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HomeMy WebLinkAboutSeptember 15, 2026 Regular Meeting AGENDA Lillington Board of Commissioners Regular Monthly Meeting Lillington Town Hall 102 East Front Street Lillington, North Carolina 27546 September 15, 2026 6:00pm CALL TO ORDER MAYOR GLENN MCFADDEN WELCOME MAYOR GLENN MCFADDEN PLEDGE OF ALLEGIANCE MAYOR GLENN MCFADDEN INVOCATION COMMISSIONER MARSHALL PAGE CONSIDERATION OF AGENDA PUBLIC COMMENT Public comment is an opportunity for citizens wishing to present unscheduled items of concern or interest to the Commissioners. It is requested that citizens limit their presentations to three (3) minutes. CONSENT AGENDA All items on the Consent Agenda are considered routine, to be enacted by one motion without discussion. If a Governing Body member or citizen requests discussion of an item, the item will be removed from the Consent Agenda and considered separately. Item #1 Approval of Work Session Minutes from August 10, 2026 Item #2 Approval of Closed Session Minutes from August 10, 2026 Item #3 Approval of Regular Session Minutes from August 11, 2026 Item #4 Approval of Reimbursement Agreement Amendment #2 between the County of Harnett and the Town of Lillington Regarding the School Resource Officer Program Memorandum of Understanding NON-AGENDA ITEMS Non-Agenda items is an opportunity for the Commissioners, Attorney or Staff to present unscheduled items that need consideration by the Board. ADJOURNMENT AGENDA ITEM SUMMARY Date of Meeting: September 15, 2026 Staff Work By: Joseph Jeffries, Town Manager Lisa Young, Deputy Town Manager Alicia Adams, Assistant Town Manager Lindsey B. Lucas, Town Clerk AGENDA ITEM Consent Agenda Items ITEM SUMMARY All items on the Consent Agenda are considered routine, to be enacted by one motion without discussion. If a Governing Body member or citizen requests discussion of an item, the item will be removed from the Consent Agenda and considered separately: Item #1 Approval of Work Session Minutes from August 10, 2026 Item #2 Approval of Closed Session Minutes from August 10, 2026 Item #3 Approval of Regular Session Minutes from August 11, 2026 Item #4 Approval of Reimbursement Agreement Amendment #2 between the County of Harnett and the Town of Lillington Regarding the School Resource Officer Program Memorandum of Understanding RECOMMENDED ACTION Approve consent agenda items as recommended by staff. AGENDA ITEMS #1-4 Lillington Board of Commissioners August 10, 2026 Work Session Meeting Minutes Work Session Meeting of the Town Board of the Town of Lillington, Monday, August 10, 2026 at 8:30 a.m. at the Lillington Town Hall (102 E. Front Street), Lillington, North Carolina. Board Members Present: Mayor Glenn McFadden Mayor Pro Tempore Patricia Moss Commissioner Neil McPhail Commissioner Marshall Page Commissioner Danny Babb Commissioner Rupert Langdon Staff Present: Joseph Jeffries, Town Manager Lisa Young, Deputy Town Manager Shane Cummings, Assistant Town Manager Lindsey Lucas, Town Clerk Landon Chandler, Planning Director Andrew Milton, Fire Chief Ashley Wimberly, Public Works Director Skylar Russel, Assistant Public Works Director William Baker, Parks & Recreation Director Call to Order & Welcome: Mayor Glenn McFadden called the meeting to order at 8:30 a.m. NEW BUSINESS Item #1 Administrative Reports Monthly Financial Report – Mayor McFadden recognized Lisa Young, Deputy Town Manager. Ms. Young reviewed the monthly summaries for the Town’s revenues, expenditures, and year-to-date fund balances in the General Fund, Water/Sewer Fund, and the Powell Bill Fund for the month of July.. Capital Projects Update – Mayor McFadden recognized Shane Cummings, Assistant Town Manager. Mr. Cummings went over the Capital Projects with the Board. Town Managers Report – Mayor McFadden recognized Joseph Jeffries, Town Manager. Mr. Jeffries went over the following; - Mr. Jeffries informed the Board that the police department has already been approved to purchase two new police interceptors and was now asking to purchase a Bronco with additional funds from the ABC Board. Mr. Jeffries wanted the Board to be aware because it was not part of the original approval. The Board agreed to move forward with the purchase of the police Bronco with the additional funds from the ABC Board. Item #2 Discussion of Regular Meeting Agenda for August 11, 2026 Mayor McFadden reviewed the Agenda for the August 11, 2026, Regular Meeting. Item #3 Closed Session to Meet per §143-318.11(a)(5) Commissioner Page made a motion to enter Closed Session. Commissioner Babb seconded the motion that passed unanimously. Lillington Board of Commissioners August 10, 2026 Work Session Meeting Minutes Commissioner McPhail made a motion to come out of Closed Session. Commissioner Page seconded the motion that passed unanimously. Adjournment: The meeting adjourned following the unanimous approval of a motion by Commissioner Page and a second by Commissioner Moss. Attest: ____________________________ _______________________________ Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor Lillington Board of Commissioners August 11, 2026 Regular Board Meeting of the Town Board of the Town of Lillington, Tuesday, August 11, 2026 at 6:00 p.m. at the Lillington Town Hall (102 E. Front Street), Lillington, North Carolina. Board Members Present: Mayor Glenn McFadden Mayor Pro Tempore Patricia Moss Commissioner Rupert Langdon Commissioner Marshall Page Commissioner Neil McPhail Commissioner Danny Babb Board of Adjustment: Mayor Glenn McFadden Mayor Pro Tempore Patricia Moss Commissioner Rupert Langdon Commissioner Marshall Page Commissioner Neil McPhail Commissioner Danny Babb Janice Arnold, Planning Chair Joshua Tunstall, Planning Board Member Staff Present: Joseph Jefferies, Town Manager Lisa Young, Deputy Town Manager Landon Chandler, Planning Director Jillian Brookshire, Planning Technician Andrew Milton, Fire Chief Tony Buzzard, Town Attorney Frank Powers, Police William Baker, Parks and Recreation Director Call to Order & Welcome: Mayor Glenn McFadden