HomeMy WebLinkAboutDecember 9, 2025 Regular Meeting
AGENDA
Lillington Board of Commissioners
Regular Monthly Meeting
Lillington Town Hall
102 East Front Street
Lillington, North Carolina 27546
December 09, 2025 6:00pm
CALL TO ORDER MAYOR GLENN MCFADDEN
WELCOME MAYOR GLENN MCFADDEN
PLEDGE OF ALLEGIANCE MAYOR GLENN MCFADDEN
INVOCATION COMMISSIONER MARSHALL PAGE
CONSIDERATION OF AGENDA PUBLIC COMMENT
Public comment is an opportunity for citizens wishing to present unscheduled items of concern or interest to the Commissioners. It is requested that citizens limit their presentations to three (3) minutes. CONSENT AGENDA All items on the Consent Agenda are considered routine, to be enacted by one motion without discussion. If a Governing Body member or citizen requests discussion of an item, the item will be
removed from the Consent Agenda and considered separately.
Item #1 Approval of Special Meeting Minutes from November 14, 2025 Item #2 Approval of Closed Session Minutes from November 14, 2025
Item #3 Approval of Work Session Meeting Minutes from November 17, 2025 Item #4 Approval of Closed Session Minutes from November 17, 2025
Item #5 Approval of Regular Meeting Minutes from November 18, 2025
Item #6 Approval of Resolution to Adopt the 2026 Meeting Schedule of the Lillington Board of Commissioners
Item #7 Approval of Meyers Engineering, PLLC for Master Agreement for Professional
Services -On-Call Engineering and Town of Lillington Capital Improvement Program
Town of Lillington | 2
Item #8 Approval of Alyson Construction Tennis Court Renovation Proposal for Town of
Lillington
SPECIAL PRESENTATION Item #9 Resolution Honoring Town Manager Joseph Jeffries Glenn McFadden, Mayor
SWEARING IN CEREMONY Item #10 Administration of Oaths of Office
(Winston Gilchrist, Superior Court Judge, North Carolina 11th Judicial District) A. Mayor Glenn McFadden
B. Commissioner Patricia Moss
C. Commissioner Rupert Langdon
NEW BUSINESS
Item #11 Seating of the New Town Board
Mayor Glenn McFadden Item #12 Appointment of the Mayor Pro Tempore Mayor Glenn McFadden
Item #13 Appointment of the Town Attorney
Mayor Glenn McFadden
NON-AGENDA ITEMS
Non-Agenda items is an opportunity for the Commissioners, Attorney or Staff to present unscheduled
items that need consideration by the Board.
ADJOURNMENT
AGENDA ITEM SUMMARY
Date of Meeting: December 9, 2025
Staff Work By: Lindsey B. Lucas, Town Clerk
Lisa B. Young, Deputy Town Manager
Alicia Adams, Assistant Town Manager
AGENDA ITEM
Consent Agenda Items
ITEM SUMMARY
All items on the Consent Agenda are considered routine, to be enacted by one motion without discussion.
If a Governing Body member or citizen requests discussion of an item, the item will be removed from the
Consent Agenda and considered separately:
Item #1 Approval of Special Meeting Minutes from November 14, 2025
Item #2 Approval of Closed Session Minutes from November 14, 2025
Item #3 Approval of Work Session Meeting Minutes from November 17, 2025
Item #4 Approval of Closed Session Minutes from November 17, 2025
Item #5 Approval of Regular Meeting Minutes from November 18, 2025
Item #6 Approval of Resolution to Adopt the 2026 Meeting Schedule of the
Lillington Board of Commissioners
Item #7 Approval of Meyers Engineering, PLLC for Master Agreement for Professional
Services -On-Call Engineering and Town of Lillington Capital Improvement
Program
Item #8 Approval of Alyson Construction Tennis Court Renovation Proposal for Town of
Lillington
RECOMMENDED ACTION Approve consent agenda items as recommended by staff.
AGENDA ITEMS #1-8
Lillington Board of Commissioners November 14, 2025 Special Session Meeting Minutes
Special Session Meeting of the Town Board of the Town of Lillington, Friday, November 14,
2025 at 8:30 a.m. at the Lillington Town Hall (102 E. Front Street), Lillington, North Carolina.
Board Members Present: Mayor Glenn McFadden
Mayor Pro Tempore Neil McPhail Commissioner Marshall Page Commissioner Rupert Langdon Commissioner Patricia Moss
Board Members Absent: Commissioner Danny Babb
Staff Present: Joseph Jeffries, Town Manager Lisa Young, Assistant Town Manager
Lindsey Lucas, Town Clerk Alicia Adams, Administrative Director
Attendee: Ted Cole, Davenport Public Finance
Call to Order & Welcome: Mayor Glenn McPhail called the meeting to order at 8:30 a.m.
NEW BUSINESS Item #1 Follow Up Discussion with Davenport Regarding Information from Planning Retreat Mayor McFadden recognized Ted Cole with Davenport Public Finance. Mr. Cole followed up with the Board regarding information that was discussed at the October Planning Retreat. The following items were reviewed:
- Credit Rating and Peer Comparative Review.- General Fund Operations and Fund Balance- Existing Tax Supported Debt Profile- Debt Capacity/Affordability Analysis
Mr. Cole went over these items with the Board and discussions were continued.
Item #2 Closed Session to Meet per §143-318.11(a)(4)(6) Commissioner Page made a motion to enter Closed Session. Commissioner McPhail seconded the
motion that passed unanimously.
Commissioner Langdon made a motion to come out of Closed Session. Commissioner Page seconded the motion that passed unanimously.
Adjournment: The meeting adjourned following the unanimous approval of a motion by Commissioner McPhail and a second by Commissioner Moss.
Attest:
____________________________ _______________________________ Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
Lillington Board of Commissioners November 17, 2025 Work Session Meeting Minutes
Work Session Meeting of the Town Board of the Town of Lillington, Monday, November 17,
2025 at 8:30 a.m. at the Lillington Town Hall (102 E. Front Street), Lillington, North Carolina.
