HomeMy WebLinkAbout03-11-253/14/2025
ATT#1
03-11-25
1% WithersRavenel
Our People. Your Success.
Juniper Creek Stormwater
Improvements q
CITY OF DUNN, NC
1
WithersRavenel
,/ a�Ptop2. Ywr5uuerf.
2
Flood Depth at
Storm Event
Merry Street
(ft)
2-Year
1.79
5-Year
1.95
10-Year
2.09
1
3/14/2025
am
LEGEND
rt { r
Us-t
] dl
1'4
, ., `!
o Wet
• ]unction
• pipe BW
♦ OulfaR
Conduit Proposed Route
— Pnads Proposed DRth
streams - Proposed
Wetland
a 0 175 350 700
1 In = 350 ft
11110 WithersRavenel
l,/ OV Pouplr.Yvn Suueu.
3
- Nrst�r
1
1% WithersRavenel
Ow People. Yoe+S:rrnr.
4
0
LEGEND
o Inlet conduit
Proposed Route
• ]unction — Roads
Proposed Ditty
• Pipe End f,./ stresms
- Proposed
♦ grUall
Wetland
u 0
175 350 700
A
1 In = 350 ft
Flood Depth at
Storm Event
Merry Street
(ft)
2-Year
1.47
5-Year
1.75
10-Year
1.93
Flood Depth at Merry Street
Storm
(ft)
Event
Route 1
Routes
Existing
Only
1 and 2
2-Year
1.79
1.47
0.46
5-Year
r 1.95
1.75
0.67
30-Year
2.09
1.93
0.93
N
3/14/2025
Summary
■ Option 1 - Route 1 or Route 2 only:
■ Marginal improvements to flood reduction
■ No tangible benefits
■ Option 2 - Route 1 + Route 2:
■ Tangible reduction in flood depth at Merry St
■ Tangible reduction in flood depth throughout
the neighborhood
WithersRavenel
'/ Ora Pea:te. Yovr Suuex.
5
Funding
i
I l_
_1L
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WithersRavenel
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SOURCE
AMOUNT OBTAINED OR AVAILABILITY
SRF Loan (Route 1) through DWI
$2.8 M
GoldenLEAF Grant (Route 1)
$500K
HMGP Grant through NCEM/DPs
Submit application before October 2025
for Routes 1 +2
$1,58 available
0
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3/14/2025
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(::ITY C)r
020235 ATT#2
0-11-25
DUNN
94NORTI-1 CAROLINA.
Capital Project Ordinance
Highway 301 South Elevated Water Tower Project
WHEREAS, the City Council for the City of Dunn, on June 25, 2024, adopted the annual budget
ordinance number 02024-13 for the fiscal year beginning July 1, 2024; and,
WHEREAS, the City Council, on June 25, 2024, adopted the capital improvements plan for
fiscal year 2024-25; and,
WHEREAS, the City Council intends to construct an elevated water tower south of the City
near Highway 301; and,
WHEREAS, the North Carolina General Assembly's Session Law 2023-134 appropriated
$7,100,000 for City of Dunn water and wastewater projects; and,
WHEREAS, it is necessary to create a capital project to account for the revenues and
expenditures of this project; and,
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC,
PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH
CAROLINA, THAT:
Section 1: The Project authorized is the Hwy 301 South Elevated Water Tower Project with
funding from the North Carolina Department of Environmental Quality (DEQ) Division of
Water Infrastructure (DWI) and is authorized to be undertaken until all project activity is
completed.
Section 2: The officers of this unit are hereby directed to proceed with the grant project
within the terms of the council resolution, grant/loan documents, the rules and regulations
of the Division of Water Infrastructure (DWI), and the budget contained herein. The amount
of funding appropriated, and amounts budgeted for construction and related costs, are
approved as follows:
Fundine Aunronriations
State Appropriations Funding $ 2,880,038
Water Fund Reserves $ 483,155
General Fund Operating Transfer $ 1,927,383
Total Funding $ 5,290,576
IV&re communi� 4nsl
F I'"
OF
DUNN
NORTH CAROLINA
Expenditures:
Administration
$
10,000
Engineering
$
298,000
Construction
$
4,745,311
Contingency
$
237,265
Total Expenditures
$
5,290,576
Section 3: The finance officer is hereby directed to maintain within the Hwy 301 South
Elevated Water Tower Project Fund sufficient specific detailed accounting records to satisfy
the requirements of the funding agency, the grant agreements, and federal regulations.
