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HomeMy WebLinkAbout061923 agenda packet revised REGULAR MEETING – REVISED – Date: Monday, June 19, 2023 Time: 6:00 p.m. Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington Harnett County Board of Commissioners Page | 1 1. Call to order – Chairman Matt Nicol 2. Pledge of Allegiance and Invocation – Vice Chairman William Morris 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes i. Regular Meeting Minutes of June 5, 2023 ii. Work Session Minutes of June 13, 2023 B. JCPC requests permission to submit county plan program agreements for the NC Department of Public Safety, Juvenile Crime Prevention Council programs for FY2023-2024. C. Adopt a Resolution requesting NCDOT add Braddock Drive, Vistas Court and Keller Court in The Vistas to the State’s Secondary Road System. D. General Services Director/Harnett Area Rural Transit System (HARTS) requests the Board of Commissioners approve the North Carolina Department of Transportation (NCDOT) FY2021 5307 CARES Act grant agreement in the amount of $185,167. This requires NO ($0.00) local match. The grant provides funding for operating services during and due to the COVID-19 public health emergency. E. Legal requests the Board of Commissioners adopt a Resolution to direct the expenditure of opioid settlement funds. The Resolution will authorize the County to expend funds in the amount not to exceed $215,000 from July 1, 2023 through June 30, 2025 for the purposes of implementing addiction treatment for incarcerated persons by hiring a Clinical Social Worker as part of the Medications for Opioid Use Disorder ("MOUD") program at the Harnett County Jail. F. The Jetport requests the Board of Commissioners to renew the hangar lease agreement with Piper GT, LLC for an additional year. Tenant has been in good standing with the Jetport and is eligible to extend the lease. Term will be from July 1, 2023 - June 30, 2024. The fees will continue to be paid at the rate of $375.00 per month. G. Administration requests the approval of a Memorandum of Understanding with I-95/I-40 Crossroads of America Economic Development Alliance. H. Finance requests the Board of Commissioners adopt a Capital Project Ordinance Amendment to the General Obligation Bond Series 2021 and Capital Project Ordinance Amendment to the General Obligation Bond Series 2017. HCBOC 061923 Pg. 1 Harnett County Board of Commissioners Page | 2 I. The County Attorney requests the Board of Commissioners give final approval of the sale of County owned vacant real property tract composed of 13 acres located on Lawrence Road in Upper Little River township to Holliespines, LLC for the purchased price of $78,880 plus the Notice to Sell publication costs of $263.62 and authorizes the Chairman to execute a special warranty deed. J. Emergency Services is requesting the approval of the fireworks application from Pyro Shows East Coast for a firework shoot for Carolina Lakes on July 3, 2023. This display is scheduled for 9:15 p.m. Pyro Shows East Coast meets all requirements and has met fire code compliance for the events. 5. Public Comment Period Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. Speakers are requested to signup prior to the meeting. Speakers may sign up by contacting the clerk at mdcapps@harnett.org at least one hour prior to the start of the meeting or by utilizing the signup sheet at the back of the room. The signup form will be picked up by the clerk 5 minutes before the published meeting start time. 6. Consider appointment of Kent Jeffries to the Dangerous Dog Committee (Previously tabled at the June 13, 2023 work session). 7. County Manager’s Report – Brent Trout, County Manager A. Harnett County Veterans Services Activity Report B. Harnett County Department of Public Health Monthly Report C. North Carolina Department of State Treasurer Retirement System Division – Contribution-Based Benefit Cap Report. D. Interdepartmental Budget Amendments E. Budget Amendments – Motion to approve budget amendments as requested by the Finance Director 8. New Business A. The Health Department requests the approval of the Affinity Care NC, Inc FY 23-24 contract. Affinity Care NC, Inc. provides staffing for the in-home aide program for the Aging Department as well as nursing assessments for the CAP Program. B. The Health Department requests approval of the NCAPHA FY 23-24 contract. NCAPHA provides contract staffing for the Health and Aging Departments in various capacities. Social workers for the CMARC/CMHRP programs, interpreter services for the WIC and Child Health, nursing services during our flu season as well as a Peer Health Educator for outreach are utilized through this contract. For the past three years, we have also contracted with NCAPHA for staff to assist with our COVID related services and outreach. We also employee staff to assist with SHIIP services and nursing assessments in our Aging department programs. HCBOC 061923 Pg. 2 Harnett County Board of Commissioners Page | 3 C. Administration requests approval of the updated Salary Grade Table as an amendment to the budget ordinance approved on June 5, 2023. 9. Closed Session 10. Adjourn 11. Reconvene as the governing body of Northwest Water & Sewer District to consider abandonment of easement. 12. Adjourn CONDUCT OF THE JUNE 19, 2023 MEETING Live audio of the meeting will be streamed on the Harnett County Government’s YouTube Channel at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured. HCBOC 061923 Pg. 3 Harnett County Board of Commissioners June 5, 2023 Regular Meeting Minutes Page 1 of 4 HARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes June 5, 2023 The Harnett County Board of Commissioners met in regular session on Monday, June 5, 2023 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Matthew B. Nicol, Chairman William Morris, Vice Chairman Barbara McKoy, Commissioner Lewis W. Weatherspoon, Commissioner Member absent: W. Brooks Matthews, Commissioner Staff present: Brent Trout, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Nicol called the meeting to order at 9:00 am. Vice Chairman Morris led the Pledge of Allegiance and provided the invocation. Chairman Nicol called for any additions or deletions to the published agenda. Vice Chairman Morris made a motion to approve the agenda as published. Commissioner McKoy seconded the motion. The motion carried unanimously. Vice Chairman Morris made a motion to approve the consent agenda. Commissioner Weatherspoon seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A.Minutes i.Regular Meeting Minutes of May 15 , 2023 ii.Work Session Minutes of May 30 , 2023 B.Emergency Services requests the Harnett County Board of Commissioners approve the fireworks application from Pyro Shows East Coast for a firework shoot at Anderson Creek POA on July 1, 2023 this display is scheduled for 9:30 p.m. Pyro Shows East Coast meets all requirements and has met fire code compliance for the events. C.Emergency Services requests the Harnett County Board of Commissioners approve the fireworks application from Pyro Shows East Coast for a firework shoot for the Town of Lillington on July 4, 2023 this display is scheduled for 9:00 p.m. Pyro Item 4Ai HCBOC 061923 Pg. 4 Harnett County Board of Commissioners June 5, 2023 Regular Meeting Minutes Page 2 of 4 Shows East Coast meets all requirements and has met fire code compliance for the events. D. Harnett County Emergency Services is seeking Board approval to move forward with the Motorola Letter of Intent for the ARPA Municipal Law Enforcement Agencies VIPER Radio Replacement project. This letter of intent provides a set cost from Motorola for our project and we will not face a cost increase by utilizing this process. Costs are expected to increase July 1st. A letter of Intent was utilized for the County VIPER Project. E. The Tax Department is requesting the Harnett County Board of Commissioners approve an agreement with BI-TEK, LLC as part of the conversion for the personal property and collections division. The software conversion was approved as part of the FY2023 CIP. The projected cost of this conversion was $273,203 and the final cont racted cost is $262,255. F. The Sheriff’s Office is requesting the Harnett County Board of Commissioners approve an agreement with Tritech Software System. The contract includes software maintenance for Sheriff's Office report management system (RMS), Jail record management system (JMS), 911 Communications Automated Dispatch (CAD). The contract is in the amount of $ 250,912.00 G. Harnett Regional Water requests approval of Chemical Supply Vendors that have requested chemical contract extensions for Harnett County Regional Water Treatment Plants and Wastewater Treatment Plants. H. The Development Services Department requests approval of a contract for planning consulting services with Stewart, Inc. to update the Comprehensive Land Use Plan. The contract amount for the Comprehensive Land Use Plan is $219,000.00 and will be paid from the Capital Reserve Fund. The Board approved the request to accept the Request for Proposal bid from Stewart Inc. on April 17, 2023. I. Soil and Water Conservation is requesting permission to apply for the USDA-NRCS Regional Conservation Partnership Program (RCPP) as part of the Preserving Upriver Farms to Reduce Flooding in NC proposal. The project is intended to place conservation easements on working agricultural lands in order to reduce negative impacts of soil erosion and runoff in the Cape Fear River Basin. Matching funds would be provided by the NC Agricultural Development and Farmland Preservation Trust Fund in addition to a landowner donation towards the value of the conservation easement. The proposed conservation easement consists of 330 acres adjacent to the Cape Fear River in NW Harnett currently managed as working forestland for timber production and wildlife habitat. RCPP requests will be made in two separate applications with a value of approximately $1,416,360. The partnering landowner has signed a letter of commitment to support the landowner donation valued at $932,560. The balance of the conservation easement funding will come from NC ADFP funding. J. Harnett County Health Department requests the approval of updated to the Clinical Fee Policy. K. The Harnett County Board of Commissioners appoint Chris Hawk to the Cemetery Board of Trustees and accepts the resignation of Roger Brown from the Home and Community Block Grant Committee. HCBOC 061923 Pg. 5 Harnett County Board of Commissioners June 5, 2023 Regular Meeting Minutes Page 3 of 4 Chairman Nicol opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following people provided comments: 1. James Thomas of Spout Springs, NC. 2. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC. 3. Alan Longman of 234 Hamilton Road, Bunnlevel, NC. 4. Rebekah Brock of 5220 Christian Light Rd, Fuquay Varina, NC. No one else spoke. The public comment period was closed. Steve Ward, Harnett Regional Water Director petitioned the Board for a Public Hearing on Harnett County’s FY 2023-2024 Water and Sewer System Development Fees. HRW is required by NC Law to perform a system development fee analysis at a minimum of every five years. Water and sewer system development fees are one-time charges implemented to recover the costs associated with capital investments made by a utility system to make services available to future users of the system. Discussion included dry tap fees. Mr. Ward stated notice is going out in the water bills, no dry tap fees are being charged since the Board approved that at the last meeting. Chairman Nicol opened the public hearing and the following people spoke: 1. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC. 2. Tony Spears of 1334 McLean Chapel Church Road, Bunnlevel, NC. 3. Alan Longman of 234 Hamilton Road, Bunnlevel, NC. Mr. Ward clarified you are only charged sewer fees if you have access to sewer. No one else spoke and the public hearing was closed. Commissioner Weatherspoon made a motion to approve the Resolution to adopt Harnett Regional Water’s Water and Sewer System Development Fees. The motion was seconded by Vice Chairman Morris. Commissioner Weatherspoon amended his motion to approve on behalf of the the Harnett County Board of Commissioners and the governing body of all Water and Sewer Districts of Harnett County a Resolution to adopt the Water and Sewer System Development Fees. The amended motion was seconded by Vice Chairman Morris. The motion carried unanimously. (Attachment 1) Mr. Trout brought before the Board the FY 2023-2024 Budget. Mr. Trout noted the only change since the last meeting was the Sherriff has agreed to use the Asset Forfeiture Fund Capital Outlay to purchase 3 of the 4 vehicles. An itemized list of changes from the Manager’s Recommended Budget are included in the proposed budget ordinance and were distributed to the Commissioners (Attachment 2). Vice Chairman Morris made a motion to approve the Harnett County FY 2023-2024 Budget and Budget Ordinance. The motion was seconded by Commissioner McKoy and carried unanimously. (Attachment 3) HCBOC 061923 Pg. 6 Harnett County Board of Commissioners June 5, 2023 Regular Meeting Minutes Page 4 of 4 Vice Chairman Morris made a motion to approve the reappointment of Commissioner Brooks Matthews and Commissioner Lewis Weatherspoon to the Harnett County Economic Development Partnership Board. The motion was seconded by Commissioner Weatherspoon and carried unanimously. Commissioner McKoy made a motion to approve the Employment Contract for Christine Wallace as Tax Administrator for 4 years. The motion was seconded by Commissioner Weatherspoon and carried unanimously. Mr. Trout shared Harnett County is going to receive from the Department of Aviation a runway overlay and the project will be starting in two weeks. Vice Chairman Morris made a motion to approve the budget amendments as requested by the Finance Director. The motion was seconded by Commissioner Weatherspoon and carried unanimously. (Attachment 4) Vice Chairman Morris made a motion to approve the tax rebates, refunds and releases are recommended by the Tax Administrator. The motion was seconded by Commissioner McKoy and carried unanimously. (Attachment 5) Commissioner Weatherspoon made a motion to adjourn at 9:30 am. The motion was seconded by Vice Chairman Morris and carried unanimously. ____________________________________ ___________________________________ Matt hew B. Nicol, Chairman Melissa D. Capps, Clerk HCBOC 061923 Pg. 7 Attachment 1 HCBOC 061923 Pg. 8 Attachment 2 HCBOC 061923 Pg. 9 HCBOC 061923 Pg. 10 HCBOC 061923 Pg. 11 HARNETT COUNTY Fiscal Year 2023-2024 Approved Budget Attachment 3 HCBOC 061923 Pg. 12 This page was intentionally left blank. HCBOC 061923 Pg. 13 Harnett County Budget Quick Reference Guide and Table of Contents Budget At a Glance ............................................................................................................................................................................... Page 1 Provides a graphic representation of how county property tax dollars are allocated between functions and sources of county revenues. Budget Message ................................................................................................................................................................................... Page 3 Provides a high-level overview of the budget, including: •Property reappraisal and tax rate •Steps taken to balance the budget •Major goals the county manager used in preparing the budget •Summary of major revenues •Summary of major expenditures •Accomplishments and other initiatives Changes to Manager’s Recommended Budget ......................................................................................................................................Page 11 Provides a list of increases/decreases to both continuation and expansion budgets. General Fund Summary ........................................................................................................................................................................Page 13 Categorizes total revenues and expenditures. Key elements of the summaries include: •Two prior years of actual revenues and expenditures for easy identification of trends •Percent increase/decrease from the current year budget to next year General Fund Revenues........................................................................................................................................................................Page 14 •Gives detailed revenue estimates by type of revenue for the major funds ••Shows the increase/decrease from the current year budget to next year and the percent change Functional Areas: The budget is grouped by functional areas, as identified in the Annual Comprehensive Financial Report (ACFR). The functional areas and departments are as follows: CULTURE & RECREATION: Includes agencies and county departments that provide library services and recreation. ..................................................... Page 15 Culture & Recreation Appropriation ....................................................................................................................................................................................... Page 16 Library-Main Branch .............................................................................................................................................................................................................. Page 17 Library-Angier Branch ............................................................................................................................................................................................................ Page 19 Library-Benhaven Branch ....................................................................................................................................................................................................... Page 20 Library-Coats Branch .............................................................................................................................................................................................................. Page 21 Library-Dunn Branch .............................................................................................................................................................................................................. Page 22 Library-Erwin Branch .............................................................................................................................................................................................................. Page 23 Parks & Recreation Department ............................................................................................................................................................................................. Page 24 ECONOMIC & PHYSICAL DEVELOPMENT: Includes departments that permit and assist various types of development ................................................. Page 27 Community Development ....................................................................................................................................................................................................... Page 28 Cooperative Extension ............................................................................................................................................................................................................ Page 29 Cooperative Extension – Special Programs ............................................................................................................................................................................. Page 30 Development Services ............................................................................................................................................................................................................ Page 31 Development Services—Building Inspections Division ........................................................................................................................................................... Page 32 Economic Development .......................................................................................................................................................................................................... Page 33 EDUCATION: Includes agencies that provide education. ................................................................................................................................................. Page 34 HCBOC 061923 Pg. 14 Central Carolina Community College (CCCC) .......................................................................................................................................................................... Page 35 Harnett County Schools .......................................................................................................................................................................................................... Page 36 ENVIRONMENTAL PROTECTION: Includes agencies that provide services to protect the environment. .......................................................................... Page 37 Environmental Protection Allocation ...................................................................................................................................................................................... Page 38 NC Forestry Program .............................................................................................................................................................................................................. Page 39 Soil & Water Conservation District ......................................................................................................................................................................................... Page 40 GENERAL GOVERNMENT: Includes departments that carry out mandated functions and support the overall governance of the county. ...................... Page 41 Administration ........................................................................................................................................................................................................................ Page 42 Board of Elections ................................................................................................................................................................................................................... Page 43 Clerk of Court .......................................................................................................................................................................................................................... Page 44 Facilities .................................................................................................................................................................................................................................. Page 45 Finance .................................................................................................................................................................................................................................... Page 46 Fleet Maintenance .................................................................................................................................................................................................................. Page 47 General Services ..................................................................................................................................................................................................................... Page 48 Governing Board ..................................................................................................................................................................................................................... Page 49 Human Resources ................................................................................................................................................................................................................... Page 50 Information Technology ......................................................................................................................................................................................................... Page 52 Information Technology-GIS ................................................................................................................................................................................................... Page 53 Legal Services .......................................................................................................................................................................................................................... Page 54 Register of Deeds .................................................................................................................................................................................................................... Page 55 Retiree Health Insurance ........................................................................................................................................................................................................ Page 56 Tax Department ...................................................................................................................................................................................................................... Page 57 HUMAN SERVICES: Includes departments that provide services, most mandated, to benefit the health and welfare of residents ................................ Page 59 General Services-Restitution Program .................................................................................................................................................................................... Page 60 Health Department ................................................................................................................................................................................................................. Page 61 Health Department-Senior Services ....................................................................................................................................................................................... Page 62 Mental Health ......................................................................................................................................................................................................................... Page 63 Veterans Services .................................................................................................................................................................................................................... Page 64 Social Services-Total Department ........................................................................................................................................................................................... Page 66 Social Services-Administration ................................................................................................................................................................................................ Page 67 Social Services-Adoptions ....................................................................................................................................................................................................... Page 69 Social Services-Adult Medicaid ............................................................................................................................................................................................... Page 70 Social Services-Adult Resources .............................................................................................................................................................................................. Page 71 Social Services-Child Care Subsidy .......................................................................................................................................................................................... Page 72 Social Services-Child Protective Services ................................................................................................................................................................................ Page 73 Social Services-Child Support .................................................................................................................................................................................................. Page 74 Social Services-Daycare ........................................................................................................................................................................................................... Page 75 Social Services-Energy Programs ............................................................................................................................................................................................ Page 76 Social Services-Family & Children’s Medicaid ......................................................................................................................................................................... Page 77 Social Services-Food and Nutrition (Food Stamps) ................................................................................................................................................................. Page 78 Social Services-Foster Care ..................................................................................................................................................................................................... Page 79 Social Services-Program Integrity ........................................................................................................................................................................................... Page 81 Social Services-Medicaid Transportation ................................................................................................................................................................................ Page 82 Social Services-Work First ....................................................................................................................................................................................................... Page 83 HCBOC 061923 Pg. 15 NON-DEPARTMENTAL: Includes appropriations that are not associated with a particular function that support the overall county .............................. Page 84 Contingency ............................................................................................................................................................................................................................ Page 85 Transfers to Debt & Capital Improvements ............................................................................................................................................................................ Page 86 PUBLIC SAFETY: Includes departments that provide services which enhance the safety of county residents .................................................................. Page 87 Animal Services-Animal Control ............................................................................................................................................................................................. Page 88 Animal Services-Animal Shelter .............................................................................................................................................................................................. Page 89 Emergency Services ................................................................................................................................................................................................................ Page 90 Emergency Services-Emergency Management Grants ........................................................................................................................................................... Page 91 Emergency Services-Emergency Medical Services (EMS) ....................................................................................................................................................... Page 92 Emergency Services-Medical Examiner .................................................................................................................................................................................. Page 93 Emergency Services-Rescue Districts ...................................................................................................................................................................................... Page 94 Sheriff’s Office-Total ............................................................................................................................................................................................................... Page 95 Sheriff’s Office ........................................................................................................................................................................................................................ Page 96 Sheriff’s Office-Campbell Deputies ......................................................................................................................................................................................... Page 97 Sheriff’s Office-Child Support Enforcement ............................................................................................................................................................................ Page 98 Sheriff’s Office-Emergency Communications ......................................................................................................................................................................... Page 99 Sheriff’s Office-Detention Center (Jail) ................................................................................................................................................................................. Page 100 Sheriff’s Office-School Resource Officers ............................................................................................................................................................................. Page 101 TRANSPORTATION: Includes agencies that provide transportation services……………………………………………………………………………………………………………...Page 102 Harnett Area Rural Transit System (HARTS)-Administration ................................................................................................................................................ Page 103 Harnett Area Rural Transit System (HARTS)-Transportation ................................................................................................................................................ Page 105 Harnett Regional Jetport....................................................................................................................................................................................................... Page 106 Enterprise Funds ...............................................................................................................................................................................Page 107 Enterprise funds are special operating budgets for departments that are run like businesses. The revenues of these funds are expected to cover expenses without General Fund subsidy (or property tax dollars). Harnett Regional Water ........................................................................................................................................................................................................ Page 108 Solid Waste ........................................................................................................................................................................................................................... Page 116 Other Funds ......................................................................................................................................................................................Page 118 Capital Reserve Funds account for financial resources that are earmarked for future capital needs. Debt Service funds account for the debt obligations of the County’s three major operating funds: General, Harnett Regional Water, and Solid Waste. Internal service funds account for the financing of goods and services provided by one County department to other County departments on a cost-reimbursement basis. Special revenue funds are used to account for specific revenues that are legally restricted for particular purposes. Capital Reserve Funds ........................................................................................................................................................................................................... Page 119 Debt Service Funds ............................................................................................................................................................................................................... Page 128 Internal Service Funds........................................................................................................................................................................................................... Page 130 Special Revenue Funds ......................................................................................................................................................................................................... Page 136 Appendices .......................................................................................................................................................................................Page 153 Appendices include supporting information: Appendix 1: Budget Ordinance ........................................................................................................................................................................................... Page 154 Attachment A: Approved 2023-2024 Rate and Fee Schedule ....................................................................................................................................... Page 187 Attachment B: Approved 2023-2024 Salary and Grade Table ....................................................................................................................................... Page 224 Attachment C: Approved Fiscal Policy ........................................................................................................................................................................... Page 238 Attachment D: Approved Best Management Practices for Capital Projects & Change Orders ..................................................................................... Page 249 HCBOC 061923 Pg. 16 Attachment E: Approved 2023-2024-Harnett Regional Water Capital Improvements Program .................................................................................. Page 250 Attachment F: Approved Harnett Regional Water - Water and Sewer Ordinance ....................................................................................................... Page 262 Appendix 2: Approved 2024-2030 Capital Improvements Program ................................................................................................................................... Page 303 HCBOC 061923 Pg. 17 This page was intentionally left blank. HCBOC 061923 Pg. 18 Fiscal Year 2024: Budget At a Glance Your Tax Dollars at Work Harnett County FY 2023-2024 Approved Budget Page 1 HCBOC 061923 Pg. 19 Fiscal Year 2024: Budget At a Glance Revenue Sources Harnett County FY 2023-2024 Approved Budget Page 2 HCBOC 061923 Pg. 20 DATE: May 1, 2023 TO: Harnett County Board of Commissioners FROM: Brent Trout, County Manager SUBJECT: Budget Message for FY 2024 The work has been completed on the Harnett County FY 2024 budget, and it is presented to you today for review and consideration. Harnett County prepares the annual budget in accordance with the statutory requirements with consideration of enhancing the quality for our residents. The budget has been prepared with the purpose of supporting the strategic goals and priorities of the County Commissioners. You will see this specifically in the items we are recommending for consideration in the expansion budget. Property Reappraisal and Tax Rate The property tax assessed values increased by approximately $367 million this year. The growth in home construction continues to increase our total assessed valuation to levels never seen before in Harnett County. The continued growth in the County creates challenges for provision of services and management of government services. The current tax levy rate is $0.591/$100. The revenues in total compared to expenses for a continuation budget leaves a small deficit. In addition, the rapid growth in the County and the priorities of the board requires us to find additional resources and propose the use of a portion of existing fund balance. In order to meet these needs, I am recommending the continuation of the current tax levy rate of $0.591/$100. Other Revenue Sources In looking at revenue sources other than property tax, we see good news as well as they surpass our Fiscal Year 2023 projections. The two biggest examples of this growth in revenue are Building Inspection Fees and Sales Tax revenues. These positive increases are not surprising based on the County’s growth pattern. Sales tax revenues continued to exceed our projections, but the growth is predicted to be at a more moderate rate during Fiscal Year 2024. The North Carolina League of Municipalities (NCLM) provides sales tax forecast information, and we used their research in projecting our sales tax revenues. Based on current research, NCLM projects that local sales tax revenues will finish Fiscal Year 2022-2023 11% above Fiscal Year 2021-2022 levels. They also project a Fiscal Year 2023-2024 sales tax growth of 6.3% over Fiscal Year 2022-2023 levels. Harnett County FY 2023-2024 Approved Budget Page 3 HCBOC 061923 Pg. 21 Harnett County shares sales taxes with the municipalities based on the Ad Valorem method, meaning sales tax is distributed to the County and the municipalities in proportion to the total amount of ad valorem taxes levied by each entity. If the County significantly lowers its tax rate and the municipalities do not, then