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HomeMy WebLinkAbout031114a Agenda Package9:00am 10:30 am 10:40 am 10:50 am 11:00 am Harnett County Board of Commissioners Special Session (**voting meeting**) Tuesday, March 11,2014 9:00am Discussion with the Harnett County Board ofEducation -Upcoming projects and goals -Budget discussion **Vote on Insurance Broker RFP Finance Officers Report County Manager's Report: 1) Agenda Review 2) Information and updates Closed session COUNTY OF HARNETI HUMAN RESOURCES REQUEST FOR PROPOSALS BENEFITS BROKER SERVICES DUE DATE: NO LATER THAN NOON, APRIL 4, 2014 QUESTIONS: JOHN RANKINS, DIRECTOR OF HUMAN RESOURCES JRANKINS@HARNETI.ORG FAX: 910-814-0350 FAXES OR E-MAILS ARE NOT ACCEPTED FOR THIS PROPOSAL COUNTY OF HARNETI RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS RECEIVED, OR TO SELECT THE PROPOSAL WHICH, IN OUR OPINION, IS IN THE BEST OVERALL INTEREST OF THE COUNTY. MAIL OR DELIVER PROPOSALS IN A SEALED ENVELOPE IDENTIFIED "PROPOSAL ENCLOSED HCHR-04042014", YOUR FIRM NAME, AND THE DELIVER BY DATE ON THE OUTSIDE OF THE ENVELOPE TO: Renea Warren-Ford Purchasing Specialist 102 E. Front Street P.O. Box 760 Lillington, N.C. 27546 TITLE: DEPARTMENT: ISSUE DATE: DUE DATE: ISSUING AGENCY: County of Harnett Request for Proposals Benefits Broker Services Human Resources March 3, 2014 April4, 2014 12:00 noon County of Harnett c/o Harnett County Human Resources 102 E. Front Street PO Box 778 Lillington, NC 27546 Sealed Proposals subject to the conditions made a part hereof will be accepted until noon April 4, 2014 for furnishing services described herein. IMPORTANT NOTE: Indicate firm name and deliver by date on the front of each sealed proposal envelope or package identified as Proposal Enclosed HCHR-04042014. Electronically submitted (email/fax) proposals will not be accepted. Direct all inquiries concerning this RFP to: John P. Rankins Director Human Resources PO Box 778 Lillington, NC 27546 Fax: 910-814-0350 jra n kins@ harnett.org NOTE: Questions concerning the RFP requirements must be submitted in writing. They may be mailed, faxed, ore-mailed (no phone calls) to John P. Rankins 2 Director Human Resources PO Box 778 Lillington, NC 27546 Fax: 910-814-0350 jrankins@harnett.org Questions must be submitted no later than March 28, 201412 noon. All questions submitted in writing will be answered in the form of an addendum to this Request for Proposals. No contact with Harnett County Departments will be allowed during the proposal process. Any vendors contacting the using department(s) directly may subject their proposal to rejection. 1. Purpose: The purpose of this Request for Proposal (RFP) is to solicit offers from qualified brokers to assist the County with strategically planning, designing and negotiating the best coverage and cost for selective employee benefit programs, which may include but are not necessarily limited to health, dental, vision, short term disability, life and AD&D. The County has approximately 950 full-time employees. The County is constantly competing to recruit and retain the best employees possible. Our leadership is looking to ensure we have financially competitive and affordable benefit programs to offer our employees. 2. Contract Period: Any contract resulting from this proposal shall be effective upon issuance of a notice to proceed and is for the benefits plan year beginning July 1, 2014 and ending June 30, 2016 with the option of the County to continue services under the same terms and conditions set forth herein in subsequent years. 3. Scope of Work: The County requires a North Carolina licensed Broker that is independent and is not affiliated with any insurance company, third party administrative agency, or provider network. The brokerage firm must have experience (no less than 5 years) in providing brokerage services in the public sector arena and the local government unit environment for employers with at least 500 employees. The County requires the following services: • Audit resulting contracts for accuracy of coverage, terms, and conditions. • Assist with annual benefits renewals, including negotiation of changes in contracts. • When employee benefits are marketed, prepare bid specifications, identify appropriate markets, analyze proposals submitted, make recommendations, and assist in negotiation of (preferably multi-year) contracts. • Annual reviews of selected employee benefit package for quality of benefits provided, cost effectiveness, competitiveness and plan administration. • Monitor ongoing contracts, including provider plan administration, provider compliance with contract, and incurred claims. 3 • Provide information on employee benefit issues, trends and proposed or new legislation. • Be available to meet with the Benefits staff and County Management as needed. • Assist in the design of employee benefits communications. Participate in Benefit Fairs and annual enrollment process. • Provide a key contact person to be available to answer questions and resolve issues that arise during the year regarding employee benefits, contract administration, and service provisions. • Evaluate various insurance products submitted by carriers, agents and brokers. • Perform other related consultation services as needed or requested. 4. Vendor Proposal Requirements: The proposal response must clearly demonstrate the required qualifications, expertise, competence and capability of the vendor. Please provide a concise description of your firm's ability to provide the services required in the Scope of this document. Costs incurred by firms responding to this RFP are solely their responsibility. Additionally, please include the answers to the following questions (address by number): 1. Describe your organizational structure (i.e. publicly held corporation, partnership, etc.). 2. Confirm that you are a licensed broker in North Carolina and provide documentation. Confirm that you serve as a broker, independently, and are not affiliated with any insurance company, third party administrative agency, or provider network. 3. Briefly describe your company's organization, philosophy, and management. Also, please provide a brief company history. Describe your contractual relationships, if any, with organizations necessary to your proposal's implementation (i.e. actuarial services, data information services). 4. How long has your organization been providing brokerage services? 5. How many clients does your organization presently have? Typically, how many clients does each broker manage? 6. What is the name of your largest client and your smallest client? 7. How many public sector clients do you manage? 4 8. What is your average response time to questions posed from your clients? How do you handle follow up to outstanding items? What is your preferred method of communicating with your clients (i.e. voicemail, e-mail, fax)? 9. Please provide a list of four verifiable client references of similar scope and industry, all of whom are able to comment on your organization's relevant experience. This list should include at least three active client references that are similar in nature and size to Harnett County, and one reference from a former client. Please include company name, contact name, telephone number and size of company's workforce. It is the vendor's responsibility to provide valid reference information and the County reserves the right to use reference checks in its evaluation of proposals. a. Furnish a list of your three largest accounts including services you provided and for which benefit plans, the time period you have serviced the account, the number of covered employees, and contact name and phone number. 