called the meeting to order and welcomed those in attendance at 6:00 pm. Invocation: Commissioner Page held the invocation. Agenda Consideration: Mayor Glenn McFadden presented the agenda for the consideration by the Town Board. Commissioner Page moved to approve the agenda as presented. The motion was seconded by Commissioner Moss and approved unanimously. (Minute Book Notation: Agenda is on file at Lillington Town Hall). Public Comment: Mayor Glenn McFadden inquired as to whether anyone wished to address the Town Board. None were signed up. Consent Agenda: Commissioner Langdon moved that the consent agenda items be approved as submitted to the Board. The motion was seconded by Commissioner McPhail and the following consent agenda items were approved unanimously: Lillington Board of Commissioners August 11, 2026 Item #1 Work Session Meeting Minutes from July 13, 2026 Item #2 Closed Session Meeting Minutes from July 13, 2026 Item #3 Regular Session Minutes from July 14, 2026 Item #4 Approval of Contract with Stewart for Additional Services Work Authorization #02 for Lillington Downtown Block Redevelopment Item #5 Approval of Contract with Stewart for Additional Services Work Authorization #03 for Lillington Downtown Block Redevelopment Item #6 Approval of Engagement Letter with Sanford Holhouser for Downtown Redevelopment Financing Item #7 Approval of Resolution Accepting the Donation of Property from Mary Bethea Baker Family, LLC Item #8 Approval of Resolution for the Downtown Improvements Project Authorizing the Town to Reimburse Itself for Early Project Expenditures from Later Financing Proceeds Item #9 Approval of Renewal of School Resource Officer Program Memorandum of Understanding PUBLIC HEARING Item #10 Public Hearing for Discussion and Consideration of the Adoption of the 2026 Comprehensive Land Use Plan Mayor Glenn McFadden opened the Public Hearing at 6:02 p.m. Mayor Glenn McFadden recognized Landon Chandler, Planning Director. Mr. Chandler thanked the Board and stated the town has been working on the project for a little over a year with our consultants at KCI. Mr. Chandler introduced Nick Holcomb with KCI to present the 2026 Comprehensive Land Use Plan. Mr. Holcomb went through a power point presentation of the 2026 Comprehensive Land Use Plan with the Board. With no other speakers, Mayor Glenn McFadden closed the Public Hearing at 6:19 p.m. Item #10A Consideration of Approval of the 2026 Comprehensive Land Use Plan Commissioner Page made a motion to approve the 2026 Comprehensive Land Use Plan. Commissioner Moss seconded the motion that passed unanimously. Lillington Board of Commissioners August 11, 2026 Mayor McFadden stated at this time, we will open our Quasi-Judicial hearing. Anyone that wishes to give testimony or speak tonight will need to be sworn in. So all of those that are going to speak tonight need to head over to be sworn in. Even if you don't want to give testimony, it's good to come and get sworn in on that as well. You don't have to speak, but if you are going to, you'll need to be sworn in. Sworn in – Landon Chandler, Planning Director Rebecca Davidson – Adjoining Property Owner Jim Davidson – Adjoining Property Owner Chris Pearson – Harnett County Schools Steven Murphy – Harnett County Schools Quasi-Judicial Hearing Item #11 Public Hearing for Discussion and Consideration of a Special Use Request for a Proposed Elementary School located on Johnson Farm Road being PIN#’s 0670-15-7985.000 & 0670-35-3846.000. Mayor Glenn McFadden opened the Public Hearing at 6:19 p.m. Mayor Glenn McFadden recognized Landon Chandler, Planning Director. Mr. Chandler stated Next item on the agenda is going to be SUP-26-02. The applicant on this one is going to be Harnett County Schools, and it's going to be care of Dr. Stephen Murphy. Owners of the two different parcels there are going to be A&M Farms Incorporated as well as Ernest Ford and Long. Between the two tracks, you have approximately 29.25 acres. you guys may recognize this; it came before you a year or two ago, and it is currently zoned FRO, which is Facilities Recreational Open Space. What they are looking to do tonight is a special use permit for a school, which is going to be an elementary school. In terms of physical characteristics, site currently contains one addressed structure, but it's largely undeveloped. Surrounding land use consists primarily of agricultural, residential, and there are some institutional uses via Campbell University to the south on 421. As far as utilities, both water and sewer would be public and likely have to be provided by HRW. In terms of transportation, the annual average daily count here is about 894 trips. Site distances are good. It is a very straight stretch. Also, the school has contacted the NCDOT division that deals with schools and vehicle stacking and things, and they may speak more to that. Traffic impact analysis will be required at the location. If approved, that would be part of our site plan development process. Applicant is asking for approval of a site-specific development plan. I do have that included in your packet. If you look at it, showing an elementary school parking and new rights of ways and associated Scholastic uses. The plan shows a school site totaling 75,000 square foot, and this site plan is conceptual in nature, so there would likely be changes when we got to a technical review of everything. Technical review has not been performed at this time. Any approvals tied to the sub do not convey approval of capacity of any utility, transportation, architectural design, or any other requirement by the town, the state, or any other reviewing entity. Special use permit just merely looks at the land usage. As far as the map, we do have showing you the zoning on the site. You'll see in green that's the FRO. It is allowed as a special use permit via the table of uses. And really, other than that, I have for you some site photos, as well as the school layout here showing kind of all the ball fields and Lillington Board of Commissioners August 11, 2026 