Board Members Present: Mayor Glenn McFadden
Mayor Pro Tempore Neil McPhail Commissioner Marshall Page Commissioner Patricia Moss Commissioner Rupert Langdon
Commissioner Danny Babb
Staff Present: Joseph Jeffries, Town Manager Lisa Young, Assistant Town Manager Lindsey Lucas, Town Clerk
Alicia Adams, Administrative Services Director Landon Chandler, Planning Director Shane Cummings, Town Engineer Brian Hyde, Senior Infrastructure Inspector
Andrew Milton, Fire Chief
Call to Order & Welcome: Mayor Glenn McPhail called the meeting to order at 8:30 a.m.
NEW BUSINESS Item #1 Consideration of ABC Board Appointment Mayor Glenn McFadden recognized Lindsey Lucas, Town Clerk. Ms. Lucas stated there was a vacancy on the ABC Board. Norman Franklin Lewis “Frank”, who is up for reappointment, was the
only application received for the vacancy. The vacancy was posted on the Town website. The term will expire in October 2028. Commissioner Langdon made a motion to reappoint Norman Frankilin Lewis to the ABC Board. Commissioner Page seconded the motion that passed unanimously.
Item #2 Stormwater Utility Update Mayor Glenn McFadden recognized Alicia Adams, Administrative Services Director. Ms.
Adams explained that all single-family lots will be charged for 1 ERU (Equivalent Residential
Unit). Non-single-family lots will be charged based on the amount of impervious surface on their
parcels. 1,685 Single Family Lots Sampled 10% (170) Average lot impervious surface: 2,847
square feet. Each property is charged a rate that is based on how impervious surface it has. The
first step is to determine the size of the Equivalent Residence Unit (ERU), or the average amount
of impervious surface on a single-family lot. Non-residential properties and multi-family homes
are charged based on how many ERUs they have. The Stormwater Advisory Board has
recommended a $7.50 per ERU monthly charge but billed annually. Ms. Adams stated there will
be public engagements held before discussing this further at the March 2026 Planning retreat.
Item #3 Sanitation Update and Discussion
Mayor Glenn McFadden recognized Shane Cummings, Town Engineer. Mr. Cummings passed out a recycle calendar to the Board as well as a Weekly Trash & Bulk Schedule and Weekly Yard Waste Schedule. Mr. Cummings stated these would go out in the first bill for December so that the citizens will also have this information.
Lillington Board of Commissioners November 17, 2025 Work Session Meeting Minutes
Item #4 Discussion Regarding Mid-Carolina Regional Council Performing Zoning and Minimum Housing Enforcement Mayor Glenn McFadden recognized Landon Chandler, Planning Director. Mr. Chandler went over
the terms of the agreement between Mid-Carolina Regional Council and Town of Lillington for the
Provision of Technical Assistance. It was the consensus of the Board to put this on the consent
agenda for approval at the Regular Meeting tomorrow night.
Item #5 Administrative Reports
Monthly Financial Report – Mayor McFadden recognized Lisa Young, Assistant Town Manager.
Ms. Young reviewed the monthly summaries for the Town’s revenues, expenditures, and year-to-date
fund balances in the General Fund, Water/Sewer Fund, and the Powell Bill Fund for the month of
October.
Capital Projects Update – Mayor McFadden recognized Alicia Adams, Administrative Services
Director. Ms. Adams went over the Capital Projects with the Board.
Item #6 Discussion of Regular Meeting Agenda for November 18, 2025 Mayor McFadden reviewed the Agenda for the November 18, 2025, Regular Meeting.
Item #7 Closed Session to Meet per §143-318.11(a)(5) Commissioner McPhail made a motion to enter Closed Session. Commissioner Langdon seconded the motion that passed unanimously.
Commissioner Babb made a motion to come out of Closed Session. Commissioner Page seconded the motion that passed unanimously. Adjournment: The meeting adjourned following the unanimous approval of a motion by Commissioner McPhail and a second by Commissioner Moss.
Attest:
____________________________ _______________________________ Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
Lillington Board of Commissioners November 18, 2025
Regular Board Meeting of the Town Board of the Town of Lillington, Tuesday, November
18, 2025 at 6:00 p.m. at the Lillington Town Hall (102 E. Front Street), Lillington, North
Carolina.
Board Members Present: Mayor Glenn McFadden
Mayor Pro Tempore Neil McPhail
Commissioner Marshall Page
Commissioner Rupert Langdon
Commissioner Danny Babb
Commissioner Patricia Moss
Staff Present: Joseph Jeffries, Town Manager
Lisa Young, Assistant Town Manager
Lindsey B. Lucas, Town Clerk
Alicia Adams, Administrative Services Director
Landon Chandler, Planning Director
Andrew Milton, Fire Chief
Frank Powers, Police
Tony Buzzard, Attorney
Call to Order & Welcome: Mayor Glenn McFadden called the meeting to order and welcomed
those in attendance at 6:00 p.m.
Invocation: Commissioner Page held the invocation.
Agenda Consideration: Mayor Glenn McFadden presented the agenda for the consideration by
the Town Board. Commissioner Page moved to approve the agenda as presented. The motion
was seconded by Commissioner Moss and approved unanimously. (Minute Book Notation:
Agenda is on file at Lillington Town Hall).
Public Comment: Mayor Glenn McFadden inquired as to whether anyone wished to address the
Town Board.
There were none.
Consent Agenda: Commissioner Langdon moved that the consent agenda items be approved as
submitted to the Board. The motion was seconded by Commissioner McPhail and the following
consent agenda items were approved unanimously.
Item #1 Special Meeting Minutes from October 1, 2025
Item #2 Regular Session Minutes from October 14, 2025 Item #3 FY25-26 Budget Amendment #2
Lillington Board of Commissioners November 18, 2025
Item #4 Agreement Between Mid-Carolina Regional Council and Town of Lillington for the Provision of Technical Assistance
Item #5 Public Hearing on the Question of Annexation of the Non-Contiguous Area PIN #: 0661-01-
6500.000. Case Number ANX-25-04 (David Huang & Yaqi Wang)
Mayor Glenn McFadden opened the Public Hearing at 6:07 p.m.
Mayor Glenn McFadden recognized Lindsey Lucas, Town Clerk. Ms. Lucas stated the Town of Lillington
received a petition under §160A-58.1 for satellite annexation. The Town Board by Resolution directed the
Town Clerk to investigate the sufficiency of the petition. In accordance with §160A-58.2 the Town Board
called a Public Hearing for the question of annexation for 3.79 -acres being PIN #: 0661-01-6500.000.
