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Home My WebLink About10-14-25'CITY OF -1 a K202S-46DUNN 1WATT# 401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 (910) 230-3500 • CityofDunn.org RESOLUTION TO ADOPT A POLICY FOR THE TEMPORARY CLOSURE OF PUBLIC STREETS IN THE CITY OF DUNN WHEREAS, the City Council of the City of Dunn recognizes the occasional need to temporarily close a public street to facilitate permitted public or private special events including parades, festivals, concerts, and other similar gatherings; and WHEREAS, the City Council recognizes that many special events bring visitors to the City of Dunn to shop, dine, and otherwise experience the amenities the City has to offer and that these special events have a positive economic impact on the City in general; and WHEREAS, the City Council also recognizes that each temporary street closing, whether for a public or private special event, impacts the general public through vehicular and pedestrian traffic pattern disruption, parking disruption, local business interruption, and added burdens on law enforcement and public works resources; and WHEREAS, the impacts noted above are not exclusive to, but are even greater in, the City of Dunn's downtown business district where a majority of street closings occur; and WHEREAS, to strike the appropriate balance between the positive economic benefits of these special events and the burden imposed on the general public and local businesses by the temporary closing of one or more public streets, the City Council of the City of Dunn adopts this policy to provide clarity for and consistency in its decision -making process when requested to temporarily close a public street for a special event. NOW, THEREFORE, BE IT RESOLVED by City Council of the City of Dunn, that the following shall be the policy of the City Council when requested to temporarily close a public street for a special event: 1. All temporary street closings must be approved by the City Council upon application duly submitted to the City's Planning and Inspections Department. 2. If applicable, the application for a temporary street closure must be submitted as part of or in conjunction with the Special Event Permit Application. 3. The application for temporary street closure must be completed in full, contain all requested information, be signed by the person or entity with lawful authority to Wkere communiI 6Tins! make the request, and be accompanied by the appropriate fee established in the annually adopted City of Dunn Fee Schedule. 4. The applicant must provide sufficient evidence to the City Council that each person or entity owning, operating, residing in, or leasing a property on a street being temporarily closed has been notified of the requested temporary closure no less than 60 days prior to the planned special event. 5. All requirements for a Special Event Permit Application, including but not limited to those pertaining to alcohol, security/traffic control, insurance, and indemnification of the City of Dunn, apply equally to an application for temporary street closure. 6. In addition to any permit fees under paragraph three (3) above, the applicant will be invoiced by and financially responsible for any supplemental costs incurred by the City of Dunn in closing a street such as post -event clean-up and/or repair costs and City employee overtime costs, however, in its sole discretion, the City Council may waive some or all supplemental costs for the events in paragraphs seven (7) or eight (8). 