Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
071524 a packet
REGULAR MEETING Date: Monday, July 15, 2024 Time: 6:00 p.m. Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington Harnett County Board of Commissioners Page | 1 1. Call to order – Chairman William Morris 2. Pledge of Allegiance and Invocation – Vice Chairman Brooks Matthews 3. Consider additions and deletions to the published agenda. 4. Consent Agenda A. Minutes i. Regular Meeting Minutes of July 1, 2024 ii. Work Session Minutes of July 9, 2024 B. Juvenile Crime Prevention Council (JCPC) requests permission to submit county plan program agreements for the NC Department of Public Safety, JCPC programs for FY 2024-2025. C. Harnett Regional Water requests the Board of Commissioners approve a Resolution to accept the ARPA Grant for St. Matthews Road Utility Extension Project. D. Harnett Regional Water requests the Board of Commissioners approve an engineering consulting agreement with Meyers Engineering PLLC out of Fuquay-Varina, NC. This agreement is for the St. Matthews Road Utility Extension Project. This agreement is for all the necessary engineering report, design and construction management services throughout the project. E. Harnett Regional Water requests the Board of Commissioners approve the St. Matthews Road Utility Extension Project and adopt a capital project ordinance. This capital project consists of the construction of approximately 2,700 linear feet of 8 inch water line along St. Matthews Rd. in Erwin and the interconnection of two parallel sewer lines to provide more capacity to the north side of town. The project is estimated to cost approximately $1 million dollars and will be funded from SL 2022-74 American Rescue Plan Grant. F. Harnett Regional Water requests the Board of Commissioners award the following winning bids: • Item #1a. Sodium Hydroxide 50% Tanker Truck Loads per Dry Ton to Brenntag Mid-South with lowest bid of $619.00 per dry ton. • Item #1a. Sodium Hydroxide 50% Less Than Truck Load per Gallon to Water Guard with lowest bid of $3.00 per gallon. • Item #1b. Sodium Hydroxide 25% Less Than Truck Load per Gallon to Brenntag Mid-South with lowest bid of $1.275 per gallon. G. Legal requests the Board of Commissioners approve a resolution authorizing the Town of Holly Springs and Town of Fuquay-Varina to acquire real property in Harnett County. HCBOC 071524 a Pg. 1 Harnett County Board of Commissioners Page | 2 H. Legal requests the Board of Commissioners approve participation in the National Opioid Settlement with Kroger. I. Administration requests approval to accept $867,471 in funding provided through the Home and Community Care Block Grant. In addition to the Block Grant funding, Administration aklso requests approval of $46,441 provided by NSIP (Nutrition Services Incentive Program grant). All funding is detailed on the County Funding Plan/County Services Summary report. Administration requests approval of the Agreement for the Provision of County-Based Aging Services contract for Home and Community Care Block Grant for Older Adults for FY 2024-2025. J. The Harnett County Board of Commissioners approve for Brent Trout, County Manager to submit an application for a vacancy on the Alliance Health Board of Directors at the request of Rob Robinson, Alliance Health CEO. The Harnett County Board of Commissioners approve Brice Woodell to serve as the ETJ representative on the City of Dunn Planning Board. 5. Public Comment Period Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. Speakers are requested to sign up prior to the meeting. Speakers may sign up by contacting the clerk at mdcapps@harnett.org at least one hour prior to the start of the meeting or by utilizing the signup sheet at the back of the room. The signup form will be picked up by the clerk 5 minutes before the published meeting start time. 6. Public Hearing – Proposed Zoning Change: Case # PLAN2405-0001 Landowner / Applicant: Gerardo Roman-Rivas; 1.2 +/- acres; Pin #0513-96-1870.000; From Commercial to RA-20M Zoning District; Anderson Creek Township; Off NC 210 South. 7. Public Hearing – Proposed Zoning Change: Case PLAN2406-0002 Landowner / Applicant: Judy Ives & Dell Edwards / Mattamy Homes; 103.52 +/- acres; Pin #’s 0589-78-4271.000 & 0589-67- 6742.000; From RA-40 to RA-30 Zoning District; Grove Township; SR # 2005 (Brick Mill Road). 8. County Manager’s Report – Brent Trout, County Manager A. Harnett County DSS Monthly Report B. Interdepartmental Budget Amendments C. Budget Amendments – Motion to approve budget amendments as requested by the Finance Officer D. Tax Rebates, Refunds and Releases – Motion to approve tax rebates, refunds and releases as requested by the Tax Administrator. E. Chemical Contract Amendments - a formal request for the Board to approve contracts/amendments for FY 25 in the amount of $2,218,200.00 for the following: • $710,000.00 C & S Chemical Aluminum sulfate • $420,000.00 Oltrin solutions 15% Sodium Hypochlorite • $210,000.00 Brenntag Mid-South 50% Sodium Hydroxide HCBOC 071524 a Pg. 2 Harnett County Board of Commissioners Page | 3 •$150,000.00 Polytec Lime •$50,000.00 Amerochem Powder Activated Carbon •$210,000.00 TSM Enterprises 25% Sodium Chlorite •$55,000.00 Oltrin solutions 15% or 12% Sodium Hypochlorite •$55,000.00 Water Guard 15% Hydrochloric Acid •$35,000.00 Southern States 93% Sulfuric Acid •$50,000.00 Tanner Industries 19% Ammonium Hydroxide •$55,000.00 Univar 23% Hydrofluorsilicic Acid •$183,000.00 Amerochem AquaMag •$10,200.00 Chemrite Copper Sulfate •$25,000.00 Water Guard DeChlor-C A copy of the contracts/amendments are included for your review – Motion to approve the contracts/ amendments. 9.New Business A.Consider a request from Parks and Recreation for the submission of a Land and Water Conservation Fund grant application for the construction of Phase 1 outlined in the Neills Creek Park Master Plan (adopted in March 2024). 10.Closed Session 11.Adjourn CONDUCT OF THE JULY 15, 2024 MEETING Livestream of the meeting will be on the Harnett County Government’s YouTube Channel at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured. HCBOC 071524 a Pg. 3 Harnett County Board of Commissioners Regular Meeting Minutes July 1, 2024 Page 1 of 2 HARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes July 1, 2024 The Harnett County Board of Commissioners met in regular session on Monday, July 1, 2024 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: William Morris, Chairman W. Brooks Matthews, Vice Chairman Barbara McKoy, Commissioner Lewis W. Weatherspoon, Commissioner Matthew B. Nicol, Commissioner Staff present: Brent Trout, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Morris called the meeting to order at 9:00 am. Vice Chairman Matthews led the Pledge of Allegiance and provided the invocation. Chairman Morris called for any additions or deletions to the published agenda. Commissioner Nicol made a motion to approve the agenda as published. The motion was seconded by Commissioner Weatherspoon. The motion carried unanimously. Commissioner Nicol made a motion to approve the consent agenda. Commissioner Weatherspoon seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A.Minutes i.Work Session Minutes of June 11, 2024 ii.Regular Meeting Minutes of June 17, 2024 iii.Work Session Minutes of June 25, 2024 B.Legal requests the Board of Commissioners approve the conveyance of an approximate 10.16 acre real property tract located on Ponderosa Road to Ray Holder as described in the Resolution dated April 15, 2024. C.Development Services requests the Board of Commissioners approve an amendment to the Town of Angier’s Building Inspection Contract. D.The Harnett County Board of Commissioners reappoint Ken Adelberg as a lodging appointee and reappoint Evan Budrovich as a business/tourism appointee to the Harnett County District H Tourism Development Authority. The Harnett County Board of Commissioners would also like to appoint Punitha Srini to serve as serve as a lodging appointee on the Harnett County District H Tourism Development Authority. Item 4Ai HCBOC 071524 a Pg. 4 Harnett County Board of Commissioners Regular Meeting Minutes July 1, 2024 Page 2 of 2 Chairman Morris opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. No one spoke and the public comment period was closed. Brent Trout, County Manager, reminded everyone the offices will be closed on Thursday, July 4th. The updated Personnel Ordinance was emailed to Commissioners, if you would like to review all the changes again. It will be sent out to staff probably this week for an opportunity to review and sign off on a form acknowledging receipt. The budget has been entered into the system and a budget book should be out next week. Commissioner Nicol made a motion to approve the budget amendments as requested by the Finance Officer. The motion was seconded by Commissioner Weatherspoon and carried unanimously. (Attachment 1) Commissioner Nicol made a motion to adjourn at 9:03 am. The motion was seconded by Commissioner Weatherspoon and carried unanimously. ____________________________________ ___________________________________ William Morris, Chairman Melissa D. Capps, Clerk HCBOC 071524 a Pg. 5 Attachment 1 HCBOC 071524 a Pg. 6 HCBOC 071524 a Pg. 7 Harnett County Board of Commissioners Work Session Minutes July 9, 2024 Page 1 of 5 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session July 9, 2024 The Harnett County Board of Commissioners met in work session on Tuesday, July 9, 2024, at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: William Morris, Chairman Barbara McKoy, Commissioner Lewis W. Weatherspoon, Commissioner Matthew B. Nicol, Commissioner Member absent: W. Brooks Matthews, Vice Chairman Staff present: Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Brent Trout, County Manager Melissa Capps, Clerk Chairman Morris called the Harnett County Board of Commissioners meeting to order at 9:00 am. Commissioner Nicol led the Pledge of Allegiance. Commissioner McKoy provided the invocation. The following agenda was before the Board of Commissioners: 1.Call to order – Chairman William Morris 2.Pledge of Allegiance and Invocation – Vice Chairman Brooks Matthews 3.Discuss a request from JCPC for permission to submit county plan program agreements for the North Carolina Department of Public Safety, Juvenile Crime Prevention Council programs for FY 2024-2025; Kimberly Whitted, Juvenile Crime Prevention Council 4.Development Services briefing on the following upcoming public hearings: •Proposed Zoning Change: Case # PLAN2405-0001 Landowner / Applicant: Gerardo Roman-Rivas; 1.2 +/- acres; Pin #0513-96-1870.000; From Commercial to RA-20M Zoning District; Anderson Creek Township; Off NC 210 South •Proposed Zoning Change: Case PLAN2406-0002 Landowner / Applicant: Judy Ives & Dell Edwards / Mattamy Homes; 103.52 +/- acres; Pin #’s 0589-78- 4271.000 & 0589-67-6742.000; From RA-40 to RA-30 Zoning District; Grove Township; SR # 2005 (Brick Mill Road) 5.Discuss a request to approve a resolution accepting ARPA grant funds for the St. Matthews Road Utility Extension Project; Steve Ward, Harnett Regional Water Director Item 4Aii HCBOC 071524 a Pg. 8 Harnett County Board of Commissioners Work Session Minutes July 9, 2024 Page 2 of 5 6. Discuss a request to approve an engineering consultant agreement with Meyers Engineering PLLC out of Fuquay-Varina, NC for the St. Matthews Road Utility Extension Project; Steve Ward, Harnett Regional Water Director 7. Discuss a request to approve St. Matthews Road Utility Extension Project Ordinance; Steve Ward, Harnett Regional Water Director 8. Discuss the Juvenile Court Councilor’s Office; Thomas Royer, Assistant Staff Attorney 9. Discuss a request to approve a resolution granting an easement to Town of Holly Springs and Town of Fuquay-Varina; Thomas Royer, Assistant Staff Attorney 10. Discuss a request for approval of participation in the National Opioid Settlement with Kroger; Christopher Appel, Senior Staff Attorney 11. Discuss a request for approval to accept $867,471 in funding provided through the Home and Community Care Block Grant and approval of $46,441 provided by NSIP (Nutrition Services Incentive Program grant); Brent Trout, County Manager 12. Review applications to serve on Boards & Committees. 13. County Manager’s Report – Brent Trout, County Manager • Request for bid approval for Sodium Hydroxide chemical supply • July 15, 2024 Regular Meeting Agenda Review • Upcoming meetings and invitations 14. Closed Session 15. Adjourn Kimberly Whitted, Juvenile Crime Prevention Council Chairperson, presented the county plan programs for FY 2024-2025. Through a review of risk & needs assessment data, the Youth Assessment Screening Inventory (YASI) data and a community resource assessment, the JCPC has determined that the following services are needed to reduce/prevent delinquency in Harnett County. 1. Parent/Family Skill Building 2. Interpersonal Skill Building 3. Vocational Skills 4. Tutoring/Academic Enhancement 5. Mediation/Conflict Resolution 6. Restitution/Community Service 7. Teen Court 8. Services Addressing Problem Sexual Behavior 9. Juvenile Structured Day programs Funding Recommendations: Having advertised a Request for Proposals (RFP) for these needed services for a minimum of thirty (30) days, the JCPC has screened the submitted proposals and has determined which proposals best meet the advertised needed services. As required by statute, the JCPC recommends allocation of the NC Department of Public, Division of Juvenile Justice and Delinquency Prevention funds to the following programs in the amounts specified below for the upcoming fiscal year: (Also, see the Harnett County Funding Plan with this report.) HCBOC 071524 a Pg. 9 Harnett County Board of Commissioners Work Session Minutes July 9, 2024 Page 3 of 5 1. Harnett County Juvenile Restitution/Community Service Program - $130,477 2. Harnett County Sheriff's Department PAL Program - $65,700 3. Dunn PAL School Kids in Power (SKiP) and Career Readiness - $118,898 The JCPC further recommends that the following amount be allocated for the administrative costs of the Council for fiscal year 24-25: $5,000. The JCPC makes the following additional recommendations to (or brings the following to the attention of) the Commissioners of Harnett County: 1. Each year the amounts for funding increase although our allocation from the state of North Carolina remains the same at $320,045. 2. There is a greater need for additional funding to be matched by Harnett County to continue funding programs at the level they require to provide services. 3. The program providers, the Harnett County JCPC, and the Commissioners of Harnett County need to start talking about budgets early to make timely decisions for the funding year. 4. The Harnett County JCPC will continue to advertise the Request for Proposals (RFPs) earlier in the calendar year to assist with this process. The JCPC makes the following additional recommendations to (or brings the following to the attention of) the NC Department of Public Safety: 1. To support the earlier RFP process, the Harnett County JCPC will need to receive the documents and materials to complete the Risk and Needs Assessment earlier in the year. Consensus of the Board was to place the request for permission to submit county plan program agreements for the NC Department of Public Safety, JCPC programs for FY 2024-2025 on the next consent agenda. Sarah Arbour, Planner II, reviewed the following upcoming public hearings: • Proposed Zoning Change: Case # PLAN2405-0001 Landowner / Applicant: Gerardo Roman-Rivas; 1.2 +/- acres; Pin #0513-96-1870.000; From Commercial to RA-20M Zoning District; Anderson Creek Township; Off NC 210 South • Proposed Zoning Change: Case PLAN2406-0002 Landowner / Applicant: Judy Ives & Dell Edwards / Mattamy Homes; 103.52 +/- acres; Pin #’s 0589-78-4271.000 & 0589-67- 6742.000; From RA-40 to RA-30 Zoning District; Grove Township; SR # 2005 (Brick Mill Road) Steve Ward, Harnett Regional Water Director, reviewed a request for approval of a Resolution to accept the ARPA Grant for St. Matthews Road Utility Extension Project. The North Carolina Department of Environmental Quality has offered American Rescue Plan Act (ARPA) funding in the amount of $1,000,000 to perform work for the St. Matthews Road Utility Extension Project. The water line is approximately 2700 +/- linear feet in length and is proposed to be on HCBOC 071524 a Pg. 10 Harnett County Board of Commissioners Work Session Minutes July 9, 2024 Page 4 of 5 the west side of St Matthews Road. Consensus of the Board was to place this item on the next consent agenda. Mr. Ward also reviewed a request for approval of an engineering consulting agreement with Meyers Engineering PLLC out of Fuquay-Varina, NC. This agreement is for the St. Matthews Road Utility Extension Project. This agreement is for all the necessary engineering reports, design and construction management services throughout the project. Consensus of the Board was to place this item on the next consent agenda. Mr. Ward also reviewed a request for approval of the St. Matthews Road Utility Extension Project and adoption of a capital project ordinance. This capital project consists of the construction of approximately 2,700 linear feet of 8 inch water line along St. Matthews Rd. in Erwin and the interconnection of two parallel sewer lines to provide more capacity to the north side of town. The project is estimated to cost approximately $1 million dollars and will be funded from SL 2022-74 American Rescue Plan Grant. Consensus of the Board was to place this item on the next consent agenda. Thomas Royer, Assistant Staff Attorney shared the Juvenile Court Councilor’s Office is currently housed off campus on front street. A couple of weeks ago when we had a storm blow through Lillington, they suffered some damage to the roof. So, we have had some leaking in the roof that has resulted in some damage to the carpet, lighting fixtures and ceiling tiles. The owner of the building is looking at getting that repaired. We are at the end of the lease on that building. The plan currently is we are just going to go month to month, which the current lease allows us to do until we can ensure the repairs are done. In the interim, we have offered Juvenile Justice the opportunity to move over to the building where Sandhills formerly was and they are talking with their supervisors to determine the viability of that option. Right now their preference is they would like to stay in the building they are in because of location and proximity to the courthouse and availability of services to those they serve. We just wanted to bring this to your attention, no action needs to be taken at this point. Attorney Royer also reviewed a request for the Board to consider approval of a resolution authorizing the Town of Holly Springs and Town of Fuquay-Varina to acquire real property in Harnett County. When a local government is not predominately situated within a county and is looking to acquire any sort of land, they must get essentially the consent of the Board of Commissioners to do so. The Towns of Fuquay Varina and Holly Springs have entered into interlocal agreements with the City of Sanford and the Town of Pittsboro to form a regional joint undertaking to expand the City’s utility system for water, reclaimed water, and sewer. Attorney Royer provided information regarding a parcel of land that runs through Chatham and Harnett that the watermain transmission line from Sanford is running through. Mr. Ward stated he felt it was a reasonable request. Commissioner Weatherspoon shared I received a call from the landowner about this and the amount of property that’s in Harnett County is insignificant, it is not a whole lot of property, that the waterline will take. Consensus of the Board was to place this item on the next consent agenda. HCBOC 071524 a Pg. 11 Harnett County Board of Commissioners Work Session Minutes July 9, 2024 Page 5 of 5 Christopher Appel, Senior Staff Attorney reviewed a request for approval of participation in the National Opioid Settlement with Kroger. It will be a $1.37 billion settlement for the nation, approximately $40 million would go to North Carolina and Harnett County’s portion would be $337,456. It would be a ten-year payout. In order for this settlement to be approved all the counties have to sign off on this by August 12th. I am asking the board to go ahead and accept the settlement and enter into a settlement agreement with Kroger. Consensus of the Board was to place this item on the next consent agenda. Brent Trout, County Manager, reviewed a request for the Board of Commissioners to approve the acceptance of $867,471 in funding provided through the Home and Community Care Block Grant. In addition to the Block Grant funding, Administration also requests approval of $46,441 provided by NSIP (Nutrition Services Incentive Program grant). All funding is detailed on the County Funding Plan/County Services Summary report. Consensus of the Board was to place this item on the next consent agenda. The Commissioners reviewed applications to serve on Boards and Committees. Commissioner Nicol recommended the approval of Brice Woodell to serve as the ETJ representative on the City of Dunn Planning Board and for Brent Trout, County Manager to submit an application for a vacancy on the Alliance Health Board of Directors at the request of Rob Robinson, Alliance Health CEO. Consensus of the Board was to place the approval of these items on the next consent agenda. Mr. Trout also reviewed a request for the Board to approve bid awards for Harnett Regional Water’s Sodium Hydroxide chemical supply for fiscal year 24-25. Mr. Trout stated annually we bid certain items out and bring them before you for approval. In the past it was presented at a work session and placed on the consent agenda. We are looking at putting it under the manager’s report as an item when we have a work session and if no objections are filed, we would place it on the consent agenda. That will save time and effort by our staff related to this regularly occurring type of items. If we have any items come forward that need approval prior to the next work session, I will put them under the County Manager’s report for approval similar to what we do with budget amendments. So, the hope is we are approving these quicker and with less impact to the agenda and staff time, still providing you with all the information in the packet. Consensus of the Board was to place this item on the next consent agenda. Commissioner Weatherspoon made a motion to adjourn the Board of Commissioners at 9:34 am. Commissioner McKoy seconded the motion. Motion carried unanimously. ____________________________________ ___________________________________ William Morris, Chairman Melissa Capps, Clerk HCBOC 071524 a Pg. 12 Created by Lynne Fleetwood Central Area Program Assistant 4-3-22 Revised: 3-5-24 - LF Spring 2024 Checklist for Submitting 2024-2025 County Plans to Area Office for Approval The following documents must be submitted ELECTRONICALLY via e-mail to the Area Office before your County Plan, JCPC Certification, and Program Agreements can be considered for final approval. Complete this checklist and include it with all of the required documents listed below and e-mail them to the Area Office attached to ONE e-mail. DUE DATE: May 15, 2024 COUNTY: Harnett SECTION I: COUNTY PLAN: ONE (1) COMPLETE ELECTRONIC COPY OF THE ANNUAL COUNTY PLAN IS REQUIRED. County Plan must be scanned with the following elements into ONE (1) DOCUMENT. (IMPORTANT: Program Agreements cannot be approved without a signed funding plan.) SCAN ALL COUNTY PLAN DOCUMENTS IN THE EXACT ORDER AS LISTED BELOW INTO ONE DOCUMENT! DOCUMENTATION: Check off each document/section as completed as you proceed through the list. ☒1. Front Page and Table of Contents ☒2. Executive Summary: Requires signature of JCPC Chair ☒3.2024-2025 Funding Plan – Requires signatures of JCPC Chair and Chair of County Commissioners ☒ The amount of unallocated DPS funds is entered on the funding plan. ☒ All program budget amounts shown on funding plan match amounts currently entered in NC ALLIES. ☒ Actual program names are listed on the funding plan, not just the sponsoring agency names or component names. ☒4. JCPC Organization Page for the 2024-2025 fiscal year ☒5. County Risk & Needs Summary: insert the document already completed by the Risk and Needs Assessment Committee ☒6. JCPC Funding Decisions Summary ☒☐7.2024-2025 RFP form: a copy of the completed form is Included. N/A for Year 2 of a 2-year funding cycle.N/A ☒8. Program Enhancement Plans for each program that has had one approved by the JCPC ☒9. Funded Program Description(s) for programs that do not have Program Enhancement Plans: include copies from the program agreements that your JCPC has approved for funding for this upcoming fiscal year (if applicable) SECTION II: JCPC CERTIFICATION & ADMINISTRATIVE BUDGET ☒ALL SECTIONS of the JCPC Certification have been entered into NC ALLIES. ☒ DPS & Other Funding Amounts match the funding amounts on the funding plan. ☒ 2024-2025 JCPC Membership Council list has been entered into NC ALLIES and reflects the correct information for designee, race, and gender for EACH member. All vacancies have been addressed and corrective action plans have been included for each vacancy. Also, only ONE (1) person is listed per category. ☐☒One (1) scanned copy of the Professional Services Contract has been uploaded to NC ALLIES: Required if funds are allocated in line item #190 of JCPC administrative budget for Professional Services (if applicable). Also, the contract amount equals the budget amount entered into NC ALLIES. N/A ☒A scanned up-to-date copy of the By-Laws of your JCPC has been uploaded to NC ALLIES. Note: The By- Laws must show your required information on conflict of interest. ☒The Conflict of Interest and Funding Policies/Guidelines sections have been highlighted. HCBOC 071524 a Pg. 13 Created by Lynne Fleetwood Central Area Program Assistant 4-3-22 Revised: 3-5-24 - LF ☒Scanned copies of all JCPC minutes since July 1, 2023, through the date of submittal of the package are attached. SECTION III: ADDITIONAL REQUIRED DOCUMENTATION ☐☒Scanned photocopy(ies) of the correspondence, public notices, or other media ads that were issued by the JCPC to advertise the availability of JCPC funds are attached. N/A for Year 2 of a 2-year funding cycle. N/A ☐☒A scanned copy from the Request for Proposals from the newspaper(s) in which it was published is attached. Provide a reason if no ad was placed. Reason: Harnett County Communications office sends press release. N/A for Year 2 of a 2-year funding cycle. N/A ☐☒Scanned copies of the JCPC monitoring reports for each program funded during fiscal year 2023- 2024 are attached if not already on file at the Area Office. On File ☐☒Scanned copies of the 2023-2024 Conflict of Interest forms for each JCPC member are attached if not already on file at the Area Office. All forms have been completed and signed by each individual member and JCPC Chair, AND all questions have been completely addressed. On File ☐☒A scanned copy of the distribution list that your JCPC used in distributing the request for proposals to agencies/individuals in your county is attached and has been uploaded to NC. N/A for Year 2 of a 2-year funding cycle. N/A -THE SECTION BELOW IS FOR DPS USE ONLY - PA Review Initials Date AC Review Initials Date Note: The Program Assistant will send the signed County Funding Plan and County Plan documents to the State Office. Review Comments: HCBOC 071524 a Pg. 14 Juvenile Crime Prevention Council County Plan Harnett County For FY 2024-2025 Table of Contents I. Executive Summary II. County Funding Plan III. Juvenile Crime Prevention Council Organization IV. County Risk, Needs and YASI Assessment Summary V. County Juvenile Crime Prevention Council Request for Proposals VI. Funding Decisions Summary VII. Funded Programs Program Enhancement Plan (PEP) OR, add brief program description for any program without a PEP. Attachments: ●Approved Meeting Minutes Item 4B HCBOC 071524 a Pg. 15 Executive Summary The Harnett County Juvenile Crime Prevention Council (JCPC), in fulfillment of the duties and responsibilities as set forth in the General Statutes of the State of North Carolina, has reviewed and updated this County Plan for FY 2024-2025. In 2019, House Bill 593 passed which approved an optional 1 or 2-year funding cycle for DPS JCPC funds, which is determined locally by each JCPC statewide. Also included in the HB was Raise the Age in N.C. which directs 16 & 17 years old from District Court to Juvenile Court. In order to see any new possible trends in juvenile justice data (now serving 16 & 17 year olds) and to plan programming in the community accordingly, the Harnett County JCPC approved a 1-year funding cycle. Data continues to be monitored by the JCPC annually which provides direction to which funding cycle is most beneficial to the community and Council. The JCPC has identified the issues and factors which have an influence and impact upon vulnerable youth, at-risk youth, delinquent youth, and their families in Harnett County. Further, the JCPC has identified the strategies and services most likely to reduce/prevent delinquent behavior. Monitoring and Evaluation: Each program funded in the past fiscal year by the JCPC has been monitored by the JCPC Monitoring Committee and programs were found in full compliance with DPS JCPC Policy and within the operating parameters of their budget and, providing the services as described in their program agreement. The monitoring results and program outcome evaluations were considered in making funding allocation decisions. The JCPC will continue to conduct annual implementation monitoring of its funded programs. Priorities for Funding: Through a review of risk & needs assessment data, the Youth Assessment Screening Inventory (YASI) data and a community resource assessment, the JCPC has determined that the following services are needed to reduce/prevent delinquency in Harnett County. 1. Parent/Family Skill Building 2. Interpersonal Skill Building 3. Vocational Skills 4. Tutoring/Academic Enhancement 5. Mediation/Conflict Resolution 6. Restitution/Community Service 7. Teen Court 8. Services Addressing Problem Sexual Behavior 9. Juvenile Structured Day programs Funding Recommendations: Having advertised a Request for Proposals (RFP) for these needed services for a minimum of thirty (30) days, the JCPC has screened the submitted proposals and has determined which proposals best meet the advertised needed services. As required by statute, the JCPC recommends allocation of the NC Department of Public, Division of Juvenile Justice and Delinquency Prevention funds to the following programs in the amounts specified below for the upcoming fiscal year: (Also, see the Harnett County Funding Plan with this report.) 1. Harnett County Juvenile Restitution/Community Service Program - $130,477 2. Harnett County Sheriff's Department PAL Program - $65,700 3. Dunn PAL School Kids in Power (SKiP) and Career Readiness - $118,898 The JCPC further recommends that the following amount be allocated for the administrative costs of the Council for fiscal year 24-25: $5,000. The JCPC makes the following additional recommendations to (or brings the following to the attention of) the Commissioners of Harnett County: 1. Each year the amounts for funding increase although our allocation from the state of North Carolina remains the same at $320,045. HCBOC 071524 a Pg. 16 2. There is a greater need for additional funding to be matched by Harnett County to continue funding programs at the level they require to provide services. 3. The program providers, the Harnett County JCPC, and the Commissioners of Harnett County need to start talking about budgets early to make timely decisions for the funding year. 4. The Harnett County JCPC will continue to advertise the Request for Proposals (RFPs) earlier in the calendar year to assist with this process. The JCPC makes the following additional recommendations to (or brings the following to the attention of) the NC Department of Public Safety: 1. To support the earlier RFP process, the Harnett County JCPC will need to receive the documents and materials to complete the Risk and Needs Assessment earlier in the year. Respectfully Submitted, Kimberly Whitted, Chair, Harnett County Juvenile Crime Prevention Council Date: July 1, 2024 HCBOC 071524 a Pg. 17 $116,890 Rate:10% OTHER OTHER # Program Provider DPS-JCPC Funding County Cash Match Local Cash Match Local In- Kind State/ Federal Funds Total % Non DPS-JCPC Program Revenues 1 Harnett County JCPC Administrative $4,970 $4,970 2 Harnett County Juvenile Restitution/Community Service Program $130,477 $38,010 $168,487 23% 3 Harnett County Sheriffs Department PAL Program $65,700 $45,600 $111,300 41% 4 Dunn PAL School Kids in Power (SKIP) and Career Readiness $118,898 $33,280 $152,178 22% 5 6 7 8 9 10 11 12 13 14 15 16 17 18 TOTALS:$320,045 $38,010 $33,280 $45,600 $436,935 27% County 2024/2025 . Amount of Unallocated Funds Amount of funds reverted back to DPS Chairperson, Juvenile Crime Prevention Council (Date) Discretionary Funds added check type initial plan update final Chairperson, Board of County Commissioners (Date) or County Finance Officer Reviewed by_____________________________________ Area Consultant Date Reviewed by_____________________________________ Program Assistant Date Verified by_____________________________________ Designated State Office Staff Date ver 03/04/2016 -----DPS Use Only----- DPS JCPC funds must be committed with a Program Agreement submitted in NC Allies and electronically signed by authorized officials. LOCAL FUNDING The above plan was derived through a planning process by the HARNETT Juvenile Crime Prevention Council and represents the County’s Plan for use of these funds in FY HARNETT County NC DPS - Community Programs - County Funding Plan Available Funds: $$320,045 Local Match: $ $0 July 1, 2024 HCBOC 071524 a Pg. 18 Juvenile Crime Prevention Council Organization FY 24-25 Name Organization Title Chairperson Kimberly Whitted Campbell University Director, Technology Infrastructure & Operations Vice-Chairperson Carl Davis Harnett County Director, Parks & Recreation Secretary Crystal Morrison Alcohol and Drug Services Prevention and Early Intervention Consultant Number of members for FY 24-25: 15 List meeting dates during the current fiscal year and identify the number of JCPC members in attendance for each. Meeting Date Number of Members in Attendance Quorum Present? Yes/No August 21, 2023 9 Yes September 18, 2023 10 Yes October 16, 2023 10 Yes November 20, 2023 10 Yes December 18, 2023 8 Yes January 22, 2024 9 Yes February 19, 2024 10 Yes March 18, 2024 11 Yes April 15, 2024 9 Yes May 20, 2024 10 Yes HCBOC 071524 a Pg. 19 1 | Page SUMMARY REPORT OF THE HARNETT COUNTY JUVENILE CRIME PREVENTION COUNCIL RISK/NEEDS/STRENGTHS ASSESSMENT I. Risk/Needs/Strengths Assessment Summary and Observations II. Resource Assessment Summary III. Summary of Gaps in the Community Continuum IV. Proposed Priority Services for Funding Part I. Risk/Needs/Strengths Assessment Summary and Observations The Planning Committee reviewed data gleaned from the YASI (Youth Assessment Screening Instrument) Assessment administered by Juvenile Court Counselors after juveniles are referred with a complaint alleging that a delinquent act has occurred and prior to adjudication of the juvenile. Juvenile Court Counselors conduct motivation interviewing using a YASI full or pre- screen assessment. Motivational interviewing techniques are utilized to glean the most meaningful information from juveniles and parent(s)/custodian(s). The purpose of the YASI is two-fold (1.) to determine juveniles’ risk of reoffending and (2.) to begin layering services that interrupt their trajectory in the juvenile justice system. Some of the individual item ratings may be heavily dependent upon information reported by the juvenile or the parent(s)/custodian(s). YASI Points to Consider: 1. Prior to YASI implementation in January 2020, STRENGTHS levels were not assessed. RISK is strictly limited to risk of reoffending. NEEDS represents the overall service needs we need to wrap around the juvenile. Low NEEDS correlates to high STRENGTHS levels. Overlap may occur for the same juvenile during reassessment as part of each juvenile’s case planning process. 2. The domain data sets only include juveniles who scored moderate to high risk on the YASI full assessment (50% were considered low risk after receiving full assessment). 3. Data from full YASI assessment represents around 100 different items compared to the YASI pre-screen of around 33 items. Juveniles that only scored low risk on the pre- screen did not move forward to the full screening process so data set is limited to a few questions in the individual, family, school and peer domains. Every juvenile who showed up in this data set scored moderate on the pre-screen. When assessed on the full screen, they fell to low risk because the range of points in the Full YASI are much broader than the pre-screen tool. 4. In FY 2022-2023, there were 16,447 juveniles in Harnett County ages 10-17 (target age range for North Carolina Department of Public Safety Division of Juvenile Justice and Delinquency Prevention Juvenile Court Services). Children under 10 years old are no longer chargeable unless it is a serious offense, and they are given a status of “vulnerable juveniles” who are not processed through the juvenile justice system. HCBOC 071524 a Pg. 20 2 | Page 5. 