With no additional comments, Mayor McFadden closed the Public Hearing at 6:07 p.m.
Item #5A Consideration of Approval of An Ordinance to Extend the Corporate Limits of the Town
of Lillington
Commissioner Langdon made to approve an Ordinance to Extend Corporate Limits of the Town of
Lillington. Commissioner Page seconded the motion that passed unanimously but wanted to discuss
further. Commissioner Page stated he wanted to make sure the buffers are what they need to be to protect
the citizens in the subdivision behind this piece of property and on either side.
Item #6 Public Hearing on the Question of Zoning Assignment for Newly Incorporated City Limits (David Huang & Yaqi Wang) Mayor Glenn McFadden opened the Public Hearing at 6:07 p.m.
Mayor Glenn McFadden recognized Landon Chandler, Planning Director. Mr. Chandler explained
Town staff received an application from the owner to rezone approximately 3.79-acres being PIN
#: 0661-01-6500.000 located at the intersection of Bruce Johnson Road and NC 210 N. Applicant is
proposing a Conditional District General Business District (CD-GB). Current Zoning on site is
Residential Agriculture 30 (County). The Site is currently undeveloped. The applicant’s intent is to
develop a multi-tenant commercial strip center. All aspects of the site plan will have to adhere to the
Unified Development Ordinance. No technical review has been performed on this project, all non-
specified items will have to meet the Town of Lillington Unified Development Ordinance. Fire
flow has not been assessed but will have to meet the Town’s requirement of 1500gpm for any non-
residential development if approved. Approval of this zoning request does not guarantee or confer
allocated utility capacity.
Proposed Conditions by Applicant:
1. The applicants state that they will plant a landscape buffer in between the existing residential to the west and the new proposed commercial zoning. Note – This is already required by the Town’s UDO. 2. There is a site-specific development plan concept attached. The development would have
to mimic this proposal.
Lillington Board of Commissioners November 18, 2025
Possible Board Conditions to Consider: 1. The project must meet all conditions of the Town of Lillington UDO, and all other regulatory documents. 2. Utility provisions must be established before final construction drawings are released. 3. The project must meet the most current Lillington Comprehensive Transportation Plan.
The Planning Board considered the Conditional Zoning General Business District (CD-GB) zoning district at their meeting on October 20, 2025 and voted unanimously to recommend Approval to the Board of Commissioners.
Commissioner Langdon asked if the property across the street from this was zoned commercial and Mr. Chandler stated that yes, it was. Commissioner Page wanted to clarify with Mr. Chandler if they were doing any other type of buffer besides a planting. Mr. Chandler stated that’s what’s required within the unified
development ordinance. Mr. Chandler explained if they would like a specific buffer he could discuss it with the applicant, have them agree to the potential condition, and then have that offered as a motion. Commissioner Page stated he understood and knows what’s stated in the UDO but expressed tat if
it were his property, he would want more than what is being asked for in our ordinance and would want more of a buffer. Discussions were continued amongst the Board and Mr. Chandler. Terrence Snook – 14 Avondale Dr. Lillington– Voiced concerns regarding the types of businesses that may be coming, traffic and spoke in opposition of the Zoning Assignment.
Jean Ioli – 15 Brighton Circle Lillington – Voiced concerns regarding the types of businesses that may be coming, traffic and spoke in opposition of the Zoning Assignment. Timothy Peters – 31 Brighton Circle, Lillington – voiced his concerns regarding what types of
businesses would be coming to the commercial development and if it would enhance or decrease the quality of living in his community. Greg Bagley – Engineer – 805 Cokesbury Road – Fuquay-Varina – Mr. Bagley explained that this is intended to be an addition for Lillington and not a deterrent. Discussions were continued
between the Board, Mr. Bagley, Mr. Huang and Mr. Chandler. The applicant and engineer agreed to a condition of a 30’ setback, a Berm and a 6’ fence along the property line. David Huang – Applicant – 117 Goldenthal Ct. Cary – Mr. Huang stated this is intended to be an addition to the Town and to the neighborhood.
With no additional comments, Mayor McFadden closed the Public Hearing at 6:37 p.m.
Lillington Board of Commissioners November 18, 2025
Item #6A Consideration of Approval of An Ordinance to Apply the Lillington Zoning Ordinance to the Newly Incorporated City Limits (David Huang & Yaqi Wang) A motion was made by Commissioner Langdon to approve an Ordinance to Apply the Lillington Zoning Ordinance to the Newly Incorporated City Limits with the added condition of a 30’
setback, a Berm and a 6’ fence buffer. Commissioner McPhail seconded the motion that passed
unanimously.
NEW BUSINESS
Item #7 Consideration of Resolution Directing the Town Clerk to Investigate a Contiguous Satellite Annexation Petition Received Under General Statue §160A-31 from GFC River Holdings, LLC & Lillington AA Acquisitions, LLC Mayor McFadden recognized Lindsey Lucas, Town Clerk. Ms. Lucas stated for your
Consideration is a Resolution Directing the Town Clerk to Investigate a Contiguous Annexation
Petition Received Under General Statute §160A-31 from the Town of Lillington. The Annexation Petition was received on October 1, 2025. The contiguous annexation of 552.937 acres of the property identified as PIN #: 0660-03-9253.000, 0660-02-4375.000, 0660-21-8598.000, 0660-42-7059.000, & 0660-61-9572.000 located at E Cornelius Harnett Blvd. situated in Harnett County.
A motion was made by Commissioner McPhail to approve the Resolution Directing the Town Clerk to Investigate a Contiguous Annexation Petition Received Under General Statute §160A-31 from the Town of Lillington. The motion was seconded by Commissioner Babb and approved unanimously.
