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HomeMy WebLinkAboutAgenda 10-14-2025' f"` 4 DUNN CITY COUNCIL WORK SESSION 6:30 p.m., Tuesday, October 14, 2025 Dunn Municipal Building 401 East Broad Street Dunn, North Carolina 28334 F_Tt74-017_E CALLTO ORDER —William P. Elmore, Jr., Mayor INVOCATION PLEDGE OFALLEGIANCE—BillyTart, Council Member CONSIDERATION & APPROVAL OF THE AGENDA CONSENTAGENDA Consent Agenda items are considered and approved by a single motion and vote. Any member of the City Council may request an item be removed, without a motion or a vote, from the Consent Agenda for separate consideration. If an item is removed from the Consent Agenda, that item will be placed under the Items for Discussion & Possible Action section of the agenda. 1. Approval of September 23, 2025 Regular Meeting Minutes 2. Special Event Permit / Temporary Blocking of Streets—DACC Christmas Parade Extravaganza 3. Special Event Permit / Temporary Blocking of Street —Another Barbershop Customer Appreciation —Thanksgiving Meal ITEMS FOR DISCUSSION & POSSIBLE ACTION 4. Street Closing Policy 5. FY25 Financials and Fund Balance Presentation 6. Capital Project Ordinance — Codrington Park Improvements Project 7. Dunn/Cumberland County Joint Water Study Memorandum of Understanding 8. Bank Financing for Pearsall Street Culvert Project REPORTS & UPDATES 9. City Manager's Report Page 1 of 2 CITY OF DUNN Gd�erecerraKuauz� /e�fszs./ ANNOUNCEMENTS 10. Upcoming Events IMPORTANT INFORMATION CLOSED SESSION If called, the motion to enter closed session must cite the North Carolina General Statute that authorizes the closed session. 11. General Statues ADJOURNMENT The City of Dunn is an equal opportunity provider and employer. Page 2 of 2 Work Session, October 14, 2025 Agenda Item(s): September 23, 2025 Regular Meeting Minutes Presenter(s): Melissa Matti, City Clerk Responsible Staff: Melissa Matti, City Clerk Action Item: Yes Attachment(s): 1) September 23, 2025 Regular Meeting Minutes Background None Budget Impact None Staff Recommendations) Approval of Minutes as presented. Suggested Motion(s) Motion to approve September 23, 2025 Regular Meeting Minutes as presented. Page 1 of 1 Dunn City Council Regular Meeting Tuesday, September 23, 2025 6:30 p.m., Dunn Municipal Building Mutes PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tern April Gaulden, Council Members J. Wesley Sills, Raquel McNeil, Billy N. Tart, Alan Hargis, and Dr. David L. Bradham. Also present: City Manager Justin Hembree, Assistant City Manager Billy R. Godwin, Major Nick Simmons, Parks and Recreation Director Brian McNeill, Public Works Director Dwayne Williams, Collections and Distribution Manager Billy Cottle, Water Plant Manager Ian Stroud, Code Enforcement Officer Stephen Hodges, Code Enforcement Officer Alan Canady, Administrative Support Specialist Christy Sweeney, City Attorney Tilghman Pope and City Clerk Melissa Matti. CALL TO ORDER Mayor William P. Elmore, Jr. called the meeting to order at 6:30 PM on Tuesday, September 23, 2025, at the Dunn Municipal Building. He welcomed everyone in attendance and asked attendees to silence their cell phones to avoid interruptions during the meeting. CONSIDERATION & APPROVAL OF THE AGENDA Motion to approve the agenda was made by Council Member Sills, seconded by Mayor Pro Tem Gaulden. All in favor; Motion unanimously approved. INVOCATION & PLEDGE OF ALLEGIANCE Council Member McNeil delivered the invocation and led the Pledge of Allegiance. PUBLIC COMMENT PERIOD Mayor Elmore explained that citizens would have up to three (3) minutes to speak, and that the Council would not be able to respond to questions during the session but would have staff follow up later. Pam Blunt 1219 West Divine Street Ms. Blunt spoke regarding communication issues with roadwork on Divine Street. She explained that construction crews had cut holes in the road, blocking her driveway when she and her neighbor needed to leave for appointments and work. She requested advance notice of such work so residents could plan accordingly. She also expressed concern about the condition of McKay Street leading to the hospital, stating it desperately needed paving. She concluded by mentioning concerns about her recent water bill. Bob Lowery 707 WestbrookAvenue Mr. Lowery spoke to advocate for new pavement in the Lakeshore subdivision. He stated he had lived there for 32 years, and the roads were significantly deteriorated. He noted that the neighborhood is one of the first areas visible when entering Dunn off the interstate and should represent the City well. He acknowledged the neighborhood contributes significantly to the tax base and requested their paving needs be prioritized. CONSENT AGENDA The Consent Agenda included four items: • Approval of September 9, 2025 Work Session Minutes • Major Subdivision Final Plat - Middleton Townes - Phase 2 • Capital Project Ordinance - Codrington Park Improvement Project • Revised Special Events Permit / Temporary Blocking of Street - North Carolina Cotton Festival - to add Car Show Motion by Council Member Bradham, seconded by Council Member Hargis to approve the Consent Agenda. All in favor; Motion unanimously approved. Copies of Capital Project Ordinance - Codrington Park Improvement Project (02025-20), Resolution by Governing Bod of Recipient (R2025-44), and BudgetAmendment (BA-202S-5) are incorporated into these minutes as Attachment #1. ITEMS FOR DISCUSSION & POSSIBLE ACTION Conditional Zoning Application 910 North Ellis Avenue CZ-25-04 Public Hearina Mayor Elmore opened the public hearing at 6:35 p.m. Interim Planning Director Deaton presented the application for Conditional Zoning at 910 North Ellis Avenue. He explained the property is 0.36 acres with an existing single-family house. The applicant seeks to rezone to R-7 Conditional to single-family only, which would allow them to divide the property into two (2) lots —one (1) approximately 8,000 square feet and the other approximately 7,500 square feet, both for single-family homes. He noted that the Planning Board voted unanimously to approve the request, consistent with staffs recommendation, and that several people had spoken in favor of the application at the Planning Board meeting, with none in opposition. Mayor Elmore asked if there were any questions from the Board or if anyone in the audience wished to speak regarding the application. No one came forward, and the Public Hearing was closed at 6:38 p.m. Action Motion by Council Member Sills, seconded by Mayor Pro Tem Gaulden to approve Conditional Zoning Application CZ-25-04 with the Conditions of single-family housing. All in favor; Motion unanimously approved. Unified Development Ordinance Amendment Various Sections OA-25-01 Public Hearina Mayor Elmore opened the public hearing at 6:39 p.m. Interim Planning Director Deaton presented several text amendments to the Unified Development Ordinance, explaining that most were cleanup items for consistency. The key changes included: • Section 1A. 3.09 TextAmendments and Map Amendments (Rezonings) Striking language inconsistent with planning board deadlines and timelines • Section 1B. 4.05Dimensional -Standards Table Increasing the impervious lot coverage for I-100 (heavy industrial) zoning from 50% to 70% • Section 1C. 4.405Dimensional -Standards Table Increasing the maximum principal height in I-100 zoning from 35 feet to 60 feet • Section 1D, 5,07Supplemental Residential Correcting misprints in section titles • Section 1E. 5.09 Commercial Resolving a conflict in required stacking spaces (changing from 4 to 3) • Section 1F. 6.05 Parking, Loading & Driveways Increasing driveway width requirements from 12 feet to 18 feet • Section 1G. 608 Landscaping and Buffering Clarifying landscape and buffering requirements Mr. Deaton noted that the Planning Board had recommended a 60% Impervious Lot Coverage rather than the staff -recommended 70%, but staff maintained their recommendation of 70%. During discussion, Council Member Hargis questioned why height restrictions were necessary for industrial buildings. Mr. Deaton explained that the 60-foot height