113 YASI Full Assessments were completed in FY 22/23. The YASI data set includes history in domains: a. Legal History b. Family c. School d. Community & Peers e. Alcohol & Drugs f. Mental Health g. Physical Health h. Aggression i. Employment & Free Time FY 22/23 Youth Population by Age Age 6 to 15 = 20,183 Age 6 to 17 = 24,398 Age 10 to 17 = 16,447 HCBOC 071524 a Pg. 21 3 | Page 1. LEGAL HISTORY DOMAIN: HCBOC 071524 a Pg. 22 4 | Page 2. FAMILY HISTORY DOMAIN: 3. SCHOOL DOMAIN: HCBOC 071524 a Pg. 23 5 | Page 4. COMMUNITY & PEERS DOMAIN: HCBOC 071524 a Pg. 24 6 | Page 5. ALCOHOL/DRUGS DOMAIN: 6. MENTAL HEALTH DOMAIN: HCBOC 071524 a Pg. 25 7 | Page 7. PHYSICAL HEALTH DOMAIN: 8. AGGRESSION DOMAIN: HCBOC 071524 a Pg. 26 8 | Page 9. EMPLOYMENT & FREE TIME DOMAIN: HCBOC 071524 a Pg. 27 9 | Page Part II. Resource Assessment Name of Program Component: Teen Court and At-Risk Youth Development Component Description: The Harnett County Teen Court program provides a community-based alternative for diversion of 10-18 year olds who have accepted responsibility for their delinquent offenses. Juveniles are processed through a restorative justice Teen Court model with sanctions determined by a jury of their peers. Sanctions may include counseling, restitution, community service and serving on a peer jury. Name of Program Component: Harnett County Sheriffs Department PAL Tutoring Component Description: The Harnett County Sheriffs PAL program is an after school crime prevention program that utilizes educational, athletic, and recreational activities to create trust and understanding between the community, law enforcement officers and the youth. The PAL Tutoring component will offer tutoring and homework assistance to middle and high school students in underserved areas of Lillington and Western Harnett County. Name of Program Component: Harnett County Juvenile Restitution/Community Service Program Component Description: Community-based program to hold at-risk and court involved juveniles accountable for their delinquent or undisciplined behavior. Juveniles are required to perform symbolic community service or work to make monetary restitution to their victims. Name of Program Component: Dunn PAL (SKIP) School Kids In Power Component Description: Tutoring and Academic Enrichment for youth 10-17 years old to increase grades in school in reading and math, increase school attendance, decrease school suspensions and increase positive social interactions. The SKIP Program through Dunn PAL provides services to help supplement Youths' school curriculum by providing hands on learning to include College and Career Readiness Classes. The program also provides an opportunity for field trips designed to be an educational enrichment experience. NCDPS/HARNETT County JCPC FY 23/24 Funded Programs Name of Program Component: Dunn PAL Academic Career Readiness Component Description: The Career Readiness Program works with youth 13-19 years old in training and skills development in a specific job trade. This program will expose youth to work and college related experiences: teach youth proper etiquette in dress, manners, interview skills, communications skills, money management and job skills. Youth partner with local companies for work experience. We will work and partner with Central Carolina Community College, Harnett County Schools, and Harnett NC Works. HCBOC 071524 a Pg. 28 10 | Page Part III. Summary of Gaps in the Continuum of Services HCBOC 071524 a Pg. 29 11 | Page The Planning Committee has identified the following Gaps in Services: Access to Emergency Respite Housing/Shelter as an alternative to detention Professional development/interpersonal skill building programs for 16/17 year olds Mediation and Conflict Resolution Expanding Gang Prevention Program Juvenile Structured Day services Part IV. Proposed Priority Services for Funding The committee compared the services needed to address the elevated Juvenile Risk Factors and Juvenile Needs with services currently available in the community. Services which are currently available in the community and enough to meet the needs of court involved youth or those youth most at risk for court involvement are not considered as a priority for JCPC funding. The Committee proposes that the following program types be approved as the funding priorities for FY 2024-2025: Mentoring Services Restitution/Community Service Services Addressing Problem Sexual Behavior Parent/Family Skill Building Teen Court – including Sentencing and Responsive Circles Group Home Interpersonal Skill Building Psychological Assessments Temporary Shelter Care Vocational Skills Family Counseling Runaway Shelter Care Experiential Skills Home Based Family Counseling Specialized Foster Care Tutoring/Academic Enhancement Individual/Group/Mixed Counseling Temporary Foster Care Mediation/Conflict Resolution – including Truancy Mediation, Victim-Youth and Family Group Conferencing, Responsive Circles Substance Abuse Counseling Juvenile Structured Day Report Submitted to the JCPC on December 18, 2023, for inclusion in the FY 2024-2025 Harnett County Juvenile Crime Prevention Council Annual Plan and Certification. Rosanne Teniente Risk and Needs Committee Chair HCBOC 071524 a Pg. 30 Juvenile Crime Prevention Council Funding Decisions Summary November 2, 2020 Funding Decision for: FY 2024-25 Date Completed: May 20, 2024 Program(s) Funded Select 1-year or 2-year funding and reason(s) for Funding (Check all that apply) Harnett County Juvenile Restitution/Community Service Program 2-year Funding approved for FY and OR 1-year Funding approved for FY2024-25 Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other Harnett County Sheriff's Department PAL Program 2-year Funding approved for FY and OR 1-year Funding approved for FY2024-25 Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other Dunn PAL School Kids in Power (SKiP) and Career Readiness 2-year Funding approved for FY and OR 1-year Funding approved for FY2024-25 Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other HCBOC 071524 a Pg. 31 Juvenile Crime Prevention Council Funding Decisions Summary November 2, 2020 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other HCBOC 071524 a Pg. 32 Juvenile Crime Prevention Council Funding Decisions Summary November 2, 2020 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other HCBOC 071524 a Pg. 33 Juvenile Crime Prevention Council Funding Decisions Summary November 2, 2020 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other HCBOC 071524 a Pg. 34 Juvenile Crime Prevention Council Funding Decisions Summary November 2, 2020 Program Not Funded Reason for Not Funding (Check all that apply) Harnett County Teen Court (Agriculture Ext) Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other HCBOC 071524 a Pg. 35 Juvenile Crime Prevention Council Certification Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised July 2022 NC Department of Public Safety Page 1 of 5 Fiscal Year: 2024-25_____________ County: Harnett Date: July 1, 2024 G.S. 143B-853 allows for a 2-year funding cycle for programs that meet the requirements of the statute and have been awarded funds in a prior funding cycle. Indicate below if the JCPC plans to allow for a 1-year or 2-year funding cycle. (Check 2-year if the JCPC has a mixture of 1-year and 2-year funding.) 1-Year Funding: FY 2024-25 2-Year Funding: FY and FY CERTIFICATION STANDARDS STANDARD #1 - Membership A. Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners? Yes B. Is the membership list attached? Yes C. Are members appointed for two-year terms and are those terms staggered? Yes D. Is membership reflective of social-economic and racial diversity of the community? Yes E. Does the membership of the Juvenile Crime Prevention Council reflect the required positions as provided by N.C.G.S. §143B-846? No If not, which positions are vacant and why? Person up to age 21, Person up to age 21/Advocate, Representative United Way/other non-profit, member of business community, substance abuse professional positions have not been filled for a few years; Designees had to resign for professional or personal reasons in the last year; other reasons: desginees have failed to attend meetings and have not responded when contacted. STANDARD #2 - Organization A. Does the JCPC have written Bylaws? Yes B. Bylaws are attached or on file (Select one.) C. Bylaws contain Conflict of Interest section per JCPC policy and procedure. Yes D. Does the JCPC have written policies and procedures for funding and review? Yes E. These policies and procedures attached or on file. (Select one.) F. Does the JCPC have officers and are they elected annually? Yes JCPC has: Chair; Vice-Chair; Secretary; Treasurer. STANDARD #3 - Meetings A. JCPC meetings are considered open and public notice of meetings is provided. Yes B. Is a quorum defined as the majority of membership and required to be present in order to conduct business at JCPC meetings? Yes C. Does the JCPC meet six (6) times a year at a minimum? Yes D. Are minutes taken at all official meetings? Yes E. Are minutes distributed prior to or during subsequent meetings? Yes HCBOC 071524 a Pg. 36 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised July 2022 NC Department of Public Safety Page 2 of 5 STANDARD #5 - Public Awareness A. Does the JCPC communicate the availability of funds to all public and private non- profit agencies which serve children or their families and to other interested community members? ( RFP, distribution list, and article attached) Yes B. Does the JCPC complete a minimum of biennial needs assessment and make that information available to agencies which serve children or their families, and to interested community members? Yes STANDARD #6 – No Overdue Tax Debt A. As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts, as defined by N.C.G.S. §105-243.1, at the Federal, State, or local level? Yes Briefly outline the plan for correcting any areas of standards non-compliance. Having complied with the Standards as documented herein, the Juvenile Crime Prevention Council may use up to $15,500 of its annual Juvenile Crime Prevention fund allocation to cover administrative and related costs of the council. Budget pages (sections VI and VII) printed from NCALLIES detailing the expenditure's must be attached to this certification. The JCPC Certification must be received by DPS by June 30th annually. JCPC Administrative Funds SOURCES OF REVENUE DPS JCPC Only list requested funds for JCPC Administrative Budget. $5,000 Local Other Total $5,000 JCPC Chairperson Date STANDARD #4 - Planning A. Does the JCPC conduct a minimum of biennial planning process which includes a needs assessment, monitoring of programs and funding allocation process? Yes B. Is this Annual or Biennial Plan presented to the Board of County Commissioners and to DPS? Yes C. Is the Funding Plan approved by the full council and submitted to Commissioners for their approval? Yes Contact Harnett County Schools for person under 21 representatives, contact designees of positions that have not been adequately participating and request the appointed members identify new designees. HCBOC 071524 a Pg. 37 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised July 2022 NC Department of Public Safety Page 3 of 5 Chairman, Board of County Commissioners or Designee Date DPS Designated Official Date HCBOC 071524 a Pg. 38 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised July 2022 NC Department of Public Safety Page 4 of 5 Harnett County FY 2024-25 Instructions: N.C.G.S. § 143B-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and his/her title. Indicate appointed members who are designees for named positions. Indicate race and gender for all appointments. Specified Members Name Title Designee Race Gender 1) School Superintendent or designee Jermaine White Assistant Superintendent B M 2) Chief of Police or designee 3) Local Sheriff or designee 4) District Attorney or designee Hannah Luster Assistant District Attorney W F 5) Chief Court Counselor or designee Michelle Bennett Chief Court Counselor B F 6) Director, Local Management Entity/Managed Care Organization (LME/MCO), or designee Sarah Martzahl Family Partner Coordinator W F 7) Director DSS or designee Crystal Blue Social Worker B F 8) County Manager or designee Brent Trout County Manager W M 9) Substance Abuse Professional Crystal Morrison Prevention and Early Intervention Consultant B F 10) Member of Faith Community Kimberly Whitted Director, Technology Infrastructure & Operations B F 11) County Commissioner Barbara McKoy County Commissioner B F 12) A person under the age of 21 13) A person under the age of 21, or a member of the public representing the interests of families of at-risk juveniles 14) Juvenile Defense Attorney 15) Chief District Judge or designee 16) Member of Business Community 17) Local Health Director or designee Avis Watkins- Smith Social Worker B F 18) Rep. United Way/other non-profit 19) Representative/Parks and Rec. Carl Davis Director W M HCBOC 071524 a Pg. 39 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised July 2022 NC Department of Public Safety Page 5 of 5 20) County Commissioner appointee Rosanne Teniente Consultant F 21) County Commissioner appointee Cindy Delgado Success Coach/Dropout Prevention, Harnett County Schools W F 22) County Commissioner appointee 23) County Commissioner appointee 24) County Commissioner appointee 25) County Commissioner appointee 26) County Commissioner appointee HCBOC 071524 a Pg. 40 The Juvenile Crime Prevention Council (JCPC) has studied the risk factors and needs of Juvenile Court involved youth in this county and hereby publishes this Request for Proposals. The JCPC anticipates funds from the NC Dept. of Public Safety Juvenile Justice and Delinquency Prevention in the amount stated above to fund the program types specified below. Such programs will serve delinquent and at- risk youth for the state fiscal year 2024-2025 beginning on, or after, July 1, 2024. The use of these funds in this county require a local match in the amount specified above. Based on identified needed programs and possible gaps in the service continuum, the following checked program types will be considered for funding: Mentoring Services Restitution/Community Service Services Addressing Problem Sexual Behavior Parent/Family Skill Building Teen Court – including Sentencing and Responsive Circles Group Home Interpersonal Skill Building Psychological Assessments Temporary Shelter Care Vocational Skills Family Counseling Runaway Shelter Care Experiential Skills Home Based Family Counseling Specialized Foster Care Tutoring/Academic Enhancement Individual/Group/Mixed Counseling Temporary Foster Care Mediation/Conflict Resolution – including Truancy Mediation, Victim-Youth and Family Group Conferencing, Responsive Circles Substance Abuse Counseling Juvenile Structured Day Proposed program services should target the following risk factors for delinquency or repeat delinquency: Negative Peer Relationships; School Behavior Problems; Family Conflict/Parenting Skills; Behavioral Health (Mental Health/Substance Abuse; Runaway Behavior. Proposed services should address the following concerns as reported in the Youth Assessment Screening Instrument (YASI): Association with Negative/Delinquent Peers/Gangs; Family Parent Skill building; Alcohol/Substance Abuse; Elevated Violence/Aggression/Weapon/Firearm Use. Applicants are being sought that are able to address items below: 1. Program services compatible with research that are shown to be effective with juvenile offenders. 2. Program services are outcome-based. 3. The program has an evaluation component. 4. Program services detect gang participation and divert individuals from gang participation. 5. Awareness of and sensitivity to Racial Ethnic Disparity that exists in the County. 6. Programs are encouraged to provide effective programming that includes restorative justice practices. Only local public agencies, 501c3 non-profit corporations and local housing authorities will be considered for funding. In order to apply for FY 2024-2025 JCPC funding, you must complete and submit your application online by accessing NC ALLIES. Please read and follow all instructions at: https://cp.ncdjjdp.org/CP Additional self-help videos on the NC ALLIES webpage are available by clinking on the HELP tab. Private non-profits are required to submit, by uploading in NC ALLIES, the following: 1) No Over Due Tax form, 2) DPS Conflict of Interest Statement, 3) Agency Conflict of Interest Policy, and 4) Proof of 501(c)(3) status. (#1 & #2 are available at the above link.). Incomplete applications/required supporting documents will not be considered for funding. Prospective applicants are required to complete New Applicant Training for proposal to be considered. For new programs, readiness to manage NCDPS/JCPC Funds will be assessed prior to NCDPS contract approval to include verification of Board of Directors Roster/Organizational Bylaws/Conflict of Interest; Financial Accountability Systems and Fiscal Policies/Procedures; Organization Board-approved operating budget/operating funds; Liability Insurance $500,000 or more for fiscal year funded; most recent IRS Form 990. JCPC New Applicant Training Date: Thursday, Jan 18, 2024 1:00 pm -3:00pm https://ncdps.webex.com/weblink/register/r6788814b8cf2adcf5676e7e6e5fd7353 Kimberly Whitted, JCPC Chair harnettcojcpc@gmail.com JCPC Chairperson / or Designee Email For further information, other technical assistance about applying for JCPC funds in this county or about the program application workshop, contact: Crystal Bennett, DPS JCPC Area Consultant at crystal.bennett@ncdps.gov or (919)710-5331 Deadline for receiving application in NCALLIES: Monday, February 5, 2024 Harnett County Juvenile Crime Prevention Council Request for Proposals $320,045 10% 1/2/2024 Anticipated Annual Allocation Required Local Match Rate Date Advertised HCBOC 071524 a Pg. 41 The Juvenile Crime Prevention Council (JCPC) has studied the risk factors and needs of Juvenile Court involved youth in this county and hereby publishes this Request for Proposals. The JCPC anticipates funds from the NC Dept. of Public Safety Juvenile Justice and Delinquency Prevention in the amount stated above to fund the program types specified below. Such programs will serve delinquent and at- risk youth for the state fiscal year 2024-2025 beginning on, or after, July 1, 2024. The use of these funds in this county requires a local match in the amount specified above. Based on identified needed programs and possible gaps in the service continuum, the following checked program types will be considered for funding: Mentoring Services Restitution/Community Service Services Addressing Problem Sexual Behavior Parent/Family Skill Building Teen Court – including Sentencing and Responsive Circles Group Home Interpersonal Skill Building Psychological Assessments Temporary Shelter Care Vocational Skills Family Counseling Runaway Shelter Care Experiential Skills Home Based Family Counseling Specialized Foster Care Tutoring/Academic Enhancement Individual/Group/Mixed Counseling Temporary Foster Care Mediation/Conflict Resolution – including Truancy Mediation, Victim-Youth and Family Group Conferencing, Responsive Circles Substance Abuse Counseling Juvenile Structured Day Proposed program services should target the following risk factors for delinquency or repeat delinquency: Negative Peer Relationships; School Behavior Problems Proposed services should address the following concerns as reported in the Youth Assessment Screening Instrument (YASI): Association with Negative/Delinquent Peers/Gangs; Family Parent Skill building; Alcohol/Substance Abuse; Elevated Violence/Aggression/Weapon/Firearm Use. Applicants are being sought that are able to address items below: 1. Program services compatible with research that are shown to be effective with juvenile offenders. 2. Program services are outcome-based. 3. The program has an evaluation component. 4. Program services detect gang participation and divert individuals from gang participation. 5. Awareness of and sensitivity to Racial Ethnic Disparity that exists in the County. 6. Programs are encouraged to provide effective programming that includes restorative justice practices. Only local public agencies, 501c3 non-profit corporations and local housing authorities will be considered for funding. In order to apply for FY 2024-2025 JCPC funding, you must complete and submit your application online by accessing NC ALLIES. Please read and follow all instructions at: https://cp.ncdjjdp.org/CP Additional self-help videos on the NC ALLIES webpage are available by clinking on the HELP tab. Private non-profits are required to submit, by uploading in NC ALLIES, the following: 1) No Over Due Tax form, 2) DPS Conflict of Interest Statement, 3) Agency Conflict of Interest Policy, and 4) Proof of 501(c)(3) status. (#1 & #2 are available at the above link.). Incomplete applications/required supporting documents will not be considered for funding. Prospective applicants are required to complete New Applicant Training for proposal to be considered. For new programs, readiness to manage NCDPS/JCPC Funds will be assessed prior to NCDPS contract approval to include verification of Board of Directors Roster/Organizational Bylaws/Conflict of Interest; Financial Accountability Systems and Fiscal Policies/Procedures; Organization Board-approved operating budget/operating funds; Liability Insurance $500,000 or more for fiscal year funded; most recent IRS Form 990. Kimberly Whitted, JCPC Chair harnettcojcpc@gmail.com JCPC Chairperson / or Designee Email For further information, other technical assistance about applying for JCPC funds in this county or about the program application workshop, contact: Crystal Bennett, DPS JCPC Area Consultant at crystal.bennett@ncdps.gov or (919)710-5331. Deadline for receiving application in NCALLIES: Saturday, April 27, 2024 Harnett County Juvenile Crime Prevention Council Request for Proposals $27,723 10% 2/26/2024 Anticipated Annual Allocation Required Local Match Rate Date Advertised HCBOC 071524 a Pg. 42 Harnett County JCPC Meeting Minutes September 18, 2023 Harnett County Resource Center and Library Room 103A 12:30 PM Members present:Mandy Leon, Michelle Bennett, Mary Spell, Sarah Martzahl, Crystal Morrison, Rev. Kimberly Whitted, Avis Watkins Smith, Carl Davis, Roseanne Teniente, Cindy Delgado, Dr. Berry, Henry Evans, Alia Langdon, Tim Matthews, Sgt. Mark Hornsby, Gabrielle Dunlap, Haley Ann Hall, Crystal Bennett, Kayla Merkel, Sarah Spencer, Marlita Thompson, Lt. David Miller, Belinda Murray Members absent:Jermaine White, Tracy Hair, Brent Trout, Barbara McKoy, Anna Peele, Cpt. (Ret) Rodney Rowland Others present:No others present The meeting was called to order at 12:30 by Chair Kimberly Whitted. New Business: Chair presented vote to accept previous meetings’ minutes: o March 20, 2023- Moved by Avis Watkins Smith, seconded by Dr. Berry, motion carried, minutes approved o April 17, 2023- Moved by Carl Davis, seconded by Sarah Martzahl, motion carried, minutes approved o May 15, 2023- Moved by Avis Watkins Smith, seconded by Carl Davis, motion carried, minutes approved o August 21, 2023- Moved by Carl Davis, seconded by Crystal Morrison, motion carried, minutes approved New business presented to the body was the election of JCPC Executive leadership to include nominations or all positions to include, Chair, Vice Chair, Secretary and presentation of the Committee Assignments made by Chair-Elect Whitted. Nominations for Chairperson from floor included Kimberly Whitted, uncontested. All calls for nomination were made, none from floor. Motion to accept nomination of Kimberly Whitted by Cindy Delgado and seconded by Crystal Morrison. Motion carried. Nominations for Vice Chair from floor included Roseanne Teniente was made, uncontested. All calls for nomination were made and none from the floor. Nomination was accepted. Motion to accept the nomination of Roseanne Teniente as Vice Chair was made by Crystal Morrison, seconded by Mary Spell. Motion carried. Nominations for Secretary from floor included Crystal Morrison was made, uncontested. All calls for nomination were made and none from the floor. Nomination was accepted. Motion to accept the nomination of Crystal Morrison by Avis Watkins Smith, seconded by Cindy Delgado. Motion carried. HCBOC 071524 a Pg. 43 Finalization of committee assignments were presented, and it was noted that if there are any issues with the assignments or additions to other committees, please make chair known. Assignments were made to ensure that all committees and persons are evened out. Designation decisions were based on expertise, prior history of participation and area of work. Chairpersons will be designated by the committee during its meeting. Committee listing will be sent to all members. Conflict of Interest forms are due and are needed no later than today (9/18/2023) and there are still some that have not been received. These forms are required to participate in the JCPC for Harnett. Please get those signed and submitted either by hand or electronically. Paper copies for signature today are available for you to sign and submit before leaving the meeting. JCPC Program Reports: Dunn PAL School Kids in Power/College & Career Readiness: Presented by Dr. Berry. August report for SKIP, beginning count of 22, referrals/admissions 23, completed 17. End count was 28 for this program. College and Career Readiness for August, beginning count 18, referrals/admissions 14, completion was 12, end count was 20. Summer Camp ended to begin the transition into the new school year. Added a new school instructor and a media arts instructor. Held their open house with 98 percent parent participation and was able to resume our parent association for the 7 th year in a row. Very excited and proud of the parent engagement that is being shown. The Lights on After-School program is anticipated for October, with start date TBA. Will update on start when the date is confirmed. Harnett County Juvenile Restitution: Presented by Henry Evans. Beginning count of 6, 3 terminations and no admissions for August. Referrals have slowed down for the moment. All youth up to date, or week ending 9/15/2023, have earned total restitution of $646 in August with total hours worked at 89.10. Total year to date hours worked are 178.35. The youth they have now are JJ Diverted and/or Probation, also have an intake to complete from a SRO referral. Harnett County Teen Court: Report presented by Alia Langdon, No referrals in August, referrals slow to pick up but now that school is back in will be working over next few weeks to do some Public Relations with school Admin and Guidance Counselors and other partners to get the program noted and to talk about the referral process. Also have been working to recruit more volunteers for the program. Have been meeting and talking with SROs’ during the month of August. Teen Court has open communication with Juvenile Justice and is making sure that they have updated referral procedures so that referrals are forwarded correctly and that they are received. They will be emailed out. Measurable Objectives were reviewed for Fiscal Year 2022-2023. Estimated 30 participants, total served 21. All goals were exceeded during this year. There were 2 that carried over into this year and noted that will be making corrections to reports to reflect this and to also cover if there are questions. HCBOC 071524 a Pg. 44 Teen Court Association met during the summer of 2023 and the upcoming NCJSA is on calendar for October 4-6, 2023. Teen Court is just waiting on referrals to have its first hearing of the new fiscal year. Harnett County Sheriff PAL Tutoring Program: Report by Sgt. Mark Hornsby, reported they have 2 new employees with the PAL program, Gabby Dunlap and Haley Hall. Hailey will be with the PAL Program until she gets to the Academy. When they have gaps in time before BLET, they will send them to programs in the meantime to assist. Currently they have 7 in the tutoring program and those are students that were rolling over from last year, 4 new entering this week. Reported referrals are slow but do anticipate picking up since schools are in session. Started a new Girls Fitness and Nutrition Program on Tuesdays at 6pm, now have Judo for ages 6-18. October 5 th, 2023, starting at around 3pm to about 7pm, will be having a community day at the PAL program. Will have a lot of activities and things to do for ages 6 to high school and food! Still looking for volunteers to help with this event. Chair Whitted noted that she will forward any flyers if available. It is recommended that full participation from the County JCPC members. Court Counselor Report: Michelle Bennett, nothing really new from August. Still having issues with vacancies and we are interviewing hoping to get them filled. Hopefully by October 2, 2023 we will be able to pull out of working the facilities and they will be staffed. Question from C. Delgado, asked if there is information that can help us see what DJJ referrals have come in and how many have been sent to JCPC programs. It was reiterated that there is a section on monthly reports for referral source and we should be able to review and get good idea from this portion. Area Consultant Report: Crystal Bennett reported. First, she clarified question from C. Delgado regarding JJ stats and data. She noted that the information is provided to the Risk and Needs Committee for the prior fiscal year for their review of the flow of youth through and to the JCPC programs. The database is sent for planning to the area consultant and is forwarded to Chief Court Counselors for review of accuracy and questions. Area consultant noted that the data has been received and hopes to get with the committee around 1 st week of October to review and to provide some training tools for them. If able, can have RFP and Risk and Needs assessment completed. To date, there is no state approved budget, and we are urging bipartisan support from the Legislature for HB 848. The vacancies within the department are heavy and need to be filled, so hoping that this will happen soon, and support will be provided. Working on final accounting for the programs for 2022-2023. She has completed Teen Court and Restitution so far. Will complete Dunn Pal and Harnett Pal this week. Make sure complete the NC Assessment of Risks all Program Directors. Please make sure you are interviewing and entering Allies accurately. SPEP scores will be started next week, and they will be provided at the October meeting. Teen Court does not have SPEP scoring. This is to address the quality of service of the programs. Chair Whitted urged to make sure the R & N Committee works hard to get this information and plans complete so that we can present to the County Commission soon to get things going. Community Announcements: HCBOC 071524 a Pg. 45 C. Morrison announced information regarding the Hidden in Plain Sight Trailer that is provided by Alcohol and Drug Services and explained what it is and how it can be used. Provided contact information to contact about inquiring to schedule it for any community events. Also talked on programs and services available to Harnett County through Alcohol and Drug Services. AMI Kids introduced a new staff member, Sarah Spenser, and is a Functional Family Therapist with AMI Kids. Also noted that there is a waitlist that is currently 5 to 6 weeks long and hopefully she will be taking some of the kids from the current waitlist. Announcement that Daymark of Harnett is doing some work and revising their Right Choices information and getting this information out to schools and that their IIHS services have space with no waiting lists. Please share this information if you have any youth that may qualify for treatment. Next meeting scheduled for Monday, October 16, 2023 at 1230pm. Please make sure to support and attend these events during this time before the next meeting. Please note Committee meetings that are scheduled. With no further business, Crystal Morrison made a motion to adjourn, and Avis Watkins Smith seconded the motion. The meeting was adjourned at 1:33 pm. HCBOC 071524 a Pg. 46 Harnett County JCPC Meeting Minutes October 16, 2023 Harnett County Resource Center and Library Room 103A 12:30 PM Members present:Mandy Leon, Michelle Bennett, Mary Spell, Sarah Martzahl, Crystal Morrison, Rev. Kimberly Whitted, Barbara McKoy, Avis Watkins Smith, Carl Davis, Roseanne Teniente, Dr. James Berry, Henry Evans, Tim Matthews, Sgt. Mark Hornsby, Gabrielle Dunlap, Haley Ann Hall, Crystal Bennett, Sarah Spencer, Members absent:Jermaine White, Tracy Hair, Cindy Delgado, Brent Trout, Barbara McKoy, Anna Peele, Alia Langdon, Cpt. (Ret) Rodney Rowland, Haley Ann Hall, Kayla Merkel, Marlita Thompson, Lt. David Miller, Belinda Murray Others present:No others present The meeting was called to order at 12:31 pm by Chair Kimberly Whitted. New Business: ● Chair presented minutes for review and presented to vote to accept previous meetings’ minutes: o September 18, 2023- Moved by Michelle Bennett, seconded by Barbara McKoy, motion carried, minutes approved. ●Public Awareness Initiatives: Chair Whitted was a part of the Harnett County review of the strategic planning and presented some informative highlights within the 2023-2028 Strategic Plan from the school system. This can assist us in working and collaborating with the school system. Also, this information and the highlights could assist us in aligning with the school system and with the services that we provide that supplement. Chair Whitted did remind the council that this plan is published for the public on the Harnett County Schools website and please take the time to review this. o Inquired about ideas that we can come up with to increase public awareness of the JCPC, its programs, and to partner with other community organizations. C. Morrison suggested sponsoring and Resource Fair or partnering with the schools to do this during open house etc. No other ideas were presented at the time, but Chair Whitted urged the council to think. Also, there was a suggestion of having a forum for the community concerning discussion of disciplinary action county data and preventive measures. Also, suggestion of focusing on awareness and recognizing the issue with the drugs in the schools and how the students are bringing it in and partner with the Opioid Task Force. C. Morrison did note how the program with Lee County and ADS. M. Bennett also mentioned that they used to have Right Choices through Daymark, but it is not in effect now. M. Bennett inquired with Law Enforcement and Schools about there is a great need for this in the schools. Consider the prioritizing of those to include 1. Drug HCBOC 071524 a Pg. 47 awareness in schools and 2. Disciplinary Action Data and Preventive Measures. Want to at least have one good event during the spring. ● NCJSA Conference:C. Morrison talked about some of the activities that take place during the conference. Noted that the Bill Lassiter was a speaker and presented data from the 2022 annual report and discussed the statistics and how the information within this report is to assist in how we serve the youth, what we need to focus on in treatment and recommendations for reducing recidivism in the youth. There were different speakers that spoke on self-care of staff, power in the words we use with each other and the youth we serve, also talked about a Reentry Simulation presentation that was interactive to give an idea of what some of our youth may experience upon release and how Reentry is important also to our youth. Also noted that there is relax time after a full day of training full of activities to include a Lip Sync Battle, Dance, Bingo, Spades Tournaments, Cornhole etc... It is tentative that the Spring conference will be the first week of April 2024. ● Risk and Needs Planning Presentation:C. Bennett presented a quick overview of the Risk and Needs Planning information to begin the process of planning for the service needs for Harnett County. She mentioned her gratitude to Harnett County and the JCPC and their efforts to support HB 848. Talked about efforts and effective ways to begin awareness and outreach. Also consider the expansion of services and resources from the Continuum and working to update. Everyone is asked to review the continuum and aid in removing, reconciling and adding resources that may or may not be useful to families and youth. Review of the statistics for Harnett County vs the state. There were several areas discussed to include environmental factors, living situations, supervision in the home, which is a strength. Most areas for Harnett we are above in a good way in reference to the state data rate. Please see all report presentations for further review. It was also a suggestion to send this out to the programs and the membership to share the purpose and needs to the communities in Harnett. Suggestion of posting this to the County Website. If you do put it up, please make sure that it is a clear and completed version. JCPC Program Reports: Dunn PAL School Kids in Power/College & Career Readiness: College and Career Readiness: September 2023, beginning county of 21, referrals and admissions 8, ending count 29, 3 referrals for academic failure, 4 behavior problems and 1 for feeling unsafe in the home or neighborhood. Please refer to the program monthly report. SKIP: September beginning count 28 with admissions of 2, 1 termination with end count of 29. Please see the program report. Beginning budget was $137,544, spent $18,801.76, with end balance $95,078.48. Met with school counselors to create an area of focus plan and that went well. The schools were Dunn Elementary, Dunn Middle, Triton High, and Erwin Middle. The counselors meeting went well and we do now have access to PowerSchool’s in order to monitor progress. Now we can do focus plans by month. We have a lot of data now and it is helping us to bridge the gap with all the needs here. Misbehavior has decreased but academic issues have increased this year. The average is most are behind HCBOC 071524 a Pg. 48 academical 2 - 4 years but have seen a change in which that has lessened to 2 years. All of our classes are now full, and this is a great thing. C. Bennett inquired about transportation to Erwin, and it is confirmed that transportation is now being provided in the Erwin area. Harnett County Juvenile Restitution: Presented by Henry Evans. Reported no terminations and 1 admission and ending count of 4 for September. Hired a part-time person, but that did not work out, so H. Evans is back to working with the youth alone for the moment. For September earned 46 hrs. worked, earned around $263 restitution for Had low numbers and the numbers are low. The issue currently is that referrals received, there is no follow up or response from the guardians at times. When there is no response, reach out to the referral source to get some assistance. Can not service the kids The youth they have now are JJ and SRO referrals. Chair Whitted asked for suggestions on how to increase parent involvement and took suggestions from M. Bennett in regard to this. Recommended that SROs should make contact and talk with parents before sending the referral. With JJ, it is different, and protocol is followed. It is recommended that they explain or note that this is an in lieu of alternative to Juvenile Justice direct referral and that may assist. It has been noted that also parent contact info may not be accurate on school files so. Harnett County Teen Court: Report presented by Tim Matthews, no referrals this year and that A. Langdon has been meeting with the schools and also working on recruiting volunteers in reference to assisting with awareness and working on community engagement to increase referrals. Chair Whitted offered any help and suggestions to assist the program with the referral process. Also noted to the SRO’s present to encourage referral to this program. Chair Whitted stated that she would reach out to A. Langdon after the meeting to follow up. Harnett County Sheriff PAL Tutoring Program: Report by Sgt. Mark Hornsby, 5 new kids to the tutoring program and at max capacity without having to add new staff. Seeing a lot of children are doing much better in school and with parent relationships after following up on the students. Picking up 2 High Schools, Western Harnett and Overhills. The biggest referrals are still from school guidance counselors and programs have about 80 kids participating, not all on the same night, they are total for all the different programs. Received 2 referrals from JJ and have made several attempts to reach the parents and there is no response and would like to have more kids and plan to go to schools and set up booths to recruit more for the programs. Also working to reach the Middle Schools. Also reported that the Community Day from October 5, 2023, was nothing but a success and special thanks to Commission McKoy for her attendance and support. Chair Whitted reminded the council that all sponsored events need the support of the council members! Court Counselor Report: Michelle Bennett started out with thanking the council and Harnett County Commissioners for their support and efforts in backing HB 848. Court counselors in the district are happy with the changes and added support and incentives that the bill did provide for them. Working on the Supervisors and Chiefs because of the Step Pay Plan, it has bumped pay up to where some are making more than leadership so they are working on this. The Step Pay Plan has been a great additional and also will HCBOC 071524 a Pg. 49 aid in bring in more staff to cover shortages. Have an REI Conference that will be held in Harnett County but the limit is only 50 persons. Invites have been given to key members. DJJ is still flowing pretty smoothly and referring to services and community programs. Community Announcements: Avis Watkins Smith reminded council that NC Medicaid Expansion will be effective as of December 1st, and it is a great opportunity for NC and opening the possibility for coverage to more people that may have not had access to Mental Health and even primary care services. So please spread the word to others so if they may qualify, they can take advantage of the opportunity. Announcement that Daymark of Harnett is doing some work and revising their Right Choices information and getting this information out to schools and that their IIHS services have space with no waiting lists. Please share this information if you have any youth that may qualify for treatment. Sarah Martzahl Spencer from AMI Kids currently has a waitlist of 8 weeks and are still accepting referrals. C. Morrison announced Red Ribbon Week was October 22, 2023, through October 31, 2023 and that Alcohol and Drug Services is available for presentations and assistance to the programs and any other initiatives. With no further business, Roseanne Teniente made a motion to adjourn, and Michelle Bennett seconded the motion. The meeting was adjourned at 1:47 pm. HCBOC 071524 a Pg. 50 Harnett County JCPC Meeting Minutes November 20, 2023 Harnett County Resource Center and Library Room 103A 12:30 PM Members present:Michelle Bennett, Mary Spell, Rev. Kimberly Whitted, Barbara McKoy, Avis Watkins Smith, Carl Davis, Cindy Delgado, Roseanne Teniente, Rose Ferguson (N), Marlita Thompson, Dr. James Berry, Henry Evans, Gabrielle Dunlap, Crystal Bennett, Sarah Spencer, Jermaine White, Haley Ann Hall Members absent:Mandy Leon, Sarah Martzahl, Crystal Morrison, Henry Evans, Tracy Hair, Brent Trout, Anna Peele, Alia Langdon, Cpt. (Ret) Rodney Rowland, Kayla Merkel, Lt. David Miller, Belinda Murray, Tim Matthews, Sgt. Mark Hornsby Others present:Glenn Smith, Jennifer Corscadden The meeting was called to order at 12:31 pm by Chair Kimberly Whitted. New Member Rose Ferguson introduced herself during the attendance and roll call. New Business: ● Chair presented minutes for review with necessary grammatical and name corrections for presentation to vote to accept meeting’s minutes: o October 16, 2023- Moved by Carl Davis, seconded by Avis Watkins Smith, motion carried, minutes approved. 