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Agenda 12-9-2025
CITY OF .. DUNN ® NORTH CAROLINA 6dld'o--& c"Mftc4 6 J,tr/ CITY COUNCIL REGULAR MEETING 6:30pm, Tuesday, December 9, 2025 Dunn Municipal Building 401 East Broad Street Dunn, North Carolina 28334 -AGENDA- CERTIFICATION OF A QUORUM & CALL TO ORDER — William P. Elmore, Jr., Mayor INVOCATION PLEDGE OFALLEGIANCE — Dr. David Bradham, Council Member CONSIDERATION & APPROVAL OF THE AGENDA PUBLIC COMMENT PERIOD The purpose of the public comment period is to allow an opportunity for the public to address the City Council and is not intended to require the City Council to answer questions or respond to comments. Per the City Council's Public Comment Policy, adopted August 4, 2005, anyone desiring to address the Council must register on a sign-up sheet prior to the meeting being called to order. Comments are limited to three minutes per speaker and the total public comment portion of the meeting is limited to no more than 30 minutes. CONSENTAGENDA Consent Agenda items are considered and approved by a single motion and vote. Any member of the City Council may request an item be removed, without a motion or a vote, from the Consent Agenda for separate consideration. If an item is removed from the Consent Agenda, that item will be placed under the Items for Discussion & Possible Action section of the agenda. 1. Approval of November 18, 2025 Regular Minutes 2. Adopt Schedule of 2026 Council Meetings 3. Approval of Change in Personnel Policy —Sick Leave ITEMS FOR DISCUSSION & POSSIBLE ACTION 4. Voluntary Contiguous Annexation Petition— ANX-07-25 — Vann Lane — Step #2 5. Annexation Legislation — Local Bill Request 6. Appointments to the 195/140 Crossroads of America Economic Development Alliance 7. Parks & Recreation Board Appointment — Senior Center Representative 8. One -Year Extension of Old Mill Stream Contract 9. Capital Project Ordinance Amendment — WWTP Maintenance Building Project 10. Future Use of Council Chambers for District Court Page 1 of 2 CITY OF DUNN I'NORTH CAROLI A XAe-e.w amwr4XVbtr/ REPORTS & UPDATES 11. City Manager's Report 12. Finance Director's Report 13. Departmental Reports & Project Updates • Planning • Paving • Code Enforcement • Other Reports & Updates ANNOUNCEMENTS 14. Upcoming Events IMPORTANT INFORMATION 15. ABC MINUTES- 7-22-25 16. Dunn Housing Authority Board of Commissions Meeting Minutes—10-20-25 CLOSED SESSION If called, the motion to enter closed session must cite the North Carolina General Statute that authorizes the closed session. ADJOURNMENT The City of Dunn is an equal opportunity provider and employer. Page 2 of 2 CITY OF 4A DUNN �W'0000 NORTH CAROLINA Wlereco�.u� ,6e�ists! Regular Meeting, December 9, 2025 Agenda Item(s): November 18, 2025 Regular Meeting Minutes Presenter(s): Melissa Matti, City Clerk Responsible Staff: Melissa Matti, City Clerk Action Item: Yes Attachment(s): 1) November 18, 2025 Regular Meeting Minutes Background None Budget Impact None Staff Recommendation(s) Approval of Minutes as presented. Suggested Motion(s) Motion to approve November 18, 2025 Regular Meeting Minutes as presented. Page 1 of 1 Dunn City Council Regular Meeting Tuesday, November 18, 2025 6:30 p.m., Dunn Municipal Building Minutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem April Gaulden, Council Members J. Wesley Sills, Raquel McNeil, Billy N. Tart, Alan Hargis, and Dr. David L. Bradham. ALSO PRESENT: City Manager Justin Hembree, Assistant City Manager Billy R. Godwin, Interim Police Chief Nick Simmons, Captain Matt Smith, Captain Jonathan Butler, Parks and Recreation Director Brian McNeill, Collections and Distribution Manager Billy Cottle, Water Plant Manager Ian Stroud, Code Enforcement Officer Stephen Hodges, Code Enforcement Officer Cindy Rodriguez, Administrative Support Specialist Christy Sweeney, City Attorney Tilghman Pope and City Clerk Melissa Matti. CERTIFICATION OF A QUORUM & CALL TO ORDER Mayor William P. Elmore, Jr. called the meeting to order at 6:30 PM on Tuesday, November 18, 2025, at the Dunn City Council Chambers. He noted there were technical difficulties with the camera for those watching online, but that the audio was working properly. He asked attendees to silence their cell phones for the meeting. INVOCATION Reverend Roy Johnson led the invocation. Mayor Elmore introduced Reverend Johnson, noting his service as pastor for the Dunn Police Department and as a chaplain at the Betsy Johnson hospital for many years. PLEDGE OF ALLEGIANCE Council Member Alan Hargis led the Pledge of Allegiance. CONSIDERATION & APPROVAL OF THE AGENDA Motion by Council Member Bradham, seconded by Mayor Pro Tem Gaulden to approve the agenda as presented. Motion carried unanimously. PRESENTATIONS Proclamation Recognition of Parham H. McNeil, Jr. - Co -Founder National Harnett High School Alumni Association, Inc. City Manager Hembree read a proclamation recognizing Parham H. McNeil, Jr. as Co -Founder of the National Harnett High School Alumni Association. The proclamation acknowledged Mr. McNeil as a 1962 graduate who, along with Co -Founder Charles Herring, envisioned an organization to preserve the history and legacy of Harnett High School. The proclamation noted that the association has awarded more than $300,000 in scholarships to deserving students from Dunn and Harnett County. The proclamation was dated November 28, 2025, when Mr. McNeil will be honored at the association's 54th annual reunion. A copy of Proclamation in Recognition of Parham H. McNeil, Jr. (P2025-07) is incorporated into these minutes as Attachment #1.) PUBLIC COMMENT PERIOD Mayor Elmore noted that no one had signed up to speak during the Public Comment Period. CONSENT AGENDA The Consent Agenda included one (1) item: • Approval of October 28, 2025 Regular Minutes Motion by Council Member Sills, seconded by Mayor Pro Tem Gaulden to approve the October 28, 2025 Regular minutes. Motion carried unanimously. ITEMS FOR DISCUSSION & POSSIBLE ACTION Rezoning Application - CZ-25-05 PIN-1516-57-9261.000 119 Lucknow Square Public Hearing; Mayor Elmore opened the Public Hearing at 7:38 p.m. on Rezoning Application CZ-25-05 -119 Lucknow Square. The Public Hearing was closed at 7:40 p.m. Interim Planning Director Deaton presented the Rezoning Application for 119 Lucknow Square (Brent Adams office) to change zoning from C-1 to C-3. He noted that the Planning Board unanimously approved this change, and it matched the Downtown Land Use Plan. Mr. Deaton explained that everything along Cumberland Street from the railroad track to South Fayetteville Street is already C-3, making this rezoning consistent with surrounding properties. He clarified that while the property use would not change, the rezoning would allow for different signage at the location, similar to the LED signs across the street at Dunn Fire Emergency Services and Tourism. Mayor Pro Tem Gaulden recused herself due to the applicant being her employer. No citizens spoke for or against the rezoning. Decision; Motion by Council Member Hargis, seconded by Council Member Bradham to approve Rezoning Application CZ-25-05 - 119 Lucknow Square, PIN# 1516-57-9261.000, from C-1 to C-3. Motion carried unanimously. Council Member Hargis expressed frustration with the process, suggesting that a Text Amendment should be considered to make it easier for businesses to install certain types of signs in C-1 Districts. Mr. Deaton agreed to investigate a potential Text Amendment that would make such signs available in Commercial Districts without requiring rezoning. Ordinance Amendment OA-25-02 Period to Subsequent Application Public Hearing. Mayor Elmore opened the Public Hearing at 7:40 p.m. on Ordinance Amendment OA-25-02. Mr. Deaton explained that recent State Legislation (House Bill 926) prohibited waiting periods for re -filing Development Applications. He stated that Section 309, Section B7 of the City's Ordinance, currently had a six- month waiting period, which needed to be removed to comply with the new State law. The Amendment would strike this waiting period completely. Council Member Hargis expressedconcern that without a waiting period, the same applications could be repeatedly submitted after denial, though applicants would still need to pay fees for re -application each time. No citizens spoke for or against the Ordinance Amendment. Decision; Motion by Mayor Pro Tem Gaulden, seconded by Council Member McNeil to approve OA-25-02. Motion carried unanimously. A copy of Ordinance Amendment OA-25-02 (02025-24) is incorporated into these minutes as Attachment #2) Ordinance to Extend Corporate City Limits ANX-06-25 E. Johnson Street PINS 1516-98-9355.000, 1526-07-6565.000, a portion of 1526-17-0584.000, and 1526-07-3272.000 (Step #3) Public Hearing Mayor Elmore opened the Public Hearing on the Ordinance to Extend Corporate City Limits. City Manager Hembree explained that this was the third and final step in a Voluntary Annexation process for approximately 40.663 acres of land south of East Johnston Street and East Wake Street. He provided background on the process, noting that the Resolution Directing the Clerk to Investigate the Sufficiency of the Annexation was adopted on August 26, the Clerk certified the sufficiency, and the Public Hearing was reset from September 23rd to November 18th. No citizens spoke for or against the annexation. Decision Motion by Council Member Bradham, seconded by Council Member Hargis to adopt Ordinance to Extend the Corporate Limits of the City of Dunn as presented and to assign to Ward 3. Motion carried unanimously. A copy of Ordinance to Extend the Corporate Limits of the City of Dunn (02025-25) is incorporated into these minutes as Attachment #3. Voluntary Annexation Petition ANX-07-25 Vann Lane PINS 1517-37-0736.000, 1517-37-9653.000, 1517-47-0665.000 - (Step #1) City Manager Hembree explained that this item represented step one of a three -step Voluntary Annexation process. He stated that the board was being asked to consider a Resolution Directing the Clerk to Investigate the Sufficiency of a Voluntary Annexation Petition (ANX-07-25) for property owned by Barefoot Land and Rental Investments, LLC. The property consists of three (3) parcels located at or near 611 Vann Lane and 396 Vann Lane. He emphasized that this step did not annex the property but only directed the Clerk to verify that the City could legally proceed with the annexation. Motion by Council Member Sills, seconded by Mayor Pro Tem Gaulden to adopt the Resolution Directing the City Clerk to Investigate the Voluntary Annexation Petition ANX-07-25 as presented. Motion carried unanimously. A copy of the Resolution Directing the City Clerk to Investigate the Voluntary Annexation Petition (R2025-51) is incorporated into these minutes as Attachment #4. Board Appointment Dunn Area Tourism Authority Mayor Elmore recommended that Dr. David Bradham continue in his position as the Council Representative for the Dunn Tourism Board Authority, noting that he is currently serving as Chairman and doing an excellent job. Motion by Council Member Alan Hargis, seconded by Council Member Tart to appoint David Bradham as the Council Representative for the Dunn Tourism Board Authority, Board of Directors, for term of January 1, 2026 to December 31 2026. Motion carried unanimously. Council Member Hargis added a personal comment that he works with David on that board and that he does an outstanding job. Award Bank Financing Pearsall Street Project Finance Director McNallan presented information on bank financing for the Pearsall Street Project, noting that the council had previously approved going out for bids on loan financing. He explained that requests for proposals were sent to 7-8 local banks, with two responses received from United Community Bank and KS Bank. United Community Bank submitted the winning bid. Mr. McNallan noted that while he had previously contacted the Local Government Commission (LGC) and received confirmation that LGC approval was not needed for loans under $500,000 with payment schedules under 5 years, bond