our percentage of sales tax distribution will decrease. Table 1: General Fund Funding by Category The variance column shows the difference between FY 2024 Recommended Budget and FY 2023 Revised Budget. FY 22 Actual FY 23 Rev Bud FY 24 Rec Cont FY 24 Rec Exp FY 24 Total Rec Variance % Inc/ Dec Contingency 0 615,017 1,500,000 0 1,500,000 884,983 144% Culture & Recreation 3,117,182 4,893,109 5,148,926 426,857 5,575,783 682,674 14% Economic & Physical Development 3,262,877 3,959,586 4,083,063 57,602 4,140,665 181,079 5% Education 27,035,724 27,874,194 27,939,664 2,000,220 29,939,884 2,065,690 7% Environmental Protection 392,645 474,170 507,862 0 507,862 33,692 7% General Government 15,522,345 17,669,207 18,407,224 326,775 18,733,999 1,064,792 6% Human Services 26,972,393 33,158,254 32,001,494 239,070 32,240,564 -917,690 -3% Public Safety 37,487,819 45,263,169 47,738,677 43,147 47,781,824 2,518,655 6% Transfers 18,418,352 24,356,322 12,521,528 0 12,521,528 -11,834,794 -49% Transportation 2,182,319 3,652,429 3,575,878 405,973 3,981,851 329,422 9% Total 134,391,655 161,915,457 153,424,316 3,499,644 156,923,960 -4,991,497 -3% The FY 2023 Original Budget amount for contingency was $1,062,529. As funds have been moved out of contingency into other departments, the Revised Budget amount has been reduced to reflect these transfers. If the FY 2024 Recommended amount was compared with the original budget, the variance would be $437,471 and the percent increase would be 41%. This chart does not include the $1.4 million going to Harnett County Schools for maintenance needs. Those funds are budgeted in the Board of Education Capital Reserve. Fee Schedule Recommendations A list of fees is recommended to be adjusted. Appendix 1 in the budget book contains the detail on these changes. We have included a recommended 10% increase across the board for rescue squads. I am recommending increases in tax rates for three fire departments. The recommendation is detailed in the table below and recommended increases are in red. The County also levies the Averasboro School District tax. No change is recommended for that district. Harnett County FY 2023-2024 Approved Budget Page 4 HCBOC 061923 Pg. 22 Table 2: Recommended Fire Tax Rates and Total Revenues by Department. District FY 23 Rate FY 24 Req Rate FY 24 Rec Rate Total Revenue FY 23 Rate Produces Total Revenue FY 24 Rate Produces Increase Anderson Creek 0.110 0.110 0.110 1,907,349 1,907,349 0 Angier 0.075 0.075 0.075 1,456,979 1,456,979 0 Benhaven 0.110 0.120 0.120 1,401,633 1,506,031 104,398 Benson 0.120 0.120 0.120 128,602 128,602 0 Boone Trail 0.080 0.100 0.100 620,238 745,285 125,047 Buies Creek 0.100 0.100 0.100 821,813 821,813 0 Coats/Grove 0.110 0.110 0.110 883,073 883,073 0 Crains Creek 0.100 0.100 0.100 77,430 77,430 0 Cypress Pointe 0.095 0.095 0.095 68,728 68,728 0 Dunn 0.090 0.090 0.090 1,841,739 1,841,739 0 Erwin 0.095 0.095 0.095 411,906 411,906 0 Flatbranch 0.130 0.130 0.130 640,540 640,540 0 Flatwoods 0.120 0.120 0.120 153,799 153,799 0 Godwin 0.150 0.150 0.150 7,043 7,043 0 Northwest Harnett 0.080 0.080 0.080 1,212,868 1,212,868 0 Spout Springs 0.120 0.120 0.120 2,803,391 2,803,391 0 Summerville 0.100 0.100 0.100 1,049,070 1,049,070 0 West Area 0.100 0.150 0.110 67,074 72,443 5,369 West Johnston 0.070 0.070 0.070 24,885 24,885 0 Total Fire Districts 15,578,160 15,812,974 234,814 Averasboro School District 0.020 0.020 0.020 398,627 398,627 0 The justification for increases is as follows: •Recommending increases in tax rates for three fire departments. The recommendation is detailed in the table above and recommended increases are in red. Fire District tax increase justification Harnett County FY 2023-2024 Approved Budget Page 5 HCBOC 061923 Pg. 23 •Benhaven requested a 1-cent tax increase, and I am recommending a 1-cent tax increase. Benhaven’s call volume continues to increase, and the new fire station will be completed in late 2023. The department will need to staff the new station. •Boone Trail requested a 2-cent tax increase, and I am recommending a 2-cent increase. Boone Trail’s call volume continues to increase. The additional funds will allow the station to hire needed staff. •West Area requested a 5-cent increase to make the rate equal to what is charged in Cumberland County. I am recommending a 1-cent increase in their tax rate. The County also levies the Averasboro School District tax. No change is recommended for that district. Harnett County Schools Harnett County School System (HCS) presented their request for funding to the County. The funding formula details are listed below: •The school district will see an increase per student from $1,237.69 to $1,321.51 per student. The funding includes county and charter school students that the school must fund. The total amount of base funding is increased by $2,000,220.00 from $26,121,589 to $28,121,809. These additional funds will help increase local supplement pay for certified staff and salary increases for classified staff. •Provides funding for 1529 charter school students (an increase of 188 over last year), which Harnett County Schools must share on a per-student basis. •Holds HCS harmless for the loss of lottery funds. At the request of the Board of Education, the County is foregoing proceeds from the lottery over the next three years to obtain a $10 million grant to help fund the construction of a new Northwest Harnett Elementary. Capital outlay spending, budgeted in the Board of Education Capital Reserve, remains at Fiscal Year 2023 levels, in spite of this loss of more than $1 million in lottery funds. (School systems do not share capital outlay funds with charter schools). Compensation Study, Pay Recommendations, and Organizational Excellence The Pontifex Consulting Group has completed a compensation study project. The last compensation study was done in 2016 and implemented in 2017. The Board of Commissioners authorized the conduct of a compensation study in Fiscal Year 2023. The information from the study included recommendations for adjustments to our current pay structure and will allow us to be competitive in the labor market with our position salaries. We need to make adjustments in our pay structure in order to assist in our ability to recruit and retain our county workforce. We are faced with surrounding counties offering signing bonuses, retention bonuses, and other premium pays. Many of our departments remain woefully understaffed with a current total of 101 full-time vacancies, of which, 63 of those positions are in our public safety departments. •The Board of Commissioners implemented a staggered 10% pay increase for deputies, detention officers and telecommunicators in FY 23. •The recommendation presented during the compensation study was to raise all other public safety employees 10% effective May 16, 2023. •The recommendation included in the budget is to provide a 5% pay scale adjustment for all employees. •The recommendation included in the budget is to provide a 3% COLA increase for all employees. Harnett County FY 2023-2024 Approved Budget Page 6 HCBOC 061923 Pg. 24 •The recommendation included in the budget is to provide a 1.5% performance pay increase to staff that meet expectations and have a positive performance evaluation. •Increased employer contribution by 3% for health insurance premiums instead of passing increase to employees. •Retirement contribution increased by 1.11% for law-enforcement officers and 0.75% for all other county employees. •There are 12 new positions recommended due to increased demand for services. Hiring will be staggered: July, August, September, and January. •There are 2 reclassifications recommended due to changes in duties and certifications received. •The budget provides a $1,200 incentive payment to recruit and retain School Resource Officers. •The recommended budget also includes a pay increase for the Board of Commissioners and Board of Education members. The last increase for both boards was after the 2017 market study, which was seven years ago. The recommended increases are based on the surrounding counties’ pay rates. The current and recommended salaries are as follows: Current Recommended Increase Chairman 10,375.00 12,969.00 2,594.00 Vice Chairman 9,726.00 12,158.00 2,432.00 Commissioner/Member 9,083.00 11,354.00 2,271.00 Community Programs and County Initiatives •Last year, Teen Court was not fully funded by a Juvenile Crime Prevention Council (JCPC) grant, so the county provided the necessary funding for Fiscal Year 2023. The program has an extremely high success rate of impacting teens in a positive way and changing the course of their lives. Teen Court was not fully funded by a Juvenile Crime Prevention Council (JCPC) grant again this year. We anticipate that Cooperative Extension will receive $50,545 in grant funding, and I recommend the County fund the remaining $9,850 to cover operating expenses to fund this worthwhile program. •Set money aside in contingency to fund up to 6 new positions for Medicaid Expansion, estimated hire date is Jan 1, 2024. •Provides funding for two small business grants ($5,000) in partnership with the Small Business Development Center at Central Carolina Community College. •Provides funding to open the Benhaven Branch Library and Benhaven Recreation Center. •Provides funding for additional Parks and Recreation programs (instructor led classes, dance, afterschool programming). •Provides funding for additional Public Library programs (food literacy, team building activities, children’s programming). •Provides funding for Phase 4 of the Strategic Plan – Business Planning for departments. Harnett Regional Water Harnett Regional Water (HRW) had the following accomplishments in Fiscal Year 2023: Harnett County FY 2023-2024 Approved Budget Page 7 HCBOC 061923 Pg. 25 •HRW was one of 16 water systems in NC to receive the prestigious Gold Star NC Area Wide Optimization Award for surpassing all federal and state drinking water quality standards for 10 consecutive years. This award is proof of our diligent commitment to provide the highest quality drinking water to our customers. We also received the American Water Works Association Partnership for Safe Water Award, indicative of HRW’s commitment to superior water quality for the past 17 years. •HRW completed the final sewer connections for all existing schools in the County and is working to provide the necessary water and sewer connections to the new Northwest Harnett Elementary. •HRW continues the replacement of old meter infrastructure with newer, Advanced Metering Infrastructure (AMI) meters. These meters provide greater benefits to our utility and a greater customer experience. Customers will soon see a new customer portal that allows more self- management of water and/or sewer usage. The project is approximately 80% complete at this time. HRW recently received the rest of the necessary meters to complete the project. •The North Harnett Wastewater Treatment Plant is also under design for a major capacity upgrade in FY 2023-24 to serve the explosion of residential growth the northern area of the County is currently experiencing. This project is estimated to cost approximately $73 million dollars and will include participation from our regional wastewater partner towns of Angier, Fuquay-Varina and Lillington. •The Southwest Wastewater Pump Station & Force Main Project consists of the renovation of our regional sewer lift station and the construction of approximately 5 miles of 20 inch sewer force main along Hwy 87 in the Southwest portion of Harnett County. This project is currently under design and is estimated to cost approximately $9 million dollars and construction should be underway in FY 25. Solid Waste Department Solid Waste had the following accomplishments: •Extended hours at convenient sites for our citizens. •Provided cost analysis and significant amount of savings by renegotiating waste disposal contract for entire county services – approximate $40,000. •Constructed and permitted additional cell at our Construction and Demolition landfill at Anderson Creek to increase landfill capacity. Harnett Regional Jetport Harnett Regional Jetport had the following accomplishments: •Six-million-dollar SCIF grant awarded for new Terminal Construction at the Jetport to Jackson Builders. The project is expected to be completed in March of 2024. •Apron expansion construction project was completed in April of 2023. •New Engineer of Record Parrish and Partners came on Board in November of 2021 with master plan project underway with expected completion in June of 2023. Harnett County FY 2023-2024 Approved Budget Page 8 HCBOC 061923 Pg. 26 Economic Development Economic Development had the following accomplishments: •The Harnett County Economic Development Partnership was created and Commissioners Matthews and Weatherspoon were appointed to the board. •In March 2022, the Commissioners adopted the Harnett County Economic Development Annual Workplan that prioritizes the creation of a new business park, a speculative building partnership, new marketing initiatives, and new business retention and expansion initiatives. American Rescue Plan Funding Plan •Harnett County received $26,411,744 in funding through the American Rescue Plan. •The Board of Commissioners spent three months hearing about the options available to utilize American Rescue Plan funding. The Board approved a list of projects that will utilize $21,076,719 of the funding with $5,335,025 to be determined at a later date. •Staff has implemented some of the projects in FY 2023 with a requirement to obligate all of the money by December 31, 2024 and spend all of the money by December 31, 2026. Other County Initiatives The Board of Commissioners completed the first ever Strategic Plan for Harnett County in 2022. The process involved Board of Commissioners, County staff, and the public to develop the strategic plan. Staff has started the next phase of the Strategic Plan by starting the Performance Management process to determine action plans for the key strategic actions. The process will continue in FY 2024 with phase four with the creation of business plans for each department to execute. The County has contracted with Cloudwyze to install a fixed wireless broadband system in the area north of the Cape Fear River. The first phase is complete and the second phase should start in FY 2024 with ARPA funding. The new system will provide a new and better option for access to broadband for many residents of Harnett County. We spent a great deal of time projecting our revenues and expenses to ensure that we were as accurate as possible in determining our resources available and our funding needs. Departments were asked to justify any spending over Fiscal Year 2023 budgeted amounts and their requests were reviewed in detail by our budget team. We also continued breaking the budget into continuation and expansion funding requests. Continuation refers to funding needed for ongoing operations, while expansion requests are for new programs and positions. Each expansion request is separately justified by the director. You will see CONT (continuation) and EXP (expansion) columns in the budget summaries of the document. Any new request is also detailed separately, along with the cost to the County. Over the past few years, we have continued improving our Capital Improvements Program (CIP) process, and the Board of Commissioners adopted a CIP in December. The improved process and early adoption meant we were able to focus our time this spring on the operating budget. In addition to the Harnett County FY 2023-2024 Approved Budget Page 9 HCBOC 061923 Pg. 27 Harnett County FY 2023-2024 Approved BudgetPage 10HCBOC 061923 Pg. 28 Expenditures, as presented in recommended budget: Org-Object page #Description 156,923,960$ Continuation Expansion 1106170-502010..507070 15 Salary & Benefits - Library 8,125 1106172-533050..533070 17 Water, Sewer, and Sanitation - Angier Branch Library 900 1106110-544090 22 Outsourcing of Services - Parks & Recreation 6,300 1104915-502010..507070 30 Salary & Benefits - Building Inspections 148,544 1104170-544050 41 Software Maintenance - Board of Elections 111 1104170-502010..507070 41 Salary & Benefits - Elections Specialist 56,881 1104230-502050 43 Salary & Benefits - Facilities 815 1105110-502010..507070 59 Salary & Benefits - Health Department 4,559 1105260-502010..507070 60 Salary & Benefits - Health Department - Senior Services 4,255 1104450-543080 90 Rental-Buildings - Emergency Medical Services 2,000 1104390-502010..507070 98 Salary & Benefits - Detention Center (Jail)(10,210) 1105310-502010..507070 65 Salary, Benefits & Operating Costs - DSS Administration Legal 172,838 1105310-519020 65 Professional Services - DSS Administration Legal (40,000) 1105310-5024030..587000 65 Operating Expenses - DSS Administration (expansion positions)15,667 1105322-502010..507070 74 Salary & Benefits - DSS Energy Program 21,516 1105352-502010..507070 75 Salary & Benefits - DSS Family & Children's Medicaid 49,060 1105370-502010..507070 76 Salary & Benefits - DSS Food and Nutrition (Food Stamps)84,917 1105332-502010..507070 77 Salary & Benefits - DSS Foster Care 70,467 1109910-599000 83 Contingency - DSS Administration Legal (40,000) 1109800-598500 84 Interfund Transfer to Sheriff's Capital Reserve 74,700 1104310-502010..507070 94 Salary, Benefits, and Operating Costs - Sheriff's Office Street Crime Unit 377,609 1104350-502010..507070 99 Salary & Benefits - School Resource Officers 136,623 Adjusted expenditure, as presented in the budget ordinance 158,069,637$ Revenues, as presented in recommended budget: Org-Object Description 156,923,960$ 1105870-330310-RESTN 58 General Services - Restitution Program Grant 3,500 1105161-330210 59 Health - CMARC-State - Federal Funds 25,032 1105310-330210 65 Social Services - Reimbursement Funds 207,232 1103900-390990 Increased Fund Balance Appropriated (total appropriation $4,985,964)909,913 Adjusted revenue, as presented in the budget ordinance 158,069,637$ Capital Reserve Funds, as presented in recommended budget: Org-Object Description 541,290$ 5124450-557000-ETREP (expenditure)118 Capital Outlay - Vehicles - Emergency Services 201,226 Adjusted expenditure, as presented in the budget ordinance 742,516$ HARNETT COUNTY CHANGES TO MANAGER'S RECOMMENDED BUDGET Harnett County FY 2023-2024 Approved Budget Page 11 HCBOC 061923 Pg. 29 Org-Object Description 541,290$ 5123900-390990 (revenue)118 Fund Balance Appropriated - Emergency Services 201,226 Adjusted revenue, as presented in the budget ordinance 742,516$ Org-Object Description -$ 5004910-519000 (expenditure)119 Professional Services - Development Services 219,000 Adjusted expenditure, as presented in the budget ordinance 219,000$ Org-Object Description -$ 5003900-390990 (revenue)119 Fund Balance Appropriated - Capital Reserve Fund 219,000 Adjusted revenue, as presented in the budget ordinance 219,000$ Org-Object Description 800,000$ 5104310-557000 (expenditure)122 Capital Outlay - Vehicles - Sheriff's Office 74,700 Adjusted expenditure, as presented in the budget ordinance 874,700$ Org-Object Description 800,000$ 5103900-390981 (revenue)122 Transfer from - General 74,700 Adjusted revenue, as presented in the budget ordinance 874,700$ Internal Service Funds, as presented in recommended budget: Org-Object Description 493,189$ 8809410-557000 (expenditure)130 Capital Outlay - Vehicles - Fleet Replacement Fund 31,340 Adjusted expenditure, as presented in the budget ordinance 524,529$ Org-Object Description 493,189$ 8903900-390990 (revenue)130 Fund Balance Appropriated - Fleet Replacement Fund 31,340 Adjusted revenue, as presented in the budget ordinance 524,529$ Special Reserve Funds, as presented in recommended budget: Org-Object Description -$ 2178303-557000 (expenditure)134 Capital Outlay - Vehicles - Asset Forfeiture Fund 224,100 Adjusted expenditure, as presented in the budget ordinance 224,100$ Org-Object Description -$ 2178303-390990 (revenue)134 Fund Balance Appropriated - Asset Forfeiture Fund 224,100 Adjusted revenue, as presented in the budget ordinance 224,100$ Org-Object Description 994,452$ 21228501-320500 (revenue)142 911 Charges - Emergency Telephone 911 247,582 21228501-390990 (revenue)142 Fund Balance Appropriated - Emergency Telephone 911 (247,582) Adjusted revenue, as presented in the budget ordinance 994,452$ Harnett County FY 2023-2024 Approved Budget Page 12 HCBOC 061923 Pg. 30 General Fund Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Ad Valorem Taxes 70,991,210 73,709,702 77,645,000 81,560,000 0 81,560,000 3,915,000 5% Sales Tax 23,875,040 26,539,012 21,416,000 26,561,800 0 26,561,800 5,145,800 24% Other Taxes 1,012,527 1,565,634 1,164,000 1,164,000 0 1,164,000 0 0% Federal Intergovernmental 19,260,581 19,448,222 23,083,451 18,506,565 674,118 19,180,683 -3,902,768 -17% State Intergovernmental 4,843,663 5,550,493 3,110,000 6,100,000 0 6,100,000 2,990,000 96% Services Charges 13,778,720 15,963,541 15,701,581 17,816,697 15,000 17,831,697 2,130,116 14% Enterprise Charges 1,672 2,927 0 0 0 0 0 0% Miscellaneous 1,803,514 1,768,788 2,085,452 613,885 0 613,885 -1,471,567 -71% Transfers In 2,185,791 781,185 10,892,509 0 71,608 71,608 -10,820,901 -99% Fund Balance 0 0 7,978,206 4,985,964 0 4,985,964 -2,992,242 -38% Total 137,752,718 145,329,504 163,076,199 157,308,911 760,726 158,069,637 -5,006,562 -3% Expenses Salary & Benefits 