well, I shouldn't say ball fields. It'll probably just be recreational equipment. We do have the conditions. I won't go line by line, but I do know that applicant that's here today. If you are thinking about discussing any conditions, you can do that with the applicant, or if there's anybody else that wants to speak as far as the public hearing goes. With that being said, staff is available for any question or comment. Mayor McFadden - Any questions from the Board for Mr. Chandler? Thank you. Anyone else like to be heard in the public hearing? Steven Murphy - Mayor, commissioners, thank you for having us this evening. My name again is Steven Murphy. I'm the Assistant Superintendent for Auxiliary Services for Harnett County Schools. Also with me this evening, I have Chris Pearson. He is the Assistant Superintendent of Curriculum Instruction. Formerly held the Auxiliary Services position prior to my transition into this role in July. So he's pretty much been involved with this project from the beginning, and so I've been kind of brought up to speed since July again during that transition. But again, thank you all for the opportunity to be here and for your consideration for the special land use application. Our proposed buildings would include Pre-K through fifth grade, and we're planning to serve between 500-600 students. The structure will consist of academic classrooms, administrative offices, gymnasium, cafeteria, and a media center. The exterior spaces will include playgrounds, parking, bus and carpool drop-off circulation, stormwater management, and associated site improvements. In accordance with the site plans, there will be a separate vehicular circulation system for bus staff and carpool traffic. Our proposed facility is compatible with the surrounding area. The layout and location of the site allow for buffers and transitional areas between the school campus and the adjacent properties. The elementary school campus is consistent with the town's adopted land use goals by supporting public infrastructure, educational services, and planning growth for Buies Creek and Lillington area. The project provides a modern replacement that addresses current and future enrollment needs. The plan keeps in mind site planning, safe circulation patterns, and compatible development practices. With the inclusion of a dedicated bus staff and carpool circulation routes, along with on-site parking and extensive vehicle QA system design, we will keep traffic within our site, off-site roadway and utility improvements will be evaluated in conjunction with an adjacent mixed-use development to support anticipated development in the area. These improvements, combined with the school's internal traffic management design, will provide safe and efficient access, minimizing outside impacts. The educational use will not generate excessive noise, odors, smoke, and/or other conditions that would adversely affect the surrounding area. The school operates during normal daytime hours and are consistent with common uses commonly found within growing residential and community-oriented areas. The school campus associated infrastructure improvements and plan buffering will enhance the area while preserving opportunities for compatible residential and commercial development on the neighboring properties. As a public educational facility design process is being conducted in accordance with local, state, and federal requirements, and the school will provide a needed community service promoting the health, safety, and welfare of future and current residents. Again, we thank you for your consideration for this land use application. Mayor Glenn McFadden - Any questions from the Board for Mr. Murphy? Thank you. Anyone else like to be heard in the public hearing? Lillington Board of Commissioners August 11, 2026 Chris Pearson - Thank you to the board, Dr. Murphy, kind of picking up the baton on this one. Just one thing I do want to point out on the site plan that you all have on the picture there. There is a proposed easement, kind of a road that that came from the previous proposed use across the street of some residential and some sports complex. There was going to be an intersection there, so it was natural to then use that intersection for flow. That intersection obviously is not being developed now without that other. So we have a lot of kind of flexibility of our entry points, and the DOT guides us very strictly on being able to stack all of our carpool and all of those types of things on our property versus on public roads. If you go by one of our new schools, such as Erwin Elementary and Northwest Harnett, you'll see extensive long carpool lines that is for that. To go by one of our older schools, for instance, to Buies Creek and South Harnett, sometimes that carpool stacking comes out onto the roadway, and so that has been something that DOT has addressed. And as we do site planning from this point forward, we also are where that recommended easement, or that what shows as a road there on the site plan. We are surveying off a 30-foot-wide buffer there as an access easement for Mr. Long's property at the back, and our plan is to go ahead and deed that easement to him, and so that way there is a clear, clean division between that easement and other properties, so that any of our structures, you know, fence lines, things like that, would already be kind of pushed back into the open space for us. So, again, certainly here to answer any questions you have, but did want to point out that a little bit of a change from the site plan because of the project that was to be across the road has, I guess changed course. Mayor Glenn McFadden - Any questions from the Board for Mr. Pearson? Thank you. Anyone else like to be heard in the public hearing? Rebecca Davidson – Thank you. First of all, I want to thank you for the opportunity to speak. I know most of you have known most of you, if not most of your life, certainly most of my life, and a lot of you know where we live. I'm here with my husband Jim Davidson, our daughter