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Home My WebLink About010224 mHARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes January 2, 2024 The Harnett County Board of Commissioners met in regular session on Tuesday, January 2, 2024 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: William Morris, Chairman W. Brooks Matthews, Vice Chairman Lewis W. Weatherspoon, Commissioner Matthew B. Nicol, Commissioner Member absent: Barbara McKoy, Commissioner Staff present: Brent Trout, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Morris called the meeting to order at 9:00 am. Commissioner Nicol led the Pledge of Allegiance and provided the invocation. Chairman Morris called for any additions or deletions to the published agenda. Commissioner Weatherspoon made a motion to approve the agenda. The motion was seconded by Commissioner Nicol. The motion carried unanimously. Commissioner Weatherspoon made a motion to approve the consent agenda. Vice Chairman Matthews seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A. Minutes i. Work Session Minutes of December 12, 2023 ii. Regular Meeting Minutes of December 18, 2023 Chairman Morris opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following person provided comments: 1. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC. 2. Alan Longman of 234 Hamilton Road, Bunnlevel, NC. No one else spoke. The public comment period was closed. Harnett County Board of Commissioners January 2, 2024 Regular Meeting Minutes Pagel of 3 Commissioner Nicol made a motion to approve the budget amendments as requested by the Finance Officer. The motion was seconded by Vice Chairman Matthews and carried unanimously. (Attachment 1) Steve Ward, Harnett Regional Water Director, reviewed a request for the Board to approve an engineering consulting agreement (task order no. 3) with MBD Consulting Engineers PA out of Pinehurst, NC and Conway, SC. This agreement is for the North Harnett Wastewater Treatment Plant Capacity Upgrade Project. This is for the third and final engineering task order of the project which consists of the construction management and inspection phases of the project. The agreement in the amount of $1,555,000. Commissioner Weatherspoon made a motion to approve an engineering consulting agreement (task order no. 3) with MBD Consulting Engineers PA. The motion was seconded by Vice Chairman Matthews and carried unanimously. Christopher Appel, Senior Staff Attorney, reviewed a request for the Board to approve an easement for Duke Energy Progress, LLC for property located at Ashe Avenue in Dunn to provide service to a new single-family home. The easement would go across our rail trail in that area and it would be an underground easement. Attorney Appel noted two small changes, in paragraph 4 it should read " The Facilities may shall be underground and located in, upon, eves along ......" Vice Chairman Matthews made a motion to approve the recommended easement as amended. The motion was seconded by Commissioner Weatherspoon and carried unanimously. Greg Frank, Harnett Regional Jetport Director, reviewed a request for the Board of Commissioners to consider and approve the FY 24 Transportation Reserve Directed Funds grant agreement for Harnett County in the amount of $15,600,000.00 appropriated by the North Carolina General Assembly. There is no required County match. These funds will be used towards capital improvement projects at Harnett Regional Jetport. Commissioner Weatherspoon made a motion to approve the grant agreement. The motion was seconded by Commissioner Nicol and carried unanimously. Brent Trout, County Manager, reviewed a request for approval of the Jetport Terminal Furniture bid. The Jetport Terminal project continues to make good progress with a completion coming within the next couple of months. The new building also needs new furniture for the offices and common areas. We had received a significant amount of interest in this project, so the decision was made to publish a Request for Proposal (RFP) to ensure equal opportunity to all vendors interested. An RFP was published seeking bids for the furniture about a month ago with a due date of December 18, 2023. The County received one quote in response to the RFP. The received bid was within budget and similar to the initial estimate that we received prior to deciding to issue the RFP. The bid was received