1.Presentation RFP- Glenn Smith and Jennifer Corscadden from Life Connections of the Carolinas, DASH Restorative Justice Program: Chair Whitted introduced the guests for presentation and set the projector to show the Power Point presentation slides that accompanied the presentation. Glenn Smith, Founder and Executive Director of the organization and Jennifer Corscadden. Came to talk about a new program that is now being offered called Restorative Justice. G. Smith noted that he has been an instructor over the last 25 years in Metford County and other systems teaching restorative practices, which are practices that are not so focused on punishment, but more towards accountability. Punishment is more towards what we do to people, accountability is more for the person to take responsibility and to give back what they had taken in some way. DPS started doing this program in communities and it was exciting to see how this program involved others and how the communities are being restored. Restorative Circles for JJ Involved youth were described and how it is expected to work with the youth and volunteers to include parents, court counselors, volunteers, peers, etc. The Restorative Process was described and reviewed to include Admission to the program: the youth taking accountability for their actions, Participants: includes peers, parents, volunteers, etc., Addressing impact: What, Who, Where and How and has the youth accepted responsibility, and Addressing the offense: crafting a Plan of Action, Consensus decision making and support to help the youth feel more connected to the community.Also reviewed the Restorative Plan results that could include community service, restitution, tutoring, referral to counseling, school activities, life skills classes that are provided onsite, mentoring etc... Will work to get the youth involved and then also encourage and prepare them to become peers to other youth that may come through the program after HCBOC 071524 a Pg. 51 they have completed. Referrals have previously come from Juvenile Justice but can come from other sources to include schools and communities. It is required to have at least 60% for JJ due to the nature of the program.Goal: “Keeping kids out of jail and keeping families connected.”Questions after presentation included those about referrals sources and how will this program foster community connections. Answered that they would reach out to schools, SROs, community orgs and peers in the communities served.What resources are needed to hold those sessions, to include sessions space and transportation?Facilities, we do need rooms and do not have an office in Harnett so we plan to possibly use a church space and will be looking for space in the area.What counties have been worked in with your Restorative Justice program?Anson, Montgomery, Union and smaller metric program in Lee County. Transportation for Harnett County can be worked out and will supplement resources and inquire of help before spending. If not available, would consider purchasing a van. Also noted that the organization is willing to come into the schools to assist them in coming up with a plan or program within the schools. It was made mention that if there were further questions. 2. RFP:There is no important information regarding the RFP. In December, we will work to get the RFP prepared and ready to start advertising for January. Biggest thing that we consider programs that address concerns in our community for our youth as mentioned by Chair Whitted. JCPC Program Reports: Harnett County Sheriff PAL Tutoring Program: Report given by Gabrielle Dunlap included a report that the numbers are about the same but have had more of a traffic uptick of inquiries concerning what the program is about and hoping that they will enroll. Planning to do a dinner the week before Christmas for all the currently enrolled youth. There was a positive comment about the engagement in the community. Please see the monthly report for admissions and enrollments. Harnett County Juvenile Restitution: Presented by Henry Evans. Beginning count of 4, 17 admissions, 1 successful termination. SROs have sent in quite a few referrals, presently at 25 in the program, in the next week or so and with additional referrals will be in the low 30s after all contacts have been completed. For October, performed 85 hours Community Service, earned $232 in restitution. Total of number of 117 hours completed. Of the 17 admissions, 13 4 were from Juvenile Justice and the other 4 13 from SROs. Mostly complaints and charges are for Simple assault and simple affray and maybe 1 or 2 larceny charges. Question about if referral/admission from SRO, does it completely bypass Juvenile Justice? Referral form is sent and there is no actual petition filed, they have 6 months to complete before they are sent to Court Counselors. Parents and Youth must agree to these terms. Question of how Teen Court is relative to this program or how it works. It was noted by M. Bennett, that Teen Court is separate entity. Teen Court can refer youth to other programs if there is a definite need for a service. Dunn PAL School Kids in Power/College & Career Readiness: College and Career Readiness: Had a fall festival in the month, parents brought. The program Director took the kids to Virginia to Dale Earnhardt and Nascar Museum, and they had the time of their life. In communicating back and forth with schools, ISS has gone down with our kids and so has OSS, focusing work on Bullying. Harnett County Health Department came out and talked about the importance of hygiene and had that conversation. Had Spirit Week and it was great, and the kids enjoyed and went all out! Working on 1 st yearbook this year so they can have some great tangible memories and are getting together a yearbook! Upcoming in December, Annual Christmas dinner on December 14, 2023, at 6pm, the JCPC is welcome to attend and invited. The kids will be performing, and all the kids will get a gift and Captain Rowland will be HCBOC 071524 a Pg. 52 giving out surprises! Will also send out the flyer to share. Thanked the JCPC for their support and all they have done. SKIP: No change in numbers, beginning count was 29 count and remains. Harnett County Teen Court:No report Court Counselor Report: The number goal for minor offenses through the door to include first time no prior history of JJ involvement, disorderly conduct, simple affray, etc., those DJJ referrals may not reach the programs if there is minimal need based on the GAIN short screener. It is noted that the further they go in our system, the longer they remain in our system. Announced some staffing changes, the current Area Administrator, who is M. Bennett’s supervisor will be retiring as of 12/31/2023 and the Court Services Director will be retiring on 3/31/2024. Currently working to get prepared. Area Consultant Report: Area Consultant has notified the budget revision piece with all programs. Any funds not used will be returned. Looking more at programs that are under performing and there have been opportunities to get things back in order and straight to get the SPEP scores out. So, if any programs need to enter any admission or termination data, if have not met at least 25% of your targets, the need for the service and program functionality will be discussed. This information is going to the state. December 1, 2023, is the deadline to get all information entered into NC Allies. Specific Data has been looked at in the system and working with Program Managers about this. Scores will be sent out by December 4, and the requests for Program Enhancement plans if you have not done so. The Monitoring Committee will need to meet at the December meeting at possibly 12pm to get the forms and other information needed to complete monitoring in January. Community Announcements: No community announcements from the body. With no further business, Commissioner Barbara McKoy made a motion to adjourn, and Mary Spell seconded the motion. The meeting was adjourned at 1:29 pm. HCBOC 071524 a Pg. 53 Harnett County JCPC Meeting Minutes December 18, 2023 Harnett County Resource Center and Library Room 103A 12:30 PM Members present:Jermaine White, Michelle Bennett, Mary Spell, Rev. Kimberly Whitted, Avis Watkins Smith, Carl Davis, Cindy Delgado, Rose Ferguson Members absent:Mandy Leon, Sarah Martzahl, Brent Trout, Crystal Morrison, Barbara McKoy, Rosanne Teniente, Rose Ferguson Others present:Dr. James Berry, Henry Evans, Alia Langdon, Tim Matthews, Polly Allegra, Gabrielle Dunlap, Crystal Bennett, Sarah Spencer, Marlita Thompson, Glenn Smith, Jennifer Corscadden The meeting was called to order at 12:30 by Chair Kimberly Whitted. Quorum has been met. New Business: Approval of Minutes for 11/20/2023: Meeting Minutes from 11/20/2023 meeting was presented and reviewed. There were corrections to the recording of attendance in reference to distinguishing members and others present or absent were made by Chair Whitted. Other corrections, report for Harnett Juvenile Restitution admission and referral numbers to be corrected was requested by Henry Evans. Upon review there were no other corrections or additions. Motion to accept minutes with all corrections by M. Bennett, seconded by Rose Ferguson. Minutes approved. RFP for 2024-2025: RFP information was reviewed and how the report data was gathered and originated to compile it was discussed. There was an opening for questions or discussion of the RFP by Chair Whitted. Areas or prioritization were reviewed due to formatting issue of the document for further clarification, these included: Access to Emergency Respite/Shelter as an alternative to detention, Professional Development/Interpersonal Skill Building programs for juveniles 16-17, Mediation and Conflict Resolution, Expanding Gang Prevention, and Juvenile Structured Day Services. These needs and gaps were identified by the committee and confirmed by M. Bennett. Opened the floor for motion to accept the finalized Risk and Needs Assessment for submission to state for reporting requirements and the Harnett County Commissioners. Motion moved by Carl Davis, properly seconded by Mary Spell. HCBOC 071524 a Pg. 54 RFP was presented and reviewed to address program needs identified through the Risk and Needs and assessment for Harnett County. Information is to be publicized and advertised for 30 days from the date posted. The county will be contacted to make sure that it is posted appropriately and advertised to programs and providers in Harnett County. The tentative date of publication considered is January 5, 2024, and 30 day application end deadline February 5, 2024 to ensure that there is time to review all applications appropriately and thoroughly. Motion to accept RFP and submission proposed dates by Cindy Delgado, properly seconded by Michelle Bennett. Motion carried. JCPC Program Reports: Dunn Pal School Kids in Power/College & Career Readiness: Presented by Dr. Berry. November report for SKIP, beginning count of 29, admissions 1, successfully completed 1. The end count was 29 for this program. Spent $11,744.08 with a remaining balance of $70,816.64. College and Career Readiness for November, beginning count 29, admissions 0, successful completions were 3, end count was 26. Budget same as reported above. DUNN Pal had a professional development session with the Child Advocacy Center Program. Harnett County Juvenile Restitution: Presented by Henry Evans. November Beginning count of 20, 2 successful completions and 14 admissions. Of the 14 admissions, 12 were through SROs and 2 from Juvenile Justice. The end count for November was 32. Still receiving good numbers from SROs, for Community service for November 98.5 hours, restitution earned $165 for the total hours worked. Year to date for Community Service was 462 hours and Restitution $462.94. Still processing referrals that we are still in attempts to contact parents. Those to be process with starts in December and into January 2024. Harnett County PAL: Report presented by Gabrielle Dunlap, 1 received for the month of November, but have had youth stop by based of interest in the program from knowing kids that are in their school. We are working to get them enrolled. Hoping after the holiday break when school resumes numbers will increase. Haley Hall is preparing to start in the Academy and are preparing for that transition in staffing. HCBOC 071524 a Pg. 55 Chair Whitted reviewed the proper recording of Program Report Forms for Measurable Objectives. Also, will hear in January a meeting about program monitoring to review the spending and youth served. This assists with budgeting and appropriation. C. Bennett noted that 6 Month Measurable Objectives are upcoming and will be forwarded to the monitoring committee to assist in monitoring, Program Enhancement Plans and SPEPS Scores will also be prepared and are all a part of the council’s Annual Planning. Harnett County Teen Court: Polly Allegra reported that they attended the NC Gang Conference on November 9 th, 2 referrals for the month and having issues with parent contact with one referral due to the youth consistently not being in place. Another referral process and her hearing is upcoming. Budget for the month were salary and budget for all other area needs. Working and coming up with plans to get into the schools and get to the youth there. T. Matthews talked about a meeting with council in reference to concerns with referrals and admissions. Presented the 10 Step plan that they put in place. Action steps that have been implemented were reported and further steps to take were provided for future of the program’s growth. There was a question of how often monitoring occurs. The Chair noted that monitoring, is informally done monthly via the program reports, but Program Monitoring occurs annually. The findings are due around February for review and inclusion in the annual reporting. Court Counselor Report:Really no updates. We are working to fill vacancies. Currently processing some applications, one for Administrative Assistant and a Supervisor. Still working with youth and families. Looking forward to a fresh start to the new year. Area Consultant Report:Shared what is coming in January, Monitoring committee training will be coming out with links and documentation. The state is looking at the referrals and funding across the state in general. So, if there are any information requests coming from the state, please respond timely. The state is working to address the vacancies in the facilities and counselor positions. If there is any assistance needed or any training needs, please reach out. Also, reminder, that with RFP applicants, they do have to undergo new applicant training to assess their readiness. The first session will be on January 18, 2024, but will be recorded for use of those applicants that come in after that date. HCBOC 071524 a Pg. 56 Community Announcements: Rose Ferguson announced that she has filed to run for Board of Education District 2 of Harnett County. Tim Matthews announced that on January 16 th, 2024, training will be offered to youth and adults about Teen Court. Has fliers to pass out. Also have invited judges, lawyers, etc. to attend and speak. C. Bennett also suggested for the Teen Court program to shadow or visit with Lee County Teen Court Model. Sarah Spencer AMI Kids has 8-week waitlist and is accepting referrals. Reminder of 4 th Monday in January, January 22, 2024, at 1230pm. Monitoring Committee will meet. Will reach out to them for preparation. With no further business, Carl Davis made a motion to adjourn, and Rose Ferguson seconded the motion. The meeting was adjourned at 1:24 PM. HCBOC 071524 a Pg. 57 Harnett County JCPC Meeting Minutes January 22, 2024 Harnett County Resource Center and Library Room 103A 12:30 PM Members present:Michelle Bennett, Mary Spell, Crystal Morrison, Barbara McKoy, Rev. Kimberly Whitted, Avis Watkins Smith, Carl Davis, Roseanne Teniente, Cindy Delgado Members absent:Jermaine White, Mandy Leon, Sarah Martzahl, Brent Trout, Rose Ferguson Others present:Henry Evans, Alia Langdon, Tim Matthews, Sgt. Mark Hornsby, Crystal Bennett, Marlita Thompson, Sharon Glover, Lance Britt, Barry Blevins, Dr. James Berry, Sarah Spencer The meeting was called to order at 12:30 by Chair Kimberly Whitted. Quorum has been met. New Business: Approval of Minutes for 12/18/2023: Meeting Minutes from 12/18/2023 meeting was presented and reviewed. There was a correction to the attendance made by Chair Whitted. Motion to accept minutes with all corrections by C. Morrison, seconded by M. Bennett. Minutes approved. Monitoring Committee Training and Meetings: Reminder that all JCPC Monitoring is due to begin being completed this month. All monitoring must be completed for Funding and Review to make decisions disbursement. The Monitoring Committee will schedule all meetings and complete them. Planning for RFP Presentation Meetings: It was recommended that RFP presentation meetings be a separate set of meetings. Not sure how many programs will apply but would like to it spread out over a couple of days. Encouraging as many that may be able to attend in person to do so but will offer a virtual link for those that may not be able to join in person. RPF will end February 5 th and all applications will be in by that date. To keep the conversations open and in time with the County Commission meeting schedules, the Funding and Review Committee to review the applications properly and for the programs need to request additional funding, we want to have those dates early on. Projected placeholder dates will be February 13, 2024, and February 14, 2024 during possible lunch hours and will be sent to all for confirmation. The presentations will be recorded and sent out to the board so that all can review as well. HCBOC 071524 a Pg. 58 Work Plan Review for Year: Work Plan for JCPC was shared and reviewed. This gives JCPC a good framework for what needs to be completed by month. Chair noted that she would send the document to everyone. It is important that the quorum be met to ensure that all items that require vote are done timely to meet state deadlines. JCPC Program Reports (to include 6 Month Measurable Objectives is ready) Dunn Pal School Kids in Power/College & Career Readiness: Presented by Dr. Berry. December report for SKIP, beginning count of 29, admissions 1, successfully completed 1. The end count was 28 for this program. Spent $11,744.08 with a remaining balance of $70,816.64 61,650.23. College and Career Readiness for December, beginning count 26, admissions 1, end count was 27. December was a very busy month Were not able to participate in the Christmas Parade but did have the Christmas Program give out gifts to the kids and had plenty left over to give to all kids that attended. Able to feed the families over the break with the help of Dunn City. Been checking with the schools that we serve on progress with our students. There is much noted progress and misbehavior is on the decrease and positive behavior on the uptick! We are very proud of the kids! Harnett County Juvenile Restitution: Presented by Henry Evans. December Beginning count of 32, 2 successful completions and 0 admissions. Referrals received but not processed End Count of 30. Community service for December performed 68.5 hours, restitution earned $820.45 for the total hours worked 181.166. The year to date for Community Service was 310.25 hours, Hours worked 644.105 and Restitution $2420.45. Measurable objectives were reviewed and have been met or exceeded. Report will be available for review. Harnett County PAL: Report presented by Sgt. Hornsby, Ending count 15, and able to move 2 successfully terminated for December. With our new van we can pick up more kids also in the Western Harnett High and hopefully be able to start recruiting from the middle schools to include the Western Harnett Middle. We are getting a large amount of Middle School and want to accommodate them. We had a fundraiser to help send the kids to the Boxing Championship. We are asking for volunteers. Harnett County Teen Court:Alia Langdon and Tim Matthews presented on progress with Teen Court. They are currently out doing outreach identifying schools and meeting HCBOC 071524 a Pg. 59 with SROs. Noted that they have received 2 referrals since making these outreach efforts. Also reported that they shadowed the Lee County Teen Court in December. Also trying to recruit volunteers to assist with the process such as clerks and prosecutors. After seeing Lee County at work, they did get some great ideas. Discussed some of the conversations with the SROs they have met with and stated that they were told that most of the responses were that they did not have any kids that met the qualifications to be referred to Teen Court. Also noted that they are working with DJJ as well to get referrals. Noted that 2/6/2024, scheduled hearing and is working to secure courthouse but if not, will be held at her office. Also, an open invite for Board that want to observe Teen Court, they are welcome. Court Counselor Report:Michelle Bennett, things are going well in the district, no real updates. M. Bennett did meet with Teen Court and discussed the program referral process with them and how they are recommended for services. Area Consultant Report:Crystal Bennett. Presentation of the NCSAFE effective data for Harnett County for YTD comparison effective 10/31/2022 and 10/31/2023. Review of the data was done. Shows the statewide numbers and the County numbers for firearm and gun violence juvenile complaints. M. Bennett also made note that these numbers may represent that one juvenile may have several complaints or multiple counts of offenses or they may commit across county lines and to process it will be in Harnett but was transferred back to the juvenile’s home county of residence. There was a 67% increase in the county and the number of juveniles increased to 59%. Also, this data represents the District. Reviewed data by county, state, age groups, etc. Lance Britt did make note that there are efforts to decrease access because there are a lot of variables that affect that. The JCPC responsibility is to make it aware, provide resources and help improve the conditions in our communities and the youth in them. The presentation is in the January Meeting documents. JCPC will work to share Guns Safety and knowledge. Community Announcements: Plate sale at Harnett PAL Building on January 19, 2024, and again big fundraiser opportunity on March 1, 2024. Details forthcoming. With no further business, Barbara McKoy made a motion to adjourn, and Avis Watkins Smith- seconded the motion. The meeting was adjourned at 1:19 PM. HCBOC 071524 a Pg. 60 Harnett County JCPC Meeting Minutes February 19, 2024 Harnett County Resource Center and Library Room 103A 12:30 PM Members present:Michelle Bennett, Crystal Morrison, Barbara McKoy, Rev. Kimberly Whitted, Avis Watkins Smith, Carl Davis, Roseanne Teniente, Cindy Delgado, Rose Ferguson, Brent Trout Members absent:Jermaine White, Mandy Leon, Sarah Martzahl Others present:Henry Evans, Alia Langdon, Sgt. Mark Hornsby, Crystal Bennett, Marlita Thompson, Kimberly Harrison, Captain Roland, Dr. James Berry, The meeting was called to order at 12:30 by Chair Kimberly Whitted. Quorum has been met. New Business: Approval of Minutes for 1/22/2024: Meeting Minutes from 1/22/2024 meeting presented and reviewed. There was a correction Dunn PAL to remaining balance, corrected to $61,650.23. Motion to accept minutes with all corrections by C. Davis, seconded by C. Delgado. Minutes approved. The announcement was made that Mary Spell, previous member will not be returning to the JCPC due to MCO changes with Trillium and is no longer assigned to Harnett County. We appreciate her diligent work with the Council over the last 15 years and wish her well. Sharon Glover with Alliance Health will be filling this spot for the but will still need to possibly complete application for membership and approval. Avis Watkins-Smith recommended that a letter from the JCPC be sent to M. Spell on behalf of the JCPC. Chair Whitted noted that she will get that sent out to her. Monitoring Committee Reporting: Report by Carl Davis and Crystal Morrison. All Programs during the monitoring were hitting the 50% mark or closer for the financial and budget requirements, admissions and youth served. All programs reported and provided all the information that we needed for the review, and they looked to be in good standing with everything at that point. Teen Court had previous concerns that were reviewed during the monitoring that were assessed for progress in accordance with recommendations from the JCPC and their current Performance Enhancement Plan. Some progress has been achieved as they reported two or three current referrals that HCBOC 071524 a Pg. 61 had been received. There is still concern that the program will not meet the program agreement number of admissions of 25 by June 2024, but did recognize that efforts are being made. Still a lot of concerns there. So obviously we are funding it, but it is not serving youth, The remaining programs are hitting the marks and expectations but there is room for growth. Recommendations were discussed with all programs to better enhance the programs’ productivity. Chair Whitted noted that program monitoring assists the Funding and Review committee with review of applications of current programs and to access programs needed for the youth in the county. Information provided from the reports also aids in funding allocation per the request from applicants that apply for the RFP. Funding and Review Reporting: The Funding Review Committee met February 13, 2024, and February 14, 2024, to review and interview applicants for the RFP. Because we still have the state oversight who maintains and then continues that accountability for us about where the funding is going for the year. Must take all of that into account and make sure that we're making the best decision moving forward. We do have a program that is struggling and conversations with the program coordinator have been had. We've also had conversations with their source referral groups as well. And we do have a concern about the ability progressive referrals. In a very delicate position because we have a program that continues to receive funding from the state that we have approved for this year, and they have also applied again for the upcoming fiscal year. So that's through this conversation. We need to have all JCPC members input and on how we're going to proceed and input from the state side as to how to provide oversight of that accountability. So there was a conversation at the end of last year, 2023, versus feedback given basically from the source referral groups that the JCPC had not officially been given. Discussion was on what had to be considered to build back their relationships to get those referrals and to meet the numbers that were agreed upon for the year in the program agreement. However, the chair concern was prior to that, because there should be ongoing monitoring in a formal setting, the ongoing monitoring is the monitoring committee reporting and the monthly and quarterly reporting. The history of this program was reviewed. Reports were that there was communication breakdown on to the SRO end. Very clear reporting must be maintained in the monthly and quarterly reporting to show that there has been any outreach or activity, and a question was posed is there any evidence in the reporting. Also, a mention that because of COVID, there was a setback, but it has been noted that this program has seemed to bounce back of the last few years. The desired outcome is to increase referrals. I know on the HCBOC 071524 a Pg. 62 state side and if you have any comments that that would assist with this comment as well. Would like to see a teen court presence in every county or restorative justice. Because it is a very valuable and. Inexpensive intervention prevention type program. The teen court overtime in North Carolina has proven to be a cost-effective measure for diversion. Review of all programs that were presented for the RFP and evaluated and the funding requests. Requests for all the programs were reviewed and the total allocations requested as well as the available funding was reviewed. A motion was made to fund the approved programs to include Dunn Pal, Harnet Pal, and Community Service and Restitution Programs, with the exception of Harnett Teen Court, and to include JCPC Administrative Funding at the total amount to request from the state for $320,045, motion also the contract with Harnett Teen Court’s contract for the 23-24 Fiscal year was made by C. Delgado, seconded by M. Bennett with a final vote of 7 to 1. Motion to terminate the contract with Harnett Teen Court’s contract for the 23-24 Fiscal year with a vote in agreement with JCPC due to failure of meeting contractual agreements and meeting the projections of the signed program agreement and maintaining referrals, the recommendations for improvement and reporting per the states concerns not being addressed, unable to verify fidelity of the program, continued underperformance, inaccurate information within the application and discrepancies within the application. The JCPC membership was in support of any actions that the State of NC in actions taken by the state in recommendations or actions in reference to termination. It was a motion made to post an additional RFP for $27,000 specifically for Teen Court program implementation that will be posted by C. Delgado and seconded by M. Bennett. Motion carries. JCPC Program Reports were to be reviewed from the monthly reports that were submitted and contained in the JCPC Google Drive for review and questions would be addressed at next meeting due to time. With no further business meeting was adjourned at 2:43pm HCBOC 071524 a Pg. 63 Harnett County JCPC Meeting Minutes March 18, 2024 Harnett County Resource Center and Library Room 103A 12:30 PM Members present:Michelle Bennett, Sarah Martzahl, Crystal Morrison, Barbara McKoy, Rev. Kimberly Whitted, Avis Watkins Smith, Carl Davis, Roseanne Teniente, Cindy Delgado, Brent Trout, Jermaine White, Rose Ferguson Members absent:Mandy Leon Others present:Polly Allegra, Sgt. Mark Hornsby, Anna Peele, Crystal Bennett, Marlita Thompson, Gabriel Dunlap, Kimberly Honeycutt, Lance Britt, Barry Blevins, Dr. James Berry, Sarah Spencer The meeting was called to order at 12:30 by Chair Kimberly Whitted. Quorum has been met. New Business: Approval of Minutes for 2/19/2024: Meeting Minutes from were not presented for approval, will be presented at April Meeting. Budget transfers and in-county transfers: Administrative Budget has been considered for some adjustments. We have $5000.00 that is allocated to the JCC administration budget. For this current year most of this has been spent on food. Other funding adjustments have been considered and noting that we will only meet in June as needed and no July Meeting, we will have adequate monies to cover lunch for the remaining meetings in fiscal year. NCJSA conference coming up May 1-3, 2024, in Greensboro, NC. JCPC has admin funding that we can sponsor members that would like to attend. Registration, Hotel and Mileage/Meal reimbursement can be included for at least 4 persons. Discussion around who was interested and noted that Avis Watkins Smith, Rose Teniente, Rose Ferguson, and Sarah Martzahl were interested and Marlita Thompson. A question of clarity was asked to the area consultant regarding a county designee and how this can be done. It was noted that with county manager approval, a county designee can attend, usually someone from the Finance Department that goes in the stead of the county manager if he is unable to attend. Whitted reviewed the admin budget allocation areas and what they included. Any office supplies, then advertising and Conference expenses such as the mileage, meals, lodging and training registration that we've allocated. Adjustments to each financial will be adjusted and will HCBOC 071524 a Pg. 64 be allocated to an appropriate area for proper final allocation accounting. Zoom license in order to do covered as office supplies. Inquired for input for advertising and marketing materials as there is a need to such. Took ideas from the council. We have available funding for advertising and marketing in the budget. Items that were suggested were things such as T-shirts, new pads or pens, a tote bag, water bottles for the JCPC members that would help us get the name out there to the community because still want to do an event for public relations and whatever items are remaining willing to share as part of an event. Chair Whitted will bring to April meeting some possible examples to share, and we can consider pricing and quantity. Other ideas brought to the floor were possible sponsorship of a community league youth parks and recreation team. Carl Davis noted that parks and recreation does not handle that, that is more of the Town/City area, and he would assist in getting more information from the city of Lillington in the process. Also, discussion of a JCPC Brochures/Infographics, a tent for events and tablecloth, that can be used continuously, long term investment for presentations and event setups. There was also a question of if the JCPC has a logo and it was confirmed that there was not one and Chair Whitted noted that she would work on one for council to see and select by next meeting. Dunn Pal School Kids in Power/College & Career Readiness: Presented by Dr. Berry. February College and Career Readiness, beginning count of 31. Number of admissions 2. Successful completions 4, end count 29. SKIP, beginning count of 27, 1 admission, no successful completions with end count of 28. We had our black history program and was a huge success. Kids really did well and worked really hard there is more of increased attendance and positive behavior. Had our monthly parent meeting online for the first time that was well attended, so we planned together to increase parent turn out this way. We also had our Valentine's Day Dance, and it was great. The parents specifically and the kids had a great time. We have a program improvement team, and it consists of one principal, teachers and parents and we're focusing on what we can do right now, focus on what we can do to increase the and this year starting with some fresh ideas that we need some unity to come in and help us with that. Harnett County Juvenile Restitution: Presented by Anna Peele. For the month of February, we had a beginning count of 26 participants, 13 admissions. We had 8 successful or satisfactory completions and an HCBOC 071524 a Pg. 65 ending count of 31. We had a total of 107 community service hours and a total of $250.13 of restitution earned with a total of 141.5 hours worked. YTD Totals for community service hours is 521.25 dollars in total restitution earned for the year is $3020.83 and that was a total hours earned of 937.9. The total goal for admissions to Restitution was 90, current ending count is at 56 YTD. Harnett County PAL: Report presented by Sgt. Hornsby and Gabriel Dunlap,February, we were very, very quiet months. We didn't have any referrals. Planning for our Spring event for April 18, 2024, 3pm-7pm PAL has agreed to admit 10 and the total admissions year to date is 15. Harnett County Teen Court:Polly Allegra presented for report, Tim Matthews and Alia Langdon unavailable to attend. Referrals were 4 with ending count of 2 presently. Teen court is really working hard to coordinate with SROs and other sources, but mainly SROs to get the numbers up and to ensure program requirement compliance. Did attend the Lee County Teen court for observation and the coordinator and staff did note they were available for assistance if needed. Working to complete and work on the improvement plan that was recommended to by the state. Working to better communication and to be compliant with NC Allies. Question of any updated information relayed to Teen Court from the state that the council may not be aware. Did note that there was a teen court date in February but stated that she was sure of the exact date now. Information from member J. White was that it was reported by SROs and parents that there is more of an active effort to get students referred to the program. He noted that he was aware that information was getting out to the schools and that was good news to hear. Mr. White also noted that there is a conversation about determining the best way to manage the referral process and to make it more efficient. Chair Whitted noted that last month allocations for the 24-25 fiscal year were made and RFP was reopened for Teen Court Programs specifically. It will end on March 27, 2024, and is currently being advertised. Currently the only applicant is the Agricultural Extension Office. Court Counselor Report:M. Bennett announced that they have 2 new counselors coming aboard, one March 25 th and one April 4th. Court Counselor Services Director will be retiring 3/27/2024. Question of if there was a back log of processing Juveniles, HCBOC 071524 a Pg. 66 M. Bennett noted that there is not a back log for processing and all juveniles are often seen anywhere from 7 days to 30 days of receipt of referral for intake. . Area Consultant Report:Crystal Bennett.some program reminders, today is the deadline for our area assignment for third quarter accounting. If you've not submitted your third quarter accounting, it is due today by 5:00 PM with your general ledger. Area Consultant gives a due date earlier so that our county finance team can review as well and that all signatures are obtained to meet the state deadline for reporting. Need to discuss your third quarter accounting, C. Bennett available for meeting with anyone after the meeting. The budget and what Mr. Lassiter is requesting in that budget is reoccurring monies and we of course don't know that we would get those. But I think that it would be important that we keep advocating for it. The budget includes a $3.3 million reoccurring investment and increasing bed capacity at our crisis assessment centers, short term residential center, and transitional living centers in North Carolina. Investment that's being requested is $5,000,000 reoccurring that would then be dispersed out to our counties typically like it has been in the past and based on population. But it is also targeting high higher elevated needs investment community with new programs of dollars to come back into the county from that investment. Remediation for youth returning into the community communities across North Carolina for YDC from YC's detention residential facilities is requesting 1.2 million investment for that reentry piece and so. As we see updates on the state budget, I'll filter that down to you all. Was recommended that a letter be comprised to send out to legislature to aide in their support in pushing and approving the monies requested and to highlight the county so that funding can be pushed here as well. Will be working with the programs that were already approved by the JCPC to get their contract finalized within the next three weeks. Community Announcements: Plate sale at Harnett PAL Spring Event on Thursday, April 18, 2024, from 3pm to 7pm and flyer is forthcoming. With no further business, C. Davis made a motion to adjourn, and Rose Ferguson- seconded the motion. The meeting was adjourned at 1:26 PM. HCBOC 071524 a Pg. 67 Harnett County JCPC Meeting Minutes April 15, 2024 Harnett County Resource Center and Library Room 103A 12:30 PM Members present:Sarah Martzahl, Crystal Blue (DSS Rep), Crystal Morrison, Brent Trout, Rev. Kimberly Whitted, Carl Davis, Roseanne Teniente, Cindy Delgado, Jermaine White, Rose Ferguson, Michelle Bennett, Avis Watkins-Smith Members absent:Mandy Leon Others present:Polly Allegra, Sgt. Mark Hornsby, Anna Peele, Crystal Bennett, Marlita Thompson, Gabriel Dunlap, Kimberly Honeycutt, Dr. James Berry, Sarah Spencer, Casey House, Sasha Swaim, Irish Delgado, Tim Matthews, Barry Blevins The meeting was called to order at 12:30 by Chair Kimberly Whitted. Quorum has been met. New Business: Approval of Minutes for 3/18/2024: Meeting minutes for March 2024 were presented for review and approval. Cindy Delgado made a motion to accept the meeting minutes from March 2024, second by Michelle Bennett. Minutes from February meeting were complete but not ready to present for review and vote. Those minutes needed to be more precise and accurate to ensure that wording is accurate to reflect the votes and business handled during the month. They will be presented in the May meeting to finalize all voting on all minutes. Teen Court RFP update:Chair Whitted gave an update on the Teen Court RFP. We did not have any application submissions for the initial funding request the initial period that we have had to have posted for at least 30 days, we had to extend the request for 30 more days. Was contacted by another program that is interested in working on an application submission. As soon as we get application(s) in that in that period, then we can do the review. We will have the funding committee once again review the application and make a recommendation and we'll also have a date that we allow for questions for the programs that that do apply for this fund. Presentations will be held outside of our regular meeting time for the sake of time and to ensure ability to bring for approval on May 20 th meeting to get that business handled. Any member of the JCPC is welcome to attend along with the Funding Committee. Chair Whitted opened floor for any of the attending visitors to say anything or they could wait until the designated time at the end for announcements. Gave brief explanation of how the program reporting goes. Monthly JCPC Program Reports Page 1 of 3 HCBOC 071524 a Pg. 68 Dunn PAL Academic Career Readiness/SKIP:Report by Dr. Berry. Career Readiness, beginning count of 29, 1 new admission, no terminations. Monies spent for the month, $12,018. 