would accommodate most industrial needs while maintaining reasonable limits. Council Member Bradham asked about the difference between 60% and 70% impervious coverage. Mr. Deaton explained that they had consulted with industrial groups through the County Economic Development Corporation, who suggested 70% would be appropriate for potential development. City Manager Hembree added that they researched comparable communities that have been successful with industrial recruitment to determine appropriate parameters. He emphasized that increasing impervious surface allowances would not exempt developments from stormwater management requirements. He also explained that these specifications are critical in the site selection process when companies are evaluating potential locations. No citizens came forward to speak on the matter, and Mayor Elmore closed the public hearing at 6.53 p.m. Action Motion by Council Member Hargis, seconded by Council Member Bradham to approve all the Unified Development Ordinance Amendments as presented. All in favor; Motion unanimously approved. A copy of the Ordinance Making VariousAmendments to the Unified Development Ordinance of the City of Dunn, NC (02025- 21) is incorporated into these minutes as Attachment #2. Voluntary Annexation Petition East johnson Street (ANX-06-25) - Step #2 City Manager Hembree explained this was the second step in a three -step process for the Voluntary Annexation of property on East Johnson Road. He requested that the Board adopt a Resolution to Set a Public Hearing date for October 28, 2025, at the next regular meeting. He noted that at the August meeting, the Board had directed the Clerk to investigate the sufficiency of the annexation request, which had been completed. Motion by Mayor Pro Tem Gaulden, seconded by Council Member Sills to adopt the Resolution Fixing the Date of Public Hearing as October 28th, 2025 at 6:30 PM for the Voluntary Contiguous Annexation Petition ANX-06-25-East Johnson Street -Joe E and Susan Godwin and CDL Properties LLC. All in favor; Motion unanimously approved. Copies of the Resolution Fixing Date of Public Hearing on Question of Annexation Pursuant to G.S. 160A-31 - ANX-06-25 (R2025-45) and the Certificate of Sufficiency are incorporated into these minutes as Attachment #3. Award Contract and Budget Amendment for Road Resurfacing & Rehabilitation Project - Phase 1 Mayor Elmore introduced the paving project that had been a priority for the Board. City Manager Hembree reported that sealed bids were received on September 12th with seven (7) bidders responding. Bids ranged from approximately $1.585 million to $2.7 million. Finance Director McNallan explained that the project would be funded from the Powell Bill/Street Resurfacing Fund, which includes State Powell Bill Funds and Revenue from the four -cent tax approved by the Council approximately 18 months ago specifically for street resurfacing. He recommended a contract amount of $1.2 million, which would leave approximately $200,000 in fund balance at the end of June 2026 to begin work on the next phase of paving projects. City Manager Hembree explained that the bid was structured based on estimated tonnage of asphalt and materials rather than specific roads, which provides flexibility as the project progresses. He noted that if less material is needed in some areas, more roads could potentially be paved. He confirmed that Lakeshore and Steeplechase subdivisions were at the bottom of the current list but would be at the top of the next phase if not completed in this contract. City Manager Hembree explained there would be at least three (3) to four (4) roads completely milled and repaved this fall before asphalt plants close, with work continuing in the Spring. He emphasized that this represents the beginning of an ongoing paving program that will continue in phases. Motion by Council Members Sills, seconded by Mayor Pro Tem Gaulden to approve the attached Budget Amendment and to award the Paving Contract to Highland Paving Company in the amount of $1,268,404.25, All in favor; Motion unanimously approved. Copies of the BudgetAmendment (BA-2025-7), Bid Tabulation Sheet, Bid Review & Recommendation letter for Project #2526PAVE, and Engineer's Estimate are incorporated into these minutes asAttachment #4. CITY MANAGER'S REPORT City Manager Hembree reported a significant increase in economic development interest in the region. He noted that the City has received multiple inquiries about the I-95 industrial site, with additional conversations scheduled for the following week. City Manager Hembree credited the success to partnerships with Benson and Four Oaks in forming an alliance focused on recruiting and retaining high -paying, high -skilled jobs. He assured the Council that the City is actively engaged in these economic development conversations. FINANCIAL REPORT Finance Director McNallan presented the Financial Report for August 2025: ® Cash balance at the end of August was $7 million, compared to.:$9.9 million a year ago, with the difference largely due to waiting for project reimbursement costs from the State. ® $7.6 million in the East Side Pump Station Construction Account. ® General Property Taxes for August were nearly $600,0.00, compared to $422,000 for August 2024. ® Sales Tax receipts for June were $356,000, which was $45,692 more than the same period last year. ® Total Sales Tax Collections for FY25 were $3.6 million, exceeding the budgeted amount of $3.3 million. • Building Permits for August totaled $16,008, with $38,000 collected to date (21% of budget). City Manager Hembree commended the Finance Director and his staff for their diligence in monitoring the City's finances and maintaining transparency. DEPARTMENTAL REPORTS & PROJECT UPDATES Pearsall Street Project Assistant City Manager Godwin provided an update on the Pearsall Street Project, displaying recent photos of the construction progress. He reported that the footers had been installed a week ahead of schedule, and crews were now working on installing gabions for the retaining walls. He noted that while weather had delayed the project, contractors were working diligently to catch up, including working on weekends. Godwin explained that the project involved damming Juniper Creek on both sides of the construction area and using pumps to move water around the site. CODE ENFORCEMENT Code Enforcement Officers Stephen Hodges and Alan Canady presented several Code Enforcement case updates: Alan Canadv shared: ® 806 East Pierce Hall Street:.A junk vehicle case that was successfully resolved within 7 days. • 1004 South King Avenue: A property with 9 violations (8 junk vehicles and 1 solid waste case) where the owner is making progress. • 49 South Washington Avenue: A property where most violations had been cleaned up within a week. Stephen Hodges reported: • 125 Spring Branch Road: A structure that had been demolished per Council vote. ® 410 South Fayetteville Avenue: A case scheduled for court the following week. City Manager Hembree announced that a third Code Enforcement Officer had started that day, which would allow the City to divide the enforcement areas geographically for better coverage. Council Member Hargis requested that new staff members be introduced to the Council at future meetings. In response to a question about the pickleball courts, Parks Director Brian McNeil reported that the contractor was waiting for fencing to arrive before beginning installation. The project will convert two (2) tennis courts to six (6) pickleball courts while maintaining one (1) tennis court. City Manager Hembree addressed concerns about utility work disruptions related to broadband installation throughout the City. He explained that broadband is considered a public utility with rights to use of public right- of-ways, limiting the City's control. He noted that the City had met with one company about communication and work quality concerns and would be meeting with another company the following day. ANNOUNCEMENTS Mayor Elmore announced that City Offices would return to Regular Operating Hours of 8 AM to 5 PM Monday