HomeMy WebLinkAboutAugust 11, 2025 Work Session MeetingAGENDA
Lillington Board of Commissioners
Work Session Meeting
Lillington Town Hall 102 E. Front Street Lillington, North Carolina 27546
August 11, 2025 8:30am
CALL TO ORDER MAYOR GLENN MCFADDEN
NEW BUSINESS
Item #1 Consideration and Approval of Resolution of the Town of Lillington Board of
Commissioners Authorizing Condemnation to Acquire Certain Real Property of
Change Order, LLC
Alicia Adams, Administrative Services Director & Shane Cummings, Town Engineer
Item #2 Discussion Regarding LAPP Funding for 10th Street Bypass
Landon Chandler, Planning Director
Item #3 Discussion Regarding the Time of the Annual Town of Lillington Christmas Parade
Scott Goodman, Police Captain
Item #4 Administrative Reports A.Presentation of the Monthly Financial Report
Lisa Young, Assistant Town Manager
B. Capital Projects Update
Alicia Adams, Administrative Services Director
C. Presentation of Town Manager’s Report
Joseph Jeffries, Town Manager
Item #5 Discussion of Regular Meeting Agenda for August 12, 2025
Joseph Jeffries, Town Manager
Item #6 Closed Session to Meet per §143-318.11(a)(6)
Joseph Jeffries, Town Manager
ADJOURNMENT
AGENDA ITEM SUMMARY
Date of Meeting: August 11, 2025
Staff Work By: Alicia Adams, Administrative Services Director & Shane
Cummings, Town Engineer
AGENDA ITEM
Consideration and Approval of Resolution of the Town of Lillington Board of Commissioners
Authorizing Condemnation to Acquire Certain Real Property of Change Order, LLC.
ITEM SUMMARY
Attached for your consideration is a Resolution of the Town of Lillington Board of
Commissioners Authorizing Condemnation to Acquire Certain Real Property of Change Order,
LLC.
RECOMMENDED ACTION
Approve Resolution of the Town of Lillington Board of Commissioners Authorizing
Condemnation to Acquire Certain Real Property of Change Order, LLC.
AGENDA ITEM #1
102 East Front Street ● P.O. Box 296 ● Lillington, North Carolina 27546 Phone: (910) 893-2654 ● Fax (910) 893-3693 ● www.lillingtonnc.com
TOWN OF LILLINGTON
RESOLUTION FY 2026-07
RESOLUTION OF THE TOWN OF LILLINGTON BOARD OF COMMISSIONERS AUTHORIZING CONDEMNATION TO ACQUIRE CERTAIN REAL PROPERTY OF CHANGE ORDER, LLC
WHEREAS, the Town of Lillington Board of Commissioners hereby determine that it is
necessary and in public interest to acquire certain real property owned by Change Order, LLC for
the purpose of developing an elevated water storage tank; and
WHEREAS, Change Order, LLC owns the property listed as Property ID Number-
0559-13-9616.000 and a portion of Property ID Number- 0559-13-4716.000, NC 210 S,
Lillington NC 27546.
WHEREAS, N.C.G.S §40A-3(b)(2) grants to the Town, the power of eminent domain and
the right to acquire by condemnation, any property for establishing, extending, enlarging, or
improving any of the public enterprises listed in N.C.G.S § 160A-311; and
WHEREAS, the proper officials of the Town of Lillington have been unable to acquire
the needed interest in this real property by negotiated conveyance.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN OF LILLINGTON
BOARD OF COMMISSIONERS AS FOLLOWS: the Town of Lillington shall acquire
property by condemnation for the purpose of developing an elevated storage tank for water
distribution improvements.
Adopted this 11th day of August, 2025
__________________________
Glenn McFadden, Mayor
Attest:
__________________________
Lindsey B. Lucas, Town Clerk
AGENDA ITEM SUMMARY
Date of Meeting: August 11, 2025
Staff Work By: Landon Chandler, Planning Director
AGENDA ITEM
Discussion Regarding LAPP Funding for 10th Street Bypass
ITEM SUMMARY
The Planning Department is requesting that the Board consider applying for funding through the
CAMPO LAPP program regarding phased construction of 10th St. improvements. LAPP is
categorized as a Locally Administered Projects Program, and is primarily funded through
Federal dollars.
