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11051990 638 HARNETT COUNTY BOARD OF COMMISSIONERS' REGULAR MEETING - NOVEMBER 5, 1990 The Harnett County Board of Commissioners met in regular session on Monday, November 5, 1990, in the County Office Building, Lillington, North Carolina, with the following members present: Bill Shaw, Mack I Reid Hudson, Mayo Smith, and Chairman Lloyd G. Stewart presiding. Commissioner Rudy Collins was absent. Others present were Dallas H. Pope, County Manager; W. Glenn Johnson, County Attorney; Vanessa W. Young, Clerk .to the Board; and Kay S. Blanchard, Recording Secretary. Chairman Stewart called the meeting to order at 9 a.m. Commissioner Hudson offered the invocation. MINUTES APPROVED Commissioner Smith moved for the approval of the minutes of the regular meeting on October 15, 1990. Commissioner Shaw seconded the motion and it passed with a unanimous vote. DOT Mr. Charles Denkins, Acting Highway Maintenance Engineer, North Carolina Department of Transportation, briefed the Board on current DOT activities. SOCIAL SERVICES STUDY Mr. John House, David M. Griffith and Associates, briefed the Board on BY DAVID M. GRIFFITH the operations review of the Harnett County Department of Social AND ASSOCIATES Services conducted by David M. Griffith and Associates. Chairman Stewart recommended that a presentation of their findings also be presented to the Social Services Board. ZONING ORDINANCE TEXT Carla Stephens, Planning Director, briefed the Board that a public CHANGE - GEORGE WOMBLE hearing was held on October 15, 1990, on application to change zoning ordinance text for George Womble, reference Article VI, Section 6.016.2.21(a), Number of Apartments Per Acre. Ms. Stephens presented the application to the Board for consideration. Commissioner Shaw made a motion that the matter be tabled until the Board meeting of November 19, 1990. Commissioner Hudson seconded the motion and it passed with a unanimous vote. The Board requested that information bel provided to them concerning the proposed Zoning Ordinance change as it relates to other counties and geographic areas within a county. FARMERS REQUEST SPECIAL Rodney M. Tart, Public Utilities Director, briefed the Board on WATER RATES requests by farmers in various water districts for a special farm rate for water used for agricultural purposes within the County. LAND RECORDS MANAGEMENT Bobby L. Wicker, Tax Administrator, presented for consideration by the PROGRAM AGREEMENT - Board, a Land Records Management Program Agreement between the North DEHNR AND COUNTY Carolina Department of Environment, Health, and Natural Resources and the County of Harnett. Commissioner Hudson moved for the approval of the grant agreement. Commissioner Smith seconded the motion and it passed with a unanimous vote. RESOLUTION RE: CADASTRAL Bobby L. Wicker, Tax Administrator, briefed the Board on proposals MAPPING PROJECT received concerning Harnett County Cadastral Mapping Project, and presented a resolution concerning award of contracts for the project. COlnmissioner Hudson moved for the adoption of the resolution. Commissioner Shaw seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes dated November 5, 1990, as document No. 1. CADASTRAL MAPPING SOFTWARE Bobby L. Wicker, Tax Administrator, presented for consideration an AND SERVICES - AGREEMENT agreement between L. Robert Kimball & Associates and Harnett County WITH L. ROBERT KIMBALL & for cadastral mapping software and services. Chairman Stewart ASSOCIATES instructed the County