HomeMy WebLinkAbout12-10-24 Regular0
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R2024 36 ATT#1
12-10-2024
..DUNN
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NORTH CAROLINA
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RESOLUTION DECLARING CERTAIN PROPERTY OF THE CITY TO BE
SURPLUS AND AUTHORIZING THE DISPOSITION OF SAID PROPERTY"
WHEREAS, the City Council of the City of Dunn, North Carolina, has determined that the City
owns certain personal property that is no longer usable by the City; and
WHEREAS, each of the items described below, is declared to be surplus to the needs of the City:
Burk Playground Set
NOW, THEREFORE, BE IT RESOLVED by the Dunn City Council that the City Manager is hereby
authorized to dispose of the listed items by electronic means through www.GovDeals.com. With
appropriate notice, the date, place and time of the sale will be announced by the City Manager or his
designee.
The City shall publish at least once. and not less than 10 days before the date of the auction: the
dates of the auctions and a copy of this Resolution or a notice summarizing its contents as required
by North Carolina General Statute 160A-270(b).
Adopted this the I Oth 1day of December, 2024.
Attest:
Melissa Matti, City Clerk
William P. Elmore, Jr., M
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Capital Project Ordinance Amendment I
Machine and Welding Outfall Sewer Line Improvements Project
WHEREAS, the City Council for the City of Dunn, on June 14, 2022, adopted the annual budget
ordinance number 02022-08 for the fiscal year beginning July 1, 2022; and.,
WHEREAS, the City Council, on March 8, 2022, approved a capital project ordinance for the
Eastside Pump Station, Forcemain, and Outfall line Improvements; and,
WHEREAS, on March 8, 2022, a budget of $15,850,000 was approved for this project; and,
WHEREAS, on January 10, 2023, a budget amendment was approved that reduced the
overall project budget by $8,856,100; and,
WHEREAS, on April 11, 2023, a budget amendment was approved to reflect a transfer of
$2,347,102 of funding from the General Fund; and,
WHEREAS, on May 28, 2024, an amendment to the original capital project ordinance was
approved to eliminate the Outfall Line portion of the project, so that it could be accounted
for and constructed as its own separate capital project, and changes to the revenue and
expenditure budgets were adjusted accordingly; and,
WHEREAS, on May 28, 2024, the Machine and Welding Outfall Sewer Line Improvements
Capital Project ordinance was established and approved; and,
WHEREAS, it is now necessary to amend this project to reflect adjustments to the project
budget; and,
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC,
PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH
CAROLINA, THAT:
Section 1: Construction for the Machine and Welding Outfall Sewer Line Improvements
capital sewer project is authorized to be undertaken until all project activity is completed,
and is adopted as follows:
Section 2. The amount of funding appropriated, and amounts budgeted for construction and
related costs are amended and approved as follows:
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Funding Appropriations
SRFR-ARPA Grant Funds
ARPA Program Income
Transfer from the General Fund
Total Funding
Expenditures:
Administration
Easements
Engineering
Construction
Contigency
Total Expenditures
Previous
Budget
Revised
Budget
Amendments
Budget
$ 6,243,900
$ 6,243,900
$ 750,000
$ 750,000
$ 2,347,102
$ (1,927,383)
$ 419,719
$ 8,591,002
$ (1,177,383)
$ 7,413,619
$
10,522
$ 10,522
$
57,751
$ 57,751
$ 500,000 $
57,500
$ 557,500
$ 8,091,002 $
(1,626,387)
$ 6,464,615
$
323,231
$ 323,231
$ 8,591,002 $
(1,177,383)
$ 7,413,619
Section 3: Funds may be advanced from the General Fund for the purpose of making
payments as due. Reimbursement requests should be made to the grantor agency in an
orderly and timely manner.
Section 4: The Finance Director is directed to report periodically on the financial status of
each project element in Section 2 and on the total revenues received or claimed.
Section 5: Within five (5) days after this ordinance is adopted, the City Clerk shall file a copy
of this ordinance with the Finance Director.
Section 6: This capital project ordinance shall be effective immediately.
Duly adopted this 10th day of December 2024.
••r�, � ,• 'William P. Elmor, , r.
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Silgayor
Attest: c �°
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Melissa R. Matti
City Clerk
?iltiere commcmif� bTinsf
;VE�` 02024-29 ATT#3
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J 12-10-2024
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Capital Project Ordinance Amendment III
FY24 & FY25 Water and Sewer Equipment
WHEREAS, the City Council for the City of Dunn, on June 13, 2023, adopted the annual budget
ordinance number 02023-13 for the fiscal year beginning July 1, 2023; and,
WHEREAS, the City Council, on June 13, 2023, adopted the capital improvements plan for
fiscal year 2023-24; and,
WHEREAS, on June 13, 2023, the City Council adopted a capital project ordinance for the
FY24 Water and Sewer Vehicle and Equipment Project at a total cost of $416,000; and,
WHEREAS, on October 17, 2023, the City Council adopted a capital project ordinance
amendment to increase the project's budget by $185,200; and,
WHEREAS, the City Council for the City of Dunn, on June 25, 2024, adopted the annual budget
ordinance number 02024-13 for the fiscal year beginning July 1, 2024; and,
WHEREAS, the City Council, on June 25, 2024, adopted the capital improvements plan for
fiscal year 2024-25; and,
WHEREAS, on November 12, 2024, the City Council adopted a capital project ordinance
amendment to increase the project budget; and,
WHEREAS, it is necessary to amend the capital project ordinance to include additional
funding for the purchase of a valve exerciser; and,
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC,
PURSUANT TO SECTION 13.2 OF CHAPTER 159 'OF THE GENERAL STATUTES OF NORTH
CAROLINA, THAT:
Section 1: The purchase of a valve exerciser will be completed and is authorized to be
undertaken until all project activity is completed, and is adopted as follows: 0
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Section 2. The amount of funding appropriated, and amounts budgeted for capital outlay
are approved as follows:
Funding Appropriations
Installment Financing
USDA Grant Funds
Transfer from the General Fund
Operating Transfer fr W&S Fund
Total Funding
Expenditures:
Capital Outlay-W&S Equipment
Capital Outlay-WTP Equipment
Public Utility Vehicles
WTP Vehicles
WWTP Vehicles
Contigency
Total Expenditures
Previous
Budget
Revised
Budget
Amendments
Budget
$
343,587.00
$
343,587.00
$
40,822.00
$
40,822.00
$
6,106.71
$
6,106.71
$
255,200.00
$ 12,365.00
$
267,565.00
$
645,715.71
$ 12,365.00
$
658,080.71
$ 70,000.00 $ 17,765.00 $ 87,765.00
$
179,800.00
$
179,800.00
$
189,528.05
$
189,528.05
$
45,473.59
$
45,473.59
$
155,514.07
$
155,514.07
$
5,400.00
$ (5,400.00) $
-
$
645,715.71
$ 12,365.00 $
658,080.71
Section 3: Funds may be advanced from the Water and Sewer Fund for the purpose of making
payments as due.
Section 4: The Finance Director is directed to report periodically on the financial status of
each project element in Section 2 and on the total revenues received or claimed.
Section 5: Within five (5) days after this ordinance is adopted, the City Clerk shall file a copy
of this ordinance with the Finance Director.
Section 6: This capital project ordinance shall be effective immediately.
Duly adopted this 10th day of December 2024.
0®B®A@BSSppgr
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® :•CJORp®� jlliam P. Elmore, J
o Mayor
Attest:
Melissa R. Matti �dSSaS`rR'i!
City Clerk
Where cammuni� blinsf
CITY OF DUNN BUDGET ORDINANCE AMENDMENT Department: Police
Budget Amendment #: 19
FISCAL YEAR ENDING: 6/30/2025 Date: 12/10/2024
Appropriation
Amount
Approp`iiatiori
.FUND
Acct #-
LINE.ITEM'DESCRIPTION
Before
Amerid'meni
After,
rriendment fi
',Increas'e f(D,e;crease)
Amendment, %4
Water and Sewer
030-0710-8500
Oper Trfs to Capital Projects
327,284.00
12,365.00
$ 339,649.00
W&S Capital
069-0930-7430
Capital Outlay-W&S Ops Veh & Equip
259,528.05
17,765.00
277,293.05
W&S Capital
069-0930-0002
Contingency
5,400.00
(5,400.00)
-
EXPENDITURE TOTAL: _ $ 592;212.05 $ 24,730.00 $ . 616,942:05
propriat ion
Ap
Amo iarit:of.`
Appropriation'
:FUND,:'.
.. , ...
,: . Acct:#
, ...