counsel later advised that LGC approval might be required. He requested that if the council approved the financing, it be made contingent on obtaining any necessary LGC approvals. He explained that the loan would be for just under $500,000, with a 59-month term, and payments would come from stormwater fees. Motion by Council Member Hargis, seconded by Council Member Bradham to accept the Loan Financing Proposal for United Community Bank subject to getting the approval from the LGC if needed. Motion carried unanimously. A copy of the Resolution by the City of Dunn Agreeing to Proceed with a Loan from United Community Bank for the Construction of the Pearsall Street Bridge (R2025-52) is incorporated into these minutes as Attachment #5. Award Bank Financing 400 E Townsend Street House Purchase Finance Director McNallan requested that the Council take no action on this matter. He explained that after further review with bond counsel and considering that the property is intended to be moved and sold, the tax- exempt status on which the bid was based would not be available. He stated that he would bring back a Budget Amendment at a future meeting to address funding the purchase through other means, likely proceeds from the eventual sale of the property. Award Bank Financing WWTP Maintenance Building Finance Director McNallan presented the financing proposal for the WWTP Maintenance Building, noting it was similar to the Pearsall Street project but would be funded over a 5-year period by the sewer fund. The loan would be for 59 months at 4% interest from United Community Bank. Motion by Council Member Sills, seconded by Mayor Pro Tem Gaulden to accept the Loan Financing Proposal from United Community Bank pending LGC approval, if needed. Motion carried unanimously. A copy of the Resolution by the City of Dunn Agreeing to proceed with a Loan from United Community Bank for the Construction of the Wastewater Treatment Plan Maintenance Building (R2025-53) is incorporated into these minutes as Attachment #6. REPORTS & UPDATES City Manager's Report - City Manager Justin Hembree provided updates on several projects: • Paving: He reported that the contractor for paving would mobilize the first week in December. At minimum, three major streets (Tracy Lane, a portion of East Harnett, and a portion of East Godwin) would be completely milled and repaved by December 15. • Pearsall Street: The project is very close to completion, with pavement being laid down that day. The contractor would soon be addressing punch list items. • Equipment: Public Works representative Billy Cottle presented information about a newly acquired asphalt miller. He explained that the equipment allows the department to mill up asphalt into fines that can be reused as base material when making water taps, eliminating the need to haul off and dispose of old asphalt. Mr. Cottle expressed appreciation for the council's approval of this purchase, noting that it had already improved efficiency, allowing his team to complete four water taps in a single day on North Ellis. • Pickleball Courts: Brian McNeil announced that the pickleball courts are now complete and officially open from dawn until 10 PM. He explained that a bollard is located outside the center of the court that can be pressed to turn lights on for 50 minutes after sunset. The facility includes six pickleball courts with a waiting rack system and appropriate fencing. • Police Chief Recruitment: City Manager Hembree distributed recruitment brochures for the Chief of Police position. The application period is open until December 15, after which candidates will be evaluated for an assessment center process expected to begin in mid -January. Financial Report Finance Director Cary McNallan presented the financial report for the end of October: 0 Cash and investments: $6.2 million at the end of October compared to $10.3 million a year ago • East Side Pump Station construction account: $7 million • Approximately $1 million in grant reimbursements expected within the next week, with about $3 million still outstanding • General property tax collections for October: $220,000 (compared to $255,000 last October) • Year-to-date property tax collections: $1.3 million • Sales Tax for August: $328,000 (up $43,000 from the previous year) • Building Permits for October: $15,500 (year-to-date: $81,000, about 44% of budget) Departmental Reports & Project Updates City Manager Hembree noted that following a question from a previous meeting about businesses with burned - out lights, staff discovered this falls under zoning enforcement rather than nuisance enforcement. He explained they are working to make code enforcement officers also zoning administrators to expand their enforcement capabilities. Code Enforcement Officers Stephen Hodges and Cindy Rodriguez provided updates on their activities: • 11 active high grass cases (decreasing due to cooler weather) • 27 violations for junk/debris at roadside or in yards • 52 violations of junk vehicles • 10 new minimum housing cases • 6 violations for non-residential maintenance code, primarily addressing potholes in shopping center parking lots Mr. Hodges noted that they had successfully contacted the new owners of the shopping center containing Michael's and Planet Fitness, who had sent a team to patch holes in front of various businesses. The Council discussed concerns about Roses shopping center parking lot, particularly regarding restriping of parking spaces. Senior Center Manager Amanda Baker, accompanied by her assistant Evelyn Munns, reported on activities since taking the position in July: • Increased participation in programs including farmers market visits, jewelry making, cupcake making, salsa dancing, coffee and conversation, a senior kickback social, and a fish fry that sold out in 30 minutes • Recent trips to the fruitcake factory, aquarium, and state fair • Daily exercise programs and educational speakers • Resumption of home -delivered meals program, now serving hot meals daily to 35 clients with 25-30 on a waiting list • Growth in congregate meals from 2 to 15 participants • Upcoming events including a "Friendsgiving" celebration and senior Christmas party on December 16 Council members expressed appreciation for the increased activity level at the Senior Center. Ms. Baker acknowledged the Parks and Recreation Department for allowing use of their vans for senior trips and indicated that having a dedicated van would be beneficial in the future. ANNOUNCEMENTS Upcoming Events Mayor Elmore announced: • City offices will be closed Thursday and Friday, November 27 and 28, for Thanksgiving. • There will not be a Work Session in December. • The next Regular Session is scheduled for Tuesday, December 9 at 6:30 PM. • December 4th at 5:30 PM: Community input session for Chief of Police qualifications, to be held in the Council Chambers. • January 22nd: Community input session for Codrington Park at the Senior Center. Mayor Elmore provided an update on Economic Development, highlighting the City's involvement with the Crossroads of America Alliance. He noted that: • The Magnolia Training Center is nearly complete and expected to open in early February. • The Dunn Area Committee of 100 will have a presence in the building. • The Alliance and Harnett County are building a spec building near Alphin Brothers. • A major Economic Development announcement was made that day in Benson, where Vulcan will invest $1 billion to manufacture rare earth magnets, creating 1,000 jobs with average salaries of $90,000 City Manager Hembree elaborated that the Vulcan project is significant for national security, as it will be the first U.S.-based manufacturer of rare earth magnets, breaking China's grip on the supply chain for materials used in military technology. He emphasized that while the facility will be in Benson, the economic impact will benefit the entire region, including Dunn, by increasing the attractiveness of local industrial properties. ADJOURNMENT With no further business to discuss: Motion by Council Member Hargis, seconded by Mayor Pro Tem Gaulden to adjourn to adjourn the meeting at 7:37 p.m. Motion carried unanimously. The meeting adjourned with several members wishing everyone a Happy Thanksgiving. William P. Elmore, Jr. Mayor` Attest: Melissa R. Matti City Clerk CITY OF 1887 NORTHDUNN ► Regular Meeting, December 9, 2025 Agenda Item(s): Resolution Adopting the 2026 Meeting Schedule and Budget Retreat Date Presenter(s): Justin Hembree, City Manager Responsible Staff: Melissa Matti, City Clerk Action Item: Yes Attachment(s): 1) Resolution Adopting the 2026 Meeting Schedule & Budget Retreat Date Background For Council to consider and approve the 2026 Meeting Schedule for the Dunn City Council. Budget Impact None Staff Recommendation(s) Approve the Resolution adopting the 2026 Meeting Schedule and Budget Planning Retreat. Suggested Motion(s) Motion to approve the Resolution adopting the 2025 Regular Meeting Schedule and Budget Planning Retreat for the Dunn City Council as presented. Page 1 of 1 • 1887 � . • � . W&re communi� 6e�r inj-., RESOLUTION ADOPTING THE 2026 MEETING SCHEDULE FOR THE CITY OF DUNN CITY COUNCIL WHEREAS, the North Carolina General Statute 160A-71 allows the City Council to fix a specific time and place for their meetings; and WHEREAS, the North Carolina General Statute 143-318.12(a) requires that the City Council's schedule of meetings be kept on file with the City Clerk. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Dunn, North Carolina that the following meeting schedule be adopted: Tuesday January 13, 2026 6:30 p.m. Dunn Municipal Building Tuesday January 27, 2026 6:30 p.m. Dunn Municipal Building Friday - 2025-2026 Budget Retreat 8:00 a.m. to Lumina on Wrightsville Beach, Saturday February 6-7, 2026 5:00 P.M. Wrightsville Beach, NC Tuesday February 24, 2026 6:30 p.m. Dunn Municipal Building Tuesday March 10, 2026 6:30 p.m. Dunn Municipal Building Tuesday March 24, 2026 6:30 p.m. Dunn Municipal Building Tuesday April 14, 2026 6:30 p.m. Dunn Municipal Building Tuesday April 28, 2026 6:30 p.m. Dunn Municipal Building Tuesday May 12, 2026 6:30 p.m. Dunn Municipal Building Tuesday May 26, 2026 6:30 p.m. Dunn Municipal Building Tuesday June 9, 2026 6:30 p.m. Dunn Municipal Building Tuesday June 23, 2026 6:30 p.m. Dunn Municipal Building Tuesday July 28, 2026 6:30 p.m. Dunn Municipal Building Tuesday August 11, 2026 6:30 p.m. Dunn Municipal Building Tuesday August 25, 2026 6:30 p.m. Dunn Municipal Building Tuesday September 8, 2026 6:30 p.m. Dunn Municipal Building Tuesday September 22, 2026 6:30 p.m. Dunn Municipal Building Tuesday October 13, 2026 6:30 p.m. Dunn Municipal Building Tuesday October 27, 2026 6:30 p.m. Dunn Municipal Building Tuesday November 10, 2026 6:30 p.m. Dunn Municipal Building Tuesday December 8, 2026 6:30 p.m. Dunn Municipal Building Duly adopted by the City Council of the City of Dunn, meeting in regular session this the 91h day of December, 2025. William P. Elmore, Jr., Mayor Attest: Melissa R. Matti, City Clerk CITY OF DUNN NORTH CAROLINA MAev,& w-ownw4 �Vbtd Regular Meeting, December 9, 2025 Agenda Item(s): Approval of Change in Personnel Policy- Sick Leave Presenter(s): Justin Hembree, City Manager Responsible Staff: Connie Jernigan, HR Director Action Item: Yes Attachment(s): 1) Proposed Personnel Policy Background For Council to consider and approve changes to the Personnel Policy- Sick Leave. Budget Impact None Staff Recommendation(s) Approve the revised Personnel Policy Article VII, Section 12 Sick Leave (highlighted section bottom of page 28) Suggested Motions) Motion to approve revised Personnel Policy Article VI 1, Section 12 - Sick Leave Page 1 of 1 Section 10. Vacation Leave: Payment upon Separation An employee who has successfully completed six months of the probationary period will normally be paid for accumulated vacation leave upon separation not to exceed 30 days, provided notice is given to the supervisor at least two weeks in advance of the effective date of resignation. Any employee failing to give