26. SKIP Beginning count, 28 no new admissions or terminations. Finance remained the same. Visited the counselors and teachers at the school and did some proctoring for testing. Will begin registration for the summer program. Also, some students participated in events in the community by way of roadside cleanup and other things and will continue to do so over the summer. We are looking for some recommendations such as senior center, hospital, rest homes etc. so they can get career exposure ideas on what they would like to do. Harnett County Juvenile Restitution Community Program:31, 8 admissions, 7 successful completions/terminations, end count of 33. Still getting referrals from Juvenile Justice and referrals from SROs is picking up. We started out at 64 with carryovers from last year and so far we have served 75 or so this year in total. Past month, hours earned, 146 Community Service Hours, Total restitution of $398. The total number of work hours is right below 201 hours of service. Total year to date restitution earned is 3419.33, Totah hours worked 1138. Still using the schools and working roadside. Harnett County PAL:Report by Sgt. Hornsby. 2 new referrals with 1 admission for a total of 10 in the Tutoring program. For the summer we are looking to add an extra 2 weeks for the summer robotics camp but want to add more. We are also almost at capacity for boxing, wrestling, fitness, and judo programs, and have also added Jujitsu. Focus is still on the one-on-one close contact sports. April 17, 2024, from 3pm to 7pm will be our spring community event and open house, will have food, bounce houses, DJ, Food, the robot from the Sheriff’s Office and the canines will be there, Fire trucks, etc…. will also have the Drug and Alcohol Trailer for the parents. This is also the open house for the PAL program facilities. Harnett County Teen Court:Alia Langdon reported 3 referrals in March, 2 admissions in March, no terminations and 4 current active. Financials used for March were $4,622.00, with the remaining balance being $20,006.78. working to get all our staff training in and working with clientele on program delivery. Our Cooperative Extension Office is holding Seed the Need to Read program from 10am to 2pm on April 20, 2024, will have different activities for kids and will have volunteers out that will assist and work to get things in place. Girls are Great program with Health Department will also be Saturday, Resource Center from 9am-1pm. Court Counselor Report:Michelle Bennett noted at the last meeting that our director will be retiring, and the new director of court services is Russell Price effective April 1 st. Still have some vacancies but have filled 3, also have filled the Supervisor vacancy. Applications are still being accepted, please send them our way. DJJ will also be at the Harnett PAL event on Thursday passing information and gun locks. DJJ will be at Campbell University to present to one of the Criminal Justice classes 4/16/2024 at 2pm. Area Consultant Report:Crystal Bennett noted that she is reviewing contracts for Harnett Pal and Dunn Pal for the new fiscal year and trying to get those wrapped up to have a partial funding plan sent to Chair so that can have ready for Commissioners whenever they make the decisions on the unallocated funding. Will be around after this meeting for a little bit, if any of our providers want to talk about budget provisions that will need to be approved by the JCPC. Looking at increase for each county recurring so please consider reaching out to legislation to Page 2 of 3 HCBOC 071524 a Pg. 69 encourage then to push that funding increase. We need the funding, and it is a struggle to do what we need with our current allocation. There is a new school coming to the county as well, so the monies are going to be needed and we need to advocate. Community Announcements:Chair opened the floor for announcements. Chair Whitted noted that the next meeting coming up, will begin to discuss and will be taking nominations and recommendations for leadership and subcommittees for the upcoming fiscal year. Please prepare yourself for that so that we can have that ready for August. Motion to adjourn, Michelle Bennett, second by Carl Davis. Meeting adjourned at 1:05pm Adjourn Upcoming Meetings: Monday, May 20, 2024, 12:30 p.m. (Location: RCL Training Room 103 A) Page 3 of 3 HCBOC 071524 a Pg. 70 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\071524\4C.1 Resolution to Accept ARPA Funds for St Matthews Rd Project Agenda Request.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: July 15, 2024 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Resolution to Accept ARPA Grant for St Matthews Rd Utility Extension Project REQUESTED BY: Steve Ward, HRW Director REQUEST: This is a formal request for the Board to approve the attached resolution accepting ARPA grant funds for the above-mentioned project in Erwin. Please place this item on the agenda at the next available meeting. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4C HCBOC 071524 a Pg. 71 HCBOC 071524 a Pg. 72 June 13, 2024 Steve Ward, Director Harnett Regional Water PO Box 1119 Lillington, North Carolina 27546 SUBJECT: ARPA Funding Offer – Previously Town of Erwin’s Grant Project No. SRP-W-ARP-0332 St. Matthews Road Utility Extension Dear Mr. Ward: Harnett Regional Water has been approved for funding assistance according to the subject funding offer. This offer is made subject to the Conditions and Assurances set forth in the Offer and Acceptance Document. To ensure the American Rescue Plan Act (ARPA) funds are expended before the federal deadline of December 2026, the Division is requiring execution and return of the enclosed Offer and Acceptance for ARPA Funding agreement no later than October 31, 2024. Executed agreements are to be submitted via Laserfiche at the following link: https://edocs.deq.nc.gov/Forms/DW-Document-Upload-Form. Upon your acceptance, please submit the following items to the Division, via email at DEQ.DWI.FundingOffer@deq.nc.gov: 1. One (1) copy of the original Offer and Acceptance Document executed by the Authorized Representative for the project, along with the Conditions and Assurances. Retain the other copy for your files. 2. A resolution adopted by the governing body accepting the funding offer and making the applicable Conditions and Assurances contained therein. (Sample copy attached) 3. Federal Identification Number and Unique Entity ID Number of the Recipient (UEID required for federally funded projects) 4. Sales-Tax Certification (attached) DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 73 5. Professional Engineering Services Procurement Form The Site Certification, a Capital Project Ordinance (or budget ordinance covering the project), and the Professional Engineering Services Procurement Form (not applicable for DWSRF projects) are due before disbursements begin. Disbursement requests are to be submitted via the Laserfiche link provided above. A reference copy of the Disbursement Request Form (also found on the DWI website) has been enclosed for your convenience. All ARPA funding disbursements must be processed prior to December 31, 2026. Attached is the “Water Infrastructure Grants Legal Requirements Quick Reference Guide” which further explains the ARPA funding agreement requirements. On behalf of the Department of Environmental Quality, I am pleased to make this funding offer. Should you have any questions concerning this offer of funding, or any of the stipulations outlined in this offer package, please contact Lynn Kern at lynn.kern@deq.nc.gov or (919)-707-9249. Sincerely, Shadi Eskaf, Director Division of Water Infrastructure, NCDEQ Enclosures: Offer and Acceptance Document (two copies) Water Infrastructure Grants Legal Requirements Quick Reference Guide Federal ID and UEID Number Request Memo Resolution to Accept Funding Offer (suggested format) Sales-Tax Certification Form Disbursement Request Form Professional Engineering Services Procurement Form Site Certification Capital Project Ordinance (Sample) cc: Steve Ward, Director, (sward@harnett.org) Jay Meyers, P.E., Meyers Engineering, PLLC, (jay@meyersengineering.net) Mark Hubbard (Via DocuSign) Lynn Kern (Via DocuSign) DWI Administrative Unit (Via DocuSign) Carrie Shortt (Via DocuSign) Teresa Tripp (Via DocuSign) DEQ.DWI.FundingOffer@deq.nc.gov FILE: ARPA Project File (COM_LOX) Agreement ID#: 2000068171 DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 74 STATE OF NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY DIVISION OF WATER INFRASTRUCTURE Funding Offer and Acceptance Legal Name and Address of Award Recipient Project Number(s): SRP-W-ARP-0332* Assistance Listing Number: 21.027 Unique Entity ID Number: JBDCD9V41BX7 Funding Program Drinking Water Stormwater Wastewater Additional Amount for Funding Increases Previous Total Total Offered State Revolving Fund-Repayable Loan State Revolving Fund-Principal Forgiveness State Reserve Loan State Reserve Grant State Reserve Earmark (S.L. 2023-134) American Rescue Plan Act - SRP-ARPA $1,000,000 $1,000,000 Project Description: Total Financial Assistance Offer: $1,000,000 Total Project Cost: $1,000,000 Estimated Closing Fee*: n/a For Loans Interest Rate: -- Per Annum Maximum Loan Term: -- *Estimated closing fee calculated based on grant and loan amount. Pursuant to North Carolina General Statute 159G: • The applicant is eligible under Federal and State law, • The project is eligible under Federal and State law, and • The project has been approved by the Department of Environmental Quality as having sufficient priority to receive financial assistance. The Department of Environmental Quality, acting on behalf of the State of North Carolina, hereby offers the financial assistance described in this document. For The State of North Carolina: Shadi Eskaf, Director, Division of Water Infrastructure North Carolina Department of Environmental Quality Signature Date On Behalf of: Harnett Regional Water Name of Representative in Resolution: Title (Type or Print): I, the undersigned, being duly authorized to take such action, as evidenced by the attached CERTIFIED COPY OF AUTHORIZATION BY THE APPLICANT'S GOVERNING BODY, do hereby accept this Financial Award Offer and will comply with the attached Assurances and the Standard Conditions. Signature Date Harnett Regional Water PO Box 1119 Lillington, North Carolina 27546 St. Matthews Road Utility Extension *Grant was formerly for the Town of Erwin* DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB 6/13/2024 HCBOC 071524 a Pg. 75 APPLICABLE STANDARD CONDITIONS Project Applicant: Harnett Regional Water Project Number(s): SRP-W-ARP-0332 1. Acceptance of this Funding Offer does not exempt the Recipient from complying with requirements stated in the U.S. Treasury’s Final Rule for the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) and the SLFRF Compliance and Reporting Guidance not explicitly referred to in this document and any future requirements implemented by the U.S Treasury. 2. Acquisition of Real Property must comply with all applicable provisions of the Uniform Relocation and Real Property Acquisition Policies Act of 1970 (PL 92-646), as amended. The applicant shall certify that it has or will have a fee simple or such other estate or interest in the site of the project, including necessary easements and rights-of-way, to assure undisturbed use and possession for the purpose of construction and operation for the estimated life of the project using a certification form provided by DEQ. 3. Specific MBE/WBE (DBE) forms and instructions are provided that are to be included in the contract specifications. These forms will assist with documenting positive efforts made by recipients, their consultants and contractors to utilize disadvantaged businesses enterprises. Such efforts should allow DBEs the maximum feasible opportunity to compete for subagreements and subcontracts to be performed. Documentation of efforts made to utilize DBE firms must be maintained by all recipients, and construction contractors, and made available upon request. 4. Subrecipients shall fully comply with Subpart C of 2 CFR Part 180 entitled, “Responsibilities of Participants Regarding Transactions Doing Business with Other Persons,” as implemented and supplemented by 2 CFR Part 1532. Recipient is responsible for ensuring that any lower tier covered transaction, as described in Subpart B of 2 CFR Part 180, entitled “Covered Transactions,” includes a term or condition requiring compliance with Subpart C. Recipient is responsible for further requiring the inclusion of a similar term or condition in any subsequent lower tier covered transactions. Subrecipients may access suspension and debarment information at: http://www.sam.gov. This system allows subrecipients to perform searches determining whether an entity or individual is excluded from receiving Federal assistance. 5. Projects with a total cost of $10,000,000 or more must meet U.S. Treasury requirements for prevailing wage rates, project labor agreements, and related requirements. Recipients can either certify meeting the requirements or provide plans and reports as the SLFRF Compliance and Reporting Guidance specifies. 6. The Uniform Guidance 2 CFR 200.317 through 2 CFR 200.327 gives minimum requirements for procurement, with 2 CFR 200.319(b) addressing engineering services procurement guidelines. ARPA-funded projects must also adhere to North Carolina State law, specifically NC General Statute 143-64.31, Article 3D Procurement of Architectural, Engineering, and Surveying (A/E) Services. NCGS 143-64.32 cannot be used to exempt funding recipients from a qualification-based selection for A/E. The State provides applicable certification forms that must be completed prior to receiving funds for any engineering services covered under this funding offer. 7. Local government units designated as distressed must complete associated requirements of statute §159G-45(b). 8. Funds made available by the ARPA that are not disbursed to the entity accepting the funds in this document by December 31st, 2026, will no longer be available for the project. Unused Federal funds will revert from the State of North Carolina to the U.S. Treasury. DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 76 ASSURANCES Project Applicant: Harnett Regional Water Project Number(s): SRP-W-ARP-0332 1. The Applicant intends to construct the project or cause it to be constructed to final completion in accordance with the Application approved for financial assistance by the Division. The recipient acknowledges that in the event a milestone contained in the Letter of Intent to Fund is missed, the Department of Environmental Quality will rescind this Funding Offer. 2. The Applicant is responsible for paying for the costs ineligible for ARPA funding. 3. The construction of the project, including the letting of contracts in connection therewith, conforms to the applicable requirements of State and local laws and ordinances. 4. The Applicant will provide and maintain adequate engineering supervision and inspection. 5. The recipient agrees to establish and maintain a financial management system that adequately accounts for revenues and expenditures. Adequate accounting and fiscal records will be maintained during the construction of the project and these records will be retained and made available for a period of at least three years following completion of the project. 6. All ARPA funds shall be expended solely for carrying out the approved project, and an audit shall be performed in accordance with G.S. 159-34. Partial disbursements on this loan will be made promptly upon request, subject to adequate documentation of incurred eligible costs, and subject to the recipient’s compliance with the Standard Conditions of this Award. The Applicant agrees to make prompt payment to its contractor, and to retain only such amount as allowed by North Carolina General Statute. 7. The applicant will expend all of the requisitioned funds for the purpose of paying the costs of the project within three (3) banking days following the receipt of the funds from the State. Please note that the State is not a party to the construction contract(s) and the Applicant is expected to uphold its contract obligations regarding timely payment. 8. Funds must be fully spent (i.e., fully disbursed to the recipient) by December 31, 2026. 9. The applicant acknowledges that loan funds contained in this Funding Offer require approval from the North Carolina Local Government Commission before they can be disbursed. DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 77 Department of Environmental Quality Division of Water Infrastructure WATER INFRASTRUCTURE GRANTS LEGAL REQUIREMENTS QUICK REFERENCE GUIDE DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 78 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 Preface Subrecipients received funds from the North Carolina Department of Environmental Quality (DEQ) in the form of subawards, the purpose of which was to carry out a portion of NC DEQ’s American Rescue Plan Act (ARPA) State Fiscal Recovery Fund (SFRF) grant program in accordance with the applicable law. As such, Subrecipients must carry out the responsibilities of their subawards in accordance with Section 602 of the Social Security Act (as added by section 9901(a) of the American Rescue Plan Act of 2021), 31 C.F.R. Part 35 (U.S. Treasury’s “Final Rule”), as well as any guidance provided by U.S. Treasury including, but not limited to, the CSLFRF Compliance and Reporting Guidance and U.S. Treasury’s SLFRF Final Rule Frequently Asked Questions. Subrecipients must also comply with the applicable provisions of 2 C.F.R. Part 200 (the “Uniform Guidance”), as implemented by the U.S. Treasury under 2 C.F.R. Part 1000, and as set forth in the CSLFRF Assistance Listing 21.027. In addition to the federal requirements for ARPA/SFRF subawards, subrecipients must also comply with applicable state laws and regulations. For the most current guidance from Treasury, please see US Department of Treasury_SLFRF. Pursuant to its responsibilities as a pass-through entity for federal financial assistance, NC DEQ created this document to serve as a quick reference guide regarding the requirements applicable to subrecipients. Subrecipients are responsible for properly complying with all applicable federal, state, and local requirements as they carry out their duties under their subawards. DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 79 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 Requirement Citation/ Document Name Description Location Pre-Award Costs 2 C.F.R. § 200.458 Pre-award costs as defined in 2 C.F.R. § 200.458, which includes costs incurred prior to the Federal Award Date of March 3, 2021, may not be paid with funding from this award. Per U.S. Treasury guidance, pre-project development costs that are tied to or reasonably expected to lead to an eligible capital expenditure, such as pre-project planning or engineering costs, are reimbursable under this program and not considered prohibited pre-award costs. https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-E/subject-group- ECFRed1f39f9b3d4e72/section -200.458 https://home.treasury.gov/syste m/files/136/Financial- Assistance-Agreement-States- and-Territories.pdf (See term #5) Period of Performance U.S. Treasury CSFRF Financial Assistance Agreement – States & Territories U.S. Treasury Obligation Interim Final Rule The period of performance for ARPA/SFRF awards begins on March 3, 2021 and ends on December 31, 2026. All ARPA/SFRF funds must be obligated by December 31, 2024, and expended by December 31, 2026. Per U.S. Treasury guidance in its 2023 Obligation Interim Final Rule, the obligation deadline does not apply to subrecipient. Subrecipients are not required to obligate their ARPA/SFRF funds by December 31, 2024, however, they are still subject to the expenditure deadline of December 31, 2026. All funds that are not expended by December 31, 2026, must be returned to U.S. Treasury. https://home.treasury.gov/syste m/files/136/Financial- Assistance-Agreement-States- and-Territories.pdf (See term #2) https://home.treasury.gov/syste m/files/136/Obligation_Interim _Final_Rule_2023.pdf Indirect Costs 2 C.F.R. § 200.414(f) U.S. Treasury CSFRF Financial Assistance Agreement – States & Territories Pursuant to the terms and conditions of NC DEQ’s award agreement with U.S. Treasury, subrecipients are permitted to charge both direct and indirect costs to their subaward as administrative costs. If a subrecipient has a current Negotiated Indirect Costs Rate Agreement (“NICRA”) established with a Federal cognizant agency responsible for reviewing, negotiating, and approving cost allocation plans or indirect cost proposals, then they may use their current NICRA. Subrecipients who wish to use their NICRA will need to send a copy of it to NC DEQ. If a subrecipient does not have a NICRA, they may use the de minimis rate of 10 percent of the modified total direct costs pursuant to 2 C.F.R. § 200.414(f). https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-E/subject-group- ECFRd93f2a98b1f6455/sectio n-200.414 https://home.treasury.gov/syste m/files/136/Financial- Assistance-Agreement-States- and-Territories.pdf (See term #6) DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 80 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 Conflicts of Interest 2 C.F.R. § 200.112 2 C.F.R. § 200.318(c) N.C. Gen. Stat. § 14-234 U.S. Treasury CSFRF Financial Assistance Agreement – States & Territories Subrecipients are required to maintain a conflict-of- interest policy consistent with 2 C.F.R. § 200.318(c) and, if applicable, N.C. Gen. Stat. § 14-234. The conflict-of-interest policy will be applicable to each activity funded under their ARPA/SFRF subaward. Subrecipients who are neither local government units nor public authorities will be required to provide a copy of their conflict-of-interest policy for management employees and their governance body to NC DEQ. Per 2 C.F.R. § 200.112, subrecipients will also need to disclose in writing to NC DEQ any potential conflicts of interest affecting the awarded funds. https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-B/section-200.112 https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-D/subject-group- ECFR45ddd4419ad436d/sectio n-200.318 https://www.ncleg.net/Enacted Legislation/Statutes/HTML/By Section/Chapter_14/GS_14- 234.html https://home.treasury.gov/syste m/files/136/Financial- Assistance-Agreement-States- and-Territories.pdf (See Term #8) Publications U.S. Treasury CSFRF Financial Assistance Agreement – States & Territories If a subrecipient produces a publication using funds from their ARPA subaward, they must display the following language: “This project is being (or was) supported, in whole or in part, by Coronavirus State and Local Recovery Funds, federal award SLFRP0129, awarded to the State of North Carolina by the U.S. Department of Treasury.” This requirement is contained in the terms and conditions of NC DEQ’s award agreement with U.S. Treasury. https://home.treasury.gov/syste m/files/136/Financial- Assistance-Agreement-States- and-Territories.pdf (See term #13) Maintenance of and Access to Records U.S. Treasury CSFRF Financial Assistance Agreement – States & Territories 2 C.F.R. §§ 200.334–38 Pursuant to the terms and conditions of NC DEQ’s award agreement with U.S. Treasury and the relevant Uniform Guidance requirements, subrecipients must preserve and provide access to their programmatic and financial records related to their ARPA-funded projects, including: a. records providing a full description of each activity undertaken; b. records demonstrating that each activity undertaken meets the objectives of the federal program and state appropriation and related documentation; c. records required to determine the allowability of costs; d. records required to document the acquisition, improvement, use or disposition of real property acquired or improved with the assistance; e. records documenting compliance with federal and local laws; and https://home.treasury.gov/syste m/files/136/Financial- Assistance-Agreement-States- and-Territories.pdf (See term #4) https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200#subject-group- ECFR4acc10e7e3b676f DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 81 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 f. financial records required by program regulations and Uniform Guidance. In accordance with the terms and conditions of NC DEQ’s award agreement with U.S. Treasury, subrecipients will be required to maintain records for at least five years after all funds have been expended or returned to U.S. Treasury, whichever is longest. Subrecipients will be required to make all records, books, papers, and other documents that relate to their ARPA subaward available at all reasonable times for inspection, review, and audit by the authorized representatives of NC DEQ, the North Carolina State Auditor, U.S. Treasury, the U.S. Government Accountability Office, and any other authorized state or federal oversight office. Nondiscrimination U.S. Treasury CSFRF Financial Assistance Agreement – States & Territories Subrecipients of ARPA/SFRF funding are subject to the following laws and regulations that prohibit discrimination in federal financial assistance programs: a. Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d), and U.S. Treasury’s implementing regulations, 31 C.F.R. Part 22. b. The Fair Housing Act and Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601). c. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794). d. The Age Discrimination Act of 1975, as amended (42 U.S.C. § 6101), and U.S. Treasury’s implementing regulations, 31 C.F.R. Part 23. e. Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. § 12101). The above require that no person shall, on the basis of race, color, national origin (including limited English proficiency), sex (including sexual orientation and gender identity), age, or disability be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program for which subrecipients receive ARPA/SFRF funding. The above also require that subrecipients adopt and enact nondiscrimination policies consistent with those requirements. https://home.treasury.gov/syste m/files/136/Financial- Assistance-Agreement-States- and-Territories.pdf (See term #9(c)) DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 82 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 The Uniform Guidance 2 C.F.R. Part 200 2 C.F.R. Part 1000 Assistance Listing Number 21.027 Subrecipients are responsible for complying with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200, as adopted by U.S. Treasury in its implementing regulations, 2 C.F.R. Part 1000, and as set forth in the SLFRF Assistance Listing (ALN 21.027). The Uniform Guidance provisions that apply to ARPA/SFRF subawards are as follows: • Subpart A, Acronyms and Definitions • Subpart B, General Provisions • Subpart C, Pre-Federal Award Requirements and Contents of Federal Awards o The following do not apply to SLFRF funds: 2 C.F.R. §§ 200.204, .205, .210, & .213 • Subpart D, Post Federal Award Requirements o The following do not apply to SLFRF funds: 2 C.F.R. §§ 200.305(b)(8) & (9), .308, .309, & .320(c)(4) • Subpart E, Cost Principles • Subpart F, Audit Requirements • 2 C.F.R. Part 25 (Universal Identifier & System for Award Management) • 2 C.F.R. Part 170 (Reporting Subaward and Executive Compensation Information) • 2 C.F.R. Part 180 (Debarment and Suspension) https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200 https://www.ecfr.gov/current/tit le-2/subtitle-B/chapter-X/part- 1000 https://sam.gov/fal/7cecfdef62d c42729a3fdcd449bd62b8/view Prohibition on Certain Telecommunication and Video Surveillance Services or Equipment 2 CFR § 200.216, Pursuant to 2 C.F.R. § 200.216, subrecipients cannot obligate or expend ARPA funds to: (1) procure or obtain; (2) extend or renew a contract to procure or obtain; or (3) enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use covered telecommunications equipment or services (as described in Public Law 115- 232, Section 889) as a substantial or essential component of any system, or as a critical technology as part of any system. https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-C/section-200.216 Procurement N.C. Gen. Stat. § 143-64.31 N.C. Gen. Stat. § 143-64.32 2 C.F.R. §§ 200.317–27 Subrecipients are subject to applicable state procurement requirements while carrying out the federal award, including N.C. Gen. Stat. § 143-64.31, Article 3D (Procurement of Architectural, Engineering, and Surveying (A/E) Services). N.C. Gen. Stat. § 143- 64.32 cannot be used to exempt funding recipients from a qualification-based selection for A/E. In addition to state procurement requirements, subrecipients are subject to the Uniform Guidance procurement provisions as contained in 2 C.F.R. §§ 200.317–27. Consistent with these requirements, subrecipients are required to adopt and enact their own internal procurement procedures. Standards for those https://www.ncleg.gov/Enacted Legislation/Statutes/PDF/ByAr ticle/Chapter_143/Article_3D.p df https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200#subject-group- ECFR45ddd4419ad436d DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 83 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 procedures include, but are not limited to, the following: a. All procurement transactions for property or services must be conducted in a manner providing full and open competition, consistent with standards outlined in 2 C.F.R. § 200.320(c)(1), (2), (3), and (5), which allows for non-competitive procurements only if either (1) the item is below the micro-purchase threshold; (2) the item is only available from a single source; (3) the public exigency or emergency will not permit a delay from publicizing a competitive solicitation; or (4) after solicitation of a number of sources, competition is determined inadequate. b. Subrecipients must maintain oversight to ensure that their contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. c. Pursuant to 2 C.F.R. § 200.321, subrecipients must take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible. d. Subrecipients must “maintain records sufficient to detail the history of procurement. These records will include but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price.” 2 C.F.R. § 200.318(i). Mandatory Contract Provisions 2 C.F.R. § 200.327 2 C.F.R. Part 200, Appendix II U.S. Treasury Final Rule FAQ Under 2 C.F.R. § 200.327, subrecipients are required to include certain contract provisions in their agreements with contractors and subcontractors to carry out the work required for their ARPA subaward. These may include but are not limited to provisions concerning: • Administrative, contractual, or legal remedies where contractors violate or breach contract terms • Termination of the contract for cause and for convenience, including the manner by which it will be effected and the basis for settlement. • Equal Employment Opportunity • Contract Work Hours and Safety Standards Act (40 U.S.C. 3701–3708) • Procurement of Recovered Materials (2 C.F.R. § 200.323) • Domestic Preferences for Procurement (2 C.F.R. § 200.322) • Prohibition on certain telecommunications and video surveillance services or equipment (2 C.F.R. § 200.216) https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-D/subject-group- ECFR45ddd4419ad436d/sectio n-200.327 https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/appendix- Appendix%20II%20to%20Part %20200 https://home.treasury.gov/syste m/files/136/SLFRF-Final- Rule-FAQ.pdf (See section #6.15) DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 84 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 • Debarment and Suspension (Executive Orders 12549 and 12689) • Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) • Clean Air Act and the Federal Water Pollution Control Act (42 U.S.C. 7401–7671q and 33 U.S.C. 1251–1387) Per U.S. Treasury guidance in the SLFRF Final Rule FAQ, Davis-Bacon Act requirements do not apply to projects funded solely with ARPA/SFRF funds. Such projects will not have to include a provision regarding the Davis-Bacon Act in their agreements with contractors or subcontractors that may otherwise be required under 2 C.F.R. § 200.327. Equipment & Property Management 2 C.F.R. §§ 200.310–16 All real property acquired or improved, and equipment or supplies purchased in whole or in part with ARPA funds must be used, insured, managed, and disposed of in accordance with 2 C.F.R. §§ 200.310–16. https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-D Closeout 2 C.F.R. § 200.344 Closeout must comply with applicable requirements of 2 C.F.R. § 200.344, including the requirement that subrecipients must, no later than ninety (90) calendar days after the end of the period of performance, submit to NC DEQ all required financial, performance, and other reports. Subrecipients must also promptly refund any unobligated cash that they are not authorized to retain for use in other projects. Completion of closeout does not release subrecipients from their obligations under state and federal compliance, legal, and regulatory requirements. Subrecipients will continue to be subject to post- closeout adjustments and continuing responsibilities in accordance with 2 C.F.R. § 200.345. eCFR :: 2 CFR 200.344 -- Closeout. DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 85 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 Universal Identifier and System for Award Management (SAM) 2 C.F.R. Part 25 In accordance with 2 C.F.R. Part 25, subrecipients are required to obtain, and provide to NC DEQ, a Unique Entity Identifier assigned by the SAM. https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-I/part- 25 Debarment & Suspension 2 C.F.R. Part 180 31 C.F.R. Part 19 In accordance with 2 C.F.R. Part 180, and U.S. Treasury’s implementing regulations at 31 C.F.R. Part 19, subawards may not be issued to anyone listed on the governmentwide exclusions in the SAM. https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-I/part- 180 https://www.ecfr.gov/current/tit le-31/subtitle-A/part-19 FFATA Required Executive Compensation Information 2 C.F.R. Part 170 Subrecipients will be required to provide NC DEQ with information sufficient to allow us to meet our reporting obligations under the Federal Funds Accountability and Transparency Act (FFATA), which requires public disclosure of executive compensation in certain federally funded organizations. NC DEQ will be required to report the names and total compensation of each of Subrecipient’s five most highly compensated executives for the preceding completed fiscal year, if: 1) In Subrecipient’s preceding fiscal year, the subgrantee received: i. 80 percent or more of its annual gross revenues from Federal procurement contracts (and subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 C.F.R. 170.320 (and subawards); and ii. $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards) 2) The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-I/part- 170 DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 86 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 compensation filings at http://www.sec.gov/answers/execomp.htm). New Restrictions on Lobbying 31 C.F.R. Part 21 Subrecipients are subject to the restrictions on lobbying in 31 C.F.R. Part 21. Pursuant to this regulation, subrecipients cannot use federal funds to pay any person to influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered federal actions: the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. Subrecipients will be required to submit a certification in writing that they have not made, and will not make, any payments prohibited under these requirements. NC DEQ will provide the necessary certification form. https://www.ecfr.gov/current/tit le-31/subtitle-A/part-21 Uniform Relocation and Real Property Acquisition Policies Act 42 U.S.C. §§ 4601–55 Any acquisition of real property by a subrecipient using ARPA funds must comply with the applicable provisions of the Uniform Relocation and Real Property Acquisition Policies Act of 1970 (42 U.S.C. §§ 4601–55), as amended. Subrecipients will have to certify in writing that they have or will have a fee simple or such other estate or interest in the site of the project, including necessary easements and rights-of- way, to assure undisturbed use and possession for the purpose of construction and operation for the estimated life of the project. NC DEQ will provide the necessary certification form. https://uscode.house.gov/view. xhtml?path=/prelim%40title42/ chapter61&edition=prelim DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 87 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 U.S. Treasury Wage and Labor Requirements U.S. Treasury SLFRF Compliance & Reporting Guidance Projects with a total cost of $10,000,000 or more must meet U.S. Treasury requirements for prevailing wage rates, project labor agreements, and related requirements. Subrecipients can either certify meeting the requirements or provide plans and reports as the SLFRF Compliance and Reporting Guidance specifies. https://home.treasury.gov/syste m/files/136/SLFRF- Compliance-and-Reporting- Guidance.pdf (See page 31) Whistleblower Protections 41 U.S.C. § 4712 U.S. Treasury CSFRF Financial Assistance Agreement – States & Territories These protections require subrecipients to: inform employees working on any federal award that they are subject to the whistleblower rights and remedies of the program; inform employees in writing of employee whistleblower protections under 41 U.S.C. § 4712 in the predominant native language of the workforce; and include such requirements in any agreement made with subcontractors or subgrantees. https://www.govinfo.gov/app/d etails/USCODE-2022- title41/USCODE-2022-title41- subtitleI-divsnC-chap47- sec4712 https://uscode.house.gov/view. xhtml?req=(title:41%20section :4712%20edition:prelim) https://home.treasury.gov/syste m/files/136/Financial- Assistance-Agreement-States- and-Territories.pdf (See term #16) Clean Air Act & Federal Water Pollution Control Act Clean Air Act (42 U.S.C. 7401–7671q) Federal Water Pollution Control Act as amended (33 U.S.C. 1251– 1387). For subawards in excess of $150,000, subrecipients are required to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. §§ 7401–7671q) and the Federal Water Pollution Control Act, as amended (33 U.S.C. §§ 1251– 1387). https://uscode.house.gov/view. xhtml?req=granuleid%3AUSC -prelim-title42- chapter85&saved=%7CKHRpd GxlOjQyIHNlY3Rpb246NzQ wMSBlZGl0aW9uOnByZWxp bSk%3D%7C%7C%7C0%7Cf alse%7Cprelim&edition=preli m https://uscode.house.gov/view. xhtml?path=/prelim@title33/ch apter26&edition=prelim Governmentwide Requirements for Drug-Free Workplace Drug-Free Workplace Act of 1988 (41 U.S.C. 701 et seq., as amended) 31 C.F.R. Part 20 ARPA/SFRF subrecipients are subject to the provisions of the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701, as amended) that apply to grants and other financial assistance awards, as well as U.S. Treasury’s implementing regulations, 31 C.F.R. Part 20. https://uscode.house.gov/view. xhtml?req=granuleid:USC- 2000-title41- section701&num=0&edition=2 000 https://www.ecfr.gov/current/tit le-31/subtitle-A/part-20 DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 88 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 Hatch Act Hatch Act (5 U.S.C. §§ 1501–08 and 7324–28) ARPA/SFRF subrecipients are subject to the applicable requirements of the Hatch Act (5 U.S.C. §§ 1501–08 and 7324–28), which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by this federal assistance. https://uscode.house.gov/view. xhtml?path=/prelim@title5/par t2/chapter15&edition=prelim https://uscode.house.gov/view. xhtml?req=granuleid%3AUSC -prelim-title5- chapter73&edition=prelim Other State Requirements N.C. General Statutes Chapters 159, 159G, 143C 09 N.C. Admin. Code 03M Use of these funds is subject to applicable state laws and regulations including, but not limited to, N.C. General Statutes Chapters 159 (Local Government Finance) and 159G (Water Infrastructure). Subrecipients who are neither local government units nor public authorities must also comply with applicable requirements of the State Budget Act and Title 09, Subchapter 03M of the N.C. Administrative Code. https://www.ncleg.net/Enacted Legislation/Statutes/PDF/ByCh apter/Chapter_159.pdf https://www.ncleg.gov/enactedl egislation/statutes/html/bychap ter/chapter_159g.html https://www.ncleg.gov/Laws/G eneralStatuteSections/Chapter1 43C http://reports.oah.state.nc.us/nc ac/title%2009%20- %20governor%20and%20lt.