HomeMy WebLinkAboutJanuary 12, 2026 Work Session MeetingAGENDA
Lillington Board of Commissioners
Work Session Meeting
Lillington Town Hall 102 E. Front Street Lillington, North Carolina 27546
January 12, 2026 8:30am
CALL TO ORDER MAYOR GLENN MCFADDEN
NEW BUSINESS
Item #1
Item #2
Item #3
Item #4
Recognition of Skylar Russell, Assistant Public Works Director
Richard Davis, Eastern Wastewater Specialist, NC Rural Water Association
Comprehensive Land Use Plan Update Chad Sary, KCI Associates of NC
Discussion of Release and Assignment of Claim between Town of Lillington and West Bend Insurance Regarding Falls of the Cape Bond Landon Chandler, Planning Director
Administrative Reports
A.Presentation of the Monthly Financial Report
Lisa Young, Deputy Town Manager
B. Capital Projects Update
Alicia Adams, Assistant Town Manager
Item #5 Discussion of Regular Meeting Agenda for January 13, 2026
Lisa Young, Deputy Town Manager
ADJOURNMENT
AGENDA ITEM SUMMARY
Date of Meeting: 01/12/2026
Staff Work By: Shane Cummings, Assistant Town Manager
AGENDA ITEM
Recognition of Skylar Russell, Assistant Public Works Director
ITEM SUMMARY
Recognition of Skylar Russell, Assistant Public Works Director, for Successfully Obtaining his UMC Credential through NCRWA Water University. The UMC (Utility Management Certification) is the highest professional credential in the utility industry. Less than 1 percent of all utility professionals have earned the UMC.
ACTION REQUIRED
No Action Required.
AGENDA ITEM #1
AGENDA ITEM SUMMARY
Date of Meeting: 01/12/2026
Staff Work By: Landon Chandler, Planning Director
AGENDA ITEM
Comprehensive Land Use Plan Update
ITEM SUMMARY Chady Sary with KCI Associates will be updating the Board on the Comprehensive Land Use Plan.
ACTION REQUIRED
No Action Required.
AGENDA ITEM #2
AGENDA ITEM SUMMARY
Date of Meeting: 01/12/2026
Staff Work By: Landon Chandler, Planning Director
AGENDA ITEM
Discussion of Release and Assignment of Claim between Town of Lillington and West Bend Insurance Regarding Falls of the Cape Bond
ITEM SUMMARY
Discussion of Release and Assignment of Claim between Town of Lillington and West Bend Insurance Regarding Falls of the Cape Bond
ACTION REQUIRED
No Action Required.
AGENDA ITEM #3
RELEASE AND ASSIGNMENT OF CLAIM
This Release and Assignment of Claim (“Release”) is made and entered into as of the
___ day of _______, 2025, by and between the Town of Lillington (“Obligee”) and West Bend
Insurance Company (“Surety”).
RECITALS
WHEREAS, on March 11, 2024, in connection with Falls of the Cape subdivision, Obligee
entered into a Performance Guarantee Agreement for Improvements (“PGAI”) with Stafford
Land Company (“Developer”) calling for Developer to install sidewalks and install trees
(collectively, the “Improvements”). The PGAI further calls for these obligations to be
guaranteed by a surety performance bond.
WHEREAS, in connection with Developer’s obligation to install sidewalks, Surety
executed and delivered to Obligee, at the request of Developer, Bond No. 2296617 in the penal
sum of $96,055.00, identifying Stafford Land Company, Inc. as the bond principal and the
Town of Lillington as the bond obligee;
WHEREAS, in connection with Developer’s obligation to install trees, Surety executed
and delivered to Obligee, at the request of Developer, Bond No. 2296616 in the penal sum of
$36,250.00, identifying Stafford Land Company, Inc. as the bond principal and the Town of
Lillington as the bond obligee. (Collectively, Bond No. 2296617 and Bond No. 2296616 shall
hereinafter be referred to as the “Bonds”);
WHEREAS, the amounts of the respective bonds were based on the Town’s Engineer’s
cost estimates for the work, plus a premium of 25%, shown as follows:
Scope Cost Estimate Bond Amount
Sidewalk (including prep) $ 76,844.00 $ 96,055.00
Trees $ 29,000.00 $ 36,250.00
TOTAL $105,844.00 $132,305.00
Town of Lillington Release & Assignment of Claim Page | 2
WHEREAS, on or about _________, Developer advised Obligee that it did not intend
to complete the Improvements;
WHEREAS, via correspondence dated March 3, 2025, Obligee contacted Surety and
asserted claims under the Bonds.
WHEREAS, Surety has agreed to fulfill its obligations under the Bonds pursuant to the
following terms:
1. Payment. Within 14 days of the execution of this Agreement, Surety will pay to
Obligee the total sum of $105,844.00 for a full and final settlement of all claims in connection
with the Improvements and the Bonds.