Section 4: Funds may be advanced from the Enterprise Fund or General Fund for the
purpose of making payments as due. Reimbursement requests should be made to the State
funding agency in an orderly and timely manner. Compliance with all federal and state
procurement regulations is required.
Section 5: The finance officer is directed to report, on a quarterly basis, on the financial
status of each project element in section 2 and on the total grant revenues received or
claimed.
Section 6: The Budget Officer is directed to include a detailed analysis of past and future
costs and revenues on this capital project in every budget submission made to this city
council.
Section 7: Within five (5) days after this ordinance is adopted, the City Clerk shall file a copy
of this ordinance with the Finance Director.
Section 8: This capital project ordinance shall be effective immediately.
Duly adopted this 11th day of March 2025.
Attest:
Melissa R. Matti
City Clerk
William P. Elmo r.
Mayor
,`J%%11111,1,1,
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BA-2025-26 ATT#2
03-11-25
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02025-06 ATT#2
03-11-25
N;�RUNN
Capital Project Ordinance Amendment 4
Eastside Pump Station, Forcemain, and Outfall line Improvements
Project
WHEREAS, the City Council for the City of Dunn, on June 14, 2022, adopted the annual budget
ordinance number 02022-08 for the fiscal year beginning July 1, 2022; and,
WHEREAS, the City Council, on March 8, 2022, approved a capital project ordinance for the
Eastside Pump Station, Forcemain, and Outfall line Improvements; and,
WHEREAS, on March 8, 2022, a budget of $15,850,000 was approved for this project; and,
WHEREAS, on January 10, 2023, a budget amendment was approved that reduced the
overall project budget by $8,856,100; and,
WHEREAS, on April 11, 2023, a budget amendment was approved to reflect a transfer of
$2,347,102 of funding from the General Fund; and,
WHEREAS, on May 28, 2024, a budget amendment was approved to reflect funding from the
United States Department of Agriculture; and,
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC,
PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH
CAROLINA, THAT:
Section 1: Construction for the Eastside Pump Station and Forcemain Improvements capital
sewer project is authorized to be undertaken until all project activity is completed, and is
adopted as follows:
Section 2. The amount of funding appropriated, and amounts budgeted for construction and
related costs are approved as follows:
gNere cormuniI 4nsf
III CITY Of:
DUNN
NORTH CAROLINA
Funding Appropriations
USDA Grant Funds
USDA Loan Funds
City Reserve Funds
Total Funding
Expenditures:
Administration
Engineering
Temporary Easements
Permanent Easements
Construction
Capitalized Interest
Contingency
Total Expenditures
Previous
Budget
Revised
Budget
Amendments
Budget
$ 3,500,000
$
3,500,000
$ 8,626,000
$
8,626,000
$ 712,202
$
712,202
$ 12,126,000
$ 712,202
$
12,838,202
$ 126,100 $ (84,600) $ 41,500
$ 1,434,900 $ (137,300) $ 1,297,600
$ 2,000 $ 2,000
$ 13,000 $ 13,000
$ 10,465,000 $ (148,665) $ 10,316,335
$ 651,950 $ 651,950
$ 100,000 $ 415,817 $ 515,817
$ 12,126,000 $ 712,202 $ 12,838,202
Section 3: Funds may be advanced from the General Fund for the purpose of making
payments as due. Reimbursement requests should be made to the grantor agency in an
orderly and timely manner.
Section 4: The Finance Director is directed to report periodically on the financial status of
each project element in Section 2 and on the total revenues received or claimed.
Section 5: Within five (5) days after this ordinance is adopted, the City Clerk shall file a copy
of this ordinance with the Finance Director.
Section 6: This capital project ordinance shall be effective immediately.
Duly adopted this 11th day of March 2025.