%2 0governor/chapter%2003%20- %20state%20budget%20and% 20management/subchapter%20 m/subchapter%20m%20rules.p df Distressed Units N.C. Gen. Stat. § 159G-45(b). Local government units designated as distressed must complete associated requirements of N.C. Gen. Stat. §159G-45(b). https://www.ncleg.gov/Enacted Legislation/Statutes/PDF/BySe ction/Chapter_159G/GS_159G -45.pdf DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 89 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 Subrecipient Monitoring and Management 2 C.F.R. §§ 200.331–33 NC DEQ’s Subaward and Monitoring Policy Pursuant to 2 C.F.R. §§ 200.331–33, subrecipients will be subject to monitoring and management by the pass- through entity, NC DEQ. NC DEQ will monitor, evaluate, and provide guidance and direction to subrecipients as they carry out project activities. NC DEQ is required by U.S. Treasury to determine whether subrecipients have spent funds in accordance with applicable laws, regulations, and agreements and will monitor subrecipients’ activities to ensure they have met such requirements. If deficiencies are found, subrecipients may be asked to take corrective action. The type and degree of monitoring activities depends on the results of the Subrecipient Risk Assessment. Subrecipients are subject to the following procurement monitoring activities by NC DEQ: • NC DEQ review of solicitations. o Except for micro-purchases made pursuant to 2 C.F.R. § 200.320(a)(1) or procurements by small purchase procedures pursuant to 2 C.F.R. § 200.320(a)(2), if a subrecipient wishes to enter into a contract to carry out an approved activity under their subaward, then the subrecipient will have to send NC DEQ a copy of the applicable solicitation (whether competitive or non-competitive) at least fifteen (15) days prior to the publication or communication of the solicitation. o Consistent with 2 C.F.R. § 200.325, NC DEQ may review any solicitation for compliance with applicable procurement standards. • NC DEQ review of contracts. o Except for micro-purchases pursuant to 2 C.F.R. § 200.320(a), if a subrecipient wishes to enter into a contract to carry out an approved activity under their subaward, then the subrecipient will have to send NC DEQ a copy of the written contract prior to contract execution. o Consistent with 2 C.F.R. § 200.325, NC DEQ may review any unexecuted contract for compliance with the procurement standards outlined in 2 C.F.R. §§ 200.318–27 as well as 2 C.F.R. § 200.327. https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-D/subject-group- ECFR031321e29ac5bbd/sectio n-200.331 https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-D/subject-group- ECFR031321e29ac5bbd/sectio n-200.332 https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-D/subject-group- ECFR031321e29ac5bbd/sectio n-200.333 DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 90 Water Infrastructure Grants Legal Requirements Quick Reference Guide_v0.1 Interventions 2 C.F.R. § 200.208 2 C.F.R. § 200.339 If NC DEQ determines that a subrecipient is not in compliance with procurement requirements, NC DEQ may initiate an intervention, in accordance with 2 C.F.R. § 200.208 and 2 C.F.R. § 200.339. The degree of a subrecipient’s performance or compliance deficiency will determine the degree of intervention. https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-C/section-200.208 https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-D/subject-group- ECFR86b76dde0e1e9dc Reporting Requirements U.S. Treasury Compliance and Reporting Guidance N.C. Sess. L. 2021-180 NC DEQ Subaward Monitoring Plan Subrecipients are required to send NC DEQ reports and back-up data, including reports which enable NC DEQ to meet its own reporting obligations to U.S. Treasury and as otherwise required by state law. The frequency of reporting will be consistent with the DEQ Subrecipient Monitoring Plan. https://home.treasury.gov/syste m/files/136/SLFRF- Compliance-and-Reporting- Guidance.pdf https://www.ncleg.gov/enactedl egislation/sessionlaws/html/20 21-2022/sl2021-180.html Audit Requirements 2 C.F.R. Part 200, Subpart F 09 NCAC 03M .0205(a)(3) and (b)(4) 2 C.F.R. § 200.503 Subrecipients that expend more than $750,000 in federal awards during their fiscal year, with the exception of local governments who choose to undergo an Alternative Compliance Examination Engagement, will be subject to an audit under the Single Audit Act and 2 C.F.R. Part 200, Subpart F. Subrecipients that receive less than $750,000 in federal awards during their fiscal year are exempt from federal audit requirements (except as noted in 2 C.F.R. § 200.503), but may still be subject to state audit requirements as discussed below. Subrecipients exempt from federal audit requirements are still required to retain and provide records for review or audit upon request by the federal agency, the state, or the Government Accountability Office. Subrecipients who are neither local governments nor public authorities and receive $500,000 or more in state financial assistance using federal funds are required to provide a single or program-specific audit to the Department of the State Treasurer, or to NC DEQ upon request pursuant to 09 N.C. Admin. Code 03M.0205(a)(3) and (b)(4). Subrecipient local governments and public authorities who expend $500,000 or more in state financial assistance are also required to have a single audit performed pursuant to N.C. Gen. Stat. § 159-34. https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-F https://files.nc.gov/ncgov/docu ments/files/ncpro/XX-XX- Attachment-B-09-NCAC- 03M.pdf https://www.ecfr.gov/current/tit le-2/subtitle-A/chapter-II/part- 200/subpart-F/subject-group- ECFRfd0932e473d10ba/sectio n-200.503 DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 91 FEDERAL ID & Unique Entity ID # REQUEST MEMO TO: All Loan and Grant Recipients SUBJECT: Federal Identification Number Please be advised that all local government units receiving grant or loan funds from the State of North Carolina must supply their Federal Identification Number to this office upon acceptance of your loan/grant offer. Therefore, please provide the information below and return to the Division via email at DEQ.DWI.FundingOffer@deq.nc.gov. RECIPIENT: PROJECT NUMBER: FEDERAL IDENTIFICATION NUMBER: ______________________________________________________________________________ UNIQUE ENTITY ID: DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 92 (Suggested Format) RESOLUTION BY GOVERNING BODY OF RECIPIENT WHEREAS, the (unit of Government) has received funding from the American Rescue Plan Act (ARPA) funded from the State Fiscal Recovery Fund established in S.L. 2021-180/2022-74 to assist eligible units of government with meeting their water/ wastewater infrastructure needs, and WHEREAS, the North Carolina Department of Environmental Quality has offered American Rescue Plan Act (ARPA) funding in the amount of $____________ to perform work detailed in the submitted application, and WHEREAS, the (unit of government) intends to perform said project in accordance with the agreed scope of work, NOW, THEREFORE, BE IT RESOLVED BY THE (GOVERNING BODY) OF THE (UNIT OF GOVERNMENT): That (unit of government) does hereby accept the American Rescue Plan Act Grant offer of $________________. That the (unit of government) does hereby give assurance to the North Carolina Department of Environmental Quality that any Conditions or Assurances contained in the Award Offer will be adhered to. That (name and title of authorized representative), and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with this project; to make the assurances as contained above; and to execute such other documents as may be required by the Division of Water Infrastructure. Adopted this the (date adopted) at (place), North Carolina. (Signature of Chief Executive Officer) Date DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 93 SALES-TAX REIMBURSEMENT CERTIFICATION FORM (FOR FUNDING PROGRAMS IN THE DIVISION OF WATER INFRASTRUCTURE) Applicant: Project Number: Check If Applicant is not a unit of government under North Carolina law If Applicant noted above is a Unit of Government in North Carolina, check the applicable box below. Sales Tax IS deducted in this scenario. Please show this on the disbursement requests. The construction contract was bid with sales taxes and the unit of government will request reimbursement from the DOR. Sales Tax IS NOT deducted in either of these scenarios. The construction contract was bid with sales taxes and the unit of government will not request reimbursement from the DOR. The construction contract was bid without sales taxes (Printed Name and Title of Authorized Representative) (Signature of Authorized Representative) (Date) DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 94 DISBURSEMENT REQUEST FORM NC Division of Water Infrastructure Funding Recipient:__________________________Payment No.______________Page No. ______ DWI Project No._____________________________Period Covered From:________ To: __________ CONSTRUCTION (Rename as appropriate) Cumulative Cost to Date Minus Ineligibles Minus Overruns Not App'd By Change Order Subtotal of Payable Cost Minus Retainage on Payable Cost Minus Cumulative Sales Tax Other Adjustments (Other Funds e.g.) Minus Previously Paid to Date Requested For This Pay Request Contract 1 $1,200,000 ($100,000)($100,000)$1,000,000 ($50,000)($50,000)($500,000)($300,000)$100,000 Contract 2 $505,000 ($5,000)$500,000 ($25,000)($10,000)($400,000)$65,000 Contract 3 Contract 4 Contract 5 ENGINEERING (Rename as appropriate) Cumulative Cost to Date Other Adjustments (Other Funds e.g.) Minus Previoulsy Paid to Date Requested For This Pay Request Item 1 $250,000 ($250,000)$0 Item 2 Item 3 Item 4 OTHER COSTS (Rename as Appropriate ) Cumulative Cost to Date Other Adjustments (Other Funds e.g.) Minus Previously Paid to Date Requested For This Pay Request Item 1 Item 2 Item 3 PAY REQUEST TOTALS Cumulative Cost to Date Minus Ineligibles Minus Overruns Not App'd By Change Order Minus Retainage on Payable Cost Minus Cumulative Sales Tax Other Adjustments (Other Funds e.g.) Minus Previously Paid to Date Total Requested For This Pay Request $1,955,000 ($100,000)($105,000)($75,000)($60,000)($500,000)($950,000)$165,000 Certification - I certify that to the best of my knowledge and belief the incurred costs being requested for disbursement are in accordance with terms of the project and that this request represents the % monies due which have not been previously received and that an inspection has been performed and all work is in accordance with the terms and conditions of the award. - For applicable SRF projects, the project remains in compliance with Davis-Bacon and American Iron and Steel conditions or is the process of remediating noncompliance. You must check ONE of the boxes below or your payment will not be processed: The funds requested above have already been paid to the respective vendors, consultants & contractors by the funding recipient OR The funds requested above have not been paid to the respective vendors, consultants & contractors. Funds received from the State will be disbursed to these entities within three (3) banking days. Type or Print Name and Title Signature of Authorized Representative Date DWI comments Instructions and notes on how to use this form - Complete guidance for preparing disbursement requests can be found in section G.2. of the North Carolina SRF Program Overiew and Guidance that was included with your Funding offer (applicable to State grants and loans too) . - The form, as downloaded, is filled out with sample numbers. It is suggested that the sample be used as a reference (saved or printed). - Please submit ONE COPY of this form and backup documents when requesting funds. - Only the Authorized Representive can sign this form, unless declared otherwise in a resolution. - Construction contract line item overruns and engineering contract overruns must have approved change orders or engineering amendments before those costs will be paid. Grant Percentage for SRP Projects: Rev 01/12/24 DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 95 CERTIFICATION REGARDING UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES (URLAP) ACT OF 1970 Applicant:_____________________________ Project No.:____________________________ Project Name:__________________________ Please check appropriate boxes: I understand that a false statement on this certification may be grounds for rejection or termination of this loan. Signature of Applicant’s Authorized Representative or Attorney Date Typed Name and Title I certify that all real property (including easements) has been acquired or condemnation proceedings have been entered into for property thereby providing legal access for this project. AND I certify to the best of my knowledge and belief that the acquisition of property specifically for the above referenced project is in compliance with the URLAP Act of 1970 (the Uniform Act). The acquisition either: Acquisition of real property did not result in the displacement of any person, business or farm operation. or relocation was involved in the land acquisition, the Federal Highway Administration (FHA) was contacted for technical assistance. OR Compliance with the Uniform Act does not apply because the land and/or easements associated with the above referenced project were acquired prior to the inception of the project. Date land acquired:_________________ DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 96 Capital Project Ordinance Be it ORDAINED by the Governing Board of the (Town of Anywhere), North Carolina, that pursuant to section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital Project Ordinance is herby adopted. Section 1: The Project authorized is the (construction/rehabilitation of a wastewater treatment/collection System) to be financed by (the sale of general obligation bonds/ARRA loan /federal loan/state loan / state grants and reserves). Section 2: The officers of this unit are hereby directed to proceed with the capital project within the terms of the board resolution, loan documents and the budget contained herein. Section 3: The following amounts are appropriated for the project: Engineering $ 120,000 Land 90,000 Construction 1,440,000 $ 1,650,000 Section 4: The following revenues are anticipated to be available to complete this project: Federal/ARRA Loan $ 1,100,000 Proceeds from general Obligation Bonds $ 500,000 Transfer from Wastewater treatment capital Reserve $ 20,000 $ 1,650,000 Section 5: The finance officer is hereby directed to maintain within the capital project fund sufficient specific detailed accounting records to satisfy the requirements of the grantor agency, the grant agreements, and federal regulations. The terms of the bond resolution also shall be met. Section 5: Funds may be advanced from the General Fund for the purpose of making payments as due. Disbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7: The finance officer is directed to report, on a quarterly basis, on the financial status of each project element in section 3 and on the total grant/loan revenues received or claimed. Section 8: The Budget Officer is directed to include a detailed analysis of past and future costs and revenues on this capital project in every budget submission made to this board. Section 9: Copies of this capital project ordinance shall be furnished to the clerk to the Governing Board, and to the Budget Officer and the Finance officer for direction in carrying out this project. Duly adopted this __ day of _____ 201_. ___________________________ Signature, (Authorized Rep) (Seal) Attest: ___________________ Signature (Town Clerk) DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 97 ver. 8/25/2023 NC DEQ Division of Water Infrastructure Professional Engineering Services Procurement Section 602(b)(14) of the Clean Water Act requires projects receiving Clean Water State Revolving Fund funding to comply with engineering procurement guidelines. North Carolina Session Law 2021-180 authorizes the Division of Water Infrastructure (Division) to award grant funds from the American Rescue Plan Act (ARPA) State Fiscal Recovery Fund for drinking water, wastewater, and stormwater infrastructure projects. The Uniform Guidance 2 CFR 200.317 through 2 CFR 200.327 gives minimum requirements for procurement, with 2 CFR 200.319(b) addressing engineering services procurement guidelines. To comply, you must follow North Carolina General Statute 143-64.31, Article 3D Procurement of Architectural, Engineering, and Surveying Services. You cannot exempt yourself using NCGS 143-64.32. Complete and sign this form and provide the information indicated to ensure that engineering services for your project are eligible for disbursement. Applicant: Click or tap here to enter text. Project Name: Click or tap here to enter text. Division Funding Number: Click or tap here to enter text. 1)List the basic services being provided: (i.e., planning, design, inspection etc.) Click or tap here to enter text. 2)Describe the method of announcement for the project. Click or tap here to enter text. 3)List the firms the announcement was discussed with or that proposals were received from in order of quality. Click or tap here to enter text. 4)Was a contract negotiated with the best qualified firm? ☐ Yes ☐ No (Check one) If no, explain why. Click or tap here to enter text. NOTE: Documentation of Qualification-Based-Selection of Engineering Services shall be provided to the Division upon request (to include announcement and qualifications requested). By signing below, I Click or tap here to enter text., the Authorized Representative designated for this project in the project application, attest that the contract pricing, as seen in the attached contract(s), contains pricing that is fair and reasonable based on scope, complexity, professional nature, and the estimated value of the services being provided and the firm selected, was selected based on their qualifications. _________________________________________________ (signed name, title and date) (DWI staff use only – Check and initial here if debarment status checked and firm is NOT debarred ☐ _____) DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 98 ver. 8/25/2023 Clean Water Act, Section 602(b)(14) (14) a contract to be carried out using funds directly made available by a capitalization grant under this title for program management, construction management, feasibility studies, preliminary engineering, design, engineering, surveying, mapping, or architectural related services shall be negotiated in the same manner as a contract for architectural and engineering services is negotiated under chapter 11 of title 40, United States Code, or an equivalent State qualifications-based requirement (as determined by the Governor of the State). From: water_resources_reform_and_development_act_guidance.pdf (epa.gov) The requirements of 40 U.S.C. 1101 et seq. are: • Public announcement of the solicitation (e.g., a Request for Qualifications); • Evaluation and ranking of the submitted qualifications statements based on established, publicly available criteria (e.g., identified in the solicitation); o Evaluation criteria should be based on demonstrated competence and qualification for the type of professional services required (e.g., past performance, specialized experience, and technical competence in the type of work required); • Discussion with at least three firms to consider anticipated concepts and compare alternative methods for furnishing services; • Selection of at least three firms considered to be the most highly qualified to provide the services required; and • Contract negotiation with the most highly qualified firm to determine compensation that is fair and reasonable based on a clear understanding of the project scope, complexity, professional nature, and the estimated value of the services to be rendered; In the event that a contract cannot be negotiated with the most highly qualified firm, negotiation continues in order of qualification. Uniform Guidance 2 CFR 200.319(b) Competition. The non-Federal entity must conduct procurements in a manner that prohibits the use of statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals, except in those cases where applicable Federal statutes expressly mandate or encourage geographic preference. Nothing in this section preempts state licensing laws. When contracting for architectural and engineering (A/E) services, geographic location may be a selection criterion provided its application leaves an appropriate number of qualified firms, given the nature and size of the project, to compete for the contract. NC General Statute 143-64.31 Procurement of Architectural, Engineering, and Surveying Services (NC “Mini- Brooks”) …It is the public policy of this State… and Local Governmental Units…, to announce all requirements for architectural, engineering, surveying, construction management at risk services, design-build services,…, to select firms qualified to provide such services on the basis of demonstrated competence and qualification for the type of professional services required without regard to fee other than unit price information at this stage, and thereafter to negotiate a contract for those services at a fair and reasonable fee with the best qualified firm. If a contract cannot be negotiated with the best qualified firm, negotiations with that firm shall be terminated and initiated with the next best qualified firm. … DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 99 ver. 8/25/2023 NC General Statute 143-64.32 NOTE: CWSRF and ARPA funding: NCGS 143-64.32 cannot be used to exempt a local government unit from abiding by NCGS 143-63.31. This is because there is no minimum dollar exemption allowed in the Federal Brooks Act, the Clean Water Act Section 602(b)(14), or 2 CFR 200.319. Written exemption of particular contracts. Units of local government or the North Carolina Department of Transportation may in writing exempt particular projects from the provisions of this Article in the case of proposed projects where an estimated professional fee is in an amount less than fifty thousand dollars ($50,000). (1987, c. 102, s. 2; 2013-401, s. 2.) 21 NCAC 56.0701(f) SECTION .0700 – RULES OF PROFESSIONAL CONDUCT, adopted in accordance with NC General Statute 89C-20 (Board Rules for Professional Engineers, etc.) (f) A licensee shall solicit or accept work only on the basis of qualifications and: (1) Shall not offer to pay, either directly or indirectly, any commission, political contribution, gift, or other consideration in order to secure work, exclusive of securing salaried positions through employment agencies; (2) Shall compete for employment on the basis of professional qualification and competence to perform the work. The licensee shall not solicit or submit proposals for professional services containing a false, fraudulent, misleading, deceptive or unfair statement or claim regarding the cost, quality or extent of services to be rendered; (3) Shall, with regard to fee bidding on public projects, comply with the provisions of G.S. 143-64.31 et seq., (or for federal projects, the Brooks Act, 40 U.S. Code 541 et seq.) and shall not knowingly cooperate in a violation of any provision of G.S. 143-64.31 et seq. (or of 40 U.S. Code 541 et seq.); … DocuSign Envelope ID: ACF72620-55F2-450F-A64E-08ACAF20B5FB HCBOC 071524 a Pg. 100 HCBOC 071524 a Pg. 101 HCBOC 071524 a Pg. 102 HCBOC 071524 a Pg. 103 HCBOC 071524 a Pg. 104 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\071524\4D.1 Meyers Engineering Consultant Agreement Agenda Request 6-17-24.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: July 15, 2024 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Engineering Consultant Agreement for Meyers Engineering, PLLC REQUESTED BY: Steve Ward, HRW Director REQUEST: This is a formal request for the Board to approve an engineering consulting agreement with Meyers Engineering PLLC out of Fuquay-Varina, NC. This agreement is for the St. Matthews Road Utility Extension Project. This agreement is for all of the necessary engineering report, design and construction management services throughout the project. The agreement is attached for your review in the amount of $150,000. Please place this item on the agenda at the next available meeting. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4D HCBOC 071524 a Pg. 105 April 10, 2024 Mr. Steve Ward, Director Harnett Regional Water 700 McKinney Parkway Lillington, NC 27606 Re: Proposal for Professional Services Town of Erwin Infrastructure Projects Dear Mr. Ward, Meyers Engineering, PLLC is pleased to submit this proposal for surveying, engineering, and construction management services for Harnett Regional Water (HRW). The Town of Erwin had received a $1 million appropriation in NC Session Law SL2022-74 from SRF/ARPA funds for water and sanitary sewer infrastructure projects. Since utilities are provided by HRW in Erwin, SL2023-11 rewrote the allocation to “One million dollars ($1,000,000) to Harnett Regional Water to construct water or sewer lines inside the Town of Erwin”. One project that the Town of Erwin had discussed with HRW is a new waterline along St Matthews Road. This water line could spark economic development for the Town of Erwin. The water line is approximately 2700 +/- linear feet in length and is proposed to be on the west side of St Matthews Road. Attached is the proposed project area. While the proposed water line would be located in the South East water district, the water line would provide a connection to the system served by MW#3 tank and MW#7 tank. Previous water model runs determined a check valve at the intersection of US421 and St Matthews Road could increase available fire flow in the area under high demand conditions. Another design consideration would be the inclusion of a tee and valve for connection to a cross street development in lieu of a future tapping sleeve and valve. The second project is interconnection of existing parallel sewer interceptors to provide additional conveyance capacity for the northern side of the Town of Erwin. The Town of Erwin has an existing sewer interceptor that serves the eastern and northern side of Town around US421. This area of Erwin has seen increased development but the existing interceptor has diminishing available conveyance capacity between WJ Street and N 15th Street due to size and grade of the existing gravity sewer. A parallel existing gravity sewer presents an opportunity for diverting some flow to increase available conveyance capacity in the Erwin sewer system. Attached is the proposed project area for further study to determine scope and potential construction project. HCBOC 071524 a Pg. 106 Scope of Services Task 1 –Preliminary Engineering Water - Confirm design parameters including water line location, connection points, water line size, tee and valve for future connection location, and check valve location. Sewer - Task 2 - Surveying/SUE (Sub-Consultant BNK, Inc.) Water - Topographic surveying from St Matthews Road centerline to the western right-of-way. Sewer – Topographic Surveying of select areas of the existing sewer lines between WJ Street and N 15th Street based on records review and field investigations. Contours at one-foot intervals; error shall not exceed one-half contour interval. Elevations tied to and based on NAVD ’88. Utility Information. The following information is to be shown based on record information and on surface evidence. Level B subsurface investigation: o Location of water, gas and other utilities serving or on the property o Location of power transformers, cable television pedestals, street lighting, traffic control facilities, and communications systems o Location, size, depth and direction of flow of sanitary sewer, storm drains, and culverts Description of natural features Task 3 – 65% Design Prepare 65% construction plans, contract and specifications, including SRF/ARPA requirements such as MWBE goals, Davis-Bacon Act requirements and American Steel and Iron. The 65% construction plans, contract and specifications will include all pertinent data for use in first review by HRW to confirm design assumptions and conformance with contract requirements. Task 4 – Permitting Prepare permit/encroachment applications and submit to the following agencies: NCDEQ-DWQ NCDEQ- Land Resources NCDOT Task 5 – 95% Design Address regulatory comments and any outstanding issues to for completion of encroachments and permitting. Submit plans and specification to NCDEQ-DWI for review, comment, and approval prior to letting project to bid. HCBOC 071524 a Pg. 107 Task 6 – Final Design Finalize plans with permit information, finalize bidding documents, final quantity takeoff and opinion of costs, prepare for release of documents for bidding, and provide required documentation for ARPA funding. ARPA documentation will be provided as necessary throughout this phase of the project. Task 7 – Bidding Submit bid advertisement to construction clearing houses Conduct pre-bid meeting Issue up to 2 addendums Attend Bid Opening Review bids, check references, check required submittal such as the WMBE requirements Issue certified bid tab with recommendation of award Task 8 – Construction Administration Material and Equipment Submittal Reviews for Conformance with project specifications Pre-construction meeting/Progress Meetings/Pay Request reviews Construction Inspections ARPA reporting Water line testing Contractor requests for information responses Task 9 – Project Closeout As-built survey As-built plan preparation Engineering Certifications ARPA final reporting Additional Services Unforeseen conditions resulting in significant changes in scope, extent, or character of a portion or all of the project shall be charged at the applicable unit rate after authorization in writing by HRW. Additional services could include Level A subsurface investigations, easement acquisition, public meetings, unforeseen environmental conditions, etc. Time of Services The following proposed schedule is from issuance of proposal acceptance Task 1 o water - completion within one week of proposal acceptance o sewer – completion within 6 weeks of proposal acceptance Task 2 – completion within 8 weeks from respective Task 1 completion Task 3 – completion within 3 weeks after respective Task 2 completion Task 4 and Task 5– completion within 2 weeks after receiving comments back from HRW on HCBOC 071524 a Pg. 108 respective Task 3, and requires HRW signature on applicable permit forms. Task 6 – within 2 weeks from final regulatory review comments Task 7 – Bidding will occur after receiving approval from NCDEQ-DWI with an agreed upon bidding schedule. Based on experience with similar projects, factoring in regulatory review time periods, and allowing for DWI review period being about 4-months, it is anticipated the water project can be let for bid in about 10-months from proposal acceptance, and the sewer project in about 11 months after proposal acceptance. Compensation Compensation shall be based on a time and materials not to exceed cost of $150,000. A fee derivation summary is attached for reference for each project. The agreed upon budget shall not be exceeded without written authorization. Progress will be billed monthly. Reimbursable Expenses Reimbursable expenses such as reproduction costs, mileage, shipping, subcontractor fees shall be billed at actual costs plus 10% and mileage will be billed at the US Internal Revenue Service mileage rate. Terms and Conditions Meyers Engineering has included a copy of its standard Terms and Conditions (Exhibit I) with this proposal and by incorporation makes it a contractual obligation along with the scope of this Proposal. Acceptance The authorized signatures below shall indicate acceptance of the scope of services and terms and conditions of this Agreement. Meyers Engineering, PLLC Harnett Regional Water 5708 Carriage Park Court 700 McKinney Parkway Fuquay-Varina, North Carolina 27526 Lillington, North Carolina 27606 Jay Meyers, PE, Owner William Morris Chairman, Harnett County Board of Commissionersr PREAUDIT STATEMENT: This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act (NC G.S. 159-28(a)). Signature of Finance Officer: Printed Name: Date: HCBOC 071524 a Pg. 109 Attachments: Terms and Conditions Water Project Area Water Preliminary Opinion of Project Costs Water Fee Derivation Summary Sewer Project Area Sewer Preliminary Opinion of Project Costs Sewer Fee Derivation Summary HCBOC 071524 a Pg. 110 EXHIBIT 1 TERMS AND CONDITIONS Meyers Engineering, PLLC Meyers Engineering, PLLC 5708 Carriage Park Court / Fuquay-Varina, North Carolina 27526 / 919-625-0214 1.REFERENCE: Meyers Engineering, PLLC, a North Carolina Professional Limited Liability Company doing business at 5708 Carriage Park Court, Fuquay-Varina, North Carolina 27526 in the County of Wake, will hereinafter be referenced as ME. Harnett Regional Water will hereinafter be referred to as CLIENT. 2.STANDARD OF CARE: Services provided by ME under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of this profession currently practicing under similar conditions. No other representation is expressed or implied, and no warranty or guarantee is included in this Agreement, or in any report, opinion document, or otherwise. 3.CHANGE OF SCOPE: The scope of services set forth in the CONTRACT is based on facts known at the time of execution of this Agreement, including, if applicable, information supplied by CLIENT. For some projects involving conceptual or process development services, the scope may not be fully definable during initial phases. As the Project progresses, facts discovered may indicate that the scope must be redefined. CLIENT acknowledges that in such instances, the scope of the project and compensation therefore may need to be amended. Should the parties be unable to agree on the change of scope and/or price, then either party shall have the right to terminate this Agreement without further notice to the other party. 4.TERMINATION/SUSPENSION: Either party may terminate this Agreement, with or without, upon 30 days written notice to the other party. CLIENT shall pay ME for all Services rendered prior to termination, all reimbursable expenses, plus any expenses of termination. 5.DEFAULT: In the event either party defaults in its obligations under the Agreement (including CLIENT’S obligation to make the payments required hereunder), written notice shall be given to the defaulting party identifying the default, and granting 7 days to the defaulting party to cure such default completely, or to commence such cure and diligently continue the same. Failure of the default party to cure such default or commence the cure within such time limit, shall entitle the non-defaulting party to terminate this Agreement without further notice. In the event of termination by ME as a result of CLIENT’s default and failure to cure the same, ME shall be entitled to be paid for all services rendered prior to termination, all reimbursable expenses, plus any expenses of termination. 6.INDEMNIFICATION: CLIENT shall indemnify and hold harmless ME and all its personnel from and against any and all claims, damages, losses, and expenses (including reasonable attorney’s fees) arising out of or resulting from the performance of the services, provided that any such claim, damage, loss, loss or expense is caused in whole or in part by the negligent act, omission, and/or strict liability of the CLIENT or anyone directly or indirectly employed by the CLIENT (except ME). ME shall indemnify and save CLIENT harmless from and against loss, damage, injury, costs (including attorney's fees and cost of investigation), or liability to the extent arising from the negligent acts and omissions of each other and their respective employees, subcontractors, and agents acting in the course and scope of their employment. 7.LIMITATIONS OF LIABILITY: No employee or agent of ME shall have individual liability to CLIENT. CLIENT agrees that, to the fullest extent permitted by law, ME’s total liability to CLIENT for any and all injuries, claims, losses, expenses, or damages whatsoever arising out of or in any way related to the services encompassed by this Agreement from any causes including, but not limited to, ME negligence, errors, omissions, strict liability, breach of contract, breach of warranty, and whether claimed directly or by way of contribution shall be limited to $250,000 under this Agreement. 8.CONSTRUCTION REVIEW: If construction administration and review services are requested by the CLIENT, CLIENT agrees to hold ME harmless from any claims resulting from performance of construction-related services by persons other than ME, and CLIENT acknowledges that such administration, review, or interpretation of construction documents by ME shall not relieve the related contractor from liability in regard to his duties and responsibilities for compliance with the engineering standards for the project. 9.JOB SAFETY: CLIENT acknowledges the services provided by ME do not include responsibility for inspection of safety conditions on the job site, and ME shall not, as permitted by law, be responsible for inspecting, viewing, or looking for potential job safety violations or notifying CLIENT of the same. 10.OPINIONS OF CONSTRUCTION COSTS: Any opinion of construction costs prepared by ME is supplied for the general guidance of the CLIENT only, and CLIENT recognizes that such opinion is based upon limited information, is intended as an estimate only, and is dependent upon various outside factors. Since ME has no control over competitive bidding or market conditions, ME cannot guarantee the accuracy of such opinions as compared to contract bids or actual costs to CLIENT, and ME shall not be responsible for any difference between ME’s opinion and estimated or actual construction costs. 11.HIDDEN CONDITIONS: ME shall not be responsible for the existence of any Hidden or Concealed Conditions, nor any damage to persons or property resulting therefrom, the existence of which was unknown to ME and could not have easily become known by reasonable visual observation. HCBOC 071524 a Pg. 111 EXHIBIT 1 TERMS AND CONDITIONS Meyers Engineering, PLLC Meyers Engineering, PLLC 5708 Carriage Park Court / Fuquay-Varina, North Carolina 27526 / 919-625-0214 12. OWNERSHIP OF DOCUMENTS: All reports, drawings, plans, files, including CADD files, computer generated documents, or any other documents produced by ME as part of this Agreement shall remain the property of ME and may not be used by CLIENT for any other purpose or project without the written consent of ME. In the event CLIENT uses any ME generated documents without written consent of ME, CLIENT shall hold ME harmless from and against any and all claims, damages, losses, and expenses related to or attributed to the unauthorized use of such documents. All reports, drawings, plans, contracts, or other documentation provided by CLIENT to ME for purposes of this Agreement shall not be provided by ME to any other third party without CLIENT’S consent. 13. ASSIGNMENT AND SUBCONTRACTING: This Agreement shall not be assigned by either party without the prior written approval by the other. ME may, however, subcontract portions of the services to a qualified subcontractor without prior approval of CLIENT. 14. DISPUTE RESOLUTION: All claims, disputes, and other matters in question between the parties to this Agreement, arising out of or relating to this Agreement or the breach thereof, shall be decided by a court of competent jurisdiction. 15. ATTORNEY FEES: In the event that action is brought to enforce the terms of this Agreement then each party shall bear its own costs and attorney fees. 16. AMENDMENT: This Agreement, upon execution by both parties hereto, can be amended only by a written instrument signed by both parties. 