10. Please provide a detailed description of your expertise in providing benefits communication and enrollment programs. Do you provide the same services for core benefit program as you would for the voluntary benefits you offer? This description should include your recommendations for the benefits communication and/or enrollment process. 11. Proposers shall submit as a part of their Proposal a preliminary implementation plan. The plan should consist of a sequential listing of all steps necessary to provide the requested services and which party is responsible. 12. Please advise as to the location, telephone number and manager of the company's regional office which would oversee our account. 13. Describe how the enrollment will be organized and managed. Describe the resources necessary to accomplish the purpose of the benefits enrollment, including but not limited to local insurer support staff. 14. The individuals performing the enrollment must conduct themselves in an informational manner effectively communicating all aspects of the benefits to properly inform and educate employees. Please describe the enrollers who would be meeting with the employees. Do they have experience with public sector enrollments? 15. The County prefers a provider who can help show employees what we provide for them in the area of benefits, so they can better appreciate those benefits 5 offered to them. What communication and/or enrollment services make your company's proposal uniquely attractive in this regard? 16. Describe the communication pieces your company provides to assist in the enrollment process. Specifically, we are interested in providing each employee: a benefits statement, an election form indicating employee deduction, benefits booklet, customized benefits website, educational videos. 17. Include a sample communication plan and samples of the communication material you will provide for employees. 18. Proposers are required to provide in their proposals a description of the proposer's Internet -based uses and any recommendations for electronic enrollment services including recommendations concerning appropriate uses of Internet based enrollment or enrollment support activities. 19. For purposes of collecting enrollment data, the contractor should make available a computer application that is fully developed, tested, and successfully installed. Please describe your enrollment system, including any costs associated with supporting your system. 20. The proposer should provide detail regarding their experience in designing, implementing, administering, managing and maintaining electronic enrollment services. How do you maintain data security? What fee(s) are charged for these services? 21. Please describe your multi-location enrollment capabilities. 22. Briefly describe the level of service and support provided by your staff on a day- to-day basis. 23. What steps does your organization take to ensure that each broker is educated on current market trends and legislative developments? How is this information communicated to your clients? 24. Describe how you propose to build an understanding of the direction and priorities of the County and how you would utilize this information in order to anticipate our needs in relation to benefits. 25. Detail how your organization participates in developing a strategic benefit plan with your clients. 6 26. Describe your organization's involvement in the annual renewal process. Include information regarding process timeframes, negotiation of rates and vendor selection. 27. Describe the process of how your organization would assist the Unit in selecting a new insurance vendor. Include how your company's experience and expertise would benefit the County. 28. Please provide a list of the vendors you have relationships with in regard to health, disability, life, supplemental health, and dental insurance plans. 29. What is your process for providing plan recommendations to your clients? 30. Describe how your organization strives to streamline benefit administration for your clients. Include any services you provide for automation of the benefit process (i.e. electronic capabilities, outsourcing options). Attach any associated costs for these services on a separate fee schedule. 31. Detail how you develop a benefit communication strategy with your clients. Include what tools or resources you have available to assist your clients in effectively communicating not only the specific plan details but also the value of the benefits offered? 32. What makes your organization unique from other organizations that may submit proposals for the County's consideration? 33. Present your plan proposal to include plan cost per employee for, health, dental, vision, short term disability, life and AD&D. 5. Criteria for Evaluation: All proposals will be evaluated according to, but not necessarily limited to, the following: • The proposal's Plan of Services as required in item 3. Scope of Work and 4. Vendor Proposal Requirements. • Extent and success of previous work provided to organizations similar in nature and size to those required herein. References provided verifying the required experience and level of service needed by the County. • The proposal itself as an example of the potential vendor's work. • Qualifications/experience of key personnel to be assigned to the project. 7 • All required forms completed and returned as part of the proposal package. 6. Compensation: Please clearly outline your compensation associated with the required services on a separate compensation addendum. 7. Oral Presentations: During the evaluation process, the County may, at its discretion, request any one or all brokerage firms to make oral presentations for the purpose of clarification or to amplify the materials presented in any part of the proposal. However, brokers are cautioned that the County is not required to request clarification; therefore, all proposals should be complete and reflect the most favorable terms available from the broker. Not all brokers may be asked to make such oral presentations. 8. Final Selection: A recommendation will be made to the County Manager by April18, 2014. It is anticipated that this recommendation will be voted on by the Board of County Commissioners at their next regularly scheduled meeting. 9. Proposals Subject to Public Records laws: All Proposals, data, materials and documentation originated, prepared and submitted to the County pursuant to this RFP shall belong exclusively to the County and may become available to the public in accordance with the North Carolina Public Records Act as provided in N.C.G.S. §132-1 et. seq. County will make reasonable attempts to maintain, in accordance with the Public Records Laws and the Act, the confidentiality of any trade secrets or confidential information that meets the requirements of N.C.G.S. §132-1.2 of the Public Records Laws if such Potential Contractors properly and conspicuously identify the particular data or other materials which are Confidential Information in accordance with the Public Records Laws. 10. Negotiation and Execution of Contract A Successful Potential Contractor under this RFP shall negotiate and execute a Contract containing such terms and conditions as shall be satisfactory to the County. The occurrence of negotiations with any Potential Contractor conveys no right or status on such Potential Contractor. By submitting a Proposal, each Potential Contractor 8 acknowledges and agrees that the County may negotiate with one or more Potential Contractors, under such circumstances, at such times and in such a manner as it determines to be in the best interest of the County. 