from Southeastern Interiors. The total bid amount for all the requested furniture is $215,860.94. Staff is requesting approval of the award of the bid for this project to Southeastern Interiors. If the board approves the bid staff will meet with Southeastern Interiors staff and choose finishes and colors for the furniture and place our order. Delivery has been expressed as between one month to two months depending on the materials selected. The Jetport staff will move into the building utilizing existing furniture until the new furniture arrives. The Economic Development Department staff will move to the Terminal offices after the new furniture arrives. Commissioner Weatherspoon made a motion to approve the bid. The motion was seconded by Commissioner Nicol and carried unanimously. Harnett County Board of Commissioners January 2, 2024 Regular Meeting Minutes Page 2 of 3 Mr. Trout also reviewed a request to approve the work authorization for design and bid preparation for the new fuel farm a Harnett Regional Jetport. The current fuel farm at the Harnett Regional Jetport consisting of a 12,000-gallon AVGAS tank and a 12,000-gallon Jet -A tank is currently past its useful life. The tanks do not currently meet NFPA and safety requirements. The current system presents numerous safety hazards, mechanical issues, and is not capable of bottom loading which requires staff to manually fill a tanker truck from the top fill hatch. The tanks therefore need to be replaced as soon as possible. The County's engineer of record, Parrish and Partners of North Carolina, PLLC, has submitted a requested Work Authorization for Professional Services to create a design and conduct project bidding services for a new fuel tank farm. The total cost of the contract for these services is valued at $121,944. The Department of Aviation has conducted an Independent Fee Estimate for these services and determined that the proposed fees are within 10% of their estimate and therefore meet the threshold required for Harnett County to accept the proposal. Parrish and Partners is prepared to begin this work as soon as authorized. The cost of the design is being paid for with grant funds from the Department of Aviation allocated to the County each year. Commissioner Weatherspoon made a motion to approve work authorization for design and bid preparation for the new fuel farm a Harnett Regional Jetport. The motion was seconded by Commissioner Nicol and carried unanimously. Commissioner Nicol made a motion to adjourn at 9:14 am. The motion was seconded by Commissioner Weatherspoon and carried unanimously. William Morris, Chairman Melis D. Capps, Clerk Harnett County Board of Commissioners January 2, 2024 Regular Meeting Minutes Page 3 of 3 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT ATTACHMENT 1 BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2024. Section 1. To amend the Cooperative Extension department of the General fund. The appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104995 505010 CCR&R FICA WH $53 1104995 526010 CCR&R OFFICE SUPPLIES $756 1104995 1104995 531010 531020 CCR&R CCR&R TRAINING - MILEAGE TRAINING - MEALS $200 $100 1104995 531030 CCR&R TRAINING - LODGING $500 1104995 1104995 1104995 531050 532050 534010 CCR&R CCR&R CCR&R TRAINING - REGISTRATION POSTAGE PRINTING $300 $302 $500 1104995 544050 CCR&R SOFTWARE MAINT & SUPPORT $500 1104995 548000 CCR&R DUES & SUBSCRIPTIONS $325 1104995 549085 CCR&R INDIRECT COST $75 1104995 502020 CCR&R SALARIES & WAGES - PART-TIME $2,263 REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104995 330210 CCR&R RESTRICTED - FEDERAL $820 EXPLPulll To align the FY24 budget to the Chatham County Partnership for Children grant award. APPROVALS pLII*e Date udget Director Date Finn 0fiicer X Date County Manager Date Section 2. Copies of this budget amendment shall b`e furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this (�� day of `LAQ 20 0ek. 00 Melissa Capps I�, — A William Morris, Chairman Clerk to the Board Board of Commissioners Date: DecembJ(\er 5, 2023 Prepared by: PaRegra v.wtott V��✓ COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2024. Section 1. To amend the Community Development department of the 0,VrgK►un i-� peUtLOf M_X fund. The appropriations are to be changed as follows: REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE I INCREASE DECREASE 2454950 330210 HPG23 jKtNIRICTED - FEDERAL $85,000 CYDI ANATInv Allocating funds awarded by the US Department of Housing and Urban Development to assist with general repairs and rehabilitation services for very -low to low-income homeowners. APPROVALS: Az( Department Head Date Finan Officer Date kck udget Director Date 12 - 18- 2-3 County Manager Date Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their d' on. Adopted this � day of , 20 AL� elissa Capps William Moms, Chairman Clerk to the Board Board of Commissioners "amd by apeele Date: December 12, 2023 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2024. Section 1. To amend the CULTURAL & REC APPROP department of the General fund. The appropriations are to be changed as follows: EXPENDITURE • DESCRIPTION OF COD I. �. tit �— • • �— REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1106199 330310 ARTS RESTRICTED - STATE $44,410 1106199 330310 ARTS2 RESTRICTED - STATE $2,278 EXPLANATION: Harnett County has been awarded Grassroots Funding from the NC Arts Council to support arts programs in Harnett County. The grant award includes $90,966 in State funding and $66,275 in ARPA funding. The County will serve as a pass o a through to distribute the grant funds to subgrantees. "�It,t S b uO dge4 .Mer-jdn�e.n-k 10 CAP—�$eS -dal✓ e-4, W .�cceo_s4 of mv4;'1t0 o.r.d ALMS-1 rMc/aoriFtaF� a,aZga APPROVALS: -13- 23 Department Head Date Finance Officer U Date 2 2,3 Budget Director Dat ,,4P- l2 - (d -Z3 County Manager Date Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this �_ day of 20 2� Melissa Capps William Morris, Chairman Jerk to the Board Board of Commissioners Prepared by afouts •' Date: '2JDo=ber 12, 2023 r.a•rotr //� `/.�� COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2024. Section 1. To amend the Parks & Recreation department of the Parks & Recreation fund. The appropriations are to be changed as follows: off 3TIMIM DESCRIPTION OF CODE PLANTS, SEEDS & FERTILIZER REVENUE AMOUNT ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 4806130 390985 SCPRK INTERF CAPRESERVE PARKS&REC 11RANSFERS FROM - CAPITAL RES S3,500 EXPLANATION: Moving funds from Parks Capital Reserve to Shawtown Park Project to purchase additional park benches and landscaping for the completion of Shawtown Community Park project. APPROVALS: /1- Department Head Date I A /,�. '�M ,12-19 23 Fm e O lcer Date 2-3 County Manager Date Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Adopted this day of 20 Melissa Capps Clerk to the Board Jba.. William Morris, Chairman Board of Commissioners 1•�` U Prepared by aholder P,a. r or 1 Date: December 14, 2023 HRW NWW22 CAPITAL PROJECT ORDINANCE AMENDMENT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County. Section 1. This project consists of the construction of a 9 MGD capacity upgrade at the facility. The improvement include construction of three sequencing batch reactors with 3 million gallons of capacity each and the addition of serveral rotating disc filters and various other appurtenances for improved treatment capability. These improvements are part of an increase in permitted treatment capacity at the plant from 7.5 MGD to 16.5 MGD. Section 2. The following expenditures are hereby appropriated for this project: Original Amended Ordinance Adjustment Ordinance Engineering $ 3,240,000 $ 5,000 $ 3,245,000 Construction 48,000,000 56,121,000 104,121,000 Materials & Supplies 270,000 230,000 500,000 Legal/Admin 30,000 (20,000) 10,000 Contingency 2,825,000 675,000 3,500,000 Total $ 54,365,000 $ 57,011,000 $ 111,376,000 Section 3. The following revenues are hereby appropriated for this project: Original Amended Ordinance Adjustment Ordinance Town of Fuquay-Varina $ 20,658,700 $ 21,416,678 $ 42,075,378 Town of Lillington 11,960,000 (5,772,444) 6,187,556 Town of Angier 7,611,100 7,857,789 15,468,889 HRW Reserve Fund 14,135,200 33,508,977 47,644,177 Total $ 54,365,000 $ 57,011,000 $ 111,376,000 Section 4. This ordinance will amend the project budget to recognize a change in actual costs since construction bids have been received. Section 5. Copies of this capital project ordinance shall be furnished to the Clerk to the Board, the Budget Director and the Finance Officer for direction in carrying out this project. ao a� Duly adopted this rl� day of d cLnUart{ *Wilriam Morris, Chairman Harnett County Board of Commissioners ATTEST: - YY � \ . 1 ► A �Cl �p Meliss apps, Clerk to th and