the notice required by this section shall forfeit payment for accumulated leave. The notice requirement may be waived by the City Manager when deemed to be in the best interest of the City. Section 11. Vacation Leave: Payment upon Death The estate of an employee who dies while employed by the City shall be entitled to payment of all the accumulated vacation leave credited to the employee's account not to exceed the maximums established in Section 8 of this Article. Section 12. Sick Leave Sick leave may be granted to a probationary or regular employee absent from work for any of the following reasons: sickness, bodily injury, required physical or dental examinations or treatment, or exposure to a contagious disease, when continuing work might jeopardize the health of others. Sick leave may be used when an employee must care for a member of his or her immediate family who is ill. Sick leave may also be used for death in the employee's immediate family, but may not exceed three days for any single occurrence. Additional leave time required for such occurrence may be charged to vacation or other approved leave when approved by the department head and/or City Manager. Sick leave may also be used to supplement Workers' Compensation Disability Leave both during the waiting period before Workers' compensation benefits begin, and afterward to supplement the remaining one-third of salary, except that employee may not exceed the regular salary amount using this provision. "Immediate family" shall be defined as spouse, child, parent or step-parent, brother, sister, grandparent, grandchild, son-in-law or daughter-in-law of the employee or spouse of the employee, or guardian. Policy for taking sick leave: Notification of the desire to take sick leave should be submitted to the employee's supervisor prior to the leave, but in any event, the employee's immediate supervisor must be contacted no later than one (1) hour after the beginning of the scheduled workday; calling the department is not sufficient. With prior management approval, an employee may use sick leave time for other personal, non - illness reasons as long as compensatory and vacation leave time have been exhausted. 1: CITY OF D UNN NORTH CAROLINA Wleroco'AmnA4 6v4ocs/ Regular Meeting, December 9, 2025 Agenda Item(s): Voluntary Contiguous Annexation Petition —Vann Lane (ANX-07-25), (Step #2) Presenter(s): Justin Hembree, City Manager Responsible Staff: Justin Hembree, City Manager Action Item: Yes Attachment(s): 1) Clerk Certification 2) Resolution Fixing Date of Public Hearing 3) GIS Maps To consider adoption of Resolution Fixing the Date for Public Hearing for January 27, 2026, for the Voluntary Contiguous Annexation Petition ANX-07-25. Background On November 18, 2025, the Council adopted a Resolution Directing the Clerk to Investigate the Voluntary Annexation ANX-07-25 and the Certificate of Sufficiency is attached. Budget Impact None Staff Recommendation(s) Staff recommends that Council adopt the Resolution Fixing Date of Public Hearing. Suggested Motion(s) Motion to adopt the Resolution Fixing Date of Public Hearing as January 27, 2026, at 6:30 p.m. for the Voluntary Contiguous Annexation Petition ANX-07-25 — Vann Lane — Barefoot Land & Rental Investments, LLC. Page 1 of 1 t887 RESOLUTION FIXING DATE OF PUBLIC HEARING ON QUESTION OF ANNEXATION PURSUANT TO G.S. 160A-31 ANX-07-25 WHEREAS, a petition requesting annexation of the area described herein has been received; and WHEREAS, the City Council has by resolution directed the City Clerk to investigate the sufficiency of the petition; and WHEREAS, certification by the City Clerk as to the sufficiency of the petition has been made; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn, North Carolina that: Section 1. A public hearing on the question of annexation of the area described herein will be held at the City of Dunn Municipal Building at 6:30 p.m. on January 27, 2025. Section 2. The area proposed for annexation are those Tracts 6-8 as more particularly described in Exhibit "A" attached to this resolution. Section 3. Notice of the Public Hearing shall be published once in The Daily Record, a newspaper having general circulation in the City of Dunn, at least ten (10) days prior to the date of the Public Hearing. Adopted this 91" day of December, 2025. ATTEST: Melissa R. Matti, City Clerk William P. Elmore Jr., Mayor Itlhere communiiy Gins! CITY OF DUNN NORTH CAROLINA 401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 (910) 230-3500 - CityofDunn.org PETITION FOR VOLUNTARY ANNEXATION CERTIFICATE OF SUFFICIENCY Owners: City of Dunn Annexation File No: ANX-07-25 To: Mayor Elmore and Dunn City Council Mayor William P. Elmore, Jr. Mayor Pro Tern April Gaulden Council Members J. Wesley Sills Raquel McNeil Billy Tart Alan Hargis Dr. David L. Bradham City Manager Justin Hembree I, Melissa Matti, City Clerk, do hereby certify that I have investigated the attached petition and hereby make the following findings: a. The petition contains an adequate property description of the area proposed for annexation. b. The area described combined in the petition is contiguous to the City's primary corporate limits, as de6fined under Part 1 of Article 4A of Chapter 160A of the NC General Statutes. c. The petition is signed by the managing member of the Limited Liability Company listed as owner of the real property lying in the area described herein. In witness whereof, I have hereunto set my hand and affixed the seal of the City of Dunn, North Carolina, this 3rd day of December, 2025. LAh' )v -t" Melissa R. Matti City Clerk Where communi� 4ns! "EXH I BIT A" Metes & Bounds for Seasons —Barefoot Property Being all of three tracts located in City of Dunn, Averasboro Township, Harnett County, NC Being all of the following properties: BAREFOOT LAND AND RENTAL INVESTMENTS, LLC 1517-37-0736.000 - DB 4177, PG 880 1517-37-9653.000 - DB 4177, PG 880 1517-47-0665.000 - DB 4177, PG 880 And more particularly described as follows: COMMENCING at a point, said point being the northeastern corner of James Ricky Tripp & Elsie Marie Tripp Hardee as recorded in Deed Book 2896, Page 130, Harnett County Registry and having coordinates of N 576,413.56 and E 2,112,147.09 NC GRID NAD 83 (2011); thence running as a tie North 48 degrees 10 minutes 17 seconds West to a point and N 47 degrees 37 minutes 41 seconds West, 167.78'to the POINT OF BEGINNING; thence leaving said point and running the following bearings and distances: North 47 degrees 54 minutes 00 seconds West, 192.89'to a point; thence North 44 degrees 09 minutes 00 seconds West, 1,171.10'to a point; thence North 44 degrees 13 minutes 00 seconds West, 706.00'to a point; thence along the run of Secon Branch the following bearings and distances: North 88 degrees 43 minutes 00 seconds East, 27.50'to a point; thence North 77 degrees 06 minutes 00 seconds East, 204.11'to a point; thence South 46 degrees 20 minutes 00 seconds East, 47.80'to a point; thence North 78 degrees 52 minutes 00 seconds East, 105.29'to a point; thence North 67 degrees 14 minutes 45 seconds East, 86.15'to a point; thence North 79 degrees 17 minutes 00 seconds East, 114.08'to a point; thence South 87 degrees 25 minutes 00 seconds East, 99.86'to a point; thence North 75 degrees 23 minutes 00 seconds East, 206.94'to a point; thence South 87 degrees 28 minutes 00 seconds East, 68.20'to a point; thence North 89 degrees 13 minutes 00 seconds East, 113.56'to a point; thence North 06 degrees 14 minutes 00 seconds East, 57.98'to a point; thence South 83 degrees 29 minutes 31 seconds East, 129.60'to a point; thence North 56 degrees 21 minutes 16 seconds East, 158.31'to a point; thence leaving said Secon Branch and continuing South 03 degrees 27 minutes 12 seconds East, 265.14'to a point; thence South 06 degrees 11 minutes 12 seconds East, 1,087.04'to a point; thence South 06 degrees 11 minutes 12 seconds East, 477.57'to a point; thence South 54 degrees 18 minutes 04 seconds East, 290.37'to a point; thence South 53 degrees 30 minutes 39 seconds East, 229.11'to a point; thence North 48 degrees 24 minutes 00 seconds East, 874.52'to a point; thence North 48 degrees 24 minutes 00 seconds East, 233.40'to a point; thence South 60 degrees 02 minutes 00 seconds East, 554.82'to a point; thence South 44 degrees 52 minutes 00 seconds West, 409.10'to a point; thence North 49 degrees 50 minutes 00 seconds West, 460.65'to a point; thence North 43 degrees 23 minutes 30 seconds East, 68.53'to a point; thence North 46 degrees 32 minutes 17 seconds West, 131.15'to a point; thence South 44 degrees 58 minutes 43 seconds West, 315.70'to the POINT OF BEGINNING, containing 74.12 acres, more for less. PETITION FOR ANNEXATION - CONTIGUOUS PROPERTY INDIVIDUAL DATE: 5— TO: The City of Dunn City Council Re: Petition Requesting Annexation Attn: Planning Director, Planning Dept. By the City of Dunn P. O. Box 1065 Contiguous Property Dunn, NC 28335 Pursuant to the provisions of Section 160A-31 of the General Statutes of the State of North Carolina, we the undersigned owners of all the real property described below do hereby request that said property Located at: 611 VANN LN DUNN, NC 28334 and 396 VANN LN DUNN, NC 28334 PIN number(s) 1517-37-0736.000, 1517-37-9653.000, and 1517-47-0665.000 Lot(s) be annexed into the City of Dunn. We certify: that the property to be annexed is contiguous to the present corporate limits of the City of Dunn and the annexation would, therefore, be a contiguous annexation; that a legal description (metes and bounds -electronically submitted) is attached as "Exhibit A" and a map of said property showing the proposed contiguous area in relation to the primary corporate limits of the City of Dunn is attached and denoted as "Exhibit B". All individuals whose names appear on the deed to the property shall sign. Barefoot Land & Rental Investments, a North Carolina Limited Liability Company 1. Sharon Elaine Barefoot, Registered Agent Printed Name Signature l/ 3201 Meadowlark Rd Dunn NC 28334 Address/Contact Information 2. Printed Name Signature Address/Contact Information 3. Printed Name Signature Address/Contact Information N E W, ✓p'% Sworn to and subscribed by me on this the day of 36 �O '�-. - 0= Notary Publi = ,� Oil ; Z My commission expires:L i G _ G Date received Planning Dept. By:L-C,U N Date received City Clerk: By: Annexation Fee: $125.00/per parcel (j Fee paid $ Nj Ll Receipt # c.tt,- t Harnett 0 U N T Y NORTH Harnett.org/GIS August 28, 2025 County Boundary City Limits Road Centerlines Parcels CONS R-20 M RA-20M RA-30 RA-40 RM ETJ EXHIBIT B PIN 1517-37-0736.000 N S Feet 680 ■ _ _ t 1_ /" ■ rr • it • I a WA1 RA-30 Harnett Couliy narnec� �.vuniy t■��, REAGAR -20,M Harnett Com Harnett c o u N r v I County Boundary ® CONS City Limits R-20 Road Centerlines R-7 Harnett.org/GIS I parcels RA-20M August 28, 2025 RA-30 NOT FOR LEGAL USE RA-40 N R M � `A` E - EXHIBIT B E J PIN 1517-37-9653.000 `a Feet 0 680 e ■ r ■ AV" tw i d" RA-MFill, °1 . ..%� ��. 