RECOMMENDED ACTION
None
AGENDA ITEM #2
AGENDA ITEM SUMMARY
Date of Meeting: August 11, 2025
Staff Work By: Scott Goodman, Police Captain
AGENDA ITEM
Discussion Regarding the Time of the Annual Town of Lillington Christmas Parade
ITEM SUMMARY
On behalf of Parks and Rec, Lillington Public Works, Lillington Fire and Lillington Police, I
would like to address the Town Board regarding pedestrian safety during the Lillington
Christmas Parade. I would like to propose to the board that the town move the existing night
parade to a daytime parade for the safety of citizens in attendance.
RECOMMENDED ACTION
None
AGENDA ITEM #3
AGENDA ITEM SUMMARY
Date of Meeting: August 11, 2025
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Assistant Town Manager
Alicia L. Adams, Administrative Services Director
Ashley Wimberly, Public Works Director
Frank Powers, Police Chief
John Bethune, Fire Chief
William Baker, Parks & Recreation Director
Brandon Harris, Assistant Parks & Recreation Director
Josh Perry, Planning & Inspections
Christy Norris, Youth Programs
AGENDA ITEM
Administrative Reports.
ITEM SUMMARY
Monthly reports covering administrative and department activities, financial summaries and
public utility usage information
RECOMMENDED ACTION
Receive information and direct staff, if applicable.
AGENDA ITEM #4
CAPITAL PROJECTS UPDATE
SCIF Grants
Downtown Facilities
Stewart, Inc. is continuing to work on the construction drawings for Downtown. The Town has
entered into a contract with Duke Energy including a non-refundable deposit of $90K. Duke has
submitted their final design
for underground utilities. A
new easement for the
underground utilities will
have to be acquired to move
forward with construction.
Staff is working to determine
the quickest most efficient
way to acquire the
easements, the burden of cost
will be the responsibility of
the Town. There is
approximately thirty
different property owners.
Staff are continuing to work
closely with Ducke Energy
and Pike.
Staff is completing final
reviews of the construction
drawings submitted by
Stewart with plans to have
comments back for final
construction drawings in the
coming weeks.
McAdams has submitted final construction drawings for underground stormwater infrastructure
for the Downtown blocks.
Pike Engineering submitted the pedestrian and roadway lighting and parking lot lighting and it’s
under review by staff. Pike Engineering is doing both the roadway lighting and the parking lot
lighting as a subconsultant for Duke Energy.
Staff has reached out to a Lighting consultant for specialized lighting plans for areas not covered
by Duke Energy.
Stormwater Resiliency Funds
Staff was notified that the State allocated $3.5 million for Stormwater infrastructure
improvements and stream restoration, to provide more efficient stormwater management and
flood resiliency. Project components will include stormwater management, replacing undersized
culverts, and stabilizing streambanks to improve flood resiliency.
Projects:
1. Downtown Stormwater Improvements
• Construction design is pending site negotiations.
• Consultants are coordinating with the railroad RJ Corman to put in an additional
crossing.
2. Railroad Crossing
• Staff were not successful in partnering with the railroad to complete this project,
but the town has infrastructure outside of the railroad piping and we are working
to get this repaired. This will improve the flooding that currently happens at this
location. There is a large pipe network that belongs to the Town that staff has
slated to repair with the flood resiliency funds.
• The stormwater infrastructure has been CCTV and is currently under review.
• Staff will begin soliciting for bids for this project in the coming weeks
3. 13th Street Reservoir
• McAdams is recommending upsizing the northernmost culvert crossing on S 13th
Street to dual RCBC box culverts to eliminate roadway overtopping for the 10
and 25-Year design storms. Although this recommendation is a slight deviation
from the 15’W x 6’H RCBC, which is listed as the preferred design alternative
(#2) in the previous Town of Lillington Stormwater Assessment, it will better
maintain existing stream geometry and lend to more feasible construction and
procurement of materials.
• Staff are working to finalize the acquisition of the easements needed for the
project. Staff has negotiated the final easement needed and just awaiting
signature.
• Once easements are acquired staff will review final design and the bid package to
solicit bidders
Golden Leaf Application Stormwater Harnett Street
Project Description: The proposed storm drainage improvements would include removal and
replacement of existing storm drainage pipe, ranging from 15” RCP to 30” RCP, and removal
and replacement of storm drainage structures, including catch basins, drop-inlets, storm drainage
manholes, and storm drainage headwalls. The proposed storm drainage infrastructure will
effectively capture storm runoff, convey stormwater efficiently inside public right-of-way, and
increase the level of service of the storm drainage system. In addition, private storm drainage
infrastructure would be relocated to the Town Right-of-Way to allow for easier access for future
maintenance and inspections. The probable cost of this project is $1.3 million, the Town has
agreed to contribute $250,000 to the project.
