HomeMy WebLinkAboutFebruary 9, 2026 Work Session MeetingAGENDA
Lillington Board of Commissioners
Work Session Meeting
Lillington Town Hall 102 E. Front Street Lillington, North Carolina 27546
February 9, 2026 8:30am
CALL TO ORDER MAYOR GLENN MCFADDEN
NEW BUSINESS
Item #1 Call a Special Board Meeting
Glenn McFadden, Mayor
Item #2 Consideration of Recreation Board Appointment Lindsey B. Lucas, Town Clerk
Item #3 Discussion and Consideration of an Amendment to the Personnel Policy Regarding Holiday Pay Alicia Adams, Assistant Town Manager
Item #4 Administrative Reports
A.Presentation of the Monthly Financial Report
Lisa Young, Deputy Town Manager
B. Capital Projects Update
Alicia Adams, Assistant Town Manager
C. Presentation of Town Managers Report
Joseph Jeffries, Town Manager
Item #5 Discussion of Regular Meeting Agenda for February 10, 2026
Joseph Jeffries, Town Manager
Item #6 Closed Session to Meet per §143-318.11(a)(4)(5)
Joseph Jeffries, Town Manager
ADJOURNMENT
AGENDA ITEM SUMMARY
Date of Meeting: February 9, 2026
Staff Work By: Joseph Jeffries, Town Manager
AGENDA ITEM
Call a Special Meeting
ITEM SUMMARY
Call a Special Meeting for the Town of Lillington Board of Commissioners Planning Retreat
from March 3rd -5th at the DoubleTree Hotel located at 100 Middle Street, New Bern, NC 28560.
RECOMMENDED ACTION
Call a Special Meeting for March 3rd-5th 2026 for the Town of Lillington Board of
Commissioners Planning Retreat.
AGENDA ITEM #1
AGENDA ITEM SUMMARY
Date of Meeting: February 9, 2026
Staff Work By: Lindsey Lucas, Town Clerk
AGENDA ITEM
Consideration of Recreation Board Appointments
ITEM SUMMARY
Per Section 32.65 of the Lillington Code of Ordinances; the Recreation Board currently has two
available positions. One for an in-town member and one for an out-of-town member. There were
two applications submitted for appointment to the Recreation Board. Ivan Jones, who is currently
on the Board, has submitted for reappointment as an in-town member and Norman Watkins has
submitted for appointment for the out-of-town member. The Town Clerk has received no other
applications for consideration of appointment.
RECOMMENDED ACTION
Appoint Members to the Recreation Board.
AGENDA ITEM #2
AGENDA ITEM SUMMARY
Date of Meeting: February 9, 2026
Staff Work By: Alicia Adams, Assistant Town Manager
AGENDA ITEM
Discussion and Consideration of an Amendment to the Personnel Policy Regarding Holiday Pay
ITEM SUMMARY
Discussion and Consideration of an Amendment to the Personnel Policy Regarding Holiday Pay
RECOMMENDED ACTION
Approve Amendment to the Personnel Policy Regarding Holiday Pay
AGENDA ITEM #3
AGENDA ITEM SUMMARY
Date of Meeting: February 9, 2026
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Deputy Town Manager
Alicia L. Adams, Assistant Town Manager
Ashley Wimberly, Public Works Director
Frank Powers, Police Chief
Andrew Milton, Fire Chief
William Baker, Parks & Recreation Director
Brandon Harris, Assistant Parks & Recreation Director
Josh Perry, Planning & Inspections
Christy Norris, Youth Programs
AGENDA ITEM
Administrative Reports.
ITEM SUMMARY
Monthly reports covering administrative and department activities, financial summaries and
public utility usage information
RECOMMENDED ACTION
Receive information and direct staff, if applicable.
AGENDA ITEM #4
CAPITAL PROJECTS UPDATE
SCIF Grants
Downtown Facilities
Stewart, Inc. is continuing to work on the construction drawings for Downtown. The Town has
entered into a contract with Duke Energy including a non-refundable deposit of $90K. Duke has
submitted their final design for
underground utilities. A new easement for
the underground utilities will have to be
acquired to move forward with
construction. There are approximately
thirty different property owners. Staff is
still waiting for a list of required
easements to begin the process of
acquisition. Duke is required to go further
through the design process before they
have the ability to provide the list of
easement list. Staff are continuing to work
closely with Duke Energy and Pike. Staff
had a meeting with Duke Energy to review
easements Monday the 2nd of February,
but it was canceled due to inclement
weather.
