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Home My WebLink About100724 mHARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes October 7, 2024 The Harnett County Board of Commissioners met in regular session on Monday, October 7, 2024 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: William Morris, Chairman W. Brooks Matthews, Vice Chairman Barbara McKoy, Commissioner Lewis W. Weatherspoon, Commissioner Matthew B. Nicol, Commissioner Staff present: Brent Trout, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Morris called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge of Allegiance and provided the invocation. Chairman Morris called for any additions or deletions to the published agenda. Commissioner Nicol made a motion to approve the agenda as published. The motion was seconded by Commissioner Weatherspoon. The motion carried unanimously. Vice Chairman Matthews made a motion to approve the consent agenda. Commissioner Weatherspoon seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A. Minutes i. Regular Meeting Minutes of September 16, 2024 ii. Work Session Minutes of October 1, 2024 B. Foundation Forward, Inc. — Charters of Freedom is an educational non-profit that installs life-size replicas of the United States' Charters of Freedom: The Declaration of Independence, the Constitution, and the Bill of Rights in communities across America. Foundation Forward, Inc. has requested the Board of Commissioners approval to install these replicas at no cost to the County in the Veterans Park. C. Parks and Recreation/Development Services requests authorization for the submission of a Great Trails State Program grant application for the land or easement acquisition of the South River Road Greenway. This segment of the South River Road Greenway will be located on an old rail corridor starting at the intersection of South River Road and Jim Christan Rd. and will run east towards the Town of Lillington. Staff is requesting to Harnett County Board of Commissioners Regular Meeting Minutes October 7, 2024 Pagel of 3 apply for $300,000 in grant funds requiring a $150,000 match from the County. The County currently has the matching fund in the Capital Reserve-Greenway Fund. D. Development Services requests the Board of Commissioners approve the Fayetteville Area Metropolitan Planning Organization (FAMPO) Boundary Assessment Update and Memorandum of Understanding. E. Development Services seeks the Board's approval to begin negotiations for a contract with Kittelson and Associates for on -call transportation planning services. On May 6, 2024, the Board approved a request for Development Services to begin contract negotiations with the firm LJB Engineering to provide on -call transportation planning services for the county. However, following a change in leadership at LJB Engineering, staff determined that the firm is no longer the most qualified option. As a result, negotiations with LJB Engineering have been discontinued. Development Services is now requesting to begin negotiating a contract with the next most qualified firm, Kittelson & Associates. F. At the September 19, 2024 meeting, the Board of Health approved fee increases for the influenza and pneumonia vaccines. These rates are based upon the 2024-2025 Seasonal Flu Vaccine Pricing provided by CMS. An increase in a COVID vaccine was also approved. The Health Department requests the Board of Commissioners approve the fee increases as approved by the Board of Health. G. General Services/Harnett Area Rural Transit System (HARTS) requests the Board of Commissioners consider and approve the FY25 North Carolina Department of Transportation/Integrated Mobility Division (NCDOT/IMD) Rural Operating Assistance Program (ROAP) application as well as authorizing the County Manager and Finance Officer to sign aforementioned application. ROAP is a state funded public transportation program administered by NCDOT/IMD. ROAP funding includes project categories: Elderly and/or Disabled Transportation Assistance (EDTAP), Employment and Transportation Assistance Program (EMPL), and Rural General Public (RGP) programs. Programs are funded at 100%. Total FY25 ROAP Allocation is $281,152. H. General Services/Harnett Area Rural Transit System (HARTS) requests the Board of Commissioners consider and approve the North Carolina Department of Transportation (NCDOT) FY2025 5311/5339 Capital grant agreement in the amount of $220,000; total County match is $22,000. This grant provides funding for the Capital expenses associated with providing public transportation for the citizens of Harnett County. I. Chief Information Officer requests the Board of Commissioner approve the updated Technology Use Policy. According to recent legislation, Harnett County needs to update the Technology