Attorney to review and make necessary changes to the proposed agreement and the Board would consider it at the next regular Board meeting. REPORTS Dallas H. Pope, County Manager, presented departmental reports for the following departments for the Board to review: Sheriff's Department, I Tax, Emergency Medical Services, Building Inspections, Veteran's, and Sheriff's Department. TAX ATTORNEY'S REPORT The Tax Attorney's Report for the month of October was presented to the Board and is copied in full at the end of these minutes dated November 5, 1990, as document no. 2. X-RAY FEES ADOPTED Henry Thompson, Health Department Director, presented a proposal for X-Ray Fees for the Board's consideration. Commissioner Smith made a motion that the Health Department be authorized to charge a fee of five dollars ($5.00) for providing chest X-rays to individuals in those instances where businesses or agencies need these services in the course of their operation, and it is within the scope of the tuberculosis program to provide these services. Film interpretation will be made by the chest clinician serving the Harnett County Health Department. Commissioner Shaw seconded the motion and it passed with a unanimous vote. ------ -" --- "", 639 TAX REFUNDS Bobby L. Wicker requested the following tax refunds: 1- Norman V. Avery, Rt. 1, Erwin $ 79.87 2. William D. Flowers, III, Rt. 2, Linden 14.99 3. World Omni Leasing, Deerfield Beach, FL 66.23 4. World Omni Leasing, Deerfield Beach, FL 48.98 I 5. World Omni Leasing, Deerfield Beach, FL 98.90 6. Freddy West, Box 971, Lil1ington 42.99 7. Warren Lashley, Rt. 1, Lillington 75.55 8. Warren Lashley, Rt. 1, Li1lington 58.40 9. Richard Williams, Fort Campbell, KY 5.53 10. Richard Williams, Fort Campbell, KY 6.64 11. Chris & Debra Strohm, Olivia, NC 117.03 12. Dennis & Carolyn Fritzler, Dunn 126.86 13. Daniel & Brenda Norton, Whiteville 98.62 Commissioner Smith made a motion to approve the tax refunds. Commissioner Hudson seconded the motion and it passed with a unanimous vote. BUILDING RENOVATION Tom Meece, Industrial Development Director, presented a proposed FUND GRANT AGREEMENT building renovation fund grant agreement for the Board's consideration. Commissioner Smith moved for the approval of the building renovation fund grant agreement. Commissioner Hudson seconded the motion and it passed with a unanimous vote. RESOLUTION RE: TAX Attorney E. Marshall Woodall presented a proposed resolution EXEMPT LOAN FOR NW concerning a tax exempt loan for Northwest Harnett Volunteer Fire HARNETT VOLUNTEER Department for the Board's consideration. Commissioner Hudson moved FIRE DEPT. for the adoption of the resolution. Commissioner Smith seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes dated November 5, 1990, as document no. 3. EXECUTIVE SESSION Commissioner Shaw moved that the Board go into executive session. Commissioner Hudson seconded the motion and it passed with a unanimous I vote. Commissioner Shaw moved that the Board come out of executive session. Commissioner Smith seconded the motion and it passed with a unanimous vote. RESOLUTION RE: Rodney M. Tart, Public Utilities Director, presented for the Board's ADVANCEMENT OF FUNDS consideration, a resolution authorizing advancement of funds to TO SE WATER AND SEWER Southeast Water and Sewer District of Harnett County. Commissioner DISTRICT Smith moved for the adoption of the resolution subject to the approval of the County Attorney. Commissioner Hudson seconded the motion and it passed with a unanimous vote. The