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Home My WebLink About091223 wsHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session September 12, 2023 The Harnett County Board of Commissioners met in work session on Tuesday, September 12, 2023, at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Matthew B. Nicol, Chairman William Morris, Vice Chairman Barbara McKoy, Commissioner (arrived at 9:37 am) Lewis W. Weatherspoon, Commissioner W. Brooks Matthews, Commissioner Staff present: Dwight Snow, County Attorney Brent Trout, County Manager Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Nicol called the Harnett County Board of Commissioners meeting to order at 9:00 am. Vice Chairman Morris led the Pledge of Allegiance and invocation. The following agenda was before the Board of Commissioners: 1. Call to order — Chairman Matt Nicol 2. Pledge of Allegiance and Invocation —Commissioner Barbara McKoy 3. Update on Opioid Task Force Strategic Plan — Coley Price, Deputy County Manager and Christopher Appel, Senior Staff Attorney 4. Discuss a request for a public hearing to allow citizens an opportunity to comment on transportation needs and the proposed 5311 Community Transportation Program; Barry Blevins, General Services Director 5. Discuss the award of a contract for the 2026 Reappraisal; Christine Wallace, Tax Administrator 6. Discuss a request regarding late applications received for elderly/disabled, disabled veteran, and church exclusions; Christine Wallace, Tax Administrator 7. Discuss approval of the Motorola VHF paging system upgrade; Ira Hall, Chief Information Officer 8. Discuss a request to award a contract to Osborn Contract Services for the repair of the Dunn Erwin Transfer Station floor in an amount not to exceed $276,247.00; Chad Bean, Solid Waste Director 9. Development Services briefing on the following upcoming public hearings: Harnett County Board of Commissioners Work Session Minutes September 12, 2023 Page 1 of 5 • Proposed Zoning Change: Case # PLAN2307-0005 Landowner / Applicant: LGI Homes NC, LLC/ Greenfield Communities; 35.36 +/- acres; PIN # 0655-02- 6490.000; Proposed rezoning from the RA-40 to the RA-30 zoning district; Piney Grove Rawls Rd., Fuquay- Varina; Hectors Creek Township. • Proposed Zoning Change: Case # PLAN2308-0003 Landowner / Applicant: MVI Group, LLC / CE Group, Inc.; 10.10 +/- acres; Pin #0653-30-4549.000; From RA-20 M to Commercial Zoning District; Hector's Creek Township; US Hwy 401 North. 10. Discuss a request to approve the final nonprofit funding agreement from state appropriations for Carver's Creek State Park; Ally Fouts, Management Analyst 11. Review applications to serve on Boards and Committees. 12. County Manager's Report — Brent Trout, County Manager • 4 h Quarter Performance Management Report • September 18, 2023, Regular Meeting Agenda Review • Upcoming meetings and invitations 13. Closed Session 14. Adjourn 15. Reconvene as the governing body of Northwest Water & Sewer District to convene into Closed Session for consultation with the County's legal staff in order to preserve the Attorney Client privilege concerning the handling of certain litigation matters, pursuant to North Carolina General Statute Section 143-318.11 (a)(3). 16. Adjourn Coley Price, Deputy County Manager, Christopher Appel, Senior Staff Attorney and Captain Armstrong provided an update to the Board of Commissioners on the Opioid Task Force Strategic Plan including the first draft of the plan titled "A Comprehensive Strategic Plan for the Prevention of Harmful Substance Use and Overdose in Harnett County." The plan lays out three main goals to address the opioid epidemic in our county: prevent harmful substance use, support treatment and recovery, and reduce harm. The plan outlines specific strategies within each priority, as well as a suggested timeline for completing initiatives. The opioid task force is seeking public input on this draft of the strategic plan. After public input is received, modifications will be made and the final plan will be presented for adoption. A public input session is scheduled for the September 18' Board Meeting. Barry Blevins, General Services Director, requested a public hearing to allow Harnett County citizens an opportunity to comment on transportation needs and the proposed 5311 Community Transportation Program application, as well as, Traveler's Aid application submission to the North Carolina Department of Transportation, Integrated Mobility Division (NCDOT/IMD) no later than October 6, 2023. At the conclusion of the public hearing, and as required by NCDOT/IMD, HARTS seeks a Board resolution to apply, enter an agreement with NCDOT and provide the necessary assurances and required match. Total grant budget is $749,312 with a total county match of $94,948. Specifically, the Section 5311 program intends to enhance access for citizens in non- urbanized areas to healthcare, shopping, education, employment, public services Harnett County Board of Commissioners Work Session Minutes September 12, 2023 Page 2 of 5 and recreation. Section 5311 assists in the maintenance, development, improvement and use of public transportation systems in non -urbanized areas. NCDOT/IMD Traveler's Aid Grant purpose is to provide intercity bus and/or train tickets for disadvantaged individuals, victims of domestic violence, and stranded travelers in need of transportation to other locations in times of distress. Specifically, Traveler's Aid addresses transportation needs for persons escaping domestic violence, experiencing a major medical crisis, job loss or homelessness. HARTS will provide administration of the grant and the Harnett County Department of Social Services will provide citizen application and service delivery. Requires a 50% match. The total grant budget amount is $5,000 with a $2,500 local match. A public hearing is scheduled for the September 18, 2023 Board Meeting. Christine Wallace, Tax Administrator, reviewed a request to award the