Sandra is also here. She just happens to be in town this evening, so she decided to tag along. Just for the record, I'm just going to provide a little bit of background, and I know some of you, at least, are somewhat familiar with it, so indulging. I'm Rebecca Davidson. My husband Jim Davidson live at 364 Johnson Farm Road, which is comprised of a 15 and a half, approximately 15 and a half acre tract, which is immediately adjacent to the two tracts that are subject of this hearing, which the school has submitted a request for a special use permit for. We’ve lived there for 30 years, we bought the property back in around 1994. I think we purchased it from the Wilder family. It was part of the division, and we built our home, got our outbuildings up and running, and it's been where we primarily raise our children. I know Mr. Pearson is somewhat familiar with it. I was just asking my daughter if he and his wife, Ms. Pearson, we've known both of them since they were baby teachers, had ever been to that house. We weren't quite sure, but it's been where we live, and it's where we live now. We, I think, are probably the people who would be most directly and immediately impacted by the construction of a school facility. And I want to make clear that we are not here tonight to oppose the request for a special use permit. We recognize that things are changing. We recognize that the County is changing. We certainly are very familiar with the needs of Buies Creek Elementary School, which both of our children attended. I also am a part of the family that owns one of the tracts and am very aware of everything that has gone on with respect to the larger tract with the annexation of the property, etc. However, we do have some concerns, and we would like for those to get into the Lillington Board of Commissioners August 11, 2026 record. And we would hope that the commissioners will take them into consideration, and also that the school will take them into consideration if you grant the request for special use permit and the project proceeds. A 75,000 square foot structure with adjacent parking, the car pooling areas, and staff the traffic is a huge change and will be a huge change for us. With respect to what our specific concerns are, there are primarily three. One of which I gather from what Mr. Pearson and Dr. Murphy has said is somewhat up in the air. But the first concern that we have is relates to privacy and security. Our privacy, of course, because our house is situated so that it is. And I want to to give a caveat: the measurements that I'm going to give you were developed using the GIS measurement tool, so they're not precise. We don't have a survey showing our location, but I think they're pretty close. In any event, our house sits approximately 300 feet back from Johnson Farm Road. The north end of our house, or what I think of it as the north end, is probably approximately 130 feet from the boundary line of the property that is subject to the application, and with respect to what we see and what others see as they go along what is currently just a dirt pathway that leads to the back of our property and that the agricultural tenant uses to get to both the A and M property and Mr. Long's property, you know, it's kind of right in our windows. So when I look at the conceptual plan and see both the what is described on there as a 60-foot public right-of-way, and then all of the configuration that is shown for the carpooling, queuing, drop-off, pick-up, it appears that the spot where the turn would be, and then as the as the students as the parents are in line, is pretty much right outside our bedroom window. So that is a lot of cars, a lot of eyes, and that would continue on as parents are in line, pretty much to the back of what we consider our yard, which is approximately five acres of this 15-acre tract. We're concerned about that, and the topography of the property is such that the site is actually higher than our track, which leads to a second concern. But so it's everything is very visible as people go by. So that is that is a consideration that we have and a concern that we have. With respect to safety, our concern really relates more to the safety and security of the students, and I may have too inflated a view of our place, but our property has always been a place where there, as our kids grew up, there were a lot of kids there. It was very appealing. We've had many events there. They would come and hang out, scavenger hunts, and my husband worked on the back 10 acres. Continues to work. His vision for that was to develop it to have a park-like feel, and it does pretty much. So we have concern about the attractiveness of that our property and also the outbuildings, which we have, to kids as they are utilizing the school facilities. So we are approaching that really from the security for the students. I'm not really too concerned about security risks that kids in fifth grade and under present to us, but that is just a factor that we have talked about. There also is hunting that goes on the surrounding properties, and that is something that I've tried to look at the statute, and apparently it's still possible for people to exercise their hunting rights on tracts adjacent to schools, but that's just something I'd like for the board to be aware of. I'll try to look at the UDO about buffering, and I want to thank Landon. When we got the letter, I called him, came up, and we had a good talk, and he sent me, at my request, a copy of the provisions of the UDO that relate to buffering. I can't really tell what is required. I know based on what Chris said, there apparently is some thinking that what's shown on conceptual plan with respect to access, may change, and there's already a thought about a buffer if Ernie or Mr. Long has an easement. But that is what we would be requesting: is that the board set out some special conditions, which I understand he has the authority to do, to provide for maximum buffering, and I don't know if this can be a condition that is actually named, but also