Land Records Modernization Program OrdinanceTO: HARNETT COUNTY BOARD OF COMMISSIONERS
FROM: Tax Office by Terry Wade
DATE: November 26, 1985
RE: An Ordinance To Implement The Harnett County
Land Records Modernization Program
Attached is a copy of an ordinance entitled, "An Ordinance
To Implement The Harnett County Land Records Modernization
Program which will be carried before the Board for con-
sideration at its meeting of December 2, 1985.
If you should have any questions, please give me a call.
Sincerely,
Terry L. Wade
TLW: rk
Attachment
This ordinance will require that the grantees _.
mailing address be indicated on the face of the
instrument and it will also require the Real Estate
Parcel Identifier Number (PIN) to become a necessary
part of an instrument before it may be recorded.
Making use of the Parcel Identifier Numbers that
are currently availabe will aid the Tax Department
in making more correct property transfers and will
be the forerunner of the future Land Records Office
Geo -coded Parcel Identifier Numbers.
The current Parcel Identifier Numbers may be
found on the tax abstract, property record card, and
tax receipt and are readily accessable to anyone
preparing an instrument for recording.
AN ORDINANCE TO IMPLEMENT THE HARNETT COUNTY
LAND RECORDS MODERNIZATION PROGRAI'
THE BOARD OF COMMISSIONERS OF HARNETT COUNTY,
NORTH CAROLINA ORDAINS:
Section 1: This ordinance is adopted pursuant to N.C.
General Statutes 161 -30.
Section 2: The Register of Deeds shall not accept for
registration any map or instrument affecting
real property unless the grantees mailing address
is affixed on the face thereof.
Section 3: The Register of Deeds shall not accept for
registration any deed, deed of trust, map or
plat, or any other instrument containing a
description of the real property affected by
the instrument unless the parcel identifier
numbers of all parcels affected have been
assigned and are recorded on the face of the
instrument. However, until the Land Records
Office becomes operational, as described in
Section 4 below, the words "of all parcels
affected" shall mean the following:
1. In a division of a tract or tracts the
parcel number(s) of the tract(s) being divided
shaZZ be given. A subdivision map shall be
handled in the same manner.
2. When two or more properties are combined,
the parcel numbers of the separate tracts prior
to being combined shall be given or if part of
two or more properties are combined, the parcel
numbers of the tracts from which the parts were
taken prior to being combined shall be given.
3. Property transfers not involving a division
or combination of lands, shall have indicated on
the face of the instrument the parcel number(s)
of the tract(s) being transferred. A deed of
trust, deed of correction or a plat giving
corrected acreage shall be handled in the same
manner.
Section 4: Until such time as the County Land Records
Office becomes operational with respect to
creating and assigning geo -coded parcel
identifier number(s), the County Tax Supervisors
Office shall create parcel numbers in accordance
with the procedures in effect at that time.
When the Land Records Office assumes responsibility
for maintenance and creation of geo -coded land
records, it shall do so in accordance with the
county procedures manual for creating and assigning
parcel identifier numbers, and sections 5 -9
herein shall become operable at such time as
the Land Records Office becomes functional.
Section 5: Presentation of the instrument to the Land Records
Office as herein described does not constitute filing
the instrument for registration.
Section 6: The Lard Records Office shall have exclusive authority
to create and assign parcel identifier numbers and
shall maintain a procedures manual for that purpose.
The procedures manual shall include provisions to
insure that no two parcels of property will be assigned
the same parceZ identifier number.
Section 7: Every map (including a map incorporated by reference
in a deed), subdivision plat, or land survey plat
that creates or more fully defines one or more parcels
of land must have a parcel identifier number written
on it before it can be registered. This requirement
shall not apply to flood plain maps, annexation and
municipal boundary maps, and similar maps prepared
by governmental agencies.
Section 8: All instruments pertaining to the same parcel or to
related parcels shall be assigned parcel identifier
numbers and processed according to the date and time
when they were presented to the Land Records Office.
Section 9: (a) Any deed, deed of trust, map or plat, or other
instrument that contains a description of a parcel or
parcels not previously plotted on the county large -scale
cadastraZ maps and for which a parcel identifier number
does not exist must contain a description of the parcel
or parcels of sufficient accuracy and detail that the
Land Records Office is able to locate and plot the
parcel or parcels on the county maps from the descriptic
standing alone, or with the aid of supporting maps or
other documents furnished by the person presenting
the instrument.
- 2-
1
(b) The description contained in any map or plat that
is to be registered and that creates or more fully
defines a parcel or parcels not previously plotted
on the county large -scale cadastral maps and for
which a parcel identifier number does not exist
must be sufficiently precise to create a consistent
closed parcel boundary within a plotting accuracy
of 1140 (one- fortieth) of an inch.
Section 10: This ordinance shall become effective January 1, 1986.
Ic19