2. Release by Obligee. Obligee, including for each of its individual members,
officers, divisions, bureaus, agents and agencies, insurers, assigns, predecessors and successors
in interest, in consideration of the acts and promises described herein, and for other good and
valuable consideration, does hereby fully, finally and forever release, acquit and discharge
Surety, including all of its past and present agents, assigns, servants, shareholders, members,
managers, employees, officers, directors, owners, consultants, attorneys, insurers, sureties,
parent companies, affiliated companies, subsidiaries, predecessors and successors, of and from
any and all claims, demands, causes of action, damages, punitive damages, direct or indirect
costs, expenses, attorneys’ fees, interest, and any liabilities in law or in equity, of any nature
whatsoever, in any way relating to or arising out of or from the PGAI, the Improvements and/or
the Bonds.
3. Assignment of Claim. To the extent of Surety’s payment only, Obligee hereby
assigns, transfers, and conveys to Surety, without recourse, all claims, liabilities, demands, liens,
rights to claim liens, rights, claims in bankruptcy, rights to trust funds, equities and/or causes of
Town of Lillington Release & Assignment of Claim Page | 3
action of any kind whatsoever which Obligee has, had or may be entitled to assert against
Developer, Obligee, or the Project, whether known or unknown, liquidated, contingent, arising
in tort, contract, or at law, in connection with the PGAI, the Improvements and/or the Bonds.
4. No Admissions. Nothing contained in this Release shall be deemed as an
admission by any Party of any fault or obligation, or to enlarge Surety’s obligations under the
Bonds.
5. No Waiver of Developer’s Indemnity Obligations. Nothing in this Agreement is,
nor shall anything in this Agreement be construed to be, a waiver or release of any of Surety’s
rights against the signatories (“Indemnitors”) to the General Indemnity Agreement dated March
1, 2024 (“GIA”). The Surety continues to preserve all rights, claims and defenses it has or may
have as it relates to each and every Indemnitor, the GIA, and any other written agreement
between the Surety and Indemnitors.
6. No Third-Party Rights. This Agreement is solely for the benefit of the Parties and
shall not create any rights, including any third-party beneficiary rights, in or to any person or
entity that is not a party hereto. Nor does this Agreement increase the rights of third persons, or
increase the obligations of the Parties to any third person or entity, or increase the liability or
obligations of Surety to Obligee. Developer and the other Indemnitors are not third-party
beneficiaries of this Agreement. This Agreement shall not create or grant any third-party
beneficiary.
Town of Lillington Release & Assignment of Claim Page | 4
IN WITNESS WHEREOF, the Parties have subscribed their names as evidence and consent to their agreement with these terms:
TOWN OF LILLINGTON
By:
Its:
Date:________________________________
STATE OF _____________ § § ACKNOWLEDGMENT COUNTY OF ____________ §
Before me, the undersigned authority, on this day personally appeared ______________________________ the of __________________ known to me to be the person and officer whose name is subscribed to the foregoing instrument and acknowledged to
me that he executed the same for the purposes therein expressed and in the capacity therein stated.
Given under my hand and seal of office, this day of _________, 20__.
___________________________________________ Notary Public in and for the STATE OF
My commission Expires: ________________________
Typed or Printed Name:________________________
AGENDA ITEM SUMMARY
Date of Meeting: January 12, 2026
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Deputy Town Manager
Alicia L. Adams, Assistant Town Manager
Ashley Wimberly, Public Works Director
Frank Powers, Police Chief
Andrew Milton, Fire Chief
William Baker, Parks & Recreation Director
Brandon Harris, Assistant Parks & Recreation Director
Josh Perry, Planning & Inspections
Christy Norris, Youth Programs
AGENDA ITEM
Administrative Reports.
ITEM SUMMARY
Monthly reports covering administrative and department activities, financial summaries and
public utility usage information
RECOMMENDED ACTION
Receive information and direct staff, if applicable.
AGENDA ITEM #4
CAPITAL PROJECTS UPDATE
SCIF Grants
Downtown Facilities
Stewart, Inc. is continuing to work on the construction drawings for Downtown. The Town has
entered into a contract with Duke Energy including a non-refundable deposit of $90K. Duke has
submitted their final design for
underground utilities. A new easement for
the underground utilities will have to be
acquired to move forward with
construction. There are approximately
thirty different property owners. Staff is
still waiting for a list of required
easements to begin the process of
acquisition. Duke is required to go further
through the design process before they
have the ability to provide the list of
easement list. Staff are continuing to work
closely with Duke Energy and Pike.
Staff submitted review comments to
Stewart and all comments have been
addressed. The finalized construction set
should be delivered in the next two weeks.