The Golden Leaf Grant Agreement was approved in June. A project ordinance confirming the
Town’s financial contribution was approved at the August 2024 Regular Meeting.
Staff is working closely with McAdams to get the project moving forward. Construction
Drawings are in the final review stages and surface stormwater is being incorporated into the
design.
Final construction drawings have been submitted to staff and awaiting comments.
Following approval of the construction drawings the project will be solicited for bid.
Fire Station #3
Construction has begun on Fire Station #3 located on Hwy 210. The building pad subgrade is set
and compaction testing passed. The temporary power pole has been installed. Between rain
events the contractors are working to install utilities. The slab pour is scheduled for the end of
September as Bobbitt prepares for the steel delivery.
The schedule is currently moving along with no major changes. The steel for the building will be
arriving early October.
ARPA S.L. 2022-74 Appropriated Projects
All documentation was submitted to the State to fund the Hwy 210 sewer line expansion and
Southern Regional Sanitary Sewer/Poorhouse Creek installation of new sanitary sewer
interceptor and regional pump station. The total allocation was $9,250,000. Staff has received the
offer and acceptance letter from the Department of Water Infrastructure.
a. Hwy 210 Sewer line Project
Staff is working to close out the project with DWI and should be completed by the end of
July. Final payment has been made.
b. Poorhouse Creek
The contractor is mobilized to do the bore crossing at Hwy 210. The contractor began
installation of gravity sewer adjacent to Tractor Supply. The Pump Station site has been
cleared. Pump Station work is expected to begin in late August.
LASII Grant
Staff submitted the LASII grant application October 2, 2023 requesting $500,000 to develop and
implement a new stormwater utility to provide a predictable, equitable and ongoing funding
source for its stormwater program.
The activities that the Town seeks to accomplish with the funding that the utility will provide
include:
• Increasing the flood resiliency of the transportation system in and through the Town;
• Funding stormwater Capital Improvement Projects (CIPs) to address stormwater
quantity and quality issues;
• Handling critical maintenance needs and operations; and
• Meeting planning and implementation needs.
The scoping document was approved by DWI, the grant agreement and the acceptance of
funding resolution was approved at the August meeting. The McAdams engineering services
contract was approved at the August meeting. The project schedule is two years, with a
completion date of August 2026.
Staff are continuing to have monthly progress meetings with McAdams.
Staff are working to identify individuals to serve on the Stormwater committee.
S.L. 2023 Appropriated Funds
The Town was appropriated $11,062,500 through Session Law in 2023. Administrative cost for
the funds is $331,875.00. Available funds remaining are $10,730,625.
Additional Proposed projects with remaining funds:
1. Water Tank $4.5 million
• Request for Qualifications were accepted at Town Hall July 16th at 2:00pm
• Four firms submitted and are currently under review
• Request for funding have been approved by DWI and all required documents are
on the consent agenda for approval.
• Project Ordinance has been approved
• Contract with firm was approved and staff will begin working with them in the
coming weeks and should have a project schedule timeline.
• Weston & Sampson is the selected firm and we are working to locate and acquire
a site
2. WWTP project $3.1 million
• Request for funding have been approved by DWI and all required documents are
on the consent agenda for approval.
• Project Ordinance has been approved
• Staff is currently working with HRW to complete disbursement request for the
project.
North Harnett WWTP Capacity Upgrade
Harnett County has begun the process of submitting reimbursement requests to the Town for the
Town’s portion of the WWTP. Currently, there are two outstanding invoices that Town staff is
waiting for DWI to approve.
