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Home My WebLink About121823 revisedREGULAR MEETING Date: Monday, December 18, 2023 Time: 6:00 p.m. Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington Harnett County Board of Commissioners Page | 1 1.Call to order – Chairman William Morris 2.Pledge of Allegiance and Invocation – Commissioner Lewis W. Weatherspoon 3.Consider additions and deletions to the published agenda. ** Consider adding Fayetteville AreaMetropolitan Planning Organization (FAMPO) & Fayetteville Area System of Transit (FAST) FederalTransportation Administration (FTA) 5307 and 5310 Funding Application for Harnett Area Rural TransitSystem (HARTS)** 4.Consent AgendaA.Minutesi.Regular Meeting Minutes of December 4, 2023 B.Human Resources requests approval of the selection of The Greer Group as part-time temporary staffing agency to provide payroll services for part-time seasonal election workers for the County. C.Administration requests the Board of Commissioners approval to accept $157,241.00 in grant funding from the North Carolina Arts Council for the Fiscal Year 2024 Grassroots Arts Program Grant. D.Harnett Soil and Water Conservation requests permission to accept award of $500,000 from the NC Agricultural Development and Farmland Preservation Trust Fund for use in securing a conservation easement on 330 acres of working forest land in NW Harnett County protecting water quality along both Hectors Creek and the Cape Fear River. E.Information Technology requests approval to enter into the GREAT Grant 2023 3-way agreement between NCDIT Broadband Infrastructure Office, Connect Holding II, LLC dba Brightspeed, and the County of Harnett. F.Emergency Services is requesting Board approval to accept NCEM Hazardous Materials Emergency Preparedness Grant funding award in the amount of $10,000. This grant funding is utilized to conduct county wide hazardous materials response and recovery exercises. These exercises are critical to our response preparedness across the county. G.Facilities requests approval to move forward with HVAC control software update. The software will upgrade and standardize all HV AC controls. The upgrade will include CCC Health HCBOC 121823 Revised Pg. 1 Harnett County Board of Commissioners Page | 2 Science, Tax and Register of Deeds, Courthouse, and Government Complex buildings. The total cost comes to $466,588.57. Johnson Controls who currently holds the 3 year maintenance/service contract for the County will do the upgrade. H. The County of Harnett requires that each check written has two signatures. The two primary individuals that sign are the Finance Officer and the Chair of the Board of Commissioners. With the results of the Board's most recent reorganization, the Finance Department requests that the Board of Commissioners approve removing Commissioner Matthew Nicol as a signature on the County's bank account and adding newly elected Chair, William Morris as a signature on the County's bank accounts. I. Finance requests the Board of Commissioners approve the Reimbursement Policy. J. Administration requests the Board of Commissioners approve the School Resource Officer Agreements with the following local governments: Town of Angier, Town of Coats, City of Dunn and the Town of Erwin. K. The Harnett County Board of Commissioners would like to reappoint Vicky Walden to the Mid- Carolina Aging Advisory Committee. 5. Presentation of County’s Annual Comprehensive Finance Report for Year ending June 30, 2023 - Matt Braswell, CPA with Martin Starnes Associates 6. Public Comment Period Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. Speakers are requested to sign up prior to the meeting. Speakers may sign up by contacting the clerk at mdcapps@harnett.org at least one hour prior to the start of the meeting or by utilizing the signup sheet at the back of the room. The signup form will be picked up by the clerk 5 minutes before the published meeting start time. 7. Old Business Proposed Zoning Change: Case # PLAN2309-0003 Landowner / Applicant: TFD, Inc. / Johnathan Tucker; 7.49 +/- acres; Pin #0654-59-0569.000; From RA-30 to Commercial Zoning District; Hector’s Creek Township; Intersection of US Hwy 401 N & SR # 1415 (Rawls Church Road). 8. Discuss suspending the issuance of building permits in the Rawls Church Road area until certain safety concerns are addressed; William Morris, Chairman 9. Consider approval of request to accept two tracts of land located in the southwest side of County close to Highway 87; Brent Trout, County Manager 10. Public Input on Recommended Capital Improvement Program (continued from the December 4, 2023 Board Meeting). HCBOC 121823 Revised Pg. 2 Harnett County Board of Commissioners Page | 3 11. Consider approval of the Recommended Capital Improvement Program. 12. Public Hearing regarding revision to Section 2.1 Creation and Appointment of the Historic Preservation Ordinance of Harnett County. Following the public hearing, the Board may consider adopting a revision to the ordinance. 13. County Manager’s Report – Brent Trout, County Manager A. Harnett County Veterans Services Activity Report B. Harnett County Public Health Monthly Report C. North Carolina Department of State Treasurer Retirement System Division – Contribution-Based Benefit Cap Report. D. Interdepartmental Budget Amendments E. Budget Amendments – Motion to approve budget amendments as requested by the Finance Officer F. Tax Rebates, Refunds and Releases – Motion to approve tax rebates, refunds and releases as requested by the Tax Administrator. 14. New Business A. Discuss a request from Harnett County Schools to approve a needs-based public school capital fund 2023-24 grant application for South Harnett (Flatwoods) Middle School. B. Fayetteville Area Metropolitan Planning Organization (FAMPO) & Fayetteville Area System of Transit (FAST) Federal Transportation Administration (FTA) 5307 and 5310 Funding Application for Harnett Area Rural Transit System (HARTS) 15. Closed Session 16. Adjourn CONDUCT OF THE DECEMBER 18, 2023 MEETING Livestream of the meeting will be on the Harnett County Government’s YouTube Channel at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured. HCBOC 121823 Revised Pg. 3 Harnett County Board of Commissioners December 4, 2023 Regular Meeting Minutes Page 1 of 4 HARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes December 4, 2023 The Harnett County Board of Commissioners met in regular session on Monday, December 4, 2023 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Matthew B. Nicol, Chairman William Morris, Vice Chairman Barbara McKoy, Commissioner W. Brooks Matthews, Commissioner Lewis W. Weatherspoon, Commissioner Staff present: Brent Trout, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Nicol called the meeting to order at 9:00 am. Commissioner Weatherspoon led the Pledge of Allegiance and provided the invocation. Chairman Nicol stated Harnett County lost one of its own this past weekend. At this time, I would like to take a moment of silence and keep Mr. John Rouse’s family and friends in your thoughts and prayers. Chairman Nicol called for any additions or deletions to the published agenda. Commissioner Weatherspoon made a motion to approve the agenda. Commissioner McKoy stated I would like to add the appointment of Dessie Campbell to the Historic Properties Commission to the Consent Agenda. Vice Chairman Morris made a motion to approve the amended agenda. The motion was seconded by Commissioner Weatherspoon. The motion carried unanimously. Vice Chairman Morris made a motion to approve the consent agenda as amended. Commissioner Matthews seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A.Minutes i.Regular Meeting Minutes of November 20, 2023 ii.Work Session Minutes of November 28, 2023 B.The Harnett County Tax Department solicited a third Request for Qualifications (RFQ) from firms for contract services related to the furnishing of labor, material, and supplies along with the performance of all work required for the completion and delivery of a walk-around appraisal of all real property in Harnett County. Services include assistance to the Tax Administrator and staff, the Board of County Commissioners, and the Board of Equalization and Review. Services would also include assistance to county legal staff for appeals to the Item 4Ai HCBOC 121823 Revised Pg. 4 Harnett County Board of Commissioners December 4, 2023 Regular Meeting Minutes Page 2 of 4 Property Tax Commission. The Harnett County Tax Administrator requests the Board of Commissioners award the contract for 2026 Reappraisal to Vincent Valuations. C. The Harnett County Health Director requests the Board of Commissioners approve the fee increases for COVID and RSV vaccines as approved by the Board of Health at their meeting on November 16, 2023. D. Harnett Regional Water requests the Board approve an amendment between Harnett Regional Water and the Town of Fuquay-Varina for the purchase of additional wastewater capacity. The Town's Board has approved this amendment which formalizes the purchase of additional wastewater capacity in the planned expansion of the North Harnett Wastewater Treatment Plant. E. The Harnett County Board of Commissioners would like to appoint Ashley Dunn as an at-large member and reappoint George Thurman as a District 1 member to the Harnett County Board of Equalization and Review. F. The Harnett County Board of Commissioners would like to appoint Dessie Campbell to the Historic Properties Commission. Steve Ward, Harnett Regional Water Director, reviewed a request for the Board to award the North Harnett Waste Water Treatment Plant Capacity Ugrade Project to low bidder, Adams Robinson Enterprises, Inc. from Dayton, Ohio in the amount of $104,121,000. The bid was held on Thursday, November 9, 2023 and five bids were received at that time. A letter of recommendation was received from the engineering consultants on the project, MBD Consulting Engineer, PA. Commissioner McKoy asked what the increase in capacity would be and Mr. Ward stated that capacity would be increasing from 7.5 MGD to 16.5 MGD for a total of a 9 MGD expansion. Vice Chairman Morris asked if we had a forecast for how long this would last us and Mr. Ward stated we have done a planning study that went out 40 years, we are hoping this will satisfy us for the next 25 years. Commissioner Matthews stated I heard a few comments about us expanding this water plant to serve Fuquay and other entities, will you take a minute to explain that the main part of this expansion would be for Harnett County’s growth and some municipalities that will want to purchase capacity in that plant. Mr. Ward stated when you think about wastewater its better to not think about boundaries, its better to think about basins. For example, Fuquay Varina is split in half, half of it is in the Cape Fear Basin which means, when it rains, it flows to it’s tributary to Neills Creek and Kenneths Creek and flows back down to the Cape Fear. As you go out towards Garner, that’s the Neuse River Basin and when it rains it follows that basin and goes towards the Neuse Basin. Of the 16.5 MGD, Fuquary Varina will own 6, Harnett County, Lillington and Angier will own the other 10.5. Commissioner Matthews stated Fuquay is paying for the 6 not Harnett County. Mr. Ward stated absolutely, for this project, their estimation is just shy of 45 million dollars. Commissioner Matthews stated I just wanted to make sure it was clear that the capacity Fuquay would be building into that plant that Fuquay would be paying for, same for the municipalities of Angier and Lillington. Commissioner Matthews made a motion to accept Mr. Ward’s recommendation and award the North Harnett Waste Water Treatment Plant Capacity Ugrade Project to low bidder, Adams Robinson Enterprises, Inc. from Dayton, Ohio in the amount of $104,121,000. Vice Chairman Morris seconded the motion. The motion carried unanimously. HCBOC 121823 Revised Pg. 5 Harnett County Board of Commissioners December 4, 2023 Regular Meeting Minutes Page 3 of 4 NC General Statute 153A-39 requires the Board of Commissioners to reorganize at its first regular meeting in December of each year. Ms. Capps opened the floor for nominations for chairman. Commissioner Nicol nominated Commissioner Morris. Commissioner Weatherspoon seconded the nomination. Commissioner Weatherspoon moved to close the floor for nominations. Commissioner Matthews seconded the motion. Commissioners Matthews, Morris, Weatherspoon and Nicol voted in favor of closing nominations. Commissioner McKoy voted against. Motion carried 4:1. Vote Record: Barbara McKoy, No W. Brooks Matthews, Yes William Morris, Yes Lewis W. Weatherspoon, Yes Matt B. Nicol, Yes Voting Totals: Yes: 4 No: 1 Commissioner Morris was elected Chairman of the Board. Ms. Capps opened the floor for nominations for vice chairman. Commissioner Weatherspoon nominated Commissioner Matthews. Chairman Morris seconded the nomination. Commissioner Nicol moved to close the floor for nominations. Commissioner Weatherspoon seconded the motion, which passed unanimously. Vote Record: Barbara McKoy, No W. Brooks Matthews, Yes William Morris, Yes Lewis W. Weatherspoon, Yes Matt B. Nicol, Yes Voting Totals: Yes: 4 No: 1 Commissioner Matthews was elected Vice Chairman of the Board. Members Present: William Morris, Chairman W. Brooks Matthews, Vice Chairman Barbara McKoy, Commissioner Lewis W. Weatherspoon, Commissioner Matthew B. Nicol, Commissioner Chairman Morris opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following person provided comments: HCBOC 121823 Revised Pg. 6 Harnett County Board of Commissioners December 4, 2023 Regular Meeting Minutes Page 4 of 4 1. Alan Longman of 234 Hamilton Road, Bunnlevel, NC. 2. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC. 3. Kent Jeffries of 747 Purfoy Road, Fuquay-Varina, NC. No one else spoke. The public comment period was closed. Lisa McFadden, Budget Director, stated on November 20th we presented the Capital Improvement Program for fiscal years 25 through 31. Last week we went through the projects in more detail and today we would like the public’s input. Chairman Morris opened the public input and the following people spoke: 1. Rebekah Brock of 5220 Christian Light Road, Fuquay-Varina, NC. 2. Marge Morton of 86 Gwendolyn Way, Fuquay-Varina, NC. 3. Alan Longman of 234 Hamilton Road, Bunnlevel, NC. 4. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC. 5. Joe Langley of 298 Kirk Adams Road, Angier, NC. Commissioner Nicol made a motion to table the Public Input for the recommended CIP until December 18, 2023. The motion was seconded by Commissioner McKoy. Commissioner McKoy stated she has discussed the Board of Elections with the manager. The motion carried unanimously. Brent Trout, County Manager, stated I met this morning with the health department’s staff, their division heads and deputy director to discuss what we are going to do moving forward, provide them support as we move forward getting organized in order to handle different situations John was responsible for. We will also work through the process to appoint an interim director and eventually the hiring of a new director. We are available to assist them in any way possible. Commissioner Nicol made a motion to approve the budget amendments as requested by the Finance Officer. The motion was seconded by Vice Chairman Matthews and carried unanimously. (Attachment 1) Commissioner Nicol made a motion to approve the tax rebates, refunds and releases as requested by the Tax Administrator. The motion was seconded by Commissioner McKoy and carried unanimously. (Attachment 2) Commissioner Nicol made a motion to adjourn at 9:44 am. The motion was seconded by Vice Chairman Matthews and carried unanimously. ____________________________________ ___________________________________ William Morris, Chairman Melissa D. Capps, Clerk HCBOC 121823 Revised Pg. 7 HCBOC 121823 Revised Pg. 8 HCBOC 121823 Revised Pg. 9 HCBOC 121823 Revised Pg. 10 HCBOC 121823 Revised Pg. 11 HCBOC 121823 Revised Pg. 12 HCBOC 121823 Revised Pg. 13 HCBOC 121823 Revised Pg. 14 HCBOC 121823 Revised Pg. 15 HCBOC 121823 Revised Pg. 16 HCBOC 121823 Revised Pg. 17 HCBOC 121823 Revised Pg. 18 HCBOC 121823 Revised Pg. 19 HCBOC 121823 Revised Pg. 20 HCBOC 121823 Revised Pg. 21 HCBOC 121823 Revised Pg. 22 HCBOC 121823 Revised Pg. 23 HCBOC 121823 Revised Pg. 24 HCBOC 121823 Revised Pg. 25 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISIONERS SUBJECT: Selection of BOE Temporary Staffing Agency for Election Workers REQUESTED BY: Janice Lane, HR Director REQUEST: The Human Resources Department is recommending the Board of Commissioners select The Greer Group as a part-time temporary staffing agency to provide payroll services for part time seasonal election workers for the County. The staffing agency would assume the responsibility for onboarding and payroll. This would also minimize the County’s exposure as it relates to workers’ compensation claims and other employment related claims. An RFP was placed out for bid and four (4) bids were received. The Human Resources Department selected The Greer Group and their markup is 23.6%. The staffing agency selected currently works with another County Board of Elections so they have experience in this area. This new process would not affect the appointment process for the judges, the recruitment process for election workers nor would it affect the assigned location for each election worker. Item 4B HCBOC 121823 Revised Pg. 26 FINANCE OFFICERS RECOMENDATION: Recommended COUNTY MANAGERS RECOMMENDATION: The use of an outside staffing agency for election worker activity would provide many benefits to the County. Two significant benefits would be the reduced impact on the Human Resources staff for onboarding activities and the liability and internal control issues associated with the payment of election workers by the Finance Department. Insert text here. HCBOC 121823 Revised Pg. 27 GENERAL TERMS & CONDITIONS This agreement, between County of Harnett, a political subdivision of the State of North Carolina (Hereinafter referred to as Customer) located at 455 McKinney Parkway, Lillington, North Carolina 27546 and The Greer Group, Inc. (Hereinafter referred to as Greer) located in Raleigh, North Carolina. Term and Termination The initial term of this agreement shall run from the date of full execution and shall continue for a period of one year. Thereafter, the agreement will thereafter renew annually for successive one year terms, provided that Greer is continuing to provide services to Customer. Notwithstanding the foregoing, either party may terminate the agreement, without cause, with ninety (90) days advance written notice. The effective date of any such termination shall be the last day of the month which is ninety (90) days after the date that notice of termination is given. Until the effective date of termination, the parties will continue to meet the obligations set forth in this agreement. Termination of this agreement in no way relieves Customer of any monetary obligation to Greer or of any provision in this agreement which would by its operation trigger a monetary obligation to Greer. In addition, all representations, guarantees and indemnification provisions survive the termination of this agreement. Price changes The Payroll burden is subject to change due to the government mandating taxes (including Affordable Care Health Tax), Unemployment Insurance and the cost of Workers' Compensation Insurance. Greer will notify you of any changes as they occur. This is subject to change annually. Greer reserves the right to increase the mark up to cover any mandated changes. Identification of part-time temporary staff: Customer is responsible for identifying candidates, screening candidates to the extent allowed by law, and recruiting candidates from Harnett County for hire by Greer to work as election workers. Furthermore, Customer is responsible for referring the recruiting candidates that it has identified to Greer for onboarding. Greer shall be responsible for onboarding candidates identified and referred by Customer for prospective employment. Furthermore, Greer shall be responsible for processing the payroll of all temporary staff hired for this project. Employment Relationship All Greer Associates that are assigned to Customer sites and are paid on Greer's payroll are employees of Greer and shall not be deemed to be Customer employees by this agreement. Greer assumes total responsibility to pay all applicable Federal, State, and Local withholding taxes, as well as Social Security, State and Federal Unemployment Insurance and all other payroll charges. Greer Contract Associates have no authority to make representations on behalf of Greer or to otherwise bind Greer. Customer will be responsible for the day-to-day supervision and control of Associates on assignment with Customer. If Customer desires the provision of on-site supervision services of its Associates, Greer will provide and schedule such supervision for an additional charge, all as mutually agreed by Greer and Customer. Except for Customer's responsibility for day-to-day supervision and control of an Associate, Greer reserves and HCBOC 121823 Revised Pg. 28 retains authority and rights of direction and control over its Associates, including rights to hire, fire, discipline, determine compensation, and pay said employees. This provision in no manner affects Customer's rights reasonably to refuse the assignment of any employee provided hereunder, or to request reassignment of any employee provided. Customer has the right to request Greer to reassign an Associate for any or no reason as long as the request is not discriminatory or otherwise unlawful. Customer is obligated to make any evaluation, verification or assessment of an Associate in order to determine if the Associate possesses the necessary education, experience and skills to satisfactorily perform for Customer. Hours worked verification The Customer agrees to accurately report and verify that Greer Associates' hours are correct on time sheets, time reports generated from our time clock system and the web portal time entry. The Customer remains solely responsible for the accuracy of these records Greer invoices are generated from said time reports. Once approved, the Customer is obligated to pay accordingly. Greer will invoice the Customer weekly based on the Customer approved time sheets submitted by Greer Associates. All invoices will indicate the pay period, the hours billed and the bill rate for each Associate. The Customer agrees to maintain records of actual time worked and verifies the accuracy of wages reported to and paid by Greer, and to make all such records available to Greer for its inspection and audit upon Greer's written request. The Customer will allow access to Greer installed time clocks on an as needed basis. Guarantees All guarantees stated above are the sole and exclusive remedy for Customer. Late Fees Invoices are due upon receipt. For invoices that are over 30 days past due, a late fee of 1.5% of the balance due will be charged for each month or any part thereof that the balance is not paid in full. The charge begins to apply from the original date of the invoice. This late fee will be calculated on a monthly basis and printed on a monthly statement. All payments made are first applied to late fees. If the invoice and service charges are not paid by the next monthly billing cycle, late fees will continue to accumulate. Collection Costs This agreement requires the payment of debt for services rendered by Greer. Customer agrees to pay reasonable attorney's fees (15% of outstanding amount owed) if attorneys are required to collect any amount past due under this Agreement. Safe Work Environment The Customer warrants that it will comply at its expense with all federal, state and local safety, health, and work laws, regulations and rules. Customer warrants and represents that it is in full compliance with the Occupational Safety and Health Act of 1970 (OSHA), as originally enacted and as may be amended from time to time, and with all regulations promulgated there under. Customer shall ensure compliance with safe work practices and that protective equipment requirements required by controlling federal, state and local government and provided and used. All accidents or incidents involving Greer Associates shall be reported immediately to Greer. Customer agrees to fully cooperate with Greer's workers' compensation and liability insurance agents if any claim is filed or claim investigation is commenced. Motorized Vehicles If Greer should provide Associates to the Customer to operate the Customer's fork-lifts or motor vehicles owned or leased and used by the Customer in its business, Customer shall indemnify and hold Greer harmless from any and all claims, suits, damages, including reasonable attorney's fees and costs and any such other legal expenses, whether litigated or not, for bodily injury, death or property damages asserted by the Customer, its employees, agents, employees of Greer or by members of the general public, or by any other person arising out of the operation or use of said fork-lifts or motor vehicles by a Greer employee. Customer should not allow Greer Associates to operate any authorized vehicle without notification and approval of Greer. HCBOC 121823 Revised Pg. 29 Customer's Insurance Responsibility The Customer agrees to maintain at all times during this Agreement, Comprehensive General Liability Insurance in the minimum amount of five hundred thousand dollars ($500,000), insuring the Customer against bodily injury and property damage including coverage for premises-operations, completed operations, and/or products. Such policies shall also include blanket contractual liability and personal injury liability. If any Greer Associate is to drive a vehicle of any kind for the Customer (including but not limited to a forklift), the Customer shall furnish liability insurance covering such Associate, which shall insure against public liability for bodily injury or property damage with a minimum combined single limit of one hundred thousand dollars ($100,000). The Customer will cause such policies to cover and apply to Associates applied to Customer while acting in the scope of their duties while engaged by Greer, and to be issued naming Greer as an additional insured. Greer reserves the right to not provide Associates to Customer until copies of such insurance certificates are provided to Greer. Greer's Insurance Responsibility Greer warrants that its Associates are adequately covered by workers' compensation insurance. Greer also maintains liability insurance and other forms of insurance coverage. A certificate of insurance will be forwarded to Customer upon Customer's written request and is updated on an annual basis. Greer's Indemnification of Customer Greer agrees to indemnify and hold harmless Customer and its officers, directors and employees from and against any and all damages, liability, fines or penalties, including costs, expenses and reasonable attorney's fees, resulting from any claims or demands (1) for workers' compensation for a workplace injury or other accident of a Greer Associate for which Greer would be liable under workers' compensation laws; (2) for unemployment compensation benefits for a Greer Associates for which Greer would be liable; (3) with respect to taxes required by law to be withheld by Greer in connection with a Greer Associate; (4) arising from the violation by a Greer Associate of any safety, health, employment or workplace related law, rule or regulation; (5) arising from the violation by Greer or by a Greer Associate of any immigration laws; (6) for personal injury, sexual harassment or discrimination resulting from or caused by the negligence, willful misconduct or illegal acts of Greer or a Greer Associate; and (7) for any loss or damage to property owned or leased by Customer caused by the gross negligence, willful misconduct or illegal acts of a Greer Associate. Customer's Indemnification of Greer Customer agrees to indemnify and hold harmless Greer and its officers, directors and employees from and against any and all damages, liability, fines or penalties including costs, expenses and reasonable attorney's fees resulting from any claims or demands (1) for workers' compensation for a workplace injury or other accident of a Customer employee for which the Customer would be liable under workers' compensation laws; (2) for unemployment compensation benefits for a Customer's employee for which the Customer would be liable; (3) with respect to taxes required by law to be withheld by the Customer in connection with a Customer's employee; (4) arising from the violation by a Customer's employee of any safety, health, employment or workplace related law, rule or regulation; (5) arising from the violation by the Customer or by a Customer's employee of any immigration laws; (6) for personal injury, sexual harassment or discrimination resulting from or caused by the negligence, willful misconduct or illegal acts of Customer or its employee; (7) for any loss or damage to property owned or leased by Greer caused by the gross negligence, willful misconduct or illegal acts of a Customer's employee; (8) arising out Customer's provision or failure to provide the day-to-day supervision and control of Associates on assignment with Customer;; and (9) arising out of any investigation of any violation, charge of violation or violation of the Occupational Safety and Health Act of 1970 (OSHA), and any amendment to that Act, including fines, penalties, and costs of investigation, and from any related third party claims. Confidentiality (a) Greer agrees to maintain in confidence, and not to disclose to any third party, include in any publication, or use for its benefit or the benefit of any third party, without the prior written consent of Customer, any information including, without limitation, salary information, staffing needs, staff or prospective staff identities, HCBOC 121823 Revised Pg. 30 data, know-how, materials, compounds or devices, disclosed to Greer by or on behalf of Customer, or obtained or developed by Greer for Customer in connection with this Agreement ("Customer’s Confidential Information"). (b) Customer agrees to maintain in confidence, and not to disclose to any third party, include in any publication, or use for its benefit or the benefit of any third party, without the prior written consent of Greer, any information including without limitation, salary information, staffing needs, staff or prospective staff identities, data, know-how, materials, compounds or devices, disclosed to Customer by or on behalf of Greer ("Greer Confidential Information"). (c) The restrictions in subsections (a) and (b) above shall not apply to Confidential Information of the disclosing party that (i) was known to the receiving party prior to receipt hereunder as demonstrated in written records; or (ii) at the time of disclosure to the receiving party was generally available to the public, or which after disclosure hereunder, becomes generally available to the public, through no fault of the receiving party; or (iii) is hereafter made available to the receiving party from any third-party having a right to do so on a non-confidential basis; or (iv) is required by law, regulation, subpoena, government order or judicial order to be disclosed, provided the receiving party shall promptly notify the disclosing party upon such request for disclosure and prior to such disclosure to permit the disclosing party to oppose same by appropriate legal action. (d) Each party shall use Confidential Information of the other party only as is necessary to fulfill their respective obligations pursuant to this Agreement, and shall limit such disclosure to any of their respective officers, employees or agents on a need-to-know basis for purposes of fulfilling its obligations under this Agreement. (e) The parties each understand and agree that the disclosing party may be irrevocably injured by any breach of the confidentiality provisions of this Agreement, that money damages would not be a sufficient remedy for any such breach, and that the injured party shall be entitled to seek injunctive relief as a remedy for any such breach. (f) Each party's obligation to maintain the confidentiality of Confidential Information of another party shall survive for a period of seven (7) years following termination of this Agreement. Execution of Confidentiality Agreements by Greer Employees Upon request by Customer, Greer shall require each of Greer's employees assigned to perform services under this agreement to execute a confidentiality agreement, in a form to be provided by Customer, before providing the services. Use of County of Harnett Trade Name Greer shall not, without the prior written consent of Customer, use Customer's or any of its affiliates' names, trade names, service marks, trademarks or logos for publicity or advertising purposes. Notices All notices, requests and demands, other than routine communications under the agreement, will be in writing and will be deemed to have been duly given when delivered by an overnight courier with a reliable system for tracking delivery, and addressed as set forth above. Notices to Customer shall be forwarded to the attention of the appropriate parties. Notices to Greer shall be forwarded to the attention of Deborah Greer, President. Either party may from time to time change the individual(s) to receive notices under this section and/or its address for notification purposes by giving the other prior written notice of the new individual(s) and/or address and the date upon which the change will become effective. Assignment Neither this agreement nor any of the services to be provided hereunder can be assigned or transferred by Greer without the prior written consent of an authorized Customer representative. HCBOC 121823 Revised Pg. 31 Dispute Resolution The parties agree that it is in their mutual interest to resolve disputes informally. A claim by Greer shall be submitted in writing to the County for decision. A claim by the County shall be submitted in writing to the Greer for decision. The Parties shall negotiate in good faith and use all reasonable efforts to resolve such dispute(s). During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under the Agreement. If a dispute cannot be resolved between the Parties within thirty (30) days after delivery of notice, either Party may elect to exercise any other remedies available under the Agreement, or at law. This term shall not constitute an agreement by either party to mediate or arbitrate any dispute. Miscellaneous This agreement shall be construed in accordance with the laws of the State of North Carolina. This agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. The foregoing agreement constitutes the entire agreement between the parties and there are no oral understandings or agreements relating to this agreement. This agreement may be amended or modified only by a writing signed by both parties hereto, which makes specific reference to this agreement. All provisions of this agreement are severable. If any of the clauses or provisions hereof are deemed to be illegal or unenforceable, the remainder of this agreement shall remain fully enforceable and its remaining provisions shall be given full force and effect. The captions set forth herein are for the reader's convenience only and shall not have any legal effect. References to the masculine gender shall include the feminine and the neuter genders and references to the plural tense shall include the singular, unless the context requires otherwise. This agreement may be executed with, and attested to by, facsimile signatures. Execution This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same instrument. This Agreement may be executed by facsimile signatures, or alternatively, by electronic transmission through emails showing the signatures of the parties. This Agreement may also be accepted by Customer through email correspondence acknowledging the Agreement and accepting its terms and conditions. By signing below, the Customer acknowledges that it has read and understands the terms and conditions contained herein and agrees to such terms. This agreement shall be binding upon Greer only when signed by an authorized representative of Greer. Agreed and Accepted By: The Greer Group, Inc. County of Harnett Deborah Greer, President By: Brent Trout, County Manager Signature___________________ Signature_________________ Date____________________ Date____________________ HCBOC 121823 Revised Pg. 32 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\4C.1Grassroots agendaform2023.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Administration requests approval to accept $157,241.00 in grant funding from the North Carolina Arts Council for the Fiscal Year 2024 Grassroots Arts Program. REQUESTED BY: Desiree Patrick, Community Relations Director REQUEST: Administration requests the Board of Commissioners approval to accept $157,241.00 in grant funding from the North Carolina Arts Council for the Fiscal Year 2024 Grassroots Arts Program Grant. Harnett County has recevied $90,966.00 in State funding which $38,315.00 must be used towards the multicultural requirement, and $66,275.00 in Grassroots ARPA Federal funding which $27,915.00 must be used towards the multicultural requirement. Harnett County Manager's Office has been designated the provisional parter by North Carolina Arts Council to administer the Grassroots Arts Program to support arts organizations and arts programming through Harnett County. The County plans to subgrant majority of the grant to local Harnett County arts organizations and non- profit organizations to support local artists and arts programming for the community. Harnett County recevied ten applications for State funding and seven applications for ARPA funding. State Grassroots Arts Program funds may be used for expenditures to conduct quality arts programs or to operate an arts organization. The state funds do require each subgrant receipient to match the subgrant dollar for dollar with cash from local sources during the applical fiscal year. ARPA Federal Grassroots Arts Program funds may be used to build sustanability of the arts ecosystem (beyond projects, investing in operations, and staff), develop new relationships with arts organizations that have not been previously engaged, and invest in capacity building for arts organizations (shared trainings, specific capacity-building tailored for individual organizations, strategic planning, board training, etc.). The ARPA Federal funds do not require a macth. Item 4C HCBOC 121823 Revised Pg. 33 Page 1 of 2 STATE OF NORTH CAROLINA AMENDMENT #1 CONTRACT FY 2023-2024 This Agreement amends the contract bearing the effective date of July 1, 2023 between the North Carolina Arts Council, hereinafter referred to as the "Agency" and ______________________________, hereinafter referred to as the "Grantee." This Amendment is hereby effective upon final signatures of all parties. As provided for under the terms of this contract, the Agency and the Grantee agree to amend the following contract provisions: FY 2023-2024 – Grant number __________ - The original amount awarded ($_______) is increased by $________ to accommodate additional Grassroots funds. The new grant award amount is $_________. - Grantee must spend at least $_________ on multicultural programs. All other terms and conditions as set forth in the original contract document shall remain in effect for the duration of this Agreement. - Remainder of Page Left Intentionally Blank - DocuSign Envelope ID: 70BC25F0-5889-4C4E-B886-3ECFA6221AB5 47942 43024 38315 Harnett County Government 94345 90966 HCBOC 121823 Revised Pg. 34 Page 2 of 2 In Witness Whereof, the Grantee and the Agency have executed this Contract in duplicate originals, with one original being retained by each party. Grantee: ____________________________________________________________________________________ Signature ____________________________________________________________________________________ Printed Name Title North Carolina Arts Council ____________________________________________________________________________________ Victoria Vitiello, Director of Operations DocuSign Envelope ID: 70BC25F0-5889-4C4E-B886-3ECFA6221AB5 County ManagerBrent Trout HCBOC 121823 Revised Pg. 35 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\4D.1agendaform2023 - to accept ADFP Funds.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: ADFP Funding for Conservation Easement REQUESTED BY: Lynn Lambert REQUEST: Harnett Soil and Water Conservation requests permission to accept award of $500,000 from the NC Agricultural Development and Farmland Preservation Trust Fund for use in securing a conservation easement on 330 acres of working forest land in NW Harnett County protecting water quality along both Hectors Creek and the Cape Fear River. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4D HCBOC 121823 Revised Pg. 36 HCBOC 121823 Revised Pg. 37 HCBOC 121823 Revised Pg. 38 HCBOC 121823 Revised Pg. 39 HCBOC 121823 Revised Pg. 40 HCBOC 121823 Revised Pg. 41 HCBOC 121823 Revised Pg. 42 HCBOC 121823 Revised Pg. 43 HCBOC 121823 Revised Pg. 44 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\4E.1 agendaform2023 Bright Speed GREAT grant 2023 1130.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: GREAT Grant 2023 Brightspeed agreement REQUESTED BY: Ira Hall, Chief Information Officer REQUEST: Requesting approval to enter into the GREAT Grant 2023 3-way agreement between NCDIT Broadband Infrastructure Office, Connect Holding II, LLC dba Brightspeed, and the County of Harnett. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4E HCBOC 121823 Revised Pg. 45 Roy Cooper Governor James A. Weaver Secretary and State Chi ef Information Officer November 15, 2023 Pamela Sherwood Connect Holding II, LLC dba Brightspeed 1120 South Tryon Street, Suite 700 Charlotte, NC 28203 Brent Trout, County Manager 455 McKinney Parkway Lillington, NC 27546 Re: Grant Agreement for Application # 1000013882 (Grant Agreement #2000072237) Your Signature and Reply is Requested Project Title: Harnett Unique Entity Identifier in SAM.gov: JWYXBY1U3ML3 Dear Ms. Sherwood: Thank you again for your participation in the GREAT American Rescue Plan Act Round and congratulations on your award. Attached for your review and signature is the contract document required to establish the agreement for the GREAT award with the North Carolina Department of Information Technology. NCDIT funding will be provided on a reimbursement basis. NCDIT’s portion of this project is funded with a federal award from the U.S. Department of the Treasury to the State of North Carolina dated March 3, 2021 (Assistance Listing Number 21.027, Coronavirus State and Local Fiscal Recovery Funds). Below is a description of the documents enclosed along with an explanation of the signatures required for each document. The authorized representative from your company and county should execute this agreement via AdobeSign no later than November 27, 2023. Document: Document Description: Signed By: Agreement Contract: Outlines the terms of the Agreement between NCDIT and the Grantee. Authorized Representative for the Grantee Exhibit A NCDIT and County disclosures required by 2 C.F.R. 200.332 and 09 NCAC 03M. No Signature Required Exhibit B Scope of Services: Outlines the scope of the construction project, including the Project Budget No Signature Required HCBOC 121823 Revised Pg. 46 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program ii Exhibit C Project Milestones: Outlines the schedule and contents of reports that are due from the Grantee to NCDIT. No Signature Required Exhibit D Reporting Schedule for Progress Reports No Signature Required Exhibit E Progress Report Template: Provides a template document for the Grantee to submit progress reports, including spending to date No Signature Required Exhibit F Payment Process: Outlines the process for the Grantee to request reimbursements from NCDIT. No Signature Required Exhibit G Byrd Anti-Lobbying Certification Authorized Representative for the Grantee Exhibit H Key Personnel of the Grantee No Signature Required Exhibit I: Mapping Files Data file (cvs) and map that identifies eligible locations for the grant project. No Signature Required Exhibit J: County Match (Financial) Process for payment of County matching funds Signed by Authorized Representative for County and Grantee Exhibit K: County Match (Infrastructure) Description of County’s contribution of infrastructure Signed by Authorized Representative for County and Grantee If you have any questions regarding the enclosed documents, please contact me at (919) 909-9063 or greatgrant@nc.gov. Sincerely, George T. Collier, Deputy Director Broadband Infrastructure Office NC Department of Information Technology Enclosures HCBOC 121823 Revised Pg. 47 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program iii Table of Contents Article 1. Overview .........................................................................................................................1 Section 1.1. Parties ...............................................................................................................1 Section 1.2 Roles .................................................................................................................1 Section 1.3 Purpose ..............................................................................................................1 Section 1.4 Source of Funding .............................................................................................1 Section 1.5 Compliance .......................................................................................................1 Section 1.6 Disclosures ........................................................................................................2 Section 1.7 Term of Agreement ...........................................................................................2 Section 1.8 Construction Period ..........................................................................................2 Section 1.9 Maintenance Period ..........................................................................................2 Article 2. Scope of Funded Activities .............................................................................................2 Section 2.1 Scope of Project ................................................................................................2 a. Reliance by NCDIT ...........................................................................................2 b. GREAT Program Guidelines .............................................................................2 Section 2.2 NCDIT Funding and Administrative Expenses ................................................3 a. GREAT Award ..................................................................................................3 b. Total Funding .....................................................................................................3 c. Eligible Expenditures .........................................................................................3 d. Expenditure Reimbursement ..............................................................................3 e. Materials Reimbursement ..................................................................................3 f. Non-Eligible Expenditures.................................................................................4 Section 2.3 County Partnership............................................................................................4 a. Financial Match .................................................................................................4 b. Infrastructure Contribution ................................................................................4 Section 2.4 Grantee Duties ..................................................................................................5 a. Broadband Access and Speeds...........................................................................5 b. Records ..............................................................................................................5 c. Project Milestones and Progress Reports ...........................................................6 d. Reporting Requirements ....................................................................................6 e. Funding ..............................................................................................................8 Section 2.5 Material Changes and Project Changes ............................................................9 a. Material Changes ...............................................................................................9 b. Project Changes .................................................................................................9 c. Reduction in Scope ..........................................................................................10 d. Changes that Affect Performance ....................................................................10 e. Extensions of Time ..........................................................................................10 f. Budget Changes ...............................................................................................10 g. Cost Overrun or Underrun ...............................................................................10 HCBOC 121823 Revised Pg. 48 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program iv Article 3. Compensation ................................................................................................................10 Section 3.1 Payment of Funds by NCDIT .........................................................................10 Section 3.2 County Contribution .......................................................................................10 Section 3.3 Availability of Funds ......................................................................................11 Section 3.4 Repayment Requirements and Remedies ........................................................11 a. Repayment or Clawbacks ................................................................................11 b. Non-Exclusive Remedy ...................................................................................12 c. Improper or Ineligible Payments .....................................................................12 Article 4. Financial Accountability and Grant Administration ......................................................12 Section 4.1 Financial Management ....................................................................................12 Section 4.2 Limitations on Expenditures ...........................................................................12 Section 4.3 Financial and Other Reports ...........................................................................13 Section 4.4 Cost Principles ................................................................................................13 Section 4.5 Audits ..............................................................................................................13 Section 4.6 Closeout ..........................................................................................................13 Section 4.7 Recovery of Award Funding ...........................................................................14 Article 5. Cooperation in Monitoring and Evaluation ...................................................................14 Section 5.1 NCDIT’s Responsibilities ...............................................................................14 a. Project Monitoring ...........................................................................................14 b. Risk Assessment ..............................................................................................15 c. Compliance Audits...........................................................................................15 Section 5.2 Grantee’s Responsibilities ..............................................................................15 a. Compliance with 09 N.C.A.C. 03M ................................................................15 b. Use of Funds ....................................................................................................15 c. Cooperation in Monitoring ..............................................................................15 d. Reporting Compliance .....................................................................................15 Section 5.3 N.C. Administrative Code Reporting and Audit Requirements .....................16 a. Required Reporting ..........................................................................................16 b. Filing of Reports ..............................................................................................16 c. Copies Acceptable ...........................................................................................17 d. Other Reports ...................................................................................................17 Section 5.4 Interventions ...................................................................................................17 Section 5.5 Access to Persons and Records .......................................................................17 Section 5.6 Personnel .........................................................................................................17 Article 6. Compliance with Agreement and Applicable Laws ......................................................18 Section 6.1 General Compliance........................................................................................18 Section 6.2 Expenditure Authority ....................................................................................18 Section 6.3 Federal Grant Administration Requirements ..................................................18 Section 6.4 Property ...........................................................................................................19 HCBOC 121823 Revised Pg. 49 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program v Section 6.5 Universal Identifier and System for Award Management (SAM) ..................19 Section 6.6 Federal Funding Accountability and Transparency Act of 2006 ....................19 Section 6.7 Licenses, Certification, Permits, Accreditation ..............................................19 Section 6.8 Clean Air Act ..................................................................................................19 Section 6.9 Federal Water Pollution Control Act ..............................................................19 Section 6.10 Debarment and Suspension ...........................................................................20 a. Non-Exclusion Certification ............................................................................20 b. Compliance with 2 C.F.R. Part 180, Subpart C and 31 C.F.R. Part 19 ...........20 c. Remedies for Non-Compliance........................................................................20 d. Subcontractor Certification ..............................................................................20 Section 6.11 Byrd Anti-Lobbying Amendment .................................................................21 Section 6.12 Wages and Labor Standards for Projects over $10 Million ..........................21 a. Prevailing Wages Certification ........................................................................21 b. Project Labor Certification ..............................................................................22 c. Local Hire Prioritization ..................................................................................22 d. Community Benefit Agreement .......................................................................22 Section 6.13 Copeland Anti-Kickback Act ........................................................................22 Section 6.14 Contract Work Hours and Safety Standards Act ..........................................23 Section 6.15 Prohibition on Contracting for Covered Telecommunications Equipment or Services ..............................................................................................................................23 Section 6.16 Program Fraud and False or Fraudulent Statements or Related Acts ...........23 Section 6.17 Protections for Whistleblowers .....................................................................23 Section 6.18 Equal Opportunity & Other Requirements ...................................................23 a. Assurances of Compliance with Title VI of the Civil Rights Act of 1964 ......24 b. Disability Protections .......................................................................................24 c. Age Discrimination ..........................................................................................24 d. Americans with Disabilities .............................................................................24 e. Fair Housing Laws ...........................................................................................24 Section 6.19 Affordable Connectivity Program.................................................................24 Section 6.20 Use of Name .................................................................................................24 Section 6.21 Solicitation of Small Businesses and Historically Underutilized Businesses ..........................................................................................................................25 Section 6.22 Conflicts of Interest; Gifts and Favors ..........................................................25 a. Disclosure of Potential Conflicts .....................................................................25 b. Conflict Certification .......................................................................................25 c. Value Certification ...........................................................................................26 d. Conflict of Interest Policy ................................................................................26 Section 6.23 Miscellaneous Provisions and Conditions ....................................................26 a. Increasing Seat Belt Use in the United States ..................................................26 HCBOC 121823 Revised Pg. 50 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program vi b. Reducing Text Messaging While Driving .......................................................26 c. Energy Efficiency ............................................................................................26 d. Publications ......................................................................................................26 e. Federal Seals, Logos, and Flags .......................................................................26 Article 7. Termination and Remedies ............................................................................................27 Section 7.1 Termination by Grantors for Default ..............................................................27 Section 7.2 Immediate Termination by Grantors ...............................................................27 Section 7.3 Termination by Mutual Consent .....................................................................27 Section 7.4 Termination Procedures ..................................................................................27 Section 7.5 Sanctions for Noncompliance .........................................................................27 a. Grantee Noncompliance...................................................................................28 b. Misuse of Funds ...............................................................................................28 c. Notice Period ...................................................................................................28 Section 7.6 Termination due to Unavailability of Funds ...................................................28 Article 8. General Conditions ........................................................................................................28 Section 8.1 Representations and Warranties ......................................................................28 a. The Parties’ Representations and Warranties ..................................................28 b. Grantee’s Representations and Warranties ......................................................29 Section 8.2 Indemnification ...............................................................................................30 Section 8.3 Insurance .........................................................................................................30 a. Small Purchases Requirements ........................................................................30 b. Requirements for Contracts Between Small Purchases and $1,000,000.00 ....30 c. Requirements for Contracts in Excess of $1,000,000.00 .................................31 Section 8.4 Cessation, Bankruptcy, Dissolution, or Insolvency ........................................32 a. Merger, Consolidation, or Sale ........................................................................32 b. Notice of Cessation, Bankruptcy, Dissolution, or Insolvency .........................32 c. Remedies on Failure to Provide Notice ...........................................................32 Section 8.5 Binding Effect .................................................................................................33 Section 8.6 Entire Agreement ............................................................................................33 Section 8.7 Titles and Headings.........................................................................................33 Section 8.8 Severability .....................................................................................................33 Section 8.9 Independent Status of the State, the County, the Grantee, and Any Third Parties ................................................................................................................................33 a. Independent Entities.........................................................................................33 b. Grantees Responsibility for Expense and Insurance ........................................34 Section 8.10 Non-Assignability .........................................................................................34 Section 8.11 Subcontracting ..............................................................................................34 Section 8.12 No Waiver by the State or the County ..........................................................35 Section 8.13 Notices ..........................................................................................................35 HCBOC 121823 Revised Pg. 51 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program vii Section 8.14 Public Records Act Compliance and Confidentiality ...................................36 Section 8.15 Dispute Resolution ........................................................................................36 Section 8.16 Waiver of Objections to Timeliness of Legal Action ...................................36 Section 8.17 Force Majeure ...............................................................................................37 Section 8.18 Construction, Jurisdiction and Venue ...........................................................37 Section 8.19 Execution ......................................................................................................37 Section 8.20 Acceptance ....................................................................................................37 HCBOC 121823 Revised Pg. 52 TATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 1 Article 1. Overview. Section 1.1. Parties. The North Carolina Department of Information Technology (“NCDIT”), an agency of the State of North Carolina (“State”) and Harnett County (the “County”) (NCDIT and the County are hereinafter collectively referred to as “Grantors”) enter into this Growing Rural Economies with Access to Technology (“GREAT”) Program Agreement (“Agreement” or “Contract”) with the Connect Holding II, LLC, dba Brightspeed (the “Grantee”). Together, Grantors and Grantee are hereinafter collectively referred to as the “Parties” or each individually as a “Party”. Section 1.2. Roles. For the purposes of this Agreement, NCDIT is a recipient and a pass-through entity for the U.S. Department of the Treasury, and the Grantee is a subrecipient, as defined by 2 C.F.R. 200.1. If the County is using federal funds for the project described herein, then pursuant to 2 C.F.R. 200.1 it is also a recipient and a pass-through entity for the purposes of this Agreement, unless those funds are categorized as revenue replacement funds, in which case the County is a recipient. Section 1.3. Purpose. The purpose of this Agreement is to establish the terms and conditions for the use funds that Grantors have awarded to the Grantee to carry out the State’s GREAT Program. Grantors awarded this funding: (1) based on the application filed by the Grantee and any subsequent materials supporting the application; (2) based on GREAT Program guidelines and other requirements and guidelines; and (3) for the deployment of broadband infrastructure to provide the locations identified in this Agreement with at least 100 megabits per second download and 100 megabits per second upload speeds by December 31, 2026, as described in the application (the “Project”). Section 1.4. Source of Funding. The State received State Fiscal Recovery Funds (“SFRF”) pursuant to Section 602 of the Social Security Act, as added by Section 9901 of the American Rescue Plan Act of 2021, Pub. L. No. 117-2, as amended (“ARPA”). Broadband infrastructure projects are an eligible use of SFRF funds (87 Fed. Reg., 4339 Jan. 27, 2022), and NCDIT intends to pay for the cost of this Project using a portion of the $350,000,000 in SFRF funds appropriated to NCDIT by the North Carolina General Assembly for the GREAT grant program (Federal Award Identification Number SLFRP0129, Assistance Listing Number 21.027). In accordance with N.C. Gen. Stat., § 143B-1373(g)(1) (as amended by S.L. 2021-180, Section 38.4(a)(8)), the County will contribute matching funds for the cost of this Project in the form of a financial match using either ARPA funds or the County’s unrestricted general funds, or it will contribute existing infrastructure that has been installed for its enterprise, non-consumer broadband purposes, or any other property, buildings, or structures owned by the County. Section 1.5. Compliance. The Parties to this Agreement are subject to state and federal statutes, rules, and regulations applicable to this Agreement, including but not limited to: Section 602 of the Social Security Act; the Uniform Guidance of the Office of Management and Budget (2 C.F.R. HCBOC 121823 Revised Pg. 53 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 2 Part 200); the SFRF and ARPA rules and regulations issued by the U.S. Department of the Treasury, (including the SFRF Final Rule at 87 Fed. Reg. 4338, Jan. 27, 2022, to be codified at 31 C.F.R. Part 35); N.C.G.S. §143B-1373 and any relevant amendments, including but not limited to S.L. 2021-180, Section 38.4 and its subsequent amendments and technical changes (the “GREAT statutes”); the Uniform Administration of State Awards of Financial Assistance (09 NCAC 03M); and the award agreement between the State of North Carolina and the U.S. Department of the Treasury. Neither NCDIT nor the County shall make any distributions of funds absent the Grantee’s agreement and adherence to each term and condition contained herein. To the extent that the North Carolina General Assembly, after the Effective Date of this Agreement, enacts legislation that retroactively impacts the Project, the Parties shall have the right to amend this Agreement in accordance with those laws. Grantee also agrees to abide by additional guidance from the U.S. Department of the Treasury regarding the applicability of certain provisions of 2.C.F.R. Part 200. Nothing in this Agreement waives, excuses, or amends requirements imposed by State or Federal law for the administration of these funds. Section 1.6. Disclosures. Federal regulations, specifically 2 C.F.R. 332 require Grantors to provide the Grantee with specific information about this award. All required information, along with state disclosures required by 09 N.C.A.C. 03M, is listed in Exhibit A, “NCDIT Disclosures”. Section 1.7. Term of Agreement. The effective period of this Agreement shall commence on November __, 2023 (“Effective Date”) and shall terminate on November __, 2028, unless terminated on an earlier date by any of the Parties in accordance with the terms of this Agreement (either one of which dates shall constitute the “Termination Date”). Section 1.8. Construction Period. The Construction Period is the time from the execution of this Agreement to the time that service is available to locations identified in Exhibit B “Scope of Services” and shall not extend beyond two years, subject to the provisions of Section 2.4. Section 1.9. Maintenance Period. The Maintenance Period begins on the expiration date of the Construction Period and shall continue until the Termination Date. Broadband service at or above the minimum speeds must be continually made available to the locations specified in Exhibit B through the Maintenance Period until the Termination Date of this Agreement. Article 2. Scope of Funded Activities. Section 2.1. Scope of Project. The scope of the Project covered by this Agreement is set out in the Scope of Services, attached hereto as Exhibit B, which includes the project budget (“Project Budget”). The Grantee shall perform all services described in Exhibit B (“Covered Services”). a. Reliance by NCDIT. The Application filed by the Grantee and any subsequent materials submitted to NCDIT supporting the Application, which have been relied upon by NCDIT in awarding this funding, are incorporated by reference into this Agreement. b. GREAT Program Guidelines. NCDIT policy related to the performance of this HCBOC 121823 Revised Pg. 54 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 3 Project is set out in the GREAT Program guidelines, which may be amended, modified, or supplemented and applied accordingly to this Agreement by NCDIT in its sole discretion. Guidelines and other documentation are available at https://www.ncbroadband.gov/funding-programs/great-grant-federal/great-grant- 2021-2022/great-grant-management-documents-federal Section 2.2. NCDIT Funding and Administrative Expenses. a. GREAT Award. NCDIT awards to the Grantee an amount not to exceed $4,000,000.00 for infrastructure costs directly relating to the Project (“GREAT Award”). If NCDIT determines that the actual costs of the Project are less than the Project budget amount, NCDIT, in its discretion, may reduce the amount of the GREAT Award funding accordingly. b. Total Funding. The total GREAT Award funding for the Project, including the sources of the funds and the percentages of each source are set forth in Exhibit B. c. Eligible Expenditures. Pursuant to N.C.G.S. § 143B-1373(b), eligible expenditures for the Project are limited to infrastructure costs as defined in N.C.G.S. § 143B- 1373(a)(9), which are costs directly related to the construction of broadband infrastructure for the extension of broadband service for an eligible project, including (“Eligible Expenditures”): 1. Installation; 2. Acquiring or updating easements; 3. Equipment; 4. Fiber; 5. Construction; 6. Backhaul infrastructure directed at broadband service to the end user; 7. Testing costs; 8. Engineering costs; and 9. Costs associated with securing a lease to locate or collocate infrastructure on public or private property or structures, but not including the actual monthly lease payment. d. Expenditure Reimbursement. Eligible Expenditures incurred since the date of the award in anticipation of this Project may be reimbursed, subject to the Grantee’s submission to NCDIT of documentation sufficient to support such request for reimbursement and NCDIT’s approval of such request. e. Materials Reimbursement. Eligible Expenditures for materials incurred since March 3, 2021 in anticipation of this Project may be reimbursed, subject to the Grantee’s submission to NCDIT of documentation sufficient to support such request for HCBOC 121823 Revised Pg. 55 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 4 reimbursement and NCDIT’s approval of such request. f. Non-Eligible Expenditures. Without limitation and as determined by NCDIT in its sole discretion, the following expenditures are not eligible for GREAT Award funding and should not be submitted to NCDIT for reimbursement or credited by the Grantee toward its Cash Match requirement under Section 2.4.e.1 below: 1. Middle mile, backhaul, and other similar projects not directed at broadband service for end users; 2. Overhead expenses; 3. Administrative costs; 4. Lease payments; or 5. Expenditures related to areas where the Grantee has been designated to receive funds through other State or federally funded programs designed specifically for broadband deployment, if such funding is intended to result in construction of broadband in the area with eighteen (18) months or for the duration of the federal funding program for that area, or if the Grantee is otherwise in good standing with the funding agency’s regulations governing the funding program. Section 2.3. County Partnership. The County has the authority to provide a grant to the Grantee for the purpose of this Project pursuant to N.C.G.S. § 153A-459. The County is also authorized to enter into a partnership the Grantee pursuant to N.C.G.S. §143B-1373(11a)(b) and §143B- 1373(g)(1)(as amended by S.L. 2021-180, Section 38.4(a)(8)). The terms and conditions of the County’s partnership agreement with Provider are set out in this Agreement. The County contribution to the partnership shall be in the form of either a financial match or an infrastructure contribution as described in this Section (“County Partnership”). By signing this Agreement, the County and the Grantee each certify that a partnership exists between them for the purpose of the Project. a. Financial Match. The County will provide a matching financial contribution for the Project in an amount up to fifty percent of the amount contributed by the Grantee as set forth in Section 2.4.e.1 of this Agreement. Any county providing a financial match may use unrestricted general funds or federal ARPA funds allocated to it for the purpose of improving broadband infrastructure. If the County uses federal ARPA funds, it will comply with all relevant reporting requirements governing the use of ARPA funds. The County and the Grantee shall comply with the process and requirements set forth in Exhibit J, “Process for Payment of County matching funds”. b. Infrastructure Contribution. If the County provides a contribution in the form of infrastructure for the Project, it shall comply with the requirements set forth in Exhibit K, “Description of County’s contribution of infrastructure”. The Grantee shall be required to execute Exhibit K prior to the disbursement or use of any infrastructure. HCBOC 121823 Revised Pg. 56 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 5 2.4. Grantee Duties. a. Broadband Access and Speeds. 1. The Grantee shall deploy infrastructure to the approved locations required by the Grant Agreement and, upon completion of construction, shall offer to those Locations the minimum download and upload speeds identified in the Grantee’s application as the base speed multiplier. The base speed multiplier chosen by the Grantee is the minimum speed made available to all Locations in the grant project and must be scalable to 100 Mbps symmetrical by December 31, 2026. 