we would really welcome the opportunity to work with the Lillington Board of Commissioners August 11, 2026 school system. We want to be good neighbors. We hope the school system wants to be good neighbors to us. So, with respect to the physical location of what's shown on the conceptual plan. That's basically the concern. The second issue that we're concerned has to do with stormwater runoff and drainage. The property that is subject to the application is higher than our property is, and I don't know if y'all are familiar with it, but you will see that as you as you go past our house and then start up Johnson Farm Road towards its intersection with Tysinger Road, there is very definitely rise. And in the past, there has been a real water problem on the land which has been farmed for as long as I can remember, and that's a pretty long time. David and Clay Gardner, who farm both the A and M property and Ernest Gordon Long's property, made a massive effort a number of years ago, and in trying to deal with the drainage problem, and they installed some sort of device or situation, which now basically collects the water and then I think transports it through a train underground. I'm not sure, but in any event, that was primarily successful. There also is a large swale in between the properties, which I think actually may run along both, and that has also been very helpful to dealing with the drainage problem, the water problem. But with the addition of 75,000 square foot building, all of the impermeable surfaces, parking, streets, etc. That is a concern that we have, and we would like for we just want to be sure that nothing happens with respect to the water situation, the runoff, the drainage, etc. That either damages or impairs our property. We appreciate again being involved in and working with that, with working with the school system about that. The third thing that we are concerned about is lighting, and I was not able to identify any. I didn't ask Landon, but because it didn't occur to me when we spoke, was not able to identify what, if any, requirements they need with maybe with respect to state, federal, city, etc. lighting requirements for a school system. If there have to be street lights along access that runs by our house. I know that will that will be a concern for us. We're used to living in the country. It's very dark out there. We like that, but that is that is a concern to us. And so again, we would like for y'all to take note, consider that as you consider the application. Finally, one thing that we want to be certain of is that depending upon how access is developed, and again going on the basis of the conceptual plan, which I now understand is very much a conceptual plan. We would want to be certain that if there is a public right of way, or if there is an easement that would affect our our property and access, that we would like to be able to tie into that in the future, because that can be very important. I think some of the questions that I had, including questions about access and so forth, I now understand are very much to be determined. and I think let me be sure. I think that's it, and I'll be happy to answer any questions. Mayor Glenn McFadden - Any questions from the Board for Ms. Davidson? Thank you. Mayor Glenn McFadden - Anyone other questions from the Board? Commissioner Langdon - Yeah, are we still developing that track of land across the street over there? That bigger track. Mayor Glenn McFadden - I think that's still discussions on different things. Commissioner Langdon – I would think that would have a bigger impact. Rebecca Davidson – I can tell you what I know. Lillington Board of Commissioners August 11, 2026 Joseph Jeffries – Town Manager- Well, we really. I mean, I think that we need to focus on this property. Yeah, right now. I mean, if you look at the current zoning, because there's no. I don't think that there's a how would you phrase it, Landon? There's not a site plan that's like that we can. Landon Chandler - Well, with it being a public hearing and a quasi-judicial process here tonight, we are specifically looking at these two as it relates right now to any site plans that could be forthcoming. That they're not really germane to this conversation. Joseph Jeffries - Yeah, we're looking at just the zoning classification. So speculation on the use of the property shouldn't be taken into consideration on this particular talking about the adjacent property. Commissioner Langdon -I’m just saying, if we don't know, the adjacent property may have a whole lot more adverse effect in the spot right beside it. Joseph Jeffries – Well, obviously, yeah, both projects could have a huge impact on the adjacent properties in the area, and a lot of the things that that are being discussed, you know, we all have ordinances related to light pollution, stormwater regulations that the town of Lillington does an outstanding job with, and the temporary stormwater issue would be the state of North Carolina. Is that correct, Landon? Landon Chandler - Actually, whenever you guys finish up here, I can go through the couple of questions that were asked, and we can address those individually if you like. Mayor Glenn McFadden – Any questions for Ms. Davidson? Rebecca Davidson - I do have one question, which it may be that it's appropriate to ask it after Landon speaks. But I did have one question for the school folks, if it's alright for me to ask, the one thing I haven't seen is there a timeline for this project that we don't know. Chris Pearson - Sure. Yeah, I would say best case scenario, you wouldn't have students seated in this building for at least four years. You know, the process of us getting a site, then we're looking at about a year's worth of actual planning and development, and then about a two-year construction. So we're, you know, we're talking like we're working on the high school now that open fall of 2029. So this is maybe fall of 2030 would probably be my, you know, my best guess. Rebecca Davidson - Okay, thank you. Appreciate it. Mayor Glenn