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Home My WebLink About12-9-25 - Regular� � R2U2S—S4 ATT�#9 9 2-9-25 DUNN NORTH CAROLINA Vkere communz�6!�ins.t RESOLUTION ADOPTING THE 2026 MEETING SCHEDULE FOR THE CITY OF DUNN CITY COUNCIL WHEREAS, the North Carolina General Statute 160A-71 allows the City Council to fix a specific time and place for their meetings; and WHEREAS, the North Carolina General Statute 143-318.12(a) requires that the City Council's schedule of meetings be kept on file with the City Clerk. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Dunn, North Carolina that the following meeting schedule be adopted: Tuesday January 13, 2026 6:30 p.m. Dunn Municipal Building Tuesday January 27, 2026 6:30 p.m. Dunn Municipal Building Friday - 2025-2026 Budget Retreat 8:00 a.m. to Lumina on Wrightsville Beach, Saturday February 6-7, 2026 5:00 p.m. Wrightsville Beach, NC Tuesday February 24, 2026 6:30 p.m. Dunn Municipal Building Tuesday March 10, 2026 6:30 p.m. Dunn Municipal Building Tuesday March 24, 2026 6:30 p.m. Dunn Municipal Building Tuesday April 14, 2026 6:30 p.m. Dunn Municipal Building Tuesday April 28, 2026 6:30 p.m. Dunn Municipal Building Tuesday May 12, 2026 6:30 p.m. Dunn Municipal Building Tuesday May 26, 2026 6:30 p.m. Dunn Municipal Building Tuesday June 9, 2026 6:30 p.m. Dunn Municipal Building Tuesday June 23, 2026 6:30 p.m. Dunn Municipal Building Tuesday July 28, 2026 6:30 p.m. Dunn Municipal Building Tuesday August 11, 2026 6:30 p.m. Dunn Municipal Building Tuesday August 25, 2026 6:30 p.m. Dunn Municipal Building Tuesday September 8, 2026 6:30 p.m. Dunn Municipal Building Tuesday September 22, 2026 6:30 p.m. Dunn Municipal Building Tuesday October 13, 2026 6:30 p.m. Dunn Municipal Building Tuesday October 27, 2026 6:30 p.m. Dunn Municipal Building Tuesday November 10, 2026 6:30 p.m. Dunn Municipal Building Tuesday December 8, 2026 6:30 p.m. Dunn Municipal Building Duly adopted by the City Council of the City of Dunn, meeting in regular session this the 91h day of December, 2025. `etie�tterii ,,.cV r Y � 0, ® . Elmore, rayor At es SEAL Melissa R. Matti, NyCle 0 C AF 0, %%% swi111110% ATT#1 12-9-25 Section 10. Vacation Leave: Payment upon Separation An employee who has successfully completed six months of the probationary period will normally be paid for accumulated vacation leave upon separation not to exceed 30 days, provided notice is given to the supervisor at least two weeks in advance of the effective date of resignation. Any employee failing to give the notice required by this section shall forfeit payment for accumulated leave. The notice requirement may be waived by the City Manager when deemed to be in the best interest of the City. Section 11. Vacation Leave: Payment upon Death The estate of an employee who dies while employed by the City shall be entitled to payment of all the accumulated vacation leave credited to the employee's account not to exceed the maximums established in Section 8 of this Article. Section 12. Sick Leave Sick leave may be granted to a probationary or regular employee absent from work for any of the following reasons: sickness, bodily injury, required physical or dental examinations or treatment, or exposure to a contagious disease, when continuing work might jeopardize the health of others. Sick leave may be used when an employee must care for a member of his or her immediate family who is ill. Sick leave may also be used for death in the employee's immediate family, but may not exceed three days for any single occurrence. Additional leave time required for such occurrence may be charged to vacation or other approved leave when approved by the department head and/or City Manager. Sick leave may also be used to supplement Workers' Compensation Disability Leave both during the waiting period before Workers' compensation benefits begin, and afterward to supplement the remaining one-third of salary, except that employee may not exceed the regular salary amount using this provision. "Immediate family" shall