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HomeMy WebLinkAbout070725 mHARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes July 7, 2025 The Harnett County Board of Commissioners met in regular session on Monday, July 7, 2025 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Matthew B. Nicol, Chairman William Morris, Vice Chairman Barbara McKoy, Commissioner Duncan "Eddie" Jaggers, Commissioner Member absent: W. Brooks Matthews, Commissioner Staff present: Brent Trout, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Nicol called the meeting to order at 9:00 am. Commissioner Jaggers led the Pledge of Allegiance and provided the invocation. Chairman Nicol called for any additions or deletions to the published agenda. Vice Chairman Morris made a motion to approve the agenda as published. The motion was seconded by Commissioner McKoy and carried unanimously. Vice Chairman Morris made a motion to approve the consent agenda. Commissioner Jaggers seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A. Minutes i. Regular Meeting Minutes of June 16, 2025 ii. Work Session Minutes of July 1, 2025 B. Harnett County Facilities requests approval of the Lease Agreement with NC Forest Service for a new three-year period, beginning June 1, 2025 through May 31, 2028. The NC Forest Service intends to continue leasing office space located at the Ag Building at 126 Alexander Drive, Lillington, NC. C. Harnett County Facilities Maintenance staff has completed its evaluation of the bids received for Pest Control Services. We recommend the award of the contract to Holloman Pest Control based on their bid of a two-year total of $53,120.00. D. Harnett Regional Jetport requests the approval of the Jetport Fuel Farm Bid to Browe Construction Company, Inc in the amount of $1,885,890.00. Harnett County Board of Commissioners Regular Meeting Minutes July 7, 2025 Pagel of 3 E. Harnett Regional Water requests the Board of Commissioners adopt a resolution accepting a $1,000,000 Drinking Water State Revolving Fund Loan for the Lead & Copper Compliance Project. These funds, $600,000 of which are Principal Forgiveness, will be used to fund HRW s lead service line verifications throughout the County. (Attachment 1) F. General Services / Community Development Director requests the Board of Commissioners consider and approve Assurance Agreement (Under Title VI, Civil Rights Act of 1964) USDA Form RD 400-4. This assurance is required as a condition of receipt of Federal financial assistance, in this case, USDA Housing Preservation Grant - HPG23. Total amount of grant $85,000, no match required. G. Legal requests the Harnett County Board of Commissioners approve the revised Non- profit Committee Bylaws and Funding Policy. (Attachment 2) H. Soil and Water Conservation is requesting permission to apply for the FEMA Hazard Mitigation Grant Program in the amount of $820,000 to support planned work for the Riverside Drainage Improvement Project. The grant is 75% FEMA and 25% State with a 0% required match. In addition, we also request approval of a Resolution designating Brent Trout and Coley Price as the applicant's agents. (Attachment 3) I. As discussed at the July 1, 2025 Work Session, the Harnett County Board of Commissioners would like to appoint Lisa Denning as District 3 representative and Krissy McLean as the District 4 representative for the Harnett County Library Board of Trustees. Chairman Nicol opened the meeting for informal comments by the public, allowing up to 5 minutes for each presentation up to 1 hour. The following people provided comments: 1. Rebekah Brock of 5220 Christian Light Rd, Fuquay Varina, NC 2. Larry Mitchell of 478 Century Drive, Cameron NC. No one else spoke and the public comment period was closed. Christopher Appel, Senior Staff Attorney, reviewed a request for the Board of Commissioners to approve the Harnett County First Responders Advisory Committee bylaws. Vice Chairman Morris made a motion to approve the Harnett County First Responders Advisory Committee bylaws as discussed. The motion was seconded by Commissioner McKoy and carried unanimously. (Attachment 4) Chairman Nicol stated last week I had spoken about the letter of trying to push off and allocate funding for the Roundabout Project for Buffalo Lake Road at Alphine Drive for a stoplight project for Nursery and Ray Road. We have received a letter in the interim stating that the project for Ray and Nursery Road stoplight has already been funded as well. I will go ahead and consider approval of the letter of support for SR 1115 (Buffalo Lake Road) at SR 1114 (Alphine Drive) Roundabout Project. Commissioner Jaggers made a motion to approve the letter of support for SR 1115 (Buffalo Lake Road) at SR 1114 (Alphine Drive) Roundabout Project. The motion was seconded by Vice Chairman Morris and carried unanimously. (Attachment 5) Harnett County Board of Commissioners Regular Meeting Minutes July 7, 2025 Page 2 of 3 Brent Trout, County Manager, stated Harnett Regional Water and Emergency Management are in direct contact related to expected crest of the river. Monitoring is being done at the plant. I received a video from Director Burns earlier today that shows the river is up, but the changes that were made from the previous hurricane, right now they feel pretty good that the level of the river as it's predicted should not affect the operation of the plant, obviously things can change, so Mr. Burns and his staff will be monitoring it very closely. Obviously, there are other areas that might flood because of the rising level, but the biggest concern of the moment is to ensure our plant stays safe and fully operational. Commissioner Jaggers made a motion to authorize the Chairman to sign contract amendments exceeding the manager's signature threshold for Waste Industries, Dale's Hauling, Hickman Site Solutions, Huffstetler Group, Inc., Johnson Controls and Municipal Controls. The motion was seconded by