7. Except as otherwise set forth in this policy, the City Council will only consider requests for temporary street closures associated with the following special events: a. The Annual MLK Parade b. The Lucknow Music Festival c. The Broad Street Block Party Series d. The Friends Fighting Cancer Fund Raiser e. The Juneteenth Celebration f. The Cotton Festival g. The Christmas Tree Lighting Extravaganza h. The Annual Christmas Parade 8. Notwithstanding paragraph seven (7) above, the City Council may, in its sole discretion, consider on a case -by -case basis, a street closure for a public special event that benefits the public -at -large, promotes the entire City of Dunn, and the proposed event is endorsed in writing by the Downtown Dunn Development Corporation (DDDC), the Dunn Tourism Authority (DTA), the Dunn Area Chamber of Commerce (DACC), or a City of Dunn Department. Adopted this Day of , 2025. ATTEST Melissa Matti, City Clerk CITY OF DUNN William P. Elmore, Jr., Mayor zoz4-zoz5 Fiscal Year End Summary an �A Unaudited amounts FY25 Revenues General Fund Revenues Budget Actuals Variance Ad Va lorem Taxes 5,759,728 5,983,790 224,062 Sales Tax 313873400 3,649,265 261,865 Other Taxes 718,150 841,669 123,519 Investment Income 192,750 325,121 132,371 Other Revenues 3,414,316 3,486,298 71,982 Operating Transfers In 2,047,889 1,927,383 (120,506) T o t a L Revenues 15, 520, 233 16, 213, 526 693,293 Water & Sewer Fund Revenues Budget Actuals Variance Utility Charges - Water 4,362,325 4,389,228 26,903 Utility Charges - Sewer 3,897,450 3,888,319 (9,131) Investment Income 174,155 167,656 (6,499) Other Revenues 241,145 326,866 85,721 Total Revenues 8,675,075 89772,069 96,994 Expenditures General Fund Expenditures Water & Sewer Fund Expenditures Bud et Actuals Variance Bud et Actuals Variance Personnel Expenses 7,982,609 7,387,879 594,730 Personnel Expenses 3,273,362 3,219,066 554,296 Operating Expenses 4,780,595 4,579,743 200,852 Operating Expenses 3,693,268 3,438,938 254,330 Capita l Expenses 254,993 182,162 72,831 Capita l Expenses 356,873 337,417 19,456 Debt Payments 1,155, 791 1,040,749 115,042 Debt Payments 1,671,593 1,647,964 23,629 Operating Transfers Out 2,127,383 21122,083 5,300 Operating Transfers Out 137,058 102,580 34,478 Total Expenses 1693019371 1593129616 9889755 Total Expenses 99132,154 897459965 3869189 Revenues Ad Valorem Taxes Sales Tax Other Taxes Investment Income Other Revenues Operating Transfers In Total Revenues Total Expenditures FYIOperations General Fund Bud et Actuals Variance 5,759,728 5,983,790 224,062 3,387,400 3,649,265 261,865 718,150 841,669 123,519 192,750 325,121 132,371 3,414,316 3,486,298 71,982 2,047,889 1,927,383 (120, 506) 15, 520, 233 16, 213, 526 693,293 16, 301, 371 15, 312, 616 988,755 FY25 Operating Inc (Loss) (7819138) 900,910 196829048 Water & Sewer Fund Revenues Bud et Actuals Variance Uti lity Cha rges - Water 4,362,325 4,389,228 26,903 Utility Charges - Sewer 3,897,450 3,888,319 (9,131) Investment Income 174,155 167,656 (6,499) Other Revenues 241,145 326,866 85,721 Total Revenues 896759075 897729069 96,994 Total Expenditures 9,132,154 8,745,965 386,189 FY25 Operating Inc (Loss) (4579079) 269104 4839183 FY25 Fund Balance Appropriations-General Fnd Fiber line fr City Ha ll to Library Tart Park Improvements Pearsall Street Construction Vehicle Purchases for FY24-Project close out Harnett Training School loan payoff Total Fund Balance Appropriations General Fund Revenues Budget Actuals Variance Ad Va lorem Taxes 5,759,728 5,983,790 224,062 Sales Tax 3,387,400 3,649,265 261,865 509416.00 Other Taxes 718,150 841,669 123,519 Investment Income 192,750 325,121 132,371 40,000.00 Other Revenues 3,414,316 3,486,298 71,982 956,208.00 Operating Transfers In 2,047,889 1,927,383 (120,506) 23,404.30 Total Revenues 15,520,233 16,213,526 693,293 1, 373, 927.00 2,443,955.30 Total Expenditures 16,301,371 15,312,616 988,755 FY25 Operating Inc (Loss) (781,138) 900,910 1,682,048 Fund Bal Appropriations 2,443,955 2,443,955 - FY25 Total Inc (Loss) (3,225,093) (1,543,045) 1,682,048 FY24YE Fund Balance 4,591,328 36.3% FY25 YE Fund Balance 3,048,283 25.0% FY2s Fund Balance A Fiber line fr City Ha R to Library 24" waterline repa i r - West K Street Pearsall Street Construction Water AIA Project - city share Carr water tank painting Sewer Collections System Rehab-Proj 68 Hwy 301 S Elevated Water Ta n k Proj ect WTP Land Purchase - due diligence & closing c Utilitytruck Various operating expenses Total Fund Balance Appropriations 0 ropriati'PonsmW&S Fund 27, 984.00 708, 907.00 230,102.00 7, 500.00 21, 050.00 193, 326.00 483,155.00 325, 000.00 90,452.00 154, 215.00 2, 241, 691.00 Water & Sewer Fund Revenues Bud et Actuals Variance Utility Charges - Water 4,362,325 4,389,228 26,903 Utility Charges - Sewer 