Budget Expended Available
48-00-410-1000 $625,000.00 $277,957.36 $347,042.64
48-00-410-0500 $2,875,000.00 $466,267.82 $2,408,732.18
$3,500,000.00 $744,225.18 $2,755,774.82
Remaining Complete
79%21%
Budget Expended Available
75-00-400-2000 $750,000.00 $475,052.78 $274,947.22
75-00-400-2001 $4,750,000.00 $151,326.03 $4,598,673.97
$5,500,000.00 $626,378.81 $4,873,621.19
Remaining Complete
89%11%
Budget Expended Available
75-00-400-3000 $375,000.00 $229,464.61 $145,535.39
75-00-400-3001 $2,166,564.66 $2,166,564.66 $0.00
75-00-400-3002 $1,185,543.01 $1,185,543.01 $0.00
$3,727,107.67 $3,581,572.28 $145,535.39
Remaining Complete
4%96%
Budget Expended Available
49-00-410-1000 $200,000.00 $52,024.75 $147,975.25
49-00-410-0500 $1,100,000.00 $0.00 $1,100,000.00
$1,300,000.00 $52,024.75 $1,247,975.25
Remaining Complete
96%4%
Construction
Flood Resiliency Projects 2022-2023
PreCon/Engineering
Construction
SRSS - Poorhouse Creek SRP-W-ARP-0326
PreCon/Engineering
Capital Projects
Construction
Hwy 210 Line & Pump Station SRP-W-ARP-0326
PreCon/Engineering
Pump Station
Line Construction
Golden Leaf Harnett Street Storm Drainage
PreCon/Engineering
Budget Expended Available
75-00-400-4000 $3,150,000.00 $1,977,565.91 $1,172,434.09
$3,150,000.00 $1,977,565.91 $1,172,434.09
Remaining Complete
37%63%
Budget Expended Available
50-00-410-0500 $500,000.00 $169,352.42 $330,647.58
$500,000.00 $169,352.42 $330,647.58
Remaining Complete
66%34%
Budget Expended Available
41-00-530-1000 $4,832,165.00 $690,830.92 $4,141,334.08
$4,832,165.00 $690,830.92 $4,141,334.08
Remaining Complete
86%14%
Budget Expended Available
51-00-400-1000 $3,037,556.00 $0.00 $3,037,556.00
51-00-400-2000 $900,000.00 $0.00 $900,000.00
51-00-400-2050 $3,600,000.00 $0.00 $3,600,000.00
51-00-400-3000 $3,059,006.50 $0.00 $3,059,006.50
$10,596,562.50 $0.00 $10,596,562.50
Remaining Complete
100%0%
Budget Expended Available
76-00-400-0500 $220,000.00 $201,537.00 $18,463.00
76-00-400-1000 $55,000.00 $0.00 $55,000.00
$275,000.00 $201,537.00 $73,463.00
Fire Station #3
Planning and Design
SL 2023-134 Appropriations Act Directed Projects
WWTP - Const/Eng
North Harnett WWTP Capacity Upgrade
PreCon/Engineering
Stormwater AIA & Utility Study
Professional Services
SRSS Con
Water Tank Pre Con/Eng
SCIF Downtown
Engineering
Construction
Water Tank - Con
Remaining Complete
27%73%
AGENDA ITEM SUMMARY
Date of Meeting: August 11, 2025
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Assistant Town Manager
Lindsey B. Lucas, Town Clerk
AGENDA ITEM
Discussion of Regular Meeting Agenda
ITEM SUMMARY
The purpose of this agenda item is to allow the Town Board an opportunity to ask questions
regarding the Regular Meeting agenda for August 12, 2025.
RECOMMENDED ACTION
No Action Required.
AGENDA ITEM #5
AGENDA ITEM SUMMARY
Date of Meeting: August 11, 2025
Staff Work By: Joseph Jeffries, Town Manager
AGENDA ITEM
CLOSED SESSION
ITEM SUMMARY
The purpose of the closed session per NCGS §143-318.11(a)(6)
§ 143-318.11. Closed sessions.
(a)Permitted Purposes. - It is the policy of this State that closed sessions shall be held onlywhen required to permit a public body to act in the public interest as permitted in this
section. A public body may hold a closed session and exclude the public only when aclosed session is required:
(6)To consider the qualifications, competence, performance, character, fitness,
conditions of appointment, or conditions of initial employment of an individual
public officer or employee or prospective public officer or employee; or to hear or
investigate a complaint, charge, or grievance by or against an individual public
officer or employee. General personnel policy issues may not be considered in a
closed session. A public body may not consider the qualifications, competence,
performance, character, fitness, appointment, or removal of a member of the
public body or another body and may not consider or fill a vacancy among its
own membership except in an open meeting. Final action making an appointment
or discharge or removal by a public body having final authority for the
appointment or discharge or removal shall be taken in an open meeting.
RECOMMENDED ACTION
Approve motion to move into closed session discussion.
AGENDA ITEM #6