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121712a Agenda PackageHARNETT COUNTY BOARD OF COMMISSIONERS County Administration Building 102 East Front Street Lillington, North Carolina Regular Meeting December 17, 2012 7:00 pm 1 Call to order — Chairman Jim Burgin 2. Pledge of Allegiance and Invocation — Vice Chaiiman Gary House 3. Presentation of 2012 Incentive Payment to Old Castle Adams Products 4. Consider additions and deletions to the published agenda 5. Consent Agenda A. Minutes B. Budget Amendments C. Tax refunds, rebates and releases D. IT requests approval to use the sole source purchasing option to upgrade Laserfiche to include 750 full users licenses in order to move toward a paperless work environment for all Harnett County departments E. Health Depaituient requests approval of increase of funding for $1988 in the Home and Community Care Block Grant through Mid - Carolina Area Agency on Aging F. Sheriff's Office requests approval of the following reclassifications requiring no new funds being requested this budget year: - Sole 911 -call taker position (pay grade 61) reclassified to a Telecommunicator - EMD position (pay grade 64) - Detention position of Office Assistant (pay grade 59) to Administrative Assistant (pay grade 63) - Two Office Aide positions (pay grade 51) to Data Entry positions (pay grade 55) G. Library requests permission to donate withdrawn books to be sold along with donations to the Friends of the Harnett County Public Library H. EMS requests permission to purchase four additional Zoll cardiac monitors and use sole source purchasing option due to all other cardiac monitors being Zolls I. Adoption of 2013 Schedule of Meetings of the Harnett County Board of Commissioners J. Human Resources, on behalf of the Planning Department, requests approval for Mark Locklear to be appointed as Interim Director of the Planning Department 6. Period of up to 30 minutes for informal comments allowing 3 minutes for each Presentation 7. Appointments Page 1 8. Bond Order Authorizing the Issuance of Special Obligation Bonds of the County of Harnett, North Carolina, and a Resolution of the Board of Commissioners of the County of Harnett, North Carolina, Providing for the Issuance of its Special Obligation Bond, Series 2013 in order to finance certain improvements to the Dunn -Erwin landfill, Michael Juby, Bond Counsel 9. Public Hearing: Proposed 2014 Harnett County Community Transportation Program Application to be submitted to the North Carolina Department of Transportation. Staff requests consideration and adoption of the resolutions for Community Transportation Program and Human Service Agency Transportation which will allow Harnett County to enter into agreements with the North Carolina Depaitment of Transportation: Providing the necessary assurances, certifications and local match for Fiscal Year 2014 10. Selection of Employee Benefits Committee Members 11. County Manager's report — Joseph Jeffries, Interim County Manager - November 2012 Landfill Billing - November 2012 Veteran Affairs Activities • NCACC Legislative Goals Conference Delegate 12. Closed Session 13. New Business 14. Adjourn Page 2 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting December 3, 2012 The Harnett County Board of Commissioners met in regular session on Monday, December 3, 2012, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Staff present: Timothy B. McNeill, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews, Commissioner Jim Burgin, Commissioner Gary House, Commissioner Scott Sauer, County Manager Tony Wilder, Deputy County Manager Dwight Snow, Staff Attorney Sylvia Blinson, Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman McNeill called the meeting to order at 9:00 am. Commissioner Burgin led the pledge of allegiance and invocation. Commissioner House moved to approve the following minutes: - November 19, 2012 Regular Meeting - August 11, 2009 Budget Work Session July 10, 2009 Work Session - July 7, 2009 Joint Special Session with the Harnett County Board of Education - June 26, 2009 Special Session - June 18, 2009 Special Budget Session - June 15, 2009 Budget Session with Department Heads - June 12, 2009 Special Budget Session - June 11, 2009 Special Budget Session Commissioner Andrews seconded the motion which passed unanimously. Commissioner House moved to approve a resolution honoring outgoing Commissioner Dan Andrews. Commissioner Burgin seconded the motion which passed unanimously. (Attachment 1) Chairman McNeill read and presented the resolution to Commissioner Andrews. Commissioner Andrews addressed the group. Chairman McNeill also presented Commissioner Andrews with the Order of the Long Leaf Pine. Chairman McNeill turned the meeting over to Vice Chairman Hill. Commissioner Andrews moved to approve a resolution honoring outgoing Chairman Timothy B. McNeill. Commissioner Burgin seconded the motion which passed unanimously. (Attachment 2) Harnett County Board of Commissioners December 3, 2012 Regular Meeting Minutes Page 1 of 6 Vice Chairman Hill read and presented the resolution to Chairman McNeill. Vice Chairman Hill also presented Chairman McNeill with the Order of the Long Leaf Pine. Chairman McNeill addressed the group. At 9:27 am Chairman McNeill recessed the meeting following the 10:00 am Swearing -In Ceremonies. Swearing -In Ceremonies Harnett County Board of Commissioners Meeting Room Dwight W. Snow, County Attorney, was master of ceremonies for the swearing -in of the elected officials listed below. Minister John Rankins led the invocation and Judge Caron H. Stewart administered the oaths to the following officials: County Commissioner — District 3 County Commissioner — District 4 County Commissioner — District 5 Board of Education member — District 2 Board of Education member — District 4 Jim Burgin C. Gordon Springle Joe Miller William H. Morris James Ray Bryant Margaret Regina Wheeler, Clerk to the Board, reconvened the meeting and stated that N.C. General Statutes requires the Board of Commissioners to reorganize at its first regular meeting in December each year. Mrs. Wheeler opened the floor for nominations for Chairman. Gary House nominated Jim Burgin. Beatrice Hill nominated Joe Miller. Jim Burgin was elected Chairman with the following vote: Jim Burgin: Gary House, C. Gordon Springle, Joe Miller and Jim Burgin Joe Miller: Beatrice Hill Ms. Wheeler then opened the floor for nominations for Vice Chairman. Joe Miller nominated Beatrice Hill. Jim Burgin nominated Gary House. Gary House was elected Vice Chairman with the following vote: Gary House: C. Gordon Springle, Jim Burgin and Gary House Beatrice Hill: Joe Miller and Beatrice Hill Chairman Burgin called for additions and deletions to the published agenda. Mr. Sauer requested the addition of a Proclamation for Operation: Coming Home Day 2012. Commissioner House moved to approve the agenda as amended. Commissioner Hill seconded the motion which passed unanimously Commissioner House moved to approve the items on the revised consent agenda. Commissioner Springle seconded the motion and the Board unanimously approved the following items on the consent agenda: Harnett County Board of Commissioners December 3, 2012 Regular Meeting Minutes Page 2 of 6 . Budget amendments 172 WIA Code 234 - 7406 - 465.35 -26 234 - 7406 - 465.12 -02 234 - 7406 - 465.26 -08 234 - 7408 - 465.35 -26 234 - 7408 - 465.12 -02 234 - 7408 - 465.22 -01 234 - 7408 - 465.26 -08 234 - 0000 - 331.74 -06 234 - 0000 - 331.74 -08 Participants Cost Participants Wages Workers Comp Participants Cost Participants Wages FICA Workers Comp Sampson In- School Sampson Out - School 173 Sheriff's Office Code 110 -5100- 420.74 -74 Capital Outlay 110 - 0000 - 356.30 -00 Insurance Claims 174 Health Department - Aging Code 110 -7501- 441.32 -13 Special projects FCG 110- 0000 - 353.75 -01 FCG Donations 175 Sheriff's Office Code 110 -5103- 420.35 -70 110 -0000- 353.51 -05 176 Re Entry Healthy Choice Code 110 -5899- 420.35 -51 110- 0000 - 334.58 -04 State Faun — LIFE Grant State Farm — LIFE Grant Family Enrichment Re -Entry Healthy Choice — Family Enrichment Re -Entry Healthy Choice — Family Enrichment 2. Tax refunds, rebates and releases (Attachment 3) 1,167 decrease 649 increase 18 increase 787 decrease 133 increase 111 increase 43 increase 500 decrease 500 decrease 1,627 increase 1,627 increase 400 increase 400 increase 2,200 decrease 2,200 decrease 24,866 increase 24,866 increase 3. JobLink requested approval of Amendment #1 to contract for services provided for youth programs under Title 1 of the Workforce Investment Act to receive additional funding. 4. Public Utilities requested approval to grant Carolina Power & Light Company an easement to install underground power supply for the Erwin pump station. 5. Cooperative Extension requested peiiiiission to submit an annual funding request to United Way of Harnett County in the amount of $8,000 for continued support of the Harnett County Child Care Resource and Referral program. 6. Health Department requested approval to establish a fine for violation of NC Smoking Law in restaurants. Harnett County Board of Commissioners December 3, 2012 Regular Meeting Minutes Page 3 of 6 7. Health Department requested approval to establish a fee for Medical Nutrition Therapy Services (MNT) 59470 Nutritional Counseling, diet (MNT) 8. ReEntry requested approval of the JCPC Level II Dispositional Alternatives — Program Agreement. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke. Ted Cole with Davenport and Company, who serves as Financial Advisors to the County, gave an update on summary banking RFP results for the 2013 Special Obligation Bond to finance certain improvements to the Dunn -Erwin landfill. Mr. Cole reported that they had gone back to the banks that had made proposals and requested changes. PNC declined to change however Fidelity Bank and Cape Fear Farm Credit submitted revised proposals. Vice Chairman House moved to go forward with Cape Fear Farm Credit. The motion was seconded by Commissioner Miller and passed unanimously. Mr. Cole noted they would prepare documents for consideration at the December 17, 2012 regular meeting with hopes of going to the Local Government Commission in early January. Paula Stewart, Harnett County Infounation Technology Director, gave an overview of projects her office is currently working on to help further the transparency of county government. Mrs. Stewart noted the check registry for the county is now on -line and work continues to get actual contracts on -line. Mrs. Stewart said research is on -going for tablet technology for the Board of Commissioners; offering 3 basic devices as options. She reassured commissioners that staff would train them on the new tablet technology once it was decided. Mrs. Stewart said she would present pricing at the upcoming special session regarding videoing and streaming Board meetings on YouTube. Staff is also gathering quotes to go paperless however she did note that a large number of departments are already doing a lot toward this goal. She discussed having the website redesigned and shared a vendor proposed option. Mrs. Stewart said her staff would also like to form a Technology Advisory Committee which would serve as a way to help guide them in the way government interfaces with citizens. Mrs. Stewart noted long term goals that would take significant time and money were 1) completely redesigning the whole website, and 2) replacing financial software. She also mentioned the need for approval for electronic signatures. Commissioner House said he would also like to see the monthly financial statements on -line. Chairman Burgin asked Mrs. Stewart and Finance Officer Sylvia Blinson to provide preliminary numbers for improved financial software at the upcoming special session. Chairman Burgin also said there needs to be a procedure developed and a central location for mail and checks to process mail and checks coming in to the county. Harnett County Board of Commissioners December 3, 2012 Regular Meeting Minutes Page 4 of 6 Chairman Burgin called for any new business. Commissioner House moved to direct County Attorney Dwight Snow to develop a county whistle - blower policy. Commissioner Springle seconded the motion. Commissioner Miller asked about the federal whistle - blower policy which Mr. Snow clarified was only relevant to federal. The motion passed unanimously. Vice Chairman House asked what the County needed to do to "opt out" so they could bid out professional services, engineering, construction, etc. Staff Attorney Jennifer Slusser responded the law, as written, is Request of Qualifications and under statute exempted. She suggested they could exempt by project but said she would check the statute regarding Commissioner House's inquiry. Vice Chairman House said he is concerned about employee's health insurance and wants to set up a committee of employees, having each Board member appoint a member to the committee and including a commissioner which would be Commissioner Springle, to receive input and recommendations from employees regarding health insurance. Vice Chairman House moved to form the Employee Benefits Committee. Commissioner Miller seconded the motion which passed unanimously. Chairman Burgin asked the Finance Office to calculate the cost of putting an additional $500 in each employees HSA account in January 2013. Chairman Burgin noted January 1st there was supposed to be a whole list of new prescription drugs that should be free to employees. Chairman Burgin asked Mr. Snow if he was prepared to discuss realigning the School Board and Commissioner's districts which Mr. Snow was not as he is still researching this issue. Chairman Burgin reported he has also asked Mr. Snow to see what it would take to get Harnett County removed from the Justice Department lawsuit which requires us to go through the preclearance process. Chairman Burgin asked Planning Director Joseph Jeffries to report to the board at their upcoming special session how much has been collected in the $500 fee on new construction and how that money has been spent. Chairman Burgin said he thinks we owe some municipalities some money. Chairman Burgin confirmed the $500 fee is the recreation fee and said he would like to have a general discussion regarding the fee and other options of how it can be used. Chairman Burgin moved to give the Town of Erwin $3,500 to help move their old depot structure so they can have it converted into a museum. The motion was seconded by Commissioner House and passed unanimously At 11:33 am Commissioner House moved that the Board recess for lunch and return at 12:30 pm. Commissioner Springle seconded the motion which passed unanimously. Commissioner Hill moved that the Board reconvened at 12:30 pm. Commissioner House seconded the motion which passed unanimously. Harnett County Board of Commissioners December 3, 2012 Regular Meeting Minutes Page 5 of 6 Commissioner Hill moved that the Board go in to closed session for the purposes of 1) to discuss certain personnel matters; 2) to discuss matters relating to the location or expansion of industries or other businesses in Harnett County; 3) to consider and give instruction to the County legal staff concerning the handling of certain legal actions including the following case: "County of Harnett versus Randy D. Rogers and Gary A. House" File No. 12 CVS 890. That in addition to the commissioners, that the County Manager and the County Attorney be present at the closed session. This motion is made pursuant to N.C. General Statute Section 143- 318.11(a)(6)(4) & (3). Commissioner House seconded the motion which passed unanimously Commissioner House moved that the Board come out of closed session. Commissioner Springle seconded the motion which passed unanimously. Commissioner Springle moved to tenuinate Scott Sauer with cause. Commissioner House seconded the motion which passed 3 to 2 with Commissioners Hill and Miller opposing. Commissioner Springle moved that Joseph Jeffries be named interim county manager. Commissioner House seconded the motion which passed unanimously. Commissioner Miller moved to adjourn the meeting at 4:02 pm. Commissioner Springle seconded the motion which passed unanimously. Jim Burgin, Chaii man Margaret Regina Wheeler, Clerk Harnett County Board of Commissioners December 3, 2012 Regular Meeting Minutes Page 6 of 6 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows: Recognition EXPENDITURE CODE NUMBER 110 -7510- 441.32 -10 REVENUE (CODE NUMBER 110 - 0000 - 353.75 -01 IRSVP Donations 1110-0000-353.77-01 l U n ited Way DESCRIPTION OF CODE DESCRIPTION OF CODE I$ AMOUNT INCREASE 310.00 AMOUNT DECREASE AMOUNT AMOUNT INCREASE DECREASE $ 200.00 $ 110.00 1 EXPLANATION: Budget Amendment to budget donations in the RSVP program from outside and United Way. APPROVALS: \`/v �yo 9)-v. Department Head (date) Fiance Officer (Date) IL, COnty/IVlana r (Date) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of ,2012 Margaret Regina Wheeler, ',w ksi,4 rr4w , Chairman Harnett County Board of Commissioners Clerk to the Board BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows: EXPENDITURE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 1 110 - 7501 - 441.41 -11 Telephone and Postage $ 82.00 1 110 - 7501 - 441.58 -14 Travel $ 440.00 110 - 7501 - 441.60 -33 Materials and Supplies $ 322.00 1 (REVENUE CODE NUMBER 110- 0000 - 334.75 -03 EXPLANATION: DESCRIPTION OF CODE Medicare SHIIP Grant AMOUNT AMOUNT INCREASE DECREASE $ 844.00 Family Caregiver program received more than what was anticipated in the Medicare SHIIP grant. APPROVALS: ‘�t 1 ‘`. vd Department Head (date) FinaA ce Officer (Date) /L.—fa—it- Co/nty!' anager(Date) �a -11�/a Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2012 roti vt, Timuthq D. NeitF, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows: (EXPENDITURE ICODE NUMBER DESCRIPTION OF CODE AMOUNT AMOUNT INCREASE DECREASE REVENUE AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE 110 - 0000 - 353 -75 -02 Aging Donations Fans $ 400.00 110 - 0000 - 353 -75 -03 Aging Donations $ 300.00 110 - 0000 - 353 -21 -00 Donations AMOUNT DECREASE $ 700.00 EXPLANATION: To move Revenues in the Aging Program to realign to meet the needs of the program. APPROVALS: 91 Department Head Fin ce Officer (Date) /t /0i8-. County�l'lan ger Date Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of ,2012 Margaret Regina Wheeler, ,.vv a144.— l % Time4Hp-8 -MtP eitt, Chairman Harnett County Board of Commissioners Clerk to the Board )84 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013; Section 1. To amend the General Fund, Aging Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110 -7552- 441.32 -10 Recognition DESCRIPTION OF CODE REVENUE CODE NUMBER 110- 0000 - 353.75 -52 DESCRIPTION OF CODE Donations Elderly Nutrition AMOUNT AMOUNT INCREASE DECREASE $ 600.00 I AMOUNT AMOUNT INCREASE DECREASE $ 600.00 EXPLANATION: To budget donated funds in the Elderly Nutrition program. APPROVALS: Department Head (date) Fin, ce Officer (Date Co4ity Vlanager ate) Section 2. Copies of this budget amendment shall be furnished to the Clerk of the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler, Clerk to the Board day of ,2012 r+1 /2) tor3 i v4 y-B {yeift Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: follows: Section 1. To amend the General Fund, Sheriff's Department, the appropriations are to be changed as EXPENDITURE CODE NUMBER 1 DESCRIPTION OF CODE 110 - 5100 - 420- 74 -74_1 Capital Outlay REVENUE AMOUNT INCREASE 13,114 AMOUNT DECREASE AMOUNT AMOUNT CODE NUMBER DESCRIPTION OF CODE INCREASE DECREASE 110 - 0000 - 356 -30 -00 Insurance claims 13,114 EXPLANATION: To transfer $ 13,144.27 received for an accident on 10/30/12 into the Sheriff's Capital Outlay expenditure line. APPROVALS: thk fa .0 Department Head (date) ance Officer (date) � , —II -1Z un Mana er (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2012. Margaret Regina Daniel, 141dC2>✓(r° r aHriaa y�Tim CA. I iy B. Mtritt, Chairman Irk Clerk to the Board Harnett County Board of Commissioners Jo DATE: HARNETT COUNTY FINANCE DEPARTMENT CASH REPORT FORM DEPARTMENT: t! 4— . •,r 'CASH: $ COINS: CHECKS: SUBMITTED BY: SIGNATURE WHITE - FINANCE DEPT. Is;) r ,'1 v • RECEIVED BY TOTAL $ (' FINANCE SIGNATURE DATE. it 1 CANARY - DEPARTMENT COPY T4 �� i Mail to: OneBeacon. N S U R A N C E 188 INVERNESS DRIVE WEST SUITE 600 ENGLEWOOD CO 80112 HARNEIICOUNTY P.O. BOX 778 ATTN: MELINDA BETHUNE Lillington NC 27546 One Beacons. I N S U R A N C E PLEASE FORWARD ALL CORRESPONDENCE TO: OneBeacon Insurance Group 188 INVERNESS DRIVE WEST SUITE 600 ENGLEWOOD CO 80112 866 -725 -5171 PAY TO: HARNE 1 1 COUNTY AGENT: Surry Insurance Agency & Realt PO BOX 128 DOBSON NC 27017 EXPLANATION OF PAYMENT DATE ISSUED: CHECK AMT: INSURED: POLICY NO.: DATE/LOSS: CLAIM ND.: CLAIM TYPE: CLAIMANT: ADJUSTER: By Itl1 a TH54218 -1 11/11/2012 $13,114.27 HARNETT COUNTY 7910005590000 10/30/2012 OAA- 977254-01 -01 COLLISION (NC) HARNE I I COUNTY JJ33 - MELISSA ZDONICK IN PAYMENT OF: PAYMENT FOR DAMAGE TO 2008 FORD CROWN VICTORIA VIN #1765351 + RADIO EQUIPMENT LE INVOICE NUMBER: SS DEDUCTIBLE AND HOLD BACK G5898 0308 OneBeacon., I N S U R A N C E PAY TO THE HARNETT COUNTY ORDER OF: DETACH AND RETAIN THIS PORTION FOR YOUR RECORDS THE FACE OF THIS DOCUMENT HAS A COLORED BACKGROUND • NOT A WHITE BACKGROUND 11/11/2012 TH54218 -1 51-44 119 CT ALL PAYEES MUST ENDORSE AMOUNT ****$13,114.271 IN PAYMENT OF: PAYMENT FOR DAMAGE TO 2008 FORD CROWN VICTORIA VIN #1765351 + RADIO EQUIPMENT LE IThirteen thousand one hundred fourteen and 27/100 Dollars INSURED: HARNETT COUNTY POLICY NO: 7910005590000 CLAIM NO: 0AA- 977254 -01 -01 CLAIMANT: HARNt i COUNTY ADJUSTER: MELISSA ZDONICK LOSS DATE: 10/30/2012 CLM TYPE: COLLISION -NC /180 4 5 4 2 8111 1:0 1 L 90011 , 5t: BANK OF AMERICA NOT VALID AFTER 90 DAYS FROM ISSUE SIAUTHORIZED NATUF 0000000011 2 S 3110 J BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2012: Section 1. To amend the Board of Elections Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110 - 4300 - 410.12 -01 110 - 4300 - 410.55 -12 110 - 4300 - 410.30 -40 REVENUE CODE NUMBER DESCRIPTION OF CODE Salaries and wages of precinct officials Printing and Binding Professional Services DESCRIPTION OF CODE AMOUNT INCREASE $14,000 AMOUNT INCREASE AMOUNT DECREASE $9,000 $5,000 AMOUNT DECREASE EXPLANATION: Heavier than expected turnout, as well as increasing early voting hours, required us to call up more precinct officials to provide service to voters for the 2012 Presidential election. ance Officer (eatej z ya-rL / County Manager date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this Margaret Regina Wheeler Clerk to the Board day of —8-;* rvt &Mr8. h'Tittieleity iii, Chairman Harnett County Board of Commissioners BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the project ordinance CP 1003 for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, Airport Runway Reimbursement CP 1003, the appropriations are to be changed as follows: 1EXPENDITURE CODE NUMBER 397 - 8360 - 465.45 -30 397 - 8360 - 465.45 -01 New 1 (REVENUE CODE NUMBER EXPLANATION: APPROVALS: Airport Administrator DESCRIPTION OF CODE Construction Engineering Admininstration DESCRIPTION OF CODE AMOUNT INCREASE 6,540 660 AMOUNT INCREASE AMOUNT DECREASE 7,200 AMOUNT DECREASE Adjust budget for Airport Runway Reimbursement Project CP 1003 to reflect budget change as result of work authorization #11-02 and work performed Fg ance Officer (date) (1. - - /o7i oyr'ity Manager .ate) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted Margaret Regina Bef++rel, e eAr- Clerk to the Board James A. Burgin, Chairman Harnett County Board of Comm S519 -II-/A BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the General Fund, Sheriffs Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER DESCRIPTION OF CODE 110 - 5100 - 420 -74 -74 Capital Outlay REVENUE CODE NUMBER 110 - 0000 - 356 -30 -00 EXPLANATION: DESCRIPTION OF CODE Insurance claims AMOUNT AMOUNT INCREASE DECREASE 500 1 AMOUNT INCREASE 500_. _.. AMOUNT DECREASE To transfer $ 13,144.27 received for an accident on 10/30/12 into the Sheriff's Capital Outlay expenditure line. APPROVALS: i _.7\ ;, �7�1?�' Department Head (date) finance Officer (date) 1a., ounty Manager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of , 2012. Margaret Regina flannel, Wke r 614,11; n 94 Vhy B. 1M1,14 fist; Chairman I erirrr Clerk to the Board J Harnett County Board of Commissioners 81 DATE: HARNETT COUNTY FINANCE DEPARTMENT CASH REPORT FORM -II 710. t 1'1 ST, CASH: COINS: Cr' CHECKS: SUBMITTED BY: SIGNATURE By DEPARTMENT • t EMT WT--* DEC 0 4 .012 'ACCOUNT.NUMBER AMOUNT 1 11,-) LNCY-7,0 57.f s RECEIVED BY: DATE: TOTAL $ WHITE-FINANCE DEPT. CANARY -DEPARTMENT COPY Mail to: tif . OneBeacon. I N S U R A N C E 188 INVERNESS DRIVE WEST SUITE 600 ENGLEWOOD CO 80112 HARNETT COUNTY P.O. BOX 778 ATTN: MELINDA BETHIUNE Lillington NC 27546 One Beacon,. I N S U R A N C E PLEASE FORWARD ALL CORRESPONDENCE TO: OneBeacon Insurance Group 188 INVERNESS DRIVE WEST SUITE 600 ENGLEWOOD CO 80112 866 - 725 -5171 PAY TO: HARNETT COUNTY AGENT: Surry Insurance Agency & Realt PO BOX 128 DOBSON NC 27017 EXPLANATION OF PAYMENT DATE ISSUED: CHECK AMT: INSURED: POLICY NO.: DATE/LOSS: CLAIM NO.: CLAIM TYPE: CLAIMANT: ADJUSTER: TH61138 -5 11/26/2012 $500.00 HARNEItCOUNTY 7910005590000 10/30/2012 OAA- 977254 -01 -01 COLLISION (NC) HARNE I I COUNTY JJ33 - MELISSA ZDONICK IN PAYMENT OF: PAYMENT FOR HOLD BACK AMOUNT OF TOTAL LOSS OF 08 FORD CROWN VICTORIA VIN #176351 G5898 0308 DETACH AND RETAIN THIS PORTION FOR YOUR RECORDS THE FACE OF THIS DOCUMENT HAS A COLORED BACKGROUND • NOT A WHITE BACKGROUND w neB eacon. I N S U R A N C E PAY TO THE HARNETT COUNTY ORDER OF: 11/26/2012 TH61138 -5 51-44 119 CT ALL PAYEES MUST ENDORSE IN PAYMENT OF: PAYMENT FOR HOLD BACK AMOUNT OF TOTAL LOSS OF 08 FORD CROWN VICTORIA VIN #176351 Five hundred and 00/100 Dollars INSURED: HARNEI I COUNTY POLICY NO: 7910005590000 CLAIM NO: OAA- 977254-01 -01 CLAIMANT: HARNbI I COUNTY ADJUSTER: MELISSA ZDONICK LOSS DATE: 10/30/2012 CLM TYPE: COLLISION -NC II° L80761.13150 1:01 t90044 5I: AMOUNT 1 * * * ** *$500.00 BANK OF AMERICA NOT VALID AFTER 90 DAYS FROM ISSUE AUTHORIZED SIGNATURE 0000000042530 BUDGET ORDINANCE " ENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend the IT Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 110 -4900- 410.74 -74 DESCRIPTION OF CODE Capital Outlay - Equipment REVENUE CODE NUMBER 110 -0000- 399,00 -00 DESCRIPTION OF CODE Fund Balance Appropriated AMOUNT INCREASE $98,844 AMOUNT DECREASE AMOUNT AMOUNT INCREASE DECREASE $98,844 EXPLANATION: For Laserfiche software upgrade to move toward paperless environment in all Harnett County departments. APPROVALS: ,23( o t r c 1 y-c-7 PC 2-6,14;41, Department Head (date) r nonce cer (date) p, , _,y ).2 -I0-1 y Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction, Adopted this day of , 2012. Margaret Regina Wheeler, Clerk to the Board Harnett County Board of Commissioners Jim Burgin, Chairman )9D e BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2013: Section 1. To amend Capital Project Fund PU0704 Ft Bragg W &WW, Public Utilities Department, the appropriations are to be changed as follows: EXPENDITURE CODE NUMBER 568 - 9100 - 431 -43 -16 568 - 9100 - 431 -45 -80 REVENUE CODE NUMBER DESCRIPTION OF CODE Maint and Repair Contingency DESCRIPTION OF CODE AMOUNT AMOUNT INCREASE _ DECREASE $20,000.00 $20,000.00 AMOUNT INCREASE EXPLANATION: To fund maint and repair for transfer pump station J APPROVALS: 10/29/12 Depar( merit Head (date) 444. ance Officer (date) AMOUNT DECREASE C unty Mana r (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of Margaret Regina Wheeler, Clerk to the Board , 2012. ,Chairman I-iarnett County Board of Commissioners 155 L Agenda Item 5 Board Report Date : 12/17/2012 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALT BREWINGTON, ALICE 32 HEMLOCK AVENUE DENMARK SC, 29042 - 0000 2 BULLOCK, KYLE ANDREW BULLOCK, LINDSEY NICHOLE 317 MORNING GLORY DR RAEFORD NC, 28376 3 BULLOCK, LINDSEY N BULLOCK, KYLE ANDREW 317 MORNING GLORY DR RAEFORD NC, 28376 4 DAFFORD, DALLAS LEO SR PO BOX 1249 DUNN, NC, 28335 -1249 5 GRAY, SUSAN MCCLOUD 2560 RAYNOR MCLAMB RD LINDEN, NC, 28356 - 8600 6 HOFFMEISTER, DEBORAH 635 NORTHVIEW DR SANFORD, NC, 27332 - 1506 7 LOYD, EDWARD CLARK JR 229 LOYD LANE COATS NC, 27521 - 0000 8 ROGERS, COSEEM SHABDUL 23 BARREL ST CAMERON, NC, 28326 - 6352 9 ROSSIGNOL, JOSEPH MICHAEL 310 SENTER LN BUNNLEVEL, NC, 28323 - 8313 10 ROSSIGNOL, JOSEPH MICHAEL 310 SENTER LN BUNNLEVEL, NC, 28323 - 8313 11 ROSSIGNOL, JOSEPH MICHAEL 310 SENTER LN BUNNLEVEL, NC, 28323 - 8313 12 ROSSIGNOL, JOSEPH MICHAEL 310 SENTER LN BUNNLEVEL, NC, 28323 - 8313 13 ROSSIGNOL, JOSEPH MICHAEL 310 SENTER LN BUNNLEVEL, NC, 28323 - 8313 14 SANDHILLS PARTNERSHIP PO BOX 2003 SANFORD, NC, 27331 15 SMITH, BONNIE G Approved By : S FOR ALL MUNICIPALITIES 0000006141- 2011- 2011- 000000 0001895998- 2011- 2011- 000000 0001979373- 2011- 2011- 000000 0001898041- 2012- 2012- 000001 0001889979- 2012- 2011- 000000 0001981031- 2012- 2012- 000000 0000032014- 2012 -2012- 000000 0001993774 -2012- 2012 - 000000 0001400084- 2007- 2007- 000000 0001400084- 2008- 2008- 000000 0001400084- 2009- 2009- 000000 0001400084- 2010- 2010- 000000 0001400084- 2011- 2011- 000000 0001284356- 2012- 2012- 000000 City County City County City County City(Ct05) County City County City County City County City County City County City County City County City County City County City County 0001022126- 2012- 2011- 000000 City() 0.00 250.00 0.00 226.69 0.00 130.49 29.75 0.00 0.00 5.60 0.00 309.05 250.00 Refund 226.69 Refund 130.49 Refund 17.85 Refund 5.60 Refund 309.05 Refund Mobile Homes Not Liveable; Refunding Solid Waste Fees Military Exemption Military Exemption Situs Correction Situs Correction Military Exemption Only 1 Home on 0.00 Property; 70.00 Refund Refunding Solid Waste Fee 70.00 0.00 29.37 0.00 55.16 0.00 52.42 0.00 52.81 0.00 47.60 0.00 44.78 0.00 20.12 19.95 29.37 Refund 55.16 Refund 52.42 Refund 52.81 Refund 47.60 Refund 44.78 Refund 20.12 Refund 19.95 Refund Situs Correction Military Exemption Value Decrease Value Decrease Value Decrease Value Decrease Value Decrease Value Decrease TAYLOR, JOHN C 615 TYLERSTONE DR FUQUAY VARINA, NC, 27526 - 5247 16 SMITH, BRAD ANTHONY 4112 CLAY DR VALDOSTA GA 31605 -6603 VALDOSTA GA, 31605 - 6603 17 TANNER, JOAN KEETER 204 VANN LN DUNN NC, 28334 - 5172 18 TAYLOR, JOHN CLAYTON TAYLOR, BONNIE SMITH 615 TYLERSTONE DR FUQUAY VARINA, NC, 27526 - 5247 19 TOPASNA, CECILIA L TOPASNA, GEORGE THOMAS 146 TRENTON PL CAMERON, NC, 28326 - 6267 20 TOPASNA, GEORGE THOMAS TOPASNA, CECILIA L 146 TRENTON PL CAMERON, NC, 28326 - 6267 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER County 0.00 City 0001380804- 2006- 2006- 000000 County 0001752247- 2012- 2009- 000000 0001558995- 2012- 2011- 000000 0001969281- 2011- 2011- 000000 0001971023- 2011- 2011- 000000 City {) County City() County City County 0.00 241.90 13.68 1.46 40,46 0.00 0.00 173.75 City 0.00 County 42.32 City Total County Total Total to be Refunded 241.90 Refund 15.14 Refund 40.46 Refund 173.75 Refund 42.32 Refund 103.84 1,753.52 1,857.36 Military Exemption Situs Correction Situs Correction Military Exemption Military Exemption Boars! Report Date : 12/17/2012 TO : HARNETT COUNTY BOARD OF COMMISSIONERS RE: CONSIDERATION OF REFUND FOR TAXES, INTEREST AND PENALTIES FOR ALL MUNICIPALITIES Approved By : DAVIES, ROBERT L DAVIES, LILLIAN Y 119 COLONIAL HILLS DRIVE LILLINGTON NC, 27546 - 0000 2 FRANKLIN, STEVEN HERBERT VICKIE, FRANKLIN 135 ROBERTS ROAD SANFORD NC, 27330 - 0000 WM. A. TONY WILDER Revenue Administrator CC: WM. A. TONY WILDER 0000013785- 2012- 2012- 000000 0000061876- 2012- 2012- 000000 City 0.00 County 1,242.01 City 0.00 County 794.68 City Total County Total Total to be Refunded 1,242.01 Refund Veterans Exemption Veterans 794.68 Refund Exemption 0.00 2,036.69 2,036.69 Harnett County Rebate Details Report From 11/1/2012 To 11/30/2012 NonDMV OwnerName Account# Abst# TaxYear ActType Narrative RebateAmt ADAMS, CHARLES ALEXANDER JR 3096203 0001980187 2012 IND MR ADAMS LISTING WITH BRUNSWICK CO AND BROUGHT IN BRUNSWICK CO TAXBILL AND PAPERWORK. RELEASED, 12.38 ADAMS. TERRY 3003655 0000051779 2012 REI DOUBLE WIDE BELONGS TO TERRI & JUSTIN PARRISH ABST# 1972912 PER KL ALTMAN SAM TRUSTEE OF THE SAM 3055501 0000000994 2012 REI REBATED AND REBILLED TO APPLY ELDERLY EXEMPTION FOR 2012 LateAmt 0.00 540.68 0.00 674.65 0.00 ALTMAN. SAM 3162805 0000000993 2012 REI REBATED; EXCLUSION PLACED ON WRONG PARCEL,REMOVED AND PLACED ON PARCEL 02- 1504 - 0049 -01. ARNOLD. JUANITA E 3001665 0000016962 2012 REI REBATED AND REBILLED TO APPLY ELDERLY EXEMPTION FOR 2012; BAGLEY. JOHNNIE MARSHALL 2991493 0001856655 2012 IND Value Decrease BARBOUR. CHRISTOPHER M 3051272 0000026421 2012 REI ONLY ONE HOME ON THE PROPERTY PER BB 260.14 0.00 415.35 0.00 12.88 1.29 70.00 0.00 BARBOUR. ROSALIE N 3173253 0000003023 2012 REI Discovery on 1996 Doublewide and discovered 1 solid waste fee, per kf 3173254 0000003023 2012 REI 3173255 0000003023 2012 REI 3173256 0000003023 2012 REI 3173257 12/10/2012 Page 1 of 11 Harnett County Rebate Details Report From 11/1/2012 To 11/30/2012 NonDMV OwnerName Account# Abst# TaxYear ActType Narrative RebateAmt LateAmt 0000003023 2012 REI 3173284 0000003023 2012 REI BLUE. DOROTHY MAE 3019455 0000005311 2012 REI CONDITION OF HOUSE ON THE PROPERTY/ BAD TERMITE DAMAGE OER 8B BROWN. TED D 3054742 0000005917 2012 REI 2012 DISCOVERY. HOUSE KEYED ON WRONG PARCEL & DISCOVER 1 SW FEE 3173016 0000005917 2012 REI CAMP. WILLIAM MARLOWE 3164131 0002003248 2012 IND 1.999.13 0.00 128.27 0.00 2.308,85 0 00 CREATED BILL TO SHOW LISTING OF VEHICLE FOR 2011;EXEMPTED WITH WILLIAM'S LES(ETS:210630 /ST:AR) CAROLINA FOAM INSULATION INC 3107010 0001984865 2012 IND NOT CITY LIMITS CARRILLO. TONY 3029309 0001685211 2012 REI DISCOVER HOUSE BUILT IN 2011 & DISCOVER 1 SW FEE PER KF CASTILLO. JOSE F JR 3049271 0001685229 2012 REI DISCOVER HOUSE PARTIALLY COMPLETE FOR 2012 & DISCOVER 1 SW FEE PER KF 3173121 0001685229 2012 REI CAVINESS. 