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HomeMy WebLinkAbout08-12-25CITY OF 02025-17 ATT#1 • • 08-12-25 UNN I. Capital Project Ordinance Amendment FY26 Vehicle and Equipment Purchases Project WHEREAS, the City Council for the City of Dunn, on June 24, 2025, adopted the annual budget ordinance number 02025-15 for the fiscal year beginning July 1, 2025; and, WHEREAS, the City Council, on June 24, 2025, adopted the capital improvements plan for fiscal year 2025-26; and, WHEREAS, on August 12, 2025, the City Council approved amending this capital project ordinance to replace $50,000 of installment financing with an operating transfer from the General Fund Reserves to fund the purchase of a vehicle for the Inspections Department; and, WHEREAS, it is necessary and appropriate to approve this capital project ordinance to reflect the expenditure and final funding sources; and, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC, PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH CAROLINA, THAT: Section 1: Expenditures necessary for the FY26 Vehicle and Equipment Purchases Project is authorized to be undertaken until all project activity is completed, and is adopted as follows: Section 2. The amount of funding appropriated, and amounts budgeted for purchases and related costs are approved as follows: Previous Budget Revised Funding Appropriations Budget Amendments Budget Installment Financing $ 347,000 $ (50,000) $ 297,000 Transfer from the General Fund $ 50,000 $ 50,000 Total Funding Expenditures: Capital Equipment - Vehicles Total Expenditures $ 347,000 $ - $ 347,000 $ 347,000 $ 347,000 $ 347,000 $ - $ 347,000 Section 3: Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Wkere communi� 6!�ins! i887 Section 4: The Finance Director is directed to report periodically on the financial status of each project element in Section 2 and on the total revenues received or claimed. Section 5: Within five (5) days after this ordinance is adopted, the City Clerk shall file a copy of this ordinance with the Finance Director. Section 6: This capital project ordinance shall be effective immediately. Duly adopted this 12th day of August 2025. s � William P. Elmor Mayor t: tte: `eeeeee��►iii •% a OP Melissa R. Mat City Clerk _ GORPORgT tZ = y• SEAL =gip'• '�`: CARD\-%%%%. "�a��tieeee� Wkere communi� 6�ins! DUNN .. 02025-18 ATT#1 • • 08-12-25 Capital Project Ordinance Amendment FY25 Vehicle and Equipment Purchases Project WHEREAS, the City Council for the City of Dunn, on June 25, 2024, adopted the annual budget ordinance number 02024-13 for the fiscal year beginning July 1, 2024; and, WHEREAS, the City Council, on June 25, 2024, adopted the capital improvements plan for fiscal year 2024-25; and, WHEREAS, the City Council, on January 28, 2025, approved police department staff to proceed with the purchase of five police vehicles; and, WHEREAS, the City Council, on February 25, 2025, approved city staff to submit an application to the United States Department of Agriculture for grant and loan financing; and, WHEREAS, on August 12, 2025, the City Council approved amending this capital project ordinance to replace the installment financing with an operating transfer from the General Fund Reserves; and, WHEREAS, it is necessary and appropriate to approve this capital project ordinance to reflect the expenditure and final funding sources; and, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC, PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH CAROLINA, THAT: Section 1: Expenditures necessary for the FY25 Vehicle and Equipment Purchases Project is authorized to be undertaken until all project activity is completed, and is adopted as follows: Section 2. The amount of funding appropriated, and amounts budgeted for purchases and related costs are approved as follows: Funding Appropriations Installment Financing Transfer from the General Fund Total Funding Expenditures: Capital Equipment - Vehicles Total Expenditures Previous Budget Revised Budget Amendments Budget $ 304,975 $ (304,975) $ - $ 304,975 $ 304,975 $ 304,975 $ - $ 304,975 $ 304,975 $ 304,975 $ 304,975 $ - $ 304,975 'Mere COmmunit 6Tins� Section 3: Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 4: The Finance Director is directed to report periodically on the financial status of each project element in Section 2 and on the total revenues received or claimed. Section 5: Within five (5) days after this ordinance is adopted, the City Clerk shall file a copy of this ordinance with the Finance Director. Section 6: This capital project ordinance shall be effective immediately. Duly adopted this 12th day of August 2025. William P. Elmor. , r. Mayor st: ITY OF' Melissa R. Ma GORPOR4 2 City Clerk 2• SEAL R 0. •• 'Mere communi� 6Tins! CITY OF DUNN BUDGET ORDINANCE AMENDMENT Department: Capital Budget Amendment #: 1 FISCAL YEAR ENDING: 6/30/2026 