3,897,450 3,888,319 (9,131) Investment Income 174,155 167,656 (6,499) Other Revenues 241,145 326,866 85,721 Total Revenues 8,675,075 8,772,069 96,994 Total Expenditures 9,132,154 8,745,965 386,189 FY25 Operating Inc (Loss) (457,079) 26,104 483,183 Fund Bat Appropriations 2,241,691 2,241,691 - FY25 Total Inc (Loss) (2,698,770) (2,215,587) 483,183 FY24 YE Fund Balance 5,088,604 66.4% FY25 YE Fund Balance 2,873,017 38.7% FY2; Fund Balance - Stormwater Fund Stormwater Fund Revenues Bud et Actuals Variance Stormwater Fees 474,225 472,108 (2,117) Investment Income 100 2,534 2,434 Other Revenues 50,057 69,636 19,579 Total Revenues 524,382 544,278 19,896 Total Expenditures 451,906 332,314 119,592 Total Contingency Reserves 72,476 - 72,476 FY25 Operating Inc (Loss) - 211,964 211,964 Fund Bat Appropriations FY25 Total Inc (Loss) FY24YE Fund Balance FY25 YE Fund Balance - 211,964 211,964 (73,378) -25.6% 138,586 42.9% FY26 Fund Balance A Fund Balance Appropriation - General Fund Adopted Budget- use of fund balance FY25 Police Vehicles & FY26 Planning Vehicle Codrington Park Design Consultant Codrington Park Grant match ropriations Potential Appropriations in FY26 303,217.00 City Hall roof & HVAC repairs • Eastside improvements 354,975.00 Codrington Park house purchase 33,500.00 Unexpected Bldg/Equip repairs 100,000.00 Total Fund Balance Appropriations 7919692.00 Fund Balance Appropriation - Sewer Fund Adopted Budget- use of fund balance • Currituck Avenue Drainage study • Upper Merry Street Drainage study • Water/Sewer line repairs • Capital Project change orders Su ary • The General Fund appropriations during FY26 should be held to a minimum. • The General Fund's "Fund Balance to Expenditure" ratio needs to stay above 25 % at FY26 YE • Major projects requiring fund balance should be deferred to FY27 • FY26 Water Fund and Sewer Fund rate increases should maintain the current fund balance. • The separation of the accounting for the Water vs Sewer Funds will provide more accurate fund balance status for each fund in FY26. • Unexpected infrastructure repairs may still require emergency fund balance appropriations ss77! 1 ` omments Questions? C ;DUNN 401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 (910) 230-3500 • CityofDunn.org FR2025-47 ATT#3 9 U-9 4-25 RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES FROM PROCEEDS OF BORROWING Mayor William P. Elmore, Jr. Mayor Pro Tern April Gaulden Council Members J. Wesley Sills Raquel McNeil Billy Tart Alan Hargis Dr. David L. Bradham City Manager Justin Hembree WHEREAS; the City of Dunn desires to undertake certain improvements to its Codrington Park starting with acquisition of real property, and WHEREAS; it is the intent of the City to finance those improvements through a long-term loan or other suitable financing and that the financing will be obtained as a result of a process involving Local Government Commission oversight, if necessary, and approval by the City Council, and WHEREAS; this Resolution and declaration (the "Declaration") is made pursuant to the requirements of the United States Treasury Regulations Section 1.150-2 and is intended to constitute a Declaration of Official Intent to Reimburse under such Treasury Regulations Section, and WHEREAS: the City Council of the City of Dunn is authorized to resolve and declare the official intent of the City of Dunn, North Carolina (the "Issuer") with respect to the matters contained herein. NOW THEREFORE BE IT RESOLVED; that the City of Dunn proposes to undertake the Project as described below, to incur the related and necessary project expenditures, and to finance the cost of the Project with the proceeds of debt to be issued by the City for the project all as described below: 1. Expenditures to be incurred. The City of Dunn (the Issuer) anticipates incurring maximum expenditures (the "Expenditures") of $200,000 for a real estate purchase and park improvements for the Codrington Park in the City of Dunn. 2. Plan of Finance. The Issuer intends to finance the costs of the Project with the proceeds of a long-term loan or other suitable form of debt, to be issued by the City (the "Borrowing'), the interest on which is to be excluded from gross income for Federal income tax purposes. 