resolution is copied in full at the end of these minutes dated November 5, 1990, as document no. 4. BUDGET AMENDMENTS: Dallas H. Pope, County Manager, requested the following budget amendment for Public Utilities (Southeast): PUBLIC UTILITIES Code 60-9013-001 Construction $71,306 (SOUTHEAST) Revenue: 60-3770-002 Advance from Gen. Fd. 71,306 Commissioner Smith moved for the approval of the budget amendment subject to approval by the County Attorney of related resolution. Commissioner Hudson seconded the motion and it passed with a unanimous vote. INTERFUND TRANSFERS Dallas H. Pope, County Manager, requested the following budget (SOUTHEAST) amendment for Interfund Transfers (Southeast): Code 10-8701-168 Advance to Southeast $71,306 Revenue: 10-3990-000 Fund Balance Appropriated 71,306 I Commissioner Smith moved for the ap~roval of the budget amendment subject to approval by the County Attorney of related resolution. Commissioner Hudson seconded the motion and it passed with a unanimous vote. GOVERNING BODY Dallas H. Pope, County Manager, requested the following budget amendment for Governing Body: Code 10-4100-162 Dunn Water Contract 71,306 Revenue: 10-3990-000 Fund Balance Appropriated 71,306 Commissioner Hudson moved for the approval of the budget amendment. 640 Commissioner Smith seconded the motion and it passed with a unanimous vote. SHERIFF DEPT. AND Dallas H. Pope, County Manager, requested the following budget JAIL amendment for Sheriff's Department and Jail: Code 10-5100-046 Medical Supplies & Drugs- Shere Dept. $4,600 I Code 10-5120-046 Medical Supplies & Drugs- County Jail 2,760 Revenue: 10-3990-000 Fund Balance Appropriated 7,360 Commissioner Shaw moved for the approval of the budget amendment. Commissioner Smith seconded the motion and it passed with a unanimous vote. TAX DEPARTMENT Dallas H. Pope, County Manager, requested the following budget amendment for the Tax Department: Code 10-4500-045 Contracted Services 7,000 10-4500-074 Capital Outlay-Equipment 5,000 10-4500-075 Lease Payments 2,000 Commissioner Shaw moved for the approval of the budget amendment. Commissioner Hudson seconded the motion and it passed with a unanimous vote. Dallas H. Pope, County Manager, requested the following budget amendment for Board of Elections: Code 10-4300-074 Capital Outlay-Equipment 624 Revenue: 10-3990-000 Fund Balance Appropriated 624 Commissioner Smith moved for the approval of the budget amendment. Commissioner Hudson seconded the motion and it passed with a unanimous vote. SOCIAL SERVICES Dallas H. Pope, County Manager, requested the following budget I amendment for Social Services: Code 10-7700-046 Medical Supplies & Drugs 3,404 Revenue: 10-3990-000 Fund Balance Appropriated 3,404 Commissioner Smith moved for the approval of the budget amendment. Commissioner Shaw seconded the motion and it passed with a unanimous vote. HEALTH DEPT. Commissioner Hudson moved for the approval of the following personnel actions in the Health Department with implementation date of November 1, 1990: Janet Blackwell - PHN Supvr. I - 720 Debrorah Hobbs - PHN Supvr. I - 72C Danita Mason - Rec./Clerk IV - 59C Tammy Norris - Acct./Clerk IV - 590 Maxine Blackmon - Housekeeping - 56A Commissioner Shaw seconded the motion and it passed with a unanimous vote. NEW POSITION DESIG- Commissioner Shaw moved for the approval of a new position in the NATED AS DETENTION Sheriff's Department with an effective date of November 1, 1990. The NURSE IN SHERIFF new position is designated as a Detention Nurse with a classification DEPT. of 74E and assigned to Departmental Code 5100. Commissioner Smith seconded the motion and it passed with a unanimous vote. AD JOUR}.j1<1ENT There being no further business, the Harnett County Board of Commissioners re~\~lar meeting November 5, 1990, duly adjourned at 1:35 p.m. --" I Stewart, Chairman KoA/\/ L. AJt1A1,f), /VlO Kay S.