3173123 0001685758 2012 REI Discover•. House Partially Complete for 2012 CHIN. JOHN C 3047930 168.30 33.66 9.22 1.84 247.50 0.00 960.05 0.00 647.30 0.00 12/10/2012 Page 2 of 11 Harnett County Rebate Details Report From 11/1/2012 To 11/30/2012 NonDMV OwnerName Account# Abst# TaxYear ActType Narrative RebateAmt 0000010723 2012 REI VETERANS EXCLUSION RECEIVED AND GRANTED. CHRISTMAN, VERNON ANTHONY 3086386 0001976168 2012 IND LES ON FILE FOR VERNON -ETS 260831 - FLORIDA 4.039,16 LateAmt 0.00 10.86 0 00 COUNTY OF HARNETT 3013081 0000028074 2012 REI RELEASE - PROPERTY TRANSFERRED TO HARNETT COUNTY FROM HARNETT FORWARD TOGETHER. CUSTOM HEATING & AIR 2997538 0000050829 2012 BUS SUPPLIES REPORTED INCORRECT DAVIES. ROBERT L 3036168 0000013785 2012 REI REBATED AND REBILLED IN ORDER TO APPLY VETERANS' EXEMPTION FOR 2012 DISH NETWORK LLC 3163979 0001663046 2012 BUS LLP S/B 10% FOR THE 2011 YEAR INSTEAD OF 60 %. EASON. JERRY 3005859 0000016033 2012 REI 4.136.44 0.00 692.75 0.00 1, 242.01 0.00 0.0D 4776 DELETE ENTIRE BILL. THIS IS A 9010. HOUSE IS LISTED ON PARCEL 12- 0546 - 0111 -08 & 1 SW FEE PER KF 349.78 0.00 EASON, MARY ELLIOTT 3044969 0000016045 2012 REI NO HOUSE ON PROPERTY & REMOVE 1 SW FEE PER KF 415.10 0.00 ETHERIDGE. BOBBY R 3023526 0000016971 2012 REI NO HOME ON PROPERTY & REMOVE 1 SW FEE PER BB 3129223 0000016971 2012 REI NO HOME ON PROPERTY & REMOVE 1 SW FEE PER BB 3.109.64 0 00 FAISON. TIFFANY LONETTE 3162788 0002002114 2012 IND MILITARY EXEMPTION HOME OF RECORD GA ETS 130103 FAISON TIFFANY LONETTE 12/10/2012 Page 3 of 11 Harnett County Rebate Details Report From 11/1/2012 To 11/30/2012 NonDMV OwnerName Account# Abst# TaxYear ActType Narrative RebateAmt LateAmt 3162789 0002002114 2012 IND MILITARY EXEMPTION HOME OF RECORD GA ETS 130103 FAISON TIFFANY LONETTE HUSBAND INFO ATTACHED 3162791 0002002114 2012 IND MILITARY EXEMPTION HOME OF RECORD GA ETS 130103 FAISON TIFFANY LONETTE HUSBAND INFO ATTACHED FARMER. JEFFREY BRANDON 3046095 0001685758 2012 REI DISCOVER HOUSE PARTIALLY COMPLETE FOR 2012 & DISCOVER 1 SW FEE PER KF FEDERAL HOME LOAN MORTGAGE CORPORAT 3030575 0000003023 2012 REI DISCOVERY ON 1996 DOUBLEWIDE & DISCOVER 1 SW FEE PER KF FIRST CITIZENS BANK & TRUST COMPANY 3116717 0001988442 2012 BUS AMENDED LISTING SHOWING DISPOSALS FLOYD DEVELOPMENT INC 3164054 0001685223 2012 REI Value Increase 3164060 0001685222 2012 REI FREY, CAITLIN 3002029 0001685223 2012 REI DISCOVER HOUSE PARTIALLY COMPLETE FOR 2012 & DISCOVER 1 GLOBAL HOUSE INC 3010575 0000019686 2012 REI MOBILE HOMES NOT LIVEABLE. RELEASE SOLID WASTE FEES ONLY. PER KF 3010576 0000019687 2012 REI MOBILE HOME NOT LIVEABLE. RELEASE SOLID WASTE FEE ONLY. PER KF GRAHAM. JENNIFER 3002026 0001685215 2012 REI 196.39 40 10 247.50 0.00 161.39 0.00 2.471.76 0.00 1.710.31 0.00 247.50 0.00 210.00 0.00 247.50 0.00 12/10/2012 Page 4 of 11 DISCOVER HOUSE PARTIALLY COMPLETE FOR 2012 & DISCOVER 1 SW FEE PER KF GREATAMERICA LEASING CORPORATION 2992380 OwnerName Account# 0001284182 2012 Harnett County Rebate Details Report From 11/1/2012 To 11/30/2012 NonDMV Abst# TaxYear ActType Narrative BUS NEW BILL CREATED TO CORRECT SCHEDULES 2992631 0001881917 2012 BUS 2992689 0001380535 2012 BUS 2995183 0001380532 2012 BUS 2999235 0001380499 2012 BUS HARNETT COUNTY OF 3023921 0000015178 2012 REI HAWLEY. J C 1983283 0000023242 2007 REI 2084484 0000023242 2007 REI 2243969 0000023242 2008 REI 2359798 0000023242 2008 REI 2551190 0000023242 2009 REI HAWLEY. ROGER EASON 2422049 0000023242 2009 REI 2600646 0000023242 2010 REI 2726732 0000023242 2010 REI 2821897 ASSET DISPOSED 8/22/2011 PER AMANDA W /GREATAMERICA LEASING INCORRECT ASSET TOTAL BILLED S/B $42,488 NOT $32,488. ASSET DISPOSED IN 2011 BILLED IN ERROR ASSET DISPOSED IN 2011 RebateAmt 509.23 RELEASE - EXEMPT - PROPERTY PURCHASED BY COUNTY AFTER JAN 1 2012. 331.25 CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER KF CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER KF CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER KF CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER KF CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER KF 1.052.79 CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER KF CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER KF CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER KF LateAmt 0.00 0.00 0.00 12/10/2012 Page 5 of 11 Harnett County Rebate Details Report From 11/1/2012 To 11/30/2012 NonDMV OwnerName Account# Abst# TaxYear ActType Narrative RebateAmt 0000023242 2011 REI CORRECTED ACREAGE. SHOULD HAVE BEEN 11,44 ACRES, NOT 18.92 ACRES PER KF 2949445 0000023242 2011 REI CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER KF LateAmt 3129214 0000023242 2012 REI CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER KF 1.469.22 0.00 HEMPSTEAD, THOMAS A 3117052 0001988698 2012 IND HENRICKSON. JAMES V 3026346 0001410703 2012 RE1 TPAYER LISTED AIRCRAFT IN MOORE COUNTY AND PAID MOORE COUNTY TAXBILL, PD RECEIPT FROM MOORE COUNTY PROVIDED. VALUE OF AIRCRAFT $18,000 218.63 0.00 CORRECTIVE BILL- PROPERTY NOT CODED IN THE CITY OF DUNN IN ERROR. RELEASING BILL IN FULL IN ORDER TO CORRECT SITUS. 2.262.43 HENRY. LEONA R 3051110 0000023709 2012 REI REBATED AND REBILLED TO INCLUDE ELDERLY EXEMPTION APPROVED FOR 2012 HOOD ROBIN WHITLEY II TRUSTEE 3030027 0000045559 2012 REI BUILDING DEMOLISHED IN 2010 PER KF HOOD. ROBIN WHITLEY 2815686 0000045559 2011 REI BUILDING DEMOLISHED IN 2010 PER KF INMAN. JEFFREY 3022297 0001679475 2012 REI DISCOVER HOUSE & ONE SW FEE PER KF 3173026 0001679475 2012 REI JOHNSON. LANEIKA 3012252 0000046410 2012 REI JUDD, EDDIE 3048351 0.00 1.072.33 0.00 1.964.48 000 1,964.48 0.00 1.663.13 0.00 RECD VET EXEMPTION APPLICATION; APPROVED VET EXEMPTION FOR 2012. REBATED AND REBILLED TO SHOW EXEMPTION, MTG COMPANY HAS PD BILL SO REFUND IS GENERATED,WILL REAPPLY AND REFUND TO 1.216.96 0.00 12/10/2012 Page 6 of 11 Harnett County Rebate Details Report From 11/1/2012 To 11/30/2012 NonDMV Narrative RebateAmt LateAmt OwnerName Account# Abst# TaxYear ActType 0000028650 2012 REI KING. ALBERT SIDNEY 3048982 0000029280 2012 REI No Home on Property 70.00 0.00 70.00 0.00 KORNEGAY. JANNIE P 3052399 0000029736 2012 REI APPROVED ELDERLY EXEMPTION FOR 2012;REBATED AND REBILLED TO INCLUDE EXEMPTION 972.06 0.00 LANIER. CHRISTOPHER ALLEN 3044855 0001411550 2012 REI MARSH. ROBERT THOMAS 3106909 0001984750 2012 IND MCCAY. MARY SHANNON 3002028 0001685222 2012 REI VALUE DECREASE DUE TO SQUARE FOOT OVERAGE PER BOYD 341.88 0.00 ADJUSTED VALUE TO $5500 BASED ON BILL OF SALE, TPAYER HAS SOLD IN MAY 26,2012. DISCOVER HOUSE PARTIALLY COMPLETE FOR 2012 & DISCOVER 1 SW FEE PER KF MCDONALD. DANNY 3001564 0000023945 2012 REI Rebated in order to apply Land U e to Parcel 3014646 0000023946 2012 REI MCLAURIN. CAROLYN JUDD 3021153 0000028671 2012 REI ELDERLY EXCLUSION RECEVIED AND GRANTED. 291.37 0.00 247.50 0.00 480.82 0.00 676.67 0.00 MCLEAN. HARGIE L 3013262 0000035839 2012 REI ELDERLY EXCLUSION APPLICATION RECEIVED AND GRANTED. RELEASING BILL IN FULL IN ORDER TO APPLY THE EXCLUSION. 3173002 0000035839 2012 REI SYSTEM IS NOT CALCULATING EXCLUSION CORRECTLY. MOORE. HAROLD 936.31 0.00 12/10/2012 Page 7 of 11 Harnett County Rebate Details Report From 11/1/2012 To 11/30/2012 NonDMV OwnerName Account# Abst# TaxYear ActType Narrative RebateAmt 3001862 0000038121 2012 REI REBATED AND REBILLED IN ORDER TO APPLY VETERANS' EXEMPTION FOR 2012 NORRIS. ROBERT E 2998702 0000039859 2012 IND 1995 WINNEBEGO IS LICENSED WITH DMV BILL# 2012 - 1890324 PIEDMONT NATURAL GAS CO INC 3162938 0001581648 2012 PUB RELEASE -AVES SCHOOL DOUBLE- BILLED ON BILL #2012- 1895220. POND HOLDINGS LLC 3002793 0000023242 2012 REI CORRECTED ACREAGE. SHOULD HAVE BEEN 11.44 ACRES, NOT 18.92 ACRES PER K LateAmt 1.215.11 0 00 44.21 0 00 893.86 0.00 F 244.87 0.00 PORTER. REX PHILLIP 3048939 0000043301 2012 REI RELEASE - RECEIVED APPLICATION FOR DISABILITY EXCLUSION AND WAS GRANTED FOR 2012. PROGRESS HOMES LLC 3173266 0000007210 2012 REI 952.77 0.00 Rebated in order to discover house built in 2011 and discover 1 solid waste fee REIF LUCINDA HAWLEY 1/3 INT 1 3014798 0000014791 2012 REI Value Decrease RIVERA. RICARDO GRANADOS 2998882 0000081283 2012 IND MH LISTED IN JOHNSTON COUNTY FOR THE 2012 YEAR ROTHENBERG. SCOTT BRADLEY 3000026 0001685210 2012 REI DISCOVER HOUSE PARTIALLY COMPLETE FOR 2012 & DISCOVER 1 SW FEE PER KF 3173119 0001685210 2012 REI ROYAL OAKS BUILDING GROUP LLC 3164051 1.533.67 0 00 13.60 0.00 72.13 7.22 952.71 0.00 12/10/2012 Page 8 of 11 Harnett County Rebate Details Report From 11/1/2012 To 11/30/2012 NonDMV OwnerName Account# Abst# TaxYear ActType Narrative RebateAmt LateAmt 0001685211 2012 REI 3164058 0001685215 2012 REI Value Increase SHAFFER. ROBERT E 3031654 0000022117 2012 REI CORRECTION ON VALUE OF PARTIAL LOT. VERY SLOPED. PER KF 3032367 0000022118 2012 REI CORRECTION ON VALUE OF PARTIAL LOT. VERY SLOPED. PER KF SOUTH RIVER ELECTRIC MEMB CORP 3005766 0001910714 2012 REI RELEASE - DOUBLE - BILLED AS A PUBLIC SERVICE BILLING. 3042658 0001685581 2012 REI RELEASE - DOUBLE - BILLED AS A PUBLIC SERVICE BILLING. SOUTH RIVER ELECTRICAL ME MBERSHIP 2991657 0001898561 2012 IND 2065 SKIBO RD UNIT 4 FAYETTEVILLE TART & TART INC 3025227 0000007210 2012 REI DISCOVERY ON HOUSE BUILT IN 2011 & DISCOVER 1 SW FEE PER KF THATCHER, RONALD MARK 3005123 0000004191 2012 REI REBATED AND REBILLED TO APPLY VETERANS EXEMPTION FOR 2012 3173031 0000004191 2012 REI VETERANS EXEMPTION NOT APPLICABLE. NO RESIDENCE ON PARCEL, 3173244 0000004191 2012 REI TILGHMAN. GRANVILLE 1/3 3006277 0001312228 2012 REI UPCHURCH. JAMES M 2.912.08 0.00 1,472.62 0.00 127.76 0.00 116.88 0.00 349.65 0.00 REBILLED WITHOUT VETERANS EXEMPTION, NO RESIDENCE ON PROPERTY BUT DID APPLY REBATE TO DECREASE VALUE BASED ON NO HOUSE AND THAT LAND IS OFF ROAD PER KEITH 5.275.86 DISCOVERY ON MCDONALDS RESTAURANT. 000 3.602.30 0.00 12/10/2012 Page 9 of 11 Harnett County Rebate Details Report From 11/1/2012 To 11/30/2012 NonDMV OwnerName Account# Abst# TaxYear ActType Narrative RebateAmt LateAmt 3004849 0000005835 2012 REI Rebate applied in order to apply Land Use to Parcels. 3018743 0000061777 2012 REI 3020462 0000049238 2012 REI 3021126 0000049098 2012 REI 3031640 0000049099 2012 REI 3060910 0000049068 2012 RE! 359.85 0.00 WELLONS. FLORENCE C 3023553 0000057663 2012 REI RELEASE - COOPERS RANCH MHP CLOSED IN 2010/2011. REMOVED MOBILE HOME HOOKUPS AND SOLID WASTE FEES. 17,724.95 WEST. JAMES THOMAS 3116976 0001988661 2012 IND WEST. MACK 3011705 0001728429 2012 REI 0.00 TRAILERS DO HAVE MULTI YEAR TAG BUT HAVE BEEN LISTED IN WARREN COUNTY, RELEASED WITH PROOF OF PAYMENT FOR 2012 ON TRAILERS. 47.46 0.00 REBATED AND REBILLED IN ORDER TO APPLY ELDERLY EXEMPTION;WILL REAPPLY PYMT AND ANY REFUND WILL BE REFUNDED BACK TO TPAYER WHITEHEAD. BRENDA KAYE 2999804 0000059046 2012 REI REBATED AND REBILLED TO APPLY ELDERLY EXEMPTION FOR 2012. WOOD, VERNELLAVERY 2998305 0001261938 2012 BUS 1971 HILL MH SOLD 12/12/2010 TO GEORGE LEE BATTS WOOD. WILLIAM EARL SR 3006529 0000026052 2012 REI REBATED AND REBILLED IN ORDER TO APPLY VETERAN'S EXEMPTION FOR 2012 417.95 0.00 950.89 0.00 19.88 0 00 977.91 0.00 12/10/2012 Page 10 of 11 page A"1 1211012°2 Agenda Item S-- D Board Meeting Agenda Item MEETING DATE: December 17, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Laserfiche Upgrade REQUESTED BY: Paula K. Stewart REQUEST: I am requesting approval to use the sole source purchasing option to upgrade Laserfiche to include 750 full user licenses in order to move toward a paperless work environment for all Harnett County departments. We currently only have 114 full user licenses. Laserfiche Rio would become our enterprise content management system that would include a workflow system, built -in auditing, unlimited Laserfiche content servers, thin client interface, DoD 5015.2- certified records management and read -only public web portals with unlimited public licensing. There is currently a promotion running through 12/31/12 for highly discounted prices on the software licenses. By leveraging the investment we have already made in Laserfiche, we are eligible to receive additional credits toward the upgrade. The standard retail price that will meet our needs is $327,244 and the promo price (along with our credits) is $98,844. If we are planning to expand this system any time, now is the time to do so. A portion of the software maintenance costs will be deferred until August 2013 in the amount of $81,183. This pricing is to be presented at the special session on 12/11/12 in hopes it will be included as part of the 12/17 consent agenda as a sole source upgrade. COUNTY MANAGER'S RECOMMENDATION: CADocuments and Settings \gwheeler \Local Settings \Temporary Internet Files \Content.0utlook\X5535JMM \agenda 12 17 12.doc Page 1 of 1 ONE SOU DOCUMENT SOLUTIQN MIN We are pleased to provide this Proposal Rio Upgrade RETAIL - 750 Users with Prorated Support \,\ Quote #000527 Version 1 ••k• weie...•••&:•••..., • • ••• Fa,f9F,-,711w Harnett County D O C U M E N T S O L U T ION Prepared For Harnett County Lisa McFadden PO Box 1405 Lillington„ NC 27546 Iwilber@harnett.org LF -PPM25 LF -QC1 LF -SC10 S30 FX 97870 QF -1 RX 97830 QF QF -C3 1 LF- ENFO5B LF -QC1B LF -SC10B LF- PPM25B Prepared By Kevin B. Smith Phone: 800 - 401 -9544 Email: kevin.smith @osdsinc.com Laserfiche Rio Named Full Users (500 to 999 Users) Laserfiche Pilot Public Portal license Includes Laserfiche WebLink and 25 WebLink -only retrieval connections 750 $500.00 $375,000.00 1 $25,000.00 $25,000.00 Laserfiche Quick Fields Core - Quick Fields, Quick Fields Scripting Kit and Validation packages for Bar Code, Real -Time Lookup and Zone OCR Laserfiche ScanConnect 10 -pack United Server for MS SQL Full User (Email & Snapshot included) Audit Trail - Standard ScanConnect 1Retrieval User (email included) IWebLink I Laserfiche Quick Fields Zone OCR and Validation Package 1 $5,000.00 $5,000.00 1 $915.00 $915.00 -1 $7,250.00 ($7,250.00) -114 $750.00 ($85,500.00) -1 $4,995.00 ($4,995.00) -2 $165.00 ($330.00) -19 $300.00 ($5,700.00) -1 $7,995.00 ($7,995.00) -1 $595.00 ($595.00) ) -1 $2,795.00 ($2,795.00)1 $290,755.001 Software Subtotal Laserfiche Rio Named Full Users (500 to 999 Users) LSAP Price Exten h ?i 375 $100.00 $37,500.001 Laserfiche Quick Fields Core - Quick Fields, Quick Fields Scripting Kit and Validation packages for Bar Code, Real -Time Lookup and Zone OCR LSAP 0.5 $1,000.00 $500.00 Laserfiche ScanConnect 10 -pack LSAP 0.5 $183.00 $91.50 Laserfiche Pilot Public Portal license Includes Laserfiche WebLink and 25 WebLink -only retrieval connections LSAP 0.5 $5,000.00 $2,500.00 Wednesday, November 28, 2012Quote Name: Rio Upgrade RETAIL - 750 Users with Prorated Support Page 2 / 4 NE SOU U O C U N E N T S O L U T I Maintenance /Support S3B 97870UB FXB RXB United Server for MS SQL Annual Support Audit Trail - Standard Annual Support Full User (Email & Snapshot included) Annual Support Retrieval User (email included) Annual Support QF -1 -5B I ScanConnect Annual Support QFB I Laserfiche Quick Fields Annual Support QF -C3B [Zone I Zone OCR and Validation Package Annual Support 97830UB WebLink Annual Support QF -05B ( Real -Time LookUp and Validation Package Annual Support -0.5 -0.5 -57 -10 -1 -0.5 -0.5 -0.5 -0.5 800- 401 -9544 800- 550 -3676 n.smith @osdsinc.com Price Extended' $1,450.00 $999.00 $150.00 $ 60.00 $33.00 $120.00 $560.00 $1,590.00 $120.00 ($725.00) ($499.50) ($8,550.00) ($600.00) ($33.00) ($60.00) ($280.00)) ($795.00) ($60.00) The Maintenance and Support have been pro -rated to expire with you current contract on 8/23/2012. Your full renewal at that time for 500 users will be $ 81,183.00. rofessional Serum Maintenance / Support Subtotal $28,989.001 OSDS -PS -OS One Source Installation, Configuration & Training - On Site - Per Day (plus transportation and expenses) Proposal Summary Professional Services Subtotal Software Maintenance / Support Professional Services Total Wednesday, November 28, 2012Quote Name: Rio Upgrade RETAIL -750 Users with Prorated Support $7,500.001 $290,755.00 $28,989.001 $7,500.00 $327,244.001 Page 3 / 4 NE SO DOCUMENT SOLU 00 -401 -9544 800-550-3676 kevin.smith@osdsinc.com www..osdsinc.com £ omplete Vou� ,Or de To complete your order, please sign below then email or fax this document to us. Signature Printed Name Terms and Conditions:, Terms of Business System Installation: All prices exclude applicable taxes and freight. The quoted prices are Valid for 60 Days. Payment of amount due: Date PO # (if applicable) The software portion must be ordered by 12/27/2012, net due 20 days. The maintenance can be invoiced in February 2013. The Professional Services can be billed as late as July 1, 2013. Balances invoiced on delivery, net due in 20 days. Additional Professional Services are available for $1,500.00 / day (or $195.00 / Hour) for Onsite, or $1,000.00 / day (or $125.00 / hour) for remote. Thank you for your order. Your electronic signature, per the Electronic Signature Act, is considered equivalent to your signed and faxed signature, and allows you to accept and place your order. A copy of this acceptance and the attached quote or proposal document will be sent to your email address to complete your order acceptance. If you have any questions, please feel free to contact us. ALL SALES ARE FINAL. Wednesday, November 28, 2012 Quote Name: Rio Upgrade RETAIL - 750 Users with Prorated Support Page 4/4 NE SOUR DOCUMENT SOLUTION, 1111111111111 it•TJ -401-954 800-550-3676 iLlJ ith o • We are pleased to provide this Proposal Rio Upgrade with PROMO - 750 Users with Prorated Support Quote #000526 Version 1 '11 . . . . . ,, . .. . .. . . . . . . .. . . . , . . . , . .. . . .. ,.. .. , . .. ., . Harnett County &ESO DOCUMENT SOLU Main: Fax: Email: Web: Prepared For Harnett County Lisa McFadden PO Box 1405 Lillington„ NC 27546 Iwilber@harnett.org LF -ENFO5 LF -ENFO5 LF -PPM25 Prepared By Kevin B. Smith Phone: 800- 401 -9544 Email: kevin.smith @osdsinc.com Laserfiche Rio Named Full Users (500 to 999 Users) Laserfiche Rio Named Full Users (500 to 999 Users) - PROMO Laserfiche Pilot Public Portal license Includes Laserfiche WebLink and 25 WebLink -only retrieval connections 500- 401-9544 800- 550 -3676 n.smith @osdsinc.com www.osdsinc.com 169 $500.00 $84,500.00 581 $100.00 $58,100.00 1 $25,000.00 $25,000.00 LF -QC1 Laserfiche Quick Fields Core - Quick Fields, Quick Fields Scripting Kit and Validation packages for Bar Code, Real -Time Lookup and Zone OCR 1 $5,000.00 $5,000.00 LF -SC10 Laserfiche ScanConnect 10 -pack 530 United Server for MS SQL FX Full User (Email & Snapshot included) 97870 Audit Trail - Standard QF -1 ScanConnect RX Retrieval User (email included) 97830 WebLink QF QF -C3 Laserfiche Quick Fields Zone OCR and Validation Package 1 $915.00 $915.00 -1 $7,250.00 ($7,250.00) -114 $750.00 ($85,500.00) -1 $4,995.00 ($4,995.00) -2 $165.00 ($330.00) -19 $300.00 ($5,700.00) -1 $7,995.00 ($7,995.00) -1 $595.00 ($595.00) -1 $2,795.00 ($2,795.00) $58,355.00 Software Subtotal LF- ENF058 Laserfiche Rio Named Full Users (500 to 999 Users) LSAP LF -QC1B Laserfiche Quick Fields Core - Quick Fields, Quick Fields Scripting Kit and Validation packages for Bar Code, Real -Time Lookup and Zone OCR LSAP 375 $100.00 $37,500.00 0.5 $1,000.00 $500.00 LF -SC1OB Laserfiche ScanConnect 10 -pack LSAP 0.5 $183.00 $91.50 Wednesday, November 28, 201Bote Name: Rio Upgrade with PROMO - 750 Users with Prorated Support Page 2 / 4 ONE SOU D O C U M E N T S O L U T 800- 401 -9544 800- 550 - 3676' kevin.smith@osdsinc.com www.osdsinc.com alntenance 1 Support LF- PPM25B 53B 97870UB FXB RXB OF-1-5B QFB QF-C3B 97830UB QF -05B Laserfiche Pilot Public Portal license Includes Laserfiche WebLink and 25 WebLink -only retrieval connections LSAP United Server for MS SQL Annual Support Audit Trail - Standard Annual Support Full User (Email & Snapshot included) Annual Support Retrieval User (email included) Annual Support ScanConnect Annual Support ILaserfiche Quick Fields Annual Support IZone OCR and Validation Package Annual Support WebLink Annual Support 0.5 $5,000.00 $2,500.00 -0.5 - 0.5 -57 -10 -1 -0.5 - 0.5 -0.5 Real -Time LookUp and Validation Package Annual Support - 0.5 The Maintenance and Support have been pro -rated to expire with you current contract on 8/ 500 users will be $ 81,183.00. .rofessional Services $1,450.00 $999.00 $150.00 $60.00 $33.00 $120.00 $560.00 $1,590.00 $120.00 ($725.00) ($499.50) ($8,550.00) ($600.00) ($33.00) ($60.00) ($280.00) ($795.00) ($60.00) /23/2012. Your full renewal at that time Maintenance / Support Subtotal OSDS -PS -OS One Source Installation, Configuration & Training - On Site - Per Day (plus transportation and expenses) Proposal Summary'° $28,989.001 rice to de $1,500.00 Professional Services Subtotal I Software Maintenance / Support Professional Services Total Wednesday, November 28, 20t12ote Name: Rio Upgrade with PROMO - 750 Users with Prorated Support $7,500.00 $7,500.00 Total Investment $58,355.00 $28,989.00] $7,500.001 $94,844.001 Page 3 / 4 ONE sou DOCUMENT SOLUTION, Main: 800-401-9544 Fax: 800 -550 -3676 Email: kevn.smith @osdsinc:com Web: wvuw.osdsinccom Complete Your +tf rder�, To complete your order, please sign below then email or fax this document to us. Signature Printed Name Terms and Conditions: Terms of Business System Installation: All prices exclude applicable taxes and freight. The quoted prices are Valid for 60 Days. Payment of amount due: Date PO # (if applicable) The software portion must be ordered by 12/27/2012, net due 20 days. The maintenance can be invoiced in February 2013. The Professional Services can be billed as late as July 1, 2013. Balances invoiced on delivery, net due in 20 days. Additional Professional Services are available for $1,500.00 / day (or $195.00 / Hour) for Onsite, or $1,000.00 / day (or $125.00 / hour) for remote. Thank you for your order. Your electronic signature, per the Electronic Signature Act, is considered equivalent to your signed and faxed signature, and allows you to accept and place your order. A copy of this acceptance and the attached quote or proposal document will be sent to your email address to complete your order acceptance. If you have any questions, please feel free to contact us. ALL SALES ARE FINAL. Wednesday, November 28, 20Q.aote Name: Rio Upgrade with PROMO - 750 Users with Prorated Support Page 4 / 4 Recreational Fees (NC Legislation) § 153A 331. Contents and requirements of ordinance. (c) A subdivision control ordinance may provide that a developer may provide funds to the county whereby the county may acquire recreational land or areas to serve the development or subdivision, including the purchase of land that may be used to serve more than one subdivision or development within the immediate area. (Harnett County UDO Language) SECTION 13.0 OTHER IMPROVEMENT STANDARDS 13.1 Recreation & Park Development All residential subdivisions and developments, except minor subdivisions, shall provide funds to the County whereby the County may acquire public recreation and park land or areas to serve the development or subdivision in the immediate area. A. The amount of such fee shall be the product of the total number of dwelling units and /or building lots located in the development or subdivision multiplied by the recreation fee as established by The Harnett County Board of Commissioners. B. The fee shall be paid prior to approval of a final plat for the subdivision, provided that payments may be phased in accordance with the approved phasing of the subdivision. C. The County may transfer funds paid by one (1) or more subdivisions to a municipality or make arrangements for the joint County /municipal expenditure of the funds where the County determines that such transfer or arrangements would better ensure the funds will be used to acquire public recreation and park areas that will serve the recreational needs of the development and developments in the immediate area. Recreational Fees For Major Subdivisions Townships Month Total Year To Date (f.y. July 2012) Total (since f.y. 06) Anderson Creek $67,500.00 $107,500.00 $893,500.00 Averasboro $6,500.00 Barbecue $27,500.00 $235,000.00 Black River $29,500.00 Buckhorn 0 Duke 0 Grove 0 Hectors Creek $58,500.00 Johnsonville $191,500.00 Lillington 0 Neills Creek 0 IStewarts Creek IUpper tittle River Totals $67,500.00 $21,500.00 $77,500.00 $49,000.00 $156,500.00 1,541,000.00 Agenda Item .5- E Board Meeting Agenda Item MEETING DATE: December 17, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Increase funding for Home Improvement Program REQUESTED BY: Health Department REQUEST: Requests approval for the increase of $1988 in the Home and Community Care Block Grant through Mid-Carolina Area Agency on Aging COUNTY MANAGER'S RECOMMENDATION: http://www.hamettorg/boe/downloads/agendafonn2012.doe Page 1 of 1 i - Tarulina ren . .cnty- nn Bing 130 Gillespie Street • Post Office Drawer 1510 • Telephone (910) 323 -4191 Fayetteville, North Carolina 28302 November 26, 2012 Mr. Scott Sauer Harnett County Manager P.O. Box 759 Lillington, NC 27546 Dear Mr. Sauer: Fax (910) 323 -9330 Harnett County has received a funding increase of $1,988.00 for FY 2012 -2013. We are recommending that this increase be allocated to Home Improvement. The total Federal and State Home & Community Care Block Grant funding for FY 2012 -13 is $677,605. You will find enclosed: County Services Summary, DOA -731. Provider Services Summary, DOA -732 The County Summary requires the signature of the Chairman of the Board of Commissioners. The Provider Summary needs the signature of the Chain inan and the County Finance Officer. If you have any questions, please call me. Thank you, Glenda e Glen y Aging Director Enclosures "PROGRESS THROUGH INTERGOVERNMENTAL COOPERATION" Home and Community Care Block Grant for Older Adults County Funding Plan County Services Summary DOA -731 (Rev. 2/12) County: Harnett July 1, 2012 through June 30, 2013 Revision #1: 11 -26 -12 A B C D E F G H I Projected Projected Projected Projected Block Gra it Funding Required