Staff submitted review comments to
Stewart and all comments have been
addressed. 100% construction drawings
have been submitted. Staff are working
with Stewart and McAdams to finalize a
bid package for 8th Street improvements.
Stormwater infrastructure has been
designed by McAdams and hardscape
designed by Stewart. They are
coordinating this effort currently to get this project moving forward.
Pike Engineering submitted the pedestrian, roadway lighting and parking lot lighting and it’s
been reviewed by staff. Pike Engineering is doing both the roadway lighting and the parking lot
lighting as a subconsultant for Duke Energy.
Stormwater Resiliency Funds
Staff were notified that the State allocated $3.5 million for Stormwater infrastructure
improvements and stream restoration, to provide more efficient stormwater management and
flood resiliency. Project components will include stormwater management, replacing undersized
culverts, and stabilizing streambanks to improve flood resiliency.
Projects:
1. Downtown Stormwater Improvements
• Final construction design is pending site negotiations.
• Currently waiting for final wetland delineation and its incorporation into the
survey map
2. 13th Street Reservoir
• The project is currently being solicited for bid
• At the pre-bid meeting 10+ bidders attended
• The bids will be opened during a public bid opening February 26 at 11am
Golden Leaf Application Stormwater Harnett Street
Project Description: The proposed storm drainage improvements would include removal and
replacement of existing storm drainage pipe, ranging from 15” RCP to 30” RCP, and removal
and replacement of storm drainage structures, including catch basins, drop-inlets, storm drainage
manholes, and storm drainage headwalls. The proposed storm drainage infrastructure will
effectively capture storm runoff,
convey stormwater efficiently
inside public right-of-way, and
increase the level of service of the
storm drainage system. In
addition, private storm drainage
infrastructure would be relocated
to the Town Right-of-Way to
allow for easier access for future
maintenance and inspections. The
probable cost of this project is
$1.3 million, the Town has agreed
to contribute $250,000 to the
project.
The Golden Leaf Grant Agreement was approved in June 2024. A project ordinance confirming the Town’s financial
contribution was approved at the August 2024 Regular Meeting. Staff are working with Stewart
and McAdams to finalize a bid
package for 8th Street
improvements. Stormwater
infrastructure has been designed
by McAdams and hardscape
designed by Stewart. They are
coordinating this effort currently
to get this project moving
forward.
Next steps are obtaining an erosion control permit, encroachment agreement with NCDOT, and
continued utility coordination efforts.
Staff requested a twelve-month extension to complete final construction and all appliable grant requirements, it was approved for a revised end date of December 31, 2026. There was significant time spent coordinating with Duke Energy, Piedmont Natural Gas, fiber companies, and North Carolina Department of Transportation. The project location has many
conflicts with other entities, and it has taken a great deal of effort to coordinate relocations and utility conflicts to minimize construction conflicts. The project is scheduled to be bid out by the end of February with award of the contract taking place late April-early May. The quarterly report to Golden Leaf was submitted December 5th and was approved.
Fire Station #3 Construction has begun on Fire Station #3 located on Hwy 210. Sheetrock is almost complete and they have started painting the office/living area. The bay doors, awnings and louvers have been installed. The site work will begin next week.
The schedule is currently moving along with no major changes, despite the inclement weather.
ARPA S.L. 2022-74 Appropriated Projects
All documentation was submitted to the State to fund the Hwy 210 sewer line expansion and
Southern Regional Sanitary Sewer/Poorhouse Creek installation of new sanitary sewer
interceptor and regional pump station. The total allocation was $9,250,000. Staff has received the offer and acceptance letter from the Department of Water Infrastructure. a. South Regional/Poorhouse Creek
All force main has been installed and tested. The wet well base is poured and waiting for
warmer weather to complete the wet well walls for concrete. Pump Station projected startup date is June 2026. The next progress meeting is January 27th.
LASII Grant Staff submitted the LASII grant application October 2, 2023 requesting $500,000 to develop and
implement a new stormwater utility to provide a predictable, equitable and ongoing funding
source for its stormwater program. The activities that the Town seeks to accomplish with the funding that the utility will provide include:
• Increasing the flood resiliency of the transportation system in and through the Town;
• Funding stormwater Capital Improvement Projects (CIPs) to address stormwater quantity and quality issues;
• Handling critical maintenance needs and operations; and
• Meeting planning and implementation needs. The scoping document was approved by DWI, the grant agreement and the acceptance of funding resolution was approved at the August meeting. The McAdams engineering services contract was approved at the August meeting. The project schedule is two years, with a
completion date of August 2026. Staff are continuing to have monthly progress meetings with McAdams. Assets have been mapped and inventoried. Once the H & H study is completed, we can begin the Capital Improvement Plan that will be instrumental in the creation of the stormwater utility fee.
