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Home My WebLink About5-5-2026 HCBOE Board Meeting Minutes RegularHARNETT COUNTY BOARD OF ELECTIONS REGI.,LAR MEETING May 5' 2026 6:30 P.M. Present: Board Chairman Danny Moody, Secretary Rickie Day, Members: Allison Fenderson' Betsy McCormick and Russ Ugone Staff: Director Claire Jones, Assistant Director Sarah Rathke and Election Technician Kelly Castleberry Call to Order Mr. Moody called the meeting to order at 6:30 P'M Mr' Day led the prayer and Pledge of Allegiance. Public Comment Rickie Day Eric Stevenson Mary Ugone Rebekah Brock Betsy Shepheard Approval of Minutes for the April 7th Regular Meeting The board reviewed the minutes fiom the April 7, 2026 regular meeting' Mr. Ugone moved to approve the minutes, and Mr' Day seconded' The motion carried unanimously. Approval of Minutes for the Closed Session April 7th Regular Meeting Mr. Moody stated that he did not have the closed session minutes and indicated that the item would be skipped. Update: Election Worker Recruitment Referring to a document titled "Election Worker Plan, Progress, Next Steps"' Mr' Ugone provided an update on the office's election worker recruitment efforts' Mr. Ugone made a motion to direct the Board of Elections Ofhce to develop procedures to implement split shifts for election workers; whereupon, discussion ensued' RECESS At 6:52 P.M. Mr. Moody directed the board to recess. At 6:54 P.M. Mr. Moody directed the board to retum to active sesston Mr. Moody invited feedback and questions from the board. Hearing none, Mr. Day made amotion to approve the packet as presented by Mr. Ugone. Ms. Fenderson seconded the motionand it passed unanimously. Mrs' Mccormick made a motion to direct the Board of Elections office to develop a policy toprovide split shifts to erection workers for the November General Election and bring it back to theboard for discussion' whereupon, Mr. Ugone seconded and the motion passed unanimouslv. Discussion: Security at meetings Mrs' Jones informed the board that in previous years, members had requested a deputy to bepresent at arr public meetings. She requested feedback from the board on whether or not theywished to continue the practice. Responding to query by Mrs. Jones, the board reached a consensus that it was not necessary tocontinue the practice at this time. Discussion: Plan of Implementation for November 3, 2026 General Election Mr' Moody relayed to the board that they wourd discuss and vote on the November 3, 2026General Election plan at the June meeting and indicated that it would be consistent with theapproved plan from the March 3,2026 pnmary Election. Update: Building Renovation Mr' Moody indicated that he was informed that the Board of Erections buirding renovationproject would not be completed for six to eight months. whereupon, Assistant county ManagerMike Morrow provided a progress report on the project. Discussion: Ballot on Demand purchase Mr' Moody and Mr' Day posed numerous questions lo Mrs. Jones regarding rhe purchase of theBallot on Demand system. In response, Mrs. Jones covered the following topics:. Cost per unit o How many units were purchased andjustification for supplyo How units will be shipped and storedo Recurring annual costs . History of board discussion regarding approval ofpurchase. Details ofthe contract o Security ofthe system Responding to query by Mr. Day and Mrs. Mccormick, Mrs. Jones infbrmed the board that theoffice has begun working with Integra and expects the system to be launched within a few weeks.Mr. Day emphasized the need for more intensive election worker training. Mr'Moodyprovidedinputregardinec{1|devotingduringthelastelection.Inresponse,both tutr. Ouy uni U"' McClrmick offered additional comments' Mr.MoodydirectedMrs.Jonestodevelopaspecificplanforcurbsidevotingateachelection site. Whereupon, Mrs. Jones present"d u ,uppl".ental alert :y:,". to be placed at each curbside site that would allow for voters to press u u,,tton from the window of their car that would then sound a bell within the voting enclosure. r,4,. r,,r*av suggested that election workers be stationed outside at the curbside station for the duration of their shift' Mr.Moodyindicatedthatmoresignsneedtobepurchasedandplacedateachsite;whereupon, Mrs. Jones relayed that the office has urt"uiy pt""t'ut"o additional signs' will be implementing "rover" positions, and additional election site checklists' At7:52P.M.Mr'Moodystatedthattheboardwasbackinanactivesession' Adiournment Ms.Fendersonmadeamotiontoadjournthemeeting,Mr.Dayseconded,andthemotioncarried unanimously. Whereupon' the meeting was adjourned at 7:52 P'M' Closed session (Personnel) At7:3TP.M.Mr.MoodyStatedthattheboardwouldenteraclosedsessioninaccordancewith General Statute 143'3 1 8'1 1' Approved BY: Danny Rickie DaY, Yv\LW Allison Fenderson, Member Betsy McCormick, Member Russ Ugone, Member Harnett County Board of Elections 200 Alexander Drive, Lillington, NC 27546 Meeting Date: Meeting Type: 7o_s_ 41P :d Lt : 4{a\) 7tD -7 0 d 4tu -Y t:Yr< W \V\r(.,,.}-r l)nnr,tt- I t Itrt Rv, ft1^n,aJ y'*\, lltn ---l ??Cr^blrre(+fl, s+ilsL..r oo.,6 o 6 v1(Kop56 l- r,^ 'D-, JFSL]fflc Ul6 04. lr,+r 5i- ( Print Name Puelrc Conamerur Srcm-lN SHeer (if Address erzL Phone Number 1 I