Upon completion of the construction
drawings staff will begin the process of
getting a final estimate for construction
cost.
Pike Engineering submitted the pedestrian,
roadway lighting and parking lot lighting
and it’s been reviewed by staff. Pike
Engineering is doing both the roadway
lighting and the parking lot lighting as a subconsultant for Duke Energy.
Stormwater Resiliency Funds
Staff were notified that the State allocated $3.5 million for Stormwater infrastructure
improvements and stream restoration, to provide more efficient stormwater management and
flood resiliency. Project components will include stormwater management, replacing undersized
culverts, and stabilizing streambanks to improve flood resiliency.
Projects:
1. Downtown Stormwater Improvements
• Final construction design is pending site negotiations.
• Staff is currently waiting for the survey of the property and final wetland
evaluation
2. 13th Street Reservoir
• The project is currently being solicited for bid
• The bids will be opened during a public bid opening February 26 at 11am
Golden Leaf Application Stormwater Harnett Street
Project Description: The proposed storm drainage improvements would include removal and
replacement of existing storm drainage pipe, ranging from 15” RCP to 30” RCP, and removal
and replacement of storm drainage structures, including catch basins, drop-inlets, storm drainage
manholes, and storm drainage headwalls. The proposed storm drainage infrastructure will
effectively capture storm runoff, convey stormwater efficiently inside public right-of-way, and
increase the level of service of the storm drainage system. In addition, private storm drainage
infrastructure would be relocated to the Town Right-of-Way to allow for easier access for future
maintenance and inspections. The probable cost of this project is $1.3 million, the Town has
agreed to contribute $250,000 to the project.
The Golden Leaf Grant Agreement was approved in
June 2024. A project
ordinance confirming the Town’s financial contribution was approved at the August 2024 Regular Meeting.
Final construction drawings have been submitted and reviewed by staff. Staff requested a twelve-month
extension to complete final
construction and all appliable grant requirements, it was approved for a revised end date of December 31, 2026.
There was significant time
spent coordinating with Duke Energy, Piedmont Natural Gas, fiber companies, and North Carolina Department of
Transportation. The project
location has many conflicts with other entities, and it has taken a great deal of effort to coordinate relocations and
utility conflicts to minimize construction conflicts. The project is scheduled to be bid out by the end of January with award of the contract taking
place late March-early April. The quarterly report to Golden Leaf was submitted December 5th and was approved.
Fire Station #3 Construction has begun on Fire Station #3 located on Hwy 210. Sheetrock is almost completely
hung in the office/living area, they will be moving to the apparatus bay next week. The brick
work on the east elevation will be completed early in the week and they will move to the south to finish up the building, another week or week and a half to finish up completely. The schedule is currently moving along with no major changes.
ARPA S.L. 2022-74 Appropriated Projects
All documentation was submitted to the State to fund the Hwy 210 sewer line expansion and
Southern Regional Sanitary Sewer/Poorhouse Creek installation of new sanitary sewer
interceptor and regional pump station. The total allocation was $9,250,000. Staff has received the offer and acceptance letter from the Department of Water Infrastructure. a. South Regional/Poorhouse Creek
All force main has been installed. The wet well base is poured and are forming wet well
walls for concrete. Pump Station projected startup date is June 2026. The next progress meeting is January 27th.
LASII Grant Staff submitted the LASII grant application October 2, 2023 requesting $500,000 to develop and
implement a new stormwater utility to provide a predictable, equitable and ongoing funding
source for its stormwater program. The activities that the Town seeks to accomplish with the funding that the utility will provide include:
• Increasing the flood resiliency of the transportation system in and through the Town;
• Funding stormwater Capital Improvement Projects (CIPs) to address stormwater quantity and quality issues;
• Handling critical maintenance needs and operations; and
• Meeting planning and implementation needs. The scoping document was approved by DWI, the grant agreement and the acceptance of funding resolution was approved at the August meeting. The McAdams engineering services contract was approved at the August meeting. The project schedule is two years, with a
completion date of August 2026. Staff are continuing to have monthly progress meetings with McAdams. Assets have been mapped and inventoried. Once the H & H study is completed, we can begin the Capital Improvement Plan that will be instrumental in the creation of the stormwater utility fee.
Staff met with the Stormwater Advisory committee twice and they have a rate to recommend to the Town Board. Staff will brief the Board on the recommended rate and what that looks like in the future.
Staff is planning one more Stormwater Advisory committee meeting to present to them the presentation that will be presented to the Board at their March Board Retreat. A minimum of two public information sessions will be held at the beginning of the year.
Plans are to incorporate the new Stormwater Fee in the upcoming budget.
S.L. 2023 Appropriated Funds
The Town was appropriated $11,062,500 through Session Law in 2023. Administrative cost for
the funds is $331,875.00. Available funds remaining are $10,730,625.
Additional Proposed projects with remaining funds:
1. Water Tank $4.5 million
• Request for Qualifications were accepted at Town Hall July 16th at 2:00pm
• Four firms submitted and are currently under review
• Request for funding have been approved by DWI and all required documents are
on the consent agenda for approval.
• Project Ordinance has been approved
• Contract with firm was approved and staff will begin working with them in the coming weeks and should have a project schedule timeline.
• Weston & Sampson is the selected firm and we are working to locate and acquire a site
• The land is currently under the acquisition process, and a check has been deposited at the Harnett County Clerk’s Office
• The consultant provided DWI with revised milestone dates with construction beginning February 2027 2. WWTP project $3.1 million
• Request for funding have been approved by DWI
• Project Ordinance has been approved
• Staff is currently working with HRW to complete disbursement request for the project.
North Harnett WWTP Capacity Upgrade
Harnett County has begun the process of submitting reimbursement requests to the Town for the
Town’s portion of the WWTP. Substantial completion October 2027.
Budget Expended Available
48-00-410-1000 $625,000.00 $326,598.09 $298,401.91
48-00-410-0500 $2,875,000.00 $466,267.82 $2,408,732.18
$3,500,000.00 $792,865.91 $2,707,134.09
Remaining Complete
77%23%
Budget Expended Available
75-00-400-2000 $750,000.00 $514,760.31 $235,239.69
75-00-400-2001 $4,750,000.00 $2,606,615.75 $2,143,384.25
$5,500,000.00 $3,121,376.06 $2,378,623.94
Remaining Complete
43%57%
Budget Expended Available
75-00-400-3000 $375,000.00 $229,464.61 $145,535.39
75-00-400-3001 $2,166,564.66 $2,166,564.66 $0.00
75-00-400-3002 $1,185,543.01 $1,185,543.01 $0.00
$3,727,107.67 $3,581,572.28 $145,535.39
Remaining Complete
4%96%
Budget Expended Available
49-00-410-1000 $200,000.00 $63,600.00 $136,400.00
49-00-410-0500 $1,100,000.00 $0.00 $1,100,000.00
$1,300,000.00 $63,600.00 $1,236,400.00
Remaining Complete
95%5%
Capital Projects
Construction
Hwy 210 Line & Pump Station SRP-W-ARP-0326
PreCon/Engineering
Pump Station
Line Construction
Golden Leaf Harnett Street Storm Drainage
PreCon/Engineering
Construction
Flood Resiliency Projects 2022-2023
PreCon/Engineering
Construction
SRSS - Poorhouse Creek SRP-W-ARP-0326
PreCon/Engineering
Budget Expended Available
75-00-400-4000 $3,150,000.00 $2,596,909.18 $553,090.82
$3,150,000.00 $2,596,909.18 $553,090.82
Remaining Complete
18%82%
Budget Expended Available
50-00-410-0500 $500,000.00 $287,057.84 $212,942.16
$500,000.00 $287,057.84 $212,942.16
Remaining Complete
43%57%
Budget Expended Available
41-00-530-1000 $4,832,165.00 $2,845,004.30 $1,987,160.70
$4,832,165.00 $2,845,004.30 $1,987,160.70
Remaining Complete
41%59%
Budget Expended Available
51-00-400-1000 $3,037,556.00 $0.00 $3,037,556.00
51-00-400-2000 $900,000.00 $35,900.00 $864,100.00
51-00-400-2050 $3,600,000.00 $0.00 $3,600,000.00
51-00-400-3000 $3,059,006.50 $0.00 $3,059,006.50
$10,596,562.50 $35,900.00 $10,560,662.50
Remaining Complete
100%0%
Budget Expended Available
76-00-400-0500 $220,000.00 $215,399.36 $4,600.64
76-00-400-1000 $55,000.00 $0.00 $55,000.00
$275,000.00 $215,399.36 $59,600.64
SRSS Con
Water Tank Pre Con/Eng
SCIF Downtown
Engineering
Construction
Water Tank - Con
Fire Station #3
Planning and Design
SL 2023-134 Appropriations Act Directed Projects
WWTP - Const/Eng
North Harnett WWTP Capacity Upgrade
PreCon/Engineering
Stormwater AIA & Utility Study
Professional Services
Remaining Complete
22%78%
AGENDA ITEM SUMMARY
Date of Meeting: January 12, 2026
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Deputy Town Manager
Lindsey B. Lucas, Town Clerk
AGENDA ITEM
Discussion of Regular Meeting Agenda
ITEM SUMMARY
The purpose of this agenda item is to allow the Town Board an opportunity to ask questions
regarding the Regular Meeting agenda for January 13, 2026.
RECOMMENDED ACTION
No Action Required.
AGENDA ITEM #5