Staff met with the Stormwater Advisory committee twice and they have a rate to recommend to the Town Board. Staff will brief the Board on the recommended rate at the March Planning Retreat.
Staff will have their final Stormwater Advisory committee meeting February 9, 2026, to present to them the presentation that will be presented to the Board at their March Board Retreat. A minimum of two public information sessions will be held during the month of March.
Plans are to incorporate the new Stormwater Fee in the upcoming budget.
S.L. 2023 Appropriated Funds
The Town was appropriated $11,062,500 through Session Law in 2023. Administrative cost for
the funds is $331,875.00. Available funds remaining are $10,730,625.
Additional Proposed projects with remaining funds:
1. Water Tank $4.5 million
• Weston & Sampson is the selected firm and we are working to locate and acquire a site
• The land is currently under the acquisition process, and a check has been
deposited at the Harnett County Clerk’s Office
• The consultant provided DWI with revised milestone dates with construction beginning February 2027
• The tank is currently under design.
2. WWTP project $3.1 million
• Request for funding have been approved by DWI
• Project Ordinance has been approved
• Staff is currently working with HRW to complete disbursement request for the project.
North Harnett WWTP Capacity Upgrade
Harnett County has begun the process of submitting reimbursement requests to the Town for the
Town’s portion of the WWTP. Substantial completion October 2027.
Pedestrian Safety Call for Projects/TAP Funding
Staff submitted three projects to NCDOT for available funding for Pedestrian Projects. Two out
of the three projects are advancing to the next stage of the process to begin preliminary
engineering and design. The notification is not a project commitment, and the project statue may
change as engineering and design develops. We have spoken with NCDOT and they are hopeful
that these projects will come to fruition.
• Project one: US 401 S/S Main Street from E Killiegrey Street to James Street at the
signalized intersection.
Description - US 401 S/S Main Street from E Killiegrey Street to James Street at the
signalized intersection. The request is to replace the sidewalk and reduce the width to
improve both pedestrian and vehicle movement. The on-street parking doesn’t allow for
safe exiting from the vehicles. Reducing the width of the sidewalk allows for more space
to safety exit from vehicles and improving the current sidewalk. Along with these
improvements adding a signalized pedestrian movement at the intersection of E
Killiegrey Street and US 401 S/S Main Street. There was a fatality at the intersection this
year. There are currently sidewalks that have been improved at this intersection, but no
pedestrian signals or pedestrian crosswalk markings for safer movement across Main
Street. In addition, adding traffic signals such a flashing beacons and signage to reduce
speed and pedestrian crossing ahead.
• Project two: S 13th Street to 711 W Front Street, along US 421 N
Description - Currently there are sidewalks on both sides of the intersection of 13th Street
and US 421 N/W Front Street. This is a signalized intersection that does not
accommodate pedestrian movement across US 421 N/W Front Street. Star Academy is
located on the south side of US 421 N/W Front Street and the Lillington Community
Center is on North side. When traffic is approaching the Town of Lillington flashing
beacons and signage need to be placed along US 421 N to reduce speed. Traffic must be
slowed down before approaching this signalized intersection. Currently, there is no
pedestrian movement to get from one side of the street to the other. The sidewalk also
ends at 13th Street, preventing safe pedestrian movement to the grocery store located a
short distance down US 421 N. There is a need for additional sidewalks and a crosswalk
at this intersection.
