HomeMy WebLinkAbout100124 wsHARNETT COUNTY BOARD OF COMMISSIONERS
Minutes of Work Session
October 1, 2024
The Harnett County Board of Commissioners met in work session on Tuesday, October 1, 2024,
at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library,
455 McKinney Parkway, Lillington, North Carolina.
Members present: William Morris, Chairman
W. Brooks Matthews, Vice Chairman
Barbara McKoy, Commissioner
Lewis W. Weatherspoon, Commissioner
Matthew B. Nicol, Commissioner
Staff present: Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Brent Trout, County Manager
Melissa Capps, Clerk
Chairman Morris called the Harnett County Board of Commissioners meeting to order at 9:00
am. Commissioner McKoy led the Pledge of Allegiance and provided the invocation.
Chairman Morris shared Greg Frank is assisting the Rutherfordton Airport, Items 8. Discuss a
request to approve an agreement with Southeastern Aero, LLC to operate a Special Aviation
Service Organization (SASO) to provide maintenance activities at Harnett Regional Jetport and
9. Discuss a request extending the Hangar Lease Agreement for Global Medical Response - Med
Trans Corporation are being deferred until a later meeting date.
The following agenda was before the Board of Commissioners:
1. Call to order — Chairman William Morris
2. Pledge of Allegiance and Invocation — Commissioner Barbara McKoy
3. Charters for Freedom and Foundation Forward Project Presentation; Ron Lewis,
Charters for Freedom
4. Update on Riverside Project; Coley Price, Deputy County Manager and Withers &
Ravenal
5. Discuss a request for authorization to submit a Great Trails State Program grant
application for the land or easement acquisition of the South River Road Greenway;
Carl Davis, Parks and Recreation Director
6. Discuss a request to approve the FAMPO Boundary Assessment Update and
Memorandum of Understanding; Mark Locklear, Development Services Director
7. Discuss the Request for Qualifications for On -Call Transportation Planning
Services; Mark Locklear, Development Services Director
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October 1, 2024
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8. Discuss a request to approve an agreement with Southeastern Aero, LLC to operate
a Special Aviation Service Organization (SASO) to provide maintenance activities at
Harnett Regional Jetport; Greg Frank, Jetport Director
9. Discuss a request extending the Hangar Lease Agreement for Global Medical
Response - Med Trans Corporation; Greg Frank, Jetport Director
10. Discuss a request to approve fee increases for influenza, pneumonia and COVID
vaccines; Ainsley Johnson, Health Director
11. Discuss a request to approve the North Carolina Department of
Transportation/Integrated Mobility Division (NCDOT/IMD) Application for
FY2024 Rural Operating Assistance Program (ROAP); Barry Blevins, General
Services Director
12. Discuss a request for approval of the North Carolina Department of Transportation
(NCDOT) FY2025 5311/5339 capital grant agreement; Barry Blevins, General
Services Director
13. Discuss a request to approve updates to the Technology Use Policy; Ira Hall, Chief
Information Officer and Christopher Appel, Senior Staff Attorney
14. Discuss a request to enter into an option to purchase with Samet Corporation;
Christopher Appel, Senior Staff Attorney
15. Discuss a lease agreement with Samet Corporation; Christopher Appel, Senior Staff
Attorney
16. Discuss a request to approve a Professional Services Letter of Agreement related to
the Jetport Runway Land Acquistion; Brent Trout, County Manager
17. Discuss a request to approve the School Resource Officer (SRO) Agreement with the
Town of Lillington; Brent Trout, County Manager
18. Review applications to serve on Boards and Committees.
19. County Manager's Report — Brent Trout, County Manager
• October 7, 2024 Regular Meeting Agenda Review
• Upcoming meetings and invitations
20. Closed Session
21. Adjourn
Brent Trout, County Manager, provided information regarding a request from Foundation
Forward, Inc. — Charters of Freedom. Foundation Forward, Inc. is an educational non-profit that
installs life-size replicas of the United States' Charters of Freedom: The Declaration of
Independence, the Constitution, and the Bill of Rights in communities across America.
Foundation Forward, Inc. has requested the Board of Commissioners approval to install these
replicas at no cost to the County in the Veterans Park. Consensus of the Board was to place this
item on the next consent agenda.
Coley Price, Deputy County Manager, introduced Ross Perry and Julia Bruneau, with
WithersRavenel. Mr. Perry presented information regarding the Riverside Community Drainage
Assessment Project. Information included:
• Study Area
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October 1, 2024
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• Purpose and Objectives
• Public Meeting Results
• Existing Conditions Model
• Next Steps
• Potential Funding Resources
Carl Davis, Parks and Recreation Director, presented information regarding a request for
authorization for the submission of a Great Trails State Program grant application for the land or
easement acquisition of the South River Road Greenway. This segment of the South River Road
Greenway will be located on an old rail corridor starting at the intersection of South River Road
and Jim Christan Rd. and will run east towards the Town of Lillington. Staff is requesting to
apply for $300,000 in grant funds requiring a $150,000 match from the County. The County
currently has the matching fund in the Capital Reserve-Greenway Fund. Consensus of the Board
was to place this item on the next consent agenda.
Mark Locklear, Development Services Director, reviewed a request to approve the Fayetteville
Area Metropolitan Planning Organization (FAMPO) Boundary Assessment Update and
Memorandum of Understanding. The changes were required by the Federal Highway
Administration and NCDOT including FAMPO board membership requirements and general
language clarification. Consensus of the Board was to place this item on the next consent agenda.