Vice Chairman Morris and carried unanimously. Commissioner Jaggers made a motion to go into Closed Session for the following purposes: to consult with the county legal staff in order to preserve the attorney client privilege concerning the handling of certain litigation and a claim including the following listed case: Board of Adjustment appeal entitled CBD Homes, LLC vs Harnett County; Harnett County Superior Court File No. 25CV 2061420. This motion is made pursuant to NC General Statute Section 143-318.11 (a)(3). The motion was seconded by Vice Chairman Morris and carried unanimously. Following a motion to come out of Closed Session, Chairman Nicol called the meeting back into open session. Commissioner Jaggers made a motion to adjourn at 9:39 am. The motion was seconded by Vice Chairman Morris and carried unanimously. Matthew B. Nicol, Chairman 4(a� M- .,Capps, Clerk Harnett County Board of Commissioners Regular Meeting Minutes July 7, 2025 Page 3 of 3 ATTACHMENT 1 RESOLUTION NO. 2025-15 RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS WHEREAS, the Bipartisan Infrastructure Law (BIL) of 2021 and North Carolina General Statute (NCGS) 159G have authorized the making of loans to aid eligible, drinking -water system owners in financing the cost of inventorying and replacing lead service lines; and WHEREAS, the North Carolina Department of Environmental Quality has offered a Drinking Water State Revolving Fund — Lead Service Line Replacement (DWSRF-LSLR) loan in the amount of $1,000,000 to conduct the Lead and Copper Compliance Capital Project, hereafter referred to as the "Project"; and WHEREAS, Harnett Regional Water intends to conduct said Project in accordance with a scope of work that was approved by the North Carolina Division of Water Infrastructure. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS: That Harnett Regional Water does hereby accept the DWSRF-LSLR loan offer in the amount of $1,000,000; and That Harnett Regional Water does hereby give assurance to the North Carolina Department of Environmental Quality that they will adhere to all applicable items specified in the standard "Conditions" and "Assurances" of the Department's funding offer, awarded in the form of BIL-DWSRF-Fund Loan; and That Tommy Burns, Harnett Regional Water Director, and successors so titled, is hereby authorized and directed to furnish such information, as the appropriate State agency may request, in connection with such application or the Project; to make the Assurances as contained above; and to execute such other documents as may be required in connection with the application; and That Harnett Regional Water has complied substantially or will comply substantially with all Federal, State and local laws, rules, regulations, and ordinances applicable to the Project, and to Federal and State grants and loans pertaining thereto. Adopted this the '_L�Iay of July, 2025 in Lillington, North Carolina. Matthew Nicol, Chairman Harnett County Board of Commissioners ATTEST: Melissa pps�Clerk �theBoard ATTACHMENT 2 Bylaws of The Nonprofit Funding Committee ARTICLE I Name Section 1. Name - the name of this committee shall be The Nonprofit Funding Committee, herein referred to as "Committee". ARTICLE U Purpose and Powers Section 1. Purpose - the Harnett County Board of Commissioners (herein referred to as "the Board") have created this Committee which shall ensure an accountable and consistent process for applying, reviewing, and approving the financial requests of nonprofits within the County of Harnett. In addition, the Committee will enable nonprofits within the County of Harnett to further the mission of the County, improving quality of life for all citizens. Section 2. Powers - This Committee shall have the power to approve or deny requests for funding. This approval/denial of funding will be a result of the nonprofit successfully completing the application process, along with providing all information necessary that is asked on the application. Committee members will review each individual request and discuss the amount of funding the County is willing to provide. The Committee will then provide recommendations to the County Manager, and in turn, the County Manager will provide the Committee's recommendations to the Board. Ultimately, the Board, while considering the Committee's findings, have the final decision about funding. ARTICLE III Members Section 1. Members - Members of this Committee will consist of five (5) volunteers appointed by the Board. In addition to the five Board -appointed members, the Committee will also consist of two (2) County Commissioners, and County staff as selected by the Board. Each Commissioner will select one (1) of the five Board -appointed members. Commissioners will choose a member who live in their respective districts. Section 2. Terms - Each committee member shall serve a three-year term and may not serve more than two consecutive terms of office. Each committee member's term of office shall begin upon the adjournment of the board meeting at which appointed and shall end upon the adjournment of the board meeting during which a successor is appointed. Terms of members should be staggered to ensure continuity. Page] of 4 Section 3. Vacancies - The Board may fill vacancies due to the expiration of a member's term in office, resignation, death, or removal of a member. Vacancies shall be filled by the Board for the balance of the term of the member being replaced. Section 4. Officers - The officers of the committee shall be a committee chair, vice - chair, and secretary, all of whom shall be chosen by, and serve at the pleasure of the Board. Each committee officer shall have the authority and shall perform the duties set forth in these Bylaws or by resolution of the Board. One person may not hold more than one board office at any one time. Section 5. Compensation for Service — As stated throughout these Bylaws, the individuals that have