Attest:
Q
Melissa R. Matti
City Clerk
a;-- o� -
William P. Elmoy6l Jr.
iKayor
Gx�Y OF p
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BA2025-27 ATT#2
03-11-25
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C 1 T Y OF R200 -12 A T#2
RESOLUTION BY GOVERNING BODY OF RECIPIENT
City of Dunn
Black River Wastewater Treatment Plant Effluent Project
SRP-W-134-0229
WHEREAS, the City of Dunn, North Carolina has received a Directed Projects grant from the 2023
Appropriations Act, Session Law 2023-134, administered through the Drinking Water
Reserve and Wastewater Reserve to assist eligible units of government with meeting
their water/wastewater infrastructure needs, and
WHEREAS, the North Carolina Department of Environmental Quality has offered 2024
Appropriations Act funding in the amount of $7,100,000 to perform work detailed in
the submitted application, and
WHEREAS, the City of Dunn intends to appropriate $1,564,715 of the total SL 2023-134 award for
the construction of Black River WWTP Effluent Project, and
WHEREAS, the City of Dunn intends to perform said project in accordance with the agreed scope
of work,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUNN:
That the City of Dunn does hereby accept the 2023 Appropriations Act Directed Project Grant
offer of $1,564,715.
That the City of Dunn does hereby give assurance to the North Carolina Department of
Environmental Quality that any Conditions or Assurances contained in the Award Offer will
be adhered to, has substantially complied or will substantially comply with all Federal, State
and local laws, rules, regulations, and ordinances applicable to the project and to Federal and
State grants and loans pertaining thereto.
That City Manager Steve Neuschafer, the Authorized Official, and successors so titled, are
hereby authorized and directed to furnish such information as the appropriate State agency
may request in connection with this project; to make the assurances as contained above; and
to execute such other documents as may be required by the Division of Water Infrastructure.
Adopted this the 11th day of March 2025 at City of Dunn, N rth Carolina.
o
Fro+. ,
'ti • yORAr�c'-.W31iam Elmore
ATTEST:. G�Miyor
SFP�=Q'
Melissa R. Matti, City Clerk rH NCO..\\
V&re cammuni% 4ns!
I.T ' R20 3_ii-isT z
�11DUNN
NORT'll CAROLINA
RESOLUTION BY GOVERNING BODY OF RECIPIENT
City of Dunn
Raw Water Pump Station Project
WHEREAS, the City of Dunn, North Carolina has received a Directed Projects grant from the 2023
Appropriations Act, Session Law 2023-134, administered through the Drinking Water
Reserve and Wastewater Reserve to assist eligible units of government with meeting
their water/wastewater infrastructure needs, and
WHEREAS, the North Carolina Department of Environmental Quality has offered 2024
Appropriations Act funding in the amount of $7,100,000 to perform work detailed in
the submitted application, and
WHEREAS, the City of Dunn intends to appropriate $2,655,247 of the total SL 2023-134 award for
the construction of Raw Water Pump Station Project, and
WHEREAS, the City of Dunn intends to perform said project in accordance with the agreed scope
of work,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUNN:
That the City of Dunn does hereby accept the 2023 Appropriations Act Directed Project Grant
offer of $2,655,247.
That the City of Dunn does hereby give assurance to the North Carolina Department of
Environmental Quality that any Conditions or Assurances contained in the Award Offer will
be adhered to, has substantially complied or will substantially comply with all Federal, State
and local laws, rules, regulations, and ordinances applicable to the project and to Federal and
State grants and loans pertaining thereto.
That City Manager Steve Neuschafer, the Authorized Official, and successors so titled, are
hereby authorized and directed to furnish such information as the appropriate State agency
may request in connection with this project; to make the assurances as contained above; and
to execute such other documents as may be required by the Division of Water Infrastructure.
Adopted this the 11th day of March 2025 at City of Dunn, North Carolina.
r� iv
pRPO�Tlliam P. Elmore
ATTEST: = V F ' Nra or
SEA\-
Melissa R. Matti, City Clerk Ty1 CAV;\,
'Mere communi� 6 yins!
Cw ! T Y 01_ R2003-11 25 T#2
DUNN
NORTI,.I C,.AROLINA.
RESOLUTION BY GOVERNING BODY OF RECIPIENT
City of Dunn
Hwy 301 S Elevated Water Tank Project
WHEREAS, the City of Dunn, North Carolina has received a Directed Projects grant from the 2023
Appropriations Act, Session Law 2023-134, administered through the Drinking Water
Reserve and Wastewater Reserve to assist eligible units of government with meeting
their water/wastewater infrastructure needs, and
WHEREAS, the North Carolina Department of Environmental Quality has offered 2024
Appropriations Act funding in the amount of $7,100,000 to perform work detailed in
the submitted application, and
WHEREAS, the City of Dunn intends to appropriate $2,880,038 of the total SL 2023-134 award for
the construction of Hwy 301 S Elevated Water Tank Project, and
WHEREAS, the City of Dunn intends to perform said project in accordance with the agreed scope
of work,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUNN:
That the City of Dunn does hereby accept the 2023 Appropriations Act Directed Project Grant
offer of $2,880,038.