111 R Harnett %..vunt 1 NOT FOR LEGAL USE 00 `. A Harnett County Boundary CONS �^+ COUNTY City Limits R-20 Road Centerlines R-7 Harnett.org/GIS parcels RA-20M August 28, 2025 RA-30 .00001, vwo" I RA-40 ' N RM w E --� EXHIBIT B ET' PIN 1517-47-0665.000 s NOW— = Feet 680 Harnett C O U N T Y PID: 021517 0106 PIN: 1517-37-0736.000 Account Number: 1500053655 Owner: BAREFOOT LAND AND RENTAL INVESTMENTS LLC Mailing Address: 3201 MEADOWLARK RD DUNN, NC 28334-9728 Physical Address: 611 VANN LN DUNN, NC 28334 ac Description: 63.32 AC GEORGE GLOVER Surveyed/Deeded Acreage: 63.32 Calculated Acreage: 63.2 Deed Date: Deed Book/Page: 4177 - 0880 Plat(Survey) Book/Page: - Last Sale: 2022 - 12 Sale Price: $0 Qualified Code: A Vacant or Improved: Transfer of Split: T Actual Year Built: 1950 Heated Area : 1124 SgFt Building Count: 1 Harnett County.glS Building Value: $52897 Parcel Outbuilding Value: $660 Parcel Land Value: 333560 Market Value: $387117 Deferred Value: $243870 Total Assessed Value: $143247 Zoning: RA-20M - 54.16 acres (85.7%), SINGLE FAMILY & AGRICULTURAL - 9.04 acres (14.3%) Zoning Jurisdiction: Dunn, Harnett County Wetlands: Yes FEMA Flood: Minimal Flood Risk Within 1 mi of Agriculture District: Yes Elementary School: Dunn Elementary Middle School: Dunn Middle High School: Triton High Fire Department: Dunn EMS Departmen Medic 15, D15 EMS Law Enforcement: Harnett County Sheriff Voter Precinct: West Averasboro County Commissioner: William Morris School Board Member: Joey Powell �at,��� La Q✓Q �Ei�1�.OF8a Harnett CO U N T Y PID: 021518 0189 PIN: 1517-47-0665.000 Account Number: 1500053655 Owner: BAREFOOT LAND AND RENTAL INVESTMENTS LLC Mailing Address: 3201 MEADOW LARK RD DUNN, NC 28334-9728 Physical Address: VANN LN DUNN, NC 28334 ac Description: 5 ACRES MINNIE BYRD Surveyed/Deeded Acreage: 5 Calculated Acreage: 5.18 Deed Date: Deed Book/Page: 4177 - 0880 Plat(Survey) Book/Page: - Last Sale: 2022 - 12 Sale Price: $0 Qualified Code: A Vacant or Improved: Transfer of Split: T Actual Year Built: Heated Area : SgFt Building Count: 0 Harnett County QIS Building Value: $0 Parcel Outbuilding Value: $0 Parcel Land Value: 34590 Market Value: $34590 Deferred Value: $30450 Total Assessed Value: $4140 Zoning: R-20 SINGLE FAMILY - 1.29 acres (24.9%), RA-20M - 3.89 acres (75.1%) Zoning Jurisdiction: Dunn, Harnett County Wetlands: Yes FEMA Flood: Minimal Flood Risk Within 1ml of Agriculture District: No Elementary School: Dunn Elementary Middle School: Dunn Middle High School: Triton High Fire Department: Dunn EMS Deoartment: Medic 15, D15 EMS Law Enforcement: Harnett County Sheriff Voter Precinct: West Averasboro County Commissioner: William Morris School Board Member: Joey Powell Ho u Nety PID: 021517 0021 PIN: 1517-3 7-9653.000 Account Number: 1500053655 Owner: BAREFOOT LAND AND RENTAL INVESTMENTS LLC Mailing Address: 3201 MEADOW LARK RD DUNN, NC 28334-9728 Physical Address: 396 VANN LN DUNN, NC 28334 ac Description: 5 ACRES JEWEL LEE Surveyed/Deeded Acreage: 5 Calculated Acreage: 5.55 Deed Date: Deed Book/Page: 4177 - 0880 Plat(Survey) Book/Page: - Last Sale: 2022 - 12 Sale Price: $0 Qualified Code: A Vacant or Improved: Transfer of Split: T Actual Year Built: Heated Area : SgFt Building Count: 0 �P Print this page Harnett County GIS Building Value: $0 Parcel Outbuilding Value: $0 Parcel Land Value: 49550 Market Value: $49550 Deferred Value: $22880 Total Assessed Value: $26670 Zoning: R-20 SINGLE FAMILY - 1.64 acres (29.51%), RA-20M - 3.91 acres (70.49%) Zoning Jurisdiction: Dunn, Harnett County Wetlands: Yes FEMA Flood: Minimal Flood Risk Within 1mi of Agriculture District: No Elementary School: Dunn Elementary Middle School: Dunn Middle High School: Triton High Fire Department: Dunn EMS Department: Medic 15, D15 EMS Law Enforcement: Harnett County Sheriff Voter Precinct: West Averasboro County Commissioner: William Morris School Board Member: Joey Powell 0 Regular Meeting, December 9, 2025 Agenda Item(s): Annexation Legislation - Local Bill Request Presenter(s): Billy Godwin, Assistant City Manager Responsible Staff: Billy Godwin, Assistant City Manager Action Item: Yes Attachment(s): Draft Letter to Legislative Delegation Background Council is requested to approve a letter asking the City's State legislative delegation to run a local bill exempting the City of Dunn from the provisions of G.S. 160A-58.1(b)(5). This provision mandates that the total area of a city's satellite corporate limits cannot exceed ten percent (10%) of the area within that city's primary corporate limits. Currently, 130 cities and towns in this State have obtained legislative exemption from this provision including Angier, Benson, Four Oaks, Godwin, and Lillington. According to most recent figures from Harnett County GIS, 5.58 % of Dunn's corporate limits area is satellite but this number doesn't account for recent annexations. Budget Impact None Staff Recommendation(s) To approve requesting the State legislative delegation to exempt the City from G.S. 160A- 58.1(b)(5). Suggested Motion(s) Motion to approve making a formal written request to the State legislative delegation to exempt the City from G.S. 160A-58.1(b)(5). Page 1 of 1 Mayor William P. Elmore, Jr. City Manager Justin Hembree December 10, 2025 The Honorable Howard Penny, Jr. North Carolina House of Representatives 300 N Salisbury St, Rm 418C Raleigh NC 27603-5925 RE: City of Dunn Request for Local Bill - Satellite Annexation Exemption Dear Representative Penny: At its December 9, 2025, regular meeting, the Dunn City Council voted to formally request that its legislative delegation run a local bill in the 2026 Short Session to exempt the City from the provisions of G.S. 160A-58.1(b)(5). Please accept this letter as the City's formal request for such a local bill. The cited provision mandates that the total area of a city's satellite corporate limits cannot exceed ten percent (10%) of the area within that city's primary corporate limits. Currently, 130 cities and towns in this State have obtained legislative exemption from this provision including Dunn's neighbors Angier, Benson, Four Oaks, Godwin, and Lillington. In furtherance of this request, please feel free to contact me at any time should you need any additional information and as always, thank you for your time and dedicated service to our City and its residents. Sincerely, William P. Elmore Jr. Mayor Cc: Senator Jim Burgin Justin Hembree, Dunn City Manager 'Mere communi� 4ns! Mayor William P. Elmore, Jr. CITY OF Mayor Pro Tern April Gaulden 1"_4 in Council Members DUNN J. Wesley Sills Raquel McNeil 1W NORTH CAROLINA Billy Tart 401 E Broad St - PO Box 1065 - Dunn, North Carolina 28335 Alan Hargis (910) 230-3500 • CityofDunn.org Dr. David L. Bradham City Manager Justin Hembree December 10, 2025 The Honorable Jim Burgin North Carolina Senate 300 N Salisbury St, Rm 620 Raleigh NC 27603 RE: City of Dunn Request for Local Bill - Satellite Annexation Exemption Dear Senator Burgin: At its December 9, 2025, regular meeting, the Dunn City Council voted to formally request that its legislative delegation run a local bill in the 2026 Short Session to exempt the City from the provisions of G.S. 160A-58.1(b)(5). Please accept this letter as the City's formal request for such a local bill. The cited provision mandates that the total area of a city's satellite corporate limits cannot exceed ten percent (10%) of the area within that city's primary corporate limits. Currently, 130 cities and towns in this State have obtained legislative exemption from this provision including Dunn's neighbors Angier, Benson, Four Oaks, Godwin, and Lillington. In furtherance of this request, please feel free to contact me at any time should you need any additional information and as always, thank you for your time and dedicated service to our City and its residents. Sincerely, William P. Elmore Jr. Mayor Cc: Representative Howard Penny, Jr. Justin Hembree, Dunn City Manager V&re communi� kTins! CITY OF 1111DUNN $87 NORTH CAROLINA Me-*& c,&~t&j4iei t��l Regular Meeting, December 9, 2025 Agenda Item(s): Appointments to the 195/140 Crossroads of America Economic Development Alliance Presenter(s): Billy Godwin, Assistant City Manager Responsible Staff: Billy Godwin, Assistant City Manager Action Item: Yes Attachment(s): 1) None Updated information will be provided prior to the Council Meeting. Page 1 of 1 Regular Meeting, December 9, 2025 Agenda Item(s): Parks and Recreation Board Appointment — Senior Center Representative Presenter(s): Brian McNeill, Parks and Recreation Director Responsible Staff: Brian McNeill, Parks and Recreation Director Action Item: Yes Attachment(s): 1) 2) Advisory Board Application Evaluation checklist Background As part of the Senior Center Evaluation Criteria established by the Mid -Carolina Regional Council, one of the required center standards is to maintain an advisory board or ensure representation of the senior center on the governing agency's advisory board. Our Parks and Recreation Advisory Board Chair, Keith Williams, has submitted his formal resignation following his family's relocation outside the City of Dunn. With this vacancy, there's an opportunity to appoint an active member of the Senior Center to the board. Doing so will satisfy the representation requirement and ensure we remain compliant with Mid -Carolina Regional Council standards necessary to continue receiving funding. Budget Impact No impact on the budget Staff Recommendation(s) Appoint Annie Miller to fill the Parks and Recreation Advisory Board vacancy. Suggested Motion(s) Motion to appoint Annie Miller to the Parks and Recreation Advisory Board. Page 1 of 1 Ty 1-0 t 3: t ADVISORY BOARD APPLICATION Please indicate your preference of the advisory boards you would like to serve on by number (first choice being "1") and choose no more than three. Dunn Alcoholic Beverage Control Dunn Planning Board Dunn Library Board of Trustees Dunn Board of Adjustment Dunn Parks & Recreation Advisory Board Dunn Housing Authority Cemetery Advisory Board Members of the City of Dunn Boards and Commissions shall serve without compensation unless otherwise approved by the City Council. Applicant Name n n S Date of Application: Home Address: Street Address, City, Zip Code Mailing Address: ���•- �✓ Street Address, City, Zip Code _. Primary Phone: -16 ks iq Business/Other Phone: Email Address: 6 n 0 rt"4.> V M , I lee Date of Birth: _/_ / Male: El Female: Occupation: kei i ttd Educational Background: tq,`kd6 Have you recently attended a meeting of the board you are interested in serving on: Yes; El No: X Do you reside within the City Limits of Dunn: Yes: X No: ❑ Length of residence in Dunn/Dunn Area: t� Thank you for your willingness to serve our City! (over) -77 OCIT i ''; 177 :.i+%1. }'. � ��� Y.F?' :.} � x��. gin•' ��� e •.!.'' ,..1, 4MN :.G•tii i::i: ":•.t�.y 15�.•. ,.:7:: :..tf��'•::�'��:.: s...=.�.. .:4; �.�.:' .. Please provide a brief statement outlining why you wish to serve on a City of Dunn Board or Commission and how you will be an asset as a member. Have you ever served on any City of Dunn Board? Yes: ❑ No: If so, which one? Please list any current or previous service to the community and/or civic clubs: DAB. I would like to be considered for appointment to serve on a City of Dunn Board or Commission. I realize that completion of this application in no way guarantees that I will be appointed by the Dunn City Council. If appointed, I will make attending Advisory Board Meetings a priority. Ut- �-4-:4 r Applicants Signature Requited _ Date Please return form to: Dunn City Cleric PO Box 1065, Dunn, NC 28335 Phone:910-230-3501 or Fax: 910-230-3590 Email: inmattiAdunn-nem WAM HHDUNN. 'More conwnunffy kTinsl ADVISORY BOARD/COMMITTEE APPLICATION Please indicate your preference of the advisory boards/committee you would like to sene Oil by number (first choice being "I") and choose no snore than three. Dunn Alcoholic Beverage Control Dunn Planiiing Board Dunn Representative Harnett Co. Library Board Dunn Housing Authority Dunn Parks & Recreation Advisory Board Coimnunity Appearance Conmittee Members of the City of Dunn Boards, Commissions and Committees shall serve vvithotit compensation unless otherwise approved by the City Council. Applicant Name 1e�;I'zlv Date of Application: 7 Horne Address: Street Address, City, Zip "Cody Mailing Address: Street Address, Citj,, Zip Code Primary Pliojie: 97X 0 - 71 k Business/Other Phone: Email Address: /10- -2 Date of Male: Occupation: Educational Background: Have you recently attended a meeting of the board you are interested in serving on: Yes: j No: A Do you reside within the City Limits of Dunn: Yes: k---' No: L-I Length of residence in Dunn/Dunn Area: Thank you for your willingness to serve our City! (over) ill DUNN NORTH CAF2O(_I%!:4 TUlere cvmmcfni� 6T, im'! Please provide a brief statement outlining why you wish to serve on a City of Dunn Board, Commission or Committee and how you will be an asset as a member. !1¢ QG lLei' fir' Of" ��i+1e�ltin— %.. � tr_ w•r _.�i n ds,, -- OF_s4' r:raoo- ,_��td'2v!��.� -�'�-�-ll.Yl-.iL /l��l' +dl� _�2,POr'�vr�l�t...t �r .