gerald and his wife, Jo, have always served a in the political activities of this county and state; and, active and, strong role WHEREAS, in carrying out his duties and responsibilities in such a manner that his unusual talents were clearly reflected in constructive and lasting achievement. NOW,, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners in regular'session assembled, on this the Fourth Day of February, 1985, wish to express their sense of sorrow and personal loss in the untimely death of Gerald Byrd, an esteemed and loved associate;, and BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the family of Gerald Byrd with the expressed sympathy of the members of this Board. Adopted this the Fourth Day of February, Nineteen Hundred and Eighty -five. HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman ATTEST: s /Elaine B. Stewart Assistant Clerk to the Board RESOLUTION IN MEM- Commissioner Brock moved for the adoption of the following resolution in memory of ORY OF C.E. McLAMB C C.::EY.MeLamb. Commissioner,Collins seconded the motion and it carried with a unan- imous vote :.. HARNETT COUNTY, NORTH CAROLINA. RESOLUTION IN MEMORIAM WHEREAS, life came to a' close for our friend and E. McLamb on January 21, 1985, ending a .career which low man, his community, and his county; and WHEREAS, his service took many forms in nessman, as a churchman, as a former County ber of many other civic, county, state, and individual always interested in and anxious low than and his community; and his former commissioner Clarence had been devoted to his fel many fields, as a distinguished busi- Commissioner, and as a leader and mem political organizations and as an to work for the betterment of his fel- WHEREAS, in carrying out his duties and responsibilities in such a manner that unusual talents were clearly reflected in constructive and lasting achievement. POLICIES AND PROCEDURES APPROVED 4;) NOW, THEREFORE, BE IT RESOLVED that the Harnett County Board of Commissioners in regular session assembled on this fourth day of February, 1985, does hereby express its sincere sympathy to the members of Clarence McLamb's family in their bereavement; and BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the family of Clarence E. McLamb. Adopted this the Fourth Day of February, Nineteen Hundred and Eighty -five. HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman ATTEST: s /Elaine B. Stewart Assistant Clerk to the Board M. H. Brock, County Manager, presented to and explained to the Commissioners the following three Policies and Procedures: HARNETT COUNTY POLICY AND PROCEDURE NUMBER 85 -1 REFERENCE: DAILY DEPOSITS Effective, February 4, 1985, it shall be the policy of Harnett County as in accord- ance with G. S. 159 -32 that deposits are required by employees of the County only when the moneys on hand amount to as much as two hundred fifty dollars ($250.00), but in any event a deposit shall he made on the last business day of the month. Duly adopted and approved by the Harnett County Board of Commissioners, this the Fourth Day of February, Nineteen Hundred and Eighty -Five. HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman ATTEST: s/ Elaine B. Stewart Assistant Clerk HARNETT COUNTY POLICY AND PROCEDURE NUMBER 85 -2 REFERENCE: CAPILIZATION OF FIXED ASSETS Effective, February 4, 1985, it shall be the policy of Harnett County that an inven- tory will be maintained on all county fixed assets which have a useful life of more than one year and have a value of $100 or more; such as, mobile equipment, office equipment, data processing equipment, machines, tools, and office furniture and fixtures. Exceptions to the $100 limit are items of less value which have serial numbers and /or model numbers which require property control; such as, calculators. Duly adopted and approved by the Harnett County Board of Commissioners, this the Fourth Day of February, Nineteen Hundred and Eighty -five. ATTEST: s/ Elaine B. Stewart Assistant Clerk HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman r5 0 HARNETT COUNTY POLICY AND PROCEDURE NUMBER 85-3 REFERENCE: UNCOLLECTABLE ACCOUNTS Effective February 4, 1985, it shall be the policy of Harnett County that all de- partment heads; including, Social Services, Health, and the Ambulance Service will on an annual basis submit to the Harnett County Board of Commissioners a list of all uncollectable accounts which have remained uncollected for three years. The Commissioners do hereby have the authority to write -off any accounts owed to Harnett County which have not been collected for a three -year period. Exception: The Harnett County Tax Department is exempt from this policy because it is governed by C.S. 105 -378 and allows uncollected accounts to be charged off after ten years. Duly adopted andapproved by the Harnett-County Board of Commissioners, this the Fourth Day of February, Nineteen Hundred and Eighty -five. HARNETT COUNTY BOARD OF COMMISSIONERS s /Jesse Alphin Chairman TAX COLLECTOR'S REPORT Elaine B. Stewart Assistant Clerk Following a discussion, Commissioner Stewart made a motion that the foregoing Policies and Procedures be approved; Commissioner Shaw seconded the motion and it carried with a unanimous vote. The following Tax Collector's report was filed with the Board: NAME SUIT' -NO. AMT.: COLLECTED Stewart'sCreek Township: A.B. and Ethel Williams 83 -CvD -378 Barbecue To Barbara Davis Simon 84- CvD -877 ship: $618.09 TOTALS ATTOR.FEE $115.00 --55.00 $1,161.76 $170.00 SHERIFF DEPT, Larry Knott,' Operations Officer with the Harnett County Sheriff's Department, REPORT appeared before the Board and presented a report on the activities of this Depart- ment for the month of January, 1985. TAX COLLECTOR $ Thomas Allen, Tax Administrater,'presented a report to the Board on the activities TAX SUPERVISOR of the Tax Supervisor's and Tax Collector's offices for the month of January, 1985. REPORT AMBULANCE SER. REP. The ambulance report for the month of January, 1985, was filed with the Board. RESOL. RE: TAX Thomas Allen, Tax Collector, as in accordance with Section 105 -369 (A) of the LIENS North Carolina General Statutes, reported that as of the close of business, January 31, 1985, the unpaid taxes for the current fiscal year that constitute liens on real property in Harnett County amounts to $912,419.57. Mr. Allen presented to the Board for the consideration the following resolution in reference to the afore - mentioned report on the tax liens: HARENTT COUNTY, NORTH CAROLINA. RESOLUTION BE, IT RESOLVED that pursuant to the authority vested in this Board by Section 105 -369 (A) of the General Statutes of North Carolina, W. Thomas Allen, Tax Col - lector, is hereby ordered to advertise said tax liens according to law, said advertisements to begin the first Monday in April, 1985. Commissioner Stewart made a motion that the foregoing resolution be approved; Commissioner Shaw seconded the motion and it carried with a unanimous vote. tj 5 REPORT ON EXPEND. M. H. Brock, County Manager, reported to the Board that the following expenditures OF CONTINGENCY had been made out of the contingency fund; Code 8800 -160: FUND 1. Campbell University in the amount of $44.85 2. Strickland Motor Company, in the amount of $2,850 3. Patterson Exploration Services for test borings and observation wells which Ragsdale Consultants requested them to perform on the Dunn Landfill Property owned by the Johnsons which the County is considering purchasing for the expansion of the landfill. 4. Sanford Coca Cola in the amount of $64.40 ADJOURNMENT There being no further business, the Harnett County Board of Commissioners meeting of February 4, 1985, duly adjourned at 11:15 a.m. airman C z (Y Secretary T' Clerk