accepted the appointment to the Committee are volunteers, and thus, will not be compensated for carrying out their duties as members. ARTICLE VI Officers Section 1. Chair - The committee chair shall be the chief volunteer officer of the corporation. The committee chair shall lead the committee in performing its duties and responsibilities and shall perform all other duties incident to the office or properly required by the Board. Section 2. Vice -Chair - In the absence or disability of the committee Chair, the vice -chair shall perform the duties of the Chair. When so acting, the vice -chair shall have all the powers of and be subject to all restrictions upon the Chair. Section 3. Secretary - The secretary shall keep or cause to be kept a book of minutes of all meetings and actions of members. The minutes of each meeting shall state the time and place that it was held and such other information shall be necessary to determine the actions taken and whether the meeting was held in accordance with these Bylaws. ARTICLE V Meetings Section 1. Application Deadline - Applications for requests of funding open February 1 each year and are accepted until the last working day in February. Applications received after that deadline will not be considered for funding, but may be considered by the Board at a later date. Section 2. Regular Meetings - Since all applications will be submitted and ready for review, at the latest, by March 1, regular meetings can be held between March 1 and March 31. Meetings can be as frequent as needed in order to compile recommendations for the County Manager. The Committee will seek to accommodate all member's schedules, therefore, all members present at the previous meeting will agree to times and dates of future meetings. Absent members will be notified of the meeting date by the Secretary in a timely manner. Page 2 of 4 Recommendations will be presented to the County Manager no later than March 31, unless otherwise directed by the Board or County Manager. Section 3. Special Meetings - Special meetings may be held after the date above to draft and send letters containing notification of the Board's decision. ARTICLE VI Manner of Acting Section 1. Quorum - A majority of the members on the Committee immediately before a meeting shall constitute a quorum for the transaction of business at that meeting of the board. No business shall be considered at any meeting at which a quorum is not present. Section 2. Majority Vote -The act of the majority of the members present at a meeting at which a quorum is present shall be the act of the Committee. Section 3. Hung Committee Decisions- On the occasion that members of the committee are unable to make a decision based on a tied number of vote, the County Manager shall have the power to swing the vote based on his/her decision. Section 4. Participation -Members may participate in a regular or special meeting through the use of any means of communication by which all members participating may simultaneously hear each other during the meeting, including in person, internet video, or by telephonic conference call. ARTICLE VII Notification of Decisions Section 1. Notification - After the Board has made the decision on what funds to allocate and to what nonprofits, the Committee will be responsible for notifying applicants of the Board's decision no later than June 30 via direct mail. Nonprofits that do receive approval for funding will be sent a memorandum of understanding that must be completed before funds are allocated. This memorandum will be sent with the letter notifying them of their approval. ARTICLE VHI Miscellaneous Section 1. Conflict of Interest - The Committee shall adhere to the County of Harnett Conflict of Interest Policy when it is contemplating any transaction or arrangement, which may benefit any officer, member, or closely associated person of the Committee. Page 2 of 4 I - Section 2. Nondiscrimination Policy - The officers, members, and persons served by this committee shall be selected entirely on a nondiscriminatory basis with respect to age, sex, race, religion, national origin, and sexual orientation It is the policy of this Committee not to discriminate on the basis of race, creed, ancestry, marital status, gender, sexual orientation, age, physical disability, veteran's status, political service or affiliation, color, religion, or national origin. Section 3. Bylaw Amendment - These Bylaws may be amended, altered, repealed, or restated by a vote of the majority ofthe committee members in office at any meeting. AMENDMENTS TO BYLAWS These bylaws were amended by a vote on the Harnett County Board of Commissioners on March 18, 2019. Amendments were made to Article V, Section 2 to extend allowable time for meetings from March 14 to March 31, and to extend the deadline for making a recommendation to the County Manager from March 15 to March 31. These bylaws were amended by a vote of the Harnett County Board of Commissioners on July 7, 2025. Revisions were made to Article VIII, Section 1, to reference the County of Harnett Conflict of Interest Policy that was updated on May 16, 2022. Page 4 of 4 Harnett County Policy for Funding Nonprofits Purpose To establish a policy that ensures an accountable and consistent process for submitting, reviewing, and approving nonprofit organization funding requests. This policy is subject to allocation of funds by the Board of Commissioners. Harnett County Government has no statutory requirement to fund nonprofit agencies. However, the Board of Commissioners may consider providing funding to nonprofits that provide a vital service the County does not provide, or if the organization can deliver the service at a reduced cost or in a more expedient manner or to better the community. In each case, a Nonprofit Funding Committee comprised of citizens, elected officials and staff will carefully review applications for funding. The committee will make a recommendation for