�1. �I ,�t ,,,�.1✓i%/�,1J1:��.y�'f�+'' �' /���+1 �`rr�jta., ����.,�Q—,d�l�._���r�,� �+c- �►� err: car t u r, ,d f�gr����,,,,, 0��f�n�yh ,sh _r�cc�1�4_1,��1�E�%1_j� I lave you ever served on any City of Dunn Board/Committee? Yes: 0 No: ioe-� If so, which one? Please list any current or previous service to the community and/or civic clubs: A L-41, ( u atv- 09 tl� V 1\ t-, I would like to be considered for appointment to serve on a City of Dunn Board, Commission or Committee. I realize that completion of this application in no way guarantees that I will be appointed by the Dunn City Council. If appointed, I will make attending Advisory Board Meetings a priority. -z A scants sis nattuc 1Lcqu�rcci Please rcturn form to: Dunn City Clerk Pa Box 10651 Dunn, NC 28335 l'hone:910-2 30-3501 or Fax: 910-230-3590 I?mai1: mmattitdAunn-nc.or Donald Keith Williams 11 /20/2025 City of Dunn Recreation Board Please accept this letter as formal notification that I am resigning from my position as a member of the City Dunn Recreation Board. I am grateful for the opportunity to have served on the board and to have been a small part of the community's recreational programs. I have truly valued the experience and the chance to work with the board and the Recreation Department. Thank you again for this opportunity. I wish the board and the city continued success in the future. Sincerely, Donald Keith Williams NC DIVISION OF AGING AND ADULT: SERVICES AND NC AREA AGENCIES ON AGING SENIOR CENTER OPERATIONS ASSESSMENT TOOL PART I -PROGRAM VERIFICATION Primary Senior Center (MPSC):_ Satellites: . Assessment Date: Agency Staff Interviewed: Signature of Reviewer: PROGRAM DEFINITION YES NO NA 1. The senior center programs consist of group activities, ❑ Ej.. ❑ individual services and community service opportunities in areas such as health, education, recreation, social work, nutrition and other supportive services. (III A & s) 2. The senior center is open at least 40 hours per week, Cl ❑ ❑ except holidays and inclement weather, and maintains regular hours. (III q 3. Senior center policies established by the governing ❑ ❑ ❑ structure must at least include policies that cover an accident and emergency evacuation plan, participant suspensionldismissal and a wait list policy (if applicable) (III C 4. The primary multi -purpose senior center (MPSC) is ❑ ❑ ❑ responsible for the administration of the budget and operations at the satellites . (III c) "yes" ,� - comply. 3 mus be es and question 4 must be es or na to Questions 1 t Y G Y- - e are included in estr acceptable documentation Suggestions for es of acc m gg types P low. parenthesis after questions ions be CLIENT ELIGIBILITY YES NO NA 5. Persons served are at least 60+ years and/or their ❑ ❑ ❑ spouse (of any age.) (IV.C) (outreach materials, brochures, sign -in sheets, observation, participant forms PLAN NINGIEVALUATIONIINPUT YES NO NA 6. The senior center has an advisory council composed of ❑ ❑ ❑ center participants and individuals from the community who are knowledgeable about the needs and interests of older people and about community resources and who FY24 Senior Center operations Monitoring Tool 2 have the skills and expertise necessary for guiding the center. (V.B)(membership list, meeting minutes 7. The MPSC has an advisory or governing group of which ❑ ❑ ❑ 60 percent of the members are older adults. (v.c.1) (membership list with ages) 8. All members of the advisory group have received a full ❑ ❑ ❑ orientation with emphasis on philosophy and policies of the center and the legal, political and financial environments prior to service. (V.c.2) (orientation packets, record of orientation training) 9. The advisory group will evaluate the information ❑ ❑ ❑ gathered on older community membersneeds. (v.c.3) (copies of completed surveys, questionnaires, final summary sheets SERVICE PROVISION YES NO NA 14a. The senior center must provide, either directly or through ❑ ❑ ❑ linkages, the following minimum services: outreach, information & referral, health promotion, social, nutritional, educational, volunteer opportunities, recreational activities, counseling (tax, legal, insurance) and transportation (VI.C.1) (sign -in sheets, publicity, calendars;.fl ers 1 Ob. The senior center has a policy which allows participants ❑ ❑ ❑ the opportunity to participate in fee -based activities if unable or unwilling to pay a required fee and assures confidentiality and Privacy. (Administrative Letter 19-01) (policy, newsletter, calendar, flyer) 11. Information on services and activities are available within ❑ ❑ the MPSC and publicized on a regular basis (vl.c.2) (sign- u sheets, publicity, calendar, newsletter, flyer) 12. The MPSC coordinates and collaborates with other ❑ ❑ ❑ agencies/organizations, educational institutions, faith communities, and local businesses to help assure the best possible opportunities for older adults. (vi.c.3) (Mous, letters of agreement, minutes of collaborative activities, joint committees, presentations, calendars, newsletter, flers 13. The MPSC has evidence of expanding its capacity L7 ❑ ❑ through such activities as grant writing, fund raising and seeking in -kind contributions from individuals and organizations in the community. (Vl.C.4) (grants, ledger, publicity of events, newsletter FY24 Senior. Center Operations Monitoring Tool Regular Meeting, December 9, 2025 Agenda Item(s): One Year Extension of Old Mill Stream Contract Presenter(s): Brian McNeill, Parks and Recreation Director Responsible Staff: Brian McNeill, Parks and Recreation Director Action Item: Yes Attachment(s): 1) Extension Agreement Background Old Mills Stream currently handles all the including all cemetery grounds' maintenance. extension of last year's contract amount. City's contract -based landscaping needs The current contract allows for a one (1) year Budget Impact $121,520 to impact FY 2025/2026 $95,760 to be in FY 2026/2027 proposed budget Staff Recommendation(s) Approve contract extension to be effective January 1, 2026 through December 31, 2026. Suggested Motion(s) Motion to approve the One Year Extension of Old Mill Stream Contract for calendar year 2026. Page 1 of 1 CITY OF [,DUNN �w PARKS AND RECREATION 205 Jackson Rd • PO Box 1065 • Dunn, North Carolina 28335 (910) 892-2976 • CityofDunn.org CITY OF DUNN LAWN MAINTENANCE CONTRACT EXTENSION lt-u• .01•. _u TO: Old Mills Stream, Inc. FROM: Brian McNeill, Parks and Recreation Director DATE: December 10, 2025 RE: Contract Renewal for Lawn Maintenance Contract The City of Dunn is seeking to extend their contract with Old Mill Stream for lawn maintenance for several areas of the City. The proposed contract extension will be for twelve (12) months beginning 1.1.2026 and will end 12.31.2026. The extension is for services at all the following properties described below: 1) Site A: Dunn Public Library, 110 E. Divine St 2) Site B: Dunn City Hall, 401 E. Broad St 3) Site C: Parking Lot, Corner of e. Edgerton St & N. Clinton Ave 4) Site D: Comer of W. Broad St & W. Cumberland St 5) Site E: Caboose Area 6) Site F: Median on Hwy 421/E. Cumberland St from Walgreens Intersection to Walmart left turn & welcome sign 7) Site G: Parking Lot, Corner of N. Railroad Ave & E. Edgerton St 8) Site H: Roundabout at Ashe Ave & N. Powell Ave 9) Site I: Veterans Memorial to Splash Pad at Tyler Park including surrounding highlighted properties 10) Site J: Highway 55 East median and shoulders 11) Site K: Ashe Ave and Ponderosa Dr 12) Site L: Resthaven Cemetery 13)Site M: Greenwood Cemetery 14) Site N: Memorial Cemetery City of Dunn Printed Name Title Date Old Mill Stream, Inc. Printed Name Title Date 'Mere communiI 4nsl CITY OF � DUNN NORTH CAROLINA Nlwe cs� 6efu'sI Regular Meeting, December 9, 2025 Agenda Item(s): Capital Project Ordinance Amendment WWTP Maintenance Building Project Presenter(s): Cary McNallan — Finance Director Responsible Staff: Donrie Dukes —Wastewater Treatment Plant Superintendent Action Item: Yes Attachment(s): 1) Capital Project Ordinance Amendment 2) Budget Amendment Background In June 2025, the City Council approved a Capital Improvements Program that included the construction of a maintenance building at the Black River Wastewater Treatment Plant and the replacement of a roof on an existing building. The new building will be used to perform maintenance on plant equipment. It will also be used to store plant and city equipment like the sewer jetter, tractors, lawnmower, and spare pumps and parts that are essential to the efficiency of the wastewater plant. On October 28, 2025, the City Council awarded the construction contract to AMAC Builders LLC with the low bid of $195,458 and approved a Capital Project Ordinance Budget of $210,230 for the project that included installment financing as a source of funding for the project. After further review, staff discovered that any financing for real property transactions must have approval from the Local Government Commission (LGC). The process for loan approvals by the LGC can take many months and has additional costs associated. Because of the low dollar amount of this project, and the timing issues, staff is recommending that the funding source be amended from installment financing to sewer fund reserves. Staff Recommendation(s) Staff recommend that the City Council approve a Capital Project Ordinance Amendment that includes changes in funding sources. Page 1 of 2 Budget Impact Sewer Fund reserves of $210,230 will be used to fund the project budget. Suggested Motion (s� Motion to approve the WWTP Maintenance Building Capital Project Ordinance Amendment and related budget amendment. Page 2 of 2 887 a Capital Project Ordinance Amendment Wastewater Treatment Plant Maintenance Building Project WHEREAS, the City Council for the City of Dunn, on June 24, 2025, adopted the annual budget ordinance number 02025-15 for the fiscal year beginning July 1, 2025; and, WHEREAS, the City Council, on June 24, 2025, adopted the Capital Improvements Plan for fiscal year 2025-26 that included the above -mentioned project; and, WHEREAS, on October 28, 2025, the City Council approved a Capital Project Ordinance for the Wastewater Treatment Plant maintenance building with a total budget of $210,230; and, WHEREAS, on October 28, 2025, the City Council approved a construction contract with AMAC Builders LLC to construct this building; and, WHEREAS, it is necessary to amend the funding sources for this Capital Project; and, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC, PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH CAROLINA, THAT: Section 1: The Project authorized is the Wastewater Treatment Plant (WWTP) Maintenance Building Project with expenditures and funding to be amended as noted in Section 2 and is authorized to be undertaken until all project activity is completed. Section 2: The officers of this unit are hereby directed to proceed with the project within the terms of this capital project ordinance and the budget contained herein. The amount of funding appropriated, and amounts budgeted for construction and related costs, are approved as follows: Previous Budget Revised Funding Appropriations Budget Amendments Budget Installment Financing $ 195,458 $ (195,458) $ Sewer Fund Operating Transfer $ 14,772 $ 195,458 $ 210,230 Total Funding $ 210,230 $ - $ 210,230 Expenditures: Equipment Construction Contingency Total Expenditures $ 5,000 $ 195,458 $ 5,000 $ 195,458 $ 9,772 $ 9,772 $ 210,230 $ - $ 210,230 'Mere communi� 4ns! CITY OF ODUNN NORTH CAROLINA Section 3: Funds may be advanced from the General Fund or Sewer Operating Fund for the purpose of making payments as due. Section 4: The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in section 2 and on the total revenues received or claimed. Section 5: The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every capital budget submission made to this city council. Section 6: Within five (5) days after this ordinance is adopted, the City Clerk shall file a copy of this ordinance with the Finance Director. Section 7: This Capital Project Ordinance shall be effective immediately. Duly adopted this 9th day of December 2025. Attest: Melissa R. Matti City Clerk William P. Elmore, Jr. Mayor 'Mere communif 4nsl CITY OF DUNN BUDGET ORDINANCE AMENDMENT Department: WWTP Budget Amendment #: 13 FISCAL YEAR ENDING: 6/30/2026 Date: 12/9/2025 Appropriation Amount of Appropriation FUND Acct # LINE ITEM DESCRIPTION Before Amendment After Amendment Increase / (Decrease) Amendment Sewer 030-0710-8500 Operating Transfers to Capital Projects 14,772.00 195,458.00 $ 210,230.00 EXPENDITURE TOTAL: $ 14,772.00 $ 195,458.00 $ 210,230.00 Appropriation Amount of Appropriation FUND Acct # LINE ITEM DESCRIPTION Before Amendment After Amendment Increase / (Decrease) Amendment Sewer Capital 300-0399-1401 Installment Financing $ 195,458.00 $ (195,458.00) $ - Sewer Capital 300-0399-1430 Operating Transfer fr the Sewer Fund $ 14,772.00 $ 195,458.00 $ 210,230.00 Sewer 030-0390-4000 Fund Balance Appropriation $ 293,640.00 $ 195,458.00 $ 489,098.00 REVENUE TOTAL: $ 503,870.00 $ 195,458.00 $ 699,328.00 CERTIFICATION: I certify this requested budget amendment was approved by the City Council on: City Manager: Finance Director: JUSTIFICATION: Funding for a maintenance building at the WWTP and a roof replacement on an existing WWTP building. FUNDING SOURCE: Sewer Fund Reserves...fund balance appropriation. 