through Friday starting Wednesday, October 1st. The next Work Session will be October 14th, and the next Regular Council meeting would be October 28th. CLOSED SESSION Mayor Elmore announced that the Board needed to go into Closed Session to discuss a personnel matter. Motion by Council Member Sills, seconded by Mayor Pro Tem Gaulden to enter Closed Session was made at 7:44 p.m. All in favor; Motion unanimously approved. ADJOURNMENT A motion was properly made and seconded to adjourn the meeting. All in favor. Motion unanimously approved. Meeting adjourned at 8:00 p.m. ATTEST: Melissa R. Matti City Clerk William P Elmore, Jr., Mayor " 4 �188�7y Work Session, October 14, 2025 Agenda Item(s): Special Events Permit/Temporary Blocking of Street- DACC Christmas Parade Extravaganza Presenter(s): Justin Hembree, City Manager Responsible Staff: Justin Hembree, City Manager Action Item: Yes Attachment(s): 1) Special Event Permit /Temporary Blocking of Streets DACC Christmas Parade Extravaganza Background This request is for a street closure on Broad Street, and General Lee to Magnolia Avenue on Saturday, December 6, 2025 between 1 p.m. and 9 p.m. Budget Impact None Staff Recommendations) Approval of Special Event Permit /Temporary Blocking of Streets - DACC Christmas Parade Extravaganza as presented. Suggested Motion(s) Move to approve Special Event Permit /Temporary Blocking of Streets - DACC Christmas Parade Extravaganza as presented. Page 1 of 1 FOR PLANNING DEPARTMENT USE ONLY: CASE NUMBER: 4' -Pt - t —1 DATE RECEIVED: 25 FEE PAID: BOARD MEETING DATE: Event Information Complete all applicable sections and return to Planning/Inspections Department 102 N. Powell Avenue Dunn, NC 28334 Type of Event: ❑ Festival ❑ Concert ❑ Run/Walk Parade ❑ Other --Type (explain) Name of Event and Sponsoring Point of Contact for this Event:, ITAVo-o/alla,. Namert-L. Telephone 10 Email rt'i1JA_` A I A 11 11 duMtii &rt�n� Purpose of Event Event Location:�(�._rmjt_ q_�Ou_�t Event Date(s), 12 . G - 25 Setup Dates) i 2- Co . Z Actual Event Hours—lq—D�p Setup/Assembly Hours (n— qP Dismantle Date and Time 12, Projected Attendance oc_ Will there be the use of fireworks at this event? ❑Yes No [/ Will alcohol be served or sold? ❑Yes No F?( If yes, please provide the required documentation. Will Tent(s) be installed? []Yes No ✓❑�If yes, Size Number of Tents If, applicable, please attach Tents/Temporary Membranes Permit Application. Additional fees are applicable, see current fee schedule for amount. Will Inflatables be used? ❑Yes No V If yes, please attach Tents/Temporary Membranes Permit. Will this event require signs/banners? �s No ❑ If yes, please attach Temporary Sign Permit Application. Additional fees are applicable, see current fee schedule for amount. Special Event Permit Application, Page 3 Do you need access to city electrical outlets? &s No ❑ Do you need access to water for your event? ❑Yes No Additional Fees may apply for water and electricity. You will need to contact Utilities to discuss this. Application should include a detailed Traffic and Parking Plan. Will your event require the closing of any City streets or parking lots? Q"'Yes ❑ No If yes, the application must be received 60 days in advance of the event. A request to close any state -maintained roads must be handled through the NC Department of Transportation List any street(s) and parking lots to be closed Include street name with date and time to be flow, with proposed parking plan. As a condition for the issuance of a temporary Special Event Permit, the permittee shall indemnify and hold the City harmless from claims, demand or cause of action which may arise from activities associated with the special event. By signing this permit, I acknowledge that I have read completely including all necessary ordinances and answered all questions truthfully and understand that the event should NOT be promoted until a Special Event Permit has been issued. Submittal of an applic tfon does NO guarantee approval, and the Application Fee is Non - Refundable. Refer t e current CityZright unn Fee Schedule for the fee amount. Violations coul result in forfeiting to apply for future Special Events for a minimum of two (2) years /� 7 Signature ate 9 16 - t6 Special Event Permit Application, Page 4 Checklist for Attachments Please make sure all required permits and information with the necessary permit payments [see current City of Dunn Fee Schedule far payment Information] are included. Check or mark n/a ❑ ABC Permit (if alcohol is to be served or sold) ❑ Tents/Temporary Membrane permit application (separate application attached) ❑ Noise Permit application (separate application attached) ❑ Temporary sign permit application (separate application attached) ❑ Proof of Insurance or Insurance Waiver [See the required amounts of coverage and list the Cfty as an additional Insured party] REQUIRED: Please include Map[s] or Drawing[s] showing the location of the event, activities, any requested street closures, parking and traffic circulation patterns FOR OFFICE USE: Planning Department: Inspections Department: Police Department: City Clerk, if required: City Manager, if required: Date Received: 41C23.11aca Date Approved/Denied: Date of Notification to Applicant: Staff Na Staff Signatu Special Event PermitApplication, Page 5 Work Session, October 14, 2025 Agenda Item(s): Special Events Permit/Temporary Blocking of Street - Another Barber Shop Customer Appreciation - Pre -Thanksgiving Meal Presenter(s): Justin Hembree, City Manager Responsible Staff: Justin Hembree, City Manager Action Item: Yes Attachment(s): 1) Special Event Permit /Temporary Blocking of Street Another Barber Shop Customer Appreciation - Pre - Thanksgiving Meal Background This request is for a street closure on Broad Street in front of Another Barber Shop, and on Saturday, November 22, 2025 between 11 a.m. and 7 p.m. Budget Impact None Staff Recommendations) Approval of Special Event Permit /Temporary Blocking of Streets - Another Barber Shop Customer Appreciation - Pre -Thanksgiving Meat as presented. Suggested Motions) Move to approve Special Event Permit /Temporary Blocking of Streets - Another Barber Shop Customer Appreciation - Pre -Thanksgiving Meal as presented. Page 1 of 1 FOR PLANNING DEPARTMENT USE ONLY: CASE NUMBER: DATE RECEIVED: FEE PAID: BOARD MEETING DATE: �- Event Information Complete all applicable sections and return to Planning/Inspections Department 102 N. Powell Avenue Dunn, NC 28334 Type of Event: ❑ Festival ❑ Concert ❑ Run/Walk ❑ Parade ❑ Other —Type (explain) FREE EVENT- FREE, FREE Name of Event and Sponsoring Organization: ANNUAL- Another Barbershop Customer Apprecia- Point of Contact for this Event: Corey Williams (1,110) Name Corey Williams Telephone4'10 EmailW66g, 111QA'�ik"' Purpose of Event Showing appreciation to the community and customers from Another Barber and a act of kindness with a hot Pre -Thanksgiving meal before the holiday season. Event Location:614 E. Broad Street Dunn, NC 28334 Event Date(s) Nov. 22, 2025 0 Setup Date(s) Nov. 22, 2025 (SaturdaActual. Event Hours 11am to 7 Setup/Assembly Hours Gam (sta Dismantle Date and Time Nov. 22, 2( Projected Attendance 800 Will there be the use of fireworks at this event? ❑Yes No ❑ Will alcohol be served or sold? ❑Yes No ❑ If yes, please provide the required documentation. Will Tent(s) be installed? ❑Yes No ❑ If yes, Size Number of Tents If, applicable, please attach Tents/Temporary Membranes Permit Application. Additional fees are applicable, see current fee schedule for amount. Will Inflatables be used? ❑Yes No ❑ If yes, please attach Tents/Temporary Membranes Permit. Will this event require signs/banners? ❑Yes No ❑ If yes, please attach Temporary Sign Permit Application. Additional fees are applicable, see current fee schedule for amount. Special Event Permit Application, Page 3 Do you need access to city electrical outlets? ❑Yes No Do you need access to water for your event? ❑Yes No RM Additional Fees may apply for water and electricity. You will need to contact Utilities to discuss this. Application should include a detailed Traffic and