Budget Expended Available
48-00-410-1000 $625,000.00 $326,598.09 $298,401.91
48-00-410-0500 $2,875,000.00 $466,267.82 $2,408,732.18
$3,500,000.00 $792,865.91 $2,707,134.09
Remaining Complete
77%23%
Budget Expended Available
75-00-400-2000 $750,000.00 $514,760.31 $235,239.69
75-00-400-2001 $4,750,000.00 $2,685,825.90 $2,064,174.10
$5,500,000.00 $3,200,586.21 $2,299,413.79
Remaining Complete
42%58%
Budget Expended Available
75-00-400-3000 $375,000.00 $229,464.61 $145,535.39
75-00-400-3001 $2,166,564.66 $2,166,564.66 $0.00
75-00-400-3002 $1,185,543.01 $1,185,543.01 $0.00
$3,727,107.67 $3,581,572.28 $145,535.39
Remaining Complete
4%96%
Budget Expended Available
49-00-410-1000 $200,000.00 $63,600.00 $136,400.00
49-00-410-0500 $1,100,000.00 $0.00 $1,100,000.00
$1,300,000.00 $63,600.00 $1,236,400.00
Remaining Complete
95%5%
Capital Projects
Construction
North Harnett WWTP Capacity Upgrade
Hwy 210 Line & Pump Station SRP-W-ARP-0326
PreCon/Engineering
Pump Station
Line Construction
Golden Leaf Harnett Street Storm Drainage
PreCon/Engineering
Construction
Flood Resiliency Projects 2022-2023
PreCon/Engineering
Construction
SRSS - Poorhouse Creek SRP-W-ARP-0326
PreCon/Engineering
Budget Expended Available
75-00-400-4000 $3,150,000.00 $2,919,841.38 $230,158.62
$3,150,000.00 $2,919,841.38 $230,158.62
Remaining Complete
7%93%
Budget Expended Available
50-00-410-0500 $500,000.00 $330,927.17 $169,072.83
$500,000.00 $330,927.17 $169,072.83
Remaining Complete
34%66%
Budget Expended Available
41-00-530-1000 $4,832,165.00 $3,357,011.20 $1,475,153.80
$4,832,165.00 $3,357,011.20 $1,475,153.80
Remaining Complete
31%69%
Budget Expended Available
51-00-400-1000 $3,037,556.00 $0.00 $3,037,556.00
51-00-400-2000 $900,000.00 $35,900.00 $864,100.00
51-00-400-2050 $3,600,000.00 $0.00 $3,600,000.00
51-00-400-3000 $3,059,006.50 $0.00 $3,059,006.50
$10,596,562.50 $35,900.00 $10,560,662.50
Remaining Complete
100%0%
Budget Expended Available
76-00-400-0500 $235,000.00 $231,223.36 $3,776.64
76-00-400-1000 $40,000.00 $0.00 $40,000.00
$275,000.00 $231,223.36 $43,776.64
Remaining Complete
SRSS Con
Water Tank Pre Con/Eng
SCIF Downtown
Engineering
Construction
Water Tank - Con
Fire Station #3
Planning and Design
SL 2023-134 Appropriations Act Directed Projects
WWTP - Const/Eng
PreCon/Engineering
Stormwater AIA & Utility Study
Professional Services
16%84%
AGENDA ITEM SUMMARY
Date of Meeting: February 9, 2026
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Deputy Town Manager
Lindsey B. Lucas, Town Clerk
AGENDA ITEM
Discussion of Regular Meeting Agenda
ITEM SUMMARY
The purpose of this agenda item is to allow the Town Board an opportunity to ask questions
regarding the Regular Meeting agenda for February 10, 2026.
RECOMMENDED ACTION
No Action Required.
AGENDA ITEM #5
AGENDA ITEM SUMMARY
Date of Meeting: February 9, 2026
Staff Work By: Joseph Jeffries, Town Manager
AGENDA ITEM
CLOSED SESSION
ITEM SUMMARY
The purpose of the closed session per NCGS §143-318.11(a)(4)(5)
§ 143-318.11. Closed sessions.
(a)Permitted Purposes. - It is the policy of this State that closed sessions shall be held onlywhen required to permit a public body to act in the public interest as permitted in this
section. A public body may hold a closed session and exclude the public only when aclosed session is required:
(4)To discuss matters relating to the location or expansion of industries or other
businesses in the area served by the public body, including agreement on a tentative
list of economic development incentives that may be offered by the public body in
negotiations, or to discuss matters relating to military installation closure or
realignment. Any action approving the signing of an economic development contract
or commitment, or the action authorizing the payment of economic development
expenditures, shall be taken in an open session.
(5)To establish, or to instruct the public body's staff or negotiating agents
concerning the position to be taken by or on behalf of the public body in negotiating
(i) the price and other material terms of a contract or proposed contract for the
acquisition of real property by purchase, option, exchange, or lease; or (ii) the
amount of compensation and other material terms of an employment contract or
proposed employment contract.
RECOMMENDED ACTION
Approve motion to move into closed session discussion.
AGENDA ITEM #6