12/9/2025 12/9/2025 CITY OF �aD UNN NORTH CARO N LI A XAere wftftw4 XVms! Regular Meeting - December 9, 2025. Agenda Item(s): Future Use of Council Chambers for District Court Presenter(s): Justin Hembree, City Manager Billy Ray Godwin, Assistant City Manager Responsible Staff: Justin Hembree, City Manager Billy Ray Godwin, Assistant City Manager Action Item: Yes Attachment(s): Draft Letter Requesting Closure of Dunn District Court Background At the August 12, 2025, Work Session, the City Council was informed that Chief District Court Judge Frank Wood was considering eliminating Dunn as a venue for District Court and that his effort was supported by the Harnett County Sheriff, the Clerk of Superior Court, the District Attorney, and Dunn P.D. The Council was asked whether it had any objection and it specifically voted that it had no objection and authorized staff to so inform relevant parties. A copy of the minutes memorializing the vote were subsequently sent to Judge Wood. Recently, Judge Wood has indicated that for the Administrative Office of the Courts (AOC) to acquiesce in his efforts to close Dunn as a court venue, a formal request from the City was necessary. The City Manager's office favors the closure as it could use the additional space for administrative purposes. If closed, internet connectivity with AOC would be retained as the municipal building would be considered an emergency courtroom should the need arise. Budget Impact The City receives rental income for use of the courtroom. The income for FY 23 was $4,002; FY24 was $7,269; and FY 25 was $5,385. Staff Recommendation(s) Staff recommends askingforthe closure of Dunn as a District Court venue and recommends Council authorize a letter to Judge Wood asking for such a closure. Page 1 of 2 Suggested Motion(s) Motion to request the closure of Dunn District Court and to authorize a letter be sent to Judge Frank Wood and other relevant parties to request that Dunn District Court be closed except as needed in an emergency. Page 2 of 2 Mayor William P. Elmore, Jr. CITY OF Mayor Pro Tern April Gaulden �' Council Members DUNN J. Wesley Sills �W,01-100Raquel McNeil NORTH CAROLINA Billy Tart 401 E Broad St - PO Box 1065 - Dunn, North Carolina 28335 Alan Hargis (910) 230-3500 - CityofDunn.org Dr. David L. Bradham City Manager Justin Hembree December 10, 2025 The Honorable J. Franklin Wood, Jr., Chief District Court Judge - 12 Judicial District P.O. Box 297 Smithfield, N.C. 27577 RE: City of Dunn Request for Closure of Dunn District Court Dear Judge Wood: At its December 9, 2025, regular meeting the Dunn City Council voted to formally request the closure of Dunn District Court. This closure is requested due to the City's needs for additional administrative office space. Currently, the Council Chambers in the City's municipal building serves as the courtroom but its use as a courtroom, albeit only once a month, prohibits any modification of that space. Support for closing court in Dunn was also expressed to the Council by the District Attorney, the Sheriffs Office, and the Clerk of Superior Court during the Council's August 12, 2025 Work Session. The primary reason noted by these other entities was that holding court in Dunn was not feasible given the required technological and other logistical challenges posed by moving equipment and personnel from Lillington to Dunn for court. For the above reasons, please accept this letter as the City of Dunn's formal request to close Dunn Court and to release the space to the City. The City recognizes the site would still serve as a backup courtroom in an emergency and for that reason, internet connectivity to AOC would still be maintained. Sincerely, William P. Elmore Jr. Mayor Cc: Justin Hembree, Dunn City Manager lNere communi� 6!!�ins! CITY OF DUNN NORTH CAROLINA GillzerecomwxA4 Regular Meeting, December 9, 2025 Agenda Item(s): City Manager's Report Presenter(s): Justin Hembree, City Manager Responsible Staff: Justin Hembree, City Manager Action Item: No Attachment(s): None The City Manager will provide updates. Page 1 of 1 � CITY OF DUNN NORTH CAROLINA Regular Meeting, December 9, 2025 Agenda Item(s): Finance Director's Report Presenter(s): Cary McNallan, Finance Director Responsible Staff: Cary McNallan, Finance Director Action Item: No Attachment(s): November 2025 Financial Report Page 1 of 1 CITY OF oilRNORTH CAROLINA 401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 (910) 230-3500 • CityofDunn.org MEMORANDUM To: Honorable Mayor, City Council Members From: Cary McNallan, Finance Director Subject: November 2025 Financial Report (unaudited) December 1, 2025 Mayor William P. Elmore, Jr. Mayor Pro Tern April Gaulden Council Members J. Wesley Sills Raquel McNeil Billy Tart Alan Hargis Dr. David L. Bradham City Manager Justin Hembree • Cash & Investment Balances: Cash and investment balances for all funds totaled $8,716,456 as of November 30, 2025, compared to $8,149,966 a year ago. The increase is the result of receiving state grant reimbursements of water & sewer project expenditures. The city also has a balance of $6,211,381 in the Eastside Pump Station Construction account. Cash Balances by Fund $14PW,000 $12,000,000 $10, =1000 ! $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0,, _$2,000,000 1Cyoti p�°tiA �01�A 1�ti�ti� \ti°ti� 1�tio�b plti�tib ��tiotib\tia�h ��tiotiy ��tia �� 1�ti°ny 1�ti� JCL p�� 1�ti p�ti I -$4,000,00� -$6,000,000 ■ General & Grant Funds + Misc Projs a Powell Bill/Street Resurf ■ Sewer/Water Ops & Projs (Swr only FY26) 9 Stormwater Fund ■ Water Ops & Projs ■ Water SRF Fund ■ Sewer SRF Fund $2,091,751, 14.0% $6,211,381, 41.6% Cash and Investments $360, 0.0% $5,352,622 , 35.9% $1,271,723, 8.S%.5% • NC Capital Mgmt Trust ■ First Citizen Bank a BAN Constr Acct KS Trust Investments ■ Misc Other Where eommuni� 6Tins! • The benchmark for this period is 41.7% of the budget, however, revenues and expenditures will continue to be recorded for the next few weeks. • General Fund Property Taxes collected by the County for the month of October 2025 totaled $220,465 compared to $255,472 for October 2024. FY26 year to date property tax revenues received are $1,324,738. Our total estimated taxes for FY26 are $5,931,100. These totals include taxes for Property, Motor Vehicles, & Downtown District. Ad Valorem Tax Revenues by Month Collected $2,soo,000.00 $2,000,000.00 $1, 500, 000.00 $1,000,000.00 $500,000.00 S- I 1 0 N I a I I I v> I'llW M a m c N= a �' o o Z cv " i Q> Q O z{ c M to -0 C Lf1 CO " U Q Z T Q v O 1 J �1 • For Sales Taxes, our August receipts were $328,407. This is $43,381 more than the same period last year. Our budget for sales tax revenue for FY26 is set at $3,450,000, and so far, this year we have recorded $662,279, or 19.2%. Sales Tax Reports from the Department of Revenue are provided at least two months behind actual collections. Our next sales tax deposit will be December 15tn. $400,000.00 $350,000.00 $300,000.00 $250,000.00 $ 200,000.00 $150,000.00 $100,000.00 $ 50,000.00 Sales Tax Collections by Month ao > u .c L L> c 1r U > U Ln.0 L> c Ln as Qtfs w Q Z o N— 2 < � CL M— N NN Q a p z p " 2 Q E — Q to � � ).. S 5 • Building Permit and Development Fees for the month of November were $8,717. To date we have collected a total of $90,182 or 49.0% of the budget. At the same time last year, our year-to-date revenue was $54,420. The budget for the 2026 budget year is $184,000. • The following charts and graphs include Budgeted and Actual, Revenue and Expenditures for the General Fund, Water & Sewer Fund, Stormwater Fund, and the Powell Bill Fund. FY26 YTD Actuals vs Budgets - Revenues FY25 YTD Actuals vs Budgets - Revenues All Funds - FY25 November FY26 All Funds - FY24 November FY25 Revenue Category/Fund FY26 Budget MTD Actuals YTD Actuals ° f Bd9t Revenue Category/Fund FY25 Budget MTD Actuals YTD Actuals % of Bdet GF-Ad Valorem Taxes 5,931,100.00 - 1,326,804.26 22.4% GF-Ad Valorem Taxes 5,759,728.00 1,514,308.30 2,426,331.02 42.1% GF-Sales Taxes 3,481,000.00 331,352.62 672,807.80 19.3% GF-Sales Taxes 3,387,400.00 287,960.57 579,632.92 17.1% GF-Other Taxes 783,450.00 1,709.53 1,709.53 0.2% GF-Other Taxes 718,150.00 1,723.23 1,723.23 0.2% GF-Licenses & Permits 564,250.00 28,125.94 281,873.86 50.0% GF-Licenses & Permits 563,650.00 19,833.28 211,999.38 37.6% GF-Charges for Services 1,698,779.00 113,280.67 676,061.14 39.8% GF-Charges for Services 1,566,162.73 124,127.73 672,281.76 42.9% GF-Other Revenue 2,525,978.53 21,146.56 329,493.92 13.0% GF-Other Revenue 4,702,346.56 32,440.45 445,353.93 9.5% GF-Operating Trfs In 106,344.00 - 106,342.00 100.0% GF-Operating Trfs In 2,047,889.00 - - 0.0% General Fund Totals 15,090,901.53 495,615.32 3,395,092.51 22.5% General Fund Totals 18,745,326.29 1,980,393.56 4,337,322.24 23.1% Utility Chgs-Water 4,777,600.00 431,054.79 2,063,856.78 43.2% W&S Utility Chgs-Water 4,362,325.00 377,750.12 1,701,677.09 39.0% Utility Chgs-Sewer - - - #DIV/0! W&S Utility Chgs-Sewer 3,897,450.00 322,617.95 1,468,173.22 37.7% Water Utility Other Rev 408,748.45 24,475.03 111,209.35 27.2% W&S Utility Other Rev 3,114,070.06 52,737.98 222,056.96 7.1% Water Utility Oper Trfs In - - - #DIV/0! W&S Utility Oper Trfs In - - - #DIV/0! Water Fund Totals 5,186,348.45 455,529.82 2,175,066.13 41.9% W&S Fund Totals 11,373,845.06 753,106.05 3,391,907.27 29.8% Utility Chgs-Water - - - #DIV/0! W&S Utility Chgs-Water - - - #DIV/0! Utility Chgs-Sewer 5,071,232.00 430,340.44 1,887,265.38 37.2% W&S Utility Chgs-Sewer - - - #DIV/0! Sewer Utility Other Rev 493,125.17 714.72 18,967.20 3.8% W&S Utility Other Rev - - - #DIV/0! Sewer Utility Oper Trfs In - - - #DIV/0! W&S Utility Oper Trfs In - - - #DIV/0! Sewer Fund Totals 5,564,357.17 431,055.16 1,906,232.58 34.3% W&S Fund Totals - - - #DIV/0! Stormwater Revenues 661,163.69 (51.20) 181,472.86 27.4% Stormwater Revenues 524,382.11 124,499.92 253,876.26 48.4% Stormwatet Totals 661,163.69 (51.20) 181,472.86 27.4% Stormwater Totals 524,382.11 124,499.92 253,876.26 48.4% Powell Bill Revenues 1,734,554.00 2,664.44 363,135.78 20.9% Powell Bill Revenues 974,000.00 122,024.28 428,968.67 44.0% Powell Blll Totals 1,734,554.00 2,664.44 363,135.78 20.9% Powell Bill Totals 974,000.00 122,024.28 428,968.67 44.0% Budget to Actual - FY25 Revenues GF-Ad Valorem Taxes GF-Sales Taxes GF-Other Taxes GF-Licenses & Permits ELM GF-Charges for Services GF-Other Revenue GF-Operating Trfs In Utility Chgs-Water Utility Chgs-Sewer Water Utility Other Rev ` Sewer Utility Other Rev Water Utility Oper Trfs In Sewer Utility Oper Trfs In Stormwater Totals Powell Bill Revenues t� $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 ■ YTD Actuals ■ FY26 Budget FY26YTDActuatsysBudgets -Expenditures November FY26 Bd¢t FY25YTDActualsysBudget�cnenditures All Funds -FY24 Departments/Funds FY25 Budget November MTD Actuals FY25 YTD Actuals % All