For the Record: The Town Clerk does hereby certify an investigation has been completed of the petition for the contiguous annexation of 552.937 acres of the properties identified as PIN #’s: 0660-03-9253.000, 0660-02-4375.000, 0660-21-8598.000, 0660-42-7059.000, & 0660-61-9572.000 located on E
Cornelius Harnett Blvd. in the County of Harnett. The petition attached hereto and have found as
a fact that said petition is signed by all owners of real property lying in the area described therein, in accordance with G.S. §160A-31. Item #8 Consideration of Resolution Fixing Date of Public Hearing for December 8, 2025, on Question of Annexation, Pursuant to G.S. §160A-31 as Requested by GFC River Holdings, LLC & Lillington AA Acquisitions, LLC for Properties Identified as PIN #’s: 0660-03-9253.000, 0660-02-4375.000, 0660-21-8598.000, 0660-42-7059.000, & 0660-61-9572.000 Mayor McFadden recognized Lindsey Lucas. Ms. Lucas stated for your Consideration is a Resolution Fixing Date of Public Hearing on Question of Annexation, Pursuant to G.S. §160A-31 as Requested by the Town of Lillington for Properties Identified as PIN #’s #’s: 0660-03-9253.000, 0660-02-4375.000, 0660-21-8598.000, 0660-42-7059.000, & 0660-61-9572.000 for December 8,
2025 at 8:30 a.m., on Question of Annexation. A motion was made by Commissioner Page to approve the Resolution Fixing Date of Public Hearing for December 8, 2025 at 8:30 am, on Question of Annexation, Pursuant to G.S. §160A-31 as Requested by the Town of Lillington for Properties Identified as PIN#’s #’s: 0660-03-
9253.000, 0660-02-4375.000, 0660-21-8598.000, 0660-42-7059.000, & 0660-61-9572.000. The motion was seconded by Commissioner Moss and approved unanimously.
Lillington Board of Commissioners November 18, 2025
Item #9 Consideration of Resolution Directing the Town Clerk to Investigate a Contiguous Satellite Annexation Petition Received Under General Statue §160A-31 from Samuel M. Byrd Mayor McFadden recognized Lindsey Lucas, Town Clerk. Ms. Lucas stated for your Consideration is a Resolution Directing the Town Clerk to Investigate a Contiguous Annexation
Petition Received Under General Statute §160A-31 from the Town of Lillington. The Annexation
Petition was received on November 13, 2025. The contiguous annexation of 224.66 acres of the property identified as PIN #: 0559-64-5416.000 located off US 401 S situated in Harnett County. A motion was made by Commissioner McPhail to approve the Resolution Directing the Town
Clerk to Investigate a Contiguous Annexation Petition Received Under General Statute §160A-31
from the Town of Lillington. The motion was seconded by Commissioner Langdon and approved unanimously. For the Record:
The Town Clerk does hereby certify an investigation has been completed of the petition for the
contiguous annexation of 224.66 acres of the property identified as PIN #: 0559-64-5416.000 located off US 401 S in the County of Harnett. The petition attached hereto and have found as a fact that said petition is signed by all owners of real property lying in the area described therein, in accordance with G.S. §160A-31.
Item #10 Consideration of Resolution Fixing Date of Public Hearing for January 13, 2026, on Question of Annexation, Pursuant to G.S. §160A-31 as Requested by Samuel M. Byrd for Property Identified as PIN #: 0559-64-5416.000 Mayor McFadden recognized Lindsey Lucas. Ms. Lucas stated for your Consideration is a Resolution Fixing Date of Public Hearing on Question of Annexation, Pursuant to G.S. §160A-31 as Requested by the Town of Lillington for Properties Identified as PIN#: 0559-64-5416.000 for
January 13, 2026 at 6:00 p.m., on Question of Annexation.
A motion was made by Commissioner Page to approve the Resolution Fixing Date of Public Hearing for January 13, 2026 at 6:00 pm, on Question of Annexation, Pursuant to G.S. §160A-31 as Requested by the Town of Lillington for Property Identified as PIN#: 0559-64-5416.000. The
motion was seconded by Commissioner Moss and approved unanimously.
Non-Agenda Items: Mayor Glenn McFadden inquired as to whether there were any non-agenda items that should be addressed by Town Board members or staff. Adjournment: The meeting adjourned following the unanimous approval of a motion by Commissioner Babb and a second by Commissioner Page.
Attest:
____________________________ ____________________________
Lindsey B. Lucas, Town Clerk Glenn McFadden, Mayor
TOWN OF LILLINGTON
RESOLUTION FY 2026-15
RESOLUTION FOR THE 2026 MEETING SCHEDULE OF THE
LILLINGTON BOARD OF COMMISSIONERS
WHEREAS, North Carolina General Statute 160A-71 requires each city council to fix the time
and place of its regular meetings;
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners of the Town of
Lillington hereby resolves to the following meeting schedule for 2024:
Monday January 12, 2026 8:30 am
Tuesday January 13, 2026 6:00 pm
Monday February 09, 2026 8:30 am
Tuesday February 10, 2026 6:00 pm
Monday March 09, 2026 8:30 am
Tuesday March 10, 2026 6:00 pm
Monday April 13, 2026 8:30 am
Tuesday April 14, 2026 6:00 pm
Monday May 11, 2026 8:30 am
Tuesday May 12, 2026 6:00 pm
Monday June 08, 2026 8:30 am
Tuesday June 09, 2026 6:00 pm
Monday July 13, 2026 8:30 am
Tuesday July 14, 2026 6:00 pm
Monday August 10, 2026 8:30 am
Tuesday August 11, 2026 6:00 pm
Town of Lillington | 2
102 East Front Street ● P.O. Box 296 ● Lillington, North Carolina 27546 Phone: (910) 893-2864 ● Fax (910) 893-3607 ● www.lillingtonnc.com
Monday September 14, 2026 8:30 am
Tuesday September 15, 2026 6:00 pm
Monday October 12, 2026 8:30 am
Tuesday October 13, 2026 6:00 pm
Monday November 09, 2026 8:30 am
Tuesday November 10, 2026 6:00 pm
Monday December 14, 2026 8:30 am
Tuesday December 15, 2026 6:00 pm
Work Sessions are held at 8:30 a.m. at Lillington Town Hall and Regular Sessions are held at 6 p.m. at Lillington Town Hall.