3. Maximum Principal Amount of Debt to be issued. The maximum principal amount of the Borrowing to be incurred by the Issuer to finance the Project is $200,000. 4. Declaration of Official Intent to Reimburse. The Issuer, City of Dunn, NC, hereby declares its official intent to reimburse itself with the proceeds of the Borrowing for any of the Expenditures incurred by it prior to the issuance of the Borrowing. 5. Unavailability of Long -Term Funds. No funds for payment for the Codrington Park Improvements project, from sources other than the borrowed funds, are or are reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside by the City pursuant to its budget or financial policies. V&re communi� 6��ins! 6. Public Availability of Official Intent Resolution. The Resolution shall be made available for public inspection at the office of the City Finance Officer within 30 days after its approval in compliance with the applicable state law governing the availability of records of official acts and shall remain available for public inspection until the borrowed funds are issued. 7. Effective Date. This Resolution shall be effective upon its adoption and approval by the City Council. BE IT FURTHER RESOLVED, that such evidence of debt, checks, and drafts will be signed or authorized by any two of said officials. This the 14`h day of October, 2025. Attest: JelisskR;a R. Matti City Clerk W li� t ��' William P. Elmore Mayor -�� O F O �`. ?PORA7,c s® r • l• r _ r r • \ • � SEA .O .. 02�25-22 ATT#3 • UNN 1 0-1 4-25 Capital Project Ordinance Codrington Park Improvements Project WHEREAS, the City Council for the City of Dunn, on June 24, 2025, adopted the Annual Budget Ordinance number 02025-15 for the fiscal year beginning July 1, 2025; and, WHEREAS, the City Council, on June 24, 2025, adopted the Capital Improvements Plan for fiscal year 2025-26; and, WHEREAS, the City Council has offered to purchase the property at 400 E Townsend Street in Dunn to provide additional access to the Codrington Park; and, WHEREAS, it is necessary to create a Capital Project to account for the revenues and expenditures of this project; and, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC, PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH CAROLINA, THAT: Section 1: The Project authorized is the Codrington Park Improvements Project with expenditures and funding as noted in Section 2 and is authorized to be undertaken until all project activity is completed. Section 2: The officers of this unit are hereby directed to proceed with the project within the terms of this capital project ordinance and the budget contained herein. The amount of funding appropriated, and amounts budgeted for construction and related costs, are approved as follows: Fundineg Annronriations Installment Financing $ 148,000 General Fund Operating Transfer $ 40,385 Total Funding $ 188,385 Expenditures: Contract Services $ 2,025 Property Purchase & Closing Fees $ 186,360 Total Expenditures $ 188,385 Section 3: Funds may be advanced from the General Fund for the purpose of making payments as due. Vkere cornmtini% 6Tins! 1887 DUNN Section 4: The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in section 2 and on the total revenues received or claimed. Section 5: The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every capital budget submission made to this City Council. Section 6: Within five (5) days after this Ordinance is adopted, the City Clerk shall file a copy of this ordinance with the Finance Director. Section 7: This Capital Project Ordinance shall be effective immediately. Duly adopted this 14th day of October 2025. IN (B4,,, f j' t1V William P. Elmore, ``1 J i ► ► ►,,� Mayor %•%� GAT Y O,co Att t: : r4RPO,gq�, .2 r • � elissa R. Matti :�+,,�, SEAL ` City Clerk �'•.,�'•�••�•' �,��,`' �a'1f11111� 3U6ere communi� 6Tins! CITY OF DUNN BUDGET ORDINANCE AMENDMENT Department: Capital Budget Amendment #: 8 FISCAL YEAR ENDING: 6/30/2026 Date: 10/14/2025 FUND Acct # LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase / (Decrease) Appropriation After Amendment