Net USDA Total HCCBG Reimbursemenr HCCBG Total Services Access In -Home Other Total Local Match Service Cost Subsidy Funding Units Rate Clients Units In -home Aide, LV1 205645 \ \ \ \ \ \ \ \ \ \ \\ 22849 228494 228494 13165 17.3400 62 13182 Home Improvement 16030 \ \ \ \ \ \ \ \ \ \\\ 1781 17811 17811 12 In -home Aide, LV2 -DSS 16789 \ \ \ \ \ \ \ \ \ \ \\ 1865 18654 18654 1504 12.4000 3 1504 Senior Center Operations" 16604 \ \ \ \ \ \ \ \ \ \ \\ 1845 18449 18449 Nutrition -Cong. 106986 \ \ \ \ \ \ \ \ \ \ \\ 11887 118873 14134 133007 22380 5.6500 260 23557 Nutrition -HD 205710 \ \ \ \ \ \ \ \ \ \ \\ 22857 228567 32260 260827 52335 4.8500 335 53766 Trans. - General 24000 \ \ \ \ \ \ \ \ \ \ \\ 2667 26667 26667 3405 7.8300 30 3405 Trans. - Medical 85841 \ \ \ \ \ \ \ \ \ \ \\ 9538 95379 95379 3179 30.0000 90 3179 \ \ \ \ \ \ \ \ \ \ \\ 0 0 0 \ \ \ \ \ \ \ \ \ \ \\ 0 0 0 \ \ \ \ \ \ \ \ \ \ \\ 0 0 0 \ \ \ \ \ \ \ \ \ \ \\ 0 0 0 \ \ \ \ \ \ \ \ \ \ \\ 0 0 0 Total 109841 238464 329300 677605 75289 752894 46394 799288 95968 \ \ \ \ \ \ \ \ \ \ \ \ \\ 792 98593. `Senior Center Operations Coats Senior Center Dunn Senior Enrichment Center Non -HCCBG Legal 8302 8302 3438 922 9224 922 9224 382 3820 Signature, Chairman, Board of Commissioners Date 3820 90 42.4400 25 90 NAME AND ADDRESS COMMUNITY SERVICE PROVIDER Harnett County Dept. of Public Health,Division on Aging 309 Cornelius Harnett Blvd. Lillington, NC 27546 Services In -Home Aide I Home Imp. Congregate Meals Home Del. Meals Total Ser. Delivery (Check One) Direct IPurch. Access 16030 16030 Home and Community Care Block Grant for Older Adults County Funding Plan Provider Services Summary A Block Grant Funding In -Home Other *Adult Day Care & Adu t Day Health Care Net Service Cost ADC ADHC Daily Care Transportation Administrative Net Ser. Cost Total 205645 205710 411355 Total \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ 106986 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\ 106986 534371 B C Required Net Local Match Sery Cost 22849 1781 11887 22857 0 0 0 0 0 0 0 0 228494 17811 118873 228567 0 0 0 0 0 0 0 0 0 0 59374 593745 Certification of required minimum local match availability. Required local match will be expended simultaneously with Block Grant Funding. Signature, County Finance Officer Date D NSIP Subsidy E Total Funding 228494 17811 14134 133007 32260 260827 0 0 0 0 0 0 0 0 0 0 46394 640139 DOA -732 (Rev. 3/11) County Harnett July 1, 2012 through June 30, 2013 REVISION # 1 , DATE : 11/8/2012 F I G I H Projected Projected Projected HCCBG Reimburse. HCCBG Units Rate Clients Projected Total Units 13165 17.34 62 13182 12 12 22380 5.65 260 23557 52335 4.85 335 53766 87880 ( \ \ \ \ \ \ \ \ \ \ \ \ \\ 669 90517 Autho1ed Signature, Title Date Community Service Provider Signature, Chairman, Board of Commissioners Date Agenda Item - F Board Meeting Agenda Item MEETING DATE: December 17, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Reclassifications REQUESTED BY: Sheriff Larry Rollins REQUEST: Sheriff Rollins request the following reclassifications: Communications — Brenda Small who occupied the sole 911 -call taker position has submitted her resignation effective November 30, 2012. We would like to request this position be reclassified from a call taker position (pay grade 61) to a Telecommunicator -EMD position (pay grade 64) with a starting salary of $ 33,641.00. We strongly feel this move will assist us in enhancing our 911 center. NO NEW FUNDS WILL BE REQUESTED THIS BUDGET YEAR FOR THIS RECLASSIFICATION. Jail- We would like to request a reclassification on Brenda Thomas' Detention position of Office Assistant (pay grade 59) to Administrative Assistant (pay grade 62) with a new salary of $ 31,719.00. NO NEW FUNDS WILL BE REQUESTED THIS BUDGET YEAR FOR THIS RECLASSIFICATION. Sheriff — We would like to request a reclassification on the two current Office Aide positions (pay grade 51) to Data Entry positions (pay grade 55) with a starting salary of $ 21,983.00. One of these tow position is vacant and the other is filled by employee Lauren Hamilton. NO NEW FUNDS WILL BE REQUESTED THIS BUDGET YEAR FOR THESE RECLASSIFICATIONS. C: \Users \MHAIRR \Desktop \2012 2013\Agendas \GCC Grant DWI and Drug Education Agenda.doc 1 of 2 Page Agenda Item 5 — G Board Meeting Agenda Item MEETING DATE: December 17, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Donation of withdrawn library materials to the Friends of the Library for their book sales. REQUESTED BY: Harnett County Public Library staff REQUEST: We request that we be given permission to donate withdrawn books to be sold along with donations to the Friends of the Harnett County Public Library. History: Periodically The Friends of the Harnett hold book sales of items donated to the library and the library cannot use. The Friends of the Harnett County Public Library has developed a system to sell the books in local sales and to used book vendors. This is a cost savings to the County of Harnett by preventing the library from having to pay to shred the materials or place them in the Harnett County Landfill. The Friends of the Harnett County Public Library provides funds for programming and assists the library with funding and volunteers. All funds donated by the Friends of the Harnett County Public Library will be deposited into a revenue line of the Harnett County Public Librarie's budget and expenditures will follow County of Harnett Policy. COUNTY MANAGER'S RECOMMENDATION: C:\Documents and Settings \gwheeler\Local Settings \Temporary Internet Files \Content.Out1ook\X553 5.IMM\agendaform2012Dec l 7DonateBooksToFriendsBookSale. doc 1 of 1 Page Agenda Item , j - H Board Meeting Agenda Item MEETING DATE: December 17, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Sole Source purchase for Zoll Cardiac Monitors REQUESTED BY: Gary Pope, Emergency Services Director REQUEST: We would like to request permission to purchase four additional Zoll cardiac monitors and use sole source purchasing option due to all of our other cardiac monitors are Zolls. The funding for these cardiac monitors was approved in our current budget with the ambulances. The cost of the cardiac monitors and stretchers were included in the total cost of the ambulances. By purchasing these additional four cardiac monitors, we will be able to staff all our ambulances in an emergency situation with Paramedics and all equipment necessary for the Parmedics to perform their duties. COUNTY MANAGER'S RECOMMENDATION: C:\Documents and Settings \gwheeler\Local Settings \Temporary Internet Files \Content.Outlook\X55357MM\Zoll Cardiac Monitor - agendaform2012,doc Page 1 of 1 2013 Schedule of Meetings Harnett County Board of Commissioners Tuesday January 1 Monday January 7 Tuesday January 15 Monday Jan a y 21 Tuesday January 22 Tuesday January 29 9:00 am 9:00 am Agenda Item 5 — 1 Holiday Board Meeting Special Session Holid,y 7:00 pm Board Meeting 9:00 am Planning Retreat Campbell Univers Portion Joined by the Board of Education Monday February 4 9:00 am Board Meeting Tuesday February 12 9:00 am Special Session Monday February 18 7:00 pm Board Meeting Fri/Sat February 22 & 23 Essentials of County Government, Chapel Hill Tuesday February 26 9:00 am Special Session Monday March 4 9:00 am Board Meeting Tuesday March 12 9:00 am Special Session Monday March 18 7:00 pm Board Meeting Tuesday March 26 9:00 am Special Session Friday March 29 Holiday Monday April 1 9:00 am Board Meeting Tuesday April 9 9:00 am Special Session Monday April 15 7:00 pm Board Meeting Tuesday April 23 9:00 am Special Session Jointly with Board of Education Monday May 6 Tuesday May 14 Monday May 20 Monday May 27 Tuesday May 28 Monday June 3 Tuesday June 11 Monday June 17 Tuesday June 25 Monday July 1 Thursday 3 ly 4 Tuesday July 9 Monday July 15 Tuesday July 23 Monday August 5 Tuesday August 13 Monday August 19 Tuesday August 27 Mond September 2 Tuesday September 3 Tuesday September 10 Monday September 16 Tuesday September 24 Monday October 7 9:00 am Board Meeting 9:00 am Special Session 7:00 pm Board Meeting Holiday 9:00 am Special Session 9:00 am Board Meeting 9:00 am Special Session 7:00 pm Board Meeting 9:00 am Special Session 9:00 am Board Meeting Holiday 9:00 am Special Session 7:00 pm Board Meeting 9:00 am Special Session Jointly with Board of Education 9:00 am Board Meeting 9:00 am Special Session 7:00 pm Board Meeting 9:00 am Special Session Holiday 9:00 am Board Meeting 9:00 am Special Session 7:00 pm Board Meeting 9:00 am Special Session 9:00 am Board Meeting Tuesday October 15 9:00 am Special Session Monday October 21 7:00 pm Board Meeting Tuesday October 29 9:00 am Special Session Jointly with Board of Education Monday November 4 9:00 am Board Meeting Monday November 11 Holiday Tuesday November 12 9:00 am Special Session Monday November 18 7:00 pm Board Meeting Tuesday November 26 9:00 am Special Session ThurstFri November 28 & 29 Holiday Monday December 2 9:00 am Board Meeting Tuesday December 10 9:00 am Special Session Monday December 16 7:00 pm Board Meeting Tues/WedfThurs December 24, 25 & 26 ***Meeting dates/designations may change with 48 hours notice*** 1-1 ay RULES OF PROCEDURE HARNETT COUNTY BOARD OF COMMISSIONERS IV. REGULAR AND SPECIAL MEETINGS Rule 6. Regular and Special Meetings 1) Regular Meetings: The Board shall hold regular meetings as follows: First Monday of each Month at 9:00 a.m. Third Monday of each Month at 7:00 p.m. If the regular meeting day is a holiday on which county offices are closed, the meeting shall be held on the next business day or such succeeding day as may be specified in the motion adjourning the immediately preceding regular meeting. Regular meetings are held in the County Administration Building. The Board may change or cancel the place or time of a particular regular meeting or of all regular meetings within a specified period by resolution adopted, posted, and noticed at least seven days before the change takes effect. Such a resolution shall be filed with the Clerk to the Board and posted at or near the regular meeting place, and copies shall be sent to all persons who have requested notice of special meetings of the Board. 2) Special Meetings. The Chaiinian or a majority of board members may at any time call a special meeting of the Board by signing a notice stating the time and place of the meeting and the subjects to be considered. The Clerk shall cause the notice to be posted on the bulletin board in the courthouse, on the door of the meeting room, and delivered to the Chaiinian and all other Board members or left at the dwelling place of each Board member at least 48 hours before the meeting. In addition, the notice shall be delivered to individual persons and news organizations that have requested such notice. 3) Emergency Meetings. The Chairman or a majority of members may call an emergency meeting to deal with an unexpected circumstance requiring immediate consideration. The person or persons calling the emergency meeting shall cause notice of the meeting to be given to the other Board members and the public. 4) Special Sessions, Retreats and Committee Meetings. The Board may schedule Special Sessions, retreats, forums, conventions, association, and committee meetings, or other information meetings of the Board or of a majority of its members at such times and concerning such subjects as may be established by resolution or order of the Board. A schedule of such meetings held regularly shall be filed in the same place and manner as the schedule of regular meetings. Special Sessions and other informal official meetings not held regularly are subject to the same notice requirements as special Board meetings. Agenda Item 5 — E� Board Meeting Agenda Item MEETING DATE: December 17, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Interim Director of the Planning Department REQUESTED BY: Human Resources, on behalf of the Planning Department REQUEST: Human Resources, on behalf of the Planning Department, requests approval for Mark Locklear to be appointed as the Interim Director of the Planning Department with a 10% increase of $555 per month while Joseph Jeffries is acting as the Interim County Manager. COUNTY MANAGER'S RECOMMENDATION: http: / /www.harnett.org/boc /downloads /agendaform2012.doc Page 1 of 1 Agenda Item 7 December 17, 2012 APPOINTMENTS NEEDED, ANGIER PLANNING BOARD — ETJ MEMBERS The Town of Angier Board of Commissioners recommends reappointments of the following ETJ members for 2 year terms: - Lee Marshall, 8051 NC Hwy 210 West, Angier, NC - Kenneth Edwards, 7363 NC 210 North, Angier, NC DANGEROUS DOG COMMITTEE We have a vacancy on this committee that will need to be filled by an attorney in the county. This vacancy was posted in the Dunn Daily Record on February 24, 2012. HARNETT COUNTY PLANNING BOARD Kathy Wood has expressed interest in being reappointed to serve on this Board. HARNETT COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES, Anderson Creek Primary nominated Mrs. Cindy Ramsey to represent Anderson Creek on this Board. We have a vacancy for an at-large member on this board. HARNETT NURSING HOME COMMUNITY ADVISORY COMMITTEE We need members on this committee. Members do receive mileage reimbursement as claimed. HISTORIC PROPERTIES COMMISSION We currently have a vacancy for a regular member in District 5. MID-CAROLINA AGING ADVISORY COMMITTEE We have three vacancies on this committee. Members do receive mileage reimbursement as claimed. Page 1 - Appointments January, 2009 McNeill Boards on which Commissioners Serve CCCC Harnett County Campus Advisory Committee CCCC Board of Trustees Architectural Committee Base Realignment and Closure Commissioner (BRAC) Hill Department of Social Services Board One on One Advisory Board Juvenile Crime Prevention Council Library Board Transportation Advisory Board Work First Planning Committee Andrews House Burgin Mid - Carolina Council of Governments Board of Health Southeastern Economic Development Commission Jail Study Committee Airport Committee Library Board Johnston- Lee -Harnett Community Action Board of Directors Sandhills Center for Mental Health DDSHS Averasboro Township Tourism Development Authority (commissioner representing that district) Home & Community Care Block Grant Committee Mid - Carolina Aging Advisory Committee Work First Planning Committee Industrial Facilities/Pollution Control Financing Authority Harnett County Criminal Justice Partnership Board Town of Angier P.O. Box 278 Angier, NC 27501 919- 639 -2071 R.H. Ellington Coley B. Price Mayor Manager December 5, 2012 Harnett County Manager's Office Attn: Gina Wheeler PO Box 759 Lillington, NC 27546 Dear Ms. Wheeler: Joyce H. Valley, MMC Town Clerk This letter is to advise you that on December 5, 2012, the Town of Angier Board of Commissioners unanimously recommended the following ETJ appointments: Angier Planning Board: Lee Marshall -8051 NC Hwy 210 West, Angier, NC- Re- appointment -Term Expiring December 31, 2014 -2 year terns Kenneth Edwards -7363 NC 210 North, Angier, NC- Re- appointent -Term Expiring December 31, 2014 -2 year term Please forward the Town's recommendation to the Harnett County Board of Commissioners for their consideration. I have attached a copy of applications for review. Should you have any questions regarding this matter, please feel free to contact me at 919 -639- 2071. Sincerely, 2fai, Joyce Valley, MMC Town Clerk Enclosures Post Office Box 278 e Angier, North Carolina 27501 -0278 m (919) 639 -2071 APPLICATION TO SERVE ON AN ADVISORY BOARD APPOINTED BY THE TOWN OF ANGIER BOARD OF COMMISSIONERS The Town of Angier appreciates your interest in serving on a Board and requests that you complete the following application. This application requests general information based on your interest in applying for a Board for the Town of Angier. Applicant Name: tee. 4?cirsf'taJ/ Date of Application: Home Address: 745/ /VC /pia �/6 /j,�s f is iPr �s�° (' �, j��% Street Address, Town, Zip Code Home Phone: 9 /9-ip 9 1p� A Business /Other 1lhone: FAX Number: g19-t3q- (agrid, Email Address: In order to consider this application and provide a sense of balance to the various Boards, the Town of Angier requests that the following information be provided: Date of Birth 0-?/ /6/1153 Male: ' Female: ❑ Occupation: _SeLl emp/rjed. Do you reside within the Town Limits of Angier: Yes ❑ NA ❑ TJ Length of residence in the Town of Angier: 3'7 Years Months Please indicate your preference by the number (first choice being "1 ") and choose. Town of Angier Advisory Boards Planning Board ` Library Board ABC Board Ethics Guidelines for Town Boards (Please check if you agree) ❑ Yes, if appointed, I pledge to comply with the following ethics guidelines for boards as adopted by the Town of Angier. Members of boards shall not discuss, advocate, or vote on any matters in which they have a conflict of interest or an interest which reasonably might appear to be in conflict with the concept of fairness in dealing with public business. A conflict of interest or a potential conflict occurs if a member has a separate, private, or monetary interest, either direct or indirect, in any issue or transaction under consideration. Any member who violates this provision may be subject to removal from the board. If the board believes he /she has a conflict of interest, then the member should ask the board to be excused from voting. The board should then vote on the question on whether or not to excuse the member making the request. In cases where the individual member or the board establishes a conflict of interest, then the board member shall remove themselves from the voting area. Any board member may seek the counsel of the Town Attorney on questions regarding the interpretation of these ethics guidelines or other conflict of interest matters. The interpretation may include a recommendation on whether or not the board should excuse himself /herself from voting. The board may request the Town Attorney to respond in writing. Please provide a brief summary outlining why you wish to serve on a board you have indicated. 1 t. V r• _4 ApplicSnt's Signature Required 1e9 Please return form to: Angier Town Clerk, P.O. Box 278, Angier, NC Or FAX (919) 639 -6130 Date Received: Town of Angier Advisory Boards Planning Board C Library Board 3 ABC Board Ethics Guidelines for Town Boards (Please check if you agree) w• es, if appointed, I pledge to comply with the following ethics guidelines for boards as adopted by the Town of Angier. Members of boards shall not discuss, advocate, or vote on any matters in which they have a conflict of Interest or an Interest which reasonably might appear to be In conflict with the concept of fairness in dealing with public business. A conflict of interest or a potential conflict occurs If a member has a separate, private, or monetary Interest, either direct or indirect, in any issue or transaction under consideration. Any member who violates this provision may be subject to removal from the board. If the board believes he/she has a conflict of interest, then the member should ask the board to be excused from voting. The board should then vote on the question on whether or not to excuse the member making the request. In cases where the individual member or the board establishes a conflict of interest, then the board .r shall- remove themselves from the voting area. Any board member may seek the counsel of the Town Attorney on questions regarding the interpretation of these ethics guidelines or other conflict of interest matters. The interpretation may include a recommendation on whether or not the board should excuse himself /herself from voting. The board may request the Town Attorney to respond in writing. Please provide a brief summary outlining why you wish to serve on a board you hav indicated. ■•••• IS. .. APPLICATION TO SERVE ON AN ADVISORY BOARD APPOINTED BY THE TOWN OF ANGIER BOARD OF COMMISSIONERS The Town of Angler appreciates your interest in serving on • Board and requests that you complete the following application. This application requests general information based on your interest In applying fora Board for the Town of Angier. Applicant Name: will a KA 4 Date of Application: ifized /, Home Address: /34 3 /l/C' z.ip _., r4 Street Address, Town, Zip Code Home Phone: ?Jq Gi'c Q. './Z. Business /Other Phone: 9 f$? £77c 79'+C- FAX Number: 529.6-77 ci 34 Email Address: _,, ecw. 4-1,1.0tat t ,rrn�- anv,,r�, oca., In order to cohsidw this application and provide a sense of balance to the various the Town ot Angier requests that the following information ha provided: Date of Birth _Lt /. yc Male: oe— Female: o Occupation: Ste,/>: Do you reside within the Town Limits of Angier: Yes a No er'' Length of residence in the Town of Angier:... _ _ .__ Years Months Please Indicate your preference by the number (first choice being "1") and choose. C. Signature Reg141r0 Iv/`1c)/ir Date Please return form tot Angler Town Clerk, P.O. Box 270, Angler, NC Or FAX (919) 639 -6130 App AFFIRMATION OF UNDERSTANDING POLICY AND PROCEDURES FOR APPOINTMENTS TO COUNTY BOARDS, COMMISSIONS, COMMITTEES OR AUTHORITIES RULE 30. Appointments (See Attachment) This is to affirm that I have read and understand the intent of Rule 30. ://jero Signature /r Name of : oard //- Date Please Return Signed Fowl To: Harnett County Manager P. O. Box 759 Lillington, NC 27546 F:\USERS\SHIRLEY\APPOINT\AFFIRMAT.doc APPLICATION TO SERVE ON A BOARD APPOINTED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS BOARD: l LifJX_tt e61/./z47 Phl/I = NAME: n/r (ijerze .. ADDRESS: VOTING DISTRICT: (Please check district number in which you live): District 1, Commissioner Hill's n District 2, Commissioner House's DDistrict 3, Commissioner Burgin's aka(h LAD odc( a -6 (.(ter" TELEPHONE: (HOME) q( D, -` -1/- 5& 3 (WORK) l l Q- 3- 53 PRESENT OCCUPATION: �"1,_e 2- 4 f (t� %rr �.� District 4, Commissioner Andrews' District 5, Commissioner McNeill's YEARS OF FORMAL EDUCATION: ;� CIVIC AND FRATERNAL ORGANIZATIONS IN HIuH YOU HAS YAR �PA ; )71. .-. 1 aAI ' Zia - ,aD�z42° / Pic L_'c� .�C. c� PLEAS TELL WHY Y� D LIKE TO SERVE THEE OVE LIST BOARD �` �� t_ I L( d-- -�-1 'PJ b ebrait li xt / k.`y%/vx/i Z , Q / z -2 Lei° ('✓zdf -C i - -4/ �'�.? f i '`//X,/' ,9-76. _ ,A.I y c-,r..-r f?�_,?r ,/f,.-) . D: DA 1'E: /1, SIGNATURE: Cl[ O/t'iz%. 2C_ -1 J� tl//e/ FOR OFFICE USE ONLY: DATE RECEIVED: DATE FORWARDED TO COUNTY COMMISSIONERS: Leanne O'Quinn Principal Anderson Creek Primary 914 Anderson Creek School Road Bunnlevel, North Carolina 28323 (910)893 -4523 Fax (910) 893 -6752 December 4, 2012 Scott T. Sauer, County Manager PO Box 759 102 East Front Street Lillington, NC 27546 Dear Mr. Sauer, Leanne Dutton Asst. Principal In response to your request, I am writing to make a nomination for a Harnett County Public Library Board of Trustees member to represent Anderson Creek. I would like to nominate Mrs. Cindy Ramsey for that position. Mrs. Ramsey has been a member of the Anderson Creek community for more than ten years and both of her children have been students in our schools. Cindy has been a valued member of our school family as a parent, volunteer, library patron, media center assistant, and now serves our school as a kindergarten teacher. I am sure she would serve our community well as a library board member. Thank you for your partnership with our school in serving the families of the Anderson Creek community through the Anderson Creek Public Library. incerely, c.51) O. Leanne O'Quinn Principal Agenda Item EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina (the "County -) was held in the Commissioners' Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina, at 7:00 p.m. on December 17, 2012, after proper notice, and was called to order by Chairman Jim Burgin, and upon the roll being called, the following members of the Board answered present: The following members of the Board were absent: Also present: Commissioner introduced the following bond order, a summary of which had been provided to each Commissioner, a copy of which was available with the Clerk to the Board and which was read by title: BOND ORDER AUTHORIZING THE ISSUANCE OF SPECIAL OBLIGATION BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA WHEREAS, the Board of Commissioners (the "Board") of the County of Harnett, North Carolina (the "County ") has determined that it is necessary to finance certain capital expenditures incurred in connection with the implementation of its solid waste management projects (collectively, the "Projects "), including (1) the acquisition, construction and installation of a leachate collection system at the Dunn Erwin Landfill facility and (2) certain improvements to the facility's convenience center and transfer station (collectively, the "Current Projects "), by issuing special obligation bonds under Section 159I -30 of the General Statutes of North Carolina, as amended (the "Act "); WHEREAS, as required by the Act, an application has been filed with the Secretary (the "Secretary ") of the Local Government Commission of North Carolina (the "Commission ") requesting the Commission's approval of an initial series of special obligation bonds in an amount not to exceed $1,750,000 to be used to finance all or a portion of the costs of the Current Projects, and the Secretary has notified the Board that the application has been accepted for submission to the Commission; and WHEREAS, notwithstanding the current need to issue not to exceed $1,750,000 special obligation bonds for the Current Projects, the Board has determined that the aggregate principal amount of special obligation bonds for future Projects in not known at this time and therefore wishes to provide for the issuance of special obligation bonds from time to time in amounts to be determined at the time of issuance and subject to the Commission's approval at such time. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA, AS FOLLOWS. Section 1. The Board has determined to finance the completion of the Current Projects and may, from time to time, determine to finance other Projects by issuing special obligation bonds under the Act (collectively, the "Bonds "). Section 2. The Board hereby authorizes the issuance of the Bonds in any aggregate principal amount approved by the Board and the Commission at the time any such Bonds are issued, subject to the requirements set forth in Section 6 below. PPAB 2024700v4 Section 3. The Bonds shall be special obligations of the County, and the principal of, and interest and premium on, all such Bonds shall be on parity and shall be secured solely by the following sources (collectively, the "Pledged Funds "): (a) money collected by the County from the household disposal facilities availability fee imposed by the County for the availability of disposal facilities under North Carolina General Statute 153A -292 and any successor statute thereto; and (b) one or more additional sources of funds identified by the Board in future proceedings of the Board, so long as (1) the pledge of such sources does not constitute a pledge of the taxing power of the County and (2) the pledge of such sources is first approved by the Commission as provided in the Act. Section 4. The sources of payment identified in Section 3 so pledged and then held or hereafter received by the County or any fiduciary thereof shall immediately be subject to the lien of the pledge without any physical delivery of the sources or further act. Section 5. NEITHER THE FAITH AND CREDIT NOR THE TAXING POWER OF THE COUNTY ARE PLEDGED FOR THE PAYMENT OF THE PRINCIPAL OF, OR INTEREST OR ANY PREMIUM ON, ANY BONDS, AND NO OWNER OF SUCH BONDS HAS THE RIGHT TO COMPEL THE EXERCISE OF THE TAXING POWER OF THE COUNTY IN CONNECTION WITH ANY DEFAULT THEREON. The uses of the sources set forth in Section 3 do not constitute a pledge of the County's taxing power, and the County is not obligated to pay the principal of, or interest or any premium on, any Bond except from the sources set forth in Section 3. Section 6. The County may at any time, with the approval of the Commission, appoint a Trustee to administer the provisions of this Bond Order and may adopt such supplements to this Bond Order as shall be necessary or desirable to effectuate such appointment. Section 7. The initial series of Bonds shall not exceed $1,750,000 and is being issued pursuant to a separate resolution. Any future series of Bonds (the "Additional Bonds ") shall be issued only by separate proceedings of the Board, with approval from the Commission, as may be required by the Act and any other applicable law. In addition, for any series of Additional Bonds not issued for the sole purpose of refunding all or any portion of any Bonds then outstanding, prior to the delivery of such Additional Bonds, the County must deliver to the Trustee or, if no Trustee has been appointed, to the registered owners of the Bonds then outstanding, a certificate signed by an authorized officer of the County stating that (a) the Pledged Funds for each of the two complete fiscal years next preceding the issuance of the proposed Additional Bonds were equal to at least 110% of the average annual requirements for principal and interest on all Bonds then outstanding, and (b) the estimated Pledged Funds for the first two fiscal years following the issuance of the proposed Additional Bonds will be at least 110% of the average annual requirements for principal and interest on all outstanding Bonds, including the proposed Additional Bonds. Section 8. No recourse under, or on, any statement, obligation, covenant or agreement contained in this Bond Order, or in any Bond hereby secured, or in any document or certification whatsoever, or under any judgment obtained against the County or the Commission, or by the enforcement of any assessment, or by any legal or equitable proceeding by virtue of any constitution or statute or otherwise or under any circumstances, shall be had against any member, officer or employee of the County or the Commission, either directly or through the County for the payment for or to, the County or the Commission or any receiver of either of them, or for, or to, any owner or holder of Bonds or otherwise, of any sum that may be due and unpaid on any such Bond. Any and all personal liability of every nature, whether at common law or in equity or by statute or by constitution or otherwise, of any PPAB 2024700v4 such member, officer or employee to respond by reason of any act or omission on his or her part or otherwise, for the payment for, or to, the County or the Commission or any receiver of either of them, or for, or to, any owner or holder of Bonds or otherwise, of any sum that may remain due and unpaid on the Bonds hereby secured or any of them, is hereby expressly waived and released as an express condition of, and in consideration for, the adoption of this Bond Order and the issuance of the Bonds. Section 9. This Bond Order is effective on its adoption. On motion of Commissioner , seconded by Commissioner , the foregoing bond order entitled "BOND ORDER AUTHORIZING THE ISSUANCE OF SPECIAL OBLIGATION BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA" was duly adopted by the following vote: AYES: NAYS: PPAB 2024700v4 STATE OF NORTH CAROLINA SS: COUNTY OF HARNETT 1, Margaret Regina Wheeler, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a bond order entitled "BOND ORDER AUTHORIZING THE ISSUANCE OF SPECIAL OBLIGATION BONDS OF THE COUNTY OF HARNETT, NORTH CAROLINA" adopted by the Board of Commissioners of the County of Harnett, North Carolina, at a meeting held on the 17th day of December, 2012. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the day of December, 2012. Margaret Regina Wheeler Clerk to the Board County of Harnett, North Carolina PP AB 2024700v4 Gina Wheeler From: Sent: To: Subject: Thanks... Teresa Byrd Tuesday, December 11.20121:23PM Gina Wheeler RE: Meeting Room From: Gina Wheeler Sent: Tuesday, December 11, 2012 12:48 PM To: Teresa Byrd Cc: Mark Locklear; Gina Wheeler Subject: RE: Meeting Room That looks fine and reminds me I need to get a 2013 calendar so I can pencil you in! From: Teresa Byrd Sent: Tuesday, December 11, 2012 11:35 AM To: Gina Wheeler Cc: Mark Lock lear Subject: Meeting Room Hey Gina, They have continued the Drake's Landing Case and the board would like to hold a special meeting. s the room available on Tuesday, January 8, 2013. lfso, will you please pencil us in? Please let me know if this is possible. Thanks, Teresa Byrd Planner Agenda Item 8 EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS A regular meeting of the Board of Commissioners of the County of Harnett, North Carolina (the "County ") was held in the Commissioners' Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina, at 7:00 p.m. on December 17, 2012, after proper notice, and was called to order by Chairman Jim Burgin, and upon the roll being called, the following members of the Board answered present: The following members of the Board were absent: Also present: Commissioner introduced the following bond resolution, a summary of which had been provided to each Commissioner, a copy of which was available with the Clerk to the Board and which was read by title: A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF ITS SPECIAL OBLIGATION BOND, SERIES 2013 WHEREAS, the County of Harnett, North Carolina (the "County ") is authorized by Section 159I -30 of the General Statutes of North Carolina (the "Act ") to issue its special obligation bonds to pay capital expenditures in connection with the implementation of its solid waste management projects (the "Projects "); and WHEREAS, the Board of Commissioners of the County (the "Board") has determined that it is necessary to (1) acquire, construct and install a leachate collection system at the Dunn Erwin Landfill facility and (2) make certain improvements to the facility's convenience center and transfer station (collectively, the "Current Projects "); and WHEREAS, the Board on December 17, 2012 adopted a Bond Order (the "Bond Order ") providing for the issuance of Special Obligations Bonds to be secured by the sources set forth in the Bond Order; and WHEREAS, the Board has determined that it is necessary and advisable at this time to issue the County's Special Obligation Bond, Series 2013 (the "2013 Bond") in the aggregate principal amount of $1,750,000 (1) to finance all or a portion of the costs of the Current Projects and (2) to pay certain costs incurred in connection with the issuance of the 2013 Bond; and WHEREAS, Cape Fear Faun Credit, ACA, or one of its affiliates (the "Purchaser "), has agreed to purchase the 2013 Bond in the amount of $1,750,000 subject to certain terms and conditions set forth herein; and WHEREAS, the Board expects the Local Government Commission of North Carolina (the "Commission ") to approve at the Commission's meeting on January 8, 2013 the County's application relating to the 2013 Bond and the issuance and private sale of the 2013 Bond as required by the Act (the "Commission Approval "); and WHEREAS, the Board now desires to provide for the teams, form and issuance of the 2013 Bond in the amount of $1,750,000; and PPAB 2028607v3 WHEREAS, the Board desires to incorporate in this Resolution, to the extent applicable and unless manifestly inappropriate, the provisions of the Bond Order, including definitions; NOW, THEREFORE, BE IT RESOLVED by the Board, in accordance with the final Commission Approval as set forth above and any conditions, terms and other contingencies that may be set forth therein, as follows: Section 1. Acceptance of Tenn Sheet, Issuance of 2013 Bond. The County shall issue in accordance with and pursuant to the Act, the Bond Order and this Resolution, its 2013 Bond in the aggregate principal amount of $1,750,000 (subject to reduction as set forth in Section 3 below) for the purpose of providing funds, together with other available funds, (a) to finance all or a portion of the costs of the Current Projects and (b) to pay certain costs incurred in connection with the issuance of the 2013 Bond. Section 2. Form of Bond. The 2013 Bond shall be issued in fully registered form. The 2013 Bond shall be issued as a single bond and shall be substantially in the fours set forth in Exhibit A attached hereto and made a part hereof, with such appropriate variations, omissions and insertions as are permitted or required by this Resolution. The Finance Officer of the County is hereby appointed to be the registrar of the 2013 Bond (the "Registrar ") and is hereby directed to maintain the appropriate registration records with respect thereto. Section 3. Details of Bond. The 2013 Bond shall be dated the date of its issuance, shall bear interest at a fixed rate of 2.49% per annum until its payment and shall be stated to mature (subject to the right of prior redemption) on February 1, 2023. If at any time there is a Determination of Taxability, as such term is defined below, the fixed rate of interest on the 2013 Bond shall be increased to and be calculated at the rate which will provide to the Purchaser the effective yield which it would have received if there had not been a Determination of Taxability, such rate to be determined by the Purchaser (the "Alternative Rate of Interest "), and shall be payable from the Date of Taxability to such time. In such event, the County also shall be required to pay to the Purchaser all amounts, if any, which may be necessary to reimburse the Purchaser for any interest, penalties or other charges assessed by the Internal Revenue Service and the Department of Revenue of the State of North Carolina against the Purchaser by reason of the Purchaser's failure to include the interest on the 2013 Bond in its gross income for income tax purposes. The County shall pay to the Purchaser the above mentioned Alternative Rate of Interest notwithstanding any transfer by the Purchaser or payment or prepayment by the County prior to the date such Determination of Taxability was made. "Determination of Taxability" means a determination that the interest on the 2013 Bond is included in gross income of the Purchaser for federal income tax purposes, which determination shall be deemed to have been made upon the occurrence of the first to occur of the following: (a) the date on which the Purchaser is advised in writing by the Commissioner or any District Director of the Internal Revenue Service that, as a consequence of an action, or failure to act, by the County, the interest on the 2013 Bond is included in the gross income of the Purchaser for federal income tax purposes; (b) the date on which the County receives notice from the Purchaser that the Purchaser has been advised in writing that the Internal Revenue Service has issued a statutory notice of deficiency or similar notice to the Purchaser which asserts, in effect, that interest on the 2013 Bond received by the Purchaser is included in the gross income of the Purchaser for federal income tax purposes as a result of an action, or failure to act, by the County; (c) the day on which the County is advised in writing by the Commissioner or any District Director of the Internal Revenue Service that there has been issued a public or private ruling of the Internal Revenue Service that the interest on the 2013 Bond is included in the gross income of the Purchaser for federal income tax purposes as a result of an action, or failure to act, by the County; or PPAB 2028607v3 (d) the day on which the County is advised in writing by counsel to the Purchaser that a final determination, from which no further right of appeal exists, has been made by a court of competent jurisdiction in the United States of America in a proceeding with respect to which the County has been given written notice and an opportunity to participate and defend that interest on the 2013 Bond is included in the gross income of the Purchaser for federal income tax purposes as a result of an action, or failure to act, by the County. "Date of Taxability" means the first date on which interest on the 2013 Bond is included in the gross income of the Purchaser for federal income tax purposes as a result of a Determination of Taxability. The 2013 Bond is subject to mandatory redemption before maturity in part at the redemption price of 100% of the principal amount to be redeemed, without premium, on each February 1 in the years and in the amounts as follows: PAYMENT PAYMENT DATE PRINCIPAL DATE PRINCIPAL (FEBRUARY 1) PAYMENT (FEBRUARY 1) PAYMENT 2014 $156,000 2019 $177,000 2015 160,000 2020 181,000 2016 164,000 2021 186,000 2017 168,000 2022 190,000 2018 173,000 2023 195,000 *Maturity The 2013 Bond is subject to optional redemption prior to its stated maturity at the option of the County in whole or in part on any date on giving the Registered Owner not less than 20 days' written notice thereof. Before the first anniversary of the issuance of the 2013 Bond, the County may redeem the 2013 Bond at a redemption price of 101% of the principal amount redeemed, together with accrued interest thereon to the date of redemption. On and after the first anniversary of the issuance of the 2013 Bond, the County may redeem the 2013 Bond at a redemption price of 100% of the principal amount redeemed, together with accrued interest thereon to the date of redemption. Interest on the 2013 Bond shall be payable on each February 1 and August 1, beginning August 1, 2013, until maturity. Interest on the 2013 Bond shall be calculated on the basis of a 360 -day year consisting of twelve 30 -day months and in the event of a late payment, shall continue to accrue on the principal balance remaining at the bond rate. Principal of, premium, if any, and interest on the 2013 Bond shall be payable to the registered owner appearing on the registration records of the Registrar by wire transfer or by check, mailed to such registered owner at its address as it appears on such registration books and shall be received by the registered owner on payable date. If less than all of the 2013 Bond is called for redemption, the portion of the 2013 Bond to be redeemed will be applied and credited in the inverse order of the County's mandatory redemption payments established pursuant to this Section. The Registrar shall direct the registered owner thereof to evidence such redemption by appropriate notation on a schedule attached to such 2013 Bond for such purpose or on such registered owner's electronic books and records. PPAB 2028607v3 The Finance Officer, with the written consent of the Purchaser, may alter the principal amount of the 2013 Bond and the provisions for the optional and mandatory redemption of the 2013 Bond by delivering at closing a pricing certificate with respect to the 2013 Bond establishing such alternative details; provided, however, in no event shall the aggregate principal amount of the 2013 Bond exceed $ 1,750,000. Section 4. Security for the Bond. The 2013 Bond shall be a special obligation of the County and the principal of and interest on the 2013 Bond shall be payable solely from the sources identified in the Bond Order and as set forth in the 2013 Bond. The uses of the sources set forth in the Bond Order and the 2013 Bond do not constitute a pledge of the County's taxing power, and the County is not obligated to pay the principal of, or interest or any premium on, the 2013 Bond except from the sources in the Bond Order and the 2013 Bond. NEITHER THE FAITH AND CREDIT NOR THE TAXING POWER OF THE COUNTY IS PLEDGED FOR THE PAYMENT OF THE PRINCIPAL OF, OR INTEREST OR ANY PREMIUM ON, THE 2013 BOND, AND NO OWNER OF THE 2013 BOND HAS THE RIGHT TO COMPEL THE EXERCISE OF THE TAXING POWER OF THE COUNTY IN CONNECTION WITH ANY DEFAULT THEREON. Section 5. Application of the Bond Proceeds. On the date of issuance of the 2013 Bond, the Purchaser shall deliver the 2013 Bond proceeds to any account identified by the County, and the County shall invest such proceeds until used only in investments authorized by Section 159 -30 of the General Statutes of North Carolina. Such 2013 Bond proceeds shall be applied solely as follows: (a) as soon as practicable, for the costs of the Current Projects, and (b) within 60 days of the date of issuance, for payment of any issuance costs to be paid from 2013 Bond proceeds. Section 6. Execution of the Bond. The 2013 Bond, issued as a single bond, shall be executed in the name of the County by facsimile or manual signatures of the Chairman and the Clerk to the Board, and there shall be affixed thereto or imprinted thereon the corporate seal of the County, and the Certificate of Approval of the Commission shall bear a facsimile or manual signature of the Secretary of the Commission or his designated assistant. The Finance Officer of the County shall manually authenticate the 2013 Bond. Section 7. Private Sale of Bond. The 2013 Bond shall be sold to the Purchaser at private sale without advertisement in the form of a single registered bond bearing interest at 2.49% per annum and containing such provisions as set forth above and approved the County. Section 8. Authorization for Delivery of Bond. The Chairman, the Clerk to the Board and the Finance Officer are hereby authorized and directed, individually and collectively, to cause the 2013 Bond to be prepared and, when it shall have been duly sold by the Commission, to execute and authenticate the 2013 Bond and deliver the same to the Purchaser. Section 9. Arbitrage and Tax Covenants. The County covenants that it will not take or permit, or omit to take or cause to be taken, any action that would adversely affect the excludability from gross income of the recipient thereof for federal income tax purposes of interest on the 2013 Bond and, if it should take or permit, or omit to take or cause to be taken, any such action, the County will take or cause to be taken all lawful actions within its power necessary to rescind or correct such actions or omissions promptly upon having knowledge thereof. The County acknowledges that the continued excludability of the 2013 Bond from the owner's gross income for federal income tax purposes depends, in part, on compliance with the arbitrage limitations imposed by Section 148 of the Code. PPAB 2028607v3 The County covenants that it will comply with all the requirements of Section 148 of the Code, including the rebate requirements, and that it will not permit at any time any of the proceeds of the 2013 Bond or other funds under its control to be used, directly or indirectly, to acquire any asset or obligation, the acquisition of which would cause the 2013 Bond to be "arbitrage bonds" for purposes of Section 148 of the Code. The County covenants that it will comply with the investment instructions in the Arbitrage and Tax Regulatory Certificate with respect to the 2013 Bond. Section 10. Authorization for Other Acts. The Chairman, the County Manager, the Finance Officer and the Clerk to the Board (collectively, the "Authorized Officers ") are further authorized and directed, individually and collectively, to take such action and to execute and deliver any such documents, deeds, certificates, undertakings, agreements or other instruments as they, with the advice of counsel, may deem necessary and appropriate to effect the transactions contemplated by the Bond Order and this Resolution. Such officers are hereby directed to take all actions necessary to effectuate the transaction set forth above, including taking any such actions or making any such changes as may required by the Commission Approval. Each Authorized Officer is hereby specifically authorized to execute any documents required by the Purchaser, including, if applicable, a bond purchase agreement in form and substance acceptable to such Authorized Officer, the County Attorney and the County's bond counsel. Section 11. Transfer Restrictions. Notwithstanding any other provisions of the Bond Order or this Resolution to the contrary, the 2013 Bond shall not be transferred to any person other than a bank, insurance company or similar financial institution unless such transfer has been previously approved by the Commission. The provisions of this paragraph may not be amended without the prior written consent of the Commission. Section 12. Reporting Requirements for the County. The County hereby covenants to provide annual audited financial statements to the Purchaser at the same time such annual audited financial statements are provided to the Commission. The County shall also provide such other financial information and operating reports as may be reasonably requested by the Purchaser. Section 13. Supplemental Resolutions. The County may adopt resolutions supplemental hereto; provided, however, the Purchaser's prior written consent shall be required for any supplemental resolution that affects the terms or tax treatment of the 2013 Bond. Section 14. Repealer. All orders and resolutions and parts of orders and resolutions in conflict with this Resolution, if any, excluding the Bond Order, shall be and the same are hereby repealed to the extent the conflict exists. Section 15. Effectiveness of Resolution. This resolution is effective on its adoption by the Board. On motion of Commissioner seconded by Commissioner , the foregoing bond resolution entitled "A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF ITS SPECIAL OBLIGATION BOND, SERIES 2013" was duly adopted by the following vote: AYES: NAYS: PPAB 2028607v3 STATE OF NORTH CAROLINA COUNTY OF HARNETT ) ) ) ss: 1, Margaret Regina Wheeler, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT, NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF ITS SPECIAL OBLIGATION BOND, SERIES 2013" adopted by the Board of Commissioners of the County of Harnett, North Carolina, at a meeting held on the 17th day of December, 2012. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the _ day of December, 2012. Margaret Regina Wheeler Clerk to the Board County of Harnett, North Carolina PPAB 2028607v3 APPENDIX A FORM OF 2013 BOND THIS BOND, EXCEPT FOR PERMITTED TRANSFERS, IS NON - TRANSFERABLE No. R -1 $1,750,000 UNITED STATES OF AMERICA STATE OF NORTH CAROLINA COUNTY OF HARNETT SPECIAL OBLIGATION BOND, SERIES 2013 INTEREST RATE MATURITY DATE DATED DATE 2.49% February 1, 2023 January 23, 2013 REGISTERED OWNER: PRINCIPAL SUM: ONE MILLION SEVEN HUNDRED FIFTY THOUSAND DOLLARS SPECIAL OBLIGATION BOND, SERIES 2013 THE COUNTY OF HARNETT, NORTH CAROLINA (the "County ") acknowledges itself indebted and for value received hereby promises to pay to the Registered Owner named above, on the Maturity Date specified above, on surrender hereof, the Principal Sum shown above and to pay to the Registered Owner hereof interest thereon from the date of this Bond until it shall mature at the Interest Rate per annum specified above, payable on each February 1 and August 1, beginning August 1, 2013, until the Maturity Date. Interest on this Bond shall be calculated on the basis of a 360 -day year consisting of twelve 30 -day months and in the event of a late payment, shall continue to accrue on the principal balance remaining at Interest Rate per annum specified above. Principal of and interest on this Bond are payable in immediately available funds to the Registered Owner. This Bond is issued in accordance with the Registered Public Obligations Act, Chapter 159E of the General Statutes of North Carolina, and pursuant to the Chapter 159I of the General Statutes of North Carolina, a bond order (the "Bond Order ") adopted by the Board of Commissioners of the County (the "Board") on December 17, 2012 and effective on the date of its adoption and a bond resolution (the "Resolution ") adopted by the Board on December 17, 2012 and effective on the date of its adoption. This Bond is being issued to finance all or a portion of the costs of the Current Projects (as defined in the Resolution) and to pay certain costs incurred in connection with the issuance of this Bond. If at any time there is a Determination of Taxability, as such term is defined below, the fixed rate of interest payable hereunder shall be increased to and be calculated at the rate which will provide to the Purchaser the effective yield which it would have received if there had not been a Determination of Taxability, such rate to be determined by the Purchaser (the "Alternative Rate of Interest "), and shall be payable from the Date of Taxability to such tune. In such event, the County also shall be required to pay to the Purchaser all amounts, if any, which may be necessary to reimburse the Purchaser for any interest, penalties or other charges assessed by the Internal Revenue Service and the Department of Revenue of the A- l PPAB 2028607v3 State of North Carolina against the Purchaser by reason of the Purchaser's failure to include the interest on this Bond in its gross income for income tax purposes. The County shall pay to the Purchaser the above mentioned Alternative Rate of Interest notwithstanding any transfer by the Purchaser or payment or prepayment by the County prior to the date such Determination of Taxability was made. " Determination of Taxability" means a determination that the interest on this Bond is included in gross income of the Purchaser for federal income tax purposes, which determination shall be deemed to have been made upon the occurrence of the first to occur of the following: (a) the date on which the Purchaser is advised in writing by the Commissioner or any District Director of the Internal Revenue Service that, as a consequence of an action, or failure to act, by the County, the interest is included in the gross income of the Purchaser for federal income tax purposes; (b) the date on which the County receives notice from the Purchaser that the Purchaser has been advised in writing that the Internal Revenue Service has issued a statutory notice of deficiency or similar notice to the Purchaser which asserts, in effect, that interest on this Bond received by the Purchaser is included in the gross income of the Purchaser for federal income tax purposes, as a result of an action, or failure to act, by the County; (c) the day on which the County is advised in writing by the Commissioner or any District Director of the Internal Revenue Service that there has been issued a public or private ruling of the Internal Revenue Service that the interest on this Bond is included in the gross income of the Purchaser for federal income tax purposes as a result of an action, or failure to act, by the County; or (d) the day on which the County is advised in writing by counsel to the Purchaser that a final determination, from which no further right of appeal exists, has been made by a court of competent jurisdiction in the United States of America in a proceeding with respect to which the County has been given written notice and an opportunity to participate and defend that interest on this Bond is included in the gross income of the Purchaser for federal income tax purposes, as a result of an action, or failure to act, by the County. "Date of Taxability" means the first date upon which interest on this Bond is included in the gross income of the Purchaser for federal income tax purposes as a result of a Determination of Taxability. This Bond is subject to mandatory redemption before maturity in part at the redemption price of 100% of the principal amount to be redeemed, without premium, on each February 1 in the years and in the amounts as follows: PAYMENT PAYMENT DATE PRINCIPAL DATE PRINCIPAL (FEBRUARY 1) PAYMENT (FEBRUARY 1) PAYMENT 2014 $156,000 2019 $177,000 2015 160,000 2020 181,000 2016 164,000 2021 186,000 2017 168,000 2022 190,000 2018 173,000 2023 195,000 This Bond is subject to optional redemption prior to its stated maturity at the option of the County in whole or in part on any date on giving the Registered Owner not less than 20 days' written notice thereof. Before the first anniversary of the issuance of this Bond, the County may redeem this Bond at a redemption price of 101% of the principal amount redeemed, together with accrued interest thereon to the date of redemption. On and after the first anniversary of the issuance of this Bond, the County may redeem this Bond at a redemption price of 100% of the principal amount redeemed, together with accrued interest thereon to the date of redemption. A -2 PPAB 2028607v3 If less than all of this Bond is called for redemption, the portion of this Bond to be redeemed will be applied and credited in the inverse order of the County's mandatory redemption payments set forth above. The Registrar shall direct the Registered Owner to evidence such redemption by appropriate notation on a schedule attached to this Bond for such purpose or on the Registered Owner's electronic books and records. This Bond shall be a special obligation of the County and the principal of and interest and premium on such Bond shall be secured solely by the sources set forth in the Bond Order (such sources be defined herein as the "Pledged Funds"), which are as follows: (a) [money collected by the County from the fee designated by the County as the "Household Solid Waste Fee" imposed for the availability of disposal facilities under North Carolina General Statute 153A -292 and any successor statute thereto; and] (b) one or more additional sources of funds identified by the Board in future proceedings of the Board, so long as (1) the pledge of such sources does not constitute a pledge of the taxing power of the County and (2) the pledge of such sources is first approved by the Commission as provided in the Act. The uses of the Pledged Funds do not constitute a pledge of the County's taxing power and the County is not obligated to pay the principal of, or interest or any premium on, this Bond except from the sources set forth in the Bond Order and above. This Bond shall be secured on parity with any Additional Bonds issued pursuant to the Bond Order and the Resolution. NEITHER THE FAITH AND CREDIT NOR THE TAXING POWER OF THE COUNTY IS PLEDGED FOR THE PAYMENT OF THE PRINCIPAL OF, OR INTEREST OR ANY PREMIUM ON, THIS BOND, AND NO OWNER OF THIS BOND HAS THE RIGHT TO COMPEL THE EXERCISE OF THE TAXING POWER OF THE COUNTY IN CONNECTION WITH ANY DEFAULT THEREON. It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of North Carolina to exist, be perfomned or happen precedent to or in the issuance of this Bond, exist, have been perfoliued and have happened. This Bond is not valid or obligatory for any purpose until the certification hereon has been signed by an authorized representative of the Local Government Commission of North Carolina. This Bond shall not be transferred to any person other than a bank, insurance company or similar financial institution unless such transfer is permitted pursuant to the Resolution. [Signatures Begin on Following Page] A -3 PPAB 2028607v3 IN WITNESS WHEREOF, the County has caused this Bond to bear the original or facsimile of the signatures of the Chairman and the Clerk to the Board, each acting on behalf of the County, and an original or facsimile of the seal of the County to be imprinted hereon and this Bond to be dated as of the Dated Date above. (SEAL) Chairman of the Board of Commissioners Clerk to the Board of Commissioners Date of Execution: January 23, 2013 The issue hereof has been approved by of Local Government Commission. T. VANCE HOLLOMAN Secretary of the Local Government Commission A -4 PPAB 2028607v3 CERTIFICATE OF AUTHENTICATION This is the Special Obligation Bond, Series 2013 is secured by the Pledged Funds (as defined in this Bond) and authorized by the Bond Order and Resolution. FINANCE OFFICER OF THE COUNTY OF HARNETT, NORTH CAROLINA, as Registrar Dated: January 23, 2013 By PPAB 2028607v3 A -5 Finance Officer FORM OF ASSIGNMENT ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto (Please print or typewrite Name and Address, including Zip Code, and Federal Taxpayer Identification or Social Security Number of Assignee) the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints Attorney to register the transfer of the within Bond on the records kept for registration thereof, with full power of substitution in the premises. Dated: Signature guaranteed by: NOTICE: Signature must be guaranteed by a Participant in the Securities Transfer Agent Medallion Program ( "Stamp ") or similar program. PPAB 2028607v3 NOTICE: The signature to this assignment must correspond with the name as it appears on the face of the within Bond in every particular, without alteration, enlargement or any change whatever. TRANSFER FEE MAY BE REQUIRED A -6 Agenda Item q Board Meeting Agenda Item MEETING DATE: December 17, 2012 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Fiscal Year 2014 Community Transportation Grant Program (CTP) REQUESTED BY: Dionne C. White, Transit Service Manager REQUEST: Request that the Board of Commissioners adopt the enclosed Community Transportation Program Resolution and Human Service Resolution. These resolutions will allow Harnett County to enter into agreement with the North Carolina Department of Transportation: providing the necessary assurances, certifications and local match for Fiscal Year 2014. COUNTY MANAGER'S RECOMMENDATION: C:\Documents and Settings \gwheeler\Local Settings \Temporary Internet Files\ Content. Outlook\X5535JMM \agendaform2012 for 2014CTP (3).doc 1 of 1 Page FY2014 COMMUNITY TRANSPORTATION PROGRAM GRANT APPLICATION NORTH CAROLINA DEPARTMENT OF TRANSPORTATION FEDERAL SECTION 5311 & STATE FUNDING TRANSIT SYSTEM DESCRIPTION 1 GENERAL INFORMATION APPLICANT'S LEGAL NAME: (Harnett County APPLICANT'S CONGRESSIONAL DISTRICT: (2 r!y {,rt 1.3 11 •/LILI16+4— If incorrect, enter correct primary district:( If Applicant's city is included in more than one district, enter primary district only MAILING ADDRESS: (Post Office Box 85 PO Box or Street Address Killington, North Carolina 27546 City, State Zip PHYSICAL ADDRESS: 1250 Alexander Drive Street Address (Lillington, North Carolina 27546 City, State TAXPAYER IDENTIFICATION NUMBER: (56- 6000306 ( ( ( ( DOING BUSINESS AS (DBA) NAME: (Harnett Area Rural Transit System ( Normally the transit system name, if different than applicant name APPLICANT DUNS NUMBER: (091565986 1 Unique 9 -Digit number issued by Dun & Bradstreet. May be obtained free of charge at: htto: / /fedcov.dnb.com /webform DUNS NUMBER OF PARENT AGENCY: ( Required only if different than Applicant CONTACT PERSON: (Dionne C. White PHONE NUMBER: (910- 814 -4019 Area Code & Phone Number FAX NUMBER: (910 -814 -4020 Area Code & Phone Number EMAIL ADDRESS: (dwhiteeharnett.org SERVICE AREA'S CONGRESSIONAL DISTRICT: (2 1 If incorrect, enter correct primary district:I If Service Area is included in more than one district, enter primary district only SERVICE AREA: (Harnett County FEDERAL FINANCIAL ASSISTANCE TRANSPARENCY ACT (FFATA): FFATA mandates the disclosure of the names and total compensation of the five most highly compensated officers of an entity if: • The Applicant received 80% or more of its annual gross revenues in the preceding fiscal year from the federal government (all federal sources, not just FTA); and • Those revenues were greater than $25M; and • The public does not have access to the information through Securities and Exchange Commission or Internal Revenue Service filings as specified in FFATA. Applicant should select "Yes" if they are subject to the reporting requirements of FFATA and "No" if they are not subject to Executive Compensation Reporting. EXECUTIVE COMPENSATION REPORTING: If "Yes" is selected above, enter the Names and Compensation amounts for the top five officers of the Applicant. 