2. The Grantee shall provide to Grantors evidence consistent with the Federal Communications Commission attestation that the Grantee is providing access and making available the proposed speed, or a faster speed, to the targeted address points (“Locations”) as described in Exhibit B to this Agreement. For the purposes of this Agreement, broadband access is considered available if the Internet carrier can provide broadband service to a Location immediately or within ten (10) business days upon request and without cost to the customer other than standard connection fees. 3. If applicable, the Grantee shall disclose to Grantors any changes to data caps for the Project that differ from the data caps listed in the Application. For the purposes of this Agreement, “data caps” are the limits imposed by broadband service providers on the total amount of data a user can download or upload during a specified period. b. Records. 1. The Grantee shall maintain full, accurate, and verifiable financial records, supporting documents and all other pertinent data for the Project in such a manner as to clearly identify and document the expenditure of the funds provided under this Agreement separate from accounts for other awards, monetary contributions, or other revenue sources for this Project. 2. The Grantee shall retain all financial records, supporting documents, and all other pertinent records related to this Agreement and the Project for a period of five (5) years from the Termination Date, but in the event such records are audited, all such records shall be retained beyond the five-year period until the audit is concluded and any and all audit findings have been resolved. HCBOC 121823 Revised Pg. 57 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 6 c. Project Milestones and Progress Reports. 1. Project Milestones are set forth in Exhibit C, “Project Milestones”, to this Agreement. The Grantee must submit Project progress reports as required in Section 2.4.d. and in Exhibit D, Reporting Schedule for Progress Reports, including any other requested documentation, demonstrating the achievement of the milestones set forth in Exhibit C. 2. If the Grantee does not complete the milestone as agreed upon within the period of time described in this section, NCDIT may impose additional monitoring and reporting requirements or terminate this Agreement pursuant to the termination provisions set forth herein. Failure to complete a milestone and meet reporting requirements may constitute a material breach of this Agreement, and Grantors may exercise the authority under N.C.G.S. § 143B-1373, 2 C.F.R. § 200.339, and this Agreement to seek termination of this Agreement and retrieval of funds expended. d. Reporting Requirements. NCDIT will perform monitoring of the Project, including on behalf of the County, as set forth in Section 5.1.a. NCDIT will require Project progress reports as set forth herein and in accordance with 2 C.F.R. § 200.329, and will provide copies of all reports to the County within 10 business days. 1. The Grantee agrees to generate reports regarding the Project as described herein and as may be requested by the State (including, without limitation, NCDIT) or by a relevant federal agency. The Grantee further grants the State (including any of its agencies, commissions or departments such as NCDIT, the North Carolina State Auditor and the North Carolina Office of State Budget and Management) and any relevant federal agency, and their authorized representatives, at all reasonable times and as often as necessary (including after the Termination Date), access to and the right to inspect, copy, monitor, and examine all of the books, papers, records, and other documents relating to this Agreement and the Project. In addition, the Grantee agrees to comply at any time, including after the Termination Date, with any requests by the State (including, without limitation, NCDIT) or relevant federal agency for other financial and organizational materials needed to comply with their fiscal monitoring responsibilities or to evaluate the short- and long-range impact of their programs. 2. The Grantee shall furnish NCDIT detailed written progress reports using Exhibit E, “Progress Report Template” provided by NCDIT according to the time periods specified in Exhibit D or as otherwise requested by NCDIT. NCDIT shall conduct risk assessments of the Grantee as set out in Section 5.1. For Projects determined to be Low Risk or Medium Risk, progress reports will be required on a quarterly basis during the Construction Period. For Projects determined to be High Risk, progress reports will be required on a monthly basis during the Construction Period. HCBOC 121823 Revised Pg. 58 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 7 Progress reports for projects at any risk level shall be required annually during the Maintenance Period. Progress reports should describe the progress made by the Grantee toward achieving the purpose(s) of the Project, including but not limited to: (a) A description of accomplishments achieved during the reporting period towards the relevant milestones; (b) A description of any problems or delays encountered during the reporting period, including an explanation for why established goals were not met, if applicable; (c) Expenditures during the reporting period and any other financial information requested, including an analysis of cost overruns if applicable; (d) During the Maintenance Period, speed levels, data allowances, and pricing options for all services levels offered to end consumers; (e) During the Maintenance Period, confirmation of participation in the Affordable Connectivity Program (“ACP”) or program that provides benefits to households commensurate with those provided under the ACP; and (f) Any additional pertinent information. 3. Failure to submit a required report by the scheduled submission date may result in the withholding of any forthcoming payment until NCDIT is in receipt of the delinquent report and the report meets with NCDIT’s approval, in NCDIT’s sole discretion. Failure to submit required reports, upon request by NCDIT, may result in the Project being subject to the repayment provision in Section 3.4 and may negatively impact the Grantee’s eligibility for future funding. 4. Within sixty (60) days after the Termination Date, the Grantee shall submit a final report using the format designated by NCDIT describing the activities and accomplishments of the Project. The final report shall include a review of performance and activities over the entire Project period. In the final report, the Grantee shall include the following: (a) A description of the Project and how it was implemented; (b) To what degree the established objectives were met; (c) The difficulties encountered; (d) The number of Locations served and whether those Locations are households or businesses; (e) Mapping data sufficient to identify all Locations served and infrastructure built; (f) Total final cost of the Project; (g) Cost per location served; (h) Speed levels, data allowances, and pricing options for all service levels HCBOC 121823 Revised Pg. 59 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 8 offered to end consumers; (i) Certification of participation in the Affordable Connectivity Program or other affordability program for low-income consumers within the service area; (j) Evidence consistent with the Federal Communications Commission attestation that the proposed minimum upstream and minimum downstream broadband speeds identified in the Application are available throughout the Project area to any end user connections; and (k) Any other information requested by NCDIT. e. Funding. 1. As a condition of receiving GREAT Award funds, the Grantee must contribute a cash match of $6,266,707.00, pursuant to N.C.G.S. §143B-1373(j), as amended by S.L. 2021-180, Section 38.4(13). Up to 50% of the Cash Match may be comprised of third-party funding and other grant programs, to the extent applicable rules permit, including the County financial match as described in Section 2.3. Expenditures that NCDIT, in its sole discretion, determines are not eligible for funding may not be counted toward the Cash Match. All Cash Match funds shall be used for Eligible Expenditures pursuant to the Payment Schedule as specified in Exhibit F, “Payment Schedule”. At all times during the term of this Agreement, Grantee is required to deposit and maintain its portion of the Cash Match, minus any authorized expenditures for progress made on the Project, in a separate and distinct financial account that cannot be utilized for any other purposes, including other GREAT projects awarded to the Grantee. The Grantee must produce documentation verifying account and fund segregation within five (5) business days of request by NCDIT. 2. If the Grantee determines that the actual costs of the Project are less than the Project budget amount, it shall report this determination to Grantors and shall return any surplus funds it has received. 3. The Grantee hereby represents and warrants that all GREAT Award funds shall be utilized exclusively for the purpose of the Project and consistent with all applicable laws, rules, regulations and requirements, and that the Grantee shall not make or approve of any improper expenditure of funds. 4. The Grantee shall not obligate GREAT Award Project funds subsequent to the Termination Date of this Agreement. HCBOC 121823 Revised Pg. 60 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 9 Section 2.5. Material Changes and Project Changes. a. Material Changes. A material change is any material alteration in, change to, or reduction of the Project, including without limitation, a change in technology type, reduction in the number of Locations to be served by the Project, reduction in the Project area, change in total Project cost by 10% or more withdrawal of partnership agreements for which the Grantee qualified for partnership points, or the extension of the Construction Period (“Material Change”). An amendment to this Agreement is required for a Material Change, and such Material Change shall not take effect unless and until such amendment is executed pursuant to the terms of this Agreement. Prior to implementing a proposed Material Change, the Grantee shall submit the proposal to NCDIT for review and approval. Grantors must review and approve in writing prior to the amendment taking effect. Amendments to this Agreement requested by the Grantee shall only take effect if agreed to in writing by all Parties to this Agreement. b. Project Changes. A project change is any non-material alteration in, change to, or reduction of the Project, including without limitation, change in Key Personnel, project milestones, a change in total Project cost by less than 10%, or transfer costs between Project expense line items detailed in Exhibit B and the EBS (“Project Change”). For a request to transfer costs between line items, all of following criteria must be met: (a) the Grantee provides justification to the satisfaction of NCDIT for the proposed revision; (b) the requested revision adhered to the eligible activities and cost limitations of this Agreement; (c) the GREAT Award funds, Project funding amount, match amount, and the total Project cost are not modified; and (d) the requested revision is less than 10% of the total Project cost. 1. There shall be no Project Changes unless expressly approved by NCDIT. Prior to implementing a proposed Project Change, the Grantee shall submit the proposal to NCDIT for review and approval and provide such detail and documentation necessary for NCDIT to evaluate the proposed project change. Any NCDIT- approved Project Change shall be made in writing by an authorized representative of NCDIT. NCDIT in its sole discretion may deny the requested Project Change, in which case the following alternatives would apply: (1) the Project may be completed without changes; (2) the GREAT Award Project funding may be rescinded by NCDIT if the Project cannot be completed; (3) the GREAT Award funding to the current Grantee may be rescinded by NCDIT and awarded to an alternate Grantee pursuant to the GREAT Statutes; or (4) the Grantee may withdraw from the Project and return any Project funds received to date, among other remedies as described herein. If the Grantee implements any Project Change without requesting the approval for HCBOC 121823 Revised Pg. 61 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 10 the Project Change in writing from NCDIT, it will be subject to the clawbacks and remedies set forth in Section 3.4, Article 7 (Termination and Remedies) and Section 8.4 of this Agreement, unless NCDIT (in its sole discretion) expressly waives this requirement of Project Change review in writing. c. Reduction in Scope. In the event the Grantee requests to reduce the scope of the Project, including without limitation, a reduction of the number of locations and reduction in the eligible project area, NCDIT may cancel this Agreement pursuant to Article 7 (Termination and Remedies) of this Agreement and N.C.G.S. § 143B-1373(l). d. Changes that Affect Performance. The Grantee shall immediately notify NCDIT of any change in conditions or local law, or any other event, which may significantly affect its ability to oversee, administer or perform this Agreement or the Project. In its sole discretion, NCDIT may deem such a change in conditions, local law, or other event to constitute a Material Change or a Project Change. e. Extensions of Time. Any requests for extensions of time may either be deemed a Material Change or a Project Change in the sole discretion of NCDIT. f. Budget Changes. If a Project or Material Change to the Grantee’s budget has been requested, all Reimbursement Requests may be delayed pending the approval of the Project or Material Change. If changes to the Grantee’s budget have been made without the prior approval of NCDIT, no Reimbursement shall be made until the process outlined in Section 2.5 has been completed. g. Cost Overrun or Underrun. In the event of a cost overrun or an increase in the total Project cost, the amount of NCDIT’s GREAT Award to the Grantee shall not change. The Grantee shall bear sole responsibility for any and all increased costs related to the Project. In the event of a change in the total Project Budget that is 10% or more or a cost underrun, the Grantee must notify NCDIT, in writing, and submit a revised budget and narrative explaining the Project Budget change or reduction of costs. Article 3. Compensation. Section 3.1. Payment of Funds by NCDIT. NCDIT shall reimburse the Grantee for approved GREAT Award funds in accordance with the Payment Schedule attached hereto as Exhibit F, after receipt of (a) written requests for payment from the Grantee utilizing NCDIT’s request form and certification that the conditions for such payment under this Agreement have been met and that the Grantee is entitled to receive the amount requested, and (b) any other documentation that may be required by NCDIT. Section 3.2. County Contribution. If the County is providing a financial match, the County shall provide the Grantee matching funds for approved Eligible Expenditures in accordance with Exhibit HCBOC 121823 Revised Pg. 62 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 11 J, which shall be signed by the County and the Grantee. If the County is providing infrastructure, the County shall provide it in accordance with Exhibit K, which shall be signed by the County and the Grantee. Section 3.3. Availability of Funds. The obligations of Grantors to pay any amounts under this Agreement to the Grantee are contingent upon: the availability and receipt of funds by Grantors, the continued appropriation of such funds for the purpose set forth in this Agreement, and the Grantee’s continued eligibility to receive such funds. If the amount of funds that Grantors receive is reduced or funds for the Project become unavailable, the Grantee agrees that Grantors have the right to reduce the amount of GREAT Award funds awarded to the Grantee under this Agreement or to terminate this Agreement pursuant to Section 7.6 of this Agreement. Grantors may deny payment for the Grantee’s Eligible Expenditures where invoices or other reports are not submitted by the deadlines specified in this Agreement or for failure of the Grantee to comply with the terms and conditions of this Agreement. Section 3.4. Repayment Requirements and Remedies. a. Repayment or Clawbacks. The Grantee acknowledges that the GREAT Award funding by Grantors is predicated upon the deployment of broadband infrastructure during the Construction Period and fulfilling the obligations of the Maintenance Period. The Grantee further agrees that during the Maintenance Period, if it fails to meet its obligations, then it is responsible for the following repayment or “clawback” payments: 1. If the Grantee fails to make service available to the number of Locations identified in Exhibit B after the completion of the Construction Period, then the Grantee shall repay to Grantors, as directed, an amount equal to the product of (i) $ 838.05 (the amount of funds divided by the number of Locations) and (ii) the number of Locations, minus the number of Locations actually created. If the County contributed a financial match, a pro rata amount per location not served shall be repaid to the County. Interest will be added in accordance with Section 3.4.a.3. 2. Additionally, in the event that the Grantee fails to maintain its Locations as required under the Maintenance Period, it shall lose credit for any qualifying Location under this Agreement by the same number of Locations that is short. For example, if the Grantee fails to maintain service by three (3) Locations, the number of Locations shall be reduced by three (3). The amount the Grantee must repay shall then be calculated in accordance with Section 3.4.a.1. 3. NCDIT shall notify the Grantee in writing of the amount to be repaid and direct the Grantee to repay such amount directly to NCDIT and/or the County according to each Grantors’ contribution. All such amounts shall be due immediately upon demand by NCDIT. If not paid within thirty (30) days following demand, the unpaid amount due shall continue to bear interest at the rate set out by N.C.G.S. HCBOC 121823 Revised Pg. 63 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 12 §24-1 for the period beginning upon the demand until paid. Upon default in such payment, Grantors may employ an attorney to enforce its rights and remedies, and the Grantee hereby agrees to pay the legal costs and reasonable attorneys’ fees of Grantors plus all other reasonable expenses incurred by Grantors in exercising any of its rights and remedies upon such default. b. Non-Exclusive Remedy. The repayment requirements and remedies addressed in this Section are in addition to those repayment requirements and other remedies set forth elsewhere in this Agreement, including the requirements to repay all funds received, and in 2 C.F.R. § 200.339. No remedy conferred or reserved by or to the State in this Agreement is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy existing at law, in equity, or by statute, and any such right or power may be exercised from time to time and as often as may be deemed expedient. c. Improper or Ineligible Payments. Any item of expenditure by the Grantee under the terms of this Agreement which is found by auditors, investigators, and other authorized representatives of NCDIT, the County, the US Department of the Treasury, the NC Department of State Treasurer, or other federal or state instrumentality to be improper, ineligible, in violation of federal or state law, or the terms of this Agreement, or involving any fraudulent, deceptive, or misleading representations or activities of the Grantee, shall become the Grantee’s liability, and shall be paid solely by the Grantee, immediately upon notification of such, from funds other than those provided by Grantors under this Agreement. This provision shall survive the expiration or termination of this Agreement. Article 4. Financial Accountability and Grant Administration. Section 4.1. Financial Management. The Grantee shall adopt such financial management procedures as will permit the preparation of reports required by the Federal Funding Accountability and Transparency Act (https://www.congress.gov/109/plaws/publ282/PLAW- 109publ282.pdf) and the tracing of funds to a level of expenditures adequate to establish that such funds have been used according to the relevant statutes, regulations, and terms and conditions herein. The Grantee’s financial management procedures shall allow it to comply with the requirements of 2 C.F.R. 200.302. Section 4.2. Limitations on Expenditures. Grantors shall only reimburse the Grantee for documented expenditures incurred during the Agreement Term that are: (i) reasonable and necessary to carry out the scope of Covered Services described in Exhibit B; (ii) documented by contracts or other evidence of liability consistent with the established Parties’ procedures; and (iii) incurred in accordance with all applicable requirements for the expenditure of funds payable under this Agreement. Grantors may not reimburse or otherwise compensate the Grantee for any HCBOC 121823 Revised Pg. 64 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 13 expenditures incurred or services provided prior to the Effective Date except as provided in Section 2.2.e of this Agreement or following the earlier of the expiration or termination of this Agreement. Section 4.3. Financial and Other Reports. The Grantee shall maintain detailed, itemized documentation and other necessary records of all expenses incurred pursuant to this Agreement. The Grantee shall submit to Grantors such reports and back-up data as may be required by the federal government or Grantors, including such reports which enable NCDIT and the County, respectively, to submit their own reports to the U.S. Department of the Treasury, in accordance with the schedule set forth in Exhibit F. This provision shall survive the expiration or termination of this Agreement with respect to any reports which the Grantee is required to submit to Grantors following the expiration or termination of this Agreement. Section 4.4. Cost Principles. Pursuant to 09 N.C.A.C. 03M .0201, all expenditures by the Grantee of funds awarded under this Agreement shall be in accordance with the cost principles outlined in the Code of Federal Regulations, 2 CFR Part 200, Subpart E (2 C.F.R. §§ 200.400- 200.476). It is the Grantee’s responsibility to ensure adherence to the cost principles established in the Code of Federal Regulations, 2 CFR Part 200, Subpart E. Section 4.5. Audits. The Grantee certifies compliance with the provisions of 2 CFR 200.501- 200.521, if applicable, and continued compliance with these provisions during the Term of this Agreement. Pursuant to 09 N.C.A.C. 03M .0205, a Grantee that receives, holds, uses, or expends GREAT Award funds in an amount equal to or greater than five hundred thousand dollars ($500,000) within its fiscal year shall have a single or program-specific audit prepared and completed in accordance with Generally Accepted Government Auditing Standards, also known as the Yellow Book. If the Grantee is not required to have a single audit as defined by 2 CFR 200.501, U.S. Department of the Treasury requirements, or the Single Audit Act, or a single audit as defined by 09 N.C.A.C. 03M .0102, then the Grantee shall have a financial audit performed at least annually by an independent Certified Public Accountant. The Grantee shall provide notice of the completion of any required audits and will provide access to such audits and other financial information related to this Agreement upon request. The Grantee certifies that it will provide Grantors with notice of any adverse findings which impact this Agreement. This obligation extends for one (1) year beyond the expiration or termination of this Agreement. The costs of audits shall not be allowable charges under this Agreement. Section 4.6. Closeout. Grantors will close out this award when it determines that all applicable administrative actions and all required work has been completed by the Grantee. Grantors will implement close out processes in accordance with 2 CFR 200.344. The Grantee’s obligations to Grantors under this Agreement shall not terminate until all closeout requirements are completed to the satisfaction of Grantors. Such requirements shall include submitting final reports to NCDIT pursuant to Section 2.4.d and providing any closeout-related information requested by NCDIT by the deadlines specified by NCDIT. This provision shall survive the expiration or termination of this Agreement. NCDIT shall provide all closeout documentation and reports to the County. HCBOC 121823 Revised Pg. 65 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 14 Section 4.7. Recovery of Award Funding. In accordance with 09 N.C.A.C. 03M .0802, NCDIT shall take appropriate administrative action to recover from the Grantee all GREAT Award funds disbursed in connection with this Agreement in the event that the Grantee: (1) is unable to fulfill the obligations of this Agreement; (2) is unable to accomplish the purposes of the award; (3) is noncompliant with the reporting requirements set forth in this Agreement and in 09 N.C.A.C. 03M; or (4) has inappropriately used GREAT Award funds disbursed in connection with this Agreement. NCDIT must seek the assistance of the Attorney General in the recovery and return of GREAT Award funds disbursed in connection with this Agreement if legal action is required. NCDIT is required to report to the Office of State Budget and Management, the Attorney General, and the State Bureau of Investigation any apparent violations of a criminal law or malfeasance, misfeasance, or nonfeasance in connection with the Grantee’s use of GREAT Award funds disbursed in connection with this Agreement. The remedies set forth in this Section are in addition to the repayment requirements and other remedies set forth elsewhere in this Agreement. Article 5. Cooperation in Monitoring and Evaluation. Section 5.1. NCDIT’s Responsibilities. a. Project Monitoring. NCDIT will have responsibility for the monitoring of this Project, both on behalf of itself and the County, either directly or through contractors. NCDIT will monitor this Project in accordance with 2 C.F.R. § 200.208 and 2 C.F.R. § 200.332 and the provisions of 09 N.C.A.C. 03M .0401 to ensure that adequate progress is being made towards achieving the Project milestones described in Section 2.4.c, and that funds are expended (1) for eligible uses only consistent with the purpose for which the funds were awarded, (2) according to the approved Project Budget, (3) in compliance with all relevant laws, regulatory requirements, cost principles, and provisions of this Agreement. NCDIT will also monitor whether the Grantee has met all reporting requirements of this Agreement and the Grantee’s compliance with all terms of this Agreement. Monitoring will include, at NCDIT’s discretion, progress reports, site visits, financial reviews, and audits. Should the County desire to participate in site visits, it should notify NCDIT and NCDIT will notify the County of any site visits to be performed as part of its monitoring of the Project. The frequency and type of monitoring will depend on the Grantee’s risk level as determined by the risk assessment. NCDIT will provide all progress reports, financial reports, audits, technical reports, and reports from site visits to the County within 10 business days of their completion, including supporting documentation. NCDIT will provide its monitoring protocol to the County upon request. NCDIT does not assume any responsibility for the County’s local, state, or federal reporting requirements. HCBOC 121823 Revised Pg. 66 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 15 b. Risk Assessment. NCDIT shall conduct risk assessments in accordance with 2 C.F.R. § 200.332(b) to determine the appropriate monitoring needs of the Project. NCDIT may reassess this risk at any time during this Agreement in accordance with NCDIT’s risk assessment process and federal regulations, including but not limited to 2 C.F.R. § 200.332, 2 C.F.R. § 200.206, and 2 C.F.R. § 200.208. Upon completion of the initial risk assessment or any reassessment during the performance period, NCDIT shall determine, at its sole discretion, whether a Project is Low Risk, Medium Risk, or High Risk and implement or change monitoring and reporting requirements accordingly. NCDIT will share the results of each risk assessment of the Grantee with the County within 10 business days of its completion, and, upon request by the County, any supporting documents related to the risk assessment. The County is not required to conduct a separate risk assessment of the Grantee or Project. c. Compliance Audits. In connection with disbursing funds to the Grantee, NCDIT will be subject to periodic audits by the Office of State Budget and Management, the Office of the State Auditor, or NCDIT’s internal auditor to ensure compliance with the provisions of 09 N.C.A.C. 03M and may be required to provide documentation in connection with that audit. NCDIT shall develop a compliance supplement report that describes the standards of compliance and audit procedures to give direction to independent auditors, which NCDIT will provide to the State and Local Government Finance Division in the North Carolina Department of State Treasurer for inclusion in the North Carolina State Compliance Supplement. Section 5.2. Grantee’s Responsibilities. a. Compliance with 09 N.C.A.C. 03M. The Grantee acknowledges and agrees that as a condition of receiving the award pursuant to this Agreement, the Grantee will comply with the provisions of 09 N.C.A.C. 03M. b. Use of Funds. In accordance with 09 N.C.A.C. 03M .0202, the Grantee will ensure that any funds received under this Agreement are utilized for their intended purpose and shall expend those funds in compliance with requirements established by 09 N.C.A.C. 03M and this Agreement. c. Cooperation in Monitoring. The Grantee hereby agrees to cooperate fully and in a timely fashion with NCDIT’s monitoring of the Project and waives any objection to NCDIT’s determination of the Project’s risk level or monitoring needs. d. Reporting Compliance. The Grantee further agrees that it will: (1) provide the information required by NCDIT for NCDIT to comply with the procedures for disbursement of funds; (2) maintain reports and accounting records that support the allowable expenditure of GREAT Award funds and make available all reports and records for inspection by NCDIT, the Office of State Budget and Management, and the HCBOC 121823 Revised Pg. 67 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 16 Office of the State Auditor for oversight, monitoring, and evaluation purposes; and (3) ensure that any subrecipients (a) comply with all reporting requirements established by 09 N.C.A.C. 03M and this Agreement and (b) report to NCDIT. Section 5.3. N.C. Administrative Code Reporting and Audit Requirements. Per 09 N.C.A.C. 03M .0205, the following three reporting levels are established for Grantees who have received an award from NCDIT pursuant to this Agreement: Level I – A Grantee that receives, holds, uses, or expends GREAT Award funds in an amount less than twenty-five thousand dollars ($25,000) within its fiscal year. Level II - A Grantee that receives, holds, uses, or expends GREAT Award funds in an amount of at least twenty-five thousand ($25,000) or greater, but less than five hundred thousand dollars ($500,000) within its fiscal year. Level III – A Grantee that receives, holds, uses, or expends GREAT Award funds in an amount equal to or greater than five hundred thousand dollars ($500,000) within its fiscal year. a. Required Reporting. In addition to the Project progress reports set out in Section 2.4, the Grantee shall provide the following reporting on an annual basis during the term of this Agreement: 1. All Grantees shall provide: (a) A certification that GREAT Award funds received or, held was used for the purposes for which it was awarded; and (b) An accounting of all GREAT Award funds received, held, used, or expended. 2. Grantees that fall into Levels II and III in Section 5.3 shall report on activities and accomplishments undertaken by the Grantee, including reporting on any performance measures established in this Agreement. 3. As set out in Section 4.5, Grantees that fall into Level III in Section 5.3 shall have a single or program-specific audit prepared and completed in accordance with Generally Accepted Government Auditing Standards, also known as the Yellow Book. b. Filing of Reports. Grantees shall file all reports with NCDIT in the format and method provided by NCDIT no later than three (3) months after the end of the Grantee’s fiscal year, unless the same information is already required through more frequent reporting. Audits must be provided to NCDIT no later than nine (9) months after the end of the HCBOC 121823 Revised Pg. 68 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 17 Grantee’s fiscal year. c. Copies Acceptable. Notwithstanding the foregoing provisions, a Grantee may satisfy the reporting requirements of Section 5.3.b. by submitting a copy of the report required under federal law with respect to the same funds. d. Other Reports. The Grantee shall provide NCDIT with any other reports as required by State or federal law. Section 5.4. Interventions. If NCDIT determines the Grantee is not maintaining adequate progress towards Project milestones or is not engaging in the appropriate expenditure of funds, NCDIT may impose additional reporting requirements and/or award conditions. These additional requirements and/or conditions may include: withholding authority to proceed to the next phase until receipt of evidence of acceptable performance and/or progress within a given period; requiring additional, more detailed financial reports; requiring additional Project monitoring; requiring the Grantee to obtain technical or management assistance; and establishing prior approvals. NCDIT will notify the Grantee of these additional requirements and/or conditions in accordance with 2 C.F.R. § 200.208(d). Section 5.5. Access to Persons and Records. Pursuant to N.C.G.S. § 147-64.7, Grantors, the Office of State Budget and Management, the State Auditor, the U.S. Department of the Treasury, the Treasury Office of Inspector General, the U.S. Government Accountability Office, the Comptroller General of the United States, and any other appropriate state or federal agency, or any authorized representatives of these entities, are authorized to examine all books, records, papers, and accounts of the Grantee insofar as they relate to transactions with any department, board, officer, commission, institution, or other agency of the State of North Carolina pursuant to the performance of this Agreement or to funds disbursed pursuant to this Agreement. The Grantee shall maintain and hereby agrees to retain all records, books, papers, and other documents covered by this Section through December 31, 2031, or such longer period as is necessary for the resolution of any litigation, claim, negotiation, audit, or other inquiry involving this Agreement. The Grantee shall make all records, books, papers and other documents that relate to this Agreement available at all reasonable times for inspection, review and audit by the authorized representatives of Grantors, the North Carolina State Auditor, the U.S. Department of the Treasury, the U.S. Government Accountability Office, and any other authorized state or federal oversight office. Additional audit or reporting requirements may be required by Grantors if such requirement is imposed by federal or state law or regulation. Section 5.6. Personnel. The Grantee represents that it has, or will secure at its own expense, all personnel required to monitor, carry out, and perform the scope of services of this Agreement. Such employees shall not be employees of NCDIT or the County. The Grantee shall identify all personnel who will be involved in performing the scope of services of this Agreement and otherwise administering this Agreement, including at least one project manager and one fiscal officer (“Key Personnel”). Such Key Personnel shall be fully qualified and shall be authorized HCBOC 121823 Revised Pg. 69 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 18 under state and local law to perform such services. Changes to Key Personnel do not constitute a Material Change under Section 2.5.a of this Agreement; however, the Grantee shall notify NCDIT of any changes to Key Personnel within thirty (30) days of the change in accordance with Section 8.13. Article 6. Compliance with Agreement and Applicable Laws. Section 6.1. General Compliance. The Grantee shall perform all Covered Services funded by this Agreement in accordance with this Agreement, the award agreement between the State of North Carolina and the U.S. Department of the Treasury, the award agreement between the County and the U.S. Department of the Treasury, and all applicable federal, state and local requirements, including all applicable statutes, rules, regulations, executive orders, directives or other requirements. Such requirements may be different from the Grantee’s current policies and practices. While Grantors may assist the Grantee in complying with all applicable requirements, the Grantee remains responsible for ensuring its compliance with all applicable requirements. Section 6.2. Expenditure Authority. This Agreement is subject to the laws, regulations, and guidance documents authorizing and implementing the GREAT grant, including, but not limited to, the following: Authorizing Statute. Section 602 of the Social Security Act, as added by Section 9901 of the American Rescue Plan Act of 2021, Pub. L. No. 117-2. Implementing Regulations. Subpart A of 31 CFR Part 35 (Coronavirus State and Local Fiscal Recovery Funds), as adopted in the Coronavirus State and Local Fiscal Recovery Funds Interim Final Rule (86 FR 26786, applicable May 17, 2021 through March 31, 2022) and final rule (87 FR 4338, applicable January 27, 2022 through the end of the ARPA/SFRF award term), and other subsequent regulations implementing Section 603 of the Social Security Act (42 U.S.C. 803). Guidance Documents. Applicable guidance documents issued from time-to-time by the U.S. Department of the Treasury, including the currently applicable version of the Compliance and Reporting Guidance: State and Local Fiscal Recovery Funds.1 Other Regulations, Statutes and Rules. Applicable provisions of the Uniform Guidance (2 C.F.R. Part 200); the GREAT Statutes at N.C.G.S. 143B-1373, and as amended by S.L. 2021- 180, Section 38.4, and any subsequent amendments and technical changes; 09 N.C. Admin. Code. 03M; and all applicable laws of the State of North Carolina. Section 6.3. Federal Grant Administration Requirements. The Grantee shall comply with any applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit 1 SLFRF-Compliance-and-Reporting-Guidance.pdf (treasury.gov) HCBOC 121823 Revised Pg. 70 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 19 Requirements for Federal Awards, 2 CFR Part 200 (UG), as adopted by the U.S. Department of the Treasury at 2 CFR Part 1000 and as set forth in the Assistance Listing for ARP/CSLFRF (21.027). These requirements dictate how the Grantee must administer the award and how NCDIT must oversee the Grantee. Section 6.4. Property. Grantee shall retain ownership interests and rights in the network and in any property, materials, equipment, supplies, and facilities it constructs or purchases for the Project pursuant to this Agreement. Grantee agrees to abide by the property requirements set forth in 2 C.F.R. 200.311-316, as amended in applicable guidance or regulations issued by the U.S. Department of the Treasury or other federal agency after the Effective Date of this Agreement. Section 6.5. Universal Identifier and System for Award Management (SAM). The Grantee shall provide and/or obtain and provide to NCDIT, a unique entity identifier assigned by the System for Award Management (SAM), which is accessible at www.sam.gov. Section 6.6. Federal Funding Accountability and Transparency Act of 2006. The Grantee shall provide Grantors with all information requested by Grantors to enable Grantors to comply with the reporting requirements of the Federal Funding Accountability and Transparency Act of 2006 (31 U.S.C. 6101 note). Section 6.7. Licenses, Certifications, Permits, Accreditation. The Grantee shall obtain and keep current any license, certification, permit, or accreditation required by federal, state, or local law and shall submit to Grantors proof of any licensure, certification, permit or accreditation upon request. Section 6.8. Clean Air Act. The Grantee agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The Grantee agrees to report each violation to NCDIT and understands and agrees that Grantors will, in turn, report each violation as required to the federal awarding agency and the appropriate Environmental Protection Agency Regional Office. The Grantee agrees to include these requirements in any subcontract exceeding $150,000 funded, in whole or in part, with funds provided by Grantors pursuant to this Agreement. Section 6.9. Federal Water Pollution Control Act. The Grantee agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251 et seq. The Grantee agrees to report each violation to Grantors and understands and agrees that Grantors will, in turn, report each violation as required to assure notification to the federal awarding agency and the appropriate Environmental Protection Agency Regional Office. The Grantee agrees to include these requirements in any subcontract exceeding $150,000 funded, in whole or in part, with funds provided by Grantors pursuant to this Agreement. HCBOC 121823 Revised Pg. 71 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 20 Section 6.10. Debarment and Suspension. Due to its receipt of ARPA funds, Grantors are participants in a non-procurement transaction (defined at 2 C.F.R. § 180.970) that is a covered transaction pursuant to 2 C.F.R. § 180.210 and 31 C.F.R. § 19.210. Therefore, this Agreement is a lower-Tier covered transaction for purposes of 2 C.F.R. Part 180 and 31 C.F.R. Part 19 if the amount of this Agreement is greater than or equal to $25,000. a. Non-Exclusion Certification. The Grantee hereby certifies as of the date hereof, that the Grantee, the Grantee’s principals (defined at 2 C.F.R. § 180.995), and the affiliates (defined at 2 C.F.R. § 180.905) of both the Grantee and the Grantee’s principals are not excluded individuals (defined at 2 C.F.R. § 180.935) and are not disqualified (defined at 2 C.F.R. § 180.935), or otherwise determined ineligible to participate in federal assistance awards or contracts. If any of the foregoing persons are excluded or disqualified and the federal awarding agency has not granted an exception pursuant to 31 C.F.R. § 19.120(a), then: (1) this Agreement shall be void, (2) Grantors shall not make any payments of federal financial assistance to the Grantee, and (3) Grantors shall have no obligations to the Grantee under this Agreement. b. Compliance with 2. C.F.R. Part 180, Subpart C and 31 C.F.R. Part 19. The Grantee must comply with the Office of Management and Budget (OMB) Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement) in 2 C.F.R. Part 180, Subpart C, and as adopted by the U.S. Department of the Treasury at 31 C.F.R. Part 19, and must include a requirement to comply with these regulations in any lower-Tier 2 covered transaction into which it enters. The Grantee hereby certifies that it will comply with 2 C.F.R. Part 180, Subpart C and 31 C.F.R. Part 19. This certification is a material representation of fact relied upon by Grantors, and all liability arising from an erroneous representation shall be borne solely by the Grantee. c. Remedies for Non-Compliance. If it is later determined that the Grantee did not comply with 2 C.F.R. Part 180, Subpart C and 31 C.F.R. Part 19, in addition to remedies available to Grantors, the federal government may pursue available remedies, including but not limited to, suspension and/or debarment. d. Subcontractor Certification. The Grantee hereby certifies that none of the subcontractors it has proposed to perform work under this Agreement are listed under the State Debarred Vendors listing (https://ncadmin.nc.gov/documents/nc-debarred- vendors), or in the past five (5) years have been suspended or debarred from doing business with the federal or any state government. The Grantee agrees that it will notify Grantors immediately if it or any of its principals is placed on the list of parties excluded from federal procurement or nonprocurement programs available at www.sam.gov. 2 “Tier” shall have the meaning indicated in 2 C.F.R. Part 180 and illustrated in 2 C.F.R. Part 180, Appendix II. HCBOC 121823 Revised Pg. 72 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 21 Section 6.11. Byrd Anti-Lobbying Amendment. The Grantee shall comply with the restrictions on lobbying in 31 CFR Part 21. The Grantee certifies to Grantors, and the Grantee shall cause each Tier below it to certify to the Tier directly above such Tier, that it has not used and will not use federally appropriated funds to pay any person or organization to influence or attempt to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. The Grantee shall, and shall cause each Tier below it, to disclose any lobbying with non–federally appropriated funds that takes place in connection with obtaining any federal award. Such disclosures (to be set forth on Standard Form-LLL, contained in 31 C.F.R. Part 21, Appendix B) shall be forwarded from Tier to Tier up to Grantors, which will, in turn, forward the certification(s) to the federal awarding agency. The Grantee shall cause the language of this Section to be included in all subcontracts. This certification is a material representation of fact upon which Grantors have relied when entering into this Agreement, and all liability arising from an erroneous representation shall be borne solely by the Grantee. If this Agreement exceeds $100,000, the Grantee also must file with Grantors the certification in Exhibit G, “Byrd Anti-Lobbying Certification”, which is attached hereto and incorporated herein. Any subcontractor with a subcontract (at any Tier) exceeding $100,000 must also file with the Tier above it the certification in Exhibit G. Section 6.12. Wages and Labor Standards for Projects over $10 Million. In its reporting guidance, the U.S. Department of Treasury has indicated that recipients will need to provide documentation of wages and labor standards for capital expenditure projects and infrastructure projects over $10 million, and that these requirements can be met with certifications that the project is in compliance with the Davis-Bacon Act (or related state laws, commonly known as “baby Davis-Bacon Acts”) and subject to a project labor agreement. In accordance with the SLFRF Reporting and Compliance Guidance, for Projects with a total cost of over ten million dollars ($10,000,000) (based on expected total cost): a. Prevailing Wages Certification. A recipient may provide a certification that, for the relevant project, all laborers and mechanics employed by contractors and subcontractors in the performance of such project are paid wages at rates not less than those prevailing, as determined by the U.S. Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code (commonly known as the “Davis-Bacon Act”), for the corresponding classes of laborers and mechanics employed on projects of a character similar to the contract work in the civil subdivision of the State (or the District of Columbia) in which the work is to be performed, or by the appropriate State entity pursuant to a corollary State prevailing-wage-in- construction law (commonly known as “baby Davis-Bacon Acts”). If such certification is not provided, a recipient must provide a project employment and local impact report detailing: HCBOC 121823 Revised Pg. 73 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 22 • The number of employees of contractors and sub-contractors working on the project; • The number of employees on the project hired directly and hired through a third party; • The wages and benefits of workers on the project by classification; and • Whether those wages are at rates less than those prevailing. 19 Recipients must maintain sufficient records to substantiate this information upon request. b. Project Labor Certification. A recipient may provide a certification that a project includes a project labor agreement, meaning a pre-hire collective bargaining agreement consistent with section 8(f) of the National Labor Relations Act (29 U.S.C. 158(f)). If the recipient does not provide such certification, the recipient must provide a project workforce continuity plan, detailing: • How the recipient will ensure the project has ready access to a sufficient supply of appropriately skilled and unskilled labor to ensure high-quality construction throughout the life of the project, including a description of any required professional certifications and/or in-house training; • How the recipient will minimize risks of labor disputes and disruptions that would jeopardize timeliness and cost-effectiveness of the project; • How the recipient will provide a safe and healthy workplace that avoids delays and costs associated with workplace illnesses, injuries, and fatalities, including descriptions of safety training, certification, and/or licensure requirements for all relevant workers (e.g., OSHA 10, OSHA 30); • Whether workers on the project will receive wages and benefits that will secure an appropriately skilled workforce in the context of the local or regional labor market; and • Whether the project has completed a project labor agreement. c. Local Hire Prioritization. Whether the project prioritizes local hires. d. Community Benefit Agreement. Whether the project has a Community Benefit Agreement, with a description of any such agreement. Section 6.13. Copeland Anti-Kickback Act. In accordance with the Copeland Anti-Kickback Act, as supplemented by the Department of Labor regulations at 29 CFR Part 3, the Grantee understands and agrees that it is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Grantors shall report any and all suspected or reported violations of this Section to the Federal awarding Agency. HCBOC 121823 Revised Pg. 74 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 23 Section 6.14. Contract Work Hours and Safety Standard Act. Contracts awarded by Grantors in excess of one-hundred thousand dollars ($100,000.00) that involve the employment of mechanics or laborers are required to comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor Regulations at 29 CFR Part 5. The Grantee understands and agrees that it will compute the wages of every mechanic and laborer on the basis of a standard work week of forty (40) hours, and that work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The Grantee further understands and agrees that no mechanic or laborer is required to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous. Section 6.15. Prohibition on Contracting for Covered Telecommunications Equipment or Services. Pursuant to 2 C.F.R. § 200.216, the Grantee agrees not to expend funds it receives pursuant to this Agreement to procure or obtain, or to enter into, extend, or renew a contract to procure or obtain equipment, services, or systems that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Covered telecommunications equipment is defined in 2 C.F.R. § 200.216. Section 6.16. Program Fraud and False or Fraudulent Statements or Related Acts. The Grantee acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for False Claims and Statements) applies to its actions pertaining to this Agreement. Making false statements or claims in connection with this award is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in state or federal awards or contracts, and/or any other remedy available by law. Section 6.17. Protections for Whistleblowers. In accordance with 41 U.S.C. § 4712, the Grantee may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing, to any of the list of persons in 41 U.S.C. § 4712(a)(2), information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. The Grantee is hereby notified that it is required to: (a) inform its employees that they are subject to the whistleblower rights and remedies of the program; (b) inform its employees in writing of employee whistleblower protections under 41 U.S.C §4712 in the predominant native language of the workforce; and (c) include such requirements in any agreement made with a subcontractor or subgrantee. Section 6.18. Equal Opportunity & Other Requirements. The Grantee shall adopt and enact a nondiscrimination policy consistent with the requirements in this Section. The Grantee acknowledges that Grantors are bound by and agrees, to the extent applicable to the Grantee, to HCBOC 121823 Revised Pg. 75 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 24 abide by the provisions contained in the federal statutes enumerated below and any other federal statutes and regulations that may be applicable to the expenditure of ARPA funds: a. Assurances of Compliance with Title VI of the Civil Rights Act of 1964. The Grantee and any subcontractor, or the successor, transferee, or assignee of the Grantee or any subcontractor, shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. §§ 2000d et seq.), as implemented by the U.S. Department of the Treasury’s Title VI regulations, 31 C.F.R. Part 22, which are herein incorporated by reference and made a part of this Agreement. Title VI also provides protection to persons with “Limited English Proficiency” in any program or activity receiving federal financial assistance, 42 U.S.C. §§ 2000d et seq., as implemented by Treasury’s Title VI regulations, 31 C.F.R. Part 22, and herein incorporated by reference and made a part of this Agreement. b. Disability Protections. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance. c. Age Discrimination. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury’s implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance. d. Americans with Disabilities. Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability in programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto. e. Fair Housing Laws. The Grantee shall comply with the Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability. Section 6.19. Affordable Connectivity Program. The Grantee must participate in the Federal Communications Commission Affordable Connectivity Program (“ACP”), or otherwise provide access to a broad-based affordability program to low-income consumers in the proposed service area of the broadband infrastructure that provides benefits to households commensurate with those provided under the ACP. Section 6.20. Use of Name. Neither party to this Agreement shall use the other Party’s name, trademarks, or other logos in any publicity, advertising, or news release without the prior written HCBOC 121823 Revised Pg. 76 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 25 approval of an authorized representative of that Party. The Parties agree that each party may use factual information regarding the existence and purpose of the relationship that is the subject of this Agreement for legitimate business purposes, to satisfy any reporting and funding obligations, or as required by applicable law or regulation without written permission from the other Party. In any such statement, the relationship of the Parties shall be accurately and appropriately described. Section 6.21. Solicitation of Small Businesses and Historically Underutilized Businesses. If the Grantee intends to let any subcontracts, it shall encourage and promote the use of small businesses and historically underutilized businesses, such as (1) assuring that small and historically underutilized businesses are solicited whenever they are potential sources; (2) dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and historically underutilized businesses; (3) establishing delivery schedules, where the requirement permits, which encourage participation by small and historically underutilized businesses; and (4) using the services and assistance, as appropriate, of the Small Business Administration, the Minority Business Development Agency of the Department of Commerce, and the North Carolina Office for Historically Underutilized Businesses. For the purposes of this Agreement, an entity shall qualify (1) as an “historically underutilized business” if it is currently certified as such under Chapter 143, Section 128.4 of the N.C. General Statutes, and (2) as a “small business” if it is independently owned and operated and is qualified under the Small Business Administration criteria and size standards at 13 C.F.R. Part 21. Section 6.22. Conflicts of Interest; Gifts and Favors a. Disclosure of Potential Conflicts. The Grantee understands that (1) NCDIT will use ARPA funds to pay for the cost of this Contract; (2) the County may use ARPA funds to contribute to the payment of this Contract; and (3) the expenditure of ARPA funds is governed by the Conflict of Interest Policies of NCDIT, and if applicable, the County, the federal requirements (including, without limitation, 2 C.F.R. § 200.318(c)(1)), and North Carolina law (including, without limitation, N.C.G.S. §§ 14-234(a)(1) and - 234.3(a)). The Grantee must disclose in writing to Grantors any potential conflict of interest affecting the awarded funds in accordance with 2 C.F.R. § 200.112. b. Conflict Certification. The Grantee certifies to Grantors that as of the date hereof, to the best of its knowledge after reasonable inquiry, no employee, officer, or agent of Grantors involved in the selection, award, or administration of this Agreement (each a “Covered Individual”); no member of a Covered Individual’s immediate family; no partner of a Covered Individual; and no organization (including the Grantee) which employs or is about to employ a Covered Individual; has a financial or other interest in, or has received a tangible personal benefit from, the Grantee. Should the Grantee obtain knowledge of any such interest or any tangible personal benefit described in the preceding sentence after the date hereof, it shall promptly disclose the same to Grantors in writing. HCBOC 121823 Revised Pg. 77 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 26 c. Value Certification. The Grantee certifies to Grantors that it has not provided, nor offered to provide, any gratuities, favors, or anything of value to an officer, employee, or agent of Grantors. Should the Grantee obtain knowledge of the provision, or offer of any provision, of any gratuity, favor, or anything of value to an officer, employee, or agent described in the preceding sentence after the date hereof, it shall promptly disclose the same to Grantors in writing. d. Conflict of Interest Policy. – Pursuant to N.C. Gen. Stat. § 143C-6-23(b), every Grantee shall file with NCDIT a copy of Grantee's policy addressing conflicts of interest that may arise involving the Grantee's management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Grantee's employees or members of its board or other governing body, from the Grantee's disbursing of State funds, and shall include actions to be taken by the Grantee or the individual, or both, to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the disbursing State agency may disburse the grant funds. Section 6.23. Miscellaneous Provisions and Conditions. a. Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 Fed. Reg. 19,216 (Apr. 18, 1997), Grantors encourage the Grantee to adopt and enforce on-the-job seat belt policies and programs for its employees when operating company-owned, rented, or personally owned vehicles. b. Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 Fed. Reg. 51,225 (Oct. 6, 2009), Grantors encourage the Grantee to adopt and enforce policies that ban text messaging while driving. c. Energy Efficiency. All participants in the projects funded hereby shall recognize mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (PL 94-163). d. Publications. Any publications related to the Project must be paid for independently by the Grantee (i.e., not with GREAT Award funds) and must display the following language: “This project [is being][was] supported, in whole or in part, by funds awarded to the State of North Carolina by the U.S. Department of the Treasury.” e. Federal Seals, Logos, and Flags. The Grantee shall not use the seal(s), logos, crests, or reproductions of flags of the federal funding agency or likenesses of any federal agency officials without specific pre-approval of the relevant federal agency. HCBOC 121823 Revised Pg. 78 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 27 Article 7. Termination and Remedies. Section 7.1. Termination by Grantors for Default. If the Grantee fails to fulfill in a timely and proper manner its obligations required under this Agreement or violates or fails to comply with any of the covenants or stipulations under this Agreement or any applicable laws, rules, and regulations, and such default is not cured within sixty (60) calendar days of the receipt of written notice of such default, then NCDIT and/or the County shall have the right to terminate this Agreement on any future date after giving the Grantee written notice of termination of this Agreement at least ten (10) calendar days in advance of the Termination Date. Any termination notice under this Section shall specify the Termination Date and this Agreement shall terminate automatically upon such Termination Date. Upon termination of this Agreement under this Section, (1) Grantors shall have no responsibility to make additional payments to the Grantee; and (2) the Grantee shall not expend any additional funds for which it will seek reimbursement without NCDIT’s prior and express written authorization and shall return all funds received to NCDIT upon demand. 2 C.F.R. § 200, app. II(B). Section 7.2. Immediate Termination by Grantors. NCDIT and/or the County may terminate this Agreement immediately upon discovery of the Grantee’s commission of fraud of GREAT Award funds. Section 7.3. Termination by Mutual Consent. In accordance with 09 N.C.A.C. 3M.0703(11), this Agreement may be terminated at any time upon the mutual consent of the Parties upon sixty (60) days prior written notice to the other Parties. Section 7.4. Termination Procedures. All notices of termination shall be given in accordance with the notice provisions in Section 8.13 of this Agreement. If this Agreement is terminated under this Article 7, the Grantee may not incur new obligations for the terminated portion of this Agreement after the Grantee has received the notification of termination. The Grantee must cancel as many outstanding obligations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Grantee shall not be relieved of liability to Grantors because of any breach of Agreement by the Grantee. The Grantors may, to the extent authorized by law, withhold payments to the Grantee for the purpose of set-off until the exact amount of damages due NCDIT and/or the County from the Grantee is determined. Neither the County nor NCDIT shall commence termination procedures or legal action against the Grantee for violations related to the performance of this Agreement without providing notice to the other. Section 7.5. Sanctions for Noncompliance. As the entity responsible for handling monitoring of the Project and this Agreement, NCDIT is required to ensure that the Grantee complies with the applicable provisions of 09 N.C.A.C. 03M. Pursuant to 09 N.C.A.C. 03M .0401, upon NCDIT’s determination that the Grantee is noncompliant with 09 N.C.A.C. 03M and/or the terms of this Agreement, NCDIT shall take all appropriate action in accordance with 09 N.C.A.C. 03M .0800 HCBOC 121823 Revised Pg. 79 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 28 as follows: a. Grantee Noncompliance. When the Grantee does not comply with the requirements of 09 N.C.A.C. 03M, NCDIT shall: (1) communicate the requirements to the Grantee; (2) require a response from the Grantee upon a determination of noncompliance; (3) suspend payments to the Grantee until the Grantee comes in compliance. b. Misuse of Funds. When NCDIT discovers evidence of management deficiencies or criminal activity leading to the misuse of funds, NCDIT shall notify the Office of State Budget and Management and take the appropriate action or actions, including without limitation: (1) suspending payments until the matter has been fully investigated and corrective action has been taken; (2) terminating this Agreement and taking action to retrieve unexpended funds or unauthorized expenditures; and/or (3) reporting possible violations of criminal statutes involving misuse of State property to the State Bureau of Investigation, in accordance with N.C.G.S. § 143B-920. c. Notice Period. Upon determination of noncompliance with requirements of this Agreement that are not indicative of management deficiencies or criminal activity, NCDIT shall give the Grantee sixty (60) days written notice to take corrective action. If the Grantee has not taken the appropriate corrective action after the 60-day period, NCDIT shall notify the Office of State Budget and Management and take the appropriate action or actions, including without limitation: (1) suspending payments pending negotiation of a plan of corrective action; (2) terminating the contract and taking action to retrieve unexpended funds or unauthorized expenditures; and/or (3) offsetting future payments with any amounts improperly spent. Section 7.6. Termination due to Unavailability of Funds. If funds for the Project become unavailable for any reason, including without limitation, a change in the State or federal laws, NCDIT and/or the County shall have the right to terminate this Agreement after giving the Grantee written notice of termination of this Agreement at least twenty (20) calendar days in advance of the Termination Date. The notice of termination shall contain the effective Termination Date of this Agreement. Upon notice, the Grantee shall not expend any GREAT Award funds without NCDIT’s express written authorization. Upon termination of this Agreement, neither NCDIT nor the County shall have any responsibility to make additional payments to the Grantee. Article 8. General Conditions. Section 8.1. Representations and Warranties. a. The Parties’ Representations and Warranties. The Parties acknowledge that each has been represented in negotiations for, and the preparation of, this Agreement by counsel of its own choosing (or has had the opportunity to retain counsel for those purposes), that each has read this Agreement or has had it read to them and explained HCBOC 121823 Revised Pg. 80 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 29 by counsel, that each understands and is fully aware of its contents and of its legal effect, that each is knowingly and voluntarily entering into this Agreement. The execution and performance of this Agreement have been duly authorized by all necessary laws, resolutions and entity action, and this Agreement constitutes the valid and enforceable obligations of the Parties in accordance with its terms. Each Party and its respective signatory hereto avers that its signatory is authorized, empowered, and directed on behalf of the Party to execute this Agreement and thereby bind the Party and others as set forth in Section 8.5 of this Agreement. b. Grantee’s Representations and Warranties. The Grantee hereby represents and warrants that: i. There is no action, suit proceeding, or investigation at law or in equity or before any court, public board or body pending, or to the knowledge of the Grantee, threatened against or affecting it that could or might adversely affect the Project or any of the transactions contemplated by this Agreement the validity or enforceability of this Agreement, or the abilities of the Grantee to discharge their obligations under this Agreement. If it is subsequently found that an action, suit, proceeding, or investigation did or could threaten or affect the development of the Project, Grantors may require repayment from the Grantee based on Section 3.4, Article 7, and Section 8.4 of this Agreement and this Agreement may be terminated by Grantors effective upon notice. ii. No consent or approval is necessary from any governmental authority as a condition to the execution and delivery of this Agreement by the Grantee or the performance of any of its obligations hereunder, or all such requisite governmental consents or approvals have been obtained. The Grantee shall provide NCDIT with evidence of the existence of any such necessary consents or approvals at the time of the execution of this Agreement. iii. The Grantee is solvent, is financially capable of performing the Project responsibilities, is a going concern, is duly authorized to do business under North Carolina law, and is not delinquent on any federal, state, or local taxes, licenses, or fees. If it is subsequently found that the Grantee was not solvent, was not financially capable of performing its Project responsibilities, was delinquent on its federal, state or local taxes, licenses or fees or, if applicable, was not a going concern or was not duly authorized to do business under North Carolina law, Grantors may require repayment from the Grantee based on Section 3.4, Article 7, and Section 8.4 of this Agreement. Section 8.2. Indemnification. The Grantee hereby agrees to release, indemnify and hold harmless the State (including, without limitation, NCDIT) and the County, and their respective members, HCBOC 121823 Revised Pg. 81 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 30 officers, directors, employees, agents and attorneys (together, the “Indemnified Parties”), from any claims of third parties arising out of any act or omission of the Grantee or any third party in connection with the performance of this Agreement or the Project, and for all losses arising from their implementation. Without limiting the foregoing, the Grantee hereby releases the Indemnified Parties from, and agrees that such Indemnified Parties are not liable for, and agrees to indemnify and hold harmless the Indemnified Parties against, any and all liability or loss, cost or expense, including, without limitation, reasonable attorneys’ fees, fines, penalties and civil judgments, resulting from or arising out of or in connection with or pertaining to, any loss or damage to property or any injury to or death of any person occurring in connection with the Project, or resulting from any defect in the fixtures, machinery, equipment or other property used in connection with the Project or arising out of, pertaining to, or having any connection with, the Project or the financing thereof (whether arising out of acts, omissions, or negligence of the Grantee or of any third party or of any of their agents, Grantees, servants, employees, licensees, lessees, or assignees), including any claims and losses accruing to or resulting from any and all subgrantees, subcontractors, material men, laborers and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the Project. Section 8.3. Insurance. The Grantee must provide the equivalent insurance coverage for real property and equipment acquired or improved with this award as provided to property owned by the Grantee. In addition, the Grantee, must, at a minimum, provide and maintain during the term of this Agreement insurance coverage that meets the following coverage and limit requirements: a. Small Purchases Requirements. For Small Purchases as defined under 01 N.C.A.C. 05A .0112(35) and 05B .0301(1), the minimum applicable insurance requirements for Worker’s Compensation and Automobile Liability will apply as required by North Carolina law. The Purchasing Agency may require Commercial General Liability coverage consistent with the assessed risks involved in the procurement. b. Requirements for Contracts Between Small Purchase and $1,000,000.00. For Contracts valued in excess of the Small Purchase threshold, but up to $1,000,000.00 the following limits shall apply: 1. Worker’s Compensation - The Grantee shall provide and maintain Worker’s Compensation Insurance, as may be required by the laws of North Carolina, as well as employer’s liability coverage, with minimum limits of $250,000.00, covering all of Grantee’s employees who are engaged in any work under the Contract in North Carolina. If any work is sub-Contracted, the Grantee shall require the sub- contractor to provide the same coverage for any of its employees engaged in any work under the Contract within the State. HCBOC 121823 Revised Pg. 82 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 31 2. Commercial General Liability - General Liability Coverage on a Comprehensive Broad Form on an occurrence basis in the minimum amount of $500,000.00 Combined Single Limit. Defense costs shall be in excess of the limit of liability. 3. Automobile - Automobile Liability Insurance, to include liability coverage covering all owned, hired, and non-owned vehicles, used within North Carolina in connection with the Contract. The minimum combined single limit shall be $250,000.00 bodily injury and property damage; $250,000.00 uninsured/under insured motorist; and $2,500.00 medical payment. c. Requirements for Contracts in Excess of $1,000,000.00. For Contracts valued in excess of $1,000,000.00 the following limits shall apply: 1. Worker’s Compensation - The Grantee shall provide and maintain Worker’s Compensation Insurance, as may be required by the laws of North Carolina, as well as employer’s liability coverage, with minimum limits of $500,000.00, covering all of Grantee’s employees who are engaged in any work under the Contract in North Carolina. If any work is sub-Contracted, the Grantee shall require the sub- contractor to provide the same coverage for any of its employees engaged in any work under the Contract within the State. 2. Commercial General Liability - General Liability Coverage on a Comprehensive Broad Form on an occurrence basis in the minimum amount of $1,000,000.00 Combined Single Limit. Defense costs shall be in excess of the limit of liability. 3. Automobile - Automobile Liability Insurance, to include liability coverage covering all owned, hired and non-owned vehicles, used within North Carolina in connection with the Contract. The minimum combined single limit shall be $500,000.00 bodily injury and property damage; $500,000.00 uninsured/under insured motorist; and $5,000.00 medical payment. The Grantee’s insurance coverage shall meet all laws of the State of North Carolina. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized by the NC Commissioner of Insurance to do business in North Carolina. The Grantee shall at all times comply with the terms of such insurance policies, and all requirements of the insurer under any such insurance policies, except as they may conflict with existing North Carolina laws or this Agreement. If the Grantee fails at any time to maintain and keep in force the required insurance, and such default is not cured within ten (10) calendar days of the receipt of written notice of such default, then Grantors may cancel and terminate this Agreement on any future date after giving the Grantee written notice of termination of this Agreement. The limits of coverage under each insurance policy maintained by the Grantee shall not be interpreted as limiting the Grantee’s liability and obligations or the indemnification requirements under this Agreement. HCBOC 121823 Revised Pg. 83 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 32 The insurer must provide NCDIT with a Certificate of Insurance reflecting the coverages required in this Section. All Certificates of Insurance shall reflect thirty (30) days written notice by the insurer in the event of cancellation, reduction, or other modification of coverage. In addition to this notice requirement, the Grantee must provide NCDIT prompt written notice of cancellation, reduction, or material modification of coverage of insurance. If the Grantee fails to provide such notice, the Grantee assumes sole responsibility for all losses incurred by Grantors for which insurance would have provided coverage. Section 8.4. Cessation, Bankruptcy, Dissolution, or Insolvency. a. Merger, Consolidation, or Sale. The Grantee agrees at all times to preserve its legal existence, except that it may merge or consolidate with or into, or sell all or substantially all of its assets to, any entity that expressly undertakes, assumes for itself and agrees in writing to be bound by all of the obligations and undertakings of the Grantee contained in this Agreement, subject to the prior written consent of Grantors if such action constitutes an assignment of the Grantee’s obligations under this Agreement. If the Grantee so merges, consolidates, or sells its assets without such an undertaking being provided, it agrees under Section 3.4, Article 7, and this Section of this Agreement to make that payment due under this Agreement to Grantors, upon request and as directed. Further, a merger, consolidation or sale without such an undertaking shall constitute a material default under this Agreement, and Grantors may terminate this Agreement upon written notice to the Grantee and hold the Grantee liable for any such payment provided for under Section 3.4, Article 7, and this Section of this Agreement. b. Notice of Cessation, Bankruptcy, Dissolution, or Insolvency. Other than as provided for in this Section, if the Grantee ceases to do business or becomes the subject of any bankruptcy, dissolution or insolvency proceeding prior to the Termination Date, the Grantee shall give Grantors immediate notice of the event, and shall pay the amount provided under Section 3.4, Article 7, and this Section of this Agreement to Grantors, upon request, as directed and without regard to whether the effective period in Section 3.1 has yet to expire, but only if to make such payment is permissible under applicable bankruptcy, dissolution or insolvency law. c. Remedies on Failure to Provide Notice. If the Grantee fails to provide Grantors notice of ceasing to do business or becoming the subject of any bankruptcy, dissolution or insolvency proceeding prior to the Termination Date, it shall constitute a material breach under this Agreement. If there is such a cessation or such a proceeding, Grantors may terminate this Agreement upon written notice to the Grantee pursuant to Section 7.1. Upon such termination, the Grantee shall pay the applicable clawback amount to Grantors upon request, as directed and without regard to whether the effective period in Section 3.1 has yet to expire, but only if to make such payment is permissible under HCBOC 121823 Revised Pg. 84 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 33 applicable bankruptcy, dissolution or insolvency law and, if the matter is under the jurisdiction of a Bankruptcy Court, with approval of the Bankruptcy Court. Section 8.5. Binding Effect. The Terms of this Agreement are and shall be binding upon each of the Parties hereto, their heirs, executives, representatives, agents, attorneys, partners, successors, predecessors-in-interest, members, managers, member-managers, and assigns, and upon all other persons claiming any interest in the subject matter hereto through any of the Parties. The Grantee must disclose this Agreement to any such person or entity described in this Section. Section 8.6. Entire Agreement. This Agreement contains the entire agreement between the Parties pertaining to the subject matter of this Agreement. This Agreement supersedes all prior agreements between or among the Parties with regard to the Project and expresses the Parties’ entire understanding with respect to the transactions contemplated herein, and shall not be amended, modified or altered except pursuant to the provisions set forth in Section 2.5. Section 8.7. Titles and Headings. Titles and Headings in this Contract are used for convenience only and do not define, limit, or proscribe the language of terms identified by such Titles and Headings. Section 8.8. Severability. Each provision of this Agreement is intended to be severable and, if any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect by a court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect or impair any other provision of this Agreement, and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had not been contained herein and the remainder of this Agreement shall remain in full force and effect to the extent permitted by law. Section 8.9. Independent Status of the State, the County, the Grantee, and Any Third Parties. a. Independent Entities. The State (including, without limitation, NCDIT), the County, and the Grantee are independent entities from one another and from any third party. This Agreement, the Project, and any actions taken pursuant to them shall not be deemed to create a partnership or joint venture between the State, the County and the Grantee or between or among either of them or any third party. Nor shall this Agreement or the Project be construed to make any employees, agents or members of the Grantee or any third party into employees, agents, members or officials of the State or the County or to make employees, agents, members or officials of the Grantee into employees, agents, members or officials of the State or the County. Neither the Grantee nor any third party shall have the ability to bind the State or the County to any agreement for payment of goods or services or represent to any person that they have such ability. Nor shall the Grantee have the ability to bind the State or the County to any agreement for payment of goods or services or represent to any person that it has such ability. HCBOC 121823 Revised Pg. 85 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 34 b. Grantees Responsibility for Expense and Insurance. The Grantee and any third party shall be responsible for payment of all their expenses, including rent, office expenses and all forms of compensation to their employees. The Grantee and any third parties shall provide worker's compensation insurance to the extent required for their operations and shall accept full responsibility for payments of unemployment tax or compensation, social security, income taxes, and any other charges, taxes or payroll deductions required by law in connection with their operations, for themselves and their employees who are performing work pursuant to this Project. All expenses incurred by the Grantee, or any third party are their sole responsibilities, and neither the State (including, without limitation, NCDIT) nor the County shall be liable for the payment of any obligations incurred in the performance of the Project. Section 8.10. Non-Assignability. The Grantee shall not assign or transfer any interest in this Agreement without the prior written consent of Grantors. Claims for money due to the Grantee from Grantors under this Agreement may be assigned to any commercial bank or other financial institution with Grantors’ prior written approval. To the extent that Grantors provide written approval to the Grantee to assign or transfer any interest in this Agreement, the Grantee is not relieved of any of the duties and responsibilities of this Agreement and shall obtain agreement from the assignee to abide by the standards contained in 09 N.C.A.C. 03M. Unless Grantors otherwise agree in writing, the Grantee and all assigns are subject to all Grantors’ defenses and are liable for all the Grantee’s duties that arise from this Agreement and all Grantors’ claims that arise from this Agreement. Section 8.11. Subcontracting. The Grantee shall provide, upon request by Grantors, copies of any agreements made by and between the Grantee and any subcontractors for the purpose of performing services to fulfill the Grantee’s obligations under this Agreement. The Grantee remains responsible for and is not relieved of any of the duties and responsibilities of this Agreement. The Grantee remains solely responsible for the performance of its subcontractors. Subcontractors, if any, shall adhere to the same standards required of the selected Grantee, including those in 09 N.C.A.C. 03M, and shall provide information in their possession that is needed by the Grantee to comply with these standards. NCDIT is indemnified by the Grantee for any claim presented by a subcontractor, and any contracts made by the Grantee with a subcontractor after the Effective Date of this Agreement for performance of work under this Agreement shall include an affirmative statement that the State and the County are intended third- party beneficiaries of the contract; that the subcontractor has no agreement with the State or the County; and that the State and the County shall be indemnified by the Grantee for any claim presented by the subcontractor. Notwithstanding any other term herein, the Grantee shall timely exercise its contractual remedies against any non-performing subcontractor and, when appropriate, substitute another subcontractor. HCBOC 121823 Revised Pg. 86 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 35 Section 8.12. No Waiver by the State or the County. Failure of the State (including, without limitation, NCDIT) and/or the County at any time to require performance of any term or provision of this Agreement shall in no manner affect the rights of the State at a later date to enforce the same or to enforce any future compliance with or performance of any of the terms or provisions hereof. No waiver of the State or the County of any condition or the breach of any term, provision or representation contained in this Agreement, whether by conduct or otherwise, in any one or more instances, shall be deemed to be or construed as a further or continuing waiver of any such condition or of the breach of that or any other term, provision or representation. No action or failure to act by the State or the County constitutes a waiver of any of its rights or remedies that arise out of this Agreement, nor shall such action or failure to act constitute approval of or acquiescence in a breach of this Agreement, except as specifically agreed in writing. Section 8.13. Notices. All notices required or permitted by this Agreement shall be in writing and shall be deemed given when (i) sent via electronic mail with delivery confirmation requested; or (ii) when deposited in the United States mail, certified, return receipt requested, first class, postage prepaid. Notices shall be addressed as follows: If to NCDIT via US mail: Attn: Cc: If to NCDIT via Email If to the County via US mail: Attn: Director, Broadband Infrastructure Office North Carolina Department of Information Technology NC Broadband Infrastructure Office P.O. Box 17209 Raleigh, North Carolina 27619-7209 Creecy Johnson, Legal Counsel North Carolina Department of Information Technology NC Broadband Infrastructure Office P.O. Box 17209 Raleigh, North Carolina 27619-7209 greatgrant@nc.gov creecy.johnson@nc.gov Brent Trout, County Manager Harnett County P.O. Box 759 Lillington, NC 27546 HCBOC 121823 Revised Pg. 87 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 36 If to County via Email btrout@harnett.org If to the Grantee via US Mail Pamela Sherwood Connect Holding II, LLC dba Brightspeed 1120 South Tryon Street, Suite 700 Charlotte, NC 28203 If to the Grantee via Email: Pamela.sherwood@brightspeed.com If, at any time during the term of this Agreement, the Grantee’s Authorized Representative changes from the individual identified in this Agreement, the Grantee must provide written notice of such change to Grantors pursuant to this Section within ten (10) calendar days of any such change. Section 8.14. Public Records Act Compliance and Confidentiality. The Grantee may designate appropriate portions of documents or information provided to NCDIT as confidential, consistent with and only to the extent permitted under N.C. Gen. Stat. § 132-1, et seq. or other applicable law, by marking the top and bottom of each page containing confidential information with the following legend in boldface type: “CONFIDENTIAL”. By so marking any page, the Grantee warrants that it has formed a good faith belief that the portions marked “CONFIDENTIAL” meet the requirements of the applicable law. NCDIT may serve as custodian of Grantee’s confidential information and not as arbiter of claims against its assertion of confidentiality. In the event that NCDIT is served with a subpoena, discovery request, or public record request for information that has been designated by the Grantee as confidential information, NCDIT shall forward written notification thereof to the Grantee, along with the subpoena or other request. NCDIT shall not, pursuant to the subpoena or other request, produce documents or information designated by the Grantee as confidential information without Grantee’s written consent or unless ordered to do so by a court of competent jurisdiction. Section 8.15. Dispute Resolution. The Parties agree that it is in their mutual interest to resolve disputes informally. The Parties shall negotiate in good faith and use all reasonable efforts to resolve such dispute(s). During the time the Parties are attempting to resolve any dispute, each shall proceed diligently to perform their respective duties and responsibilities under this Contract. If a dispute cannot be resolved between the Parties after a reasonable period, either Party may elect to exercise any other remedies available under this Contract, or at law. This term shall not constitute an agreement by either party to mediate or arbitrate any dispute. Section 8.16. Waiver of Objections to Timeliness of Legal Action. The Grantee knowingly HCBOC 121823 Revised Pg. 88 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 37 waives any objections it has or may have to timeliness of any legal action (including any administrative petition or civil action) by the State (including, without limitation, NCDIT) and/or the County to enforce its rights under this Agreement. This waiver includes any objections the Grantee may possess based on the statutes of limitations or repose and the doctrines of estoppel or laches. Section 8.17. Force Majeure. Except as provided for herein, no Party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations as a result of events beyond its reasonable control, including without limitation, fire, power failures, any act of war, hostile foreign action, nuclear explosion, riot, strikes or failures or refusals to perform under subcontracts, civil insurrection, flood, earthquake, hurricane, tornado, epidemic, pandemic, or other catastrophic natural event or act of God. Section 8.18. Construction, Jurisdiction and Venue. This Agreement shall be construed and governed by the laws of the State of North Carolina. The Parties agree and submit, solely for matters concerning this Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purposes, that the only venue for any legal proceedings shall be Wake County, North Carolina. The place of this Agreement, and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in contract, tort, or otherwise, relating to its validity, construction, interpretation, and enforcement, shall be determined. Section 8.19. Execution. This Agreement may be executed in one or more counterparts, each of which, when executed, shall be deemed an original, and such counterparts, together, shall constitute one and the same Grant Agreement which shall be sufficiently evidenced by one of such original counterparts. Section 8.20. Agreement Overturned by Tribunal, Judge or Court. In the event of a final decision or other ruling entered by a tribunal, judge or court against NCDIT that sets this Agreement aside or otherwise requires that this Agreement be withdrawn, terminated, canceled, and/or awarded to another entity, the Parties hereby mutually agree as follows: a. Immediate Termination of Agreement. This Agreement shall terminate immediately upon the entry of a final decision or other ruling against NCDIT by a tribunal, judge or court, that substantially impairs the Parties’ abilities to perform the terms of this Agreement, notwithstanding the termination provisions in Article 7 of this Agreement. Such termination shall not eliminate or otherwise impact the Grantee’s reporting obligations as set forth in this Agreement, including without limitation the post- termination reporting requirements in Section 2.4.d of this Agreement. b. NCDIT Reimbursement Obligations. NCDIT shall reimburse the Grantee only for Eligible Expenditures, in accordance with the terms of this Agreement, that the Grantee has incurred up to, but not including, the date a final decision or other ruling is entered HCBOC 121823 Revised Pg. 89 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 38 by a tribunal, judge or court against NCDIT. Under no circumstances shall NCDIT reimburse the Grantee for any Eligible Expenditures that the Grantee incurs on or after the date a final decision or other ruling is entered by a tribunal, judge, or court against NCDIT. c. County Matching Funds Obligations. If this Agreement is terminated pursuant to this Section 8.20 before the end of the Construction Period, the County shall have no obligation to pay any matching funds to the Grantee. d. Performance Enjoined. If, during the course of a proceeding challenging the Department’s decision to contract with the Grantee for its Project, a tribunal, judge or court enjoins the performance of any Party to the Agreement, the Parties’ respective obligations under the Agreement and the performance thereof shall immediately be suspended and shall remain suspended until such injunction is lifted or otherwise dissolved by a tribunal, judge, or court or the Agreement is immediately terminated in accordance with Section 8.20.a. e. Resumption of Performance. In the event that a tribunal, judge or court enjoins the performance of any Party to the Agreement, and at such later date the injunction is lifted or otherwise dissolved, the Parties recognize that some reasonable timeframe may be required to return furloughed workers to the jobsite to continue performance under the Agreement. Therefore, in such a situation, the Parties will agree to a reasonable timeframe to resume performance under this Agreement, from the date the injunction is lifted, without incurring any time-delay penalties otherwise applicable outside of Section 8.20. f. Mutual Release and Covenant Not to Sue. Each Party releases and forever discharges each other Party from, and shall never institute any lawsuit or other action against any other Party based upon any claim or cause of action that arises out of a final decision or other ruling entered by tribunal, judge or court against NCDIT that sets this Agreement aside or otherwise requires that this Agreement be withdrawn, terminated, canceled, and/or awarded to another entity. This mutual release and covenant not to sue in no way waives any claims arising from any Party’s breach of this Agreement itself. g. Conflicts Resolved. In the event of a conflict between any provisions of this Agreement and this Section 8.20, the provisions in Section 8.20 of this Agreement shall control where a tribunal, judge or court enjoins the performance of any Party to this Agreement and/or enters a final decision or other ruling against NCDIT that sets this Agreement aside or otherwise requires that this Agreement be withdrawn, terminated, canceled, and/or awarded to another entity. Section 8.21. Acceptance. If the Grantee and the County agree to the conditions as stated, please execute this Agreement via AdobeSign. This Agreement may be withdrawn if NCDIT has not HCBOC 121823 Revised Pg. 90 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 39 received the executed Agreement within thirty (30) days from the date of the cover letter from NCDIT to the Grantee and the County accompanying this Agreement and Grantee Exhibits. IN WITNESSETH WHEREOF, the Parties, intending to be legally bound hereby, have read, signed, and caused this Agreement to be executed. Connect Holding II, LLC dba Brightspeed Signature: Printed Name: Title: Date: Harnett County Signature: Printed Name: Title: Date: HCBOC 121823 Revised Pg. 91 STATE OF NORTH CAROLINA Agreement #2000072237 COUNTY OF WAKE Growing Rural Economies with Access to Technology Agreement NCDIT Broadband Infrastructure Office Program 40 NC Department of Information Technology Signature: Printed Name: Nathaniel Denny Title: Deputy Secretary for the Division of Broadband and Digital Equity NC Department of Information Technology Date: HCBOC 121823 Revised Pg. 92 Exhibit A NCDIT Disclosures A-1 2 C.F.R. 200.332 Required Disclosures Disclosure Contract Location (1) Federal award identification. Subrecipient name Section 1.1 Subrecipient's unique entity identifier; Cover letter; Exhibit B Federal Award Identification Number (FAIN); Section 1.4 Federal Award Date of award to the recipient by the Federal agency; Cover letter; Subaward Period of Performance Start and End Date; Sections 1.7 – 1.9 Subaward Budget Period Start and End Date; Section 2.1; Exhibit B Amount of Federal Funds Obligated by this action by the pass- through entity to the subrecipient; Section 2.2.a.; Exhibit B Total Amount of Federal Funds Obligated to the subrecipient by the pass-through entity including the current financial obligation; Section 1.4; Exhibit B Total Amount of the Federal Award committed to the subrecipient by the pass-through entity; Section 1.4; Exhibit B Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA); Section 1.3 Name of Federal awarding agency, pass-through entity, and contact information for awarding official of the Pass-through entity; Sections 1.1; 8.13 Assistance Listings number and Title; the pass-through entity must identify the dollar amount made available under each Federal award and the Assistance Listings Number at time of disbursement; Section 1.4 Identification of whether the award is R&D; and No Indirect cost rate for the Federal award per § 200.414. Not Applicable (2) All requirements imposed by the pass-through entity on the subrecipient so that the Federal award is used in accordance with Federal statutes, regulations and the terms and conditions of the Federal award; Section 1.3 (3) Any additional requirements that the pass-through entity imposes on the subrecipient in order for the pass-through entity to meet its own responsibility to the Federal awarding agency including identification of any required financial and performance reports; Sections 2.3/2.4; 5.5; 6.6 (4) An approved federally recognized indirect cost rate negotiated between the subrecipient and the Federal Government. If no approved rate exists, the pass-through entity must determine the appropriate rate in collaboration with the subrecipient; N/A (5) A requirement that the subrecipient permit the pass-through entity and auditors to have access to the subrecipient's records and financial statements as necessary for the pass-through entity to meet the requirements of this part; and Section 5.5 HCBOC 121823 Revised Pg. 93 Exhibit A NCDIT Disclosures A-2 (6) Appropriate terms and conditions concerning closeout of the subaward. Sections 4.6; 7.4 09 NCAC 03M .0703 Required Contract Provisions Provision Contract Location (1) A specification of the purpose of the award, services to be provided, objectives to be achieved, and expected results; Section 1.3 (2) The source of funds (such as federal or state) must be identified, including the CFDA number and percentages of each source where applicable. Section 1.4 (3) Account coding information sufficient to provide for tracking of the disbursement through the disbursing agency's accounting system. Cover Letter; Agreement Header (4) Agreement to maintain all pertinent records for a period of five years or until all audit exceptions have been resolved, whichever is longer. Section 2.3/2.4 (5) Names of all parties to the terms of the contract. For the recipient or subrecipient, each contract shall contain the employer/tax identification number, address, contact information, and the recipient's or subrecipient's fiscal year end date. Sections 1.1; 8.13 (6) Signatures binding all parties to the terms of the contract. Section 8.19 (7) Duration of the contract, including the effective and termination dates. Section 1.7 (8) Amount of the contract and schedule of payment(s). Section 2.2; Exhibit F (9) Particular duties of the recipient. Section 2.3/2.4 (10) Required reports and reporting deadlines. Exhibit D (11) Provisions for termination by mutual consent with 60 days written notice to the other party, or as otherwise provided by law. Section 7.3 (12) A provision that the awarding of State financial assistance is subject to allocation and appropriation of funds to the agency for the purposes set forth in the contract. Sections 2.2; 2.4 (13) Provision that requires reversion of unexpended State financial assistance to the agency upon termination of the contract. Sections 2.3/2.4; 2.5; 3.4 (14) A provision that requires compliance with the requirements set forth in this Subchapter, including audit oversight by the Office of the State Auditor, access to the accounting records by both the funding entity and the Office of the State Auditor, and availability of audit work papers in the possession of any auditor of any recipient of State funding. Sections 2.3/2.4; 4.5; 5.1; 5.2; 5.3; 5.5 (15) A clause addressing assignability and subcontracting, including the following: HCBOC 121823 Revised Pg. 94 Exhibit A NCDIT Disclosures A-3 (a) The recipient or subrecipient is not relieved of any of the duties and responsibilities of the original contract. Section 8.11 (b) The subrecipient agrees to abide by the standards contained in this Subchapter and to provide information in its possession that is needed by the recipient to comply with these standards. Article 6; Section 8.11 Public Records Statement Pursuant to N.C. General Statutes, Chapter 132, public records and public information compiled by the agencies of North Carolina government or its subdivisions are the property of the people. Therefore, it is the policy of this State that the people may obtain copies of their public records and public information free or at minimal cost unless otherwise specifically provided by law. Except as otherwise designated under N.C.G.S. 132-1.2 (Confidential Information), public records shall mean all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions. Policies All policies of NCDIT will be made available upon request. HCBOC 121823 Revised Pg. 95 Exhibit B Scope of Services B-1 Grantee, Connect Holding II, LLC d/b/a Brightspeed, Application # 1000013882 (Harnett County), will carry out the terms of this contract as follows: 1. Scope of the Project The Grantee shall deploy infrastructure to the approved Locations required by this Agreement and, upon completion of construction, shall offer to those Locations the minimum download and upload speeds identified in the Grantee’s application as the base speed multiplier. The base speed multiplier chosen by the applicant is the minimum speed made available to all Locations in the Project and must be scalable to 100 Mbps symmetrical by December 31, 2026. 2. Project Budget The proposed budget attached as page 2 to this Exhibit and the budget information submitted in EBS by the Grantee is incorporated herein by reference and approved by NCDIT. Any changes to the project budget must be made in compliance with Section 2.5 of this Agreement. A change of 10% or more constitutes a Material Change and an Amendment to this Agreement is required. A change of less than 10% constitutes a Project Change and the criteria of Section 2.5.b. must be met, approved, and attached as a supplement to this Exhibit. Project Expenses GREAT Award (ARPA) Matching Amount (ISP Fund) Total Easements $9,740.00 $15,260.00 $25,000.00 Materials $994,256.00 $1,557,678.00 $2,551,934.00 Construction/Installation $2,913,873.00 $4,565,098.00 $7,478,971.00 Testing $1,948.00 $3,052.00 $5,000.00 Engineering Lease/Collocation Fees (one- time fees) Other – Permitting/Right of Way $80,183.00 $125,619.00 $205,802.00 Other Other Total $4,000,000.00 $6,266,707.00 $10,266,707.00 Match Percentage 85% 15% 100% 3. GREAT Award and Matching Funds The GREAT Award amount in paragraph 2 above and as stated in Section 2.2 of this Agreement is incorporated herein. Any third-party match shall not exceed 50% of the Grantee’s Match Amount. Such amount shall be set out in Exhibit J or a separate two-party agreement. HCBOC 121823 Revised Pg. 96 Exhibit B Scope of Services B-2 4. Locations The Grantee must make broadband service available to all households and businesses approved for this Project. The household and business locations represent address-level locations submitted in the GREAT Grant Program Application and any adjustments due to the protest process or ineligible locations, as required by NCDIT. A data file of locations approved by NCDIT for this Project is reflected within Exhibit I. Broadband deployments must make broadband service available to the total number of locations outlined in the table below. Households: 4612 Businesses: 161 Total Locations: 4773 HCBOC 121823 Revised Pg. 97 Exhibit C Project Milestones C-1 Documentation for deliverables should accompany the relevant progress report and other requested documentation, demonstrating the achievement of the milestones for the following Periods: Milestone Description • Initial status of the engineering and design of the project • Initial list of agreements, permits, or contractual arrangements that must be acquired or executed in order to construct or deploy infrastructure/equipment Reported in Q1 Progress Report • Status of the engineering and design of the project • List and status of agreements, permits, or contractual arrangements that must be acquired or executed in order to construct or deploy infrastructure/equipment Reported in Q2 Progress Report • Minimum of at least one Reimbursement Request has been submitted Submission of Reimbursement Request by June 30, 2024 • Evidence of the start of construction • Status of the engineering and design of the project • List and status of agreements, permits, or contractual arrangements that must be acquired or executed in order to construct or deploy infrastructure/equipment Reported in Q4 Progress Report • Minimum of two cumulative Reimbursement Requests have been submitted Submission of Reimbursement Request by December 31, 2024 • Status of the engineering and design of the project • List and status of agreements, permits, or contractual arrangements that must be acquired or executed in order to construct or deploy infrastructure/equipment • Access is available to 10% of the locations with submission of addresses in the format designated by the Office Reported in Q6 Progress Report • Status of the engineering and design of the project • List and status of agreements, permits, or contractual arrangements that must be acquired or executed in order to construct or deploy infrastructure/equipment Reported in Q7 Progress Report • Completion of the Construction Period • Access is available to 100% of the locations with submission of addresses in the format designated by the Office. • Beginning of Maintenance Period Reported in Q8 Final Report for End of Construction Period • All reimbursement requests have been submitted Final submission of Reimbursement Request by October 15, 2025 • Submittal of an attestation specified in Sections 2.3.a and 2.3.d (2 party) or 2.4.a. and 2.4.d. (3 party) Reported in Y1 Annual Report • Submittal of an attestation specified in Sections 2.3.a and 2.3.d (2 party) or 2.4.a. and 2.4.d. (3 party) Reported in Y2 Annual Report • Submittal of an attestation specified in Sections 2.3.a and 2.3.d (2 party) or 2.4.a. and 2.4.d. (3 party) Reported in Y3 Annual Report HCBOC 121823 Revised Pg. 98 Exhibit D Reporting Schedule for Progress Reports D-1 The Grantee is required to submit progress reports based on the following schedule: Reporting Period Due Date Report Type Effective date to December 31, 2023 1/15/24 Q1 Progress Report January 1, 2024 to March 31, 2024 4/15/24 Q2 Progress Report April 1, 2024 to June 30, 2024 7/15/24 Q3 Progress Report July 1, 2024 to September 30, 2024 10/15/24 Q4 Progress Report October 1, 2024 to December 31, 2024 1/15/25 Q5 Progress Report January 1, 2025 to March 31, 2025 4/15/25 Q6 Progress Report April 1, 2025 to June 30, 2025 7/15/25 Q7 Progress Report July 1, 2025 to September 30, 2025 10/15/25 Q8 Final Report Form for End of Construction Period October 1, 2025 to September 30, 2026 10/15/26 Y1 Annual Progress Report (Maintenance Period) October 1, 2026 to September 30, 2027 10/15/27 Y2 Annual Progress Report (Maintenance Period) October 1, 2027 to September 30, 2028 10/15/28 Y3 Annual Progress Report (Maintenance Period) The Grantee shall submit at minimum a quarterly report during the Construction Period, and at minimum an annual report during the Maintenance Period. The schedule above assumes a full two-year construction period. Grantee may move from a quarterly to an annual reporting period prior to the date above, if the construction period of the project is completed early. The final report is due at the time of Project completion or no later than 30 days after the grant end-date, whichever is sooner. The reporting schedule remains in effect for the duration of the grant. The Grantee shall submit its Conflict of Interest Policy to NCDIT prior to disbursement of the first payment. At any time during these reporting cycles, the Grantee may be required to submit additional information as outlined in Section 2.3.a./2.4.a. (Broadband Access and Speeds), and Section 2.3.c./2.4.a. (Project Milestones and Progress Reports) of this Agreement. The final quarterly progress report documentation is due at the time of the end of the Construction Period or no later than 30 days after the Construction Period end-date, whichever is sooner. The reporting schedule remains in effect for the duration of the grant. Should this Agreement terminate in accordance with Section 8.20 of the Agreement, the Grantee’s final progress report is due no later than 30 days after a final decision or other ruling is entered by a tribunal, judge or court. HCBOC 121823 Revised Pg. 99 Exhibit D Reporting Schedule for Progress Reports D-2 No Overdue Tax Certification Reporting Period and Due Date The Grantee shall submit, on an annual basis in accordance with the table below, an updated No Overdue Tax Certification for all funds received by NCDIT. A copy of this certification will be kept along with this Grant Agreement by NCDIT and made available for review pursuant to Section 5.5 of this Grant Agreement. Reporting Period Due Date January 1, 2023 to December 31, 2023 1/31/24 January 1, 2024 to December 31, 2024 1/31/25 January 1, 2025 to December 31, 2025 1/31/26 January 1, 2026 to December 31, 2026 1/31/27 January 1, 2027 to December 31, 2027 1/31/28 Failure to submit progress reports and No Overdue Tax Certification as required may result in one more of the following actions: 1. non-payment of payment requests; 2. termination of the grant; 3. immediate repayment of any funds paid pursuant to this Grant Agreement; and 4. negatively impact Grantee’s eligibility for future NC Department of Information Technology grants. HCBOC 121823 Revised Pg. 100 Exhibit E Progress Report Template (Template may be revised based on program needs or risk assessment - For current version see GREAT Grant Management Documents (Federal) | ncbroadband.gov) E-1 GREAT GRANT PROGRAM Progress Report Form for the Construction Period PROJECT UPDATES Please provide progress a description of accomplishments achieved and problems or delay encountered during this reporting period on the categories below. Design/Engineering: Provide a rough estimate of how much of the design/engineering work has been completed for the total project (including all project areas). (Please check one.) Provide any updates or challenges with the design/engineering work for this project. • ____ Less than 25% complete • ____ 25-75% complete • ____ 75-99.9% complete • ____ 100% complete Securing Assets: Provide any updates on securing the following relevant items: rights-of-way; easements; other land; access to poles and completion of make-ready work; access to towers. Provide any challenges that may significantly impact your project design. For WISPs, please list the actual macro towers being utilized and whether leases have been secured. GRANTEE INFORMATION (to be completed by Grantee) Grantee Name: Project Contact Completing this Form: Title: Primary Telephone: Email: Reporting Period Contract Information From: Grant Agreement#: (date) Project Title: To: (date) Project County: UPLOAD PROGRESS REPORTS TO EBS.NC.GOV Technology Type: DOWNLOAD - HOW TO SUBMIT PROGRESS REPORTS HCBOC 121823 Revised Pg. 101 Exhibit E Progress Report Template (Template may be revised based on program needs or risk assessment - For current version see GREAT Grant Management Documents (Federal) | ncbroadband.gov) E-2 Materials/Supplies: Provide any updates on materials/supplies being purchased for the project. Provide any anticipated significant challenges or delays these purchases will have on the project. Staffing/Contractors: Provide any updates with staffing/labor for the project. Provide any challenges or changes to staffing/labor since the previous reporting period. Provide whether design/engineering and construction labor is primarily in-house or contractors. Design/Engineering: • ____ In-House Staff • ____ Contractors • ____ Both Please list names of primary contractors. Construction/Installation: • ____ In-House Staff • ____ Contractors • ____ Both Please list names of primary contractors. Milestones: Provide the status of any remaining milestone requirements listed in Exhibit C of the Grant Agreement for this reporting period. HCBOC 121823 Revised Pg. 102 Exhibit E Progress Report Template (Template may be revised based on program needs or risk assessment - For current version see GREAT Grant Management Documents (Federal) | ncbroadband.gov) E-3 Project Expenditures Provide the total expenditures for all eligible expenditures as defined in Section 2.2.c. of the Grant Agreement for the reporting period and cumulative to date. Provide any justifications for expenditures or cost overruns, as applicable. Attach financial documentation as needed to this report. Project Expenses Total Expenditures (Reporting Period) Total Expenditures (Cumulative – To Date) Easements Materials Construction/Installation Testing Engineering Lease/Collocation Fees (one-time fees) Other (Specify) Justification: Provision of Service: Is service available yet to any GREAT locations (potential subscribers) within this project? • ____ Yes • ____ No If yes, please provide estimated numbers below: Estimated number of locations GREAT Households with broadband available: GREAT Businesses with broadband available: GREAT Ag Operations with broadband available: GREAT Community Anchor Institutions with access GRANTEES ARE REQUIRED TO REPORT ONLY ON GREAT GRANT LOCATIONS. DO NOT SUBMIT ADDITIONAL LOCATIONS OUTSIDE OF THE CONTRACTED GREAT GRANT AGREEMENT. IF ADDITIONAL LOCATIONS ARE INCLUDED THE REPORT WILL BE RETURNED TO THE GRANTEE. _________________________________________________________________________________________ Completion of Construction Period of project: Broadband access is considered available if service can be provided to the GREAT location(s) immediately or within ten (10) business days upon request and without cost to the customer other than standard connection fees. Grantees who have completed the Construction Period of the project will be provided the Final Report Form for completion. Upon verification of the Final Report by NCDIT, Grantees will move to the Maintenance Period of the GREAT Grant. If you have completed the entire Construction Period of this GREAT grant, and made service available to all required GREAT locations, please indicate below: • ____ Yes (all construction has been completed and service availability to all locations is complete.) HCBOC 121823 Revised Pg. 103 Exhibit E Progress Report Template (Template may be revised based on program needs or risk assessment - For current version see GREAT Grant Management Documents (Federal) | ncbroadband.gov) E-4 Broadband Provider (ISP) Certification and Attestation The undersigned representative of the Grantee certifies that the information in this progress report is true, correct, and complete to the best of the signatory’s knowledge and belief. The signatory further certifies: 1. as Authorized Representative, the signatory has been authorized to file this progress report; 2. that the Grantee has substantially complied with or will comply with all federal, state, and local laws, rules, regulations, and ordinances as applicable to this project; 3. that the Grantee certifies the financial and organizational strength regarding the ability to successfully meet the terms of the grant requirements and the ability to meet the potential for repayment of grant funds; and 4. attests that the project area described in Exhibit B of the Grant Agreement is eligible. SIGNATURE OF AUTHORIZED REPRESENTATIVE Date TYPED NAME AND TITLE HCBOC 121823 Revised Pg. 104 Exhibit F Payment Process F-1 NCDIT requires regular reimbursement requests to ensure review of eligible expenditures and verify progress of the project. Reimbursement requests may be submitted on an as-needed basis, but no more than one time per month during the Construction Period, and at minimum must be submitted in accordance with the respective Project Milestone for Reimbursement Requests, as specified in Exhibit C. If Reimbursement Request submissions do not coincide with a Progress Report deadline, NCDIT may request an additional Progress Report (within the quarter), to accompany the Payment Request. With exception to those eligible expenditures incurred in accordance with Section 2.2.e., eligible expenditures may only be incurred during the Construction Period. Prior to disbursement of the first Reimbursement Request, the Grantee shall submit a copy of its Conflict of Interest Policy. In order to receive reimbursement funds, the Grantee must submit the following documentation: 1. Payment Request through the NCDIT EBS portal, in accordance with the process outlined in 2.3.e/2.4.e; 2. Copies of eligible expenditure invoices, all invoices shall include: • date of invoice, • invoice #, • description of service or item, and • the name of the vendor; 3. Evidence showing invoices have been paid in full. Evidence may include but not limited to a copy of cleared checks or wire transfer receipts issued toward Project expenses; 4. Proof progress reports are in good standing; 5. Any additional documentation requested by NC DIT related to the Project, including but not limited to the following: • mapping information, • verification of broadband service to the committed locations, and • verification that milestones, as defined in Section 2.3.c./2.4.c., have been met. 6. A request for budget changes must be approved prior to submitting a reimbursement request. If a grantee’s budget has changed and does not match the Grant Agreement and the budget in the EBS Portal, the reimbursement request will be rejected in the NCDIT. One final claim may be submitted for reimbursement within 90 days from the end date of the Construction Period. This Payment Request is subject to NCDIT receiving and approving the following documentation: 1. All final invoices and proof of payment for each invoice. All invoices must be for work incurred prior to the end of the Construction Period; 2. The “Final Report Form for the End of Construction Period,” detailed in Exhibit C and D; and HCBOC 121823 Revised Pg. 105 Exhibit F Payment Process F-2 3. Mapping files, in the NCDIT approved format, that identifies all contracted locations having broadband access. Should this Agreement terminate in accordance with Section 8.20 of the Agreement, the Grantee may, within 30 days after a final decision or other ruling is entered by a tribunal, judge or court, submit to NCDIT a final claim for reimbursement seeking payment for Eligible Expenditures in accordance with the terms of this Agreement that the Grantee incurred up to, but not including, the date such final decision or other ruling is entered by a tribunal, judge or court against NCDIT. This Payment Request is subject to NCDIT receiving and approving the following documentation: 1. All final invoices and proof of payment for each invoice. All invoices must be for Eligible Expenditures incurred prior to the entry of a final decision or other ruling by a tribunal, judge or court against NCDIT; 2. The “Final Report Form for the End of Construction Period,” detailed in Exhibit C and D; 3. Mapping files, in the NCDIT approved format, that identifies all contracted locations having broadband access. Payments are subject to the availability of funds. NCDIT will use best efforts to issue the funds due to the Grantee within thirty (30) days of approval of the documentation submitted by the Grantee. HCBOC 121823 Revised Pg. 106 Exhibit G 31 C.F.R. PART 21 – Certification Regarding Lobbying G-1 Grantee certifies to the best of their knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the Undersigned shall complete and submit Standard Form- LLL, “Disclosure form to Report Lobbying,” in accordance with its instructions. A copy of this form is contained in 31 C.F.R. Pt. 21, App. B. 3. Grantee shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made and entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The Grantee certifies and affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Grantee understands and agrees that the provisions of 31 U.S.C. Chapter 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. Signature of Authorized Representative Print Name Date HCBOC 121823 Revised Pg. 107 Exhibit H Key Personnel of the Grantee H-1 GREAT GRANT PROGRAM (FEDERAL) Growing Rural Economies with Access to Technology Program Purpose: The purpose of this document is for the awardee to identify and determine the responsibilities of a representative from the company with regards to administering the GREAT Grant Project. This document will establish the appropriate contacts from the awardee, assign responsibility and delegate authority to appropriate staff to ensure compliance with the executed grant agreement. The Grantee’s Project Contacts table can be edited, and additional rows may be added, as needed, by the user. Please include a copy of a letter on company letterhead by the principal or legal counsel certifying the roles of the representatives listed in the table. Definitions Awardee Name: Legal name of the awardee as indicated in the submitted application Application #: The application number assigned by the Enterprise Business Service (EBS) online application portal at the time of application submission. You may also reference the application # in the award letter. Unique Entity Identifier (UEI): Awardees must have an active Unique Entity Identifier. This is required due to the use of federal funds per 2 CFR 200.206 (link). At the time of application, the identifier was referred to as the System Award Management (SAM) ID and used the DUNS number as part of the registration process. The SAM.gov transitioned from using DUNS numbers to the UEI on April 4, 2022. If your organization does not have a UEI, please register or update your information at this link: SAM.gov | Home. Principal: The person that has the authority to enter a legally binding contract with the State of North Carolina. Legal Counsel: The person that serves as legal counsel on behalf of the company and will review the grant agreement from the NC Department of Information Technology. Fiscal Representative: The person that will submit claims for reimbursement. Authorized Representative: The person that is responsible for certifying and submitting progress report documentation. Construction Manager and/or Engineer: The person that is responsible for questions about the construction of broadband infrastructure. Authorized User(s) for the EBS on-line portal: The person that has access to the Enterprise Business Services (EBS) on-line portal. Please ensure that the authorized user has a valid HCBOC 121823 Revised Pg. 108 Exhibit H Key Personnel of the Grantee H-2 NCID username and password (register here). In addition, ensure that the user has received authorization to access the EBS (register here). Awardee Name: Connect Holding LLC II dba Brightspeed Application #: 1000013975 Unique Identify Identifier (as registered with SAM.gov) JWYXB1U3ML3 Tax Identification #: 87-3811759 Awardee Fiscal Year End Date: December 31 Responsibility Full Name, Title Contact Information Business Name Mailing Address Email Address and Phone Principal Pamela Sherwood, Senior Broadband Counsel Connect Holding II LLC d/b/a Brightspeed PO Box 1330 Fayetteville NC 28302-1330 Pamela.sherwood@brightspeed.com Broadband@brightspeed.com 704-314-2249 office 317-703-0882 mobile Legal Counsel Pamela Sherwood, Senior Broadband Counsel Pamela.sherwood@brightspeed.com 704-314-2249 Fiscal Representative Pamela Sherwood, Senior Broadband Counsel Pamela.sherwood@brightspeed.com 704-314-2249 Authorized Representative Pamela Sherwood, Senior Broadband Counsel Pamela.sherwood@brightspeed.com 704-314-2249 Construction Manager and/or Engineer Oren Keller Sr Mgr, Local Network Implementation Oren.Keller@brightspeed.com 908-376-1372 office 318-340-5263 mobile HCBOC 121823 Revised Pg. 109 Exhibit H Key Personnel of the Grantee H-3 Authorized User(s) for the Enterprise Business Services (EBS) on-line portal Tucker Hickey, Sr Manager Broadband Grants Office tucker.hickey@brightspeed.com broadband@brightspeed.com Office : 704-314-2374 Reserved for other representatives Steve Brewer, Director State and Local Government Affairs Steven.k.brewer@brightspeed.com 704-314-2361 office 919-554-7239 mobile Reserved for other representatives Tucker Hickey, Sr Manager Broadband Grants Office Tucker.hickey@brightspeed.com broadband@brightspeed.com 704-314-2374 HCBOC 121823 Revised Pg. 110 Exhibit I Mapping Files I-1 The Grantee must make broadband service available to all households and businesses approved for this project. The household and business locations represent address-level locations submitted in the GREAT Grant Program Application and any adjustments due to the protest process or ineligible locations as required by NCDIT. The data file listing the locations submitted by Grantee and approved by NCDIT for this Project is considered a part of this Grant Agreement and is incorporated into the Agreement by reference. A copy of this data file listing these final locations, as previously agreed upon by the Parties, is being provided to the Grantee as a csv file in a separate email with the following naming structure: (Application number_AWARD_LOCATIONS.csv). The approved and required locations are outlined in the data file, which includes addresses and coordinates from the AddressNC statewide address dataset. The full address field contains the complete address provided by the local county addressing authority. Also provided for each location are decimal degrees coordinates, state plane latitude and longitude, US National Grid Coordinates, and Google Plus Codes that can be used to map the locations in a variety of mapping platforms. A map of the locations is also included in this Exhibit. HCBOC 121823 Revised Pg. 111 Monc u r e Pit t s bo ro R d 87 Johnsonville B EverettJordanLake Shearon Harris Reservoir 42 NC210NHollySpringsRdTen-Ten Rd P enny Rd LowerMoncure Rd O l dUS-1PeaRidgeRdUS401 N C laude E Po p e M e mo rial HwyCoharie Sdtsa Raven Rock State Park Brickhaven New Hill Moncure Holland Feltonville Holly Springs Fuquay-Varina 210 Vas s Rd DocsRdBuffalo LakeRdN C -2 7 W Lillington HwyRamsey StUS4 0 1SNC 2 4-87Coharie Sdtsa Harnett Lillington Broadway Twin Lakes Spout Springs Shawtown Anderson Creek Slocomb Mamers Hairtown Bunnlevel Luart 295 295Mc Art hur Rd Mu r c hi s o n R d DunnRdSkiboRdSpring Lake Bonnie Doone Hillendale Fort Liberty 210 42 Raleigh RdN C 5 5 W OldStageRdNC 4 2Hw y RockQuarryR d FayettevilleRdLake Benson Angier Willow Springs Willow Spring Auburn Edmondson Garner 82 301 NC-50 NNC55WNC- 2 4 2 S Dunn R d NC-27 E Coharie Sdtsa Benson Plain View Dunn Buies Creek Coats Averasboro Spiveys CornerFalcon Erwin Ma xw ell R d G oldsboroR d Coharie Sdtsa Wade Halls Store Clement Rebel City WAKECHATHAM JOHNSTONLEE HARNETT MOORE SAMPSON CUMBERLAND HOKE ² Esri, HERE, Garmin, SafeGraph, METI/NASA, USGS, EPA, NPS, USDA 0 5.5 11 Miles Awarded Locations (4,773) APPLICANT: Connect Holding II LLC / Brightspeed APPLICATION: 1000013882 AWARD COUNTY: HARNETT Exhibit I I-2 HCBOC 121823 Revised Pg. 112 Monc u r e Pi tt s bo ro R d 87 Johnsonville B EverettJordanLake Shearon Harris Reservoir 42 NC210NHollySpringsRdTen-Ten Rd P enny Rd LowerMoncure Rd O l dUS-1PeaRidgeRdUS401 N C laude E Po p e M e m o ria lHwyCoharie Sdtsa Raven Rock State Park Brickhaven New Hill Moncure Holland Feltonville Holly Springs Fuquay-Varina 210 Vas s Rd DocsRdBuffalo LakeRdN C -2 7 W Lillington HwyRamsey StUS4 0 1SNC 2 4-87Coharie Sdtsa Harnett Lillington Broadway Twin Lakes Spout Springs Shawtown Anderson Creek Slocomb Mamers Hairtown Bunnlevel Luart 295 295Mc Art hur Rd Mu r c hi s o n R d DunnRdSkiboRdSpring Lake Bonnie Doone Hillendale Fort Liberty 210 42 Raleigh RdN C 5 5 W OldStageRdNC 42Hw y RockQuarryR d FayettevilleRdLake Benson Angier Willow Springs Willow Spring Auburn Edmondson Garner 82 301 NC-50 NNC55WNC- 2 4 2 S Dunn R d NC-27 E Coharie Sdtsa Benson Plain View Dunn Buies Creek Coats Averasboro Spiveys CornerFalcon Erwin Ma xw e ll R d G oldsboroR d Coharie Sdtsa Wade Halls Store Clement Rebel City WAKECHATHAM JOHNSTONLEE HARNETT MOORE SAMPSON CUMBERLAND HOKE ² Esri, HERE, Garmin, SafeGraph, METI/NASA, USGS, EPA, NPS, USDA 0 5.5 11 Miles Awarded Locations (4,773) APPLICANT: Connect Holding II LLC / Brightspeed APPLICATION: 1000013882 AWARD COUNTY: HARNETT HCBOC 121823 Revised Pg. 113 EXHIBIT J COUNTY MATCHING FUNDS County of Harnett hereinafter referred to as (“County”) is contributing $375,000.00 in matching funds to Connect Holding II, LLC d/b/a Brightspeed hereinafter referred to as (“Brightspeed”) as part of this Project. County is using ARPA INFRASTRUCTURE funds for this match. The funds will be wired to Brightspeed in full within 30 days in a manner satisfactory to Brightspeed after the County receives the final progress report for the Construction Period from the North Carolina Department of Information Technology. Grantee hereby agrees that if it is unable to complete construction or the contract is terminated prior to the end of the construction period, the County will not be obligated to pay this amount to Grantee. The County and the Grantee will notify NCDIT of any changes to this Exhibit within 30 days of such change(s). COUNTY OF HARNETT CONNECT HOLDING II, d/b/a BRIGHTSPEED Name: ___Brent Trout__________________ Name: ______________________________ Signature: ___________________________ Signature: ___________________________ Title: ___County Manger_______________ Title: _______________________________ Date: _______________________________ Date: _______________________________ HCBOC 121823 Revised Pg. 114 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\4F.1 HMEP Grant Funding Acceptance 23.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Hazardous Materials Emergency Preparedness Grant Funding Acceptance REQUESTED BY: Larry Smith, Emergency Services REQUEST: Emergency Services is requesting Board approval to accept NCEM Hazardous Materials Emergency Preparedness Grant funding award in the amount of $10,000. This grant funding is utilized to conduct county wide hazardous materials response and recovery exercises. These exercises are critical to our response preparedness across the county. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4F HCBOC 121823 Revised Pg. 115 November 27, 2023 Hazardous Material Emergency Preparedness Grant Program (HMEP) Fiscal Year 2023 SUBAWARD NOTIFICATION Zach Shean Period of Performance: October 1, 2023 to October 31, 2024 Harnett County Project Title: 2023 HMEP Harnett County 1005 Edwards Brothers Drive Total Amount of Award: $10,000.00 Lillington , NC 27546- MOA #: 2360011 North Carolina Emergency Management (NCEM) is pleased to inform you that the federal Fiscal Year (FY) 2023 Hazardous Material Emergency Preparedness Grant Program (HMEP) has been approved for funding. In accordance with the provisions of FY 2023 HMEP award, NCEM hereby awards to the foregoing subrecipient a grant in the amount shown above. Payment of funds: The grant shall be effective upon final approval by NCEM of the grant budget and program narrative and the execution of the forthcoming Memorandum of Agreement (MOA). Grant funds will be disbursed (according to the approved project budget) upon receipt of evidence that funds have been invoiced and products received and/or that funds have been expended (i.e., invoices, contracts, itemized expenses, etc.). Conditions: The subrecipient agrees that funds will only be expended to complete the approved project(s) not to exceed the funding amount for the project(s) during the designated period of performance. The subrecipient also agrees to comply with all terms, conditions and responsibilities specified in the MOA, and to comply with all applicable federal, state, and local laws, and r ules and regulations in the performance of this grant. Supplanting: The subrecipient confirms that grant funds will not be used to supplant or replace local or state funds or other resources that would otherwise have been available for homeland security activities. Required Documents/Forms: The subrecipient must submit the following documents to (ncemgrants1@ncdps.gov) upon execution of the MOA:  W-9 (09 NCAC 03M .0202)  Electronic Payment / Vendor Verification Form (09 NCAC 03M .0202)  Sworn (Notarized) No Overdue Tax Debt Certification (G.S. 143C-6-23.(c))  Conflict of Interest Policy (G.S. 143C-6-23.(b))  Copy of SUBRECIPIENT’s procurement policy In the box below, list the names & emails authorized as subrecipient signatories for the above -referenced MOA in the preferred order of signature & receipt, and return within 10 days. Denote which signatory represents Finance. Append “cc” to designate copy-only. Example: John Smith (john.smith@yahoo.com) Finance Mary Jones (mary.jones@hotmail.com) Sam Brown (s.brown@gmail.com) cc DocuSign Envelope ID: 0B726D2E-DBBF-44DB-84E5-828C3550E4AD Larry Smith (ltsmith@harnett.org) Kimberly Honeycutt (khoneycutt@harnett.org) Brent Trout (btrout@harnett.org) Zach Shean (zshean@harnett.org)cc HCBOC 121823 Revised Pg. 116 Board Meeting Agenda Item MEETING DA TE: December 18th 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: HV AC Controls Standardization REQUESTED BY: Facilities (Kenneth Snipes) REQUEST: Approval to move forward with HV AC control software update. The software will upgrade and standardize all HV AC controls. The upgrade will include CCC Health Science, Tax and Register of Deeds, Courthouse, and Government Complex buildings. The total cost comes to $466,588.57. Johnson Controls who currently holds the 3 year maintance/service contract for the County will do the upgrade. Johnson Controls is also part of a purchasing cooperative alliance. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RE COMMENDATION: C:\Uscrs\agriffis\Desktop\agendafonn2023.docx Page I of I Item 4G HCBOC 121823 Revised Pg. 117 HCBOC 121823 Revised Pg. 118 HCBOC 121823 Revised Pg. 119 HCBOC 121823 Revised Pg. 120 HCBOC 121823 Revised Pg. 121 HCBOC 121823 Revised Pg. 122 HCBOC 121823 Revised Pg. 123 HCBOC 121823 Revised Pg. 124 HCBOC 121823 Revised Pg. 125 HCBOC 121823 Revised Pg. 126 HCBOC 121823 Revised Pg. 127 HCBOC 121823 Revised Pg. 128 HCBOC 121823 Revised Pg. 129 HCBOC 121823 Revised Pg. 130 HCBOC 121823 Revised Pg. 131 HCBOC 121823 Revised Pg. 132 HCBOC 121823 Revised Pg. 133 HCBOC 121823 Revised Pg. 134 HCBOC 121823 Revised Pg. 135 HCBOC 121823 Revised Pg. 136 HCBOC 121823 Revised Pg. 137 HCBOC 121823 Revised Pg. 138 HCBOC 121823 Revised Pg. 139 HCBOC 121823 Revised Pg. 140 HCBOC 121823 Revised Pg. 141 HCBOC 121823 Revised Pg. 142 HCBOC 121823 Revised Pg. 143 HCBOC 121823 Revised Pg. 144 HCBOC 121823 Revised Pg. 145 HCBOC 121823 Revised Pg. 146 HCBOC 121823 Revised Pg. 147 HCBOC 121823 Revised Pg. 148 HCBOC 121823 Revised Pg. 149 HCBOC 121823 Revised Pg. 150 HCBOC 121823 Revised Pg. 151 HCBOC 121823 Revised Pg. 152 HCBOC 121823 Revised Pg. 153 HCBOC 121823 Revised Pg. 154 HCBOC 121823 Revised Pg. 155 HCBOC 121823 Revised Pg. 156 HCBOC 121823 Revised Pg. 157 HCBOC 121823 Revised Pg. 158 HCBOC 121823 Revised Pg. 159 HCBOC 121823 Revised Pg. 160 HCBOC 121823 Revised Pg. 161 HCBOC 121823 Revised Pg. 162 HCBOC 121823 Revised Pg. 163 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISIONERS SUBJECT: Bank Signature Card REQUESTED BY: Kimberly Honeycutt, Finance Officer REQUEST: FINANCE OFFICERS RECOMMENDATION: COUNTY MANAGERS RECOMMENDATION: The County of Harnet requires that each check writen has two signatures. The two primary individuals that sign are the Finance Officer and the Chair of the Board of Commissioners. With the results of the Board's most recent reorganiza�on, the finance department request that the Board of Commissioners approve removing commissioner Mathew Nicol as a signature on the County's bank account and adding newly elected Chair, William Morris as a signature on the County's bank accounts. Adoption of the attached resolution. Item 4H HCBOC 121823 Revised Pg. 164 HCBOC 121823 Revised Pg. 165 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\4I.1Fee Reimbursement agenda form.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Fee Reimbursement Policy REQUESTED BY: Kimberly Honeycutt, CLGFO Finance Officer REQUEST: Discuss a proposed Fee Reimbursement Policy. Currently, the county does not have a documented framework by which requests for reimbursements are processed. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4I HCBOC 121823 Revised Pg. 166 FEE REIMBURSEMENT POLICY HCBOC 121823 Revised Pg. 167 ADMINISTRATIVE & FINANCIAL POLICIES SUBJECT: REIMBURSEMENT POLICY NUMBER 1 REVISIONS 0 FINANCE OFFICER APPROVAL DATE SUPERSEDES EFFECTIVE DATE PAGE PAGE 2 OF 6 Table of Contents Purpose ...........................................................................................................................4 Authority ..........................................................................................................................5 Procedure .......................................................................................................................5 HCBOC 121823 Revised Pg. 168 ADMINISTRATIVE & FINANCIAL POLICIES SUBJECT: REIMBURSEMENT POLICY NUMBER 1 REVISIONS 0 FINANCE OFFICER APPROVAL DATE SUPERSEDES EFFECTIVE DATE PAGE PAGE 3 OF 6 HCBOC 121823 Revised Pg. 169 ADMINISTRATIVE & FINANCIAL POLICIES SUBJECT: REIMBURSEMENT POLICY NUMBER 1 REVISIONS 0 FINANCE OFFICER APPROVAL DATE SUPERSEDES EFFECTIVE DATE PAGE PAGE 4 OF 6 Purpose The purpose of this policy is to establish guidelines to be used to evaluate requests for fee reimbursements and to implement a structure and process through which consistent information for fee reimbursement requests will be collected and evaluated. The Harnett County Board of Commissioners (the “Board”) annually approves the fee schedule as part of the County’s Budget Ordinance; therefore, only the Harnett County Board of Commissioners can modify or reimburse a fee. Fees are established to pay for the cost of a service provided by a county department. Citizens, businesses, organizations, or community groups (the “Applicant”) may request a reimbursement of certain County fees charged to the applicant in accordance with the County’s fee schedule. The County’s fee schedule is outlined in detail within the County’s budget located on the County website at www.harnett.org. This policy is applicable to all County fee schedules. Unless specifically addressed elsewhere in this policy, these guidelines will apply to the following departments: • Animal Services • Board of Elections • Cooperative Extension • Development Services • Emergency Services • GIS/911 • Harnett Regional Water (including System Development Fees) • Health • IT • Library • Parks and Recreation • Regional Jetport • Register of Deeds • Restitution • Sheriff • Social Services • Solid Waste • Transportation HCBOC 121823 Revised Pg. 170 ADMINISTRATIVE & FINANCIAL POLICIES SUBJECT: REIMBURSEMENT POLICY NUMBER 1 REVISIONS 0 FINANCE OFFICER APPROVAL DATE SUPERSEDES EFFECTIVE DATE PAGE PAGE 5 OF 6 Authority The Board, at its discretion, may approve or disapprove the reimbursement of all or a portion of any fee imposed within the county fee schedule. This Reimbursement Policy does not apply to the refund of property tax collections. The Machinery Act (NCGS §105) sets forth procedures for the assessment and collection of property taxes. Property taxes are the largest source of general fund revenue for local governments and for this reason, “The governing body of a taxing unit is prohibited from releasing, refunding, or compromising all or any portion of the taxes levied against any property within its jurisdiction except as expressly provided.” Procedure To ensure the consistent application of this policy, as well as the proper accounting of activities and costs of operations within the departments, the following procedures should be followed. 1. The fee will be collected by the appropriate department from the applicant in accordance with the County’s fee schedule at the time of the application or request for services. 2. To be considered, the applicant must submit, no later than 30 days from the date the fee is paid, a Fee Reimbursement Request to the Harnett County Clerk to the Board, along with proof of payment and any documentation that supports the request. The form must be completed, signed, and accompanied by supporting documentation to clearly demonstrate the reason for the request. A demonstrated reason does not guarantee approval. 3. Reimbursement Requests will be presented to the Board for consideration at the next available Board work session. The Board will consider the disposition of the request, and a vote will be made at the next Board meeting. If necessary, the applicant may be requested to be present at the work session. If the reimbursement request is approved, the refund will be made to the applicant from an expenditure line in the Governing Body’s budget. If the request is not approved, the applicant will be notified. HCBOC 121823 Revised Pg. 171 Fee Reimbursement Request Individual/Entity Name: Mailing Address: Physical Address: (if different) Phone Number: Home: Office: Cell: Email: Type of Fee(s): Date of Fee(s): Amount of Fee(s): Attach proof of payment, and any other applicable supporting documentation. This is to request the reimbursement of the above listed fee for the following reasons: Signature: Date: OFFICIAL USE ONLY Approved: ☐ Denied: ☐ Board of Commissioners Approval/Denial Date: HCBOC 121823 Revised Pg. 172 FEE REIMBURSEMENT POLICY HCBOC 121823 Revised Pg. 173 ADMINISTRATIVE & FINANCIAL POLICIES SUBJECT: REIMBURSEMENT POLICY NUMBER 1 REVISIONS 0 FINANCE OFFICER APPROVAL DATE DECEMBER 18, 2023 SUPERSEDES EFFECTIVE DATE 12/18/2023 PAGE PAGE 2 OF 5 Table of Contents Purpose ...........................................................................................................................3 Authority ..........................................................................................................................4 Procedure .......................................................................................................................4 HCBOC 121823 Revised Pg. 174 ADMINISTRATIVE & FINANCIAL POLICIES SUBJECT: REIMBURSEMENT POLICY NUMBER 1 REVISIONS 0 FINANCE OFFICER APPROVAL DATE DECEMBER 18, 2023 SUPERSEDES EFFECTIVE DATE 12/18/2023 PAGE PAGE 3 OF 5 Purpose The purpose of this policy is to establish guidelines to be used to evaluate requests for fee reimbursements and to implement a structure and process through which consistent information for fee reimbursement requests will be collected and evaluated. The Harnett County Board of Commissioners (the “Board”) annually approves the fee schedule as part of the County’s Budget Ordinance; therefore, only the Harnett County Board of Commissioners can modify or reimburse a fee. Fees are established to pay for the cost of a service provided by a county department. Citizens, businesses, organizations, or community groups (the “Applicant”) may request a reimbursement of certain County fees charged to the applicant in accordance with the County’s fee schedule. The County’s fee schedule is outlined in detail within the County’s budget located on the County website at www.harnett.org. This policy is applicable to all County fee schedules. Unless specifically addressed elsewhere in this policy, these guidelines will apply to the following departments: • Animal Services • Board of Elections • Cooperative Extension • Development Services • Emergency Services • GIS/911 • Harnett Regional Water (including System Development Fees) • Health • IT • Library • Parks and Recreation • Regional Jetport • Register of Deeds • Restitution • Sheriff • Social Services • Solid Waste • Transportation HCBOC 121823 Revised Pg. 175 ADMINISTRATIVE & FINANCIAL POLICIES SUBJECT: REIMBURSEMENT POLICY NUMBER 1 REVISIONS 0 FINANCE OFFICER APPROVAL DATE DECEMBER 18, 2023 SUPERSEDES EFFECTIVE DATE 12/18/2023 PAGE PAGE 4 OF 5 Authority The Board, at its discretion, may approve or disapprove the reimbursement of all or a portion of any fee imposed within the county fee schedule. This Reimbursement Policy does not apply to the refund of property tax collections. The Machinery Act (NCGS §105) sets forth procedures for the assessment and collection of property taxes. Property taxes are the largest source of general fund revenue for local governments and for this reason, “The governing body of a taxing unit is prohibited from releasing, refunding, or compromising all or any portion of the taxes levied against any property within its jurisdiction except as expressly provided.” Procedure To ensure the consistent application of this policy, as well as the proper accounting of activities and costs of operations within the departments, the following procedures shall be followed. 1. The fee will be collected by the appropriate department from the applicant in accordance with the County’s fee schedule at the time of the application or request for services. 2. To be considered, the applicant must submit, no later than 30 days from the date the fee is paid, a Fee Reimbursement Request to the Harnett County Clerk to the Board, along with proof of payment and any documentation that supports the request. The form must be completed, signed, and accompanied by supporting documentation to clearly demonstrate the reason for the request. A demonstrated reason does not guarantee approval. 3. Reimbursement Requests will be presented to the Board for consideration at the next available Board work session. The Board will consider the disposition of the request, and a vote will be made at the next Board meeting. If necessary, the applicant may be requested to be present at the work session. If the reimbursement request is approved, the refund will be made to the applicant from an expenditure line in the Governing Body’s budget. If the request is not approved, the applicant will be notified. HCBOC 121823 Revised Pg. 176 Fee Reimbursement Request Mailing Address: Physical Address: (if different) Phone Number: Home: Office: Cell: Email: Type of Fee(s): Date of Fee(s): Amount of Fee(s): Attach proof of payment, and any other applicable supporting documentation. This is to request the reimbursement of the above listed fee for the following reasons: Signature: Date: OFFICIAL USE ONLY Approved: ☐ Denied: ☐ Board of Commissioners Approval/Denial Date: HCBOC 121823 Revised Pg. 177 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\4J.1 SRO Agreements agendaform.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: School Resource Officer (SRO) Reimbursement Agreements with the Town of Angier, Town of Coats, City of Dunn and the Town of Erwin REQUESTED BY: Brent Trout, County Manager REQUEST: Administration requests the Board of Commissioners approve the School Resource Officer (SRO) Reimbursement Agreements with the Town of Angier, Town of Coats, City of Dunn and the Town of Erwin. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4J HCBOC 121823 Revised Pg. 178 1 SCHOOL RESOURCE OFFICER PROGRAM REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY SCHOOLS This Reimbursement Agreement (hereinafter “Agreement”) effective July 1, 2023 is made and entered into by and between the Harnett County Board of Education (hereinafter “Board”), the governing body of the Harnett County Schools (hereinafter “HCS”), the County of Harnett (hereinafter “County”), and the Town of Angier (hereinafter referred to as the “Town”). WITNESSETH: WHEREAS, the Board and the Town entered into a School Resource Officer Program Memorandum of Understanding (hereinafter referred to as the “MOU”) effective October 1, 2018 attached hereto as Exhibit A; WHEREAS, Article V of the MOU states that the Board and governing body of the Town agree to enter into a separate contract to address the assignment of School Resource Officers (hereinafter referred to as “SRO” or collectively “SROs”) to specific HCS schools and payment for SRO services during each fiscal year; WHEREAS, County agrees to provide funding for the SRO’s to the Board for reimbursement of SRO services as described in the MOU. NOW, THEREFORE, in consideration of the promises and covenants of the parties herein contained, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Board, County, and the Town do hereby agree as follows: Article I SRO School Assignment The Town shall hire and train law enforcement officers to serve as SROs pursuant to the MOU in each of the following schools within the Town’s limits: 1. Angier Elementary Between school years and during scheduled holidays, the Town shall have the right to utilize the SROs for non-SRO purposes so long as such uses do not conflict with any of the requirements of the MOU. Article II Compensation for SRO Services The County, as part of the Current Expense Funding made to the Board every fiscal year, shall include eleven-twelfths (11/12) of the yearly allocation, identified below, to be used by the HCBOC 121823 Revised Pg. 179 2 Board to compensate for law enforcement officers performing SRP services during the months that school is in session. The compensation to be paid by County to the Town for reimbursement of the SRO services described in the MOU and for non-SRO purposes during scheduled holidays and between school years shall be set at $85,532.00 per fiscal year, which shall be paid over twelve (12) equal monthly installments over the course of the fiscal year in accordance with Article III. The annual compensation paid by the County shall increase by three percent (3%) at the beginning of each subsequent fiscal year. If the total amount of funds expended on the SROs for the then-current fiscal year of the MOU exceeds the allocated amount for the current fiscal year, the Town shall be solely responsible for the excess expenditures of the SRO’s services, unless the agreed upon in writing by the County. At the conclusion of the academic year, the County will invoice the Board for all expenses incurred for SRO activities. Article III Invoices for SRO Services In order to request payment, the Town shall submit monthly invoices to the Harnett County Sheriff’s Office (hereinafter referred to as “HCSO”) describing the applicable charges, including identification of personnel who performed the services, dates services were performed, the school at which the SRO performed the services, and reimbursable expenses, if any. If the invoice contains expenditures for non-SRO purposes during a scheduled holiday, the invoice shall identify the type of services performed by the SROs. Prior to submission of invoices to the Board, the HCSO shall verify them for accuracy within five business days of receipt. Once verified, County shall process and pay invoices within 30 days of receipt. Article IV Term and Termination of Agreement The term of this Agreement shall begin on July 1, 2023 and end on June 30, 2026 (the “Initial Term”), unless terminated earlier as herein provided. At the expiration of the Initial Term, this Agreement shall automatically renew for successive one (1) year terms upon the renewal of the MOU, unless any of the parties provide at least 30 days’ written notice of its intent to terminate prior to the expiration of the then-current term. This Agreement may be terminated by any party, with or without cause, upon 90 days’ written notice to the other parties. However, this Agreement shall automatically terminate without notice upon the termination of the MOU. If at any time this Agreement is terminated during the Initial Term or any subsequent term of the MOU, the parties shall negotiate and execute a new agreement that is compliant with Article V or any amendment thereof prior to the termination date of this Agreement, unless any amendment of the MOU no longer requires such an agreement. HCBOC 121823 Revised Pg. 180 3 Article V Notice Any notice, consent, or other communication in connection with this Agreement shall be in writing and may be delivered in person, by mail, or by facsimile transmission (provided sender confirms notice by written copy). If hand-delivered, the notice shall be effective upon delivery. If by facsimile copy, the notice shall be effective when sent. If served by mail, the notice shall be effective three business days after being deposited in the United States Postal Service by certified mail, return receipt requested, addressed appropriately to the address set forth below: To Board: Harnett County Schools Attention: Superintendent 1008 South 11th Street Lillington, North Carolina 27546 To County Brent Trout County Manager Post Office Box 759 Lillington, North Carolina 27546 With copy to: Christopher Appel Senior County Staff Attorney Post Office Box 238 Lillington, North Carolina 27546 To Town Elizabeth Krige Town Manager 55 N. Broad Street W. Angier, NC 27501 With copy to: Dan Hartzog, Jr. Town Attorney PO Box 27808 Raleigh, NC 27611 HCBOC 121823 Revised Pg. 181 4 Article VI Miscellaneous Provisions 1. Relationship of Parties. The parties to this Agreement shall be independent contractors, and nothing herein shall be construed as creating a partnership or joint venture; nor shall any employee of the parties be construed as employees, agents, or principals of any other party to this Agreement. Each party agrees to assume the liability for its own acts or omissions, or the acts or omissions of their employees or agents, during the term of this Agreement, to the extent permitted under law. 2. Governing Law; Venue. This Agreement shall be governed by the laws of the State of North Carolina. The venue for initiation of any such action shall be Harnett County, North Carolina Superior Court. 3. Amendments and Modifications; Additional Policies and Procedures. This Agreement may be modified or amended by mutual consent of the parties as long as the amendment is executed in the same fashion as this Agreement. 4. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter of this Agreement. 5. Severability. In the event that any provision of this Agreement shall be invalid, illegal, or otherwise unenforceable, the validity, legality, and enforceability of the remaining provisions shall in no way be affected or impaired thereby. 6. No Third Party Benefits. There are no third-party beneficiaries to this Agreement. Nothing in this Agreement shall create or give to third parties any claim or right of action against the parties. 7. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which taken together constitute one and the same instrument. 8. E-Verify: All parties shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes, “Verification of Work Authorization,” and will provide documentation reasonably requested by any party to this Agreement demonstrating such compliance. IN WITNESS WHEREOF, the parties hereto caused the Agreement to be executed on their behalves. HCBOC 121823 Revised Pg. 182 5 HARNETT COUNTY BOARD OF EDUCATION _____________________________________ Chair ATTEST: ___________________________ COUNTY OF HARNETT ____________________________________ William Morris, Chairman Harnett County Board of Commissioners ATTEST: __________________________________ Melissa Capps, Clerk TOWN OF ANGIER ________________________________ Robert K. Smith, Mayor ATTEST: ___________________________ Veronic Hardaway, Town Clerk HCBOC 121823 Revised Pg. 183 1 SCHOOL RESOURCE OFFICER PROGRAM REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY SCHOOLS This Reimbursement Agreement (hereinafter “Agreement”) effective July 1, 2023 is made and entered into by and between the Harnett County Board of Education (hereinafter “Board”), the governing body of the Harnett County Schools (hereinafter “HCS”), the County of Harnett (hereinafter “County”), and the Town of Coats (hereinafter referred to as the “Town”). WITNESSETH: WHEREAS, the Board and the Town entered into a School Resource Officer Program Memorandum of Understanding (hereinafter referred to as the “MOU”) effective October 1, 2018 attached hereto as Exhibit A; WHEREAS, Article V of the MOU states that the Board and governing body of the Town agree to enter into a separate contract to address the assignment of School Resource Officers (hereinafter referred to as “SRO” or collectively “SROs”) to specific HCS schools and payment for SRO services during each fiscal year; WHEREAS, County agrees to provide funding for the SRO’s to the Board for reimbursement of SRO services as described in the MOU. NOW, THEREFORE, in consideration of the promises and covenants of the parties herein contained, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Board, County, and the Town do hereby agree as follows: Article I SRO School Assignment The Town shall hire and train law enforcement officers to serve as SROs pursuant to the MOU in each of the following schools within the Town’s limits: 1. Coats Elementary Between school years and during scheduled holidays, the Town shall have the right to utilize the SROs for non-SRO purposes so long as such uses do not conflict with any of the requirements of the MOU. Article II Compensation for SRO Services The County, as part of the Current Expense Funding made to the Board every fiscal year, shall include eleven-twelfths (11/12) of the yearly allocation, identified below, to be used by the HCBOC 121823 Revised Pg. 184 2 Board to compensate for law enforcement officers performing SRO services during the months that school is in session. The compensation to be paid by County to the Town for reimbursement of the SRO services described in the MOU and for non-SRO purposes during scheduled holidays and between school years shall be set at $66,334.00 per fiscal year, which shall be paid over twelve (12) equal monthly installments over the course of the fiscal year in accordance with Article III. The annual compensation paid by the County shall increase by three percent (3%) at the beginning of each subsequent fiscal year. If the total amount of funds expended on the SROs for the then-current term of the MOU exceeds the allocated amount for the current fiscal year, the Town shall be solely responsible for the excess expenditures of the SRO’s services, unless the agreed upon in writing by the County. At the conclusion of the academic year, the County will invoice the Board for all expenses incurred for SRO activities. Article III Invoices for SRO Services In order to request payment, the Town shall submit monthly invoices to the Harnett County Sheriff’s Office (hereinafter referred to as “HCSO”) describing the applicable charges, including identification of personnel who performed the services, dates services were performed, the school at which the SRO performed the services, and reimbursable expenses, if any. If the invoice contains expenditures for non-SRO purposes during a scheduled holiday, the invoice shall identify the type of services performed by the SROs. Prior to submission of invoices to the Board, the HCSO shall verify them for accuracy within five business days of receipt. Once verified, County shall process and pay invoices within 30 days of receipt. Article IV Term and Termination of Agreement The term of this Agreement shall begin on July 1, 2023 and end on June 30, 2026 (the “Initial Term”), unless terminated earlier as herein provided. At the expiration of the Initial Term, this Agreement shall automatically renew for successive one (1) year terms upon the renewal of the MOU, unless any of the parties provide at least 30 days’ written notice of its intent to terminate prior to the expiration of the then-current term. This Agreement may be terminated by any party, with or without cause, upon 90 days’ written notice to the other parties. However, this Agreement shall automatically terminate without notice upon the termination of the MOU. If at any time this Agreement is terminated during the Initial Term or any subsequent term of the MOU, the parties shall negotiate and execute a new agreement that is compliant with Article V or any amendment thereof prior to the termination date of this Agreement, unless any amendment of the MOU no longer requires such an agreement. HCBOC 121823 Revised Pg. 185 3 Article V Notice Any notice, consent, or other communication in connection with this Agreement shall be in writing and may be delivered in person, by mail, or by facsimile transmission (provided sender confirms notice by written copy). If hand-delivered, the notice shall be effective upon delivery. If by facsimile copy, the notice shall be effective when sent. If served by mail, the notice shall be effective three business days after being deposited in the United States Postal Service by certified mail, return receipt requested, addressed appropriately to the address set forth below: To Board: Harnett County Schools Attention: Superintendent 1008 South 11th Street Lillington, North Carolina 27546 To County Brent Trout County Manager Post Office Box 759 Lillington, North Carolina 27546 With copy to: Christopher Appel Senior County Staff Attorney Post Office Box 238 Lillington, North Carolina 27546 To Town Nick Holcomb Town Manager Post Office Box 675 Coats, North Carolina, 27521 HCBOC 121823 Revised Pg. 186 4 Article VI Miscellaneous Provisions 1. Relationship of Parties. The parties to this Agreement shall be independent contractors, and nothing herein shall be construed as creating a partnership or joint venture; nor shall any employee of the parties be construed as employees, agents, or principals of any other party to this Agreement. Each party agrees to assume the liability for its own acts or omissions, or the acts or omissions of their employees or agents, during the term of this Agreement, to the extent permitted under law. 2. Governing Law; Venue. This Agreement shall be governed by the laws of the State of North Carolina. The venue for initiation of any such action shall be Harnett County, North Carolina Superior Court. 3. Amendments and Modifications; Additional Policies and Procedures. This Agreement may be modified or amended by mutual consent of the parties as long as the amendment is executed in the same fashion as this Agreement. 4. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter of this Agreement. 5. Severability. In the event that any provision of this Agreement shall be invalid, illegal, or otherwise unenforceable, the validity, legality, and enforceability of the remaining provisions shall in no way be affected or impaired thereby. 6. No Third Party Benefits. There are no third-party beneficiaries to this Agreement. Nothing in this Agreement shall create or give to third parties any claim or right of action against the parties. 7. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which taken together constitute one and the same instrument. 8. E-Verify: All parties shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes, “Verification of Work Authorization,” and will provide documentation reasonably requested by any party to this Agreement demonstrating such compliance. IN WITNESS WHEREOF, the parties hereto caused the Agreement to be executed on their behalves. HCBOC 121823 Revised Pg. 187 5 HARNETT COUNTY BOARD OF EDUCATION _____________________________________ Chair ATTEST: ___________________________ COUNTY OF HARNETT ____________________________________ William Morris, Chairman Harnett County Board of Commissioners ATTEST: __________________________________ Melissa Capps, Clerk TOWN OF COATS ________________________________ Chris Coats, Mayor ATTEST: ___________________________ Connie Lassiter, Town Clerk HCBOC 121823 Revised Pg. 188 1 SCHOOL RESOURCE OFFICER PROGRAM REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY SCHOOLS This Reimbursement Agreement (hereinafter “Agreement”) effective July 1, 2023 is made and entered into by and between the Harnett County Board of Education (hereinafter “Board”), the governing body of the Harnett County Schools (hereinafter “HCS”), the County of Harnett (hereinafter “County”), and the City of Dunn (hereinafter referred to as “City”). WITNESSETH: WHEREAS, the Board and the City entered into a School Resource Officer Program Memorandum of Understanding (hereinafter referred to as the “MOU”) effective October 1, 2018 attached hereto as Exhibit A; WHEREAS, Article V of the MOU states that the Board and governing body of the City agree to enter into a separate contract to address the assignment of School Resource Officers (hereinafter referred to as “SRO” or collectively “SROs”) to specific HCS schools and payment for SRO services during each fiscal year; WHEREAS, County agrees to provide funding for the SRO’s to the Board for reimbursement of SRO services as described in the MOU. NOW, THEREFORE, in consideration of the promises and covenants of the parties herein contained, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Board, County, and the City do hereby agree as follows: Article I SRO School Assignment The City shall hire and train law enforcement officers to serve as SROs pursuant to the MOU in each of the following schools within the city’s limits: 1. Harnett Primary 2. Wayne Avenue Elementary Between school years and during scheduled holidays, the City shall have the right to utilize the SROs for non-SRO purposes so long as such uses do not conflict with any of the requirements of the MOU. HCBOC 121823 Revised Pg. 189 2 Article II Compensation for SRO Services The County, as part of the Current Expense Funding made to the Board every fiscal year, shall include eleven-twelfths (11/12) of the yearly allocation, identified below, to be used by the Board to compensate for law enforcement officers performing SRO services during the months that school is in session. The compensation to be paid by County to the City for reimbursement of the SRO services described in the MOU and for non-SRO purposes during scheduled holidays and between school years shall be set at $203,238.00 per fiscal year, which shall be paid over twelve (12) equal monthly installments over the course of the fiscal year in accordance with Article III. The annual compensation paid by the County shall increase by three percent (3%) at the beginning of each subsequent fiscal year. If the total amount of funds expended on the SROs for the then-current fiscal year of the MOU exceeds the allocated amount for the current fiscal year, the City shall be solely responsible for the excess expenditures of the SRO’s services, unless the agreed upon in writing by the County. At the conclusion of the academic year, the County will invoice the Board for all expenses incurred for SRO activities. Article III Invoices for SRO Services In order to request payment, the City shall submit monthly invoices to the Harnett County Sheriff’s Office (hereinafter referred to as “HCSO”) describing the applicable charges, including identification of personnel who performed the services, dates services were performed, the school at which the SRO performed the services, and reimbursable expenses, if any. If the invoice contains expenditures for non-SRO purposes during a scheduled holiday, the invoice shall identify the type of services performed by the SROs. Prior to submission of invoices for payment by the County, the HCSO shall verify them for accuracy within five business days of receipt. Once verified, County shall process and pay invoices within 30 days of receipt. Article IV Term and Termination of Agreement The term of this Agreement shall begin on July 1, 2023 and end on June 30, 2026 (the “Initial Term”), unless terminated earlier as herein provided. At the expiration of the Initial Term, this Agreement shall automatically renew for successive one (1) year terms upon the renewal of the MOU, unless any of the parties provide at least 30 days’ written notice of its intent to terminate prior to the expiration of the then-current term. This Agreement may be terminated by any party, with or without cause, upon 90 days’ written notice to the other parties. However, this Agreement shall automatically terminate without notice upon the termination of the MOU. If at any time this Agreement is terminated during the Initial Term or any subsequent term of the MOU, the parties shall negotiate and execute a new agreement that is compliant with Article V or any amendment thereof prior to the termination date of this Agreement, unless any amendment of the MOU no longer requires such an agreement. HCBOC 121823 Revised Pg. 190 3 Article V Notice Any notice, consent, or other communication in connection with this Agreement shall be in writing and may be delivered in person, by mail, or by facsimile transmission (provided sender confirms notice by written copy). If hand-delivered, the notice shall be effective upon delivery. If by facsimile copy, the notice shall be effective when sent. If served by mail, the notice shall be effective three business days after being deposited in the United States Postal Service by certified mail, return receipt requested, addressed appropriately to the address set forth below: To Board: Harnett County Schools Attention: Superintendent 1008 South 11th Street Lillington, North Carolina 27546 To County Brent Trout County Manager Post Office Box 759 Lillington, North Carolina 27546 With copy to: Christopher W. Appel Senior County Staff Attorney Post Office Box 238 Lillington, North Carolina 27546 To City Steven Neuschafer City Manager Post Office Box 1065 Dunn, NC 28335 HCBOC 121823 Revised Pg. 191 4 Article VI Miscellaneous Provisions 1. Relationship of Parties. The parties to this Agreement shall be independent contractors, and nothing herein shall be construed as creating a partnership or joint venture; nor shall any employee of the parties be construed as employees, agents, or principals of any other party to this Agreement. Each party agrees to assume the liability for its own acts or omissions, or the acts or omissions of their employees or agents, during the term of this Agreement, to the extent permitted under law. 2. Governing Law; Venue. This Agreement shall be governed by the laws of the State of North Carolina. The venue for initiation of any such action shall be Harnett County, North Carolina Superior Court. 3. Amendments and Modifications; Additional Policies and Procedures. This Agreement may be modified or amended by mutual consent of the parties as long as the amendment is executed in the same fashion as this Agreement. 4. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter of this Agreement. 5. Severability. In the event that any provision of this Agreement shall be invalid, illegal, or otherwise unenforceable, the validity, legality, and enforceability of the remaining provisions shall in no way be affected or impaired thereby. 6. No Third Party Benefits. There are no third-party beneficiaries to this Agreement. Nothing in this Agreement shall create or give to third parties any claim or right of action against the parties. 7. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which taken together constitute one and the same instrument. 8. E-Verify: All parties shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes, “Verification of Work Authorization,” and will provide documentation reasonably requested by any party to this Agreement demonstrating such compliance. IN WITNESS WHEREOF, the parties hereto caused the Agreement to be executed on their behalves. HCBOC 121823 Revised Pg. 192 5 HARNETT COUNTY BOARD OF EDUCATION _____________________________________ Chair ATTEST: ___________________________ COUNTY OF HARNETT ____________________________________ William Morris, Chairman Harnett County Board of Commissioners ATTEST: __________________________________ Melissa Capps, Clerk CITY OF DUNN ________________________________ William P. Elmore Jr., Mayor ATTEST: ___________________________ Tammy Williams, City Clerk HCBOC 121823 Revised Pg. 193 1 SCHOOL RESOURCE OFFICER PROGRAM REIMBURSEMENT AGREEMENT FOR ELEMENTARY AND PRIMARY SCHOOLS This Reimbursement Agreement (hereinafter “Agreement”) effective July 1, 2023 is made and entered into by and between the Harnett County Board of Education (hereinafter “Board”), the governing body of the Harnett County Schools (hereinafter “HCS”), the County of Harnett (hereinafter “County”), and the Town of Erwin (hereinafter referred to as the “Town”). WITNESSETH: WHEREAS, the Board and the Town entered into a School Resource Officer Program Memorandum of Understanding (hereinafter referred to as the “MOU”) effective October 1, 2018, attached hereto as Exhibit A; and WHEREAS, Article V of the MOU states that the Board and governing body of the Town agree to enter into a separate contract to address the assignment of School Resource Officers (hereinafter referred to as “SRO” or collectively “SROs”) to specific HCS schools and payment for SRO services during each fiscal year; and WHEREAS, the Board and the Town entered into a School Resource Officer Program Reimbursement Agreement for Elementary and Primary Schools (hereinafter referred to as the “MOU”) effective October 1, 2018; and WHEREAS, the Board and the Town desire to update the School Resource Officer Program Reimbursement Agreement for Elementary and Primary Schools to reflect the actual costs incurred by the Town. NOW, THEREFORE, in consideration of the promises and covenants of the parties herein contained, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Board, County, and the Town do hereby agree as follows: Article I SRO School Assignment The Town shall hire and train law enforcement officers to serve as SROs pursuant to the MOU in each of the following schools within the Town’s limits: 1. Erwin Elementary Between school years and during scheduled holidays, the Town shall have the right to utilize the SROs for non-SRO purposes so long as such uses do not conflict with any of the requirements of the MOU. HCBOC 121823 Revised Pg. 194 2 Article II Compensation for SRO Services The County, as part of the Current Expense Funding made to the Board every fiscal year, shall include eleven-twelfths (11/12) of the yearly allocation, identified below, to be used by the Board to compensate for law enforcement officers performing SRO services during the months that school is in session. The compensation to be paid by County to the Town for reimbursement of the SRO services described in the MOU and for non-SRO purposes during scheduled holidays and between school years shall be set at $74,249.00 per fiscal year, which shall be paid over twelve (12) equal monthly installments over the course of the fiscal year in accordance with Article III. The annual compensation paid by the County shall increase by three percent (3%) at the beginning of each subsequent fiscal year. If the total amount of funds expended on the SROs for the then-current term of the MOU exceeds the allocated amount for the current fiscal year, the Town shall be solely responsible for the excess expenditures of the SRO’s services, unless the agreed upon in writing by the County. At the conclusion of the academic year, the County will invoice the Board for all expenses incurred for SRO activities. Article III Invoices for SRO Services In order to request payment, the Town shall submit monthly invoices to the Harnett County Sheriff’s Office (hereinafter referred to as “HCSO”) describing the applicable charges, including identification of personnel who performed the services, the date the services were performed, the school at which the SRO performed the services, and reimbursable expenses, if any. If the invoice contains expenditures for non-SRO purposes during a scheduled holiday, the invoice shall identify the type of services performed by the SROs. Prior to submission of invoices to the Board, the HCSO shall verify them for accuracy within five business days of receipt. Once verified, County shall process and pay invoices within 30 days of receipt. Article IV Term and Termination of Agreement The term of this Agreement shall begin on July 1, 2023 and end on June 30, 2026 (the “Initial Term”), unless terminated earlier as herein provided. At the expiration of the Initial Term, this Agreement shall automatically renew for successive one (1) year terms upon the renewal of the MOU, unless any of the parties provide at least 30 days’ written notice of its intent to terminate prior to the expiration of the then-current term. This Agreement may be terminated by any party, with or without cause, upon 90 days’ written notice to the other parties. However, this Agreement shall automatically terminate without notice upon the termination of the MOU. If at any time this Agreement is terminated during the Initial Term or any subsequent term of the MOU, the parties shall negotiate and execute a new HCBOC 121823 Revised Pg. 195 3 agreement that is compliant with Article V or any amendment thereof prior to the termination date of this Agreement, unless any amendment of the MOU no longer requires such an agreement. Article V Notice Any notice, consent, or other communication in connection with this Agreement shall be in writing and may be delivered in person, by mail, or by facsimile transmission (provided sender confirms notice by written copy). If hand-delivered, the notice shall be effective upon delivery. If by facsimile copy, the notice shall be effective when sent. If served by mail, the notice shall be effective three business days after being deposited in the United States Postal Service by certified mail, return receipt requested, addressed appropriately to the address set forth below: To Board: Harnett County Schools Attention: Superintendent 1008 South 11th Street Lillington, North Carolina 27546 To County Brent Trout County Manager Post Office Box 759 Lillington, North Carolina 27546 With copy to: Christopher Appel Senior County Staff Attorney Post Office Box 238 Lillington, North Carolina 27546 To Town Snow Bowden Town Manager 100 W F Street Erwin, NC 28339 HCBOC 121823 Revised Pg. 196 4 Article VI Miscellaneous Provisions 1. Relationship of Parties. The parties to this Agreement shall be independent contractors, and nothing herein shall be construed as creating a partnership or joint venture; nor shall any employee of the parties be construed as employees, agents, or principals of any other party to this Agreement. Each party agrees to assume the liability for its own acts or omissions, or the acts or omissions of their employees or agents, during the term of this Agreement, to the extent permitted under law. 2. Governing Law; Venue. This Agreement shall be governed by the laws of the State of North Carolina. The venue for initiation of any such action shall be Harnett County, North Carolina Superior Court. 3. Amendments and Modifications; Additional Policies and Procedures. This Agreement may be modified or amended by mutual consent of the parties as long as the amendment is executed in the same fashion as this Agreement. 4. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter of this Agreement. 5. Severability. In the event that any provision of this Agreement shall be invalid, illegal, or otherwise unenforceable, the validity, legality, and enforceability of the remaining provisions shall in no way be affected or impaired thereby. 6. No Third Party Benefits. There are no third-party beneficiaries to this Agreement. Nothing in this Agreement shall create or give to third parties any claim or right of action against the parties. 7. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which taken together constitute one and the same instrument. 8. E-Verify: All parties shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes, “Verification of Work Authorization,” and will provide documentation reasonably requested by any party to this Agreement demonstrating such compliance. IN WITNESS WHEREOF, the parties hereto caused the Agreement to be executed on their behalves. HARNETT COUNTY BOARD OF EDUCATION HCBOC 121823 Revised Pg. 197 5 _____________________________________ Chair ATTEST: ___________________________ COUNTY OF HARNETT ____________________________________ William Morris, Chairman Harnett County Board of Commissioners ATTEST: __________________________________ Melissa Capps, Clerk TOWN OF ERWIN ________________________________ Randy L. Baker Mayor ATTEST: ___________________________ Lauren Evans, Town Clerk HCBOC 121823 Revised Pg. 198 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\4K.1 Board Appointment memo.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett County Boards and Committees REQUESTED BY: Administration REQUEST: As discussed at the work session on December 12, 2023, the Harnett County Board of Commissioners would like to reappoint Vicky Walden to the Mid-Carolina Aging Advisory Committee. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4K HCBOC 121823 Revised Pg. 199 HCBOC 121823 Revised Pg. 200 HCBOC 121823 Revised Pg. 201 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\7.1 agendaform Tucker rezoning.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: November 20, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposed Zoning Change : Case # PLAN2309-0003 REQUESTED BY: Mark Locklear, Development Services REQUEST: Landowner / Applicant: TFD, Inc. / Johnathan Tucker; 7.49 +/- acres; Pin #0654-59- 0569.000; From RA-30 to Commercial Zoning District; Hector’s Creek Township; Intersection of US Hwy 401 N & SR # 1415 (Rawls Church Road). Development Services staff recommends approval of the proposed zoning change based on compatibility with the county's land use plan. Additional information: At the November 6th, 2023 Planning Board hearing, the board voted 5-0 to recommend approval of the rezoning due to compliance with the Harnett County Land Use Plan. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 7 HCBOC 121823 Revised Pg. 202 HCBOC 121823 Revised Pg. 203 STAFF REPORT Page 1 of 8 REZONING STAFF REPORT Case: PLAN2309-0003 Sarah Arbour, Planner II sarbour@harnett.org Phone: (910) 814-6414 Fax: (910) 814-8278 Planning Board: November 6, 2023 County Commissioners: November 20, 2 023 Requesting a Rezoning from RA-30 to Commercial Applicant Information Owner of Record: Applicant: Name: TFD, Inc. Name: Johnathan Tucker Address: 141 Country Haven Lane Address: 141 Country Haven Lane City/State/Zip: Fuquay-Varina, NC 27526 City/State/Zip: Fuquay-Varina, NC 27526 Property Description PIN(s): 0654-59-0569.000 Acreage: +/- 7.49 Address/SR No.: US 401 N., Fuquay-Varina, NC Township: (09) Johnsonville (10) Lillington (11) Neill’s Creek (12) Stewart’s Creek (13) Upper Little River (01) Anderson Creek (02) Averasboro (03) Barbecue (04) Black River (05) Buckhorn (06) Duke (07) Grove (08) Hectors Creek Vicinity Map Site HCBOC 121823 Revised Pg. 204 STAFF REPORT Page 2 of 8 Physical Characteristics Description: The property is a vacant, unimproved site currently used for agricultural purposes. There is a wooded area located in the center of the site and a r ailway located along the west property line. Surrounding Land Uses: The surrounding land uses consist of single-family residences and non- residential uses such as a religious institution and agricultural activities. Services Available Water: Public (Harnett County) Private (Well) Other: Unverified Sewer: Public (Harnett County) Private (Septic Tank) Other: unverified Transportation: Annual Average Daily Traffic counts for this section of US 401 N. is 8,200 daily trips, and 1,100 daily trips for this section of Rawls Church Rd. Site Distances: Good Site HCBOC 121823 Revised Pg. 205 STAFF REPORT Page 3 of 8 Zoning District Compatibility Current RA-30 Requested Commercial Parks & Rec X X Natural Preserves X X Bona Fide Farms X X Single Family X Manufactured Homes, (with design criteria) X (with SUP) Manufactured Homes X (with SUP) Multi-Family X (with SUP) Institutional X X Commercial Services X (with SUP) X Retail X Wholesale X (with SUP) Industrial Manufacturing The following is a summary list of potential uses. For all applicable uses for each Zoning district please refer to the UDO’s Table of Uses Land Use Classification Compatibility ZONING LAND USES Commercial Employment Mixed Land Use Parks & Rec X X Natural Preserves X X Bona Fide Farms X X Single Family X Manufactured Homes, Design Regulated Manufactured Homes Multi-Family X Institutional X X Commercial Service X X Retail X X Wholesale X (with SUP) X Industrial X Manufacturing X The above is a summary list of potential uses. For all applicable uses for each Zoning district, please refer to the UDO’s Table of Uses. Sit e HCBOC 121823 Revised Pg. 206 STAFF REPORT Page 4 of 8 Site Photographs Site Across Street HCBOC 121823 Revised Pg. 207 STAFF REPORT Page 5 of 8 Road View Rawls Church Rd. - West View Rawls Church Rd. – East View U.S. 401- North View U.S. 401 – South View HCBOC 121823 Revised Pg. 208 STAFF REPORT Page 6 of 8 Rawls Church Rd. and U.S. 401 Intersection Evaluation Yes No The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING : The impact to the adjacent property owners and surrounding community is reasonable as the requested zoning classification is in the vicinity and the property is located along a major thoroughfare. Yes No The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING : The requested zoning district is compatible with the underlying land use, Employment Mixed Use. This land use classification is a development node designed to encourage commercial activity and economic development throughout the County. Yes No The proposal does ENHANCE or maintain public health, safety and general welfare. REASONING : The requested zoning would enhance or maintain public health, safety and general welfare due the required site improvements that would be required for commercial development. Yes No The request is for a SMALL-SCALE REZONING and should be evaluated for reasonableness. REASONING : Due the compatibility of the requested zoning classification with the underlying land use and the proximity of the requested zoning classification to the subject property, the request does not need to be evaluated for reasonableness. Suggested Statement-of-Consistency (Staff concludes that…) As stated in the evaluation, the requested rezoning to Commercial would not have an unreasonable impact on the surrounding community based on compatibility with the future land use plan. It is recommended that this rezoning request be APPROVED. HCBOC 121823 Revised Pg. 209 STAFF REPORT Page 7 of 8 Planning Board Information At the November 6th, 2023 Planning Board Meeting, the board voted (5-0) to recommend approval of the rezoning based on the compatibility of the requested zoning with the Harnett County Land Use Plan. There were several residents present at the meeting to speak in opposition. Concerns from the residents included: -Increase of traffic safety issues with the additional trips created from a commercial use of the property, particularly at the intersection of Rawls Church Rd. and US HWY 401 N. -The potential effects on the values of adjoining properties. Standards of Review and Worksheet TYPICAL REVIEW STANDARDS The Planning Board shall consider and make recommendations to the County Board of Commissioners concerning each proposed zoning district. The following policy guidelines shall be followed by the Planning Board concerning zoning districts and no proposed zoning district will receive favorable recommendation unless: Yes No A. The proposal will place all property similarly situated in the area in the same category, or in appropriate complementary categories. Yes No B. There is convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. Yes No C. There is convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) Yes No D. There is convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. Yes No E. The proposed change is in accordance with the comprehensive plan and sound planning practices. GRANTING THE REZONING REQUEST Motion to grant the rezoning upon finding that the rezoning is reasonable based on All of the above findings of fact A-E being found in the affirmative and that the rezoning advances the public interest. DENYING THE REZONING REQUEST Motion to deny the rezoning upon finding that the proposed rezoning does not advance the public interest and is unreasonable due to the following: The proposal will not place all property similarly situated in the area in the same category, or in appropriate complementary categories. There is not convincing demonstration that all uses permitted under the proposed district classification would be in the general public interest and not merely in the interest of the individual or small group. There is not convincing demonstration that all uses permitted under the proposed district classification would be appropriate in the area included in the proposed change. (When a new district designation is assigned, any use permitted in the district is allowable, so long as it meets district requirements, and not merely uses which applicants state they intend to make of the property involved.) There is not convincing demonstration that the character of the neighborhood will not be materially and adversely affected by any use permitted in the proposed change. HCBOC 121823 Revised Pg. 210 STAFF REPORT Page 8 of 8 The proposed change is not in accordance with the comprehensive plan and sound planning practices. The proposed change was not found to be reasonable for a small scale rezoning HCBOC 121823 Revised Pg. 211 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\9.1 Land Donation agendaform 2023.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Accept Land Donation REQUESTED BY: Brent Trout, County Manager REQUEST: The owners of Lexington Plantation Holdings have offered to donate two tracts of land to Harnett County. The tracts are located in the southwest side of the county close to Highway 87. The property consists of forest land and wetland area. The first tract is approximately 181 acres in size with a pin number of 9595-42-8914.000 and is currently zoned RA20R. The second tract is approximately 260 acres in size with a pin number of 9594-57-4183.000 and is zoned RA20R and Conservation. The pin number represents a larger tract of 686 acres that the 260 acres would be separated from larger parcel with this transaction. The owner will also grant any necessary easements to the County to access the properties from their property. The owner has no stipulations for use of the property and would like to complete the sale prior to December 31, 2023. The first tract has a current value of $481,350 and second tract has an estimated value of $558,850. The future use of the property will be considered once the property is acquired by the County. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: The County Manager recommends acceptance of this land donation. Item 9 HCBOC 121823 Revised Pg. 212 RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO ACCEPT A DONATION AND GIFT OF REAL PROPERTY FROM LEXINGTON PLANTATION HOLDINGS, LLC THAT WHEREAS, the County of Harnett, North Carolina (the "County") is a valid existing political subdivision of the State of North Carolina, existing as such under and by virtue of the Constitution, statutes and laws of the State of North Carolina which permit the County to hold title to real property and further, to accept donations of real property; and WHEREAS, Lexington Plantation Holdings, LLC is a North Carolina Limited Liability Company (“LPH”) which is the owner of two real property tracts located in Anderson Creek Township, Harnett County; that Tract 1 is a parcel composed of approximately 197.79 acres, PIN 9594-57-4183.000, which lies in an area located south and east of The Gate At Lexington Plantation residential subdivision; that Tract 2 is a parcel composed of approximately 263.51 acres, a portion of PIN 9595-42-8914.000, which lies in an area located north of The Gate At Lexington residential subdivision; and WHEREAS, LPH has determined its desire to convey as a donation and gift to the County the two above-described real property tracts with no monetary consideration to be paid by the County to LPH for the proposed real property transfer of title; the County desires through this Resolution to gratefully accept the real property donation and gift proposed pursuant to the terms and conditions as hereinafter set forth. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS AS FOLLOWS: 1. The Harnett County Board of Commissioners does hereby gratefully accept the donation and gift conveyance by Special Warranty Deed from Lexington Plantation Holdings, LLC as Grantor to Harnett County, North Carolina, a body politic and political subdivision of the State of North Carolina as Grantee of real property Tract 1 (197.79 acres) and Tract 2 (263.51 acres) as previously described, together with express proper access for each tract to a public road. 2. The County’s acceptance of this donated real property shall be concluded at such time that the Special Warranty Deed from LPH is approved by the County’s legal staff and said deed is properly recorded at the Harnett County Register of Deeds Office which recording shall occur prior to December 29, 2023. Prior to the deed recording, the County legal staff is directed to ensure that acceptable survey maps of the two donated real property tracts have been prepared and properly recorded by LPH. 3. The Harnett County Board of Commissioners on behalf of the citizens of Harnett County does hereby express its heartfelt thanks and gratitude to Lexington Plantation Holdings, LLC for its benevolent donation and gift. Duly adopted this 18th day of December, 2023. __________________________________ William Morris, Chairman Harnett County Board of Commissioners HCBOC 121823 Revised Pg. 213 STATE OF NORTH CAROLINA COUNTY OF HARNETT I, Melissa D. Capps, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO ACCEPT A DONATION AND GIFT OF REAL PROPERTY FROM LEXINGTON PLANTATION HOLDINGS, LLC” adopted by the Board of Commissioners of the County of Harnett, North Carolina, at a meeting held on the 18th day of December, 2023. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 18th day of December, 2023. ____________________________________ MELISSA D. CAPPS Clerk to the Board County of Harnett, North Carolina HCBOC 121823 Revised Pg. 214 HCBOC 121823 Revised Pg. 215 HCBOC 121823 Revised Pg. 216 HCBOC 121823 Revised Pg. 217 HARNETT COUNTY Recommended FY 2025-2031 Capital Improvements Program Item 10 HCBOC 121823 Revised Pg. 218 THIS PAGE WAS INTENTIONALLY LEFT BLANK HCBOC 121823 Revised Pg. 219 Table of Contents Introduction 1 Readers Guide 5 Action Summary 6 Total Cost of Projects by Year 9 Funding Sources 13 Operating Budget Effects 15 Completed Projects 16 Projects: General Fund 17 Animal Services – Animal Shelter Replacement 18 Benhaven (former) School Renovation 20 Broadband Expansion Initiative 23 Central Carolina Community College – Capital Maintenance & Replacement Fund 25 Central Carolina Community College – Etheridge Renovations 26 Central Carolina Community College – Miriello HVAC Replacement 27 Central Carolina Community College – Miriello Renovations 28 Department of Social Services – Second Floor Upfit 29 Development Services – Comprehensive Land Use Plan Update 30 Emergency (VIPER) Radios Replacement 31 Emergency (VIPER) Radios Replacement – Municipal Police Departments 33 Emergency Medical Services – Capital Reserve Appropriation 35 Emergency Medical Services -- Cardiac Monitor Replacements 36 Emergency Medical Services -- Convalescent Transport Replacements 37 Emergency Medical Services – County Morgue 38 Emergency Medical Services -- Emergency Transport Remounts 40 Emergency Medical Services -- Emergency Transport Replacements 42 Emergency Medical Services – Stretchers and Power Load Equipment Replacement 43 Emergency Services – Old Jail Demolition & Relocation of Building Systems 44 Facilities Maintenance – Capital Maintenance & Replacement Fund 45 Facilities Maintenance – HVAC Control Upgrades and Standardization 47 Harnett County Schools – Camera upgrades 48 Harnett County Schools – Child Nutrition Freezer/Cooler 49 Harnett County Schools – Early College at Dunn Relocation/Renovation 51 Harnett County Schools – Electronic Door Locks 52 Harnett County Schools – Flatwoods Elementary School 53 Harnett County Schools – Johnsonville Elementary Phase 1 54 Harnett County Schools – Lillington-Shawtown Elementary School Gym Addition 55 Harnett County Schools – Maintenance Fund 56 Harnett County Schools – New Northwest Harnett Elementary 58 Harnett County Schools – Weapons Detection Systems 60 Harnett County Sheriff – Capital Reserve 61 Harnett County Sheriff – Detention Body Scanner System 62 Harnett County Sheriff -- Detention Video Surveillance Upgrade 63 Harnett County Sheriff – Generator Purchase and Installation 64 Harnett Regional Jetport -- Apron Expansion 66 Harnett Regional Jetport – Master Plan Update 68 Harnett Regional Jetport – New Terminal Construction 69 Health – Mobile Medical Unit 71 Information Technology – Core Server Infrastructure Upgrade/Replacement 72 Information Technology – Core Storage Infrastructure Upgrade/Replacement 74 Information Technology – Fiber Extension 75 Parks & Recreation – Anderson Creek Park Development Phase 2 76 Parks & Recreation – Benhaven Community Park Redevelopment 77 Parks & Recreation – Boone Trail Park Development Phase 1 79 Parks & Recreation – Cape Fear Shiner Park Phase 2 81 HCBOC 121823 Revised Pg. 220 Parks & Recreation -- Capital Reserve Appropriations 82 Parks & Recreation -- Greenway Trail Construction Capital Reserve 83 Parks & Recreation – Neills Creek Park Development Master Plan and Park Development Phase 1 85 Parks & Recreation – Neills Creek Park Restroom, Concession & Maintenance Building 87 Parks & Recreation – Northwest Harnett Park Development 88 Parks & Recreation -- Patriots Park Phase 3 89 Parks & Recreation – Shawtown Community Park Development 90 Public Library – Benhaven Branch Library 92 Tax Office – Billing & Collections Software Replacement 94 Solid Waste 96 Solid Waste – Northwest Convenience Center Relocation 97 Solid Waste – Wheeled Excavator Replacement 99 Future Projects 100 HCBOC 121823 Revised Pg. 221 THIS PAGE WAS INTENTIONALLY LEFT BLANK HCBOC 121823 Revised Pg. 222 Harnett County 2025-2031 Capital Improvements Program Introduction About the Capital Improvements Program (CIP) The CIP is a long-term plan for funding the county’s major capital needs. It shows how facilities, equipment, and other projects that cost $100,000 or more could be scheduled and funded over the next seven years, beginning in FY 2025. It is important to state upfront that this is a PLAN, not a BUDGET, since a budget controls the actual spending of allocated funds. While staff attempts to be as accurate as possible, it is difficult to estimate project costs exactly, particularly early in the planning process. Before funds can be spent, they must be budgeted through the operating budget or, in most cases, through a separately adopted project ordinance. The same is true for operating costs, particularly for new facilities. As facilities are being planned, staff attempts to identify operating costs, such as staffing and utilities. The cost of these items depends on final square footage and operational issues that may not be apparent until the facility is far along in planning. CIP Process The CIP is a plan which is updated annually and may be modified at any time to reflect changing conditions. A CIP is a systematic way of anticipating, planning, and budgeting for major projects. The adoption of a CIP can improve the credit worthiness (bond rating) of a jurisdiction. Timeline for adoption: •CIP requests originate at the department/agency level. Requests were submitted on or before September 29, 2023. Staff provided support to Harnett County Schools (HCS) and Central Carolina Community College (CCCC). •The Manager’s Office is responsible for reviewing new and existing requests and recommending a proposed CIP to the Board of Commissioners. The recommended CIP will be presented on November 20, 2023. During the November 28, 2023, work session, Commissioners will review the recommendation in detail and make changes. •Public comment is scheduled for December 4, 2023. •The final action is adoption of the CIP, which is tentatively scheduled for December 18, 2023. Overall Approach Keep in mind that the Capital Improvement Program is just a plan. While a great deal of effort and analysis have gone into the development of the CIP, it will most likely change during the fiscal year. The CIP will continue to be reviewed throughout the year, and recommended plan changes will be presented to the Board of Commissioners for consideration. While many of the projects are funded through capital reserve funds, the CIP proposes three projects funded through debt, including the construction of a middle school, a gymnasium addition at Lillington-Shawtown Elementary School, and the construction of a new animal shelter. The animal shelter and middle school projects were previously earmarked as future endeavors in the previous year's CIP. Staff tries to include reasonable escalation of costs in project budgets, but because projects are scheduled in the future actual inflation may prove higher than planned inflation. Due to the current high demand for construction and the increasing cost of materials, the prior escalation of 5-8% is now too low, and higher rates are now being applied. Board of Education The Board of Education has requested approximately $200 million (in today’s dollars) in new facility requests. The county currently does not have the resources to pay for these facilities, so these projects are shown as future projects in the CIP. In April 2023, as part of its FY 2024 budget request, the Board of Education presented a list of facility needs to the Board of Commissioners. The list and how the CIP addresses these needs are as follows (per the Board of Education document, costs shown below are estimates and do not include escalation or maintenance-type requests): Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 1 HCBOC 121823 Revised Pg. 223 Category/Projects April 2023 Est Cost per HCS How CIP Addresses Current Projects Weapons Detection System $3,977,247 New - Included as a funded project Northwest Harnett Elementary School $42,783,565 Included as a funded project Johnsonville Elementary School (Phase 1 - New Cafeteria, New Windows, Gym Renovation)$5,100,000 Included as a funded project Johnsonville Elementary School (Phase 2 - New Classroom Building)$8,957,730 ESSER funded Overhills Elementary School Addition (300 seats with cafe expansion)$6,291,541 ESSER funded Highland Elementary School Addition (300 seats with cafe expansion)$7,514,875 ESSER funded Harnett Central High School Stadium Press Box $416,731 Not submitted as a CIP request; locally funded in FY 2023 Western Harnett High School Stadium Press Box $385,879 Not submitted as a CIP request; locally funded in FY 2023 Central Services/BOE (Facility Renovations)$3,834,191 ESSER and locally funded Dunn Elementary School (Classroom Addition)$7,575,423 ESSER funded Tier 1 Projects (Immediate to 1 year) New Child Nutrition Freezer/Cooler $4,294,035 New - Included as a funded project (estimated cost as of October 2023) New School Transportation Facility $13,974,181 Included as a future project (estimated cost as of October 2023) New Custodial/Storage Facility $6,600,000 Included as a future project Flatwoods Middle School (1100 seats, not incl. land)$78,000,000 Included as a future project (estimated cost as of September 2023) New South Harnett Lillington/Highland High School (2000 seats, not incl. road extension)$95,000,000 Included as a future project Lillington-Shawtown Elementary School Gym Addition $7,285,000 New - Included as a funded project LaFayette Elementary School Renovations $1,000,000 Included as a future project Harnett Early College at Dunn Relocation/Renovations $565,000 Included as a funded project (estimated cost as of October 2023) Flatwoods Elementary School $43,000,000 Not submitted as a CIP request Tier 2 Projects (2 to 3 years) STAR Academy Renovations/Replacement $100,000 Included as a future project; Will be removed from CIP when property exchange is final Triton High School Auxiliary Gym Addition $10,000,000 Not submitted as a CIP request Harnett County Early College/Career Tech Center (Lillington)$30,000,000 Not submitted as a CIP request Buies Creek Elementary School Replacement $35,000,000 Included as a future project Harnett Central HS/Triton HS/Western Harnett High School Renovations TBD Not submitted as a CIP request Tier 3 Projects (4 to 7 years) Southwestern Harnett-area Elementary School (NC 87 corridor)$43,000,000 Not submitted as a CIP request Northern/Northwest Harnett-area Elementary School $43,000,000 Not submitted as a CIP request North Harnett Primary Renovations TBD Not submitted as a CIP request Tier 4 Projects (Beyond 7 years) Western Harnett-area Middle School $75,000,000 Not submitted as a CIP request—beyond CIP timeframe Northwestern Harnett-area Middle School (land procured)$75,000,000 Not submitted as a CIP request—beyond CIP timeframe Other School Renovations (school-by-school basis)TBD Not submitted as a CIP request—beyond CIP timeframe Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 2 HCBOC 121823 Revised Pg. 224 Project Evaluation and Prioritization Criteria Each new project is reviewed by the CIP Management Team, which consists of the County Manager, Deputy and Assistant County Managers, Finance Officer, and Budget Director. Each project is evaluated based on the following criteria: safety, mandate, timing/linkages, economic impact, efficiencies, maintain current service levels, improve access of service/information, improve quality of service, add service, operating budget impact, consistency with strategic plan/community support/impact, and financing. Each project is scored and prioritized based on the following criteria: •Imperative (must do): correct danger to public health & safety, meet legal obligation, alleviate immediate service/facility deficiency, prevent irreparable damage (Score 3) •Essential (should do): rehabilitate/replace obsolete facility, stimulate economic growth, reduce future operating costs, leverage grants (Score 2) •Important (could do): provides new or expanded service, promotes intergovernmental cooperation, reduces energy use, enhances cultural or natural resources (Score 1) •Don’t do: not recommended at this time (Score 0) Recommended Changes The FY 2024-2030 CIP was approved by the Board of Commissioners on December 19, 2022. Changes to previously approved CIP include the following: •Animal Services -- Animal Shelter Replacement: Construct a new animal services shelter facility at a location to be determined [+9,216,076]. •Establish a Central Carolina Community College (CCCC) -- Capital Reserve Fund: Establish an annual contribution to CCCC Capital Reserve Fund. Funds will be used for building renovations and to replace critical mechanical systems, HVAC systems, parking lots, and roofs before failure [+589,000]. •Central Carolina Community College (CCCC) -- Miriello Building HVAC Replacement: Replace the HVAC units located in the Miriello Building on the main Harnett Campus in FY 2024 [+210,000]. •Central Carolina Community College (CCCC) -- Etheridge Renovations: Renovate the interior of the Etheridge Building on the main Harnett Campus in FY 2030 [+1,880,920]. •Central Carolina Community College (CCCC) -- Miriello Renovations: Renovate the interior of the Miriello Building on the main Harnett Campus in FY 2027 [+1,648,081]. •Department of Social Services (DSS) – Second Floor Upfit: Upfit approximately 5,400 square feet of shell space in the Harnett County Department of Social Services to allow for social distancing and accommodate additional staffing [+1,200,000]. •Development Services -- Comprehensive Land Use Plan Update: Update the Comprehensive Land Use Plan that gives decision makers a roadmap for future growth in terms of transportation, affordable housing, land use, economic development, and infrastructure in FY 2024 [+219,000]. •Emergency (VIPER) Radios Replacement -- Municipal Police Departments: Replace 121 mobile and 121 portable VIPER radios for Harnett County Municipal Police Departments before July 1, 2025, when the state will require the existing radios be upgraded [+1,571,309]. •Emergency Medical Services (EMS) -- County Morgue: Construct an 800-square foot morgue to provide adequate cooler space to store up to 16 decedents in FY 2025 [+396,100]. •Emergency Medical Services (EMS) -- Stretchers and Power Load Equipment Replacement: Replace all EMS stretchers and power load equipment in FY 2031 to ensure the equipment continues to function at an optimal level [+1,163,524]. •Facilities Maintenance -- HVAC Control Upgrades and Standardization: Acquire software to upgrade and standardize all HVAC controls in the Health Science, Tax and Register of Deeds, Courthouse, and Government Complex buildings in FY 2024 [+500,775]. •Harnett County Schools -- Early College at Dunn Relocation/Renovation: Renovate Wayne Avenue School to prepare the school for the relocation of the Early College at Dunn in FY 2024 [+524,056]. •Harnett County Schools -- Child Nutrition Freezer/Cooler: Construct a 6,450-square foot stand-alone 400 pallet capacity freezer and cooler to store food supply until it is distributed to Harnett County Schools in FY 2025 [+4,294,035]. Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 3 HCBOC 121823 Revised Pg. 225 • Harnett County Schools -- Flatwoods Middle School: Construct a new 174,000-square-foot school to accommodate 1,100 students and to alleviate existing and projected overcrowding at Harnett Central and Overhills middle schools in FY 2025 [+78,000,000]. • Harnett County Schools -- Lillington-Shawtown Elementary School Gym Addition: Construct a 7,000- square-foot gymnasium addition at Lillington-Shawtown Elementary to provide adequate recreational and assembly space for students in FY 2025 [+7,285,000]. • Harnett County Schools -- Weapons Detection Systems: Purchase and install Weapons Detection Systems at all 29 Harnett County Schools in FY 2024 [+3,977,247]. • Harnett County Sheriff -- Detention Center Body Scanner System: Purchase and install a body scanner system at the Harnett County Detention Center. The project will be funded through an OSBM grant in FY 2024 [+166,000]. • Harnett County Sheriff -- Generator Purchase and Installation: Purchase and install a 1,000 KW generator at the Harnett County Sheriff’s Office and Detention Center to provide sufficient backup power to run the building systems, including HVAC. The project will be funded through an OSBM grant in FY 2024 [+2,700,000]. • Information Technology -- Core Storage Infrastructure Upgrade/Replacement: Replace existing, out-of-warranty core storage infrastructure to align our technology resources with future needs, enhance productivity, expand data storage capacity, and ensure uninterrupted service availability [+400,000]. Add Future Projects • Harnett Regional Jetport (HRJ) -- Runway Expansion: Construct a 500-foot extension of the HRJ runway to provide adequate space to meet the demands of the growing aviation industry in our region. The CIP includes summaries of major projects, revenues and operating expenses and detailed descriptions of each project, including justifications, cost detail, funding sources, and impacts on the operating budget. Assumptions Construction costs are inflated 10-12% per year. Staff also recommends a 5- 10% contingency for most projects. Other project costs, such as equipment, and operating costs are usually inflated by a factor of 3% per year, unless there is good reason to use another inflationary factor (which will be noted). Operating costs are generally inflated by 3% per year unless costs are fixed by contract. Debt Indicators As the list above demonstrates, there are significant future projects on the horizon, namely school facilities, the construction of a new animal shelter, and construction of a new housing unit at the county’s detention center, which is projected to need an addition in the next ten years. All these projects will require that the county issue debt in order to fund them. Harnett County already has a fairly high debt burden (figures below are from the NC Treasurer’s 2022 Analysis of Debt report): • The debt to appraised value ratio is 1.793%. The average ratio of counties 100,000 to 249,999 population is 0.96%. The highest ratio in the population group is 1.793%. • Harnett County’s debt per capita (what each resident would owe if the debt had to be repaid today) is $1,272. The average debt per capita for the population group is $1,150. The highest debt per capita in this group is $2,250. The county currently contributes $11 million from the general fund to fund existing and planned future debt. In addition, sales tax restricted for education is accumulated for debt. The county should be judicious about issuing new debt and work closely with Harnett County Schools to identify top priorities for funding. Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 4 HCBOC 121823 Revised Pg. 226 Readers Guide Project Status Project Budget: The budget for the project as approved by project ordinance or as approved in the FY 2024-2023 CIP. Project Totals: Totals all expenditures and revenues, even those expended or received in previous years. Project Element: Expense Funding Source: Revenue Operating Effect: Impact on Operating Budget. Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 5 HCBOC 121823 Revised Pg. 227 Action Summary Below is a summary of the status of projects in the CIP. Those that are shown as "approved" have already been approved by the Board of Commissioners, either in the FY 2024-2030 CIP or by separate action, and there is no substantial change in the project. New (project has not been in a previous CIP or approved by separate action) • Animal Services -- Animal Shelter Replacement • Central Carolina Community College -- Capital Maintenance & Replacement Fund • Central Carolina Community College (CCCC) -- Etheridge Renovations • Central Carolina Community College (CCCC) -- Miriello HVAC Replacement • Central Carolina Community College (CCCC) -- Miriello Renovations • Emergency Medical Services (EMS) -- County Morgue • Emergency Medical Services (EMS) -- Stretchers and Power Load Equipment Replacement • Harnett County Schools -- Child Nutrition Freezer/Cooler • Harnett County Schools -- Early College at Dunn Relocation/Renovation • Harnett County Schools -- Flatwoods Middle School • Harnett County Schools -- Lillington-Shawtown Elementary School Gym Addition • Harnett County Sheriff -- Detention Center Body Scanner System • Harnett County Sheriff -- Generator Purchase and Installation • Information Technology -- Core Storage Infrastructure Upgrade/Replacement Approved-No Contracts (part) (approved in a previous CIP; new phase of the project does not yet have contract executed, but the project may be in design) • Benhaven (former) School Renovation Approved-No Contracts (approved in a previous CIP or by separate action; new phase of the project does not yet have contract executed, but the project may be in design) • Department of Social Services (DSS) -- Second Floor Upfit • Development Services -- Comprehensive Land Use Plan Update • Emergency (VIPER) Radios Replacement - Municipal Police Departments • Emergency Medical Services (EMS) -- Capital Reserve Appropriation • Emergency Medical Services (EMS) -- Cardiac Monitors Replacement • Emergency Medical Services (EMS) -- Convalescent Transport Unit Replacements • Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts • Emergency Medical Services (EMS) -- Emergency Transport Unit Replacements • Facilities Maintenance -- Capital Maintenance & Replacement Fund • Facilities Maintenance -- HVAC Control Upgrades and Standardization • Harnett County Schools -- Electronic Door Locks • Harnett County Schools -- Maintenance Fund • Harnett County Schools -- Weapons Detection Systems Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 6 HCBOC 121823 Revised Pg. 228 • Harnett County Sheriff -- Capital Reserve • Information Technology -- Core Server Infrastructure Upgrade/Replacement • Parks & Recreation -- Boone Trail Park Development Phase 1 • Parks & Recreation -- Cape Fear Shiner Park Development Phase 2 • Parks & Recreation -- Capital Reserve Appropriations • Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation • Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 • Parks & Recreation -- Northwest Harnett Park Development • Parks & Recreation -- Patriots Park Development Phase 3 • Public Library -- Benhaven Branch Library • Solid Waste -- Northwest Convenience Center Relocation Approved-Contracts Let (approved in a previous CIP or by separate action; main contract has been executed and project is underway) • Broadband Expansion Initiative • Harnett County Schools -- Johnsonville Elementary School Phase 1 Expansion & Renovation • Harnett Regional Jetport (HRJ) -- Apron Expansion • Harnett Regional Jetport (HRJ) -- Master Plan Update • Harnett Regional Jetport (HRJ) -- New Terminal Construction • Parks & Recreation -- Benhaven Community Park Redevelopment • Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building • Parks & Recreation -- Shawtown Community Park Development Substantially Complete • Harnett County Schools -- New Northwest Harnett Elementary School Completed • Emergency (VIPER) Radios Replacement • Emergency Services -- Old Jail Demolition and Relocation of Building Systems • Harnett County Schools -- Camera Upgrades • Harnett County Sheriff -- Detention Center Video Surveillance System Upgrade • Health -- Mobile Medical Unit • Information Technology -- Fiber Extension • Parks & Recreation -- Anderson Creek Park Development Phase 2 • Solid Waste -- Wheeled Excavator Replacement • Tax Office -- Billing & Collections Software Replacement Future (projects on the horizon but not yet ready to be scheduled) • Board of Elections -- Facility Replacement/Renovation • Central Carolina Community College (CCCC) -- Drainage System Repair Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 7 HCBOC 121823 Revised Pg. 229 •Courthouse Shell-Space Upfit •Fleet Maintenance Facility Improvement or Replacement •Harnett County Schools -- Buies Creek Elementary School Replacement •Harnett County Schools -- Custodial & Grounds Warehouse Replacement •Harnett County Schools -- Lafayette Elementary School Renovation •Harnett County Schools -- New South Harnett Lillington/Highland High School •Harnett County Schools -- Transportation Maintenance Facility Replacement •Harnett County Sheriff -- Detention Center Housing Unit Addition •Harnett County Sheriff -- Evidence Storage & Crime Scene Processing Bay •Harnett Regional Jetport (HRJ) -- Fuel Tank Replacement •Harnett Regional Jetport (HRJ) -- Hangar Development •Harnett Regional Jetport (HRJ) -- Runway Expansion •Parks & Recreation -- Anderson Creek Park Development (Future Phases) •Parks & Recreation -- Boone Trail Park Development (Future Phases) •Parks & Recreation -- Neills Creek Park Roadway Construction •Public Library -- Mobile Outreach Vehicle •Public Library -- Radio Frequency Identification (RFID) Installation in Branches •Public Library -- Western Harnett Service Expansion Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 8 HCBOC 121823 Revised Pg. 230 Total Cost of Each Project by Year Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Totals Year 6: FY 2030 Year 7: FY 2031 General Animal Services -- Animal Shelter Replacement 32,341 224,295 4,262,878 4,696,562 0 0 0 9,216,07600 Benhaven (former) School Renovation 2,575,638 716,763 0 0 0 0 0 3,292,40100 Broadband Expansion Initiative 1,800,000 2,935,000 0 0 0 0 0 4,735,00000 Central Carolina Community College -- Capital Maintenance & Replacement Fund 0 0 589,000 589,000 589,000 589,000 589,000 4,123,000589,000 589,000 Central Carolina Community College (CCCC) -- Etheridge Renovations 0 0 0 0 0 0 0 1,880,9201,880,920 0 Central Carolina Community College (CCCC) -- Miriello HVAC Replacement 0 210,000 0 0 0 0 0 210,00000 Central Carolina Community College (CCCC) -- Miriello Renovations 0 0 0 0 1,648,081 0 0 1,648,08100 Department of Social Services (DSS) -- Second Floor Upfit 0 1,200,000 0 0 0 0 0 1,200,00000 Development Services -- Comprehensive Land Use Plan Update 0 219,000 0 0 0 0 0 219,00000 Emergency (VIPER) Radios Replacement 5,611,099 0 0 0 0 0 0 5,611,09900 Emergency (VIPER) Radios Replacement - Municipal Police Departments 0 1,571,309 0 0 0 0 0 1,571,30900 Emergency Medical Services (EMS) -- Capital Reserve Appropriation 0 690,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 8,390,0001,100,000 1,100,000 Emergency Medical Services (EMS) -- Cardiac Monitors Replacement 0 0 0 0 610,855 0 0 610,85500 Emergency Medical Services (EMS) -- Convalescent Transport Unit Replacements 307,793 137,917 144,813 152,053 159,656 167,639 176,021 1,624,777184,822 194,063 Emergency Medical Services (EMS) -- County Morgue 0 0 396,100 0 0 0 0 396,10000 Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts 277,668 0 218,030 0 0 0 486,864 1,994,393499,565 512,266 Emergency Medical Services (EMS) -- Emergency Transport Unit Replacements 584,879 426,960 439,396 225,916 232,134 244,569 0 2,153,85400 Emergency Medical Services (EMS) -- Stretchers and Power Load Equipment Replacement 0 0 0 0 0 0 0 1,163,52401,163,524 Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 9 HCBOC 121823 Revised Pg. 231 Total Cost of Each Project by Year Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Totals Year 6: FY 2030 Year 7: FY 2031 Emergency Services -- Old Jail Demolition and Relocation of Building Systems 524,056 0 0 0 0 0 0 524,05600 Facilities Maintenance -- Capital Maintenance & Replacement Fund 0 500,000 500,000 500,000 500,000 500,000 500,000 4,000,000500,000 500,000 Facilities Maintenance -- HVAC Control Upgrades and Standardization 0 500,775 0 0 0 0 0 500,77500 Harnett County Schools -- Camera Upgrades 453,124 0 0 0 0 0 0 453,12400 Harnett County Schools -- Child Nutrition Freezer/Cooler 0 0 4,294,035 0 0 0 0 4,294,03500 Harnett County Schools -- Early College at Dunn Relocation/Renovation 0 565,000 0 0 0 0 0 565,00000 Harnett County Schools -- Electronic Door Locks 355,332 0 0 0 0 0 0 355,33200 Harnett County Schools -- Flatwoods Middle School 1,200,000 3,644,250 39,048,750 29,808,063 5,498,937 0 0 79,200,00000 Harnett County Schools -- Johnsonville Elementary School Phase 1 Expansion & Renovation 3,950,334 1,149,666 0 0 0 0 0 5,100,00000 Harnett County Schools -- Lillington-Shawtown Elementary School Gym Addition 0 0 7,285,000 0 0 0 0 7,285,00000 Harnett County Schools -- Maintenance Fund 2,841,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 14,041,4151,400,000 1,400,000 Harnett County Schools -- New Northwest Harnett Elementary School 37,227,239 8,575,105 0 0 0 0 0 45,802,34400 Harnett County Schools -- Weapons Detection Systems 0 3,977,247 0 0 0 0 0 3,977,24700 Harnett County Sheriff -- Capital Reserve 3,280,591 650,000 650,000 650,000 650,000 650,000 650,000 8,480,591650,000 650,000 Harnett County Sheriff -- Detention Center Body Scanner System 0 166,000 0 0 0 0 0 166,00000 Harnett County Sheriff -- Detention Center Video Surveillance System Upgrade 303,766 0 0 0 0 0 0 303,76600 Harnett County Sheriff -- Generator Purchase and Installation 0 0 2,700,000 0 0 0 0 2,700,00000 Harnett Regional Jetport (HRJ) -- Apron Expansion 4,966,606 143,867 0 0 0 0 0 5,110,47300 Harnett Regional Jetport (HRJ) -- Master Plan Update 414,116 241 0 0 0 0 0 414,35700 Harnett Regional Jetport (HRJ) -- New Terminal Construction 1,845,252 4,794,710 0 0 0 0 0 6,639,96200 Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 10 HCBOC 121823 Revised Pg. 232 Total Cost of Each Project by Year Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Totals Year 6: FY 2030 Year 7: FY 2031 Health -- Mobile Medical Unit 359,645 0 0 0 0 0 0 359,64500 Information Technology -- Core Server Infrastructure Upgrade/Replacement 789,433 0 0 0 947,320 0 0 1,736,75300 Information Technology -- Core Storage Infrastructure Upgrade/Replacement 0 0 0 400,000 0 0 0 400,00000 Information Technology -- Fiber Extension 149,332 0 0 0 0 0 0 149,33200 Parks & Recreation -- Anderson Creek Park Development Phase 2 203,929 3,531 0 0 0 0 0 207,46000 Parks & Recreation -- Benhaven Community Park Redevelopment 192,500 0 0 0 0 0 0 192,50000 Parks & Recreation -- Boone Trail Park Development Phase 1 0 125,000 0 0 0 0 0 125,00000 Parks & Recreation -- Cape Fear Shiner Park Development Phase 2 0 0 517,779 262,600 0 0 0 780,37900 Parks & Recreation -- Capital Reserve Appropriations 1,550,000 200,000 200,000 200,000 200,000 200,000 200,000 3,150,000200,000 200,000 Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation 365,000 0 100,000 100,000 100,000 100,000 100,000 1,065,000100,000 100,000 Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 0 70,000 480,800 758,600 0 0 0 1,309,40000 Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building 0 444,225 0 0 0 0 0 444,22500 Parks & Recreation -- Northwest Harnett Park Development 0 0 63,600 0 561,500 816,000 0 1,441,10000 Parks & Recreation -- Patriots Park Development Phase 3 0 210,000 0 0 0 0 0 210,00000 Parks & Recreation -- Shawtown Community Park Development 208,437 9,063 0 0 0 0 0 217,50000 Public Library -- Benhaven Branch Library 0 398,657 0 0 0 0 0 398,65700 Tax Office -- Billing & Collections Software Replacement 262,255 0 0 0 0 0 0 262,25500 72,631,780 35,858,581 64,390,181 40,842,794 14,197,483 5,767,208 5,201,885 252,403,072Total General 7,104,307 6,408,853 Solid Waste Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 11 HCBOC 121823 Revised Pg. 233 Total Cost of Each Project by Year Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Totals Year 6: FY 2030 Year 7: FY 2031 Solid Waste -- Northwest Convenience Center Relocation 94,588 52,344 0 0 0 0 0 146,93200 Solid Waste -- Wheeled Excavator Replacement 365,761 0 0 0 0 0 0 365,76100 460,349 52,344 0 0 0 0 0 512,693Total Solid Waste 0 0 Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 12 HCBOC 121823 Revised Pg. 234 Funding Sources The table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Totals Year 6: FY 2030 Year 7: FY 2031 General Airport Capital Reserves 561,166 14,387 0 0 0 0 0 575,55300 ARP Fund 5,760,431 3,521,309 0 0 0 0 0 9,281,74000 Capital Reserves 4,277,746 1,829,000 1,796,100 1,400,000 1,400,000 1,400,000 1,400,000 16,302,8461,400,000 1,400,000 CCCC Capital Reserves 0 0 0 0 1,648,081 0 0 3,529,0011,880,920 0 Debt Proceeds 808,456 8,970,606 47,605,663 34,504,625 5,498,937 0 0 97,388,28700 EMS Capital Reserves 1,170,340 564,877 802,239 377,969 1,002,645 412,208 662,885 7,547,403684,387 1,869,853 Facilities Capital Reserves 0 500,775 0 0 0 0 0 500,77500 General Fund Fund Balance 1,600,000 400,000 230,800 508,600 311,500 566,000 0 3,616,90000 General Fund Operating Revenue 57,959 0 0 0 0 0 0 57,95900 General Obligation Bonds 40,913,998 1,153,166 7,285,000 0 0 0 0 49,352,16400 Grants, Gifts, Etc.8,518,928 14,977,565 2,950,000 250,000 250,000 250,000 0 27,196,49300 Information Technology Fund 789,433 0 0 400,000 947,320 0 0 2,136,75300 Interest 133,920 1,298,669 0 0 0 0 0 1,432,58900 Lottery Proceeds 1,931,680 0 0 0 0 0 0 1,931,68000 Other 3,500 0 0 0 0 0 0 3,50000 Parks Capital Reserves 300,612 79,063 581,379 262,600 0 0 0 1,223,65400 SCIF Fund 304,254 509,164 0 0 0 0 0 813,41800 Sheriff's Capital Reserve 303,766 0 0 0 0 0 0 303,76600 Transfer from General Fund 5,195,591 2,040,000 3,139,000 3,139,000 3,139,000 3,139,000 3,139,000 29,208,5913,139,000 3,139,000 72,631,780 35,858,581 64,390,181 40,842,794 14,197,483 5,767,208 5,201,885 252,403,072Total General 7,104,307 6,408,853 Solid Waste Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 13 HCBOC 121823 Revised Pg. 235 Funding Sources The table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Totals Year 6: FY 2030 Year 7: FY 2031 Solid Waste Capital Reserve 460,349 52,344 0 0 0 0 0 512,69300 460,349 52,344 0 0 0 0 0 512,693Total Solid Waste 0 0 Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 14 HCBOC 121823 Revised Pg. 236 Operating Budget Effects The table below shows the combined effect on the operating budget of the recommended projects for the next seven years. Operating effects include debt service, increased operating costs, decreased operating costs, additional revenues, and appropriation of revenue necessary to fund the project. Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Year 6: FY 2030 Year 7: FY 2031 General Debt Service 5,581,024 3,700,005 12,557,865 12,192,225 11,826,585 11,460,945 11,094,718 10,730,053 10,346,938 Decreased Costs -279,989 -201,982 -208,450 -209,356 -224,202 -229,194 -236,235 -241,531 127,072 General Fund Operating Revenue 57,959 0 0 0 0 0 0 0 0 Increased Operating Costs 203,405 212,286 297,710 338,866 913,810 907,568 934,478 965,111 983,282 Transfer from General Fund 9,710,630 2,450,000 3,549,000 3,549,000 4,539,000 4,539,000 4,539,000 4,539,000 4,539,000 15,273,029 6,160,309 16,196,125 15,870,735 17,055,193 16,678,319 16,331,961Total General 15,992,633 15,996,292 Solid Waste Decreased Costs 0 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500 Transfer from Solid Waste Fund 879,342 0 0 0 0 0 0 0 0 879,342 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500Total Solid Waste -2,500 -2,500 Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 15 HCBOC 121823 Revised Pg. 237 Completed Projects The following projects were completed as of June 30, 2023. Project Name Brief Description Final Project Budget Final Cost Completion Date Harnett County Sheriff -- Detention Center Video Surveillance System Upgrade Replace the video surveillance system at the Harnett County Detention Center, located at 175 Bain St, Lillington. $355,528 $303,766 3/31/2023 Emergency Services -- Old Jail Demolition and Relocation of Building Systems Relocate utilities and building systems routed through the old jail, located at 1005 Edward Brothers Drive, Lillington, and demolish the 18,000-square-foot old jail structure to provide a healthy working environment for Harnett County Emergency Services, NC Highway Patrol and NC Department of Motor Vehicles (DMV). $583,891 $524,056 4/30/2023 Health -- Mobile Medical Unit Purchase a mobile medical unit at the Harnett County Health Department located at 307 W Cornelius-Harnett Blvd, Lillington. $359,645 $359,645 5/31/2023 Information Technology -- Fiber Extension Construct a one-mile fiber connection across the Cape Fear River from 310 W. Duncan Street to 250 Alexander Drive, Lillington to provide network redundancy This one-mile fiber connection would provide a more resilient and redundant loop for the county’s core data network and phone system. $230,750 $149,332 6/30/2023 Solid Waste -- Wheeled Excavator Replacement Replace a 2012 CAT M315 excavator at the Dunn-Erwin Landfill located at 449 Daniels Road, Dunn. $365,761 $365,761 6/30/2022 Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 16 HCBOC 121823 Revised Pg. 238 General Fund Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 17 HCBOC 121823 Revised Pg. 239 Animal Services -- Animal Shelter Replacement New Construct a new animal services shelter facility at a location to be determined. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 0 224,295 448,590 224,296 0 0 0 897,181000 Construction 0 0 3,802,788 3,802,789 0 0 0 7,605,577000 Contingency 0 0 0 437,321 0 0 0 437,321000 Feasibility Study 32,341 0 0 0 0 0 0 32,341000 Furnishings & Equipment 0 0 0 220,656 0 0 0 220,656000 Permits & Connection Fees 0 0 11,500 11,500 0 0 0 23,000000 32,341 224,295 4,262,878 4,696,562 0 0 0 9,216,076Total Project Element 0 0 0 Funding Source Capital Reserves 32,341 0 0 0 0 0 0 32,341000 Debt Proceeds 0 224,295 4,262,878 4,696,562 0 0 0 9,183,735000 32,341 224,295 4,262,878 4,696,562 0 0 0 9,216,076TotalFunding Source 0 0 0 Operating Effect Debt Service 0 0 0 0 0 0 0 0000 Increased Operating Costs 0 0 0 0 576,154 570,770 584,232 2,941,4410598,050 612,235 0 0 0 0 576,154 570,770 584,232 2,941,441TotalOperating Effect 0 598,050 612,235 The existing facility was built more than 25 years ago, with an addition constructed in 2005, and is operating at maximum capacity. It is located on land owned by Harnett Regional Water and is adjacent to the North Harnett Wastewater Treatment Plant. A new facility could provide needed space for a veterinarian office, a surgical room, and a better environment for adoption of animals, as well as improve the flow of animals from intake through adoption. The new facility would provide space to separate adoptable animals from animals quarantined for health or behavior issues and increase the holding capacity of the shelter. The 32 dog runs and the small 15 cage intake room for cats remain at maximum capacity with multiple cats often occupying one cage. Between 2015 to 2019, 18,424 dogs and cats came to the shelter and of those 5,012 were euthanized, many for lack of space or treatable illness despite being eligible for adoption. There is inadequate space and layout for the treatment and testing of animals, food preparation, laundry and dishes, and adoption visitation. There is one room for laundry and medical, which is also the room where small sick animals are housed. The facility has no onsite space for spay neuter surgeries. When facilitating adoptions, the existing shelter only has one meet and greet room and a dog play yards. Additional areas are needed for adopters to meet with animals and for animals to get exercise outside their kennels which is necessary for enrichment best practices. The single kennel area for all incoming animals contributes to cross contamination and disease. Best practices suggest shelters have separate holding areas for incoming animals, quarantine animals, isolation animals and healthy adoptable animas. The existing shelter has two separate kennel areas - one indoor/outdoor with 16 kennels for intake and 16 all-indoor with side-by-side dividers for adoption-ready animals. Drainage design is via open trench in the holding kennels. Inside, the drain runs one direction, and outside, it runs the opposite direction. The design greatly Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 18 HCBOC 121823 Revised Pg. 240 Animal Services -- Animal Shelter Replacement New increases the transmission of disease due to the washing and spraying of excrement past the kennels of young, unvaccinated animals and healthy animals. The open front trench design poses a safety risk. The chain link doors all open outward increasing the difficulty of entering and exiting kennels safely and quickly, which increases the chance for dogs to escape. The doors cause hoses to get caught and pulled into the drain, which increases cleaning time due to constant opening and closing or the maneuvering around doors. Review the submitted needs assessment study and determine which recommended features should be implemented. Move forward with the project once a scope, location and funding source have been identified. • Do nothing and continue to operate as is for the foreseeable future, but this will not address the need for Harnett County Regional Water to expand the Wastewater Treatment plant to expand onto the site of the existing facility, which is needed as a result of increased county growth. • Contract with another group to oversee and manage the animal sheltering capabilities in the county. However, there is no local existing agency with a positive past performance of operating as a shelter to meet the needs and volume of Harnett County. A needs assessment study has been conducted by Shelter Planners of America to determine potential locations, building needs, and cost. The study was completed and submitted to the county on October 3, 2022. Estimated project costs were updated on January 3, 2023, with a total cost to $9,183,735. Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 19 HCBOC 121823 Revised Pg. 241 Benhaven (former) School Renovation Approved-No Contracts (part) Renovate the former Benhaven School campus, located at 2815 Olivia Road, Sanford, to allow for reuse by various county functions, an early college, and community partner organizations. First, focus on stabilizing the roofs and HVAC systems to maintain current facilities and prevent further deterioration following Harnett County Schools vacating the campus in preparation for renovation. Second, prepare site for use by early college, Harnett County Library, and Parks & Recreation by demolishing the cafeteria building and adding parking where the building once stood, and renovating the gymnasium and attached classrooms for use as an early college. Finally, in a future phase, for which funding has not been identified, develop a more detailed scope, and obtain cost estimates for the renovating of the remaining buildings on the campus. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 14,000 0 0 0 0 0 0 14,000000 Construction 2,322,898 693,992 0 0 0 0 0 3,016,8903,030,890 0 0 Engineering 77,504 0 0 0 0 0 0 77,50477,504 0 0 Furnishings & Equipment 160,436 22,771 0 0 0 0 0 183,207183,207 0 0 Permits 800 0 0 0 0 0 0 80080000 2,575,638 716,763 0 0 0 0 0 3,292,401Total Project Element 3,292,401 0 0 Funding Source Capital Reserves 617,679 0 0 0 0 0 0 617,679660,496 0 0 General Fund Operating Revenue 57,959 0 0 0 0 0 0 57,959000 General Obligation Bonds 1,900,000 0 0 0 0 0 0 1,900,0001,900,000 0 0 Interest 0 546,130 0 0 0 0 0 546,130546,130 0 0 SCIF Fund 0 170,633 0 0 0 0 0 170,633185,775 0 0 2,575,638 716,763 0 0 0 0 0 3,292,401TotalFunding Source 3,292,401 0 0 Operating Effect Debt Service 612,494 141,755 137,115 132,475 127,835 123,195 117,968 1,599,3280114,303 92,188 General Fund Operating Revenue 57,959 0 0 0 0 0 0 57,959000 Increased Operating Costs 133,047 52,114 54,388 55,806 57,264 58,762 60,301 595,979061,521 62,776 Transfer from General Fund 78,433 0 0 0 0 0 0 78,433000 881,933 193,869 191,503 188,281 185,099 181,957 178,269 2,331,699TotalOperating Effect 0 175,824 154,964 Harnett County Schools opened the new Benhaven Elementary School in fall 2018, and the former school has been vacant since that time. During the move, the school system removed many of the window units which heated and cooled the buildings, leaving the buildings unconditioned. Parts were also removed from the boiler in the main school building, leaving that building without heat. Leaking roofs have caused water infiltration, another source of mold growth and building damage. The campus has become overgrown and has been vandalized. After negotiations with the Board of Education, the former school was turned over to the County on September 25, 2019. Another tract was conveyed in October, Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 20 HCBOC 121823 Revised Pg. 242 Benhaven (former) School Renovation Approved-No Contracts (part) when it was discovered that it was not included in the original deed. The community has expressed interest in saving and repurposing the old school. County staff developed and presented a plan for a community center with dedicated space for Parks & Recreation and the Harnett County Public Library, along with satellite space for other County departments to provide services, and space that could be leased to partner organizations to provide additional services. Harnett County Schools has also expressed interest in locating an early college on the site. The County engaged Ellington Design Group in FY 2019 to evaluate the buildings on the site and determine the scope of work needed to bring the buildings up to code. A space program and feasibility study will need to be done to determine the full cost of the renovations. The former Benhaven School campus is in an advantageous location to provide additional county and other services to residents living in the unincorporated areas of western Harnett County. Residents in this part of the county have asked for more engagement from the county and members of the Benhaven Community have expressed an interest in seeing the former campus reused. The following buildings are available on the campus: Building 1: The main school building is 24,662 square feet and includes several offices near the entrance, along with several classrooms and a large auditorium. Potential uses for this space include occupation by County departments and partner organizations – both with permanent space for Parks & Recreation functions and a Public Library location, and space available for use by other County departments and partner organizations for service provision. Preserving the auditorium has been identified as a key concern, since this is one of the largest assembly spaces in the county. Building 2: The shop/media center building is 6,771 square feet. After the roof and conditioning issues are addressed, the building could be used for storage for Parks & Recreation equipment to maintain the campus or to serve as a base for maintenance of sites around this part of the county. A portion of this building could also be used as a meeting space or by a partner organization, however renovations are needed inside the building to remove shelves, replace the flooring, and repaint the walls. Building 3: The preschool building is 4,670 square feet. The County is currently exploring the possibility of splitting this building off from the rest of the campus and either selling it or donating it for use by another entity. The gymnasium building (square footage unknown). Harnett County Schools would like to establish another campus of Harnett Early College in the gymnasium and attached classrooms. The gym would be shared with Parks and Recreation for use outside school hours. Additionally, the site includes athletic fields, a playground, and open space, which Parks & Recreation would like to use. A related project to rehabilitate the campus grounds for recreational use is included in the CIP. Staff will need to evaluate condition and capacity of current septic system to determine whether existing capacity can accommodate planned uses. Over multiple phases, develop the site to preserve most of the existing buildings and renovate them for a community center, branch library, parks maintenance shop, early college, and other county and community uses. First, in FY 2020, 2021, and 2022 stabilize the buildings by conditioning them, repairing the shop roof, replacing the library roof, providing a lock system, and establishing a presence on the site. Second, in FY 2021 demolish the cafeteria to provide adequate space for parking. Third, in FY 2022 design and construct a new parking lot to add spaces and enhance access to the campus. Fourth, in the future, retain the services of an architect to provide a building program and cost estimate for work needed beyond the code updates specified by Ellington Design. Funds for the architect will need to be budgeted when the Board of Commissioners wants to move forward with the fourth phase. No funding is currently included for this future phase of the project. • Do nothing: If nothing is done, the buildings will continue to deteriorate, eventually to the point they cannot be used, or the cost of renovation will not be feasible. The site will become overgrown, and vandalism will likely continue, further damaging the buildings and creating a blighted area in the community. • Demolish all buildings. This option defeats the purpose of the County taking ownership of the site and does nothing to address the community’s interest in preserving and repurposing the buildings or departments’ interest in providing satellite offices. • Put the property up for sale. While this could generate revenue for the County and eliminate the costs associated with renovation, it will also not address the needs expressed by the community of providing additional services. The County will also lose control over the future use of the site. Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 21 HCBOC 121823 Revised Pg. 243 Benhaven (former) School Renovation Approved-No Contracts (part) Harnett County Schools opened the Early College in the gymnasium and attached classrooms in January 2023. The Department of Social Services has established an office at the Benhaven location to expand their services within the community. Additionally, the Library is in the planning stages for its scheduled opening in January 2024. There will be an increased operating impact for the Parks and Recreation Department and Public Library, as well as possible increased operating costs for other departments that provide services on site. Additional operating costs for the campus will include electrical, fuel, water, and maintenance supplies. Some of these costs could be offset by leasing space on the property to community partners and other organizations, or by selling the preschool building. $1.9M in general obligation bond proceeds have been allocated for this project, but cost estimates have not been finalized for all the work. The debt service amount shown under operating impact is for the full $1.9M. Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 22 HCBOC 121823 Revised Pg. 244 Broadband Expansion Initiative Approved-Contracts Let Recruit and partner with a qualified service provider to facilitate the development of cost-effective broadband in Harnett County, with a focus on the underserved and unserved areas. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 1,800,000 2,185,000 0 0 0 0 0 3,985,0003,985,000 0 0 Grant Match 0 750,000 0 0 0 0 0 750,000750,000 0 0 1,800,000 2,935,000 0 0 0 0 0 4,735,000Total Project Element 4,735,000 0 0 Funding Source ARP Fund 0 750,000 0 0 0 0 0 750,000750,000 0 0 General Fund Fund Balance 1,600,000 400,000 0 0 0 0 0 2,000,0002,000,000 0 0 Grants, Gifts, Etc.200,000 1,785,000 0 0 0 0 0 1,985,0001,985,000 0 0 1,800,000 2,935,000 0 0 0 0 0 4,735,000TotalFunding Source 4,735,000 0 0 Broadband is not available to all county residents. With the coronavirus pandemic and greater use of Internet for school and work, now more than ever, our residents and businesses rely on adequate broadband. The incumbent providers serve 70 to 80% of the County, but some Internet service is barely usable at 1- 5mbs. The federal guidelines state that 25mbs is the base standard to be considered high-speed broadband. Existing service providers have not expanded broadband access to all rural areas. The county needs a service provider to expand and provide broadband access in unserved and underserved areas. Since lack of broadband infrastructure is a significant barrier to economic growth, broadband initiative has been the Harnett Board of Commissioner’s top legislative priority since 2014. In November 2018, Harnett County launched a broadband survey that encouraged residents to provide feedback on their current broadband capabilities. The county partnered with ECC Technologies, Inc. to conduct the online broadband assessment survey to determine the residences and businesses within the county who continue to struggle with limited access to Internet services, with a particular focus on broadband availability. Harnett County worked with local libraries and the county school district to ask residents and businesses to participate in this broadband assessment. This assessment was created to verify availability of current broadband services in the county, to identify actual speeds available through the speed test, and collect information on demand for services from residents and businesses across these counties. Over 1,600 responses were received during the survey period with roughly 90% of responses marked as “complete” by the surveying tool. Only 10% were marked “partial,” indicating the respondent abandoned the survey at some point. The survey indicated there is a clear and present need not only for access to true broadband service but for provider choice that shows how critical it is to find a solution that benefits as many residents as possible. While 85% of residential respondents stated they have Internet access at their home, only 32% are able to purchase the speed of service that they need. The primary reasons for respondents without Internet to lack Harnett County Broadband Assessment service is that it is simply unavailable (62%), with service being too expensive the second most common reason for having no home Internet (22%). Eighty-three percent of residential respondents without home Internet would sign up immediately if service were available, while only 2% said they would not sign up for Internet service, and 62% percent of homes without Internet have someone in their household who has difficulty completing homework. With North Carolina’s requirement for digital textbooks and assignments, this presents a significant problem to Harnett County residents who either have no access to Internet services in their homes or who are unable to purchase the speeds they need. The Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 23 HCBOC 121823 Revised Pg. 245 Broadband Expansion Initiative Approved-Contracts Let data suggests that there are areas within the county which do not have access to sufficient broadband speeds and other areas of the county which have sufficient speed but no viable competitive option. Recruit and partner with a nonincumbent company to offer broadband service. • Do nothing. Over the past decade, our residents have asked the county for help in expanding broadband access. Incumbent providers have been reluctant to expand access beyond financially feasible areas • Release an RFP to invite Internet Service Providers to expand service in Harnett County. Current providers are encouraged to consider this request, as well as new providers. It is anticipated that both fiber‐based and fixed wireless‐based solutions will be presented in the RFP responses and both will be considered. • Work directly with incumbent providers to expand their service. The county has attempted to do this over the last decade, but the conversations have not resulted in significant expansion of broadband access. As of January 2023, we have successfully completed the Fixed Wireless component of Phase 1 in collaboration with Cloudwyze. Customers are now connected to all four towers: Oakhill, Lillington, Angier, and Buies Creek. However, we are currently awaiting DOT permits to finalize the Phase 1 fiber connection to MCNC (Microelectronics Center of North Carolina). This fiber connection is crucial as it will introduce redundancy and provide fiber-based Internet access to households along the route. We anticipate completing Phase 1 by the end of December 2023, assuming the DOT permits are approved. The county is reviewing the Phase 2 proposal for the Cloudwyze project in the western part of the county. Phase 2 is designed as a fiber-based initiative due to the limitations of fixed wireless and the growing need for higher bandwidth solutions. Phase 2 is expected to begin in January 2024. Harnett County is awaiting the finalization of the GREAT (Growing Rural Economies with Access to Technology) grant, which is currently under review by the NCDIT Broadband Office, amid ongoing litigation concerning fund allocation. The county is hopeful that the GREAT grant will be finalized by the end of the calendar year 2023. The county is also exploring options for the CAB (Completing Access to Broadband) grant, which the state has been providing information about over the past year. As of now, there is no definitive timeline for the CAB grant process, but we are actively evaluating our options to further expand broadband access in our county. There is no impact on the operating budget. The County is funding grant awardees to bring broadband service to Harnett County. Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 24 HCBOC 121823 Revised Pg. 246 Central Carolina Community College -- Capital Maintenance & Replacement Fund New Establish an annual contribution of $589,000 to the capital reserve maintenance, replacement and renovation fund for the Central Carolina Community College. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Transfer to CCCC Capital Reserve 0 0 589,000 589,000 589,000 589,000 589,000 4,123,0000589,000 589,000 0 0 589,000 589,000 589,000 589,000 589,000 4,123,000Total Project Element 0 589,000 589,000 Funding Source Transfer from General Fund 0 0 589,000 589,000 589,000 589,000 589,000 4,123,0000589,000 589,000 0 0 589,000 589,000 589,000 589,000 589,000 4,123,000TotalFunding Source 0 589,000 589,000 Operating Effect Transfer from General Fund 0 0 589,000 589,000 589,000 589,000 589,000 4,123,0000589,000 589,000 0 0 589,000 589,000 589,000 589,000 589,000 4,123,000TotalOperating Effect 0 589,000 589,000 Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 25 HCBOC 121823 Revised Pg. 247 Central Carolina Community College (CCCC) -- Etheridge Renovations New Renovate the interior of the Etheridge Building on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington to ensure the facility maintains its appearance, adheres to safety standards, and remains a functional and reliable asset. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 0 0 0 0 0 0 0 170,9820170,982 0 Construction 0 0 0 0 0 0 0 1,538,83801,538,838 0 Contingency 0 0 0 0 0 0 0 171,1000171,100 0 0 0 0 0 0 0 0 1,880,920Total Project Element 0 1,880,920 0 Funding Source CCCC Capital Reserves 0 0 0 0 0 0 0 1,880,92001,880,920 0 0 0 0 0 0 0 0 1,880,920TotalFunding Source 0 1,880,920 0 The Etheridge Building, located on the main Harnett Campus at 1075 E. Cornelius Harnett Blvd., Lillington, has now reached an age where essential renovations are imperative to preserve its appearance, ensure safety compliance, and maintain its functional utility. This facility was originally completed and occupied in 1991, and over time, it has naturally experienced wear and tear. To address these challenges and ensure the Etheridge Building remains a safe, efficient, and functional space, a comprehensive interior renovation is necessary. The proposed improvements encompass new paint, updated flooring, ceiling tiles, installation of energy-efficient LED lighting, and the enhancement of the fire alarm system. These upgrades will not only align the building with appropriate safety standards but also extend its usefulness for several decades to come. Interior renovations of this nature necessitate the building's temporary vacating during the process. Completing all renovations at once minimizes disruptions, streamlines the renovation timeline, and ensures the efficient utilization of resources. Provide funding in FY 2030 to complete all planned interior renovation projects within the Etheridge Building concurrently in order to minimizes disruptions, streamlines the renovation timeline, and ensures the efficient utilization of resources. • Do nothing and address issues as they arise: Opting for no changes and addressing repair or replacement issues as they occur may seem cost-effective in the short term. However, this reactive approach can lead to an accumulation of problems, escalating maintenance costs, and compromised safety and functionality. • Partial upgrades: Selectively upgrading certain aspects of the building, such as addressing specific issues or implementing piecemeal improvements, may be considered. However, this fragmented approach can result in disjointed aesthetics, inconsistencies in safety standards, and an inefficient allocation of resources. Define Problem Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 26 HCBOC 121823 Revised Pg. 248 Central Carolina Community College (CCCC) -- Miriello HVAC Replacement New Replace the HVAC units located in the Miriello Building on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington to ensure safety compliance, maximizes energy efficiency, and minimizes long-term operational costs. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Contingency 0 10,000 0 0 0 0 0 10,000000 Furnishings & Equipment 0 200,000 0 0 0 0 0 200,000000 0 210,000 0 0 0 0 0 210,000Total Project Element 0 0 0 Funding Source Capital Reserves 0 210,000 0 0 0 0 0 210,000000 0 210,000 0 0 0 0 0 210,000TotalFunding Source 0 0 0 The HVAC units within the Miriello Building have reached a stage where critical renovations are required to enhance the building's HVAC performance. Out of the five 20-ton HVAC systems currently in operation, three are original to the structure and have surpassed their expected service life. Additionally, one unit is functioning at suboptimal levels, resulting in humidity-related issues within a specific section of the building. It is imperative to replace the three remaining original HVAC units in a single comprehensive project. This action will not only elevate the mechanical systems within the building to a suitable standard but also lead to substantial utility operating cost savings. These essential upgrades will ensure that the Miriello Building aligns with safety standards and continues to fulfill its designated functions effectively over the coming years. The original HVAC units have surpassed their expected lifespan, resulting in declining efficiency and increased maintenance costs. Replacing them at one time is the most practical course of action to restore optimal functionality. Newer HVAC equipment offers improved energy efficiency and environmental performance, contributing to long-term utility cost savings for CCCC. HVAC equipment and labor costs are on the rise. By completing this replacement project quickly, CCCC can mitigate the impact of these increasing expenses. Provide funding to replace all the original HVAC systems in the Miriello Building concurrently to address the immediate need for improved performance, energy efficiency, and safety while minimizing long-term operational costs. • Do nothing and address breakdowns: This option involves maintaining the status quo, addressing HVAC system issues as they arise. However, this reactive approach can lead to frequent disruptions, higher operational costs, and potential safety concerns. • Gradual replacement over three years: Replacing one HVAC system per year over the course of three years may seem like a more phased approach. However, this strategy prolongs the period of suboptimal HVAC performance, perpetuating energy inefficiencies and maintenance expenses. It may also result in a less cohesive and efficient system overall. • Allocate funding for comprehensive replacement: This alternative aligns with industry best practices by replacing all original HVAC systems at once. It addresses the immediate need for improved performance, energy efficiency, and safety while minimizing long-term operational costs. Define Problem Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 27 HCBOC 121823 Revised Pg. 249 Central Carolina Community College (CCCC) -- Miriello Renovations New Renovate the interior of the Miriello Building on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington to ensure the facility maintains its appearance, adheres to safety standards, and remains a functional and reliable asset. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 0 0 0 0 149,821 0 0 149,821000 Construction 0 0 0 0 1,348,385 0 0 1,348,385000 Contingency 0 0 0 0 149,875 0 0 149,875000 0 0 0 0 1,648,081 0 0 1,648,081Total Project Element 0 0 0 Funding Source CCCC Capital Reserves 0 0 0 0 1,648,081 0 0 1,648,081000 0 0 0 0 1,648,081 0 0 1,648,081TotalFunding Source 0 0 0 The Miriello Building, located on the main Harnett Campus at 1075 E. Cornelius Harnett Blvd., Lillington, has now reached an age where essential renovations are imperative to preserve its appearance, ensure safety compliance, and maintain its functional utility. This facility was originally completed and occupied in 1996, and over time, it has naturally experienced wear and tear. To address these challenges and ensure the Miriello Building remains a safe, efficient, and functional space, a comprehensive interior renovation is necessary. The proposed improvements encompass new paint, updated flooring, ceiling tiles, installation of energy-efficient LED lighting, and the enhancement of the fire alarm system. These upgrades will not only align the building with appropriate safety standards but also extend its usefulness for several decades to come. Interior renovations of this nature necessitate the building's temporary vacating during the process. Completing all renovations at once minimizes disruptions, streamlines the renovation timeline, and ensures the efficient utilization of resources. Provide funding in FY 2027 to complete all planned interior renovation projects within the Miriello Building concurrently in order to minimizes disruptions, streamlines the renovation timeline, and ensures the efficient utilization of resources. • Do nothing and address issues as they arise: Opting for no changes and addressing repair or replacement issues as they occur may seem cost-effective in the short term. However, this reactive approach can lead to an accumulation of problems, escalating maintenance costs, and compromised safety and functionality. • Partial upgrades: Selectively upgrading certain aspects of the building, such as addressing specific issues or implementing piecemeal improvements, may be considered. However, this fragmented approach can result in disjointed aesthetics, inconsistencies in safety standards, and an inefficient allocation of resources. Define Problem Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 28 HCBOC 121823 Revised Pg. 250 Department of Social Services (DSS) -- Second Floor Upfit Approved-No Contracts Upfit approximately 5,400 square feet of shell space in the Harnett County Department of Social Services, located at 311 W Cornelius Harnett Blvd, Lillington to allow for social distancing and accommodate additional staffing. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 0 112,064 0 0 0 0 0 112,064112,064 0 0 Contingency 0 1,087,936 0 0 0 0 0 1,087,9361,087,936 0 0 0 1,200,000 0 0 0 0 0 1,200,000Total Project Element 1,200,000 0 0 Funding Source ARP Fund 0 1,200,000 0 0 0 0 0 1,200,0001,200,000 0 0 0 1,200,000 0 0 0 0 0 1,200,000TotalFunding Source 1,200,000 0 0 Throughout the COVID-19 pandemic, DSS has experienced substantial impacts, including a surge in staffing levels that have exceeded the capacity of our current office space. Additionally, there have been instances of staff outbreaks, necessitating the implementation of staggered telework schedules to ensure the safety of our employees. In 2020, the county expanded the DSS building by adding a two-story addition. The second floor of this addition, covering approximately 5,400 square feet, was intentionally left unfinished, with the foresight of accommodating future growth. Recognizing the pressing need to address the evolving workspace requirements, the county conducted a comprehensive space needs assessment in the spring of 2023. This assessment highlighted the imperative need to transform this currently underutilized shell space into functional office space. This transformation will facilitate social distancing measures and enable the department to accommodate the additional staffing required to meet the growing demands of the community. The first phase of this project will involve engaging the services of an architect to craft a tailored design plan for the space. This design will align with the requirements outlined in the space needs assessment, ensuring that the upfit is both efficient and effective in supporting the DSS's essential functions. Using a portion of the American Rescue Plan Act of 2021 (ARPA) funds, upfit the second floor of the two-story addition. The project ordinance was approved by the Board of Commissioners on October 2, 2023. The design work is expected to be completed by December 2023. The overall project is projected to be finished by December 2024. The operating impact will be utility costs for gas, water, and electricity. Define Problem Recommended Solution Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 29 HCBOC 121823 Revised Pg. 251 Development Services -- Comprehensive Land Use Plan Update Approved-No Contracts Update the Comprehensive Land Use Plan that gives decision makers a roadmap for future growth in terms of transportation, affordable housing, land use, economic development, and infrastructure. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Professional Services 0 219,000 0 0 0 0 0 219,000219,000 0 0 0 219,000 0 0 0 0 0 219,000Total Project Element 219,000 0 0 Funding Source Capital Reserves 0 219,000 0 0 0 0 0 219,000219,000 0 0 0 219,000 0 0 0 0 0 219,000TotalFunding Source 219,000 0 0 Since the adoption of the Grow Harnett County 2015 Comprehensive Plan, the county has sustained a period of continuous land development and population growth. According to census data, Harnett County grew 16.5% between 2010 and 2020, and added an additional 10,000 housing units. It is important to note that these figures do not reflect the expected population growth from the newly proposed lots currently in the preliminary development phase. Harnett County has outgrown the comprehensive plan implemented in 2015. The newly updated plan will assess current and emerging conditions to develop land use concepts and policies for coherent growth. A consulting firm will be chosen to assess inventory, analyze the data, and synthesize the information to form the essential comprehensive plan elements: land use, transportation, infrastructure, economic development, and affordable housing. Provide funds to update the current Comprehensive Land Use Plan. • Do nothing. If nothing is done, the county will fail to plan for future growth. Growth in the county will continue, and without an updated Land Use Plan, haphazard development patterns could occur along with zoning map & ordinance text amendments that could create compliance and compatibility issues. • Update the Comprehensive Land Use Plan to address county growth in a proactive and coordinated manner. In April 2023, Stewart, Inc. was awarded the project contract following an advertising phase. Stewart, Inc. officially began their work in July 2023. This project involves collaboration with several sub-consultants, specifically LS3P, LJB, VHB. The sub-consultants, LJB and VHB, have been assigned the task of identifying transportation and County jetport land use issues, while also formulating strategies to secure funding for addressing both current and future concerns in these areas. LS3P has been assigned the responsibility of developing specific small area plans related to development in select regions of the county. Stewart, Inc. has made substantial progress by conducting numerous meetings with staff members and actively engaging in data collection. The project is anticipated to take 10 to 12 months and is expected to be completed in late spring 2024. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 30 HCBOC 121823 Revised Pg. 252 Emergency (VIPER) Radios Replacement Completed Replace 521 mobile and 517 portable VIPER radios for Harnett County Emergency Services, Fire Departments, Sheriff’s Office, Harnett Area Rural Transportation System (HARTS), and Harnett Regional Water (HRW) before July 1, 2025, when the state will require the existing radios be upgraded. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 5,611,099 0 0 0 0 0 0 5,611,0995,611,099 0 0 5,611,099 0 0 0 0 0 0 5,611,099Total Project Element 5,611,099 0 0 Funding Source ARP Fund 5,611,099 0 0 0 0 0 0 5,611,0995,611,099 0 0 5,611,099 0 0 0 0 0 0 5,611,099TotalFunding Source 5,611,099 0 0 Harnett County invested in the VIPER emergency radio system in 2013 and purchased radios for all emergency responders, including fire departments and towns. The radios will be at the end of their useful life in 2025. Motorola has stated it will end support of the radios in 2023, meaning that radios will be repaired only as long as replacement parts can be found. In the meantime, the county was just notified that the state is requiring that all radios on the VIPER network be upgraded by July 1, 2025 to receive time division multiple access (TDMA) programming. TDMA essentially divides each channel on the VIPER system into two separate talk paths and reduces the number of new frequencies that will be needed in the future. None of the radios originally purchased in 2013 comply with this requirement. A few radios have been purchased recently that meet this requirement. The state upgrade is dependent on the General Assembly appropriating funds for the Highway Patrol to upgrade its radios. Fund the replacement of all VIPER radios for Harnett County Emergency Services, Fire Departments, Sheriff’s Office, HARTS and HRW. This includes 44 mobile and 84 portables for Emergency Services, 228 mobile and 231 portable radios for Fire Departments, 218 mobile and 190 portable radios for the Sheriff’s Office, 27 mobile and 6 portable radios for HARTS, and 10 portable radios for HRW. • Upgrade the radios to be TDMA compliant and postpone replacement of radios to a later date. This option requires the county to spend funds to upgrade radios that will essentially be at the end of their useful life and will need replacement soon after the upgrade. • Replace county-owned radios ahead of the July 1, 2025, deadline. This option ensures the county maintains reliable equipment that is supported and complies with the state’s deadline for compatibility with TDMA programming. It avoids the additional cost of upgrading the radios. Finally, if outside agencies are notified of the county’s intent to purchase replacement radios in this timeframe, those agencies could partner with the county in obtaining the best pricing. In July 2022, the Board of Commissioners approved the replacement of all VIPER radios and allocated a portion of the American Rescue Plan funds to cover the cost the project. All radios have been delivered, programmed, and installed. The project was completed as of August 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 31 HCBOC 121823 Revised Pg. 253 Emergency (VIPER) Radios Replacement Completed There is no impact to the operating budget. Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 32 HCBOC 121823 Revised Pg. 254 Emergency (VIPER) Radios Replacement - Municipal Police Departments Approved-No Contracts Replace 121 mobile and 121 portable VIPER radios for Harnett County Municipal Police Departments before July 1, 2025, when the state will require the existing radios be upgraded. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 0 1,571,309 0 0 0 0 0 1,571,3091,571,309 0 0 0 1,571,309 0 0 0 0 0 1,571,309Total Project Element 1,571,309 0 0 Funding Source ARP Fund 0 1,571,309 0 0 0 0 0 1,571,3091,571,309 0 0 0 1,571,309 0 0 0 0 0 1,571,309TotalFunding Source 1,571,309 0 0 Harnett County invested in the VIPER emergency radio system in 2013 and purchased radios for all emergency responders, including fire departments and towns. The radios will be at the end of their useful life in 2025. Motorola has stated it will end support of the radios in 2023, meaning that radios will be repaired only as long as replacement parts can be found. The county was just notified that the state is requiring that all radios on the VIPER network be upgraded by July 1, 2025, to receive time division multiple access (TDMA) programming. TDMA essentially divides each channel on the VIPER system into two separate talk paths and reduces the number of new frequencies that will be needed in the future. None of the radios originally purchased in 2013 comply with this requirement. A few radios have been purchased recently that meet this requirement. The state upgrade is dependent on the General Assembly appropriating funds for the Highway Patrol to upgrade its radios. In July 2022, the Board of Commissioners approved the replacement of all VIPER radios for a Harnett County Emergency Services, Fire Departments, Sheriff’s Office, Harnett Area Rural Transportation System (HARTS), and Harnett Regional Water (HRW) and allocated a portion of the American Rescue Plan funds to cover the cost the project. All radios have been delivered, programmed, and installed. The project was completed as of August 2023. Fund the replacement of 242 VIPER radios for all Harnett County Municipal Police Departments. This includes 22 mobile and 22 portables for Angier Police Department, 11 mobile and 12 portable radios for Coats Police Department, 58 mobile and 58 portable radios for the Dunn Police Department, 15 mobile and 12 portable radios for Erwin Police Department, and 15 mobile and 17 portable radios for Lillington Police Department. • Upgrade the radios to be TDMA compliant and postpone replacement of radios to a later date. This option requires the county and/or towns to spend funds to upgrade radios that will essentially be at the end of their useful life and will need replacement soon after the upgrade. • Replace municipal police department radios ahead of the July 1, 2025, deadline. This option ensures the towns maintains reliable equipment that is supported and complies with the state’s deadline for compatibility with TDMA programming. It avoids the additional cost of upgrading the radios. On June 5, 2023, the Board of Commissioners approved replacing all VIPER radios utilized by the municipal police department. A portion of the American Rescue Plan funds was earmarked to finance this project. Orders for all radios and related equipment have been placed and processed. Currently, all 121 portable radios have been received and are on hand. The next step involves coordination with Motorola, scheduled for late October, to initiate the code plug Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 33 HCBOC 121823 Revised Pg. 255 Emergency (VIPER) Radios Replacement - Municipal Police Departments Approved-No Contracts setup, addressing the programming requirements of the various agencies involved. We are currently waiting for the delivery of the mobile radios. Once these radios are delivered, and the code plugs have been created, Motorola will begin the programming and installation phase for all the radios. There is no impact to the operating budget. Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 34 HCBOC 121823 Revised Pg. 256 Emergency Medical Services (EMS) -- Capital Reserve Appropriation Approved-No Contracts Continue an annual contribution to the Emergency Medical Services Capital Reserve Fund. Contribute $1,100,000 to the capital reserve fund over the next seven years. Funds will be used for vehicle replacements, remounts, and other capital items such as cardiac monitors and stretchers. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Transfer to EMS Capital Reserve 0 690,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 8,390,00001,100,000 1,100,000 0 690,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 8,390,000Total Project Element 0 1,100,000 1,100,000 Funding Source Transfer from General Fund 0 690,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 8,390,00001,100,000 1,100,000 0 690,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 8,390,000TotalFunding Source 0 1,100,000 1,100,000 Operating Effect Transfer from General Fund 0 690,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 8,390,00001,100,000 1,100,000 0 690,000 1,100,000 1,100,000 1,100,000 1,100,000 1,100,000 8,390,000TotalOperating Effect 0 1,100,000 1,100,000 Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 35 HCBOC 121823 Revised Pg. 257 Emergency Medical Services (EMS) -- Cardiac Monitors Replacement Approved-No Contracts Replace all EMS cardiac monitors in FY 2027 to ensure this critical equipment continues to function at an optimal level. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 0 0 0 0 610,855 0 0 610,855610,855 0 0 0 0 0 0 610,855 0 0 610,855Total Project Element 610,855 0 0 Funding Source EMS Capital Reserves 0 0 0 0 610,855 0 0 610,855610,855 0 0 0 0 0 0 610,855 0 0 610,855TotalFunding Source 610,855 0 0 Operating Effect Decreased Costs 0 0 0 0 -10,000 -10,000 -10,000 -50,0000-10,000 -10,000 0 0 0 0 -10,000 -10,000 -10,000 -50,000TotalOperating Effect 0 -10,000 -10,000 Cardiac monitors have a typical useful life of 10 years due to wear and tear. Additionally, as new monitors are manufactured and the software is upgraded, the old monitors are not able to be upgraded. Due to the extensive training required to properly operate each brand/model of cardiac monitor, it is neither efficient nor safe to have multiple brand/models in the field at once. This can lead to staff confusion during emergency calls and endanger patients. Replace all cardiac monitors at the end of their useful life in FY 2027. • Do nothing. This will lead to increased repair and maintenance costs if the units can be repaired. Once the manufacturer will no longer repair the units, they will become obsolete. In addition to be critical for patient care, these monitors are required for certification by the NC Office of Emergency Medical Services (NCOEMS). • Replace all Harnett County EMS monitors at the end of their useful life but before they become obsolete. This ensures our system has the newest equipment available and can continue to provide the best care to the residents of Harnett County and follow NCOEMS certification guidelines. • Replace some but not all cardiac monitors. This will lead to two different models in the field at once. This could lead to staff confusion and errors in care. The cardiac monitor replacements will reduce maintenance costs on existing equipment. Define Problem Recommended Solution Alternatives Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 36 HCBOC 121823 Revised Pg. 258 Emergency Medical Services (EMS) -- Convalescent Transport Unit Replacements Approved-No Contracts Replace one convalescent transport unit per year beginning in FY 2023 in accordance with the EMS Vehicle Replacement and Rotation Policy. These replacements will ensure the three units do not exceed safe mileage thresholds. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Vehicles 307,793 137,917 144,813 152,053 159,656 167,639 176,021 1,624,7771,183,842 184,822 194,063 307,793 137,917 144,813 152,053 159,656 167,639 176,021 1,624,777Total Project Element 1,183,842 184,822 194,063 Funding Source EMS Capital Reserves 307,793 137,917 144,813 152,053 159,656 167,639 176,021 1,624,7771,183,842 184,822 194,063 307,793 137,917 144,813 152,053 159,656 167,639 176,021 1,624,777TotalFunding Source 1,183,842 184,822 194,063 Operating Effect Decreased Costs -92,814 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -464,070-417,663 -46,407 -46,407 -92,814 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -464,070TotalOperating Effect -417,663 -46,407 -46,407 With the conversion of our non-emergency convalescent fleet from ambulances to transit-style vans, it will be necessary to replace these units every three years based on our Harnett County EMS Vehicle Replacement and Rotation Policy. These units average 87,000 miles per year and are in service 24 hours a day, seven days a week, limiting the useful life to three years. Beyond that, the vehicles may be unsafe to operate and will incur much greater maintenance costs. Vehicle breakdowns endanger patient safety and pull staff from emergency calls. Harnett County will save approximately $260,000 per replacement van over a 15-year period. This includes capital costs, trade ins, and fuel. Continue to replace vehicles in accordance with the EMS Vehicle Replacement Policy. Replace two units in FY 2025, two in FY 2026, one in FY 2027, one in FY 2028, and two in FY 2031. This option provides the most cost-effective strategy for ensuring safe, reliable emergency vehicles. •Do nothing. Maintenance costs will continue to increase until the units eventually become unsafe and inoperable. This leads to taking units out of service, meaning our service to the citizens of Harnett County is cut as we are unable to handle the call volume. This also leads to a reduction in non-emergency transportation revenue. •Replace units on an extended schedule. If vehicles are driven beyond their useful life, maintenance costs will increase, and service disruption becomes more likely. In addition, budgeting for replacements becomes more challenging, as the possibility for replacing multiple units within a fiscal year increase. This is an ongoing project that carries forward each year based on the EMS Vehicle Replacement and Rotation Policy. The van replacements save on the number of remounts needed to be done. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 37 HCBOC 121823 Revised Pg. 259 Emergency Medical Services (EMS) -- County Morgue New Construct an 800-square foot morgue at 1005 Edwards Brothers Drive, Lillington to include an office, restroom, and adequate cooler space to store up to 16 decedents. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 0 0 357,500 0 0 0 0 325,000000 Furnishings & Equipment 0 0 38,600 0 0 0 0 38,600000 0 0 396,100 0 0 0 0 396,100Total Project Element 0 0 0 Funding Source Capital Reserves 0 0 396,100 0 0 0 0 396,100000 0 0 396,100 0 0 0 0 396,100TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 8,200 3,296 3,395 3,497 3,602 29,52103,710 3,821 0 0 8,200 3,296 3,395 3,497 3,602 29,521TotalOperating Effect 0 3,710 3,821 Harnett County is required to provide morgue services for the county. The current morgue is located at Betsy Johnson Hospital in Dunn and is provided in cooperation with Harnett Health. The current morgue is too small given the needs of the hospital and the county; therefore, a new larger facility is required. Often, cooler trucks are needed by Betsy Johnson Hospital when the current morgue exceeds its capacity. Harnett County is required to provide a morgue for decedents prior to a medical examiner review of the body and eventual pick up by a funeral home. Decedents are transported to a morgue for different reasons, which include, but is not limited to, those who passed away due to or the suspicion of homicide, suicide, overdose or trauma; or they did not have a primary care physician; or they were not under the care of Hospice. For one or more of these reasons, it falls under the jurisdiction of the local Medical Examiner. Depending on the circumstance(s) of death, an autopsy may not be required. If the local Medical Examiner and/or Pathologist determine that an autopsy is required, it will be conducted at the NC Office of the Chief Medical Examiner in Raleigh. If an autopsy is conducted, the decedent will be transported to Raleigh, then back to the local morgue, or directly to a funeral home or cremation service. Provide funding to construct a county-owned morgue facility on the property adjacent to the Emergency Services Department on Edwards Brothers Drive, Lillington. • Partner with Harnett Health to construct a new morgue facility. The current estimate for the new facility constructed by Harnett Health exceeds $1 million. • Construct a county-owned morgue. County staff has researched the cost of constructing a county-owned facility and estimated the new building to cost approximately $325,000. With a county-owned morgue, the county will no longer pay Betsy Johnson Hospital to store decedents at the current facility. Over the past three fiscal years, Harnett County Health Department has spent over $31,000 to store bodies. Define Problem Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 38 HCBOC 121823 Revised Pg. 260 Emergency Medical Services (EMS) -- County Morgue New • Do nothing. If no actions are taken, the county will continue to incur additional costs to store bodies, and the current morgue will continue to exceed capacity and additional mobile storage units will be required. Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 39 HCBOC 121823 Revised Pg. 261 Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts Approved-No Contracts Remount transport units in accordance with the EMS Vehicle Replacement Policy to extend the useful life of the vehicles. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Contingency 9,170 0 10,094 0 0 0 22,540 88,64841,355 23,128 23,716 Vehicles 268,498 0 207,936 0 0 0 464,324 1,905,745931,517 476,437 488,550 277,668 0 218,030 0 0 0 486,864 1,994,393Total Project Element 972,872 499,565 512,266 Funding Source EMS Capital Reserves 277,668 0 218,030 0 0 0 486,864 1,994,393972,872 499,565 512,266 277,668 0 218,030 0 0 0 486,864 1,994,393TotalFunding Source 972,872 499,565 512,266 Operating Effect Decreased Costs -5,700 0 -1,900 0 0 0 -3,800 -19,000-15,200 -3,800 -3,800 -5,700 0 -1,900 0 0 0 -3,800 -19,000TotalOperating Effect -15,200 -3,800 -3,800 The EMS Vehicle Replacement Policy recommends remounting (replacing the patient care “box”) the ambulance approximately every seven years based on mileage and maintenance. Completely replacing an ambulance is costly at $271,430.50 at current pricing. Remounting the ambulances includes replacing the vehicle chassis and renovating the “box” with new floors, cabinets, and all other furnishings. Remounting is approximately $75,430 less than replacing a vehicle. Having safe, reliable vehicles is critical to Harnett County EMS operations. Remounting vehicles provides a more cost-effective way to accomplish this. Remount one vehicle in FY 2025, two vehicles in FY 2029, two vehicles in FY 30, and two vehicles in FY 31. Continue to remount vehicles in accordance with the EMS Vehicle Replacement Policy. This option provides the most cost-effective strategy for ensuring safe, reliable emergency vehicles. •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Replace vehicles instead of remounting them. This is a more costly option that does not take full advantage of the useful life of ambulances. •Remount vehicles in accordance with the vehicle replacement policy. This option provides the most cost-effective strategy for ensuring safe, reliable emergency vehicles. This is an ongoing project that carries forward each year based on the current needs of the EMS fleet and the EMS Vehicle Replacement and Rotation Policy. With the approval of the transit-style vans for non-emergency use, the number of needed remounts has been reduced. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 40 HCBOC 121823 Revised Pg. 262 Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts Approved-No Contracts There is no operating impact for this project. Remounted vehicles replace existing fleet vehicles. Fuel, oil changes, and other maintenance costs will continue for the vehicle with the new remount. Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 41 HCBOC 121823 Revised Pg. 263 Emergency Medical Services (EMS) -- Emergency Transport Unit Replacements Approved-No Contracts Replace emergency transport units in accordance with the Emergency Medical Services Vehicle Replacement Policy. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Vehicles 584,879 426,960 439,396 225,916 232,134 244,569 0 2,153,8541,841,524 0 0 584,879 426,960 439,396 225,916 232,134 244,569 0 2,153,854Total Project Element 1,841,524 0 0 Funding Source EMS Capital Reserves 584,879 426,960 439,396 225,916 232,134 244,569 0 2,153,8541,841,524 0 0 584,879 426,960 439,396 225,916 232,134 244,569 0 2,153,854TotalFunding Source 1,841,524 0 0 Operating Effect Decreased Costs -5,700 -3,800 -3,800 -1,900 -1,900 -1,900 0 -19,000-19,000 0 0 -5,700 -3,800 -3,800 -1,900 -1,900 -1,900 0 -19,000TotalOperating Effect -19,000 0 0 The 24/7 nature of EMS means ambulances driven non-stop, putting miles, wear, and tear on the units. To maintain a high level of service, Harnett County EMS follows the Emergency Medical Services Vehicle Replacement Policy. This policy states that ambulances will be remounted twice throughout their useful life, having to be completely replaced after that, with almost 700,000 miles on the box of the unit. Having safe reliable vehicles is critical to EMS’s operations. Continue to replace vehicles in accordance with the EMS Vehicle Replacement Policy. Replace two units in FY 2025, two in FY 2026, one in FY 2027, one in FY 2028, and two in FY 2031. This option provides the most cost-effective strategy for ensuring safe, reliable emergency vehicles. •Do nothing. The chassis and box will eventually reach such high mileage, wear, and tear that the maintenance costs will be astronomical until they are eventually inoperable. This, in turn, takes a necessary EMS unit off the road, limiting the service we offer to the citizens of Harnett County. •Replace vehicles in accordance with the Vehicle Replacement Policy. This is an ongoing project that carries forward each year based on the current needs of the EMS fleet and the EMS Vehicle Replacment and Rotation Policy. There is no operating impact for this project since the purchased unit replaces an existing unit of the fleet. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 42 HCBOC 121823 Revised Pg. 264 Emergency Medical Services (EMS) -- Stretchers and Power Load Equipment Replacement New Replace all EMS stretchers and power load equipment in FY 2031 to ensure the equipment continues to function at an optimal level. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 0 0 0 0 0 0 0 1,163,524001,163,524 0 0 0 0 0 0 0 1,163,524Total Project Element 0 0 1,163,524 Funding Source EMS Capital Reserves 0 0 0 0 0 0 0 1,163,524001,163,524 0 0 0 0 0 0 0 1,163,524TotalFunding Source 0 0 1,163,524 The existing stretchers within the EMS fleet were obtained using surplus workers' compensation funds. These units are approaching the end of their operational lifespan in FY 2031, necessitating replacement. Subsequently, Stryker, the vendor, will cease providing preventive maintenance and guarantees for the safety of these units. Previous Capital Improvement Plan (CIP) discussions have concluded that replacing all stretchers when they reach the end of their useful life is a more cost-effective approach compared to a staggered replacement strategy. Replace all stretchers and power load equipment when they reach the end of their useful life in FY 2031. • Do Nothing: If no action is taken, several issues will arise. The units will no longer receive preventive maintenance, replacement parts will be unavailable, and the vendor will no longer service the units. Consequently, EMS units will become unable to load or unload patients into ambulances safely, hindering their ability to transport patients to hospitals and appointments for both emergency and non-emergent calls. • Staggered Stretcher Replacements: Another option is to replace stretchers individually before they reach the end of their useful life or renew annual service agreements on the existing stretchers until they reach their end-of-life. However, this alternative is not cost-effective until well beyond the stretchers' expected useful life. Furthermore, it may lead to additional costs for the County. Additionally, as stretcher technology evolves, new stretchers and power loads may not be compatible with the older units in the field, potentially causing operational disruptions. In cases where a stretcher breaks or requires preventive maintenance, spare units may not work with specific ambulances, further complicating operations. • Replace All Stretchers and Power Loads in FY 2031: Opting to replace all stretchers and power loads in FY 2031 when they reach the end of their useful life offers several advantages. Firstly, it ensures that all units in the field are interchangeable, thereby guaranteeing uninterrupted service and reducing the risk of user errors in chaotic situations. Additionally, this approach is the most cost-effective solution for the County, aligning with previous discussions in the Capital Improvement Plan. Define Problem Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 43 HCBOC 121823 Revised Pg. 265 Emergency Services -- Old Jail Demolition and Relocation of Building Systems Completed Relocate utilities and building systems routed through the old jail, located at 1005 Edward Brothers Drive, Lillington, and demolish the 18,000-square-foot old jail structure to provide a healthy working environment for Harnett County Emergency Services, NC Highway Patrol and NC Department of Motor Vehicles (DMV). Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 515,806 0 0 0 0 0 0 515,806523,925 0 0 Contingency 0 0 0 0 0 0 0 023,166 0 0 Design, Engineering & Construction Ad 8,250 0 0 0 0 0 0 8,25036,800 0 0 524,056 0 0 0 0 0 0 524,056Total Project Element 583,891 0 0 Funding Source Capital Reserves 524,056 0 0 0 0 0 0 524,056583,891 0 0 524,056 0 0 0 0 0 0 524,056TotalFunding Source 583,891 0 0 Operating Effect Transfer from General Fund 524,056 0 0 0 0 0 0 524,056000 524,056 0 0 0 0 0 0 524,056TotalOperating Effect 0 0 0 The old jail, located at 1005 Edward Brothers Drive, Lillington, was vacated in 2009. In spite of several attempts to repurpose the building, its construction has made other uses too difficult and expensive to realize. In the meantime, the roof and HVAC systems have deteriorated, leading to water infiltration and mold growth. The old jail shares electrical, mechanical and plumbing systems with Emergency Services, Highway Patrol and DMV. Emergency Services is directly connected to the old jail. Mold is evident on the walls in Emergency Services, though the air quality has not been tested. In order to separate these offices from the old jail, all systems will stay in the current mechanical room. The Facilities Department is proposing to demolish the old jail building. The county has a quote from the Wooten Company on a scope and cost estimate. Because of the immediate need to address indoor air quality concerns, the project will likely be scheduled in the upcoming operating budget when a cost estimate is in hand. Do nothing. If nothing is done, the old jail will continue to deteriorate, causing more problems with the indoor air quality of Emergency Services, Highway Patrol and DMV. •Repair the old jail’s roof and HVAC, abate the mold, and repurpose the space for another county function. This option has not seriously been explored. Because of the nature of the old jail’s construction, other uses are probably limited to storage. Renovation, repair, and mold abatement would be expensive. This project was completed in April 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 44 HCBOC 121823 Revised Pg. 266 Facilities Maintenance -- Capital Maintenance & Replacement Fund Approved-No Contracts Provide a reliable funding mechanism for Facilities to replace critical mechanical systems, HVAC systems, parking lots, and roofs before failure. Funding in FY 2025 will address replacing two chillers at Detention Center. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Transfer to Facilities Capital Reserve 0 500,000 500,000 500,000 500,000 500,000 500,000 4,000,0000500,000 500,000 0 500,000 500,000 500,000 500,000 500,000 500,000 4,000,000Total Project Element 0 500,000 500,000 Funding Source Transfer from General Fund 0 500,000 500,000 500,000 500,000 500,000 500,000 4,000,0000500,000 500,000 0 500,000 500,000 500,000 500,000 500,000 500,000 4,000,000TotalFunding Source 0 500,000 500,000 Operating Effect Transfer from General Fund 0 500,000 500,000 500,000 500,000 500,000 500,000 4,000,0000500,000 500,000 0 500,000 500,000 500,000 500,000 500,000 500,000 4,000,000TotalOperating Effect 0 500,000 500,000 Harnett County is facing significant challenges in maintaining and replacing crucial capital infrastructure. The potential failure of these systems could lead to county offices losing their heating or air conditioning capabilities, as well as the possibility of incurring substantial repair costs in case of roof damage. Many of these systems have already exceeded their expected operational lifespans. The county maintenance staff has meticulously cataloged these pressing needs, established their priority, and determined the appropriate timing for replacement as part of the seven-year Capital Improvement Plan (CIP). Taking into account the age, condition, and critical nature of each system, the focus in FY 2025 is addressing the replacement of the chillers at the Detention Center. These two chiller systems have exceeded 17 years in service, running continuously, 24 hours a day, which imposes a substantial burden on their performance. The estimated cost for replacing both chillers at the Detention Center amounts to $690,000.00. The third option is recommended. This approach sets the yearly amount equal to $500,000 for four fiscal years and then $250,000 for each fiscal year afterwards. If this level of funding is maintained, eventually the county could reach the point of being pro-active in replacing systems at the end of their useful lives or systems could be replaced for greater energy efficiency or maintenance savings. • Do nothing. Replace systems and equipment when they fail. Maintaining outdated systems can be costly and they may not be as energy efficient as newer systems. • Fund systems each year as needed. The downside to this approach is the county cannot plan the funding long-term and the county does not have a way to plan beyond the replacement of systems in imminent failure. • Provide an ongoing funding source for a set amount every year, but require updated cost estimates each year for the projects requested for funding in the upcoming year. Allow flexibility with the funding so that if a mechanical system or roof fails and it is not on that year’s list, funds can be redirected to address that need. Define Problem Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 45 HCBOC 121823 Revised Pg. 267 Facilities Maintenance -- Capital Maintenance & Replacement Fund Approved-No Contracts Facilities maintenance staff has inventoried mechanical systems, HVAC systems, parking lots and roofs and identified replacement priorities over the next seven years. Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 46 HCBOC 121823 Revised Pg. 268 Facilities Maintenance -- HVAC Control Upgrades and Standardization Approved-No Contracts Acquire software to upgrade and standardize all HVAC controls in the Health Science, Tax and Register of Deeds, Courthouse, and Government Complex buildings. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 0 500,775 0 0 0 0 0 500,775000 0 500,775 0 0 0 0 0 500,775Total Project Element 0 0 0 Funding Source Facilities Capital Reserves 0 500,775 0 0 0 0 0 500,775000 0 500,775 0 0 0 0 0 500,775TotalFunding Source 0 0 0 Existing HVAC controls vary from building to building. Some systems are out-of-date and are not operating on secure platforms. The Facilities Department must maintain the different systems. The construction of the Harnett Resource Center and Library and the replacement of the chiller at the Development Services/IT Building and cooling towers at the courthouse have allowed the purchase of a standard control system for these buildings. With time to evaluate these systems, staff will be in a better position to recommend a standardized system. • Do nothing: Without standardizing controls, systems will continue to be out of date, operate on non-secure platforms, and require Facilities staff knowledge of multiple systems. In some cases, the existing systems do not allow the most efficient control of HVAC systems. In addition to having to learn multiple systems, staff cannot always make changes without going through the vendor. • Standardize the controls of the Harnett Resource Center and Library. Use this as a starting point for how existing buildings can be standardized in the future. The project has been approved and is waiting for contract finalization. The project will provide cost savings on utilities. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 47 HCBOC 121823 Revised Pg. 269 Harnett County Schools -- Camera Upgrades Completed Upgrade remaining security cameras at 13 schools to newer digital technology. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 453,124 0 0 0 0 0 0 453,124453,124 0 0 453,124 0 0 0 0 0 0 453,124Total Project Element 453,124 0 0 Funding Source Debt Proceeds 453,124 0 0 0 0 0 0 453,124453,124 0 0 453,124 0 0 0 0 0 0 453,124TotalFunding Source 453,124 0 0 Harnett County Schools applied for and received grant funding to upgrade interior and exterior security cameras at 15 schools. The Capital Improvement Plan (CIP) would complete upgrades at the remaining 13 schools. Due to the discontinuation of Windows Internet Explorer (IE) in June 2022, existing cameras at these 13 locations are obsolete. With the loss of IE, the current Panasonic cameras can no longer be accessed for troubleshooting, configuration, and security updates. Additionally, videos of incidents are not reliable with the existing Panasonic technology because of low resolution and quality. Replace current cameras with new digital technology. By replacing the Panasonic cameras with AXIS cameras, footage can be viewed from any browser and allows for zooming in and out features. The resolution and quality of videos will be significantly improved. Using general obligation bond proceeds, 475 interior and exterior cameras have been upgraded at 13 schools. The project was completed in August 2023. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 48 HCBOC 121823 Revised Pg. 270 Harnett County Schools -- Child Nutrition Freezer/Cooler New Construct a 6,450-square foot stand-alone 400 pallet capacity freezer and cooler at 1500 South Main Street, Lillington to store food supply until it is distributed to Harnett County Schools. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 0 0 333,530 0 0 0 0 333,530000 Construction 0 0 3,400,470 0 0 0 0 3,400,470000 Engineering 0 0 560,035 0 0 0 0 560,035000 0 0 4,294,035 0 0 0 0 4,294,035Total Project Element 0 0 0 Funding Source Debt Proceeds 0 0 4,294,035 0 0 0 0 4,294,035000 0 0 4,294,035 0 0 0 0 4,294,035TotalFunding Source 0 0 0 Currently, Harnett County Schools relies on leasing freezer and cooler space from Americold Cold Storage in Sanford. However, the school system was informed that this space will be unavailable after May 2024, but they could extend the lease to December 2024 at the latest. Americold Cold Storage has stipulated that all food supplies must be removed by May 31, 2024. If the lease is extended to December 2024, all food must be removed no later than December 31, 2024. Despite its best efforts, the school system has encountered significant challenges in locating an alternative freezer and cooler storage facility within our local vicinity. The nearest available facility is located in Greensboro, which presents both logistical and financial impracticalities. Provide funds for the construction of a county-owned Child Nutrition Freezer/Cooler facility. This facility will be situated on the property adjacent to the Harnett County Schools Maintenance Shop on South Main Street, Lillington. Benefits of a county-owned facility: 1. Continuity and Reliability: A county-owned freezer/cooler facility will ensure uninterrupted food storage for our schools, even in situations where individual schools encounter maintenance issues with their freezer/cooler units. 2. Cost Efficiency: By owning a storage facility, HCS can eliminate the ongoing expenses associated with leasing external storage space, which is approximately $108,000 per year. This will result in significant cost savings for the school system. 3. Local Accessibility: Having the facility in close proximity to the schools will improve accessibility and streamline the distribution process, ultimately benefiting the students and staff. 4. Sustainability: A county-owned facility aligns with the commitment to sustainability, reducing the need for long-distance transportation of food supplies. Define Problem Recommended Solution Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 49 HCBOC 121823 Revised Pg. 271 Harnett County Schools -- Child Nutrition Freezer/Cooler New By investing in a county-wide Child Nutrition Freezer/Cooler facility, this will secure the food supply chain, reduce costs, and enhance the efficiency of operations, ensuring the continued provision of nutritious meals to Harnett County Schools students. • Continue efforts to locate another storage facility. Accessibility will still affect distribution of supplies. • Construct a county-owned freezer/cooler. The HCS maintenance staff has researched the cost of constructing a county-owned facility and estimated the new building to cost approximately $3,000,000. With a county-owned facility, the HCS will no longer lease space to store food. • Do nothing. If no actions are taken, the current lease will expire and HCS will no longer have a central space to store food. Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 50 HCBOC 121823 Revised Pg. 272 Harnett County Schools -- Early College at Dunn Relocation/Renovation New Renovate Wayne Avenue School, located at 910 West Harnett Street, Dunn, to prepare the school for the relocation of the Early College at Dunn. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 0 565,000 0 0 0 0 0 565,000000 0 565,000 0 0 0 0 0 565,000Total Project Element 0 0 0 Funding Source Debt Proceeds 0 565,000 0 0 0 0 0 565,000000 0 565,000 0 0 0 0 0 565,000TotalFunding Source 0 0 0 In early 2024, Harnett County Schools will combine the students from Wayne Avenue Elementary School and Harnett Primary to form Dunn Elementary School. Dunn Elementary School will be located at 800 West Harnett Street, which is the location of the Old Harnett Primary School. The Wayne Avenue School will be renovated for the Early College at Dunn. The Board of Education has identified this as a Tier 1 project, meaning it is needed immediately. Wayne Avenue School is 101,250-square-foot and was originally built in 1958. Minor renovations have occurred since the school was first built. Other renovations includes a fire alarm system upgrade in 2016, the school was painted and rooms were remodeled in 2018, and security cameras and electronic door locks were upgraded to improve school safety in 2021. Harnett County Schools anticipate the Wayne Avenue School renovations to begin as soon as the Dunn Elementary/Harnett Primary addition has been completed and all students have been moved to Dunn Elementary School. The addition is expected to be completed in early 2024, and the Wayne Avenue School Renovations are expected to be completed in late 2024 or early 2025. Define Problem Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 51 HCBOC 121823 Revised Pg. 273 Harnett County Schools -- Electronic Door Locks Approved-No Contracts Replace locks on 55 exterior doors at 17 schools with electronic door locks that can be controlled remotely. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 355,332 0 0 0 0 0 0 355,332355,332 0 0 355,332 0 0 0 0 0 0 355,332Total Project Element 355,332 0 0 Funding Source Debt Proceeds 355,332 0 0 0 0 0 0 355,332355,332 0 0 355,332 0 0 0 0 0 0 355,332TotalFunding Source 355,332 0 0 Modern technology allows electronic locking systems that can be controlled remotely and provide a record of everyone entering the building. Security protocols call for doors to be locked in emergency situations. The ability to lock the doors remotely improves security. The project would allow HCS to place electronic door locks on the remaining doors in the district that need them. All schools currently have remote door locks at the main entrances, but these funds would complete the project. Replace locks on exterior doors. Using bond proceeds from the 2021 General Obligation Bond, the exterior doors are currently being replaced at 17 schools. The project is expected to be completed by May 2024. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 52 HCBOC 121823 Revised Pg. 274 Harnett County Schools -- Flatwoods Middle School New Construct a new 174,000-square-foot school to accommodate 1,100 students and to alleviate existing and projected overcrowding at Harnett Central and Overhills middle schools. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 0 0 38,137,688 27,736,500 3,467,062 0 0 69,341,250000 Engineering 0 3,644,250 911,062 911,063 607,375 0 0 6,073,750000 Furnishings & Equipment 0 0 0 486,750 1,135,750 0 0 1,622,500000 Land 1,200,000 0 0 0 0 0 0 1,200,000000 Technology 0 0 0 673,750 288,750 0 0 962,500000 1,200,000 3,644,250 39,048,750 29,808,063 5,498,937 0 0 79,200,000Total Project Element 0 0 0 Funding Source Debt Proceeds 0 3,644,250 39,048,750 29,808,063 5,498,937 0 0 78,000,000000 Lottery Proceeds 1,200,000 0 0 0 0 0 0 1,200,000000 1,200,000 3,644,250 39,048,750 29,808,063 5,498,937 0 0 79,200,000TotalFunding Source 0 0 0 Operating Effect Debt Service 0 0 8,970,000 8,716,500 8,463,000 8,209,500 7,956,000 57,466,50007,702,500 7,449,000 0 0 8,970,000 8,716,500 8,463,000 8,209,500 7,956,000 57,466,500TotalOperating Effect 0 7,702,500 7,449,000 Harnett Central Middle currently has 56 more students than its rated capacity, and the number of students is projected to increase by 669 in the next eight years. Though not yet over its rated capacity, Overhills Middle is projected to exceed its rated capacity by 36 students in the next eight years. Altogether, Harnett Central, Overhills, and Western Harnett middle schools are projected to add 774 students by the 2031-32 school year. These schools already have a combined 17 mobile units. Mobile units provide several challenges for effective instructions. They are more difficult to secure and less energy efficient. During drills, students must vacate the mobile units and enter the main part of the schools. The Board of Education has identified the new middle school as a Tier 1 project, meaning it is requested as soon as possible. An architect has developed a preliminary cost estimate using construction costs of similar schools in the region. A detailed cost study will be needed before funding can be considered. In addition, the preliminary cost estimate projects the school will cost $75 million. To fund this project, Harnett County will need to issue additional debt. Using lottery proceeds, a 100.7-acre site was purchased in October 2021 at a cost of $1,200,000. Construction of the new school is expected to begin in FY 2025. Define Problem Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 53 HCBOC 121823 Revised Pg. 275 Harnett County Schools -- Johnsonville Elementary School Phase 1 Expansion & Renovation Approved-Contracts Let Using general obligation bond funds left from the Benhaven school project, renovate, and expand Johnsonville Elementary, located at 18495 NC 27 West, Cameron. Phase 1 work includes demolishing and replacing the cafeteria with a 9,500-square foot building, demolishing the old CTE classroom building, and renovating the 9,000-square-foot gym. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Advertising 1,177 0 0 0 0 0 0 1,1771,177 0 0 Architectural Design & Construction Ad 356,968 8,031 0 0 0 0 0 364,999377,618 0 0 Construction 3,415,166 1,121,214 0 0 0 0 0 4,536,3804,589,538 0 0 Contingency 0 0 0 0 0 0 0 0000 Engineering 102,701 20,421 0 0 0 0 0 123,122106,867 0 0 Furnishings & Equipment 49,522 0 0 0 0 0 0 49,522000 Geotechnical 6,600 0 0 0 0 0 0 6,6006,600 0 0 Permits & Connections Fees 18,200 0 0 0 0 0 0 18,20018,200 0 0 3,950,334 1,149,666 0 0 0 0 0 5,100,000Total Project Element 5,100,000 0 0 Funding Source General Obligation Bonds 3,950,334 1,149,666 0 0 0 0 0 5,100,0005,100,000 0 0 3,950,334 1,149,666 0 0 0 0 0 5,100,000TotalFunding Source 5,100,000 0 0 The main part of Johnsonville school was constructed in 1955. At 475 students, the school’s student population does not exceed the 500-student rated capacity of the school. The cafeteria and the Career and Technical Education (CTE) classroom are in poor shape. The CTE Classroom is no longer useable. The gym is also in poor condition and needs renovation. Phase 2 will replace the demolished classroom building. Continue Phase 1. Phase 2 will be funded by Elementary and Secondary School Emergency Relief (ESSER) funds. Demolition of the classroom building was completed in August 2021. As of September 2023, windows were installed and completed in Building 1. As of mid- September 2023, 80% of site work has been completed. Paving is expected to be completed by late November 2023. Substantial completion of the dining area of the cafeteria was completed by late August 2023. The kitchen area is still under construction. The expected completion date of this project is unknown at this time. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 54 HCBOC 121823 Revised Pg. 276 Harnett County Schools -- Lillington-Shawtown Elementary School Gym Addition New Construct a 7,000- square-foot gymnasium addition at Lillington-Shawtown Elementary, located at 855 Old US Hwy 421, Lillington, to provide adequate recreational and assembly space for students. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 0 0 6,103,900 0 0 0 0 6,103,900000 Contingency 0 0 129,000 0 0 0 0 129,000000 Engineering 0 0 625,000 0 0 0 0 625,000000 Furnishings & Equipment 0 0 244,100 0 0 0 0 244,100000 Technology 0 0 183,000 0 0 0 0 183,000000 0 0 7,285,000 0 0 0 0 7,285,000Total Project Element 0 0 0 Funding Source General Obligation Bonds 0 0 7,285,000 0 0 0 0 7,285,000000 0 0 7,285,000 0 0 0 0 7,285,000TotalFunding Source 0 0 0 Operating Effect Debt Service 0 0 0 0 0 0 0 0000 0 0 0 0 0 0 0 0TotalOperating Effect 0 0 0 Lillington-Shawtown Elementary School was built in 2003. At the time the school was constructed, a multipurpose room was included in the design, but a gymnasium was not. The multipurpose room is a large open room with a stage where small assemblies can be held. The multipurpose room does not provide enough space for the entire school to assemble. The multipurpose room is not furnished with recreational equipment such gym floors, basketball goals, bleacher, etc. With a current population of 670 students, Lillington-Shawtown Elementary School needs a space where students, parents, and teachers can come together for school-wide functions. Students need an indoor area for physical education class. Students also need space for recess during inclement weather. The Board of Education has identified the project as Tier 1, meaning it is needed as soon as possible. An architect has not provided a cost estimate for the Lillington-Shawtown site but has provided an estimate based on similar square footage projects in North Carolina, which is $8,000,000. The County currently lacks the funds needed to move forward with the project. In order to fund this project, Harnett County will need to issue additional debt. Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 55 HCBOC 121823 Revised Pg. 277 Harnett County Schools -- Maintenance Fund Approved-No Contracts Provide a reliable funding mechanism for Harnett County Schools to replace critical mechanical systems, windows, and roofs before failure. Funding in FY 2025 would address two underslab sewer systems, expand and replace multiple building automation systems (BAS), and one roof coating. Future funding would address a prioritized list of needs identified by the school maintenance staff. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Roof, Windows & Systems Maintenanc 2,841,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 14,041,41511,241,415 1,400,000 1,400,000 2,841,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 14,041,415Total Project Element 11,241,415 1,400,000 1,400,000 Funding Source Capital Reserves 2,841,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 14,041,41511,241,415 1,400,000 1,400,000 2,841,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 14,041,415TotalFunding Source 11,241,415 1,400,000 1,400,000 Operating Effect Transfer from General Fund 2,841,415 410,000 410,000 410,000 1,400,000 1,400,000 1,400,000 11,071,41511,241,415 1,400,000 1,400,000 2,841,415 410,000 410,000 410,000 1,400,000 1,400,000 1,400,000 11,071,415TotalOperating Effect 11,241,415 1,400,000 1,400,000 Harnett County Schools has substantial maintenance needs. Failure of these systems mean schools would be without heat or air conditioning or could incur substantial repair costs in the case of roof failure. Many of these systems are beyond their useful lives. The school maintenance staff has inventoried these needs, prioritized them, and identified when they need to be replaced over the seven-year CIP. Cost estimates have been obtained for FY 2025. One roof recoating at the Maintenance Warehouse is requested in FY 2025. Two underslab sewer systems need to be repaired at Western Harnett High School and Harnett Central High School. Pipes are beginning to break down, so both repairs are requested for funding in FY 2025. One building automation system (BAS) control is obsolete. One BAS replacement is requested for funding in FY 2025 at Overhills High School. Two BAS controls need to be expanded at Overhills Elementary School and Harnett Central High School and are requested for funding in FY 2025. The third option is recommended. This approach sets the yearly amount equal to $1.4 million. If this level of funding is maintained, eventually the school system could reach the point of being pro-active in replacing systems at the end of their useful lives or systems could be replaced for greater energy efficiency or maintenance savings. The funds will be maintained by the county and released as invoices are received. Option 1: Do nothing. This alternative requires the school system to fund these systems out of regular capital outlay, approximately $1 million per year. These systems are costly and replacement of one system can consume much of the school system’s capital outlay appropriation. Or, has happened in the past, the systems are not replaced when they reach the end of their useful lives. Maintaining outdated systems can be costly and they may not be as energy efficient as newer systems. Define Problem Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 56 HCBOC 121823 Revised Pg. 278 Harnett County Schools -- Maintenance Fund Approved-No Contracts Option 2: Fund systems each year as needed. The downside to this approach is the county cannot plan the funding long-term and the school system does not have a way to plan beyond the replacement of systems in imminent failure. Option 3: Provide an ongoing funding source for a set amount every year, but require updated cost estimates each year for the projects requested for funding in the upcoming year. Allow flexibility with the funding so that if a mechanical system or roof fails and it is not on that year’s list, with county approval, funds can be redirected to address that need. Harnett County Schools maintenance staff has inventoried mechanical systems, windows and roofs and identified replacement priorities over the next seven years. Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 57 HCBOC 121823 Revised Pg. 279 Harnett County Schools -- New Northwest Harnett Elementary School Substantially Complete Construct a 120,000-square-foot school at 763Rollins Road, Fuquay-Varina in northwestern Harnett to alleviate overcrowding at Lafayette Elementary School. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 1,388,750 0 0 0 0 0 0 1,388,7502,130,650 0 0 Construction 33,786,369 6,164,492 0 0 0 0 0 39,950,86139,893,300 0 0 Contingency 0 1,110,007 0 0 0 0 0 1,110,0071,247,569 0 0 Engineering 711,675 110,226 0 0 0 0 0 821,901000 Financing Costs 282,518 0 0 0 0 0 0 282,518282,517 0 0 Furnishings & Equipment 34,428 865,572 0 0 0 0 0 900,000900,000 0 0 Geotechnical 43,750 4,600 0 0 0 0 0 48,35048,350 0 0 Land & Easements 731,680 0 0 0 0 0 0 731,680731,680 0 0 Permits & Connection Fees 92,735 0 0 0 0 0 0 92,73592,735 0 0 Surveying 0 20,910 0 0 0 0 0 20,91020,910 0 0 Technology 150,702 299,298 0 0 0 0 0 450,000450,000 0 0 Water & Sewer 3,500 0 0 0 0 0 0 3,5003,500 0 0 Wetlands Determination 1,132 0 0 0 0 0 0 1,1321,133 0 0 37,227,239 8,575,105 0 0 0 0 0 45,802,344Total Project Element 45,802,344 0 0 Funding Source General Obligation Bonds 35,063,664 3,500 0 0 0 0 0 35,067,16435,070,664 0 0 Grants, Gifts, Etc.1,428,395 8,571,605 0 0 0 0 0 10,000,00010,000,000 0 0 Lottery Proceeds 731,680 0 0 0 0 0 0 731,680731,680 0 0 Other 3,500 0 0 0 0 0 0 3,500000 37,227,239 8,575,105 0 0 0 0 0 45,802,344TotalFunding Source 45,802,344 0 0 Operating Effect Debt Service 4,968,530 3,558,250 3,450,750 3,343,250 3,235,750 3,128,250 3,020,750 30,424,53002,913,250 2,805,750 4,968,530 3,558,250 3,450,750 3,343,250 3,235,750 3,128,250 3,020,750 30,424,530TotalOperating Effect 0 2,913,250 2,805,750 Lafayette Elementary is severely overcrowded. The school’s rated capacity is 465 students, but the student population is currently 621 and is projected to grow to 936 students by 2028-29, which is more than double the rated capacity. Construct a new elementary school. Define Problem Recommended Solution Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 58 HCBOC 121823 Revised Pg. 280 Harnett County Schools -- New Northwest Harnett Elementary School Substantially Complete Using lottery proceeds, a 23.5-acre site was purchased in February 2021 at a cost of $731,900. The project was substantially completed in August 2023. The new school opened in August 2023. Site work on the retention pond and other punch list items are still in progress. The school will be paid for from general obligation bonds approved by voters in 2014. Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 59 HCBOC 121823 Revised Pg. 281 Harnett County Schools -- Weapons Detection Systems Approved-No Contracts Purchase and install Weapons Detection Systems at all 29 Harnett County Schools. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 0 3,977,247 0 0 0 0 0 3,977,2473,977,247 0 0 0 3,977,247 0 0 0 0 0 3,977,247Total Project Element 3,977,247 0 0 Funding Source Debt Proceeds 0 3,977,247 0 0 0 0 0 3,977,2473,977,247 0 0 0 3,977,247 0 0 0 0 0 3,977,247TotalFunding Source 3,977,247 0 0 In recent years, the safety and security of students and staff in educational institutions have become a vital concern. Harnett County Schools, as a responsible and proactive school district, recognizes the critical need to enhance security measures in all our educational facilities. To address this concern, we propose the purchase and installation of Weapons Detection Systems (WDS) in all Harnett County Schools. Incidents of violence in schools, including the presence of weapons, have unfortunately become more frequent nationwide. The safety of our students and staff is non-negotiable, and as such, we must take proactive steps to ensure that our schools remain secure environments for learning and personal development. Weapons Detection Systems have been proven to act as both a deterrent and a preventive measure against individuals attempting to enter school premises with dangerous weapons. The mere presence of these systems can discourage potential threats from materializing, thus reducing the likelihood of incidents. Weapons Detection Systems employ cutting-edge technology, including metal detectors, X-ray scanners, and artificial intelligence algorithms, to swiftly identify concealed weapons. This rapid threat identification allows for immediate response from security personnel, law enforcement, or administrators, potentially saving lives in critical situations. By installing Weapons Detection Systems, Harnett County Schools demonstrate a proactive commitment to safety. This not only mitigates potential liability but also ensures accountability in maintaining a secure environment for students, staff, and visitors. Purchase and install weapons detection systems as all Harnett County School, to include one alternative school, four high schools, two early college campuses, six middle schools, and 16 elementary schools. • Install metal detectors, which requires individuals to remove all metal objects prior to screening. This is not feasible at large schools with thousands of students, staff, and visitors arriving in a short period of time. • Personal searches of students and visitors, which can be time-consuming and disruptive, causing inconvenience to individuals and potentially causing bottlenecks in crowded areas. Using bond proceeds from the 2021 General Obligation Bond, the Weapons Detection Systems were purchased in late September 2023. Implementation is expected to begin in October 2023, with anticipated completion by late fall 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 60 HCBOC 121823 Revised Pg. 282 Harnett County Sheriff -- Capital Reserve Approved-No Contracts Continue annual contributions of $650,000 to the capital reserve fund established for the Sheriff. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Transfer to Capital Reserve 3,280,591 650,000 650,000 650,000 650,000 650,000 650,000 8,480,5915,980,591 650,000 650,000 3,280,591 650,000 650,000 650,000 650,000 650,000 650,000 8,480,591Total Project Element 5,980,591 650,000 650,000 Funding Source Transfer from General Fund 3,280,591 650,000 650,000 650,000 650,000 650,000 650,000 8,480,5915,980,591 650,000 650,000 3,280,591 650,000 650,000 650,000 650,000 650,000 650,000 8,480,591TotalFunding Source 5,980,591 650,000 650,000 Operating Effect Transfer from General Fund 3,280,591 650,000 650,000 650,000 650,000 650,000 650,000 8,480,5915,980,591 650,000 650,000 3,280,591 650,000 650,000 650,000 650,000 650,000 650,000 8,480,591TotalOperating Effect 5,980,591 650,000 650,000 Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 61 HCBOC 121823 Revised Pg. 283 Harnett County Sheriff -- Detention Center Body Scanner System New Purchase and install a body scanner system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 0 166,000 0 0 0 0 0 166,000000 0 166,000 0 0 0 0 0 166,000Total Project Element 0 0 0 Funding Source Grants, Gifts, Etc.0 166,000 0 0 0 0 0 166,000000 0 166,000 0 0 0 0 0 166,000TotalFunding Source 0 0 0 The purchase of a body scanner is a critical step towards improving the security infrastructure at the Harnett County Detention Center. Traditional methods of contraband detection, such as manual searches and metal detectors, have limitations in detecting concealed items within the body. The body scanner offers a non-invasive, highly accurate means of identifying concealed contraband, including drugs, weapons, and other prohibited items, thereby reducing security threats. The safety and well-being of the staff and inmates are our main concerns. By reducing the likelihood of contraband entering the facility, we will significantly decrease the potential for violent incidents, overdoses, and disputes among inmates. The body scanner will contribute to creating a safer and more secure environment for everyone at the detention center. Manual searches and pat-downs are resource-intensive and time-consuming. With the installation of a body scanner, we can streamline our intake and security procedures, reducing the workload on staff and expediting inmate processing. This operational efficiency will lead to cost savings and enhance overall facility management. Investing in advanced security technology demonstrates our commitment to maintaining a secure and well-managed detention center. This not only reassures the public but also fosters trust and confidence in our institution, which can have positive implications for community relations. Using funds from the Office of State and Budget Management, purchase and install a body scanner system. Define Problem Recommended Solution Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 62 HCBOC 121823 Revised Pg. 284 Harnett County Sheriff -- Detention Center Video Surveillance System Upgrade Completed Replace the video surveillance system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 303,766 0 0 0 0 0 0 303,766355,528 0 0 303,766 0 0 0 0 0 0 303,766Total Project Element 355,528 0 0 Funding Source Sheriff's Capital Reserve 303,766 0 0 0 0 0 0 303,766355,528 0 0 303,766 0 0 0 0 0 0 303,766TotalFunding Source 355,528 0 0 The detention opened in 2009 with the existing video surveillance system. As it reaches the end of its useful life, the manufacturer no longer supports the system and replacement parts are difficult to find. The DVRs, which record the video, have been failing to the point that no backups are available. The Sheriff’s Office is requesting that funds previously allocated for kitchen equipment be moved to this project and DVRs purchased in FY 2020. The upgrade of the remainder of the video surveillance system can occur as previously scheduled in FY 2022. Replace the DVRs immediately by diverting funds from the kitchen equipment replacement project and replace the remainder of the video surveillance system in FY 2022 using funds from the Sheriff’s Capital Reserve. • One alternative is to purchase the DVRs when the entire system is replaced, but this will leave the equipment vulnerable to failure without adequate backups. • Do nothing. Failure to replace the system could result in the video system no longer operating. The system is required by state law and protects the county by providing video in investigating inmate complaints, etc. All equipment has been installed. The project was completed in March of 2023. The delay in completing the project was due to backorder of cameras. If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $20,000 per year in debt service. Because of continued issues with the surveillance system, cameras are being to be replaced with digital cameras. A component has been installed that will allow for the use of digital cameras, which are compatible with the proposed new system. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 63 HCBOC 121823 Revised Pg. 285 Harnett County Sheriff -- Generator Purchase and Installation New Purchase and install a 1,000 KW generator at the Harnett County Sheriff’s Office and Detention Center, located at 175 Bain St, Lillington to provide sufficient backup power to run the building systems, including HVAC. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 0 0 187,649 0 0 0 0 187,649000 Contingency 0 0 525,305 0 0 0 0 525,305000 Furnishings & Equipment 0 0 1,987,046 0 0 0 0 1,987,046000 0 0 2,700,000 0 0 0 0 2,700,000Total Project Element 0 0 0 Funding Source Grants, Gifts, Etc.0 0 2,700,000 0 0 0 0 2,700,000000 0 0 2,700,000 0 0 0 0 2,700,000TotalFunding Source 0 0 0 The existing 400 KW generator runs only the 911 Center fully. It operates life and safety equipment in the Sheriff’s Office and Detention Center, but does not run the heating and air conditioning systems. When the Detention Center loses power, humidity levels rise in the housing units, sometimes to the point where the fire alarm is activated. After power is restored, it may take several hours to reduce humidity levels. Even if power is off only for a short time, the HVAC systems returns to default systems and maintenance staff has to reset them. The state requires the jail to have a plan for moving inmates to other facilities if the power loss is for a sustained period of time and temperatures dip below 68 degrees in the winter and rise above 85 degrees in the summer. To date, no inmates have been moved for this issue. The Manager recommends evaluating the purchase of the second generator before moving ahead with this project. • Do nothing. If nothing is done, the Detention Center will continue to see problems with the HVAC system not running during periods power is off. Humidity levels and the reset of the HVAC system to default controls will continue to present operational challenges. • Purchase a larger, 1,000 KW generator to run all systems in the Detention Center, Sheriff’s Office, and 911 Center. The Sheriff’s Office has obtained a quote for purchase and installation of the generator, at a cost of $385,960. • Purchase a second, smaller generator. Purchasing a second generator to run the HVAC system would resolve the issue. A second generator would be much less costly and likely less to install. A second generator would also provide redundancy in case one of the generator fails. The only down side would be that maintaining a second generator would be slightly more costly, estimated at around $550 per year. The study was received from Dewberry Engineers on September 26, 2022. The study outlined the costs and options in purchasing a generator to operate the total facility, installing an automatic transfer switch and retrofit existing “MDP” switchboard. Harnett County recently received $2.7 million from state funding for this project. This project will begin in FY 2024. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 64 HCBOC 121823 Revised Pg. 286 Harnett County Sheriff -- Generator Purchase and Installation New The Sheriff’s Office is relying on a 10-year-old generator, which still does not supply back up power for the entire facility. The present generator does not provide back-up to the Sheriff’s offices, only emergency lighting. The 911 Center is fully on the generator for back-up power. Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 65 HCBOC 121823 Revised Pg. 287 Harnett Regional Jetport (HRJ) -- Apron Expansion Approved-Contracts Let Construct a 144,000-square-foot expansion of the HRJ Apron, located at 615 Airport Road, Erwin to provide adequate space for parking, loading, unloading, and refueling of larger planes used by many businesses. The expansion will allow larger aircraft to land at the jetport and access services safely. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 4,263,890 126,248 0 0 0 0 0 4,390,1384,390,138 0 0 Design, Engineering & Construction Ad 700,276 17,619 0 0 0 0 0 717,895717,895 0 0 Other Contracted Services 2,440 0 0 0 0 0 0 2,4402,440 0 0 4,966,606 143,867 0 0 0 0 0 5,110,473Total Project Element 5,110,473 0 0 Funding Source Airport Capital Reserves 496,661 14,387 0 0 0 0 0 511,048511,047 0 0 Grants, Gifts, Etc.4,469,945 129,480 0 0 0 0 0 4,599,4254,599,426 0 0 4,966,606 143,867 0 0 0 0 0 5,110,473TotalFunding Source 5,110,473 0 0 Operating Effect Transfer from General Fund 8,499 0 0 0 0 0 0 8,499000 8,499 0 0 0 0 0 0 8,499TotalOperating Effect 0 0 0 Larger aircraft are landing at HRJ and need additional space to move safely between fuel farms, the terminal, maintenance and other airport services. The size and configuration of HRJ’s existing apron (also referred to as ramp or tarmac) prohibits these aircraft from maneuvering safely and efficiently. In some instances, when larger planes park in the apron area, they block other aircraft, including the SBI’s Air Wing Division, from accessing the runway and other airport services. In addition, the apron was not originally designed to accommodate these heavier aircraft. Finally, new Federal Aviation Administration requirements do not allow direct access between the apron and runway, which is currently the situation at HRJ. A 2005 master plan for the airport called for airport improvements, including expanding the apron. An attractive airport that is easy to use can increase flights and might increase the number of aircraft stored in airport hangers, leading to increased tax value. On existing property owned by the county, expand the apron area to 144,000 square feet and strengthen the existing pavement with concrete or stronger asphalt. This creates area for an additional nine parking spaces and better passenger loading and unloading. The project also connects the taxiways to the service area, bringing the county into compliance with FAA requirements, and expand the size of SBI’s parking area. Utilize funding from the Division of Aviation, which provides 90% of design and construction costs. • Do nothing. Failure to expand and strengthen the apron will mean the larger aircraft will continue to have difficulty maneuvering in HRJ and traffic issues in and around the apron will continue. • Expand and strengthen the apron. Define Problem Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 66 HCBOC 121823 Revised Pg. 288 Harnett Regional Jetport (HRJ) -- Apron Expansion Approved-Contracts Let Construction began September 6, 2022. Project is in its final stage. The County Manager and Airport Director are working with the contractor to finalize grass growth plan/seeding. Once grass growth is within specs according to the FAA and project contract, Harnett will close the project. Expected closeout before December 2023. There is no impact to the operating budget. Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 67 HCBOC 121823 Revised Pg. 289 Harnett Regional Jetport (HRJ) -- Master Plan Update Approved-Contracts Let Update the HRJ master plan that gives decision makers a roadmap for future growth and capital improvements planning and maintains the county’s eligibility for grant funds. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Other Contracted Services 414,116 241 0 0 0 0 0 414,357414,357 0 0 414,116 241 0 0 0 0 0 414,357Total Project Element 414,357 0 0 Funding Source Airport Capital Reserves 13,900 0 0 0 0 0 0 13,90013,900 0 0 Grants, Gifts, Etc.400,216 241 0 0 0 0 0 400,457400,457 0 0 414,116 241 0 0 0 0 0 414,357TotalFunding Source 414,357 0 0 The last master plan update was in 2005. A master plan update produces a terminal area forecast and an updated ALP. The FAA accepts a master plan update but approves the forecast and ALP. Part of the master plan update is production of an up-to-date Airport Layout Plan (ALP). An FAA-approved ALP is required for receiving Airport Improvement Program grant funds and is necessary to be included in the National Plan of Integrated Airport Systems (NPIAS). The FAA uses NPIAS listing as their mechanism to set priorities throughout the country for general aviation (GA) airports. Harnett Regional Jetport is currently included in the NPIAS and regularly receives grant funding for airport projects. An ALP shows boundaries, proposed additions, existing facilities, and other improvements since the plan was last updated. Funds earmarked for terminal construction are set to expire in the upcoming fiscal years and won’t be able to be spent on terminal construction because NC DOT has delayed funding. These funds are available to fund the master plan update. Several entities have expressed interest in developing outside the existing ALP, and a revised master plan and its updated ALP would guide decisions for future development. Update the HRJ master plan using expiring FAA Non-Primary Entitlement funds with a 10% county match requirement. Do nothing. If nothing is done, the county will fail to plan for future growth and will lose grant eligibility. Parrish and Partners received an initial draft back from NC Division of Aviation with edits. As of the end of August 2023, Parrish and Partners have submitted a final draft plan to the North Carolina Division of Aviation for review and approval. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 68 HCBOC 121823 Revised Pg. 290 Harnett Regional Jetport (HRJ) -- New Terminal Construction Approved-Contracts Let Construct a 6,969-square-foot airport terminal at HRJ, located at 615 Airport Road, Erwin, to create a “Gateway to Harnett,” improve jetport services, and provide office space for Economic Development. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 970,860 4,081,721 0 0 0 0 0 5,052,5815,052,581 0 0 Engineering 765,134 698,797 0 0 0 0 0 1,463,9311,463,931 0 0 Other Contracted Services 109,258 14,192 0 0 0 0 0 123,450123,450 0 0 1,845,252 4,794,710 0 0 0 0 0 6,639,962Total Project Element 6,639,962 0 0 Funding Source Airport Capital Reserves 50,605 0 0 0 0 0 0 50,60555,440 0 0 Grants, Gifts, Etc.1,660,727 4,315,239 0 0 0 0 0 5,975,9666,304,499 0 0 Interest 133,920 479,471 0 0 0 0 0 613,391280,023 0 0 1,845,252 4,794,710 0 0 0 0 0 6,639,962TotalFunding Source 6,639,962 0 0 Built in 1981, the existing 2,200-square-foot terminal is outdated and its waiting area, meeting facilities and pilot spaces are inadequate. Office space for airport staff is also lacking. The terminal’s antiquated design does not portray the county and its economic development efforts in the best light. A 2018 ITRE research study showed the airport has a $176.5 million annual economic impact. Because of its demonstrated connection and potential impact, co-location of the county’s Economic Development offices is desired. Using State Capital Infrastructure Funds (SCIF), construct a new airport terminal. • Do nothing. If nothing is done, the jetport’s terminal will continue to be outdated and undersized. The limited spaces for meetings, waiting, and pilots makes it less desirable for flights and for use as a meeting space. • Construct a new 6,969-square-foot terminal. The lower level would house two conference rooms, additional office space for airport staff, a pilot lounge with shower area, a larger waiting lounge, and office space for Economic Development. The upper floor, accessible without entering the lower level, would house another meeting space and observation platform, which should be an attractive meeting space for economic development and other needs. A temporary terminal will also be needed during construction, so that the old one can be demolished to make way for the new one. The project would consist of these improvements, along with necessary infrastructure and site improvements. No additional land is needed, as everything would be built on property currently owned by Harnett County. The new Harnett Regional Jetport terminal construction project is currently at approximately 55% completion, as projected by estimates provided by Parrish and Partners and Jackson Builders. The project's current objective is to obtain a Certificate of Occupancy within the timeframe spanning from December 2023 to January 2024. Once this milestone is achieved, HRJ staff will be able to operate from the new terminal, enabling the removal of all other temporary buildings on the construction site. Following this, the contractors will proceed to finalize the parking area. The revised target for project completion is set for early April 2024. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 69 HCBOC 121823 Revised Pg. 291 Harnett Regional Jetport (HRJ) -- New Terminal Construction Approved-Contracts Let There is no impact to the operating budget. Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 70 HCBOC 121823 Revised Pg. 292 Health -- Mobile Medical Unit Completed Purchase a mobile medical unit at the Harnett County Health Department located at 307 W Cornelius-Harnett Blvd, Lillington. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Vehicles 359,645 0 0 0 0 0 0 359,645359,645 0 0 359,645 0 0 0 0 0 0 359,645Total Project Element 359,645 0 0 Funding Source Grants, Gifts, Etc.359,645 0 0 0 0 0 0 359,645359,645 0 0 359,645 0 0 0 0 0 0 359,645TotalFunding Source 359,645 0 0 Operating Effect Increased Operating Costs 0 12,000 12,360 12,731 13,113 13,506 13,911 106,708014,329 14,758 0 12,000 12,360 12,731 13,113 13,506 13,911 106,708TotalOperating Effect 0 14,329 14,758 A need for increased access to healthcare for underserved populations is a current problem in Harnett County. The proposed use of federal AA 546 funds is to purchase a mobile medical unit. The unit will expand Harnett County Health Department’s communicable disease surveillance, detection, control, and prevention capacity. A mobile medical unit will have the ability to reach community members to provide immunizations, communicable disease testing and care, well care prevention exams, and education. According to the NC Institute of Medicine (NCIOM), Harnett County has a poverty rate of 15.6% and an uninsured adult rate of 17.9%. This places Harnett County residents at an increased risk of health disparities and disease due to a lack of access to care. Using federal AA 546 funds, purchase a mobile medical unit in FY 2023. • Increase public transportation to all rural areas of our county and make it more accessible. • Establish more clinical sites or recruit more primary care providers to provide communicable disease care for uninsured adults and children. • Do nothing. Let federal funds expire and not purchase a mobile medical unit. • Use federal AA 546 funds to purchase a mobile medical unit. The mobile unit is in operation. Increased operating costs will include routine vehicle maintenance, mobile medical supplies, insurance, and fuel costs. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 71 HCBOC 121823 Revised Pg. 293 Information Technology -- Core Server Infrastructure Upgrade/Replacement Approved-No Contracts Replace existing, out-of-warranty core server infrastructure located at 175 Bain Street, Lillington and 1005 Edward Brothers Drive, Lillington to align our technology resources with future needs, optimize the performance of current applications, and ensure uninterrupted service availability. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 789,433 0 0 0 947,320 0 0 1,736,753000 789,433 0 0 0 947,320 0 0 1,736,753Total Project Element 0 0 0 Funding Source Information Technology Fund 789,433 0 0 0 947,320 0 0 1,736,753000 789,433 0 0 0 947,320 0 0 1,736,753TotalFunding Source 0 0 0 Operating Effect Transfer from General Fund 789,433 0 0 0 0 0 0 789,433000 789,433 0 0 0 0 0 0 789,433TotalOperating Effect 0 0 0 Harnett County Information Technology Department has a regular four to five-year cycle for replacing core server infrastructure to maintain technology services' reliability and currency. Our existing core infrastructure, upgraded in October 2022, is set to go out of warranty in fiscal 2027. Given the vital role it plays in supporting county on-premises technology services, it is imperative to proactively address this situation. An efficient core system should not be operating at its maximum capacity, and when it does, it becomes essential to transition to a more resource-rich platform. Replace the existing core infrastructure with cutting-edge technology backed by a four-year warranty. This upgrade will ensure reliability, support future projects, and meet the county's needs over the next four to five years. The next upgrade cycle is scheduled for fiscal year 2027. • Renew existing system warranty: While this option would maintain the current system's operational status, it falls short in addressing the county's future growth requirements effectively. • Replace with new technology and warranty: Opting for this alternative will empower the county to allocate additional resources to forthcoming projects and meet evolving county needs over the next four to five years. • Do nothing: This choice poses a significant risk to the core infrastructure, leaving us vulnerable to potential failures without readily available resources for hardware fixes or replacements. Furthermore, it restricts our ability to introduce new software applications or expand resources for existing software. The server infrastructure upgrade is an ongoing project with a recurring four-year cycle, designed for the evolving functional requirements of the county network. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 72 HCBOC 121823 Revised Pg. 294 Information Technology -- Core Server Infrastructure Upgrade/Replacement Approved-No Contracts The primary operating impact will involve routine maintenance and support costs associated with the upgraded infrastructure, ensuring consistent and efficient service delivery. Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 73 HCBOC 121823 Revised Pg. 295 Information Technology -- Core Storage Infrastructure Upgrade/Replacement New Replace existing, out-of-warranty core storage infrastructure located at 175 Bain Street, Lillington and 1005 Edward Brothers Drive, Lillington to align our technology resources with future needs, enhance productivity, expand data storage capacity, and ensure uninterrupted service availability. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 0 0 0 400,000 0 0 0 400,000000 0 0 0 400,000 0 0 0 400,000Total Project Element 0 0 0 Funding Source Information Technology Fund 0 0 0 400,000 0 0 0 400,000000 0 0 0 400,000 0 0 0 400,000TotalFunding Source 0 0 0 The Harnett County Information Technology Department follows a regular five-year cycle for replacing core storage infrastructure to uphold the reliability and currency of technology services. The current core storage infrastructure, last upgraded in August 2021, is scheduled to go out of warranty in fiscal year 2026. Given its critical role in supporting county on-premises technology services and data storage, it is essential to take proactive measures. An efficient storage system is necessary in reducing downtime, minimizing potential data loss, boosting productivity, and providing sufficient data storage. New storage systems ensure access to cutting-edge technology, enabling prompt data transactions, expanding storage capacity, and enhancing reliability. Recommend preemptively replacing the existing core storage infrastructure to increase productivity, expand data capacity, and mitigate issues associated with aging technology. The next upgrade cycle is scheduled for fiscal year 2026. • Preemptive replacement: This option involves replacing storage systems before any issues arise, ensuring continuity of operations, productivity, and data integrity. • Replace as failures Occur: Under this alternative, storage systems would be replaced on an as-needed basis, which might lead to productivity losses and potential data loss in the event of system failures. • Do nothing: Maintaining aging storage systems without upgrading can result in reduced productivity and increased vulnerability to data loss, making it an unsustainable choice for the county's IT infrastructure. The storage infrastructure upgrade is an ongoing project with a recurring five-year cycle, designed for the evolving functional requirements of the county network. The primary operating impact will involve routine maintenance and support costs associated with the upgraded infrastructure, ensuring consistent and efficient service delivery. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 74 HCBOC 121823 Revised Pg. 296 Information Technology -- Fiber Extension Completed Construct a one-mile fiber connection across the Cape Fear River from 310 W. Duncan Street to 250 Alexander Drive, Lillington to provide network redundancy This one-mile fiber connection would provide a more resilient and redundant loop for the county’s core data network and phone system. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 149,332 0 0 0 0 0 0 149,332230,750 0 0 149,332 0 0 0 0 0 0 149,332Total Project Element 230,750 0 0 Funding Source ARP Fund 149,332 0 0 0 0 0 0 149,332230,750 0 0 149,332 0 0 0 0 0 0 149,332TotalFunding Source 230,750 0 0 The county needs to create a loop for fiber connectivity to minimize possible downtime due to fiber cuts and other network connectivity problems. The core server infrastructure is located at the Law Enforcement Center (LEC), and each county building must be able to communicate to the LEC. Currently, if the fiber is cut to the LEC, it could potentially affect all county offices’ ability to conduct business. With a redundant link, the county would able to reroute network traffic to minimize phone system and network downtime. Option 1 is recommended. Install fiber for an alternative network route. This option provides additional opportunities to use the connectivity. Owning the fiber will give the county more options for future growth and development. The fiber will have the availability of 144 different connections for different functions. To create the network loop, the county only needs two of the 144 connections. This project will be funded with the American Rescue Plan (ARP) funds and is recommended in FY 2023. • Install fiber for an alternative network route. This option provides additional opportunities to use the connectivity. Owning the fiber will give the county more options for future growth and development. The fiber will have the availability of 144 different connections for different functions. To create the network loop, the county only needs two of the 144 connections. • Do nothing and have a higher risk of business stoppage due to network downtime. • Install a slower wireless link between the two core locations. This option does not give any other opportunities for other usages. • Use a third-party ISP for connectivity between the two core locations, which will have a higher operating cost impact. This option does not give any other opportunities for alternative usages. The project is complete as of June 2023. The fiber is in place and available for use. There is no impact to the operating budget. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 75 HCBOC 121823 Revised Pg. 297 Parks & Recreation -- Anderson Creek Park Development Phase 2 Completed Develop Phase 2 of Anderson Creek Park, located at 1491 Nursery Rd, Lillington, by constructing mountain biking trails. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 203,929 3,531 0 0 0 0 0 207,460235,000 0 0 203,929 3,531 0 0 0 0 0 207,460Total Project Element 235,000 0 0 Funding Source SCIF Fund 203,929 3,531 0 0 0 0 0 207,460235,000 0 0 203,929 3,531 0 0 0 0 0 207,460TotalFunding Source 235,000 0 0 Operating Effect Increased Operating Costs 0 1,000 1,745 3,267 4,184 1,906 3,504 19,70501,384 2,715 0 1,000 1,745 3,267 4,184 1,906 3,504 19,705TotalOperating Effect 0 1,384 2,715 The county purchased this tract from Harnett Forward Together Committee (HFTC) and is paying itself back through recreation fees collected in the area. The deed contained a restriction that part of the tract must be used for a park. Fifty acres of the site has been reserved for a future school site and NC Forestry may locate here as well. The size of the park is conducive to constructing a regional park that will attract visitors from surrounding counties and could be an economic development driver. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters, 88th in playgrounds, and 51st in trail miles (this high only because of Raven Rock State Park). The mountain biking trails would be the first in the County except for the trails that recently opened at Raven Rock State Park. The proposed mountain biking trail would add over 2 miles of biking trails within the county. Utilizing the SCIF Fund, develop Phase 2 by constructing mountain biking trails. • Do nothing. If nothing is done, the county will continue to operate the park as is, but it will likely not have the regional draw that would generate economic development. • Fund improvements incrementally through the parks fund. This approach will avoid the necessity of applying for grant funds, but it will take a long time to complete the amenities identified for this park, especially considering the numerous other parks currently in development in the county. • Apply for PARTF funding from the state for a 50% match. The option provides the most resources, but may not be the best use of PARTF, as there are higher priorities for constructing parks (this is 4 out of 10 for the department). The construction of the mountain biking trails and supporting parking lot was completed in September 2023. The trails officially opened on September 15, 2023. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 76 HCBOC 121823 Revised Pg. 298 Parks & Recreation -- Benhaven Community Park Redevelopment Approved-Contracts Let Rehabilitate existing ball fields and construct a playground and a picnic shelter at the Old Benhaven School, located at 2815 Olivia Road, Sanford to address recreation needs and safety concerns. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 37,500 0 0 0 0 0 0 37,50037,500 0 0 Construction 155,000 0 0 0 0 0 0 155,000101,500 0 0 192,500 0 0 0 0 0 0 192,500Total Project Element 139,000 0 0 Funding Source Parks Capital Reserves 192,500 0 0 0 0 0 0 192,500139,000 0 0 192,500 0 0 0 0 0 0 192,500TotalFunding Source 139,000 0 0 Operating Effect Decreased Costs 250 500 500 500 500 500 500 3,7503,500 500 0 Increased Operating Costs 925 1,906 1,963 2,022 2,082 2,145 2,209 15,52713,950 2,275 0 1,175 2,406 2,463 2,522 2,582 2,645 2,709 19,277TotalOperating Effect 17,450 2,775 0 The county took over ownership of old Benhaven School building and grounds in 2019 following the construction of the new Benhaven Elementary School. In addition to other proposed facilities described in the Benhaven project, the county proposed using the grounds for a community park. The existing ball fields and former playground area provide open space but need renovation due to deterioration and present safety issues, such as sharp, rusted fences and faulty playground equipment. Use the Parks Fund to rehabilitate the existing ballfields and playground for public use. • Do nothing. • Wait to develop the park site in the future, allowing existing facilities to continue to deteriorate. • Remove current fencing, ballfield items, and faulty playground equipment to eliminate safety hazards and provide open green space. • Use the Parks Fund to rehabilitate the existing ballfields and playground for public use. Demolition of the existing fencing, ballfields, and playground has been successfully finished. Grading for the ballfields was completed in October 2022, with some minor adjustments still pending. The installation of ballfield fencing is complete, and work on the infields is currently in progress. In September 2023, the playground and picnic shelter were successfully installed. Parks & Recreation staff has also initiated communication with vendors to finalize the signage installation throughout the complex. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 77 HCBOC 121823 Revised Pg. 299 Parks & Recreation -- Benhaven Community Park Redevelopment Approved-Contracts Let The project has minimal impact on the operating budget. Maintenance of the grounds is already being managed by the Parks & Recreation Department. There will be a slight increase to landscaping supplies. Programming and staffing of this facility have been added to the FY2023 budget. Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 78 HCBOC 121823 Revised Pg. 300 Parks & Recreation -- Boone Trail Park Development Phase 1 Approved-No Contracts Develop Phase 1 of the Boone Trail Park, located at 8500 Old Highway 421, Lillington by stabilizing and rebuilding the entryway monument. Future Phases will address the concept plan, developed with input from the community, to include a memorial walkway, amphitheater, basketball court, picnic shelter, restroom facility, and walking trail. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 0 104,350 0 0 0 0 0 104,350135,000 0 0 Contingency 0 10,450 0 0 0 0 0 10,450000 Engineering 0 10,200 0 0 0 0 0 10,200000 0 125,000 0 0 0 0 0 125,000Total Project Element 135,000 0 0 Funding Source SCIF Fund 0 125,000 0 0 0 0 0 125,000135,000 0 0 0 125,000 0 0 0 0 0 125,000TotalFunding Source 135,000 0 0 Operating Effect Increased Operating Costs 0 200 206 212 219 225 232 1,7790239246 0 200 206 212 219 225 232 1,779TotalOperating Effect 0 239 246 Harnett County owns 13.5 acres where the old Boone Trail School was located before being destroyed by fire. Of that amount, 6.25 acres have already been developed into the Boone Trail Community Center & Library and include active park amenities. The community would like the remaining portion of the property developed into a park. The burned building was demolished in September 2019. The additional land will increase the park acreage per citizen of Harnett County. The planned amphitheater will be the first for Harnett County Parks & Recreation. The amphitheater will also increase the programming opportunities within the department. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters and 79th in athletic courts. Utilizing SCIF Fund, develop Phase 1 by stabilizing and rebuilding an entryway monument. • Do nothing. This option fails to address the community’s interest in seeing the old school site repurposed for community needs and allows the remaining school entryway to continue to deteriorate. • Renovate the old school entryway that was preserved during the school renovation and save the park development for future development. Again, this fails to address the community’s interest. • Construct the amenities listed above with proceeds from the Parks Fund in phases as funds are available. The project's current phase involves the solicitation of architecture firms to create construction plans for the bidding process. The Request for Qualifications (RFQ) is currently in its second round of advertisement and is scheduled to conclude on September 29, 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 79 HCBOC 121823 Revised Pg. 301 Parks & Recreation -- Boone Trail Park Development Phase 1 Approved-No Contracts Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. The park would be adjacent to the Boone Trail Community Center and Library, which opened in the spring of 2017. Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 80 HCBOC 121823 Revised Pg. 302 Parks & Recreation -- Cape Fear Shiner Park Development Phase 2 Approved-No Contracts Construct Phase 2 of the Cape Fear Shiner County Park, located at 350 Alexander Drive, Lillington, including a playground, a picnic shelter, and restroom facility. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 0 0 115,779 0 0 0 0 115,779115,779 0 0 Construction 0 0 402,000 262,600 0 0 0 664,600664,600 0 0 0 0 517,779 262,600 0 0 0 780,379Total Project Element 780,379 0 0 Funding Source Parks Capital Reserves 0 0 517,779 262,600 0 0 0 780,379780,379 0 0 0 0 517,779 262,600 0 0 0 780,379TotalFunding Source 780,379 0 0 Operating Effect Increased Operating Costs 0 0 2,226 5,896 4,557 4,724 4,896 32,62705,073 5,255 0 0 2,226 5,896 4,557 4,724 4,896 32,627TotalOperating Effect 0 5,073 5,255 The 2017 Comprehensive Parks and Recreation Master Plan found that out of 100 counties Harnett County currently ranks 90th in picnic shelters and 88th in playgrounds. In order to develop Phase 1 of Cape Fear Shiner County Park, the County applied for a Parks and Recreation Trust Fund Grant and was awarded $400,000 in 2016. A match of $400,000 was required by the County. Funds were used to develop trails (asphalt, stone and boardwalk), multipurpose field, soccer field, two baseball fields, two overlook decks, a stone driveway and parking lot, signage, and a water access point. The PARTF project did not include several elements that would enhance the park experience for citizens. Currently, portable toilets are used in place of restroom facilities. Phase 2 will replace the portable toilets with a constructed restroom facility, as well as add a playground facility and picnic shelter. Construct Phase 2 facilities including a playground, picnic shelter, and restroom facility. • Do nothing and continue the use of portable toilets to service the restroom needs at the park. • Use design and cost estimate from Neills Creek Park Restroom/Concession Building for planned funding. Build restroom facility, playground, and picnic shelter using General Fund Revenues or other available funds. • Build planned amenities in phases, spreading the requested funds over multiple fiscal years. • Apply for grant funding to leverage funds for planned amenities. Cape Fear Shiner Park Phase 1 was completed in 2020. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 81 HCBOC 121823 Revised Pg. 303 Parks & Recreation -- Capital Reserve Appropriations Approved-No Contracts Continue $200,000 annual appropriations to the Parks Fund. Funds are used for small projects at existing parks and for development of new parks and facilities. The funding allows many projects to be completed by county staff at a lower cost than if contracted. Funding will support the development of Patriots Park, Shawtown Community Park, Northwest Harnett Park, water access sites, and the Benhaven Community Park. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Transfer to Parks Capital Reserve 1,550,000 200,000 200,000 200,000 200,000 200,000 200,000 3,150,0002,750,000 200,000 200,000 1,550,000 200,000 200,000 200,000 200,000 200,000 200,000 3,150,000Total Project Element 2,750,000 200,000 200,000 Funding Source Transfer from General Fund 1,550,000 200,000 200,000 200,000 200,000 200,000 200,000 3,150,0002,750,000 200,000 200,000 1,550,000 200,000 200,000 200,000 200,000 200,000 200,000 3,150,000TotalFunding Source 2,750,000 200,000 200,000 Operating Effect Transfer from General Fund 1,550,000 200,000 200,000 200,000 200,000 200,000 200,000 3,150,0002,750,000 200,000 200,000 1,550,000 200,000 200,000 200,000 200,000 200,000 200,000 3,150,000TotalOperating Effect 2,750,000 200,000 200,000 Harnett County is deficient in parks and recreation facilities throughout the county. A funding source for the parks listed above is needed. Utilizing the Parks Fund, Parks and Recreation staff is able to complete much of the work in-house at a savings to the county. Continue annual funding of the Parks Fund to allow for small projects throughout the county. • Do nothing. If nothing is done, the parks listed above will not be constructed unless other funding sources are identified. • Seek PARTF and other large grants to build one park at a time. While this option allows one park to be completed every five to seven years, it does not address construction needed and promised facilities at all of the parks currently owned by Harnett County. In other words, funding will be focused on one park at a time, while others will not be developed in the short-term and must wait their turn for grant funding. Current projects include the development of Shawtown Community Park and Benhaven Community Park. Other projected expenses include engineering and cost estimates for future projects, water access site improvements, and possible monetary matches for grant funding. Operating impact is shown in each capital project request. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 82 HCBOC 121823 Revised Pg. 304 Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation Approved-No Contracts Annually, set aside funds for greenway construction after a greenway master plan has been developed. Leverage the county’s funds by seeking grant funds to offset costs. Where feasible, ask developers to construct portions of greenways in lieu of the recreation exaction fee. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Feasibility Study 65,000 0 0 0 0 0 0 65,00065,000 0 0 Transfer to Greenway Fund 300,000 0 100,000 100,000 100,000 100,000 100,000 1,000,000700,000 100,000 100,000 365,000 0 100,000 100,000 100,000 100,000 100,000 1,065,000Total Project Element 765,000 100,000 100,000 Funding Source Transfer from General Fund 365,000 0 100,000 100,000 100,000 100,000 100,000 1,065,000765,000 100,000 100,000 365,000 0 100,000 100,000 100,000 100,000 100,000 1,065,000TotalFunding Source 765,000 100,000 100,000 Operating Effect Transfer from General Fund 365,000 0 100,000 100,000 100,000 100,000 100,000 1,065,000765,000 100,000 100,000 365,000 0 100,000 100,000 100,000 100,000 100,000 1,065,000TotalOperating Effect 765,000 100,000 100,000 Harnett County's only existing greenway trail is the seven-mile Dunn-Erwin Rail Trail. According to the Parks and Recreation Master Plan, the county is deficient by 26 miles of greenways. With projected population growth, the county will be deficient by 36 miles in 2030. The 2015 Comprehensive Plan and 2017 Parks and Recreation Plan pointed to the need for more county greenways. Greenways are corridors of protected open space that often link nature preserves, parks, schools, and communities together. In 2017 when the Harnett County Parks and Recreation Comprehensive Master Plan was developed, an integrated system of trails and sidewalks was one of the key amenities that continued to be mentioned throughout public meeting. The statistically valid survey that was conducted as part of the Comprehensive Master Plan concluded that a Greenway Trail system was one of the top priorities of the county. The survey also concluded that walking for exercise was the highest program priority for adults and second highest for youth. National standards recommend 0.2 miles of greenway trails per 1,000 residents. Harnett County currently has 0.04 miles of greenway trail per 1,000 residents, which is only one-fifth of the national standard. Greenways are usable by all residents regardless of age, race, gender, or income level and provide direct physical and mental stimulation through physical exertion and engaging nature. Greenways promote healthy living, provide environmental benefits, and preserve nature. Greenways have the opportunity to increase property values and create economic impacts. A housing development in Apex, NC increased the price of the homes adjacent to the greenway by $5,000 and those homes were still the first to sell (Rails to Trails Conservancy: Economic Benefits of Trails and Greenways). Trail networks can also provide alternative transportation links to allow citizens to access parks, schools, and towns/cities without having to drive. A Greenway Master Plan should be the first step in addressing this need. The plan would identify specific greenway corridors. In doing so, it would allow the county to require land reservation or trail construction by developers (in lieu of paying recreation fees). It would also assist the county in determining where greenway connections should go as new developments continue to be built in portions of the county, specifically in northwest Harnett, where greenway connections could be made with Wake County’s greenway system. A Bicycle, Pedestrian, and Greenway Plan began in May 2020 and will be completed for board approval in November 2020. Beginning in FY 2021, the Parks and Recreation’s director request that a capital reserve be established for accumulating funds that could be used for greenway development. The fund would be used to match grants. The director is requesting approximately $150,000 to $200,000 per year. The state has estimated that on average greenways cost $1 million per mile to construct. Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 83 HCBOC 121823 Revised Pg. 305 Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation Approved-No Contracts Completing the master plan and setting aside funds for greenway development beginning in FY 2021 is recommended. Actual greenway construction will be contingent on the county receiving matching grant funds. • Do nothing. If nothing is done, the County will continue to fall behind national standards for greenway trails, which provide higher quality of life for residents and have the potential to increase tourism. • Complete the master plan for greenway development, but delay setting aside funding. This action would likely cause land prices and development costs to increase in the future. Delaying funding also means the county might not be able to move forward with partnerships with developers and neighboring jurisdictions. • Complete the master plan and begin setting aside funds for greenway development. A Bicycle, Pedestrian, and Greenway Plan was completed and adopted by the Board of Commissioners in January 2021. Parks and Recreation and Development Services staff are working on implementing plan recommendations and preparing documentation for future greenway development funding. The first sections of side paths required through the county’s UDO has been installed on Hwy 210 and Hwy 27, and a sidewalk has been installed on Hwy 421 connecting Campbell University’s campus. There is no current impact on the operating budget as no trails have been constructed or scheduled for construction in near future. Bicycle, Pedestrian, and Greenway Master Plan is project code GWMST with org-obj (4806120-519040). Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 84 HCBOC 121823 Revised Pg. 306 Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 Approved-No Contracts Develop and renovate Neills Creek Park, located at 3885 Neill’s Creek Park, Angier. Develop a site master plan that will address improvements such as a new entrance from Hwy 210, a new parking lot, trails/sidewalks connecting amenities, restroom renovation, and field lighting. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 0 0 396,000 650,000 0 0 0 1,046,000000 Contingency 0 5,000 0 65,000 0 0 0 70,000000 Engineering 0 0 84,800 43,600 0 0 0 128,400000 Feasibility Study 0 65,000 0 0 0 0 0 65,000000 0 70,000 480,800 758,600 0 0 0 1,309,400Total Project Element 0 0 0 Funding Source General Fund Fund Balance 0 0 230,800 508,600 0 0 0 739,400000 Grants, Gifts, Etc.0 0 250,000 250,000 0 0 0 500,000000 Parks Capital Reserves 0 70,000 0 0 0 0 0 70,000000 0 70,000 480,800 758,600 0 0 0 1,309,400TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 0 31,000 13,400 3,721 4,065 75,445011,432 11,827 0 0 0 31,000 13,400 3,721 4,065 75,445TotalOperating Effect 0 11,432 11,827 Neills Creek Park started development in 1978, which included two ballfields and tennis courts behind Harnett Central High School. The existing entrance into Neills Creek Park is through the main entrance of the high school. Since road access is through school property, the park cannot be used during school hours. In addition, park users must drive to the back of the school to enter the park. The only parking lot is near the high school softball field and the men’s softball field. The parking location provides little-to-no protection from foul balls, leaving visitors and spectators to park at their own risk. Park visitors and spectators may park in the school parking lots but requires a significant walk to the fields. The county expanded Neills Creek Park to the middle school, which includes two ballfields, a multiuse field, and tennis courts. The existing park entrance does not serve these areas. The middle school has no designated parking or handicap accessible routes to the park amenities. There is a tremendous number of requests to use the fields at the middle school, but the users are limited to daylight hours since there is no lighting on these fields. Using the Parks Fund, hire an engineering or design firm to develop a site master plan, with public input, to determine development and renovation needs for the park. Following the master plan, apply for PARTF and LWCF grants to assist with construction costs. • Do nothing. Park visitors will continue to use the existing driveway through school property, which does not provide access to the expanded facilities recently constructed by the county. It also limits usage of the park to non-school hours and does not address additional field use requests. • Only install directional signage to inform park visitors of other middle school facilities. This option fails to address the lack of road/trail/sidewalk connection between parking and the middle school fields and does not address additional field use requests. Define Problem Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 85 HCBOC 121823 Revised Pg. 307 Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 Approved-No Contracts • Hire an engineering or design firm to complete a site master plan, with public input, to determine efficient and effective development and renovation of the park. Following the master plan, apply for PARTF and LWCF grants to assist in construction. • Construct a DOT-required turning lane on Hwy NC 210, a new road entrance into the park, and a parking lot that is more accessible to all park amenities. WithersRavenel was hired to develop the Master Plan for Neills Creek Park. The kickoff for the project was on September 11, 2023, with the project estimated to be completed by April 2024. This project relates to the Neills Creek Park Restroom and Concession Building project. The Restroom and Concession Building is being funded with the SCIF grant. Current Stage of Project Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 86 HCBOC 121823 Revised Pg. 308 Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building Approved-Contracts Let Construct a new restroom, concession, and maintenance storage building adjacent to the Neills Creek Park Middle School athletic fields and tennis courts, located at 3885 Neills Creek Road, Angier to serve the school’s athletic teams and residents using the facility. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 0 109,225 0 0 0 0 0 109,225109,225 0 0 Construction 0 335,000 0 0 0 0 0 335,000335,000 0 0 0 444,225 0 0 0 0 0 444,225Total Project Element 444,225 0 0 Funding Source Debt Proceeds 0 444,225 0 0 0 0 0 444,225444,225 0 0 0 444,225 0 0 0 0 0 444,225TotalFunding Source 444,225 0 0 Operating Effect Increased Operating Costs 0 2,725 5,450 5,686 5,932 6,191 6,463 46,24106,748 7,046 0 2,725 5,450 5,686 5,932 6,191 6,463 46,241TotalOperating Effect 0 6,748 7,046 The County expanded Neills Creek Park to include the baseball, softball, and soccer practice fields in 2018. The tennis courts were relocated to the property in 2019. Since these facilities were opened, the Parks and Recreation Department has seen increased use of the park. The baseball field has been rented 432.5 hours, the softball field has been rented 427.5 hours, and the multipurpose/soccer field has been rented 74 hours. Supporting facilities are inadequate: Portable restrooms provide restroom facilities, and the concessions stand is a storage shed. The Parks and Recreation Department also needs to store maintenance equipment at the site to service the park. Construct a restroom, concession and maintenance building at Neills Creek Park. • Do nothing and continue to serve the park with the existing restrooms and concession stand. • Select a design firm to complete site analysis and develop a detailed cost estimate. Once a cost estimate has been obtained, submit the project for funding in the CIP. • Secure grant funding to move forward with the design and construction of the building. A design/build contract was signed in January 2023. The design of the building was completed in August 2023. Construction is expected to begin by October 2023 and should be completed by February 2024. The project relates to the Neills Creek Park Master Plan and future renovation. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 87 HCBOC 121823 Revised Pg. 309 Parks & Recreation -- Northwest Harnett Park Development Approved-No Contracts Develop Northwest Harnett Park, located at 1975 Oakridge River Road, Fuquay-Varina. Facilities will be determined through the site master plan process but are projected to include a ballfield, picnic shelter, playground, walking trail, fitness stations and bicycle pump track. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 0 0 0 0 429,000 700,000 0 1,129,000000 Contingency 0 0 0 0 42,900 70,000 0 112,900000 Engineering 0 0 0 0 89,600 46,000 0 135,600000 Feasibility Study 0 0 63,600 0 0 0 0 63,600000 0 0 63,600 0 561,500 816,000 0 1,441,100Total Project Element 0 0 0 Funding Source General Fund Fund Balance 0 0 0 0 311,500 566,000 0 877,500000 Grants, Gifts, Etc.0 0 0 0 250,000 250,000 0 500,000000 Parks Capital Reserves 0 0 63,600 0 0 0 0 63,600000 0 0 63,600 0 561,500 816,000 0 1,441,100TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 0 0 6,480 6,698 6,923 27,25607,155 0 0 0 0 0 6,480 6,698 6,923 27,256TotalOperating Effect 0 7,155 0 Harnett County purchased this 28-acre tract in northwest Harnett with the stated intent of building a convenience center, park, and emergency communications tower. During a public meeting held as part of the conditional use permit for the convenience center, residents indicated the strong desire for a park to be located on the site if the solid waste facility is constructed. No parks are currently located in this area. Utilizing Parks Fund, develop a master plan to address needed facilities. Move forward with future phases when park amenities and funding have been identified. •Do nothing. If nothing is done, the county will not meet its implied promise to build the park on a site also slated for a solid waste convenience center. •Using in-house labor and the Parks Fund, construct park facilities as time and resources allow. Explore construction of joint facilities, such as entrance road and parking, with Solid Waste. Since some of the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 88 HCBOC 121823 Revised Pg. 310 Parks & Recreation -- Patriots Park Development Phase 3 Approved-No Contracts Develop Phase 3 of Patriots Park, located on Ponderosa Road in the Johnsonville community by constructing restroom facility to compliment the picnic shelter, playground, ballfields, and walking trails completed in 2021. The site is adjacent to the Ponderosa Convenience Center, located at 721 Ponderosa Road. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Architectural Design & Construction Ad 0 21,000 0 0 0 0 0 21,00021,000 0 0 Construction 0 179,550 0 0 0 0 0 179,550179,550 0 0 Contingency 0 9,450 0 0 0 0 0 9,4509,450 0 0 0 210,000 0 0 0 0 0 210,000Total Project Element 210,000 0 0 Funding Source SCIF Fund 0 210,000 0 0 0 0 0 210,000210,000 0 0 0 210,000 0 0 0 0 0 210,000TotalFunding Source 210,000 0 0 Operating Effect Increased Operating Costs 0 1,100 2,200 2,306 2,418 2,538 2,664 18,96502,798 2,941 0 1,100 2,200 2,306 2,418 2,538 2,664 18,965TotalOperating Effect 0 2,798 2,941 Harnett County owns 18 acres on Ponderosa Road and constructed a convenience center on the property in 2018. During community meetings held to review the convenience center site, residents indicated the strong desire to have a park co-located on the property if the convenience center was constructed. The site is located in the southwestern part of the County where there are no existing parks or recreation facilities. Work is already underway by Parks and Recreation Department to develop the seven acres that are not in wetlands. The park is currently being serviced by a portable toilet, but a stick-built restroom facility is highly preferred by park patrons. Utilizing the SCIF Fund, construct a restroom facility in FY 2024. •Do nothing and continue to use the portable toilet for park restroom. •Utilizing the Parks Fund and build the Restroom Facility. The original location of the restroom has been changed due to site conditions. Staff will prepare RFQ for design services of the restroom in October 2023. The project is related to the Patriots Park Development Phase 1 and 2. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 89 HCBOC 121823 Revised Pg. 311 Parks & Recreation -- Shawtown Community Park Development Approved-Contracts Let Develop next set of improvements at the park located on the former Shawtown School site, 645 Shawtown Road, Lillington. Improved amenities include a walking trail, fitness stations, playground, and picnic shelter. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 208,437 9,063 0 0 0 0 0 217,500212,500 0 0 Contingency 0 0 0 0 0 0 0 05,000 0 0 208,437 9,063 0 0 0 0 0 217,500Total Project Element 217,500 0 0 Funding Source Parks Capital Reserves 108,112 9,063 0 0 0 0 0 117,175117,175 0 0 SCIF Fund 100,325 0 0 0 0 0 0 100,325100,325 0 0 208,437 9,063 0 0 0 0 0 217,500TotalFunding Source 217,500 0 0 Operating Effect Increased Operating Costs 2,000 2,060 2,122 2,185 2,251 2,319 2,388 20,31902,460 2,534 2,000 2,060 2,122 2,185 2,251 2,319 2,388 20,319TotalOperating Effect 0 2,460 2,534 Harnett County owns the former Shawtown School and gymnasium. When part of the old school was demolished, County leaders at the time promised the community a park on the site. Based on community input, a plan for the park was developed and calls for a community garden, rock garden, memorial garden, playground areas, and a picnic shelter. An outdoor basketball court and upgrades to parking have already been constructed. The next set of improvements will include a trail with fitness stations, playground, and picnic shelter. The Parks and Recreation Department proposes to work with Cooperative Extension to develop the community garden, possibly utilizing grant funds. All other improvements would be funded from the Parks Fund. Develop the park using mostly in-house labor and the Parks Fund. • Do nothing. This option does not fulfill the county’s obligation to the community to provide a park on the former school site. • Using mostly in-house labor, develop the park as time and funding allows from the Parks Fund. • Seek additional funding sources to complete development of the entire park. In June 2019, the county completed a substantial renovation of the old north classroom building, originally constructed in 1956, to bring it up to code for new occupants. The building’s new occupants include the new Boys & Girls Clubs of Central Carolina: Robin Paige Club, which opened on August 26, 2019; the Harnett County Sheriff’s Office Police Athletic League (PAL), which previously operated out of the gymnasium on campus; and the Harnett County Work Readiness Training Center, which relocated from a building on the other side of the campus. The facility also includes meeting space for organizations and community events, which may be reserved through the county. As part of the opening of the renovated school building, Parks and Recreation installed an outdoor basketball court and parking lot. In addition to the renovation, the county demolished the original classroom building and gymnasium, which were built in 1949, and had deteriorated to the point where renovation was no longer possible. Staff has constructed the walking trail. The County received additional Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 90 HCBOC 121823 Revised Pg. 312 Parks & Recreation -- Shawtown Community Park Development Approved-Contracts Let $100,325 in funding from the State’s Budget, which allowed the County to install a larger playground and picnic shelter. The additional State funds also reduced the amount of funding from the Park Capital Reserve Fund. The existing parking lot was extended in July 2022, and the playground and picnic shelter were installed in August 2022. Signage and additional park benches and landscaping requested by the community will be installed in October 2023, with estimated project closeout in December 2023. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Relation to Other Projects Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 91 HCBOC 121823 Revised Pg. 313 Public Library -- Benhaven Branch Library Approved-No Contracts Utilize the former and newly renovated Benhaven Elementary School Media Center located at 2815 Olivia Road, Sanford as a full-service public library and resource center for the community and early college students. In addition to the provision of library services, resources, and programs, other resources may include an after-school/summer activity room for Harnett County Parks and Recreation as well as satellite office space for other county departments including Social Services, Health, and Veterans’ Services. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 0 398,657 0 0 0 0 0 398,657406,728 0 0 0 398,657 0 0 0 0 0 398,657Total Project Element 406,728 0 0 Funding Source Debt Proceeds 0 115,589 0 0 0 0 0 115,589115,589 0 0 General Fund Fund Balance 0 0 0 0 0 0 0 0281,139 0 0 Grants, Gifts, Etc.0 10,000 0 0 0 0 0 10,00010,000 0 0 Interest 0 273,068 0 0 0 0 0 273,068000 0 398,657 0 0 0 0 0 398,657TotalFunding Source 406,728 0 0 Operating Effect Increased Operating Costs 0 69,725 135,310 140,773 146,465 152,393 158,569 1,139,9440165,003 171,706 0 69,725 135,310 140,773 146,465 152,393 158,569 1,139,944TotalOperating Effect 0 165,003 171,706 According to the 2020 U.S. Census Bureau, Harnett County’s population increased by 16.5% from 2010-2020. The concentration of growth has been outside of the incorporated townships, which are located in the central and eastern portions of the County. Public libraries provide important services and resources that foster economic development, promote student achievement, and enhance cultural enrichment. The Harnett County Public Library System consists of 7 library outlets situated primarily in the eastern portions of Harnett County. The 2018-2023 Harnett County Library Master Plan found that the 48,000 residents of western Harnett do not have adequate public library service. In view of the rapidly growing population and other major development in the County, it seems especially appropriate that the public library should consider the possibility of establishing a full- service branch library in western Harnett County. Ideally, the Western Harnett Public Library would be located along a major thoroughfare convenient to citizens traveling to work, school, and shopping centers. While plans to identify a location for constructing a new facility or renovating an existing building in a densely populated area are included in the current CIP, the Benhaven Library Project offers an opportunity for a temporary and more affordable solution to establishing library services in a western area of Harnett County. In 2019, the Board of Education turned over the former Benhaven Elementary School to the County. With community support and interest in preserving and repurposing the facility, the County developed and presented a plan for a community center with dedicated space for county departments which included a public library. During the summer of 2022, the former school media center was renovated for the purpose of providing space for a public library, and a satellite office to be Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 92 HCBOC 121823 Revised Pg. 314 Public Library -- Benhaven Branch Library Approved-No Contracts used for other county departments including Social Services, Health, and Veterans’ Services as well as an educational resource for students attending Harnett County Schools’ Early College which opened in January 2023. Library staff has developed a plan and a budget for establishing library services in the newly renovated space. An opening date of January 2024 is anticipated. Considering the Benhaven Library may be temporary, library collections, furniture, technology, and staff could potentially be transferred to a permanent Western Library location resulting in a significant future cost savings. Utilize the former Benhaven Media Center for public library services, Parks and Recreation activity room for afterschool students and summer campers, and satellite offices for other county departments including Social Services, Health, and Veterans’ Services beginning in FY 2023-24. Continue to pursue plans for a larger, more strategically located library in western Harnett County with intentions to repurpose library collections, furniture, shelving, technology, and staffing from the Benhaven Library. •Do nothing and allow the citizens living in western Harnett County to continue to be without library services and resources. The County’s continued denial of library services to western Harnett residents and the failure to make good on the commitment to revitalize and repurpose the Benhaven campus may be perceived in a negative light by constituents. •Forgo the temporary solution Benhaven provides and continue the search for a more ideal location for the Western Library. Prior non-use of former school facilities has resulted in building deterioration, vandalism, and loss. Additionally, the Benhaven community has been proactive, engaged, and enthusiastic about preserving the historical campus and the failure to make good on the commitment to revitalize and repurpose the Benhaven campus may be perceived in a negative light by constituents. •Approve the Benhaven Library Project as a future project. The delay of funding this project could result in the continued non-use of the former Benhaven campus. The building could potentially remain unoccupied for an extended period resulting in structure deterioration and the failure to make good use of county resources for the betterment of the community in a reasonable and timely fashion. •Utilize the former Benhaven Media Center for public library services, Parks and Recreation activity room for afterschool students and summer campers, and satellite offices for other county departments including Social Services, Health, and Veterans’ Services beginning in FY 2023-24. Renovations are complete. Furniture and shelving have been requisitioned and installation is expected to be complete by December 1, 2023. Book collections have been procured and are currently being added to the library’s catalog. Recruitment for Benhaven Library staff is underway with plans to onboard by mid- November. Opening day for the Benhaven Public Library is tentatively set for Monday, January 8, 2024. The Benhaven Branch Library project is tied to the current CIP Benhaven School Renovation project. Additionally, the renovated Benhaven gymnasium and attached classrooms are expected to be utilized by Harnett Early College in January 2023. The library will have the capacity to serve the early college students, as well as community members of all ages, by providing educational and recreational materials, programs, internet connectivity, technology, and other services. Additional funding will be needed for operating expenses for additional staff, utilities, and library equipment and supplies. Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 93 HCBOC 121823 Revised Pg. 315 Tax Office -- Billing & Collections Software Replacement Completed Replace the Tax billing and collections software. The existing software does not integrate well with the current computer assisted mass appraisal (CAMA) system. A single vendor for both CAMA and billing and collections software will reduce keying errors, produce more accurate reports, and provide other efficiencies for the office. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 0 0 0 0 0 0 0 03,086 0 0 Software & Implementation 262,255 0 0 0 0 0 0 262,255270,117 0 0 262,255 0 0 0 0 0 0 262,255Total Project Element 273,203 0 0 Funding Source Capital Reserves 262,255 0 0 0 0 0 0 262,255273,203 0 0 262,255 0 0 0 0 0 0 262,255TotalFunding Source 273,203 0 0 Operating Effect Decreased Costs -176,025 -152,275 -156,843 -161,549 -166,395 -171,387 -176,528 -1,155,5470-181,824 187,279 Increased Operating Costs 67,433 69,456 71,540 73,686 75,896 78,173 80,519 685,059082,934 85,422 Transfer from General Fund 273,203 0 0 0 0 0 0 273,203000 164,611 -82,819 -85,303 -87,863 -90,499 -93,214 -96,009 -197,285TotalOperating Effect 0 -98,890 272,701 The existing Tax systems include Farragut's NCPTS billing and collections software and BI-Tek's CAMA software. The two software products do not integrate well. Having accurate reports is a concern and requires extra work by staff to keep data clean and up to date. Specifically, staff must pull data from both systems by fire districts, municipalities, solid waste, and county revenues. These reports affect budgeting for county departments, municipalities, and special districts. By having one vendor to supply software for all divisions of the Tax Department, a one-stop shop is created. Workflows and reports can be easily customized. Mobile assessment tools are included to improve the efficiency of appraisal staff and will reduce data transfer errors. Compatible software reduces the chance for errors from appraisal to billing to collections. BI-Tek’s CAMA and billing and collections software is one interface that offers syncing at the click of a button without having to extract and upload data files. Converting to BI-Tek’s billing and collections software would also eliminate the need for keying data into two separate interfaces. BI-Tek offers features that would greatly improve workflows in the Tax office. The processes for annual billing are significantly simpler so it would not be as time consuming as it is now. Currently, there is no end of year process to create future year abstracts. In BI-Tek, as soon as billing is complete, abstracts for personal property for the next year can be created. With the current software, we must wait until end of year which takes place in November. Typically, by the time end of year process is complete, there is not enough time to key new abstracts or the staff’s future files. BI-Tek also offers direct import of data files that is received from NCDOR such as permanent plates, IRPs, mobile homes, and watercraft files, which are worked through a workflow process that would prevent unnecessary abstracts from being created. For the collections process, BI-Tek offers options to customize search functions so each user can choose their own preferences and provides more dynamic search features. Overall, collections processes are simpler in BI-Tek. Currently, the department uses a third-party vendor for online listing services. BI-Tek has an online listing service built into the software. This would eliminate the current cost for online listing and eliminate the need for a separate software. When Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 94 HCBOC 121823 Revised Pg. 316 Tax Office -- Billing & Collections Software Replacement Completed taxpayers submit their listings online through BI-Tek, it is automatically sent to a customized workflow. The current process is more complicated and requires a third-party vendor. Our current online listing vendor provides a generic interface for taxpayers to submit listings, which we download from another website and then upload into our system. For ease of use and increased value, converting to Bi-Tek for billing and collections software is the recommended option. • Do nothing and continue with the current configuration using two different software systems. • Continue to use BI-Tek's CAMA and move to BI-Tek's Billing and Collections software. • Switch to Farragut's CAMA software and continue to use NCPTS. This project was completed in July 2023. Tax bills were issued using Bi-Tek in August 2023. There will be a decrease in annual software support costs. Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 95 HCBOC 121823 Revised Pg. 317 Solid Waste Fund Projects Harnett County FY 2025-2031 Recommended Capital Improvements ProgramPage 96HCBOC 121823 Revised Pg. 318 Solid Waste -- Northwest Convenience Center Relocation Approved-No Contracts Relocate the Northwest Convenience Center to 1971 Oakridge River Road, Fuquay-Varina to provide a larger and safer site to serve the growing population in this area. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Construction 0 0 0 0 0 0 0 0317,128 0 0 Contingency 0 0 0 0 0 0 0 026,097 0 0 Design, Engineering & Construction Ad 44,994 51,644 0 0 0 0 0 96,638108,856 0 0 Furnishings & Equipment 49,594 0 0 0 0 0 0 49,59460,000 0 0 Permit & Connection Fees 0 700 0 0 0 0 0 7001,500 0 0 94,588 52,344 0 0 0 0 0 146,932Total Project Element 513,581 0 0 Funding Source Solid Waste Capital Reserve 94,588 52,344 0 0 0 0 0 146,932513,581 0 0 94,588 52,344 0 0 0 0 0 146,932TotalFunding Source 513,581 0 0 Operating Effect Decreased Costs 0 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500 -20,000-15,000 -2,500 -2,500 Transfer from Solid Waste Fund 513,581 0 0 0 0 0 0 513,581513,581 0 0 513,581 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500 493,581TotalOperating Effect 498,581 -2,500 -2,500 The existing solid waste convenience center, located at 1260 Cokesbury Road, Fuquay-Varina, is outdated and no longer safely accommodates the needs of residents in this area of the county. The site averages 738 per visitors per week. The county leases the one-acre site for $2,500 per year, but only a small fraction of the property is useable, so expansion is not feasible. The small size and inefficient configuration make it inadequate. Newer convenience centers have a more efficient design that offer more waste disposal options and better traffic flow through the site. The Cokesbury Road site is not large enough to segregate pedestrians from vehicles, and traffic backs up onto Cokesbury Road during peak usage, both of which are safety concerns. The site is also located on a narrow secondary road and the entrance and exit are located in a curve, another concern for traffic safety. Last year the county purchased property on Oakridge River Road, Fuquay-Varina to re-locate this convenience center. This 2.5-acre area reserved for the convenience site provides ample room to provide an expanded center that is safer and configured for better traffic flow within the site. It would also offer additional options for waste disposal, such as used oil, oil filters, scrap tires, white goods, and scrap metal. Last year, the county obtained a conditional use permit to build a convenience center on the Oakridge River Road property. The recommendation is to construct a new site on the county owned property at 1979 Oakridge River Rd, Fuquay-Varina, which is better suited to accept the number of vehicles and citizens that utilize the convenience site in this area. This site will provide an ample amount of space to receive trash and recycling in a more user friendly, more accommodating, and safer manner for the Northwest area. Although the need for relocation is prevalent, we are recommending a phased approach to construction starting in FY2022. Phase 1 of 2 would utilize the upper half of the property and would include installation of road and staging area for receiving trash and recycling. Harnett County Solid Waste Department will utilize staff and equipment to complete the majority of Phase 1. Define Problem Recommended Solution Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 97 HCBOC 121823 Revised Pg. 319 Solid Waste -- Northwest Convenience Center Relocation Approved-No Contracts • Do nothing. If nothing is done, the circulation within the site, its small size, and its location on Cokesbury Road will continue to create safety concerns for the center’s users. • Utilizing the property the county purchased last year, construct a new convenience center that allows for better circulation within the site and safer entrance into and exit from the site. This option also results in savings from no longer having to lease the Cokesbury Road site. The department is reviewing plans and costs estimates to establish a phased approach to begin construction of Phase 1 in FY 2024. This phased approach will utilize Solid Waste staff and equipment to proceed with constructing the infrastructure needed, which allows the department to open the site while also providing a significant cost savings. This approach will assist in the efforts and plans to build a capital reserve without exhausting all funds in one fiscal year. Board of Commissioners approved the project ordinance on September 7, 2021. The Erosion and Sedimentation Control Plan was submitted and approved by the State. The permit has been obtained, and the department is moving forward with the procurement process. The largest impact will be to general operations by utilizing current landfill staff. Duties and tasks need to be reviewed to make sure everything is covered for general operations at the landfill while workers and equipment are reassigned to this project. By doing a phased approach, this will not impact our budget with an initial costly effect to expenditures, and expenses can be dispersed over the next two years, while providing a more than adequate space and continued services for waste disposal for our citizens in the area. Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 98 HCBOC 121823 Revised Pg. 320 Solid Waste -- Wheeled Excavator Replacement Completed Replace a 2012 CAT M315 excavator at the Dunn-Erwin Landfill located at 449 Daniels Road, Dunn. Project Budget Prior to FY 2024 Current Year: FY 2024 Year 1: FY 2025 Year 2: FY 2026 Year 3: FY 2027 Year 4: FY 2028 Year 5: FY 2029 Project TotalsBudget Year 6: FY 2030 Year 7: FY 2031 Project Element Furnishings & Equipment 365,761 0 0 0 0 0 0 365,761365,761 0 0 365,761 0 0 0 0 0 0 365,761Total Project Element 365,761 0 0 Funding Source Solid Waste Capital Reserve 365,761 0 0 0 0 0 0 365,761365,761 0 0 365,761 0 0 0 0 0 0 365,761TotalFunding Source 365,761 0 0 Operating Effect Transfer from Solid Waste Fund 365,761 0 0 0 0 0 0 365,761000 365,761 0 0 0 0 0 0 365,761TotalOperating Effect 0 0 0 The excavator plays a vital role in the landfill’s daily operations. The County must have reliable equipment for operations to run efficiently and stay in compliance with state regulations. The current wheeled excavator is 10 years old with over 11,000 hours on it and is frequently breaking down. The industry standard is that equipment be replaced at or before 10 years of use. This equipment is subjected daily to rough conditions and in a harsh environment. Downtime and repair costs are escalating as a result of the equipment’s age and condition. Without the equipment, landfill operations will be impacted, as well as the ability to comply with state regulations. Using Solid Waste Capital Reserve Funds, purchase a new CAT M318 wheeled excavator in FY 2023. • Do nothing. If the equipment is not replaced, the costs to repair will continue to. The County may not be able to comply with state regulations because of inadequate operations due to faulty and/or inoperable equipment. • Purchase a new wheeled excavator. The new 2023 CAT M318 Wheeled Excavator was purchased and delivered June 2023. Equipment is now in operation. The wheeled excavator replacement will reduce maintenance costs on an existing piece of equipment as well as improving efficiency in operations. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 99 HCBOC 121823 Revised Pg. 321 Future Projects Currently, the county lacks sufficient data, revenue, or debt capacity to schedule these projects. If these issues are resolved, these projects may appear in a future CIP. Construct a new Board of Elections facility at a location to be determined. Board of Elections -- Facility Replacement/Renovation Future The existing facility is 2,600 square feet and is operating at maximum capacity. The facility and land belong to Harnett Regional Water, which will eventually need the site for future growth of the Water Treatment Plant. The facility includes office space, limited supply storage, and a 250 square- foot room that is used for meetings and early voting. Election equipment and supplies are stored offsite at the county warehouse in an additional 1,000 square-foot storage area. The current building has inadequate space to hold board meetings, election trainings, and early voting. Depending on the size of the board meeting, meeting space must be scheduled in advance at the current Board of Elections office, Harnett County Administration conference room, Harnett County Commissioners meeting room or Harnett County Commons Area. Depending on room availability and number of election workers, elections training is held at Harnett Regional Water training room, Harnett County Commons Area or Harnett County Resource Center. Early voting locations change and cause voter confusion and frustration. Early voting for the 2020 Primary election was held at the Board of Elections office, while early voting for the 2020 General election was held at the Harnett County Commons Area. The existing facility’s roof leaks, especially when gutters clog, the driveway floods during heavy rains, and the backroom floods when the water heater drain clogs. There is limited parking, with only 18 spots available – two handicap spots and 16 regular spots. During elections, all staff, election workers and election observers must park across the street at an apartment complex, which also has limited parking. Voters park in the few spots at the elections office, at the apartment complex, and alongside of the road. When voters park along side of the road, delivery trucks are not able to make deliveries to Harnett Regional Water Treatment Plant. Limited storage areas impose additional work on staff. Secure items, such as ballots and laptops, are stored at the current facility. Most election equipment and supplies are stored offsite in locked cages at the county warehouse, which is a mile away from the Board of Elections office. Staff make numerous back and forth trips to the warehouse during election times to test voting machines and pack, clean, and organize supplies prior to each election. Better customer service could be provided if the office was fully staffed during election times. A new larger facility will provide the needed space on a year-round basis. During non-election times, staff will need space to organize, clean, and repair all supplies; test voting equipment; conduct election worker training; host post-election audits, recounts, precinct sorts and other recounts as necessary. Conduct a feasibility study to determine building needs and cost. • Do nothing and continue to operate out of multiple sites. This option runs the risk of a break down in the chain of custody and security of election related tasks and causes voter confusion. • Construct a new building for the Board of Elections that is designed for election related tasks and can house all operations at one site. • Add on to current facility to allow for storage of equipment and supplies on-site. Would still need to hold early voting and trainings elsewhere. • Conduct a feasibility study to determine the location, building needs, and cost. The Board of Elections Office was part of the space needs study, which was conducted by Dewberry. The results of the study were presented to the Board of Commissioners on March 28, 2023. The project is currently on hold. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 100 HCBOC 121823 Revised Pg. 322 Repair the drainage system located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington. Central Carolina Community College (CCCC) -- Drainage System Repair Future College maintenance staff have determined that the storm water management system, a series of drainage lines that carry runoff from parking lots, is showing signs of failure. The drainage system was installed with the first buildings on campus, is more than 40 years old, and has not been modified as buildings and parking areas have been added. During heavy rainstorms, the parking lot and the area around the Continuing Education building are flooded. The college is concerned that this could eventually affect the structure of the building, impact surrounding trees, and do damage to the parking lot by eroding the soil below the parking lot. Maintenance staff believe the drainage lines are undersized and need to be replaced. Although the county engineer reviewed the problem and a local contractor provided an estimate to replace the system, a full study of the problem that would include future expansion of the campus and a cost estimate is recommended. The college should obtain a cost estimate for the study and request that as part of the FY 2023 operating budget. CCCC is currently going through a master planning process. The project is currently on hold. Define Problem Recommended Solution Current Stage of Project Develop a building program and cost estimate to finish approximately 12,150 square feet of shell space in the Harnett County Courthouse, located at 301 W Cornelius Harnett Blvd, Lillington to meet Clerk of Court and other court-related needs. Courthouse Shell-Space Upfit Future When the courthouse was originally constructed, 12,150 square feet of the third floor was constructed as “shell space,” meaning the space is not finished and could be renovated to accommodate a range of needs. The original plans called for this space to be future courtrooms, however two decades have passed since these plans were made and this space needs to be reassessed to determine whether the original plan still constitutes the best use of this space or if an alternative use would be preferable. Because the county has not systematically assessed the need, the third alternative is recommended. The Facilities Maintenance Manager estimates this study would cost approximately $30,000. County management and the Board of Commissioners have discussed including a feasibility study for the unfinished courthouse space in a County-wide space needs assessment. •Do nothing: The space could remain as is for the foreseeable future, but this would not address court system needs or any other County needs for this space. •Finish the space for courtrooms: While this meets the original intent for the space, there may be other court and/or County needs that have not been presented to the county. •Assess all possible needs which could be addressed by refinishing this space, identify the most critical, and hire an architect to develop a building program and cost estimate. The project is currently on hold. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 101 HCBOC 121823 Revised Pg. 323 The operating impact will be utility costs for gas, water, and electricity. Operating Impact Improve or replace the county’s garage, located at 1100 E McNeill St, Lillington, to provide an adequate space for maintaining the county’s increasing fleet, improve wait times for vehicle service, and ensure the safety of garage staff. Fleet Maintenance Facility Improvement or Replacement Future The County’s existing maintenance garage is too small and is inefficiently designed for increased service demands. Three bays limit the number of vehicles that can be serviced at one time. The bays are too small to service some of the county’s larger vehicles. Lift and other equipment have aged beyond the recommended useful life. Some improvements to the facility have been made in house, including improving the office areas and restrooms and moving the used oil collection tank outside. Fleet Maintenance staff recommends an addition to the backside of the existing Fleet Maintenance facility. Expand the facility with a 40'x80'x20' pre- engineered building (metal lean-to addition) that would house three large bays and a large stockroom. One bay would contain a 30,000-lb capacity heavy-duty 4-post lift with two 15,000-lb jacks; second bay would contain a 10,000-lb capacity 2-post asymmetric lift; third bay would be used as a drive-in bay with no lift equipment; fourth bay would be used as a stock/supply room. An existing portion of the back wall would be removed to connect the two buildings. • Expand the existing facility. The three existing bays are frequently full. There is potential to add to the rear of the existing building. Expanding the facility with additional larger bays and a larger stockroom would allow staff to accommodate the increased demand for vehicle service, improve efficiency and reduce wait times for departments waiting on vehicle repairs. •There may be opportunities for the County to partner with Harnett County Schools in the future on a new joint Fleet Maintenance Facility, which would allow for greater efficiencies and economies of scale through a collocated facility for both entities. Both of these options would require architectural services to determine scope and cost. • Replace existing facility. Hire an architect to develop a building scope and cost estimate. •Replace only the lifts and other aging equipment. This option does not address the size of the bays or the need to increase the number of bays to service a growing fleet. •Finally, do nothing. If nothing is done, then none of the concerns mentioned above will be addressed. The project is currently on hold. The operating impact will be utility costs for gas, water, and electricity. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Replace the district’s second oldest remaining, 39,454-square-foot school, located at 340 Main Street, Buies Creek, with a new school to be located on a new site. Harnett County Schools -- Buies Creek Elementary School Replacement Future Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 102 HCBOC 121823 Revised Pg. 324 The main part of the 36,750-square-foot facility was built in 1948. A gym was added in 1957 and a media center in 2005. In addition to its age, the school has 232 students, below its rated capacity of 250. Mobile units provide additional classroom space. The existing site is 5.9 acres and is landlocked, so there is no room to expand the school on site. The Board of Education has deemed this project as Tier 2, meaning they would like to see it move forward in the next two to three years. Currently, no cost estimate has been obtained and the county does not have sufficient funds to replace the school. To fund this project, Harnett County will need to issue additional debt. The school system is requesting that this be a future project in the CIP. Construct a 62,000-square-foot custodial and grounds facility warehouse on the lot next to 1500 South Main Street, Lillington, to provide adequate space for custodial and grounds staff, supplies, and equipment. Harnett County Schools -- Custodial & Grounds Warehouse Replacement Future The current custodial and grounds facility is located at 703 South 8th Street, Lillington. The facility and land are part of the real property exchange among Harnett County, the Town of Lillington, and Harnett County Schools, which was approved on December 6, 2021. As part of the agreement, the current facility and site will transfer from Harnett County Schools to the Town of Lillington. Items from the current facility will be stored in County- owned warehouse space, which will be leased from the County by Harnett County Schools until a new warehouse facility is built. The Board of Education has deemed this project as Tier 1, meaning they would like to see it move forward as soon as possible. Construct a new custodial and grounds warehouse on land already owned by Harnett County Schools. This will free up the County-owned warehouse facility at 125 Alexander Drive, Lillington, and allow the County to use this space for other needs. Move forward with this project when a funding source has been identified. A feasibility study was done in August 2020 to determine building needs and costs. Define Problem Recommended Solution Current Stage of Project Renovate Lafayette Elementary School, located at 108 Lafayette School Road, once a portion of students have moved to the new Northwest Harnett Elementary School. Harnett County Schools -- Lafayette Elementary School Renovation Future The 74,152-square-foot school was originally built in 1948 and was added onto in 1957. The latest major renovation occurred in 1992 after a fire destroyed parts of the school. A minor renovation was done in 2005. After a portion of students move to the new school, the Board of Education would like to renovate the school, possibly for additional uses, but the exact nature of the renovations has not been determined. The Board of Education has identified this as a Tier 1 project, meaning it is needed in the next two to three years. Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 103 HCBOC 121823 Revised Pg. 325 Construct a new 305,250-square-foot high school to accommodate 2000 students and alleviate existing and projected overcrowding at Overhills and Harnett Central high schools. Harnett County Schools -- New South Harnett Lillington/Highland High School Future Overhills High School currently has 469 more students than its rated capacity, and the number of students is projected to increase by 55 in the next eight years. Though not yet over its rated capacity, Harnett Central High School is projected to exceed its rated capacity by 385 students in the next eight years. Altogether, Harnett Central, Overhills, and Western Harnett high schools are projected to add 495 students by the 2031-32 school year. These schools already have a combined 29 mobile units. Mobile units provide several challenges for effective instructions. They are more difficult to secure and less energy efficient. During drills, students must vacate the mobile units and enter the main part of the schools. The Board of Education has identified the new high school as a Tier 1 project, meaning it is requested as soon as possible. An architect has developed a preliminary cost estimate using construction costs of similar schools in the region. A detailed cost study will be needed before funding can be considered. In addition, the preliminary cost estimate projects the school will cost $95 million, and Harnett County currently lacks the funding to move forward with this project. In order to fund this project, Harnett County will need to issue additional debt. Define Problem Construct a new transportation facility to replace the existing facility, located at 8 West Harnett Street, Lillington, to provide adequate space to service district busses and other vehicles. Harnett County Schools -- Transportation Maintenance Facility Replacement Future The existing transportation facility is wholly inadequate for the district’s needs. Built in 1953, the facility only has six bus bays (two were added in 1998), when 12 are needed. The existing site is not large enough to accommodate a new facility, so the project will involve land acquisition. The Board of Education has deemed this project as Tier 1, meaning they would like to see it move forward as soon as possible. Construct a new transportation facility when land and funds have been identified. The project will be debt funded. Define Problem Recommended Solution Project Description: Construct a 55-bed, 8,750-square-foot addition and recreation yard at the Harnett County Detention Center, located at 175 Bain St, Lillington, to continue to receive revenue from housing non-local inmates for other entities. Harnett County Sheriff -- Detention Center Housing Unit Addition Future The county’s detention center opened in 2009. The detention center’s core facilities and the building site were master planned to add three housing units in the future. For the last two years, the Harnett County Sheriff’s Office has submitted as a capital project the construction of one of the housing units. The stated intent of building the housing unit now is to provide secure detention for non-county inmates, such as federal and state prisoners, for which the county receives reimbursement at daily rates of $45 per day for state inmates and $60 for federal. The local jail population is increasing and, it is projected that by FY 2030 the county will no longer have capacity for non-county inmates. In the meantime, this funding source will decline each year as non-county inmates are displaced by local inmates. Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 104 HCBOC 121823 Revised Pg. 326 Because this funding source generates substantial revenue for the county--between $429,443 in FY 2016 and $1,205,967 in FY 2013--the Sheriff’s Office has proposed that building the housing unit will help ensure the county continues to receive this revenue. The Sheriff’s Office has also been encouraged by the US Marshal to house federal inmates. The revenue on the existing jail will decline as the county’s local inmates displace beds currently used for outside inmates. This revenue loss is inevitable. Whether the county builds an additional housing unit is a self-contained decision and has no effect on this revenue loss. The question is whether the new housing unit will generate sufficient revenue to pay the operating and capital costs of the new unit. The county is not in the financial position to build a housing unit that will not be needed for more than 10 years. This would tie up debt capacity that is needed for schools and other county needs. The federal government will not give any guarantees about its usage of the housing unit, leaving the county to assume the financial risk for debt and fixed operating costs. Simply, the risk far outweighs the reward. • Do nothing. If nothing is done, the county will need to begin planning a new jail to open in the early 2030s. In the meantime, the county will avoid the operating cost of the new pod, but will not have revenue to offset the capital cost of the pod in 11+ years. • Five scenarios were developed and based on assumptions about the mix of outside inmates and the occupancy rate of the housing unit. The occupancy rate means of the number of beds available to house outside inmates, what percentage of them are actually used. In the past six years, the occupancy rate has been as low as 33% and as high as 95%. Often these rates are tied to federal policy and the relationship the county has with the US Marshal’s Office. During the Obama administration, the occupancy rates were lower than during the Trump administration. With a presidential election occurring in 2020, federal policy could change again, and in fact, could change two more times before the projected revenue is collected. Likewise, the current US Marshal, who has ties to Harnett County, could be replaced with someone with less interest in housing federal inmates here. If the housing unit is constructed, the county will lose (meaning spend more than the revenue generated) between $2.3 million and $7.2 million during the 10 year period, depending on the assumptions made. In the scenario supported by the Sheriff’s Office, the county would spend $3.6 million more than it takes in. • An argument can be made that if revenue covers operating cost, any excess can help offset the capital expense for a housing unit it will need in the future. In two of the scenarios, the housing unit would not cover the operating costs. In the scenario supported by the Sheriff’s Office, the county would generate $594,297 to cover debt service of $4.2M. There has been no change in this future project. If the housing unit project is approved, replacement of the intercom system and video surveillance system could be included as equipment costs and the requested generator could also be added to the project. Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Construct a new 1,800-square-foot building at 175 Bain Street, Lillington, to relocate the crime scene processing bay and give the Sheriff’s Office additional evidence storage space. Harnett County Sheriff -- Evidence Storage & Crime Scene Processing Bay Future The amount of evidence the Sheriff’s Office is required to store is constantly increasing. The existing evidence room has reached capacity. The existing crime scene bay/vehicle processing garage is located next to the evidence storage room. By relocating the crime scene processing bay, the Sheriff’s Office could expand the existing evidence storage room into the processing bay. Additional shelving and an access door would also be needed in the evidence storage room A new building housing the crime scene bay would be constructed in a secure area behind the Detention Center. Define Problem Recommended Solution Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 105 HCBOC 121823 Revised Pg. 327 Construct a separate building for crime scene vehicle processing and expand the existing evidence storage area into the area currently used for vehicle processing. This is recommended as a future project since a site location needs to be identified and no cost estimate for site work was obtained. • Do nothing. If nothing is done, the evidence room will not be able to house all the evidence that is required to be stored. • Find offsite, less secure storage for evidence. • Construct a new building in a secure location and relocate the crime scene processing bay. Expand the existing evidence room in the former processing bay. Alternatives Replace existing Avgas and JetA tanks, located at 615 Airport Road, Erwin, NC, to increase fuel capacity and provide a safer working environment for employees. Harnett Regional Jetport (HRJ) -- Fuel Tank Replacement Future There are several safety issues with the current fuel tanks and a need to increase storing capabilities. The Avgas tank cannot bottom load a fuel truck which creates a tremendous liability and hazard for County employees. Due to the age of the Avgas tank, the tank does not have the capability to bottom load a fuel truck like the JetA fuel farm. A hose to bottom load has been installed, but there are still several inadequacies: the Avgas fuel pump does not have adequate pressure to bottom load a truck; it is not equipped with a filter system for bottom loading; and a meter is not present to track the number of gallons pumped out of the tank. These inadequacies require Jetport staff members to climb on top of the Avgas truck to “top load.” There are several hazards that come with this type of refueling trucks: employees are exposed to (leaded) Avgas fumes; employees or objects can fall into the manhole; employees are more susceptible to falling or twisting their ankles while climbing on and off the truck ladder; and splash loading can cause static electricity resulting in sparks and combustion of fuels. The current size of the Avgas tank is 10,000 gallons, with 10% of unusable space. Typically, a transport truck can carry 8500 gallons, which means the Jetport must get down to 500 gallons of Avgas in the tank to receive a truck load of fuel. If too much fuel is in the tank, there is an increased chance of overflowing the tank, which creates an environmental and employee hazard. A 12,000-gallon Avgas tank would be a better fit for the Jetport. In addition to needing a larger capacity Avgas tank, it should be outfitted with a ladder and walking deck so linemen can measure the fuel in the tank. The following issues were discovered by Titan Aviation Fuels when their Quality Assurance Officer completed a site study: 1. Avgas truck continues to being top loaded. This is a safety hazard due to static electricity discharge, an employee (or other objects) falling into the manhole during fueling, fumes being inhaled by employees, and climbing on/off the top of the fuel truck is a safety hazard (due to the ladder, and the cumbersome hose). 2. Neither tank nor old Avgas truck is equipped with the required skully system. NFPA 407. 3. The loading rack shall be equipped with an automatic shutdown system that stops the tank loading operation when the fuel servicing vehicle tank is full. 4. All fuel servicing tank vehicle primary shutdown systems shall be compatible with the system utilized at the loading rack. 5. The automatic secondary shutoff control shall not be used for normal filling control. 6. The JetA fuel farm storage tanks do not appear to be equipped with a “fire valve (outlet valve)” that is a fusible device that causes the valve to close automatically in case of fire in accordance. Recommend installation to be in compliance with NFPA 30/407. 7. System is not equipped with any type of vapor recovery system. 8. Overpressure/Vacuum Protection. Tanks and equipment shall have independent venting for overpressure or vacuum conditions that could occur from malfunction of the vapor recovery or vapor processing system. 9. The emergency shutdown switch for the JetA farm is currently wired from the building to the deadman control. The offload switch is wired directly to the pump with NO Deadman. Need to hire a 3rd party maintenance company to correct. This is a high priority item due to safety hazard. 10. Neither the JetA tank nor Avgas tank are equipped with a high-level shutoff. This prevents overflow of the fuel being pumped into the tanks. 11. The quarterly water defense checks need to be performed and properly records on quarterly form Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 106 HCBOC 121823 Revised Pg. 328 12. There is a strong possibility that transport exhaust gases can come into contact with product vapor gases when receiving Avgas during offload at the current location of the transport pump. Safety hazard. (Reason to move location of Avgas tank away from buildings). 13. The off-loading point for the JetA tank needs to have a spring-loaded valve. Current valve has had the spring removed. (Example: someone could push the end of a broom stick through the pipe to open the valve causing a loss of 12,000 gallons of JetA). Environmental hazard. Once the Jetport Master Plan is complete and fuel tank recommendations have been made, move forward with this project when a funding source has been identified. • Do nothing. As the airport continues to grow, the Jetport will sell more fuel. The current refueling process increases the chances of an employee getting injured on the job. • Repair the tanks. This will minimize the environmental risks but does not minimize the hazards of on-the-job injuries with the Avgas tank not having the capability of bottom loading a truck. Four years ago, the pump was assessed by Campbell Oil and determined that the pump and style of the tank would not allow bottom loading. Tank replacement was the only solution. • Remove old tanks and find a new, remote location to install a new 12,000 Avgas tank and a new 12,000-gallon JetA tank. The project is currently waiting for the finalization of the Master Plan and Airport Layout Plan. Parrish and Partners have initiated research into potential funding sources for the project, while also collecting specifications and exploring options for the fuel farm. This project is related to the Airport Master Plan and Airport Layout Plan update and implementation. Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Construct three-unit corporate box hangars, located at 615 Airport Road, Erwin, NC, to provide adequate space to store larger aircraft used by many businesses. Harnett Regional Jetport (HRJ) -- Hangar Development Future Currently, HRJ owns one out of the seven enclosed hangars located at the jetport. Annual ground leases for privately owned hangars generate less than $7,500. Additionally, like the other 61 general aviation airports across the state, Harnett Regional Jetport has a serious deficiency in usable hangar space at and on the airfield. Demand far outweighs capacity. Consequently, HRJ staff records indicate there is a waiting list of 44 aircraft owners requesting hangar space and weekly space inquiries are the norm. Phase 1 of hangar development will construct three corporate box-style 65x60 square-foot hangars and the required apron access infrastructure to allow aircraft to gain access to the apron air operations area. Leasing the three hangars at $40 per square-foot could reasonably generate $4,680+ per month or $56,160 per year, dependent upon the negotiated lease price. In addition, property taxes for aircraft stored within each hangar could add $5,000+ per year, dependent upon the aircrafts’ type, age, and condition. Move forward with this project once the Master Plan is complete. • Do nothing. By not constructing hangars, the county will lose revenue generated by lease payments, aeronautical revenue and other related economic activities including the direct, indirect and induced economic impacts associated with additional aircraft at HRJ. • Construct a three-unit hangar to address the increasing demands in storage space while generating revenue for the jetport and county, as well as the positive economic impact on the surrounding community. •Implement Master Plan recommendations. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 107 HCBOC 121823 Revised Pg. 329 Harnett County is finalizing the Jetport’s Master Plan, and the location and number of hangars will be determined once the Master Plan is complete. Construct a 500-foot extension of the HRJ runway, located at 615 Airport Road, Erwin, to provide adequate space to meet the demands of the growing aviation industry in our region. This expansion is a proactive step to ensure that the jetport remains competitive and can effectively serve the needs of businesses relying on air transportation. Harnett Regional Jetport (HRJ) -- Runway Expansion Future Harnett Regional Jetport recognizes the pressing need to enhance its infrastructure to cater to larger aircraft commonly used by numerous businesses. The current runway length of 5,000 feet is insufficient for accommodating the increasing demand for turbine aircraft operations, as identified during the recent Masterplan Update. Without an extension, the jetport would struggle to support the economic growth and safety requirements of our aviation community. The Jetport Advisory Board considers the runway extension project to be the number one priority of the Jetport. The recommended solution is to extend the runway by 500 feet. This extension will not only bring the total runway length to 5,500 feet but also enable HRJ to accommodate larger corporate jets, thereby expanding economic development opportunities in the region. Furthermore, it will contribute to a safer operational environment for aircraft, ensuring that HRJ remains a reliable hub for aviation services. • Do Nothing - Maintaining the status quo by not extending the runway does not address the escalating need to accommodate larger corporate jets and the associated increase in jetport traffic. This alternative fails to meet the requirements of the growing aviation sector in our region. • Extend Runway by 500 Feet - This recommended solution, extending the runway by 500 feet, directly addresses the issues at hand. It not only allows HRJ to cater to larger corporate jets but also opens up new avenues for economic development and enhances the overall safety of aircraft operations. This alternative aligns with the vision of making HRJ a vital and thriving aviation hub for years to come. Define Problem Recommended Solution Alternatives Continue to develop the remaining 800 acres of Anderson Creek Park, located at 1491 Nursery Rd, Lillington, as a large passive recreation park. The remaining elements to be constructed include equestrian trails, additional walking trails, additional parking, additional picnic shelters, another playground, interpretive signage, and a staff building. Utilizing a state grant, the county has already developed 200 acres, including a roadway, disc golf, picnic shelter, playground, three miles of walking trails, two miles of mountain biking trails, nature education, and a pond overlook. Parks & Recreation -- Anderson Creek Park Development (Future Phases) Future The county purchased this tract from Harnett Forward Together Committee (HFTC) and is paying itself back through recreation fees collected in the area. The deed contained a restriction that part of the tract must be used for a park. Fifty acres of the site has been reserved for a future school site and NC Forestry may locate here as well. The size of the park is conducive to constructing a regional park that will attract visitors from surrounding counties and could be an economic development driver. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters, 88th in playgrounds, and 51st in trail miles (this high only because of Raven Rock State Park). In 2009 a master plan of the park was developed calling for the existing and future amenities. Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 108 HCBOC 121823 Revised Pg. 330 It is recommended to acquire cost estimates and planning documentation for the development of equestrian trails and other facilities. Currently, the county lacks funding to move ahead with the full future phase of the project. Until that is addressed, we should continue to make improvements using the park fund. • Do nothing. If nothing is done, the county will continue to operate the park as is, but it will likely not have the regional draw that would generate economic development. • Fund improvements incrementally through the parks fund. This approach will avoid the necessity of applying for grant funds, but it will take a long time to complete the amenities identified for this park, especially considering the numerous other parks currently in development in the county. • Apply for PARTF funding from the state for a 50% match. The option provides the most resources, but may not be the best use of PARTF, as there are higher priorities for constructing parks (this is 7 out of 10 for the department). Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Recommended Solution Alternatives Relation to Other Projects Develop a park at the site of the old Boone Trail School, located at 8500 Old Highway 421, Lillington, that was destroyed by fire in May 2019. An initial concept plan developed with input from the community included a renovated entryway monument, memorial walkway, amphitheater, basketball court, picnic shelter, restroom facility, and walking trail. Parks & Recreation -- Boone Trail Park Development (Future Phases) Future Harnett County owns 13.5 acres where the old Boone Trail School was located before being destroyed by fire. Of that amount, 6.25 acres have already been developed into the Boone Trail Community Center & Library and include active park amenities. The community would like the remaining portion of the property developed into a park. The burned building was demolished in September 2019. The additional land will increase the park acreage per citizen of Harnett County. The planned amphitheater will be the first for Harnett County Parks & Recreation. The amphitheater will also increase the programming opportunities within the department. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters and 79th in athletic courts. A cost estimate was completed in January 2023. Total completion of planned amenities is estimated at $5.9 million. Using Parks Fund to build the park over multiple phases is recommended. Preliminary discussions with the community have taken place and there is interest in community-driven fundraising efforts to offset some of the costs of the park or to provide additional amenities not included in the county’s scope. • Do nothing. This option fails to address the community’s interest in seeing the old school site repurposed for community needs. • Renovate the old school that was preserved during the school renovation and save the park development for future development. Again this fails to address the community’s interest. • Construct the amenities listed above with proceeds from the Parks Fund in phases as funds are available. Define Problem Recommended Solution Alternatives Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 109 HCBOC 121823 Revised Pg. 331 Parks & Recreation is currently in the process of designing and renovating the entryway monument. This project is being funded by SCIF (State Capital Improvement Fund). Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. The park would be adjacent to the Boone Trail Community Center and Library, which opened in the spring of 2017. Current Stage of Project Relation to Other Projects Construct a new driveway from NC 210 into Neills Creek Park, located at 3885 Neill's Creek Road, Angier. The new driveway would alleviate the need to use the Harnett Central High School driveway. NC Department of Transportation also requires the construction of a turning lane. This driveway and parking lot would connect the high school and Harnett Central Middle School fields and allow for Parks and Recreation to program both areas. Parks & Recreation -- Neills Creek Park Roadway Construction Future The existing entrance to Neills Creek Park is through the main entrance to Harnett Central High School. Because of access through school property, the park cannot be used during school hours. In addition, park users must drive around to the back of the school to enter the park. This driveway leads to a small parking lot located in the foul ball zone for the softball fields. The only parking for the current park is in close proximity of the high school softball field and the men’s softball field. The parking location provides little-to-no protection from foul balls, leaving park users to park at their own risk. Users and spectators can park in the school parking lots but doing so requires a significant walk to the fields. The county recently expanded Neills Creek Park to include the two ballfields, a multiuse field, and relocated tennis courts at the middle school. The existing entrance does not serve these areas. Two cost estimates were received in 2016 and 2019, but they differed greatly in estimated costs. A feasibility study and cost estimate will be required before this project can move forward. • Do nothing. If nothing is done, park users will continue to use the existing driveway through school property, which does not give access to the expanded facilities recently constructed by the county and limits usage of the park to non-school hours. • Only install directional signage to inform users of other middle school parking and facilities. This option fails to address the lack of connection between parking and the middle school fields. • Construct a DOT-required turning lane on NC 210, a new entrance into the park, and a parking lot that is more accessible to all park amenities. Parks and Recreation has recently hired WithersRavenel to develop a Master Plan for Neills Creek Park. This Master Plan will determine the feasibility of the roadway/driveway and provide a cost estimate for the project. Define Problem Recommended Solution Alternatives Relation to Other Projects Purchase a bookmobile to provide library services to underserved areas of Harnett County. Public Library -- Mobile Outreach Vehicle Future The 2018-23 Harnett County Library Master Plan found that, as of the 2010 Census, 55.9% of the county’s population resides in rural area and 16.4% live below the poverty line. The more recent American Communities Survey shows the poverty rate is 12.8% and that 81% of the county’s population lives outside a municipality. The county’s population in the unincorporated area continues to grow faster than the population in its municipalities (between 2010 and 2018, the towns’ population grew 8% while the unincorporated area grew 19%). Given these demographics, it is reasonable to assume that transportation to library services may be challenging for many residents. One objective of Harnett Public Libraries is to provide literacy Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 110 HCBOC 121823 Revised Pg. 332 and lifelong learning opportunities to community members of all ages in Harnett County. The department is unable to realize this objective fully without additional facilities or mobile library services. The Public Libraries Director is recommending that more research be done on the size and features of a mobile outreach vehicle before moving forward with requesting the purchase. She plans to form a planning team to study: • Preferred mobile outreach vehicle size, feature configuration, and adaptability based on community need • Targeted audiences and users • Potential partners • Bookmobile routes and stops • Maintenance costs based on bookmobile model and size • Mileage costs based on routes and fuel efficiency • Staffing needs based on routes, expected number of patrons per stop, bookmobile size and capacity • Collection needs and costs based on bookmobile capacity • Technology needs and costs based on bookmobile capacity Her informal study will involve public surveys, GIS spatial analytic research, bookmobile showroom tour, vendor consults, and discussions with library directors running successful bookmobile programs. The Public Libraries Director believes the study can be conducted in-house at no additional cost to the county. • Build public libraries in closer proximity to the more remote areas of Harnett County. Purchasing land and building new library facilities would be a stable, long-term solution to meeting the needs of underserved citizens. This option however will be costly and will require a formal feasibility study and extensive planning. • Purchase self-service library kiosks to be placed in underserved communities to provide library materials. The cost of a kiosk is about $125,000. Buildings would need to be purchased or leased to permanently house the kiosks. Kiosks do not offer a solution to underserved communities’ need for programming or access to public computers. • Provide mobile library services in remote areas. One method for accomplishing this is by purchasing a bookmobile whereby materials, programs, technology, and internet access could be delivered to community members in non-traditional settings who may not be within reasonable driving distance to a public library. • Do nothing and allow residents living in remote areas of Harnett County to continue to be underserved. The library outreach team has been established. Team gGoals include identifying barriers to library services, community partners, and service stops. With this information the team will design monthly bookmobile routes that will bring services and programs to underserved areas of the community in a timely, efficient, and economical fashion. If approved by County Administration to move forward, library staff will apply for a LSTA project grant of $100,000 to help offset the cost of the vehicle. Recommended Solution Alternatives Current Stage of Project Install and implement RFID technology and equipment at the Harnett County Public Library Branches located at Angier Public Library at 28 N Raleigh Street, Angier; Boone Trail Public Library at 8500 Old US Hwy 421, Lillington; Coats Public Library at 29 E Main Street, Coats; Dunn Public Library at 110 E Divine Street, Dunn; and Erwin Public Library at 110 W F Street, Erwin, to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. Public Library -- Radio Frequency Identification (RFID) Installation in Branches Future Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 111 HCBOC 121823 Revised Pg. 333 During FY 2021-22, the Harnett County Public Library System branches hosted 715 in-house programs with 8,323 attendees. The changing role of public libraries, coupled with an increased number of citizens seeking community-based programming, constitutes a shift in focus from service desk transactions to hands-on training, programming, and other staff-hosted learning opportunities. Patron registration for programs fills up quickly resulting in long waitlists and the unfortunate practice of denying services. Increasing the number of programs would require additional staff time. Library staff designated to planning and implementing programs are currently maximizing their time and efforts to meet growing programming needs. This quite often results in their need to work on scheduled days off and accrue compensatory time. Without additional staff, the library will not be able to keep up with increasing need and demand for additional programs. The limited number of circulation staff employees often results in longer wait times for patrons with reference questions or customers requesting assistance with computer related issues, public office equipment and the print management station. This often leads to customer and staff frustration. In FY 2019-2020, the Main Branch of the Harnett County Public Library System, located at 455 McKinney Pkwy, Lillington, implemented RFID by adding RFID-enabled self-checkout machines, staff workstations, and security gates. These updates have been widely successful for patrons and staff but have created a disconnect in services and procedures between the RFID-enabled main library and the other library branches. Implementing RFID and self-checkout technology is recommended over other alternative solutions because of long term cost-savings. RFID technology will free up staff time typically spent performing circulation duties including item check-in and check-out, holds placement and pick-up, patron account maintenance, and collection management. Staff time will be re-utilized to plan and implement quality programming, assists with information & technology needs, and deliver quality customer service. Other benefits of RFID implementation: • Enhanced customer experience with self-service payment and self-service interface options • Improved circulation efficiency with multi-item check-in and processing • Improved the accuracy of the catalog with RFID inventory control features • Improved the reliability of item security using RFID security gates • Allows for patron privacy when checking items out • Creates consistency in services and procedures between the Main library and library branches • Hire additional staff at library branches to meet the demand for additional programming and patron assistance. • Implement Radio Frequency Identification (RFID) and self-checkout technology which will allow staff time to plan and implement additional programs. Additionally, staff will be able to focus less attention on circulation checkout and more attention on solving users' more complex information and technology needs. Estimated one time cost of installing RFID equipment and tagging existing collection is $180,000. Ongoing costs includes annual licenses and tags for new materials added to the collection; the annual total is estimated to be $13,500. • Do nothing and continue to frustrate and disappoint Harnett County citizens that are denied participation in library hosted programs and less than adequate customer service at library branches. In FY 2019-2020, the Main Branch of the Harnett County Public Library System, located at 455 McKinney Pkwy, Lillington, implemented RFID by adding RFID-enabled self-checkout machines, staff workstations, and security gates. There will be increased costs for annual licenses and RFID tags. Recommended Solution Alternatives Relation to Other Projects Operating Impact Expand public library services to residents of western Harnett by renovating an existing building owned by the county or constructing a new facility. Public Library -- Western Harnett Service Expansion Future Define Problem Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 112 HCBOC 121823 Revised Pg. 334 The 2018-2023 Harnett County Library Master Plan found that the 48,000 residents of western Harnett do not have adequate public library service. Public libraries provide important services that foster economic development, student achievement, and cultural enrichment. Options for addressing this need include renovating an existing 2,000-to-5,000-square-foot building or constructing a new 8,000-to-10,000-square-foot building in an area accessible to western Harnett residents. The county will evaluate these options and, when ready to proceed, conduct a feasibility study to develop reliable cost estimates. Continue to study the needs of Western Harnett. When a possible solution is identified, conduct a feasibility study to determine scope, cost, and possible funding models and options. Recommended Solution Harnett County FY 2025-2031 Recommended Capital Improvements Program Page 113 HCBOC 121823 Revised Pg. 335 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\12.1 HPC agenda memo with public hearing request.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Historic Preservation Ordinance REQUESTED BY: Christopher Appel, Senior Staff Attorney REQUEST: The Legal Departments requests a public hearing for comments regarding the amendments to the Historic Preservation Ordinance. Once the public hearing is closed, the Legal Department seeks adoption of the revised Historic Preservation Ordinance. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 12 HCBOC 121823 Revised Pg. 336 1 HISTORIC PRESERVATION ORDINANCE OF HARNETT COUNTY Adopted October 18, 2006 Amended through March 17, 2008 HCBOC 121823 Revised Pg. 337 2 TABLE OF CONTENTS Section 1.0 Purpose ......................................................................................................... 4 Section 2.0 Historic Properties Commission (HPC) ...................................................... 4 2.1 Creation and Appointment .................................................................................... 4 2.1.1 Representation of Jurisdiction ......................................................................... 4 2.2 Qualification of Members ...................................................................................... 4 2.3 Terms..................................................................................................................... 5 2.4 Rules of Procedure ................................................................................................ 5 2.5 Powers and Duties ................................................................................................ 5 Section 3.0 Historic Landmarks ..................................................................................... 6 3.1 Adoption of a Designation Resolution ................................................................... 6 3.2 Criteria for Designation ......................................................................................... 7 3.3 Inventory ............................................................................................................... 7 3.4 Required Procedures for Designation ................................................................... 7 3.4.1 Submittal of Application ................................................................................. 7 3.4.2 Contents of Application .................................................................................. 7 3.4.3 Designation Reports ...................................................................................... 7 3.4.4 Review Guidelines .......................................................................................... 8 3.4.5 Review by the North Carolina Department of Cultural Resources (NCDCR), Division of Archives and History ......................................................... 8 3.4.6 Consideration of the Report ........................................................................... 8 3.4.7 Submission to the Board of Commissioners ................................................... 9 3.4.8 Public Hearing ............................................................................................... 9 3.4.9 Adoption of a Designation Resolution ............................................................ 9 3.5 Actions Subsequent to Approval ........................................................................... 9 3.6 Denied Applications ............................................................................................. 9 Section 4.0 Historic Districts........................................................................................ 10 4.1 Adoption of a Designation Resolution................................................................. 10 4.2 Criteria for Designation ....................................................................................... 10 4.3 Inventory ............................................................................................................. 10 4.4 Required Procedures for Designation ................................................................. 10 4.4.1 Designation Report ...................................................................................... 10 4.4.2 Review by the NCDCR, Division of Archives and History .......................... 10 4.4.3 Review by Other Groups .............................................................................. 11 4.4.4 Adoption of a Designation Resolution .......................................................... 11 4.5 Revisions to Districts ........................................................................................... 11 Section 5.0 Certificate of Appropriateness .................................................................... 11 5.1 Rules and Regulations ......................................................................................... 11 5.1.1 Development Restriction ............................................................................... 11 5.1.2 Exterior Features .......................................................................................... 11 5.1.3 Building Permit Restriction.......................................................................... 11 5.1.4 Protection of Character ................................................................................. 12 5.2 Review Guidelines .............................................................................................. 12 5.3 Administrative Approval for Minor Works Allowed ............................................ 12 HCBOC 121823 Revised Pg. 338 3 5.4 Limitations on Interior Review ........................................................................... 12 5.5 Certain Changes Not Prohibited ........................................................................ 12 5.6 Delay in Demolition of Designated Properties................................................... 13 5.7 Demolition by Neglect ........................................................................................ 13 5.8 Required Procedures .......................................................................................... 13 5.8.1 Submittal of Application ................................................................................ 13 5.8.2 Contents of Application ................................................................................. 14 5.8.3 Notification of Affected Property Owners .................................................... 14 5.8.4 Public Hearing ............................................................................................. 14 5.8.5 Reasons for HPC's Actions to Appear in Minutes........................................ 14 5.8.6 HPC Action on Application .......................................................................... 14 5.8.7 Time Limits .................................................................................................. 14 5.8.8 Submission of New Application ................................................................... 14 5.8.9 Appeals of the HPC's Decision ................................................................... 15 5.9 Publicly Owned Buildings and Structures .......................................................... 15 5.10 Remedies ........................................................................................................... 15 Section 6.0 Conflict with Other Laws ........................................................................... 15 Section 7.0 Effective ...................................................................................................... 15 HCBOC 121823 Revised Pg. 339 4 Section 1.0 Purpose WHEREAS the General Statues of North Carolina, provides for the establishment and operation of Historic Commissions; and WHEREAS it has become necessary to safeguard the heritage of Harnett County by preserving important elements of our cultural, social, economic, and political, or architectural history; and WHEREAS in order to promote the use and conservation of such property for the education, pleasure, and enrichment of the residents of Harnett County and the State as a whole; BE IT NOW THEREFORE ORDAINED, that the Harnett County Board of County Commissioners hereinafter referred to as “Board of Commissioners” does hereby establish the HISTORIC PRESERVATION ORDINANCE OF HARNETT COUNTY AND THE HARNETT COUNTY HISTORIC PROPERTIES COMMISSION hereinafter referred as the “Historic Properties Commission” or “HPC”; and ordain that it be governed by the following provisions: Section 2.0 Historic Properties Commission (HPC) 2.1 Creation and Appointment The HPC shall consist of five (5) regular members and two (2) alternate members appointed by the Board of Commissioners. All members must reside in Harnett County within the jurisdiction of the HPC, which shall include the area wherein the county and municipalities which adopt this ordinance have authority for planning and regulation of development. There shall be a minimum of one (1) member from each of the five (5) Board of Commissioner’s districts. The members of the HPC may receive for their services per diem compensation the amount of which shall be fixed by the Board of Commissioners. 2.1 The HPC shall consist of five (5) regular members and two (2) alternate members appointed by the Board of Commissioners. All members must reside in Harnett County within the jurisdiction of the HPC, which shall include the area wherein the County and municipalities which adopt this ordinance have authority for planning and regulation of development. The regular members of the HPC should represent each of the five (5) Board of Commissioners’ districts, but the Board of Commissioners may select no more than two qualified candidates from the same district. Alternate members shall be at-large members; however, both alternates shall not reside in the same district unless the Board of Commissioners do not receive qualified candidates from different districts. 2.1.1 Representation of Jurisdiction In making appointments to the HPC, the Board of Commissioners shall strive to appoint members geographically representing all areas of the HPC’s territorial jurisdiction, including but not limited to, participating municipalities. The provisions of the Ordinance shall apply to the unincorporated areas of Harnett County as specifically identified and delineated on the zoning map identified as The Official Zoning Map of Harnett County, North Carolina. In establishing the HPC and making appointments to it, the Board of Commissioners shall seek HCBOC 121823 Revised Pg. 340 5 the advice of state or local historical agencies, societies, or organizations as it may deem necessary. The HPC may appoint advisory bodies and committees as appropriate. 2.2 Qualification of Members A majority of the members of the HPC shall have demonstrated special interest, experience or education in history, architecture, archaeology, or related fields. HCBOC 121823 Revised Pg. 341 6 2.3 Terms HPC members shall serve overlapping terms of three (3) years, and until their successors have been appointed. Initially, the Board of Commissioners shall appoint three (3) regular members to a full term of three (3) years and appoint two (2) regular members to a two (2) year term. Alternate members shall be appointed to three (3) year terms. Thereafter, the Board of Commissioners shall appoint members to three (3) year terms. Any vacancy during the unexpired term of a member of the HPC shall be filled in accordance with the Rules of Procedure for the Board of Commissioners. 2.4 Rules of Procedure The HPC shall adopt Rules of Procedure necessary to the conduct of its affairs and in keeping with the provisions of this ordinance. The Rules of Procedure adopted by the HPC shall at least provide for the selection of its officers, the time and place of its regular meetings and the calling of special meetings, the procedures for the conduct of public hearings, the conduct of voting, the forms to be used in applying for and issuing or denying certificates of appropriateness, and a list of minor works for which the Harnett County Planning Department may issue Certificates of Appropriateness. These rules and procedures shall be kept on file in the County Planning Department Office. 2.5 Powers and Duties The HPC is authorized and empowered to undertake such actions reasonably necessary to the discharge and conduct of its duties and responsibilities as outlined in this ordinance and the N.C. General Statutes, including but not limited to the following: a) Undertake an inventory of properties of historical, prehistorical, architectural, archaeological, and/or cultural significance. b) Recommend to the Board of Commissioners individual buildings, structures, sites, areas, or objects within its zoning jurisdiction to be designated by designation resolution as "historic landmarks," and areas within its zoning jurisdiction to be designated by designation resolution as "historic districts." (c) Recommend to the Board of Commissioners that designation of any area as a historic district or part thereof, or of any building, structure, site, area, or object as a historic landmark, be revoked or removed for cause. (d) Review and act upon proposals for alteration or demolition of designated landmarks and for alteration, demolition, or new construction within historic districts, pursuant to this ordinance. (e) Conduct educational programs on historic landmarks and districts within the County. (f) Cooperate with State, Federal and local governments in pursuing the purposes of this ordinance. The Board of Commissioners or the HPC when authorized by the Board of Commissioners may contract with the State, or the United States of America, or any agency of either, or with any other organization, provided the terms are not inconsistent with state or federal law. HCBOC 121823 Revised Pg. 342 7 (g) Prepare and recommend the official adoption of a historic preservation element as part of the County's comprehensive plan, at the request of the Board of Commissioners. (h) Acquire by any lawful means the fee or any lesser included interest, including options to purchase, to any historic landmarks, land to which historic buildings or structures may be moved, or properties located within historic districts; hold, manage, preserve, restore and improve the interest; and exchange or dispose of the interest by public or private sale, lease, or otherwise, subject to covenants or other legally binding restrictions which will secure appropriate rights of public access and promote the preservation of the property. All lands, buildings, structures, sites, areas, or objects acquired by funds appropriated by The HPC, Board of Commissioners, or other County agency shall be acquired in the name of the Harnett County unless otherwise provided by the Board of Commissioners. (i) Restore, preserve, and operate such historic properties. (j) Enter, at reasonable times, upon private property designated as a historic landmark, within a historic district or under review for such designation and make examinations or surveys as necessary to the performance of its official duties. The HPC shall make a good faith attempt to notify the property owner(s) or his duly authorized agent prior to entry. (k) Negotiate at any time with the owner(s) of a building, structure, site, area or object for its acquisition or its preservation, when such action is reasonably necessary and appropriate. Section 3.0 Historic Landmarks 3.1 Adoption of a Designation Resolution Upon compliance with the procedures set out in Section 3.4, the Board of Commissioners may adopt and, quarterly, amend or repeal a designation resolution of one or more historic landmarks. The designation resolution shall include information which shall: (a) List the name(s) of the owner(s) of the property; (b) Describe each property in the designation resolution, including the approximate area (size) of the property so designated; (c) Describe those elements of the property that are integral to its historical, prehistorical, architectural, archaeological, and/or cultural significance; (d) Provide for each designated historic landmark, a suitable sign or plaque indicating that the landmark has been so designated; and (e) Any other information the HPC and/or Board of Commissioners deems necessary within the authority of this ordinance and the general statutes. HCBOC 121823 Revised Pg. 343 8 3.2 Criteria for Designation In order for any building, structure, site, area, or object to be designated in a resolution as a historic landmark, the HPC must find that the property is of special significance in terms of its history, prehistory, architecture, archaeology and/or cultural importance, and that it possesses integrity of design, setting, workmanship, materials, feeling and/or association. 3.3 Inventory The HPC shall use an inventory of buildings, structures, sites, areas, or objects of historical, prehistorical, architectural, and archaeological significance in the County as a guide to the identification, assessment, and designation of historic landmarks. The HPC shall update the inventory quarterly. 3.4 Required Procedures for Designation The Board of Commissioners may not adopt or amend a resolution, designating a historic building, structure, site, area, or object, or acquire any landmark, until the steps prescribed by this ordinance and its subsections have been taken, including rules of procedure and guidelines for the altering, restoring, moving, or demolishing properties designated as historic. Designation procedures may be initiated by the HPC or at the request of property owner(s) or his duly authorized agent. 3.4.1 Submittal of Application An application for a designation shall be obtained from and, when completed, filed with the Planning Department. Applications for designation shall be considered by the HPC at its next regularly scheduled meeting, provided they have been filed, complete in form and content, at least fifteen (15) working days before the meeting; otherwise consideration shall be deferred until the following meeting. 3.4.2 Contents of Application The HPC shall, by uniform rule in its Rules of Procedure, require information as is reasonably necessary to determine the nature of the application. An application for a designation shall not be considered complete until the required information is included. An incomplete application shall not be accepted. Nothing shall prevent the applicant(s) from filing with the application additional relevant information bearing on the application. 3.4.3 Designation Reports The HPC shall make, or cause to be made, an investigation and report that includes all the information contained in this Section. Applications prepared by property owner(s) will be judged by the same criteria as those prepared by the HPC. (a) The name(s) of the property to be considered for designation; both common and historic names, if they can be determined; (b) The name(s) and address of the current property owner(s); (c) The location of the property proposed to be designated historic, including the street address, Harnett County tax map and parcel numbers and/or the parcel identification number; HCBOC 121823 Revised Pg. 344 9 (d) The date of construction and of any later alterations, if any, if they can be determined; (e) An assessment of the significance of the site or structure pursuant to Section 3.2; (f) An architectural and/or archaeological description of the area of the site or structure proposed to be designated. If outbuildings or other appurtenant features are proposed to be designated, the report shall contain a description of those features; (g) A historical discussion of the site or structure within its type, period and locality; (h) A photograph, current and historic if available, that clearly depicts the property proposed to be designated and supplementary photographs showing facades, details and site layout; and (i) A map showing the location of the property, including any outbuildings and appurtenant features. 3.4.4 Review Guidelines Prior to the designation of any historic landmark or district, the HPC shall prepare and adopt guidelines, not inconsistent with the N.C. General Statutes for altering, restoring, moving, or demolishing of property designated as historic. It is the intention of these guidelines to ensure, insofar as possible, that changes in designated landmarks or properties located within designated districts shall be in harmony with the reasons for designation. 3.4.5 Review by the North Carolina Department of Cultural Resources (NCDCR), Division of Archives and History A report accepted by the HPC shall be submitted to the NCDCR, Division of Archives and History or its successor agency, for comments pursuant to NC General Statutes, as amended from time to time. The NCDCR, Division of Archives and History or its successor agency, acting through the State Historic Preservation Officer, shall, either at their own request or at the initiative of the HPC, be given an opportunity to review and comment upon the substance and effect of the designation of any landmark pursuant to this ordinance. 3.4.6 Consideration of the Report Once the designation report has been prepared, either by the HPC or by the property owner(s), and is deemed by the Planning Department to meet the provisions of subsection 3.4.1, the HPC shall consider the report. The HPC may accept it, amend it, reject it, or recommend further study. Prior to final action on a designation report, the HPC shall indicate the extent to which the landmark meets the criteria for designation in Section 3.2. The HPC should consider any comments received in writing from the NCDCR, Division of Archives and History or its successor agency. If the NCDCR, Division of Archives and History does not submit its written comments or recommendations in connection with any proposed designation within thirty (30) days following receipt of the report, the HPC and Board of Commissioners shall be relieved of any responsibility to consider such comments. After the expiration of the thirty (30) day comment period given the NCDCR, Division of Archives and History, the HPC may recommend to the Board of Commissioners that the property be designated as a historic landmark. HCBOC 121823 Revised Pg. 345 10 3.4.7 Submission to the Board of Commissioners The HPC shall forward its recommendation to the Board of Commissioners. The HPC shall submit a copy of the designation report, any written comments received from the NCDCR, Division of Archives and History, and, if the recommendation is for approval, a proposed designation resolution, to the Board of Commissioners. 3.4.8 Public Hearing When a proposed designation resolution is submitted, the HPC and the Board of Commissioners shall hold a joint public hearing or separate public hearings on the proposed designation resolution. The HPC shall send a notification letter, including time and place, to property owners adjacent to the subject property. It is recommended, but not required, that the HPC also post a notification sign on the subject property and publish notice in a local periodical. 3.4.9 Adoption of a Designation Resolution Following the required public hearing, the Board of Commissioners shall consider the designation report, the HPC's recommendation, the NCDCR, Division of Archives and History’s comments, and the comments made at the public hearing, and may adopt the designation resolution as proposed, adopt it with amendments, or reject the resolution. 3.5 Actions Subsequent to Approval Upon adoption of the resolution: (a) Planning Department shall send the owner(s) of the landmark, as identified by current tax records, written notice of such designation of adoption of the resolution by certified mail, return receipt requested. b) The HPC shall file one copy of the resolution and any subsequent amendments thereto, in the office of the Register of Deeds of Harnett County. The Register of Deeds shall index each historic landmark according to the name of the owner(s) in the grantee and grantor indexes. (c) All tax maps maintained by Harnett County shall clearly indicate the designation of a building, structure, site, area, or object as a historic landmark for as long as the designation remains in effect. (d) The Planning Department shall notify the tax assessor of Harnett County of the landmark designation. The assessor shall consider the designation and any recorded restriction on the landmark in appraising it for tax purposes. 3.6 Denied Applications If the Board of Commissioners denies a designation report, a copy of the minutes of the public hearing at which such a decision to deny the report was made, shall be mailed to the owner(s) of the property proposed for designation, as requested. HCBOC 121823 Revised Pg. 346 11 Section 4.0 Historic Districts 4.1 Adoption of a Designation Resolution No historic district may exist without a resolution designating it as such. Upon compliance with the procedures contained in Section 4.4, the Board of Commissioners within its jurisdiction, may adopt and, quarterly, amend or repeal a resolution designating one or more historic districts. 4.2 Criteria for Designation In order for any area to be designated in a resolution as a historic district, the HPC must find that the area is of special significance in terms of its history, prehistory, architecture, archaeology and/or cultural importance, and that it possesses integrity of design, setting, workmanship, materials, feeling and/or association. 4.3 Inventory The HPC shall use an inventory of buildings, structures, sites, areas, or objects of historical, prehistorical, architectural, and archaeological significance in the County as a guide for the identification, assessment, and designation of historic districts. The HPC shall update the inventory quarterly. 4.4 Required Procedures for Designation The Board of Commissioners may not adopt or amend a resolution designating a historic district, nor may the Board of Commissioners or the HPC accept any district until the steps prescribed by this Section have been taken. 4.4.1 Designation Report The HPC shall prepare or review an investigation and report describing the significance of the buildings, structure, features, sites, or surroundings included in any such proposed district, and the description of the boundaries of such district. Such report shall be referred to the Board of Commissioners and the Planning Department for its review and comment according to procedures set forth in the Harnett County Zoning Ordinance. 4.4.2 Review by the NCDCR, Division of Archives and History All designation reports shall be submitted to the NCDCR, Division of Archives and History by the HPC. The NCDCR, Division of Archives and History or its successor agency, acting through the State Historic Preservation Officer, shall, either upon their own request or at the initiative of the HPC, be given an opportunity to review and comment upon the substance and effect of the designation of any district. If the NCDCR, Division of Archives and History does not submit its written comments or recommendations in connection with any proposed designation within thirty (30) days following receipt of the report, the HPC and the Board of Commissioners shall be relieved of any responsibility to consider such comments. After the expiration of the thirty (30) day comment period given the NCDCR, Division of Archives and History, the HPC may recommend to the Board of Commissioners that the area be designated as a historic district. HCBOC 121823 Revised Pg. 347 12 4.4.3 Review by Other Groups The Board of Commissioners may also, in its discretion, refer the designation report and proposed boundaries to any local preservation commission or other interested body for its recommendations prior to taking action to adopt or amend the designation resolution. 4.4.4 Adoption of a Designation Resolution On receipt of these reports and recommendations, the Board of Commissioners may proceed in the same manner as would otherwise be required for the adoption or amendment of any appropriate zoning ordinance provisions. 4.5 Revisions to Districts With respect to any changes in the boundaries of an adopted historic district subsequent to its initial establishment, the requirements and procedures contained in Section 4.0 shall apply. Section 5.0 Certificate of Appropriateness 5.1 Rules and Regulations 5.1.1 Development Restriction From and after the designation of a historic landmark or district, no exterior portion of any building or other structure (including masonry walls, fences, light fixtures, steps and pavement, or other appurtenant features), nor above-ground utility structure nor any type of outdoor advertising sign shall be erected, altered, restored, moved, or demolished on such landmark or within such district until after an application for a Certificate of Appropriateness as to exterior features has been submitted to and approved by the HPC. A Certificate of Appropriateness shall be required whether or not a building permit is required. 5.1.2 Exterior Features For purposes of this ordinance, "exterior features" shall include the architectural style, general design, and general arrangement of the exterior of a building or other structure, including the kind and texture of the building material, the size and scale of the building or other structure, and the type and style of all windows, doors, light fixtures, signs, and other appurtenant fixtures. In the case of outdoor advertising signs, "exterior features" shall mean the style, material, size, and location of all such signs. In adopting a resolution, establishing a historic district, the Board of Commissioners may provide that "exterior features" also include historic signs, color, and significant landscape, archaeological, and natural features of the area. 5.1.3 Building Permit Restriction In adopting a resolution establishing a historic district, the County shall provide that no building permit or other permit granted for the purposes of constructing, altering, moving, or demolishing structures shall be issued unless the HPC has first issued a Certificate of Appropriateness authorizing the construction, alteration, moving, restoration, or demolition. Any building permit or such other permit not issued in conformity with this Section shall be invalid. In approving a Certificate of Appropriateness, the HPC may attach reasonable conditions necessary to carry out the purposes of this ordinance. HCBOC 121823 Revised Pg. 348 13 5.1.4 Protection of Character The HPC shall take no action under this section except to prevent the construction, reconstruction, alteration, restoration, moving, or demolition of buildings, structures, appurtenant fixtures, outdoor advertising signs, or other significant features which would be incongruous with the special character of the landmark or district. 5.2 Review Guidelines The HPC shall review the established guidelines prepared during the designation resolution process for the subject property. It is the intention of these guidelines to ensure, insofar as possible, that changes in designated landmarks or properties located within designated districts shall be in harmony with the reasons for designation. 5.3 Administrative Approval for Minor Works Allowed The Planning Department may issue a Certificate of Appropriateness for minor works, as listed in the HPC's Rules of Procedure. Minor works shall include and are defined as those exterior changes that do not involve substantial alterations, additions, or removals that could impair the integrity of the property and/or district as a whole. No application for a minor works Certificate of Appropriateness may be denied without formal action by the HPC. 5.4 Limitations on Interior Review Notwithstanding this ordinance, jurisdiction of the HPC over interior spaces shall be limited to specific interior features of architectural, artistic, or historical significance in publicly owned landmarks, and of privately owned historic landmarks for which consent for interior review has been given by the owner(s). If an owner’s consent for interior review has been filed with the Register of Deeds of Harnett County and indexed according to the name of the owner(s) of the property in the grantee and grantor indexes, such consent shall bind future owners and/or successors in title. The designation resolution establishing the historic designation shall specify the interior features to be reviewed and the specific nature of the HPC's jurisdiction over those features. 5.5 Certain Changes Not Prohibited Nothing in this ordinance shall be construed to prevent the ordinary maintenance or repair of any exterior architectural feature of a historic landmark or property located within a district that does not involve a change in design, material, or outer appearance thereof. Nor shall this ordinance be construed to prevent the construction, reconstruction, alteration, restoration, moving, or demolition of any such feature when a building inspector or similar County official certifies to the HPC that such action is required for the public safety because of an unsafe or dangerous condition. Nothing herein shall be construed to prevent the property owner(s) from making any use of his property not prohibited by other statutes, ordinances, or regulations. Nothing in this ordinance shall be construed to prevent the maintenance of or, in the event of an emergency, immediate restoration of any existing above-ground utility structure without approval by the HPC. HCBOC 121823 Revised Pg. 349 14 5.6 Delay in Demolition of Designated Properties Except as provided below, the HPC may not deny an application for Certificate of Appropriateness authorizing the demolition of a designated historic landmark or property located within a district. However, the HPC may delay the effective date of such a Certificate for a period of up to 365 days from the date of approval. The HPC may reduce the period of delay where it finds that the owner(s) would suffer extreme hardship or be permanently deprived of all beneficial use of or return from such property by virtue of the delay. During such period, the HPC may negotiate with the owner and with any other parties in an effort to find a means of preserving the property, as provided in the “Powers and Duties” Section of this Ordinance. The HPC may deny an application for a Certificate of Appropriateness authorizing the demolition or destruction of a building, site, or structure determined by the State Historic Preservation Office to have statewide significance, as defined in the criteria of the National Register of Historic Places, unless the HPC finds that the owner(s) would suffer extreme hardship or be permanently deprived of all beneficial use or return by virtue of the denial. If the HPC has voted to recommend designation of a property as a landmark or designation of an area as a district, and final designation has not been made by the Board of Commissioners, the demolition or destruction of any building, site, or structure located on the property of the proposed landmark or in the proposed district may be delayed by the HPC for a period of up to 180 days or until the Board of Commissioners takes action on the designation, whichever occurs first. Should the Board of Commissioners approve the designation prior to the expiration of the 180 day delay period, an application for a Certificate of Appropriateness for demolition must then be filed; however, the maximum delay period of 365 days shall be reduced by the period of delay while the designation was pending. 5.7 Demolition by Neglect Demolition by neglect of any designated historic landmark or property located within a district shall constitute a violation of this ordinance. The Board of Commissioners and/or HPC with the expressed consent of the Board of Commissioners may take appropriate actions to prevent demolition by neglect, provided such actions include appropriate safeguards to protect the property owner(s) from undue economic hardship. 5.8 Required Procedures 5.8.1 Submittal of Application An application for a Certificate of Appropriateness shall be obtained from and, when completed, filed with the Planning Department. Applications for Certificates of Appropriateness shall be considered by the HPC at its next regularly scheduled meeting, provided they have been filed, complete in form and content, at least fifteen (15) working days before the meeting; otherwise consideration shall be deferred until the following meeting. HCBOC 121823 Revised Pg. 350 15 5.8.2 Contents of Application The HPC shall, by uniform rule in its Rules of Procedure, require information as is reasonably necessary to determine the nature of the application. An application for a Certificate of Appropriateness shall not be considered complete until the required information is included. An incomplete application shall not be accepted. Nothing shall prevent the applicant(s) from filing with the application additional relevant information bearing on the application. 5.8.3 Notification of Affected Property Owners Before considering an application for a Certificate of Appropriateness, the HPC shall notify by mail the owner(s) of any adjacent property. The mailed notices are for the convenience of the property owner(s) and occupant(s) and any defect or omission therein shall not impair the validity of issuing a Certificate of Appropriateness, or any following action. 5.8.4 Public Hearing When considering an application, the HPC shall give the applicant(s) and Stakeholder(s) of any property likely to be materially affected by the application, an opportunity to be heard at a public hearing. 5.8.5 Reasons for HPC's Actions to Appear in Minutes The HPC shall cause to be entered into the minutes of its meeting the reasons for its actions, whether it be approval, approval with modifications, deferral or denial. The minutes shall also contain a summary of any citation to the evidence, testimony, studies, or other authority upon which it based its decision. 5.8.6 HPC Action on Application When considering the application, the HPC shall apply the review guidelines required by Section 6.0, and shall, before final action on the application, make findings of fact indicating the extent to which the application is or is not in compliance with the review criteria. The HPC's action on the application shall be approval, approval with modifications, deferral, or disapproval. 5.8.7 Time Limits If the HPC fails to take final action upon any application within 180 days from the date the complete application is filed with the Planning Department, the application shall be deemed to be approved as submitted. This time period may be extended to an exact date upon mutual agreement between the HPC and the applicant(s). A Certificate of Appropriateness shall expire 180 days after the date of issuance, or in the case of a demolition Certificate of Appropriateness, the effective date, if the work authorized by the Certificate has not been commenced. If the work has been discontinued for a period of 365 days after commencement, the Certificate shall immediately expire. 5.8.8 Submission of New Application If the HPC denies a Certificate of Appropriateness, a new application affecting the same property may be submitted only if substantial change is made in plans for the proposed construction, reconstruction, alteration, restoration, or moving. HCBOC 121823 Revised Pg. 351 16 5.8.9 Appeals of the HPC's Decision An appeal may be made to the Harnett County Board of Adjustment regarding the HPC's action in approving or denying any application for a Certificate of Appropriateness. Written notice of intent to appeal must be sent to the HPC, postmarked within twenty (20) days following the HPC's decision, unless oral notice of appeal is made to the HPC during the meeting at which the decision is rendered. Appeals must be filed with the Harnett County Board of Adjustment within sixty (60) days following the Commission's decision. Appeals shall be in the nature of certiorari. The Board of Adjustment's decision in any such case may be appealed to the Superior Court of Harnett County. 5.9 Publicly Owned Buildings and Structures Designated historic buildings, structures, sites, areas, or objects in the HPC’s jurisdiction owned by State of North Carolina or any of its political subdivisions, agencies, or instrumentalities shall be subject to the regulations imposed by this ordinance, in accordance with N.C. General Statutes. 5.10 Remedies In case any building, structure, site, area, or object designated a historic landmark or any property located within a historic district is about to be demolished as the result of deliberate neglect or otherwise, materially altered, remodeled, constructed, or removed, except in compliance with this ordinance, the Board of Commissioners, the HPC, or other party aggrieved by such action may institute any appropriate action or proceedings to prevent such unlawful demolition, material alteration, remodeling, or removal, to restrain, correct or abate such violation, or to prevent any illegal act or conduct with respect to such historic property. Section 6.0 Conflict with Other Laws Whenever the provisions of this ordinance are in conflict with any other statute, charter provision, ordinance or regulation of the County, the more restrictive ordinance or regulation shall govern. Section 7.0 Effective Duly adopted this day of , 200_ HARNETT COUNTY BOARD OF COMMISSIONERS Chairman ATTEST: Clerk to the Board HCBOC 121823 Revised Pg. 352 NOTICE OF PUBLIC HEARING The Harnett County Board of Commissioners will hold a public hearing regarding the following revision to Section 2.1 Creation and Appointment of the Historic Preservation Ordinance of Harnett County: “The HPC shall consist of five (5) regular members and two (2) alternate members appointed by the Board of Commissioners. All members must reside in Harnett County within the jurisdiction of the HPC, which shall include the area wherein the County and municipalities which adopt this ordinance have authority for planning and regulation of development. The regular members of the HPC should represent each of the five (5) Board of Commissioners’ districts, but the Board of Commissioners may select no more than two qualified candidates from the same district. Alternate members shall be at-large members; however, both alternates shall not reside in the same district unless the Board of Commissioners do not receive qualified candidates from different districts.” Said public hearing shall take place on Monday, December 18, 2023 at 6:00 o’clock PM during the regular meeting of the Board of Commissioners at the County Commissioner Meeting Room in the Harnett County Resource Center and Library, located at 455 McKinney Parkway, Lillington, NC 27546. At that time, any person who wishes to be heard concerning revision may appear before the board or may submit their comments in writing to mdcapps@harnett.org no later than 6:00 pm on Sunday, December 18, 2023 and comments will be read aloud during the meeting. This the 5th day of December, 2023. Harnett County Board of Commissioners 12/5/2023 HCBOC 121823 Revised Pg. 353 Item 13AHCBOC 121823 Revised Pg. 354 July 1, 2023 - June 30, 2024 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun TOTAL AVG. Front Desk - Check-in Appointments 978 1188 1346 1572 1160 6244 1248.8 Health Clinics Adult Women Wellness Clinic 2 5 2 3 2 14 2.8 Care Coordination for Children (CC4C)144 142 145 156 172 759 151.8 Child Health - Sick Clinic 138 149 213 261 206 967 193.4 Child Health - Well Clinic 155 182 216 149 112 814 162.8 County Employee Health Clinic 101 107 128 147 163 646 129.2 Family Planning 126 138 125 130 116 635 127 Immunizations 121 330 1385 1740 314 3890 778 COVID Vaccines 12 30 11 162 102 317 63.4 Maternity (Prenatal Clinic)157 170 110 140 130 707 141.4 OB Care Management (OBCM)185 190 181 201 192 949 189.8 Postpartum Home Visits 0 0 0 0 0 0 0 Refer/Repeat Pap 3 1 0 2 0 6 1.2 STD Services 76 95 99 98 63 431 86.2 TB Services 91 90 60 57 57 355 71 Welcome Baby Home Visits 0 0 0 0 0 0 0 Total Services 1311 1629 2675 3246 1629 10490 2098 Reportable Disease Cases Tuberculosis 0 0 0 0 0 0 0 HIV - (Quarterly report)0 0 0 3 0 3 0.6 AIDS - (Quarterly report)0 0 0 0 0 0 0 SYPHILIS - (Quarterly report)8 1 0 3 6 18 3.6 OTHER STD's 21 71 67 47 19 225 45 Other (salmonella, campylobacter, etc)7 3 7 6 4 27 5.4 Total Services 36 75 74 59 29 273 54.6 Health Education Outreach 229 430 379 360 368 1766 353.2 Laboratory Clients 1030 1260 1422 1558 1255 6525 1305 Laboratory Tests 687 823 912 946 1026 4394 878.8 HIV Tests 97 124 116 122 81 540 108 WIC Active Participation 3581 2952 2884 3075 12492 3123 Vital Statistics Births In County 38 43 41 33 2 157 31.4 Births Out of County 132 156 145 156 136 725 145 Deaths 58 68 48 47 77 298 59.6 Environmental Health Applications Received 105 155 118 79 80 537 107.4 Permits Issued 92 98 102 97 68 457 91.4 Completions Issued 65 60 75 96 82 378 75.6 Repair Permits Applied 9 2 5 7 7 30 6 Permits Denied 0 0 0 0 90 90 18 Site Visits 92 123 102 104 0 421 Food and Lodging Establishments Inspected/Reinspected 63 80 90 86 49 368 73.6 Visits /Construction/Critical 18 43 64 47 43 215 43 Complaints 7 4 2 1 3 17 3.4 Private Water Supplies Well Applications Received 4 3 9 3 2 21 4.2 updated 7/08/2022 updated 12-08-2023 Activities Summary Harnett County Department of Public Health Item 13B HCBOC 121823 Revised Pg. 355 Item 13C HCBOC 121823 Revised Pg. 356 HCBOC 121823 Revised Pg. 357 HCBOC 121823 Revised Pg. 358 Item 13D HCBOC 121823 Revised Pg. 359 HCBOC 121823 Revised Pg. 360 HCBOC 121823 Revised Pg. 361 HCBOC 121823 Revised Pg. 362 HCBOC 121823 Revised Pg. 363 Item 13E HCBOC 121823 Revised Pg. 364 HCBOC 121823 Revised Pg. 365 HCBOC 121823 Revised Pg. 366 HCBOC 121823 Revised Pg. 367 HCBOC 121823 Revised Pg. 368 ITem 13F HCBOC 121823 Revised Pg. 369 HCBOC 121823 Revised Pg. 370 HCBOC 121823 Revised Pg. 371 HCBOC 121823 Revised Pg. 372 HCBOC 121823 Revised Pg. 373 HCBOC 121823 Revised Pg. 374 HCBOC 121823 Revised Pg. 375 HCBOC 121823 Revised Pg. 376 HCBOC 121823 Revised Pg. 377 HCBOC 121823 Revised Pg. 378 HCBOC 121823 Revised Pg. 379 HCBOC 121823 Revised Pg. 380 HCBOC 121823 Revised Pg. 381 HCBOC 121823 Revised Pg. 382 HCBOC 121823 Revised Pg. 383 HCBOC 121823 Revised Pg. 384 RUN DATE: 12/11/2023 10:31 AM RELEASES REPORT Harnett County BILL TYPE: Both PARAMETERS SELECTED FOR RELEASES REPORT: PRINT TOTALS ONLY: No BILL YEAR/NUMBER RANGE: TRANSACTION DATE/TIME RANGE: 11/01/2023 - 11/01/2023 USER/OPERATOR: EXCLUDE USERS/OPERATORS: SORT ORDER: Transaction Date REPORT TITLE: PAYMENT DATE RANGE: DISTRICT/TYPE/FEE: BATCH MONTH RANGE: BATCH YEAR RANGE: BATCH REAL TIME: INCLUDE ONLY THOSE WITH RELEASE NUMBERS: No HCBOC 121823 Revised Pg. 385 RUN DATE: 12/11/2023 10:31 AM RELEASES REPORT Harnett County HCBOC 121823 Revised Pg. 386 RUN DATE: 12/11/2023 10:31 AM RELEASES REPORT Harnett County NAME BILL NUMBER OPER DATE/TIME DISTRICT VALUE AMOUNT 1500054694 2023-72594 DY: PERSONAL PROPERTY MWRIGHT 11/1/2023 12:41:55 PM ELLIOTT PAMELA YVETTE LISTED IN ERROR C ADVLTAX 29,184.00 172.48 LISTED IN ERROR C PEN FEE 29,184.00 17.25 THIS MH HAS BEEN D/L ABS# 74095 HAS ALREADY BEEN PAID REMOVING 72594 BILLED IN ERROR TOTAL RELEASES:189.73 NET RELEASES PRINTED:189.73 TOTAL TAXES RELEASED 189.73 HCBOC 121823 Revised Pg. 387 RUN DATE: 12/11/2023 10:31 AM RELEASES REPORT Harnett County C ADVLTAX - HARNETT COUNTY TAX TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 29,184 29,184 0.00 172.48 0 0.00 29,184 172.48 DIST TOTAL 0 29,184 29,184 0.00 172.48 0 0.00 29,184 172.48 C PEN FEE - HARNETT COUNTY LATE LIST PENALTY TAX YEAR RATE YEAR REAL VALUE RELEASED PERS VALUE RELEASED TOTAL VALUE RELEASED REAL TAX RELEASED PERS TAX RELEASED MV VALUE RELEASED MV TAXES RELEASED TOTAL VALUE RELEASED TOTAL TAXES RELEASED 2023 2023 0 29,184 29,184 0.00 17.25 0 0.00 29,184 17.25 DIST TOTAL 0 29,184 29,184 0.00 17.25 0 0.00 29,184 17.25 GRAND TOTALS:0 58,368 58,368 0.00 189.73 0 0.00 58,368 189.73 HCBOC 121823 Revised Pg. 388 1 Needs‐Based Public School Capital Fund 2023‐24 Grant Application Application Deadline: January 5, 2024 Rev. 11/13/2022 Item 14A HCBOC 121823 Revised Pg. 389 2 NEEDS‐BASED PUBLIC SCHOOL CAPITAL FUND FY2023‐24 GRANT APPLICATION PROGRAM CRITERIA Date: _________ ___________ BACKGROUND The Needs‐Based Public School Capital Fund was established to assist counties with their critical public school building capital needs. Grants from the NBPSCF are funded with revenue from the NC Education Lottery. Grant funds are available to eligible counties for construction of new school buildings and additions, repairs, and renovations of existing school facilities. APPLICATION TIMELINE Guidance Issued October 13, 2023 Application Opens November 13, 2023 Application Deadline January 5, 2024 ELIGIBILITY Counties with an adjusted market value of taxable real property of less than $40 billion are eligible to apply for a grant under the NBPSCF program. The list of eligible counties is published by DPI annually prior to the NBPSCF application period. The list of eligible counties for FY2023‐24 is available here: FY23‐24 Eligibility Grant funds must be used only for construction of new school buildings and additions, repairs, and renovations. Grant funds cannot be used for real property acquisition or for capital improvements to administrative buildings. PROGRAM FUNDING Funding appropriated for NBPSCF Grant awards exceeds $254 million for FY2023‐24. MATCHING FUNDS Counties receiving a grant are required to provide local matching funds from county funds, other non‐state funds, or a combination of these sources, in accordance with G.S. 115C‐546.11.(a). Local matching fund requirements range from 0% to 35% of the grant amount, and are published by DPI annually prior to the NBPSCF application period. The local match requirement applicable to the project is the published local match requirement in effect at the time of the grant award. Local matching requirements for FY2023‐24 grant applicants are available here: FY23‐24 Local Matching Requirements HCBOC 121823 Revised Pg. 390 3 NEEDS‐BASED PUBLIC SCHOOL CAPITAL FUND FY2023‐24 GRANT APPLICATION PROGRAM CRITERIA Date: _________ ___________ MAXIMUM AWARD Grant award maximums are as follows: Up to $42 million for an Elementary School Up to $52 million for a Middle School Up to $62 million for a High School An applicant may not apply for projects that exceed an aggregate amount greater than the maximum grant award amounts listed above in any single year. Applications will be reviewed in the context of projected enrollment to evaluate the reasonableness of project size and scope. REPORTING Grant recipients are required to submit a report by April 1 of each year, with each grant funds distribution request, and upon completion of the project, detailing: the use of grant funds, progress on the project, and impact of the project on the county’s school capital plan. Grant funds will be disbursed in a series of payments based on the progress of the project. To receive a distribution, the grant recipient must submit a request for distribution, along with documentation of the expenditures for which the distribution is requested, and evidence that the matching requirement has been met. DPI will provide grant recipients with Reporting and Distribution Request forms following announcement of awards. AGREEMENT A county receiving Needs‐Based grant funds is required to enter into an agreement with the Department of Public Instruction detailing the use of grant funds, in accordance with G.S. 115C‐546.12.(a). DPI will provide grant recipients with Agreement Forms following announcement of awards. Signed Agreements are due within 60 days of award announcement. HCBOC 121823 Revised Pg. 391 4 NEEDS‐BASED PUBLIC SCHOOL CAPITAL FUND FY2023‐24 GRANT APPLICATION PROGRAM CRITERIA Date: _________ ___________ EVALUATION Applications are evaluated on critical needs, budget detail, and the following criteria per G.S. 115C‐546.10.: Prioritization Definition/Calculation/Data Source Tier Designation Counties designated as development tier one areas. (NC Department of Commerce, 2023 NC Development Tier Designations) Ability to Generate Tax Revenue Total revenue generated by a one‐cent per $100 valuation increase in the county property tax rate. (NC State Treasurer, Analysis of Debt of North Carolina Counties 6‐30‐2022) Ratio of Debt to Tax Revenue Debt: Sum of County Debt from [General Obligation Bonds, Installment Purchase Debt, Special Obligation Bonds, QZABs and QSCBs, Certificates of Participation] (NC State Treasurer, Analysis of Debt of North Carolina Counties 6‐30‐2022) Revenue: Sum of County Revenues from Property Taxes, Other Taxes, and Sales Tax, FY 2021‐22 (NC DOR, Statistical Abstract of North Carolina Taxes 2022, Advance Edition) Critical Deficiency The extent to which a project will address critical deficiencies in adequately serving the current and future student population. Facility Construction Projects with new construction or complete renovation of existing facilities. Facility Replacement Projects that will consolidate two or more schools into one new facility. Applicant Status Counties that have not received a grant in the previous three years. HCBOC 121823 Revised Pg. 392 5 NEEDS‐BASED PUBLIC SCHOOL CAPITAL FUND FY2023‐24 GRANT APPLICATION CONTACT INFORMATION Date: _________ ___________ SUBMIT ONE APPLICATION PER SCHOOL CAMPUS – A PROJECT MAY INCLUDE MULTIPLE BUILDINGS County: ___ Primary Contact: ___ Title: ___ Address: ___ Phone: ___ email: ___ School Unit: ___ Primary Contact: ___ Title: ___ Address: ___ Phone: ___ email: ___ APPLICATION SUBMITTAL Submit completed applications and supporting materials by Friday, January 5, 2024, via email to: Nathan Maune | School Planning Section Chief | 984‐236‐2919 | nathan.maune@dpi.nc.gov SUBMITTAL CHECKLIST – SUBMIT ALL FILES IN PDF FORMAT  Contact Information  Application Form  Project Narrative  Budget Estimate  Additional Documentation (as appropriate)  Signed Assurance Page HCBOC 121823 Revised Pg. 393 6 NEEDS‐BASED PUBLIC SCHOOL CAPITAL FUND FY2023‐24 GRANT APPLICATION PROJECT INFORMATION Date: _________ ______ ____ Project Title: __________________________________________________________________________________________ Location: __________________________________________________________________________________________ Type of Facility: __________________________________________________________________________________________ Short Description of Proposed School Construction Project: __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Describe the critical need this project addresses and the impact on student outcomes: __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ (please attach additional information as necessary) HCBOC 121823 Revised Pg. 394 7 NEEDS‐BASED PUBLIC SCHOOL CAPITAL FUND FY2023‐24 GRANT APPLICATION PROJECT INFORMATION Date: ________ ______ ____ Was this project identified in the 5‐year plan in the 2020‐21 Facility Needs Survey? ___ YES ___ NO If not, provide explanation and attach equivalent information: __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Will this project replace any existing facilities? ___ YES ___ NO If YES, which school(s): ______________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ How many students will be served by this project? ________________________________________________ Has Advanced Planning been done for this project? ___ YES ___ NO __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Have Construction Documents been completed for this project? ___ YES ___ NO __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Anticipated or Actual Bid Date: ________________________________________________________________ Planned Start Date of Construction*: ___________________________________________________________ Planned Completion Date of Construction: ______________________________________________________ *Construction must begin within 24 months of grant award under G.S. 115C‐546.12.(b) . HCBOC 121823 Revised Pg. 395 8 NEEDS‐BASED PUBLIC SCHOOL CAPITAL FUND FY2023‐24 GRANT APPLICATION PROJECT BUDGET Date: _________ ____ _ _ __ Total NBPSCF Grant funding requested for this project: ____________________________________________ Minimum NBPSCF Grant funding for project to proceed (optional): ___________________________________ Estimated Project Costs Local (non‐State) NBPSCF Grant Funds Total Planning $________________ $________________ $________________ Construction $________________ $________________ $________________ Other Costs* $________________ $________________ $________________ Total $________________ $________________ $________________ *Project costs normally categorized as ‘owner’s direct costs’ on a construction project – may include items such as site surveys, materials testing, site utilities, geotechnical reports, etc. Land acquisition costs are not eligible. Source(s) of required Local Matching Funds: __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Have any of the Local Matching Funds been expended at the time of application? ___ YES ___ NO If YES, provide amount expended: _____________________________________________________________ If YES, provide description of work: ____________________________________________________________ Estimated Project Expenditures by Fiscal Year (show estimated period over which funds will be spent by Fiscal Year) Total Planned Expenditures 2022‐23 or earlier 2023‐24 2024‐25 2025‐26 or later Total Local Matching Funds $ $ $ $ $ Requested NBPSCF Grant Funds* $ $ $ $ $ Total Estimated Expenditures by Fiscal Year $ $ $ $ $ *Total requested grant funding cannot exceed maximum allowed under G.S. 115C‐546.11.(c) . HCBOC 121823 Revised Pg. 396 9 NEEDS‐BASED PUBLIC SCHOOL CAPITAL FUND FY2023‐24 GRANT APPLICATION ADDITIONAL DOCUMENTATION Date: _________ ____ _ _ __ Any project funded with a grant from the Needs‐Based Public School Capital Fund must follow the same review process as any other LEA capital project. •A registered Architect and/or registered Engineer shall prepare the drawings and specifications in accordance with G.S. 133‐1 through 133‐4.1, as applicable. •School Planning design review is required. Design documents must be submitted at appropriate intervals during design – SD, DD, and CD. Neither the LEA nor the County shall invest any funds in construction of the project until the review process is completed. •Transmittal of drawings and specifications to School Planning must include the form at: https://www.dpi.nc.gov/documents/schoolplanning/project‐submittal‐form/download •Design of the project should be in compliance with DPI School Planning Guidelines: https://www.dpi.nc.gov/districts‐schools/district‐operations/school‐planning •DPI Facility Design Guidelines can be found at: https://www.dpi.nc.gov/documents/schoolplanning/facility‐design‐guidelines/download •DPI School Science Facility Requirements can be found at: https://www.dpi.nc.gov/documents/schoolplanning/science‐facilities‐planner/download https://www.dpi.nc.gov/documents/schoolplanning/science‐safety‐checklist/download •For projects involving the closing of an existing school, the LEA must follow these procedures: https://www.dpi.nc.gov/documents/schoolplanning/school‐closing‐procedure/download •For projects involving the demolition of an existing school building, the LEA must follow the closing procedure noted above and must submit a Feasibility and Cost Analysis: https://www.dpi.nc.gov/documents/schoolplanning/costfeas‐1/download •DPI Lottery Capital Funding FAQ can be found at: https://www.dpi.nc.gov/documents/schoolplanning/lottery‐capital‐funding‐faq‐ document/download?attachment HCBOC 121823 Revised Pg. 397 10 NEEDS‐BASED PUBLIC SCHOOL CAPITAL FUND FY2023‐24 GRANT APPLICATION ASSURANCE PAGE Date: _________ ____ _ _ __ By signing below, we assure the North Carolina Department of Public Instruction that we are officials of our respective organizations and we are authorized to submit this application on behalf of these organizations. We certify the following:  The information provided in this proposal is correct and complete.  The project described in the application is within the parameters of the Needs‐Based Public School Capital Fund as required in Article 38B of G.S. 115C‐546, and that all of the required local funding is available and designated as a match for this project.  All Needs‐Based Public School Capital Fund grant proceeds and the required Local Matching funds will be used for the construction project described in the application.  We will work cooperatively with the North Carolina Department of Public Instruction in monitoring and evaluating the progress of the project to meet statutory reporting requirements. We will report on project status and State and local funds expended by April 1 of each year, at the time of each distribution request, and within 90 days of project completion.  Within 60 days of receiving a Needs‐Based Public School Capital Fund grant award, we will enter into an agreement with the Department of Public Instruction detailing the use of grant funds, in accordance with G.S. 115C‐546.12.(a).  All applicable federal and state laws will be adhered to, including promotion of equal opportunity without regard to race, color, religion, gender, age, disability, political affiliation, or national origin.  Generally accepted fiscal control and accounting procedures will be followed to ensure proper disbursement and accounting of funds from the Needs‐Based Public School Capital Fund grant proceeds and required Local Matching funds.  All Needs‐Based Public School Capital Fund grant proceeds are subject to forfeiture provisions, requiring full repayment, in accordance with G.S. 115C‐546.12.(c). __________________________________________________________________________________________ (Signature – Chair, County Commissioners) (Date) __________________________________________________________________________________________ (Signature – Chair, Board of Education) (Date) HCBOC 121823 Revised Pg. 398 Harnett County Schools – Flatwoods Middle School Project Narratives and Additional Information Needs-Based Public School Capital Fund grant application narratives Short description of the School Construction Project: Harnett County is experiencing rapid growth and Harnett Central MS, Highland MS, and Overhills MS are exceeding enrollment capacity. The project is a new middle school facility for the central corridor of Harnett County and will accommodate an 1,100-student enrollment capacity. The project includes site development and construction of the new Flatwoods Middle School facility on a site owned by the school district on US Highway 401 in central Harnett County. The proposed school facility is a central connecting “”main street” corridor with a one-story wing and a two-story wing in a 150,000 square foot building. Describe the critical need this project addresses and the impact on student outcomes: The new middle school has been designed to alleviate the overcrowding at Harnett Central Middle School, Overhills MS, Western Harnett MS, and Highland MS specifically. The central location in the center portion of the county will enable the new middle school to alleviate overcrowding at the perimeter middle schools that are most subject to the suburban sprawl growth patterns. Redistricting students does not solve the current or future needs of the school district and the new Flatwoods Middle School is situated within the specific service area denoted by land use studies as the most effective location. This location will relieve both the immediate and future capacity needs at both the northern and southern extents of the county. The new Flatwoods Middle School is a critical need to maintain the educational standards and learning environment the school district demands. The current growth indications are illustrated in the number of newly approved sub-divisions because of the growing residential spill-over from Wake County, Cumberland County (Fort Liberty – formerly Fort Bragg), and surrounding counties. If not prepared for, this continued growth has the potential to overwhelm Harnett County Schools. The projected growth is captured in the Harnett County Land Use map, illustrating the vast number of approved subdivisions currently permitted. Many are currently under construction, as well as a significant number in permitting. This central location will have the greatest effect on the overpopulation of Harnett Central Middle School. In addition, it will reassign students that currently attend Western Harnett MS, allowing for movement of students from Overhills MS and Highland MS to Western Harnett MS. When completed, the new Flatwoods MS will essentially help with numbers at three middle schools (HCMS, OMS, and HMS) that are either at or exceeding capacity. Additionally, the new Flatwoods MS will significantly reduce student travel distances and bus ride times, especially for students attending Harnett Central Middle School. The central location will enable a significant reduction of travel times for students and staff, encourage community identity with their respective schools, and facilitate needed modifications to the current attendance zones. While the central area of the county is developing, it is still mainly rural in context. Literacy is a concern for all students, and a strategic design goal is the location of the media center as a hub for students – the physical and educational centerpiece of the school. Various collaborative spaces and project/maker spaces have been designed throughout the new facility for interactive student participation in a project- based learning environment. The new Flatwoods Middle School will serve as a centerpiece to the central Harnett County community. In summary, the new Flatwoods Middle School offers Harnett County Schools the opportunity to deliver a contemporary educational curriculum in a facility that is specifically designed to support their desired educational program. Most importantly, it is designed with the flexibility to support the students of the future. This is a school facility that is designed to last a lifetime. Students will benefit immensely from this new school – it is a necessity to relieve the extreme overcrowding at Harnett Central Middle School, HCBOC 121823 Revised Pg. 399 Overhills Middle School and Highland Middle School. This project will be a celebration of the Needs- Based Public School Capital Fund grant expenditure and have a major impact on the learning environment for all Harnett County middle school students. Additional Documentation (as appropriate): Additional documentation has been included with this application to support and demonstrate Harnett County Schools’ commitment to the implementation of this building project. The district will have completed construction documents and received approval from all state and local regulatory authorities having jurisdiction by August 2022. The schematic Design documents included are designed to illustrate the current facility design as directed and approved by Harnett County Schools and designed by SfL+a Architects and its consultants to meet the needs of this community for years to come. Included are the following documents and a description of their inclusion intent: ATTACHMENT A: The current middle school attendance areas with a pinpoint for the new facility to illustrate the anticipated relief that this facility will provide for the anticipated growth areas in the County. ATTACHMENT B: The current Out-of-Capacity evaluation for Harnett County Schools as provided by Operations Research and Education Laboratory (OREd) from the Institute for Transportation Research and Education at North Carolina State University illustrating the current over-capacity issues at Harnett Central Middle School and a district-wide assessment of the growth patterns of the school district. ATTACHMENT C: Aerial photo of the current Harnett Central MS showing sixteen (16) mobile units currently in use. ATTACHMENT D: Land use projection furnished by Harnett County Planning that illustrates the permitted subdivisions underway in the Harnett Central MS, and the Highland MS & Western Harnett MS attendance zones. ATTACHMENT E: Aerial of the 100-acre site purchased by the Harnett County Board of Education for the new Middle School. The property is located in the traditional Flatwoods community area. ATTACHMENT F: The Total Probable Project Development Cost for the new Flatwoods Middle School. ATTACHMENT G: The site plan for the new Flatwoods Middle School project located on Route 401 south of the Town of Lillington at the intersection of Joel Johnson Road. ATTACHMENT H: The new Flatwoods Middle School floor plans for the first and second floors of the proposed facility ATTACHMENT I: The building and site model of the new Flatwoods Middle School in the context of the new site. HCBOC 121823 Revised Pg. 400 ATTACHMENT A: The current middle school attendance zones with an overlay of the new Flatwoods Middle School. This central location is essential to relieve the overcrowding specifically at Harnett Central MS and will rebalance additional growth from Highland MS, Overhills MS and Western Harnett MS. HCBOC 121823 Revised Pg. 401 ATTACHMENT B: Out-of-Capacity Study from the Operations Research And Education Laboratory (OREd) for 2020-21 that illustrates the over-capacity at Harnett Central MS, Highland MS and Overhills MS. HCBOC 121823 Revised Pg. 402 ATTACHMENT C: Aerial GIS photo of Harnett Central MS shows sixteen (16) mobile units currently in use. While major overcrowding exists at HCMS, near capacity at other middle schools will be addressed by allowing a realignment of attendance zones to better balance the district for the imminent growth that will accompany the permitted sub-divisions already underway in the County. HCBOC 121823 Revised Pg. 403 ATTACHMENT D: Land use projection furnished by Harnett County Planning to illustrate the permitted developments underway in the Harnett Central MS and Highland MS attendance zones. Additional development applications are underway. HCBOC 121823 Revised Pg. 404 ATTACHMENT E: Harnett County Board of Education has acquired a 100-acre lot for the proposed Flatwoods Middle School. The site is on Rt. 401 south of Lillington, NC and offers an optimal service location pinpointed by the OREd study for the projected population growth, transportation times, and future enrollment balance in the existing middle school catalogue. HCBOC 121823 Revised Pg. 405 ATTACHMENT F: Total Probable Project Construction Development Costs for the new Flatwoods Middle School project. Harnett County Schools 11.30.2023 Flatwoods Middle School 3.28.2022 1,120 students 150,000 square feet 6.17.2022 Rt. 401 South Total Probable Construction Cost 8.22.2022 3.2.2023 Statement of Probable Project Development Cost 5.22.2023 Site Development 200,000$ per acre 45 acres 8,995,000$ Site layout & development Play fields Parking and driveways Construction Cost 1,100 students size of school 135 sf/student @ 1,100 students 150,000 sf 330.00$ const.cost /sf 49,500,000$ REVISED Technology Infrastructure/Security/Access Control/Communications 1,000,000$ Infrastructure, cable package, and security, intrusion detection, door access devices, phone system, cameras Sound system gymnasium, cafeteria, and auditorium Owner's Contingent Expenses 2,655,000$ Fire pump for sprinkler system for inadequate water supply 320,000$ Property boundary roadway improvements 250,000$ Wetlands and Flood Plain determination/delineation 35,000$ Municipal water & sewer to the site (from roadway)80,000$ Basic Commissioning 170,000$ USACE - Pond reconfiguration/dam repair fees 200,000$ Pond & Dam reconstruction/reconfiguration 300,000$ Water meters (domestic & fire protection)50,000$ Construction contingency (Owner)1%700,000$ Owner's Contingency 400,000$ Substantial Completion allowance 150,000$ subtotal construction cost 62,150,000$ Design Contingency 2.75%1,709,125$ Escalation (2 years)9.00%5,593,500$ Construction Contract Award Price (CCAP)Total Probable Construction Cost 69,452,625$ Note: CCAP is the total of bids received by the Construction Manager from responsive, responsible bidding 463.02$ contractors, plus the CM’s general conditions, contingency, fee, and bonds/insurance. Administrative Costs 5,372,708$ A/E Fees ##########5,037,708$ Printing/Reimbursables 25,000$ CM Preconstruction Fee 310,000$ Additional Owner Expenses Allowances 589,667$ REQUIRED Topographic/Boundary Survey 60,000$ Geotechnical (site and buliding)55,000$ Seasonal HWT/Infiltration Testing 20,000$ Materials testing/Special Inspections 250,000$ TIA/NCDOT requirements (covered by MSTA/NCDOT)40,000$ Traffic Engineering 75,000$ Geothermal conductivity testing 30,000$ USACE study related to existing ponds and streams 40,000$ Wetlands and Flood Plain determination/delineation and consulting 15,000$ Contingency 4,667$ Fixtures, Furniture & Equipment 1,100 students @ $1,475 per student 1,622,500$ Athletic outfit equipment Cafeteria outfit (tables, etc) Classroom desks, tables, chairs, etc Administration furniture Administration & Teacher supplies Program spaces needs Media Books Media Furnishings Technology Equipment by Owner 1,100 students @ $875 per student 962,500$ Technology equipment/desktops/laptops Note: partial technology design services included in the construction budget for infrastructure cable package and security/door access devices at $700,000. TOTAL PROBABLE PROJECT DEVELOPMENT COSTS 78,000,000$ Total Probable Project Development Cost does not include costs associated with project bonding, cost of issuance, attorney fees, or financial advisors. Total Probable Project Development Cost does not include costs associated with land acquisistion. HCBOC 121823 Revised Pg. 406 ATTACHMENT G: Site Plan for the new Flatwoods Middle School on property already owned by the Harnett County School district. The location is approximately 5 miles south of the Town of Lillington along Route 401 at the intersection of Joel Johnson Road. HCBOC 121823 Revised Pg. 407 FIRST FLOOR SECOND FLOOR ATTACHMENT H: Floor Plans for the new Flatwoods Middle School HCBOC 121823 Revised Pg. 408 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS\2023\121823\14b 23.12.14 FAMPO-FAST Funding agendaform2023 (002).docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: December 18, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Fayetteville Area Metropolitan Planning Organization (FAMPO) & Fayetteville Area System of Transit (FAST) Federal Transportation Administration (FTA) 5307 and 5310 Funding Application for Harnett Area Rural Transit System (HARTS) REQUESTED BY: Barry A. Blevins, General Services Director REQUEST: General Services Director requests the Board of Commissioners consider and approve project funding applications to be submitted to FAST for FTA FY24 & FY25 5307 and 5310. The City of Fayetteville's FAST is an Urbanized System and therefore applies directly to FTA for federal transportation funding. Harnett, Hoke and Cumberland counties are sub-recipients for 5307 and in coordination with FAMPO are potential sub-recipients for 5310 funding because parts or all counties fall within FAMPO's Urbanized Area (UZA) planning region. FAST/FAMPO project application deadline is December 28, 2023. Notice was received on December 7, 2023. 5307 Urbanized Area Formula Grants provide funding for public transportation capital, planning, operations, job access and reverse commute projects. UZA population within the MPO planning area determines 5307 allocations. For Harnett County our allocation is $71,397 with NO match funding required. FAST administers funds. Harnett county is a sub-recipient. 5310 Enhanced Mobility for Seniors & Individuals with Disabilities provide funding for capital/operations and is administered by FAST and FAMPO. Staff anticipate at minimum, will apply for $25,000. 5310 has a 50/50 match, however, staff will leverage Rural Operating Assistance Program (ROAP) funds as allowed by program guidelines and will require NO match from the County. Receiving 5310 funding will help supplement NCDOT/IMD ROAP- Elderly and Disabled Transportation Assistance Program (EDTAP). FAST/FAMPO administers funds. Harnett county is a sub- recipient. Item 14B HCBOC 121823 Revised Pg. 409