contract for the 2026 reappraisal. The Harnett County Tax Department solicited a Request for Qualifications (RFQ) from firms for contract services related to the furnishing of labor, material, and supplies along with the performance of all work required for the completion and delivery of a walk -around appraisal of all real property in Harnett County. Services would also include assistance to the Tax Administrator and staff, the Board of County Commissioners, and the Board of Equalization and Review. Services would also include assistance to county legal staff for appeals to the Property Tax Commission. The Tax Administrator recommended the award of contract for the 2026 Reappraisal to Vincent Valuations for $2,036,300. Following discussion, consensus of the Board was to go back out again for Request for Qualifications (RFQ). Ms. Wallace requested the Board of Commissioners make a decision in regard to the late applications for Elderly/Disabled persons and Disabled Veteran exclusions. Applications are due June 1st each year per NCGS 105-282.1. The applicants meet all qualifications per General Statute and would have been approved for the exclusion had the application been timely. Consensus of the Board was to approve the late applications and for this item to be placed on the next consent agenda. Ms. Wallace requested the Board of Commissioners make a decision in regard to the late application for Iglesia Oasis de Restauracion. Applications for church exemptions are due January 31 st each year per NCGS 105-282.1. The attached information from the applicant was submitted on March 17, 2023. The applicant met all qualifications per General Statutes and would have been approved for the exemption had the application been submitted in a timely manner. Consensus of the Board was to approve the late applications and for this item to be placed on the next consent agenda. Ms. Wallace requested the Board of Commissioners make a decision in regard to the late applications for Disabled Veteran exclusions. Applications are due June 1 st each year per NCGS 105-282.1. The attached list of applicants have submitted an application after the deadline. The applicants did not meet all qualifications per General Statute and would not have been approved for the exclusion, regardless of if the application had been timely. Consensus of the Harnett County Board of Commissioners Work Session Minutes September 12, 2023 Page 3 of 5 Board was to approve the late applications and for this item to be placed on the next consent agenda. Ira Hall, Chief Information Officer, reviewed a request for approval of a paging system upgrade to replace outdated and aging equipment. This upgrade will affect our five tower sites, Lillington, Erwin, Angier, Micro Tower, Oakridge and our 911 communication center. This will replace our existing VHF System for fire/EMS paging. Consensus of the Board was to place this item on the next consent agenda. Chad Beane, Solid Waste Director, reviewed a request to award a contract to Osborne Contract Services, Inc to repair the Dunn Erwin Transfer Station floor. Bids were received through the proper procurement process and after reviewing the references provided, review of proposal by our engineering firm and the extensive experience that this vendor has with Transfer Station floor repair, we ask for Board approval to move forward with the process to award the contract to Osborn Contract Services, Inc. with a not to exceed amount of $276,247.00. Consensus of the Board was to place this item on the next consent agenda. Mark Locklear, Development Services Manager, provided a briefing on the following upcoming public hearings scheduled for October 16': • Proposed Zoning Change: Case # PLAN2307-0005 Landowner / Applicant: LGI Homes NC, LLC/ Greenfield Communities; 35.36 +/- acres; PIN # 0655-02-6490.000; Proposed rezoning from the RA-40 to the RA-30 zoning district; Piney Grove Rawls Rd., Fuquay- Varina; Hectors Creek Township. • Proposed Zoning Change: Case # PLAN2308-0003 Landowner / Applicant: MVI Group, LLC / CE Group, Inc.; 10.10 +/- acres; Pin #0653-30-4549.000; From RA-20 M to Commercial Zoning District; Hector's Creek Township; US Hwy 401 North. Ally Fouts, Management Analyst stated in the State of North Carolina's 2022-23 budget, $1.5 million was allocated to Harnett County to be passed along to 46 subrecipients, as specified by Senator Burgin. Administration is requesting approval of a funding agreement with the North Carolina Department of Natural and Cultural Resources to create a Harnett County entrance to Carver's Creek State Park. Once the NC Department of Natural and Cultural Resources receives their allocation, the granting of funds to all 46 subrecipients will be completed. Consensus of the Board was to place this item on the next consent agenda. Chairman Nicol stated a resignation has been received from Karen Boyd who serves as a District 5 representative on the Harnett County Commissioner for Women and Youth. Brent Trout, County Manager, shared information regarding the 4th Quarter TEAM Harnett Performance Management Report. We reviewed 37 Key Strategic Actions and Other Strategic Actions directly related to the Harnett County Strategic Plan. Harnett County Board of Commissioners Work Session Minutes September 12, 2023 Page 4 of 5 • Status of action items as of March 31, 2023 o 40% are pending action o 25% are In -Process o 35% are Completed • Status of action items as of June 30, 2023 o 35% are pending action o 19% are In -Process o 46% are Completed Mr. Trout stated as we go into January's goal planning session we plan to have an outside facilitator for discussion regarding what goals we want to look at for the next plan. Vice Chairman Morris a motion to adjourn at 10:18 am. The motion was seconded by Commissioner Weatherspoon and carried unanimously. Matthew B. Nicol, Chairman Melissa D. Capps, Clerk Harnett County Board of Commissioners Work Session Minutes September 12, 2023 Page 5 of 5