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HomeMy WebLinkAbout08-05-2025 HCBOE Board Meeting Minutes - Regular MeetingARNETT COUNTY BOARD OF ELECTIONS REGULAR MEETING throuizh assist in voter notification efforts websites-7 meetings, and dire Jones outlined the plan, including mailings, notices in water bills, newspaper ads AUGUST 5, 2025 6:930 P.M. Present: Board Chairman Dan Moody, Secretary Rickie Day, Members: Allison Fenderson, Dwayne Lee and Betsy McCormick, Director Claire Jones and Assistant Director Shannon Cole Mr. Moody called the meeting to order at 6:30 pm wit of Allegiance led by Board Staff Member Eric Barcli*ff. Swearing In: h a prayer led by Mr. Lee .and the Pledge Board Member Betsy McCormick was sworn 1*n by Claire Jones (Director) Public Comments: Marge Miller Rebecca Brock Minutes: Mr. Lee moved to approve Approved without dissent. Old Business: the minutes from the July 22, 2025 meeting. Mr. Day sc.%.conded. Precinct Notification Discussion: Mr. Moody addressed the i ssue of notifying voters in newly redrawn precincts. Party ref resentatives were present, Democratic chair and Rey ublican Vice Chair, and agreed to . . • `� `�`� IF ct outreach. Mrs. and social media posts. The Board discussed coordination efforts with party chairs and vice chairs and emphasized the importance of clarity and communication, Particularly for senior voters with less interne New Business: Early Voting Plan: t accessibility. Mr. Moody presented the early voting plan for the upcoming municipal elections Mr. dissent. E rwin Elections: Sent. 18 Angier, Nov. 1: Coats, and Li'lli*n 8 AM-3 PM) — Oct. 3 (M—F 1: 8 AM-5 PM; Sat. Oct. 4: 8 AM-3 PM) gton Elections: Oct. 16 — Oct. 31 (M—F: 8 AM—ft4p� PM; Sat,, Lee moved to adopt the early voting plan. Mrs. Fenderson seconded. Approved without Flyers: Two early voting flyers were presented. Mr. Lee moved to approve the flyers. Mr. Day seconded. Approved without dissent. Appointment Schedule: me and including the possibilit consensus was to Conti proposals.. Poll Worker Attendance: Mrs. Jones reviewed timelines for appointing election officials: • August 19, 2025: Appointment of chief judges and judges for a two-year term. • September 2, 2025: Appointment of early voting officials. Ballot DuPication Policy,. Mrs. Jones reviewed the existing ballot duplication policy. Mr. Lee moved to table the policy for further review. Mr. Day seconded. The motion was approved, with Mrs. Fenderson dissenting. Absentee Meeting Schedule The Ido oard discussed ti 1 the Board of Elections office at 6030 PM for municir a Mr. Day moved to adopt the absentee meeting schedule and time. Mrs. McCormick ocation for absentee meetings. Meetings will be held at 1 elections. seconded. Approved without dissent. Capital Improvement Plan: Mrs. Jones requested Board input on updating or revising the capital -improvement plan, y of a new facility or improvements to the cun-ent one. Board nue pursuing both options and revisit once staff provide specific Mr. Moody reported that 27 poll workers failed to report for duty on Election Day in November 2024. The Board discussed strategies for recrul*tl* 40 ng reli 40 outreach to county commissioners regarding incentivizing county employees io serve. Mr. Moody announced efforts to recruit high school students as election assistants per d' statute, in collaboration w Upcoming Meetings: ith the Superintendent of Schools. able workers and • August 19, 2025 (6930 PM): Judge appointments • September 2, 2025 (61@30:PM): Early voting official appointments • September 9, 2025 (2:00 PM): Ballot on Demand system demonstrati's on • August 26, 2025 (9:00 AM): Joint meeting with County Commissioners, Board of Education, superintendent of schools and Sheriff regarding voting in schools Mr. Lee moved to go into closed session per GS 143-318.11 (A) to discuss Personnel. Mr. Day seconded. Approved without dissent. The Board went into closed session at 7:20pm. Mr. Day moved to return to open session. Mrs. McCormick seconded. Approved without dissent. Board returned to open session at 10: 1 5pm. No Action was taken as a result of closed session. With no further business to discuss, Mr. Day moved to adjourn. Mrs. McCormick seconded. Approved without dissent. The meeting adjourned at 10: 15 pm. 40 The next meeting I of the Board will be a judge appointment meeting on August 19'2025, at 6,*.30 pm. Appr. n Mo by0 : ay, Chajvffian Betsy McCop-nick, Member e Lee, Member Allison Fenderson, Member v a Ir'L ir A 4C t"