funding, which will be considered for approval by the Board of Commissioners. Approved requests will be funded for one year only and the organization must apply annually for consideration. Priorities Priority areas for funding include five categories — Human Services, Education, Health and Safety, Environment and Animal Welfare, and Arts, Culture and Recreation. Funding requests for Human Services may be reviewed and prioritized with the assistance of the Social Services Director, Health Director or a local mental health entity, or others as needed. Other subject matter experts may be called upon to review requests in the other categories if deemed necessary by the Committee. Eligibility • Organization shall be a registered with the IRS as a 501(c)(3) and a current solicitation license from the NC Secretary of State (or exemption letter). • Startups will be considered for funding, but must submit a budget and a plan of operation. • Religious entities, including churches, congregations, houses of worship, and faith -based organizations whose core functions/operations promote religious doctrine or are restricted to members of a particular faith may apply for funding to support social outreach and charitable services that benefit the community at large, but may not apply for general operating support. • Organization must serve Harnett County. If the organization serves multiple counties, then the funding requested must be limited to serving individuals within Harnett County. • Organizations must offer programs and services without discrimination based on age, race, national origin, ethnicity, gender, physical ability, sexual orientation, political affiliation, or religious belief. • Only one application will be allowed per organization per fiscal year. • Organization must provide articles of incorporation. • Organization must provide mission statement along with goals and objectives, as well as an organizational chart. • Nonprofit funding will not be awarded for the following: o Annual fund or capital campaigns; o Political activity of lobbying; 4/29/2024 Pagel o Activities that are restricted to members of a particular faith community or promote a specific religious doctrine; o General operating support of an organization; o Loans; o Reimbursement of costs incurred prior to the start of the County's fiscal cycle; o The direct benefit of named individuals; and o Sub -awards to third parties. Procedures 1. Application Process • A public notice announcing the request for applications will be made on Harnett County's website (www.harnett.org) and in the local newspapers by February 1 of each year to coincide with the annual budget process for the upcoming fiscal year. • The application form will be available digitally on Harnett County's website, and physically in the Harnett County Public Library and in the County Manager's Office. • Applications are due back to the County Manager's Office by the last working day in February. The address is 420 McKinney Parkway (physical), PO Box 759, Lillington, NC 27546. • Applications received after the deadline will not be considered for inclusion in the annual budget for funding as part of the budget process, but may be considered by the Board of Commissioners at a later time. • Applications that are incomplete will be deemed ineligible for funding and will be returned to the organization with explanation of rejection. • Annual budget, board roster and a non-discrimination statement must be submitted with application. • Annual audit or financial review for prior year must be submitted with application. • All other funding sources for the prior year should be included with application. • Submission of a complete application is no assurance of funding. Application Criteria • Organization must submit complete application by published deadline of the last working day in February. • Application must state community need for organization's services and organization must provide a service that meets the description in the policy statement above. • Application must state how the requested funds would be used. • Awarded funds may only be used for services provided to the public by the requesting organization and may not be used for general operating expenses or capital improvements. • Application must state outcome -based goals and outline a plan to meet stated goals. • Application must include proof of 501(c)(3) status, proof of current solicitation license or exemption; and W-9. • Organization should specify its intended goals and outcomes for the program for which it is seeking funding. • Organization must demonstrate diversity of funding sources. • Organization must demonstrate financial stability. 4/29/2024 Page 2 3. Review Process • Eligible applications will be reviewed by the Nonprofit Funding Committee, which will be comprised of five volunteers appointed by the Board of Commissioners, two Commissioners and select county staff. • A recommendation of agencies to fund and funding amounts will be presented to the County Manager by the Nonprofit Funding Committee no later than March 30. • The County Manager will provide the Nonprofit Funding Committee's recommendations to the Board of Commissioners as part of the annual budget process. • The organizations that are selected for funding consideration must make presentations to the Board of Commissioners at a work session. • The Board of Commissioners will be responsible for determining the funding amount for each nonprofit organization chosen to receive funding. • Letters will be sent to applicants notifying them of the outcome of their requests no later than June 30. • Agencies that are awarded funding will be sent a memorandum of understanding which must be completed and returned in a timely manner. 