Funds-FY25 Departments/Funds General Govt FY26 Budget 3,390,287.61 MTD Actuals 92,396.46 YTD Actuals 1,403,829.89 % of 41.4% General Govt 3,157,827.15 214,257.33 1,164,969.68 of Bd¢t 36.9% Public Safety 5,538,040.00 195,866.81 2,193,189.23 39.6% Public Safety 5,345,922.83 514,066.02 2,285,026.02 42.7% Public Works 2,049,440.30 76,559.77 822,621.95 40.1% Public Works 2,012,515.26 193,572.08 869,906.08 43.2% Sanitation & Waste Removal 876,000.00 74,019.15 316,806.83 36.2% Sanitation & Waste Removal 857,000.00 134,426.54 340,278.12 39.7% Parks, Recreation, & Cemetery 1,739,820.62 98,289.03 828,925.35 47.6% Parks, Recreation, & Cemetery 1,689,341.75 135,226.60 729,524.89 43.2% Library 5,245.00 385.21 2,711.76 51.7% Library 6,006.00 572.68 2,469.25 41.1% GF Debt Service 806,708.00 41,468.68 491,437.47 60.9% GF Debt Service 2,529,718.00 48,609.60 560,160.31 22.1% GF Operating Trfs Out & Resrvs 685,360.00 - 430,323.31 62.8% GF Operating Trfs Out & Resrvs 3,146,995.30 23,404.30 131,329.30 4.2% General Fond Totals 15,090,901.53 578,985.11 6,489,845.79 43.0% General Fund Totals 18,745,326.29 1,264,135.15 6,083,663.65 32.5% Water Admin & Finance 1,080,028.53 19,940.08 271,242.97 25.1% W&S Admin & Finance 1,224,657.73 114,631.29 555,390.47 45.4% Water Distribution/Collection 1,110,303.92 58,813.02 509,519.90 45.9% W&S Distribution/Collection 2,798,726.34 156,411.94 1,376,458.18 49.2% Water Treatment Plant 2,101,159.00 57,250.21 783,216.47 37.3% Water Treatment Plant 2,237,896.69 146,083.94 855,143.82 38.2% Sewage Treatment Plant - - - #DIWO! Sewage Treatment Plant 2,113,296.22 213,485.94 1,031,330.30 48.8% Water Debt Service 894,857.00 25,181.57 179,297.96 20.0% W&S Debt Service 1,671,593.00 38,143.36 314,805.99 18.8% Water Operating Trfs Out & Resrvs - - - #DIWO! W&S Operating Trfs Out & Resrvs 1,327,675.08 - - 0.0% Water Fund Totals 5,186,348.45 161,184.88 1,743,277.30 33.6% W&S Fund Totals 11,373,846.06 668,766.47 4,133,128.76 36.3% Sewer Admin & Finance 738,811.79 19,325.63 293,994.75 39.8% W&SAdmin & Finance - #DIV/O! Sewer Distribution/Collection 1,054,551.38 35,033.21 334,138.14 31.7% W&S Distribution/Collection #DIV/0! Water Treatment Plant - - #DIV/O! Water Treatment Plant #DIV/0! Sewage Treatment Plant 2,167,809.00 96,651.02 924,943.81 42.7% Sewage Treatment Plant #DIV/O! Sewer Debt Service 1,588,413.00 12,737.11 144,101.54 9.1% W&S Debt Service #DIV/0! Sewer Operating Trfs Out & Resrvs 14,772.00 - - 0.0% W&S Operating Trfs Out & Resrvs #DIV/0! Sewer Fund Totals 5,564,357.17 163,746.97 1,697,178.24 30.5% W&S Fund Totals - #DfV/Ol Stormwater Operations 444,650.69 334.86 29,247.74 6.6% Stormwater Operations 427,751.61 28,565.52 209,176.38 48.9% Stormwater Debt Service 177,303.00 - 2,777.70 1.6% Stormwater Debt Service 52,630.00 - 2,754.92 5.2% St/W Operating Trfs Out & Resrvs 39,210.00 - 29,753.01 75.9% St/W Operating Trfs Out & Resrvs 44,000.50 - 0.50 0.0% Stormwater Totals 661,163.69 334.86 61,778.45 9.3% StormwaterTotats 524,382.11 28,565.52 211,931.80 40.4% Powell Bill Operations 1,519,302.00 1,581.47 1,406,816.45 92.6% Powell Bill Operations 308,747.00 1,210.68 15,045.74 4.9% Powell Bill Debt Service 215,252.00 - 107,625.88 50.0% Powell Bill Debt Service 665,253.00 - 107,625.88 16.2% PB Operating Trfs Out & Resrvs - - - #DIV/0! PB Operating Trfs Out & Resrvs - - - #DIV/0! Powell Bill Totals 1,734,554.00 1,581.47 7,514,442.33 87.3% Powell OKI Totals 974,000.00 1,210.68 122,671.62 12.6% Budget to Actual - FY26 Expenditures GeneratGovt Public Safety Public Works Sanitation & Waste Removal Parks, Recreation, & Cemetery Library GF Debt Service GF OperatingTrfs Out & Resrvs Water Admin & Finance Sewer Admin & Finance Water Distribution/Collection Sewer Distribution/Collection Water Treatment Plant Sewage Treatment Plant Water Debt Service Sewer Debt Service Water Operating Trfs Out & Resrvs Sewer Operating Trfs Out & Resrvs , Stormwater Operations Stormwater Debt Service St/W Operating Trfs Out& Resrvs , Powell Bill Operations Powell Bill Debt Service PB Operating Trfs Out& Resrvs $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 CITY OF DUNN NORTH CAROLINA Nlre,me.c"wxA4 614ns! Regular Meeting, December 9, 2025 Agenda Item(s): Departmental Reports & Project Updates Presenter(s): Justin Hembree, City Manager Responsible Staff: Justin Hembree, City Manager Action Item: No Attachment(s): None 1. Planning Department 2. Paving 3. Code Enforcement 4. Other Reports & Updates Page 1 of 1 Public Utilities Dept-WTP November 2025 a Monthly Report 101 E. Cleveland St., Dunn, NC 28334 11 phone 910-892-2948 j fax 910-892-8871 1 www.dunn-nc.org Total Million Gallons Pumped 81.717 Average Million Gallons Per Day 2.724 Pumped Total Million Gallons Bulk Sales 53.187 Water Plant Averages and Total Million Gallons Pumped 2024 -2025 120 100 O 80 L 0 F. 60 0 5 4 11 2 l 61 40 98 5 85 77 2 1 5 29 6 6 5 5 5 20 4 4 4 4 4 4 4 3 2.6 2.5 2.5 2.4 2.5 2.6 2.6 2.8 3.2 3.2 3.2 3.0 2.7 0 1-Nov 1-Dec 1-Jan 1-Feb 1-Mar 1-Apr 1-May 1-Jun 1-Jul 1-Aug 1-Sep 1-Oct 1-Nov 2024-2025 9 Daily Average Pumped oTotal Million Gallons Bulk Sales V Total Million Gallons Pumped 7 50 40 30 20 10 0 ANNOWAM117M 1-Nov 1-Dec 1-Jan 1-Feb 1-Mar 1-Apr 1-May 1-Jun 1-Jul 1-Aug 1-Sep 1-Oct 1-Nov Chemicals Used X 1,OOOlbs Rain Fall in Inches *Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing. Public,, Jtr Ifflues Dept I NJ we mo bjer 2025 1 Monthly Rjep©lrtr 101 E. Cleveland St., Dunn, NC 28334 ' phone 910-892-2948 ' fax 910-892-8871 1 www.dunn-nc.org 6k� *Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records Average Daily Flow 2 1.8 1.6 f� 1.4 1.2 O V 0.8 0.6 0.4 0.2 O 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 November Rain Fail 0.5 0.45 0.4 0.35 c ca 0.3 DC 4- O 0.25 N N s 0.2 c 0.15 0.1 0.05 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 November Totalin Gallons Treatei 140 vy 120 118.605 C 0 f t3100 72.406 Q 80 _ _ w_e_._.. _..a ..._. ro ._.,_ 7 36._. _ • - 66.325 67.$83 == 60,655 62.713 58.058 47.837 45.589 42.836 40 i 20� 0 Jan. Feb. March April May June 1 July Aug. Sept. Oct. Nov. Dec. PUBLIC WORKS DEPARTMENT NOVEMBER 2025 MONTHLY REPORT 101 E CLEVELAND ST, DUNN NC 28334 PHONE 910-892-2948 FAX 910-892-8871 www.dunn-nc.org STREET DEPARTMENT TYPE NUMBER BRUSH -LIMB PICKUP 229 BULK 80 CURB REPAIR 1 CUT 4 DRAINAGE ISSUE 1 EVENT 1 LEAVES -GRASS 563 ON -CALL 2 PINESTRAW 2 POTHOLES/STREET REPAIRS 205 SAFETY CONCERN 1 SIGNAL CITIZEN COMPLAINT 1 TOTAL WORK ORDERS 1090 PUBLIC WORKS DEPARTMENT NOVEMBER 2025 MONTHLY REPORT 101 E CLEVELAND ST, DUNN NC 28334 PHONE 910-892-2948 FAX 910-892-8871 www.dunn-nc.org TONNAGE REPORT TYPE NUMBER SOLID WASTE IN TONS 144.17 YARD WASTE IN TONS 36.43 RECYCLING WASTE IN TONS 26.31 GRAND TOTAL TONS 206.91 *Data from Republic Services Report PUBLIC WORKS DEPARTMENT NOVEMBER 2025 MONTHLY REPORT 101 E CLEVELAND ST, DUNN NC 28334 PHONE 910-892-2948 FAX 910-892-8871 www.dunn-nc.org CEMETERY DEPARTMENT TYPE NUMBER FILL GRAVE 24 GRASS MOWING AND WEED EATING 76 OPEN/CLOSE 11 TRASH PICKUP 30 TOTAL WORK ORDERS 141 Monthly Recreation Report 2025 CITY OF LI DUNN PARKS AND RECREATION November Monthly Narrative Report Fall Leagues Instructional soccer (4U/6U) finished their season on November Is', and they received their medals. The IOU football team coached by Johnathan Ross finished on November 1 st. Basketball Registrations concluded on November 141h. The IOU boys and girls and 13U boys' leagues began practicing on November 17th. We didn't have enough participants for the 13U girls' league, so refunds have been given. 13U boys' coaches are Maurice Hicks, Ryan Mayes, and Jay Taylor. The 10U boys' coaches are Derrick McKoy, Rayshon Sparks, and Billy Eason. We have one 10U girls' basketball team coached by RJ Robinson. We have five instructional teams coached by Ryan Mayes, Billy Eason, Brandon Ray, Johnathan Ross, and Derrick Mangum. Indoor Soccer Registration for ages 7-13 begins December 9th and ends January 141h Senior Center The seniors hosted a Veteran's Appreciation Program at the Senior Center on November 7th. Other activities include making T-shirts for their Friendsgiving gathering, a trip to Southern Supreme Fruit Cake Factory, and made cakes from scratch. They also spent some time in the greenhouse tending to the collards, cabbage, and okra that they planted. Recreation Advisory Board The last meeting was held on Thursday, November 20th, at 6:00 p.m. in the Dunn Community Center. The next meeting is on February 17th at 6:00 p. in. in the Dunn Community Center. 05 205 Jackson Rd - PO Box 1065 - Dunn, North Carolina 28335 (910) 892-2976 - CityofDunn.org November Monthly Report Dunn Parks ♦Recreation FacilityRentals, Programs Rentals Facility Dunn Community Building 3 Clarence Lee Tart Memorial Park 0 Multipurpose Room 0 Codrin ton Park 0 Nathan Harris Athletic Complex @ Tyler Park 0 Baseball & Softball Field Rentals 10 Tennis Courts 0 Picnic Shelter Rentals 1 Winter Programs Instructional League 40 IOU Bo 's League 32 IOU Girl's League 11 13U Bo 's League 31 P K V as Recreational Walkers 186 Free Play 14-17 years old 44 Free Play 11-13 years old 50 Free Play 10 & Under years old 11 Adult Play 8 Batting Cage Rentals 0 Pickleball Players 59 Racquetball Court 0 Senior Attendance 222 Bingo 41 Exercise Class 82 Educational Class 18 Line Dancing 12 Cemetery Report Cemetery SectionsResthaven 1 Existing section 1-9, 11, 13 & 15 6,960 65547 413 Section 12 (opened May 2023 432 28 404 Section 14 (opened May 2023 488 35 453 Section 10 & 16 not et open)- 1,248 0 0 Greenwood Existing Section A — Z 10,092 9,742 350 Memorial Existing Section A — F 3,448 1,504 1,832 Existing section I, II, III 272 272 0 Section G— P not yet open) 3,336 0 0 K C a Social Media Activity November 2025 Announcements: • The next Work Session of the Dunn City Council is scheduled for Tuesday, January 131h at 6:30 p.m. • The next Regular Session of the Dunn City Council is scheduled for Tuesday, January 271" at 6:30 p.m. • Christmas Employee Luncheon - Dunn Community Center - Friday, December 12th at 11:30 a.m. • Copies of the ABC Board Financial Statement are available. Contact the City Clerk to request a copy. • City Offices will be closed on December 24th - 26th for Christmas Holiday. • City Offices will be closed on January 1st for New Years. • Merry Christmas &Happy New Year! • Community Input - Codrington Park on January 22nd at the Senior Center. • City of Dunn Budget Retreat Lumina on Wrightsville Beach. z - February 6th _7th at CITY OF IWO � DUNN NORTH CAROLINA Wlzere,commw4 6V4srs,/ Important Information Page 1 of 1 CITY OF DUNN ABC BOARD Minutes of Meeting, July 22, 2025 The Dunn ABC Board met on July 24, 2025. Present were Board Chairman Marc Phillips, Board members Rob Jones, Jerry Smith, Finance Officer Rosie Wilson, and Manager Charles Willis who served as Secretary to the Board. Also present were Laura Warren and Judge O. Henry Willis, Jr. Board member Cindy Smith was not present. Mr. Jones offered a prayer, and the meeting was called to order at 8:04am. Mr. Phillips introduced Mrs. Laura Warren, who was appointed to the Board on June 24, 2025, and Judge O. Henry Willis, Jr., who was present to administer the Oath of Office to Mrs. Warren. When the swearing in was completed, Mr. Phillips thanked Judge Willis for his services to the Board and the community, and Judge Willis excused himself due to other appointments in the day. The Board members reviewed the agenda, and pursuant to GS 1813-201, the Board affirmed there is no conflict of interest with matters coming before them today. Mr. Willis presented the minutes of the June 24, 2025, meeting that were approved by the Board. The Board members were given copies of June 2025 Financial Statements and noted that sales this year were $21,160.52 below last year. Year-to-date sales are $53,801.85 above last year. Mixed Beverage sales are $67,029.82 above last year. Ms. Wilson reported on the investment account with Capital Management of The Carolinas L.L.C. and stated that the reinvestment of dividends had done exceptionally well during the months since the account was opened. Mr. Willis