11. Governing law This Procurement and any Contract resulting from this RFP shall be governed by and constructed in accordance with the laws of the State of North Carolina. Any and all claims or disputes arising under or in connection with this RFP or the Contract shall be exclusively governed by the laws of the State of North Carolina, and venue shall be exclusively within Harnett County, North Carolina. 12. Indemnity and Insurance Contractors will indemnify and hold harmless the County, its officers, agents, and employees from and against all loss, cost, damages, expense and liability caused by accident or other occurrence resulting in bodily injury, including death and disease to any person, or damage or destruction to property, real or personal, arising directly or indirectly from operations, products, or services rendered or purchased under the contract. 13. Transfer, Assignment, or Subcontract The covenants and agreements contained within the awarded proposal are specifically binding and the County will not allow the awarded proposal to be transferred, assigned or subcontracted to any other party or parties without the express written consent from the County. 14. Certification of Independent Price Determination By submission of this Proposal, the Potential Contractor certifies and, in the case of a joint Proposal, each party thereto certifies as to its own organization, that in connection with this Procurement: A. The price in this Proposal has been arrived at independently, without consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to such prices with any other Potential Contractor or with any competitor; B. Unless otherwise required by law, the prices which have been quoted in this Proposal have not and will not be knowingly disclosed by the Potential Contractor prior to the Proposal opening, directly or indirectly, to any other Potential Contractor or to any competition; and 9 C. No attempt has been made or will be made by the Potential Contractor to induce any other person or firm to submit or not to submit a Proposal for the purpose of restricting competition. 15. E-Verify Compliance By submission of this Proposal, the Potential Contractor certifies that it and any subcontractors complies with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. 16. Equal Opportunity Employer County is an equal employment opportunity employer. The County is a federal contractor, and therefore the provisions and affirmative action obligations of 41 CFR §601.4(a), 41 CFR 60-741.5(a), and 41 CFR 60-250.4 are incorporated herein by reference, where applicable. Note: The right is reserved to accept the response that the Unit determines to be in the best interest of the Unit and its employees. The Unit reserves the right to reject any and or all proposals. 10 COMPANY NAME (1} (2} ---------------- REFERENCES PROPOSALS MUST LIST FOUR (4} REFERENCES FOR WHOM SIMILAR WORK HAS BEEN PERFORMED DURING THE PAST THREE (3) YEARS. CLIENT NAME ADDRESS (Street) ADDRESS (City, St, Zip) CONTACT NAME TELEPHONE/E-MAIL CLIENT NAME ADDRESS (Street) ADDRESS (City, St, Zip) CONTACT NAME TELEPHONE/E-MAIL (3} CLIENT NAME ADDRESS (Street) ADDRESS (City, St, Zip) CONTACT NAME TELEPHONE/E-MAIL THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL 11 (4) CLIENT NAME ADDRESS (Street) ADDRESS (City, St, Zip) --------------- CONTACT NAME TELEPHONE/E-MAIL THIS PAGE MUST BE COMPLETED AND SUBMITIED AS A PART OF YOUR PROPOSAL. 12 EXECUTION OF PROPOSAL DATE: ____ _ The Potential Contractor certifies the following by placing an "X" in all blank spaces: That this proposal was signed by an authorized representative of the firm. That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein. That all labor costs associated with this project have been determined, including all direct and indirect costs. That the potential Contractor agrees to the conditions as set forth in this Request for Proposal with no exceptions. Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within thirty {30) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required. CONTRACTOR ______________ ADDRESS ____________________ __ CITY, ST. & ZIP ___________ PHONE ______ FAX _______ __ BY _____________ TITLE ________________ _ (Signature) Type or Printed Name Federal Identification Number THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL. 13 General Procurement Instructions 1. All proposals must be received by the purchasing agent not later the date and time listed on the cover sheet of this proposal in sealed envelopes or containers. Clearly mark the proposal number and deliver by date on the outside of the envelope. Six (6} copies of the proposal must be received from each offeror (1 original, 5 copies). Each proposal must be signed and dated by an official authorized to bind the firm. Late proposals will not be considered for award. Electronic proposals (fax, email, etc.) will not be considered. Late Proposals will not be accepted. Postmarks and/or shipping receipts will not be considered as proof of timely submissions. Potential Contractors must provide responses for all items contained herein that request or call for a response or information, and responses and signatures are required for any attachments to this RFP that are due with the Proposal. Proposals shall be complete and must convey all of the information requested by the County. 2. Proposals will be evaluated according to completeness, content, experience with similar projects, ability of the broker and its staff. The award of a contract to one broker does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed to provide the best value to the County. 3. Brokers are cautioned that this is a request for offers, not a request to contract and the County reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of the County. The County retains the right, in its sole discretion, at any time to reject any or all proposals, in whole or in part, and to cancel or cancel and reissue this RFP, before or after receipt and opening of proposals in response thereto, or take any other actions, if it considers it to be in the best interests of the County. 4. Elaborate proposals in the form of brochures or other presentations beyond that necessary to present a complete and effective proposal are not desired. In an effort to support the sustainability efforts of the County we solicit your cooperation in this effort. 5. Any costs incurred by broker in preparing or submitting offers are the broker's sole responsibility; the County will not reimburse any broker for any costs incurred prior to award. 6. Proposals must be submitted in accordance with the requirements ofthe RFP. Failure to include any required information may cause rejection of the proposal. 14 COUNTY OF HARNETT HUMAN RESOURCES REQUEST FOR PROPOSALS INSURANCE BROKER SERVICES DUE DATE: NO LATER THAN 3:00P.M., MARCH 21, 2014 QUESTIONS: MELINDA BETHUNE, RISK MANAGER MBETHUNE@HARNETT.ORG FAXES OR E-MAILS ARE NOT ACCEPTED FOR THIS PROPOSAL COUNTY OF HARNETT RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS RECEIVED, OR TO SELECT THE PROPOSAL WHICH, IN OUR OPINION, IS IN THE BEST OVERALL INTEREST OF THE COUNTY. MAIL OR DELIVER PROPOSALS IN A SEALED ENVELOPE IDENTIFIED "PROPOSAL ENCLOSED HCHR-03212014"~ YOUR FIRM NAME, AND THE DELIVER BY DATE ON THE OUTSIDE OF THE ENVELOPE TO: Renea Warren-Ford Purchasing Specialist 102 E. Front Street (Physical) P.O. Box 760 (Mailing) Lillington, N.C. 27546 1 REQUEST FOR PROPOSALS INSURANCE BROKER PROPERTY /CASUALTY /WORKERS COMPENSATION NOTICE OF REQUEST FOR PROPOSALS NOTICE IS HEREBY GIVEN that the County of Harnett (hereinafter referred to as "COUNTY") is requesting proposals for an Insurance Broker. COUNTY will receive such proposals in the office of and addressed to: County of Harnett C/0 Harnett County Finance Department 102 E. Front Street (Physical) PO Box 760 (Mailing) Lillington, NC 27546 ATIENTION: Renea Warren-Ford, Purchasing Specialist SEVEN (7) COPIES OF THE PROPOSAL WILL BE REQUIRED AND RECEIVED UP TO THE HOUR OF 3:00P.M., Friday, March 21, 2014 All questionnaires and declaration forms must be properly executed and submitted as part of the proposal. The COUNTY reserves the right to reject any or all proposals. At this time you are not authorized to contact any insurance markets on the COUNTY's behalf. Failure to comply with this request will disqualify your firm. Renea Warren-Ford Purchasing Specialist 2 1. Purpose REQUEST FOR PROPOSALS INSURANCE BROKER SCOPE OF SERVICES & PROPOSAL County of Harnett ("Harnett County") is requesting proposals from qualified insurance brokers and firms that are familiar with Public Entities to assist in managing its Property and Casualty and Workers Compensation Insurance Programs. 2. Overview The County provides its citizens with a wide range of services through many departments including, but not limited to, Sheriff's Office, Jail, EMS, Fire Marshal, Planning and Inspections, Public Utilities (water and sewer), Public Health, Social Services, Transportation, Parks and Recreation, Airport, and Solid Waste. Harnett County employs approximately 950 full time employees, owns a fleet of approximately 400 vehicles, and insures approximately $280 mi.llion in property. The County is currently self insured for workers compensation coverage up to $750,000.00. The County is currently fully insured for all other programs. 3. Qualifications COUNTY requires a North Carolina licensed Broker that is independent and is not affiliated with any insurance company, third party administrative agency, or provider network. Notwithstanding the foregoing, this solicitation is also open to The North Carolina Association of County Commissioners' Risk Management Pools "NCACCRMP". The potential contractor must have at least 5 years of experience in providing brokerage service in the public sector arena. 4. Scope of Service The COUNTY reserves the right to reject any and all proposals. The potential contractor (sometimes hereinafter referred to as "Broker") shall at a minimum provide the following services: Property & Casualty Program: • This request will exclude liability and auto coverage for Emergency Services. This request also excludes bonds. • The COUNTY is interested in both fully insured and self insured programs. • The COUNTY is interested in a 3-5 year term for services. 3 • Broker shall market Auto Liability & Physical Damage (excluding Emergency Services), Employment Practices Liability, General Liability (excluding Emergency Services), Inland Marine, Law Enforcement Liability, Legal Liability, Professional Liability, Public Officials Liability, Excess Liability, Cyber Liability, Property, Crime, Volunteer Accident, and Workers' Compensation, including Excess coverage if applicable. • Broker shall provide pre-marketing, marketing and claims related services. Please include in proposal a detailed list of services covered under each and any other service included in the fee for services. • Broker shall provide loss control services, separate and apart from any services provided by an insurance company. Please include in proposal a detailed list of these services and associated fees. • Insurance proposals should be submitted by May 1st of each year for the COUNTY's review, with the exception of 2014 that has a due date of June 1st. • Proposals should only be submitted from insurance providers with at least a 5-year history of providing municipal/public entity insurance coverage. The insurance company's A.M. Best rating should be a factor. The COUNTY has no desire to serve as a test market for new companies. • Make recommendations as to which carrier(s) and insurance programs are in the best interest of the COUNTY. • Negotiate with insurance providers. • Perform claims control functions upon request. • Notify COUNTY promptly of any changes in the status of the insuring company, changes in the financial condition, changes in policy working and premiums. • Be available to meet with COUNTY management as needed. 5. Broker Compensation It is preferred that the broker's only compensation will be derived from the COUNTY and that the Broker shall not take commissions or other methods of payments from insurance companies. Please provide a flat fee with the services it covers and how it is derived. Please also include any additional services that would be an additional cost over the flat fee. If the Broker does not provide fee based services, please provide a detailed description of the companies the Broker is associated with and the method and amount of payment received from these companies. 4 The following chart of policies may be useful in calculating your proposed fee: 2013-2014 Policy Year Coverage Limits Deductible Notes Auto Liability $1,000,000 combined single limit $ - applies only to vehicles 5 years Auto Camp/Collision ACV $ 1,000.00 old and newer Property $248,624,235 blanket $ 2,500.00 includes communication towers and police Inland Marine as scheduled $ 1,000.00 dogs Crime $250,000 $ 1,000.00 General Liability $1,000,000/$2,000,000 $ - Employment Practices $1,000,000/$2,000,000 $ 5,000.00 Public Officials Liability $1,000,000/$2,000,000 $ 5,000.00 Law Enforcement Liability $1,000,000/$2,000,000 $ 5,000.00 Umbrella $1,000,000 $ - Cyber Liability $1,000,000 $ 25,000.00 Workers Compensation self insured $ 750,000.00 Please note that the COUNTY is interested in increasing deductibles for Employment Practices, Public Officials Liability, and Law Enforcement Liability to $10,000. The COUNTY is also interested in a $5,000,000, $10,000,000, or $15,000,000 Umbrella/Excess Liability limit. 6. Projected Timetable March 3, 2014 March 12, 2014 March 17, 2014 March 21, 2014 March 24-28, 2014 RFP Issued and advertised Deadline for questions. All questions must be submitted in writing by 5:00 pm on Friday March 12, 2014 Questions will be answered in writing in the form of an addendum to this Request for Proposals and posted on the county's website by 5:00pm on Monday March 17, 2014 Due Date for Proposal. Proposal must be received by 3:00pm on Monday March 21, 2014 Selection committee selects proposal for recommendation and possible interviews; Recommend to County Manager. Recommendations will then be presented to the Board of Commissioners. 