1. 2. 3. 4. 5. Enter full name Enter full name Enter full name Enter full name Enter full name Total compensation $ Total compensation $ Total compensation $ Total compensation Total compensation Page 1 2. TYPE OF APPLICANT 3. TYPE OF TRANSIT SYSTEM 4. TYPE OF SERVICE — (check all that apply) Demand Response Subscription ❑ Deviated Fixed Route 5. SERVICE OPTIONS — (check all that apply) General Public Human Service Public County Government Single- County ❑ Fixed Route ❑ Other: (specify below) ❑ Brokerage (Contractual service not a referral) ❑ Other: (describe below) 6. PURCHASE SERVICE - List agencies that purchase service from the transit system. Note: List agency ONCE Agency 1 Name: 1) 2) 3) 4) 5) Agency 3 Name: 1) 2) 3) 4) 5) Agency 5 Name: 1) 2) 3) 4) 5) Department of Social Serivces Check if agency purchased service last year List Programs Served: Work First Adult Services Medicaid Health Department Check if agency purchased service last year List Programs Served: Medical Transportation Criminal Justice Juvenile Program Check if agency purchased service last year List Programs Served: Education Agency 7 Name: ❑ Check if agency purchased service last year List Programs Served: 1) 2) 3) 4) 5) Agency 9 Name: ❑ Check if agency purchased service last year List Programs Served: 1) 2) 3) 4) 5) Agency 2 Name: 1) 2) 3) 4) 5) Mid- Carolina on Aging Check if agency purchased service last year List Programs Served: Medical Transportation General Transportation Agency 4 Name: Daymark Recovery Services Check if agency purchased service last year List Programs Served: 1) Psycho - Social Program 2) Substance Abuse program 3) Vocational Rehabilitation 4) Sheltered Workshop 5) Agency 6 Name: Central Carolina Community College -GED Check if agency purchased service last year List Programs Served: 1) Education -GED 2) Comprehensory Education 3) 4) 5) 0 Agency 8 Name: ❑ Check if agency purchased service last year List Programs Served: 1) 2) 3) 4) 5) Agency 10 Name: ❑ Check if agency purchased service last year List Programs Served: 1) 2) 3) 4) 5) ❑ Check box at left if you serve more than 10 agencies and complete Continuation worksheet. Page 2 7. REVENUE VEHICLE INVENTORY BY CATEGORY Important - (If a vehicle has been replaced and the transit system has received the title from PTD, the vehicle should not be included in this inventory. Identify vehicles awaiting disposition in 8B below.) 12 Center Aisle Van 20 -Ft LTV (Cutaway) (no lift) Conversion Van 20 -Ft LTV (Cutaway) (w /lift) 6 Lift- Equipped Van 1 22 -Ft LTV (Cutaway) (w /lift) 4 Minivan (no ramp) 2 25 -Ft LTV (Cutaway) (w /lift) Minivan (w /ramp) 28 -Ft LTV (Cutaway) (w /lift) Crossover (4 /All -wheel drive) Sedan Transit Bus Other: (describe below) 8. FLEET SIZE A. ACTIVE FLEET 25 Total Revenue Vehicles in Fleet 1 Backup Revenue Vehicles 8 Total Lift- Equipped Vehicles B. INACTIVE FLEET Enter number of vehicles awaiting disposition. This includes vehicles for which replacements have been received and titles have been received from PTD. It also includes fleet reductions for which titles have been received from PTD. 9. DAYS AND HOURS OF SERVICE (Check all that apply and enter corresponding service hours): DAYS Beginning Time SERVICE HOURS Ending Time ❑ Seven (7) days per week Or Monday - Friday 4:00am 6:OOpm Saturday 4:OOam 6:OOpm ❑ Sunday ❑ Holiday 10. SYSTEM MANAGEMENT & OPERATION A. Is the Management /Administration, of the transit system currently subcontracted? No if yes, answer the following: Name of the Management provider: When will the new RFP process begin? Are employees of the subcontractor represented by a labor organization (union)? If so, provide the following: Name of Union: Example: Amalgamated Transit Union Local #1437 B. Is the Operation of the transit system currently subcontracted? If yes, answer the following: Name of the service provider: When will the new RFP process begin? Are employees of the subcontractor represented by a labor organization (union)? If so, provide the following: Name of Union: Example: Amalgamated Transit Union Local #1437 C. Does another public transit system contract with your system for any part of its service? if yes, answer the following: Name of the public transit system: Type of service that you provide: Are employees of the other transit system or its subcontractor(s) represented by a labor union? If so, provide the following: Name of other system's subcontractor (if applicable): Name of Union: Example: Amalgamated Transit Union Local #1437 No No Page 3 11. PUBLIC INVOLVEMENT — Please complete the cha t below to document outreach efforts. 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) A. Organizations / Events Harnett County Benefit Fair The Daily Record Newspaper Harnett County Public Hearing Harnett County Senior Fair Date / Time Location 9 -2pm DSS- Commons Area, Lillington NC 27546 1/2012 Dunn, NC 28334 Lillington, NC 10- 2:30pm Dunn, NC 28334 Is a governing board approved formalized public involvement plan in use? If yes (complete questions below) Is that plan evaluated and updated at least annually? Does that plan have defined objectives? Are those objectives being met? Number of Attendees Primary Audience 200 50 300 If no — Describe below how the effectiveness of the public involvement efforts are evaluated and /or improved. B. Describe Public Outreach Methods: Select the ONE word that most accurately completes the sentence Always Usually Sometimes Seldom Never Information dissemination is Usually written. Public meeting times are Usually between 8 AM and 5 PM. Information is Seldom available in an audible format. Information is Always available in a language other than English. Reasonable access is Always available for those with a disability. No General Public General Public General Public General Public wuuwei Title VI Forms Completed 0 0 0 0 Page 4 12. ADMINISTRATIVE CHANGES - Describe administrative changes to be incorporated during FY2014 in the space below. A new job description must be attached for (1) any new administrative positions or (2) any increase in the percentage of a position dedicated to transportation. If NONE check here: ❑ Check here if job description(s) attached: ❑ 13. SERVICE CHANGES - Describe any service changes and /or provide iustification /need for expansion vehicle(s) in the space below. If NONE check here: ❑ (Note: Include in your description the rationale for the anticipated change in service. For example, the anticipated change is due to customer feedback, marketing or other efforts.) If expansion vehicle(s) requested, what is the source for funding to operate the vehicle(s)? How will the public be notified of the service changes described above? How much lead -time is given before service changes take effect? Page 5 14. CAPITAL - In the chart below, list and provide narrative justification for any of the following FY2014 capital requests: * Advanced / Baseline Technology * Expansion Vehicle * Radio Equipment * Telephone Equipment If NONE check here: ❑ List in order of priority. See Capital Replacement Schedule for documentation requirements 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) Supporting Capital Category Narrative Description / Justification Documentation Page 6 COMMUNITY TRANSPORTATION PROGRAM RESOLUTION Section 5311 FY 2014 RESOLUTION Applicant seeking permission to apply for Community Transportation Program funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary assurances and the required local match. A motion was made by (Board Member's Name) N /A, if not required) vote was duly adopted. and seconded by (Board Member's Name or for the adoption of the following resolution, and upon being put to a WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to provide assistance for rural public transportation projects; and WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services consistent with the policy requirements for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs analysis); and WHEREAS, (Legal Name of Applicant) County of Harnett hereby assures and certifies that it will provide the required local matching funds; that its staff has the technical capacity to implement and manage the project, prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b) Warranty, and all administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U. S. C. NOW, THEREFORE, be it resolved that the (Authorized Official's Title)* Chairman of (Name of Applicant's Governing Body) Harnett County Board of Commissioners is hereby authorized to submit a grant application for federal and state funding, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural public transportation services. I (Certifying Official's Name)* Margaret R. Wheeler (Certifying Official's Title) Clerk to the Board of Commissioners do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the (Name of Applicants Governing Board) Harnett County Board of Commissioners duly held on the day of Signature of Certifying Official *Note that the authorized official, certifying official, and notary public should be three separate individuals. Seal Subscribed and sworn to me (date) Affix Notary Seal Here Notary Public* Printed Name and Address My commission expires (date) HUMAN SERVICE AGENCY TRANSPORTATION RESOLUTION State Funds FY 2014 RESOLUTION Applicant seeking permission to apply for Human Service Transportation funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary assurances, and the required local match. A motion was made by (Board Member's Name) Member's Name or N /A, if not required) resolution, and upon being put to a vote was duly adopted. and seconded by- {Board for the adoption of the following WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the North Carolina Department of Transportation receives funds from the North Carolina General Assembly to provide assistance for rural public transportation projects; and WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services; and WHEREAS, (Legal Name of Applicant) County of Harnett hereby assures and certifies that it will provide the required local matching funds; that its staff has the technical capacity to implement and manage the project, prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, and all administrative requirements related to the applications made to and grants received from the North Carolina Department of Transportation; NOW, THEREFORE, be it resolved that the (Authorized Official's Title)* Chairman of (Name of Applicant's Governing Body) Harnett County Board of Commissioners is hereby authorized to submit a grant application for state funding, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural public transportation services. I (Certifying Official's Name)* Margaret R. Wheeler (Certifying Official's Title) Clerk to the Board of Commissioners do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the (Name of Applicant's Governing Board) Harnett County Board of Commissioners duly held on the day of Signature of Certifying Official *Note that the authorized official, certifying official, and notary public should be three separate individuals. Seal Subscribed and sworn to me (date) Notary Public Printed Name and Address My commission expires (date) Affix Notary Seal Here SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty Special Section 5333(b) Warranty For Application to the Nonurbanized Area Formula Program The following language shall be made part of the contract of assistance with the State or other public body charged with allocation and administration of funds provided under the Community Transportation Program (CTP): A. General Application The Public Body (The North Carolina Department of Transportation) agrees that the terms and conditions of this warranty, as set forth below, shall apply for the protection of the transportation related employees of any employer providing transportation services assisted by the project, County of Harnett _ (Legal Name of Applicant) and the transportation related employees of any other surface public transportation providers in the transportation service area of the project. The Public Body shall provide to the U. S. Department of Labor and maintain at all times during the Project an accurate, up -to -date listing of all existing transportation providers which are eligible Recipients of transportation assistance funded by the Project, in the transportation service area of the Project, and any labor organizations representing the employees of such providers. Certification by the Public Body to the U. S. Department of Labor that the designated Recipients have indicated in writing acceptance of the terns and conditions of the warranty arrangement will be sufficient to permit the flow of CTP funding in the absence of a finding of noncompliance by the Department of Labor. B. Standard Terms and Conditions (1) The Project shall be carried out in such a manner and upon such terms and conditions as will not adversely affect employees of the Recipient and of any other surface public transportation provider in the transportation service area of the Project. It shall be an obligation of the Recipient to assure that any and all transportation services assisted by the Project are contracted for and operated in such a manner that they do not impair the rights and interests of affected employees. The tern "Project," as used herein, shall not be limited to the particular facility, service, or operation assisted by Federal funds, but shall include any changes, whether organizational, operational, technological, or otherwise, which are a result of the assistance provided. The phrase as a result of the Project," shall, when used in this arrangement, include events related to the Project occurring in anticipation of, during, and subsequent to the Project and any program of efficiencies or economies related thereto; provided, however, that volume rises and falls of business, or changes in volume and character of employment brought about solely by causes other than the Project (including any economies or efficiencies unrelated to the Project) are not within the purview of this arrangement. NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty An employee covered by this arrangement, who is not dismissed, displaced or otherwise worsened in his/her position with regard to employment as a result of the Project, but who is dismissed, displaced or otherwise worsened solely because of the total or partial termination of the Project or exhaustion of Project funding shall not be deemed eligible for a dismissal or displacement allowance within the meaning of paragraphs (6) and (7) of this arrangement. (2) Where employees of a Recipient are represented for collective bargaining purposes, all Project services provided by that Recipient shall be provided under and in accordance with any collective bargaining agreement applicable to such employees which is then in effect. This Arrangement does not create any collective bargaining relationship where one does not already exist or between any Recipient and the employees of another employer. Where the Recipient has no collective bargaining relationship with the Unions representing employees in the service area, the Recipient will not take any action which impairs or interferes with the rights, privileges, and benefits and/or the preservation or continuation of the collective bargaining rights of such employees. (3) All rights, privileges, and benefits (including pension rights and benefits) of employees covered by this arrangement (including employees having already retired) under existing collective bargaining agreements or otherwise, or under any revision or renewal thereof, shall be preserved and continued; provided, however, that such rights, privileges and benefits which are not foreclosed from further bargaining under applicable law or contract may be modified by collective bargaining and agreement by the Recipient and the Union involved to substitute other rights, privileges and benefits. Unless otherwise provided, nothing in this arrangement shall be deemed to restrict any rights the Recipient may otherwise have to direct the working forces and manage its business as it deemed best, in accordance with the applicable collective bargaining agreement. (4) The collective bargaining rights of employees covered by this arrangement, including the right to arbitrate labor disputes and to maintain union security and checkoff arrangements, as provided by applicable laws, policies and/or existing collective bargaining agreements, shall be preserved and continued. Provided, however, that this provision shall not be interpreted so as to require the Recipient to retain any such rights which exist by virtue of a collective bargaining agreement after such agreement is no longer in effect. The Recipient agrees that it will bargain collectively with the Union or otherwise arrange for the continuation of collective bargaining, and that it will enter into agreements with the Union or arrange for such agreements to be entered into, relative to all subjects which are or may be proper subjects of collective bargaining. If, at any time, applicable law or contracts permit or grant to employees covered by this arrangement the right to utilize any economic measures, nothing in this arrangement shall be deemed to foreclose the exercise of such right. (5)(a) The Recipient shall provide to all affected employees sixty (60) days' notice of intended actions which may result in displacements or dismissals or rearrangements of the working forces as a result of the Project. In the case of employees represented by a Union, such notice shall be provided by certified mail through their representatives. The notice shall contain a 2 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty full and adequate statement of the proposed changes, and an estimate of the number of employees affected by the intended changes, and the number and classifications of any jobs within the jurisdiction and control of the Recipient, including those in the employment of any entity bound by this arrangement pursuant to paragraph (21), available to be filled by such affected employees. (5)(b) The procedures of this subparagraph shall apply to cases where notices involve employees represented by a Union for collective bargaining purposes. At the request of either the Recipient or the representatives of such employees, negotiations for the purposes of reaching agreement with respect to the application of the terms and conditions of this arrangement shall commence immediately. These negotiations shall include determining the selection of forces from among the mass transportation employees who may be affected as a result of the Project, to establish which such employees shall be offered employment for which they are qualified or can be trained. If no agreement is reached within twenty (20) days from the commencement of negotiations, any party to the dispute may submit the matter to dispute settlement procedures in accordance with paragraph (15) of this arrangement. Unless the parties otherwise mutually agree in writing, no change in operations, services, facilities or equipment within the purview of this paragraph (5) shall occur until after either: 1) an agreement with respect to the application of the terms and conditions of this arrangement to the intended change(s) is reached; 2) the decision of the arbitrator has been rendered pursuant to this subparagraph (b); or 3) an arbitrator selected pursuant to Paragraph (15) of this arrangement determines that the intended change(s) may be instituted prior to the finalization of implementing arrangements. (5)(c) In the event of a dispute as to whether an intended change within the purview of this paragraph (5) may be instituted at the end of the 60 -day notice period and before an implementing agreement is reached or a final arbitration decision is rendered pursuant to subparagraph (b), any involved party may immediately submit that issue to arbitration under paragraph (15) of this arrangement. In any such arbitration, the arbitrator shall rely upon the standards and criteria utilized by the Surface Transportation Board (and its predecessor agency, the Interstate Commerce Commission) to address the "preconsummation" issue in cases involving employee protections pursuant to 49 U.S.C. Section 11326 (or its predecessor, Section 5(2)(f) of the interstate Commerce Act, as amended). If the Recipient demonstrates, as a threshold matter in any such arbitration, that the intended action is a trackage rights, lease proceeding or similar transaction, and not a merger, acquisition, consolidation, or other similar transaction, the burden shall then shift to the involved labor organization(s) to prove that under the standards and criteria referenced above, the intended action should not be permitted to be instituted prior to the effective date of a negotiated or arbitrated implementing agreement. If the Recipient fails to demonstrate that the intended action is a trackage rights, lease proceeding, or similar transaction, it shall be the burden of the Recipient to prove that under the standards and criteria referenced above, the intended action should be permitted to be instituted prior to the effective date of a negotiated or arbitrated implementing agreement. For purposes of any such arbitration, the time period within which the parties are to respond to the list of potential arbitrators submitted by the American Arbitration Association Service shall be five (5) days, the notice of hearing may be given orally or by facsimile, the hearing will be held promptly, the award of the arbitrator shall be rendered promptly and, unless 3 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty otherwise agreed to by the parties, no later than fourteen (14) days from the date of closing the hearings, with five (5) additional days for mailing if posthearing briefs are requested by either party. The intended change shall not be instituted during the pendency of any arbitration proceedings under this subparagraph (c). (5)(d) If an intended change within the purview of this paragraph (5) is instituted before an implementing agreement is reached or a final arbitration decision is rendered pursuant to subparagraph (b), all employees affected shall be kept financially whole, as if the noticed and implemented action has not taken place, from the time they are affected until the effective date of an implementing agreement or final arbitration decision. This protection shall be in addition to the protective period defined in paragraph (14) of this arrangement, which period shall begin on the effective date of the implementing agreement or final arbitration decision rendered pursuant to subparagraph (b). An employee selecting, bidding on, or hired to fill any position established as a result of a noticed and implemented action prior to the consummation of an implementing agreement or final arbitration decision shall accumulate no benefits under this arrangement as a result thereof during that period prior to the consummation of an implementing agreement or final arbitration decision pursuant to subparagraph (b). (6)(a) Whenever an employee, retained in service, recalled to service, or employed by the Recipient pursuant to paragraphs (5), (7)(e), or (18) hereof is placed in a worse position with respect to compensation as a result of the Project, the employee shall be considered a "displaced employee ", and shall be paid a monthly "displacement allowance" to be determined in accordance with this paragraph. Said displacement allowance shall be paid each displaced employee during the protective period so long as the employee is unable, in the exercise of his/her seniority rights, to obtain a position producing compensation equal to or exceeding the compensation the employee received in the position from which the employee was displaced, adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for. (6)(b) The displacement allowance shall be a monthly allowance determined by computing the total compensation received by the employee, including vacation allowances and monthly compensation guarantees, and his/her total time paid for during the last twelve (12) months in which the employee performed compensated service more than fifty per centum of each such months, based upon the employee's normal work schedule, immediately preceding the date of his/her displacement as a result of the Project, and by dividing separately the total compensation and the total time paid for by twelve, thereby producing the average monthly compensation and the average monthly time paid for. Such allowance shall be adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for. If the displaced employee's compensation in his/her current position is less in any month during his/her protective period than the aforesaid average compensation (adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for), the employee shall be paid the difference, less compensation for any time lost on account of voluntary absences to the extent that the employee is not available for service equivalent to his /her average monthly time, but the employee shall be compensated in 4 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty addition thereto at the rate of the current position for any time worked in excess of the average monthly time paid for. If a displaced employee fails to exercise his/her seniority rights to secure another position to which the employee is entitled under the then existing collective bargaining agreement, and which carries a wage rate and compensation exceeding that of the position which the employee elects to retain, the employee shall thereafter be treated, for the purposes of this paragraph, as occupying the position the employee elects to decline. (6)(c) The displacement allowance shall cease prior to the expiration of the protective period in the event of the displaced employee's resignation, death, retirement, or dismissal for cause in accordance with any labor agreement applicable to his /her employment. (7)(a) Whenever any employee is laid off or otherwise deprived of employment as a result of the Project, in accordance with any collective bargaining agreement applicable to his /her employment, the employee shall be considered a "dismissed employee" and shall be paid a monthly dismissal allowance to be determined in accordance with this paragraph. Said dismissal allowance shall first be paid each dismissed employee on the thirtieth (30th) day following the day on which the employee is "dismissed" and shall continue during the protective period, as follow: Employee's length of Service prior to adverse effect 1 day to 6 years 6 years or more Period of protection equivalent period 6 years The monthly dismissal allowance shall be equivalent to one - twelfth (1 /12th) of the total compensation received by the employee in the last twelve (12) months of his/her employment in which the employee performed compensation service more than fifty per centum of each such month based on the employee's normal work schedule to the date on which the employee was first deprived of employment as a result of the Project. Such allowance shall be adjusted to reflect subsequent general wage adjustments, including cost of living adjustments where provided for. (7)(b) An employee shall be regarded as deprived of employment and entitled to a dismissal allowance when the position the employee holds is abolished as a result of the Project, or when the position the employee holds is not abolished but the employee loses that position as a result of the exercise of seniority rights by an employee whose position is abolished as a result of the Project or as a result of the exercise of seniority rights by other employees brought about as a result of the Project, and the employee is unable to obtain another position, either by the exercise of the employee's seniority rights, or through the Recipient, in accordance with subparagraph (e). In the absence of proper notice followed by an agreement or decision pursuant to paragraph (5) hereof, no employee who has been deprived of employment as a result of the Project shall be required to exercise his/her seniority rights to secure another position in order to qualify for a dismissal allowance hereunder. 