General 010-0500-8510 Operating Transfer to the Capital Fund 454,975.00 40,385.00 $ 495,360.00 Capital 105-0910-0001 Administration 1,360.00 1,360.00 Capital 105-0910-4500 Contract Services 2,025.00 2,025.00 Capital 105-0910-7500 Land Purchases 185,000.00 185,000.00 EXPENDITURE TOTAL: $ 454,975.00 $ 228,770.00 $ 683,745.00 Appropriation Amount of Appropriation FUND Acct # LINE ITEM DESCRIPTION Before Amendment After Amendment Increase / (Decrease) Amendment Capital 105-0399-1400 Installment Financing $ 148,000.00 $ 148,000.00 Capital 105-0399-1401 Operating Transfer from the General Fund $ 40,385.00 $ 40,385.00 General 010-0368-2001 Fund Balance Appropriation $ 791,692.00 $ 40,385.00 $ 832,077.00 REVENUE TOTAL: $ 791,692.00 $ 228,770.00 $ 1,020,462.00 CERTIFICATION: I certify this requested budget amendment was approved by,the City Council on: City Manager: Finance Director: JUSTIFICATION: Appropriations for the CodKingtur'Park Improvements Project to purchase the property at 400 E Townsend Street. FUNDING SOURCE: Installment financing and general fund reserves. 10/14/2025 10/14/2025 ATT#4 1 0-9 4-2S NORTH CAROLINA CUMBERLAND COUNTY MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING ("MOU") entered into and made effective this the day of , 2025, by and between City of Duren ("Dunn"), North Carolina, a body politic and corporate pursuant to North Carolina Session Law 1969-818, and County of Cumberland, North Carolina ("Cumberland") , a body politic and corporate pursuant to G.S.§ 153A-11 or a water and sewer district governed by the Cumberland County Board of Commissioners. WITNESSETH WHEREAS, Dunn and Cumberland are interested in extending the Dunn water service in Cumberland County. This extension requires the preparation of an extensive feasibility study ("Project") to determine the engineering requirements and cost of such an extension; and WHEREAS, Dunn and Cumberland will select an engineering firm (the "Expert") from a Request for Qualifications process for the Project, and Cumberland will execute with the Expert an engagement agreement that Dunn has reviewed and to which Dunn has consented. Dunn and Cumberland will jointly develop the scope and manage the completion of Project; and WHEREAS, Cumberland shall pay the Expert for its services in accordance with the engagement agreement between Cumberland and the Expert. Dunn shall promptly reimburse Cumberland for fifty percent (50%) of the amount paid by Cumberland to the Expert. Cumberland shall not amend the Expert engagement agreement or consent to an amendment thereto without the prior written consent of Dunn; and WHEREAS, Nneither this MOU nor the Expert engagement agreement is intended to compel Dunn to extend or expand water service in the Cumberland County area; and WHEREAS, Dunn currently provides water service to Eastover Sanitary District ("ESD") and the Town of Falcon ("Falcon"). These contracts will expire within the next 2-6 years. Dunn financesd the water line that services ESD along US 301. Cumberland wishes to purchase approximately 1.8 MGD of bulk water in addition to the 1.2 MGD allocated to Falcon and ESD for a total of 3.0 MGD; and WHEREASLDunn owns and operates a a -water treatment plant ("WTP") permitted for 8.0 MGD which is currently limited to an operating rate of 4.0 MGD. Cumberland wants to explore purchasing capacity in Dunn's WTP. To purchase capacity in the phm4WTP, it will require expansion of Dunn's WTP. A feasibility study is needed to identify the cost of improving the existing plant to provide more capacity. WHEREAS, Dunn and Cumberland desire to enter into this MOU to memorialize their present intentions and plans to continue working together towards the execution of a series of interlocal agreements ("ILA"), or to explore other viable options for the provision of safe and regulated drinking water to regional customers throughout Cumberland County with contaminated wells from Fayetteville Works PFAS through transmission and distribution improvements to existing infrastructure and the construction and development of the new WTP, as outlined below, and to show their support for exploring and securing