~lanchard~ Recording Secretary DOCUMENT NO. 1 641 STATE OF NORTH CAROLINA COUNTY OF BARNETT RESOLUTION AWARDING CONTRACT I THAT WHEREAS, the County of Barnett desires to pursue efforts to complete its county-wide cadastral mapping project, and WHEREAS, certain of the work in connection with such project has been completed or initiated, but there is substantial work remaining to be done, and WHEREAS, the County of Harnett has previously disseminated requests for proposals in connection with the completion of such project even though the proposed work in question involves services and the securing of proposalS is not required by law, and WHEREAS, pursuant to such requests the County of Barnett has now received proposals from Benatec Associates, Inc., and L. Robert Kimball and Associates, and WHEREAS, such proposals have been reviewed by the appropriate representatives of the County of Barnett and further negotiations with L. Robert Kimball and Associates have been pursued; and WHEREAS, L. Robert Kimball and Associates submitted the lower proposal and it has been determined that L. Robert Kimball and Associates is a responsible entity and that the proposal I submitted by it is responsive; and WHEREAS, the Board of Commissioners of the County of Harnett considers it in the best interest of the County to proceed with the acceptance of the negotiated proposal of L. Robert Kimball and Associates, and to award the subject contract to said entity and to make provision for execution of all documents necessary in order effectuate such award: NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of Harnett that the contract for completion of the cadastral mapping project of the County of Barnett pursuant to all of those terms and conditions contained in the County's request for proposals shall be and same is hereby awarded to L. Robert Kimball and Associates for the sum of $657,000.00, that the appropriate representatives of the County of Harnett shall prepare and otherwise provide all necessary contract documents in order to effectUate such award, and that the Chairman of the Barnett county Board of Commissioners shall be and he is hereby authorized to execute said documents on behalf of the County of Barnett upon the review and approval thereof by the County Attorney of said County. This 5th day of November, 1990. BARNETT COUNTY BOARD OF COMMISSIONERS By: ~. s~at~~t I ATTEST: ( , 2!.~~~ "-Lt.) . 't ~t! .\.~ Vanessa W. YOurJ' Claiiirk SEAL OF THE COUNTY OF BARNETT 642 DOCUNENT NO. 2 rROM. I. Marlhall Woodall O. NOTICB or TAX SUITS COMMINCIDI TAX SUITS DISMISSID AND RELATID SIRVICBS MONTH or OCTOBIR 1"0 NAMB SUIT NO. *AMOUNT, COL. **COURT ATTORNEY COSTS riBS Anderson Creek TownshiD Iverette, Mark '0 CvD 1042 3112 .10 250.40 200.00 Averasboro TownshiD MCDowell, Coatella eg cvD 1088 542.74 246.40 190.00 Underwood, Kenneth '0 CvD lOst U2.0' 254.80 200.00 Barbeeue Township 340.00 I Cordle, Ronald L. " CvD 1013 1lI0. t5 513.40 Out., Townlhip Colville, Morril '0 CvD 0808 '17.50 n.80 75.00 Dar' Ricky '0 CvD 122' 1,127.17 241.00 200.00 Wb t..n, Marvin 90 CvD 1012 441.15 250.40 200.00 Orova Townlblp 200.40 200.00 ClIanaan, Carol '0 CvD 1147 711.48 JOhn.on, Charle. '0 CvD 1058 2,123.14 251. 