McFadden – Mr. Chandler, tell us about some buffer and stormwater Landon Chandler - Yeah, we got all kinds of goodies for you. I will try to go through this relatively quickly. I will just say, if there are any questions, please have those by those in the audience direct them to the board, and then the board can direct them to the applicant thereafter. In terms of stormwater, yes, this is very dissimilar, you know, to some jurisdictions around us. Lillington Board of Commissioners August 11, 2026 Even Harnett County, we do have a pretty staunch stormwater program here in town. Any time a half an acre is disturbed, or if the site is 24% or greater in impervious area, all of that has to be treated. The post cannot exceed the pre. What that means is no more water can run off of the property that ran off of it prior to the development, so yes, we have our own stormwater program in town, and we will take care of that. In terms of the access and where the easement is, I've had some you know some thoughts on that as far as it being a public right of way or whether it won't. I don't think it's not a condition of the town's ordinances that it has to be a public right of way. However, I will say that in previously recorded plats that are on file, it does already call for a 60-foot easement to go back to Mr. Long's property, and that was due in part, I think, because of when they did a 10-acre division back when some of these contracts were being contemplated in 2023. In terms of lighting, there is a zero light trespass. We do measure that in foot candles and in lumens, so they'll have to do a light report that shows exactly where the lights are and their intensity at different points. Anything else I can? Mayor Glenn Mcfadden - I think that was the buffering. I was curious. I think one of the things that I the cars coming in and out, especially when it's dark, I think some light shine. What are what are the requirements we have with buffering now? Landon Chandler - So at minimum, it would be a Type C buffer, and this can be found on around page 36 in our new UDO requirements. A Type C is effectively at its least intensity is going to be a 10-foot strip, and in conjunction with plantings, both low-growing and larger canopy trees. Our most intense is going to be a Type A buffer. I think some of that was referenced before. Type A, you actually have three options. One effectively is option one, which is a 40-foot, very intense plantings, no required barriers. Option 2- 30, foot width, and you get even more plantings and a berm. And then you have option three, which is 20 foot, and you have a lot of plantings and a fence or a wall. So typically, what we would look at, you know, it's completely up to the Board. It's up to you know the applicant as well in terms of what conditions that they plan to go by or if they agree to those conditions. But I think that that may be something to contemplate is the different buffer types. Mayor Glenn McFadden - Now the one you said before, the most stringent, the A or whatever Landon Chandler – That’s the type A, and I apologize. It's no really easy way because this is charted out to explain everything Mayor Glenn McFadden - As a condition, could we put on that that side of the property that they have to utilize that type A buffering? Is that is that something the board could do as a condition? Landon Chandler - It is entirely possible to to do that as a condition. I would just ask that you bring the applicant up and make sure that they are under agreement with it. Mayor Glenn McFadden - Okay, but just so I'm clear, the zero light thing they'll have to show that's already in the standard Water, whatever they impervious, they got to capture all that. They got to do that. So the buffering. Can you bring Chris back up, sorry Landon. Lillington Board of Commissioners August 11, 2026 Joseph Jeffries - Before we do this, can you talk about the buffering a little bit? The buffering would be exclusive of the right way. Just need to make that clear, right, Landon? Landon Chandler – No, it’s dissimilar uses as well. Joseph Jeffries – No, I’m talking about the right of way would have to be outside of the buffer. Landon Chandler – Yes, that is correct. There would be no encroachment there, so things would need to shit one way or another. Mayor Glenn McFadden – What are you telling me though? I don’t know that I understand what you’re saying. Landon Chandler – May I approach real quick? What Yeah. So what Joseph is alluding to is this is the subject property of the Johnsons right here. So it's right at that right away is right at the edge. So buffers essentially need to exist in that area, so if you made that a condition, then what that does is that shifts this 20 to 40 feet north. Rebecca Davidson – May I approach and to see what you’re showing. Mayor Glenn McFadden – So you’re saying the road will be shifted. Rebecca Davidson – Okay, so the buffers would be along the boundary line and the road. Landon Chandler – Yes, that the point of it, correct. Landon Chandler - Any other question? Did you guys need to see anything else? Mayor Glenn McFadden - No, I understand that. I want to ask Mr. Pearson two questions. on the buffering that we're talking about later. Would it be possible to shift that road some to increase that buffering to make sure that is a possibility? Chris Pearson - Yes, that should not be an issue. And honestly, that road is not even a necessity to our plan. Again, that was based on the intersection from the previous planning. You know, we, for instance, Northwest Harnett, we have teachers and car riders all enter the same turnoff. The buses are at another. That's something that can be structured. We this is approximately a 30 acre site. We can we can do what we need to do on probably 18 to 20, so we do have some. Mayor Glenn McFadden – So you’d be okay with a Type A buffer Chris Pearson - Absolutely, yeah. And honestly, it's also beneficial from a safety security perspective. You know that you don't approach a school from a non-sited area. Mayor Glenn