a long-term solution to Dunn's and Cumberland's water needs. NOW, THEREFORE, for and in consideration of the mutual promises and covenants set forth herein, Dunn and Cumberland enter into this MOU to set forth the basic agreements and the parameters of this undertaking, which shall include the following: 1. Bulk Water Purchase Agreements. Dunn will engage with Cumberland to negotiate bulk water purchase agreements where infrastructure and capacity exist to furnish safe and regulated drinking water to the northern section of Cumberland County impacted from the contamination from the Fayetteville Works PFAS. 2. Hydraulic Modeling. Dunn and Cumberland agree that Hydraulic Modeling is needed to provide a comprehensive assessment of the project's feasibility, cost estimates, potential environmental impacts, capacity issues, and matters related to regulatory compliance. Dunn and Cumberland will mutually agree on the vendor to provide the comprehensive assessment, and Cumberland shall reimburse Dunn its fifty percent (50%) share of the cost of the study. Cumberland will reimburse Dunn within thirty (30) days upon receipt of each linvoicel. 3. Transmission and Distribution Improvements. Dunn and Cumberland will work together to identify solutions to increase Dunn's water distribution system's ability to deliver potable water and increase fire flow from currently available capacity through transmission and distribution improvements. Cumberland would pay any cost associated with such mutually agreed upon upgrades that are undertaken to serve Cumberland. Dunn shall own, manage, and operate any upgrades made to its water distribution system. Cumberland, or a water and sewer district governed by the Cumberland County Board of Commissioners, shall own, manage, and operate any water distribution system it develops or expands to receive water from Dunn. Dunn shall deliver water to Cumberland through the identified and completed transmission and distribution improvements which will be billed at the bulk purchase rate for non -capacity owning entities, as set by Dunn annually, until Cumberland purchases the agreed upon capacity. 4. Ownership and Capacity. Dunn is considering improvements to WTP or a new WTP. Cumberland may consider purchase of capacity with these improvements. The actual amount of capacity will be determined in a separate study and associated ILA. Commented [RM1l: What is the proportionate share? Either give a % or a formula for how it is determined. And shouldn't the payment be after each invoice? Is the formula to be the % of the amount of capacity allocated to each user to the total capacity of the WTP? Commented [AH2R11: Corrected to state 50% of share of the study and to pay within 30 days of receipt of each invoice. 5. Additional Funding Sources. Dunn and Cumberland pledge to use their best efforts and act in good faith to secure funding from the State of North Carolina and from the federal government, and from yet to be determined sources of grants, loans, or other sources of revenue that may be identified by Dunn and Cumberland together, or either of them hereafter from time to time to support such undertaking --------------------------------------------------------- Formatted: Character scale: 100% -5-.6. Preambles. The preambles to this MOU are incorporated herein by reference. 6-.7. Effect of MOU. The purpose of this MOU is to reflect the present intentions of Dunn and Cumberland but not to be a binding contract. Either Dunn or Cumberland may terminate this MOU at any time by sending written notice to the other provided that each party shall satis � any financial obligation accruing prior to the effective date of the termination. IN WITNESS WHEREOF, Dunn and Cumberland hereto have caused this Memorandum of Understanding to be executed as of the day and year first above written by its duly authorized officials for the purposes herein expressed. CITY OF DUNN By: William P. Elmore, Jr., Mayor Dunn City Council ATTEST: Melissa R. Matti, City Clerk [SEAL] COUNTY OF CUMBERLAND By: Kirk deViere, Chairman Cumberland County Board of Commissioners ATTEST: Andrea Tebbe, Clerk to the Board [SEAL]