Adopted this 9th day of December, 2025
__________________________
Glenn McFadden, Mayor
__________________________
Lindsey B. Lucas, Town Clerk
Meyers Engineering, PLLC 5708 Carriage Park Court / Fuquay-Varina, NC 27526 / 919-625-0214
December 3, 2025
Mr. Joseph Jeffries, Town Manager
Town of Lillington
102 East Front Street
POB 296
Lillington, NC 27546
Re: Master Agreement for Professional Services
On-Call Engineering and
Town of Lillington Capital Improvement Program
Dear Mr. Jeffries,
Meyers Engineering, PLLC (herein “Consultant” or “Contractor”) is pleased to submit this proposal for
professional services for the Town of Lillington Capital Improvement Program and for On-Call
Engineering. These professional services will be provided on specific projects as requested by the Town
of Lillington (herein “Town”). This Master Agreement sets forth the general terms and conditions that
apply to all subsequent duly executed task orders for the specific projects.
Scope of Services
In general, the following tasks shall be included, but not limited to the following in the scope of work as
applicable to specific projects:
1. Prepare design plans and specifications for water and wastewater improvement projects.
2. Provide surveying, mapping, and modeling studies.
3. Prepare legal descriptions, boundary surveys and other associated survey documents that may be
needed for title preparation, deeds, easement and right-of-way purposes.
4. Provide environmental engineering, geotechnical, planning and consulting services, including the
preparation of various studies and assessments to facilitate design, permitting and construction or
an approved project.
5. Prepare cost estimates.
6. Research and assist the Town with preparation and administration of grant applications.
7. Prepare various water and wastewater studies, including hydraulic analyses and comprehensive
water and wastewater planning.
8. Review the proposed area of proposed improvements and prepare an alternative analysis for
potential routes through the corridor, taking into account easements required, utility conflicts,
NCDOT coordination, etc. Include preliminary cost estimates for each alternative. During the
analysis and design phase, prepare for and lead regular project meetings. These will include
Meyers Engineering, PLLC 5708 Carriage Park Court / Fuquay-Varina, NC 27526 / 919-625-0214
project kick-off and monthly progress meetings at a minimum. Prepare and distribute minutes
from these meetings.
9. Meet with the Town of Lillington staff to review and obtain approval of the recommended
alignments and improvements.
10. Obtain all permits and encroachment agreements required for the project and prepare any
necessary environmental reports.
11. Provide bidding, construction administration and contract administration services.
12. Coordinate execution of contracts, review and approve submittals for conformance to design
intent, reply to requests for information, and provide any design intent clarifications during
construction. Maintain updated accurate record drawings throughout the project. Provide
inspection services during construction of the project to provide certification of the completed
work.
13. Prepare for and lead regular meetings during the project construction phase. At a minimum,
construction kick-off and monthly progress meetings are anticipated. Prepare and distribute
minutes from these meetings.
14. Provide record drawings at the time of project final completion.
15. Municipal transportation and utility master planning and area studies
16. Transportation improvement, storm drainage system, and multi-modal transportation preliminary
engineering, design, and construction management services
17. Development plan review for conformance with Town specifications and master plans, applicable
State regulatory requirements, and good engineering practice to minimize future maintenance
costs.
18. Assistance with developer Infrastructure Agreements and Development Agreements.
Meyers Engineering will coordinate with sub-consultants to complete certain tasks. Each sub-consultant
shall be presented to Town of Lillington for approval for each specific project. Meyers Engineering will
be responsible for coordination with sub-consultants.
Time of Services
Time of services will be agreed upon at by the Town of Lillington and Meyers Engineering at time of
request for services. A Gantt Chart will be prepared for each specific project to identify critical path for
each task and to monitor project progress.
Compensation
The basis of compensation must be identified for each specific project. The four following basis of
compensation are used for services under Specific Project Task Orders, as identified in each specific Task
Order:
1. Lump Sum (plus any expenses expressly eligible for reimbursement)
2. Standard Hourly Rates (plus any expenses expressly eligible for reimbursement)
3. Direct Labor Costs Times a Factor (plus any expenses expressly eligible for reimbursement)
4. For task orders which are state and/or federally funded, compensation valuation may be based on
hourly labor rates determined by applicable system required by the funding agency. This
valuation may be implemented using either a lump sum or time and materials hourly rate contract
basis.
Meyers Engineering, PLLC 5708 Carriage Park Court / Fuquay-Varina, NC 27526 / 919-625-0214
For On-Call Engineering services, the engineering rate of $150/hour would apply unless a
different unit rate is negotiated based on the services requested.
Reimbursable Expenses
Reimbursable expenses such as reproduction costs, mileage, shipping, subcontractor fees shall be billed at
actual costs plus 10% and mileage will be billed at the US Internal Revenue Service mileage rate.
Terms and Conditions
Meyers Engineering has included a copy of its standard Terms and Conditions (Exhibit I) with this Master Agreement and by incorporation makes it a contractual obligation along with this Master
Agreement. Acceptance
Town’s signature below shall indicate acceptance of the scope of services and terms and conditions of this Master Agreement. Adequate Consideration. Both parties hereby agree and stipulate that this contract is supported by fair
and adequate consideration.
Liability Insurance. Contractor shall maintain professional liability insurance in an amount
satisfactory to Town and provide proof of same upon request.
Independent Contractor. Contractor shall perform this Agreement as an independent Contractor and
shall have and maintain complete control over its employees, agents and operations. Accordingly,
Contractor shall be responsible for payment of all Federal, State and Local taxes. Contractor and its
agents and employees shall not represent, act, purport to act, or be deemed to be the agent,
representative, employee or servant of the Town.
Worker’s Compensation Insurance. If required under State or Federal law, Contractor shall provide
and maintain worker’s compensation insurance covering the work outlined herein and provide
satisfactory proof of same to Town prior to commencement of any work.
Drafting of Document and Reliance by Parties. In negotiation, discussion and drafting of this
contract, the parties have been advised to seek legal counsel for representation to the extent they desire
and have been given the opportunity to do so. The parties warrant, represent and agree that they are not
relying on the advice of any other party to this contract as to the legal or other consequences arising out
of the negotiation and execution of this contract other than legal counsel to the extent they have chosen
to consult legal counsel. The parties warrant and agree that this contract was not induced by fraud,
coercion, compulsion or mistake. This contract shall be deemed to have been drafted by both parties and
for purposes of interpretation no presumptions shall be made to the contrary.
Reading and Signing. The parties hereby further warrant that they have completely read all the terms
hereof; that they are competent to sign this contract; that they fully understand the terms of this contract;
and that they voluntarily accept the terms of this contract.