4. Accountability • A financial report must be submitted at the end of the funding period, June 30. • A presentation at a County Board of Commissioners' meeting must be given to update the Commissioners about how the County's funds are being utilized during the County fiscal year in which the funds are used. • An annual program performance report which will include the use of the County's funds and the accomplishments of the program must be submitted at the end of the funding period, June 30. • Failure to comply with any of the above requirements may result in suspension of current funding, elimination of future funding, and/or the return of awarded funds to the County. • Failure to use the funds in the manner described in the application and awarding Memorandum of Understanding may result in the suspension of current funding, the elimination of future funding, and/or the return of awarded funds to the County. 4/29/2024 Page 3 RESOLUTION NO. 2025-16 ATTACHMENT 3 RESOLUTION DESIGNATION OF APPLICANT'S AGENT North Carolina Division of Emergency Management Organization Name (thereafter named Organization) Harnett County, NC Disaster Number 4827-NC Applicant's State Cognizant Agency for Single Audit purposes of Cognizant Agency is not assigned, please indicate): N/A Applicant's Fiscal Year (FY) Start: 2025 Month: July Day: 01 Applicant's Federal Employer's Identification Number: 56 - 6000306 Applicant's Federal Information Processing Standards (FIPS) Number: 01-37085 PRIMARY AGENT SECONDARY AGENT Agent's Name Brent Trout Agent's Name Coley Price Organization Harnett County, NC Organization Harnett County, NC Official Position County Manager Official Position Deputy County Manager Mailing Address 455 McKinney Parkway Mailing Address 455 McKinney Parkway City, State, Zip Lillington, NC 27546 City, State, Zip Lillington, NC 27546 Daytime Telephone 910-893-7555 Daytime Telephone 910-893-7555 Facsimile Number 910-814-8300 Facsimile Number 910-814-8300 Pager or Cellular Number Pager or Cellular Number BE ITRESOLVED BY the governing body of the Organization (a public entity duly organized under the laws of the State of North Carolina) that the above -named Primary and Secondary Agents are hereby authorized to execute and file applications for federal and/or state assistance on behalf of the Organization for the purpose of obtaining certain state and federal financial assistance under the Robert T. Stafford Disaster Relief & Emergency Assistance Act, (Public Law 93-288 as amended) or as otherwise available. BE IT FURTHER RESOLVED that the above -named agents are authorized to represent and act for the Organization in all dealings with the State of North Carolina and the Federal Emergency Management Agency for all matters pertaining to such disaster assistance required by the grant agreements and the assurances printed on the reverse side hereof. BE IT FINALLY RESOLVED THAT the above -named agents are authorized to act severally. PASSED AND APPROVED this rt+-K day of ,202.5 GOVERNING BODY CERTIFYING OFFICIAL Name and Title Matt Nicol, Chairman Name Melissa Capps Name and Title William Morris, Vice -Chairman Official Position Clerk to the Board of Commissioners Name and Title Barbara McKoy, Commissioner Daytime Telephone 910-893-7555 Name and Title D. Eddie Jaggers, Commissioner CERTIFICATION I Melissa Capps , (name) duly appointed and Clerk to the Board (title) of the Governing Body, do hereby certify that the above is true and correct copy of a resolution passed and approved by the Governing Body Of Harnett County on the q*N day of 1,J k , 20 2-5 J o� �pN1M1,kv Date: Signature: ,n�°Y 7• �e n1� (25 Rev. 06/02 �, APPLICANT ASSURANCES The applicant hereby mums and certifies that twill comply with the FEMA regulations, policies, guidelines and requirements including OMB's Circulars No. A-95 and A-102, and FMC 744, as they relate to the appkcation, acceptance and use of Federal furls for this Federally assisted project Also, the Applicant gives assurance and certifies with respect to and as a condition for the grant that win the • — of the Hatdt Ad which Frnt he political 1. It possesses legal authotty to apply for the rant, and ID finance and construct the proposed facilities; ft a resolution, motion or similar argon has been duly adopted or passed as an o6cial ad of the appicanfs governing body, aul ore* the fang of the appliccat ori, ncktdrg al utdemitandngs and assurances contained unman, and directing and &Awning the person identified as the off cial representative of the applicant to ad in connection with the application and to pwde such add,onal nfomotion as may be required. 2. It MI comply with the provision of. Executive Order 11988, relating 14 Fbdpt oain Llanagernent and Execute Order 119%, relating to Protection of Wetlands 3. It will have stlficiert fads available to meet the nonfederal dare of the cost for amstruidon projects. Suf�Cient funds will be available when construction is completed to a:. n effective operation and maintenance of the faciity for the purpose constructed. nte 4. It will not er into a construction wltract(s) for the project or undertake oho activities until the condttiorts of the grant programs) have been met 5. It will provide and maintain competent and adequate an:Wectmal engirft* supervision and inspection at the constru6on site to insure that the completed wok cerdoms with the approved plan: and spec cations; tat it will fattish progress reports and such other information as the Federal grantor agency may need 6. It will operate and maintainthe fatty in accordance with the minimum standards as may be required orprescribed by the applicable Federal Slat® and local agencies for the maintenance and opertion of such facilities. 