Parking Plan. Will your event require the closing of any City streets or parking lots? ❑ Yes ❑ No If yes, the application must be received 60 days in advance of the event. A request to close any state -maintained roads must be handled through the NC Department of Transportation List any street(s) and parking lots to be closed. Include street name with date and time to be closed and reopened. Also include a detailed Map showing streets to be closed. Requesting to block off the corner of 614 E. Broad Street to the store next door to the Barbershop, The street will ONLY be closed for the hours listed. All the area is completely cleaned of any trash, etc. We will as ALWAYS respect the deliveries of IGA and customers going to the store next door. In addition, this is for everyone and we welcome the City of Dunn staff, employees, citizens, etc to come and enjoy a hot meal and fellowship. Please attach maps/drawings accurately depicting proposed locations, activities, and traffic flow, with proposed parking plan. As a condition for the issuance of a temporary Special Event Permit, the permittee shall indemnify and hold the City harmless from claims, demand or cause of action which may arise from activities associated with the special event. By signing this permit, I acknowledge that I have read completely including all necessary ordinances and answered all questions truthfully and understand that the event should NOT be promoted until a Special Event Permit has been issued. Submittal of an application does NOT guarantee approval, and the Application Fee is Non - Refundable. Refer to the rent City of Dunn Fee Schedule for the fee amount. Violations could red) in forfeiting the right to apply for future Special Events for a minimum of two (2) ye ate Special Event Permit Application, Page 4 Checklist for Attachments Please make sure all required permits and information with the necessary permit payments [see current City of Dunn Fee Schedule for payment information] are included. Check or mark n/a ❑ ABC Permit (if alcohol is to be served or sold) ❑ Tents/Temporary Membrane permit application (separate application attached) ❑ Noise Permit application (separate application attached) ❑ Temporary Sign permit application (separate application attached) ❑ Proof of Insurance or Insurance Waiver [See the required amounts of coverage and list the City as an additional insured party] ❑ REQUIRED: Please include Map[s] or Drawing[s] showing the location of the event, activities, any requested street closures, parking and traffic circulation patterns FOR OFFICE USE: Planning Department: Inspections Department: Police Department: u" City Clerk, if required: City Manager, if required: Date Received: Date Approved/Denied: Date of Notification to Applicant: Staff Name Staff Signa Special Event Permit Application, Page 5 I 1 � Work Session, October 14, 2025 Agenda Item(s): Temporary Street Closure Policy Presenter(s): Billy R. Godwin, Assistant City Manager Responsible Staff: Billy R. Godwin, Assistant City Manager Action Item: Yes Attachment(s): 1) Resolution to Adopt a Policy for the Temporary Closure of Public Streets in the City of Dunn Purpose To continue discussion of a Temporary Street Closure Policy for the City of Dunn. Background A Temporary Street Closure Policy was initially discussed at the Budget Retreat in February. A draft policy was presented for discussion only at the March 11, 2025, City Council Work Session. On March 24, 2025, staff met with the Risk Management Team at the N.C. League of Municipalities (NCLM), the City's insurance carrier, to review the proposed policy, discuss the City's general approach to street closures, and review relevant insurance policy provisions. The policy was presented to Council for consideration at the April 8, 2025, Work Session at which time the Council requested the addition of the Friends Fighting Cancer as one of the preapproved Special Events. The Council made no decision on the policy at that time but elected to take the matter under advisement. The policy is now being brought back for consideration. The only change from the prior draft is the addition of the Friends Fighting Cancer as an approved Special Event Temporary Street Closing. As presented, the revised policy contains eight (8) preapproved Special Event Street Closures set forth as follows: a. The Annual MLK Parade b. The Lucknow Music Festival c. The Broad Street Block Party Series d. The Friends Fighting Cancer Fund Raiser Page 1 of 2 e. The Juneteenth Celebration f. The Cotton Festival g. The Christmas Tree Lighting Extravaganza h. The Annual Christmas Parade Budget Impact Each Special Event Application requires a $125 Special Event Permit Review Fee (per the 7/1/25 Fee Schedule) and possibly a $75 Inspection Fee. Staff Recommendation(s) Suggested Motions) Move to adopt Resolution to Adopt a Policy for the Temporary Closure of Public Streets in the City of Dunn. Page 2 of 2 a , x F DUNN 401 E Broad St • PO Box 1065 . Dunn, North Carolina 28335 (910) 230-3500 • CityofDunn.org WHEREAS, the City Council of the City of Dunn recognizes the occasional need to temporarily close a public street to facilitate permitted public or private special events including parades, festivals, concerts, and other similar gatherings; and WHEREAS, the City Council recognizes that many special events bring visitors to the City of Dunn to shop, dine, and otherwise experience the amenities the City has to offer and that these special events have a positive economic impact on the City in general; and WHEREAS, the City Council also recognizes that each temporary street closing, whether for a public or private special event, impacts the general public through vehicular and pedestrian traffic pattern disruption, parking disruption, local business interruption, and added burdens on law enforcement and public works resources; and WHEREAS, the impacts noted above are not exclusive to, but are even greater in, the City of Dunn's downtown business district where a majority of street closings occur; and WHEREAS, to strike the appropriate balance between the positive economic benefits of these special events and the burden imposed on the general public and local businesses by the temporary closing of one or more public streets, the City Council of the City of Dunn adopts this policy to provide clarity for and consistency in its decision -making process when requested to temporarily close a public street for a special event. NOW, THEREFORE, BE IT RESOLVED by City Council of the City of Dunn, that the following shall be the policy of the City Council when requested to temporarily close a public street for a special event: 1. All temporary street closings must be approved by the City Council upon application duly submitted to the City's Planning and Inspections Department. 2. If applicable, the application for a temporary street closure must be submitted as part of or in conjunction with the Special Event Permit Application. 3. The application for temporary street closure must be completed in full, contain all requested information, be signed by the person or entity with lawful authority to where cdmmtfni� 6 y ns� make the request, and be accompanied by the appropriate fee established in the annually adopted City of Dunn Fee Schedule. 4. The applicant must provide sufficient evidence to the City Council that each person or entity owning, operating, residing in, or leasing a property on a street being temporarily closed has been notified of the requested temporary closure no less than 60 days prior to the planned special event. 5. All requirements for a Special Event Permit Application, including but not limited to those pertaining to alcohol, security/traffic control, insurance, and indemnification of the City of Dunn, apply equally to an application for temporary street closure. 6. In addition to any permit fees under paragraph three (3) above, the applicant will be invoiced by and financially responsible for any supplemental costs incurred by the City of Dunn in closing a street such as post -event clean-up and/or repair costs and City employee overtime costs, however, in its sole discretion, the City Council may waive some or all supplemental costs for the events in paragraphs seven (7) or eight (8). 