Date: 8/12/2025 Appropriation Amount of Appropriation FUND Acct # LINE ITEM DESCRIPTION Before Amendment After Amendment Increase / (Decrease) Amendment General 010-0500-8510 Operating Transfer to the Capital Fund - 354,975.00 $ 354,975.00 EXPENDITURE TOTAL: $ - $ 354,975.00 $ 354,975.00 Appropriation Amount of Appropriation FUND Acct # LINE ITEM DESCRIPTION Before Amendment After Amendment Increase / (Decrease) Amendment Capital 102-0399-1400 Installment Financing $ 304,975.00 $ (304,975.00) $ - Capital 102-0399-1401 Operating Transfer from the General Fund $ 304,975.00 $ 304,975.00 Capital 102-0399-1400 Installment Financing $ 347,000.00 $ (50,000.00) $ 297,000.00 Capital 102-0399-1401 Operating Transfer from the General Fund $ 50,000.00 $ 50,000.00 General 010-0368-2001 Fund Balance Appropriation $ 303,217.00 $ 354,975.00 $ 658,192.00 REVENUE TOTAL: $ 955,192.00 $ 354,975.00 $ 1,310,167.00 CERTIFICATION: I certify this requested budget amendmen a pprove y the City Council on: City Manager: 8/12/2025 Finance Director: 8/12/2025 JUSTIFICATION: Replace installment fina ci g with a general fund operating transfer for the purchase of 5 police vehicle and one inspection department vehicle. FUNDING SOURCE: General Fund reserves ATTACH#2 08-12-25 Peirce FEE Registration Fee for Solicitation or Ped - §11-73 4-10.00 Peddler, on foot S10.00 Peddler. pith t-ehicle $25.00 Peddler. farm products only S25.70 Apply in advance - valid for 30 Charitable Solicitation Permit Fees - §11-286 $20. Permit for application required 30 days in advance of evYnt Curfew Ordinance 1 st offense - misdemeanor S100.00 2nd Offense $250.00 3rd Offense $400 + " False Harm Re antes Sec. 13-52 Sixth false alarm $50.00 Seventh false alarm $100.00 Eighth false alarm $150.00 Ninth false alarm $200.00 Ten 10 or more false alarms $250.00 Graffiti Ordinance - § 13-65 1st Offense - Civil Penalty $250.00 2nd Offense $500.00 Delinquency charge upon non timent $25.00 Misdemeanor for failure to pay $1.000 and/or imprisonment Norse Ordinance - §13-36. lication & Permit Fee - 48 hrs. pr= to a xn# $15.00 Mote: Some devebpmenr activities may require multiple permits and fees. Effective 7/1/25 8 Attachment F-1 City of Dunn Fee Schedule Fee Schedule for FY 2026 The City \ianager shall have the authority to set any fee not othemise listed and shall have the authority to make any nUerpretations of any fee listed on this schedule. Secuntt Deposit S100.00 Initial citation $50.00 Initial citation - not paid within 72 hours add $25.00 2nd Offense within 12 months $100.00 3rd Offense within 12 months $250.00 Precious Metal Dealer Permit Ordinance - §45-66. Permit Application Fee $180.00 Eu loree Registration $10 per employee CITY OF DUNN 02025-19 ATT#3 08-12-25 �W'00010 1PNORTH A LIMA Capital Project Ordinance CDBG-I Sewer Collection System Project Grant #16-I-3156 & #20-I-3606 WHEREAS, the City Council for the City of Dunn, on June 8, 2021, adopted the annual budget ordinance number 02021-11 for the fiscal year beginning July 1, 2021; and, WHEREAS, the City Council, on June 8, 2021, adopted the capital improvements plan for fiscal year 2021-22; and, WHEREAS, the City Council, on October 12, 2021, approved a capital project ordinance for the CDBG-I Sewer Collection System Project with a total budget of $1,999,129; and, WHEREAS, the construction of this project is now complete and final budget adjustments are needed to close out the project and account for any costs that were not eligible for grant funding; and, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC, PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH CAROLINA, THAT: Section 1: The Project authorized is the CDBG-I Sewer Collection System Project with expenditures and funding as noted in Section 2 and is authorized to be finalized and closed as of June 30, 2025. Section 2: The officers of this unit are hereby directed to proceed with the project within the terms of this capital project ordinance and the budget contained herein. The amount of funding appropriated, and amounts budgeted for construction and related costs, are approved as follows: 'Mere communi� h�inr! CITY OF 11 J1PDUNN NORTH CAROLINA Funding Appropriations CDBG-I Grant 16-I-3156 CDBG-I Grant 20-I-3606 Operating Transfer fr W&S Fund Total Funding $ 1,999,129 $ (342,777) $ 1,656,352 Expenditures: Administration 16-I-3156 Administration 20-I-3606 Engineering Construction Total Expenditures Previous Budge $ 108,360 $ 1,890,769 Budget Revised Amendments Budget $ 108,360 $ (349,004) $ 1,541,765 $ 6,227 $ 6,227 $ 63,360 $ 22,500 $ 85,860 $ 421240 $ 832 $ 43,072 $ 45,000 $ 305,596 $ 350,596 $ 1,848,529 $ (671,705) $ 1,176,824 $ 1,999,129 $ (342,777) $ 1,656,352 Section 3: Funds may be advanced from the General Fund or Water and Sewer Fund for the purpose of making payments as due. Section 4: The finance officer is directed to report, on a quarterly basis, on the financial status of each project element in section 2 and on the total revenues received or claimed. Section 5: The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every capital budget submission made to this city council. Section 6: Within five (5) days after this ordinance is adopted, the City Clerk shall file a copy of this ordinance with the Finance Director. Section 7: This capital project ordinance shall be effective immediately. Duly adopted this 12th day of August 2025. City Clerk 64 %, P-I�J William P. Elmo , Jr Mayor \\\ G,TY' CFI G©RpO1�,q�, `' 2 =.