That the City of Dunn does hereby give assurance to the North Carolina Department of
Environmental Quality that any Conditions or Assurances contained in the Award Offer will
be adhered to, has substantially complied or will substantially comply with all Federal, State
and local laws, rules, regulations, and ordinances applicable to the project and to Federal and
State grants and loans pertaining thereto.
That City Manager Steve Neuschafer, the Authorized Official, and successors so titled, are
hereby authorized and directed to furnish such information as the appropriate State agency
may request in connection with this project; to make the assurances as contained above; and
to execute such other documents as may be required by the Division of Water Infrastructure.
Adopted this the 11th day of March 2025 at City of Dunn, North Carolina.
. / %
pF �'�.
`GITY
� 6WIlliam P. Elmore
ATTEST:
s :•GORPp[�,T'•..Vpyyor
2 SFA L
Melissa R. Matti, City Clerk
'Mere communil'. 6Tins!
CITY OF
.. DUNN
® NORTH CAROLINA
401 E Broad St • PO Box 1065 . Dunn, North Carolina 28335
(910) 230-3500 • CityofDunn.org
R2025-15 ATT#2
03-11-25
Mayor
William P. Elmore Jr.
Mayor Pro Tom
J. Wesley Sills
Council Members
April L. Gaulden
Raquel McNeil
Billy Tart
Alan Hargis
Dr. David L. Bradham
City Manager
Steven Neuschafer
CITY OF DUNN
COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM MANUAL FOR COMPLIANCE PLANS AND POLICIES RESOLUTION
A Resolution Authorizing the Adoption of the Program Manual for Compliance Plans and Policies
for the CITY OF DUNN during the implementation of the North Carolina Small Cities Community
Development Block Grant Program.
WHEREAS, the CITY participates in the Small Cities CDBG Program under the Housing and
Community Development Act of 1974, as amended, and administered by the North Carolina
Department of Environmental Quality (DEQ), Division of Water Infrastructure (DWI); and
WHEREAS, the CDBG program has many federal performance and procurement requirements;
WHEREAS, the following policies and plans were adopted November 9, 2021 under this program;
• Language Access Plan
• Equal Opportunity Plan
• Fair Housing Plan & Complaint Procedure
• Procurement Standards
• Local Jobs Initiative (Section 3 Plan)
• Section 504 Self -Evaluation Survey
• Section 504 Non -Discrimination Policy
• Section 504 Grievance Procedure
• Citizen Participation Plan
• Residential Anti -Displacement and Relocation Assistance Plan
• Optional Coverage Relocation Plan
• Code Of Conduct/Hatch Act Policy
• Excessive Force/Section 519 Policy
• Acquisition Guidelines
• Disposition Guidelines
• Relocation Guidelines
• Clearance Guidelines
• Rehabilitation Guidelines
• Rehabilitation/Reconstruction Guidelines
• Hook Up Guidelines
• Public Facility Guidelines
• Complaint Procedure
• Contracts Officer Designation
• Labor Standards Officer Designation
'Mere communi� 6Tins!
• Verification Officer Designation
• Just Compensation Officer Designation
• Financial Management Procedure
WHEREAS, the following updated policies and plans were adopted March 8, 2022 under this
p rogra m;
• Section 3 Action Plan
• Citizen Participation Plan
WHEREAS, the following updated policy and plan was adopted March 26, 2024 under this
program;
• Procurement Policy
WHEREAS, all the aforementioned policies and plans remain current and active under this
program;
THEREFORE, BE IT RESOLVED by the COUNCIL of the CITY OF DUNN, North Carolina:
1. That the following designees, and/or successors so titled, are hereby authorized to
execute any and all grant -related documents:
William P. Elmore, Jr. Mayor
Steven Neuschafer, City Manager
Billy Godwin, Assistant City Manager
Jeremy Martin, City Project Manager
Melissa Matti, City Clerk
2. Thatthis Program Manual consisting of compliance policies and plans is hereby reaffirmed
as submitted and adopted and to be used throughout the implementation of the CITY OF
DUNN CDBG PROGRAM.
3. That should the policies and plans contained in this Program Manual need renewal or
revision, the aforementioned authorized officials are authorized to update the policies
and plans without readoption by the Council.