Use Policy around pornographic material. Harnett County IT has also updated wording around emailing personal identifiable information to inform users that email is an unencrypted form of communication, and that personal information of any type should not be shared with this medium. J. Legal requests the Board of Commissioners approve an option to purchase agreement with Samet Corporation. K. Legal requests the Board of Commissioners approve a lease agreement with Samet Corporation. Harnett County Board of Commissioners Regular Meeting Minutes October 7, 2024 Page 2 of 3 L. Administration requests the Board of Commissioners approve a Professional Services Letter of Agreement with Parrish and Partners. The Harnett Regional Jetport Runway extension project will require the acquisition of property from an adjacent landowner. The process to complete the acquisition requires survey work, appraisals, environmental assessments and additional actions by our engineering consultant. The agreement with Parrish and Partners establishes the actions, steps and the cost of $99,473. The cost will be paid from the grant funds received from the North Carolina legislature for the runway extension. M. Administration requests the Board of Commissioners approve the School Resource Officer (SRO) Agreement with the Town of Lillington. N. The Harnett County Board of Commissioners reappoint Stanley K. Price to the Southeastern Economic Development Commission and appoint Rev. Anthony Fairley as an alternate on the Harnett County Board of Adjustment. Chairman Morris opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following people spoke: 1. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC. 2. Alan Longman of 234 Hamilton Road, Bunnlevel, NC. 3. Jerry Rivas of 234 Twins Pond Road, Sanford, NC. No one else spoke and the public comment period was closed. Brent Trout, County Manager, stated we do still have some personnel that are serving to support over in Western North Carolina. We have had some crews and individuals to come back over the weekend and new individuals have gone out. We are on standby until we get a call from the state. Commissioner McKoy made a motion to approve the budget amendments as requested by the Finance Officer. The motion was seconded by Commissioner Nicol and carried unanimously. (Attachment 1) Derrick Remer, District Manager, NC Government and Community Relations, Duke Energy introduced himself and provided information on the restoration of services in Western North Carolina. Mr. Remer also shared information on what he does at Duke Energy. Mr. Remer provided information regarding various grant programs available through Duke Energy. Mr. Remer invited the Board to the key leader update on October 30th at Harnett County EOC. Chairman Morris shared the Alliance Health Board of Directors voted unanimously to recommend Brent Trout's appointment to the Alliance's Board. Commissioner Nicol made a motion to adjourn at 9:18 am. The motion was seconded by Commissioner Weatherspoon and carried unanimously. 1� IIAAIA William Morns, Chairman �Mefiss�DC�appsClerk Harnett County Board of Commissioners Regular Meeting Minutes October 7, 2024 Page 3 of 3 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT ATTACHMENT 1 BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the Solid Waste department of the Enterprise fund. The appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB -TASK JOB ��D�ECREA�SE CAPITAL OUTLAY - EQUIPMENT $1,500,000 5527400 555 000 CONTINGENCY $443,272 5529910 599000 ORG OBJECT PROJECT T. 5523900 390990 _ DESCRIPTION OF CODE I INCREAS] FUND BALANCE APPROPRIATED $1,056,728 EXPLANATION: To purchase a ejector scraper, bulldozer, excavator, and tractor for the landfill, as the current equipment is aging requires frequent repairs. Pricing as follows Ejector Scraper-$119,564, Excavator-$236,339, Tractor-$494,485, Bull& $565,665 APPROVALS: Section 2. Department Head Date 21 In Finance icer D V'dget Direc or [ 11e County Manager Date Copies of this budget amendment shall be fumished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. -go 0'77`7�4.M. y' Adopted this r1-1day of QC4CV> X— Melissa Capps Clerk to the Board Prepared by: kjsmith I ( sl2 William Moms, Chairman Board of Commissioners Date: September 13, 2024 COUNTY OF HARNE'1" 1' BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the Radio Fund department of the Radio Fund fund. The appropriations are to be changed as follows: 1 nnr_ E 01R.TECT I PROJECT 2138503 1 350410 EXPLANATION: Rral-0 funding into appropriate lines to pay invoices for internet services. APPROVALS: 4�� Department Head a Finance wer ate Section 2. OF CODE SRVC CHARGES - $226 AfV---g /9 2"q Budget Director Date County Manager Date Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction.__ Adopted this ` day of Melissa Capps Clerk to the Board Prepared by. bkiWaw /.� 7�� ✓ ��wiiliam Morris, Chairman Board of Commissioners Date: September 6, 2024 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the Detention Center department of the General fund. The appropriations are to be changed as follows: ORG OBJECT J PROJECT T 1104390 330210 BB2 EXPLANA AN DESCRIPTION OF CODE INCREASI RESTRICTED - FEDERAL $250,000 TION: To budget Building Bridges Implentation funding from the Institute for Intergovernmental Reach in the amount of $250,000.00. These funds will be used for personnel, equipment and training. APPROVALS: Department 1 d at Finance tcer Date *dgc irector jDak County Manager Date Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this I day of Melissa Capps Clerk to the Board Prepared by: atcoats William Morris, Chairman Board of Commissioners Date: September 6, 2024 - BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the HARNETT REGIONAL WATER department of the HRW INTERFUND TRANSFER fund. The appropriations are to be changed as follows: ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASI FUND BALNCE APPROPRIATED $97,700 6103900 390990 EXPLANATION: TO COVER PUMP AND HAUL FROM SCHOOL SEPTIC SYSTEM UNTIL SEWERLINE IS COMPLETE APPROVALS: 9/10/2024 Department Hea Date Section 2 C9 g2 4get ctor Date D. County Manager Date Finance Officer Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of William Morris, Chairman Board of Commissioners Date: l September 9, 2024 Prepared by: L.VV1\11 - ------- BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the HARNETT REGIONAL WATER department of the NHU21 CAPITAL PROJECT fund. The appropriations are to be changed as follows: PROJECT I TASK 4917103 I 390986 EXPLANATION: JOB DESCRIPTION OF CODE J INCREASI TRANSFER FROM ENTERPRISE $97,700 TO COVER PUMP AND HAUL FROM SCHOOL SEPTIC SYSTEM UNTIL SEWERLINE IS COMPLETE APPROVALS: Department Finance 9/10/2024 9 r 1 ea Date Xdgetor Date Date County Manager Date Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this 1 day of Melissa Capps Clerk to the Board Prepared by cmumyama William Moms, Chairman Board of Commissioners Date: September 9, 2024 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the HEALTH department of the GENERAL mod• The annronriations are to be changed as follows: -_ y K DESCRIPTION OF CODE -OR OBJECT PROJECT TASK SUB -TASK JOB RESTRICTED -LOCAL 1105190 330410 C621 EXPLANATION: TO BUDGET FUNDING FROM CUMBERLAND COUNTY HEALTH DEPARTMENT AS PART OF THE REGIONAL 621 ARPA COVH)-19 PH REGIONAL WORKFORCE AGREEMENT ADDENDUM. APPROVALS: Department Head Date Finan fficer Date j Section 2 q el, Bud t Director Date c� -mac• Zq-Ly County Manager Date Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this 1 day of Melissa Capps Clerk to the Board Prepared by: ghobbs AWJA:�� I � William Morris, Chairman Board of Commissioners Date: September 12, 2024 33 1 a, COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2025. Section 1. To amend the JCPC PROGRAMS department of the PUBLIC SAFETY fund. The appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE UNSPENT GRANT FUNDS $710 2104300 569010 UNSPENT GRANT FUNDS $13,721 2104300 569010 ORG OBJEC 2103900 390990 2103900 1 390990 EXPLANATION: PROJECT I TASK I SUB-T. SCRIPTION OF COD!; Irvl� BALANCE APPROPRIATED $710 BALANCE APPROPRIATED 1 $13,721 TO INCREASE FUND BALANCE APPROPRIATED DUE TO HARNETT COUNTY SHERIFF'S DEPARTMENT PAL AND ADMINISTRATION UNSPENT GRANT FUNDS FOR FY 2023. JCPC ADMINISTRATION WAS UNABLE TO RECRUIT A PART - APPROVALS: Section �-� i )!zy Budget Director Date 4 'j(.7-N-zY County Manager Date and to the Budget Officer and the Finance William Morris, Chairman Board of Commissioners Date: September 13, 2024 Prepared by Marlita Thompson l COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2025. department of the GENERAL fund. Section I. To amend the RESTITUTION de P The aDDropriations are to be changed as follows: ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCKEAJI FUND BALANCE APPROPRIATED $11,895 1103900 390990 EXPLANATION: TO INCREASE FUND BALANCE APPROPRIATED DUE TO HARNETT COUNTY JUVENILE RESTITUTION UNSPENT FUNDS FOR FY 2023. RESTITUTION WAS UNABLE TO HIRE A PART-TIME EMPLOYEE AND JUVENILES HAD COM SERVICE HOURS INSTEAD OF RESTITUTION EARNED ORDERS. APPROVALS: IDeplartinntHead ate 9,,.�q Finance O •er D to Section 2. Copies of this budget amendment shall be furnished to Officer for their direction. r� C`3 Adopted this I day of t$. Melissa Capps ��; Clerk to the Board 4-�, 1' 'g I" Budget Director D to -ZY County Manager Date to the Board, and to the Budget Officer and the Finance -UA_L"_1vx I/ William Moms, Chairman �Oq Board of Commissioners Date: September 13, 2024 Prepared by: Marbia Thompson