1. It will give the grantor agency and he Comptoier General. cum* any authorized ►epresentahve, access to and the right to examine al records, to th books, papers, or documents related e grant 8. It will wits th require the facility to be designed to comply e A Standard Speciirations for Malurng Buildings and Facilities: Accessible to, and Usable by the physicafly Hardicapped; Number All 17.1-1961, as modified (41 CFR 101-11-7031). The applicant era be responsible for conducting inspections to mute compfiannce with hose specifications by the contractor. ork 9. ft will cause won the project to be conrttencad within a reasonable time after recept of noffeation from the approving Federal agency that kids have been approved and will see that work on the project will be prosecuted to completion with reasonable dFoence. 10. it wit not dispose of or encurrxber its title or other nteeests in the site and faciiti�es during heste period of Federal interor whit the Government holds bonds, whichever is the king". 11. ft agrees to comply with Section 311, P.L. 93-288 and with rink VI of the Civil Rights Act of 1964 (Pl. 83-352) and in accordance with Tide VI of the Act no person in the United Slays shall an the ground of race, cobr. Of national origin, be ex *x;ed from participation in, be denied he benefits of, or be otherwise subjwA to discrimination under any program or actvty for which the applicant receives Federal Weidal assistance and will immediately take any measures necessary to effectuate this agreement If any real property or structure is provided or improved sich he aid of Federal financial assistance extended 10 the Applicant his assurance shot obigale the Applicant. or in the case of any transfer of such property, any transferee. for the period dung whxh the real property or structure is used for a purpose for which the Federal fi aaricial assistance is extended on for another purpose invokvq the provision of smia services or bents. 12. It wig estabksh safeguards to prohibit employees from using their positions for a purpose that is or g es the appearance of being motivated by a desire for private gain for hemsetvves Or others, particularly those with whom they have family. business. or other ties. 13. It will comply with the requirements of Title II and Toe III of the Uniform Relocaticn Assamnoe and Real Propsry Acquisitions Act of 1970 (P L. 91.6461 which prcv des for fa+r and equrtable treatment of persons &sptaced as a rewit of Fedeta' and Federaly asssled programs. 14. ft wi is comply w+th ati requ ements imposed by the Federd grantor agency cencemig special requ4m = of tan• prog•am requirement; and other administrative requirements approved in accordancewith OMB Cirrutar A-1 C2, P.L. 93-288 as amended. and aWcable Federa' Regu'ntions. 15. lit wit comply pro, activity of employees- 16. k ill oomply with the minimum wage and maimm hours provisions of the Federal Fait Labor Standards Act, as they apply to hospital and educational institution employees of State and local governments. 17. (To the best of hither knowledge and belief) the disaster relief wade described on each Federal Emergency kiiMW=nt Agency TEMA) Project Application fo► which Federal Financial assistance is reWesled is eigble in aaordwm with the criteria contained in 44 Cade of Federal Regulations, Part 206, and applicable FEMA Handbooks. 18. The emergency or dead r relief wok therein described for which Federal Auictarim is requtested hereutda does not or will not duplicate benefits received for Are same bss front Welber -orate. 19. h era (1) provide without cost b Ate Untied State- all lards, eaanerts and rights.of-way near free KMM15111 , , cite Woved wo* (2) hokf and save the United States bee from damages due th the approved wok Or Federal inir M- 20. This assurance is given in consideration of and for the purpose of obtaining any and all Federal grants, foams, rembusanats, advances, contracts, property, dtscants of other Federal financial assistance exterded after the date hereof to the Applicant by FEMA, Oat such Federal Financial assistance will be extended in reliance on the tepreserrtetions and agreements made in the assurance and that the United States d aC have the right to seek judicial enforcement of this asua-antce. This assurance is binding m the applicant, its sinus, trarduees, and assignees, and the person of persons whose sigralures appear on the reverse as aulhoriaed to sign this assu►arna on behalfof the applicant. 21, h wM comply with the Hood insurance purchase regrremertls of Section 102(3) of the Flood Dicasler Protection Ad of 1973, Pubic law 93-234, 87 Star 975, approved Decernber 31,1973. Section 102(a) requires, on and after March 2,1975, the purchase of W marrance m comtturitin where such insurance is arcade as a condttim for the receipt of any Federal financial assistance for omsbucbm or acquisition purposes for use in any area Ara! has been ideniaed by the Director, Federal Emergency Mwagemaent Agency as an area having special good hazards. The phrase 'Federal financial assistance' includes any form of ban, gran garanty, ihurrance payment, rebate, subsidy, dhsasie►assistance ban or grant, or any other fomn of dried or inbred Federal anislarhx. 22. It will comply with the insurance requirements of Section 314, Pl. 93.28a, to ob2an and maintain any other insurance as may be reasonable, adequate and necessary to protect against further loss to any property w%ic h was replaced, restored, repaired, or conshw.ed w'l this asnstance. 23. it wit defer funding of any projects involving flexible funding until FEMA makes a favorable environmental dearance, if the is required. 24. It wA assist he federal grantor agency in is compliance with Section 106 of the Natonai Historic Preservation Act of 1966, as amended, (16 U.S.C.470), Executive Order 11593, and he Archeological and Historic Preservation Act of 1966 (16 U.S.C. 469a-1 et seq.) by (a) consulting win the State Historic Preservation Officer on the conduct of investigatiorhs, as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic places that are subject to adverse effects (see 36 CFR Par, 800.8) by he aavq, and notifying the Federal grantor agency of the existence of any such properties, and by (b) complying wih all requirements establ,shed by the Federal grantor agency to avoid or m6gate adverse effects upon such properties. 