7. Except as otherwise set forth in this policy, the City Council will only consider requests for temporary street closures associated with the following special events: a. The Annual MLK Parade b. The Lucknow Music Festival c. The Broad Street Block Party Series d. The Friends Fighting Cancer Fund Raiser e. The Juneteenth Celebration f. The Cotton Festival g. The Christmas Tree Lighting Extravaganza h. The Annual Christmas Parade 8. Notwithstanding paragraph seven (7) above, the City Council may, in its sole discretion, consider on a case -by -case basis, a street closure for a public special event that benefits the public -at -large, promotes the entire City of Dunn, and the proposed event is endorsed in writing by the Downtown Dunn Development Corporation (DDDC), the Dunn Tourism Authority (DTA), the Dunn Area Chamber of Commerce (DACC), or a City of Dunn Department. Adopted this _ Day of , 2025. ATTEST Melissa Matti, City Clerk William P. Elmore, Jr., Mayor IF Special Event Permit DUNN Application 011F (r� . . 3x Guidelines for Special Events A special event is any activity that occurs upon public or private property that affects the ordinary use of parks, public streets, rights -of -way or sidewalks. Special events may include but are not limited to such activities as festivals, fairs, tours, concerts, holiday celebrations, grand opening celebrations, certain outdoor business promotional events, bicycle races, runs, parades, marches and processions and motorcades. Individuals or groups wishing to hold events on public property, or on private property but with an impact on public property such as streets, within the City limits, including City parks, must obtain a Special Event Permit from the City of Dunn. Event sponsors should submit applications at least 60 days prior to the proposed event. Some Key Points Permit posting: Special event permits should be posted at greeting areas or main entrances at events. Event producers should keep in mind they may be asked by City staff, to show proof of permit during event. Hours/Noise: Event activities are prohibited after 9:00 p.m. and before 7:00 a.m. in any area without a Noise Permit issued by the Police Department ($15). Loudspeakers, amplified music, bullhorns, public address systems, any loud disruptive noises are regulated by the City's noise ordinance. (Section 13-36 through 13-41) and issue of permit is required no matter the time of day. Alcohol: If alcohol is to be served or sold, event organizers must take those measures required for compliance with the Alcoholic Beverage Ordinance (Section 13-4), including the hire of private security officers to prevent alcohol from being removed from the premises. Alcohol is prohibited in Dunn public parks. The only City property that alcohol can be allowed is within the City of Dunn "Municipal Service District". Required ABC Permit from the NC ABC Commission must be attached. Restrooms/Trash/Cleanup: The City may require portable restrooms at its discretion. Trash must be disposed of in approved containers. Daily cleanup is required. The applicant must clean the right- of-way or public property of all rubbish and debris, returning it to its pre -event condition within 24 hours of the conclusion of the event. If the applicant fails to clean up such refuse, cleanup will be arranged by the City and the costs charged to the applicant. Traffic and Parking: Traffic Patterns and Parking must be shown on a map prepared by applicant. The Fire Inspector requires that all entries, exits and fire lanes be maintained. Signs: Must complete a Temporary Sign Permit Application and comply with the City of Dunn's Sign Ordinance [Section 22-296(3) and Section 22-296(6)]. Smoking: Tobacco use and smoking is prohibited in all City of Dunn buildings, grounds, and parks. Fireworks: Fireworks are NOT permitted without a Fireworks Permit from the Harnett County Fire Marshall, which requires approval of the Harnett County Board of Commissioners, so it is important that the permit is applied for well in advance (60+ days). Security/Traffic Control: Events may require the applicant to hire a police officer to be placed at each intersection being closed for traffic control, and one or more officers to provide for security within the event itself. The number of officers required will be determined by the City during its permit review. The cost is $35.00 per hour/per off -duty officer to be paid by the applicant. Special Event Permit Application, Page 2 Tents/Temporary Membranes (Inflatables): Tents having an area in excess of 200 sq. ft. or canopies (tents without sides) in excess of 400 sq. ft. and/or inflatables require an inspection and permit, which is issued and billed separately through the;. Harnett County Fire Inspector ($75). Such structures require a flame resistant certificate issued by an acceptable testing laboratory, and a site plan indicating a fire lane accessing the tent, a 2A-1013C fire extinguisher on -site, and acknowledgement that no smoking, fireworks, or open flames will be permitted in the tent. Please contact the City of Dunn Inspections Department to ensure compliance. Carnival Rides must go through the NC Dept. of Labor. No Inflatables will be permitted on City Owned property. Insurance: In addition to the non-refundable application fee, producers of each event are responsible for any additional cost incurred by the City as determined by representatives of each department prior to issuance of the Special Event Permit. Attach Proof of Comprehensive Liability Insurance, naming the City as an additional insured, when the event requires staffing by city employees or includes the consumption of alcoholic beverages as required by Ordinance [Section 13-4(6)al. Food Trucks: Food Trucks, participating in any event within the City of Dunn limits, must have a valid Food Truck Permit from the City of Dunn Planning Department ($50/annually). Street Closures: Any closures of any public right-of-way must be approved by City Council. You will need a Neighborhood Event Permit Application, if neighborhood or block events in residential districts require closing a public street or right of way and for Demonstrations, Pickets and Parades that do not require street closures, you need to complete an Application for Group Demonstration, Parade, Picket Line, or March. If either of these applications work for your event, you will need to complete the required application and will not need to proceed with the Special Event Permit Application form. Contact Information City of Dunn Manager's Office — 910-230-3500 Police Department — 910-892-2399 Planning & Inspections — 910-230-3505 Information on ABC permits — https://abc.nc.gov/Permit/SpcialPermits Harnett County Fire Marshall—https://www.harnett.org/fire/fire-marshal-information.asp Special Event Permit Application, Page 3 Type of Event: 11 Other —Type WON 11 Festival 11 Concert 11 Run/Walk Parade Name of Event and Sponsoring Organization: Point of Contact for this Event: Name Emai Purpose of Even Event Location: Event Dates) Setup Dates) Actual Event Hours Setup/Assembly Hours Dismantle Date and Tim Projected Attendance, Telephone Will there be the use of fireworks at this event? ❑Yes ❑No Will alcohol be served or sold? ❑Yes ❑No if yes, please provide required documentation. Will Tent(s) be installed? E]Yes ❑No If yes, Size Number of Tents if, applicable, please attach Tents/Temporary Membranes Permit Application. Will Inflatables be used? ❑Yes ❑No If yes, please attach Tents/Temporary Membranes Permit. Will this event require signs/banners? ❑Yes ❑No if yes, please attach Temporary Sign Permit Application. Do you need access to city electrical outlets? ❑Yes El No Do you need access to water for your event? ❑ Yes ❑ No Additional Fees may apply for water and electricity. You will be contacted to discuss. Special Event Permit Application, Page 4 Applicant should include a detailed Traffic and Parking Plan. Will your event