� SEAL ` CARD \\ l 11\\ TAere communi bTzns! CITY OF DUNN BUDGET ORDINANCE AMENDMENT Department: Various Budget Amendment #: 49 FISCAL YEAR ENDING: 6/30/2025 Date: 6/30/2025 FUND Acct # LINE ITEM DESCRIPTION Appropriation Before Amendment Amount of Amendment Increase / (Decrease) Appropriation After Amendment Capital 066-0690-0000 Administration 16-1-3156 63,360.00 22,500.00 $ 85,860.00 Capital 066-0690-0001 Administration 20-1-3606 42,240.00 832.07 43,072.07 Capital 066-0690-4000 Engineering 45,000.00 305,595.90 350,595.90 Capital 066-0690-4500 Construction 1,848,529.00 (671,704.95) 1,176,824.05 Sewer & Water 030-0710-8500 Operating Transfers to Capital Projects 1,321,448.00 6,227.08 1,327,675.08 Sewer & Water 030-0710-4500 Contract Services MC $ 8,603.79 (6,227.08) 2,376.71 EXPENDITURE TOTAL: $ 3,329,180.79 $ (342,776.98) $ 2,986,403.81 Appropriation Amount of Appropriation FUND Acct # LINE ITEM DESCRIPTION Before Amendment After Amendment Increase / (Decrease) Amendment Capital 066-0399-0201 CDBG-I Grant #20-1-3606 $ 1,890,769.00 $ (349,004.06) $ 1,541,764.94 Capital 066-0399-1430 Operating Transfer from Water & Sewer Fund $ - $ 6,227.08 $ 6,227.08 REVENUE TOTAL: $ 1,890,769.00 $ (342,776.98) $ 1,547,992.02 CERTIFICATION: I certify this requested budget amendment a approved the City Council on: City Manager: 6/30/2025 Finance Director: 6/30/2025 JUSTIFICATION: Close out the CDBG-I Sekve Collection System Project for expenses not eligible for grant funding. FUNDING SOURCE: Reduction in Water & Sewer operating expenses. ARTICLE III. THE PAY PLAN Section 1. Definition ATTACH#4 08-12-25 The pay plan includes the basic salary schedule and the "Assignment of Classes to Grades and Ranges" adopted by the Council. The salary schedule consists of steps for minimum or beginning, maximum, and intervening rates of pay for all classes of positions. Section 2. Administration and Maintenance The City Manager, assisted by the Human Resource Officer shall be responsible for the administration and maintenance of the pay plan. All employees covered by the pay plan shall be paid at a rate within the salary range established for the respective position classification, except for employees in trainee status or employees whose existing salaries are above the established maximum rate following transition to a new pay plan. The pay plan is intended to provide equitable compensation for all positions, reflecting differences in the duties and responsibilities, the comparable rates of pay for positions in private and public employment in the area, changes in the cost of living, the financial conditions of the City, and other factors. To this end, from time to time the Human Resource Officer shall make comparative studies of all factors affecting the level of salary ranges and will recommend to the City Manger such changes in salary ranges as appear to be pertinent. Such assignments will be made by increasing or decreasing the assigned salary grade for the class and adjusting the rate of pay for employees in the class when the action is approved by the City Council. Section 3. Starting Salaries All persons employed in positions approved in the position classification plan shall be employed at the minimum salary of their classification in which they are employed; however, exceptionally well qualified applicants may be employed above the minimum of the established salary range upon approval of the City Manager. Section 4. Trainee Designation and Provisions Applicants being considered for employment or City employees who do not meet all of the requirements for the position for which they are being considered may be hired, promoted, demoted, or transferred to a "trainee" status. In such cases, a plan for training, including a time schedule, must be prepared by the department head. "Trainee" salaries shall be one or no (more than) two grades below the minimum salary established for the position for which the person is being trained. A new employee designated as "trainee" shall concurrently serve a probationary period. However, probationary periods shall be no less than six months and trainee periods may extend from three to eighteen months. 