Entire Agreement. The parties hereto warrant and agree that this contract contains the entire agreement
between the parties and that the terms of this contract are contractual and not a mere recital.
Meyers Engineering, PLLC 5708 Carriage Park Court / Fuquay-Varina, NC 27526 / 919-625-0214
Governing Law and Consent to Jurisdiction and Venue. The parties warrant and agree that this
Agreement has been executed in the State of North Carolina and shall be subject to, and construed in
accordance with, the laws of the State of North Carolina. Any and all actions relating in any way to this
contract shall be brought in the General Courts of Justice in the County of Harnett, State of North
Carolina in the District Court Division.
Savings Clause. To the extent any provision herein shall be deemed unenforceable, either as a matter of
law or any other reason, such provision shall be modified to reflect the intent of the parties. If such a
provision cannot be modified to reflect the intent of the parties, the remainder of the agreement shall
remain in full force and effect as long as the purpose and intent of the agreement can still be carried out
by the remaining enforceable terms. In the event that there are unenforceable provisions which prevent
the effect, intent and purpose of the agreement from being carried out, which cannot be modified to keep
such purpose and intent, then the parties hereby agree that they shall take whatever action necessary to
effectuate the purpose of this agreement. In the event the parties cannot come to an agreement as to the
alternative methods for effecting the purpose and intent of this agreement, the parties hereby expressly
consent to binding arbitration by a single arbitrator to be selected by the Harnett County Resident
Superior Court Judge. Said arbitrator shall, following an opportunity to be heard by each party, provide
for an enforceable plan to affect the purposes and intents of this agreement, including directing the parties
to draft documents, file actions or take any actions necessary to affect his directive. The Arbitrator’s
directive shall be enforceable by Order of the court and to the extent the parties do not follow such
directive, said parties shall be subject to the power of contempt by the court for not abiding by the terms
of this agreement. Fees for the services of the Arbitrator, if such becomes necessary, shall be borne by
equally between the parties. Despite this paragraph, if a party hereto believes it has the right to bring a
court proceeding or file an action with the court that relates in any way to the matters in controversy
addressed by this Agreement, said proceeding shall be filed in Harnett County District Court and all
parties hereby consent and agree to said jurisdiction and venue.
Dispute Resolution. Without waiving the foregoing resolution process discussed in the Savings clause
paragraph above, if a party hereto believes it has the right to bring a court proceeding or file an action
with the court that relates in any way to the matters in controversy addressed by this contract, said
proceeding shall be filed and heard in Harnett County District Court and all parties hereby consent and
agree to said exclusive jurisdiction and venue.
Indemnification/Hold Harmless. To the fullest extent allowable under North Carolina law, Contractor
hereby agrees to indemnify, hold harmless and defend Town from any and all actions which may arise as
a result of any damages or claims for damages against Contractor or Town by any person or entity,
including other parties hereto, arising from this contract or performance of the services as called for
herein.
Awareness of Hazard. Contractor represents that it understands the currently known hazards to persons,
property and the environment resulting from the services called for in this contract. Contractor further
represents that it will perform all services under this Agreement in a safe, efficient and lawful manner,
using industry-accepted practices and methods.
Meyers Engineering, PLLC 5708 Carriage Park Court / Fuquay-Varina, NC 27526 / 919-625-0214
Waiver Only for Specific Occurrence. Any waiver by either party of any provision or condition of this
Agreement shall not be construed or deemed to be a waiver of any other provision or condition of this
Agreement, nor a waiver of a subsequent breach of the same provision or condition.
Waiver of Less Than Strict Performance. Failure to require strict performance of any of the
provisions hereof shall not be considered a waiver of future right to demand strict performance with the
provisions of this Agreement.
No Third Party Beneficiaries. Nothing contained in this Agreement shall create a contractual
relationship with or cause of action in favor of a third party against either Party.
Guarantee. It is understood by all parties that the Contactor has full control over the manner of
performance of the services called for in the contract. Contractor represents that it is familiar with this
type of work and hereby provides a guarantee that, absent unforeseen circumstances, the services will be
performed to reasonably accepted standards within their profession.
Termination. It is understood that Town shall have the right to terminate this agreement at any time and
for any reason. Contractor shall cease work upon receipt of said notice. Contractor shall be entitled to
reasonable compensation for expenses and work to date in the event such notice is given.
Collection Costs and Reasonable Attorney Fees. In the event either party is caused to engage the
services of an attorney to enforce the terms of this Agreement, the prevailing party shall be entitled to
recover the costs of such enforcement including, but not limited to, reasonable attorney’s fees, court costs
and other fees and costs reasonably incurred.
Completion Date. It is hereby agreed that time is of the essence in regard to the completion dates set out
herein and in any other agreed upon written parts hereto, entered herewith or subsequently. Extensions
shall be approved in writing by the Town Board. Absent an extension as herein provided, lack of
satisfactory completion by said date constitutes a breach of this contract which shall make this agreement
null and void and shall void any responsibility of Town to pay any sum. It is expressly agreed that non-
payment for the reason in this paragraph shall not affect the Town’s ability to pursue any and all other
damages in the event damages are incurred by Town or to seek return of any sums advanced.
Notice. Any notice or other communication given under this Agreement shall be in writing and mailed or
delivered as follows:
To Town:
Joseph Jeffries via email to jjeffries@lillingtonnc.org
To Contractor:
Jay Meyers via email to jay@meyersengineering.net
Headings. The subject headings of the paragraphs are included for purposes of convenience only and
shall not affect the construction or interpretation of any of its provisions.
Meyers Engineering, PLLC 5708 Carriage Park Court / Fuquay-Varina, NC 27526 / 919-625-0214
Authority. The undersigned persons hereby verify that they have the actual and apparent authority to
enter into this contract and that any and all action necessary to approve this contract has been undertaken
and approved by said entities.
Meyers Engineering, PLLC Town of Lillington 5708 Carriage Park Court 102 East Front Street
Fuquay-Varina, North Carolina 27526 Lillington, North Carolina 27546
Jay Meyers, PE, Owner Joseph Jeffries
Town Manager
Attachment: TOL Terms and Conditions
Alyson Construction
Sport Surface Specialist
December 2 2025
Town of Lillington NC: Tennis Court Renovation Proposal
Prepared For: William Barker, Town of Lillington NC
Alyson Construction Corporation (hereinafter referred to as the “Contractor”) proposes to
furnish the labor, materials, equipment, and services necessary for the renovation of two
existing tennis courts. This work is referred to as the “Project”.