require the closing of any City streets or parking lots? ®Yes ❑No if yes, the application must be received 60 days in advance of the event. Requests to close any state -maintained roads must be handled through the NC Department of Transportation List any street(s) and parking lots to be closed. Include street name with date and time to be closed and reopened. Also include a detailed Map showing streets to be closed. Please attach map/drawing accurately depicting proposed locations, activities, and traffic flow, with proposed parking plan. As a condition to the issuance of a temporary Special Event Permit, the permittee shall indemnify and hold the City harmless from claims, demand or cause of action which may arise from activities associated with the special event. By signing this permit, I acknowledge that I have read completely including all necessary ordinances and answered all questions truthfully and understand that the event should NOT be promoted until a Special Event Permit has been issued. Submittal of an application does NOT guarantee approval and the $125;Fee is Non -Refundable. Violations could result in forfeiting the right to apply for future Special Events for a minimum of two (2) years. Signature Date Please Return Completed Application with Fees to: City of Dunn Planning Department 102 N Powell Ave PO Box 1065 Dunn NC 28335 Telephone (910) 230-3505 Special Event Permit Application, Page 5 Checklist r Attachments Please make sure all required permits and information with necessary permit payments are included. Check or mark n/a ABC Permit (if alcohol is to be served or sold) Tents/Temporary Membranes Permit Application Noise Permit Temporary Sign Permit ElProof of Insurance or Signed Waiver ElPlease be sure to include Map(s) or Drawing(s) showing location of event, activities, requested street closures, parking and traffic patterns. FOR OFFICE : Police Department: City Clerk, if required: Date Received: Date Approved/Denied: Date of Notification to Applicant: Staff Name: Staff Signature: O Agenda Item(s): FY25 Financials and Fund Balance Presentation Presenter(s): Cary McNallan, Finance Director Responsible Staff: Cary McNallan, Finance Director Action Item: No Attachment(s): 1) Power Point Presentation Background The fiscal year ending 6/30/25 has been completed and closed by the Finance staff and is now awaiting the final audit review by our independent audit firm. The attached PowerPoint presentation includes unaudited figures and provides a summary of the FY25 revenues, expenditures, and fund balances for the General Fund, Water & Sewer Fund, and the Stormwater Fund. Also included is the potential impact of FY26 fund balance appropriations. At the Work Session, a presentation of the attached PowerPoint will be provided and the Mayor and City Council members will have the opportunity to ask questions about the information provided at that time. Staff Recommendation(s) No action needed. Budget Impact None. Suggested Motions) No action needed. 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LPL LL LL. 2 O -0 fu co L- � :3 U 'co Q (n � i O Q (3) v bjD c C O � U cn Q- 00 j O E o w � v 06 O m c cn v _ W N U G (n Q' (D = N � i 0- x � L O ++ � N 'a QJ i C- c-6 CL U w V D U: U O O O O O O O O I-� 6 ® O rt � O o N m LO O cy mot' cl O c7 co C� I � v LL N C9 U C: M 4--J ® ® in _0 = O N i (D C N U C � CD ® U ,9 c Q � Zjp' � N U L c6 O Ca O CD' 4-J +-J LL '- 0- O Q N � -OQ U -OQQ 8' OCD O N 00 � 0 00 N � r • • • • • • _0 0 4-J 4-J 4- -0 >- 0 0 c 4-J _0 4-J _0 4-J C: bD 0 w 4-J E E _0 0 u -C > a) 0- 0 a) LL LU 4-J bD 0 u E 4--J 0 U 4- bD C: Lc): _0 4-J CL 0 co S: 4-J - LLI L.L 0 LU 4-J LL r4 u 4-J 4-J u o U u _0 M 4- u 0 a) r14• _0 LL a) > 0 LL 76 c 0 u E mC6 a) +c 0 'E m w r-4 E Li- u e 0 n I� r Agenda Item(s): Capital Project Ordinance — Codrington Park Improvements Project Presenter(s): Cary McNallan, Finance Director Responsible Staff: Brian McNeill, Parks and Recreation Director Action Item: Yes Attachment(s): 1) Reimbursement Resolution 2) Capital Project Ordinance 3) Budget Amendment Background The City Council has acquired the property at 400 E Townsend Street. The purchase will provide improved access to the Codrington Park. The estimated budget for this purchase is $188,385 and staff is recommending that the project be financed by a $148,000 bank loan and the remainder funded by a transfer from the General Fund. In orderto properly account for the funding and expenditures related to this project, a Capital Project Ordinance Amendment is recommended to be adopted. Budget Impact General Fund reserves of $40,385 will be used to fund a portion of the project and future debt service payments will be paid from the General Fund during the next five (5) fiscal years. Staff Recommendation(sl Approve the Reimbursement Resolution, Capital Project Ordinance, and Budget Amendment for the Codrington Park Improvements Project. Suggested Motions) Motion to approve the Codrington Park Improvements Capital Project Ordinance, Reimbursement Resolution, Budget Amendment, and authorize staff to request proposals for bank financing of $148,000. Page 1 of 1 Mayor ", E" William P. Elmore, Jr. Mayor Pro Tern DUNN April Gaulden Council Members J, Wesley Sills CA s.. i x 401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Raquel McNeil (910) 230-3500 • CityofDunn.org Billy Tart Alan Hargis Dr. David L. Bradham City Manager Justin Hembree RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE EXPENDITURES FROM PROCEEDS OF BORROWING WHEREAS; the City of Dunn desires to undertake certain improvements to its Codrington Park starting with acquisition of real property, and WHEREAS; it is the intent of the City to finance those improvements through a long-term loan or other suitable financing and that the financing will be obtained as a result of a process involving Local Government Commission oversight, if necessary, and approval by the City Council, and WHEREAS; this Resolution and declaration (the "Declaration") is made pursuant to the requirements of the United States Treasury Regulations Section 1.150-2 and is intended to constitute a Declaration of Official hltent to Reimburse under such Treasury Regulations Section, and WHEREAS: the City Council of the City of Dunn is authorized to resolve and declare the official intent of the City of Dunn, North Carolina (the "Issuer") with respect to the matters contained herein. NOW THEREFORE BE IT RESOLVED; that the City of Dunn proposes to undertake the Project as described below, to incur the related and necessary project expenditures, and to finance the cost of the Project with the proceeds of debt to be issued by the City for the project all as described below: 1. Expenditures to be incurred. The City of Dunn (the Issuer) anticipates incurring maximum expenditures (the "Expenditures") of $200,000 for a real estate purchase and park improvements for the Codrington Park in the City of Dunn. 2. Plan of Finance. The Issuer intends to finance the costs of the Project with the proceeds of a long-term loan or other suitable form of debt, to be issued by the City (the `Borrowing"), the interest on which is to be excluded from gross income for Federal income tax purposes. 3. Maximum Principal Amount of Debt to be issued. The maximum principal amount of the Borrowing to be incurred by the Issuer to finance the Project is $200,000. 4. Declaration of Official Intent to Reimburse. The Issuer, City of Dunn, NC, hereby declares its official intent to reimburse itself with the proceeds of the Borrowing for any of the Expenditures incurred by it prior to the issuance of the Borrowing. 5. Unavailability of Long -Term Funds. No funds for payment for the Codrington Park Improvements project, from sources other than the borrowed fields, are or are reasonably expected to be reserved, allocated on a long-term basis, or otherwise set aside by the City pursuant to its budget or financial policies. 