be defined as spouse, child, parent or step-parent, brother, sister, grandparent, grandchild, son-in-law or daughter-in-law of the employee or spouse of the employee, or guardian. Policy for taking sick leave: Notification of the desire to take sick leave should be submitted to the employee's supervisor prior to the leave, but in any event, the employee's immediate supervisor must be contacted no later than one (1) hour after the beginning of the scheduled workday; calling the department is not sufficient. With prior management approval, an employee may use sick leave time for other personal, non - illness reasons as long as compensatory and vacation leave time have been exhausted. CITY OF JI R2025-55 ATT DUNN #2 ANX-07-25 12-9-25 NORTH CA OLI A RESOLUTION FIXING DATE OF PUBLIC HEARING ON QUESTION OF ANNEXATION PURSUANT TO G.S. 160A-31 ANX-07-2 5 WHEREAS, a petition requesting annexation of the area described herein has been received; and WHEREAS, the City Council has by resolution directed the City Clerk to investigate the sufficiency of the petition; and WHEREAS, certification by the City Clerk as to the sufficiency of the petition has been made; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn, North Carolina that: Section 1. A public hearing on the question of annexation of the area described herein will be held at the City of Dunn Municipal Building at 6:30 p.m. on January 27, 202S. Section 2. The area proposed for annexation are those Tracts 6-8 as more particularly described in Exhibit "A" attached to this resolution. Section 3. Notice of the Public Hearing shall be published once in The Daily Record, a newspaper having general circulation in the City of Dunn, at least ten (10) days prior to the date of the Public Hearing. Adopted this 91h day of December, 2025. ATTEST: Melissa R. Matti, City Clerk liltv-4 . 1��& William P. Elmor V. Mayor .OF 4� �,•��RpORgT��: - r r SE0-r r � 'Mere communi� kTins! CITY OF JPDUNN NORTH CAROLINA 401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 (910) 230-3500 • CityofDunn.org December 10, 2025 The Honorable Howard Penny, Jr. North Carolina House of Representatives 300 N Salisbury St, Rm 418C Raleigh NC 27603-5925 ATT#3 12-9-25 Mayor William P. Elmore, Jr. Mayor Pro Tern April Gaulden Council Members J. Wesley Sills Raquel McNeil Billy Tart Alan Hargis Dr. David L. Bradham City Manager Justin Hembree RE: City of Dunn Request for Local Bill - Satellite Annexation Exemption Dear Representative Penny: At its December 9, 2025, regular meeting, the Dunn City Council voted to formally request that its legislative delegation run a local bill in the 2026 Short Session to exempt the City from the provisions of G.S. 160A-58.1(b)(5). Please accept this letter as the City's formal request for such a local bill. The cited provision mandates that the total area of a city's satellite corporate limits cannot exceed ten percent (10%) of the area within that city's primary corporate limits. Currently, 130 cities and towns in this State have obtained legislative exemption from this provision including Dunn's neighbors Angier, Benson, Four Oaks, Godwin, and Lillington. In furtherance of this request, please feel free to contact me at any time should you need any additional information and as always, thank you for your time and dedicated service to our City and its residents. Sincerely, a � P, William P. Elmo . Mayor Cc: Senator Jim Burgin Justin Hembree, Dunn City Manager %(mere communi� 6!