McFadden - I used to live across from the Lillington Shawtown school, and I remember because there's two things I know that happen, which I think is a good thing. Even when school's not in session, the neighborhood. If you have small kids, they'll come use the Lillington Board of Commissioners August 11, 2026 playgrounds. I don't want to speak for Ms. Davidson, but I think the attractiveness she was saying is kids are running, and also they see the farm over there in that area when they go. But I remember I think the school was fenced. Is that how all elementary schools are, with the fence? Chris Pearson - I can't say they all are, but that is part of current modern construction. Yes, unfortunately, we have to keep people out, and we have to keep the little ones in. Mayor Glenn McFadden - I'm just worried about when little kid takes off and he's quick, and there will be a fence to slow him down. Chris Pearson – Yeah Commissioner Page – I have a question too, Ms. Davidson brought up the idea of hunting regulations pertaining to school districts. This is rural country, you know, where people go out and hunt. How does that pertain to this site? Chris Pearson - So we have dealt with this at some other sites, and we don't really have any jurisdiction on neighboring properties related to that. It becomes part of a hunter safety issue that they have to you know become responsible. We do have a couple school sites where a couple times a year they may hear a gunshot in the distance, and the principal has to, you know, kind of evaluate that. So that is a concern of multiple sites, but we can't really step over and regulate that. Commissioner Page – Okay, thank you. Mayor Glenn McFadden – Any more questions for the Board. Jim Davidson- I have a question Mayor Glenn McFadden – I’m sorry you’d have to be sworn in to ask a question. Jim Davidson – I am just asking a question, not making a statement. Landon Chandler – you would still need to be sworn in for the record. Mayor Glenn McFadden – we will get you sworn in real quick. Commissioner Page – Can I ask another question too? Mayor Glenn McFadden – yes Commissioner Page - You brought up also about time into this easement on this road. If we change the buffers and change the road, is it going to change? We got a plan here. We're looking at to show that intersection. Lillington Board of Commissioners August 11, 2026 Mayor Glenn McFadden - Well, I think the road may not again, Landon and Chris. The road, that was all put there earlier on when there's some things across the street, so that may change anyway as we go through the process. Chris Pearson – Yeah our thought is that if you all approve this, that we are going back to architects to develop the proper site plan, and then as we go into like a you know an official permitting and approval process, you all would see official placements of entries and roadways. Jim Davidson was sworn in by Planning Technician, Jillian Brookshire. Jim Davidson – My question is about the right of way, was originally mentioned, I heard it as a 30-foot right-of-way. Then I heard it's 60-foot right-of-way. Which is it? Mayor Glenn McFadden - I think that's what we're saying. We don't know yet because those were originally conceptual designs. So if it gets approved, they'll go back to the drawing boards and look at all of that. That conceptual design was sort of dictated to help or complement the intersection that was going to possibly go at the adjacent property is my understanding. Jim Davidson - Would a 60-foot right-of-way better serve the properties in the back? Ernie still owns a lot of property if it wants to be developed. If somebody buys up what's left and develops. Joseph Jeffries – Let me ask a question, didn’t you already say there is a 60-foot easement in place? Landon Chandler –There is an existing 60-foot easement already recorded on the tract. Now, easement is not public right-of-way. It is mainly just for the two-party. Jim Davidson – That is a tractor path. Joseph Jeffries – It can be developed into a road. That is an existing easement today in place for the adjacent property owner. Jim Davidson - Now I may have heard this wrong. Did I understand that the right of way is going to be deeded to Mr. Long? The easement? Joseph Jeffries – The easement is deeded to Mr. Long currently. Jim Davidson – The one we are talking about here? Joseph Jeffries – Yes. Jim Davidson – But the official one is that going to be just an easement at large, or? Joseph Jeffries – It’s so preliminary. We're looking at a high-level site plan right now. As far as a public road or anything like that, it's not been determined. We'd have to work through with the school system to figure out the easement. I mean, because if you if he has access legal access to a Lillington Board of Commissioners August 11, 2026 60-foot-wide legal access, we can't just go in there and change it. I mean, he still has access through that easement. I mean, and until we sit down with them, they may have to go to Mr. Long, and it may it may all change. But we really don't know the outcome if it's going to be a driveway or a public right of way, but there is an easement in place that will have to be looked at. I mean, you're all well aware of that so. Jim Davidson - Okay, and these discussions are they going to be limited to Ernie and representatives of the board? Are they going to be shared with other concerned people? Joseph Jeffries - Those discussions at that time would be private discussions between two property owners. Jim Davidson – And the Board. Joseph Jeffries – The Board doesn't have anything to do with that, as far as the site plan, yes, as far as the easement that side of our permit, I mean that's not something we would have them look at. Jim Davidson – Okay, thank you. Mayor Glenn McFadden - All right. Any more questions from the board? All right. With no additional comments, Mayor Glenn McFadden closed the Public Hearing at 6:57 p.m. Item #11A Consideration of Approval of a Special Use Request for a Proposed Elementary School located