090313mHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Regular Meeting
September 3, 2013
The Harnett County Board of Commissioners met in regular session on Tuesday, September 3,
2013, in the Commissioners Meeting Room, County Administration Building, 102 East Front
Street, Lillington, North Carolina.
Members present:
Staff present:
Jim Burgin, Chairman
Gary House, Vice Chairman
Beatrice B. Hill, Commissioner
Joe Miller, Commissioner
C. Gordon Springle, Commissioner
Tommy Burns, County Manager
Joseph Jeffries, Deputy County Manager
Tony Wilder, Deputy County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Interim Finance Officer
Margaret Regina Wheeler, Clerk to the Board
Chairman Burgin called the meeting to order at 9:00 am. Vice Chairman House led the pledge of
allegiance and invocation.
Chairman Burgin called for additions and deletions to the published agenda. Commissioner
Springle moved to approve the agenda as published. Commissioner Miller seconded the motion
which passed unanimously.
Chairman Burgin requested an addition of a completion date to the Resolution Supporting NC
DOT's US 401 Improvement Project. Chairman Burgin also requested the addition of the
presentation of the Proclamation Celebrating the Centennial Anniversary of Extension and
Community Association to the agenda. Vice Chairman House requested that Public Utilities'
request for approval of an increasing final adjusting change order for Sanford Contractors/Fort
Bragg Wastewater Project in the amount of $506,246.80 and Budget Amendment #29B Public
Utilities PU0704 Ft Bragg W&WW in the amount of $513,595 be removed from the consent
agenda to be voted on separately. Mr. Burns pointed out a correction to the proposed Fuel Card
Usage Policy.
Commissioner Miller moved to approve the items listed on the revised consent agenda. Vice
Chairman House seconded the motion which passed unanimously.
1. Budget Amendment:
45 Highland Middle School Project CP1301
Code 331-8300-480.47-30 General Contractor 27,277 increase
331-8300-480.47-62 Contingency 27,277 decrease
September 3, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 1 of 5
2. Tax refunds, rebates and releases (Attachment 1)
3. Sheriffs Office requested permission to establish a fee of $150 to offer polygraph
services to local law enforcement agencies.
4. Cooperative Extension requested permission to apply for a grant from North Carolina
State University Family & Consumer Science Foundation in the amount of $1,000 to
support kindergarten readiness program through the Parents As Teachers Program in
Cooperative Extension.
5. County Engineer requested approval of easement to allow Duke Energy Progress to
install power for the pump stations for the Dunn Erwin Corrective Action Project located
at the Dunn Erwin Landfill.
6. County Engineer requested permission to decommission the fuel tank and pump at the
County garage. County vehicles will be fueled at service stations using the Wright
Express fuel cards. Fuel purchases will be in accordance with the NC State Contract
Purchasing Program.
7. County Engineer requested adoption of the fuel card usage policy. County vehicles will
be fueled at service stations using the Wright Express fuel cards. Fuel purchases will be
in accordance with the NC State Contract Purchasing Program.
8. County Engineer requested approval of contract with Clark Nexen for preliminary
feasibility study to address the reuse of Shawtown and Boone Trail schools.
9. Relay for Life of Harnett County requested waiver of room rental fees for the use of the
Commons Area Meeting Room for their Planning Committee meetings.
10. The Harnett County Fair Board requested a fee waiver for the county landfill for 2 to 3
loads of demolition, estimated $100 - $150 in cost including $43.20 reimbursement to
Mr. Chandler, to prepare for the upcoming livestock show. The Fair Board will hold a
livestock show at Chandler's Way Ranch located at 305 Creekside Drive in Angier.
Owner Dave Chandler has waived the rental fee for the covered arena for the livestock
show however some cleaning is needed to host the show. Volunteers and Fair Board
members will work to prepare the site for the livestock show.
11. Finance Officer requested approval of new fees for Emergency Management for the
2013/2014 budget year for ABC Form Inspection of $35 and Foster Home Inspection of
$20. The department had requested the new fees during the budget process but they were
omitted from the budget package.
12. Administration requested approval of Resolution Supporting NC DOT"s US 401
Improvement Project (Attachment 2)
September 3, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 2 of 5
13. Cooperative Extension requested approval of Proclamation Celebrating the Centennial
Anniversary of Extension and Community Association
Chairman Burgin opened the floor for informal comments by the public, allowing up to 3
minutes for each presentation up to 30 minutes. Chairman Burgin asked that things be kept civil
during this time.
- Paul Long of 61 Old Buies Creek Road said he didn't believe it was in good
style for a county commissioner to talk about county employees on Facebook. He also
said he was disappointed that the County did not fund the Veteran's Court and asked that
they reconsider.
- Randy Rogers of Lillington said he supports free speech in any form and asked the
Board to support our veterans any way they could. Mr. Rogers then asked why the Board
is allowing hundreds of thousands of tax-payers/rate-payers dollars to be spent based on a
biased report including false statements. He asked how long the Board would allow NC
law to be violated related to public records requests. Third, Mr. Rogers asked how the
Board could ask for any tax increase when there is a company from Pittsburgh,
Pennsylvania, operating a tire mono -disposable field that receives tires from numerous
states and with a franchise agreement that is from the citizens of this county that are
paying nothing. Last, Mr. Rogers asked why this board would allow $500,000 to be
spent with a change order without any questions.
- Patricia McKoy, representing the Harnett County Extension and Community
Association, invited commissioners to join them at the Reunion Tea scheduled for
September 4th to celebration their 100th anniversary.
- Joe Langley, 298 Kirk Adams Road, said he made a request in January for a timeline
regarding the on-going legal matters associated with Public Utilities. He said he thought
a specific timeline of facts would bring clarity to the issue and is still needed however
Mr. Langley did note his request was not in compliance with the NC Public Information
Law and the County is not required to compile the timeline.
Commissioner Hill said she is concerned about the $70.00 charge for waste on the property tax
notice for the Henley Roberts Senior Center along with other senior centers. She said the
concern is the County gave $6,000 to each senior center and is now asking for $70 back even
though they are not generating trash. She also asked what they were doing about the Food Bank
located on the same premises. Chairman Burgin said he has also received calls from churches
but explained to them that the County has not been charging them this annual fee since the policy
was approved in 1995 by a prior board. Commissioners will discuss this issue at their upcoming
special session.
Regarding appointments, Chairman Burgin invited citizens present to consider volunteering to
serve on boards and committees with vacancies. Commissioner Springle moved to approve the
appointments listed below. Commissioner Hill seconded the motion which passed unanimously.
BOARD OF ADJUSTMENT
Mr. Robert Doberstein (nominated by Commissioner Springle) was reappointed to serve
as an alternate on this board for a term of 3 years ending September 1, 2016.
September 3, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 3 of 5
JURY COMMISSION
Edith Cox (nominated by Commissioner Springle) was reappointed to serve on this
Commission for a term of two years ending June 30, 2015.
Chairman Burgin presented the Proclamation Celebrating the Centennial Anniversary of
Extension and Community Association to representatives present.
Commissioner Springle moved to approve Budget Amendment #29B Public Utilities PU0704 Ft
Bragg W&WW in the amount of $513,595 and Public Utilities requests for approval of an
increasing final adjusting change order for Sanford Contractors/Fort Bragg Wastewater Project
in the amount of $506,246.80. The majority of the additional funding required for this change
order resulted from an aerial crossing of Jumping Run Creek along Hwy 210 at the Cumberland
and Harnett County line. Commissioner Miller seconded the motion which passed 4 to 1 with
Vice Chairman House opposing.
29 Public Utilities Department PU0704 Ft Bragg W&WW
Code 568-9100-431.46-06 Sanford Contractors
568-9100-431.46-03 Peters and White
568-9100-431.90-30 Public Utilities
568-9100-431.45-80 Contingency
568-9100-431.33-48 American Water
506,247 increase
7,348 increase
106,265 decrease
400,882 decrease
6,448 decrease
Commissioner Springle moved to add-on to the agenda and approve the following items:
1) Finance Office requested approval of a lease purchase agreement with US Bank in the
amount of $739,763 for the purchase of a wheel loader and compactor for the landfill.
The interest rate for the transaction is 1.60%. The Board previously approved this
agreement on June 28, 2013 but due to time constraints, the interest rate expired.
2) Staff Attorney, on behalf of the Sheriffs Department, requested approval of the
Harnett County Detention Center Medical Plan. Harnett County contracts with
Southern Health Partners to provide medical care to the Harnett County Detention
Center. The medical plan is developed annually by Southern Health Partners and
meets or exceeds the requirements of the North Carolina Jail Standards. The plan has
been reviewed and approved by the Harnett County Sheriff's Office, local Health
Director of the Harnett County Department of Public Health and Harnett County
Legal Services staff.
Commissioner Miller seconded the motion which passed unanimously.
Mr. Burns reminded the Board of the upcoming grand opening for the Medical School at
Campbell University on September 19th. Chairman Burgin requested that a resolution be
prepared to present to Campbell University that day. Mr. Burns gave an overview of upcoming
special session items including a briefing by the Sheriff on a proposed project, discussion
regarding the solid waste recycling fee for nonprofits and churches and an update on the early
retirement incentive. Mr. Burns noted that departments have submitted their long range plans
and they would like to go through a couple at upcoming work sessions. He noted the County
September 3, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 4 of 5
would receive an audit update in October or November. Last, he reported the Finance Officer
job advertisement had gone out and would be run for 30 days.
Chairman Burgin called for any new business. Commissioner Springle moved to authorize up to
$15,000 to Animal Control to cover overtime. Vice Chairman House seconded the motion which
passed unanimously.
Commissioner Springle asked for an update on sales tax for the schools at the upcoming special
session. Also during that special session, Chairman Burgin said he and Commissioner Springle
would like to give reports on the different committee meetings they attended at the NCACC
annual meeting. He also mentioned an opportunity available to get help with an economic
development study and a written request is due by September 15th. Commissioner Miller asked
that staff invite Mr. Brian Rouse, a citizen making accusations about Animal Control via e-mail,
to the upcoming special session to discuss his issues with Mr. Blevins and staff to try to find
common ground.
There was no need for closed session.
Commissioner Hill moved to adjourn the meeting at 9:31 am. Vice Chairman House seconded
the motion which passed unanimously.
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caret ' egi • . Wheeler, Clerk
1,.
September 3, 2013, Regular Meeting Minutes
Harnett County Board of Commissioners
Page 5 of 5
ATTACHMENT 1
4pprove by the Harnett
`-:Q',.nty Board of Comm;ssion€ .
3
Board Report
Date : 09/03/2013
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
No.Name of Tax Payer BIN Tax, Interest and
Penalties
Approved By : /J/ ygQe q- a U
1 BURGOYNE, FELIX CHARLES III
100 WATERS WAY
LILLINGTON, NC, 27546
2 STRITTMAN, MATTHEW
SAMUEL
86 SNOWDEN LN
CAMERON, NC, 28326 - 6063
3 WHITEHURST, ALLEN KYLE
278 GOLD CT
BROADWAY NC, 27505 - 8192
4 WHITEHURST, ALLEN KYLE
278 GOLD CT
BROADWAY NC, 27505 - 8192
5 WIENKE, DAVID JOHN
WIENKE, SAMANTHA RACHEL
33 WOLFPACK LN
CAMERON, NC, 28326 - 6284
6 WILLIAMS, IMANI DANIELLE
12 BUCKEYE PL
CAMERON, NC 283266167
CAMERON, NC, 28326 - 6167
7 WOLF, ISOBEL T
2386 NC 55 E
DUNN NC, 28334 - 0000
8 WOLF, ISOBEL T
2386 NC 55 E
DUNN NC, 28334 - 0000
9 WOLF, ISOBEL T
2386 NC 55 E
DUNN NC, 28334 - 0000
10 WOLF, ISOBEL T
2386 NC 55 E
DUNN NC, 28334 - 0000
WM. A. TONY WILDER
Revenue Administrator
CC:
WM. A. TONY WILDER
0002000836- 2012- 2012- 000000
0002005574- 2012- 2012- 000000
0001887343- 2013- 2011- 000000
0001887343- 2013- 2012- 000000
0002084127- 2012- 2012- 000000
0002078328- 2012- 2012- 000000
0000060512- 2009- 2009- 000000
0000060512- 2010- 2010- 000000
0000060512- 2011- 2011- 000000
0000060512- 2012- 2012- 000000
City 0.00
County 8.96
City 0.00
County 91.00
City() 43.16
County 1.59
City() 42.54
County 0.77
City 0.00
County 166.49
City 0.00
County 113.77
City 0.00
County 69.16
City 0.00
County 69.16
City 0.00
County 70.03
City 0.00
County 70.03
City Total
County
Total
Total to be
Refunded
Total Refund Statust Reason
8.96 Refund
Military
Exemption
Military
91.00 Refund Exemption
44.75 Refund
Situs
Correction
Situs
43.31 Refund Correction
Military
166.49 Refund Exemption
113.77 Refund
69.16 Refund
69.16 Refund
70.03 Refund
70.03 Refund
85.70
660.96
746.66
Military
Exemption
Value
Decrease
Value
Decrease
Value
Decrease
Value
Decrease
Board Report
Date : 09/03/2013
TO : HARNETT COUNTY BOARD OF COMMISSIONERS
RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES
Approved By : J4� iS&C 9 ,A -i3
No. Name of Tax Payer
1 FAIRWAY POINT LLC
125 WHISPERING PINES DR
SPRING LAKE NC, 28390 -
0000
2 FAIRWAY POINT LLC
125 WHISPERING PINES DR
SPRING LAKE NC 283900000 0001264684- 2012- 2012- 000000
SPRING LAKE NC, 28390 -
0000
Bill # Tax, Interest and Total Refund
Penalties
0001169223- 2011- 2011- 000000
WM. A. TONY WILDER
Revenue Administrator
CC:
WM. A. TONY WILDER
City 0.00
County 1,640.42
City 0.00
County 600.00
City Total
County
Total
Total to
be
Refunded
Request
Status
1,640.42 Refund
600.00 Refund
0.00
2,240.42
2,240.42
Reason
Value Decrease
Double Billed
ATTACHMENT 2
Harnett
C 0 U N TY
RESOLUTION SUPPORTING
NCDOT'S US 401 IMPROVEMENT PROJECT
WHEREAS, the North Carolina Department of Transportation (NCDOT) has a plan to enhance
US 401 from Cumberland County, thru Harnett County, to Wake County; and
WHEREAS, US 401 is identified by the NCDOT as a Strategic Highway Corridor; and
WHEREAS, the 39 mile US 401 project is included in the NCDOT 2012-2018 State
Transportation Improvement Program as Project # R-2609; and
WHEREAS, Harnett County, as well as the Research Triangle Region and Fort Bragg, continue
to experience an enormous amount of growth; and
WHEREAS, a transportation system drives economic growth and competitiveness, supports
rural and urban connectivity, and sustains jobs and the quality of life for our citizens; and
WHEREAS, Harnett County and its municipalities have an established Comprehensive
Transportation Plan in which this project has be identified as a need for Harnett County; and
WHEREAS, Harnett County has participated in several regional initiatives to plan for long term
growth; and
NOW, THEREFORE BE IT RESOLVED that the Harnett County Board of Commissioners do
hereby support the research and construction of the US 401 improvement project as proposed by
the North Carolina Department of Transportation. Furthermore, Harnett County advocates for the
State to fund right of way acquisition and construction following the completion of the
Environmental and Planning Phase which will be complete within the next two years. The
Harnett County Board of Commissioners respectfully request that the US 401 Improvement
Project be complete by May 10, 2019.
Adopted this the 3rd day of September, 2013.
ATTEST:
Margret Regina W'eeler, Clerk to the Board
strong roots • new growth
Jim gin, Chairman
www.harnett.org