�ins! Mayor William P. Elmore, Jr. CITY OF Mayor Pro Tern April Gaulden Council Members !47DUNN J. Wesley Sills Raquel McNeil NORTH CAROLINA Billy Tart 401 E Broad St • PO Box 1065 • Dunn, North Carolina 28335 Alan Hargis (910) 230-3500 • CityofDunn.org Dr. David L. Bradham City Manager Justin Hembree December 10, 2025 The Honorable Jim Burgin North Carolina Senate 300 N Salisbury St, Rm 620 Raleigh NC 27603 RE: City of Dunn Request for Local Bill - Satellite Annexation Exemption Dear Senator Burgin: At its December 9, 2025, regular meeting, the Dunn City Council voted to formally request that its legislative delegation run a local bill in the 2026 Short Session to exempt the City from the provisions of G.S. 160A-58.1(b)(5). Please accept this letter as the City's formal request for such a local bill. The cited provision mandates that the total area of a city's satellite corporate limits cannot exceed ten percent (10%) of the area within that city's primary corporate limits. Currently, 130 cities and towns in this State have obtained legislative exemption from this provision including Dunn's neighbors Angier, Benson, Four Oaks, Godwin, and Lillington. In furtherance of this request, please feel free to contact me at any time should you need any additional information and as always, thank you for your time and dedicated service to our City and its residents. Sincerely, *��- William P. Elm e Jr Mayor Cc: Representative Howard Penny, Jr. Justin Hembree, Dunn City Manager lNere communi� 6!!�ins! CITY OF DUNN PARKS AND RECREATION 205 Jackson Rd • PO Box 1065 • Dunn, North Carolina 28335 (910) 892-2976 • CityofDunn.org CITY OF DUNN LAWN MAINTENANCE CONTRACT EXTENSION Memorandum TO: Old Mills Stream, Inc. FROM: Brian McNeill, Parks and Recreation Director DATE: December 10, 2025 RE: Contract Renewal for Lawn Maintenance Contract ATT#4 12-9-25 The City of Dunn is seeking to extend their contract with Old Mill Stream for lawn maintenance for several areas of the City. The proposed contract extension will be for twelve (12) months beginning 1.1.2026 and will end 12.31.2026. The extension is for services at all the following properties described below: 1) Site A: Dunn Public Library, 110 E. Divine St 2) Site B: Dunn City Hall, 401 E. Broad St 3) Site C: Parking Lot, Corner of e. Edgerton St & N. Clinton Ave 4) Site D: Comer of W. Broad St & W. Cumberland St 5) Site E: Caboose Area 6) Site F: Median on Hwy 421/E. Cumberland St from Walgreens Intersection to Walmart left turn & welcome sign 7) Site G: Parking Lot, Corner of N. Railroad Ave & E. Edgerton St 8) Site H: Roundabout at Ashe Ave & N. Powell Ave 9) Site I: Veterans Memorial to Splash Pad at Tyler Park including surrounding highlighted properties 10) Site J: Highway 55 East median and shoulders 11) Site K: Ashe Ave and Ponderosa Dr 12) Site L: Resthaven Cemetery 13)Site M: Greenwood Cemetery 14) Site .N: Memorial Cemetery f Dunn �ltSf!/J r7�t�G Printed Name &+,-, N aria qek Title IBC tm 6'q , aOan Date Old Mill Stream, Inc. Printed Name Title Date 'Mere COYY1YY an] : 4nsl Capital Project Ordinance Amendment Wastewater Treatment Plant Maintenance Building Project WHEREAS, the City Council for the City of Dunn, on June 24, 2025, adopted the annual budget ordinance number 02025-15 for the fiscal year beginning July 1, 2025; and, WHEREAS, the City Council, on June 24, 2025, adopted the Capital Improvements Plan for fiscal year 2025-26 that included the above -mentioned project; and, WHEREAS, on October 28, 2025, the City Council approved a Capital Project Ordinance for the Wastewater Treatment Plant maintenance building with a total budget of $210,230; and, WHEREAS, on October 28, 2025, the City Council approved a construction contract with AMAC Builders LLC to construct this building; and, WHEREAS, it is necessary to amend the funding sources for this Capital Project; and, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC, PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH CAROLINA, THAT: Section 1: The Project authorized is the Wastewater Treatment Plant (WWTP) Maintenance Building Project with expenditures and funding to be amended as noted in Section 2 and is authorized to be undertaken until all project activity is completed. Section 2: The officers of this unit are hereby directed to proceed with the project within the terms of this capital project ordinance and the budget contained herein. The amount of funding appropriated, and amounts budgeted for construction and related costs, are approved as follows: Funding Appropriations Installment Financing Sewer Fund Operating Transfer