1. Scope of Work
The Project shall be executed in accordance with the terms, conditions, and specifications
detailed below.
1.1 Base and Sub-Surface Repair
● Root Hazard Mitigation: In the southwest corner, we will perform localized
heat-treatment and mechanical compaction to attempt mitigation of apparent
subsurface tree roots. Important Disclaimer: Due to the nature of subsurface roots,
a permanent or complete solution is not guaranteed with this method.
● Surface Preparation and Leveling:
○ Pressure Washing: The entire court surface will be thoroughly pressure
washed to remove all dirt, debris, and loose coatings.
○ Ponding Test: We will conduct a ponding/drainage test. Areas exhibiting
birdbaths (water retention exceeding 1/16" or 1.5mm) after one hour of full
sun and 70 degree Fahrenheit will be patched with an acrylic repair mixture.
○ Crack Repair: All existing depressions and cracks will be patched with court
patch binder.
○ Crack Repair System: Install 700 lineal feet of a flexible crack repair system.
(Two flexible sealing membranes will be installed directly over repaired crack
locations, extending 6 inches past the ends in all directions. Note: This is a
specialized system, but new, future structural stress outside the treated zone
may still lead to new crack formation.)
____________________________________________________________________________
704 608 8598
alysonconstruction@gmail.com 633 white oak ln
www.alysonconstruction.com Matthews NC 28104
1
Alyson Construction
Sport Surface Specialist
1.2 Court Surfacing and Striping
● Acrylic Resurfacer: We will apply two coats of acrylic resurfacer to all surfaces per the
manufacturer's instructions.
● Color Coating: We will apply two coats of an acrylic color system to the tennis court,
and perimeter, per the manufacturer's instructions. Colors will be chosen by the Owner
● Court Striping (Lines):
○ Blended Line Court: four sets of permanent pickleball court lines will be
applied to the surface of the two hard tennis courts using an agreed-upon
color contrast.
1.3 Equipment Installation
● Nets and Posts:
○ Install the Owner's existing net onto the renovated tennis courts.
● Final Clean-up: Clean and leave the courts fully operational and ready to play.
2. Contract Price and Payment Terms
CONTRACT PRICE
The total contract price for all work specified in this proposal is:
$25,900.00 (Twenty-five thousand nine hundred U.S. Dollars)
PAYMENT TERMS
Payment of the Contractor's invoices is due upon receipt by the Owner, following Final
Completion and Acceptance of the Project.
____________________________________________________________________________
704 608 8598
alysonconstruction@gmail.com 633 white oak ln
www.alysonconstruction.com Matthews NC 28104
2
Alyson Construction
Sport Surface Specialist
3. Warranty and Guarantee
● Crack Repair System: The specific crack repair system materials come with a 2-year
Manufacturer's Warranty.
● Workmanship and Materials: Alyson Construction Corp. shall warranty the completed
Project to be free of defects in workmanship and materials for a period of one (1) year
commencing on the date of final completion.
● Warranty Exclusions: This warranty does not cover defects or damages resulting from:
○ Misuse, neglect, vandalism, or improper maintenance.
○ Subsurface root re-emergence, as noted in Section 1.1.
○ Natural events, including but not limited to, floods, severe storms, or continued
ground/structural movement outside the patched areas.
● Enforceability: The warranty is not enforceable unless payment is made in the full
amount of the executed contract.
4. General Conditions
● Time for Acceptance: This proposal and the prices set forth herein shall be valid for 30
days from the Proposal Date (December 2, 2025), and must be accepted within such
time.
● Binding Contract: Acceptance of this proposal by the Owner shall create a binding and
enforceable contract, binding upon all parties and their successors.
● Entire Agreement/Changes: This document constitutes the entire agreement between
the parties. Any modification or amendment must be made in writing and signed by both
parties.
● Liability Insurance
The contractor shall maintain professional liability insurance in an amount satisfactory to
the Town and provide proof of the same upon request.
____________________________________________________________________________
704 608 8598
alysonconstruction@gmail.com 633 white oak ln
www.alysonconstruction.com Matthews NC 28104
3
Alyson Construction
Sport Surface Specialist
● Governing Law and Consent to Jurisdiction and Venue
The parties warrant and agree that this Agreement has been executed in the State of
North Carolina and shall be subject to, and construed in accordance with, the laws of the
State of North Carolina. Any and all actions relating in any way to this contract shall be
brought in the General Courts of Justice in the County of Harnett, State of North Carolina
in the Superior Court Division.
● Collection Costs and Reasonable Attorney Fees. In the event either party is caused
to engage the services of an attorney to enforce the terms of this Agreement, the
prevailing party shall be entitled to recover the costs of such enforcement including, but
not limited to, reasonable attorney’s fees, court costs and other fees and costs
reasonably incurred.
____________________________________________________________________________
704 608 8598
alysonconstruction@gmail.com 633 white oak ln
www.alysonconstruction.com Matthews NC 28104
4
Alyson Construction
Sport Surface Specialist
5. Client Information and Selections
Customer Name:
____________________________________________________________________________
Project Address:
______________________________________________________________
Primary Contact (Name & Phone): ___________________________________ /
____________________________
Accounts Payable Contact (Name & Email): ___________________________________ /
_________________________
Color Selection
Please finalize your color choices using the following link: https://atsports.com/court-designer/
Actual colors may vary. This is due to computer monitors displaying colors differently and everyone can
see these colors differently.
● Interior Court Color: __________________________________________
● Exterior Perimeter Color: __________________________________________
● Pickleball Kitchen (Non-Volley Zone) Color:
_______________________________________
____________________________________________________________________________
704 608 8598
alysonconstruction@gmail.com 633 white oak ln
www.alysonconstruction.com Matthews NC 28104
5
Alyson Construction
Sport Surface Specialist
Contract Acceptance and Approval
By signing below, the Owner and Contractor agree to all terms, conditions, and specifications
set forth in this entire proposal.