5 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty (7)(c) Each employee receiving a dismissal allowance shall keep the Recipient informed as to his /her current address and the current name and address of any other person by whom the employee may be regularly employed, or if the employee is self - employed. (7)(d) The dismissal allowance shall be paid to the regularly assigned incumbent of the position abolished. If the position of an employee is abolished when the employee is absent from service, the employee will be entitled to the dismissal allowance when the employee is available for service. The employee temporarily filling said position at the time it was abolished will be given a dismissal allowance on the basis of that position, until the regular employee is available for service, and thereafter shall revert to the employee's previous status and will be given the protections of the agreement in said position, if any are due him/her. (7)(e) An employee receiving a dismissal allowance shall be subject to call to return to service by the employee's former employer; notification shall be in accordance with the terms of the then- existing collective bargaining agreement if the employee is represented by a union. Prior to such call to return to work by his /her employer, the employee may be required by the Recipient to accept reasonably comparable employment for which the employee is physically and mentally qualified, or for which the employee can become qualified after a reasonable training or retraining period, provided it does not require a change in residence or infringe upon the employment rights of other employees under then - existing collective bargaining agreements. (7)(f) When an employee who is receiving a dismissal allowance again commences employment in accordance with subparagraph (e) above, said allowance shall cease while the employee is so reemployed, and the period of time during which the employee is so reemployed shall be deducted from the total period for which the employee is entitled to receive a dismissal allowance. During the time of such reemployment, the employee shall be entitled to the protections of this arrangement to the extent they are applicable. (7)(g) The dismissal allowance of any employee who is otherwise employed shall be reduced to the extent that the employee's combined monthly earnings from such other employment or self - employment, any benefits received from any unemployment insurance law, and his /her dismissal allowance exceed the amount upon which the employee's dismissal allowance is based. Such employee, or his /her union representative, and the Recipient shall agree upon a procedure by which the Recipient shall be kept currently informed of the earnings of such employee in employment other than with the employee's former employer, including self - employment, and the benefits received. (7)(h) The dismissal allowance shall cease prior to the expiration of the protective period in the event of the failure of the employee without good cause to return to service in accordance with the applicable labor agreement, or to accept employment as provided under subparagraph (e) above, or in the event of the employee's resignation, death, retirement, or dismissal for cause in accordance with any labor agreement applicable to his/her employment. 6 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty (7)(i) A dismissed employee receiving a dismissal allowance shall actively seek and not refuse other reasonably comparable employment offered him/her for which the employee is physically and mentally qualified and does not require a change in the employee's place of residence. Failure of the dismissed employee to comply with this obligation shall be grounds for discontinuance of the employee's allowance; provided that said dismissal allowance shall not be discontinued until final determination is made either by agreement between the Recipient and the employee or his/her representative, or by final arbitration decision rendered in accordance with paragraph (15) of this arrangement that such employee did not comply with this obligation. (8) In determining length of service of a displaced or dismissed employee for purposes of this arrangement, such employee shall be given full service credits in accordance with the records and labor agreements applicable to him /her and the employee shall be given additional service credits for each month in which the employee receives a dismissal or displacement allowance as if the employee were continuing to perform services in his /her former position. (9) No employee shall be entitled to either a displacement or dismissal allowance under paragraphs (6) or (7) hereof because of the abolishment of a position to which, at some future time, the employee could have bid, been transferred, or promoted. (10) No employee receiving a dismissal or displacement allowance shall be deprived, during the employee's protected period, of any rights, privileges, or benefits attaching to his /her employment, including, without limitation, group life insurance, hospitalization and medical care, free transportation for the employee and the employee's family, sick leave, continued status and participation under any disability or retirement program, and such other employee benefits as Railroad Retirement, Social Security, Workmen's Compensation, and unemployment compensation, as well as any other benefits to which the employee may be entitled under the same conditions and so long as such benefits continue to be accorded to other employees of the bargaining unit, in active service or furloughed as the case may be. (11)(a) Any employee covered by this arrangement who is retained in the service of his /her employer, or who is later restored to service after being entitled to receive a dismissal allowance, and who is required to change the point of his /her employment in order to retain or secure active employment with the Recipient in accordance with this arrangement, and who is required to move his /her place of residence, shall be reimbursed for all expenses of moving his /her household and other personal effects, for the traveling expenses for the employee and members of the employee's immediate family, including living expenses for the employee and the employee's immediate family, and for his/her own actual wage loss during the time necessary for such transfer and for a reasonable time thereafter, not to exceed five (5) working days. The exact extent of the responsibility of the Recipient under this paragraph, and the ways and means of transportation, shall be agreed upon in advance between the Recipient and the affected employee or the employee's representatives. (11)(b) If any such employee is laid off within three (3) years after changing his/her point of employment in accordance with paragraph (a) hereof, and elects to move his/her place of residence back to the original point of employment, the Recipient shall assume the expenses, 7 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty losses and costs of moving to the same extent provided in subparagraph (a) of this paragraph (11) and paragraph (12)(a) hereof. (11)(c) No claim for reimbursement shall be paid under the provisions of this paragraph unless such claim is presented to the Recipient in writing within ninety (90) days after the date on which the expenses were incurred. (11)(d) Except as otherwise provided in subparagraph (b), changes in place of residence, subsequent to the initial changes as a result of the Project, which are not a result of the Project but grow out of the normal exercise of seniority rights, shall not be considered within the purview of this paragraph. (12)(a) The following conditions shall apply to the extent they are applicable in each instance to any employee who is retained in the service of the employer (or who is later restored to service after being entitled to receive a dismissal allowance), who is required to change the point of his/her employment as a result of the Project, and is thereby required to move his/her place of residence. If the employee owns his/her own home in the locality from which the employee is required to move, the employee shall, at the employee's option, be reimbursed by the Recipient for any loss suffered in the sale of the employee's home for less than its fair market value, plus conventional fees and closing costs, such loss to be paid within thirty (30) days of settlement or closing on the sale of the home. In each case, the fair market value of the home in question shall be determined, as of a date sufficiently prior to the date of the Project, so as to be unaffected thereby. The Recipient shall, in each instance, be afforded an opportunity to purchase the home at such fair market value before it is sold by the employee to any other person and to reimburse the seller for his/her conventional fees and closing costs. If the employee is under a contract to purchase his/her home, the Recipient shall protect the employee against loss under such contract, and in addition, shall relieve the employee from any further obligation thereunder. If the employee holds an unexpired lease of a dwelling occupied as the employee's home, the Recipient shall protect the employee from all loss and cost in securing the cancellation of said lease. (12)(b) No claim for loss shall be paid under the provisions of this paragraph unless such claim is presented to the Recipient in writing within one year after the effective date of the change in residence. (12)(c) Should a controversy arise in respect to the value of the home, the loss sustained in its sale, the loss under a contract for purchase, loss and cost in securing termination of a lease, or any other question in connection with these matters, it shall be decided through a joint conference between the employee, or his /her union, and the Recipient. In the event they are unable to agree, the dispute or controversy may be referred by the Recipient or the union to a board of competent real estate appraisers selected in the following manner: one (1) to be 8 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty selected by the representatives of the employee, and one (1) by the Recipient, and these two. if unable to agree within thirty (30) days upon the valuation, shall endeavor by agreement with ten (10) days thereafter to select a third appraiser or to agree to a method by which a third appraiser shall be selected, and failing such agreement, either party may request the State and local Board of Real Estate Commissioners to designate within ten (10) days a third appraiser, whose designation will be binding upon the parties and whose jurisdiction shall be limited to determination of the issues raised in this paragraph only. A decision of a majority of the appraisers shall be required and said decision shall be final, binding, and conclusive. The compensation and expenses of the neutral appraiser including expenses of the appraisal board, shall be borne equally by the parties to the proceedings. All other expenses shall be paid by the party incurring them, including the compensation of the appraiser selected by such party. (12)(d) Except as otherwise provided in paragraph (11)(b) hereof, changes in place of residence, subsequent to the initial changes as a result of the Project, which are not a result of the Project but grow out of the normal exercise of seniority rights, shall not be considered within the purview of this paragraph. (12)(e) "Change in residence" means transfer to a work location which is either (A) outside a radius of twenty (20) miles of the employee's former work location and farther from the employee's residence than was his /her former work location, or (B) is more than thirty (30) normal highway route miles from the employee's residence and also farther from his /her residence than was the employee's former work location. (13)(a) A dismissed employee entitled to protection under this arrangement may, at the employee's option within twenty -one (21) days of his/her dismissal, resign and (in lieu of all other benefits and protections provided in this arrangement) accept a lump sum payment computed in accordance with section (9) of the Washington Job Protection Agreement of May 1936: Length of Service 1 year and less than 2 years 2 years and less than 3 years 3 years and less than 5 years 5 years and less than 10 years 10 years and less than 15 years 15 years and over Separation Allowance 3 months' pay 6 months' pay 9 months' pay 12 months' pay 12 months' pay 12 months' pay In the case of an employee with less than one year's service, five days' pay, computed by multiplying by 5 the normal daily earnings (including regularly scheduled overtime, but excluding other overtime payments) received by the employee in the position last occupied, for each month in which the employee performed service, will be paid as the lump sum. Length of service shall be computed as provided in Section 7(b) of the Washington Job Protection Agreement, as follows: NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty For the purposes of this arrangement, the length of service of the employee shall be determined from the date the employee last acquired an employment status with the employing carrier and the employee shall be given credit for one month's service for each month in which the employee performed any service (in any capacity whatsoever) and twelve (12) such months shall be credited as one year's service. The employment status of an employee shall not be interrupted by furlough in instances where the employee has a right to and does return to service when called. In determining length of service of an employee acting as an officer or other official representative of an employee organization, the employee will be given credit for performing service while so engaged on leave of absence from the service of a carrier. (13)(b) One month's pay shall be computed by multiplying by 30 the normal daily earnings (including regularly scheduled overtime, but excluding other overtime payments) received by the employee in the position last occupied prior to time of the employee's dismissal as a result of the Project. (14) Whenever used herein, unless the context requires otherwise, the term "protective period" means that period of time during which a displaced or dismissed employee is to be provided protection hereunder and extends from the date on which an employee is displaced or dismissed to the expiration of six (6) years therefrom, provided, however, that the protective period for any particular employee during which the employee is entitled to receive the benefits of these provisions shall not continue for a longer period following the date the employee was displaced or dismissed than the employee's length of service, as shown by the records and labor agreements applicable to his /her employment prior to the date of the employee's displacement or dismissal. (15)(a) In the event that employee(s) are represented by a Union, any dispute, claim, or grievance arising from or relating to the interpretation, application or enforcement of the provisions of this arrangement, not otherwise governed by paragraph 12(c), the Labor - Management Relations Act, as amended, the Railway Labor Act, as amended, or by impasse resolution provisions in a collective bargaining or protective arrangement involving the Recipient and the Union, which cannot be settled by the parties thereto within thirty (30) days after the dispute or controversy arises, may be referred by any such party to any final and binding disputes settlement procedure acceptable to the parties. In the event they cannot agree upon such procedure, the dispute, claim, or grievance may be submitted at the written request of the Recipient or the Union to final and binding arbitration. Should the parties be unable to agree upon the selection of a neutral arbitrator within ten (10) days, any party may request the American Arbitration Association to furnish, from among arbitrators who are then available to serve, five (5) arbitrators from which a neutral arbitrator shall be selected. The parties shall, within five (5) days after the receipt of such list, determine by lot the order of elimination and thereafter each shall, in that order, alternately eliminate one name until only one name remains. The remaining person on the list shall be the neutral arbitrator. Unless otherwise provided, in the case of arbitration proceedings, under paragraph (5) of this arrangement, the arbitration shall commence within fifteen (15) days after selection or appointment of the neutral arbitrator, and the decision shall be rendered within forty -five (45) days after the hearing of the dispute has been concluded and the record closed. The decision shall be final 10 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty and binding. All the conditions of the arrangement shall continue to be effective during the arbitration proceedings. (15)(b) The compensation and expenses of the neutral arbitrator. and any other jointly incunTed expenses, shall be borne equally by the Union(s) and Recipient, and all other expenses shall he paid by the party incurring them. (15)(c) In the event that employee(s) are not represented by a Union, any dispute, claim, or grievance arising from or relating to the interpretation, application or enforcement of the provisions of this arrangement which cannot be settled by the Recipient and the employee(s) within thirty (30) days after the dispute or controversy arises, may be referred by any such party to any final and binding dispute settlement procedure acceptable to the parties, or in the event the parties cannot agree upon such a procedure, the dispute or controversy may be referred to the Secretary of Labor for a final and binding determination. (15)(d) In the event of any dispute as to whether or not a particular employee was affected by the Project, it shall be the obligation of the employee or the representative of the employee to identify the Project and specify the pertinent facts of the Project relied upon. It shall then be the burden of the Recipient to prove that factors other than the Project affected the employee. The claiming employee shall prevail if it is established that the Project had an effect upon the employee even if other factors may also have affected the employee. (See Hodgson's Affidavit in Civil Action No. 825 -71). (16) The Recipient will be financially responsible for the application of these conditions and will make the necessary arrangements so that any employee covered by this arrangement may file a written claim of its violation, through the Union, or directly if the employee is outside the bargaining unit, with the Recipient within sixty (60) days of the date the employee is terminated or laid off as a result of the Project, or within eighteen (18) months of the date the employee's position with respect to his/her employment is otherwise worsened as a result of the Project. In the latter case, if the events giving rise to the claim have occurred over an extended period, the 18 -month limitation shall be measured from the last such event. No benefits shall be payable for any period prior to six (6) months from the date of the filing of any claim. Unless such claims are filed with the Recipient within said time limitations, the Recipient shall thereafter be relieved of all liabilities and obligations related to the claim. The Recipient will fully honor the claim, making appropriate payments, or will give notice to the claimant or his/her representative of the basis for denying or modifying such claim, giving reasons therefore. If the Recipient fails to honor such claim, the Union or non - bargaining unit employee may invoke the following procedures for further joint investigation of the claim by giving notice in writing. Within ten (10) days from the receipt of such notice, the parties shall exchange such factual material as may be requested of them relevant to the disposition of the claim and shall jointly take such steps as may be necessary or desirable to obtain from any third party such additional factual materials as may be relevant. In the event the Recipient rejects the claim, the claim may be processed to arbitration as hereinahove provided by paragraph (15). 11 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty (17) Nothing in this arrangement shall be construed as depriving any employee of any rights or benefits which such employee may have under existing employment or collective bargaining agreements or otherwise; provided that there shall be no duplication of benefits to any employee, and, provided further, that any benefit under this arrangement shall be construed to include the conditions, responsibilities, and obligations accompanying such benefit. This arrangement shall not be deemed a waiver of any rights of any Union or of any represented employee derived from any other agreement or provision of federal, state or local law. (18) During the employee's protective period, a dismissed employee shall, if the employee so requests, in writing, be granted priority of employment or reemployment to fill any vacant position within the jurisdiction and control of the Recipient reasonably comparable to that which the employee held when dismissed, including those in the employment of any entity bound by this arrangement pursuant to paragraph (21) herein, for which the employee is, or by training or retraining can become, qualified; not, however, in contravention of collective bargaining agreements related thereto. In the event such employee requests such training or re- training to fill such vacant position, the Recipient shall provide for such training or re- training at no cost to the employee. The employee shall be paid the salary or hourly rate provided for in the applicable collective bargaining agreement or otherwise established in personnel policies or practices for such position, plus any displacement allowance to which the employee may be otherwise entitled. If such dismissed employee who has made such request fails, without good cause, within ten (10) days to accept an offer of a position comparable to that which the employee held when dismissed for which the employee is qualified, or for which the employee has satisfactorily completed such training, the employee shall, effective at the expiration of such ten -day period, forfeit all rights and benefits under this arrangement. As between employees who request employment pursuant to this paragraph, the following order where applicable shall prevail in hiring such employees: (a) Employees in the craft or class of the vacancy shall be given priority over employees without seniority in such craft or class; (b) As between employees having seniority in the craft or class of the vacancy, the senior employees, based upon their service in that craft or class, as shown on the appropriate seniority roster, shall prevail over junior employees; (c) As between employees not having seniority in the craft or class of the vacancy, the senior employees, based upon their service in the crafts or classes in which they do have seniority as shown on the appropriate seniority rosters, shall prevail over junior employees. (19) The Recipient will post, in a prominent and accessible place, a notice stating that the Recipient has received federal assistance under the Federal Transit statute and has agreed to comply with the provisions of 49 U.S.C., Section 5333(b). This notice shall also specify the terms and conditions set forth herein for the protection of employees. The Recipient shall maintain and keep on file all relevant books and records in sufficient detail as to provide the 12 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty basic information necessary to the proper application, administration, and enforcement of this arrangement and to the proper deteiiilination of any claims arising thereunder. (20) In the event the Project is approved for assistance under the statute, the foregoing terms and conditions shall be made part of the contract of assistance between the federal government and the applicant for federal funds and between the applicant and any recipient of federal funds; provided, however, that this arrangement shall not merge into the contract of assistance, but shall be independently binding and enforceable by and upon the parties thereto, and by any covered employee or his/her representative, in accordance with its terms, nor shall any other employee protective agreement merge into this arrangement, but each shall be independently binding and enforceable by and upon the parties thereto, in accordance with its terms. (21) This arrangement shall be binding upon the successors and assigns of the parties hereto, and no provisions, terms, or obligations herein contained shall be affected, modified, altered, or changed in any respect whatsoever by reason of the arrangements made by or for the Recipient to manage and operate the system. Any person, enterprise, body, or agency, whether publicly - or privately- owned, which shall undertake the management, provision and/or operation of the Project services or the Recipient's transit system, or any part or portion thereof, under contractual arrangements of any foini with the Recipient, its successors or assigns, shall agree to be bound by the terms of this arrangement and accept the responsibility with the Recipient for full performance of these conditions. As a condition precedent to any such contractual arrangements, the Recipient shall require such person, enterprise, body or agency to so agree. (22) In the event of the acquisition, assisted with Federal funds, of any transportation system or services, or any part or portion thereof, the employees of the acquired entity shall be assured employment, in comparable positions, within the jurisdiction and control of the acquiring entity, including positions in the employment of any entity bound by this arrangement pursuant to paragraph (21). All persons employed under the provisions of this paragraph shall be appointed to such comparable positions without examination, other than that required by applicable federal, state or federal law or collective bargaining agreement, and shall be credited with their years of service for purposes of seniority, vacations, and pensions in accordance with the records of their former employer and/or any applicable collective bargaining agreements. (23) The employees covered by this arrangement shall continue to receive any applicable coverage under Social Security, Railroad Retirement, Workmen's Compensation, unemployment compensation, and the like. In no event shall these benefits he worsened as a result of the Project. (24) In the event any provision of this arrangement is held to be invalid, or otherwise unenforceable under the federal, state, or local law, in the context of a particular Project, the remaining provisions of this arrangement shall not be affected and the invalid or unenforceable provision shall be renegotiated by the Recipient and the interested Union 13 NCDOT -PTD SFY 2014 SFY 2014 Community Transportation Program (CTP) Grant Application Special Section 5333(b) Warranty representatives, if any, of the employees involved for purpose of adequate replacement under Section 5333(b). If such negotiation shall not result in mutually satisfactory agreement any party may invoke the jurisdiction of the Secretary of Labor to determine substitute fair and equitable employee protective arrangements for application only to the particular Project, which shall be incorporated in this arrangement only as applied to that Project, and any other appropriate action, remedy, or relief. (25) If any employer of the employees covered by this arrangement shall have rearranged or adjusted its forces in anticipation of the Project, with the effect of depriving an employee of benefits to which the employee should be entitled under this arrangement, the provisions of this arrangement shall apply to such employee as of the date when the employee was so affected. C. Acceptance of Special Section 5333(b) Warranty I, (Name and Title) (Name and Title) do hereby certify that (Legal Nanie of Applicant/Recipient) has agreed to the terms and conditions of this Warranty; will accept this agreement as part of the contract of assistance with the North Carolina Department of Transportation; and will post, in a prominent and accessible place, the terms and conditions of the Warranty with a notice stating that the Recipient has received federal assistance under the Federal Transit statute and has agreed to comply with these terms. Signature of Authorized Official Seal Subscribed and sworn to me (date) Notary Public Printed Name and Address My commission expires (date) 14 Affix Notary Seal Here NCDOT -PTD SFY 2014 SECTION 5311 TITLE VI PROGRAM ��A�� -�' ' _-_ ' ' ' ' .~~.~.~..~. REPORT ''. Part A (complete either Part A or Part B) Legal Name of Applican Countv of Harnett | certtfy that to the best of my know|edge. No complaints or lawsuits alleging discrimination have been filed against Signature of Authorized Official Date Type Name and Title °LA' . Part B (complete eithe.r 'Pa A or Part B) /nmno/nov:n Iawsuits alieging discrimination have been filed with (Transit Sy-14 during the period July 1'2U11 through June 30,2012. Complainant Nmme/Add - *e Date Number Description (Attach an additional page if required.) | certify that ho the best ofmy knowledge, the above described complaints or lawsuits a|leoingdiscrimination | nn Syote0�rne) duhngthe period July 1,2O11 through June 30, 2012. - SignatumeofAuthorized Official Date Type Name and Title of Authorized Official Status/Outcome DBE GOOD FAITH EFFORTS CERTIFICATION This is to certify that in all purchase and contract selections (Legal Name of Applicant) Harnett County is committed to and shall make good faith efforts to purchase from and award contracts to Disadvantaged Business Enterprises (DBEs). DBE good faith efforts will include the following items that are indicated by check mark(s) or narrative: MININUM Effort Required by PTD Check all that apply Description Write a letter to Certified DBEs in the service area to inform them of purchase or contract opportunities; D ® Document telephone calls, emails and correspondence with or on behalf of DBEs; i- Advertise purchase and contract opportunities on local TV Community Cable Network; Request purchase /contract price quotes/bids from DBEs; Monitor newspapers for new businesses that are DBE eligible Encourage interested eligible firms to become NCDOT certified. Interested firms should refer to http:// www. ncdot .gov/business /ocs /dbe / #FA010 or contact the office of contractual services at (919) 733 -5316 ext 330 for more information Encourage interested firms to contact Bridgett Wall - Lennon of the Office of ® Historically Underutilized Businesses at (919) 807 -2330 for more information. Consult NCDOT Certified DBE Directory. A DBE company will be listed in the DBE Directory for each work type or area of specialization that it performs. You may obtain a copy of this directory at https://apps.dot.state.nc.us/vendor/directorv/default.aspx#0 (� Other efforts: Describe: Other efforts: Describe: You may obtain of copy of the USDOT Disadvantaged Business Enterprise Program Title 49 Part 26 at http : / /ecfr.etoaccess.gov /cei /t/ text /text- idx ?c=ecfr&tp1= %2Findex.tpl Reminder: Documentation of all good faith efforts shall be retained for a period of five (5) years following the end of the fiscal year. I certify that, to the best of my knowledge, the above information describes the DBE good faith efforts. Signature of Authorized Official , ' vor31 1,1 q-itttat - ty-a McNeill; Chairman, Harnett County Board of Commissioners Type Name and Title of Authorized Official Date PEEtIOD CO 'From: '11112013 To: 61301914 'Vhe above list lnchides the T) V.,IM 1k1U'i3 Vendors tlte applicant 0:peels to V,k:11.17.0 'The applicant does N,9_:_f expeet to ' ' any D0.1 BEIWT3'01-1V)13 V endors V`17.014, a 0 d te PUBLIC HEARING NOTICE This is to inform the public that a public hearing will be held on the proposed Harnett County Community Transportation Program Application to be submitted to the North Carolina Department of Transportation no later than December 28, 2012. The public hearing will be held on December 17, 2012 at 7:00pm before the (governing board) Those interested in attending the public hearing and needing either auxiliary aids and services under the Americans with Disabilities Act (ADA) or a language translator should contact Gina Wheeler on or before December liith,2012, at telephone number (910) 893 -7555 or via email at gwheeler @ harnett.org. The Community Transportation Program provides assistance to coordinate existing transportation programs operating in Harnett County as well as provides transportation options and services for the communities within this service area. These services are currently provided using demand - responese and subscription routes. Services are rendered by center - aisle, lift- equipped, minivans, and light transit vehicles. The total estimated amount requested for the period July 1, 2013 through June 30, 2014 Project Total Amount Local Share Administrative $ 219,108 $ 32,867 (15 %) Capital (Vehicles & Other) $ 218,000 $ 21,800 (10 %) Operating (Small fixed- route, $ $ regional, and consolidated urban -rural systems only) TOTAL PROJECT $ 437.108 $ 54,667 *(50 %) or more "Note: Small Fixed Route systems must contribute more than 50% Total Funding Request Total Local Share This application may be inspected at Harnett Area Rural Transit System Administrative Office, 250 Alexander Drive, Lillington, NC 27546 from 8:00 am -4:00 pm. Written comments should be directed to Dionne C. White_before December Nth, 2012. Note: AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication must be submitted with the CTP grant application. AVISO DE AUDIENCIA PUBLICA Esto es informar al publico que va a ser una audiencia publica celebrada en el proyecto Harnett County solicitud de programa de transporte comunitaria para presentarse al departamento de transporte de Carolina del Norte no mas tarde diciembre 28 de enero de 2012. La audiencia publica se celebrara el diciembre 17 de enero de 20]2_a las 9:00_antes de la (Junta) de Ia Junta de comisionados del condado Harnett. Los interesados en asistir a is audiencia publica y necesidad o SIDA auxiliar y servicios bajo los americanos con discapacidad Act (ADA) o un traductor de idiomas deben ponerse en contacto con Gina wheeler en o antes diciembre 10 enero de 2012, en el numero de telefono (910) 893 -7555 o por correo electronico a wwheeler@harnett.org. El programa de transporte de Ia comunidad proporciona asistencia para coordinar los programas existentes de transporte que operan en El condado de Harnett_aSi como proporciona opciones de transporte y servicios para las comunidades dentro de esta area de servicio. Estos servicios se prestan actualmente utilizando rutas de respuesta de la demanda y suscripcion. Servicios son prestados por el pasillo del centro, equipado con ascensor, minivans y vehiculos de transporte ligero. La cantidad estimada total solicitada para el periodo 09 de julio de 2013 a 30 de junio de 2014 Proyecto Importe total Cuota local Administrativo $ 219,108 $ 32,867 (15 %) Capital (vehiculos y otros) $218,000 $ 21,800 (10 %) Operativo(Pequenos rutas fijas, regionales y consolidados urbano -rural salt) sistemas) TOTAL DEL PROYECTO $ 437,108 $ 54,667 *(50 %) o mas Note: sistemas de ruta fija pequetias deben contribuir mas del 50% Solicitud de financiacion total Total cuota Local Esta aplicacion puede ser inspeccionada Harnett zona Ruralt Tranist sistema administrativo Office, 250 Alexander Drive, Lillington, NC 27546 de 8 :00- 16:00, de Tunes a viernes. Comentarios por escrito deben dirigirse a Dionea Blanco antes diciembre 10 enero de 2012_ Important — A public hearing MUST be conducted whether or not requested by the Public. PUBLIC APPLICANT: Harnett County DATE: December 17, 2012 PLACE: Harnett County Administration Building, Lillington NC 27546 TIME: 7:OOpm How many BOARD MEMBERS attended the public hearing? How many members of the PUBLIC attended the public hearing? Public Attendance Surveys 0 (Attached) (Offered at Public Hearing but none completed) I, the undersigned, representing (Legal Name of Applicant) County of Harnett do hereby certify to the North Carolina Department of Transportation, that a Public Hearing was held as indicated above and During the Public Hearing E (NO public comments) [' (Public Comments were made and meeting minutes will be submitted after board approval) The estimated date for board approval of meeting minutes is: Signature or C erk to the Board Printed Name and Title Date Affix Seal Here PUBLIC KAR!Np OUTREACH APPLICANT: County of Harnett Provide a detailed description of public hearing outreach efforts by the applicant to inform the public ESPECIALLY MINORITY, WOMEN, ELDERLY, DISABLED, LIMITED ENGLISH PROFICIENCY- (LEP) AND LOW INCOME INDIVIDUALS about the scheduled public hearing and the opportunity to comment on the proposed Community Transportation grant application. Outreach may include efforts such as distribution of information on vehicles, at human service agencies, at local community events, at public events, local organization, etc. Click on gray box and begin typing the detailed description. An article was placed in The Dunn Daily Record local newpaper. The article announces the time and date purpose and location of the Public Hearing. Notices were also placed in several locations throughout the areas, Dunn, Lillington, Angier, Anderson Creek, Johnsonville, Erwin. Voluntary Title VI Public Involvement Title VI of the Civil Right's Act of 1964 requires North Carolina Department of Transportation to gather statistical data on participants and beneficiaries of the agency's federal -aid highway programs and activities. The North Carolina Department of Transportation collects information on race, color, national origin and gender of the attendees to this public meeting to ensure the inclusion of all segments of the population affected by a proposed project. The North Carolina Department of Transportation wishes to clarify that this information gathering process is completely voluntary and that you are not required to disclose the statistical data requested in order to participate in this meeting. This form is a public document. The completed forms will be held on file at the North Carolina Department of Transportation. For Further information regarding this process please contact Sharon Lipscomb, the Title VI Manager at telephone number 919.508.1808 or email at slipscomb@ncdot.gov. Project Name: , Date: Meeting Location: Name (please print) Gender: fl II I! Male Female General ethnic identification cate ories (check one) Caucasian 1 Hispanic American 1 American Indian /Alaskan Native African American fl Asian/Pacific Islander 1 Other: 1 National Origin: Color: After you complete this form, please fold it and place it inside the designated box on the registration table. Thank you for your cooperation. LOCAL SHARE CERTIFICATION FOR FUNDING County of Harnett (Legal Name of Applicant) Requested Funding Amounts Project Administrative Capital (Vehicles & Other) Operating (Small fixed route, regional, and consolidated urban-rural systems) TOTAL Total Amount $ 219,108 $ 218,000 $ $ 437,108 Total Funding Requests The Local Share is available from the following sources: Source of Funds General Funds TOTAL Amount Local Share • $ 32,866 (15%) $ 21,800 (10%) *(50% or more) *Note: Small fixed route systems contribute more than 50% $ 54,666 Total Local Share $ 54,666 I, the undersigned representing (Legal Name of Applicant) County of Harnett do hereby certify to the North Carolina Department of Transportation, that the required local funds for the FY2014 Community Transportation Program will be available as of July 1, 2013, which has a period of performance of July 1, 2013 — June 30, 2014. Signature of Authorized Official Type Name and Title of Authorized Official Date Surface Transportation Providers (operating in your service area) List all private transportation providers and indicate if represented by union. This information is generally available in your telephone directory or through the County's business licensing office. If you contract out any part of your service or management /administration of your transit system and the contractor's employees are represented by a labor union, remember to include them here. Private Transportation Providers 1 910 Transpo 2 Transit Konnection 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 County of Harnett Legal Name of Applicant (Not the System Name) Union Representation ❑❑❑❑❑❑❑❑❑ ❑❑❑❑❑❑❑❑ ❑❑ ❑❑❑❑®® No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Y• es No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No [ Y• es No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Yes No ❑ Y• es If yes — Provide Name of Union and the affiliated Local Branch Number, (e.g. ACME Local #458) Surface Transportation Providers Page 1 of 2 Private Transportation Providers 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46. 47 48 49 50 51 52 53 County of Harnett Legal Name of Applicant (Not the System Name) Union Representation ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes El No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes E l No ❑ Yes I❑ No ❑ Yes If yes — Provide Name of Union and the affiliated Local Branch Number, (e.g. ACME Local #458) Surface Transportation Providers Page 2 of 2 Page 1 of 1 5311 Transit Advisory Board (TAB Composition Applicant: Harnett County Number of Projected TAB Meetings for FY2014: 4 Number of TAB Meetings held in FY2013 as of: 1 10/30/2012 1 1 2 TAB Member's Name 1 Jerry Blanchare 2 John Rouse 3 Beatrice Hill 4 Terri Strickland 5 Betty Lou Darroch 6 John Finger 7 Gary Pope 8 Tony Wilder S °Carl Davis 1C Irony Fisher 11 Kittrane Sanders 12 13 14 15 116 117 18 19 20 Service Area Demographics Low Hispanic Elderly Minority Disabled Income or Latino 14% 32% 20°lo 11% 11% 2000 Census data used for Disabled Calculations 2005 -2009 ACS Estimates used for Elderly & Low Income Calculations 2010 Census data used for Minority & Origin Calculations What best describes the role or position of this board member in the community? This person knows the !!! transportation needs of this group or groups. Select only one description per board member Check as many as apply v C td 9 N N . A 'x N Business Gvmt or Gvmt Affiliate Transit User o W E 7:5 �, m .c'.` v y .Q a�i n w c E 0 w o 1E: ❑l 1:11 :D .; ❑ c❑ ❑roc❑ R LI ❑ ❑ LI C! ❑C ❑❑❑ ❑ ❑ 1.�5 El �❑j LI L:J GI ❑ CJ ©L.l Ei II SI L71. Human Service or Transportation Non- Profit Agency Provider Veterans Admin Ambulance Service Government Staff Other Elected Official Government Staff Government Staff Other Other Other Employment Passenger ILIE El El LIB ❑R[ZOCI Year Term Began Board Service Current Term Status Year Term Ends # Years Served 'Legal Address: FY14 Community Transportation Capital Project Number : 12-CT-040 COUNTY OF HARNETT PO Box 760 LILLINGTON, NC 27546 County: HARNETTCOUNTY Contact Person: Dionne White Telephone: +1(910)814-4019-0105 --- Fax: +1(01O)814'4020 ' -- --- — -- - EmaU: or '- -- - -- Web Site: Hurnett.Org Federat ID Number: 56-6000306 CFDA#: Period of Performance: Oct 1, 2012 -----'-------- ----' - — 11L Total Project Exp�nditures Maximum Participation Amounts) Replacement Vehicles � Expansion Vehicles Other Capital Expenses Advanced Technology Expenses Baseline Technology Expenses Facihty Improvement Expenses Total U. PropoaedProjoutFunding° ------------------------ Total CAPITAL BUDGET SUMMARY October 2012 - June 2014 Congressional District: 2 |DUNS Number: 0Q156508S to Jun 30 2014 |Fedaro| Billable/Non—Billable Billable Requested NCOOTUoeOn� _-_____ ' $218'000 $218.000 $V $U $218.000 $218,000 ___.._ ________._ Federal Federal Non-Billing NCDOT ' - -- - Local 100.00% 80.00% 10.00Y6 10.0096 Total Funding j $218,000 $174,400 $0 $21.800 $21,8001 IV. ,°p""=`,�,^��"==_p,,�.��Gou o Federal Funomgappom�otnanmmemn�r M8E/VV8E8oa�) DBE MBE -- — — WBE | 0/0 Amount Page 1 of 22 soi FY14 Community Transportation Capital Project Nunnber: 12-CT-040 PROPOSED PROJECT BUDGET CAPITAL EXPENSES Applicant: COUNTY OF HARNETT Object Code Title . Tofo�Con� �""� .'---_' � Participation ROLLING STOCK: REPLACEMENT VEHICLES ----- G541 ' 35- to 40-Ft HDLoxv Floor TrmnskBus (Repacement) - 12 yr. Bus Heavy duty 2010-EPA diesel bus bui!tas an integral unit. Alternative fuel engine - Hybrid Electric $250.000 Optional Engine - CNG � Optional Engine - Natural Gas NCDOTMaxmum G542 $410,000 Qty $0 $0 $0 Qty Description Budgeted Cost Oty '-------'--- Qty 30- to 35-Ft. MD Low Floor Transit Bus (Replaomnnmnt)-1O yr. Bus Medium duty 2010-EPA diesel bus built as an integral unit. $385,000 $0 Alternative fuel engine - Hybrid Electric Optional Engine -CN{3 OpUona|Engine - Natuxo|Gao $200,000 '_- G543 Description Budgeted Cos Qty 20' Light Transit Vehicle ( - Body-on-chassis type vehice (Cutaway van chassis); retaining the van-type cab; $46,800 ofehnginonaauedhoadnoomundv�dar ' body; max. capacity - 13 passengers (may bm driven w/o CDL) Optional Engine - Hybrid Electric Optional Engine - Diesel Brake Retarder G545 $O Qty $U $0 $0 $0 �O| | $0 *O --- FLOOR PLAN WEB SITE: htto://wvmwncdotorq/-ndudas/dnwn|oad/m¢ernaihbn|?Pdf=htto%3/VkwvvwoodOt.orQ/nonsiUnctnonaiVdown|omd/ VFP|ans/2OftLTVRonrP|ano.pdf -__-- _ Description Budgeted Cost Qty Qty --' Van Conversion (Replacement) - Modified standard van; RAISED ROOF; school bus door entry; $41,000 4 $164,080 4 $164,000 lowered stepwell; NO LIFT ; maximum capacity-12 passengers. sD| | FLOOR PLAN WEB SITE: http://wwvvnodoLon»Lino|udeo/downioedAexternaihtm|YPdf=httP%3/V/vww^ odo1n[q/tranaibhctnanait/down|oud/ Page 2 of 22 76546 jf Description 20' Light Transit Vehicle w /wheelchair lift (Replacement) — Body -on- chassis type vehicle (Cutaway van chassis); retaining the van -type cab; offering increased headroom and wider body; fully automatic side lift. 2 wheelchair station floor plan. Min. ambulatory capacity -8 pax; Max. ambulatory capacity -10 pax. (may be driven w/o CDL) Optional Engine - Hybrid Electric Optional Engine - Diesel Brake Retarder FLOOR PLAN WEB SITE: htto: / /www.ncdot.org /_ includes/ download /external.html ?pdf= http %3A / /www.ncdot. org /trans it/nctransit/download/ VFPlans /20ftLTVFIoorPlans.odf G547 ' J Description Budgeted Cost Qty Qty Budgeted Cost, :Qty $54,000 1 $54,000 1 $13,0001 $0 $8,0001 $0 $54,000 $54,000 $0 $0 $54,000 G548 25' Light Transit Vehicle w /wheelchair lift (Replacement) - Body -on- chassis type vehicle (Cutaway van chassis); retaining the van -type cab; offering increased headroom and wider body; fully automatic side lift. 2 and 4 Wheelchair Station floor plans Min. ambulatory capacity - 8 pax; Max. ambulatory capacity - 18 pax. $64,600 Optional Engine - CNG $30,000 Optional Engine - Hybrid Electric $45,000 Optional Engine - Diesel $12,000 Brake Retarder $8,500 FLOOR PLAN WEB SITE: http : / /www.ncdot.org /includes/ download /external. htm I ?pdf= http %3A / /www.ncdot_ org /transit/nctransit/download/ VFPlans /25ftLTVFIoorPlans.odf Description Budgeted Cost Qty Lift- Equipped Van (Replacement) — Modified standard van; RAISED ROOF; school bus door entry; lowered stepwell; fully automatic interior lifts. 2 to 3 $45,000 Wheelchair Stations. Min. ambulatory capacity - 5 pax; Max. ambulatory capacity -8 pax. $0 $0 so $0 so $0 $0 $0 $0 $0 $0 $0 $0 Qty FLOOR PLAN WEB SITE: http: / /www. ncdot. org/.,_incl odes /download /external. htm I? pdf = http% 3A / /www. ncdot. org /tra nsit/nctransit/down load/ VFPlans /LiftVanFloorPlans.pdf Page 3 of 22 $0 'G549 G571 Description Center -Aisle Van (Replacement) - Modified standard van; flat roof; 13 or 14- passenger seating with center aisle access and side door entrance. Note: Does not have a raised roof. FLOOR PLAN WEB SITE: Budgeted Cost Qty Qty htto: / /www.ncdot.oro/ includes / download /external.html? pdf= http %3A/ /www.ncdot. org /transit/nctransit/download/ VFPlans /CenterAisleVan FloorPlans.odf Description Budgeted Cost Qty Minivan / Crossover (Replacement) — Small vehicle; standard production vehicle; maximum capacity - 6 passengers. Crossover vehicle (6 pax) available ONLY for ALL -WHEEL DRIVE Option: Accessible Minivan compliant with ADA; Lowered floor, wheelchair ramp and 1 to 2 wheelchair stations. $28,750 $13,500 $0 $0 G573 Description Budgeted Cost Qty Support Vehicle (Replacement) - a vehicle used to support the transit system; $40,000 maintenance needs. Optional Engine - Diesel (no additional charge) Optional Engine - Hybrid Electric Qty $0 $0 so' Qty $0 $0 G575 Description Budgeted Cost Qty Qty 28' Light Transit Vehicle w /wheelchair lift (Replacement) — Body-on-chassis type vehicle (Cutaway van chassis); retaining the van -type cab; offering increased headroom and wide $85,000 body; fully automatic lift. 2 and 6 Wheelchair Station floor plans Min, ambulatory capacity -8 pax; Max. ambulatory capacity -22 pax. Optional Engine - CNG Optional Engine - Hybrid Electric Optional Engine - Diesel Brake Retarder $36,000 $55,000 $10,000 $9,600 sol $0 $0 $0 $0 $0 $0 $0 FLOOR PLAN WEB SITE: htto: / /www. n cdot. org /_includes /dow, n load /external. htm I ?pdf= http %3A/ /www. ncdot. org/tra nsit/nctransit/download/ VFPlans /28ftLTVFIoorPlans. odf Page 4 of 22 $0 $0 $0 $0 $0 G576 4 Description 22' Light Transit Vehicle w /wheelchair lift (Replacement) — Body-on-chassis type vehicle (Cutaway van chassis); retaining the van -type cab; offering increased headroom and wider body; fully automatic side lift. 2 wheelchair station floor plan. Min. ambulatory capacity -12 pax; Max. capacity -14 pax. plus 1 wheelchair passenger. THIS LTV REQUIRES A CDL - LTV CANNOT BE MODIFIED. 'Optional Engine - CNG 'Optional Engine - Hybrid Electric 'Optional Engine - Diesel Brake Retarder G577 udgeted Cost Qty Qty $59,300 $27,000 $45,000 $12,000 $8,600 $0 $0 $0 $0 $0 $0 FLOOR PLAN WEB SITE: htto: / /www.ncdot.orq/ includes / download /external.html? pdf= http% 3A// www. ncdot. org /transitinctransit/download/ VFPlans /22ftLTVFIoorPlans. pdf Description Budgeted Cost Qty Other Transit Vehicle (Replacement) - Other transit -type vehicle not otherwise identified in UPTAS. Specifiy type and if lift equipped. (include estimated cost documentation) 'Optional Engine - Hybrid Electric 'Optional Engine - Diesel $0 $0 $0 $0 $0 $0 TOTAL REPLACEMENT VEHICLE QUANTITY & EXPENSES: $218,000 *NOTE: If you prefer to use a local vendor for lettering, please budget cost under line code G591 "Other Capital ". Logos are now eligible under that code also. $218,000 located under VEHICLE REPLACEMENT INFORMATION NCDOT REPLACED VEHICLES MATION NEW VEHICLE , , , APPROVED REPLS. Exampler2b03Fo make `lift van ' , Complete VIN ' 9F ©XE45503HA7,7633 Waage 92 050 Select code below IN Comment _� Y ' p 1p 2007 Ford 'Lift Van 1 FTSS3407DA63918 234,154 G548 - Lift-Equipped Van N Re L FY19/ riar G548 :Lift-Equipped Van Lift Van 1 FTSS34L97DA54876 1 180,615 G545 - Van Conversion Lift Van 1FTSS34L26HB12253 179,064 G545 - Van Conversion I 2007 Ford 2007 Ford 2007 Ford 2007 Ford Lift Van 1 FTSS34LX6HB12260 201,354 G545 - Van Conversion Lift Van 1 FTSS34L06HB12252 187,710 G545 - Van Conversion Page 5 of 22 FY14 Community Transportation Capital PROPOSED PROJECT BUDGET CAPITAL EXPENSES Applicant: COUNTY OF HARNETT Object Title Code ROLLING STOCK: EXPANSION VEHICLES G561 j Description Budgeted Cost Qty 35- to 40 -FT Transit Bus w /Lift (Expansion) - 12 yr. bus Heavy duty diesel bus built as an integral unit. Optional Engine - CNG Optional Engine - Hybrid Electric Optional Engine - Diesel G562 Description 30- to 35 -FT Transit Bus w /Lift (Expansion) - 10 yr. bus Medium duty diesel bus built as an integral unit. G563 G565 $410,000 $250,000 Project Number : 12 -CT -040 Total Cost $0 Qty Budgeted Cost Qty Alternative fuel engine;indicate type: $385,000 $0 Qty $0 Description Budgeted Cost Qty 20' Light Transit Vehicle (Expansion) — Body-on-chassis type vehicle (Cutaway van chassis); retaining the van -type cab; offering increased headroom and wider body; max. capacity - 13 passengers (may be driven w/o CDL) $51,550 Qty NCDOT Maximum^ Participation $0 $01 $0 $0 $0 $0 Optional Engine - Hybrid Electric Optional Engine - Diesel Brake Retarder FLOOR PLAN WEB SITE: htto://www.ncdot.org/ includes/down load /external. htm I ?pdf= http %3A/ /www. ncdot. org /transit/nctransit/down load/ VFPlans /20ftLTVFIoorPlans.odf Description Budgeted Cost Qty Qty Van Conversion (Expansion) — Modified standard van; RAISED ROOF; school bus door entry; lowered stepwell; $41,000 NO LIFT ; maximum capacity -12 passengers. $0 $0 FLOOR PLAN WEB SITE: htto: / /www.ncdot.orq /_includes/ download /external. html ?pdf = http %3A / /www. ncdot. org /transit/nctransit/download/ VFPlans /ConversionVanFloorPlans.odf Page 6 of 22 G566 _ Description Budgeted Cost Qty 20' Light Transit Vehicle w /wheelchair lift (Expansion) — Body-on-chassis type vehicle (Cutaway van chassis); retaining the van -type cab; offering increased headroom and wider $58,000 body; fully automatic side lift. 2 wheelchair station floor plan. Min. ambulatory capacity -8 pax; Max. ambulatory capacity -10 pax. (may be driven w/o CDL) Optional Engine - Hybrid Electric Optional Engine - Diesel Brake Retarder $13,000 $0 $0 FLOOR PLAN WEB SITE: htto: / /www.ncdot.oro/ includes /download /external.html? pdf= htto %3A/ /www.ncdot. org /trans t/nctransit/download/ VFPlans /20ftLTVFIoorPlans.pdf G567 I Description Budgeted Cost Qty. 25' Light Transit Vehicle w /Lift (Expansion) — Body-on-chassis type vehicle(Cutaway van chassis);retaining the van -type cab; offering increased headroom and wider body; fully automatic side life. 2 & 4 Wheelchair Station floor plans Min. ambulatory capacity - 8 pax; Max. ambulatory capacity - 18 pax. Optional Engine - CNG Optional Engine - Hybrid Electric Optional Engine - Diesel Brake Retarder $68,500 $30,000 $45,000 $12,000 $8,500 Qty $0 $01 sot $0 $0 $0 so so so $0 FLOOR PLAN WEB SITE: htto: / /www.ncdot.org/ includes /download /external.html? pdf= http %3A/ /www.ncdot. org /transit/nctransit/download/ VFPlans /25ftLTVFIoorPlans. odf G568 Description Budgeted Cost Qty Pty Lift- Equipped Van (Expansion) — Modified standard van; RAISED ROOF; school bus door entry; stepwell; fully automatic interior lifts. 2 to 4 Wheelchair Stations. Min. ambulatory capacity - 5 pax; Max. ambulatory capacity -8 pax. $46,500 $0 $0 $0 $0 so $0 $0 FLOOR PLAN WEB SITE: htto: / /www.ncdot. org /_includes /download /external. html ?pdf= htto %3A/ /www. ncdot. org /transit/nctransit/download/ VFPlans /LiftVan FloorPlans. odf Page 7 of 22 G569 Description Budgeted Cost Qty Qty Center -Aisle Van (Expansion) - Modified standard van; flat roof; 13 or 14- passenger seating with center aisle access and side door entrance. Note: Does not have a raised roof. FLOOR PLAN WEB SITE: htto: / /www.ncdot.ora/ includes / download / external .html ?odf= htto %3A/ /www.ncdot. org /transit/nctransit/download/ VFPlans /CenterAisleVanFloorPlans.Ddf G572 ! Description Budgeted Cost Qty Qty Minivan / Crossover (Expansion) — Small vehicle; standard production vehicle; maximum capacity - 6 passengers. $28,750 $0 Crossover vehicle (6 pax) available ONLY for ALL -WHEEL DRIVE Option: (a) Accessible Minivan compliant with ADA; Lowered floor, wheelchair ramp and 1 to 2 wheelchair stations. G574 j Description Budgeted Cost Qty Support Vehicle (Expansion) — Vehicle used to support transit system; maintenance needs. $13,500 Optional Engine - Diesel (no additional charge) Optional Engine Hybrid Electric $40,000 G578 Description 28' Light Transit Vehicle w /wheelchair lift (Expansion) — Body-on-chassis type vehicle (Cutaway van chassis); retaining the van -type cab; offering increased headroom and wide body; fully automatic lift; max. capacity - 22 passengers, depending on floor plan. Optional Engine - CNG Optional Engine - Hybrid Electric Optional Engine - Diesel $0 so Qty $0 $0 $0 $0 $o Budgeted Cost Qty Qty $90,000 $oJ so $0 $36,000 $0 $0 $55,000 $0 $0 $10,000 $0 $0 Brake Retarder FLOOR PLAN WEB SITE: htto: / /www.ncdot. org /_includes /download / external. html? pdf= htto %3A/ /www.ncdot. org /transit/nctransit/download/ VFPlans /28ftLTVFIoorPlans.odf $9,600 $0 $0 Page 8 of 22 'G579 G595 Description Budgeted Cost 22' Light Transit Vehicle w /Lift (Expansion) — Body-on chassis type vehicle (Cutaway van chassis); retaining the van -type cab; offering increased headroom and wider body; fully automatic side life. 2 Wheelchair Station floor plan. Min. ambulatory capacity - 12 pax; Max. ambulatory capacity - 14 pax. Optional Engine - Hybrid Electric Optional Engine - Diesel Brake Retarder $64,000 $45,000 $12,000 $8,600 Qty $0 $01 $01 $0 $0 FLOOR PLAN WEB SITE: htto: / /www.ncdot.oro/ includes / download / external. html? odf= http% 3A// www. ncdot. orq /transit/nctransit/download/ VFPlans /22ftLTVFIoorPlans.pdf Description Budgeted Cost Qty Qty Other Transit Vehicle (Expansion) - Other transit -type vehicle not otherwise identified in UPTAS. Specify type and if lift equipped. (include estimated cost documentation) Optional Engine - Hybrid Electric Optional Engine - Diesel TOTAL EXPANSION VEHICLE QUANTITY & EXPENSES: $0 $0 $0 $0 $0 $0 *NOTE: If you prefer to use a local vendor for lettering, please budget cost under line code G591 located under "Other Capital ". Logos are now eligible under that code also. Page 9 of 22 Applicant: COUNTY OF HARNETT Object Code : OTHER CAPITAL G252 FY14 Community Transportation Capital Title PROPOSED PROJECT BUDGET CAPITAL EXPENSES Tires and Tubes - cos of replacement tires and tubes for transit system Identify type of tire, quantity and cost -- -_ -- - -_ Item Description Qty Estimated Cost Ea. -- -- G253 Associated Capital Maintenance - Cost of replacement pa . -- (excluding tires and tubes) whose value is ess than O.5% of the depreciated value of the vehicle for which they are used. Jdentify item, quantity and estimated cost Item Description Qty Estimated Cost Ea. G353 G359 Project Number: 12-CT-040 Total Cost Qty Repairs and Maintenance (Vehicles) - Services and repairs to vehicles Item Description Qty Estmated Cost Ea Qty NCDOT Maximum Participation Other Repairs and Maintenance - Operations Related - Cos of repairs and maintenance hn vehicles not able hobenhergedtoenyo�eroode� _-_-_�-___-----__- __-----� _-_- -__- Item Description Qty Estimated Cost Ea. Qty .