5 7. Proposal Submittal Requirements The following should be included in your Proposal. • 1 original and 6 copies for a total of 7 proposals shall be submitted. • Complete Attachment A-Broker Questionnaire with signed declaration. • Compensation Fee Note: Elaborate proposals in the form of brochures or other presentations beyond that necessary to present a complete and effective proposal are not desired. In an effort to support the sustainability efforts of the County we solicit your cooperation in this effort. 8. Evaluation Criteria The evaluation of the proposals will be based on: a. Completeness and quality of proposal b. Past performance with similar projects for public entity c. Specialized municipal experience d. Ability ofthe broker and its staff and its accessibility, experience and flexibility e. Proposer's stated method of providing the necessary services and understanding of the range of services being requested. f. Total Cost g. Client references, financial viability and demonstrated success A selection committee will make the selection and recommendation to the County Manager. The selection committee, at its option, may require a presentation from up to three brokers. This presentation would encompass an overview of the broker services proposed and a question and answer period to clarify any questions by the committee. At least three (3) days notice will be provided to each potential contractor if requested. Brokers are cautioned that the COUNTY is not required to request clarifications; therefore, all proposals should be complete and reflect the most favorable terms available from the broker. 6 9. Form of Submission The COUNTY will receive proposals in the office of and addressed to: County of Harnett C/0 Harnett County Finance Department 102 E. Front Street (Physical) PO Box 760 (Mailing) Lillington, NC 27546 ATIENTION: Renea Warren-Ford, Purchasing Specialist SEVEN (7) COPIES OF THE PROPOSAL WILL BE RECEIVED UP TO THE HOUR OF 3:00P.M., FRIDAY, MARCH 21,2014 The proposal can be delivered via U.S. Postal Service, Commercial Carrier or by Hand. Late proposals will not be accepted. Electronic proposals (fax, emait etc.) will not be considered. Postmarks and/or shipping receipts will not be considered as proof of timely submissions. Potential Contractors must provide responses for all items contained herein that request or call for a response or information, and responses and signatures are required for any attachments to this RFP that are due with the Proposal. Proposals shall be complete and must convey all of the information requested by the County. Proposals shall be valid for 60 days. Questions will be answered in the form of an addendum to the Request for Proposals and posted on the county's website by March 17, 2014. All questions shall be in writing to the attention of Melinda Bethune at mbethune@harnett.org. 10. Terms and Conditions a. No Potential Contractor or Broker may approach any market without the COUNTY's expressed authority. b. Submission of a proposal indicates acceptance by the potential contractor of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the COUNTY and the potential contractor selected. c. Brokers are cautioned that this is a request for offers, not a request to contract and the County reserves the unqualified right to reject any and all offers when such rejection is deemed to be in the best interest of the County. The County retains the right, in its sole discretion, at any time to reject any or all proposals, in whole or in part, and to cancel or cancel and reissue this RFP, before or after receipt and opening of proposals in response thereto, or take any other actions, if it considers it to be in the best interests of the County. 7 d. All Proposals, data, materials and documentation originated, prepared and submitted to the County pursuant to this RFP shall belong exclusively to the County and may become available to the public in accordance with the North Carolina Public Records Act as provided in N.C.G.S. §132-1 et. seq. County will make reasonable attempts to maintain, in accordance with the Public Records Laws and the Act, the confidentiality of any trade secrets or confidential information that meets the requirements of N.C.G.S. §132-1.2 of the Public Records Laws if such Potential Contractors properly and conspicuously identify the particular data or other materials which are Confidential Information in accordance with the Public Records Laws. e. Any and all costs associated with the preparation of a response to this request are the responsibility of the proposer, and are not to be passed on to the COUNTY. County will not reimburse any broker for any costs incurred prior to award. f. Any information, data, instruments, documents, studies or reports given to or prepared or assembled for the broker under this agreement shall be kept confidential and not divulged, made available, sold, or used for advertisement by the broker to any individual, organization, or company without prior written approval ofthe COUNTY. g. By submitting an executed proposal the signer certifies that this proposal is submitted competitively and without collusion, that none of the officers, directors, or owners of an unincorporated business entity has been convicted of any violations of the General Statues, the Securities Act of 1933, or the Securities Exchange Act of 1934. h. This RFP can only be changed by written addendums. Any oral comments by anyone shall have no effect on these instructions and specifications. If a bidder knows of our should have known of an error in the RFP, but fails to notify the COUNTY of the error, the bidder shall bid at its own risk and if awarded the contract, shall not be entitled to additional compensation or time by reason ofthe error or its later correction. i. A Successful Potential Contractor under this RFP shall negotiate and execute a Contract containing such terms and conditions as shall be satisfactory to the County. The occurrence of negotiations with any Potential Contractor conveys no right or status on such Potential Contractor. By submitting a Proposal, each Potential Contractor acknowledges and agrees that the County may negotiate with one or more Potential Contractors, under such circumstances, at such times and in such a manner as it determines to be in the best interest of the County. j. This Procurement and any Contract resulting from this RFP shall be governed by and constructed in accordance with the laws of the State of North Carolina. Any and all claims or disputes arising under or in connection with this RFP or the Contract shall be exclusively governed by the laws of the State of North Carolina, and venue shall be exclusively within Harnett County, North Carolina. k. Contractors will indemnify and hold harmless the County, its officers, agents, and employees from and against all loss, cost, damages, expense and liability caused by accident or other occurrence resulting in bodily injury, including death and disease to any person, or damage or destruction to property, real or personal, arising directly or indirectly from operations, products, or services rendered or purchased under the contract. I. The covenants and agreements contained within the awarded proposal are specifically binding and the County will not allow the awarded proposal to be transferred, assigned or 8 subcontracted to any other party or parties without the express written consent from the County. m. By submission of this Proposal, the Potential Contractor certifies and, in the case of a joint Proposal, each party thereto certifies as to its own organization, that in connection with this Procurement: • The price in this Proposal has been arrived at independently, without consultation, communication, or agreement for the purpose of restricting competition as to any matter relating to such prices with any other Potential Contractor or with any competitor; • Unless otherwise required by law, the prices which have been quoted in this Proposal have not and will not be knowingly disclosed by the Potential Contractor prior to the Proposal opening, directly or indirectly, to any other Potential Contractor or to any competition; and • No attempt has been made or will be made by the Potential Contractor to induce any other person or firm to submit or not to submit a Proposal for the purpose of restricting competition. n. By submission of this Proposal, the Potential Contractor certifies that it and any subcontractors complies with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. o. County is an equal employment opportunity employer. The County is a federal contractor, and therefore the provisions and affirmative action obligations of 41 CFR §601.4(a), 41 CFR 60- 741.5(a), and 41 CFR 60-250.4 are incorporated herein by reference, where applicable. Note: The right is reserved to accept the response that the Unit determines to be in the best interest of the Unit and its employees. The Unit reserves the right to reject any and or all proposals. 9 Questionnaire & Required Documents-Attachment A THE FOLLOWING FORMS SHOULD BE COMPLETED AND RETURNED WITH PROPOSAL. ATIACH ADDITIONAL SHEETS AS REQUESTED. A. Business Information 1. Name of Firm (exactly as it is to appear on the agreement): 2. Servicing Office Address: 3. Telephone Number:---------------------- 4. Email Address------------------------ 5. Contact Person/Title:---------------------- 6. Insurance Broker License Date:------------------ 7. TaxiD#: _____________________________________________ _ 8. Form of Business Entity (check one): a. Corporation b. Partnership c. Joint Venture d. Individual D D D D 9. Total Staff _____ _ 10. Professionals ________ _ 11. Total Annual Premiums Written ($OOO's) Year ___ _ 12. Total Annual Premiums Written ($OOO's) for Public Entity Year __ _ 13. Is your organization, functionally or practically, tied to any insurer or in any manner precluded from using a particular insurer? (briefly describe) 14. Describe your contractual relationships, if any, with organizations necessary to your proposal's implementation (i.e. actuarial services, data information services). 15. What is your median client size? ___ _ B. Experience 1. Provide the number of years engaged in the insurance brokerage business: ___ _ 2. Provide the number of years engaged in the public sector insurance brokerage business: __ _ 3. Number of years individual assigned to this proposed contract engaged in the public sector insurance Brokerage business: __ _ 4. How many public sector clients do you have? ___ _ 5. What is the population of your largest county government client? __ _ 10 6. How many overall clients do you have? ___ _ 7. Describe your firm's experience with public entities on a nation-wide basis. C. Specific Experience 1. List current local government clients and services provided/types of coverage's specifically Public Entity Bonds, Automobile, Employment Practices Liability, General Liability, Inland Marine, Law Enforcement Legal Liability, Public Officials Liability, Umbrella Liability, Property, Flood, Crime, Volunteer Accident, Cyber Liability and Excess Workers' Compensation, placed by the servicing office that will service the COUNTY's account, if successful (do not list clients that are not direct clients of the proposed servicing office): 2. Who will manage/service this account? Please list all local governments and public entities this person (s) has directly serviced: 3. References-Please provide these on a separate attachment Please provide a list of four verifiable client references of similar scope and industry for the property and casualty program, all of whom are able to comment on your organization's relevant experience. This list should include at least three active client references that are similar in nature and size to COUNTY, and one reference from a former client. Please include company name, contact name, telephone number and size of company's workforce as well as services provided. It is the vendor's responsibility to provide valid reference information and COUNTY reserves the right to use reference check in its evaluations of proposals. 11 D. Qualifications 1. Confirm that you are a licensed broker in North Carolina and provide documentation. Confirm that you serve as a broker, independently, and are not affiliated with any insura nee company, third party administrative agency or provider network. Notwithstanding the foregoing, this solicitation is also open to The North Carolina Association of County Commissioners' Risk Management Pools "NCACCRMP". 2. Please provide the most recent year's annual reports, or comparable document, including detailed current profit and loss, assets and liabilities, and other relevant financial data. 3. Describe the account set up you would use to service the COUNTY's account. Provide a brief resume of qualifications and experience for the personnel and their backup who will be servicing the COUNTY's account. Include professional qualifications, educational background (also indicating current and historical account responsibilities), and specific county government experience. If your servicing plans include the use of personnel other than the identified servicing location, describe the method or internal set-up that assures your servicing office clients are well serviced. 4. Describe your firm's servicing and technical capabilities. Provide a general background of your company as it relates to the line of coverage for which the COUNTY is seeking a proposal. Describe any special expertise your firm has in providing insurance to county government. 5. Describe any impending changes in your organization that could impact the delivery of services. 6. What is your average response time to questions posed from your clients? How do you handle follow up to outstanding items? 7. How does your firm develop your insurance/risk management professionals (i.e., do you have any in-house training program, on-the-job training, etc.)? 8. Provide your suggestions for developing a reliable, viable, working relationship with the COUNTY. What do you view as the role of each of the following parties: your organization, Harnett County Risk Management, the COUNTY and the carrier? Please be brief and concise. 9. What techniques will you use to assist us in developing current risk exposure information? Can your staff conduct or arrange facility inspections? What services do you expect to be provided by the insurance carriers and how do you plan to monitor these services? 10. Describe any and all loss control services offered, not including those offered by any insurance company. 12 11. In what way do you insure that each policy is being properly serviced, and how would follow up and control the service standard on the COUNTY's account? 12. Describe in schematic form your "ideal" method of handling yearly renewals/selection of new vendors. Please start at the data collection phase and continue through the entire process, key on the role of each party, timing of events, and the necessary coordination of the parties. 