7u6ere eommuni� 6�yins! 6. Public Availability of Official Intent Resolution. The Resolution shall be made available for public inspection at the office of the City Finance Officer within 30 days after its approval in compliance with the applicable state law governing the availability of records of official acts and shall remain available for public inspection until the borrowed fiends are issued. 7. Effective Date. This Resolution shall be effective upon its adoption and approval by the City Council. BE IT FURTHER RESOLVED, that such evidence of debt, checks, and drafts will be signed or authorized by any two of said officials. This the 14"' day of October, 2025. William P. Elmore, Jr. Mayor Attest; Melissa R. Matti City Cleric CapitalProject Ordinance WHEREAS, the City Council for the City of Dunn, on June 24, 2025, adopted the Annual Budget Ordinance number 02025-15 for the fiscal year beginning July 1, 2025; and, WHEREAS, the City Council, on June 24, 2025, adopted the Capital Improvements Plan for fiscal year 2025-26; and, WHEREAS, the City Council has offered to purchase the property at 400 E Townsend Street in Dunn to provide additional access to the Codrington Park; and, WHEREAS, it is necessary to create a Capital Project to account for the revenues and expenditures of this project; and, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC, PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH CAROLINA, THAT: Section 1: The Project authorized is the Codrington Park Improvements Project with expenditures and funding as noted in Section 2 and is authorized to be undertaken until all project activity is completed. Section 2: The officers of this unit are hereby directed to proceed with the project within the terms of this capital project ordinance and the budget contained herein. The amount of funding appropriated, and amounts budgeted for construction and related costs, are approved as follows: Funding Appropriations Installment Financing $ 148,000 General Fund Operating Transfer $ 40,385 Total Funding $ 188,385 Expenditures: Contract Services $ 2,025 Property Purchase & Closing Fees $ 186,360 Total Expenditures $ 188,385 Section 3: Funds may be advanced from the General Fund for the purpose of making payments as due. 'Mere commuwn 6 yins,l Section 4: The Finance Officer is directed to report, on a quarterly basis, on the financial status of each project element in section 2 and on the total revenues received or claimed. Section 5: The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every capital budget submission made to this City Council. Section 6: Within five (5) days after this Ordinance is adopted, the City Clerk shall file a copy of this ordinance with the Finance Director. Section 7: This Capital Project Ordinance shall be effective immediately. Duly adopted this 14th day of October 2025. Attest: Melissa R. Matti City Cleric William P. Elmore, Jr. Mayor V&re cDYi'{YY1uniJ 691M5'l f n. U .i3 c a t m O. N 0 FM a T Ln N O N O :. O *k ai C m a) � a C a) Q M. CO N O N O Cl) �lf 0 Z_ Z W W J Q U LL 0 0 0 0 COO COO N O M co O O '..'...0 '.E L N LO 0)CL d O `Q 70 0. -.a) QQ; a o 0 0 0 to ro N O C V 0000 ('o COO Cl) O O _ E c a) V' LO N 00 7 -a f0 a) Q Q in N U C O O C LO 0) (0 ELO c}' O N C CL Q E Q Z O n. cr C) a W U- � m W F- C coo W U Z N J Y 0 C U QI a H w 0 U a ro C a C Q O a O Q U 0 0 o LO LO LO 00? o U O 0 0 0 U Q O O O O O to LO O O O O 0 m m m m Z a: a•a•- SL=i. c (j U U U 0 a 0 o LO ' CO C O 00 O M I� O 0 a� a 00 .a Q Q Q 69- ("�, 66, a)o 0 0 to m o 00 O O U O M M C E CO CD VO' O = a) Q Q ro N U c -. FFJ Ffl (A O O c N CT O _ C (0 (0 - E 0 a o m a) Cl- Q Q Z O a a C U LL W m Q N c N W > U I- o W Y Z �p J O o' Q o � Q m c Q Q c m LL H a> c C m c ca m E 'C m m a C _ O v_ 0 0 0 d N U O) 0-) 00 Q O O O LO L O O O O � m m Z a) m m c LL U U C7 D LO LO 0 0 N N O O O U m 'o o a aa) 0 U m m O ro CL aUi E a co a ` w a' a o D a > a F- m o mW Q m c o c' m o m cca , C ) c `o a o E ac) m o mC: 0 ro a) a) N m U O_ ro O` E G cl C Q O N Q a �' a m a) a N N L U W U Z Z � O O U O U O LL Z 0 W 0 -=i L_(- • - • • •• , i Agenda Item(s): Dunn/Cumberland County Joint Water Study Memorandum of Understanding Presenter(s): Justin Hembree, City Manager Responsible Staff: Justin Hembree, City Manager Action Item: Yes Attachment(s): 1) Proposed Memorandum of Understanding Background Cumberland County has approached the City regarding possible agreements for the purchase of bulk water/water plant capacity. As such, staff requests the Council consider entering into a Memorandum of Understanding with Cumberland County to conduct a joint study to evaluate needed improvements to distributions systems in relation to this possible partnership. Key components of the MOU include: • The City and Cumberland Countywill select an engineeringfirm to conduct the study through an RFQ process. • The cost for the study will be split 50/50. • Cumberland County wishes to purchase approximately 1.8 MGD of bull( water. This is in addition to the 1.2 MGD already allocated to Eastover Sanitary District and the Town of Falcon. • Deliverables of the study will include draft bulk water purchase agreements, hydraulic modeling, proposed transmission and distribution improvements, ownership and capacity analysis, and a funding source analysis. Budget Impact To be determined, based on the RFQ process. Staff Recommendation (sl Approve the MOU with Cumberland County and authorize staff to make any needed technical/administrative adjustments that do not change the overall intent of the MOU. Page 1 of 2 Suggested Motion(sl Motion to approve the MOU with Cumberland County and authorize staff to make any needed technical/administrative adjustments that do not change the overall intent of the MOU. Page 2 of 2 NORTH CAROLINA CUMBERLAND COUNTY MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING ("MOU") entered into and made effective this theday of , 2025, by and between City of Dunn ("Dunn"), North Carolina, a body politic and corporate pursuant to North Carolina Session Law 1969-818, and County of Cumberland, North Carolina ("Cumberland") , a body politic and corporate pursuant to G.S.§ 153A-11 or a water and sewer district governed by the Cumberland County Board of Commissioners. WITNESSETH WHEREAS, Dunn and Cumberland are interested in extending the Dunn water service in Cumberland County. This extension requires the preparation of an extensive feasibility study ("Project") to determine the engineering requirements and cost of such an extension; and WHEREAS, Dunn and Cumberland will select an engineering firm (the 'Expert") from a Request for Qualifications process for the Project, and Cumberland will execute with the Expert an engagement agreement that Dunn has reviewed and to which Dunn has consented. Dunn and Cumberland will jointly develop the scope and manage the completion of Project; and WHEREAS, Cumberland shall pay the Expert for its services in accordance with the engagement agreement between Cumberland and the Expert. Dunn shall promptly reimburse Cumberland for fifty percent (50%) of the amount paid by Cumberland to the Expert. Cumberland shall not amend the Expert engagement agreement or consent to an amendment thereto without the prior written consent of Dunn; and WHEREAS, Nneither this MOU nor the Expert engagement agreement is intended to compel Dunn to extend or eland water service in the Cumberland County area; and WHEREAS, Dunn currently provides water service to Eastover Sanitary District ("ESD") and the Town of Falcon ("Falcon"), These contracts will expire within the next 2-6 years. Dunn financesd the water line that services ESD along US 301. Cumberland wishes to purchase approximately 1.8 MGD of bulk water in addition to the 1.2 MGD allocated to Falcon and ESD for a total of 3.0 MGD; and WHEREAS_Dunn owns and operates a a -water treatment plant ("WTP") permitted for 8.0 MGD which is currently limited to an operating rate of 4.0 MGD. Cumberland wants to explore purchasing capacity in Dunn's WTP. To purchase capacity in the pkiiifffp, it will require expansion of Dunn's WTP. A feasibility study is needed to identify the cost of improving the existing plant to provide more capacity. WHEREAS, Dunn and Cumberland desire to enter into this MOU to memorialize their present intentions and plans to continue