sent June sales for NC ABC Boards to the Board on July 16, 2025. The Board members were informed that the warehouse expansion project at Store #2 was progressing well. Insulation has been installed, and drywalling should be done this week. The brick is on site and should be going up next week. Ms. Wilson informed the Board members that all five Scholarships funded by the Dunn ABC Board to Triton High School seniors had been processed and payments made to the schools. Mr. Willis had sent a draft of the news story to the NCABC Commission for approval to submit to The Daily Record for publishing. The story has also been linked for viewing on the website, dunnabc.com. Mr. Willis provided the Board with an analytics snapshot of the dunnabc.com website. The report showed that there have been 890 viewers on the site since early June of this year. CITY OF DUNN ABC BOARD Minutes of Meeting, July 22, 2025 (Continued) Chairman Phillips asked the Board members to consider selecting a Vice -Chair from the current members serving on the Board. The Vice -Chair would conduct the Board meeting if the Board Chairman could not be present for the scheduled meeting. Mr. Jones made a motion for Cindy Smith to serve in that capacity should the need arise. Mr. Smith seconded and the Board approved Mrs. Smith as Vice -Chair with all in favor. Mr. Willis informed the Board that the ballot sent by the NCAABC Board of Directors, Request to Amend By -Laws, was completed and returned to the Association on July 8, 2025. The Board Members were also reminded of the upcoming NCAABC Annual Meeting being held in Greensboro, NC July 27-29, 2025. This conference brings together Board members, General Managers and staff representing 140 ABC Boards from across the state. Elections for the Association Board of Directors will be held at the conference on Tuesday the 29t". The Board members present today each indicated that they would be unable to attend the conference. General Manager Charles Willis and Finance Officer Rosanna Wilson will attend to represent the Dunn ABC Board. Mr. Jones motioned that a donation be made to Divine Street Methodist Church in memory of Mrs. Kay Glover Parker. Mrs. Parker was an employee of Dunn ABC for nearly 26 years. Mrs. Warren seconded, and the Board approved with all in favor. Mr. Willis shared with the Board members a message that he had received from former Board member Lynn Jernigan expressing how much he had enjoyed serving on the Board with them and encouraged all to keep doing the good _job that they are doing. With no other business, Mr. Jones moved to adjourn, seconded by Mrs. Warren. The meeting adjourned at 9:24am. The next ABC Board meeting will be held on Tuesday August 26, 2025, at 8:00am at Dunn ABC Store #1, 555 Jackson Road, Dunn, NC. Charles P. Willis 4:06 PM 07/16/25 Accrual Basis DUNN ABC Board Profit & Loss June 2025 Jun 25 Income 40100 • LIQUOR SALES - STORE #1 101,529.35 40200 • LIQUOR SALES - STORE #2 188,703.54 40300 - LIQUOR SALES - MIXB BEVERAGE #1 22,751.93 41000 INTEREST EARNED #1 395.73 53101 N.C. EXCISE TAX #1 -81,876.00 53201 REHABILITATION TAX #1 -1,007.95 53401 MIXED BEVERAGE TAX #1 -2,092.00 53501 MIXED B. TAX DEPT HUMAN RES. #1 -209.25 Total Income 228,195.35 Cost of Goods Sold 50000 Cost of Goods Sold 171,579.79 61200 INVENTORY ADJUSTMENT #1 -15,181.80 Total COGS 156,397.99 Gross Profit 71,797.36 Expense 60300 TRUCK DELIVERY COST 900.00 66000 Payroll Expenses 3,399.11 70101 SALARIES - DUNN #1 28,811.00 70102 • SALARIES - DUNN #2 15,621.50 70301 • N.C. RETIREMENT FUND #1 3,360.88 70401 - GROUP INSURANCE #1 3,617.43 70501 - 401 K FUND #1 1,226.60 70801 CASH VARIANCES #1 -2.48 70802 CASH VARIANCES #2 -2.73 70901 CREDIT CARD CHARGES #1 1,963.00 70902 CREDIT CARD CHARGES #2 2,510.84 71101 - DEPRECIATION #1 1,574.50 71201 REPAIRS & MAINT. #1 293.00 71202 REPAIRS & MAINT. #2 240.00 71401 UTILITIES #1 427.11 71402 • UTILITIES #2 1,159.41 71501 • TELEPHONE #1 357.80 71502 TELEPHONE #2 242.80 72000 INSURANCE 1,465.59 72201 STORE SUPPLIES #1 905.69 72202 STORE SUPPLIES #2 510.90 72301 UNIFORMS #1 111.28 73001 OFFICE SUPPLIES #1 151.58 74201 DUES & SUBSCRIPTIONS #1 926.56 74402 • BOARD EXPENSES - JERNIGAN 150.00 74403 • BOARD EXPENSES - SMITH 150.00 74405 • BOARD EXPENSES-JONES 150.00 74407 • BOARD EXPENSES -SMITH 150.00 75502 ALC. ED. TRITON HIGH SCHOOL 5,000.00 75507 ALC. ED. DUNN AA GROUP 200.00 75601 VEHICLE EXPENSES #1 86.50 78101 BANK CHARGES #1 724.42 79001 - LAW ENFORCEMENT #1 3,750.00 Total Expense 80,132.29 Net Income-8,334.93 Page 1 4:11 PM 07/16/25 Accrual Basis DUNN ABC Board Trial Balance As of June 30, 2025 Jun 30, 25 Debit Credit 10100 - Checking Acct - First Citizens 404,297.73 10300 • NC CAPITAL MANAGEMENT TRUST 102,192.83 14500 A/R OTHER 0.00 12000 Undeposited Funds 0.00 10801 PETTY CASH #1 731.02 11001 Change Fund #1 7,800.00 13001 PREPAID INSURANCE #1 0.08 14100 • INVENTORY #1 620,037.00 14200 • INVENTORY #2 0.00 14700 • ALL BREAKAGE 0.00 15001 • LAND 191,571.78 15100 • LAND IMPROVEMENTS 117,787.58 16000 • BUILDINGS 524,565.27 17001 • STORE EQUIPMENT #1 108,116.01 17002 STORE EQUIPMENT #2 40,879.90 17101 OFICE EQUIPMENT #1 14,043.56 17501 VEHICLES #1 11,963.65 19001 ACCUM. DEPRECIATION #1 428,085.34 19500 Deferred Outflows 98,188.00 20100 A/P - DISTILLERIES 135.91 20300 A/P - OTHER 19.90 20101 A/P - DISTILLERIES (TEMP) 0.00 20301 A/P - OTHER (TEMP) 1,127.07 21000 A/P - INSURANCE WITHHELD 0.00 21301 Aflac suppimental - Pre Tax 121.31 21401 Aflac Supplemental -Post Tax 72.09 22000 A/P - FEDERAL TAX WITHHELD 489.24 22100 A/P - FICA TAX WITHHELD 1,346.15 22200 A/P - NC INCOME TAX WITHHELD 1,050.88 22300 • A/P - 401 K-EMPLER 1,467.60 22400 • A/P - 401 K - EMPLEE 2,293.45 22600 • A/P - RETIREMENT - EMPLR 4,021.21 22700 • A/P - RETIREMENT - EMPLEE 1,761.12 22900 MixBev Tax Payable HR 109.82 23000 Excise Tax Payable 73,093.00 23100 Mix Bev Tax -Rev Payable 1,098.00 23300 SALES TAX PAYABLE 20,303.96 23500 Retirement Payable 0.00 23600 GARNISHMENT 97.05 24000 Payroll Liabilities 400.50 26000 • Net Pension Liability/Asset 119,944.00 25000 • Deferred Inflows 288.00 31000 • City of Dunn Profit Dist 350,000.00 32000 • Retained Earnings 1,713,829.00 40100 • LIQUOR SALES - STORE #1 1,461,097.28 40200 LIQUOR SALES - STORE #2 2,594,658.56 40300 LIQUOR SALES - MIXB BEVERAGE #1 307,699.48 41000 • INTEREST EARNED #1 2,787.11 41500 • MISC. REFUNDS #1 0.64 42000 OTHER INCOME #1 4,522.13 42100 OTHER INCOME #2 1,500.00 53101 N.C. EXCISE TAX #1 959,508.00 53201 REHABILITATION TAX #1 11,721.61 53401 MIXED BEVERAGE TAX #1 20,436.00 53501 MIXED B. TAX DEPT HUMAN RES. #1 2,043.74 50000 Cost of Goods Sold 2,371,523.44 61200 INVENTORY ADJUSTMENT #1 63,984.66 60300 TRUCK DELIVERY COST 11,000.00 66000 Payroll Expenses 34,364.77 70101 SALARIES - DUNN #1 288,580.63 70102 SALARIES - DUNN #2 160,632.25 70301 N.C. RETIREMENT FUND #1 35,703.97 70401 GROUP INSURANCE #1 41,733.49 70501 • 401 K FUND #1 13,030.70 Page 1 4:11 PM 07/16/25 Accrual Basis DUNN ABC Board Trial Balance As of June 30, 2025 70801 • CASH VARIANCES #1 70802 • CASH VARIANCES #2 70803 • CC VARIANCES # 1 70804 • CC VARIANCES # 2 70901 • CREDIT CARD CHARGES #1 70902 • CREDIT CARD CHARGES #2 71101 DEPRECIATION #1 71201 REPAIRS & MAINT. #1 71202 • REPAIRS & MAINT. #2 71401 • UTILITIES #1 71402 • UTILITIES #2 71501 • TELEPHONE #1 71502 - TELEPHONE #2 71601 • COMPUTER MAINT. #1 72000 • INSURANCE 72201 • STORE SUPPLIES #1 72202 • STORE SUPPLIES #2 72301 • UNIFORMS #1 72400 - TRAVEL EXPENSES - Willis 72404 • TRAVEL EXPENSES - OTHER 72405 • TRAVEL EXPENSES - Wilson 72406 TRAVEL EXPENSES-PHILLPS 72601 LICENSE & OTHER TAXES #1 72602 LICENSE & OTHER TAXES #2 73001 OFFICE SUPPLIES #1 74001 PROFESSIONAL SERVICES #1 74002 - PROFESSIONAL SERVICES #2 74201 • DUES & SUBSCRIPTIONS #1 74400 • BOARD EXPENSES - SNIPES 74401 • BOARD EXPENSES - PHILLIPS 74402 • BOARD EXPENSES - JERNIGAN 74403 • BOARD EXPENSES - SMITH 74405 . BOARD EXPENSES-JONES 74406 CONTRACTED LABOR 74407 BOARD EXPENSES -SMITH 75008 Alc. Ed. Coats -Erwin Mid School 75502 ALC. ED. TRITON HIGH SCHOOL 75503 • ALC. ED. DUNN MIDDLE SCHOOL 75504 ALC. ED. Dunn Elem Harn. Prim. 75505 Alc. Ed. Erwin Elem. School 75507 • ALC. ED. DUNN AA GROUP 75510 ALC. ED. TEACHERS 75601 VEHICLE EXPENSES #1 78001 MISCELLANEOUS EXPENSE #1 78101 BANK CHARGES #1 78102 • BANK CHARGES #2 79001 • LAW ENFORCEMENT #1 79301 SECURITY #1 79302 SECURITY #2 TOTAL Jun 30, 25 Debit Credit 124.04 81.79 870.05 18.08 22,460.49 28,602.81 18,894.00 4,195.35 11,061.03 6,395.99 14,015.74 4,012.53 2,550.54 13,415.00 20,296.08 7,962.59 6,731.48 859.67 3,257.03 150.00 3,893.62 190.55 430.66 378.16 4,060.75 12,645.00 3,850.00 9,578.76 150.00 1,500.00 1,800.00 1,800.00 1,800.00 3,900.00 1,650.00 1,575.00 6,925.00 1,725.00 3,025.00 1,750.00 2,400.00 1,450.00 737.63 795.65 9,734.40 220.84 15,000.00 2,936.39 2.983.03 6,807,348.60 6,807,348.60 Page 2 DUNN HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING MINUTES MONDAY, OCTOBER 20, 2025 The Commissioners of the Dunn Housing Authority ("DHA") met in regular session at 817 Stewart Street, in Dunn, North Carolina, on Monday, October 20, 2025. Following "Words of Encouragement" by Eddie Draughon, the meeting was called to order at 4:30pm. Upon roll call, the following were Present: Board Chair Kyle Thrower, Board Vice -Chair Eddie Draughon, Commissioners Lois Dail, Sharon Gant, Angela Inman and Secretary, Felicia Chester. Public Comment Period: No Public Comments were recorded. Approval of Meeting Minutes: A motion to accept the minutes from the regular September meeting was made by Lois Dail and seconded by Angela Inman. Ayes Nays Kyle Thrower Eddie Draughon Lois Dail Sharon Gant Angela Inman MINUTES OF THE REGULAR SEPTEMBER 2025 BOARD MEETING WERE READ AND UNANIMOUSLY ACCEPTED. Occupancy and Rent Report as of 10/20/2025: Dunn Housing Authority has a portfolio of 143 units. On the day of this meeting there were five (5) vacant units. The total tenant revenue collected as of October 20, 2025, was $47,568.50. Members asked questions regarding the vacancies. They were reminded that the waiting list is open for all bedroom sizes. The Board was informed that larger bedroom units are harder to fill. One of the commissioners stated that she knew of a family in need of housing and she would reach out to them and let them know the list is open for applications. A motion to approve the 0 & R Report was made by Sharon Gant and seconded by Lois Dail. Ayes Nays Kyle Thrower Eddie Draughon Lois Dail Sharon Gant Angela Inman OCCUPANCY & RENT REPORTS WERE READ AND UNANIMOUSLY ACCEPTED. Review of Financial Balance Report as of 09/30/2025: The September financial report was available for review. The tenant revenue collected as of September 30, 2025, was $48,423.00 and the subsidy revenue from HUD was $42,855.00. The average combined rent and subsidy collected per unit for August was $655.00. A motion to accept the monthly financial report was made by Angela Inman and seconded by Eddie Draughon. Ayes Nays Kyle Thrower Eddie Draughon Lois Dail Sharon Gant Angela Inman FINANCIAL REPORT WAS READ AND UNANIMOUSLY ACCEPTED. Business: Following questions regarding the budget, the Board wanted to reach out to the Accountants for more information so the discussion regarding pay increases was tabled until the November meeting. There was no vote, however, all members were in favor of tabling the discussion until the next meeting. Communications: Board members were informed of the progress with the bathroom project. The Board Chair was made aware that a Property Needs Assessment ("PNA") will be done in 2026 to prioritize property needs and the in order in which they should be handled. Adjournment: A motion to adjourn the meeting was made by Lois Dail and seconded by Angela Inman. All members agreed and the meeting ended at 5:40pm. Kyle Ther, Board Chair Felicia Chester, Secretary 2 ,M� �DIJNN NORTH CAROLINA Wlur&csMnw4 6eruWl Closed Session . v (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (OR) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (OR) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9). Page 1 of 1