Accepted as Contract (OWNER)
__________________________(Signature)
___________________________________(Printed Name & Title)
__________________(Date)
Accepted and Approved (CONTRACTOR)
ALYSON CONSTRUCTION CORPORATION
(Signature - Alvaro Gonzalez, President)
_______________________(Date)
____________________________________________________________________________
704 608 8598
alysonconstruction@gmail.com 633 white oak ln
www.alysonconstruction.com Matthews NC 28104
6
AGENDA ITEM SUMMARY
Date of Meeting: December 9, 2025
Staff Work By: Glenn McFadden, Mayor
Lisa Young, Deputy Town Manager
Lindsey Lucas, Town Clerk
AGENDA ITEM
Resolution Honoring Town Manager Joseph Jeffries
ITEM SUMMARY
Honor Joseph Jeffries for his service to the Town of Lillington.
RECOMMENDED ACTION
Approve Resolution Honoring Town Manager Joseph Jeffries
AGENDA ITEM #9
AGENDA ITEM SUMMARY
Date of Meeting: December 9, 2025
Staff Work By: Lindsey B. Lucas, Town Clerk
Oaths Administered By: Winston Gilchrist, Superior Court Judge, North Carolina 11th Judicial District
AGENDA ITEM
Administration of Oaths of Office (Swearing in Ceremony)
ITEM SUMMARY
Per § 160A-68, Superior Court Judge Winston Gilchrist will administer the oaths of office for
Mayor Glenn McFadden and Commissioners Patricia Moss and Rupert Langdon.
§ 160A-68. Organizational meeting of council.(b)At the organizational meeting, the newly elected mayor and councilmen shallqualify by taking the oath of office prescribed in Article VI, Section 7 of the Constitution.
The organization of the council shall take place notwithstanding the absence, death, refusal
to serve, failure to qualify, or nonelection of one or more members, but at least a quorum of the members must be present.
ARTICLE VI - SUFFRAGE AND ELIGIBILITY TO OFFICE
Sec. 7. Oath.
Before entering upon the duties of an office, a person elected or appointed to the office shall take and subscribe the following oath: "I, _______________, do solemnly swear (or affirm) that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North
Carolina not inconsistent therewith, and that I will faithfully discharge the duties of my
office as _______________, so help me God."
RECOMMENDED ACTION
N/A
AGENDA ITEM #10
AGENDA ITEM SUMMARY
Date of Meeting: December 09, 2025
Staff Work By: Lisa Young, Deputy Town Manager
AGENDA ITEM
Seating of the New Town Board
ITEM SUMMARY
Mayor Glenn McFadden will Seat the New Town Board.
RECOMMENDED ACTION None.
AGENDA ITEM #11
AGENDA ITEM SUMMARY
Date of Meeting: December 09, 2025
Staff Work By: Lisa Young, Deputy Town Manager
AGENDA ITEM
Appointment of the Mayor Pro Tempore
ITEM SUMMARY
Per § 160A-70 and Section 31.11 of the Lillington Code of Ordinances, the Lillington Town
Board shall appoint a Mayor Pro Tempore. The Lillington Town Board traditionally appoints
the Commissioner receiving the highest votes from the most recent election to serve as the
Mayor Pro Tempore until the next municipal election.
§ 160A-70. Mayor pro tempore; disability of mayor. At the organizational meeting, the council shall elect from among its members a mayor pro tempore to serve at the pleasure of the council. A councilman serving as mayor pro
tempore shall be entitled to vote on all matters and shall be considered a councilman for all
purposes, including the determination of whether a quorum is present. During the absence of the mayor, the council may confer upon the mayor pro tempore any of the powers and duties of the mayor. If the mayor should become physically or mentally incapable of performing the duties of his office, the council may by unanimous vote declare that he is
incapacitated and confer any of his powers and duties on the mayor pro tempore. Upon the
mayor's declaration that he is no longer incapacitated, and with the concurrence of a majority of the council, the mayor shall resume the exercise of his powers and duties. In the event both the mayor and the mayor pro tempore are absent from a meeting, the council may elect from its members a temporary chairman to preside in such absence. (1971, c.
698, s. 1; 1979, 2nd Sess., c. 1247, s. 4.)
SECTION 31.11 MAYOR PRO TEMPORE. (A) The Mayor shall appoint a member of the Town Board to the office of Mayor pro tempore. The Mayor pro tempore shall have the powers and perform the duties of the
Mayor when the Mayor is temporarily absent, ill, or disabled.
(B) During the concurrent temporary absence, illness, or disability of both the Mayor and Mayor Pro Tempore, the oldest commissioner in point of age shall act as Mayor pro tempore until such absence, illness, or other disability of the Mayor or Mayor
pro tempore shall cease.
(’69 Code, § 2-23)
AGENDA ITEM #12
RECOMMENDED ACTION
Appoint Commissioner Patricia Moss to serve as Mayor Pro Tempore.
AGENDA ITEM SUMMARY
Date of Meeting: December 09, 2025
Staff Work By: Lisa Young, Deputy Town Manager
AGENDA ITEM
Appointment of the Town Attorney
ITEM SUMMARY
Per § 160A-173 and Section 31.70 of the Lillington Code of Ordinances, the Lillington Town
Board shall appoint a Town Attorney
§ 160A-173. City attorney; appointment and duties.The council shall appoint a city attorney to serve at its pleasure and to be its legal adviser.(1971, c. 698, s. 1.)
SECTION 31.70 APPOINMENT; DUTIES
At the first meeting of the Town Board following each general election of Commissioners, such Board shall appoint a Town Attorney to serve at the will of the Board. The Town Attorney shall attend each meeting of the Town Board; he shall prosecute and defend suits for and against the town and for and against the town officers
acting in their official capacity; he shall approve all official bonds as to form; he shall
approve all draft ordinances as to form, and, at the request of any Commissioner, he shall approve any draft resolution as to form; he shall draft or approve all deeds, contracts, and other instruments relating to the business of the town; he shall advise the Mayor and Town Board and other town officers as to the legality and legal consequences of
proposed courses of action, and , in general, the Town Attorney shall be the legal
counselor of the town. (’69 Code, § 2-35)
RECOMMENDED ACTION
Reappoint Tony Buzzard to serve as Town Attorney.
AGENDA ITEM #13