11 If the training is not successfully completed to the satisfaction of the City, the trainee shall be transferred, demoted, or dismissed. If the training is successfully completed, the employee shall be paid at least at the minimum rate established for the position for which the employee was trained. Section 5. Probationary Pay Increases Employees hired, promoted, or reclassified below the minimum rate of pay shall receive a salary increase within the pay range of approximately 5% or to the minimum rate, which ever is less, upon successful completion of the probationary period. Employees serving a twelve-month probationary period may be considered for this increase after six months of employment. Employees hired or promoted above the hiring rate of the pay table may be considered for probationary increase of up to 5% based upon performance. Section 6. Merit Pay Upward movement within the established salary range for the employee is not automatic but rather based upon specific performance -related reasons. Employees may be considered for advancement within the established salary range based on the quality of their overall performance. Procedures for determining performance levels and performance pay increases shall be established in procedures approved by the City Manager. Section 7. Merit Pay Bonus Employees who are at the top step of the salary range for their position classification are eligible to be considered for a Merit Bonus at their regular performance evaluation time. Performance bonuses shall be awarded based upon the performance of the employee as described in the performance evaluation and shall be the same percentage of annual salary as employees within the salary range with the same performance level. Merit bonuses shall be awarded in lump sum payments. Section 8. Salary Effect of Promotions, Demotions, Transfers, and Reclassifications Promotions. When an employee is promoted, the employee's salary shall normally be advanced to the minimum level of the new position, or to a salary which provides an increase of at least approximately 5% over the employee's salary before the promotion, provided, however, that the new salary may not exceed the maximum rate of the new salary range. The purpose of the promotion pay increase is to recognize and compensate the employee for taking on increased responsibility. Demotions. When an employee is demoted to a position for which qualified, the salary shall be set at the rate in the lower pay range which provides a salary commensurate with the employees' qualifications to perform the job when the demotion is not the result of discipline. If the current salary is within the new range, the employee's salary may be retained at the previous rate if appropriate. Consideration should be given to whether the employee is receiving the same pay for decreased workload or responsibility level and action should be appropriate to this consideration. If the demotion 12 is the result of discipline, the salary shall be decreased at least approximately 5%, and may be no greater than the maximum of the new range. Transfers. The salary of an employee reassigned to a position in the same class or to a position in a different class within the same salary range shall not be changed by the reassignment. Reclassifications. An employee whose position is reclassified to a class having a higher salary range shall receive a pay increase of approximately 5% or an increase to the hiring rate of the new pay range, whichever is higher. If the employee has completed probation, the employee's salary shall be advanced to at least the minimum (probation completion) amount in the new range. If the position is reclassified to a lower pay range, the employee's salary shall remain the same. If the employee's salary is above the maximum established for the new range, the salary of that employee shall be maintained at the current level until the range is increased above the employee's salary. Section 9. Salary Effect of Salary Range Revisions When a class of positions is assigned to a higher salary range, employees in that class shall receive a pay increase of at least approximately 5%, or to the hiring rate of the new range, whichever is higher. If the employee has passed probation, the employee's salary shall be advanced at least to the minimum (probation completion) amount in the new range. When a class of positions is assigned to a lower salary range, the salaries of employees in that class will remain unchanged. If this assignment to a lower salary range the salaries of the employees in that class will remain unchanged. If the assignment to a lower class range results in an employee being paid at a rate above the maximum rate established for the new class, the salary of that employee shall be maintained at that level until such time as the employee's salary range is increased above the employee's current salary. Section 10. Transition to a New Salary Plan The following principles shall govern the transition to a new salary plan: 1) No employee shall receive a salary reduction as a result of the transition to a new salary plan. 2) All employees being paid at a rate lower than the hiring rate established for their respective classes shall have their salaries raised to the new hiring rate for their classes. 