17. NO WAIVER: No waiver by either party of any default by the other party in the performance of any particular section of this Agreement shall invalidate any other section of this Agreement or operate as a waiver of any future default, whether like or different in character. 18. SEVERABILITY: The various terms, provisions, and covenants, herein contained shall be deemed to be separate and severable, and the invalidity or unenforceability of any of them shall not affect or impair the validity or enforceability of the remainder. 19. FORCE MAJEURE: Obligations of either party under this Agreement shall be suspended, and such part shall not be liable for damages or other remedies while such party is prevented from complying herewith, in whole or in part, due to contingencies beyond its reasonable control, including, but not limited to, strikes, riots, war, fire, acts of God, injunction, compliance with any law, regulation, or order, whether valid or invalid, of the United States of America or any governmental body or instrumentality thereof, whether now existing or hereafter created, inability to secure materials or obtain necessary permits, provided, however, the party so prevented from complying with its obligations hereunder shall promptly notify the other party thereof. 20. GOVERNING LAW: This Agreement shall be governed and construed in accordance with the laws of the State of North Carolina. HCBOC 071524 a Pg. 112 193 ft 421 Red HillChurch Rd T o b a c c o B a r n L n S a i n t M a t t h e w s R d Bry an tR d P ro fe s sional Dr Morgan StP o p e S t 1stSt4thStD e n im D r3rdSt 2ndSt215 ft 208 ft 183 ft B r y ant R d Hardee's Lowe's Home Improvement Re g e n c y BlvdSt Matthews Road waterline Harnett County GIS, Esri, NASA, NGA, USGS, FEMA, Harnett County GIS, Harnett County Public Utilities, Esri Community Maps Contributors, Johnston County, State of North Carolina DOT, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA, USFWS Hydrants WTR_Valves WTR_BlowOff WTR_Main 2 4 6 8 County Boundary Parcels March 11, 2024 0 0.1 0.20.05 mi 0 0.2 0.40.1 km 1:9,028 HCBOC 071524 a Pg. 113 Town of ErwinSt. Matthews Road WaterlineOpinion of Project CostsITEM DESCRIPTIONEstimated Unit Cost UnitITEMNO.1 Mobilization/Insurance/Bonds - 5%1LS1$22,24528-inch diameter C-900 DR18, material and installation$95.00LF2,700$256,50038-inch air cushioned check valve, in vault$50,000.00LS1$50,00048-inch compact fittings, material and installation$25.00LBS1,176$29,4005Road Crossing (16-inch steel encasement 5/16" wall thickness)$400.00LF180$72,0006Water Main testing$1.00LF2,700$2,7007 Erosion Control$3.00LF2,700.00$8,1008 Seeding and Mulching$5,000.00AC1.24$6,1989Traffic Control$1,000.00DAY15$15,00010Construction Staking1LS5,000$5,00011Driveway Repair (includes culvert replacement if necessary)1500EA3$4,500Construction Subtotal$471,643Construction Contingencies (20%)$94,329TOTAL ESTIMATED CONSTRUCTION COSTS$565,972Surveying/Engineering/Permitting (15%)15%$84,896Easements (temp construction)$2,500Permit Application Fees$1,000TOTAL ESTIMATED SOFT COSTS$88,396Total Project Costs=$654,3688-inch water line from existing 6-inch on US421 to existing 6-inch on Bryant RoadEstimated UnitsEstimated Project Costs4/2/2024HCBOC 071524 a Pg. 114 Task Provider Estimated Quantities Units Rate Total 1 ‐ Preliminary Engineering Confirm design parameters in memo 4 hours 150 $600 $600 2 ‐ Surveying /SUE Topo survey and Level B SUE BNK $13,700.00 expense 1.1 $15,070 Subconsultant coordination 8 hours 150 $1,200 correspondence/meetings./property owner notification 16 hours 150 $2,400 $18,670 3 ‐ Preliminary Design (65%) Construction Plans 40 hours 150 $6,000 Contract, General Conditions, Supplementary Conditions, Special Provisions 24 hours 150 $3,600 Tech Specifications 24 hours 150 $3,600 HRW meetings 8 hours 150 $1,200 $14,400 4 ‐ Permitting NCDEQ‐DWQ 8 hours 150 $1,200 NCDEQ‐ DLR 8 hours 150 $1,200 NCDOT 4 hours 150 $600 correspondence/meetings 8 hours 150 $1,200 $4,200 5 ‐ 95 % Design Construction Plan Edits 12 hours 150 $1,800 Project Manual Edits 12 hours 150 $1,800 Opinion of Project Costs 2 hours 150 $300 NCDEQ‐DWI checklist 8 hours 150 $1,200 $5,100 6 ‐ Final Design Construction Plan Edits 8 hours 150 $1,200 Project Manual Edits 8 hours 150 $1,200 Opinion of Project Costs 1 hours 150 $150 correspondence/meetings 4 hours 150 $600 $3,150 7 ‐ Bidding Pre‐bid meeting (including agenda, attendance and minutes)8 hours 150 $1,200 Addendums (assume 2)16 hours 150 $2,400 Bid Opening 4 hours 150 $600 Bid review, Certified bid Tab 8 hours 150 $1,200 $5,400 8 ‐ Construction Administration (2‐month construction) Material/Equipment Submittal Reviews 4 hours 150 $600 SRF/ARAP reporting 16 hours 150 $2,400 Pre‐con and progress meeting 8 hours 150 $1,200 Site Visits/Construction Inspections/Testing 64 hours 150 $9,600 Requests for Information 8 hours 150 $1,200 $15,000 9 ‐ Project Closeout As‐built survey BNK 2,500$ 1.1 $2,750 As‐built Plans 8 hours 150 $1,200 Engineering Certifications 4 hours 150 $600 ARPA Reports 8 hours 150 $1,200 $5,750 Reimbursable Expenses $2,000 $74,270Total = Harnett Regional Water Fee Summary 2-Apr-24 Sub‐total = Sub‐total = Sub‐total = St Matthews Road Proposal Sub‐total = Sub‐total = Sub‐total = Sub‐total = Sub‐total = Sub‐total = HCBOC 071524 a Pg. 115 Juniper CreekW J S t OldFarmRdS 2 0t h St W E St W J St S18th StCrab Apple Ln Erwin Municipal Park W JacksonBl vd M a ynardLakeRdAllen Dr N14th St Tobacc o B arn L n 226 ft 209 ftWESt W F St S14th StWar ren RdN17th St W J S t W K St Godwin D rN10th StDen i m Dr O ld P o s tR d W N St Price S t S 12thStE E St E E S t E F S t S 10th StS8thStE H S tEH S tN 11th StN9th StW C S t W B S t Mar ion Dr Rosemar y S t Hol mesSt M cKa y St W A St N6th StS17th StN8th St E D St S13thStRotary Park Erwin Su ggs R d 193 ft Wo n d e rt o w n D rRedHillChurchRdTob a c c o B a r n L n S a i n t M a t t h e w s Rd Mo rganStE H St WilsonStP o p e S t1stStErwinRd3rdSt2ndStErwin Sewer Harnett County GIS, Esri, NASA, NGA, USGS, FEMA, Esri Community Maps Contributors, Duke University, State of North Carolina DOT, Esri, TomTom, April 10, 2024 0 0.25 0.50.13 mi 0 0.4 0.80.2 km 1:18,056 HCBOC 071524 a Pg. 116 Town of ErwinErwin SewerOpinion of Project CostsITEM DESCRIPTIONEstimated Unit Cost UnitITEMNO.1 Mobilization/Insurance/Bonds - 5%1LS1$10,175218" C900 DR18 Pipe Installation (depth 0-15)$300LF300$90,0004 60-inch dia. Doghouse Manholes, extended base (0-15$22,000EA2$44,0005 60-inch dia. Manholes, extended base (0-15)$20,000EA2$40,0006 Existing sewer switch over, including bypass pumping.$20,000LS1$20,0007 Erosion Control$5,000LS1$5,0008 Seeding and Mulching$2,000LS1$2,00010Construction Staking$2,500LS1$2,500Construction Subtotal$213,675Construction Contingencies (30%)25%$53,457TOTAL ESTIMATED CONSTRUCTION COSTS$267,132Surveying/Engineering/Permitting/Construction admin$75,000Easements (temp construction)$2,000Permit Application Fees$1,500TOTAL ESTIMATED SOFT COSTS$78,500Total Project Costs=$345,632Estimated UnitsEstimated Project Costs4/10/2024HCBOC 071524 a Pg. 117 Task Provider Estimated Quantities Units Rate Total 1 ‐ Preliminary Engineering Field Investigation/Available Record Compliation/Erwin Basin Study 40 hours 150 $6,000 Meetings with Erwin and HRW 8 hours 150 $1,200 Hydraulic Gradeline Model 20 hours 150 $3,000 Preliminary Engineering Report 32 hours 150 $4,800 $15,000 2 ‐ Topographic Surveying Topo Surveying BNK 10,000$ 1.1 $11,000 Subconsutant coordination 8 hours 150 $1,200 correspondence/meetings/property owner notificaiton 8 hours 150 $1,200 $13,400 3 ‐ Design (65%) Sewer interconnection Design 40 hours 150 $6,000 Erosion Control Design 8 hours 150 $1,200 Standard Details 8 hours 150 $1,200 Contract Front End Documents, Specifications, Quantity takeoffs 24 hours 150 $3,600 Misc Meetings/ sub‐consultant coordination 16 hours 150 $2,400 $14,400 4 ‐ Permitting NCDEQ Sewer Permit Prep & Submittal 8 hours 150 $1,200 Erosion Control Permit Prep & Submittal 12 hours 150 $1,800 $3,000 5 and 6 ‐ 95% and Final Design Modifying plans and specs based on permitting comments 16 hours 150 $2,400 Resubmittal Responses 8 hours 150 $1,200 Addressing Final comments and prepare plans for bidding 16 hours 150 $2,400 Opinion of Project Costs 3 hours 150 $450 NCDEQ‐DWI checklist 8 hours 150 $1,200 Misc Meetings 8 hours 150 $1,200 $8,850 7 ‐ Bidding Bid advertisement, plan distribution 12 hours 150 $1,800 Pre‐bid meeting (including agenda, attendance and minutes)4 hours 150 $600 Addendums (assume 2)8 hours 150 $1,200 Bid Opening 4 hours 150 $600 Certified bid Tab 8 hours 150 $1,200 $5,400 8 ‐ Construction Administration (assume 2‐month construction) Material/Equipment Submittal Reviews 4 hours 150 $600 Pre‐construction meeting 4 hours 150 $600 Construction Inspections/Testing 32 hours 150 $4,800 Requests for Information 8 hours 150 $1,200 $7,200 9 ‐ Project Closeout As‐Built Survey BNK $2,500 1.1 $2,750 As‐built Plans 8 hours 150 $1,200 Engineering Certifications 4 hours 150 $600 ARPA Reports 8 hours 150 $1,200 $5,750 Reimbursable Expenses $2,000 $75,000 Sub‐total = Erwin Sewer Proposal Total = 10-Apr-24 Fee Summary Sub‐total = Sub‐total = Sub‐total = Sub‐total = Sub‐total = Sub‐total = Sub‐total = HCBOC 071524 a Pg. 118 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\071524\4E.1 St Matthews Rd Utility Extension Project Ordinance Agenda Request 6-14-24.doc.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: July 15, 2024 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: St. Matthews Road Utility Extension Project Ordinance REQUESTED BY: Steve Ward, HRW Director REQUEST: This is a formal request for the Board to approve the ST. Matthews Road Utility Extension Project. This capital project consists of the construction of approximately 2,700 linear feet of 8 inch water line along St Matthews Rd in Erwin and the interconnection of two parallel sewer lines to provide more capacity to the north side of town. The project is estimated to cost approximately $1 million dollars and will be funded from SL 2022-74 American Rescue Plan Grant. Please place this item on the agenda at the next available meeting. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4E HCBOC 071524 a Pg. 119 ST MATTHEWS RD UTILITY EXTENSION PROJECT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board of Harnett County. Section I. This project consists of the construction of approximately 2,700 linear feet of 8 inch water main along St. Matthews Road in Erwin. The new water main will increase available fire flow in the area under high demand conditions and include a connection for development in that area of Town and the County. The sewer portion of the project will connect two parallel sewer interceptors to provide additional capacity to the northern side of Town around US 421. Section II. This project will be funded by a NC General Assembly Session Law 2022-74 ARPA Grant. Section III. The following amounts are hereby appropriated for this project: Engineering $ 150,000 Construction 685,318 Materials & Supplies 25,000 Land/ROW 5,000 Legal/Admin 5,000 Contingency 129,682 Total $ 1,000,000 Section IV. It is estimated that the following revenue will be available for this capital project: S.L. 2022-74 ARPA Grant $ 1,000,000 Duly Adopted this 15th day of July, 2024. __________________________________ William Morris, Chairman Harnett County Board of Commissioners ATTEST: _________________________________________ Melissa Capps, Clerk to the Board HCBOC 071524 a Pg. 120 Item 4F HCBOC 071524 a Pg. 121 HCBOC 071524 a Pg. 122 HCBOC 071524 a Pg. 123 HCBOC 071524 a Pg. 124 HCBOC 071524 a Pg. 125 HCBOC 071524 a Pg. 126 HCBOC 071524 a Pg. 127 HCBOC 071524 a Pg. 128 HCBOC 071524 a Pg. 129 HCBOC 071524 a Pg. 130 HCBOC 071524 a Pg. 131 HCBOC 071524 a Pg. 132 HCBOC 071524 a Pg. 133 RESOLUTION AUTHORIZING THE TOWNS OF FUQUAY VARINA AND HOLLY SPRINGS TO ACQUIRE REAL PROPERTY IN HARNETT COUNTY WHEREAS, the towns of Fuquay Varina and Holly Springs (“Towns”) have entered into interlocal agreements with the city of Sanford (“City”), the Town of Pittsboro to form a regional joint undertaking to expand the City’s utility system for water, reclaimed water, and sewer; and, WHEREAS, the Towns will need to acquire additional property (whether by easement or fee simple interest), easements, and other types of real or personal property within Harnett County; and WHEREAS, N.C. Gen. Stat. § 153A-15 requires that, before any unit of local government condemns or acquires an interest in property that is located wholly or primarily in a county within which it is not located, it must first have the approval of the county board of commissioners of the county in which the land is located. NOW, THEREFORE, be it resolved by the Harnett County Board of Commissioners that the towns of Fuquay Varina and Holly Springs are hereby authorized to acquire any interest in land in Harnett County for water, reclaimed water, and sewer utility system purposes by any means available to the Towns, including use of its condemnation authority, if necessary. Adopted this the ____ day of _______ 2024. HARNETT COUNTY BOARD OF COMMISSIONERS _________________________________________ William Morris, Chairman ATTEST: _______________________________ Melissa D. Capps Clerk to the Board Item 4G HCBOC 071524 a Pg. 134 S:\Agenda memo_Kroger.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: July 15, 2024 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Kroger National Opioid Settlement Participation REQUESTED BY: Christopher Appel, Senior Staff Attorney REQUEST: Legal requests approval from the Board of Commissioners to participate in the Kroger National Opioid Settlement. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4H HCBOC 071524 a Pg. 135 K-1 EXHIBIT K Subdivision Participation and Release Form Governmental Entity: State: Authorized Official: Address 1: Address 2: City, State, Zip: Phone: Email: The governmental entity identified above (“Governmental Entity”), in order to obtain and in consideration for the benefits provided to the Governmental Entity pursuant to the Settlement Agreement dated March 22, 2024 (“Kroger Settlement”), and acting through the undersigned authorized official, hereby elects to participate in the Kroger Settlement, release all Released Claims against all Released Entities, and agrees as follows. 1.The Governmental Entity is aware of and has reviewed the Kroger Settlement, understands that all terms in this Participation and Release Form have the meanings defined therein, and agrees that by executing this Participation and Release Form, the Governmental Entity elects to participate in the Kroger Settlement and become a Participating Subdivision as provided therein. 2.The Governmental Entity shall promptly, and in any event no later than 14 days after the Reference Date and prior to the filing of the Consent Judgment, dismiss with prejudice any Released Claims that it has filed. With respect to any Released Claims pending in In re National Prescription Opiate Litigation, MDL No. 2804, the Governmental Entity authorizes the Plaintiffs’ Executive Committee to execute and file on behalf of the Governmental Entity a Stipulation of Dismissal with Prejudice substantially in the form found at https://nationalopioidsettlement.com/. 3.The Governmental Entity agrees to the terms of the Kroger Settlement pertaining to Participating Subdivisions as defined therein. 4.By agreeing to the terms of the Kroger Settlement and becoming a Releasor, the Governmental Entity is entitled to the benefits provided therein, including, if applicable, monetary payments beginning after the Effective Date. 5.The Governmental Entity agrees to use any monies it receives through the Kroger Settlement solely for the purposes provided therein. 6.The Governmental Entity submits to the jurisdiction of the court in the Governmental Entity’s state where the Consent Judgment is filed for purposes limited to that court’s role as provided in, and for resolving disputes to the extent provided in, the Kroger Settlement. The Governmental Entity likewise agrees to arbitrate before the National Arbitration Panel HCBOC 071524 a Pg. 136 K-2 as provided in, and for resolving disputes to the extent otherwise provided in, the Kroger Settlement. 7. The Governmental Entity has the right to enforce the Kroger Settlement as provided therein. 8. The Governmental Entity, as a Participating Subdivision, hereby becomes a Releasor for all purposes in the Kroger Settlement, including without limitation all provisions of Section XI (Release), and along with all departments, agencies, divisions, boards, commissions, districts, instrumentalities of any kind and attorneys, and any person in their official capacity elected or appointed to serve any of the foregoing and any agency, person, or other entity claiming by or through any of the foregoing, and any other entity identified in the definition of Releasor, provides for a release to the fullest extent of its authority. As a Releasor, the Governmental Entity hereby absolutely, unconditionally, and irrevocably covenants not to bring, file, or claim, or to cause, assist or permit to be brought, filed, or claimed, or to otherwise seek to establish liability for any Released Claims against any Released Entity in any forum whatsoever. The releases provided for in the Kroger Settlement are intended by the Parties to be broad and shall be interpreted so as to give the Released Entities the broadest possible bar against any liability relating in any way to Released Claims and extend to the full extent of the power of the Governmental Entity to release claims. The Kroger Settlement shall be a complete bar to any Released Claim. 9. The Governmental Entity hereby takes on all rights and obligations of a Participating Subdivision as set forth in the Kroger Settlement. 10. In connection with the releases provided for in the Kroger Settlement, each Governmental Entity expressly waives, releases, and forever discharges any and all provisions, rights, and benefits conferred by any law of any state or territory of the United States or other jurisdiction, or principle of common law, which is similar, comparable, or equivalent to § 1542 of the California Civil Code, which reads: General Release; extent. A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release that, if known by him or her would have materially affected his or her settlement with the debtor or released party. A Releasor may hereafter discover facts other than or different from those which it knows, believes, or assumes to be true with respect to the Released Claims, but each Governmental Entity hereby expressly waives and fully, finally, and forever settles, releases and discharges, upon the Effective Date, any and all Released Claims that may exist as of such date but which Releasors do not know or suspect to exist, whether through ignorance, oversight, error, negligence or through no fault whatsoever, and which, if known, would materially affect the Governmental Entities’ decision to participate in the Kroger Settlement. HCBOC 071524 a Pg. 137 K-3 11. Nothing herein is intended to modify in any way the terms of the Kroger Settlement, to which Governmental Entity hereby agrees. To the extent this Participation and Release Form is interpreted differently from the Kroger Settlement in any respect, the Kroger Settlement controls. I have all necessary power and authorization to execute this Participation and Release Form on behalf of the Governmental Entity. Signature: ______________________________ Name: ______________________________ Title: ______________________________ Date: ______________________________ HCBOC 071524 a Pg. 138 C:\ProgramData\activePDF\Temp\DocConverter\API\Input\$f3265b5c8ab8$D8407AD83B294504A15739ACBB48501B.d ocx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: July 15, 2024 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Mid Carolina Area Agency on Aging 2024-2025 Home and Community Care Block Grant Funding REQUESTED BY: Administration on behalf of multiple County Department REQUEST: Administration requests approval to accept $867,471 in funding provided through the Home and Community Care Block Grant. In addition to the Block Grant funding, Administration requests approval of $46,441 provided by NSIP (Nutrition Services Incentive Program grant). All funding is detailed on the County Funding Plan/County Services Summary report. Approval of the Agreement for the Provision of County-Based Aging Services contract for Home and Community Care Block Grant for Older Adults is requested for FY 2024-2025. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D Item 4I HCBOC 071524 a Pg. 139 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 140 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 141 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 142 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 143 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 144 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 145 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 146 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 147 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 148 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 149 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 150 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 151 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 152 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 153 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 154 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 155 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 156 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 157 DocuSign Envelope ID: 960852D6-F1AC-44D6-865B-D69E8327C41D HCBOC 071524 a Pg. 158 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\071524\4J.1 Appointments.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: July 15, 2024 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Boards and Committees REQUESTED BY: Administration REQUEST: As discussed at the work session on July 9, 2024, the Harnett County Board of Commissioners approve for Brent Trout, County Manager to submit an application for a vacancy on the Alliance Health Board of Directors at the request of Rob Robinson, Alliance Health CEO. The Harnett County Board of Commissioners approve Brice Woodell to serve as the ETJ representative on the City of Dunn Planning Board. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4J HCBOC 071524 a Pg. 159 HCBOC 071524 a Pg. 160 HCBOC 071524 a Pg. 161 HCBOC 071524 a Pg. 162 HCBOC 071524 a Pg. 163 HCBOC 071524 a Pg. 164 HCBOC 071524 a Pg. 165 HCBOC 071524 a Pg. 166 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\071524\6.1 agendaform2024 PLAN 2405-0001.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: July 15, 2024 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Zoning Change: Case # PLAN2405-0001 REQUESTED BY: Mark Locklear, Development Services REQUEST: Landowner / Applicant: Gerardo Roman-Rivas; 1.2 +/- acres; Pin #0513-96-1870.000; From Commercial to RA-20M Zoning District; Anderson Creek Township; Off NC 210 South. Development Services staff recommends approval. Staff found that the requested zoning classification is more compatible with the future land use classification and surrounding land uses than the current zoning classification. Additional Information: On July 1st, the Harnett County Planning Board voted unanimously 4-0 to recommend approval of the application. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 6 HCBOC 071524 a Pg. 167 HCBOC 071524 a Pg. 168 HCBOC 071524 a Pg. 169 HCBOC 071524 a Pg. 170 STAFF REPORT Page 1 of 12 REZONING STAFF REPORT Case: PLAN2405-0001 Sarah Arbour, Planner II sarbour@harnett.org Phone: (910) 814-6414 Fax: (910) 814-8278 Planning Board: July 1, 2024 County Commissioners: July 15, 2024 Requesting a Rezoning from Commercial to RA-20M Applicant Information Owner of Record: Applicant: Name: Gerardo Roman-Riyas Name: Gerardo Roman-Riyas Address: 2805 Cloverbrook Ln. Address: 2805 Cloverbrook Ln. City/State/Zip: Fuquay-Varina, NC 27526 City/State/Zip: Fuquay-Varina, NC 27526 Property Description PIN(s): 0513-96-1870.000 Acreage: 1.12 Address/SR No.: NC 210 S. Spring Lake, NC Township: (09) Johnsonville (10) Lillington (11) Neill’s Creek (12) Stewart’s Creek (13) Upper Little River (01) Anderson Creek (02) Averasboro (03)Barbecue (04) Black River (05) Buckhorn (06) Duke (07) Grove (08) Hectors Creek Vicinity Map Vicinity Map HCBOC 071524 a Pg. 171 STAFF REPORT Page 2 of 12 Physical Characteristics Site Description: The site is currently wooded and unimproved. The property is accessed via an unnamed easement with connection to NC 210 S. A 100’ wide power line transmission right-of-way runs through the north corner of the property. Background: The best available information provided through county records indicates that the property has never been used for commercial purposes. There are several other single-family residential homes located in the vicinity which also have a Commercial zoning designation that have not been used for any other purpose other than a residence. The owner of the property was unaware that the property was zoned Commercial until beginning the permitting process for a residence. Surrounding Land Uses: Surrounding land uses consist of single-family residences, manufactured homes, vacant land, and some commercial uses in the vicinity. Services Available Water: Public (Harnett County) Private (Well) Other: Unverified Sewer: Public (Harnett County) Private (Septic Tank) Other: unverified Transportation: Annual Daily Traffic Count is unavailable since the property is accessed via easement. Site Distances: Good Easement HCBOC 071524 a Pg. 172 STAFF REPORT Page 3 of 12 HCBOC 071524 a Pg. 173 STAFF REPORT Page 4 of 12 Zoning District Compatibility . Current Commercial Requested RA-20M Parks & Rec X X Natural Preserves X X Bona Fide Farms X X Single Family X Manufactured Homes, (with design criteria) X Manufactured Homes X Multi-Family X Institutional X X Commercial Services X Special Use Retail X Wholesale Special Use Industrial Manufacturing The following is a summary list of potential uses. For all applicable uses for each Zoning district please refer to the UDO’s Table of Uses RA-20M: The RA-20M Residential/Agricultural District (RA-20M) is established primarily to support agricultural and residential development. Inclusive in such higher density residential developments may consist of single-family dwellings, multifamily dwellings, duplexes, and manufactured home parks. Commercial: It is the purpose of the Commercial/Business District (COMM) to accommodate the widest variety of commercial, wholesale, and retail businesses in areas that are best located and suited for such uses. HCBOC 071524 a Pg. 174 STAFF REPORT Page 5 of 12 Land Use Classification Compatibility ZONING LAND USE RA-20M Rural Center Medium Density Parks & Rec X X X Natural Preserves X X X Bona Fide Farms X X X Single Family X X X Manufactured Homes, Design Regulated X X X Manufactured Homes X X X Multi-Family X X X Institutional X X X Commercial Service Special Use X Special Use Retail X Wholesale Special Use Industrial Manufacturing The above is a summary list of potential uses. For all applicable uses for each Zoning district, please refer to the UDO’s Table of Uses. Medium Density Residential: Medium density residential with a mix of housing types including single family detached homes with average lot sizes, small-lot homes and patio homes. Gross densities of 2-5 dwelling units per acre. Located in areas served by current or planned utilities or in areas near the extra-territorial jurisdiction (ETJ) of towns. Additional housing types (including townhomes and apartments) and higher densities may be appropriate as part of planned developments or near Development Nodes. Rural Centers: Small scale commercial centers. The exact location and extent of the Rural Centers will be market driven; however, the non-residential footprint will usually be less than 50,000 square feet in these areas. HCBOC 071524 a Pg. 175 STAFF REPORT Page 6 of 12 Site Photographs HCBOC 071524 a Pg. 176 STAFF REPORT Page 7 of 12 HCBOC 071524 a Pg. 177 STAFF REPORT Page 8 of 12 Surrounding Land Uses HCBOC 071524 a Pg. 178 STAFF REPORT Page 9 of 12 Road View HCBOC 071524 a Pg. 179 STAFF REPORT Page 10 of 12 HCBOC 071524 a Pg. 180 STAFF REPORT Page 11 of 12 Evaluation Yes No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. The subject property is contiguous to the requested zoning district, RA-20M, and would not require an evaluation for reasonableness as a small-scale rezoning. Yes No B. There is a convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. There is a convincing demonstration that all uses permitted under the proposed district would be in the interest of the general public and not merely in the interest of the individual group. This property is surrounded by residential land uses, and the uses permitted in the RA-20M zoning district are more compatible with the surrounding land uses than the uses in the current zoning classification. Yes No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) There is convincing evidence that all uses permitted in the proposed district classification would be appropriate in the area. The uses permitted in the RA-20M zoning district are more appropriate for the area than the uses permitted in the current zoning classification. Yes No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. There is a convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any of the uses permitted in the RA-20M zoning district. A change of zoning to the requested zoning district would ensure that the character of the neighborhood remains compatible with the surrounding residential land uses. Yes No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. The requested zoning district is compatible with both future land use designations, Medium Density Residential and Rural Centers. Due to the surrounding land uses, the location of the site, and conditions of site access, a change of zoning would be in accordance with sound planning practices. Additional Information At the July 1, 2024 Planning Board meeting, the Planning Board voted unanimously (4-0) to recommend approval of the requested rezoning of the property to the RA-20M zoning district. The Planning Board found the request to rezone to the RA-20M zoning district was more compatible with the future land use classification and the surrounding land uses. There were no residents present to speak in opposition. Suggested Statement-of-Consistency (Staff concludes that…) As stated in the evaluation, the requested rezoning to RA-20M is reasonable, and the uses permitted within this zoning district are more compatible with the future land use classification and the surrounding land uses than the current zoning classification . It is recommended that this rezoning request be APPROVED. HCBOC 071524 a Pg. 181 STAFF REPORT Page 12 of 12 Standards of Review and Worksheet TYPICAL REVIEW STANDARDS The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: Yes No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. Yes No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. Yes No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) Yes No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. Yes No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above findings of fact A-E being found in the affirmative and that the rezoning advances the public interest. DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. The proposed change is not in accordance with the comprehensive plan and sound planning practices. The proposed change was not found to be reasonable for a small scale rezoning HCBOC 071524 a Pg. 182 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\071524\7.1 agendaform2024 PLAN 2406-0002.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: July 15, 2024 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Zoning Change: Case PLAN2406-0002 REQUESTED BY: Mark Locklear, Development Services REQUEST: Landowner / Applicant: Judy Ives & Dell Edwards / Mattamy Homes; 103.52 +/- acres; Pin #’s 0589-78-4271.000 & 0589-67-6742.000; From RA-40 to RA-30 Zoning District; Grove Township; SR # 2005 (Brick Mill Road). Development Services staff recommends denial for the requested rezoning. Staff found that the requested zoning classification could potentially have an unreasonable impact on the surrounding community due to the incompatibility of the uses in the requested zoning district. Additional Information: On July 1st, the Planning Board voted unanimously 4-0 to recommend denial of the application. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 7 HCBOC 071524 a Pg. 183 HCBOC 071524 a Pg. 184 HCBOC 071524 a Pg. 185 HCBOC 071524 a Pg. 186 HCBOC 071524 a Pg. 187 STAFF REPORT Page 1 of 11 REZONING STAFF REPORT Case: PLAN2406-0002 Sarah Arbour, Long Range Planner sarbour@harnett.org Phone: (910) 814-6414 Fax: (910) 814-8278 Planning Board: July 1, 2024 County Commissioners: July 15, 2024 Request for a Rezoning from RA-40/Conservation to RA-30/Conservation Applicant Information Owner of Record: Applicant: Name: Judy P. Ives & Dell P. Edwards Name: Mattamy Homes Address: 3413 Pleasant Pines Rd. Address: 11000 Regency Parkway, Suite 110 City/State/Zip: Apex, NC 27502 City/State/Zip: Cary, NC 27518 Property Description PIN(s): 0589-78-4271.000, 0589-67-6742.000 Acreage: +/- 98.2 of 104.1 Address/SR No.: Brick Mill Rd., SR 2005 Township: (09) Johnsonville (10) Lillington (11) Neill’s Creek (12) Stewart’s Creek (13) Upper Little River (01) Anderson Creek (02) Averasboro (03) Barbecue (04) Black River (05) Buckhorn (06) Duke (07) Grove (08) Hectors Creek Vicinity Map HCBOC 071524 a Pg. 188 STAFF REPORT Page 2 of 11 Physical Characteristics Site Description: The site is comprised of two large properties currently used for agricultural purposes. There is a demolished accessory structure located on the site which was previously used to support the agricultural activities, but the site is otherwise unimproved. The eastern tract is split by Brick Mill Rd., separating the property into two sections. Thornton’s creek runs along the north property line of the +/- 98.7 acre tract and there are wetlands present in this area. There is a small pond located near the center of the site. Surrounding Land Uses: Surrounding land uses consist of single-family residences and agricultural activities. Services Available Water: Public (Harnett County) Private (Well) Other: Unverified Sewer: Public (Harnett County) Private (Septic Tank) Other: unverified Transportation: Annual Average Daily Traffic Counts are unavailable for the section of Brick Mills Rd. abutting the site. NCDOT AADT maps reports a count of 900 daily trips +/- .10 of a mile from the intersection of NC 27 E and of Brick Mill Rd. Site Distances: Fair Zoning District Compatibility Current RA-40 Requested RA-30 Parks & Rec X X Natural Preserves X X Bona Fide Farms X X Single Family X X Manufactured Homes, (with design criteria) Special Use Manufactured Homes Special Use Multi-Family Special Use Institutional X X Commercial Services Special Use Special Use Retail Wholesale Industrial Manufacturing The following is a summary list of potential uses. For all applicable uses for each Zoning district please refer to the UDO’s Table of Uses RA-40: The RA-40 Residential/Agricultural District (RA-40) is established exclusively as a single-family residential and agricultural district. RA-30 :The RA -30 Residential/Agricultural District (RA-30) is established as primarily a single family residential and agricultural district, but includes occasional two-family and multifamily structures. HCBOC 071524 a Pg. 189 STAFF REPORT Page 3 of 11 Unified Development Ordinance Article IV. Zoning & Overlay Districts Section 14.0 Dimensional Requirements The purpose of the compatibility design concept table is to protect agricultural lands, direct growth near infrastructure, and improve the quality of development through amenities. To encourage compatible development, a reduction in the minimum lot size requirement is permitted for major subdivision developments occurring in areas where public utilities are available and amenities and open space are provided. 