HomeMy WebLinkAboutJuly 14, 2025 Work Session MeetingAGENDA
Lillington Board of Commissioners
Work Session Meeting
Lillington Town Hall 102 E. Front Street Lillington, North Carolina 27546
July 14, 2025 8:30am
CALL TO ORDER MAYOR GLENN MCFADDEN
NEW BUSINESS
Item #1 Land Use Plan Briefing
Chad Sary, KCI Associates of NC, PA
Item #2 Administrative Reports
A.Presentation of the Monthly Financial Report
Lisa Young, Assistant Town Manager
B. Capital Projects Update
Alicia Adams, Administrative Services Director
C. Presentation of Town Manager’s Report
Joseph Jeffries, Town Manager
Item #3 Discussion of Regular Meeting Agenda for July 15, 2025
Joseph Jeffries, Town Manager
Item #4 Closed Session to Meet per §143-318.11(a)(5)
Joseph Jeffries, Town Manager
ADJOURNMENT
AGENDA ITEM SUMMARY
Date of Meeting: July 14, 2025
Staff Work By: Landon Chandler, Planning Director
AGENDA ITEM
Land Use Plan Briefing
ITEM SUMMARY
Chady Sary with KCI Associates will go over and discuss the planning for the Land Use Plan.
RECOMMENDED ACTION
None
AGENDA ITEM #1
AGENDA ITEM SUMMARY
Date of Meeting: July 14, 2025
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Assistant Town Manager
Alicia L. Adams, Administrative Services Director
Ashley Wimberly, Public Works Director
Frank Powers, Police Chief
John Bethune, Fire Chief
William Baker, Parks & Recreation Director
Brandon Harris, Assistant Parks & Recreation Director
Josh Perry, Planning & Inspections
Christy Norris, Youth Programs
AGENDA ITEM
Administrative Reports.
ITEM SUMMARY
Monthly reports covering administrative and department activities, financial summaries and
public utility usage information
RECOMMENDED ACTION
Receive information and direct staff, if applicable.
AGENDA ITEM #2
CAPITAL PROJECTS UPDATE
SCIF Grants
Downtown Facilities
Stewart, Inc. is continuing to work on the construction drawings for Downtown. Staff has
received cost estimates from Duke Energy for relocation of utilities. The Town has entered into a
contract with Duke Energy
including a non-refundable
deposit of $90K. Duke
resubmitting their design
after adjusting all areas that
had conflicts. Staff is
continuing to work closely
with Ducke Energy and Pike.
Staff has provided comments
on the construction drawings
submitted and those
comments are currently
being addressed by Stewart.
Stewart has submitted final
surface stormwater layout to
McAdams to incorporate
these improvements.
McAdams is working
through incorporating the
final stormwater submitted
by Stewart and had this
scheduled to be completed
by the end of July.
Pike Engineering submitted the pedestrian and roadway lighting, but did not include full project6
like requested. Staff has notified them of the error and are awaiting feedback. Pike Engineering
is doing both the roadway lighting and the parking lot lighting.
Staff has reached out to a Lighting consultant for specialized lighting plans for areas not covered
by Duke Energy.
Stormwater Resiliency Funds
Staff was notified that the State allocated $3.5 million for Stormwater infrastructure
improvements and stream restoration, to provide more efficient stormwater management and
flood resiliency. Project components will include stormwater management, replacing undersized
culverts, and stabilizing streambanks to improve flood resiliency.
Projects:
1. Downtown Stormwater Improvements
• Construction design is pending site negotiations.
• Consultants are coordinating with the railroad RJ Corman to put in an additional
crossing.
2. Railroad Crossing
• Staff were not successful in partnering with the railroad to complete this project,
but the town has infrastructure outside of the railroad piping and we are working
to get this repaired. This will improve the flooding that currently happens at this
location. There is a large pipe network that belongs to the Town that staff has
slated to repair with the flood resiliency funds. Design is underway and CCTV
will take place this month.
3. 13th Street Reservoir
• McAdams is recommending upsizing the northernmost culvert crossing on S 13th
Street to dual RCBC box culverts to eliminate roadway overtopping for the 10
and 25-Year design storms. Although this recommendation is a slight deviation
from the 15’W x 6’H RCBC, which is listed as the preferred design alternative
(#2) in the previous Town of Lillington Stormwater Assessment, it will better
maintain existing stream geometry and lend to more feasible construction and
procurement of materials.
• Currently staff is working through easement negotiations with the property
owners.