Total Funding Expenditures: Equipment Construction Contingency Total Expenditures Previous Budget Revised Budget Amendments Budget $ 195,458 $ (195,458) $ - $ 14,772 $ 195,458 $ 210,230 $ 210,230 $ - $ 210,230 $ 5,000 $ 5,000 $ 195,458 $ 195,458 $ 9,772 $ 9,772 $ 210,230 $ - $ 210,230 'Mere communif 6Tins! 1887 Section 3: Funds may be advanced from the General Fund or Sewer Operating Fund for the purpose of making payments as due. Section 4: The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in section 2 and on the total revenues received or claimed. Section 5: The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every capital budget submission made to this city council. Section 6: Within five (5) days after this ordinance is adopted, the City Clerk shall file a copy of this ordinance with the Finance Director. Section 7: This Capital Project Ordinance shall be effective immediately. Duly adopted this 9th day of December 2025. Attest: elissa R. Matti City Clerk i William P. ElmA Ji. Mayor G\-� .. OF • ORPORI J - 2• SEAL •OAP".0 0 ►111111W %Ukere communihJ. 4ns! CITY OF DUNN BUDGET ORDINANCE AMENDMENT Department: WWTP Budget Amendment #: 13 FISCAL YEAR ENDING: 6/30/2026 Date: 12/9/2025 Appropriation Amount of Appropriation FUND Acct # LINE ITEM DESCRIPTION Before Amendment After Amendment Increase / (Decrease) Amendment Sewer 030-0710-8500 Operating Transfers to Capital Projects 14,772.00 195,458.00 $ 210,230.00 EXPENDITURE TOTAL: $ 14,772.00 $ 195,458.00 $ 210,230.00 Appropriation Amount of Appropriation FUND Acct # LINE ITEM DESCRIPTION Before Amendment After Amendment Increase / (Decrease) Amendment Sewer Capital 300-0399-1401 Installment Financing $ 195,458.00 $ (195,458.00) $ - Sewer Capital 300-0399-1430 Operating Transfer fr the Sewer Fund $ 14,772.00 $ 195,458.00 $ 210,230.00 Sewer 030-0390-4000 Fund Balance Appropriation $ 293,640.00 $ 195,458.00 $ 489,098.00 REVENUE TOTAL: $ 503,870.00 $ 195,458.00 $ 699,328.00 CERTIFICATION: I certify this requested budget amendment approved by the City Council on: City Manager: Finance Director: Aik- JUSTIFICATION: Funding for a maintenance buildiP4 at the WWTP and a roof replacement on an existing WWTP building. FUNDING SOURCE: Sewer Fund Reserves... fund balance appropriation. 12/9/2025 12/9/2025 CITY OF DUNN NORTH CAROLINA 401 E Broad St • PO Box 1065 • Dunn, North Carolina 28335 (910) 230-3500 - ityofDunn.org December 10, 2025 The Honorable J. Franklin Wood, Jr., Chief District Court Judge - 12 Judicial District P.O. Box 297 Smithfield, N.C. 27577 ATT#6 12-9-25 RE: City of Dunn Request for Closure of Dunn District Court Dear Judge Wood: Mayor William P. Elmore, Jr. Mayor Pro Tern April Gaulden Council Members J. Wesley Sills Raquel McNeil Billy Tart Alan Hargis Dr. David L. Bradham City Manager Justin Hembree At its December 9, 2025, regular meeting the Dunn City Council voted to formally request the closure of Dunn District Court. This closure is requested due to the City's needs for additional administrative office space. Currently, the Council Chambers in the City's municipal building serves as the courtroom but its use as a courtroom, albeit only once a month, prohibits any modification of that space. Support for closing court in Dunn was also expressed to the Council by the District Attorney, the Sheriff's Office, and the Clerk of Superior Court during the Council's August 12, 2025 Work Session. The primary reason noted by these other entities was that holding court in Dunn was not feasible given the required technological and other logistical challenges posed by moving equipment and personnel from Lillington to Dunn for court. For the above reasons, please accept this letter as the City of Dunn's formal request to close Dunn Court and to release the space to the City. The City recognizes the site would still serve as a backup courtroom in an emergency and for that reason, internet connectivity to AOC would still be maintained. Sincerely, William P. Jr. Mayor 4 Cc: Justin Hembree, Dunn City Manager Wkere communi� 6!�ins!