- G444 Service & Maintenance Contracts (Vehicles) - Cost of contracts covering specific periods of time for owned vehicles. _ _�' Item Description Qty Estimated Cost Ea. Page 10of22 Qty G446 Service M�n�n��Con�c�(��-��cn��o� | covering specific periods of time for purchased tires -_ _ ___ _ ____ _______ , Item Description Qty Estimated Cost Ea. [ — | G449 | | | | | | / | OtharSwmiceandNio|ntmnenceContnacts - OperotionaRekated - Cost of contracts not able to be charged to any ot oronde.(vehidernlahsd) Item Description QW Estimated Cost Ea. G511 Office Furniture - Cos of tabies, desks, chairs, fUe cabinets, and related furniture for transportation offices or faci!ities. List one item per line, the noof units per item, and the estimated cost. (provide one cost estimate for each item requested.) Item Description Qty Estimated Cost Ea. Qty Qty Qty G512 Office Equipment - Cos of fax machines, copiers, calculators, and other equipment for transportation offices and facilities. Does not include computer hardware and software List one item per line, the no. of units per item, and the estimated cost. (provide one cost eodmmat�foreaohitemnrequmoted.) Item Description �� Qty Estimated (�oatEa. [--- ' - --7 | � Qty G513 Audio-Visual Equipment - Includes the costs of overhead projector, TV and VCR to be used for training purposes. List one item per Jine, the no. of units per item, and the estimated cost. (provide one oomtemtirnateforuaohitemnrequamte�.� ---_- '- -' _�- -- --' -__ --_---' --- _ Item Description - - l | -- -- — -^ 1Q551 Vehicle Spare pa�s'Coo of spare pa�o�nrevenue prndu�ng � vehicles. pah. must have u./Uonut grea0r than $30G unn than one (1) yoa% TEL •xpendKuro iu z:v�i1;;.&( with in'houmnunuinteumnoohscUtiee n/:Ik,h >zn inv*nt*ry of spare parm. List one item per line, the number of units, and the estimated cost per each. (provide one costestimate for each item requested.) Item Description Qty ' EStimated Cost Qty G552 ShopEquipromnt - Pumhaueofequipmantfurmaintain/ng vehinlea, incJuding, but not limited hu, motor hoist, tire balancer, etc. List one item per line, the no. of units per item, and the estimated cost. (provide one cost estimate for each item requested.) Item Description , Qty Estimated Cost Ea. Qty G553 Repeater Station - Used to extend the range of the base installation. Attach estimate of cost from vendor. Watts: _--_ --�--_ Item Description New Replacement Qty Estimated Cost Ea ' Qty 1 i | | G554 Radio Base Station - Desk-type unit used to transmit to mobite units in the vehicles. Includes remotes and mobiles with power packs. Attach estimate of cost from vendor. Watts: Rem Description New - - --' '-- --- ---------- - ' --- Qty Estimated Cost Ea. Qty Replacement Page 12 of 22 •G555 Mobile Radio Unit - 2 -way radio installed in vehicle Attach estimate of cost from vendor. Watts: Item Description New Replacement Hand -held Radio Unit - portable 2 -way radio (limit 2 per transit system) Attach estimate of cost from vendor. Watts: Qty Estimated Cost Ea.' I Item Description NewI Replacement Qty Estimated Cost Ea. G556 Telephone equipment - Individual telephone instruments (does not include new or replacement telephone systems — see G524 in Facility Improvements); may include cellular (digital) phones. List one item per line, the no. per item, and the estimated cost. Item Description Qty Estimated Cost Ea. _1 G557 Fareboxes - Coin collection unit installed on vehicle. List item and indicate no. of units: Attach estimated cost & type. Qty Qty Qty Item Description Qty Estimated Cost Ea. Qt y Newf Replacement - G559 Other Equipment - Specify item if not listed above. List one item per line, the no. per item, and the estimated cost. Provide one cost estimate for each item requested. - __ Qty__. Estimated Item Description mated Cost Ea. Qty G585 Bus Stop Signs - Sign used to indicate location where passengers can board or exit a public transit vehicle. *Do not request Bus Stop Shelters /Benches here. Must request in Facility Improve. Item Description Qty Estimated Cost Ea. Bus Stop Sign(s) Qty I- - l I G591 Vehicle Lettering & Logos - Cost of lettering and /or logos and the labor involved in having the transit system name, phone number, and /or logo applied to vehicles. Costs to be incurred by using a local vendor. Item Description Qty Estimated Cost Ea. Vehicle Lettering & Logosl Page 13 of 22 Qty 'G611 Direct Purchase of Service (Private) Purchase of transportation services from a privately owned transportation provider. G612 User Side Subsidy Purchase of service contract in which the passenger (user) pays for a portion of the full fare. G621 Volunteer Reimbursement Reimbursement to volunteers for mileage on personal vehicle for public transportation. G641 Direct Purchase of Service (Public) Purchase of transportation services from a publicly owned transportation provider. TOTAL OTHER CAPITAL EXPENSES: Page 14 of 22 FY14 Community Transportation Capital PROPOSED PROJECT BUDGET CAPITAL EXPENSES Applicant: COUNTY OF HARNETT Object Code ADVANCED TECHNOLOGY G524 G526 G527 Title Scheduling Software for Advance Technology- Must comply with: NCDOT Policy to Qualify for Advanced Technoloay Item Description Qty Estimated Cost Ea. Project Number : 12 -CT -040 Total Cost Qty Mobile Data Devices (MDTs /MDCs) - Must comply with: NCDOT Policy to Qualify for Advanced Technoloav - Item Description Qty Estimated Cost Ea. Replacement Expansion Fare Media: Smart Card / Magenetic Stripe Card Item Description Qty Estimated Cost Ea. Initial Installation tion Expansion Automatic Vehicle Location (AVL) - Must comply with: NCDOT Policy to Qualify for Advanced Technoloay Item Description Qty Estimated Cost Ea. Replacement Expansion Qty Qty r Qty G528 Data Communication Device - Must comply with: NCDOT Policy to Qualify for Advanced Technoloav Describe Data Communication Device Upgrades that may be necessary for MDT technology: - Item Description Qty Estimated Cost Ea. ' Qty Page 15 of 22 NCDOT Maximum Participation 1 •G592 Other Advanced Technology Items - Advance Technology - Must comply with: NCDOT Policy to Qualify for Advanced Technoloav List other hardware not included above, such as replacement hard drives, network cards, etc. Item Description Qty Estimated Cost Ea. Qty G596 Vehicle Security / Surveillance Equipment - Must comply with: NCDOT Policy to Qualify for Advanced Technoloav Cost and installation of on -board security systems and surveillance equipment. Item Description Qty Estimated Cost Ea.'. Replacement Expansion TOTAL ADVANCED TECHNOLOGY EXPENSES: Qty Applicant: COUNTY OF HARNETT '----- Object Code FYI4 Community Transportation Capita! Project Number: 12-CT-040 PROPOSED PROJECT BUDGET CAPITAL EXPENSES Title Total Cpst BASELINE TECHNOLOGY --�--� G514 Micro Portable -- Note: laptop is part of operation of projector NCDOT will participate UP TO $4,000 Item Description Qty Estimated Ea. Replacementl New ` G521 Personal Computer System (PC) - DESKTOP computer include CPU, Office XP, 17" monitor, keyboard, mouse and Microsoft Office XP software, 2 yr. technical support contract) Item Description Qty 'EsUmatedCost Ea. -'----'---------- - ------'-------'l — .�-`-~~^^~'l � _ � Expanaion| | / G522 Printers - LaserJet network and non-network printers Non-network Qty Estimated Cost Ea. Replacement Expansion ---F �NCDOT Maximum p *' obi Network Qty Estimated Cos Ea. Replacement Expansion Page 17of22 Qty Qty Qty l G523 Software - Eligible software listed under FYUD Technical Specifications ° List software: Item Description '----- Qty EStiniated Cost Ea. Operating Syst m Software Upgrade: (Ensure that your current PC has enough RAM) Windows XP PROFESSIONAL operating system /tom Description Qty Upgrade Ver ion Full Version Estimated Cos Ea. Microsoft Office Software: (Ensure that your current PC has enough RAM) MS Office XP PROFESSIONAL _ _ _��`��`� Item Description Qty Estimated Cost Ea, Upgrade RullVemion Qty Qty *Scheduling Software requests should be made on the Advanced Technology Budget G525 Network Server - - -- For use with network application/programs (Use standard Iocal IT specifications) Item Description Qty Estimated Cost Ea. ' — '--- ---- -- ---� --| -- -- Replacement Expansion | �- -- --- -- -- '-' - ^ G529 Other Technology Items - List other hardware not included above, such as replacement hard drives network umnjm'etc. (baseline technology) _- - -_-- -�- - - TOTAL BASELINE TECHNOLOGY EXPENSES: Qty ! Qty Page 18of 22 Applicant COUNTY OF HARNETT ______ Object Code FY14 Community Transportation Capital Title PROPOSED PROJECT BUDGET FACILITY EXPENSES FACILITY BUDGET � - ---- G531 i DescriptioQty on Qty EoUmotedCost Eo.: _��``�� New Construction of Transit Facility- New building construction for Adminiotrotion, Maintenance, Transfer, or Multi-Modal purposes. Attach study and cost estimate G532 | Description Qty EnUmutedCost Ea. Purchase of Modular Structure - Purchase of modular unit Attach study and cost estimate Project Nurnbar: 12-CT-040 Total Cost Qty G533 -- ' Description Qty EobmotedCootEe. Qty Legal Fees, Appraisal, Survey - Fees associated with construction orland acquisition. Survey, Appraisal, Title fees, and closing costs Describe items needed and attach cost estimate. G534 ' Description Qty Estimated Cos Ea. Needs ronmental Study - Costs associated with securing consultant to research and determine appropriateness of facillty project, site selection, and environmental evaluation. Describe study request and attach cost estimate. Qty NCDOT Maximum --- Participation G535 | Description . Qty Estimated Ea. _ ____ --��' '-- Qty -- Land Acquisition - Purchaseofporcel of and for construction Attach study or appraisal G536 | Description ing - P work including site prep Describe work to be completed ancl attach cost estimate. Qty Estimatecl Cost Ea. Qty Page 1Qof22 __' G537 G538 __ Description Qty Estimated Cost Ea. Qty Utility Work/ Hook-Ups - Costs assocjated with water, sewer,eJectrca( or telephone lines or wiring, pre or post construction. Describe work to be completed and attach cost estimate. FanoingALiQhUnQ - Extehorbui|dhngand parking bd|ighting. Fencing and gate to secure parking area for vehicles. List one itemn per line Attach cost estimate for reference only. Item Description Qty Estimated Cost Ea � | G539 A:cemmxnay/Signoge/Landacop/n0- Post-construcflon site work Construction of ramps and and walkways that meet ADA. Permanent oigno, such as e facility signs. Soil erosion oontsinmeni List one item per line Attach cost estimate for reference only. Item Description Qty �EnUmabadCootEa.� ---�-'---'� —,' Qty G558 G581 Teephone system - New or Replacement t&ephone system Attach cost estimate for reference only. Item Description Qty :Estimated Cost Ea. QtY T | -�� Description Qty Estimated Cost Ea Construction/ Project Management Services - A firm or individual that acts on behalf of the owner to oversee entire construction project. Attach study and projected cost estimate Qty G582 ! Description Qty Estimated Cost „ Ea. ___- _ Facility Acquisition - Purchase of existing structure Attach study and appraisal Page 20 of 22 G583 Bus Stop Shelter and Benches - Enclosure and seating prnvded� hopaoaengemnt bus a�� *Requires plan approval byodyor county regarding —�n' ' ADA requirements include minimum size and width of the shelter; min. turning radius in shelter; accessibility to shelter bysidewalk; and concrete pad adjacent to shelter for loading and unloading bus. Provide plan approval with application. __- Item Description G584 Description Qty Estimated Cos Ea. Qty porkandRkdwLota - Pavodlots for park ---- --- and ride. Describe work to be completed and attach cost estimate. Bus Shelters Benches G586 Building Security/Surveillance Equipment - Cos and instatlation of security system and surveHlance equipment for transit systems administrative or maintenance facitity and parking area. List one item per line. Attach cost estimate for reference only. Item Description Estimated Cost Ea. � � Qty G587 Paving / Resurfacing - Asphalt surface paving or resurfacing of the facUity parking area. AIso indudes existing Park and Ride Lots. Indicate size (sq.ft.) area to be paved/resurfaced: Attach cost estimate for reference only. G588 Description Qty Estimated Cost Ea. —__---__---_-_.-_ Engineering and Design Services - Cos of architectural and engineering services required for construction or renovation projects. Attach study and projected cost estimate G589 Other Facility Improvements - Safety and Security improvements or repairs. Attach cost estimate for reference only. Material Cost Labor Cost Item Description TOTAL FACILITY IMPROVEMENT EXPENSES: NOTE: YOU MUST OWN THE FACILITY TO BE ELIGIBLE TO APPLY FOR FUNDING FOR THESE PURPOSES. YOU MUST SUBMIT A COPY OF THE TITLE (DEED) OF OWNERSHIP WITH THIS APPLICATION FOR FUNDING CONSIDERATION. Physical Address of Facility: Facility Improvement Questionnaire - Must be completed for consideration. Do you currently operate out of this location? If you DO NOT currently operate out of this location, what is the anticipated date that you will occupy this location? What is the total square footage of the facility? Is this facility shared for other uses or with other entities? If-yes, list entities, square footage occupied, and purposes: Entity Sq. Feet YES C' NO C' YES C° NO C Purpose Page 22 of 22 'Legal Name: Address: FY14 Community Transportation Admin. COUNTY OF HARNETT PO Box 760 L/LL|NQTON.NC27546 BUDGET SUMMARY October 2012 - September 2014 Project Nurnber: 14-CT-040 County: HARNETT COUNTY 'Congressional District: 2 Contact Person: Dionne White Telephone: +1(910)814-4010'6165 Fax: +1(010)814-4020 Email: dwhite@harnett.org Web Site: Harnett.Org Federal ID Number 58-6000306 | |DUNS Number: 091565986 '--_ Period of Performance: Oct 1.2012 to Sep 30, 2014 I. Total (NCDOT Maximum Participation Total Expenses Total Contra Accts and Fare Revenue Total Net U' Proposed Total Billable/Non-Billable Billable Requested NCDOT -�� $219,108 $219,1081 $219,108 ) $21Q.1O8| Federal Federal Non-Billing NCDOT | | Local _ 100.00% 80.00% 5.00% | 15.00% Total Funding $219,108 $175,286 $0 . . ' ��uS�5 $32. IV. DBE, MBE, Goals (Enter � Goals) -� DBE MBE WBE � Amount $0 Version 1.0 Page 1 of 7 soi Applicant : COUNTY OF HARNETT Object Position Title No. Code FY1 4 Community Transportation Admin. PROPOSED BUDGET SALARY AND WAGE DETAIL Pct. (%) Oper No� Total Annual Salary FULL TIME EMPLOYEES _ Transit Service G121 1 Manage TranadSenvioe�- — G121 1 Assistant Administrative — - G121 | 1 |Aosistant G121 G121 G121 G121 Q121 G121 G121 T-,.Yeam Tasks $36,435 100Y6 1 $26.017 100% 1 $32,562 100% 1 TOTAL G121SALARIES . 3 | | $95,014 3 $95,014 ___ �T-T1ME EMPLOYEES - RECEIVING BENEFITS �-------- -- Project Nurnber: 14-CT-040 No.of Budgeted Amount Positions Approved NCDOT Maximum Participation $36,435 $26,017 $32,562 ----- 1 $36,435 1 $26,017 1 $32,562 G125 G125 G125 G125 --- 8125 G125 TOTAL G125 SALARIES _ PART-T/K8EEMPL{YEE3-RECEIVINGNOBENEF|TG G126 ` G126 G128 G128 G120 B126 TOTAL G126 SALARIES TOTAL SALARY & WAGE Version 1.0 3 Page 2 of 7 $95,014 3 FY14 Community Transportation Admin. Applicant: COUNTY OF HARNETT Object Code PROPOSED BUDGET EXPENSES Project Number : 14 -CT -040 For NCDOT'Use Only ` • $95,014] G120 Salaries and Wages G121 1 Full -time employees G122 I Overtime G125 Part-time (receives benefits) G126 Temporary and part-time (receives no benefits) G127 Longevity Subtotal Salaries: G180 Fringe Benefits G181 Social security contribution (7.65% of total salaries) G182 Retirement contribution; total salaries X participating percentage 1 $95,8871 X 1 7.52 %1 G183 Hospitalization insurance; cost per month X no. of months X no. of employees. 1 $563.131 X 1 121 X 1 31 Disability insurance; cost per month X no. of months X no. of employees. G184 G185 G186 G189 G190 G191 G192 G195 G196 G197 G198 G199 G200 G211 G212 G233 G251 G252 G253 1 X 1 1 X 1 1 Unemployment compensation; Number of Employees: Workers compensation; Number of Employees: $95,0141 $8731 $873 $95,8871 $95,887 $7,335 $7,335 $7,211 $20,273 $7,211 $20,273 $5,657 $5,657 Other: Subtotal Fringe: TOTAL SALARY & FRINGE: Professional Services Accounting Legal Management Consultant Drug & Alcohol Testing Contract Drug & Alcohol tests Provide # of employees in test pool: 26 Medical review officer $40,476 $40,476 $136,363 $136,363 Other: Supplies and Materials Janitorial Supplies - (Housekeeping) Uniforms First Aid supplies (replacement) $1,000 $1,000 Motor Fuels and Lubricants Tires and Tubes Associated Capital Maint Version 1.0 Page 3 of 7 $8,000 $8,000 G254 | Licenses, tags and fees — - '----- G255 Vehicle cleaning supplies G256 Hand tools ----- G257 Vehicle signs & Paint Su�d�o G258 Vehicle touch up paint (non-contract) G259 Other: ---- G261 Office Supplies and Matenais G281 Air Conditioner / Furnace Filters . _� G391 Computer Supplies G292 Fire Extinguisher- recharging system G300 Travel and Transportation (other than employee development) G311 Travel: Anticipated trips: NCPTA AND NCDOT CONFERENCES G312 Travel subsistence G313 Transportation of cUents/others G314 Travel Motor-pool or eased vehicles (Does NOT include vehicles used in the provision of contracted transportation services.) Communications G320 G322 G323 G325 G329 G330 G331 | | G332 G333 | | G334 G335 G336 G337 G339 | Other: G340 Printing and Binding G341 Printing and reproduction G349 Other: G350 Repairs and Maintenance $400 $300 $1,500 $400 $1,000 $1,500 Telephone Service $1.500 $1.500 Internet Service Fee ---- Combined Service Fee Postage 250 $250 Other Communications: Utilities Electricity_ $4,876 $4,876 Fuel oil Natural Gas $3.500 $2`500 Water $500 $500 Sewer $300 $300 Trash collection $300 $300 Single/combined utility bill $756 $756 G353 Vehices (use 257/258 for vehicle signs & in-house paint supplies) G354 Shop equipment G355 Office and computer equipment G357 Communications equipment G358 Other Repairs and Maintenance - Office Related G359 Other-Describe: G370 Advertising/Promotion Version 1.0 Page 4 of 7 G371 Marketing (paid ads, marketing firm, etc.) Describe: WCKB RADIO STATION Minimum Amount (2% of Admin Budget): $4,270 G372 Promotional items Describe: Tote Bags, Coffee Mugs, Pencil, Pens, Key Chains Maximum Amount (25% of G371 Total Cost): $1,132 G373 Other: G380 Computer Support Services (contracted) G381 Computer programming services G382 Computer support/technical assistance G390 Other Services G391 Legal advertising G392 Laundry and dry cleaning G393 Temporary help services G394 Cleaning services G395 Training - Employee Education Expense G396 Management services (contracted transit system mgmt/admin services) G398 Security services G399 Other: G410 Rental of Real Property (include copy of current lease agreement) G412 Rent of building X number of monthly payments $4,528 $4,528 $1,096 $1,096 IX G413 Rent of offices X number of monthly payments X G419 Other: G420 Lease of Computer Equipment G421 Lease of Computer Hardware G422 Lease of Computer Software G430 Lease of Equipment G431 Lease of Reproduction equipment G432 Lease of Postage Meter G433 Lease of Communications equipment (includes radio, cable lines and antennae) G439 Other: G440 Service and Maintenance Contracts G441 Communications equipment G442 Office equipment G443 Reproduction equipment G444 Vehicles G445 Computer equipment G446 Tires G448 Other Service and Maintenance Contracts - Office Related G449 Other: G450 Insurance and Bonding Version 1.0 Page 5 of 7 $1,000 $1,000 $1,235 $1,500 $1,235 $1,500 $3,500 $3,500 $8,400 $8,400 $2,700 $2,700 G451 I Property and general liability (does not include vehicle insurance) G452 Vehicles Number of Fleet Vehicle: Maximum Amount: $0 G453 Fidelity G454 Professional liabilities G455 Special liabilities G480 Indirect Costs G481 Central services: (budget direct cost base) X (percentage rate) $136,3631 X ( 12.25 %f Maximum Amount $16,704.47' Prior approval of Indirect Cost Percentage Rate required. Questions should be directed to NCDOT Financial Management G490 Other Fixed Charges G491 Dues and subscriptions: G499 G600 G611 G612 G621 G641 Other: $1 8,000 $16,704) $900 Private / Public Operator Contracts - Purchase Services Direct purchase of service from privately owned provider User side subsidy Volunteer reimbursement Direct purchase of service from publicly owned provider Total Expenses: $18,000 $16,704 $900 $219,108 $219,108 OPERATING REVENUES Contra Account G821 General Fund G822 Capital Reserve Fund G832 N.C. Sales Taxes G833 N.C. Gas Tax Refund G834 County Sales Taxes G836 Fed Gas Tax Refund G839 Other Taxes G841 Charter Expenses G842 Garage Services G843 Advertising Expenses G844 Insurance Settlement G847 Inc Elderly /Disable G849 Other Contra Accts G991 Contingency /Prog Res F500 F511 TOTAL CONTRA ACCOUNTS: Fare Revenue General Public Fares F521 Prepaid Fares /Bulk Discounts F522 F523 F524 F525 Senior Citizen Fares Student Fares Child Fares Paratransit Fares Version 1.0 Page 6 of 7 F533 i Special Route Guarantees F529 Other Special Fares: TOTAL FARE REVENUES: TOTAL CONTRA ACCOUNTS AND FARE REVENUES: Version 1.0 TOTAL EXPENSES LESS TOTAL CONTRA ACCOUNTS AND FARE REVENUES = TOTAL NET OPERATING EXPENSES (TNOE): Page 7 of 7 $219,108 $219,108 Agenda Item 10 Selection of Employee Benefits Committee Members Each Commissioner is to nominate one person to serve on the Employee Benefits Committee Commissioner Springle will represent the Board of Commissioners on this committee Agenda Item / 1 LANDFILL BILLING Outstanding Balance as of October 31 2012 $321,982.46 Charges for the month of November, 2012 91,018.84 Payments for the month of November, 2012 ($109,343.29) Outstanding Balance as of November 30 2012 $303,658.01 Date Agenda Item z 3 ro oi faxes /e -mail_ A Written ? Other Telephone Calls OEF /OIF o Gulf War u, Vietnam N Korea World War II Other /Peace Time alepsena1 apD Widow /Other 4138 - development and t follow -up Compensation ,t, DIC Appeals - NOD; Form 9 a, Veteran's Pension j, Widow's Pension EVR - 21 -8416 Education and Scholarships ,,, Department of Defense Medical North Carolina Benefits Presentations and briefings Miscellaneous 0 0 to Ov 0 m o0 0 m ca o -a CD -00 tD D 0 Written Action Taken (claims & development) t;auaeH -"— ':;ala1ss :aeamytuow 4t 0 Fri Cl 73 ti 'm0 O O Z 71 07 Z L7 rn O rn 7 g z �T3't Agenda Item • I N o R T C A R O L I N A ASSOCIATION OF COUNTY COMMISSIONERS Memorandum RETURN FO ' BY JANUARY 11,20 13 VOTING DELEGATE DESIGNATION FO LEGISLATIVE GOALS CONFERENCE January 24 -25, 2013 (Thursday — Friday) Sheraton Imperial - RTP NOTE: Please place this action on your board meeting agenda. Each Board of County Commissioners is hereby requested to designate a commissioner or other official as a voting delegate. Each voting delegate should complete and sign the following statement and RETURN IT TO THE ASSOCIATION NO LATER THAN FRIDAY, JANUARY 11, 2013. PLEASE RETURN FORM TO SHEILA SAMMONS, CLERK TO THE BOARD BY EMAIL: SHEILA.SAMMONSANCACC.ORG OR FAX: 919 - 733 -1065. hereby certify that I am the duly designated voting delegate for County at the North Carolina Association of County Commissioners 2013 Legislative Goals Conference. Signed: Title: Article VI, Section of the Association's Constitution provides: "On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall be the majority expression of the delegates of that county. The vote of any county in good standing may be cast by any one of its County Commissioners who is present at the time the vote is taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed, who holds elective office or an appointed position in the county whose vote is being cast and who is formally designated by the Board of County Commissioners. These provisions shall likewise govern district meetings of the Association. A county in good standing is defined as one which has paid the current year's dues." 215 N. Dawson St., Raleigh, NC 27603 * Pbone: (919) 715 -2893 * Fax: (919) 733 -1065 * www.ncacc.org Gina Wheeler From: Sent: To: Subject: Todd McGee [todd.mcgee @ncacc.org] Tuesday, December 11, 2012 4:16 PM Gina Wheeler Registration continues for Legislative Goals Conference, Essentials programs ntow.ricac ..o Hotel room cutoff is Jan. 2 Legislative Goals Conference registration continues The NCACC will host its bi- annual Legislative Goals Conference on Jan. 24 -25, 2013, at the Sheraton RTP in Durham County. The conference is the culmination of a months -long process to determine the county legislative agenda for the upcoming biennium of the N.C. General Assembly. Each county is encouraged to send at least one representative to make sure your county's voice is heard. if you have not pre- registered, please do so before Jan. 12. After Jan. 12, advance registrations will no longer be accepted, and you will have to register on -site and pay the on -site registration fee of $125. Visit the NCACC's registration site to pre- register. The NCACC has already filled its hotel block at the Sheraton RTP for Wednesday night, Jan. 23. There are still rooms available in the Sheraton for Thursday night, Jan. 24, at the conference rate of $91 per night plus taxes and fees. We have arranged for overflow rooms for Jan. 23, at the Springhill Suites Hotel, which has agreed to honor the conference rate. The hotel is behind the Sheraton and within walking distance, but shuttle transportation between the hotels will be provided if needed. If you need a room for Jan. 23, please contact the SpringHill Suites at (919) 998 -9500. To receive the conference rate at either hotel, you must reserve your room prior to the Jan. 2, 2013, cutoff date. Register now for the Essentials of County Government After the November elections, the UNC School of Government and the North Carolina Association of County Commissioners jointly hold a two -day orientation to county government in four locations across the state. This program is for newly elected officials, veteran elected officials and managers. Entire boards are encouraged to attend. This program offers participants points toward recognition in the Local Elected Leaders Academy (LELA). The program is offered in four locations across the state in January and February: • Jan. 9 -10: Buncombe County • Jan. 30 -31: Craven County • Feb. 12 -13: Forsyth County • Feb. 22 -23: Orange County You must register for this course at the School of Government website linked above for each specific date. Legislative t_ioals Conference CAA WWI Page 1 of 2 NORTH CAROLINA ASSOCIATIo OF COUNTY COMMISSIONER Legislative Goals Conference County officials to have their say at 2013 Legislative Goals Conference Agenda Register Accommodations Newcomer Breakfast Social Leading Your County Governing Board Contact Info The NCACC will host its bi- annual Legislative Goals Conference on Jan. 24 -25, 2013, at the Sheraton RTP in Durham County. The conference is the culmination of a months -long process to determine the county legislative agenda for the upcoming biennium of the N.C. General Assembly. Each county is encouraged to send at least one representative to make sure your county's voice is heard. Legislative Goals Every two years, in the months preceding a long session of the General Assembly, members of the North Carolina Association of County Commissioners (NCACC) engage in a process to determine the legislative goals it should seek in the best interest of the counties. The NCACC goals- setting process begins in August of each even - numbered year and consists of five stages, beginning with the solicitation of proposals from counties and ending with the adoption of the legislative agenda at the Legislative Goals Conference. The Association's legislative goals process is thoughtful, deliberative, inclusive and fair. The investment of time and energy, and value of full discourse, strengthens our association as we navigate the legislative currents. The process is designed to create an informed grassroots organization and to build a cohesiveness of purpose within the organization that, in turn, grants a degree of credibility to the association that is unique. All counties and all county officials are invited and encouraged to participate in the legislative goals process. Voting Process Every member county appoints a voting delegate to the conference. Every county in attendance has one vote. The voting delegate can be any county official, including non - elected officials, and a county may choose an alternate. No proxies are allowed. Goals are presented by subject category. Upon motion of any voting delegate, a proposal can be set aside for detailed discussion. Majority votes are required to approve or alter the proposed goals. g Voting deleoate form (Word) Screening Committee Process The Association has a Screening Committee process to allow for consideration of newly proposed goals or proposals previously presented but not approved. The Screening Committee is composed of the Legislative Goals Committee chairs and the seven Steering Committee chairs. The Screening Committee meets at the end https: / /www. signup4.net/public /ap. aspx ?EID =2013 454E &TID =Lp9o0 G7tsfu7yeDFUllKr... 12/4/2012 Legislative Uoals Conference Page 2 of 2 of the first day of the conference to review and hear presentations on any newly submitted proposals. Leading Your County Governing Board In conjunction with the Legislative Goals Conference, the NCACC and the School of Government at the University of North Carolina offer a one-day training seminar for county board chairs on Wednesday, Jan. 23, 2013. For more details about this event. please click the tab on the left. https: / /www. signup4.net/public /ap. aspx ?EID =2013 454E &TID= Lp9o0G7tsfu7yeDFU11Kr... 12/4/2012