14.3.5 Compatibility Design Concept Table In the Low Density Residential and Agricultural/Rural Residential land use classifications, the 40,000 square feet minimum lot size requirement in the RA-40 zoning district can be reduced to 35,000 square feet for this property because of water availability. However, the minimum lot size in the current zoning could be further reduced to 28,000 square feet if the site were developed as a major subdivision with 10% open space, street trees, sidewalks & curb and gutter. In the requested zoning district, RA-30, the minimum lot size could be reduced to 25,000 square feet due to the availability of public water. In the RA-30 zoning district, a developer could potentially develop a major subdivision with 25,000 square foot lots without providing open space or installing sidewalks, curb & gutter, or street trees. HCBOC 071524 a Pg. 190 STAFF REPORT Page 4 of 11 Land Use Classification Compatibility The above is a summary list of potential uses. For all applicable uses for each Zoning district, please refer to the UDO’s Table of Uses. ZONING LAND USE Proposed RA-30 Low Density Residential Agricultural Rural Residential Parks & Rec X X X Natural Preserves X X X Bona Fide Farms X X X Single Family X X X Manufactured Homes, Design Regulated X & Special Use X & Special Use X & Special Use Manufactured Homes X & Special Use X & Special Use X & Special Use Multi-Family Special Use Special Use Special Use Institutional X X X Commercial Service Special Use Special Use Special Use Retail Wholesale Industrial Manufacturing Low Density Residential: Single family detached residential intended to remain predominantly suburban in character and provide for low density single-family residential development on lots smaller than those in Rural Residential areas. Gross densities of 1-3 dwelling units per acre depending on utilities, soils and character of adjacent development. Agricultural and Rural Residential: Primarily agricultural and forestry uses with some rural residential areas. These areas are located outside of existing and future sewer service areas and rely on septic systems for wastewater treatment. They have a limited road network and in some cases lie within High Quality Watershed or Water Supply Watershed areas. The lack of utility and transportation infrastructure, the established low density development pattern and ongoing agricultural activities in these areas contribute to their rural character. This character can be enhanced by encouraging only low intensity uses, single family residential up to one unit per acre and context sensitive rural design. Environmentally Sensitive Areas: Environmentally sensitive areas, including floodplains and areas located in the Conservation Overlay Zoning District. Primary uses in these areas would be open space, forestry, and agriculture. HCBOC 071524 a Pg. 191 STAFF REPORT Page 5 of 11 Site Photographs Site North Side Brick Mill Rd. HCBOC 071524 a Pg. 192 STAFF REPORT Page 6 of 11 Site South Side Brick Mill Rd. HCBOC 071524 a Pg. 193 STAFF REPORT Page 7 of 11 Road View - East HCBOC 071524 a Pg. 194 STAFF REPORT Page 8 of 11 Road View - West Road View – West Intersection of Brick Mill Rd. and Harvell Rd. HCBOC 071524 a Pg. 195 STAFF REPORT Page 9 of 11 Evaluation Yes No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. The subject property is contiguous to both the requested zoning district, RA-30, and the current zoning district, RA-40, and does not require evaluation for reasonableness as a small-scale rezoning. Yes No B. There is a convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. There is not a convincing demonstration that all uses permitted under the proposed district classification would be in the interest of the general public and not merely the interest of a small group. The RA-30 zoning district is less restrictive than the current RA-40 zoning district and allows for uses such as manufactured homes, multifamily, and a variety of commercial services with a special use permit. The RA-30 zoning district also allows for a smaller minimum lot size and lot width, which could allow for more intense development than the current zoning. Yes No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) HCBOC 071524 a Pg. 196 STAFF REPORT Page 10 of 11 There is not convincing evidence that all uses permitted in the proposed district classification would be appropriate in the area. The RA-30 zoning district allows for several special permit uses not permitted in the current and adjoining RA-40 zoning district. Yes No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. There is not a convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any of the uses permitted outright or with a special use permit in the RA-30 zoning district. The RA-30 zoning district permits uses not permitted in the RA-40 zoning district with a special use permit, including manufactured home, multi-family uses, and several commercial services. Yes No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. The subject property has 3 land use classifications: Low Density Residential, Agricultural Rural Residential, and Environmentally Sensitive Areas. While the proposed RA-30 zoning district is partially compatible with the Low Density Residential and Agricultural Rural Residential land use classifications, the current zoning RA-40 is more compatible with the Agricultural/Rural Residential land use classification due to the uses permitted in this zoning district. The RA-40 zoning district is predominantly for agricultural and single-family dwelling uses. The proposed change in zoning is not in accordance with sound planning practices. Rezoning of the property could result in development of the property with a higher density and smaller minimum lot size than permitted in the current zoning district, but in the in the absence of the amenities and open space meant to offset a smaller lot size and increased density. Additional Information At the July 1st Planning Board hearing, the Planning Board voted unanimously (4-0) to recommend denial of the rezoning request. The Planning Board found that the request was unreasonable due to the incompatibility of the uses permitted in the requested zoning district with the surrounding land uses. There were several residents from the surrounding community who attended the public hearing and spoke in opposition. The residents expressed concerns about potential negative impacts to the community if the property were rezoned such as increased traffic along a narrow road used for agricultural machinery, stormwater runoff, environmental concerns, and school capacity. Suggested Statement-of-Consistency As stated in the evaluation, the requested rezoning to RA-30 could potentially have an unreasonable impact on the surrounding community due to the incompatibility of the uses in the requested zoning district. Planning Services staff recommends that this rezoning request be DENIED. Standards of Review and Worksheet TYPICAL REVIEW STANDARDS The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: HCBOC 071524 a Pg. 197 STAFF REPORT Page 11 of 11 Yes No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. Yes No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. Yes No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) Yes No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. Yes No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above findings of fact A-E being found in the affirmative and that the rezoning advances the public interest. DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. The proposed change is not in accordance with the comprehensive plan and sound planning practices. The proposed change was not found to be reasonable for a small scale rezoning HCBOC 071524 a Pg. 198 July August September October November December Jauary 2023 February March April May June Totals Children's Services CPS Reports Received 140 117 145 152 131 119 177 157 154 167 178 1637 Reports Accepted 87 70 71 76 56 46 84 71 63 84 74 782 Total children in CPS cases 260 203 260 267 287 287 Total children in Plc/Custody 232 229 229 229 239 227 225 225 223 230 227 FC Money expended $248,899.34 232,156.28$ 248,233.27$ 250,014.74$ 265,031.13$ 245,899.89$ 252,023.77$ 253,620.64$ 253,092.35$ 254,724.71$ 202,377.61$ Adult Services APS Reports Received 23 13 16 12 20 13 11 14 11 20 21 174 # of trips scheduled 906 897 869 926 882 787 887 866 786 897 852 9555 Total Cases 163 152 153 147 160 157 157 163 167 166 181 Work First Energy Expenditures $64,712.89 $96,754.09 $117,801.86 $120,924.02 $87,184.05 $79,899.88 $137,700.00 $79,162.17 $50,485.23 $3,300.00 $0.00 $837,924.19 Total cases 118 113 116 107 113 119 120 118 114 109 107 Food & Nutrition Services Apps Approved 472 685 528 524 566 506 665 341 510 504 454 5755 Total Cases (households)10,177 10116 9940 9,399 9,549 9,281 9,060 8,953 8,677 8,487 8,674 Benefits Issued $2,956,572.00 $3,411,600.00 $3,361,988.00 $3,485,902.00 $3,453,822.00 $3,325,120.00 $3,187,765.00 $3,127,692.00 $3,109,179.00 $3,058,766.00 $3,457,825.00 $35,936,231.00 Timeliness 95.33%98.92%97.39%96.91%97.20%93.36%96.36%97.21%95.44%93.91%95.75% Adult Medicaid Apps Approved 93 121 93 84 101 72 92 74 78 84 89 981 Total Cases 11,292 11,389 11,296 11,210 11,011 10,746 10,680 10,841 11,036 11,222 11,403 122126 Family & Children's Medicaid Apps Approved 208 191 200 160 185 394 633 431 365 312 299 3378 Total Cases 25,541 25,309 24,898 24,640 24,887 28,524 29,028 35,688 36,802 37,673 38,882 331872 Medicaid Timeliness 97.2%99%99%98%99.25%97.25%98%88%91.00%94.20%94.00% Fraud Total Collections $11,569.00 $13,002.05 $13,943.27 $13,233.76 $13,604.00 $14,878.09 $20,307.99 $14,674.00 $14,153.56 $14,403.66 $134,139.07 $277,908.45 ChildCare Children Served 769 762 802 799 832 839 823 839 855 837 826 Total Expenditures $433,804.00 $412,238.00 $444,775.00 $472,857.00 $490,471.00 $526,722.00 $488,813.00 $505,687.00 $547,495.00 $526,073.00 $538,614.00 HC providers 62 62 62 62 62 62 62 62 62 61 61 Child Support Total Collections $729,715 $743,352 $780,438 $816,277 $733,387.00 $801,786.00 $773,456.00 $797,242.00 $871,662.00 $914,251.00 $865,986.00 $8,827,552.00 Total Cases 4426 4419 4373 4357 4328 4251 4256 4251 4238 4214 4188 Harnett County DSS Monthly Report Totals 2023-24 Item 8A HCBOC 071524 a Pg. 199 Item 8B HCBOC 071524 a Pg. 200 HCBOC 071524 a Pg. 201 HCBOC 071524 a Pg. 202 Item 8C HCBOC 071524 a Pg. 203 RUN DATE: 7/8/2024 11:35 AM HARNETT COUNTY REFUND REPORT PARAMETERS SELECTED FOR ACTIVITY REFUND REPORT: TRANSACTION DATE RANGE: 06/01/2024 12:00:00 AM - 06/30/2024 12:00:00 AM BILL TYPE: Both SORT BY: Transaction Date PAYMENT DATE RANGE: USER/OPERATOR: TAX DISTRICT(S): BILL YEAR RANGE: BILL# RANGE: RELEASE NUMBER ONLY:No PAYMENT TYPE: ,Card - Card,Cash - Cash,Check - Check,MONEYORDER - MONEYORDER,SYSTEM - SYSTEM,UNKNOWN - Item 8D HCBOC 071524 a Pg. 204 RUN DATE: 7/8/2024 11:35 AM HARNETT COUNTY REFUND REPORT NAME BILL NUMBER PAYMENT TYPE AMOUNT OPER DATE TIME 1500039432 2023-23787 RP: 080652 0097 55 Check 365.98 TSHERRING 6/3/2024 10:33:55 AM DAVIS LAURIA J ** VOIDED ** 2207 TANGLEWOOD DR SANFORD, NC 27330-8242 PAID BY PLANSOURCE ADMIN SERVICES--- POST DATE WAS WRONG SHOULD OF BEEN 06/04/24 REFUND RECIPIENT: LAURIA J DAVIS 2207 TANGLEWOOD DR SANFORD NC 27330 8242 99025862 2023-2260955 PERSONAL PROPERTY Check 634.65 kbaker 6/3/2024 1:34:15 PM CABRERA TRANSPORT INC 5915 US 421 S LILLINGTON, NC 27546 PD BY WELLS FARGO BANK REFUND RECIPIENT: CABRERA TRANSPORT INC 5915 US 421 S LILLINGTON NC 27546 1400023412 2023-48526 RP: 010504 0094 39 Check 10.00 kbaker 6/3/2024 1:50:58 PM GARBO BETTY JO 310 LAUREL DRIVE SPRING LAKE, NC 28390 PD BECTON LAW FIRM, P.C. REFUND RECIPIENT: BECTON LAW FIRM, P.C. 010504 0094 39 2530 MERIDIAN PWKY., STE 300 DURHAM NC 27713 1500062739 2024-602228 PERSONAL PROPERTY Check 154.72 kbaker 6/4/2024 8:50:28 AM BARTLETT DEDRA DE ANN 194 CARLTON LN BROADWAY, NC 27505-9640 CK FROM LEE COUNTY CK#81300775 REFUND RECIPIENT: DEDRA DE ANN BARTLETT 194 CARLTON LN BROADWAY NC 27505 9640 Page 1 of 8 HCBOC 071524 a Pg. 205 RUN DATE: 7/8/2024 11:35 AM HARNETT COUNTY REFUND REPORT NAME BILL NUMBER PAYMENT TYPE AMOUNT OPER DATE TIME 1500039432 2023-23787 RP: 080652 0097 55 Check 365.98 TSHERRING 6/4/2024 11:49:32 AM DAVIS LAURIA J 2207 TANGLEWOOD DR SANFORD, NC 27330-8242 PAID BY PLANSOURCE ADMIN SERVICES REFUND RECIPIENT: LAURIA J DAVIS 2207 TANGLEWOOD DR SANFORD NC 27330 8242 308543000 2023-14477 RP: 030507 0078 Check 18.10 kbaker 6/4/2024 1:28:11 PM MCCLELLAN WILMA WAYNE 166 CHEROKEE LANE LILLINGTON, NC 27546 PD BY MICHAEL B BURNETT, CHPT 13 TRUSTEE REFUND RECIPIENT: WILMA WAYNE MCCELLAN 166 CHEROKEE LANE LILLINGTON NC 27546 99116822 2023-2258846 PERSONAL PROPERTY Check 89.12 kbaker 6/6/2024 8:59:03 AM MCPHERSON MICHAEL A 289 GREEN LINKS DR CAMERON, NC 28326-7308 DEBT SETOFF REFUND RECIPIENT: MICHAEL A MCPHERSON 289 GREEN LINKS DR CAMERON NC 28326 7308 1500032684 2023-47029 RP: 130519 0119 29 Check 63.92 TSHERRING 6/6/2024 11:11:40 AM WEBB PATRICK WEBB ROBYN 90 LETCHER LN LILLINGTON, NC 27546-5301 PAID BY CERIDIAN CORPORATION (HARNETT HEALTH REFUND RECIPIENT: ROBIN WEBB 90 LETCHER LN LILLINGTON NC 27546 5301 202380176100 2023-801761 PERSONAL PROPERTY Check 45.32 TSHERRING 6/6/2024 11:18:29 AM PARKER JOSHUA ELDRIDGE 94 JILL ST ANGIER, NC 27501-6506 PAID BY INSTALLED BUILDING PRODUCTS REFUND RECIPIENT: JOSHUA ELDRIDGE PARKER 94 JILL ST ANGIER NC 27501 6506 1500049876 2023-43386 RP: 06059710170020 Check 187.49 TSHERRING 6/10/2024 12:37:11 PM HARTMAN DEBRA D Page 2 of 8 HCBOC 071524 a Pg. 206 RUN DATE: 7/8/2024 11:35 AM HARNETT COUNTY REFUND REPORT NAME BILL NUMBER PAYMENT TYPE AMOUNT OPER DATE TIME 237 N MCKINLEY ST APT 1 COATS, NC 27521 PAID BY CAPE FEAR VALLEY HEALTH SYSTEM REFUND RECIPIENT: KRISTY GEIST PRESTON GEIST 400 W H ST ERWIN NC 28339 1400036390 2023-1074 RP: 070690 0243 03 Card 6.41 VDS 6/11/2024 7:00:36 PM MATTHEWS TIMOTHY D 1505 NEIGHBORS RD DUNN, NC 28334-9606 REFUND RECIPIENT: 1500019568 2023-40147 RP: 010534 0059 Check 111.68 TSHERRING 6/12/2024 10:56:04 AM HARDMAN TRAVIS CURT 3010 BETHEL BAPTIST RD SPRING LAKE, NC 28390-8180 PAID BY UKG INC REFUND RECIPIENT: TRAVIS MCCABE HARDMAN 3010 BETHEL BAPTIST RD SPRING LAKE NC 28390 8180 1500040636 2023-27530 RP: 120556 0138 Card 11.73 VDS 6/12/2024 7:00:32 PM STEPHENSON BETH OVERMAN STEPHENSON MACKEY BLAKE 6624 WATEROAK DR WILLOW SPRING, NC 27592-9602 REFUND RECIPIENT: 99156991 2022-1654890 PERSONAL PROPERTY SYSTEM 3.87 abain 6/13/2024 9:29:46 AM SKATIKAT KATHLEEN 2510 DOCS ROAD SPRING LAKE, NC 28390-9376 REAPPLIED 2024 PREPAYMENT TO GENERATE A REFUND REFUND RECIPIENT: DARLENE BADGER 2560 DOCS RD SPRING LAKE NC 28390 99156991 2023-1654890 PERSONAL PROPERTY SYSTEM 20.25 abain 6/13/2024 11:15:03 AM SKATIKAT KATHLEEN 2510 DOCS ROAD Page 3 of 8 HCBOC 071524 a Pg. 207 RUN DATE: 7/8/2024 11:35 AM HARNETT COUNTY REFUND REPORT NAME BILL NUMBER PAYMENT TYPE AMOUNT OPER DATE TIME SPRING LAKE, NC 28390-9376 voided payment/travel trailer being moved from property/no taxes to be collected pymt in error REFUND RECIPIENT: 99161763 2023-2289157 PERSONAL PROPERTY Check 29.57 tferrell 6/13/2024 2:24:55 PM SPEARS SHAWN DEWAYNE 1512 HOLLAND RD FUQUAY VARINA, NC 27526-7895 PD BY NC TREASURER REFUND RECIPIENT: SHAWN DEWAYNE SPEARS 3235 MCLEAN CHAPEL CHURCH RD BUNNLEVEL NC 28323 1500024434 2023-55039 RP: 09956601 0011 42 Check 48.31 tferrell 6/13/2024 2:38:17 PM PAIGE DELIA PAIGE JOSEPH 84 HAWKSWORTH PL CAMERON, NC 28326 PD BY NC TREASURER REFUND RECIPIENT: DELIA M PAIGE 288 S RALEIGH ST ANGIER NC 27501 1500032684 2023-47029 RP: 130519 0119 29 Check 70.12 TSHERRING 6/17/2024 12:41:24 PM WEBB PATRICK WEBB ROBYN 90 LETCHER LN LILLINGTON, NC 27546-5301 PAID BY HARNETT HEALTHCARE GROUP LLC REFUND RECIPIENT: ROBYN WEBB 90 LETCHER LN LILLINGTON NC 27546 5301 1500064519 2024-602537 PERSONAL PROPERTY Check 186.00 kbaker 6/18/2024 10:15:35 AM BEALS STEVEN RIDGE 165 COKESBURY PARK LN FUQUAY VARINA, NC 27526-4404 PD BY WAKE COUNTY REFUND RECIPIENT: STEVEN RIDGE BEALS 165 COKESBURY PARK LN FUQUAY VARINA NC 27526 1500064521 2024-602538 PERSONAL PROPERTY Check 71.40 kbaker 6/18/2024 10:18:29 AM KONCZ CHASE EVAN 83 OAKHAVEN DR HOLLY SPRINGS, NC 27540-4530 PD BY WAKE COUNTY Page 4 of 8 HCBOC 071524 a Pg. 208 RUN DATE: 7/8/2024 11:35 AM HARNETT COUNTY REFUND REPORT NAME BILL NUMBER PAYMENT TYPE AMOUNT OPER DATE TIME REFUND RECIPIENT: CHASE EVAN KONCZ 83 OAKHAVEN DR HOLLY SPRINGS NC 27540 1500019568 2023-40147 RP: 010534 0059 Check 109.42 TSHERRING 6/18/2024 10:28:49 AM HARDMAN TRAVIS CURT 3010 BETHEL BAPTIST RD SPRING LAKE, NC 28390-8180 PAID BY UKG INC REFUND RECIPIENT: TRAVIS HARDMAN 3010 BETHEL BAPTIST RD SPRING LAKE NC 28390 8180 1400024011 2023-23803 RP: 080644 0017 19 Check 187.88 TSHERRING 6/18/2024 10:35:08 AM ROLLINS VANN A ROLLINS AMY L 225 KINGSBROOK CIR FUQUAY VARINA, NC 27526-4913 PAID BY UKG INC REFUND RECIPIENT: VANN ROLLINS 225 KINGSBROOK CIR FUQUAY VARINA NC 27526 4913 99181328 2013-2089237 Check 306.03 kbaker 6/19/2024 11:16:19 AM WALTER KRISTIN LEE 825 AFTON MEADOW LN CARY, NC 27518 PAID BY DEBT SET OFF REFUND RECIPIENT: KRISTIN L WALTER 1400 INDIGO CREEK DR ZEBULON NC 27597 3700 1500040061 2023-6415 RP: 021506 0106 Check 266.56 kbaker 6/20/2024 2:33:59 PM JOHNSON MARY G TRUSTEE JOHNSON JOHN CHRISTOPHER TRUSTEE 4614 CHARLOTTESVILLE RD GREENSBORO, NC 27410 REFUND RECIPIENT: JOHN AND MARY JOHNSON TRUSTEE 021506 0106 325 W JJ DR GREENSBORO NC 27406 1500018919 2023-64981 RP: 130621 0068 Check 217.41 TSHERRING 6/20/2024 3:00:13 PM INGRAM JAMIE N INGRAM RYAN L 717 BAYLES RD LILLINGTON, NC 27546-8338 PAID BY TOWN OF APEX Page 5 of 8 HCBOC 071524 a Pg. 209 RUN DATE: 7/8/2024 11:35 AM HARNETT COUNTY REFUND REPORT NAME BILL NUMBER PAYMENT TYPE AMOUNT OPER DATE TIME REFUND RECIPIENT: RYAN L INGRAM 717 BAYLES RD LILLINGTON NC 27546 8338 99145987 2024-602540 PERSONAL PROPERTY Check 135.23 kbaker 6/20/2024 3:47:51 PM RIVAS TRACY ANN ** VOIDED ** 25 ALPINE DR SANFORD, NC 27332-2549 PAID BY LEE COUNTY/TRACY ANN RIVAS REFUND RECIPIENT: TRACY ANN RIVAS 25 ALPINE DR SANFORD NC 27332 1500032684 2023-47029 RP: 130519 0119 29 Check 62.35 TSHERRING 6/21/2024 11:58:12 AM WEBB PATRICK WEBB ROBYN 90 LETCHER LN LILLINGTON, NC 27546-5301 PAID BY CERIDIAN ( HARNETT HEALTHCARE GROUP LLC) REFUND RECIPIENT: ROBIN WEBB 90 LETCHER LN LILLINGTON NC 27546 1500012386 2023-52415 RP: 010534 0115 Check 37.97 kbaker 6/25/2024 8:48:24 AM WEST CLARISTA PO BOX 1628 LILLINGTON, NC 27546-1628 HARNETT COUNTY SCHOOLS REFUND RECIPIENT: CLARISTA WEST PO BOX 1628 LILLINGTON NC 27546 1500019568 2023-40147 RP: 010534 0059 Check 130.71 TSHERRING 6/25/2024 10:35:02 AM HARDMAN TRAVIS CURT 3010 BETHEL BAPTIST RD SPRING LAKE, NC 28390-8180 PAID BY UKG INC REFUND RECIPIENT: TRAVIS HARDMAN 3010 BETHEL BAPTIST RD SPRING LAKE NC 28390 8180 Page 6 of 8 HCBOC 071524 a Pg. 210 RUN DATE: 7/8/2024 11:35 AM HARNETT COUNTY REFUND REPORT NAME BILL NUMBER PAYMENT TYPE AMOUNT OPER DATE TIME 1500009484 2023-27982 RP: 130600 0057 08 Check 42.28 TSHERRING 6/26/2024 3:41:41 PM ALVIAR FREDDY 96 BLANCH JOHNSON RD BROADWAY, NC 27505-8644 PAID BY ADP (ARMTEC COUNTERMEASURES REFUND RECIPIENT: FREDDY ALVIAR 96 BLANCH JOHNSON RD BROADWAY NC 27505 8644 1400038713 2023-54787 RP: 130610 0362 05 Check 251.25 TSHERRING 6/27/2024 11:49:13 AM MCKOY LAURA 320 DEAN RD LILLINGTON, NC 27546-8306 PAID BY LEE COUNTY SCHOOLS REFUND RECIPIENT: LAURA MCKOY 320 DEAN RD LILLINGTON NC 27546 8306 202380519300 2023-805193 PERSONAL PROPERTY Check 62.37 kbaker 6/28/2024 11:09:13 AM CLARIDA FREDERICK EUGENE 600 E FRONT ST LILLINGTON, NC 27546-7486 REFUND RECIPIENT: FREDERICK CLARIDA 600 E FRONT ST LILLINGTON NC 27546 99145987 2024-602406 PERSONAL PROPERTY SYSTEM 293.07 kbaker 6/28/2024 11:48:15 AM RIVAS TRACY ANN 25 ALPINE DR SANFORD, NC 27332-2549 POSTING TO SEND LEE COUNTY MONEY BACK, BILLED TWICE REFUND RECIPIENT: LEE COUNTY PO BOX 1968 SANFORD NC 27331 1968 TOTAL REFUNDS PRINTED: 4,597.15 (Count: 31) TOTAL VOID REFUNDS: -501.21 (Count: 2) TOTAL: 4,095.94 Page 7 of 8 HCBOC 071524 a Pg. 211 RUN DATE: 7/8/2024 11:35 AM HARNETT COUNTY REFUND REPORT VOIDED REFUND AMOUNTS OF REFUNDS NOT IN 6/1/2024 - 6/30/2024 NAME BILL NUMBER AMOUNT OPER PAYMENT TYPE DATE TIME REFUND DATE 99263858 - NEWKIRK MAJOR ALEXANDER JR 2010-1148328 264.83 abain SYSTEM 6/7/2024 4:52:01 PM 5/9/2024 11:04 AM 1400029442 - PATTERSON JONATHON T 2023-15449 RP: 130529 0066 11 358.86 abain SYSTEM 6/25/2024 12:39:09 PM 5/6/2024 02:38 PM TOTAL VOID REFUNDS: 623.69 Page 8 of 8 HCBOC 071524 a Pg. 212 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County BILL TYPE: Both PARAMETERS SELECTED FOR RELEASES REPORT: PRINT TOTALS ONLY: No BILL YEAR/NUMBER RANGE: TRANSACTION DATE/TIME RANGE: 06/01/2024 - 06/30/2024 USER/OPERATOR: EXCLUDE USERS/OPERATORS: SORT ORDER: Transaction Date REPORT TITLE: PAYMENT DATE RANGE: DISTRICT/TYPE/FEE: BATCH MONTH RANGE: BATCH YEAR RANGE: BATCH REAL TIME: INCLUDE ONLY THOSE WITH RELEASE NUMBERS: No HCBOC 071524 a Pg. 213 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County HCBOC 071524 a Pg. 214 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 99062737 2023-2249032 DY: PERSONAL PROPERTY ADIAZ 6/4/2024 11:09:57 AM GODFREY GARY EUGENE LISTED IN ERROR C ADVLTAX 5,689.00 33.62 LISTED IN ERROR C PEN FEE 5,689.00 3.36 LISTED IN ERROR FR16ADVLTAX 5,689.00 6.83 LISTED IN ERROR FR16PEN FEE 5,689.00 0.68 TP PROVIDE BILL OF SALE FOR THE 2006 BOAT FOR 2019 YEAR AND NEW OWNER FOR THE 2000 BOAT IN WILD LIFE SINCE 2021 TOTAL RELEASES:44.49 99062737 2022-2249032 DY: PERSONAL PROPERTY ADIAZ 6/4/2024 11:10:19 AM GODFREY GARY EUGENE LISTED IN ERROR C ADVLTAX 0.00 37.36 LISTED IN ERROR C PEN FEE 0.00 3.74 LISTED IN ERROR FR16ADVLTAX 0.00 7.59 LISTED IN ERROR FR16PEN FEE 0.00 0.76 TP PROVIDE BILL OF SALE FOR THE 2006 BOAT FOR 2019 YEAR AND NEW OWNER FOR THE 2000 BOAT IN WILD LIFE SINCE 2021 TOTAL RELEASES:49.45 99062737 2021-2249032 DY: PERSONAL PROPERTY ADIAZ 6/4/2024 3:47:27 PM GODFREY GARY EUGENE LISTED IN ERROR C ADVLTAX 6,562.00 49.22 LISTED IN ERROR C PEN FEE 6,562.00 4.92 LISTED IN ERROR FR16ADVLTAX 6,562.00 7.87 LISTED IN ERROR FR16PEN FEE 6,562.00 0.78 TP PROVIDED BILL OF SALE FOR 2006 SEA FOX IN 2019 YEAR AND NEW OWNERSHIP IN WILDLIFE FOR THE 2000 ALUM FOR 2021 YEAR TOTAL RELEASES:62.79 99062737 2020-2249032 DY: PERSONAL PROPERTY ADIAZ 6/4/2024 3:48:59 PM GODFREY GARY EUGENE LISTED IN ERROR C ADVLTAX 6,562.00 49.22 LISTED IN ERROR C PEN FEE 6,562.00 4.92 LISTED IN ERROR FR16ADVLTAX 6,562.00 6.56 LISTED IN ERROR FR16PEN FEE 6,562.00 0.78 TP PROVIDED BILL OF SALE FOR 2006 SEA FOX IN 2019 YEAR AND NEW OWNERSHIP IN WILDLIFE FOR THE 2000 ALUM FOR 2021 YEAR TOTAL RELEASES:61.48 99144986 2023-2289114 DY: PERSONAL PROPERTY SAUTRY 6/5/2024 2:48:29 PM RICHARDS RELIABLE TRANSPORTATION LLC BILLING CORRECTION C ADVLTAX 69,345.00 409.83 BILLING CORRECTION C PEN FEE 69,345.00 40.98 BILLING CORRECTION FR24ADVLTAX 69,345.00 83.21 BILLING CORRECTION FR24PEN FEE 69,345.00 8.32 REMOVING 2015 FRHT TOTAL RELEASES:542.34 202380146200 2023-801462 DY:23 PERSONAL PROPERTY ADIAZ 6/6/2024 9:25:30 AM WILKINS CRAIG ALLEN MILITARY C ADVLTAX 2,250.00 38.78HCBOC 071524 a Pg. 215 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT MILITARY FR80ADVLTAX 2,250.00 6.23 LES-CRAIG ALLEN WILKINS-888888-TN TOTAL RELEASES:45.01 202380185000 2023-801850 DY:23 PERSONAL PROPERTY ADIAZ 6/7/2024 9:26:38 AM HARRINGTON NATALIE NASHAY LISTED IN ERROR C ADVLTAX 30,140.00 89.06 LISTED IN ERROR FR16ADVLTAX 30,140.00 18.08 RELEASING 3 MONTHS OF GAP ; BILLED IN ERROR VIEW IN VTS PAYMENT WAS MADE FOR GAP TIME FRAME TOTAL RELEASES:107.14 202380185000 2023-801850 DY:23 PERSONAL PROPERTY ADIAZ 6/7/2024 9:27:11 AM HARRINGTON NATALIE NASHAY C ADVLTAX 30,140.00 -89.06 FR16ADVLTAX 30,140.00 -18.08 TOTAL RELEASES:-107.14 202380185000 2023-801850 DY:23 PERSONAL PROPERTY CTHOMAS 6/7/2024 9:39:09 AM HARRINGTON NATALIE NASHAY LISTED IN ERROR C ADVLTAX 15,070.00 44.53 LISTED IN ERROR FR16ADVLTAX 15,070.00 9.04 3 MONTH RELEASE TOTAL RELEASES:53.57 99000621 2023-2270652 DY: PERSONAL PROPERTY ADIAZ 6/7/2024 11:23:14 AM ADAMS BRANDON TRENT LISTED IN ERROR C ADVLTAX 6,165.00 36.44 LISTED IN ERROR C PEN FEE 6,165.00 3.64 LISTED IN ERROR FR20ADVLTAX 6,165.00 6.78 LISTED IN ERROR FR20PEN FEE 6,165.00 0.68 TP SOLD TL 2019 YEAR TOTAL RELEASES:47.54 99000621 2022-2270652 DY: PERSONAL PROPERTY ADIAZ 6/7/2024 11:23:33 AM ADAMS BRANDON TRENT LISTED IN ERROR C ADVLTAX 0.00 36.44 LISTED IN ERROR C PEN FEE 0.00 3.64 LISTED IN ERROR FR20ADVLTAX 0.00 6.78 LISTED IN ERROR FR20PEN FEE 0.00 0.68 TP SOLD TL 2019 YEAR TOTAL RELEASES:47.54 99000621 2021-2270652 DY: PERSONAL PROPERTY ADIAZ 6/7/2024 11:23:55 AM ADAMS BRANDON TRENT LISTED IN ERROR C ADVLTAX 0.00 48.67 LISTED IN ERROR C PEN FEE 0.00 4.87 LISTED IN ERROR FR20ADVLTAX 0.00 7.14 LISTED IN ERROR FR20PEN FEE 0.00 0.71 TP SOLD TL 2019 YEAR TOTAL RELEASES:61.39 99000621 2020-2270652 DY: PERSONAL PROPERTY ADIAZ 6/7/2024 11:24:45 AM ADAMS BRANDON TRENT LISTED IN ERROR C ADVLTAX 0.00 51.23 LISTED IN ERROR C PEN FEE 0.00 5.12 LISTED IN ERROR FR20ADVLTAX 0.00 7.51 LISTED IN ERROR FR20PEN FEE 0.00 0.75 TP SOLD TL 2019 YEAR TOTAL RELEASES:64.61 HCBOC 071524 a Pg. 216 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 99194879 2023-2297028 DY: PERSONAL PROPERTY MWRIGHT 6/10/2024 8:30:39 AM GRAY TRACY LISTED IN ERROR C ADVLTAX 20,672.00 122.17 LISTED IN ERROR C PEN FEE 20,672.00 12.22 LISTED IN ERROR FR16ADVLTAX 20,672.00 24.81 LISTED IN ERROR FR16PEN FEE 20,672.00 2.48 THIS MH WAS SOLD & LISTED AS RP WITH THE PROPERTY PARCEL# 099565 0202 02 TOTAL RELEASES:161.68 202380154600 2023-801546 DY:23 PERSONAL PROPERTY ADIAZ 6/10/2024 3:23:14 PM OAKES BRANDON KEITH MILITARY C ADVLTAX 45,937.00 113.12 MILITARY FR16ADVLTAX 45,937.00 22.97 LES ON FILE FOR BRANDON-WA;ETS- 2209119 TOTAL RELEASES:136.09 99028978 2019-81703 DY: PERSONAL PROPERTY MWRIGHT 6/11/2024 12:01:31 PM CARRINGTON TAKELA EVETTE LISTED IN ERROR FR93PEN FEE 0.00 0.25 LISTED IN ERROR FR93ADVLTAX 0.00 2.50 LISTED IN ERROR C ADVLTAX 0.00 18.75 LISTED IN ERROR C PEN FEE 0.00 1.88 THIS MH HAS BEEN LISTED ON ABS# 2263731 FOR THE 2019 YEAR TOTAL RELEASES:23.38 99028978 2020-81703 DY: PERSONAL PROPERTY MWRIGHT 6/11/2024 12:02:05 PM CARRINGTON TAKELA EVETTE LISTED IN ERROR FR93ADVLTAX 0.00 2.50 LISTED IN ERROR C ADVLTAX 0.00 18.75 LISTED IN ERROR FR93PEN FEE 0.00 0.25 LISTED IN ERROR C PEN FEE 0.00 1.88 THIS MH HAS BEEN LISTED ON ABS# 2263731 FOR THE 2020 YEAR TOTAL RELEASES:23.38 99075205 2023-2255372 DY: PERSONAL PROPERTY ADIAZ 6/12/2024 2:50:45 PM HERNDON THOMAS EARL JR LISTED IN ERROR C ADVLTAX 35,992.00 212.71 LISTED IN ERROR FR30ADVLTAX 35,992.00 28.79 TP PROVIDED PROOF OF PAYMENT IN JOHNSTON COUNTY TOTAL RELEASES:241.50 1500051104 2023-70701 DY:0RP:040673 0041 01 NICK HIMMEL 6/13/2024 11:30:57 AM NC DEPARTMENT OF TRANSPORTATION OTHER C ADVLTAX 193,134.00 1,141.42 OTHER FR40ADVLTAX 193,134.00 144.85 OTHER C ADVTFEE 193,134.00 5.00 NCDOT TOOK OVER OWNERSHIP OF PARCEL IN 2022 TOTAL RELEASES:1,291.27 99061486 2021-2278699 DY: PERSONAL PROPERTY SAUTRY 6/13/2024 3:59:55 PM GIESLER BRIAN KEITH C ADVLTAX 0.00 25.14 FR16ADVLTAX 0.00 4.02 FR16PEN FEE 0.00 0.40HCBOC 071524 a Pg. 217 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT C PEN FEE 0.00 2.51 TP SOLD PROPERTY 2021 TOTAL RELEASES:32.07 99061486 2021-2278699 DY: PERSONAL PROPERTY SAUTRY 6/13/2024 4:00:31 PM GIESLER BRIAN KEITH C PEN FEE 0.00 -2.51 FR16PEN FEE 0.00 -0.40 C ADVLTAX 0.00 -25.14 FR16ADVLTAX 0.00 -4.02 TOTAL RELEASES:-32.07 99061486 2023-2278699 DY: PERSONAL PROPERTY ktaylor 6/13/2024 4:27:21 PM GIESLER BRIAN KEITH BILLING CORRECTION C ADVLTAX 3,314.00 19.59 BILLING CORRECTION C PEN FEE 3,314.00 1.96 BILLING CORRECTION FR16ADVLTAX 3,314.00 3.98 BILLING CORRECTION FR16PEN FEE 3,314.00 0.40 BILLED IN ERROR TOTAL RELEASES:25.93 99061486 2022-2278699 DY: PERSONAL PROPERTY ktaylor 6/13/2024 4:36:14 PM GIESLER BRIAN KEITH BILLING CORRECTION C ADVLTAX 3,627.00 21.44 BILLING CORRECTION FR16PEN FEE 3,627.00 0.44 BILLING CORRECTION FR16ADVLTAX 3,627.00 4.35 BILLING CORRECTION C PEN FEE 3,627.00 2.14 BILLED IN ERROR TOTAL RELEASES:28.37 1200933000 2023-20732 DY:0RP:120555 0011 16 NICK HIMMEL 6/13/2024 4:51:14 PM SMITH RICKY C OTHER C ADVLTAX 740.00 4.37 OTHER FR93ADVLTAX 740.00 0.74 OTHER C ADVTFEE 740.00 5.00 This should have been shown as private right of way per surveys and not listed as a parcel TOTAL RELEASES:10.11 99054592 2023-2269032 DY: PERSONAL PROPERTY ADIAZ 6/14/2024 4:27:21 PM FERRARA GARY C NOT IN COUNTY C ADVLTAX 871.00 5.15 NOT IN COUNTY C PEN FEE 871.00 0.52 NOT IN COUNTY FR16ADVLTAX 871.00 1.05 NOT IN COUNTY FR16PEN FEE 871.00 0.11 TP WROTE ON DISCOVERY NOTICE PROPERTY WAS NOT IN HARNETT COUNTY SINCE 2021 YEAR TOTAL RELEASES:6.83 99056519 2023-2279528 DY: PERSONAL PROPERTY ADIAZ 6/17/2024 10:02:47 AM FOREHAND KELLY JAY NOT IN COUNTY C ADVLTAX 11,175.00 66.04 NOT IN COUNTY C PEN FEE 11,175.00 6.60 NOT IN COUNTY FR16ADVLTAX 11,175.00 13.41 NOT IN COUNTY FR16PEN FEE 11,175.00 1.34 SENT TO MOORE COUNTY FOR 2022 YEAR AND MOVING FOWARD TOTAL RELEASES:87.39 HCBOC 071524 a Pg. 218 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 1500053210 2023-71486 DY: PERSONAL PROPERTY MWRIGHT 6/17/2024 3:52:48 PM TYLER RICKEY JR LISTED IN ERROR C ADVLTAX 48,944.00 289.26 LISTED IN ERROR C PEN FEE 48,944.00 28.93 LISTED IN ERROR FR30ADVLTAX 48,944.00 39.16 LISTED IN ERROR FR30PEN FEE 48,944.00 3.92 THIS DWMH IS LISTED AS RP FOR THE 2023 YEAR ON PARCEL# 080653 0083 06 TOTAL RELEASES:361.27 1500011065 2023-52756 DY:0RP:099567 0006 02 NICK HIMMEL 6/18/2024 9:08:17 AM HAWLEY JAMES M OTHER C ADVLTAX 8,000.00 47.28 OTHER FR24ADVLTAX 8,000.00 9.60 OTHER C ADVTFEE 8,000.00 5.00 PARCEL WAS TO BE DELETED & C/W THIS 099567----0006-20 PER MP#2020-397 FOR 2021 AND WAS NOT. DELETED FOR 2022 TOTAL RELEASES:61.88 99061027 2023-2253291 DY: PERSONAL PROPERTY ADIAZ 6/18/2024 9:58:46 AM GERIK KYLE MICHAEL NOT IN COUNTY C ADVLTAX 10,146.00 59.96 NOT IN COUNTY C PEN FEE 10,146.00 6.00 NOT IN COUNTY FR16ADVLTAX 10,146.00 12.18 NOT IN COUNTY FR16PEN FEE 10,146.00 1.22 TP PAID IN WAKE COUNTY PROOF ON THEIR WEBSITE TOTAL RELEASES:79.36 1200241000 2024-602479 DY:21RP:120545 0050 kdaniels 6/18/2024 11:08:23 AM COATS RAEFORD A C ADVLTAX 3,540.00 26.55 FR10ADVLTAX 3,540.00 4.60 MR COATS CAME IN SAID HARNETT CO PLANNING BOARD MADE HIM TRANSFER 11.63 ACS TO HIS GRANDSON BUT GRANDSON IS ONLY GETTING 1AC +/-...10.63=/- WILL BE TRANSFERRED BACK TO RAEFORD & FAYE COATS IN NEXT FEW MONTHS WILL RELEASE DEFERRED BILLS HAVE EXPLAINED TO MR COATS THAT WHEN THIS HAPPENS THAT HE WILL OWE THE 1AC ROLLBACK THAT WILL BE TRASFERRED TO HIS GRANDSON TOTAL RELEASES:31.15 1200241000 2024-602480 DY:22RP:120545 0050 kdaniels 6/18/2024 11:08:45 AM COATS RAEFORD A C ADVLTAX 56,560.00 334.27 HCBOC 071524 a Pg. 219 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT FR10ADVLTAX 56,560.00 73.53 MR COATS CAME IN SAID HARNETT CO PLANNING BOARD MADE HIM TRANSFER 11.63 ACS TO HIS GRANDSON BUT GRANDSON IS ONLY GETTING 1AC +/-...10.63=/- WILL BE TRANSFERRED BACK TO RAEFORD & FAYE COATS IN NEXT FEW MONTHS WILL RELEASE DEFERRED BILLS HAVE EXPLAINED TO MR COATS THAT WHEN THIS HAPPENS THAT HE WILL OWE THE 1AC ROLLBACK THAT WILL BE TRASFERRED TO HIS GRANDSON TOTAL RELEASES:407.80 1200241000 2024-602481 DY:23RP:120545 0050 kdaniels 6/18/2024 11:09:08 AM COATS RAEFORD A C ADVLTAX 56,560.00 334.27 FR10ADVLTAX 56,560.00 73.53 MR COATS CAME IN SAID HARNETT CO PLANNING BOARD MADE HIM TRANSFER 11.63 ACS TO HIS GRANDSON BUT GRANDSON IS ONLY GETTING 1AC +/-...10.63=/- WILL BE TRANSFERRED BACK TO RAEFORD & FAYE COATS IN NEXT FEW MONTHS WILL RELEASE DEFERRED BILLS HAVE EXPLAINED TO MR COATS THAT WHEN THIS HAPPENS THAT HE WILL OWE THE 1AC ROLLBACK THAT WILL BE TRASFERRED TO HIS GRANDSON TOTAL RELEASES:407.80 1500012057 2024-602482 DY:21RP:099555 0101 15 kdaniels 6/18/2024 11:42:47 AM MCNEILL LADONNA CAMERON C ADVLTAX 29,360.00 220.20 FR16ADVLTAX 29,360.00 35.23 RELEASE BILL ROLLBACK SHOULD OF BEEN DONE ON PID#099555 0101 23 TOTAL RELEASES:255.43 1500012057 2024-602483 DY:22RP:099555 0101 15 kdaniels 6/18/2024 11:43:10 AM MCNEILL LADONNA CAMERON C ADVLTAX 43,940.00 259.69 FR16ADVLTAX 43,940.00 52.73 RELEASE BILL ROLLBACK SHOULD OF BEEN DONE ON PID#099555 0101 23 TOTAL RELEASES:312.42 1500012057 2024-602484 DY:23RP:099555 0101 15 kdaniels 6/18/2024 11:43:36 AM MCNEILL LADONNA CAMERON C ADVLTAX 43,940.00 259.69 HCBOC 071524 a Pg. 220 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT FR16ADVLTAX 43,940.00 52.73 RELEASE BILL ROLLBACK SHOULD OF BEEN DONE ON PID#099555 0101 23 TOTAL RELEASES:312.42 99101701 2023-2279355 DY: PERSONAL PROPERTY ADIAZ 6/19/2024 12:39:13 PM LOVETT ALEXIS LEE NOT IN COUNTY C ADVLTAX 9,263.00 54.74 NOT IN COUNTY C PEN FEE 9,263.00 5.47 NOT IN COUNTY FR16ADVLTAX 9,263.00 11.12 NOT IN COUNTY FR16PEN FEE 9,263.00 1.11 FLORIDA RESISTRATION SUBMITED TOTAL RELEASES:72.44 99101701 2022-2279355 DY: PERSONAL PROPERTY ADIAZ 6/19/2024 12:39:47 PM LOVETT ALEXIS LEE NOT IN COUNTY C ADVLTAX 0.00 60.83 NOT IN COUNTY FR16ADVLTAX 0.00 12.35 NOT IN COUNTY C PEN FEE 0.00 6.08 NOT IN COUNTY FR16PEN FEE 0.00 1.24 FLORIDA REGISTRATION SUBMITTED TOTAL RELEASES:80.50 99101701 2021-2279355 DY: PERSONAL PROPERTY ADIAZ 6/19/2024 12:40:28 PM LOVETT ALEXIS LEE NOT IN COUNTY C PEN FEE 0.00 8.58 NOT IN COUNTY FR16ADVLTAX 0.00 13.72 NOT IN COUNTY FR16PEN FEE 0.00 1.37 NOT IN COUNTY C ADVLTAX 0.00 85.77 FLORIDA REGISTARTION SUBMITTED TOTAL RELEASES:109.44 99050378 2020-2278505 DY: PERSONAL PROPERTY MWRIGHT 6/20/2024 9:41:13 AM ELLERBE RAYMOND NELSON LISTED IN ERROR C ADVLTAX 0.00 18.75 LISTED IN ERROR FR16PEN FEE 0.00 0.30 LISTED IN ERROR C PEN FEE 0.00 1.88 LISTED IN ERROR FR16ADVLTAX 0.00 3.00 THIS MH IS LISTED ON ABS# 10063144 TO THE NEW OWNER HE LISTED A 1988 INSTEAD OF 1987 AND BOTH HOMES ON 411 WILD PLUM LN SANFORD NC 27332 TOTAL RELEASES:23.93 99050378 2021-2278505 DY: PERSONAL PROPERTY MWRIGHT 6/20/2024 9:41:47 AM ELLERBE RAYMOND NELSON LISTED IN ERROR FR16PEN FEE 0.00 0.30 LISTED IN ERROR C ADVLTAX 0.00 18.75 LISTED IN ERROR C PEN FEE 0.00 1.88 LISTED IN ERROR FR16ADVLTAX 0.00 3.00 THIS MH IS LISTED ON ABS# 10063144 TO THE NEW OWNER HE LISTED A 1988 INSTEAD OF 1987 AND BOTH HOMES ON 411 WILD PLUM LN SANFORD NC 27332 TOTAL RELEASES:23.93 99050378 2022-2278505 DY: PERSONAL PROPERTY MWRIGHT 6/20/2024 9:42:10 AM ELLERBE RAYMOND NELSON LISTED IN ERROR C PEN FEE 0.00 1.48 LISTED IN ERROR FR16ADVLTAX 0.00 3.00 HCBOC 071524 a Pg. 221 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT LISTED IN ERROR FR16PEN FEE 0.00 0.30 LISTED IN ERROR C ADVLTAX 0.00 14.78 THIS MH IS LISTED ON ABS# 10063144 TO THE NEW OWNER HE LISTED A 1988 INSTEAD OF 1987 AND BOTH HOMES ON 411 WILD PLUM LN SANFORD NC 27332 TOTAL RELEASES:19.56 99050378 2023-2278505 DY: PERSONAL PROPERTY MWRIGHT 6/20/2024 9:42:35 AM ELLERBE RAYMOND NELSON LISTED IN ERROR C ADVLTAX 2,500.00 14.78 LISTED IN ERROR C PEN FEE 2,500.00 1.48 LISTED IN ERROR FR16ADVLTAX 2,500.00 3.00 LISTED IN ERROR FR16PEN FEE 2,500.00 0.30 THIS MH IS LISTED ON ABS# 10063144 TO THE NEW OWNER HE LISTED A 1988 INSTEAD OF 1987 AND BOTH HOMES ON 411 WILD PLUM LN SANFORD NC 27332 TOTAL RELEASES:19.56 99005273 2023-1264571 DY: PERSONAL PROPERTY MWRIGHT 6/20/2024 12:07:17 PM ARNOLD RONNIE ALVIS LISTED IN ERROR C ADVLTAX 20,160.00 119.15 LISTED IN ERROR C PEN FEE 20,160.00 11.91 LISTED IN ERROR FR40ADVLTAX 20,160.00 15.12 LISTED IN ERROR FR40PEN FEE 20,160.00 1.51 2016 CAVA WAS SOLD IN THE 2022 YEAR AND IS BEING DISCOVERED FOR 2023 ON ABS# 602539 TO NEW OWNER. TOTAL RELEASES:147.69 99053832 2022-2279197 DY: PERSONAL PROPERTY ADIAZ 6/24/2024 11:55:51 AM FARMER JOSHUA S LISTED IN ERROR FR16ADVLTAX 0.00 9.30 LISTED IN ERROR C PEN FEE 0.00 4.58 LISTED IN ERROR C ADVLTAX 0.00 45.79 LISTED IN ERROR FR16PEN FEE 0.00 0.93 TP IS NOT AND HAS NOT BEEN IN NC TOTAL RELEASES:60.60 99053832 2023-2279197 DY: PERSONAL PROPERTY ADIAZ 6/24/2024 11:56:18 AM FARMER JOSHUA S LISTED IN ERROR C ADVLTAX 6,973.00 41.21 LISTED IN ERROR C PEN FEE 6,973.00 4.12 LISTED IN ERROR FR16ADVLTAX 6,973.00 8.37 LISTED IN ERROR FR16PEN FEE 6,973.00 0.84 TP IS NOT AND HAS NOT BEEN IN NC TOTAL RELEASES:54.54 1500053974 2023-72331 DY: PERSONAL PROPERTY ADIAZ 6/25/2024 8:18:09 AM STANLEY DANNY ELBERT LISTED IN ERROR C ADVLTAX 9,975.00 58.95 LISTED IN ERROR C PEN FEE 9,975.00 5.90 LISTED IN ERROR FR20ADVLTAX 9,975.00 10.97 LISTED IN ERROR FR20PEN FEE 9,975.00 1.10 TP PROVIDED THE BILL OF SALE FOR 2022 YEAR TOTAL RELEASES:76.92 99000409 2023-2268862 DY: PERSONAL PROPERTY ktaylor 6/25/2024 9:46:48 AM ACCENT HEALTH LLC C ADVLTAX 529.00 3.13HCBOC 071524 a Pg. 222 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT FR40ADVLTAX 529.00 0.40 CI04ADVLTAX 529.00 2.59 BILLED IN ERROR. OUT OF BUSINESS TOTAL RELEASES:6.12 99000409 2023-2268857 DY: PERSONAL PROPERTY ktaylor 6/25/2024 9:47:17 AM ACCENT HEALTH LLC C ADVLTAX 2,154.00 12.73 FR22ADVLTAX 2,154.00 1.94 SC20ADVLTAX 2,154.00 0.43 CI05ADVLTAX 2,154.00 10.77 BILLED IN ERROR. OUT OF BUSINESS TOTAL RELEASES:25.87 99000409 2023-2268856 DY: PERSONAL PROPERTY ktaylor 6/25/2024 9:47:51 AM ACCENT HEALTH LLC C ADVLTAX 684.00 4.04 CI02ADVLTAX 684.00 3.28 FR81ADVLTAX 684.00 0.65 BILLED IN ERROR. OUT OF BUSINESS TOTAL RELEASES:7.97 99000409 2023-2268854 DY: PERSONAL PROPERTY ktaylor 6/25/2024 9:48:22 AM ACCENT HEALTH LLC C ADVLTAX 1,035.00 6.12 CI01ADVLTAX 1,035.00 5.38 BILLED IN ERROR. OUT OF BUSINESS TOTAL RELEASES:11.50 99000409 2023-73111 DY: PERSONAL PROPERTY ktaylor 6/25/2024 9:48:50 AM ACCENT HEALTH LLC C ADVLTAX 508.00 3.00 FR16ADVLTAX 508.00 0.61 BILLED IN ERROR. OUT OF BUSINESS TOTAL RELEASES:3.61 99000409 2023-73110 DY: PERSONAL PROPERTY ktaylor 6/25/2024 9:49:20 AM ACCENT HEALTH LLC C ADVLTAX 265.00 1.57 FR14ADVLTAX 265.00 0.29 CI03ADVLTAX 265.00 1.30 BILLED IN ERROR. OUT OF BUSINESS TOTAL RELEASES:3.16 202380564700 2023-805647 DY:23 PERSONAL PROPERTY ADIAZ 6/25/2024 10:01:21 AM HOGE RUSSELL EDWARD IV NOT IN COUNTY C ADVLTAX 13,960.00 165.01 NOT IN COUNTY CI01ADVLTAX 13,960.00 145.18 WAKE COUNTY NOT HARNETT COUNTY TOTAL RELEASES:310.19 99101484 2023-2269802 DY: PERSONAL PROPERTY ADIAZ 6/25/2024 4:25:22 PM LOPEZ TORRES JONATHAN NOT IN COUNTY C ADVLTAX 2,057.00 12.16 NOT IN COUNTY C PEN FEE 2,057.00 1.22 NOT IN COUNTY FR16ADVLTAX 2,057.00 2.47 NOT IN COUNTY FR16PEN FEE 2,057.00 0.25 TP PCS TO VA PER MILITARY ORDERS FOR SPOUSE TP HAS NOT BEEN IN NC SINCE DEC OF 2022 NOT IN COUNTY TOTAL RELEASES:16.10 202380325000 2023-803250 DY:23 PERSONAL PROPERTY ADIAZ 6/26/2024 9:12:37 AM DEW NICHOLAS FRANCIS MILITARY C ADVLTAX 20,360.00 110.30HCBOC 071524 a Pg. 223 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT MILITARY FR16ADVLTAX 20,360.00 22.40 MILITARY; LES ON FILE TOTAL RELEASES:132.70 202380105500 2023-801055 DY:23 PERSONAL PROPERTY ADIAZ 6/26/2024 9:30:00 AM MAULDIN MICHAEL ALAN NOT IN COUNTY C ADVLTAX 9,330.00 137.85 NOT IN COUNTY CI01ADVLTAX 9,330.00 121.29 NON COUNTY TOTAL RELEASES:259.14 99105460 2023-2262940 DY: PERSONAL PROPERTY ADIAZ 6/26/2024 9:41:22 AM MARSHALL JOSEPH BENJAMIN LISTED IN ERROR C ADVLTAX 11,908.00 70.38 LISTED IN ERROR C PEN FEE 11,908.00 7.04 LISTED IN ERROR FR50ADVLTAX 11,908.00 11.91 LISTED IN ERROR FR50PEN FEE 11,908.00 1.19 TP ONLY HAS ONE BOAT THE HULL ID CHANGED DUE TO MAINTAINCE AND IT MADE IT SEEM AS IF HE HAD TWO WCT HOWEVER TP IS NOW GETTING PROOF FOR PAST PAID BILLS BUT I WILL REMOVE FROM UNPAID BILL AND 2024 TOTAL RELEASES:90.52 202380309400 2023-803094 DY:23 PERSONAL PROPERTY ADIAZ 6/26/2024 9:52:47 AM MANGINO JOHN ANTHONY NOT IN COUNTY C ADVLTAX 25,250.00 149.23 NOT IN COUNTY CI01ADVLTAX 25,250.00 131.30 TP HAS NOT BEEN IN HARNETT COUNTY SINCE 2021 TP SOLD PROPERTY GAP BILL BELONG TO CUMBERLAND CO TOTAL RELEASES:280.53 99093418 2023-2279439 DY: PERSONAL PROPERTY ADIAZ 6/26/2024 12:12:22 PM KISSELL SARINA ANN LISTED IN ERROR C ADVLTAX 15,683.00 92.69 LISTED IN ERROR C PEN FEE 15,683.00 9.27 LISTED IN ERROR FR20ADVLTAX 15,683.00 17.25 LISTED IN ERROR FR20PEN FEE 15,683.00 1.73 NOT IN NC MOVED IN APRIL OF 2022 TOTAL RELEASES:120.94 99057050 2023-10018381 DY: PERSONAL PROPERTY MWRIGHT 6/27/2024 10:06:32 AM FOX SHERRY LAVONNE LISTED IN ERROR C ADVLTAX 5,600.00 33.10 LISTED IN ERROR C PEN FEE 5,600.00 3.31 LISTED IN ERROR FR16ADVLTAX 5,600.00 6.72 LISTED IN ERROR FR16PEN FEE 5,600.00 0.67 THE MOBILE HOME IS STILL IN THE PARK SHERRY SIGNED ABSTRACT THAT SHE NO LONGER OWNED THE HOME IN THE 2013 YEAR. GOING TO SEND THE OWNER OF THE PARK DISCOVERY BILLS ON THIS MOBILE HOME. TOTAL RELEASES:43.80 99077263 2023-2270595 DY: PERSONAL PROPERTY ADIAZ 6/27/2024 12:16:50 PM HODACK BEJAMIN DAVID NOT IN COUNTY C ADVLTAX 5,573.00 32.94 NOT IN COUNTY C PEN FEE 5,573.00 3.29 NOT IN COUNTY FR16ADVLTAX 5,573.00 6.69HCBOC 071524 a Pg. 224 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT NOT IN COUNTY FR16PEN FEE 5,573.00 0.67 TP IS NOT IN THE STATE TP WAS ACTIVE DUTY MILITARY AND HAS SINCE MOVED LAST YEAR OF BEING ACTIVE IN NC WAS AUG 2022 TOTAL RELEASES:43.59 99237065 2022-2270595 DY: PERSONAL PROPERTY ADIAZ 6/27/2024 12:22:48 PM HODACK BEJAMIN DAVID MILITARY FR16ADVLTAX 0.00 6.69 MILITARY C ADVLTAX 0.00 32.94 LES ON FILE AND SPOUSE ID TOTAL RELEASES:39.63 99145987 2024-602540 DY:23 PERSONAL PROPERTY ADIAZ 6/28/2024 11:42:48 AM RIVAS TRACY ANN LISTED IN ERROR C ADVLTAX 22,200.00 131.20 LISTED IN ERROR FR24ADVLTAX 22,200.00 26.64 LEE COUNTY SENT TWO CHECKS FOR THE SAME ACCOUNT; RETURNING BACK TO LEE COUNTY KIM BAKER GAVE THIS TO ME TOTAL RELEASES:157.84 99082163 2023-2279036 DY: PERSONAL PROPERTY ADIAZ 6/28/2024 11:43:52 AM HUTCHISON HERMAN DALLAS LISTED IN ERROR C ADVLTAX 5,503.00 32.52 LISTED IN ERROR C PEN FEE 5,503.00 3.25 LISTED IN ERROR FR16ADVLTAX 5,503.00 6.60 LISTED IN ERROR FR16PEN FEE 5,503.00 0.66 DOD FEB 24 2018 TOTAL RELEASES:43.03 99082163 2022-2279036 DY: PERSONAL PROPERTY ADIAZ 6/28/2024 11:45:14 AM HUTCHISON HERMAN DALLAS LISTED IN ERROR C PEN FEE 0.00 3.61 LISTED IN ERROR FR16ADVLTAX 0.00 7.34 LISTED IN ERROR FR16PEN FEE 0.00 0.73 LISTED IN ERROR C ADVLTAX 0.00 36.14 DOD FEB 24 2018 TOTAL RELEASES:47.82 99082163 2021-2279036 DY: PERSONAL PROPERTY ADIAZ 6/28/2024 11:45:32 AM HUTCHISON HERMAN DALLAS LISTED IN ERROR C ADVLTAX 0.00 50.96 LISTED IN ERROR FR16ADVLTAX 0.00 8.15 DOD FEB 24 2018 TOTAL RELEASES:59.11 99113142 2023-2262195 DY: PERSONAL PROPERTY ADIAZ 6/28/2024 12:13:46 PM MCLAMB CARLIE C III LISTED IN ERROR C ADVLTAX 1,963.00 11.60 LISTED IN ERROR C PEN FEE 1,963.00 1.16 LISTED IN ERROR SC20ADVLTAX 1,963.00 0.39 LISTED IN ERROR SC20PEN FEE 1,963.00 0.04 LISTED IN ERROR FR90ADVLTAX 1,963.00 2.36 HCBOC 071524 a Pg. 225 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT LISTED IN ERROR FR90PEN FEE 1,963.00 0.24 TP SOLD BOAT AND PROVIDED BILL OF SALE TOTAL RELEASES:15.79 NET RELEASES PRINTED:7,753.74 TOTAL TAXES RELEASED 7,753.74 HCBOC 071524 a Pg. 226 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County C ADVLTAX - HARNETT COUNTY TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2019 2019 0 0 0 0.00 18.75 0 0.00 0 18.75 2020 2020 0 6,562 6,562 0.00 137.95 0 0.00 6,562 137.95 2021 2021 0 6,562 6,562 0.00 253.37 0 0.00 6,562 253.37 2022 2022 0 3,627 3,627 0.00 285.72 0 0.00 3,627 285.72 2023 2023 201,874 446,803 648,677 1,193.07 2,618.40 0 0.00 648,677 3,811.47 2024 2021 32,900 0 32,900 246.75 0.00 0 0.00 32,900 246.75 2024 2022 100,500 0 100,500 593.96 0.00 0 0.00 100,500 593.96 2024 2023 100,500 22,200 122,700 593.96 131.20 0 0.00 122,700 725.16 DIST TOTAL 435,774 485,754 921,528 2,627.74 3,445.39 0 0.00 921,528 6,073.13 C ADVTFEE - ADVERTISEMENT FEE TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 201,874 0 201,874 15.00 0.00 0 0.00 201,874 15.00 DIST TOTAL 201,874 0 201,874 15.00 0.00 0 0.00 201,874 15.00 C PEN FEE - HARNETT COUNTY LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2019 2019 0 0 0 0.00 1.88 0 0.00 0 1.88 2020 2020 0 6,562 6,562 0.00 13.80 0 0.00 6,562 13.80 2021 2021 0 6,562 6,562 0.00 20.25 0 0.00 6,562 20.25 2022 2022 0 3,627 3,627 0.00 25.27 0 0.00 3,627 25.27 2023 2023 0 273,479 273,479 0.00 161.63 0 0.00 273,479 161.63 DIST TOTAL 0 290,230 290,230 0.00 222.83 0 0.00 290,230 222.83 CI01ADVLTAX - LILLINGTON CITY TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 49,575 49,575 0.00 403.15 0 0.00 49,575 403.15 DIST TOTAL 0 49,575 49,575 0.00 403.15 0 0.00 49,575 403.15 CI02ADVLTAX - ERWIN CITY TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 684 684 0.00 3.28 0 0.00 684 3.28 DIST TOTAL 0 684 684 0.00 3.28 0 0.00 684 3.28 CI03ADVLTAX - COATS CITY TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 265 265 0.00 1.30 0 0.00 265 1.30 DIST TOTAL 0 265 265 0.00 1.30 0 0.00 265 1.30 CI04ADVLTAX - ANGIER CITY TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 529 529 0.00 2.59 0 0.00 529 2.59 DIST TOTAL 0 529 529 0.00 2.59 0 0.00 529 2.59 HCBOC 071524 a Pg. 227 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County CI05ADVLTAX - DUNN CITY TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 2,154 2,154 0.00 10.77 0 0.00 2,154 10.77 DIST TOTAL 0 2,154 2,154 0.00 10.77 0 0.00 2,154 10.77 FR10ADVLTAX - FLATBRANCH FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2024 2021 3,540 0 3,540 4.60 0.00 0 0.00 3,540 4.60 2024 2022 56,560 0 56,560 73.53 0.00 0 0.00 56,560 73.53 2024 2023 56,560 0 56,560 73.53 0.00 0 0.00 56,560 73.53 DIST TOTAL 116,660 0 116,660 151.66 0.00 0 0.00 116,660 151.66 FR14ADVLTAX - COATS/GROVE FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 265 265 0.00 0.29 0 0.00 265 0.29 DIST TOTAL 0 265 265 0.00 0.29 0 0.00 265 0.29 FR16ADVLTAX - SPOUT SPRINGS TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2020 2020 0 6,562 6,562 0.00 9.56 0 0.00 6,562 9.56 2021 2021 0 6,562 6,562 0.00 32.74 0 0.00 6,562 32.74 2022 2022 0 3,627 3,627 0.00 50.62 0 0.00 3,627 50.62 2023 2023 0 171,211 171,211 0.00 162.25 0 0.00 171,211 162.25 2024 2021 29,360 0 29,360 35.23 0.00 0 0.00 29,360 35.23 2024 2022 43,940 0 43,940 52.73 0.00 0 0.00 43,940 52.73 2024 2023 43,940 0 43,940 52.73 0.00 0 0.00 43,940 52.73 DIST TOTAL 117,240 187,962 305,202 140.69 255.17 0 0.00 305,202 395.86 FR16PEN FEE - SPOUT SPRINGS FIRE LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2020 2020 0 6,562 6,562 0.00 1.08 0 0.00 6,562 1.08 2021 2021 0 6,562 6,562 0.00 2.45 0 0.00 6,562 2.45 2022 2022 0 3,627 3,627 0.00 4.40 0 0.00 3,627 4.40 2023 2023 0 89,336 89,336 0.00 10.73 0 0.00 89,336 10.73 DIST TOTAL 0 106,087 106,087 0.00 18.66 0 0.00 106,087 18.66 FR20ADVLTAX - ANDERSON CREEK FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2020 2020 0 0 0 0.00 7.51 0 0.00 0 7.51 2021 2021 0 0 0 0.00 7.14 0 0.00 0 7.14 2022 2022 0 0 0 0.00 6.78 0 0.00 0 6.78 2023 2023 0 31,823 31,823 0.00 35.00 0 0.00 31,823 35.00 DIST TOTAL 0 31,823 31,823 0.00 56.43 0 0.00 31,823 56.43 FR20PEN FEE - ANDERSON CREEK FIRE LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2020 2020 0 0 0 0.00 0.75 0 0.00 0 0.75 2021 2021 0 0 0 0.00 0.71 0 0.00 0 0.71 2022 2022 0 0 0 0.00 0.68 0 0.00 0 0.68HCBOC 071524 a Pg. 228 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County 2023 2023 0 31,823 31,823 0.00 3.51 0 0.00 31,823 3.51 DIST TOTAL 0 31,823 31,823 0.00 5.65 0 0.00 31,823 5.65 FR22ADVLTAX - DUNN/AVERASBORO FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 2,154 2,154 0.00 1.94 0 0.00 2,154 1.94 DIST TOTAL 0 2,154 2,154 0.00 1.94 0 0.00 2,154 1.94 FR24ADVLTAX - BENHAVEN FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 8,000 69,345 77,345 9.60 83.21 0 0.00 77,345 92.81 2024 2023 0 22,200 22,200 0.00 26.64 0 0.00 22,200 26.64 DIST TOTAL 8,000 91,545 99,545 9.60 109.85 0 0.00 99,545 119.45 FR24PEN FEE - BENHAVEN FIRE LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 69,345 69,345 0.00 8.32 0 0.00 69,345 8.32 DIST TOTAL 0 69,345 69,345 0.00 8.32 0 0.00 69,345 8.32 FR30ADVLTAX - NORTHWEST HARNETT TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 84,936 84,936 0.00 67.95 0 0.00 84,936 67.95 DIST TOTAL 0 84,936 84,936 0.00 67.95 0 0.00 84,936 67.95 FR30PEN FEE - NORTHWEST HARNETT FIRE LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 48,944 48,944 0.00 3.92 0 0.00 48,944 3.92 DIST TOTAL 0 48,944 48,944 0.00 3.92 0 0.00 48,944 3.92 FR40ADVLTAX - ANGIER/BLACK RIVER FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 193,134 20,689 213,823 144.85 15.52 0 0.00 213,823 160.37 DIST TOTAL 193,134 20,689 213,823 144.85 15.52 0 0.00 213,823 160.37 FR40PEN FEE - ANGIER/BLACK RIVER FIRE LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 20,160 20,160 0.00 1.51 0 0.00 20,160 1.51 DIST TOTAL 0 20,160 20,160 0.00 1.51 0 0.00 20,160 1.51 FR50ADVLTAX - CRAINS CREEK FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 11,908 11,908 0.00 11.91 0 0.00 11,908 11.91 DIST TOTAL 0 11,908 11,908 0.00 11.91 0 0.00 11,908 11.91 FR50PEN FEE - CRAINS CREEK FIRE LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 11,908 11,908 0.00 1.19 0 0.00 11,908 1.19 DIST TOTAL 0 11,908 11,908 0.00 1.19 0 0.00 11,908 1.19 HCBOC 071524 a Pg. 229 RUN DATE: 7/8/2024 11:58 AM RELEASES REPORT Harnett County FR80ADVLTAX - DUKE FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 2,250 2,250 0.00 6.23 0 0.00 2,250 6.23 DIST TOTAL 0 2,250 2,250 0.00 6.23 0 0.00 2,250 6.23 FR81ADVLTAX - ERWIN TOWN FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 684 684 0.00 0.65 0 0.00 684 0.65 DIST TOTAL 0 684 684 0.00 0.65 0 0.00 684 0.65 FR90ADVLTAX - BENSON BANNER FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 1,963 1,963 0.00 2.36 0 0.00 1,963 2.36 DIST TOTAL 0 1,963 1,963 0.00 2.36 0 0.00 1,963 2.36 FR90PEN FEE - BENSON BANNER LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 1,963 1,963 0.00 0.24 0 0.00 1,963 0.24 DIST TOTAL 0 1,963 1,963 0.00 0.24 0 0.00 1,963 0.24 FR93ADVLTAX - SUMMERVILLE-BUNNLEVEL FIRE TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2019 2019 0 0 0 0.00 2.50 0 0.00 0 2.50 2020 2020 0 0 0 0.00 2.50 0 0.00 0 2.50 2023 2023 740 0 740 0.74 0.00 0 0.00 740 0.74 DIST TOTAL 740 0 740 0.74 5.00 0 0.00 740 5.74 FR93PEN FEE - SUMMERVILLE-BUNNLEVEL FIRE LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2019 2019 0 0 0 0.00 0.25 0 0.00 0 0.25 2020 2020 0 0 0 0.00 0.25 0 0.00 0 0.25 DIST TOTAL 0 0 0 0.00 0.50 0 0.00 0 0.50 SC20ADVLTAX - AVERASBORO SCHOOL TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 4,117 4,117 0.00 0.82 0 0.00 4,117 0.82 DIST TOTAL 0 4,117 4,117 0.00 0.82 0 0.00 4,117 0.82 SC20PEN FEE - AVERASBORO SCHOOL LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 1,963 1,963 0.00 0.04 0 0.00 1,963 0.04 DIST TOTAL 0 1,963 1,963 0.00 0.04 0 0.00 1,963 0.04 GRAND TOTALS:1,073,422 1,561,680 2,635,102 3,090.28 4,663.46 0 0.00 2,635,102 7,753.74 HCBOC 071524 a Pg. 230 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\071524\8E.1 Contract Approval Template Agenda Request FY 25.