• Once easements are acquired staff will review final design and the bid package to
solicit bidders
Golden Leaf Application Stormwater Harnett Street
Project Description: The proposed storm drainage improvements would include removal and
replacement of existing storm drainage pipe, ranging from 15” RCP to 30” RCP, and removal
and replacement of storm drainage structures, including catch basins, drop-inlets, storm drainage
manholes, and storm drainage headwalls. The proposed storm drainage infrastructure will
effectively capture storm runoff, convey stormwater efficiently inside public right-of-way, and
increase the level of service of the storm drainage system. In addition, private storm drainage
infrastructure would be relocated to the Town Right-of-Way to allow for easier access for future
maintenance and inspections. The probable cost of this project is $1.3 million, the Town has
agreed to contribute $250,000 to the project.
The Golden Leaf Grant Agreement was approved in June. A project ordinance confirming the Town’s financial contribution was approved at the August Regular Meeting. Staff is working closely with McAdams to get the project moving forward. Construction
Drawings are in the final review stages and surface stormwater is being incorporated into the
design. Following approval of the construction drawings the project will be solicited for bid.
Fire Station #3
Construction has begun on Fire Station #3 located on Hwy 210. The building pad subgrade is set
and compaction testing passed. The temporary power pole has been installed. The water line and storm drain will be installed the week of July 14th. The Groundbreaking ceremony will take place Wednesday July 16th at 9am.
ARPA S.L. 2022-74 Appropriated Projects
All documentation was submitted to the State to fund the Hwy 210 sewer line expansion and Southern Regional Sanitary Sewer/Poorhouse Creek installation of new sanitary sewer interceptor and regional pump station. The total allocation was $9,250,000. Staff has received the
offer and acceptance letter from the Department of Water Infrastructure.
a. Hwy 210 Sewer line Project Staff is working to close out the project with DWI and should be completed by the end of
July. Final payment has already been requested.
b. Poorhouse Creek
The contractor is continuing to install the sewer force main behind Armtec and the boring contractor is on site for the crossing at Hwy 210 and 401. Following the completion of
the boring the contractor will begin to install gravity sewer adjacent to Tractor Supply.
The Pump Station site has been cleared. Pump Station work is expected to begin in August. DWI inspected the project and laydown yard during the last progress meeting. LASII Grant
Staff submitted the LASII grant application October 2, 2023 requesting $500,000 to develop and
implement a new stormwater utility to provide a predictable, equitable and ongoing funding source for its stormwater program. The activities that the Town seeks to accomplish with the funding that the utility will provide
include:
• Increasing the flood resiliency of the transportation system in and through the Town;
• Funding stormwater Capital Improvement Projects (CIPs) to address stormwater quantity and quality issues;
• Handling critical maintenance needs and operations; and
• Meeting planning and implementation needs. The scoping document was approved by DWI, the grant agreement and the acceptance of
funding resolution was approved at the August meeting. The McAdams engineering services contract was approved at the August meeting. The project schedule is two years, with a completion date of August 2026.
Staff is continuing to have monthly progress meetings with McAdams.
McAdams will spend the next several weeks in Town collecting data on current Stormwater infrastructure.
Staff is working to compile the data request submitted by McAdams.
S.L. 2023 Appropriated Funds
The Town was appropriated $11,062,500 through Session Law in 2023. Administrative cost for
the funds is $331,875.00. Available funds remaining are $10,730,625.
Additional Proposed projects with remaining funds:
1. Water Tank $4.5 million
• Request for Qualifications were accepted at Town Hall July 16th at 2:00pm
• Four firms submitted and are currently under review
• Request for funding have been approved by DWI and all required documents are
on the consent agenda for approval.
• Project Ordinance has been approved
• Contract with firm was approved and staff will begin working with them in the coming weeks and should have a project schedule timeline.
• Weston & Sampson is the selected firm and we are working to locate and acquire
a site
2. WWTP project $3.1 million
• Request for funding have been approved by DWI and all required documents are on the consent agenda for approval.
• Project Ordinance has been approved
• Staff is currently working with HRW to complete disbursement request for the project.
North Harnett WWTP Capacity Upgrade
Harnett County has begun the process of submitting reimbursement requests to the Town for the
Town’s portion of the WWTP. Currently, there are two outstanding invoices that Town staff is
waiting for DWI to approve.