25. It wt, for any repairs or construction banced herewith, ccrnply with applicable standards of safety, decency and sanitation and in conform"y wirh app".liable codes, specifications and standards, and, will evaluate the natural hazards in areas in which the proceeds of the grant or khan are to be used and take appropriate action to mitigate such hazards. ncludng safe land use and eotstruction practices. STATE ASSURANCES The State agrees to take any necessary action w8h n State capabiities to requite compliance win these assurances and agreements by the appi cant or to assume responsibbly to the Federa'. goverment for any deficiencies not resolved to the safsfactim of the Regional Director. ATTACHMENT 4 BYLAWS OF HARNETT COUNTY FIRST RESPONDERS ADVISORY COMMITTEE ARTICLE I NAME This organization shall be known as the Harnett County First Responders Advisory Committee. It is hereinafter referred to as the "Committee". ARTICLE H PURPOSE The duties and responsibilities of the Committee shall be to advise the Harnett County Board of Commissioners (hereinafter referred to as the "Commissioners") on matters affecting fire, law enforcement, emergency medical, emergency management and their needs. Such responsibilities include, but are not limited to: 1. To discuss and provide solutions to issues that arise in the fields of law enforcement, fire, emergency medical services, and emergency management. 2. To identify critical funding needs and resources. 3. To develop regional guidance, training, and tactical strategies. 4. To promote public outreach, education, and awareness to both first responders and the public. 5. To promote and enhance collaboration, preparedness, and responsiveness for events, incidents, and disasters. ARTICLE III MEMBERSHIP Section 1. Members Membership on the Committee shall be limited to eighteen (18) members appointed by the Commissioners as follows: 1. One member from the Harnett County Emergency Services Department. 2. One member from the Harnett County Sheriffs Office. 3. One member from the Harnett County E911 Communications Center 4. Two members from two Harnett County municipal police departments. 5. Two members from the Harnett County Fire Chiefs Association. One member shall be from the eastern half of the County and one member shall be from the western half of the County. 6. One member from the District 12 District Attorney's Office. 7. Two members from each of the County's five voting districts. The Committee shall also contain two ex -of j`icio non -voting members from the Harnett County Board of Commissioners and one ex-ofcio member from the Harnett County Managers Office. The voting district members shall be Harnett County residents with knowledge and experience in the field of law enforcement, fire, or emergency services. Section 2. Terms The members of the initial Committee shall serve staggered terms with the members from the Harnett County Emergency Services Department, Harnett County Sherrif s Office, and Harnett County E911 Communications Center serving an initial term of one (1) year, members from the police departments, Fire Chiefs Association and District Attorney's Office serving an initial two (2) year term, and members from each of the five voting districts serving an initial three (3) year term. Thereafter, all Committee members shall serve three (3) year terms, or for the remainder of the unexpired term of a member who has resigned or otherwise vacated their membership position. Committee members shall not be permitted to serve more than two consecutive full terms, not including any initial term of less than three (3) years, without an intervening period of one (1) year between appointments. Section 3. Removal of Members Committee members serve at the pleasure of the Commissioners and may be removed, with or without cause, at any time, by a majority vote of the Commissioners. Section 4. Vacancies in Membership Any vacancy occurring in the membership of the Committee shall be filled by the Commissioners. Members may be reappointed to an additional term in accordance with Section 2 above. Section 5. Voting_Members All of the members designated in Section 1, above, shall be voting members of the Committee with the exception of ex-offcio members. Section 6. Quorum A majority of all active members present at a meeting shall constitute a quorum of the Committee and an affirmative vote of the majority of the members present at a meeting of the Committee shall be required to constitute official action of the Committee. ARTICLE IV OFFICERS Section 1. The officers shall include: a Chairperson, designated by the Commissioners; Vice- Chairperson, designated by the Committee; and such other officers as the Committee membership deem proper. All officers shall be voting district members. The Chairperson shall serve an initial two (2) year term and may be reappointed by the Commissioners for one additional two (2) year term. The Vice -Chairperson and all other officers shall be elected by a majority of the Committee for a period of one (1) year and may be reelected for three (3) additional one (1) year terms only. Vacancies may be filled or new officers created and filled at any meeting by the Committee membership. Each officer shall hold office until his or her successor shall have been duly qualified and elected. Section 2. The duties of officers shall be such as usually apply to officers, except as hereinspecifically provided, and in addition thereto, such furtherduties as maybe designated from timetotime by the Committee membership and the Commissioners. Section 3. The Chairperson shall perform other duties as necessary and incidental to the proper administration of the offices of the Committee, except such duties as are specifically delegated to other officers. He or she shall be charged with the responsibility of appointing the chairpersons of all special and standing committees. Section 4. In the absence of the