10 200.00 LlVin.on, George gO CVD 103' 742.21 210.80 200.00 lork, Lendo '0 CVD 10U 518.11 255.25 200.00 Heetor's Creet TownshiD 253.80 200.00 Utter' Louie 8' CvD 10'0 1,342.14 Coli nl, Royce '0 CvD 0110 131.31 24'.00 200.00 Johnlon, LaRue 8' CvD 1411 837.01 2".20 200.00 lI1lt)er LIttle River TownshlD 2U.80 200.00 Minlhew, Wl11la. '0 CvD lOll 11011.38 Subtotal $13,820.13 $3,812.55 $3,005.00 NOTE I · Total collected Include. taxe., intere.t and Court co.t.. .. Court co.t. include. attorney fee. allowed by Court. TOTAL A...."JflT'S "I $3,005.00 ;' Mvanced CO.tl. DAD I:XPLAHATIOM gwum 10-1-'0 Lillinvton POltmalter - po.tage Sidney M. Barefoot - '0 CVD 1157 1.85 10-1-'0 Lillinvton POltma.ter - po.tage Mark Iverette - '0 CVD 1042 1.40 10:'1-'0 Lillinvton POlt..lter . po.tage Lendo lork - '0 CvD 1043 1.85 10-1-'0 Lillington POltmalter - po.tave Lorenlo Davia - '0 CVD 0'77 2.55 10-1-'0 Lillinvton poatma.ter . po.tage BIlly Illia - '0 CVD 1244 1.40 10-3.'0 Lillington Poat.aater - po.tage I Hubert Benton Harmon - '0 CVD 11'2 4.85 10-4-'0 Lillinvton Po.t.a.ter - po.tale Terry D. rerrell - '0 CVD 123 2.80 10.8-'0 Harnett County Clerk of Superior Court - certified copy of Will - R. L. Harrinvton - 88 CvD 1473 2.00 10-15-'0 Lillinvton POltma.ter - certified ..il Terry rerrell - '0 CvD 1233 2.20 10-11-'0 Sheriff of Cumberland County - .ervice fee Carl aalacci - '0 CvD 1281 4.00 10-19-'0 Lillington POltmalter - certified ..il Samuel Stinney - '0 CvD 115' 4.20 10-19.'0 Sheriff of Lee County - lervice fee Kenneth Worthy - '0 CvD 0'45 1.00 10-25-'0 Sheriff of Lee County - lervice fee Horace Johnlon - '0 CvD 1304 5.00 10-25-'0 Sheriff of Sa.plon countr - .ervlce fee Horace Johnlon - '0 CVD 304 10.00 10-25-'0 Lillington Po.tma.ter - certified ..il Horace John.on - '0 CvD 1304 ' 2.20 10-25-'0 Lillington POlt.alter - poltage Horace B. Johnlon, Jr. - '0 cvD 1304 8.40 10-26-'0 Lillington POltma.ter - poltage Marvin Welt, Jr. - '0 CVD 12'2 2.80 10-21-'0 Lillington POlt.alter - poltage Annie Porter - '0 CVD 1341 .70 10-29.90 Lillinlton POltmalter - pOltage Shirre 1 Dean Robinlon - 90 CVD 1242 2.80 10-21-'0 Lilllngton POlt.alter - pOltage Claretta McNeill - '0 CVD 1238 1.40 10-30-'0 Lillinvton POltmalter - pOltage lugene Davil - '0 CvD 1237 2.80 10-30-'0 Lilliugton POltma.ter - po.tate I Mae Vann Aldinger - '0 CVD 12 3 .45 10-30.'0 Lillington POlt.a.ter - po~tage Ray H. Roger. - '0 CvD 1241 .'0 10-30-'0 Sheriff of Wake County - .ervice fee Mae Aldinger - 90 CVD 1213 5.00 10-31.'0 Sheriff of Cumberland County - service fee Ja.el Kelly - '0 CvD 11'0 10.00 10-31-'0 Sheriff of Wake County - lervlce fee Ray Rogar. - '0 cvD 1241 ...1L.lI.Jl Total Advanced co.t. $101.55 BALANCI DUI 13.111.55 ~(J~~~~" I. ar.ba Wo ali POlt Office Box 3' Lillinvton, NC 27546 Telephone I <'19) 813-5111 --- -- -- -- ~- -- ----.--- - -------- - ~.'- 643 DOCUMENT NO. 3 I RESOLUTION "NOW, THE'REFORE , BE IT HEREBY RESOLVED, that the Board of Commissioners of Harnett County, North Carolina does hereby approve a tax-exempt loan to the Northwest Harnett Volunteer Fire Department, Inc. (the "VFD" ) from First Citizens Bank & Trust Company in the principal amount of $245,000.00 which loan is for the following purposes (check applicable purpose): 1. (X) for the construction of a fire station for the VFD, including the purchase of the underlying real property. 