13. How will you assist with the management of insurance, including preparation of claims activity reports from carriers; executive summary reports; underwriting analysis for annual renewals; annual financial projections for budgeting purposes analysis? 14. Describe your organization's method of keeping abreast of insurance market changes including coverage, rates, business philosophy, availability, legal constraints, and solvency (security of company). Describe your organization's method of apprising clients of these same changes. 15. Specifically address what you have done to reduce insurance costs for clients. 16. Provide details of seminars, presentations or webinars you have provide to your public entity clients in the last three years. Please also include your role in the presentations (instructor, organizer, etc.). 17. State any other facts and information you feel are pertinent to the selection process as they relate to your firm. 18. List any additional service options your company can provide, not already requested, and along with the fee required for these services. E. Carrier Information 1. Provide the following carrier information: a) List the three P&C carriers with whom you have placed the greatest percent of your public entity P&C business during the previous 24 months. 13 b) List three P&C carriers that you have accepted proposals from, but have not placed any public entity P&C business with during the previous 24 months. c) List three P&C carriers admitted in North Carolina that you most desire to solicit large DEDI SIR insurance proposals for those insurance coverages previously outlined. The COUNTY appreciates the fact one carrier may not offer all lines of coverage being desired. Please include your plan as to how you would recommend the coverages be marketed. d) List three TPAs you would recommend to administer claims services if the COUNTY were to move to a large SIR program. e) Describe your access to excess and surplus line markets. F. Broker Insurance 1. Do you carry professional liability insurance to protect against errors and omissions? Oves 0No Limits: ____ _ 2. Will you provide a certificate of insurance for the COUNTY if successful in obtaining this account? Oves 14 EXECUTION OF PROPOSAL DATE: ____ _ The Potential Contractor certifies the following by placing an "X" in all blank spaces: That this proposal was signed by an authorized representative of the firm. That the potential Contractor has determined the cost and availability of all materials and supplies associated with performing the services outlined herein. That all labor costs associated with this project have been determined, including all direct and indirect costs. That the potential Contractor agrees to the conditions as set forth in this Request for Proposal with no exceptions. Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within sixty (60) days from the date of the opening, to furnish the services for the prices quoted within the timeframe required. CONTRACTOR __________ ADDRESS _________________ _ CITY, ST. & ZIP ____________ PHONE _____ FAX _____ _ BY ____________ TITLE. _________________ _ (Signature) Type or Printed Name Federal Identification Number THIS PAGE MUST BE COMPLETED AND SUBMITTED AS A PART OF YOUR PROPOSAL 15 HARNETI COUNTY FINANCIAL SUMMARY REPORT February, 2014 GENERAL FUND FYE 2014 Activity 2013-2014 2013-2014 (includes Department FYE 2012 FYE 2013 Original Budget Adjusted Budget encumbrances) Governing Body $ 267A35 $ 180,854 $ 180,524 $ 182,524 $ 185,760 Administration 193,643 339,722 288,657 288,657 265,567 Legal Services 66A89 122,070 110,034 111,349 214,455 Engineering 37,497 Human Resources 220,461 224,821 269,691 269,691 210,463 Board of Elections 320,832 357,108 390,189 390,189 177,921 Finance 718,207 961,984 844,315 850,548 680,411 Clerk of Court 74,776 98,086 84,124 84,124 57,495 Tax 1,429,030 1,664,758 1,777,745 1,777,745 1,121,037 General Services 489,471 473,759 443,491 197,281 91,616 Transportation 1,111,563 940,206 1,100,038 1,114,506 556,611 Transportation-Admin 188,721 219,109 219,109 121,029 Facilities Maintenance 2A40,691 3,285,478 3,650,583 3,650,583 1,864,948 Register of Deeds 737,080 761,273 808,328 808,328 510,597 Information Technology 1,083,183 1,256,973 1,312,631 1,344,631 1,050,722 GIS 381,412 440,731 440,076 440,076 290,179 Sheriff 8,610,487 9,344,007 10,555,506 10,865,974 6,951,936 Campbell Deputies 335,926 357,903 471,357 471,357 242,154 Harnett CJPP 67,303 53,836 100,029 100,029 46,448 Sheriff's Department Grants 50,267 38,810 16,820 Child Support Enforcement 59,687 67,192 76,872 76,872 44,184 Governor's Highway Safety 107,362 112,332 26,540 27,036 Life is Frangile (NCGCC) 29,531 Communications 1,053,732 1,116,529 1,335,844 1,335,844 751,588 Jail 3,886,465 4,187,264 4,666,795 4,666,795 2,775,536 Emergency Services 681,809 712,960 756,903 806,903 481,435 Emergency Services Grant 35,593 1,000 46,000 37,592 31,550 Emergency Medical Service 6,403,965 7,405,123 7,389,591 7,578,091 4,853,988 EMS Transport 822,529 960,370 1,399,917 1,266,917 677,704 Animal Services 350,297 381,748 444,687 459,635 232,007 Medical Examiner 48,600 40,200 50,000 50,000 26,500 Public Safety Appropriations 126,472 126,278 64,767 124,773 86,483 Emergency Telephone System 235,087 243A60 280,815 280,815 157,157 Radio System 294,675 474,341 405,500 405,500 233,699 Harnett Regional Jetport 160,068 179,592 173,221 178,921 125,718 Soil & Water 114,166 119,598 127,688 127,688 78,461 Environmental Protection 4,000 4,000 14,000 14,000 4,000 Forestry Program 107,849 113,334 114,849 114,849 56,387 Economic/Physical Dev. App. 1,459,319 1,509,397 470,500 470,500 258,699 Industrial Development 2,214,439 1A62,725 753,609 720,909 370,984 Planning & Inspections 1,358,230 1,437,604 1,394,065 1,394,065 888,545 Community Development (BG) 2,050 2,050 981 Cooperative Extension 350,461 427,644 416,748 427,756 207,435 CCR&R -Block Grant 27,981 27,369 47,774 33,673 17,872 CCR&R-United Way 797 2,800 6,502 1,015 Parents As Teachers 243,193 226,262 258,283 155,337 105,141 Adolescent Parenting 59,819 60,003 59,095 60,000 36,709 CCR&R -Smart Start 22,558 17,922 C:\Users\gwheeler\AppData\Locai\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ZSTP9EAN\February 2014 FYE 2014 Activity 2013-2014 2013-2014 (includes Department FYE 2012 FYE 2013 Original Budget Adjusted Budget encumbrances) 4-H Teen Court & At Risk 30,804 35,935 49,773 25,057 Child Care Youth Training 34,371 14,362 Race to the Top 16,590 9,180 Adolescent Parenting 3,791 3,789 Deaprtment on Aging 291,935 293,761 311,543 301,436 191,020 Family Caregiver Support 61,212 38,363 62,446 62,160 37,932 RSVP 72,450 72,852 72,569 78,056 47,449 CAP -Disabled Adults 315,979 291,181 351,417 351,417 217,751 Nutrition for Elderly 404,768 405,545 439,163 432,948 225,832 Health 6,028,627 5,932,196 6,915,997 7,089,999 3,615,671 Mental Health 297,679 615,679 605,679 615,679 564,259 Social Services 8,906,348 9,418,756 10,134,132 10,134,132 6,234,713 Public Assistance 7,803,429 7,944,608 8,617,114 10,078,484 4,936,291 Veteran's Services 165,281 166,579 180,562 180,562 112,078 Restitution 108,790 127,765 113,802 116,017 70,186 Human Services App. 124,819 174,635 129,635 100,280 84,358 Library 934,233 881,506 1,053,285 1,053,285 619,120 Cultural & Recreational App. 