working together towards the execution of a series of interlocal agreements ("ILA"), or to explore other viable options for the provision of safe and regulated drinking water to regional customers throughout Cumberland County with contaminated wells from Fayetteville Works PFAS through transmission and distribution improvements to existing infrastructure and the construction and development of the new WTP, as outlined below, and to show their support for exploring and securing a long-term solution to Dunn's and Cumberland's water needs, NOW, THEREFORE, for and in consideration of the mutual promises and covenants set forth herein, Dunn and Cumberland enter into this MOU to set forth the basic agreements and the parameters of this undertaking, which shall include the following: 1. Bulk Water Purchase Agreements. Dunn will engage with Cumberland to negotiate bulk water purchase agreements where infrastructure and capacity exist to furnish safe and regulated drinking water to the northern section of Cumberland County impacted from the contamination from the Fayetteville Works PFAS, 2. Hydraulic Modeling. Dunn and Cumberland agree that Hydraulic Modeling is needed to provide a comprehensive assessment of the project's feasibility, cost estimates, potential environmental impacts, capacity issues, and matters related to regulatory compliance. Dunn and Cumberland will mutually agree on the vendor to provide the comprehensive assessment, and Cumberland shall reimburse Dunn its fifty percent (50%) share of the cost of the study. Cumberland will reimburse Dunn within thirty (30) days upon receipt of each jinvoieo----------------------------------- ; (commented[RM1]:'Whatisthe proportionate share? 3. Transmission and Distribution Improvements. Dunn and Cumberland will work E Either give a % or a formula for how it is determined. And shouldn't the payment be after each invoice? Is the formula be the %of the amount of capacity allocated to each user together to identify solutions to increase Dunn's water distribution system's ability to deliver to iothe total capacity ofthe WTP? 1 potable water and increase fire flow from currently available capacity through transmission and distribution improvements. Cumberland would pay any cost associated with such mutually Commented[AHZR11:Corrected tostate 50%ofshare Of and to pay within 30 days of receipt of each agreed upon u rades that are undertaken to serve Cumberland. Dunn shall own, manage, and g p upgrades g invoiee.y operate any upgrades made to its water distribution system. Cumberland, or a water and sewer district governed by the Cumberland County Board of Commissioners, shall own, manage, and operate any water distribution system it develops or expands to receive water from Dunn. Dunn shall deliver water to Cumberland through the identified and completed transmission and distribution improvements which will be billed at the bulk purchase rate for non -capacity owning entities, as set by Dunn annually, until Cumberland purchases the agreed upon capacity. 4. Ownership and Capacity. Dunn is considering improvements to WTP or a new WTP. Cumberland may consider purchase of capacity with these improvements. The actual amount of capacity will be determined in a separate study and associated ILA. 5. _ Additional Funding Sources. Dunn and Cumberland pledge to use their best efforts and act in good faith to secure funding from the State of North Carolina and from the federal government, and from yet to be determined sources of grants, loans, or other sources of revenue that may be identified by Dunn and Cumberland together, or either of them hereafter from time to time to support such undertaking- -_-___.___________________ __ Formatted: character scale:loo� 5:Ei__ Preambles. The. rp eaujbtes to this i(OU are incoEpo�ated lieaein b.referetice. 677___ Effect of MOU. The purpose of this MOU is to reflect the present intentions of Dunn and Cumberland but not to be a binding contract. Either Dunn or Cumberland may terminate this MOU at any time by sending written notice to the other rovi,eled that each rty shall satisfy ai financial obligation accruing p�,ior to the effective date of the termination. IN WITNESS WHEREOF, Dunn and Cumberland hereto have caused this Memorandum of Understanding to be executed as of the day and year first above written by its duly authorized officials for the purposes herein expressed. IN ATTEST: CITY OF DUNN William P. Elmore, Jr., Mayor Dunn City Council Melissa R. Matti, City Clerk [SEAL] 0 ATTEST: COUNTY OF CUMBERLAND Kirk deViere, Chairman Cumberland County Board of Commissioners Andrea Tebbe, Clerk to the Board [SEAL] Agenda Item(s): Bank Financing for Pearsall Street Culvert Project Presenter(s): Cary McNallan, Finance Director Responsible Staff: Billy Godwin, Assistant City Manager Action Item: Yes Attachment(s): None Bacicground The City Council approved a Capital Project Budget for the Pearsall Street Culvert Project in the amount of $2,655,650. This budget included installment financing funding of $499,000. This bank financing was deferred until all other sources of funding were expended and the project neared completion. At this time, staff is requesting approval to distribute requests for proposals for installment financing to our local banks. The terms of the loan will be a loan amount of $499,000 and annual payments for a period of no longer than 59 months. These terms do not require the City to seek Local Government Commission approval for the loan. Budget Impact This loan will be repaid from the Stormwater Fund over the next five (5) fiscal years at an estimated annual payment of $115,000. Staff Recommendations) Approve staff to issue a request for proposals for bank financing and provide the results for approval at a future council meeting. Su Bested Motions) Motion to approve staff to issue requests for proposals for bank financing for the Pearsall Street Culvert Project. Page 1 of 1 Work Session, October 14, 2025 Agenda Item(s): City Manager's Report Presenter(s): Justin Hembree, City Manager Responsible Staff: Justin Hembree, City Manager Action Item: No Attachment(s): None The City Manager will provide updates. Page 1 of 1 i r= n� The next Regular Meeting of the Dunn City Council is scheduled for Tuesday, October 281h at 6:30 p.m. * THIS IS THE LAST WORK SESSION FOR . The next Work Session of the Dunn City Council will be in January, 2026. A a� �r DUNN t, Gl�ier� ca'ts�u�u� be�uzs,/ Closed Session (Specify one or more of the following permitted reasons for closed sessions) Move that we go into closed session in accordance with: [N.C.G.S. 143-318.11(a)(1)] Prevent the disclosure of privileged information Under the North Carolina General Statutes or regulations. Under the regulations or laws of the United States. [N.C.G.S. 143-318.11(a)(2)] Prevent the premature disclosure of an honorary award or scholarship [N.C.G.S. 143-318.11(a)(3)] Consult with the Attorney To protect the attorney -client privilege. To consider and give instructions concerning a potential or actual claim, administrative procedure, or judicial action. To consider and give instructions concerning a judicial action titled vs [N.C.G.S. 143-318.11(a)(4)] To discuss matters relating to the location or expansion of business in the area served by this body. [N.C.G.S. 143-318.11(a)(5)] To establish or instruct the staff or agent concerning the negotiation of the price and terms of a contract concerning the acquisition of real property located at (O R) To establish or instruct the staff or agent concerning the negotiations of the amount of compensation or other terms of an employment contract. [N.C.G.S. 143-318.11(a)(6)] To consider the qualifications, competence, performance, condition of appointment of a public officer or employee or prospective public officer or employee. (O R) To hear or investigate a complaint, charge, or grievance by or against a public officer or employee. [N.C.G.S. 143-318.11(a)(7)] To plan, conduct, or hear reports concerning investigations of alleged criminal conduct. School violence 143-318.11(a)(8) and terrorist activity (9). Page 1 of 1