2. (X) the purchase by the VFD of fire trucks and all related fire fighting equipment which fire trucks and fire station will be owned and operated by the VFD at the following address: Baptist Grove Intersection Route 2, Box 260-A Fuquay Varina, NC 27526 I Duly adopted this 5th day of November, 1990. HARNETT COUNTY BOARD OF cm~AISSIONERS ~7"ar!?Cha~ ATTEST: ~~~. Vanessa W. Young, C~~Board I ----- 644 DOCUMENT NO. 4 Reaolution Authorizinq Advancement of Funds to Southeaat Water and Sewer District of Harnett County THAT WHEREAS, the Southeast Water and Sewer D18trict of Harnett County (hereinafter sometimes referred to aa the "D18trict") 18 planning to inatall and construct water diatribution facilities within ita boundariesJ and WHEREAS, the District has made application to the Parmer. Home I Adminiatration of the Unit.d State a D.partment of Agriculture for a loan and/or grant to fund the cost of such faciliti.sJ and WHEREAS, at the curr.nt time, the above m.ntioned loan and/or grant funds are not availabl., and WHEREAS, the City of Dunn, which ia encircl.d by the District, had d.termin.d that it d.8ir.d to extend a water d18tribution pipeline through the D18trict to the Cumb.rland County-Harnett County boundaryJ and WHEREAS, the plans for the Diatrict's water facilities include the inatallation of a water distribution pipeline along the same route aa waa deaired by the City, and WHEREAS, the aaid City, the Diatrict and the County of Harnett have mutually agr.ed that proviaion ahould be IIIllde for the installation of one wat.r distribution pipeline along the rout. described so as to, among other things, .liminat. duplicative .fforta and costa which would b. associated with multiple pip.lines and to provide a pip.lin. which will m..t the curr.nt and .xp.cted n..da of auch parti.s, and WRBRlAS, th.r. is an immediate n.ed fot the installation and construction of the r.f.r.nc.d wat.r distribution pip.lin. and the District has d.termin.d that it would be moet advantag.oue to participate in the inetallation of the same at the current time; and WRBREAS, eo ae to enable the Dietrict to participate in the I r.ferenced conetruction, the Board of Commissionere of the County of Harn.tt hae agre.d to advance to the Dietrict euch funde ae will equal the D18trict' e proportionate ehar. of the coet of eaid pipeline; and WHEREAS, it is und.retood that the int.nt of the Dietrict and the County ie for the Dietrict to finance the coet of eaid wat.r dietribution pipeline ae part of itl water distribution facilities proj.ct and pursuant to the aforem.ntioned loan and/or grant from the Farm.rl Hom. Administration, and WHIREAS, it 18 furth.r undentood that. the. intent of the County of Harnett is to advance luch funds only until luch time as the aforementioned loan and/or grant IIIllY be s.cured, or such other financing arrangem.nt is IIIllde, it beiDg the b.lief of the eaid County that it 18 in the b.et int.r.st of the Dhtrict to participat. in eaid inetallation proj.ct at the current tim.. NOW, TRlRErORE, BI IT RESOLVED by the Board of Commiseionerl of the County of Harn.tt thatl It Ihall and her.by do.e authorize the advancem.nt of the sum of $71.305.86 to the Southea.t Water and S_er Di.trict of Harnett County, subject to the understanding. as herein recited, for the purpo..s above d..crib.d. Duly .dopted thh 5th day of Nov. , UtO, upon IIOtloll _d. by COllDie.ion.r Slalth , .econded by COIlIIis8ion.r Hudson , and adopted by the following VOt.1 AlIS 4 ROIS 0 ABSTAIIIID 0 MSDrl' 1 I BOARD or COMIIISSIOIIIal or TO .......1""._.... or RAI..~I'''__ Byl lfti !J ~ L . St_art, Char n of the Board A'l'TISTI -tC.", 'i J ~\' Van.... ". Young," ,. Cl.rk to the Board :