Budget Expended Available
48-00-410-1000 $625,000.00 $277,957.36 $347,042.64
48-00-410-0500 $2,875,000.00 $466,267.82 $2,408,732.18
$3,500,000.00 $744,225.18 $2,755,774.82
Remaining Complete
79%21%
Budget Expended Available
75-00-400-2000 $750,000.00 $475,052.78 $274,947.22
75-00-400-2001 $4,750,000.00 $151,326.03 $4,598,673.97
$5,500,000.00 $626,378.81 $4,873,621.19
Remaining Complete
89%11%
Budget Expended Available
75-00-400-3000 $375,000.00 $219,464.61 $155,535.39
75-00-400-3001 $2,166,564.66 $2,144,453.23 $22,111.43
75-00-400-3002 $1,185,543.01 $1,170,236.71 $15,306.30
$3,727,107.67 $3,534,154.55 $192,953.12
Remaining Complete
5%95%
Budget Expended Available
49-00-410-1000 $200,000.00 $49,021.00 $150,979.00
49-00-410-0500 $1,100,000.00 $0.00 $1,100,000.00
$1,300,000.00 $49,021.00 $1,250,979.00
Remaining Complete
96%4%
Capital Projects
Construction
Hwy 210 Line & Pump Station SRP-W-ARP-0326
PreCon/Engineering
Pump Station
Line Construction
Golden Leaf Harnett Street Storm Drainage
PreCon/Engineering
Flood Resiliency Projects 2022-2023
PreCon/Engineering
Construction
SRSS - Poorhouse Creek SRP-W-ARP-0326
PreCon/Engineering
Construction
Budget Expended Available
75-00-400-4000 $3,150,000.00 $1,977,565.91 $1,172,434.09
$3,150,000.00 $1,977,565.91 $1,172,434.09
Remaining Complete
37%63%
Budget Expended Available
50-00-410-0500 $500,000.00 $161,266.17 $338,733.83
$500,000.00 $161,266.17 $338,733.83
Remaining Complete
68%32%
Budget Expended Available
41-00-530-1000 $4,832,165.00 $688,776.42 $4,143,388.58
$4,832,165.00 $688,776.42 $4,143,388.58
Remaining Complete
86%14%
Budget Expended Available
51-00-400-1000 $3,037,556.00 $0.00 $3,037,556.00
51-00-400-2000 $900,000.00 $0.00 $900,000.00
51-00-400-2050 $3,600,000.00 $0.00 $3,600,000.00
51-00-400-3000 $3,059,006.50 $0.00 $3,059,006.50
$10,596,562.50 $0.00 $10,596,562.50
Remaining Complete
100%0%
Budget Expended Available
76-00-400-0500 $220,000.00 $184,137.00 $35,863.00
76-00-400-1000 $55,000.00 $0.00 $55,000.00
$275,000.00 $184,137.00 $90,863.00
SRSS Con
Water Tank Pre Con/Eng
SCIF Downtown
Engineering
Construction
Fire Station #3
Planning and Design
SL 2023-134 Appropriations Act Directed Projects
WWTP - Const/Eng
Water Tank - Con
North Harnett WWTP Capacity Upgrade
PreCon/Engineering
Golden Leaf Harnett Street Storm Drainage
Professional Services
Remaining Complete
33%67%
AGENDA ITEM SUMMARY
Date of Meeting: July 14, 2025
Staff Work By: Joseph Jeffries, Town Manager
Lisa Young, Assistant Town Manager
Lindsey B. Lucas, Town Clerk
AGENDA ITEM
Discussion of Regular Meeting Agenda
ITEM SUMMARY
The purpose of this agenda item is to allow the Town Board an opportunity to ask questions
regarding the Regular Meeting agenda for July 15, 2025.
RECOMMENDED ACTION
No Action Required.
AGENDA ITEM #3
AGENDA ITEM SUMMARY
Date of Meeting: July 14, 2025
Staff Work By: Joseph Jeffries, Town Manager
AGENDA ITEM
CLOSED SESSION
ITEM SUMMARY
The purpose of the closed session per NCGS §143-318.11(a)(5)
§ 143-318.11. Closed sessions.
(a)Permitted Purposes. - It is the policy of this State that closed sessions shall be held onlywhen required to permit a public body to act in the public interest as permitted in this
section. A public body may hold a closed session and exclude the public only when aclosed session is required:
(5)To establish, or to instruct the public body's staff or negotiating agents
concerning the position to be taken by or on behalf of the public body in
negotiating (i) the price and other material terms of a contract or proposed
contract for the acquisition of real property by purchase, option, exchange, or
lease; or (ii) the amount of compensation and other material terms of an
employment contract or proposed employment contract.
RECOMMENDED ACTION
Approve motion to move into closed session discussion.
AGENDA ITEM #4