Chairperson, the Vice -Chairperson shall perform the duties of the Chairperson and,when so acting, shall have all the powers of and be subject to all the restrictions upon the Chairperson. The Vice -Chairperson shall perform such other duties as from time to time may be assigned him or her by the Chairperson. Section 5. Any officer appointed by the Committee serves at the pleasure of the Commissioners and may be removed with or without cause by a majority vote of the Commissioners. Should a vacancy occur in any office as a result of death, resignation, removal, disqualification, or any othercause, the Committee membership may delegate the powers and duties ofsuch office to any officer or to any member until such timeas asuccessor forsaid office is elected and appointed. ARTICLE V MEETINGS Section 1. Regular Meetings The Committee shall meet at least quarterly at a place as shall be designated in the notice of meeting. Designated Harnett County staff shall be present to assist the Committee. 3 Section 2. Special Meetings The Chairperson or Commissioners may call such special meetings as may be deemed necessary to carry out the duties of the Committee. Section 3. Hearings The Committee shall hold such hearings as it may deem necessary and desirable at such times and places as may be determined by a majority vote of the Committee at a regular meeting. Section 4. Amanda Any member may request the Chairperson to place an item on the agenda. If the Chairperson should decline to place a requested item on the agenda, a member may have such item placed on the agenda by submitting it in writing to the Chairperson with supporting signatures of three members. Section 5. Rules of Order The deliberations of all meetings of the Committee and its various sub -committees shall be governed by Robert's Rules of Order, Newly Revised. Section 6. Notice of Meetings All meetings and hearings conducted by the Committee shall be properly noticed pursuant to the Open Meetings laws of the State of North Carolina. Notice of the time, place, and agenda items to be considered at each meeting shall be given in writing to all members at least one week prior to each meeting. Any matters not appearing on the agenda may be considered upon a favorable vote of a majority of the members present to do so. Notice of special meetings and intended agenda items shall be given to all Committee members in writing or by phone at least three days in advance of any special meeting. Section 7. Cancellation of Meetings All meetings, both regular and special, may be cancelled by giving reasonable notice to each member of the Committee and by posting a Notice of Cancellation at the place of meeting. Section 8. Reporting The Committee shall make a report of attendance, key issues discussed, and recommendations to the Commissioners after each quarterly meeting. The report shall be drafted by a designated Committee member or County staff, approved and signed by the Chairperson, and submitted to the Clerk to the Commissioners. ARTICLE VI VOTING Section 1. One Vote Each - Each voting Committee member, including the Chairperson, shall be entitled to one vote. Section 2. Proxy Votes No member shall vote by proxy. Section 3. Abstentions Members may register their abstention on any vote which shall be reflected in the minutes, and members are encouraged to abstain on matters which would pose for them any conflict ofinterest. Section 4. Determination of Actions All final actions, positions, or policy recommendations shall require the favorable vote of a majority of those members present at a duly called meeting. If the result of a vote results in a tie, the Chairperson shall break the tie with their vote. ARTICLE VII AMENDMENTS These bylaws may be altered, amended, or rescinded at any meeting by the vote of two- thirds of all the voting members of the Committee, provided that at least two weeks written notice, including the proposed changes, is given of the intention to alter, amend, or rescind the bylaws at any such meeting. The bylaws may also be altered, amended, or rescinded by a majority vote of the Commissioners, provided that at least two weeks written notice, including the proposed changes, is given to the Committee of the intention to alter, amend, or rescind the bylaws. All altered, amended, or rescinded bylaws are subject to final approval by the Commissioners. ARTICLE VIII RATIFICATION PROVISIONS The bylaws of the Harnett County First Responders Advisory Committee are hereby approved by the Harnett County Board of Commissioners this 7th day of July 2025. Matthew B. Nicol, Chairman 5 ATTACHMENT 5 Harnett County Board of Commissioners Matthew B. Nicol, Chairman William Morris, Vice -Chairman Barbara McKoy W. Brooks Matthews Duncan "Eddie' Jaggers Melissa Capps, Clerk to the Board July 7, 2025 Philip Hart, Division 6 Planning Engineer North Carolina Department of Transportation Post Office Box 1150 Fayetteville, NC 28302 Reference: Project HL-0146: SR 1115 (Buffalo Lake Road) at SR 1141 (Alpine Drive) Roundabout Dear Mr. Hart, On behalf of the Harnett County Board of Commissioners, I am writing to express our support for Project HL-0146: SR 1115 (Buffalo Lake Road) at SR 1141 (Alpine Drive) Roundabout. The intersection at Buffalo Lake Road and Alpine Drive has experienced accidents due to growth in our county. Roundabouts increase safety and mobility by providing a traffic calming effect, reducing conflict points, and reducing severity of accidents. Additionally, roundabouts improve the environment by reducing fuel consumption and emissions. We believe this project aligns with our shared commitment to improving public safety, enhancing infrastructure, and planning for sustainable growth. Thank you for your continued partnership and for your commitment to improving transportation in our communities. Please do not hesitate to contact my office if you require additional information. Sincerely, Matthew B. Nicol Chairman