on Johnson Farm Road being PIN#’s 0670-15-7985.000 & 0670-35-3846.000. Mayor Glenn McFadden -Mr. Chandler kind of helped us through this. As we got some notes up here, I want to make sure we do it right. So if you can guide us through this. Landon Chandler – Yeah just really quickly, just because we don't do, you will need to speak to all the findings of fact, and that'll be one through seven. So you'll go through independently, and based on the testimony that you've heard, you'll formulate a response to each one of those findings. If any singular finding fails, the application fails. You will need a simple majority for the special use permit to pass, and also I would add that if you reference the application as well as up under the site plan on the conditions that were supplied by the applicant, these were already agreed to them. These by them. These are ones that were stated. You could probably reference it as condition one within the site plan or within the staff report, and then any other additional conditions. You guys have discussed it. It sounds like they may be amenable, but you would kind of approach those as you wrap up number seven, the last finding before you do the final vote. Mayor Glenn McFadden - So number seven is where we would add the Type A buffering requirement? Landon Chandler – Yes, sir. Lillington Board of Commissioners August 11, 2026 Mayor Glenn McFadden – All right, with that, we've got seven questions, I guess, here to answer. If I'm understanding this correctly, we go through them one by one. Landon Chandler – Yes, sir. 1. Adequate and reasonable mitigation has been provided of potentially adverse effects on adjacent properties through the conforms to the character of the neighborhood, considering the location, type and height of buildings or structures and the type and extent of landscaping and screening on the site. The proposed facility is compatible with the surrounding area, which is predominantly characterized by single-family residential development and agricultural land uses. The two-story design minimizes the building footprint, preserves open space, and allows for landscape buffer between the school campus and adjacent properties. A motion was made by Commissioner Langdon to approve Findings of Fact number one. The Motion was seconded by Commissioner Babb and approved unanimously. 2. The proposed special use permit represents an overall conformance with the adopted goals, recommendations and policies of the Land Use Plan, Official Zoning Map and any other applicable planning documents adopted by the Town. The proposed elementary school campus is consistent with the Town's adopted land use goals by supporting public infrastructure, educational services, and the planned growth of the Buies Creek and Lillington area. A motion was made by Commissioner McPhail to approve Findings of Fact number two. The Motion was seconded by Commissioner Langdon and approved unanimously. 3. There exists adequate infrastructure (transportation, utilities, etc.) to support the proposed use proposed. Adequate infrastructure exists or is planned to support the proposed elementary school including access to the surrounding transportation network and the availability of public utilities necessary to serve the development. A motion was made by Commissioner Babb to approve Findings of Fact number three. The Motion was seconded by Commissioner McPhail and approved unanimously. 4. The proposed use will not cause undue traffic congestion or create a traffic hazard. The incorporation of dedicated buses, staff, and parent circulation routes, on-site parking, and an extensive vehicle queuing system is designed to keep traffic within the site. Off-site improvements will be evaluated during the site plan review process. Lillington Board of Commissioners August 11, 2026 A motion was made by Commissioner Moss to approve Findings of Fact number four. The Motion was seconded by Commissioner Page and approved unanimously. 5. The proposed use shall not be noxious or offensive by reason of vibration, noise, odor, dust, smoke or gas. The educational use and will not generate vibration, excessive noise, odors, dust, smoke, gas, or other noxious conditions that would adversely affect surrounding properties. School operations will be conducted primarily during normal daytime hours. A motion was made by Commissioner Babb to approve Findings of Fact number five. The Motion was seconded by Commissioner Langdon and approved unanimously. 6. The establishment of the proposed use shall not impede the orderly development and improvement of surrounding property. The proposed elementary school will support and complement the orderly development of surrounding properties by providing a significant public investment that serves the educational needs of existing and future residents. A motion was made by Commissioner Langdon to approve Findings of Fact number six. The Motion was seconded by Commissioner Babb and approved unanimously. 7. The establishment, maintenance or operation of the proposed use shall not be detrimental to or endanger the public health, safety or general welfare. Board Statement: The development is being designed in accordance with applicable local, state, and federal requirements and includes appropriate safety. As a public educational facility, the school will provide a needed community service while promoting the health, safety, and welfare of current and future residents of the area. A motion was made by Commissioner Page to approve Findings of Fact number seven with the condition of type A buffering. The Motion was seconded by Commissioner Moss and approved unanimously. Non-Agenda Items: Mayor Glenn McFadden inquired as to whether there were any non-agenda items that should be addressed by Town Board members or staff. Adjournment: The meeting adjourned following the unanimous approval of a motion by Commissioner McPhail and a second by Commissioner Moss. Attest: ____________________________ ____________________________ Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor