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HomeMy WebLinkAbout05-13-252 3 3 3 3 3 3 3 4 4 5 5 5 5 6 6 6 2 CITY OF DUNN BUDGET ORDINANCE AMENDMENT Department: Various Budget Amendment#: 36 FISCAL YEAR ENDING: 6/30/2025 Date: 5/13/2025 MErns 'n oun �i,o ,,,­,,g cr General 010-0560-0200 Salaries & Wages 761,994.00 (29,560.00) 732,434.00 General 010-0560-7400 Capital Outlay - 29,560.00 29,560.00 General 010-0510-7002 Insurance Repair Expense 23,000.00 8,500.00 31,500.00 General 010-0500-5400 Insurance & Bonds 72,490.00 (17,454.00) 55,036.00 General 010-0510-5400 Insurance& Bonds 55,740.00 8,000.00 63,740.00 General 010-0560-5403 Vehicle & Equipment Insurance 16,429.00 5,500.00 21,929.00 General 010-0565-5403 Vehicle,& Equipment Insurance - 1,070.00 1,070.00 General 010-0620-5404 Property/Building Insurance 10,838.00 2,360.00 13,198.00 General 010-0630-5404 Property/Building Insurance 1,482.00 324.00, 1,806.00 General 010-0630-1500 Maint & Repair - Buildings 1,500.00 200.00 1,700.00 General 010-0510-0200 Salaries & Wages 2,688,345.00 (27,200.00) 2,661,1145.00 General 010-0510-7000 Non -Capital Equipment 19,042.00 27,200.00 46,242.00 General 010-0540-0200 Salaries & Wages 350,312.00 (10,000.00) 340,312.00 General 010-0560-1500 Maint & Repair - Buildings 3,500.00 10,000.00 13,500.00 Water & Sewer 030'-0811-0200 Salaries & Wages 422,729.00 (10,000.00) 412,729.00 Water & Sewer 030-0810-1500 Maint & Repair - Buildings 2,000.00 10,000.00 12,000.00 Water & Sewer 030-0720-0200 Salaries & Wages 239,401.00 (6,000.00) 233,401.00 Water & Sewer 030-0720-0600 Employee Insurance 40,963.00 (8,300.00) 32,663.00 Water & Sewer 030-0810-5305 Licenses, Permits, Recording Fees 5,000.00 14,300.00 19,300.00 4"'714"76: ... . ...... .. ... . . .. . rn'odh PP p FO D .... ..... .. ......... . . . . ....... .... . .......... ....... .... . . . . . ..... ........... . .... . ........ . . ......... . . . Am nd. en General 010-0360-0800 Police Insurance Proceeds 23,000.00 8,500.00 31,500.00 CERTIFICATION: I certify this requested budget amendment wa Manager: Finance Director: by the City Council on: 5/13/2025 5/13/2025 .N� 0 ON TO Lw wo CM JUSTIFICATION: See May 13; 2025°agentla abstract for details FUNDING SOURCE: �Isuranae p°roceeds and shift�g of operating eX�ense�budgets y ATT#2 05-13-25 DAMS MARTIN • POWELI, EWGINEER"S -& SU.RVE'Y0RS MP May 6, 2025 Re: City of Dunn, North Carolina Highway 301 South Elevated Tank & Long Branch Road Water Line Extension Professional Services Amendment for CA and RPR Services Mr. Steven Neuschafer, City Manager City of Dunn PO Box 1065 Dunn, NC 28335 Dear Steve: Davis • Martin • Powell (DMP) is pleased to offer our contract amendment for Professional Services to provide the City with Bidding, Construction Administration and -Resident Project Representation services for the Proposed- Highway 301 South Elevated Tank and Long Branch Road Water Line Extension. Understanding of the Project The City is anticipating awarding a construction contract with a Notice -to -Proceed anticipated in April 2025 and a 450-day contract period. This amendment defines the scope and compensation for Construction Administration and Field Services during construction. Scope of Services 3) Construction Administration Services — Assist the City with completing the Division of Water Infrastructure Funding Application Conduct -the Pre -Construction Meeting and prepare meeting minutes. Review shop drawings and submittals from the Contractor. Review and respond to Requests for Information (BFI's) from the Contractor. Conduct monthly progress meetings and prepare meeting minutes as needed. Review change order requests and prepare -documents as needed. Review Contractor's monthly pay requests and forward to the City for approval. — Contract Closeout, to include attendance at the final field inspection,. review of final contract documents, and Engineer's Certification of project completion to the appropriate agencies as needed. 4) Construction Field Services — The scope includes a Resident Project Representative (RPR) during the construction period to review and observe work of the construction contractors. The RPR will be onsite to perform periodic construction observation. — The RPR shall be the Engineers' site representative and will serve as field Liaison between the Contractor and the City, attend job site meetings, etc. T: 336-8-86-4821 • F: 336-886-4458 • License: F-0245 6415 Old Plank Road, High Point, NC 27265 • www.dmp-inc.com City of Dunn Hwy 301 South Water Tank : -'May 6; 2025 Page 2 of 4 The RPR will review -and observe fieldwork, confirm payment quantities, determine acceptability of work" items_ ,-etc., for compliance with -approved contract documents. — The RPR will keep _a daily° field report describing the activities and construction progress of the Contractor's); for each site visit. The.;-RPR will- report directly, to the Engineer and the Engineer will- report to the City Representative. The RPR will assist the Contractor in. maintaining records of deviations from construction drawings. - — The-RPR shall have no ,authority regarding -the following:. ® Authorization of any deviation,from the contract documents Approval of any substitute materials or equipment. ®" Performance of any of the responsibilities of Contractor(s), subcontractor(s), or Contractor's superintendent. . Expediting work for the Contractor's:). Jobsite Safety ® Advice or directions relative to any aspect.of the means; methods; techniques, sequences, or procedures of construction unless such is specifically called for in the Contract Documents. 5) Construction.Material_Testing and Coatink Application Testing — These services will be performed by'DMP's specialty sub -consultant. — Construction Materials Testing Services (CMT) ® Proof -rolling Observations /Subgrade Stabilization 'Engineered Fill Placement Testing Shallow, Foundation Bearing.Material Evaluation ® Concrete Steel Reinforcement Evaluation Structural Steel Testing Concrete Sampling and Testing Daily Reporting Coating Application Testing Services (CAT): Periodic monitoring- of blasting and painting operations by a Level 1 Coating Technician or NACE Certified -Coating inspector, including the following testing: )0- - Blast media and equipment air supply ➢ --"Surface cleanliness Ambient air conditions > Observation of mixing, application & recoat process �. Dry film thickness -Holiday. Detection -(void detection) of the coating system a Daily Reporting City of Dunn Hwy 301 South Water Tank May 6, 2025 Page.3 of 4 Compensation. DMP proposes -to provide the services described above at an hourly rate with the following anticipated -fees, which is based on our experience with. similar projects: Phase Description, Estimated Fees 0003 Construction Administration Services $35,100 0004 . Construction Field Services (Hourly) $1581900 0005 Construction Materials & Coating Application Testing (LS) $103,600 Total Estimated Fees $297, 600 The fees stated above are based on the anticipated requirements and steps we will need -to complete the scope outlined in this contract amendment. The,RPR work is based on_a Project Representative being in the field over the course of -the project for the equivalent of 10 months at 4 weeks per month at twenty four (24) hours per week. Additional work due to site changes requested by the Owner or, requirements imposed by permitting agencies may require adjustments to this intensity and fee. Any changes to this fee will be reviewed and approved by the City before additional cost is incurred. The Terms and Conditions of the March 21, 2023, Master On -call Agreement remain in effect for this scope of work. Attached is an updated Rate Schedule. Sub -Consultants DMP intends to utilize the following sub -consultants for the listed specialties: Additional. Services DMP has .the` capability to provide the following additional services, however, currently we have not included these services as part of our scope. If any of these services are desired, or become'a requirement of the project, additional fees will be negotiated. - Construction layout and staking — Geotechnical Analysis If any -of these services are desired or- become a requirement of the project, additional fees, would be provided, or work could. be completed using our attached standard. hourly rates. Any additional services would not be -incurred without your. prior authorization. City of Dunn Hwy 301 South Water Tank May 6, 2025 Page 4 of 4 Summary It is our sincere desire to provide you with. a competitive proposal and one that expresses our strong understanding of the project and the procedures required to proceed through the development of the site. If this proposal is an accurate representation of your needs for this project, please indicate your acceptance below. We appreciate the opportunity to submit this proposal and look forward to providing you with the same thorough, on -time and on -budget services our clients have received for the past. 58 years. If you have any .questions or need additional information, please do not hesitate to call. Enclosures: Attachment B — 2025 Standard Rate Schedule Accepted:J9ftp of Dunn Sincerely, DAVIS • MARTIN • POWELL & ASSOCIATES, INC. Michael Goliber, PE Project Manager Date ;r ►� Titl V Rece his pij6sal, including th Terms and Conditions and Schedule of Fees attached hereto, is hereby acknowledged and all of the Terms and Conditions contained therein are accepted. The individual(s) above hereby represent and warrant they have the full and complete authority to enter into this Agreement on behalf of their respective party. P:120241240047,Clientlnfo`2025-02-05 Highway3015outh CA-RPR ProposaLdocx INS ins#rumem has een pre -audited in the manner required by the Local Government B et and Fiscal Con I CL" _ Finan Direr CITY OF DUNN BUDGET ORDINANCE AMENDMENT FISCAL YEAR ENDING: 6/30/2025 Department: Debt Service Budget Amendment #: 35 Date: 5/13/2025 pr. 'nation, A MQun,,o T ..... , T.MAdt "Aff nbrea ate-.,., men men,.:..':,,:,, .... . ... m General 010-0900-9613' Harnett Training Center Principal 103,655.00 1,339,378.,00 $ 1,443,033.00 General 010-0900-9614 Harnett Training Center Interest 42,397.00 34,549.00 76,946.00 1 ..... .. ... 9:7 : EXPENDITURE L'00 cc 4pw . , -UNN A MU5-25 .. � 1 m ATT#4 05-13-25 ; 11 R 7 RESOLUTION Of the Dunn City Council Declaring Certain Property of the City to be Surplus and Authorizing the Disposition of Said Property WHEREAS, The City Council of the City of Dunn, North Carolina, has determined that the City owns certain property at 808 West E. Street, Erwin, NC, that contain structures and personal property that are no longer needed or useable by the City; and, WHEREAS, The real property includes a house and outbuildings .that are in a significant state of disrepair and are unsafe and, that there are various items of personal property located in and around the house and outbuildings for which the City has no use'but that may have some monetary value. NOW, THEREFORE, _ BE IT RESOLVED by the Dunn City Council that the house, outbuildings, and all contents and personal property therein at 808 West E. Street, Erwin, NC, is declared surplus and the City Manager is hereby -authorized to demolish these structures and to dispose of the personal property by any method authorized in Article 12 of Chapter 160A of the General Statutes. The City Clerk shall publish such notice of this resolution and of the disposition of the personal property as provided by Article 12 of Chapter 160A of the General Statutes. Adopted by the City Council of Dunn, this 13th day of May, 2,025. s William P. Elmore Jr , awing TTEST• CITY ® s G0Rp0 G s Melissa R. Matti, CMC m0'• L City Clerk '®®e Q4 R0�.-� I�® ®p�®B006E61!®0 . W66 P-6 cammuni� 6�insl q Ie44' g 1� ;JDUNN _ R2025-26 '\J-10 R FF) k _ a ATT#5 05-13-25 RESOLUTION Of the Dunn _City Council Declaring Certain Property of the City to be Surplus and Authorizing the Disposition of Said Property WHEREAS, The City.Council of the.City of Dunn, North Carolina, has determined that the City owns certain real and personal property at 411 North Magnolia Avenue, Dunn, NC [PIN 1516-77-8993] that is longer needed or useable by the City,- and, WHEREAS, The City Council has further determined that the real property would be more marketable as a .vacant infill lot and that demolition of the house and outbuilding would thus increase the marketability of the property; and,, NOW, THEREFORE, BE IT RESOLVED by the Dunn City Council that the house, outbuilding, and any personal property at 411 North Magnolia Avenue, Dunn, NC [PIN 1516-77-8993] is declared surplus and that any personal property on the premises has no value and may be disposed of by the City Manager and that the City Manager is authorized to demolish the said house and outbuilding and to then sell the underlying real property by any method authorized in Article 12 of Chapter 160A of the General Statutes. The City Clerk shall publish such notice of this resolution and -of the disposition by sale of the real property as provided, by Article 12 of Chapter 160A of the General Statutes. Adopted by the City Council of Dunn, this 13th day of May, 2025. All William P. Elmore ., A T: ,��,.�� oiTV ®� '4b s •• �j i 14 � 6 •� D w4 a o ma a �!�e a �m cb a � Melissa R. Matti, C� ` aaaL City Clerk O�®0®®® W&re cammuni� 6Tinr!