3) All employees being paid at a rate below the maximum rate established for their respective classes shall be paid at a rate within the salary schedule 4) All employees being paid at a rate above the maximum rate established for their respective classes shall be maintained at that salary level until such time as the employees' salary range is increased above the employees' current salary. 13 Section 11. Effective Date of Salary Changes Salary changes approved after the first working day of a pay period shall become effective at the beginning of the next pay period or at such specific date as may be provided by procedures approved by the City Manager. Section 12. Overtime Pay Provisions Employees of the City can be requested and may be required to work overtime hours as necessitated by the needs of the City and determined by the Department Head. To the extent that local government jurisdictions are so required, the City will comply with the Fair Labor Standards Act (FLSA). The Human Resource Officer shall determine which jobs are "non- exempt" and are therefore subject to the Act in areas such as hours of work and work periods, rates of overtime compensation, and other provisions. Non-exempt employees will be paid at a straight time rate for hours up to the FLSA established limit for their position (usually 40 hours in a 7 day period; 171 hours for police personnel in a 28 day cycle). Hours worked beyond the FLSA established limit will be compensated in either time or pay at the appropriate overtime rate. In determining eligibility for overtime in a work period, only hours actually worked shall be considered. Whenever practicable, departments will schedule time off on an hour -for -hour basis within the applicable work period for non-exempt employees, instead of paying overtime. When time off within the work period cannot be granted, overtime worked will be paid in accordance with the FLSA. In no event will vacation, sick, compensatory leave or holidays be included in the computation of hours worked for FLSA purposes. Employees in positions determined to be "exempt" from the FLSA (as Executive, Administrative, or Professional staff) will not receive pay for hours worked in excess of their normal work periods. These employees may be granted compensatory leave by their supervisor where the convenience of the department allows and in accordance with the procedures established by the City Manager. Such compensatory time is not guaranteed to be taken and ends without compensation upon separation from the organization. During a declared emergency, as defined in NCGS 166A, exempt employees shall be paid overtime wages for hours worked beyond (40) forty hours per work week, at a rate equal to their normal rate of pay. Section 13. Call-back The City provides a continuous twenty-four hour a day, seven day a week service to its customers. Therefore, it is necessary for certain employees to respond to any reasonable request for duty at any 14 hour of the day or night. One of the conditions of employment with the City is the acceptance of a share of the responsibility for continuous service, in accordance with the nature of each job position. If an employee fails to respond to reasonable calls for emergency service, either special or routine, the employee shall be subject to disciplinary actions up to and including dismissal. Call-back. Non-exempt employees will be guaranteed a minimum payment of two hour's wages for being called back to work outside of normal working hours. "Call-back" provisions do not apply to previously scheduled overtime work (scheduled one or more days in advance). Section 14. Payroll Deduction Deductions shall be made from each employee's salary, as required by law. Additional deductions may be made upon the request of the employee on determination by the City Manager as to capability of payroll equipment and appropriateness of the deduction. Section 15. Hourly Rate of Pay Employees working in a part-time or temporary capacity with the same duties as full-time employees will work at a rate in the same salary range as the full-time employees. The hourly rate for employees working other than 40 hours per week, such as police officers working an average 42 hours per week, will be determined by dividing the average number of hours worked scheduled per year into the annual salary for the position. Section 16. Longevity Pay Full-time employees of the City may be compensated for years of service by payment of a longevity supplement as established by the City Council. 15