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: July 15, 2024 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Contract Amendments REQUESTED BY: Steve Ward, HRW Director REQUEST: This is a formal request for the Board to approve contract/amendments for FY 25 in the amount of $2,218,200.00. A copy of the contract/amendments is included for your review. Please place this item under the County Manager Reports section of the agenda at the next available meeting. $710,000.00 C & S Chemical Aluminum sulfate $420,000.00 Oltrin solutions 15% Sodium Hypochlorite $210,000.00 Brenntag Mid-South 50% Sodium Hydroxide $150,000.00 Polytec Lime $50,000.00 Amerochem Powder Activated Carbon $210,000.00 TSM Enterprises 25% Sodium Chlorite $55,000.00 Oltrin solutions 15% or 12% Sodium Hypochlorite $55,000.00 Water Guard 15% Hydrochloric Acid $35,000.00 Southern States 93% Sulfuric Acid $50,000.00 Tanner Industries 19% Ammonium Hydroxide $55,000.00 Univar 23% Hydrofluorsilicic Acid $183,000.00 Amerochem AquaMag $10,200.00 Chemrite Copper Sulfate $25,000.00 Water Guard DeChlor-C $2,218,200.00 Item 8E HCBOC 071524 a Pg. 231 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 1 of 11 HARNETT COUNTY FINANCE/PURCHASING REQUEST FOR BIDS WATER AND WASTEWATER TREATMENT CHEMICALS FOR HARNETT REGIONAL WATER FIRM BIDS FOR SUPPLIES AND DELIVERY FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025 DUE DATE: NO LATER THAN 2:00 PM May 22, 2024 OPENING DATE: May 22, 2024 TIME: 2:00 PM LOCATION: HARNETT REGIONAL WATER BUSINESS CENTER 700 McKINNEY PARKWAY LILLINGTON, NC 27546 CONFERENCE ROOM 101 Send question via email: purchasing.support@harnett.org Include Chemical Bid Question in the subject line FAXES OR E-MAILS ARE NOT ACCEPTED FOR THIS QUOTE THE COUNTY OF HARNETT RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS RECEIVED, OR TO SELECT THE BID WHICH IN OUR OPINION, IS IN THE BEST OVERALL INTEREST OF THE COUNTY. MAIL VIA UPS OR FEDEX COURIER SERVICE OR DELIVER BIDS IN A SEALED ENVELOPE IDENTIFIED “QUOTE ENCLOSED –HRW 05222024”, YOUR FIRM NAME AND THE OPENING DATE ON THE OUTSIDE OF THE ENVELOPE. PLEASE NOTE THAT PAGE (#9) “EXECUTION OF PROPOSAL PAGE” AND E-VERIFY AFFIDAVIT ON PAGE (#10) WITH THE NOTARIAL SEAL AFFIXED ON IT AND PAGE (#11) MUST BE INCLUDED IN YOUR QUOTE PROPOSAL. TO: Harnett County Finance Attn: Renea Warren-Ford Purchasing Agent 455 McKinney Parkway Lillington, N.C. 27546 HCBOC 071524 a Pg. 232 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 2 of 11 Harnett Regional Water Request for Bids Water and Wastewater Treatment Chemicals Harnett County (the “County”) is soliciting firm BIDS for the purchase and delivery of water and wastewater chemicals for the period from July 1, 2024 through June 30, 2025. Purchases will be in full tanker truckloads (TTL), Less than Truckload (LTL), totes, pallet loads or as noted below. All pricing is for chemicals delivered. No fuel surcharges will be considered unless spot diesel fuel prices for over the road vehicles rise above $6.00 per gallon for 60 consecutive days. GENERAL SPECIFICATIONS & INSTRUCTIONS TO BIDDERS Scope It is the intent of this request for bids to obtain proposals for supplying the materials, supplies and/or equipment listed in the Bid Proposal Sheets, attached hereto and hereby incorporated herein. Compliance with Specifications Supplier’s quote must be in strict compliance with the specifications and offer the same or equal materials. Harnett Regional Water (HRW) reserves the right to allow or disallow minor deviations from the specifications in order to purchase what best meets the needs of the County from a standpoint of quality, price and service to be rendered. Warranty In submitting a quote, the bidder warrants that all goods furnished shall be free from all defects and shall conform in all respects to the technical specifications established herein. The bidder expressly warrants that all items bid are fit and sufficient for their intended purpose. Shipping All prices are to be quoted F.O.B. delivered, unless otherwise specified. Risk of loss and/or damage shall be upon the seller until such time as the goods have been physically delivered and accepted by the County. LTL deliveries shall be made by the supplier submitting the quote. No subcontracting of these deliveries is allowed. Unit Prices to Prevail Prices shall be submitted on per unit basis by line item. In the event of a disparity between the unit price and the extended price, the unit price shall prevail. Bid Price Corrections No corrections will be permitted after bid opening. Use of Brand Names And References HCBOC 071524 a Pg. 233 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 3 of 11 Unless otherwise stated, the use of manufacturer's names and product numbers are for descriptive purposes and establishing general quality levels only. Rejection of Bids The County reserves the right to reject any and all bids. Award Award shall be made to the lowest responsive responsible bidder (also referred to as “Supplier”) for each item taking into consideration quality, performance and time specified in the proposal for the performance of the contract. Time of delivery and prompt payment discounts will be considered in breaking tie bids. Harnett County reserves the right to award individual bids for each chemical requested or to combine any and all bids dependent upon meeting the best interests of the County. Bidders may provide pricing for one or more items and are not required to submit pricing or forms for those items not bid. Taxes Harnett County is exempt from and will not pay federal taxes. An exemption certificate will be furnished upon request. North Carolina and local sales tax shall be shown as a separate item. The North Carolina Sales & Use Tax Technical Bulletin, dated December 1, 2008, Section 59-15 states that “Chemicals which are introduced in the water during the purification processes are exempt from tax” and Section 59-19 states that sewage treatment plants are not manufacturers under the Sales and Use Tax Law, and the purchases of chemicals are subject to the general rate of State tax and any applicable local sales or use tax.” Sales tax will not be a consideration in the award. Payment Upon complete delivery and receipt of a correct invoice, payment will be made by County Net 30. Terms and Conditions Terms and Conditions included herein are an integral part of the bid document and shall prevail unless changes or attachments are agreed to and initialed by Harnett County prior to the bid opening. Terms and Conditions attached to the bid by the bidder and made a condition of purchase may render the bid non- responsive and may be rejected by Harnett County. A. Contract Term/Conditions: This is a contract for one (1) year beginning July 1, 2024 and ending June 30, 2025. Although the contract is for one (1) year, said contract may be terminated at any time if funds are not appropriated and made available by the Harnett County Board of Commissioners. Bidder warrants that bid prices, terms, and conditions quoted in his/her bid will be firm for acceptance for a period of one (1) year. B. Contract Extension: Harnett County reserves the right to renew this contract after the initial contract term expires for two additional fiscal years subject to the same terms and conditions upon agreement of both parties, provided that funds have been appropriated by the governing board and performance under this contract has been satisfactory. Price increase shall be considered at contract renewal time and may be cause for non-renewal. HCBOC 071524 a Pg. 234 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 4 of 11 Default Failure to satisfactorily perform the services required by the contract for the project will be grounds for County to declare the successful bidder in default. Unless otherwise provided herein, the contract may be canceled or annulled with a 30-day notice by County in whole or in part by written notice of default to the bidder upon nonperformance or violation of contract terms. An award may be made to another bidder for services specified, or they may be purchased on the open market and the defaulting supplier shall be liable to County for costs to the County in excess of the defaulted contract prices. The bidder shall continue the performance of this contract to the extent that any part is not terminated under the provisions of this clause. Training/Safety When requested or required, a factory-trained representative shall be made available to train County personnel in the use of and/or safety aspects of the equipment or chemical. The successful bidder shall provide a Safety Data Sheet (SDS) for each product prior to the first delivery and provide updated SDS as they occur. The supplier/transporter shall be responsible for adhering to all federal, state and local safety rules and regulations. All supplier/transporter employees shall adhere to all safety practices and use of approved PPE during off loading chemicals. The supplier/transporter shall be responsible for any and all chemical spills during off loading of chemicals (containment, cleanup and abatement) in accordance with the facility’s written SPCC plan. Contractor’s Representative for Business Purposes The name, mailing address, electronic mail address, facsimile number, and telephone number of the supplier's authorized agent with authority to bind the firm and answer official questions concerning the supplier’s proposal must be clearly stated. Leaking Containers During Shipment All containers delivered will be inspected for leakage upon arrival and prior to unloading. Leaking containers will not be unloaded and accepted by the County. Response and remediation for any containers determined to be leaking shall remain the responsibility of the transporter. Tie Bids In the event of identical bids, the County will base its award recommendation on the following basis: (1) prior service records; and (2) type equipment utilized to service the County. Indemnity and Insurance Bidder will indemnify and hold harmless the County, its officers, agents, and employees from and against all loss, cost, damages, expense and liability caused by accident or other occurrence resulting in bodily injury, including death and disease to any person, or damage or destruction to property, real or personal, arising directly or indirectly from operations, products, or services rendered or purchased under the contract. Bidder, at its sole expense, will purchase and maintain the insurance listed below as A, B, & C. A. Automobile – Automobile bodily injury and property damage liability insurance in an aggregate amount of at least $1,000,000.00. B. Commercial General Liability-Bodily injury and property damage liability as will protect bidder from claims of bodily injury or property damages which arise from operations of this contract. The amounts of such insurance coverage shall not be less than $2,000,000.00 per occurrence and $5,000,000.00 aggregate coverage. This insurance shall include coverage for products/completed operations, personal injury liability and contractual liability. HCBOC 071524 a Pg. 235 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 5 of 11 C. Workers’ Compensation and employers’ liability meeting the statutory requirements of the State of North Carolina. The successful bidder shall provide the County with a certificate of such insurance which shall name County as an additional insured and contain the provision that the County will be given thirty (30) days written notice of any intent to amend or terminate by either the insured or the insuring company. However, a ten (10) day notice is sufficient for cancellation due to non-payment of premium. Equal Opportunity Employer Harnett County is an equal employment opportunity employer. The County is a federal contractor, and therefore the provisions and affirmative action obligations of 41 CFR § 60-1.4(a), 41 CFR 60-741.5(a), and 41 CFR 60-250.4 are incorporated herein by reference, where applicable. Other 1. Certified copy of chemical analysis shall accompany bid and each delivery. 2. Delivery shall be made F.O.B. Harnett Regional Water’ plants as directed at time order is placed. 3. Prices shall include loading, unloading, pumping, pallet and all charges related to delivery. 4. Unit prices calculated other than as requested on the bid proposal sheet will not be considered unless it is easy to convert to requested bid units. Award of Contract No agreements with any selected bidder shall be binding until a contract is signed and executed by Harnett County and the successful bidder. All items in this RFP must be included in the proposed contract. Harnett County reserves the right to enter into a contract with another bidder in the event that the originally selected bidder fails to execute a contract with the County or defaults on its contract. Questions Please send all questions concerning the specifications, the RFP, points of delivery, etc. for Water Treatment Chemicals via email to purchasing.support@harnett.org and include Chemical Bid Question in the subject line. HCBOC 071524 a Pg. 236 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 6 of 11 BID PROPOSAL Item 1a. CAUSTIC SODA (SODIUM HYDROXIDE, 50%) Estimated Quantity 380 Dry Tons Quote TTL Price per dry ton $_________________ Estimated Quantity 250 gallons Quote LTL Price per gallon $_________________ Item 1b. CAUSTIC SODA (SODIUM HYDROXIDE, 25%) Estimated Quantity 2000 gallons Quote LTL Price per gallon $_________________ The cost of this chemical varies due to strength. Provide the formula used for calculating the delivered cost from the unit price using the wet weight delivered and chemical analysis for Dry Tons(TTL) and Cost per gallon (LTL). Failure to include the formula may be grounds for dismissal of bid. Manufacturer Brand Notes: In addition to the detailed specifications, the following requirements pertain: 1. Delivery of approximately 45,000 pounds (TTL) of Caustic Soda (50%) to the water plant from time to time and 2250 gallons (LTL, 50% or 25%) to be made to the wastewater plants once or twice a year as required by Harnett Regional Water. 2. Delivery shall be made within 72 hours of request between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday. Product Specifications ITEM NO. 1 a. SODIUM HYDROXIDE (50%) b. SODIUM HYDROXIDE (25%) 1.1 Scope Sodium hydroxide supplied for water plant use under this specification shall conform to all provisions of the current AWWA B-501 Standard. This specification covers sodium hydroxide for use in water and wastewater treatment. The estimated annual usage is a.) 380 dry tons of 50% for the water plant for full truckloads (TTL) and, b.) 2250 gallons of 25% and 50% for the wastewater plants for less than truckloads (LTL). Sodium Hydroxide for the water and wastewater plants can be diaphragm grade. Pricing will be per dry ton basis (TTL) for the water plant and per gallon basis (LTL) for the wastewater plants. Wastewater deliveries will be by offloading the number of totes required. HCBOC 071524 a Pg. 237 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 7 of 11 1.2 Purpose The purpose of this specification is to provide manufacturers and suppliers with the minimum requirements for sodium hydroxide, including physical, chemical, packaging, shipping, and testing requirements. 1.3 Physical Requirements Liquid sodium hydroxide is a solution of anhydrous sodium hydroxide and water. 1.4 Chemical Requirements Sodium hydroxide delivered under this contract for the water plant shall contain approximately 50 percent sodium hydroxide (NaOH), sodium hydroxide for the wastewater plants may be either approximately 50 percent or approximately 25 percent as required by the County. 1.5 Impurities 1.5.1 General. The sodium hydroxide supplied according to this specification shall contain no soluble material or organic substances in quantities capable of producing deleterious effects on the health of those consuming water that has been treated properly with the sodium hydroxide. 1.5.2 Specific Impurity Limits. Sodium hydroxide supplied to the water plant shall contain no more than the following percentages of specific impurities: • Mercury 0.5 ppm • Arsenic 1.5 ppm • Lead 5 ppm • Heavy Metals(as lead) 15 ppm • Iron, 0.0008% dry weight basis • Sodium Chloride, 2.2% dry weight basis 1.6 Sampling and Analysis 1.6.1 Sampling. Samples requested by a Harnett County employee shall be taken by the driver at the point of delivery and in the presence of a Harnett County employee. The sample shall be placed in a container that will be provided by the County, which shall include a label to be completed by the driver collecting the sample. The sample shall be given to the Harnett County employee for processing. 1.6.2 Tank Samples. The sample taken by the driver should be a representative sample of the product delivered. Samples shall be held by County for 30 days before disposal. 1.6.3. Analysis. No independent analysis of the provided samples will be performed by an outside laboratory unless it is deemed necessary for product verification. A Harnett County employee supervising chemical delivery may perform simple tests such as specific gravity, pH or strength of product on the product before it is accepted for offloading into the County’s storage vessels. 1 .7 Rejection 1.7.1 Notice of Nonconformance. If the sodium hydroxide delivered does not meet the requirements of the current ANSI/AWWA B501 standard, a notice of nonconformance shall be given to the supplier by County within ten days of County’s discovery of nonconformance. County shall have the right to reject all nonconforming product. 1.7.2 Material Originating Outside of North America. No material shall be supplied under this contract that was manufactured outside of North America without written approval of the County. The supplier shall inform the County, in writing, that the material was manufactured outside of North America, the origin of the material, and certification of conformance with the current ANSI/AWWA B501 Standard. HCBOC 071524 a Pg. 238 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 8 of 11 1.8 Affidavit of Compliance The County requires (1) an affidavit from the manufacturer that the sodium hydroxide furnished under these specifications complies with all applicable requirements of the current ANSI/AWWA B501 Standard. (2) A certified analysis of the sodium hydroxide and a certified weight certificate shall be furnished by the supplier with each shipment. The analysis shall include product content. 1.8.1 Product Certifications. Sodium hydroxide is a direct additive used in the treatment of potable water. The material for the water plant should be certified as suitable for contact with or treatment of drinking water by an accredited certification organization in accordance with ANSI/NSF Standard 60, Drinking Water Treatment Chemicals - Health Effects. Evaluation shall be accomplished in accordance with requirements that are no less restrictive than those listed in ANSI/NSF Standard 60. Certification shall be accomplished by a certification organization accredited by the American National Standards Institute. 1.9 CHEMICAL SPILL RESPONSE REQUIREMENTS 1.9.1 Hazmat Response Team. Each chemical supplier shall furnish the name, address and telephone number of a qualified Hazmat Response Team. This team shall be supplied by the supplier to clean-up and mitigate a chemical spill caused by the supplier or its designee. The Hazmat Response Team must meet OSHA requirements and be available twenty-four (24) hours per day, seven (7) days per week. 1.9.2 Spill Response. Response to a hazardous material clean-up shall occur within eight (8) hours of notification by the treatment plant or the authorized representative, Spill mitigation actions taken by HRW personnel shall not be construed as a replacement for Chemical Spill Response. The Plant Supervisor or authorized designee shall make the determination of need for Hazmat Response Team assistance. Supplier must supply information on response team prior to first shipment. 2.0 PACKAGING & SHIPPING Packaging and shipping of all sodium hydroxide solutions shall conform to all applicable local, state and federal regulations (including USDOT regulations and applicable interstate regulations). HCBOC 071524 a Pg. 239 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 9 of 11 EXECUTION OF PROPOSAL PAGE Water and Wastewater Treatment Chemicals Date: By submitting this proposal, Supplier certifies the following: An authorized representative of the firm has signed this proposal. It can obtain insurance certificates as required within 10 calendar days after notice of award. The Supplier has determined the cost and availability of all equipment, materials and supplies associated with performing the services outlined herein. All labor costs, direct and indirect, have been determined and included in the proposed cost. The Supplier is aware of the prevailing conditions associated with performing this contract. The Supplier agrees to complete the scope of work for this project with no exceptions. Therefore, in compliance with the foregoing Request for Proposal, and subject to all terms and conditions thereof, the undersigned offers and agrees, if this proposal is accepted within (60) days from the date of the opening, to furnish the services for the prices quoted. Supplier: Mailing Address: City, State, Zip Code: Telephone Number: Principal Place of Business if different from above: By Title: (Type or Print Name) (Signature) HCBOC 071524 a Pg. 240 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 10 of 11 STATE OF NORTH CAROLINA AFFIDAVIT COUNTY OF HARNETT ************************** I, ___________________(the individual attesting below), being duly authorized by and on behalf of ________________________________ ("Employer") after first being duly sworn hereby swears or affirms as follows: 1. Employer understands that E-Verify is the federal E-Verify program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with NCGS §64-25(5). 2. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No) a. YES _____, or b. NO _____ 3. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E- Verify in accordance with NCGS§64-26(a). 4. Employer's subcontractors comply with E-Verify pursuant to federal law, and Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer. This ____ day of _______________, 202__. Signature of Affiant Print or Type Name: _________________________ HCBOC 071524 a Pg. 241 Harnett Regional Water Water and Wastewater Treatment Chemicals Request for Bids Page 11 of 11 State of North Carolina County of ____________________ Signed and sworn to (or affirmed) before me, this the _____ day of ________________, 202__. My Commission Expires: Notary Public (Affix Official/Notarial Seal) LS14-369 HCBOC 071524 a Pg. 242 HCBOC 071524 a Pg. 243 HCBOC 071524 a Pg. 244 HCBOC 071524 a Pg. 245 HCBOC 071524 a Pg. 246 HCBOC 071524 a Pg. 247 HCBOC 071524 a Pg. 248 ~a;;cmv n ·•Jll'Kli I I I N ORTH CAROLIN A WATER TREATMEN T CHEMICALS CON TRACT AMEN DMENT #2 COUNTY OF HARNETT THIS AMENDMEN T #2 TO WATER TREATMENT CHEMICAL CON TRACT ("Amendment") is made and entered into as of the 1st day of July, 2024 (hereinafter referred to as the "Effective Date"), by and between Contractor and County. WITNESS ETH: WHEREAS, Contractor and County entered into a Contract with Waterguard, Inc. on August 1, 2022, as amended by the Amendment to the Chemical Contract dated July 1, 2023 (hereinafter referred to as the "Contract") to supply and deliver 15 percent Hydrochloric Acid ("Chemicals") to the County; and WHEREAS, the parties extended the contract Term by one (1) year, terminating on June 30, 2024; and agreed to a price increase to $1. 75 per gallon plus any applicable taxes; and WHEREAS, according to Section 28 entitled "ENTIRE AGREEMENT," the Agreement may only be amended by written instrument signed by the parties; and WHEREAS, the parties desire to extend the term of the agreement by one ( 1) additional year with a new termination date of June 30, 2025; and agreed to a price decrease to $1.65 per gallon plus any applicable taxes; and NOW THEREFORE, in consideration of the mutual promises and consideration contained herein, the parties hereby agree as follows: 1. The Contract Term shall be extended by one (1) year and shall end on June 30, 2025. 2. Effective July 1, 2024, the Contract Price shall be decreased to $1.65 per gallon plus any applicable taxes. 3. All other terms of the Contract not expressly amended by this Amendment will remain unchanged and in effect. IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or officers, have executed this Water Treatment Chemicals Contract Amendment #2 as of the Effective Date: COUNTY OF HARNETT By: ------------Willi am Morris Chairman, Harnett County Board of Commissioners WATERGUARD, INC. By:11-4&~ Garland Moye~ Vice President HCBOC 071524 a Pg. 249 NORTH CAROLINA WATER TREATMENT CHEMICALS CONTRACT AMENDMENT #2 COUNTY OF HARNETT THIS AMENDMENT #2 TO WATER TREATMENT CHEMICAL CONTRACT (“Amendment”) is made and entered into as of the 1st day of July, 2024 (hereinafter referred to as the “Effective Date”), by and between Contractor and County. WITNESSETH: WHEREAS, Contractor and County entered into a Contract with Southern States Chemicals, Inc. on July 1, 2022, as amended by the Amendment to the Chemical Contract dated July 1, 2023 (hereinafter referred to as the “Contract”) to supply and deliver 93 percent Sulfuric Acid (“Chemicals”) to the County; and WHEREAS, Contractor and County agreed upon a price of $0.1650 per wet pound plus any applicable taxes; and WHEREAS, according to Section 28 entitled “ENTIRE AGREEMENT,” the Agreement may only be amended by written instrument signed by the parties; and WHEREAS, the parties desire to extend the term of the agreement by one (1) additional year with a new termination date of June 30, 2025 at the current price. NOW THEREFORE, in consideration of the mutual promises and consideration contained herein, the parties hereby agree as follows: 1.The Contract Term shall be extended by one (1) year and shall end on June 30, 2025. 2.All other terms of the Contract not expressly amended by this Amendment will remain unchanged and in effect. IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or officers, have executed this Water Treatment Chemicals Contract Amendment #2 as of the Effective Date: COUNTY OF HARNETT SOUTHERN STATES CHEMICALS, INC. By:____________________________ By:____________________________ William Morris Justin Smith Chairman, Harnett County Board of Southeast Sales - Wilmington Commissioners HCBOC 071524 a Pg. 250 HCBOC 071524 a Pg. 251 NORTH CAROLINA WATER TREATMENT CHEMICALS CONTRACT AMENDMENT #2 COUNTY OF HARNETT THIS AMENDMENT #2 TO WATER TREATMENT CHEMICAL CONTRACT (“Amendment”) is made and entered into as of the 1st day of July, 2024 (hereinafter referred to as the “Effective Date”), by and between Contractor and County. WITNESSETH: WHEREAS, Contractor and County entered into a Contract with Univar, Inc. on August 1, 2022, as amended by the Amendment to the Chemical Contract dated July 1, 2023 (hereinafter referred to as the “Contract”) to supply and deliver 23 percent Fluorosilicic Acid (“Chemicals”) to the County; and WHEREAS, the parties extended the contract Term by one (1) year, terminating on June 30, 2024; and agreed to a price increase to $1.32 per dry pound plus any applicable taxes; and WHEREAS, according to Section 28 entitled “ENTIRE AGREEMENT,” the Agreement may only be amended by written instrument signed by the parties; and WHEREAS, the parties desire to extend the term of the agreement by one (1) additional year with a new termination date of June 30, 2025 at the current price. NOW THEREFORE, in consideration of the mutual promises and consideration contained herein, the parties hereby agree as follows: 1. The Contract Term shall be extended by one (1) year and shall end on June 30, 2025. 2. All other terms of the Contract not expressly amended by this Amendment will remain unchanged and in effect. IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or officers, have executed this Water Treatment Chemicals Contract Amendment #2 as of the Effective Date: COUNTY OF HARNETT UNIVAR, INC. By:____________________________ By:____________________________ William Morris IIeana Caballero Chairman, Harnett County Board of Municipal Specialist Commissioners HCBOC 071524 a Pg. 252 HCBOC 071524 a Pg. 253 NORTH CAROLINA WATER TREATMENT CHEMICALS CONTRACT AMENDMENT #2 COUNTY OF HARNETT THIS AMENDMENT #2 TO WATER TREATMENT CHEMICAL CONTRACT (“Amendment”) is made and entered into as of the 1st day of July, 2024 (hereinafter referred to as the “Effective Date”), by and between Contractor and County. WITNESSETH: WHEREAS, Contractor and County entered into a Contract with Chemrite, Inc. on July 1, 2022, as amended by the Amendment to the Chemical Contract dated July 1, 2023 (hereinafter referred to as the “Contract”) to supply and deliver 25 percent Copper Sulfate (“Chemicals”) to the County; and WHEREAS, the parties extended the contract Term by one (1) year, terminating on June 30, 2024; and agreed to a price increase to $2.53 per pound plus any applicable taxes; and WHEREAS, according to Section 28 entitled “ENTIRE AGREEMENT,” the Agreement may only be amended by written instrument signed by the parties; and WHEREAS, the parties desire to extend the term of the agreement by one (1) additional year with a new termination date of June 30, 2025 at the current price. NOW THEREFORE, in consideration of the mutual promises and consideration contained herein, the parties hereby agree as follows: 1. The Contract Term shall be extended by one (1) year and shall end on June 30, 2025. 2. All other terms of the Contract not expressly amended by this Amendment will remain unchanged and in effect. IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or officers, have executed this Water Treatment Chemicals Contract Amendment #2 as of the Effective Date: COUNTY OF HARNETT CHEMRITE, INC. By:____________________________ By:____________________________ William Morris Aaron Opp Chairman, Harnett County Board of Vice President Commissioners HCBOC 071524 a Pg. 254 i ------------ NORTH CAROLINA WATER TREATMENT CHEMICALS CONTRACT AMENDMENT #2 COUNTY OF HARNETT THIS AMENDMENT #2 TO WATER TREATMENT CHEMICAL CONTRACT ("Amendment") is made and entered into as of the 1st day of July, 2024 (hereinafter referred to as the "Effective Date"), by and between Contractor and County. WITNESSETH: WHEREAS, Contractor and County entered into a Contract with Waterguard, Inc. on August 1, 2022, as amended by the Amendment to the Chemical Contract dated July 1, 2023 (hereinafter referred to as the "Contract") to supply and deliver DeChlor-C ("Chemicals") to the County; and WHEREAS, the parties extended the contract Term by one (1) year, terminating on June 30,2024;and WHEREAS, Contractor and County agreed upon a price of $5.25 per gallon plus any applicable taxes; and WHEREAS, according to Section 28 entitled "ENTIRE AGREEMENT," the Agreement may only be amended by written instrument signed by the parties; and WHEREAS, the parties desire to extend the term of the agreement by one (1) additional year with a new termination date of June 30, 2025 at the current price. NOW THEREFORE, in consideration of the mutual promises and consider~tion contained herein, the parties hereby agree as follows: 1. The Contract Term shall be extended by one (1) year and shall end on June 30, 2025. 2. All other terms of the Contract not expressly amended by this Amendment will remain unchanged and in effect. IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or officers, have executed this Water Treatment Chemicals Contract Amendment #2 as of the Effective Date: COUNTY OF HARNETT By: ------------William Morris Chairman, Harnett County Board of Commissioners WATERGUARD, INC. ~/!t~fff1k Vice President HCBOC 071524 a Pg. 255 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2024\071524\9.1 agendaform2024_LWCF Grant_Neills Creek Park Phase 1.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: July 15, 2024 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Land and Water Conservation Fund Grant Application (Neills Creek Park, Phase 1 REQUESTED BY: Carl Davis, Parks and Recreation Director REQUEST: Parks and Recreation requests authorization for the submission of a Land and Water Conservation Fund grant application for the construction of Phase 1 outlined in the Neills Creek Park Master Plan (adopted in March 2024). Phase 1 will include playground, picnic shelter, restrooms, walking trail, and additional infrastructure for Phase 1 and future phases. Parks and Recreation is requesting to apply for $500,000 in grant funds requiring a dollar for dollar match from the County. The County currently has $739,400 allocated in the CIP for this project and a Parks and Recreation Trust Fund application will also be submitted in 2025 with Board of Commissioner authorization. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 9 HCBOC 071524 a Pg. 256 PROJECT NAME:OPINION OF PROBABLE COST WR PROJECT NO.:23-0692 DATE:June 28, 2024 PROJECT PHASE:Phase 1 - Revised/Reduced Item No.Quantity Unit Unit Cost Subtotal Description A 1.Staking and Layout 1 LS $10,000.00 $10,000.00 2.1.5 AC $15,000.00 $22,500.00 Remove and dispose of turf, tree clearing 3.1.0 LS $3,000.00 $3,000.00 4.Grading 2.0 AC $12,500.00 $25,000.00 5.Erosion Control Allowance 1 LS $10,000.00 $10,000.00 Const. entrance, concrete washout, tpf/silt fence, sed basin $70,500.00 B 1.1,720 SY $50.00 $86,000.00 Sidewalk 2.1,810 SY $65.00 $117,650.00 8" stone / 3" surface 3.Storm Drainage 1 LS $50,000.00 $50,000.00 SCM, cons. wetland, conveyance 4.Water Service Allowance 1 LS $20,000.00 $20,000.00 Tap fee, meter, fittings, piping 5.Sewer Service Allowance 1 LS $20,000.00 $20,000.00 Fittings, piping 6.4' Aluminum Decorative Fecing 0 LF $50.00 Playground 7.Aluminum Fence Double Gates (8')0 EA $3,000.00 Playground 8.Aluminum Fence Single Gates (4')0 EA $1,500.00 Playground 9.Entry Pipe Gates 0 EA $7,500.00 10.Landscape Allowance 1 LS $30,000.00 $30,000.00 11.Site Furnishings Allowance 1 LS $10,000.00 $10,000.00 Benches, tables, trash cans 12.Signage Allowance 1 LS $10,000.00 $10,000.00 $343,650.00 C 1.1 LS $400,000.00 $400,000.00 Equipment and surfacing not selected 2.Playground Restroom 1 EA $225,000.00 $225,000.00 Pre-fab, Includes pad and utility connections 3.Shelters (pre-fab)0 EA $30,000.00 Pre-fab, Includes pad and utility connections $625,000.00 $414,150 1.$41,415 2.$45,557 3.$15,034 4.$36,131 Overhead & profit 5.$44,183 6.$82,830 $265,148.89 1.$62,122.50 Estimated 2.$30,000.00 Estimated 3.$15,000.00 Soil borings, pavement design, structural recommendations 4.$20,000.00 Harnett County to confirm costs based on previous projects $127,122.50 $1,431,421 WithersRavenel has no control over the cost of labor, materials, equipment, the Contractor's method of determining prices or competitive bidding. Market costs provided herein are made on the basis of experience and represent our best judgment as planners and landscape architects familiar with construction proposals, Bids or construction costs will vary from our opinions of probable costs. Final costs are dependent on final plans specifications and bidding. Subtotal Neill's Creek Park Item Neill's Creek - Start-Up and Site Work Site Clearing and Grubbing Misc Demo (allowance) Escalation (8%) Neill's Creek - Improvements Concrete Paving - Sidewalks Asphalt - Parking / Drives Playground Surfacing & Equipment Subtotal Subtotal Neill's Creek - Playground Subtotal Project Total Design/Estimating Contigency (20%) Subtotal Designer Fees (15% of construction cost) Survey Geotech (pre-design) Construction Materials & Testing Services Subtotal - Base Bid only Owner's Contingency (10%) General Conditions (10%) Bonds & Insurance (3%) Contractor's Fee (7%) HCBOC 071524 a Pg. 257 HCBOC 071524 a Pg. 258 HCBOC 071524 a Pg. 259