;. ;. LINE,ITEM;DESCRIP,TION
Before
Arrendrrient
After.'
�..
"
A".
_mendrrient; ,
Increase-% (Decrease) '
` Amendmenf
Water and Sewer
030-0378-0001
Water Storage Rental
$ -
$ 3,500.00
$ 3,500.00
Water and Sewer
030-0381-0000
Interest Income
$ 65,290.00
$ 8,865.00
74,155.00
W&S Capital
069-0399-1430
Oper Trfs fr W&S Fund
$ 255,200.00
$ 12,365.00
267,565.00
$ -
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CERTIFICATION: I certify this requested budget amendment was ap/oyep6y the City Council on:
City Manager: A 12/10/2024
Finance Director: A A 1 —,V I A ,Q A 12/10/2024
JUSTIFICATION: Allocate,funding.for the pu`&d ;,6f avalVei turning machine
FUNDING SOURCE: FY24'increase in,water storage.rental:revenueand: interest earnings..
W
ATT#4
12-10-2024
0
AGREEMENT BETWEEN
MID-CAROLINA REGIONAL COUNCIL
and
CITY OF DUNN
for the provision of
Technical Service Assistance:
FEMA BR1C Raw Water Project: Project & Grant Administration,
This AGREEMENT, entered into on December 10, 2024 by and between Mid -Carolina Regional
Council (hereinafter referred to as the "Council") and the City of Dunn, North Carolina (hereinafter referred to
as the "Local Government"); WITNESSETH THAT:
WHEREAS, the Council is empowered to provide technical assistance by the North Carolina General
Statutes and by resolution passed by the Council on April 17,1972. Technical assistance shall consist ofthe
provisions of services as described in Attachment A, which is herein made part of this AGREEMENT;
WHEREAS, the Local Government has requested the Council to provide such technical assistance to
the Local Government and;
WHEREAS, the Council desires to cooperate with the Local Government in every way possible to the
end that the proposed activities are carried out in an efficient and professional manner;
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. Personnel
That during the period of this Contract, the Council will furnish the necessary trained personnel to the
Local Government to perform the tasks outlined in Attachment A Work Program.
2. Compensation
That for the purpose of providing funds for carrying out this Contract, the Local Government will pay
the Council a flat rate percentage of five (5) percent of the project cost for project and grant
administration not to exceed, $420,265.
t
The Council shall invoice the Local Government on a monthly basis for the services provided forthe
prior month during the entirety of the project. The first invoice shall be sent in December 2024 based
on the schedule in Attachment A.
3. Materials/Work Product
All work product will -be property of the Local Government,
4. Time of Performance
The contract shall begin December 10, 2024 until project completion or until terminated by either party
according to the specification in item number 5.
City of Dunn
Local Technical Assistance
FEMA BRIC Raw Water Project: Project & Grant Administration
5. Termination/Modifications
The Local Government may from time -to -time may request changes in the'scope of work of services to
be performed by the Council hereunder. Such changes, including any increases or decreases in the
Council's compensation, which are mutually agreed upon by and between the Local Government and
Council, shall be incorporated as written -amendments to the Contract. The Local Government or the
Council may terminate this AGREEMENT by giving a thirty (30) days written notice (electronic or
paper).
6. Interest of -Members, Officers, or Employees of the Council, Members of the Local Government,
or Other Public Officials
No member, officer, or employee of the Council or its agents; no member of the governing body of the
locality in which the program is situated; and no other public official of such locality or localities who
exercises any functions or responsibilities with respect to the program during his or her tenure or for
one year thereafter, shall have any financial interests, either direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted
under this Agreement. Immediate family members of said members, officers, employees; and officials
are similarly barred from having any financial interests in the program, The Council shall incorporate,
or cause to be incorporated, in all such contracts or subcontracts, a provision prohibiting such interest
pursuant to the purpose of this section.
7. Nondiscrimination Clause
No person in theUnited -States shall on the grounds of race, color, national origin, or sex be excluded
from participation in, be denied the benefits of, or be subjected to discrimination with any program or
activity funded in whole or in part with funds available under the Housing and Development Act of 1974,
Section 109.
8. Age Discrimination Act of 1975, as amended
No qualified person shall on the basis age be excluded from participation in, denied the benefts of, or
otherwise be subjected to discrimination under any program or activity which receives benefits from
federal financial assistance.
9. Section 504, Rehabilitation Act of 1973, as amended
No qualified handicapped person shall, on the basis. of handicap be excluded from participation in, be
denied the benefits of, or otherwise be subjected to discrimination under any program or activity, which
receives or benefits from federal financial assistance. is
10. E-Verify Provision
Pursuant to G.S.143-48.5 and G.S.147-33.95(g), the undersigned hereby certifies that the Contractor
named below, and the Contractor's subcontractors, complies with the requirements of Article 2 of
Chapter 64 of the NC General Statutes, including the requirement for each employer with more than
25 employees in North Carolina to verify -the work authorization of its employees through the federal
E-Verify system, E-Verify System Link: www.uscis,_ ov
2
0
0
Cltv of Dunn
By.
Title: _ City Manager
Date: 17f 267.,
FEW
City of Dunn
Local Technical Assistance
A BRIG Raw Water Project: Project & Grant Administration
Mid -Carolina Regional Council
By:
Title: Executive Director
Date:
This instrument has been pre -audited in the manner required by the Local Government Budget and Fiscal Control
Act.
. Finance Officer Date
3
City of Dunn
Local Technical Assistance
FEMA BRIC Raw Water Project: Project & Grant Administration
ATTACHMENT A ^'
CITY OF DUNN
TECHNICAL SERVICE ASSISTANCE
FEMA BRIC Raw Water Project: Project & Grant Administration
1. WORK PROGRAM/BUDGET
This is an agreement attached to and made part of the December 10, 2024 AGREEMENT between the City
of Dunn, North Carolina (hereinafter referred to as "Local Government") and Mid -Carolina Regional Council
(hereinafter referred to as "Council') providing for technical assistance for project and grant administration of
the FEMA BRIC Raw Water Project. The Raw Water Project is the design and installation of a new 24" Raw
Water pipeline from the drinking water intake on the edge of the Cape Fear River near Erwin, NC and to
replace, relocate, and elevate critical electrical structures, components, and generator out of the 100 year
flood plain to an adjacent location on the same site. The basic services to be provided by Council are
outlined below.
2. WORK PROGRAMISCOPE OF SERVICES
The intent of this AGREEMENT is for the Council to provide qualified professional personnel as technical
assistance to the Local Government consistent with applicable federal laws, state laws, and City ordinances
beginning December 10, 2024. Leveraging experience and resources possessed by Council staff, the
Council will administer the FEMA BRIC Raw Water Project.
3. SERVICES TO BE PROVIDED
The Council shall provide complete grant and project administration services for the FEMA 2022 BRIC Raw
Water Project to include but not be limited to the items below:
o Schedule, facilitate, follow-up all meetings related to the FEMA BRIC Raw Water project.
o Act as the project liaison to the City of Dunn between FEMA, North Carolina Department of
Public Safety, design professionals and all other parties as needed.
o Prepare and send all, correspondence, electronic or paper, on behalf of the City of Dunn.
o Prepare and submit all documentation related to the project to the North Carolina
Department of Public Safety and FEMA on behalf of the City of Dunn.
o Prepare and submit all reporting and compliance documentation.
o Prepare all procurement documents and complete the procurement process based on
project guidelines.
o Close out the grant project.
4. PAYMENT SCHEDULE
The Council shall invoice the Local Government on a Monthly basis based on the following schedule:
First Invoice December 2024
Last Invoice December 2027
City of Dunn
Local Technical Assistance
FEMA BRIC Raw Water Project: Project & Grant Administration
The project is split into two phases; preconstruction and construction. The grant administration amount for
phase one is $54,990. This amount will be split equally into fourteen (14) invoices beginning in December
2024 and ending in January 2026 in the amount of $3,927.86 a month. The grant administration amount for
phase two is $374,275. This amount will be split equally into twenty-four (24) invoices beginning in February
2026 until February 2028 or the project is finished construction and grant closeout, whichever comes first.
0
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5
DUNN
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R2024-37 ATT#5
12-10-2024
RESOLUTION ADOPTING THE 2025 REGULAR MEETING SCHEDULE
FOR THE CITY OF DUNN CITY COUNCIL
WHEREAS, the North Carolina General Statute 160A-71 allows the City Council to fix a specific
time and place for their regular meetings; and
WHEREAS, the North Carolina General Statute 143-318.12(a) requires that the City Council's
schedule of regular meetings be kept on file with the City Clerk.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Dunn, North
Carolina that the following meeting schedule be adopted:
Tuesday January 14, 2025 6:30 p.m. Dunn Municipal Building
Tuesday January 28, 2025 6:30 p.m. Dunn Municipal Building
Friday - 2024-2025 Budget Retreat 8:00 a.m. to Lumina on Wrightsville Beach,
Saturday February 7-8, 2025 5:00 P.M. Wrightsville Beach, NC
Tuesday February 25, 2025 6:30 p.m. Dunn Municipal Building
Tuesday March 11, 2025 6:30 p.m. Dunn Municipal Building
Tuesday March 25, 2025 6:30 p.m. Dunn Municipal Building
Tuesday April 8, 2025 6:30 p.m. Dunn Municipal Building
Tuesday April 22, 2025 6:30 p.m. Dunn Municipal Building
Tuesday May 13, 2025 6:30 p.m. Dunn Municipal Building
Tuesday May 27, 2025 6:30 p.m. Dunn Municipal Building
Tuesday June 10, 2025 6:30 p.m. Dunn Municipal Building
Tuesday June 24, 2025 6:30 p.m. Dunn Municipal Building
Tuesday July 8, 2025 6:30 p.m. Dunn Municipal Building
Tuesday August 12, 2025 6:30 p.m. Dunn Municipal Building
Tuesday August 26, 2025 6:30 p.m. Dunn Municipal Building
Tuesday September 9, 2025 6:30 p.m. Dunn Municipal Building
Tuesday September 23, 2025 6:30 p.m. Dunn Municipal Building
Tuesday October 14, 2025 6:30 p.m. Dunn Municipal Building
Tuesday October 28, 2025 6:30 p.m. Dunn Municipal Building
Tuesday November 11, 2025 6:30 p.m. Dunn Municipal Building
Tuesday December 9, 2025 6:30 p.m. Dunn Municipal Building
Duly adopted by the City Council of the City of Dunn, meeti g in regular session
this the 10th day of December, 2024.
e69g9eQ9aQ,,Ap8g0
e a ' Y OA-
.`, William P. Elmore, Jr., Vayor
Attest: 'c,0 8P0
a
Melissa R. Matti, City Clerk `•? &'� o�
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02024-30 ATT#6
12-10-2024
•
CITY GP DUNN
401 East Broad Street
Dunn, North Carolina 28334
-Verses-
STACEY HARPER
3916 Morvan Way
Raleigh, North Carolina 27612-3728
Matthew S. Willis Register of Deeds
Harnett County, NC
Electronically Recorded
12/19/2024 04:37:11 PM NC Rev Stamp: $0.00
Book: 4265 Page: 2177 - 2178 (2) Fee: $26.00
Instrument Number: 2024022638
Ordinance
Fide Number: HC-23-02
02024-30
AN ORDINANCE DIRECTING THE CODE .ADMINISTRATOR TO REMOVE OR
DEMOLISH THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN
HABITATION AND DIRECTING THAT A NOTICE BE PLACED THEREON THAT THE
SAME MAY NOT BE OCCUPIED
WHEREAS, the City Council of the City of Dunn finds that the structure described herein is unfit
for human habitation under the City Minimum Housing Code and that all of the procedures of the
Minimum Housing Code have been complied with; and
WHEREAS, this dwelling should be removed or demolished as directed by the Code Administrator
and should be placarded by placing thereon a notice prohibiting use for human habitation; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to bring the
structure up to the standards of the City ofDunn Minimum Housing Code in accordance with NCGS
160D Article 12 pursuant to an order issued by the Code Administrator on June 24, 2024 and the
Owner has failed to comply with the Order;
NOW, THEREFORE, BE ITORDAINED by the City Council of the City of Duna, that:
Section 1. The owner of such building(s), dwelling(s) and premises is hereby ordered to
vacate any occupants and/or personal property therein on or before December 29, 2024.
Section 2. The Code .Administrator is hereby authorized and directed to place placards
containing the legend:
"'Phis building is unfit for human habitation. The use or occupation of
this building for human habitation is prohibited and unlawful."
on. the building located at the following address:
125 Spring Branch Road, (PIN-1516-74-5198.000)
submitted electronically by "Pope Law Group, PA"
in compliance with North Carolina statutes governing recordable documents
and the terms of the submitter agreement with the Harnett County Register of needs.
,, ..BK 4265 PG 2178 DOC# 2024022638
Section 3. The Code Administrator is hereby authorized and directed to proceed to remove or
demolish the above -described structure in accordance with his order to the owner thereof dated the
24"' day of June 2024, the City of Dunn Minimum lousing Code, and NCGS 160D, Article 12;
Section 4. (a) The cost of removal or demolition shall constitute a lien against the real
properly upon which the cost was incurred, as well as any other real property of the owner located.
within. the city limits or within one mile thereof except for the owner's primary residence. The lien
shall be filed in the office of the Clerk of the Court, and shall have the sane priority and be collected
in. the same manner as the lien for special assessments in Article 10 of NCGS Chapter 160A;
(b) Upon completion of the required removal or demolition, the Code
Administrator shall sell the materials of the dwelling and credit the proceeds against the cost of
removal or demolition. The Code Administrator shall certify the remaining balance; to the Tax
collector. If a surplus remains after the sale of the materials and satisfaction. of the cost of removal
or demolition, the Code Administrator shall deposit the surplus in the Superior Court where it shall
be secured and disbursed in. the manner provided by NCGS 1601), Article 1.2.
Section 5. It shall be unlawful for any person to remove or cause to be removed the placard.
from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to
permit the occupancy of any building therein declared to be unfit ,for human habitation.
Section 6. This Ordinance shall become effective upon its adoption..
ADOPTED this day of .._. &M , C,oa L.
William P. Elmore Tr. , .l ayor�
ATTEST:ff,
Y 0�,
C.1 . ..
Melissa M Matti, City Clerk
rll,ISPi(#' (t841�a�
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02024-31 ATT#7
12-10-2024
CITY OF DUNN
401 East Broad Street
Dunn, North Carolina 28334
-Verses-
Zelm LLC & Co.,
e% Lee Alexander Brown
105 Wade Avenue
Dunn, North Carolina 28334
Matthew S. Willis Register of Deeds
Harnett County, NC
Electronically Recorded
12/19/2024 04:37:13 PM NC Rev Stamp: $0.00
Book: 4265 Page: 2181 - 2182 (2) Fee: $26.00
Instrument Number: 2024022640
File Dumber: HC-23-03
Ordinance
02024-31
AN ORDINANCE DIRECTING THE CODE ADMINISTRATOR TO REMOVE OR
DEMOLISH THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN
HABITATION AND DIRECTING THAT A NOTICE BE PLACED THE, REON THAT THE
SAME MAY NOT BE OCCUPIED
WHEREAS, the City Council ofthe City of Dunn finds that the structure described herein is unfit
for human habitation under the City Minimum Housing Code and that all of the procedures of the
Minimum Housing Code have been complied with; and
WHEREAS, this dwelling should be removed or demolished as directed by the Code Administrator
and should be placarded by placing thereon a notice prohibiting use for human habitation; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to bring the
structure up to the standards of the City of Dunn Minimum Housing Code in accordance withNCOS
160D Article 12 pursuant to an order issued by the Code Administrator on April x, 2024 and the
owner has failed to comply with the Order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, that:
Section 1. The owner of such building(s), dwelling(s) and premises is hereby ordered to
vacate any occupants and/or personal property therein on or before December 29, 2024.
Section 2. The Code Administrator is hereby authorized and directed to place placards
containing the legend:
"This building is unfit for human habitation. The use or occupation of
this building for human habitation is prohibited and unlawful.."
on the building located at the following address:
824 East Divine Street (PIN - 1516-84-4796.000)
submitted electronically by "Pope Law Group, PA"
in compliance with North Carolina statutes governing recordable documents
and the terms of the submitter agreement with the Harnett county Register of Deeds.
BK 4265 PG 2182 DOC# 2024022640
Section 3. The Code Administrator is hereby authorized and. directed to proceed to remove
or demolish. the above -described structure in accordance with his order to the owner thereof dated
the I" day of April 2024, the City of Dunn Minimum Housing Code, and NCGS 160D, Article 12;
Section 4. (a) The cost of removal or demolition shall constitute a lien against the real.
property upon which. the cost was incurred, as well as any other real property of the owner located
within the city limits or within one mile thereof except for the owrner`s primary residence. The lien.
shall be filed in the office of the Clerk of the Court; and shall have the same priority and be collected.
in the same manner as the lien for special assessments in Article 10 of NCGS Chapter 160A.;
(b) Upon completion of the required removal. or demolition., the Code
Administrator shall sell the materials of the dwelling and credit the proceeds against the cost of
removal or demolition. The Code Administrator shall certify the remaining balance to the Tax
collector. If a surplus remains after the sale of the materials and satisfaction of the cost of removal
or demolition, the Code Administrator shall deposit the surplus in the Superior Court where it shall
be secured and disbursed in the manner provided. by NCGS 160D, Article 12.
Section 5. It shall be unlawful for any person to remove or cause to be removed the placard
from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to
permit the occupancy of any building therein declared to be unfit for human. habitation.
Section 6. This Ordinance shall become effective upon its adoption..
ADOPTED this � Q � day
.•'' 'UVr�. Mayor
p0R47: '
ATTEST:
SEM
LD
Melissa R. Matti, City Clerk CAS
�t�P1Pl4,Ik �
0202 4-32ATT#8
,^ ^ `
10 2024
0
CITY OF DUNN
401 East Broad Street
Dunn, Forth Carolina 28334
-Verses-
Jose Juan Correa
1009 North Fayetteville Avenue
Dunn, North Carolina 28334
Matthew S. Willis Register of Deeds
Harnett County, NC
Electronically Recorded
12/19/2024 04:37:12 PM NC Rev Stamp:. $0.00
Boob: 4265 Page: 2179 - 2180 (2) Fee: $26.00
Instrument Number: 2Q24022639
File Number: HC-23 25
Ordinance
02024-32
AN ORDINANCE DIRECTING THE CODE ADMINISTRATOR TO REMOVE OR
DEMOLISH THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN
HABITATION AND DIRECTING THAT A NOTICE DE PLACED THEREON THAT THE
SAME MAY NOT BE OCCUPIED
WHEREAS, the City Council of the City of Duon finds that the structure described herein is unfit
for human habitation under the City Minimum Housing Code and that all of the procedures of the
Minimum Housing Code have been complied with; and
WHEREAS, this dwelling should be removed or demolished as directed by the Code Administrator
and should be placarded by placing thereon a notice prohibiting use for human habitation; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to bring Oe
structure up to the standards of the City of Dunn Minimum Housing Code in accordance with NCGS
160D Article 12 pursuant to an order issued by the Code Administrator on July 23, 2024, and the
owner has failed to comply with the Order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, that:
Section 1. The owner of such building(s), dwelling(s) and premises is hereby ordered to
vacate any occupants and/or personal property therein on or before December 29, 2024.
Section 2. The Code Administrator is hereby authorized and directed to place placards
containing the legend:
"This building is unfit for human habitation. The use or occupation of
this building for human habitation is prohibited and unlawful."
on the building located at the following address:
407 'Vest Johnson Street (PIN 1516-69-3 809.000)
submitted electronically by "Pope Law Group, PA"
in compliance with North Carolina statutes governing recordable documents
and the terms of the submitter agreement with the Harnett county Register of Deeds.
W P BK 4265 PG 2180
DOC# 2024022639
Section 3. The Code Administrator is hereby authorized. and directed to proceed to remove
or d.emoli.sh the above -described structure in accordance with his order to the owner thereof dated
the 23`1 clay of July 2024, the City of Dunn Minimum Dousing Code, and NCGS 160D, Article 12;
Section. 4. (a) The cost of removal or demolition shall constitute a lien against the real
property upon which the cost was incurred, as well as any other real property of the owner located
within the city limits or within one mils thereof except fox the owner's primary residence. "]the lien
shall be filed in the office of the Clerk. of the Court,, and shall have the same priority and. be collected
in the same manner as the lien for special assessments in Article 10 of NCGS Chapter 160A;
(b) Upon completion of the required removal. or demolition, the Code
.Administrator sba.11 sell the materials of the dwelling and credit. the proceeds against the cost of
removal or demolition. The Code Administrator shall certify the remaining balance to the Tax.
collector. If surplus remains after the sale of the materials and satisfaction of the cost of removal
or demolition, the Code Administrator shall deposit the surplus in the Superior Court where it shall
be secured and disbursed in the manner provided by NCGS 1.64I)a, Article 12,
Section 5. It shall be unlawful for any person to remove or cause to be removed the placard
from any building to which it is affixed. It shall likewise be unlawful for any person, to occupy or to
permit the occupancy of. any building therein declared to be unfit for human habitation.
Section 6. This Ordinance shall become effective upon its adoption,
ADOPTED t>zas gay of
William P. Elmore :! Mayor
FATTEST: ,,ak �, � f, �,!♦Q
r�, r
�d�Mr V`Y !JJ
Melissa Matti, City ClerkSEAL
Al
fs �. • ......
u
•
02024-33ATT#9
12-10-2024
•
CITY OF DUNK
401 East Broad Street
Dunn, North Carolina 28334
-Verses-
Winged Warriors LLC
207 East Main. Street
Fremont, North Carolina 2783 0
Matthew S. Willis Register of Deeds
Harnett County, NC
Electronically Recorded
12/19/2024 04:37:14 PM NC Rev Stamp: $0.00
Book: 4265 Page: 2183 - 2184 (2) Fee: $26.00
Instrument Number: 2024022641
Ordinance
File Number: HC-23-46
02024-33
AN ORDINANCE DIRECTING THE CODE ADMYNISTRATOR TO REMOVE OR
DEMOLISH THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN
HABITATION AND DIRECTING THAT A NOTICE BE PLACED THEREON THAT THE
SAME MAY NOT BE OCCUPIED
WIMRE AS, the City Council of the City of Dunn finds that the structure described herein is unfit
for human habitation under the City Minimum Housing Code and that all of the procedures of the
Minimum Housing Code have been complied with; and
'WHEREAS, this dwelling should be removed or demolished as directed by the Code Administrator
and should be placarded by placing thereon a notice prohibiting use for human habitation; and
WHEREAS, the owner of this structure has been given a reasonable opportunity to bring the,
structure up to the standards of the City of Dunn Minimum Housing Code in accordance with NCGS
160D Article 12 pursuant to an order issued by the Code Administrator on April 29, 2024, and the
owner has failed to comply with the Order;
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, that:
Section 1. The owner of such building(s), dweUing(s) and premises is hereby ordered to
vacate any occupants and/or personal property therein on or before December 29, 2024.
Section 2. The Code Administrator is hereby authorized and directed to place placards
containing the legend:
"This building is unfit for human habitation. The use or occupation of
this building for human habitation is prohibited and unlawful."
on the building located at the following address:
410 South Fayetteville Avenue (PIN: 1516-56-,0439.000)
submitted electronically by "Pope Law Group, PA"
in compliance with North Carolina statutes governing recordable documents
and the terms of the submitter agreement with the Harnett county Register of Deeds.
" . 0 BK 4265 PG 2184
DOC# 2024022641
Section 3. The Code Administrator is hereby authorized .and directed to proceed to remove
or demolish the above -described structure in accordance with his order to the owner thereof dated
the 29' clay of April 2024, tho City of Dwin Minim -am Housing Code, and NCGS 160D, Article 1.2;
Section 4. (a) The cost of removal or demolition shall. constitute a lien against the real
property upon which the cost was incurred, as well as any other real property of the owner located
within. the city limits or within one mile thereof except for the owner's primary residence. The lien
shall be filed in the office of the Clerk of the Court, and shall have the same priority and be collected
in the saine manner as the lien for special assessments in Article 10 of NCGS Chapter 160A;
(b) Upon completion of the required. removal or demolition, the Code
Administrator shall sell the materials of the dweIling and credit the proceeds against the cost of
removal or demolition. The Code Administrator shall certify the remaining balance to the Tax
collector. If a surplus remains after the sale of the materials and satisfaction of the cost of removal
or demolition, the Code Administrator shall deposit the surplus in. the Superior Court where it shall
be secured and disbursed in the marurer provided by NCGS 1601), Article 12.
Section 5. It shall be unlawful for any person. to remove or cause to be removed the placard
from .any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to
permit the occupancy of any building therein declared to be unfit for hum. an habitation.
Section 6. This Ordinance shall become effective apon its adoption.
A.norrfl) this Oday of
al -I P. .0
��i'`William P. EHmore Tr. ayor
ATTEST: ��� oTy
Melissa Matti, City Clerkoc
I
I*
R2024-30 ATT#10
' NN ANX-03-24 12-10-2024
DU
RESOLUTION DIRECTING THE CLERK TO INVESTIGATE
A PETITION RECEIVED UNDER G.S.160A-31
WHEREAS, a petition was received on November 12, 2024 by the Dunn City Council,
requesting annexation of a contiguous area described in said petition located at 504 Moon
Circle, at the intersection of Moon Circle and Jupiter Drive, Dunn, NC, PIN # 1526-39-
2104.000, owned by Gabrielle Jones; and
WHEREAS, G.S.160A-31 provides that the sufficiency of the petition shall be investigated by
the City Clerk before further annexation proceedings may take place; and
WHEREAS, the City Council of the City of Dunn, deems it advisable to proceed in response to
this request for annexation;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn that the City
Clerk is hereby directed to investigate the sufficiency of the above described petition and to
certify as soon as possible to the Dunn City Council the result of the investigation.
Adopted this 10th day of December, 2024.
d,101. - I
William P. Elmo
Mayor
ATTEST:
n,• �f
c.
ORPO
Melissa R. Matti, CMC
CAROB
City Clerk a
g9,sa��baaoan®°°
`4Ufiere cammuni� hyMS.l
CITY OF DUNN
13UDGET.ORDINANCE AMENDMENT
FISCAL YEAR ENDING: 6/3012025
Department Police
Budget Amendment 9: 17
Date., 12/10/2024
11 propritiffon:
-Ap
--Amountof`::
Appropriation.
ETRiP ION
Be ore
:After
-:.-Ahiefidi bfit*
m.
ncre ecrease
General
010-0510-4500
Contract Services
80,370.02
93,038.00
$ 173,40 - 8.02
General
010-0900-9509
USDA FY24 Police Veh-Principal
52,000.00
(52,000.00)
-
General
010-0900-9809
USDA FY24 Police Veh-Interest
10,500.00
(10,500.()0)
-
General
010-0900-9521
USDA FY24 PWVeh-Principal
29,800.00
(14,200.00)
15,600.00
6133-8.00• $ ... 189,008.02 -
.-...Appropriation..-..
• Amount of
Appropriation
..FUND
A6&t
-.::LINE ITEM 'DESCRI PION:Before`**,
mant.-..
rid
hcratte:1 (Ddcre*`aW'.
General
010-0359-0000
Federal Grants
$ 25,000.00
16,338.00
41,338.00
General
.16,338.00
CERTIFICATION: I certify this requested budget amendment was ap ,froyfX by the City Council on:
Finance Director-
JUSTIFICATION: Allocate funding for the polk OdY camera "video as a service"
FUNDING SOURCE: FY24 Debt Service" budget tffat is not needed until �?26.
12/10/2024
12/10/2024
0
0
I*
Body Camera Upgrades
MOrOROLA
SOLUTIONS
1. Upgrade 50 body worn cameras total cost $282,172.50. Total amount to be paid over a
period of 5 years. This price includes a discount of $75,991.25. Breakdown listed below:
a. Year 1 upfront equipment cost and subscription fee $93,038.11
i. Upfront cost includes cost of hardware, accessories and implementation.
b. Year 2 Subscription Video as a Service $56,035.52
c. Year 3 Subscription Video as a Service $56,035.52
i. Brand new camera refresh at year 3. All cameras will be replaced with new
equipment. This is included in the price.
d. Year 4 Subscription Video as a Service $38,531.68
e. Year 5 Subscription Video as a Service $38,531.68
2. Unlimited Cloud Storage of Video footage
3. Any damages to the camera or repairs for a faulty device is covered at no expense during the
5-year period.
4. The cameras and operating system will integrate with our current fleet of in -car cameras. It
also includes unlimited storage for our in -car fleet for 3 years.
5. The operating system and cloud will also integrate with our interview/interrogation room
system
R2024-38 ATT#12
CIT
'a- 12-10-2024
.. _ .._..
UN
NORTH (_`-'AR0L1NA
RESOLUTION OF TENTATIVE AWARD
City of Dunn
West Pearsall Street Culvert Replacement Project
LASII Stormwater Construction -American Rescue Plan Act Grant
DWI Project # SRP-SW-ARP-0030 and # SRP-SW-ARP-0003
WHEREAS, the City of Dunn, North Carolina has received bids, pursuant to duly advertised
public notice therefore, for construction of the West Pearsall Street Culvert
Replacement Project, a portion of which is related to the Division of Water
Infrastructure project numbers SRP-SW-ARP-0030 and SRP-SW-ARP-0003; and,
WHEREAS, the consulting engineers of WithersRavenel Inc have reviewed the bids; and,
WHEREAS, T2 Contracting, Inc was the lowest responsible, responsive bidder for this project
in the amount of $1,989,988 (including the $10,800.00 alternate bid); and,
WHEREAS, the consulting engineers recommend TENTATIVE AWARD to the lowest bidder,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUNN, that
TENTATIVE AWARD is made to the lowest bidder in the Total Bid Amount of $1,989,988;
and,
BE IT FURTHER RESOLVED that such TENTATIVE AWARD be contingent upon the approval
of the apparent low bidder by the North Carolina Department of Environmental Quality
Division of Water Infrastructure, and the City's approved funding sources and budget.
It
Upon motion of Council Member seconded by Council
• W U
Member he above RESOLUTION was unanimously adopted.
This the 10th day of December 2024 at City of Dunn, North Carolina.
ly
William P. Elmo e .,
Or ,,Mayor
ATTEST: ��••° ' 06
PO f '
n
SEM,
Melissa R. Matti a ���° ° ° b
City Clerk
A®d nQAnr;o''�
W&re cammuni� 61ins!
I T Y O " 02024-34 ATT#12
12-10-2024
HIM. DUN. 11 vil
UNORTH CAROUNA
401 E Broad St • PO Box 1065 . Dunn, North Carolina 28335
(910) 230-3500 - CityofDunn.org
CAPITAL PROJECT ORDINANCE AMENDMENT III
PEARSALL STREET STORMWATER CULVERT
gft LOCAL ASSISTANCE FOR STORMWATER INFRASTRUCTURE INVESTMENT PROGRAM
(LASII)
FY22 AMERICAN RESCUE PLAN ACT GRANT (ARPA)
PROJECT # SRP-SW-ARP-0003
PROJECT # SRP-SW-ARP-0030
PROJECT # SRP-SW-ARP-0098
WHEREAS, the City Council for the City of Dunn, on June 13, 2023, adopted the annual
budget ordinance number 02023-13 for the fiscal year beginning July 1, 2023; and,
WHEREAS, the City Council, on June 13, 2023, adopted the capital,improvements plan for
fiscal year 2023-24; and,
WHEREAS, the City Council, on December 12, 2023, approved a grant capital project
ordinance for the Pearsall Street Culvert Project with a budgeted amount of $400,000; and,
WHEREAS, the City Council, on March 26, 2024, approved a capital project ordinance
amendment to increase the project budget by $490,340 for construction costs to be funded
from the North Carolina Department of Environmental Quality (NCDEQ) Division of Water
Infrastructure (DWI) grant funding from the Local Assistance for Stormwater
Infrastructure Investments (LASII) American Rescue Plan Act; and,
WHEREAS, on August 27, 2024, the City Council approved an amendment to the capital
project ordinance to increase the project's budget by $870,560; and,
WHEREAS, it is necessary to amend this project's capital project ordinance to increase the
project's budget by$894,750 to provide adequate funding to complete the project; and,
NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Dunn, North
Carolina, that pursuant to section 13.2 of Chapter 159 of the General Statutes of North
Carolina, the following Grant Project Ordinance amendment is hereby adopted.
Section 1: The Pearsall Street Culvert Capital Project is to be amended to include $230,102
of funding from the Water and Sewer Fund for related utility costs, $956,208 in funding
from the General Fund for street and bridge related costs, and $499,000 of installment
ryUhea^e commcrni� h!yins!
financing for stormwater related costs not covered by grants. The project is authorized to
be undertaken until all project activity is completed.
Section 2: The officers of this unit are hereby directed to proceed with the grant project
within the terms of the board resolution, grant documents, the rules and regulations of the
Division of Water Infrastructure (DWI), and the budget contained herein, until all project
activity is completed and is adopted as noted in Section 3.
Section 3: The amount of funding appropriated, and amounts budgeted for engineering
and construction are approved as follows:
Funding Appropriations
NCDWI ARPA Grant 0098
NCDWI ARPA Grant 0030
NCDWI ARPA Grant 0003
Transfer fr the Water & Sewer Fund
Transfer from the General Fund
Installment Financing-Stormwater
Total Funding
Expenditures:
Administration
Engineering
Easements
Construction
Contingency
Total Expenditures
Previous
Budget .
Revised
Budget
Amendments
Budget
$
329,000
$
329,000
$
490,340
$
490,340
$
151,000
$
151,000
$
249,784
$
(19,682)
$
230,102
$
78,669
$
877,539
$
956,208
$
462,107
$
36,893
$
499,000
$1,760,900
$
894,750
$ 2,655,650
$ 38,375
$
(36,463)
$ 1,912
$ 498.1900
$
30,400
$ 529,300
$
34,950
$ 34,950
$1,223,625
$
766,363
$1,989,988
$
99,500
$ 99,500
$1,760,900
$
894,750
$ 2,655,650
Section 4: The finance officer is hereby directed to maintain within the Pearsall Street
Culvert Project, sufficient specific detailed accounting records to satisfy the requirements of
the grantor agency, the grant agreements, and federal regulations.
Section 5: Funds may be advanced from the General Fund and/or Stormwater Fund for the
purpose of making payments as due. Reimbursement requests should be made to the State
grantor agency in an orderly and timely manner. Compliance with all federal and state
procurement regulations is required.
Section 6: The finance officer is directed to report, on a quarterly basis, on the financial
status of each project element in section 3 and on the total grant revenues received or
claimed.
•
Section is Within five (5) business days after this ordinance is adopted, the City Clerk shall
File a copy of this ordinance with the City of Dunn Finance Director.
Adopted this, the loth day of December 2024 in the City of Dunn, North Carolina.
• �2ac�000uoeRO
��� GjY �, iam P. Elmore J ayor
�%
ATTEST: °
0 o
°
° CAL
Melissa R. Matti
City Clerk
0
CITY OF
OR
NORTH CAROLINA
401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335
(910) 230-3500 - CityofDunn.org
R2024-39 ATT#12
12-10-2024
Mayor
William P. Elmore Jr.
Mayor Pro Tom
J. Wesley Sills
Council Members
April L. Gaulden
Raquel McNeil
Billy Tart
Alan Hargis
Dr. David L. Bradham
City Manager
Steven Neuschafer
RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE
EXPENDITURES FROM PROCEEDS OF BORROWING
WHEREAS; the City of Dunn desires to undertake certain improvements for the replacement
and improvements of the Pearsall Street and Culvert, and
WHEREAS; it is the intent of the City to finance those improvements through a long terns loan
or other suitable financing and that the financing will be obtained as a result of a process involving
Local Government Commission oversight, if necessary, and approval by the City Council, and
WHEREAS; this Resolution and declaration (the "Declaration") is made pursuant to the
requirements of the United States Treasury Regulations Section 1.150-2 and is intended to,
constitute a Declaration of Official Intent to Reimburse under such Treasury Regulations Section,
and
WHEREAS: the City Council of the City of Dunn is authorized to resolve and declare the official
intent of the City of Dunn, North Carolina with respect to the matters contained herein.
NOW THEREFORE BE IT RESOLVED; that the City of Dunn proposes to undertake the
Project as described below, to incur the related and necessary project expenditures, and to finance
the cost of the Project with the proceeds of debt to be issued by the City for the project all as
described below:
1. Expenditures to be incurred. The City of Dunn anticipates incurring maximum
expenditures (the "Expenditures") of $2,655,650 for the Pearsall Street Culvert Project of the
City of Dunn.
2. Plan of Finance. The City intends to finance the project costs with the proceeds
of a long-term loan or other suitable form of debt; to be issued by the City (the "Borrowing"),
the interest on which is to be excluded from gross income for Federal income tax purposes.
3. Maximum Principal Amount of Debt to be issued. The maximum principal
amount of the Borrowing to be incurred by the City to finance the Project is $499,000.
4. Declaration of Official Intent to Reimburse. The City of Dunn, NC, hereby
declares its official intent to reimburse itself with the proceeds of the Borrowing for any of the
Expenditures incurred by it prior to the issuance of the Borrowing.
5. Unavailability of Long -Term Funds. No fiends for payment for the Pearsall Street
Culvert project, from sources other than the borrowed Rinds, are or are reasonably expected to
be, reserved, allocated on a long -tern basis, or otherwise set aside by the City pursuant to its
budget or financial policies.
6. Public Availability of Official Intent Resolution. The Resolution shall be made
available for public inspection at the'office of the City Finance Officer within 30 days after its
I*
Where communIN 6!�fnsf
a
•
r
• i
approval in compliance with the applicable state law governing the availability of records of
official acts and shall remain available for public inspection until the borrowed fiends are issued.
t 7. Effective Date. This Resolution shall be effective upon its adoption and approval
by the City Council.
BE IT FURTHER RESOLVED, that such evidence of debt, checks, and drafts will be signed of
authorized by any two of said officials.
Adopted this, the 10'11 day of December 2024 at City of Dunn, North Carolina.
• aaaa4aa-�Qnoe�o
C' -g6 Y A/�r �6®eo
r
a
°William P. Elmore, Jr.
®CP( �yor
Attest: " �'
�° " ` AL.
d ✓'4„�, . oo� GG
p, e 9
0
Melissa R. Matti
City Clerk
DUNNR2024-40 ATT#13
12-10-2024
RESOLUTION BY GOVERNING BODY OF RECIPIENT
City of Dunn
Sewer Collection System Rehab Project CS370417-06
WHEREAS, the North Carolina Clean Water Revolving Loan and Grant Act of 1987 has
authorized the making of loans and grants to aid eligible units of government in
financing the cost of construction of wastewater treatment works, wastewater
collection systems, and water supply systems, water conservation projects, and
WHEREAS, at the December 10, 2024, State Water Infrastructure Authority (SWIA) meeting,
the Authority voted to award the City of Dunn additional funds. This resolution to
accept is being adopted in anticipation of receiving a revised Funding Offer
package from the North Carolina Department of Environmental Quality Division of
Water Infrastructure as a Clean Water State Revolving Fund (CWSRF) Loan in the
amount of $9,666,274 for the construction of wastewater collection system
improvements project, and
WHEREAS, . the City of Dunn intends to perform said project in accordance with the agreed
scope of work,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUNN:
That the City of Dunn does hereby accept the CWSRF Loan offer of $9,666,274.
That the City of Dunn does hereby gives assurance to the North Carolina Department of
Environmental Quality that any Conditions or Assurances contained in the Award Offer
will be adhered to, has substantially complied or will substantially comply with all
Federal, State and local laws, rules, regulations, and ordinances applicable to the project
and to Federal and State grants and loans pertaining thereto.
That City Manager Steve Neuschafer, the Authorized Official, and successors so titled,
are hereby authorized and directed to furnish such information as the appropriate State
agency may request in connection with this project; to make the assurances as contained
above; and to execute such other documents as may be required by the Division of Water
Infrastructure.
Adopted this the 10th day of December 2024 at City of Dunn, North Carolina.
®��eaeaaaoQ,°°
®°a GX-Ty OF
••cjORPORq
• a� ��6tT lli-im P. Elmore, Ma
ST• SEAL
C ARO\�
a
Melissa R. Matti, City Clerk °®°eeoa�za6°�
'lUhere cammuni� kTins!
02024-35 MITT#13
12-10-2024
ka r
DUN-
�. ,ems �:� - A �,. � �.
a _^°� � }�
Capital Project Ordinance Amendment
Sewer Collection System Rehab Project
WHEREAS, the City Council for the City of Dunn, on June 8, 2 02 1, adopted the annual budget
ordinance number 02021-11 for the fiscal year beginning July 1, 2021; and,
WHEREAS, on September 14, 2021, the City Council approved a capital project ordinance for
the Sewer Collections System Project in the amount of $2,000,000 with funding from the
North Carolina Clean Water State Revolving Fund (CWSRF), loan project number CS370461-
06; and,
WHEREAS, on July 12, 2022, the City Council approved a capital project ordinance
amendment for this project to amend the budget to a total of $3,120,000; and,
WHEREAS, on December 10, 2024, the State Water Infrastructure Authority approved
additional CWSRF loan funding of $6,546,274 contingent on approval by the North Carolina
Local Government Commission; and,
WHEREAS, it is necessary and appropriate to amend the project budget in order to award
the construction bid and reflect additional funding; and,
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DUNN, NC,
PURSUANT TO SECTION 13.2 OF CHAPTER 159 OF THE GENERAL STATUTES OF NORTH
CAROLINA, THAT:
Section 1: The Project authorized is the Sewer Collection System Rehab Project (loan project
number CS370461-06) to be financed by the Clean Water State Revolving Fund (CWSRF)
awarded to the City of Dunn by the North Carolina Department of Environmental Quality
(DEQ) Division of Water Infrastructure (DWI) and is authorized to be undertaken until fall
project activity is completed.
Section 2: The officers of this unit are hereby directed to proceed with the grant project
within the terms of the council resolution, grant/loan documents, the rules and regulations
of the Division of Water Infrastructure (DWI), and the budget contained herein. The amount
of funding appropriated, and amounts budgeted for construction and related costs, are
approved as follows:
FundinLy Aunronriations
Installment Financing - SRF
Loan Forgiveness Grant - SRF
Operating Transfer for W&S Fund
Total Funding
Previous
Budget
Revised
Budget
Amendments
Budget
$ 2,620,000
$ 6,546,274
$ 9,166,274
$ 500,000
$ 500,000
$ 193,326
$ 193,326
$ 3,120,000 $ 6,739,600 $ 9,859,600
Where cammunf� 61m'sf
^n `Y to
F
J J.zUNN
Expenditures:
Administration $ 55,000 $ 138,326 $ 193,326
Engineering $ 405,000 $ 96,700 $ 501,700
Construction $ 2,395,264 $ 6,332,901 $ 8,728,165
Contingency $ 264,736 $ 171,673 $ 436,409
Total Expenditures $ 3,120,000 $ 6,739,600 $ 9,859,600
Section 3: The finance officer is hereby directed to maintain within the Sewer Collections
System Project Fund sufficient specific detailed accounting records to satisfy the
requirements of the funding agency, the grant agreements, and federal regulations.
Section 4: Funds may be advanced from the Enterprise Fund or General Fund for the
purpose of making payments as due. Reimbursement requests should be made to the State
funding agency in an orderly and timely manner. Compliance with all federal and state
procurement regulations is required.
Section 5: The finance officer is directed to report, on a quarterly basis, on the financial
status of each project element in section 2 and on the total grant revenues received or
claimed.
Section 6: The Budget Officer is directed to include a detailed analysis of past and future
costs and revenues on this capital project in every budget submission made to this city
council.
Section 7: Within five (5) days after this ordinance is adopted, the City Clerk shall file a copy
of this ordinance with the Finance Director.
Suction 8: This capital project ordinance shall be effective immediately.
Duly adopted this 10th day of December 2024.
William P. Elmore
9�®0®@BOBBOBBpO� Mayor
�® Attest: �jtYY (op�®
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4 CJORPOR4
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Melissa R. Matti �e�'°• °•'�, o
City Clerk ' �oa,a
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R20 2 O ATT#13
�VJDUNN
2024
RESOLUTION OF TENTATIVE AWARD
City of Dunn
Sewer Collection System Rehab Project
CS370417-06
WHEREAS, the City of Dunn, North Carolina has received bids, pursuant to duly advertisement
notice therefore, for construction of the Sewer Collection System Rehab Project;
and,
WHEREAS, the consulting engineers of WithersRavenel Inc have reviewed the bids; and,
WHEREAS, Bio-Nomic Services, Inc was the lowest responsible bidder, in the amount of
$8,728,164.10 (including the $164,102.40 alternate bid); and,
WHEREAS, the consulting engineers recommend TENTATIVE AWARD to the lowest bidder,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUNN, that
TENTATIVE AWARD is made to the lowest bidder in the Total Bid Amount of $8,728,164.10; and,
BE IT FURTHER RESOLVED that such TENTATIVE AWARD be contingent upon the approval of
the North Carolina Department of Environmental Quality and the City's approved funding
sources and budget.
Upon motion of Council Member �)v • V ! d- seconded by Council
Member' �' the above RESOLUTION was unanimously adopted.
This the 101h day of December 2024 at City of Dunn, North Carolina.
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®� GO -Ty OP ®°`e William P. Elmor
�4ayor
ATTEST: o CJ0Bpoaq
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SEAL
Melissa R. Matti AAs CAPO-oa
City Clerk 9rsaasaaaaa��
'Mere coynmunii� 6e�insf
Mayor
CITY OF William P. Elmore Jr.
R2024-42 ATT#13 Mayor Pro Tern
12-10-2024 J. Wesley Sills
DUNNCouncil Members
April L. Gaulden
NOR
T C R Raquel McNeil
Billy Tart
401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Alan Hargis
(910) 230-3500 • CityofDunn.org Dr. David L. Bradham
City Manager
Steven Neuschafer
RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE
EXPENDITURES FROM PROCEEDS OF BORROWING
WHEREAS; the City of Dunn desires to undertake certain improvements for the replacement
and improvements of the City of Dune's Sewer Collection System, and
WHEREAS; it is the intent of the City to finance those improvements through a long term loan
or other suitable financing and that the financing will be obtained as a result of a process involving
Local Government Commission oversight, if necessary, and approval by the City Council, and
WHEREAS; this Resolution and declaration (the "Declaration") is made pursuant to the
requirements of the United States Treasury Regulations Section 1.150-2 and is intended to
constitute a Declaration of Official Intent to Reimburse under such Treasury Regulations Section,
and
WHEREAS: the City Council of the City of Dunn is authorized to resolve and declare the official
intent of the City of Dunn, North Carolina with respect to the matters contained herein.
NOW THEREFORE BE IT RESOLVED; that the City of Dunn proposes to undertake the
Project as described below, to incur the related and necessary project expenditures, and to finance
the cost of the Project with the proceeds of debt to be issued by the City for the project all as
described below:
1. Expenditures to be incurred. The City of D-Lum anticipates incurring maxim -um
expenditures (the "Expenditures") of $9,859,600 for the Sewer Collection System
Rehab Project of the City of Dunn.
2. Plan of Finance. The City intends to finance the project costs with the proceeds
of a long-term loan or other suitable form of debt, to be issued by the City (the
"Borrowing"), the interest on which is to be excluded from gross income for
Federal income tax purposes.
3. Maximum Principal Amount of Debt to be issued. The maximum principal
amount of the Borrowing to be incurred by the City to finance the Project is
$9,666,274.
4. Declaration of Official Intent to Reimburse. The City of Dunn, NC, hereby
declares its official intent to reimburse itself with the proceeds of the Borrowing
for any of the Expenditures incurred by it prior to the issuance of the Borrowing.
5. Unavailability of Long -Term Funds. No fiends for payment for the Sewer.
Collection System Rehab project, from sources other than the borrowed funds,
are or are reasonably expected to be, reserved, allocated on a long-term basis, or
otherwise set aside by the City pursuant to its budget or financial policies.
Where commani� 6ifnsl
•
•
'6. Public Availability of Official Intent Resolution. The Resolution shall be made
available for public inspection at the office of the City Finance Officer within 30
days after its approval in compliance with the applicable state law governing the
availability of records of official acts and shall remain available for public
inspection until the borrowed funds are issued.
7. Effective Date. This Resolution shall be effective upon its adoption and approval
by the City Council.
BE IT FURTHER RESOLVED, that such evidence of debt, checks, and drafts will be signed or
authorized by any two of said officials.
Adopted this, the 101h day of December 2024 at City of Dunn, North Carolina.
9®��p9BBBBPg®0
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Attest:
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Melissa R. Matti
City Clerk
William P. Elmore, J .
Mayor
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12-10-2024
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DUNN
• .
RESOLUTION FOR A RESPONSE TO THE INDEPENDENT AUDITOR'S
(AND LOCAL GOVERNMENT COMMISSION) FINDINGS,
RECOMMENDATIONS, AND FISCAL MATTERS FOR A FINANCIAL
PERFORMANCE INDICATOR OF CONCERN FOR THE FY24 ANNUAL
COMPREHENSIVE FINANCIAL REPORT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUNN THAT:
Section 1: The governing body and city staff have received and reviewed the Annual
Comprehensive Financial Report (ACFR) for fiscal year ending June 30, 2024, and is aware
of a financial performance indicator of concern (FPIC) as noted by the audit firm and the
North Carolina Local Government Commission (LGC).
Section 2: The Mayor and City Councilmembers have been presented with the information
in .Section 1 above and city staff have provided a response to this FPIC (see attached letter).
Section 3: The governing body and city staff acknowledge the FPIC and agree with the
statement as presented in the attachment noted in Section 2.
Section 4: This resolution is effective upon adoption by the City Council and signed by the
members of the governing board, City Manager, and Finance Director.
Section 5: Within five (5) days after adoption of this resolution the City Clerk shall file a
copy of this resolution with the Finance Officer.
Adopted this 10th day of December 2024.
0�9®9BBVBBBOBBO _
William P. Elmore Jr.
�ORPO,�q
o � ;�, o0 6Nrgyor
ATTEST:
SEAL
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Melissa R. Matti
City Clerk
I*
'Hl&re commani� 6!qinsl
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RESOLUTION FOR A RESPONSE TO THE INDEPENDENT AUDITOR'S
(AND LOCAL GOVERNMENT COMMISSION) FINDINGS,
RECOMMENDATIONS, AND FISCAL MATTERS FOR A FINANCIAL
PERFORMANCE INDICATOR OF CONCERN FOR THE FY24 ANNUAL
COMPREHENSIVE FINANCIAL REPORT (cont.)
!� a
J. Wesley Sills
Councilmember - District 1
r
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Raqu cNeil
Councilmember - District 3
r
Alan argis
Councilmember - District 5
City Manager
April Gaulden
Councilmember - District 2
Billy Tart
Councilmember - District 4
i
Dr. David Bradham
Councilmember - District 6
Vfiere community bTinsf
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NORTH R NA
401 E Broad St - PO Box 1065 . Dunn, North, Carolina 28335
(910) 230-3500 - CityofDunn:org
December 5, 2024
North Carolina Department of State Treasurer
State and Local Government Finance Division
Local Government. Commission
3200 Atlantic Avenue
Raleigh, NC 27604
Dear Local Government Commission and Mr. Eubanks:
Mayor
William P. Elmore Jr.
Mayor Pro Tern
J.'Wesley Sills
Council Members
April L. Gaulden
Raquel -McNeil
Silly Tart
Alan Hargis
Dr. David L. Bradham
City Manager
Steven'Neuschafer
Thompson, Price, Scott, Adams & Co., P.A.
Attn: Austin Eubanks, CPA,'CFE —Audit Manager
4024 Oleander. Drive Suite 3
Wilmington, NC 2840.3
This letter is in response to the Financial Performance1ndicators and Responses (FPIC) related to the
FY24 Annual Comprehensive Financial Report (ACFR) for the City of Dunn, NC. The Data Input Workbook
(DIW) indicated an "operating net loss excluding depreciation, including debt service principal'and
interest" for -the City's Water and Sewer Fund. The net -loss reported on'the DIW is ($471,465). The
reason for this deficit was due to a $1;4.36,-000 debt payment on.a bond anticipation note which was
simultaneously replaced with a $1,436,000 United States Department of Agriculture (USDA) loan for a
sewer construction project. The proceeds from the USDA loan are not factored in ,the formula for this
line of the DIW.. If these proceeds were included in this calculation, the actual DIW figure would be a net
profit of $964,535.
Therefore, it is the opinion -of the city staff that"this cash .flow indicator from the DIW does not represent
a concern regarding the current water -and sewer service revenue rates or current expenditures. The
City of Dunn is closely monitoring our future debt payments and has increased water and sewer rates
for fiscal year.2025.
Please accept this letter as our response to the FPIC related to the FY24 ACFR. If you have any
questions, please contact us.
Since
Steven Neuschafer Cary M' allan
City Manager Financ irector
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There was an input error ,ors the Data input where the Princlp& Payment on Long Term RecelvabLe %va-s inserted intothe PrIncippLPayment on LongTerm Debt tine -item. The
arCtuaL:LTDPflnCl'P-a'IP d amount was significantly higher and has caused a PPIC to be shmm, that Witt need to be addressed and signed by the Beard. Please see betow
foythie,lodlotor.
Thdillksl
fist "banes, tPAr Audit Manage . r
TOSA" IWIM-Ofigton
4024 Oleander Drive Suite 103
'qton- N -rnih
CONFIDEN,T,,IAUTYSTATEt,A�-Eiismessage uding,amyzl,,tx-&,met ts)may cc.,it,afnconfident-aBdter.tfnf6rmaUcn.-d'beihlbrmaftn,gsfnteidedc,,nkf,brtheuse .,ot'theindfvidual.c.re,nt't.y*.c
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isk,&-a5Cd"'lfy.oyj, are h&.thtaddress &the e-m8ll WAO—nktmded recipient ybu are hL-*byrzw-'HfItM,fh6tarqr review, use�.dMenlnatlon, distrfbuftri� dlsdo-sure,lco;;y[rTg rlOfn atv I this inform iy
action ilh r6lla%.e �Om lbe COM4"Is d' -atTen -str;id pr6N.blted..
TrA7i7F»h iRL)iPcLMUCAiW 11r.A
DALE i r�a> avILL, CPA
QENARTMENT ®F STATE TR.EASUkER.
STATE AND LOCAL GOVERNMENT.FINAN. CE DIVISION
AND THE LQ A1. G6' Itl iWENT COMMISSION
;Date: December 4, 2024
To: City of Dunn.-- crncnallan@dunn-nc.org - Cary NcNallan
Thompson, Price, Scott, Adams & Co., P.A. — aeubanks@tpsacpas.com
From: Becky Dzingeleski, financial reviewer — BeckyDzingeleski(a-_)nctreasurer.com
The June 30, 2024 financial statements for the above -named unit have been received. Additional
;review was required since the City is planning to come to the LGC for Debt approval. The item on the
;following.. page, related to the unit's financial statements, has been noted and will require your review
=and possible re -submission of the Data Input W, - orkbook.
:Corrections -must be sent through the portal. The portal address to upload your corrected document is
https:HlgcDortal.ndtre-asurer.com/.
Please note: All modificationsor corrections to the audit report or Data Input Workbook must be
identified as 'a resubmission on the LGC Portal. Audit reports should be resubmitted using the Audit
Reports selection on the portal and Data Input Worksheets should be .resubmitted using the Data
nput Worksheet selection.
The instructions .outlining he resubmission -process are available at:
https ,//wwwmdtreasurer.com/links/state=and--local-govemment-finance/lgc/local-fiscal-
management/annual-audit/submitting-your=0#resubmitting=audit-reports=and-data
3200 Atlantic Avenue - Raleigh, North Carolina 27604
Courier #56-20-45
Telephone: (91.9) 814-4300 - Fax: (919) 855-5812
www.NCTreasurer.com
0
•
0
Audit Report Communication
December 4, 2024
Page 2
Financial Items that Need Attention This Fiscal Year
General Area
S ecific slue
DIW — Data Input Workbook: "Unit
The answer to the question in cell F162 "Principal:
Data from Audit worksheei" tab
paid on long-term debt. Amount should be reduced
by principal payments for debt refunding"does not
appear to agree to Exh. 8 (pg. 19) or the "Changes
in Long -Term Liabilities" note -(pg. 38). Please
review, correct appropriate then. re -submit the DIW.
If this correction is appropriate, then cell G118 on the
Performance Indicator of Concern tab may indicate
an "Operating Net Loss excluding depreciation,
including debt se:ervice principal and interesf'. The
City will be required--to.-provide a detailed respond;
address this concern.
Before the LGC meeting for deb approval a FPIC response letter must be received and reviewed
by LGC staff. The guidance on the FPIC response can be found on our website. Submitting
Your 2024 Audit I NC Treasurer_— scroll down to
F nair� aa[ �e.rf�rrn,ance ndicator and_R' s t : he:L :�C
FYI - NC Administrative Code-20-NCAC 03 .0508`RESPONSE.TO THE';INDEPENDENT
AUDITOR'S FINDINGS, requires that the FRIC response must be signed by a majority of the
members of the governing body.
CITY OF DUNN BUDGET ORDINANCE AMENDMENT Department: Admin
Budget Amendment #: 20
FISCAL YEAR ENDING: 6/30/2025 Date: 12/10/2024
,propne noun -o ropna o
FUND: Acct # LINE ITEM. DESCRIPTION `' p Before lon Amendment PP,After n
.. r.,Amendment ;, ; ".Increase % (D.ecrease) Amendment
General 010-0500-4510 Professional Services - 8,616.00 $ 8,616.00
Water and Sewer 030-0710-4510 Professional Services - 4,784.00 4,784.00
EXPENDITURE�.TOTAL. $,;_.v $::,13,40000 $�'� 1340000.:�
'Appropriation " °� � Amounts"of �:' Appropriation
FUND: Acct# LINE'ITEM DESCRIPTION Before Arriendment After
=.Arr�entlment :"" ,:Increase / (Decrease),.Amendment
General 010-0368-2001 Fund Balance Reserves $ 719,568.30 $ 8,616.00 $ 728,184.30
Water and Sewer 030-0390-4000 Fund Balance Reserves $ 865,534.00 $ 4,784.00 870,318.00
`REVENUE -TOTAL: $, 1,58t, 0
CERTIFICATION: I certify this requested budget amendment was 4apved e City Council on:
City Manager: -70
Finance Director:
JUSTIFICATION: Allocate funding fog: survey or `'related to�the:fib"er line ksetween City f
�Hall'Eihd the`LibfaN.- The survey is required ,by the, NCDOT.
FUNDING SOURCE: s"FY24 funtl balance reserves
I I$ _
$; : 13 400 00 . •$' 1 598'30
,502:
12/10/2024
12/10/2024
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