150,000 167,000 100,000 100,000 100,000 Parks & Recreation 270,651 319,254 392,427 392,427 220,973 Education Board of Education -current 20,288,004 20,288,004 20,523,700 20,523,700 13,682,467 Board of Education -capital 2,830,946 Central Carolina -current 656,341 638,841 927,711 927,711 618,474 Central Carolina -capital 25,730 23,973 Central Carolina-works 25,000 25,000 lnterfund Transfers 135,817 455,491 36,667 36,667 36,667 Debt Service 33,377,592 11,486,712 15,434,888 15,434,888 8,856,474 Contingency Total $ 122,078,040 $ 102,308,383 $ 110,237,472 $ 112,145,421 $ 67,756,763 2013-2014 2013-2014 FYE 2014 FYE 2012 FYE 2013 Original Budget Adjusted Budget Activity Taxes $ 67,074,365 $ 69,522,222 $ 71,091,313 $ 71,091,313 $ 57,255,918 Permits & Fees 2,709,725 3,089,188 2,631,983 2,856,983 1,680,291 Intergovernmental Revenue 19,719,642 20,204,388 19,547,183 20,779,396 9,387,362 Sales & Services 9,660,129 9,422,096 8,414,478 8,188,428 4,170,993 Other Revenues 1,959,260 2,902,980 2,792,094 3,220,321 1,270,849 Rents, Concess. & Feees 92,496 83,870 83,731 83,731 15,844 Other Finance Sources 3,092,503 960,622 851,690 851,690 lnterfund Transfers 629,415 438,263 2,425,000 2,455,950 Fund Balance Appropriated 2,400,000 2,617,609 Total $ 104,937,535 $ 106,623,629 $ 110,237,472 $ 112,145,421 $ 73,781,257 Revenues over/(under) expenditures $ 6,024,494 C:\Users\gwheeler\AppData\locaf\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ZSTP9EAN\February 2014 FYE 2014 Activity 2013-2014 2013-2014 (includes Department FYE 2012 FYE 2013 Original Budget Adjusted Budget encumbrances) Cash and Investments Cash Tax Lockbox NCCMT Total February, 2014 $ 16,560,067 $ 27,845 $ 16,075,525 $ 32,663,437 January, 2014 $ 17,860,088 $ 27,845 $ 15,963,619 $ 33,851,552 December, 2013 $ 10,145,781 $ 27,845 $ 14,551,933 $ 24,725,559 November, 2013 $ 16,621,211 $ 27,858 $ 12,624,371 $ 29,273,440 October, 2013 $ 6,725,797 $ 27,405 $ 13,767,699 $ 20,520,901 September, 2013 $ 4,446,957 $ 611 $ 13,644,045 $ 18,091,613 August, 2013 $ 5,727,362 $ 611 $ 12,480,364 $ 18,208,337 July, 2013 $ 9,974,228 $ 611 $ 10,954,310 $ 20,929,149 June, 2013 $ 14,111,649 $ 611 $ 7,006,755 $ 21,119,015 May, 2013 $ 7,789,286 $ 71,619 $ 14,586,274 $ 22,447,179 April, 2013 $ 11,805,090 $ 120,388 $ 13,294,693 $ 25,220,170 March, 2013 $ 18,477,224 $ 156,168 $ 12,058,614 $ 30,692,006 February, 2013 $ 22,456,843 $ 1,130,322 $ 10,761,132 $ 34,348,297 January, 2013 $ 24,963,075 $ 1,129,820 $ 9,380,308 $ 35,473,202 Debt Service and Transfer Requirements Current Year Outstanding Interest $ 5,802,069 $ 65,308,696 Principal 9,819,089 145,351,553 Transfers Out 36,667 $ 15,657,825 $ 210,660,249 C:\Users\gwheeler\AppData\Locai\Microsoft\Windows\Temporary Internet Files\Content.Outlook\Z5TP9EAN\February 2014 HARNETI COUNTY FINANCIAL SUMMARY REPORT February, 2014 SOLID WASTE FYE 2014 2013-2014 Activity 2013-2014 Adjusted (includes FYE 2012 FYE 2013 Original Budget Budget encumbrances) Solid Waste $ 4,245,365 $ 5,073,308 $ 5,329,390 $ 5,542,871 $ 2,979,457 Total $ 4,245,365 $ 5,073,308 $ 5,329,390 $ 5,542,871 $ 2,979,457 2013-2014 2013-2014 Adjusted FYE 2014 Revenues: FYE 2012 FYE 2013 Original Budget Budget Activity Taxes $ 236,713 $ 227,228 $ 259,000 $ 259,000 $ 131,357 Sales & Services 3,956,796 4,776,288 5,067,990 5,067,990 3,950,909 Other Revenues 10,451 638,962 2,400 2,400 2,120 Rents, Concess. & Feees 506 430 14 Other Finance Sources 582,662 157,101 739,763 lnterfund Transfers 8,360 Fund Balance Appropriated 56,380 Total $ 4,212,826 $ 6,225,570 $ 5,329,390 $ 5,542,871 $ 4,824,163 Revenues over/(under) expenditures $ 1,844,706 Cash and Investments Cash Sun Trust First Bank NCCMT Total February, 2014 $ 929,101 $ 98,860 $ 110,949 $ 190,282 $ 1,329,192 January, 2014 $ 1,206,501 $ 94,942 $ 110,849 $ 127,968 $ 1,540,260 December, 2013 $ 462,549 $ 77,362 $ 102,262 $ 127,968 $ 770,141 November, 2013 $ 463,532 $ 70,276 $ 88,219 $ 127,968 $ 749,995 October, 2013 $ 598,623 $ 62,630 $ 80,153 $ 58,925 $ 800,331 September, 2013 $ (389,231) $ 37,986 $ 53,459 $ 58,925 $ (238,861) August, 2013 $ (436,599) $ 23,987 $ 34,636 $ 58,925 $ (319,051) July, 2013 $ (229,256) $ 11,068 $ 26,666 $ $ (191,522) June, 2013 $ 156,608 $ 1,106 $ 17,254 $ $ 174,968 May, 2013 $ (425,548) $ 212,035 $ 319,976 $ 308,218 $ 414,681 April, 2013 $ 697,584 $ 192,583 $ 305,437 $ 249,258 $ 1,444,862 March, 2013 $ 906,409 $ 173,706 $ 294,191 $ 192,053 $ 1,566,359 February, 2013 $ 846,597 $ 158,247 $ 282,172 $ 192,053 $ 1,479,069 January, 2013 $ 933,060 $ 148,033 $ 274,881 $ 139,819 $ 1,495,793 December, 2012 $ 693,110 $ 134,035 $ 263,940 $ 139,819 $ 1,230,904 Debt Service and Transfer Requirements Current Year Outstanding Interest $ 135,825 $ 923,608 Principal 339,834 3,569,540 Transfers Out 200,000 $ 675,659 $ 4,493,148 C:\Users\gwheeler\AppData\Locai\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ZSTP9EAN\February 2014 HARNETT COUNTY FINANCIAL SUMMARY REPORT February, 2014 PUBLIC UTILITIES FYE 2014 2013-2014 Activity 2013-2014 Adjusted (includes FYE 2012 FYE 2013 Original Budget Budget encumbrances) Admin/CSR/Meter Services $ 17,422,983 $ 37,598,026 $ 12,862,488 $ 13,072,173 $ 4,028,964 Water Treatment 3,658,297 3,571,705 4,363,981 4,372,731 1,984,892 Wastewater Treatment 1,598,521 1,790,807 2,322,760 2,331,510 1,043,548 Wastewater Treatment SHWW 878,066 1,358,206 2,220,983 2,229,733 1,047,667 Distribution 2,913,944 3,349,268 4,176,329 4,202,579 1,905,671 Collections 2,232,445 3,056,462 2,856,474 2,882,724 1,616,290 Total $ 28,704,256 $ 50,724,474 $ 28,803,015 $ 29,091,450 $ 11,627,032 2013-2014 2013-2014 Adjusted FYE 2014 FYE 2012 FYE 2013 Original Budget Budget Activity Intergovernmental Revenue $ 7,406 $ 3,703 $ 3,600 $ 3,600 $ 3,703 Sales & Services 27,135,809 27,670,467 26,146,415 26,146,415 18,327,976 Other Revenues 32,027,608 4,934,826 248,000 248,000 347,888 Rents, Concess. & Feees 6,146 5,531 5,000 5,000 Other Finance Sources 777,437 20,065,000 lnterfund Transfers 2,030 Fund Balance Appropriated 2,400,000 2,686,405 Total $ 59,954,406 $ 52,679,527 $ 28,803,015 $ 29,091,450 $ 18,679,567 Revenues over/(under) expenditures $7,052,535 Cash and Investments Cash Lockbox * NCCMT Total February, 2014 $ 21,864,353 $ $ 458,327 $ 22,322,680 January, 2014 $ 21,428,607 $ $ 455,673 $ 21,884,280 December, 2013 $ 19,879,494 $ $ 454,890 $ 20,334,384 November, 2013 $ 19,734,711 $ $ 453,440 $ 20,188,151 October, 2013 $ 17,751,137 $ $ 453,180 $ 18,204,317 September, 2013 $ 18,085,580 $ $ 452,951 $ 18,538,531 August, 2013 $ 16,432,674 $ $ 448,888 $ 16,881,562 July, 2013 $ 14,961,277 $ $ 446,603 $ 15,407,880 June, 2013 $ 14,324,616 $ $ 446,603 $ 14,771,219 May, 2013 $ 14,711,106 $ $ 439,025 $ 15,150,131 April, 2013 $ 16,442,297 $ $ 436,038 $ 16,878,335 March, 2013 $ 17,485,669 $ $ 430,525 $ 17,916,194 February, 2013 $ 16,609,562 $ $ 400,939 $ 17,010,501 January, 2013 $ 15,715,406 $ $ 397,143 $ 16,112,549 December, 2012 $ 14,665,214 $ $ 397,143 $ 15,062,357 * The balance in the lockbox account is rolled into the cash account before each month closes. Debt Service and Transfer Requirements Current Year Outstanding Interest $ 4,513,340 $ 40,802,024 . . Prip,ciJ?~J ~ 4 7qb\.,P45 C:\Users\gwheeler\AppData\Locai\Mtcrosoft\Wmdows\Temporary In ern 1 es\Content.Outlook\ZS EAN\FebrUiory 93,343,703 Transfers Out $ 2,583,435 $ 11,859,820 $ 134,145,727 C:\Users\gwheeler\AppOata\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ZSTP9EAN\February 2014