Adopted this 11th day of March, 2025. P.
William P. Elmore, Mayor
ATTEST: \- Y Op
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Melissa Matti, City Clerk ~ 20 ' •. ��?:
es�;gT� CAVAoe` ``�
Mayor
CITY OF William P. Elmore Jr.
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Mayor Pro Tem
DUNNJ. Wesley Sills
Council Members
April L. Gaulden
NORTH C A R O L I N A Raquel McNeil
401 E Broad St . PO Box 1065 • Dunn, North Carolina 28335 Billy Tart
(910) 230-3500 • CityofDunn.org Alan Hargis
Dr. David L. Bradham
City Manager
Steven Neuschafer
March 12, 2025
Ms. Stephanie Morris (VIA DWI PORTAL)
Grant Representative
NC Department of Environmental Quality
Division of Water Infrastructure
Re: City of Dunn FY16/20 CDBG Program- Sewer Rehabilitation/Re placement Project,
CDBG # 16-1-3156, 20-1-3606
Reaffirm Compliance Plans and Policies
Dear Ms. Morris:
As requested by DWI, please find enclosed an executed copy of the resolution adopted to reaffirm that
all CDBG compliance plans and policies are current, active, and being implemented throughout the life
of the CDBG project through closeout.
Should you have any questions or if any additional information is needed, please contact Jeremy Martin
at 910-230-3501 or Monica Chevalier at WithersRavenel at 919-280-0643.
Since ly
Steve Neuschafer
City Manager
Enclosures
CC: Jeremy Martin, City Project Manager, 910-230-3501, Jmartin@dunn-nc.orB
Billy Godwin, Asst. City Manager, 910-230-3500, bl;odwin@dunn-nc.org
Melissa Matti, City Clerk, 910-230-3501, mmatti@dunn-nc.orB
Monica Chevalier, WithersRavenel, 919-280-0643, mchevalier@withersravenel.com
Wfiiere commani� !B ins
11WithersRavenet
Our People. Your Success.
MEMORANDUM
To: City Council, City of Dunn
CC: Steven Neuschafer, City Manager; Jeremy Martin, City Project Manager; Melissa Matti,
City Clerk (via email)
From: Monica Chevalier, FAM Compliance Manager
Date: 03/04/2025
Project: CDBG-Infrastructure Sewer Rehabilitation/Replacement Project
CDBG # 16-1-3156 & 20-1-3606; WR No. 06190851.05
Subject: Reaffirm CDBG Compliance Plans and Policies
The purpose of this memo is to summarize that all existing CDBG compliance plans and policies for the
City's Community Development Block Grant Infrastructure (CDBG-1) Program are being reaffirmed for
adoption at the City Council meeting.
The City was awarded a CDBG-I grant from NC Department of Environmental Quality (DEQ) Division of
Water Infrastructure (DWI) in April 2021. The CDBG Program Manual was adopted in November 2021,
containing initial compliance plans and policies designed to meet requirements for participation in the
CDBG-1 program. Updated plans were adopted in March 2022 and March 2024. All plans were adopted with
the intention of being current and active for the life of the city's CDBG project.
DWI requested the City to update certain compliance plans that were adopted in 2021 and 2022. The DWI
templates for these plans and policies have not changed since initial adoption. The information contained in
the plans and policies has also not changed since initial adoption.
Therefore, to satisfy DWI's request, the city is reaffirming that the existing plans and policies are current
and active and will be implemented throughout the life of the city's CDBG project, through closeout.
Enclosed:
• Resolution to Adopt
C: CDBG-I Files, 16-1-3156 & 20-1-3606
This information is available in Spanish or any other language upon request. Please contact City Clerk at 910-230-
3501 or at 401 E Broad Street Dunn, NC 28334 for accommodations for this request. Esta informati6n estb
disponible en espanol o en cualquier otro idioma bojo petici6n. Por favor, p6ngase en contacto con City Clerk at
910-230-3501 o en PO Box 1065, 401 E. Broad Street, Dunn, NC 28334, de alojamiento para esta comunicado.
�`voRiuNrt°r
115 MacKenan Drive I Cary, NC 27511
t: 919.469.3340 1 f: 919.467.6008 1 www.withersravenel.com I License No. F-1479
Asheville I Cary I Greensboro I Pittsboro I Raleigh I Southern Pines I Wilmington