Mr. Locklear also reviewed information regarding a request for the Board's approval to begin
negotiations for a contract with Kittelson and Associates for on -call transportation planning
services. On May 6, 2024, the Board approved a request for Development Services to begin
contract negotiations with the firm LJB Engineering to provide on -call transportation planning
services for the county. However, following a change in leadership at LJB Engineering, staff
determined that the firm is no longer the most qualified option. As a result, negotiations with
LJB Engineering have been discontinued. Development Services is now requesting to begin
negotiating a contract with the next most qualified firm, Kittelson & Associates. Consensus of
the Board was to place this item on the next consent agenda.
Ainsley Johnson, Health Director, reviewed a request regarding the approval of fee increased as
approved by the Board of Health. At the September 19, 2024 meeting, the Board of Health
approved fee increases for the influenza and pneumonia vaccines. These rates are based upon the
2024-2025 Seasonal Flu Vaccine Pricing provided by CMS. An increase in a COVID vaccine
was also approved. The Health Department requests the Board of Commissioners approve the fee
increases. Consensus of the Board was to place this item on the next consent agenda.
Barry Blevins, General Services Director, reviewed a request for the Board of Commissioners to
consider and approve the FY25 North Carolina Department of Transportation/Integrated
Mobility Division (NCDOT/IMD) Rural Operating Assistance Program (ROAP) application as
well as authorizing the County Manager and Finance Officer to sign aforementioned application.
ROAP is a state funded public transportation program administered by NCDOT/IMD. ROAP
funding includes project categories: Elderly and/or Disabled Transportation Assistance
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October 1, 2024
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(EDTAP), Employment and Transportation Assistance Program (EMPL), and Rural General
Public (RGP) programs. Programs are funded at 100%. Total FY25 ROAP Allocation is
$281,152. Consensus of the Board was to place this item on the next consent agenda.
Mr. Blevins also reviewed a request for the Board of Commissioners to consider and approve the
North Carolina Department of Transportation (NCDOT) FY2025 5311/5339 Capital grant
agreement in the amount of $220,000; total County match is $22,000. This grant provides
funding for the Capital expenses associated with providing public transportation for the citizens
of Harnett County. Consensus of the Board was to place this item on the next consent agenda.
Ira Hall, Chief Information Officer, reviewed a request for the Board of Commissioner approve
the updated Technology Use Policy. According to recent legislation, Harnett County needs to
update the Technology Use Policy around pornographic material. Harnett County IT has also
updated wording around emailing personal identifiable information to inform users that email is
an unencrypted form of communication, and that personal information of any type should not be
shared with this medium. Consensus of the Board was to place this item on the next consent
agenda.
Christopher Appel, Senior Staff Attorney, stated the next two items pertain to the project going
on with Samet Corporation and the Industrial Park on Hwy. 301. Previously, the Board
approved an MOU that laid out this option to purchase with Samet Corporation. Terms and
conditions were reviewed. Consensus of the Board was to place this item on the next consent
agenda.
Attorney Appel also reviewed a request for the Board of Commissioners to approve a lease
agreement with Samet Corporation. Consensus of the Board was to place this item on the next
consent agenda.
Mr. Trout reviewed a request for the Board of Commissioners to approve a Professional Services
Letter of Agreement with Parrish and Partners. The Harnett Regional Jetport Runway extension
project will require the acquisition of property from an adjacent landowner. The process to
complete the acquisition requires survey work, appraisals, environmental assessments and
additional actions by our engineering consultant. The agreement with Parrish and Partners
establishes the actions steps and the cost of $99,473. The cost will be paid from the grant funds
received from the North Carolina legislature for the runway extension. Consensus of the Board
was to place this item on the next consent agenda.
Mr. Trout also reviewed a request for the Board of Commissioners to approve the School
Resource Officer (SRO) Agreement with the Town of Lillington. Consensus of the Board was to
place this item on the next consent agenda.
The Board of Commissioners reviewed applications received to serve on boards and committees.
Commissioner McKoy shared support for the reappointment of Stanley K. Price to the
Southeastern Economic Development Commission. Commissioner Weatherspoon also supported
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October 1, 2024
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the reappointment of Mr. Price to the Southeastern Economic Development Board. Vice
Chairman Matthews shared support for the appointment of Rev. Anthony Fairley as an alternate
on the Harnett County Board of Adjustment. Commissioner Nicol also supported the
appointment of Rev. Fairly. Consensus of the Board was to place the reappointment of Stanley
K. Price to the Southeastern Economic Development Commission and appointment of Rev.
Anthony Fairley as an alternate on the Harnett County Board of Adjustment.
Mr. Trout provided an update on what staff is currently doing to assist in Western North Carolina
from the flooding that occurred. Our prayers are with them as they continue recovery efforts.
Ally Fouts Gaines last day is tomorrow. We appreciate all the work Ally has done. Steve Ward
introduced the new Assistant Harnett Regional Water Director, Mr. Sean Byrd.
Commissioner Weatherspoon made a motion to go into Closed Session for the following
purpose: consultation with and instructions to the County staff concerning the position to be
taken by the County in negotiating proposed contracts for the acquisition of real property. This
motion is made pursuant to NC General Statute Section 143-318.11 (a)(5). The motion was
seconded by Commissioner Nicol and carried unanimously.
Following a motion to come out of Closed Session, Chairman Morris called the meeting back
into open session.
Vice Chairman Matthews made a motion to adjourn the Board of Commissioners at 10:39 am.
Commissioner Weatherspoon seconded the motion. Motion carried unanimously.
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William Morris, Chairman
Melis a Capps, Clerk
Harnett County Board of Commissioners
Work Session Minutes
October 1, 2024
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