56,348,339 60,986,221 71,465,270 77,981,003 1,784,926 79,765,929 8,300,659 12% Professional Services 1,686,816 1,726,760 2,720,752 1,926,562 52,000 1,978,562 -742,190 -27% Supplies & Materials 2,999,598 3,772,898 6,078,074 4,982,682 69,761 5,052,443 -1,025,631 -17% Current Services 3,605,065 4,105,214 6,226,677 6,175,374 64,877 6,240,251 13,574 0% Fixed Charges 12,983,496 13,136,996 15,622,224 14,677,414 156,247 14,833,661 -788,563 -5% Capital Outlay 432,364 116,431 987,596 201,704 0 201,704 -785,892 -80% Contracts & Grants 10,241 33,970 58,990 5,000 0 5,000 -53,990 -92% Non Capitalized Assets 924,736 539,253 1,544,738 594,658 514,549 1,109,207 -435,531 -28% Interfund/Budgetary 21,454,238 18,418,352 24,856,987 13,981,528 74,700 14,056,228 -10,800,759 -43% Education 26,040,445 27,035,724 27,874,194 27,939,664 2,000,220 29,939,884 2,065,690 7% DSS Programs 3,577,540 4,495,400 5,325,442 4,636,768 0 4,636,768 -688,674 -13% Health 0 24,437 305,000 250,000 0 250,000 -55,000 -18% Total 130,062,876 134,391,655 163,065,944 153,352,357 4,717,280 158,069,637 -4,996,307 -3% Harnett County FY 2023-2024 Approved Budget Page 13 HCBOC 061923 Pg. 31 General Fund Revenue Revenue: FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Ad Valorem Taxes - Real 61,051,386 63,149,914 69,290,000 72,625,000 0 72,625,000 Ad Valorem Taxes - Motor Vehicles 9,257,383 9,798,177 7,730,000 8,310,000 0 8,310,000 Ad Valorem Taxes - Real Delinquent 384,407 378,751 350,000 325,000 0 325,000 Ad Valorem Taxes - Penalties 298,034 382,860 275,000 300,000 0 300,000 Article 39 Sales Tax 8,188,591 8,847,865 8,455,000 10,100,000 0 10,100,000 Article 40 Sales Tax 7,365,582 8,339,762 6,673,000 7,950,000 0 7,950,000 Article 42 Sales Tax 3,433,514 3,765,471 979,000 2,061,800 0 2,061,800 Article 44 Sales Tax 4,887,353 5,585,915 5,309,000 6,450,000 0 6,450,000 Excise Tax 1,012,527 1,565,634 1,164,000 1,164,000 0 1,164,000 Federal 15,632,590 17,152,371 18,678,415 16,073,729 674,118 16,747,847 State 3,548,970 2,207,828 4,342,343 2,429,486 0 2,429,486 Local 79,021 88,023 61,693 3,350 0 3,350 Medicaid Hold Harmless 4,843,663 5,550,493 3,110,000 6,100,000 0 6,100,000 Service Charges - Departmental 12,183,967 14,470,555 13,805,251 15,394,951 15,000 15,409,951 Service Charges - Indirect Cost 1,418,463 1,425,847 1,536,530 1,564,646 0 1,564,646 Service Charges - Concessions 103,546 114,312 109,800 107,100 0 107,100 Service Charges - Invest Earnings 72,744 (47,173)250,000 750,000 0 750,000 Enterprise Charges - Returned Check 1,672 2,927 0 0 0 0 Contributions And Donations 97,451 29,949 497,671 277,515 0 277,515 Insurance Settlement 2,850 104,775 179,313 0 0 0 Rents 81,708 119,627 128,740 59,500 0 59,500 Other Revenue 1,621,505 1,467,169 1,279,227 276,870 0 276,870 Transfers From - Special Revenue 2,160,823 522,921 10,892,509 0 71,608 71,608 Transfers From - Capital Projects 0 97,925 0 0 0 0 Transfers From - Capital Reserve 24,968 160,338 0 0 0 0 Fund Balance Appropriated 0 0 7,978,206 4,985,964 0 4,985,964 Total Revenue 137,752,718 145,329,504 163,075,199 157,308,911 760,726 158,069,637 Harnett County FY 2023-2024 Approved Budget Page 14 HCBOC 061923 Pg. 32 Culture & Recreation Functional Area  Harnett County FY 2023-2024 Approved BudgetPage 15HCBOC 061923 Pg. 33 Cultural & Recreation Appropriation The funding in this budget includes pass-through amounts for state arts funding to towns and nonprofits in the county and a $150,000 annual appropriation to Campbell University for use of facilities. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 34,589 34,656 110,553 0 110,553 0 110,553 0 0% Total 34,589 34,656 110,553 0 110,553 0 110,553 0 0% Expenses Fixed Charges 184,589 184,656 260,553 0 260,553 0 260,553 0 0% Total 184,589 184,656 260,553 0 260,553 0 260,553 0 0% Net Cost 150,000 150,000 150,000 0 150,000 0 150,000 0 0% Expansion & Other Notes Arts Funding: The county receives funding for arts programs and passes that funding to other agencies that provide the programs. The budget is reduced by this amount because the arts funding varies, and the county is not certain of the amount it will receive. Once the amount is known, a budget amendment will be done to add these funds and the offsetting allocations. Harnett County FY 2023-2024 Approved Budget Page 16 HCBOC 061923 Pg. 34 Library – Main Branch The Library ‘s mission is to cultivate lifelong learning, empower individuals, and strengthen our community. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 313,487 198,426 375,862 221,591 177,898 0 177,898 -197,964 -53% Enterprise Charges 27 0 0 0 0 0 0 0 0% Services Charges 5,493 9,873 8,900 21,444 21,444 0 21,444 12,544 141% Miscellaneous 581 404 0 0 0 0 0 0 0% Total 319,587 208,703 384,762 243,035 199,342 0 199,342 -185,420 -48% Expenses Salary & Benefits 969,110 1,195,507 1,619,383 43,501 1,774,045 0 1,774,045 154,662 10% Professional Services 0 0 0 0 0 41,000 41,000 41,000 100% Supplies & Materials 137,628 164,624 201,845 181,827 181,827 11,014 192,841 -9,004 -4% Current Services 37,849 53,064 98,292 102,012 109,326 0 109,326 11,034 11% Fixed Charges 58,287 79,355 103,551 109,547 109,547 0 109,547 5,996 6% Non Capitalized Assets 22,552 37,832 17,790 1,523 1,523 0 1,523 -16,267 -91% Total 1,325,297 1,530,382 2,040,861 438,410 2,176,268 52,014 2,228,282 187,421 9% Net Cost 1,005,710 1,321,679 1,656,099 195,375 1,976,926 52,014 2,028,940 372,841 23% Expansion & Other Notes Fund operating costs to develop an updated 5-year strategic plan to support the Library located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses to develop the 2024- 2029 Library Strategic Plan. The current master plan expires in December 2023, and rapid county growth, combined with the Library System's recent consolidation with municipal locations, necessitates an updated strategic framework. The strategic plan process will include assessing the needs of citizens, library staff, trustees, and local officials through surveys, focus groups, and interviews. The new plan will also focus on the current and forecasted economic and social trends that impact the Library's service area to adequately prepare to meet the community's future priorities. Harnett County FY 2023-2024 Approved Budget Page 17 HCBOC 061923 Pg. 35 Net Cost: $41,000. Fund operating costs to develop a food literacy program to support the Library located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses to develop a food literacy program, which aims to promote healthy eating habits and nutrition education for citizens. The food literacy program will be provided alongside the “Charlie Cart”, which is a mobile kitchen designed to teach and promote food literacy in schools and communities. Food literacy in libraries is a growing trend that aims to promote healthy eating habits and nutrition education for citizens. Net Cost: $2,600. Fund operating costs to expand children’s programming to support the Library located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses for the expansion of children’s programming. Children's programming is an essential component of the services the Harnett County Public Library offers to its patrons. The Youth Services Department plans to offer the following programs: Early Literacy Programs including Sensory Playtimes and Pre-K STEAM Labs; Glowforge and 3D Printing Programming in the Youth Makerspace; Youth Programming Kits for Check-Out; Books for StoryWalk at Cape Fear Shiner Park. Net Cost: $2,510. Fund operating costs to expand children’s programming at Boone Trail and Anderson Creek Library Branches to support the Library located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses for the expansion of children’s programming in rural areas of Harnett County, as well as providing equal access and continuity of services across Harnett County Libraries. Children's programming is an essential component of the services the Harnett County Public Library offers to its patrons. With the expansion of services, these branches will be able to offer monthly/bi-monthly programming to preschool and school- age children and their families, holiday events, as well as summer reading programs. These events will benefit young citizens by offering opportunities to learn new skills and gain knowledge, providing a safe space to socialize and meet with their peers, as well as increase access to library resources. Adding regularly scheduled youth programming to these libraries will also support a continuity of services across branches and provide equitable access to citizens across Harnett County. Net Cost: $3,600. Fund operating costs to develop and expand team building programs to support the Library located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses to develop and expand team building programs, specifically for Harnett County employees. Team building plays a significant role in developing strong relationships, communication, and trust among staff in order to improve collaboration, productivity, and job satisfaction. As the popularity of these programs continues to rise, limited spots are available due to budget restrictions. With the addition of four programs a month, more county groups/teams can take advantage of library services for team building activities. Net Cost: $2,304. Harnett County FY 2023-2024 Approved Budget Page 18 HCBOC 061923 Pg. 36 Library – Angier Branch The Library‘s mission is to cultivate lifelong learning, empower individuals, and strengthen our community. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 0 0 166,835 83,417 83,417 0 83,417 -83,418 -50% Total 0 0 166,835 83,417 83,417 0 83,417 -83,418 -50% Expenses Salary & Benefits 0 0 193,988 393 221,864 0 221,864 27,876 14% Supplies & Materials 0 0 39,100 41,127 41,044 0 41,044 1,944 5% Current Services 0 0 12,037 4,290 6,638 0 6,638 -5,399 -45% Fixed Charges 0 0 4,995 2,941 2,941 0 2,941 -2,054 -41% Non Capitalized Assets 0 0 3,407 2,700 2,700 0 2,700 -707 -21% Total 0 0 253,527 51,451 275,187 0 275,187 21,660 9% Net Cost 0 0 86,692 -31,966 191,770 0 191,770 105,078 121% Harnett County FY 2023-2024 Approved Budget Page 19 HCBOC 061923 Pg. 37 Library - Benhaven Branch The Library‘s mission is to cultivate lifelong learning, empower individuals, and strengthen our community. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 0 0 0 0 0 150,774 150,774 150,774 100% Supplies & Materials 0 0 0 0 0 9,970 9,970 9,970 100% Current Services 0 0 0 0 0 17,117 17,117 17,117 100% Fixed Charges 0 0 0 0 0 7,959 7,959 7,959 100% Non Capitalized Assets 0 0 0 0 0 10,000 10,000 10,000 100% Total 0 0 0 0 0 195,820 195,820 195,820 100% Net Cost 0 0 0 0 0 195,820 195,820 195,820 100% Expansion & Other Notes Capital Improvements Program Funding: The FY 2024 budget includes $195,820 to utilize the former and newly renovated Benhaven Elementary School Media Center located at 2815 Olivia Road, Sanford as a full-service public library and resource center for the community and early college students. The budget provides funding for one full-time Branch I Library Manager position (grade 22), two part-time Library Program Specialist positions (grade 16), one part-time Library Assistant position (grade 13), and operating costs to open the Benhaven Branch Library, which was approved in the 2024-2030 CIP. Harnett County FY 2023-2024 Approved Budget Page 20 HCBOC 061923 Pg. 38 Library - Coats Branch The Library‘s mission is to cultivate lifelong learning, empower individuals, and strengthen our community. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 0 0 36,038 36,038 36,038 0 36,038 0 0% Total 0 0 36,038 36,038 36,038 0 36,038 0 0% Expenses Salary & Benefits 0 0 116,452 393 137,972 0 137,972 21,520 18% Supplies & Materials 0 0 16,160 22,359 22,151 0 22,151 5,991 37% Current Services 0 0 6,917 5,269 6,396 0 6,396 -521 -8% Fixed Charges 0 0 3,870 3,258 3,258 0 3,258 -612 -16% Non Capitalized Assets 0 0 8,259 2,275 2,275 0 2,275 -5,984 -72% Total 0 0 151,658 33,554 172,052 0 172,052 20,394 13% Net Cost 0 0 115,620 -2,484 136,014 0 136,014 20,394 18% Harnett County FY 2023-2024 Approved Budget Page 21 HCBOC 061923 Pg. 39 Library - Dunn Branch The Library‘s mission is to cultivate lifelong learning, empower individuals, and strengthen our community. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 0 0 153,701 92,937 92,937 0 92,937 -60,764 -40% Total 0 0 153,701 92,937 92,937 0 92,937 -60,764 -40% Expenses Salary & Benefits 0 0 208,066 393 269,377 0 269,377 61,311 29% Supplies & Materials 0 0 48,600 54,759 54,588 0 54,588 5,988 12% Current Services 0 0 8,486 6,627 8,350 0 8,350 -136 -2% Fixed Charges 0 0 5,030 3,954 3,954 0 3,954 -1,076 -21% Non Capitalized Assets 0 0 8,657 2,500 2,500 0 2,500 -6,157 -71% Total 0 0 278,839 68,233 338,769 0 338,769 59,930 21% Net Cost 0 0 125,138 -24,704 245,832 0 245,832 120,694 96% Harnett County FY 2023-2024 Approved Budget Page 22 HCBOC 061923 Pg. 40 Library - Erwin Branch The Library‘s mission is to cultivate lifelong learning, empower individuals, and strengthen our community. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 0 0 69,405 52,023 52,023 0 52,023 -17,382 -25% Total 0 0 69,405 52,023 52,023 0 52,023 -17,382 -25% Expenses Salary & Benefits 0 0 119,473 393 142,262 0 142,262 22,789 19% Supplies & Materials 0 0 21,801 22,359 22,151 0 22,151 350 2% Current Services 0 0 7,563 7,465 8,771 0 8,771 1,208 16% Fixed Charges 0 0 4,370 2,858 2,858 0 2,858 -1,512 -35% Non Capitalized Assets 0 0 2,877 2,275 2,275 0 2,275 -602 -21% Total 0 0 156,084 35,350 178,317 0 178,317 22,233 14% Net Cost 0 0 86,679 -16,673 126,294 0 126,294 39,615 46% Harnett County FY 2023-2024 Approved Budget Page 23 HCBOC 061923 Pg. 41 Parks & Recreation Parks and Recreation enhances the quality of life and nurtures the health and well-being of our community, economy and environment. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 2 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Federal Intergovernmental 1,992 166 0 0 0 0 0 0 0% Services Charges 29,513 51,800 45,750 72,830 72,830 15,000 87,830 42,080 92% Miscellaneous 150 23,188 17,001 20,170 19,670 0 19,670 2,669 16% Total 31,656 75,154 62,751 93,000 92,500 15,000 107,500 44,749 71% Expenses Salary & Benefits 713,306 830,996 1,114,970 188,900 1,107,661 111,404 1,219,065 104,095 9% Professional Services 8,057 3,733 6,255 10,575 10,575 1,000 11,575 5,320 85% Supplies & Materials 88,265 101,249 124,991 126,736 126,736 10,400 137,136 12,145 10% Current Services 64,485 69,851 86,985 91,661 91,661 8,900 100,561 13,576 16% Fixed Charges 363,460 372,739 374,814 402,822 396,622 468 397,090 22,276 6% Non Capitalized Assets 18,287 23,576 44,518 27,650 29,850 46,851 76,701 32,183 72% Total 1,255,861 1,402,144 1,752,797 848,344 1,763,105 179,023 1,942,128 189,331 11% Net Cost 1,224,206 1,326,990 1,690,046 755,344 1,670,605 164,023 1,834,628 144,582 9% Expansion & Other Notes Fund a full-time employee and operating costs to support the Recreation Division of the Parks and Recreation Department located at 455 McKinney Parkway, Lillington: Provide funding for a full-time Recreation Center Coordinator (grade 15) and operating expenses, such as a computer and uniforms. This position will be responsible for managing and supervising the Boone Trail Community Center and Benhaven Community Center. A Recreation Center Coordinator will have the opportunity to interact with the public and help determine the types of programs the communities would like to have at the centers. Net Cost: $56,670. Harnett County FY 2023-2024 Approved Budget Page 24 HCBOC 061923 Pg. 42 Fund a full-time employee and operating costs to support the Parks Division of the Parks and Recreation Department located at 455 McKinney Parkway, Lillington: Provide funding for a full-time Parks Maintenance Technician I position (grade 15) and operating expenses such as uniforms. This position will be responsible for trail and sidewalk maintenance. Sidewalk projects along Ray Road and Hwy 421 connection near Campbell University are now the responsibility of the county. The county also requires developers to add side paths along roadways based on the recommendations of the Bicycle, Pedestrian, and Greenway Plan. With the addition of sidewalks and maintenance of the Dunn-Erwin Rail Trail, the Parks and Recreation Department needs a new position to help with the increased workload. With the approval of this position, the county would no longer allocate money to the Dunn-Erwin Rail Trail Authority to contract lawn maintenance service. Net Cost: $56,102. Fund capital costs for a replacement front-end loader tractor to support the Parks and Recreation Department located at 455 McKinney Parkway, Lillington: Provide funding for capital expenses to replace a front-end loader tractor, which is used for tilling, aerating, road grading, and loading and unloading materials. The current tractor has ongoing maintenance issues and has been unreliable for the past four years. Net Cost: $35,000. Fund operating costs for a dump trailer to support the Parks and Recreation Department located at 455 McKinney Parkway, Lillington: Provide funding to purchase a new 7’x14’ dump trailer, which will be used to haul mulch and gravel, haul off debris, be used with a debris vacuum, and be used in tight spaces. The current trailers used by the department are landscaping trailers and are not sufficient for hauling debris and materials. Net Cost: $11,851. Fund operating costs for program expansions to support the Parks and Recreation Department located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses to add additional programs to the Parks and Recreation Department. In FY 2024, Parks and Recreation would like to enhance Santa's Workshop Program by adding a Christmas Tree Decorating contest for the county departments. The department would also like to add instructor-led classes, such as barn quilt classes, circuit vinyl classes, and calligraphy classes. The expansion also includes a Daddy/Daughter dance. Many of these programs will generate revenue which will offset the expense to run the programs. Net Cost: $-6,000. Fund operating costs for portable toilets to support the Parks and Recreation Department located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses to add portable toilets at Anderson Creek Bike Trails. Phase 2 of Anderson Creek Park (mountain biking trail and supporting infrastructure) will be constructed by late 2023. The new mountain biking parking lot and hub will be a significant distance from the public restrooms, and bicycles are prohibited in the main area of the park. Portable toilets are needed at the mountain biking trails to give trail users a restroom within reasonable proximity. Net Cost: $1,000. Fund operating costs for an arts program to support the Parks and Recreation Department located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses to add an Arts in Parks program to the Parks and Recreation Department. By partnering with the Harnett Arts Council, the department will be able to bring more arts programming to our parks through different forms of art, such as painting, sculpture, music, literature, and theatre. Artistic practice and nature have therapeutic benefits, which may contribute to wellbeing, happiness, overall health, concentration, and relaxation. Multisensory art may include Harnett County FY 2023-2024 Approved Budget Page 25 HCBOC 061923 Pg. 43 sound, touch, smell or taste, either alone or in conjunction with a visual aspect. With approximately 20 percent of the population having some level of disability and with those numbers expected to rise, designing artwork that is multisensory is an approach to include this underrepresented segment of the population. Bringing art to our parks is a great way to reach citizens that are not usually park visitors, but also to bring current visitors a new way to engage in the arts. Net Cost: $3,000. Capital Improvements Program Funding: The FY 2024 budget includes $6,400 in funding for operating costs of projects approved in the 2024- 2030 CIP, including: • Bike Trail Maintenance at Anderson Creek Park: $500 • Electricity and Water at Neills Creek Park Restroom and Concession Building: $4,200 • Electricity and Water at Patriots Park Restroom: $1,200 • Park Signage at various parks: $500 Harnett County FY 2023-2024 Approved Budget Page 26 HCBOC 061923 Pg. 44       Economic & Physical Development Functional Area   Harnett County FY 2023-2024 Approved BudgetPage 27HCBOC 061923 Pg. 45 Community Development Community Development’s mission is to seek activities, investments, funding, and partnerships that help provide basic services which make Harnett County communities more livable and sustainable by improving the quality of life for citizens. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 0 7,787 0 0 0 0 0 0 0% Total 0 7,787 0 0 0 0 0 0 0% Expenses Salary & Benefits 0 0 75 75 75 0 75 0 0% Professional Services 0 0 0 0 0 10,000 10,000 10,000 100% Supplies & Materials 30 58 100 100 100 0 100 0 0% Current Services 525 25 182 284 284 250 534 352 193% Total 555 83 457 459 459 10,250 10,709 10,252 2243% Net Cost 555 -7,704 457 459 459 10,250 10,709 10,252 2243% Expansion & Other Notes Fund operating costs for Emergency Home Repair Program through Community Development located at 200 Alexander Drive, Lillington: Provide funding for operating expenses for low-cost home repairs and advertisement. The Emergency Home Repair Program uses funds to provide emergency low-cost repairs for owner-occupied homes that, without repairs, persons living in home would be forced to leave. Funds are used to repair items such as handicap ramps, utility connections, and HVAC systems. Construction or home rehab contractors will provide the service, and payments will be made directly to them. Net Cost: $10,250. Harnett County FY 2023-2024 Approved Budget Page 28 HCBOC 061923 Pg. 46 Cooperative Extension NC State Extension transforms science into everyday solutions for North Carolinians through programs and partnerships focused on agriculture and food, health and nutrition, and 4-H youth development. Cooperative Extension at N.C. A&T helps people across the state lead better lives by finding solutions to their problems. We deliver educational programs and technology to enrich the lives, the land and the economy of North Carolina's limited-resource individuals, families, and communities. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 30 50 0 0 0 0 0 0 0% Total 30 50 0 0 0 0 0 0 0% Expenses Salary & Benefits 327,421 407,925 409,162 323,606 403,697 0 403,697 -5,465 -1% Supplies & Materials 1,074 2,708 4,360 4,710 4,210 0 4,210 -150 -3% Current Services 3,743 2,158 7,150 5,550 4,400 0 4,400 -2,750 -38% Fixed Charges 2,677 6,153 7,050 7,200 7,265 0 7,265 215 3% Total 334,915 418,943 427,722 341,066 419,572 0 419,572 -8,150 -2% Net Cost 334,885 418,894 427,722 341,066 419,572 0 419,572 -8,150 -2% Expansion & Other Notes In addition to the funding above, $50,000 has been set aside in contingency for a possible grant match. Cooperative Extension has applied for $130,000 grant to remodel the kitchen in the Agriculture Center located at 126 Alexander Drive, Lillington. Harnett County FY 2023-2024 Approved Budget Page 29 HCBOC 061923 Pg. 47 Cooperative Extension – Special Programs Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 99,145 62,455 79,423 87,423 77,968 0 77,968 -1,455 -2% Services Charges 10,794 12,581 35,000 35,000 35,000 0 35,000 0 0% Total 109,938 75,036 114,423 122,423 112,968 0 112,968 -1,455 -1% Expenses Salary & Benefits 60,218 81,946 69,968 16,589 74,265 0 74,265 4,297 6% Supplies & Materials 7,723 15,225 38,627 37,446 37,046 0 37,046 -1,581 -4% Current Services 2,707 2,305 8,530 9,072 7,962 0 7,962 -568 -7% Fixed Charges 319 2,093 3,695 3,545 3,545 0 3,545 -150 -4% Contracts & Grants 7,152 3,990 3,990 0 0 0 0 -3,990 -100% Non Capitalized Assets 2,500 0 11,350 0 0 0 0 -11,350 -100% Total 80,619 105,559 158,610 66,652 122,818 0 122,818 -35,792 -23% Net Cost -29,319 30,522 44,187 -55,771 9,850 0 9,850 -34,337 -78% Harnett County FY 2023-2024 Approved Budget Page 30 HCBOC 061923 Pg. 48 Development Services Mission: Provide the citizens of Harnett County with exceptional customer service and ensure that development takes place in accordance with the goals and vision set forth by our elected officials and in compliance with all local, state, and federal regulations. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 2,019,901 834,092 411,678 611,678 651,678 0 651,678 240,000 58% Total 2,019,901 834,092 411,678 611,678 651,678 0 651,678 240,000 58% Expenses Salary & Benefits 1,451,804 830,284 942,338 12,600 1,051,245 0 1,051,245 108,907 12% Professional Services 0 0 38,000 39,000 39,000 0 39,000 1,000 3% Supplies & Materials 21,808 7,331 9,850 11,200 10,700 0 10,700 850 9% Current Services 21,005 15,762 21,047 19,550 19,550 0 19,550 -1,497 -7% Fixed Charges 143,642 127,338 107,487 131,580 123,580 0 123,580 16,093 15% Non Capitalized Assets 6,740 2,531 1,000 1,500 1,500 0 1,500 500 50% Total 1,644,999 983,246 1,119,722 215,430 1,245,575 0 1,245,575 125,853 11% Net Cost -374,902 149,154 708,044 -396,248 593,897 0 593,897 -114,147 -16% Harnett County FY 2023-2024 Approved Budget Page 31 HCBOC 061923 Pg. 49 Development Services—Building Inspections Division Mission: Provide the citizens of Harnett County with exceptional customer service and ensure that development takes place in accordance with the goals and vision set forth by our elected officials and in compliance with all local, state, and federal regulations. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 90 1,729,899 1,463,500 1,757,914 1,700,000 0 1,700,000 236,500 16% Total 90 1,729,899 1,463,500 1,757,914 1,700,000 0 1,700,000 236,500 16% Expenses Salary & Benefits 0 805,153 1,013,097 2,030 1,101,414 184,491 1,285,905 272,808 27% Supplies & Materials 0 25,158 30,750 32,650 34,150 3,285 37,435 6,685 22% Current Services 0 9,916 31,642 29,946 29,946 1,560 31,506 -136 0% Fixed Charges 0 53,013 74,472 87,148 87,148 4,860 92,008 17,536 24% Non Capitalized Assets 0 928 2,700 3,200 3,200 1,700 4,900 2,200 81% Total 0 894,169 1,152,661 154,974 1,255,858 195,896 1,451,754 299,093 26% Net Cost -90 -835,729 -310,839 -1,602,940 -444,142 195,896 -248,246 62,593 -20% Expansion & Other Notes Fund two full-time employees and operating costs to support the Building Inspections Division of Development Services located at 420 McKinney Parkway, Lillington: Provide funding for a full-time Code Enforcement Officer II – Plan Reviewer position (grade 25) and a full- time Code Enforcement Officer III position (grade 28) and operating expenses, such as computer, training, and office furniture. The number of plan reviews has continued to increase, and the Manager of Building Services is currently doing all plan reviews for Harnett County, City of Dunn, Town of Angier, Town of Erwin, and Town of Coats. Due to the number of increased daily inspections, the current inspectors have little or no time to review plans on a regular/daily basis. Net Cost: $195,896. Harnett County FY 2023-2024 Approved Budget Page 32 HCBOC 061923 Pg. 50 Economic Development Harnett County Economic Development provides a comprehensive approach for target sector business recruitment, retention, and expansion. Program initiatives seek to develop business parks, create speculative building partnerships, foster relationships with businesses, and support advocacy and marketing efforts to position Harnett County for quality jobs and investment. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 80,802 0 0 0 0 0 0 0 0% Total 80,802 0 0 0 0 0 0 0 0% Expenses Salary & Benefits 181,628 279,129 462,285 7,800 511,434 0 511,434 49,149 11% Professional Services 0 49,350 70,750 37,290 37,290 0 37,290 -33,460 -47% Supplies & Materials 2,355 1,487 9,489 12,300 7,300 0 7,300 -2,189 -23% Current Services 54,105 67,252 61,700 61,167 59,667 0 59,667 -2,033 -3% Fixed Charges 437,824 463,659 457,071 422,790 423,090 0 423,090 -33,981 -7% Contracts & Grants 0 0 50,000 50,000 0 0 0 -50,000 -100% Total 675,911 860,876 1,111,295 591,347 1,038,781 0 1,038,781 -72,514 -7% Net Cost 595,109 860,876 1,111,295 591,347 1,038,781 0 1,038,781 -72,514 -7% Harnett County FY 2023-2024 Approved Budget Page 33 HCBOC 061923 Pg. 51       Education Functional Area   Harnett County FY 2023-2024 Approved BudgetPage 34HCBOC 061923 Pg. 52 Central Carolina Community College Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Education 1,359,842 1,502,947 1,752,605 0 1,818,075 0 1,818,075 65,470 4% Total 1,359,842 1,502,947 1,752,605 0 1,818,075 0 1,818,075 65,470 4% Net Cost 1,359,842 1,502,947 1,752,605 0 1,818,075 0 1,818,075 65,470 4% Expansion & Other Notes Difference between FY 2023 and FY 2024: The approved FY 2024 budget includes capital funding of $130,000, which includes: • Replacement of an HVAC unit and indoor air handler coil in the Miriello Building • Replacement of doors and windows in the Etheridge Building • Purchase and installation of additional automatic door openers • Purchase storage pods for the West Harnett Auto Restoration location Harnett County FY 2023-2024 Approved Budget Page 35 HCBOC 061923 Pg. 53 Harnett County Schools Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Education 24,680,603 25,532,777 26,121,589 29,413,644 26,121,589 2,000,220 28,121,809 2,000,220 8% Total 24,680,603 25,532,777 26,121,589 29,413,644 26,121,589 2,000,220 28,121,809 2,000,220 8% Net Cost 24,680,603 25,532,777 26,121,589 29,413,644 26,121,589 2,000,220 28,121,809 2,000,220 8% Expansion & Other Notes The approved funding: • Provides funding for 1529 charter school students (an increase of 188 over last year), which Harnett County Schools must share on a per-student basis. • Provides expansion funding for the second phase of decompressed salary schedule for classified staff ($850,000). • Provides expansion funding to increase local supplement for certified staff, provides salary increases for classified staff and the costs associated with employer-paid benefits ($1,150,220). • Provides funding for maintenance projects, in accordance with the Approved FY 2024-2030 Capital Improvements Program. These funds are budgeted in the Board of Education Capital Reserve. • Holds HCS harmless for the loss of lottery funds. At the request of the Board of Education, the county is foregoing proceeds from the lottery over the next three years to obtain a $10 million grant to help fund Northwest Harnett Elementary. Capital outlay spending, budgeted in the Board of Education Capital Reserve, remains at FY 2023 levels, in spite of this loss of more than $1 million in lottery funds. (School systems do not share capital outlay funds with charter schools). Harnett County FY 2023-2024 Approved Budget Page 36 HCBOC 061923 Pg. 54       Environmental Protection Functional Area   Harnett County FY 2023-2024 Approved BudgetPage 37HCBOC 061923 Pg. 55 Environmental Protection Allocation This allocation reflects the county’s support of the Beaver Management Program. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Fixed Charges 6,000 11,000 12,000 12,000 12,000 0 12,000 0 0% Total 6,000 11,000 12,000 12,000 12,000 0 12,000 0 0% Net Cost 6,000 11,000 12,000 12,000 12,000 0 12,000 0 0% Harnett County FY 2023-2024 Approved Budget Page 38 HCBOC 061923 Pg. 56 NC Forest Service Mission: To protect, manage and promote forest resources for the citizens of North Carolina. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Fixed Charges 135,321 126,845 152,709 164,599 164,599 0 164,599 11,890 8% Total 135,321 126,845 152,709 164,599 164,599 0 164,599 11,890 8% Net Cost 135,321 126,845 152,709 164,599 164,599 0 164,599 11,890 8% Harnett County FY 2023-2024 Approved Budget Page 39 HCBOC 061923 Pg. 57 Soil & Water Conservation District Mission: To promote voluntary, incentive-driven natural resources management along with providing conservation education to both youth and adults in order to foster an appreciation of our County’s abundant natural resources and agricultural assets. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 26,380 25,197 22,677 24,642 24,642 0 24,642 1,965 9% Total 26,380 25,197 22,677 24,642 24,642 0 24,642 1,965 9% Expenses Salary & Benefits 210,524 236,773 281,188 300 300,640 0 300,640 19,452 7% Supplies & Materials 2,127 5,961 8,970 9,200 8,500 0 8,500 -470 -5% Current Services 3,326 6,140 13,003 11,083 10,983 0 10,983 -2,020 -16% Fixed Charges 2,500 5,850 5,800 10,640 10,640 0 10,640 4,840 83% Non Capitalized Assets 469 77 500 500 500 0 500 0 0% Total 218,946 254,800 309,461 31,723 331,263 0 331,263 21,802 7% Net Cost 192,566 229,603 286,784 7,081 306,621 0 306,621 19,837 7% Harnett County FY 2023-2024 Approved Budget Page 40 HCBOC 061923 Pg. 58       General Government Functional Area   Harnett County FY 2023-2024 Approved BudgetPage 41HCBOC 061923 Pg. 59 Administration Administration’s mission is to implement policies adopted by the Board of Commissioners and ensure the effectiveness of county departments within legal requirements, best management practices, and efficient management of financial resources. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 174,943 174,943 174,943 0 174,943 0 174,943 0 0% Miscellaneous 1,547 0 0 0 0 0 0 0 0% Total 176,490 174,943 174,943 0 174,943 0 174,943 0 0% Expenses Salary & Benefits 882,721 991,943 1,007,851 42,000 1,125,079 71,608 1,196,687 188,836 19% Professional Services 44,000 38,420 40,950 40,950 40,950 0 40,950 0 0% Supplies & Materials 3,772 2,452 5,800 5,870 6,870 0 6,870 1,070 18% Current Services 16,016 23,572 65,897 81,540 78,615 0 78,615 12,718 19% Fixed Charges 20,630 28,262 40,096 38,890 40,168 0 40,168 72 0% Total 967,139 1,084,649 1,160,594 209,250 1,291,682 71,608 1,363,290 202,696 17% Net Cost 790,649 909,706 985,651 209,250 1,116,739 71,608 1,188,347 202,696 21% Expansion & Other Notes Fund a temporary, full-time employee and operating costs to support the County Manager’s Office located at 455 McKinney Parkway, Lillington: Provide funding for a temporary, full-time Management Analyst position (grade 22). This position will play a vital role with managing all American Rescue Plan Act (ARPA) projects through December 2024. The position will be paid for using ARPA funds. Net Cost: $0. Harnett County FY 2023-2024 Approved Budget Page 42 HCBOC 061923 Pg. 60 Board of Elections The Harnett County Board of Elections is dedicated to conducting honest, fair, and impartial elections, pledging the highest level of integrity for the voters and citizens of Harnett County. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 0 181 0 40,000 40,000 0 40,000 40,000 100% Miscellaneous 79,203 27,953 0 1,000 1,000 0 1,000 1,000 100% Total 79,203 28,134 0 41,000 41,000 0 41,000 41,000 100% Expenses Salary & Benefits 399,183 395,847 449,490 246,820 505,804 56,449 562,253 112,763 25% Professional Services 6,924 17,979 10,654 21,200 21,200 0 21,200 10,546 99% Supplies & Materials 22,531 5,459 11,435 12,400 12,400 0 12,400 965 8% Current Services 57,531 41,398 61,797 126,682 106,682 0 106,682 44,885 73% Fixed Charges 31,604 26,303 43,065 45,488 45,599 432 46,031 2,966 7% Total 517,774 486,987 576,441 452,590 691,685 56,881 748,566 172,125 30% Net Cost 438,571 458,853 576,441 411,590 650,685 56,881 707,566 131,125 23% Fund one full-time employee and operating costs to support the Board of Elections located at 308 W Duncan Street, Lillington: Provide funding for a full-time Elections Specialist position (grade 16) and operating expenses, such as computer. With more than 82,000 registered voters, there are more demands for coordinating site supplies and operations, additional precinct worker training sessions, customer inquiries, voter outreach, registration drives and education. With the additional position, the Board of Elections will be better prepared to support all future elections and better serve the citizens within Harnett County’s growing communities. Net Cost: $56,881. Harnett County FY 2023-2024 Approved Budget Page 43 HCBOC 061923 Pg. 61 Clerk of Court The mission of the Clerk of Court is to provide accessible justice to the citizens and residents of Harnett County and surrounding communities so that the rights and liberties of all people are protected, as guaranteed by the Constitution and laws of the United States and North Carolina. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 154,571 205,682 189,000 205,000 205,000 0 205,000 16,000 8% Total 154,571 205,682 189,000 205,000 205,000 0 205,000 16,000 8% Expenses Salary & Benefits 0 1,500 0 1,500 1,500 0 1,500 1,500 100% Supplies & Materials 1,505 4,371 13,200 13,500 13,500 0 13,500 300 2% Current Services 0 0 700 0 0 0 0 -700 -100% Fixed Charges 11,833 9,133 8,633 8,890 8,890 0 8,890 257 3% Non Capitalized Assets 0 0 5,700 27,920 27,920 0 27,920 22,220 390% Total 13,338 15,004 28,233 51,810 51,810 0 51,810 23,577 84% Net Cost -141,233 -190,678 -160,767 -153,190 -153,190 0 -153,190 7,577 -5% Harnett County FY 2023-2024 Approved Budget Page 44 HCBOC 061923 Pg. 62 Facilities Facilities mission is to maintain a pleasant and appealing physical appearance of all Harnett County public facilities, while keeping them in the best operational condition possible. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 19,117 20,167 23,896 0 23,896 0 23,896 0 0% Miscellaneous 74,116 76,919 63,648 0 0 0 0 -63,648 -100% Total 93,233 97,086 87,544 0 23,896 0 23,896 -63,648 -73% Expenses Salary & Benefits 675,004 729,195 906,479 0 973,965 0 973,965 67,486 7% Professional Services 33,402 0 0 18,447 0 0 0 0 0% Supplies & Materials 123,123 212,279 212,845 221,625 220,350 0 220,350 7,505 4% Current Services 1,116,719 1,426,695 2,330,912 2,263,865 2,331,815 20,000 2,351,815 20,903 1% Fixed Charges 1,417,950 789,664 135,884 130,384 129,784 0 129,784 -6,100 -4% Non Capitalized Assets 4,790 11,523 9,480 9,700 9,700 0 9,700 220 2% Total 3,370,988 3,169,356 3,595,600 2,644,021 3,665,614 20,000 3,685,614 90,014 3% Net Cost 3,277,755 3,072,270 3,508,056 2,644,021 3,641,718 20,000 3,661,718 153,662 4% Expansion & Other Notes Fund operating cost for a light emitting diode (LED) project to support the Courthouse located at 301 W. Cornelius Harnett Blvd, Lillington: Provide funding for operating expenses to convert to LED lights at the Harnett County Courthouse. LED lighting products produce light up to 90% more efficiently than incandescent light bulbs and lowers energy costs. Net Cost: $20,000. Harnett County FY 2023-2024 Approved Budget Page 45 HCBOC 061923 Pg. 63 Finance The Finance Office maintains the accounting records of the county in accordance with generally accepted accounting principles and the regulations of the local government commission. The department is responsible for pre-auditing and disbursing all funds in strict compliance with the general statutes, the budget ordinance, and each project ordinance. The department is also responsible for investing the county's idle funds and keeping the Board of Commissioners informed of the county's financial condition. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 28,278 389 0 0 0 0 0 0 0% Services Charges 286,005 289,782 314,606 0 314,606 0 314,606 0 0% Total 327,953 291,688 314,606 0 314,606 0 314,606 0 0% Expenses Salary & Benefits 1,073,644 1,226,135 1,351,417 800 1,570,755 0 1,570,755 219,338 16% Professional Services 150,459 139,050 123,800 135,175 135,175 0 135,175 11,375 9% Supplies & Materials 6,698 4,552 10,845 16,988 10,500 0 10,500 -345 -3% Current Services 13,814 19,349 48,693 56,127 54,927 0 54,927 6,234 13% Fixed Charges 57,675 55,927 79,960 163,222 74,462 41,750 116,212 36,252 45% Non Capitalized Assets 233 1,958 4,650 5,850 1,200 0 1,200 -3,450 -74% Total 1,302,523 1,446,971 1,619,365 378,162 1,847,019 41,750 1,888,769 269,404 17% Net Cost 974,571 1,155,283 1,304,759 378,162 1,532,413 41,750 1,574,163 269,404 21% Fund operating costs for an online grants management system to support the Finance Office located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses to subscribe to an online Grants Management System. eCivis Grants Network is a robust grant management solution that offers the largest professionally curated library of grant opportunities. All grant opportunities are added by a team of research analysts who professionally curate Notices of Funding Opportunities and provide tools to help county team members be more successful in finding relevant and qualifying funding sources. Net Cost: $41,510. Harnett County FY 2023-2024 Approved Budget Page 46 HCBOC 061923 Pg. 64 Fleet Maintenance Fleet’s mission is to maintain a pleasant and appealing physical appearance of all Harnett County fleet vehicles, while keeping them in the best operational condition possible. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 538,669 626,179 601,000 778,607 778,607 0 778,607 177,607 30% Miscellaneous 148 76,699 64,684 17,340 0 0 0 -64,684 -100% Total 538,817 702,877 665,684 795,947 778,607 0 778,607 112,923 17% Expenses Salary & Benefits 230,910 251,491 322,621 1,200 355,820 0 355,820 33,199 10% Supplies & Materials 204,352 255,878 326,405 289,674 289,574 0 289,574 -36,831 -11% Current Services 151,136 252,524 238,710 267,541 267,541 0 267,541 28,831 12% Fixed Charges 12,271 8,051 8,404 7,904 22,054 0 22,054 13,650 162% Non Capitalized Assets 6,507 9,972 11,175 12,000 12,000 0 12,000 825 7% Total 605,175 777,917 907,315 578,319 946,989 0 946,989 39,674 4% Net Cost 66,359 75,039 241,631 -217,628 168,382 0 168,382 -73,249 -30% Harnett County FY 2023-2024 Approved Budget Page 47 HCBOC 061923 Pg. 65 General Services General Services is the central management office for several programs and services of Harnett County. These programs include Animal Services, Community Development, Juvenile Restitution and Community Service Program, Harnett Regional Jetport, and Transportation (HARTS). Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 224,839 236,912 250,265 700 271,393 0 271,393 21,128 8% Supplies & Materials 40 100 60 100 100 0 100 40 67% Current Services 631 156 236 238 238 0 238 2 1% Fixed Charges 0 870 1,550 1,200 1,200 0 1,200 -350 -23% Non Capitalized Assets 869 0 2,916 0 0 0 0 -2,916 -100% Total 226,379 238,037 255,027 2,238 272,931 0 272,931 17,904 7% Net Cost 226,379 238,037 255,027 2,238 272,931 0 272,931 17,904 7% Harnett County FY 2023-2024 Approved Budget Page 48 HCBOC 061923 Pg. 66 Governing Board The Harnett County Board of Commissioners is the governing body for the entire county. Responsibilities include overseeing the budget, zoning and planning issues, promoting growth, and improving the quality of life for citizens of Harnett County. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 0 0 18,000 0 3,350 0 3,350 -14,650 -81% Services Charges 140,819 140,819 154,901 0 154,901 0 154,901 0 0% Miscellaneous 0 0 307 0 0 0 0 -307 -100% Total 140,819 140,819 155,208 0 154,901 0 154,901 -307 0% Expenses Salary & Benefits 137,698 248,725 261,332 37,200 286,770 0 286,770 25,438 10% Professional Services 141,283 127,194 152,265 167,000 165,000 0 165,000 12,735 8% Supplies & Materials 11,806 6,450 15,100 15,000 15,000 0 15,000 -100 -1% Current Services 3,707 14,662 31,350 15,300 19,370 0 19,370 -11,980 -38% Fixed Charges 482,753 301,463 458,368 130,800 122,800 10,000 132,800 -325,568 -71% Non Capitalized Assets 0 2,187 0 0 0 0 0 0 0% Total 777,246 700,681 918,415 365,300 608,940 10,000 618,940 -299,475 -33% Net Cost 636,427 559,862 763,207 365,300 454,039 10,000 464,039 -299,168 -39% Expansion & Other Notes Fund operating costs for an allocation to the Small Business Development Center at Central Carolina Community College (CCCC). Provide funding for two small business grants, which will be administered by CCCC. The SPARK program is designed to teach students the essentials of operating a small business by developing a business plan, creating a marketing strategy, gaining financing awareness, understanding legal references, and learning to manage bookkeeping and taxes. The program allows participants to compete for a small business grant of $5,000 to use for startup expenses for a brick-and-mortar location. Grants are awarded to the best business plan and concept, which will be selected by a panel of judges. Net Cost: $10,000. Harnett County FY 2023-2024 Approved Budget Page 49 HCBOC 061923 Pg. 67 Human Resources The mission of the Human Resource Department is to attract, retain, and develop employees who will strive for excellence in service, be committed to growth and prosperity, and are willing to invest themselves in order to improve the quality of life in Harnett County. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 93,874 97,481 102,355 0 102,355 0 102,355 0 0% Total 93,874 97,481 102,355 0 102,355 0 102,355 0 0% Expenses Salary & Benefits 411,435 420,230 454,840 600 500,862 0 500,862 46,022 10% Professional Services 15,921 15,845 76,750 16,538 16,538 0 16,538 -60,212 -78% Supplies & Materials 18,223 21,728 24,750 28,326 28,326 1,843 30,169 5,419 22% Current Services 3,620 2,730 12,359 9,524 9,524 0 9,524 -2,835 -23% Fixed Charges 36,497 304,164 391,694 468,918 393,375 15,217 408,592 16,898 4% Non Capitalized Assets 300 545 6,575 0 0 0 0 -6,575 -100% Total 485,996 765,242 966,968 523,906 948,625 17,060 965,685 -1,283 0% Net Cost 392,122 667,761 864,613 523,906 846,270 17,060 863,330 -1,283 0% Expansion & Other Notes Fund operating costs for new hire orientation refreshments to support Human Resources located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses to purchase refreshments for new hire orientation. Human Resources conducts 24 new hire orientations, which last approximately 4.5 hours each. Refreshments may include doughnuts, granola or cereal bars, orange juice, and coffee. Net Cost: $787. Fund operating costs for Lunch and Learn programs to support Human Resources located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses for four HR Liaison Lunch & Learn programs. Lunch and Learn programs offer a sociable, collaborative Harnett County FY 2023-2024 Approved Budget Page 50 HCBOC 061923 Pg. 68 alternative to traditional "top-down" or classroom-based learning. Four Lunch and Learn programs will be scheduled for administrative support staff during FY 2023- 2024, covering topics such as Entering Personnel Actions (PAs) into Munis, Interviewing Skills, Accident and Worker's Compensation Reporting, and How to Handle FMLA/Sick and ADA Leave. Lunch will be provided by the Human Resources Department. Net Cost: $1,056. Fund operating costs for recruitment giveaway incentives to support Human Resources located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses to purchase giveaway items with the Harnett County logo to distribute at local job fairs. The Human Resources Department will focus on recruitment at local high schools, community colleges and military base job fairs. The goal is to have a table at each of these job fairs to represent Harnett County and have a strong presence in the community to communicate that we want to be an employer of choice. Net Cost: $2,335. Fund operating costs for an online chemical management system to support Human Resources located at 455 McKinney Parkway, Lillington: Provide funding for operating expenses to subscribe to an Online Chemical Management System. The Right-to-Know refers to workers' rights to information about chemicals in their workplaces. The federal law that provides these rights is OSHA Hazard Communication Standard (29 CFR 1910.1200). A subscription to the online system would reduce printing costs and eliminate the requirement to manually update documents across each department located in 32 buildings. The online system would provide Harnett County's chemical inventory electronically, and employees can access the documents from any electronic device, which can be used as their Right-to-Know station. Net Cost: $12,882. Harnett County FY 2023-2024 Approved Budget Page 51 HCBOC 061923 Pg. 69 Information Technology The Information Technology (IT) Department is responsible for all technology aspects of Harnett County. The IT Department is specifically responsible for hardware and software support, training, maintaining email and Internet access, system installation, networking, and centralized purchasing of computer-related items. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 309,394 291,385 288,646 115,000 279,646 0 279,646 -9,000 -3% Enterprise Charges 0 25 0 0 0 0 0 0 0% Total 309,394 291,410 288,646 115,000 279,646 0 279,646 -9,000 -3% Expenses Salary & Benefits 1,257,002 1,382,340 1,548,198 19,500 1,690,915 0 1,690,915 142,717 9% Professional Services 1 0 0 0 0 0 0 0 0% Supplies & Materials 17,597 23,265 23,502 23,725 23,725 0 23,725 223 1% Current Services 103,597 93,799 94,553 112,310 109,310 0 109,310 14,757 16% Fixed Charges 1,067,319 899,437 1,008,327 1,025,964 1,025,964 0 1,025,964 17,637 2% Non Capitalized Assets 53,417 123,955 62,200 0 0 0 0 -62,200 -100% Total 2,498,933 2,522,796 2,736,780 1,181,499 2,849,914 0 2,849,914 113,134 4% Net Cost 2,189,539 2,231,386 2,448,134 1,066,499 2,570,268 0 2,570,268 122,134 5% Harnett County FY 2023-2024 Approved Budget Page 52 HCBOC 061923 Pg. 70 Information Technology--GIS Harnett County GIS, a division of the IT Department, delivers efficient, high-quality data and analytics to County agencies, the public, and our regional partners, to meet the needs of Harnett County government and the communities we serve. The core value of GIS is to provide services that are accurate, consistent, accessible, affordable, and comprehensive. GIS also provides addresses, road signs, 911 communication tower maintenance, and mapping. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 83,623 98,009 88,409 20,000 90,409 0 90,409 2,000 2% Total 83,623 98,009 88,409 20,000 90,409 0 90,409 2,000 2% Expenses Salary & Benefits 569,348 622,878 720,312 1,800 784,051 0 784,051 63,739 9% Professional Services 0 150 0 0 0 0 0 0 0% Supplies & Materials 25,437 31,898 31,600 41,700 41,700 0 41,700 10,100 32% Current Services 3,100 6,714 10,600 13,500 13,500 0 13,500 2,900 27% Fixed Charges 69,635 63,795 83,375 131,100 158,620 0 158,620 75,245 90% Non Capitalized Assets 0 0 800 1,000 1,000 0 1,000 200 25% Total 667,520 725,436 846,687 189,100 998,871 0 998,871 152,184 18% Net Cost 583,897 627,426 758,278 169,100 908,462 0 908,462 150,184 20% Harnett County FY 2023-2024 Approved Budget Page 53 HCBOC 061923 Pg. 71 Legal Services Harnett County Department of Legal Services provides legal services for Harnett County Government. The Legal Department advises and represents the county in all legal matters except in situations where certain county departments have their own counsel and unusual situations where it is determined to be in the best interest of the county to retain outside counsel. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 167,274 167,274 209,093 0 209,093 0 209,093 0 0% Total 167,408 167,274 209,093 0 209,093 0 209,093 0 0% Expenses Salary & Benefits 290,970 311,737 343,372 3,820 380,102 131,919 512,021 168,649 49% Professional Services 17,999 6,417 22,608 20,000 20,000 0 20,000 -2,608 -12% Supplies & Materials 221 799 2,000 2,000 2,000 200 2,200 200 10% Current Services 2,114 1,795 5,899 4,227 4,227 2,963 7,190 1,291 22% Fixed Charges 5,801 15,242 13,953 13,309 13,257 1,400 14,657 704 5% Non-Capitalized Assets 20 0 0 0 13,257 1,400 14,657 14,657 100% Total 317,125 335,989 387,832 43,356 419,586 136,482 556,068 168,236 43% Net Cost 149,717 168,715 178,739 43,356 210,493 136,482 346,975 168,236 94% Expansion & Other Notes Fund a full-time employee and operating costs to support Legal Service at 455 McKinney Parkway, Lillington: Provide funding for a full-time Assistant Staff Attorney (grade 34) and operating expenses, such as a computer, training, and office supplies. This position will be primarily responsible for legal matters pertaining to the Sheriff's Office. The Assistant Staff Attorney will also provide legal advice and counsel to county staff, the Board of Commissioners, and other county boards and commissions across a wide variety of legal areas. This position will also review and draft contracts, ordinances, and other documents. The Assistant Staff Attorney will represent the county in court, supervise outside counsel, and otherwise perform professional legal services and related administrative work for the county. Net Cost: $136,482. Harnett County FY 2023-2024 Approved Budget Page 54 HCBOC 061923 Pg. 72 Register Of Deeds The Register of Deeds is Harnett County's elected official custodian and manager of public records. Assuring public record integrity and accessibility is an important public function. A number of North Carolina General Statutes directly affect record maintenance and access. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Other Taxes 1,012,527 1,565,634 1,164,000 1,000,000 1,164,000 0 1,164,000 0 0% Services Charges 788,649 684,783 750,000 650,000 650,000 0 650,000 -100,000 -13% Enterprise Charges 50 50 0 0 0 0 0 0 0% Total 1,801,225 2,250,467 1,914,000 1,650,000 1,814,000 0 1,814,000 -100,000 -5% Expenses Salary & Benefits 605,669 601,548 676,855 0 762,290 0 762,290 85,435 13% Supplies & Materials 3,190 6,415 4,200 5,500 5,500 0 5,500 1,300 31% Current Services 9,037 15,273 21,170 16,400 16,400 0 16,400 -4,770 -23% Fixed Charges 112,512 107,904 100,850 98,300 98,300 0 98,300 -2,550 -3% Non Capitalized Assets 937 1,865 7,000 1,000 1,000 0 1,000 -6,000 -86% Total 731,346 733,005 810,075 121,200 883,490 0 883,490 73,415 9% Net Cost -1,069,880 -1,517,462 -1,103,925 -1,528,800 -930,510 0 -930,510 173,415 -16% Harnett County FY 2023-2024 Approved Budget Page 55 HCBOC 061923 Pg. 73 Retiree Health Insurance Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 836,452 881,998 944,351 0 930,000 0 930,000 -14,351 -2% Total 836,452 881,998 944,351 0 930,000 0 930,000 -14,351 -2% Net Cost 836,452 881,998 944,351 0 930,000 0 930,000 -14,351 -2% Harnett County FY 2023-2024 Approved Budget Page 56 HCBOC 061923 Pg. 74 Tax Department The mission of the Harnett County Tax Department is to provide fair and equitable appraisal, assessment, billing, and collection of all taxable real, business, and personal property in Harnett County. The Tax Department is committed to excellent customer service and to fair and timely tax administration as guided by the North Carolina General Statutes. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 43,723 136,854 142,468 125,000 205,584 0 205,584 63,116 44% Total 43,723 136,854 142,468 125,000 205,584 0 205,584 63,116 44% Expenses Salary & Benefits 1,013,628 1,213,792 1,424,283 5,600 1,496,394 22,415 1,518,809 94,526 7% Professional Services 17,000 14,750 25,000 20,000 20,000 0 20,000 -5,000 -20% Supplies & Materials 10,113 9,835 13,600 14,000 12,600 2,100 14,700 1,100 8% Current Services 84,807 109,701 130,860 129,760 129,760 500 130,260 -600 0% Fixed Charges 249,598 288,393 402,715 338,615 339,240 4,860 344,100 -58,615 -15% Non Capitalized Assets 0 1,808 3,300 3,000 3,000 0 3,000 -300 -9% Total 1,375,146 1,638,278 1,999,758 510,975 2,000,994 29,875 2,030,869 31,111 2% Net Cost 1,331,423 1,501,424 1,857,290 385,975 1,795,410 29,875 1,825,285 -32,005 -2% Expansion & Other Notes Fund capital costs for a replacement vehicle at the Tax Department located at 305 W Cornelius Harnett Boulevard, Lillington: Provide funding for capital expense for a replacement vehicle with the Tax Department. The Tax Department requests to replace the 2008 Ford Ranger due to its age and condition with a 4-wheel drive vehicle. The new vehicle will be used by real property appraisal staff to move and install foreclosure signs and to make off-road site visits down farm paths and dirt roads for present use value verification. The new vehicle will become part of the county’s fleet renewal program. Net Cost: $7,460. Harnett County FY 2023-2024 Approved Budget Page 57 HCBOC 061923 Pg. 75 Fund two reclassifications to support the Tax Department located at 305 W Cornelius Harnett Boulevard, Lillington: Provide funding to reclassify Tax Present Use Value (PUV) Assistant position (grade 18) to PUV Real Property Appraiser position (grade 22), and to reclassify Personal Property Assistant position (grade 18) to Personal Property Appraiser position (grade 22). Since the 2020 reorganization of the Tax Department, the need for additional Property Appraisers has increased. Employees in both positions have already received their Property Appraiser certifications. Net cost: $22,415. Harnett County FY 2023-2024 Approved Budget Page 58 HCBOC 061923 Pg. 76       Human Services Functional Area   Harnett County FY 2023-2024 Approved BudgetPage 59HCBOC 061923 Pg. 77 General Services—Restitution Program The purpose of the Harnett County Juvenile Restitution and Community Service Program is to accept juveniles into the program who have been ordered to pay monetary restitution to a victim or perform symbolic community service. This program serves as a community-based Sanction 1 and 2 alternative to detention or youth development centers. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 68,847 76,405 97,500 105,587 97,500 0 97,500 0 0% Miscellaneous 4,684 2,085 3,000 3,000 3,000 0 3,000 0 0% Total 73,531 78,490 100,500 108,587 100,500 0 100,500 0 0% Expenses Salary & Benefits 69,106 74,460 86,938 16,480 105,405 0 105,405 18,467 21% Professional Services 0 0 75 75 75 0 75 0 0% Supplies & Materials 1,889 2,930 4,917 5,000 5,000 0 5,000 83 2% Current Services 822 1,853 5,153 4,915 4,915 0 4,915 -238 -5% Fixed Charges 5,376 5,801 10,127 7,563 7,563 0 7,563 -2,564 -25% Contracts & Grants 1,976 0 0 0 0 0 0 0 0% Non Capitalized Assets 0 0 40 0 0 0 0 -40 -100% Total 79,169 85,045 107,250 34,033 122,958 0 122,958 15,708 15% Net Cost 5,638 6,555 6,750 -74,554 22,458 0 22,458 15,708 233% Harnett County FY 2023-2024 Approved Budget Page 60 HCBOC 061923 Pg. 78 Health Department The mission of the Harnett County Health Department is to prevent illness, diseases, and injuries, promote healthy lifestyles, and keep the environment clean, healthy, and safe. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 3,269,806 3,940,346 5,241,116 2,900,365 2,925,397 0 2,925,397 -2,315,719 -44% Services Charges 869,162 903,571 575,424 637,000 637,000 0 637,000 61,576 11% Enterprise Charges 0 25 0 0 0 0 0 0 0% Miscellaneous 11,962 8,456 10,574 10,000 10,000 0 10,000 -574 -5% Total 4,150,930 4,852,399 5,827,114 3,547,365 3,572,397 0 3,572,397 -2,254,717 -39% Expenses Salary & Benefits 4,559,193 4,870,082 5,677,977 50,455 5,923,846 4,559 5,928,405 250,428 4% Professional Services 535,844 662,308 1,312,306 656,728 656,728 0 656,728 -655,578 -50% Supplies & Materials 323,415 351,149 1,597,523 496,853 496,853 0 496,853 -1,100,670 -69% Current Services 130,734 139,584 225,274 174,218 174,218 0 174,218 -51,056 -23% Fixed Charges 159,012 183,945 205,160 199,543 197,971 0 197,971 -7,189 -4% Non Capitalized Assets 89,319 67,926 119,553 5,196 5,196 0 5,196 -114,357 -96% Total 5,797,516 6,312,376 9,637,937 1,582,993 7,454,812 4,559 7,459,371 -2,178,566 -23% Net Cost 1,646,586 1,459,977 3,810,823 -1,964,372 3,882,415 4,559 3,886,974 76,151 2% Expansion & Other Notes Fund one reclassification to support the Health Department located at 307 W Cornelius Harnett Boulevard, Lillington: Provide funding to reclassify a Social Worker III position (grade 25) to a Social Worker Supervisor II position (grade 26). Net cost: $4,559. Harnett County FY 2023-2024 Approved Budget Page 61 HCBOC 061923 Pg. 79 Health Department – Senior Services The Harnett County Division on Aging Coordinates services and programs for older adults, educates the public in successful aging, acts as a catalyst for new programs and services in the interest of older adults. Services for the elderly, including advocacy, information and referral, In-home Aide-Level I, Retired Senior Volunteer Program (RSVP), Elderly Nutrition Program, Community, Family Caregiver Support Program (FCSP), Alternatives Program for Disabled Adults (CAP/DA), Medicare Counseling through the SHIIP Program, and others. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 1,239,918 1,126,560 1,066,331 936,684 936,684 0 936,684 -129,647 -12% Miscellaneous 7,491 10,682 10,700 10,700 10,700 0 10,700 0 0% Total 1,247,408 1,137,242 1,077,031 947,384 947,384 0 947,384 -129,647 -12% Expenses Salary & Benefits 696,295 701,460 795,981 16,386 854,887 4,255 859,142 63,161 8% Professional Services 617,094 537,850 646,062 552,386 552,386 0 552,386 -93,676 -14% Supplies & Materials 38,331 31,071 37,240 21,081 21,081 0 21,081 -16,159 -43% Current Services 56,272 110,170 180,063 152,818 152,818 0 152,818 -27,245 -15% Fixed Charges 38,050 43,359 59,522 39,095 39,095 0 39,095 -20,427 -34% Non Capitalized Assets 13,988 8,115 3,845 1,155 1,155 0 1,155 -2,690 -70% Total 1,460,032 1,432,025 1,722,713 782,921 1,621,422 4,255 1,625,677 -97,036 -6% Net Cost 212,623 294,784 645,682 -164,463 674,038 4,255 678,293 32,611 5% Expansion & Other Notes Fund one reclassification to support the Health Department-Senior Services located at 307 W Cornelius Harnett Boulevard, Lillington: Provide funding to reclassify a Social Worker III position (grade 25) to a Social Worker Supervisor II position (grade 26). Net cost: $4,225. Harnett County FY 2023-2024 Approved Budget Page 62 HCBOC 061923 Pg. 80 Mental Health Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 0 29,356 22,000 0 22,000 0 22,000 0 0% Total 0 29,356 22,000 0 22,000 0 22,000 0 0% Expenses Fixed Charges 605,679 605,679 605,679 605,679 605,679 0 605,679 0 0% Total 605,679 605,679 605,679 605,679 605,679 0 605,679 0 0% Net Cost 605,679 576,323 583,679 605,679 583,679 0 583,679 0 0% Expansion & Other Notes Approved allocations include: • Dunn ABC Board - $6,000 • Good Hope Behavioral Hospital - $400,000 • Sandhills Center - $199,679 Harnett County FY 2023-2024 Approved Budget Page 63 HCBOC 061923 Pg. 81 Veteran Services The mission of Harnett County Veterans Services is to assist veterans, widows, and their family members in applying for benefits available to them through the Department of Veterans Affairs, State of North Carolina, and Harnett County. The department is committed to excellent customer service and ensuring that all Harnett County veterans and family receive all benefits that they are eligible to receive. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 2,084 2,109 2,000 2,000 2,000 0 2,000 0 0% Total 2,084 2,109 2,000 2,000 2,000 0 2,000 0 0% Expenses Salary & Benefits 261,316 291,727 327,827 1,300 356,351 32,021 388,372 60,545 18% Supplies & Materials 3,108 1,976 2,900 3,000 3,000 150 3,150 250 9% Current Services 4,609 1,537 12,376 12,434 12,434 2,682 15,116 2,740 22% Fixed Charges 3,322 6,665 7,450 7,685 7,685 1,198 8,883 1,433 19% Contracts & Grants 1,113 4,880 5,000 5,000 5,000 0 5,000 0 0% Non Capitalized Assets 459 598 500 400 400 0 400 -100 -20% Total 273,925 307,383 356,053 29,819 384,870 36,051 420,921 64,868 18% Net Cost 271,841 305,274 354,053 27,819 382,870 36,051 418,921 64,868 18% Expansion & Other Notes Fund a full-time employee and operating costs to support Veterans Services located at 455 McKinney Parkway, Lillington: Provide funding for a full-time Veterans Services Specialist position (grade 19) and operating expenses, such as uniforms, training, and a computer. A full-time Veterans Services Specialist position would increase outreach efforts to the veterans of Harnett County, as well as ensure they have the opportunity to apply for benefits. According to the Department of Veterans Affairs, the veteran’s population of Harnett County is 12,470. The data indicates that only 40% (4,978) are receiving benefits. To reach as many veterans as possible, Veterans Services needs to increase outreach Harnett County FY 2023-2024 Approved Budget Page 64 HCBOC 061923 Pg. 82 efforts. In 2022, Harnett County Veteran Services had 8,529 total contacts, of which 701 were new veterans and 298 were seen in outreach. This position is approved to be funded in January 2024. Net Cost: $36,051. Harnett County FY 2023-2024 Approved Budget Page 65 HCBOC 061923 Pg. 83 Social Services -- Total The mission of Harnett County Department of Social Services is to provide services to individuals and families to achieve self- sufficiency, safety, and improve their quality of life. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 10,235,618 11,572,079 11,781,886 11,934,352 11,935,352 308,742 12,244,094 462,208 4% Services Charges 2,713 600 0 0 0 0 0 0 0% Miscellaneous 83,762 68,802 85,100 85,100 85,100 0 85,100 0 0% Total 10,322,093 11,641,481 11,866,986 12,019,452 12,020,452 308,742 12,329,194 462,208 4% Expenses Salary & Benefits 12,009,268 12,671,152 14,812,621 256,908 16,098,845 552,679 16,651,524 1,838,903 12% Professional Services 1,296 22,209 64,450 107,000 34,050 0 34,050 -30,400 -47% Supplies & Materials 47,039 59,244 105,000 72,700 72,500 12,375 84,875 -20,125 -19% Current Services 144,609 174,739 328,103 295,648 265,049 6,825 271,874 -56,229 -17% Fixed Charges 661,078 724,201 622,723 614,041 614,041 33,300 647,341 24,618 4% Non Capitalized Assets 110,720 82,939 95,194 51,872 50,500 12,305 62,805 -32,389 -34% DSS Programs 3,577,540 4,495,400 5,325,442 4,819,768 4,636,768 0 4,636,768 -688,674 -13% Total 16,551,550 18,229,885 21,353,533 6,217,937 21,771,753 617,484 22,389,237 1,035,704 5% Net Cost 6,229,457 6,588,404 9,486,547 -5,801,515 9,751,301 308,742 10,060,043 573,496 6% Total Social Services Budget: The FY 2024 Approved Budget makes some changes in allocating costs between the divisions of DSS, especially in personnel costs. As a result, some divisions show an increase in cost, while others show a decrease. A total budget is shown to give perspective on the total difference in funding for Social Services. Harnett County FY 2023-2024 Approved Budget Page 66 HCBOC 061923 Pg. 84 Social Services – Administration Administration is responsible for the overall operations, support and legal actions of the agency. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 9,180,189 10,441,467 10,089,355 10,747,853 10,747,853 308,742 11,056,595 967,240 10% Services Charges 2,713 600 0 0 0 0 0 0 0% Miscellaneous -21,883 -12,158 0 0 0 0 0 0 0% Total 9,161,019 10,429,910 10,089,355 10,747,853 10,747,853 308,742 11,056,595 967,240 10% Expenses Salary & Benefits 1,273,812 1,259,736 1,445,401 82,614 1,577,389 166,116 1,743,505 298,104 21% Professional Services 1,296 14,990 46,400 107,000 5,000 0 5,000 -41,400 -89% Supplies & Materials 47,039 56,372 66,700 72,700 67,700 11,640 79,340 12,640 19% Current Services 144,609 158,093 204,080 183,536 186,136 5,865 192,001 -12,079 -6% Fixed Charges 658,229 548,177 509,841 492,345 492,345 31,476 523,821 13,980 3% Non Capitalized Assets 110,720 20,493 28,080 21,372 20,000 7,005 27,005 -1,075 -4% DSS Programs 19,663 10,154 98,300 206,300 53,300 0 53,300 -45,000 -46% Total 2,255,369 2,068,015 2,398,802 1,165,867 2,401,870 222,102 2,623,972 225,170 9% Net Cost -6,905,650 -8,361,894 -7,690,553 -9,581,986 -8,345,983 -86,640 -8,432,623 -742,070 10% Expansion & Other Notes Revenue: Most Social Services revenue is shown in the Administration Division. A more accurate picture of the impact of Social Services can be seen in the Total Social Services budget summary. Expenses: Most Social Services expenses are shown in their respective divisions. In FY 2024, the operating expenses for Foster Care’s expansion request and Internet usage for Child Protective Services’ expansion request are accounted for under the Administration Division. Fund capital costs for four vehicles at Department of Social Services (DSS) located at 311 W Cornelius Harnett Boulevard, Harnett County FY 2023-2024 Approved Budget Page 67 HCBOC 061923 Pg. 85 Lillington: Provide funding for capital expenses for four new vehicles to be used by various divisions within the Department of Social Services. DSS currently has seven vehicles that are shared among 45 social workers. Employee travel reimbursement was approximately $24,000 in FY 2023. DSS requests one sedan, two mid-size utility vehicles, and one large utility vehicle. The new vehicles will become part of the county’s fleet renewal program. The operating expenses for the vehicles are reimbursed at least 50% by the State. Net cost: $14,890. Fund two full-time employees and operating costs to support Administration Division of the Department of Social Services located at 311 W Cornelius Harnett Boulevard, Lillington: Provide funding for one full-time Attorney II-DSS position (grade 35) and one full- time Paralegal I position (grade 23), and operating expenses, such as computers, cell phones, and office furniture. These positions are needed due to the increase in pending caseloads with Adult and Child Protective Services, Foster Care, Child Support and Adoption Units. Estimated hire dates are September 1, 2023. Net Cost: $86,519. In addition to the funding above, $192,761 has been set aside in contingency for operating expenses associated with Medicaid Expansion. These funds will cover salaries, benefits, and operating costs of four full- time Income Maintenance Caseworker I positions (grade 17), one full-time Income Maintenance Caseworker II position (grade 19), and one Income Maintenance Supervisor II (grade 23). The cost of these positions and additional operating expenses are reimbursed at least 50% by the State. The anticipated start date for these six positions is January 1, 2024. Harnett County FY 2023-2024 Approved Budget Page 68 HCBOC 061923 Pg. 86 Social Services – Adoptions Adoption Services include casework services to prepare children and prospective parents for adoptive placement; services to support and maintain adoptive placements and to facilitate the legal services necessary to finalize adoptions including supervision and reports to the court; case management of Adoption Assistance benefits; the provision of post-adoption services designed to support the adjustment between the child and adoptive family. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 9,426 49,385 12,975 12,975 12,975 0 12,975 0 0% Total 9,426 49,385 12,975 12,975 12,975 0 12,975 0 0% Expenses Salary & Benefits 88,696 116,569 182,456 0 195,800 0 195,800 13,344 7% DSS Programs 201,310 204,578 380,144 287,300 381,988 0 381,988 1,844 0% Total 290,006 321,147 562,600 287,300 577,788 0 577,788 15,188 3% Net Cost 280,580 271,763 549,625 274,325 564,813 0 564,813 15,188 3% Harnett County FY 2023-2024 Approved Budget Page 69 HCBOC 061923 Pg. 87 Social Services – Adult Medicaid In North Carolina, the Department of Health and Human Services administers the Medicaid program through the Division of Medical Assistance (DMA). The county departments of social services (DSS) and the Social Security Administration (SSA) for Supplemental Security Income (SSI) recipients determine eligibility for Medicaid. It is jointly financed with federal, state and county funds. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 1,452,464 1,390,032 1,739,225 25,948 1,882,272 0 1,882,272 143,047 8% Current Services 0 0 0 14,407 5,450 0 5,450 5,450 100% DSS Programs 612,540 550,994 724,000 724,000 724,000 0 724,000 0 0% Total 2,065,005 1,941,027 2,463,225 764,355 2,611,722 0 2,611,722 148,497 6% Net Cost 2,065,005 1,941,027 2,463,225 764,355 2,611,722 0 2,611,722 148,497 6% Harnett County FY 2023-2024 Approved Budget Page 70 HCBOC 061923 Pg. 88 Social Services – Adult Resources Adult Services provide assistance to promote independence and enhance the dignity of North Carolina’s older adults, persons with disabilities, and their families through a community-based system of services, benefits, and protections. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 13,514 17,662 15,000 20,000 20,000 0 20,000 5,000 33% Miscellaneous 870 1,103 0 0 0 0 0 0 0% Total 14,384 18,765 15,000 20,000 20,000 0 20,000 5,000 33% Expenses Salary & Benefits 810,393 879,511 1,057,081 0 1,141,552 0 1,141,552 84,471 8% Current Services 0 0 923 2,943 2,943 0 2,943 2,020 219% Fixed Charges 0 390 0 0 0 0 0 0 0% DSS Programs 41,463 53,979 98,992 112,990 112,990 0 112,990 13,998 14% Total 851,856 933,880 1,156,996 115,933 1,257,485 0 1,257,485 100,489 9% Net Cost 837,472 915,114 1,141,996 95,933 1,237,485 0 1,237,485 95,489 8% Harnett County FY 2023-2024 Approved Budget Page 71 HCBOC 061923 Pg. 89 Social Services – Child Care Subsidy Child Care Subsidy assists low-income families with child care costs by determining eligibility and providing payments for child care services according to state and federal policies. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 366,093 422,235 459,647 0 486,115 0 486,115 26,468 6% Total 366,093 422,235 459,647 0 486,115 0 486,115 26,468 6% Net Cost 366,093 422,235 459,647 0 486,115 0 486,115 26,468 6% Harnett County FY 2023-2024 Approved Budget Page 72 HCBOC 061923 Pg. 90 Social Services – Child Protective Services Child Protective Services are legally mandated, non-voluntary services provided to ensure the safety and protection of children from abuse, neglect, and dependency. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 1,991,903 2,125,866 2,312,126 0 2,457,528 72,623 2,530,151 218,025 9% Current Services 0 2,171 18,000 21,020 11,020 480 11,500 -6,500 -36% DSS Programs 24,134 500 500 0 0 0 0 -500 -100% Total 2,016,036 2,128,537 2,330,626 21,020 2,468,548 75,283 2,543,831 213,205 9% Net Cost 2,016,036 2,128,537 2,330,626 21,020 2,468,548 75,283 2,543,831 213,205 9% Expansion & Other Notes Fund a full-time employee and operating costs to support Child Protective Services (CPS) Division of the Department of Social Services located at 311 W Cornelius Harnett Boulevard, Lillington: Provide funding for a full-time Social Work Supervisor III position (grade 29) and operating expenses, such as a computer, cell phone, and office furniture. Additional staff would ensure a more proportionate distribution of caseloads to staff. Currently, the Program Manager is also assuming the duties of a Social Work Supervisor position. The State recommends one supervisor for every five social workers. Harnett County currently has three supervisors with 21 social workers. Internet usage is budgeted under the Administrative Division of DSS. The position is approved to be funded in September 2023. Net Cost: $37,870. Harnett County FY 2023-2024 Approved Budget Page 73 HCBOC 061923 Pg. 91 Social Services – Child Support The goal of Child Support Enforcement Services is to consistently collect as much child support as possible for the children of North Carolina. Services are provided to the custodians of minor children, regardless of income level, to establish and enforce child support. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 171,591 162,469 160,000 160,000 160,000 0 160,000 0 0% Miscellaneous 54,699 42,809 45,100 45,100 45,100 0 45,100 0 0% Total 226,290 205,278 205,100 205,100 205,100 0 205,100 0 0% Expenses Salary & Benefits 1,197,908 1,233,481 1,322,959 33,613 1,433,330 0 1,433,330 110,371 8% Supplies & Materials 0 0 35,000 0 0 0 0 -35,000 -100% Current Services 0 14,475 52,307 42,461 42,461 0 42,461 -9,846 -19% Fixed Charges 0 86,304 112,882 121,696 121,696 0 121,696 8,814 8% Non Capitalized Assets 0 62,447 27,914 30,500 30,500 0 30,500 2,586 9% DSS Programs 31,179 31,235 49,914 54,254 54,254 0 54,254 4,340 9% Total 1,229,087 1,427,943 1,600,976 282,524 1,682,241 0 1,682,241 81,265 5% Net Cost 1,002,797 1,222,665 1,395,876 77,424 1,477,141 0 1,477,141 81,265 6% Harnett County FY 2023-2024 Approved Budget Page 74 HCBOC 061923 Pg. 92 Social Services – Daycare Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 10,488 0 0 0 0 0 0 0 0% Total 10,488 0 0 0 0 0 0 0 0% Net Cost 10,488 0 0 0 0 0 0 0 0% Harnett County FY 2023-2024 Approved Budget Page 75 HCBOC 061923 Pg. 93 Social Services – Energy Programs Energy programs assist low-income households with utilities costs by determining eligibility and providing benefit guidance according to state and federal policies. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 73 6,010 0 0 0 0 0 0 0% Total 73 6,010 0 0 0 0 0 0 0% Expenses Salary & Benefits 0 0 73,548 41,538 159,031 39,588 198,619 125,071 170% Current Services 0 0 16,038 0 0 0 0 -16,038 -100% Fixed Charges 0 75,640 0 0 0 864 864 864 100% DSS Programs 1,220,383 1,979,261 1,512,948 1,398,736 1,398,736 0 1,398,736 -114,212 -8% Total 1,220,383 2,054,901 1,602,534 1,440,274 1,557,767 43,032 1,600,799 -1,735 0% Net Cost 1,220,310 2,048,891 1,602,534 1,440,274 1,557,767 43,032 1,600,799 -1,735 0% Expansion & Other Notes Fund two part-time employees to support Energy Program Division of the Department of Social Services located at 311 W Cornelius Harnett Boulevard, Lillington: Provide funding for two part-time, seasonal Income Maintenance Caseworker I positions (grade 17) from October-March. In the past year, the number of applications has increased by 69%. These two positions will help the quality of service provided to the citizens and community. It will also allow other full-time employees who have been assisting with the Energy Program to resume their own job responsibilities. Estimated hire date is October 1, 2023. Net Cost: $21,516. Harnett County FY 2023-2024 Approved Budget Page 76 HCBOC 061923 Pg. 94 Social Services – Family & Children’s Medicaid Children's Medicaid programs provide medical assistance for families with limited financial resources. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 1,503,779 1,557,853 1,791,823 0 1,939,341 49,060 1,988,401 196,578 11% Current Services 0 0 0 14,407 5,450 0 5,450 5,450 100% Total 1,503,779 1,557,853 1,791,823 14,407 1,944,791 49,060 1,993,851 202,028 11% Net Cost 1,503,779 1,557,853 1,791,823 14,407 1,944,791 49,060 1,993,851 202,028 11% Fund one full-time employee and operating costs to support Family & Children’s Medicaid Division of the Department of Social Services located at 311 W Cornelius Harnett Boulevard, Lillington: Provide funding for one full-time Income Maintenance Caseworker I position (grade 17), and operating expenses, such as computer, cell phone, and office furniture. This position is needed due to the increase in caseloads, complexity of cases and multiple new standards and requirements. Salary and benefits are budgeted in the Family & Children’s Medicaid Division, while all other operating expenses are budgeted under the Administration Division of DSS. Estimated hire date is September 1, 2023. Net Cost: $27,041. Harnett County FY 2023-2024 Approved Budget Page 77 HCBOC 061923 Pg. 95 Social Services – Food and Nutrition (Food Stamps) The Food and Nutrition Assistance Program is designed to help low-income families with their buying power. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 0 0 204,716 0 0 0 0 -204,716 -100% Miscellaneous 15,836 8,570 15,000 15,000 15,000 0 15,000 0 0% Total 15,836 8,570 219,716 15,000 15,000 0 15,000 0 0% Expenses Salary & Benefits 1,440,126 1,574,750 1,855,081 0 1,895,582 84,917 1,980,499 125,418 7% Professional Services 0 7,219 0 0 0 0 0 0 0% Current Services 0 0 31,855 10,135 4,850 0 4,850 -27,005 -85% Non Capitalized Assets 0 0 39,200 0 0 0 0 -39,200 -100% DSS Programs 33,731 32,950 42,500 42,500 42,500 0 42,500 0 0% Total 1,473,857 1,614,919 1,968,636 52,635 1,942,932 84,917 2,027,849 59,213 3% Net Cost 1,458,021 1,606,349 1,748,920 37,635 1,927,932 84,917 2,012,849 263,929 15% Fund two full-time employees and operating costs to support Food and Nutrition Division of the Department of Social Services located at 311 W Cornelius Harnett Boulevard, Lillington: Provide funding for two full-time Income Maintenance Caseworker II positions (grade 19), and operating expenses, such as computer, cell phone, and office furniture. These positions are needed due to the increase in caseloads, complexity of cases and multiple new standards and requirements. Salary and benefits are budgeted in the Food and Nutrition Division, while all other operating expenses are budgeted under the Administration Division of DSS. Estimated hire dates are September 1, 2023, and January 1, 2024. Net Cost: $47,481. Harnett County FY 2023-2024 Approved Budget Page 78 HCBOC 061923 Pg. 96 Social Services – Foster Care Foster Care Services are provided to ensure the safety of children in an alternative care arrangement when their safety cannot be maintained in their own home. Foster care is a temporary plan of care until the child can be safely returned to their home, be placed in the custody or guardianship of another approved caretaker or adopted. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 810,041 849,567 1,229,840 923,524 924,524 0 924,524 -305,316 -25% Total 810,041 849,567 1,229,840 923,524 924,524 0 924,524 -305,316 -25% Expenses Salary & Benefits 1,165,135 1,299,129 1,646,665 47,250 1,935,697 140,375 2,076,072 429,407 26% Professional Services 0 0 18,050 0 29,050 0 29,050 11,000 61% Supplies & Materials 0 2,872 3,300 0 4,800 265 5,065 1,765 53% Current Services 0 0 4,800 4,800 4,800 480 5,280 480 10% Fixed Charges 2,849 13,690 0 0 0 420 420 420 100% DSS Programs 1,336,134 1,583,211 2,321,144 1,896,688 1,772,000 0 1,772,000 -549,144 -24% Total 2,504,118 2,898,902 3,993,959 1,948,738 3,746,347 143,090 3,889,437 -104,522 -3% Net Cost 1,694,077 2,049,335 2,764,119 1,025,214 2,821,823 143,090 2,964,913 200,794 7% Expansion & Other Notes Fund two full-time employees and operating costs to support Foster Care Division of the Department of Social Services located at 311 W Cornelius Harnett Boulevard, Lillington: Provide funding for one full-time Social Work Supervisor III positions (grade 29), one full- time Social Worker III (grade 25), and operating expenses, such as computer, cell phone, and office furniture. These positions are needed due to the increase in caseloads, complexity of cases and multiple new standards and requirements. The State recommends one supervisor for five social workers. Harnett County currently has one supervisor for seven social workers. The number of children in foster care continues to increase. The lack of adequate supervisors could lead to standards being missed and the possibility that families and children are not receiving adequate services. Most importantly, the additional supervision will ensure that children in foster Harnett County FY 2023-2024 Approved Budget Page 79 HCBOC 061923 Pg. 97 care are safe and making progress towards permanency. Salary and benefits are budgeted in the Foster Care Division, while all other operating expenses are budgeted under the Administration Division of DSS. Estimated hire dates are September 1, 2023. Net Cost: $75,984. Harnett County FY 2023-2024 Approved Budget Page 80 HCBOC 061923 Pg. 98 Social Services – Program Integrity The Harnett County Program Integrity Unit’s mission is to maintain integrity and accountability in the administration of public assistance programs and to investigate all allegations of fraud to ensure public resources are utilized appropriately. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 34,167 22,468 25,000 25,000 25,000 0 25,000 0 0% Total 34,167 22,468 25,000 25,000 25,000 0 25,000 0 0% Expenses Salary & Benefits 293,136 355,120 386,547 0 421,934 0 421,934 35,387 9% Current Services 0 0 100 1,939 1,939 0 1,939 1,839 1839% Total 293,136 355,120 386,647 1,939 423,873 0 423,873 37,226 10% Net Cost 258,968 332,652 361,647 -23,061 398,873 0 398,873 37,226 10% Harnett County FY 2023-2024 Approved Budget Page 81 HCBOC 061923 Pg. 99 Social Services – Medicaid Transportation Medicaid Transportation arranges medical appointment transportation through the Harnett County Area Transit System (HARTS) or through an individual vendor. Eligibility is based on a families’ Medicaid status. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 50,857 51,529 70,000 70,000 70,000 0 70,000 0 0% Total 50,857 51,529 70,000 70,000 70,000 0 70,000 0 0% Expenses Salary & Benefits 139,919 162,950 188,360 25,945 205,606 0 205,606 17,246 9% DSS Programs 50,857 41,833 70,000 70,000 70,000 0 70,000 0 0% Total 190,776 204,783 258,360 95,945 275,606 0 275,606 17,246 7% Net Cost 139,919 153,255 188,360 25,945 205,606 0 205,606 17,246 9% Harnett County FY 2023-2024 Approved Budget Page 82 HCBOC 061923 Pg. 100 Social Services – Work First Work First provides supportive and financial services needed to move families toward self-sufficiency. This unit is responsible for contacting employers to develop job opportunities, facilitate job placements, identify on-the-job training situations, and provide classroom instruction to support job readiness. Eligibility is based on state and federal policies. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 275,416 293,920 351,702 0 367,668 0 367,668 15,966 5% DSS Programs 6,146 6,704 27,000 27,000 27,000 0 27,000 0 0% Total 281,562 300,624 378,702 27,000 394,668 0 394,668 15,966 4% Net Cost 281,562 300,624 378,702 27,000 394,668 0 394,668 15,966 4% Harnett County FY 2023-2024 Approved Budget Page 83 HCBOC 061923 Pg. 101       Non‐Departmental Functional Area   Harnett County FY 2023-2024 Approved BudgetPage 84HCBOC 061923 Pg. 102 Contingency Amounts are budgeted in contingency to avoid inflating department budgets for “what-if” situations. For example, in the past the Emergency Services budget included $50,000 for a debris removal contract in case a natural disaster occurred requiring this service. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Interfund/Budgetary 0 0 500,665 0 1,460,000 0 1,460,000 959,335 192% Total 0 0 500,665 0 1,460,000 0 1,460,000 959,335 192% Net Cost 0 0 500,665 0 1,460,000 0 1,460,000 959,335 192% Expansion & Other Notes Difference between FY 2023 and FY 2024: The FY 2023 Original Budget amount for contingency was $1,062,529. As funds have been moved out of contingency into other departments, the Revised Budget amount has been reduced to reflect these transfers. If the FY 2024 Approved amount was compared with the original budget, the variance would be $397,471 and the percent increase would be 37.4%. Harnett County FY 2023-2024 Approved Budget Page 85 HCBOC 061923 Pg. 103 Transfers to Debt and Capital Improvements Transfers are made to special revenue funds to meet statutory obligations, such as the transfer to the Revaluation Fund, to meet debt obligations and to fund future capital needs. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Interfund/Budgetary 21,454,238 18,418,352 24,356,322 11,350,000 12,521,528 74,700 12,596,228 -11,760,094 -48% Total 21,454,238 18,418,352 24,356,322 11,350,000 12,521,528 74,700 12,596,228 -11,760,094 -48% Net Cost 21,454,238 18,418,352 24,356,322 11,350,000 12,521,528 74,700 12,596,228 -11,760,094 -48% Expansion & Other Notes Transfers include: • Debt Service Fund - $11,000,000 • Harnett County Schools Capital Reserve (capital outlay) - $1,021,528 • Information Technology Fund - $350,000 • Sheriff’s Capital Reserve (vehicle equipment) in continuation- $150,000 • Sheriff’s Capital Reserve (capital outlay – vehicles) in expansion- $74,700 Harnett County FY 2023-2024 Approved Budget Page 86 HCBOC 061923 Pg. 104       Public Safety Functional Area   Harnett County FY 2023-2024 Approved BudgetPage 87HCBOC 061923 Pg. 105 Animal Services—Animal Control Animal Services mission is to protect the health and safety of citizens, advocate animal protection/welfare and promote the humane treatment of all animals. Animal control efforts are concentrated on rabies control and public safety through enforcement of the county’s Animal Control Ordinance, capture of non-immunized dogs and cats, and gaining control of roaming livestock. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 58,660 54,000 55,000 76,125 76,125 0 76,125 21,125 38% Miscellaneous 30 200 0 0 0 0 0 0 0% Total 58,690 54,200 55,000 76,125 76,125 0 76,125 21,125 38% Expenses Salary & Benefits 247,314 263,989 336,023 3,000 375,514 0 375,514 39,491 12% Supplies & Materials 23,149 22,462 30,998 43,398 43,398 0 43,398 12,400 40% Current Services 17,957 14,879 29,496 19,245 19,245 0 19,245 -10,251 -35% Fixed Charges 15,719 19,361 24,003 24,864 24,864 0 24,864 861 4% Non Capitalized Assets 83 124 2,744 0 0 0 0 -2,744 -100% Total 304,223 320,814 423,264 90,507 463,021 0 463,021 39,757 9% Net Cost 245,533 266,614 368,264 14,382 386,896 0 386,896 18,632 5% Harnett County FY 2023-2024 Approved Budget Page 88 HCBOC 061923 Pg. 106 Animal Services—Shelter Animal Services mission is to protect the health and safety of citizens, advocate animal protection/welfare and promote the humane treatment of all animals. The Animal Shelter's efforts are concentrated on the special love and attention to safety, well-being, and health of animals in the shelter’s care. Additionally, the Animal Shelter oversees donations, adoptions, volunteer program, public events and reuniting lost pets. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 331 0 3,000 3,000 0 0 0 -3,000 -100% Services Charges 26,807 19,916 21,000 67,742 26,247 0 26,247 5,247 25% Miscellaneous 9,339 11,398 8,086 0 0 0 0 -8,086 -100% Total 36,478 31,314 32,086 70,742 26,247 0 26,247 -5,839 -18% Expenses Salary & Benefits 177,781 173,323 300,194 65,146 331,530 0 331,530 31,336 10% Professional Services 11,788 10,360 26,648 67,400 67,400 0 67,400 40,752 153% Supplies & Materials 38,481 34,226 78,415 77,300 77,300 0 77,300 -1,115 -1% Current Services 18,907 18,372 30,623 24,314 24,114 0 24,114 -6,509 -21% Fixed Charges 1,635 2,065 3,350 4,100 4,100 0 4,100 750 22% Non Capitalized Assets 5,299 0 3,216 0 0 0 0 -3,216 -100% Total 253,890 238,346 442,446 238,260 504,444 0 504,444 61,998 14% Net Cost 217,412 207,032 410,360 167,518 478,197 0 478,197 67,837 17% Harnett County FY 2023-2024 Approved Budget Page 89 HCBOC 061923 Pg. 107 Emergency Services Mission: To protect the citizens and environment of Harnett County from the effects of disasters and emergencies through a unified and comprehensive emergency management program of mitigation, preparedness, response, and recovery by local, State, and Federal partners, private industry, and volunteer organizations. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 8,699 146,232 0 0 0 0 0 0 0% Services Charges 49,630 60,810 52,000 151,919 115,919 0 115,919 63,919 123% Miscellaneous 2,872 5,287 50,000 0 0 0 0 -50,000 -100% Total 61,202 212,329 102,000 151,919 115,919 0 115,919 13,919 14% Expenses Salary & Benefits 745,607 840,247 883,558 119,800 1,042,035 0 1,042,035 158,477 18% Professional Services 0 1,225 2,700 2,500 2,700 0 2,700 0 0% Supplies & Materials 43,751 54,021 70,430 74,155 73,655 0 73,655 3,225 5% Current Services 62,359 61,624 89,418 87,591 87,591 0 87,591 -1,827 -2% Fixed Charges 43,242 51,595 52,275 53,871 53,871 0 53,871 1,596 3% Non Capitalized Assets 22,406 15,856 88,755 12,574 12,574 0 12,574 -76,181 -86% Total 917,365 1,024,569 1,187,136 350,491 1,272,426 0 1,272,426 85,290 7% Net Cost 856,164 812,240 1,085,136 198,572 1,156,507 0 1,156,507 71,371 7% Harnett County FY 2023-2024 Approved Budget Page 90 HCBOC 061923 Pg. 108 Emergency Services—Emergency Management Grants Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 209,364 106,783 430,050 266,799 263,554 0 263,554 -166,496 -39% Total 209,364 106,783 430,050 266,799 263,554 0 263,554 -166,496 -39% Expenses Supplies & Materials 65,131 33,096 92,895 108,850 108,850 0 108,850 15,955 17% Capital Outlay 125,000 41,489 349,800 157,949 154,704 0 154,704 -195,096 -56% Non Capitalized Assets 7,220 7,011 0 0 0 0 0 0 0% Total 206,851 81,596 442,695 266,799 263,554 0 263,554 -179,141 -40% Net Cost -2,513 -25,187 12,645 0 0 0 0 -12,645 -100% Harnett County FY 2023-2024 Approved Budget Page 91 HCBOC 061923 Pg. 109 Emergency Services—Emergency Medical Services (EMS) The Harnett County EMS Division’s Mission is to coordinate, develop, improve, and maintain a comprehensive and dynamic emergency medical services system to prevent and reduce premature death and disability. This system shall be integrated within the entire health care network. The emergency medical services system will ensure prompt, effective and unimpeded service to all residents and visitors of Harnett County. Budget Summary FY 21 Actual FY 22 Actual FY 23 Orig Budget FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 708,408 70,644 0 0 0 0 0 0 0% Services Charges 4,933,295 5,963,411 5,490,000 5,800,000 6,393,400 0 6,393,400 308,400 5% Miscellaneous 175 1,044 0 0 0 0 0 0 0% Total 5,641,878 6,035,099 5,490,000 5,800,000 6,393,400 0 6,393,400 308,400 5% Expenses Salary & Benefits 6,902,448 7,580,096 8,695,951 1,654,860 9,467,883 0 9,467,883 671,423 8% Professional Services 0 1,097 5,000 5,000 5,000 0 5,000 0 0% Supplies & Materials 498,357 590,504 656,650 621,750 621,750 0 621,750 -17,620 -3% Current Services 480,124 201,360 222,677 242,986 227,031 0 227,031 -5,641 -2% Fixed Charges 362,523 432,823 688,075 611,489 906,980 0 906,980 -58,290 -6% Capital Outlay 49,444 21,589 0 0 0 0 0 0 0% Non Capitalized Assets 14,680 22,316 13,500 2,500 2,500 0 2,500 -11,090 -82% Health 0 24,437 0 250,000 250,000 0 250,000 -55,000 -18% Total 8,307,576 8,874,223 10,281,853 3,388,585 11,481,144 0 11,481,144 523,782 5% Net Cost 2,665,699 2,839,124 4,791,853 -2,411,415 5,087,744 0 5,087,744 215,382 4% Harnett County FY 2023-2024 Approved Budget Page 92 HCBOC 061923 Pg. 110 Emergency Services—Medical Examiner Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Fixed Charges 87,000 99,550 100,000 100,000 100,000 0 100,000 0 0% Total 87,000 99,550 100,000 100,000 100,000 0 100,000 0 0% Net Cost 87,000 99,550 100,000 100,000 100,000 0 100,000 0 0% Expansion & Other Notes In addition to the funding above, $25,000 has been set aside in contingency in case the need for medical examiner services exceeds budget, which the county cannot control. Harnett County FY 2023-2024 Approved Budget Page 93 HCBOC 061923 Pg. 111 Emergency Services—Rescue Districts Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Fixed Charges 3,673,427 3,749,400 5,403,151 5,243,701 4,592,173 0 4,592,173 -810,978 -15% Total 3,673,427 3,749,400 5,403,151 5,243,701 4,592,173 0 4,592,173 -810,978 -15% Net Cost 3,673,427 3,749,400 5,403,151 5,243,701 4,592,173 0 4,592,173 -810,978 -15% Expansion & Other Notes FY 2024 funding compared with FY 2023 funding: In FY 2023, the rescue agencies received additional funds from Medicaid Cost Settlement. Overall, the approved budget includes a 10% across-the-board increase for rescue agencies. Harnett County FY 2023-2024 Approved Budget Page 94 HCBOC 061923 Pg. 112 Total Sheriff Office It is the mission of the Harnett County Sheriff's Office to safeguard the lives and property of the people we serve. We strive to work collaboratively with the community to resolve problems, maintain order as well as reflect and relate to our citizens. We are committed to enhancing the quality of life through effective partnerships by way of trust in our communities. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 167,065 172,181 273,671 120,740 158,740 0 158,740 -114,931 -42% Services Charges 2,841,606 2,586,419 2,539,958 2,654,058 2,798,564 0 2,798,564 258,606 10% Miscellaneous 193,895 278,568 272,044 165,000 175,000 0 175,000 -97,044 -36% Total 3,202,566 3,037,168 3,085,673 2,939,798 3,132,304 0 3,132,304 46,631 2% Expenses Salary & Benefits 15,675,361 16,595,745 18,530,821 292,000 20,568,291 462,352 21,030,643 2,499,822 13% Professional Services 83,037 77,344 82,445 123,775 98,495 0 98,495 16,050 19% Supplies & Materials 994,195 935,988 1,248,322 1,352,700 1,159,397 18,424 1,177,821 -70,501 -6% Current Services 776,487 1,025,654 1,358,547 1,475,880 1,410,595 4,080 1,414,675 56,128 4% Fixed Charges 2,046,380 2,612,993 2,945,901 3,100,374 3,104,646 34,803 3,139,449 193,548 7% Capital Outlay 0 0 72,938 0 47,000 0 47,000 -25,938 -36% Non Capitalized Assets 79,911 97,362 225,841 203,581 117,000 37,720 154,720 -71,121 -31% Total 19,655,370 21,345,086 24,464,815 6,548,310 26,505,424 557,379 27,062,803 2,597,988 11% Net Cost 16,452,804 18,307,918 21,379,142 3,608,512 23,373,120 557,379 23,930,499 2,551,357 12% Harnett County FY 2023-2024 Approved Budget Page 95 HCBOC 061923 Pg. 113 Sheriff’s Office Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 138,172 144,034 192,671 86,740 86,740 0 86,740 -105,931 -55% Services Charges 395,873 318,095 333,628 333,628 283,628 0 283,628 -50,000 -15% Miscellaneous 2,746 7,230 25 0 0 0 0 -25 -100% Total 536,791 469,359 526,324 420,368 370,368 0 370,368 -155,956 -30% Expenses Salary & Benefits 10,132,653 10,897,445 11,796,366 220,000 13,291,420 314,685 13,606,105 1,809,739 15% Professional Services 76,606 70,744 73,725 109,175 89,775 0 89,775 16,050 22% Supplies & Materials 899,399 821,667 1,082,797 1,151,500 988,397 18,424 1,006,821 -75,976 -7% Current Services 378,807 512,647 652,490 723,165 691,380 4,080 695,460 42,970 7% Fixed Charges 222,285 343,347 342,276 406,656 410,581 2,700 413,281 71,005 21% Non Capitalized Assets 63,226 52,702 145,303 165,500 103,000 37,720 140,720 -4,583 -3% Total 11,772,976 12,698,553 14,092,957 2,775,996 15,574,553 377,609 15,952,162 1,859,205 13% Net Cost 11,236,185 12,229,194 13,566,633 2,355,628 15,204,185 377,609 15,581,794 2,015,161 15% Fund four full-time employees and operating costs to support the Sheriff’s Office located at 175 Bain Street, Lillington: Provide funding for three full-time Deputy Sheriff positions (grade 107) and one full-time Deputy Sheriff Detective position (grade 110) and operating expenses, such as computer and public safety supplies. These positions will be assigned to the Street Crime Unit. Net Cost: $377,609. Harnett County FY 2023-2024 Approved Budget Page 96 HCBOC 061923 Pg. 114 Sheriff’s Office—Campbell Deputies Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 341,891 546,241 535,430 535,430 723,436 0 723,436 188,006 35% Miscellaneous 0 8,025 15,000 15,000 0 0 0 -15,000 -100% Total 341,891 554,266 550,430 550,430 723,436 0 723,436 173,006 31% Expenses Salary & Benefits 441,893 480,769 558,174 0 689,336 0 689,336 131,162 23% Supplies & Materials 10,914 16,861 22,400 24,200 24,200 0 24,200 1,800 8% Current Services 9,374 8,157 6,120 9,900 9,900 0 9,900 3,780 62% Total 462,180 505,787 586,694 34,100 723,436 0 723,436 136,742 23% Net Cost 120,289 -48,479 36,264 -516,330 0 0 0 -36,264 -100% Harnett County FY 2023-2024 Approved Budget Page 97 HCBOC 061923 Pg. 115 Sheriff’s Office—Child Support Enforcement Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 66,918 81,477 85,605 0 95,907 0 95,907 10,302 12% Supplies & Materials 2,500 2,993 3,125 3,100 3,100 0 3,100 -25 -1% Current Services 0 678 2,357 1,500 1,500 0 1,500 -857 -36% Total 69,418 85,149 91,087 4,600 100,507 0 100,507 9,420 10% Net Cost 69,418 85,149 91,087 4,600 100,507 0 100,507 9,420 10% Harnett County FY 2023-2024 Approved Budget Page 98 HCBOC 061923 Pg. 116 Sheriff’s Office—Emergency Communications Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Salary & Benefits 1,500,422 1,567,226 2,023,573 13,600 2,293,504 0 2,293,504 269,931 13% Professional Services 600 0 800 0 0 0 0 -800 -100% Supplies & Materials 2,323 6,015 6,750 7,150 5,100 0 5,100 -1,650 -24% Current Services 23,752 22,185 43,880 91,425 70,766 0 70,766 26,886 61% Fixed Charges 151,188 158,808 92,278 86,550 172,111 0 172,111 79,833 87% Non Capitalized Assets 249 0 1,800 7,600 6,800 0 6,800 5,000 278% Total 1,678,535 1,754,234 2,169,081 206,325 2,548,281 0 2,548,281 379,200 17% Net Cost 1,678,535 1,754,234 2,169,081 206,325 2,548,281 0 2,548,281 379,200 17% Harnett County FY 2023-2024 Approved Budget Page 99 HCBOC 061923 Pg. 117 Sheriff’s Office—Detention Center (Jail) Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 28,893 28,147 81,000 34,000 72,000 0 72,000 -9,000 -11% Services Charges 787,870 352,066 370,900 485,000 491,500 0 491,500 120,600 33% Miscellaneous 191,148 183,038 257,019 150,000 175,000 0 175,000 -82,019 -32% Total 1,007,912 563,251 708,919 669,000 738,500 0 738,500 29,581 4% Expenses Salary & Benefits 3,780,965 3,650,500 4,348,734 72,000 4,600,839 0 4,600,839 252,105 6% Professional Services 6,431 6,600 8,720 14,600 8,720 0 8,720 0 0% Supplies & Materials 81,382 94,467 140,000 173,900 143,700 0 143,700 3,700 3% Current Services 388,306 504,171 692,330 731,200 697,700 0 697,700 5,370 1% Fixed Charges 1,440,319 1,974,443 2,203,625 2,293,718 2,294,065 0 2,294,065 90,440 4% Capital Outlay 0 0 72,938 0 47,000 0 47,000 -25,938 -36% Non Capitalized Assets 16,685 44,660 80,538 38,081 14,000 0 14,000 -66,538 -83% Total 5,714,089 6,274,842 7,546,885 3,323,499 7,806,024 0 7,806,024 259,139 3% Net Cost 4,706,177 5,711,590 6,837,966 2,654,499 7,067,524 0 7,067,524 229,558 3% Harnett County FY 2023-2024 Approved Budget Page 100 HCBOC 061923 Pg. 118 Sheriff’s Office—School Resource Officers Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 1,315,972 1,370,017 1,300,000 1,300,000 1,300,000 0 1,300,000 0 0% Total 1,315,972 1,370,017 1,300,000 1,300,000 1,300,000 0 1,300,000 0 0% Expenses Salary & Benefits 1,252,931 1,485,553 1,741,942 0 1,890,789 147,667 2,038,456 296,514 17% Current Services 0 0 5,250 10,115 10,115 0 10,115 4,865 93% Fixed Charges 383,775 295,203 400,000 400,000 400,000 32,103 432,103 32,103 8% Total 1,636,706 1,780,756 2,147,192 410,115 2,300,904 179,770 2,480,674 333,482 16% Net Cost 320,734 410,739 847,192 -889,885 1,000,904 179,770 1,180,674 333,482 39% Expansion & Other Notes Fund operating costs for incentive pay for the School Resource Officer (SRO) Division of the Harnett County Sheriff’s Office located at 175 Bain Street, Lillington: Provide funding for incentive pay and benefit costs to recruit and retain School Resource Officers. Incentive pay will be paid twice a year for a total of $5,000 per SRO. Net Cost: $179,770. Harnett County FY 2023-2024 Approved Budget Page 101 HCBOC 061923 Pg. 119       Transportation Functional Area   Harnett County FY 2023-2024 Approved BudgetPage 102HCBOC 061923 Pg. 120 Harnett Area Rural Transit System (HARTS) -- Administration HARTS is a Community Transportation program that serves the public as well as human services for medical, personal, employment, and education trips. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 607,516 222,034 998,581 590,813 590,813 365,376 956,189 -42,392 -4% Total 607,516 222,034 998,581 590,813 590,813 365,376 956,189 -42,392 -4% Expenses Salary & Benefits 195,133 181,645 208,964 500 271,454 0 271,454 62,490 30% Professional Services 1,142 1,147 3,000 2,000 2,000 0 2,000 -1,000 -33% Supplies & Materials 3,657 5,436 13,750 6,000 6,000 0 6,000 -7,750 -56% Current Services 27,162 28,053 49,760 32,400 32,400 0 32,400 -17,360 -35% Fixed Charges 42,499 45,075 87,647 81,312 81,312 0 81,312 -6,335 -7% Non Capitalized Assets 436,451 0 768,478 296,390 296,390 405,973 702,363 -66,115 -9% Total 706,045 261,356 1,131,599 418,602 689,556 405,973 1,095,529 -36,070 -3% Net Cost 98,529 39,322 133,018 -172,211 98,743 40,597 139,340 6,322 5% Expansion & Other Notes Fund grant match to replace transit vehicles at 250 Alexander Drive, Lillington: Provide funding to match CTPCP Grant to replace four transit vehicles. NCDOT’s best practices indicate light transit vehicles (LTV) that have reached 145,000 accumulated miles are at the end of their lifecycle and should be scheduled for replacement. Based on current mileage of van numbers 7918, 7937, 7939, and 7964, the average mileage is 227,615. These vans have far exceeded the North Carolina Department of Transportation’s recommended lifecycle. Procurement includes the cost of the vehicle, required camera system & installation, radio system & installation, fuel, and maintenance. The county is required to provide a 10% match. Net Cost: $38,500. Fund grant match to purchase electronic gate openers at 250 Alexander Drive, Lillington: Provide funding to match CTPCP Grant to Harnett County FY 2023-2024 Approved Budget Page 103 HCBOC 061923 Pg. 121 purchase electronic gate openers for the Harnett Area Rural Transit System (HARTS) Department. Installation of electric gate openers for entry and exit will help prevent theft and damage to vehicles, as well as provide a safer and more secure environment for staff. NCDOT has approved HARTS request for the one-time purchase. The county is required to provide a 10% match. Net Cost: $2,097. Harnett County FY 2023-2024 Approved Budget Page 104 HCBOC 061923 Pg. 122 Harnett Area Rural Transit System (HARTS) – Transportation HARTS is a Community Transportation program that serves the public as well as human services for medical, personal, employment, and education trips. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 1,039,436 1,404,493 1,134,756 1,034,756 1,034,756 0 1,034,756 -100,000 -9% Services Charges 10,613 6,521 10,000 10,000 10,000 0 10,000 0 0% Miscellaneous 0 30,596 0 0 0 0 0 0 0% Total 1,050,048 1,441,610 1,144,756 1,044,756 1,044,756 0 1,044,756 -100,000 -9% Expenses Salary & Benefits 780,141 801,806 1,162,057 350,001 1,238,659 0 1,238,659 76,602 7% Professional Services 968 332 2,000 2,000 2,000 0 2,000 0 0% Supplies & Materials 157,333 135,846 160,092 163,300 163,300 0 163,300 3,208 2% Current Services 64,494 27,504 139,929 137,455 137,455 0 137,455 -2,474 -2% Fixed Charges 25,266 22,025 24,900 25,100 25,100 0 25,100 200 1% Non Capitalized Assets 1,578 322 4,903 0 0 0 0 -4,903 -100% Total 1,029,779 987,834 1,493,881 677,856 1,566,514 0 1,566,514 72,633 5% Net Cost -20,269 -453,775 349,125 -366,900 521,758 0 521,758 172,633 49% Harnett County FY 2023-2024 Approved Budget Page 105 HCBOC 061923 Pg. 123 Harnett Regional Jetport Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Appr Cont FY 24 Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 27,314 0 82,000 0 0 0 0 -82,000 -100% Service Charges 20,630 818,441 1,086,377 908,600 1,274,808 0 1,274,808 188,431 17% Miscellaneous 6,395 64,174 74,329 45,000 45,000 0 45,000 -29,329 -39% Total 54,340 882,615 1,242,706 953,600 1,319,808 0 1,319,808 77,102 6% Expenses Salary & Benefits 6,439 189,277 310,165 56,281 321,148 0 321,148 10,983 4% Professional Services 0 0 8,234 0 0 0 0 -8,234 -100% Supplies & Materials 49,820 599,651 739,487 894,350 892,850 0 892,850 153,363 21% Current Services 33,704 42,861 84,113 51,340 50,900 0 50,900 -33,213 -39% Fixed Charges 151,403 42,341 58,347 54,910 54,910 0 54,910 -3,437 -6% Non Capitalized Assets 18,037 17,927 360 0 0 0 0 -360 -100% Total 417,451 908,029 1,242,706 1,056,881 1,319,808 0 1,319,808 77,102 6% Net Cost 363,111 25,414 0 103,281 0 0 0 0 0% Harnett County FY 2023-2024 Approved Budget Page 106 HCBOC 061923 Pg. 124       Enterprise Funds   Harnett County FY 2023-2024 Approved BudgetPage 107HCBOC 061923 Pg. 125 Harnett Regional Water Fund Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Rec Cont FY 24 Rec Exp FY 24 Total Rec Rec Variance Rec % Inc/Dec Revenues Federal Intergovernmental 325,619 0 0 0 0 0 0 0% Services Charges 40,766,285 42,347,561 39,336,150 42,998,000 0 42,998,000 3,661,850 9% Miscellaneous 4,045,072 9,532,429 320,000 340,000 0 340,000 20,000 6% Transfers In 0 2,208,738 0 0 0 0 0 0% Fund Balance 0 0 25,359,677 0 0 0 -25,359,677 -100% Total 45,136,976 54,088,728 65,015,827 43,338,000 0 43,338,000 -21,677,827 -33% Expenses Salary & Benefits 7,446,249 8,171,820 9,578,876 10,344,466 9,250 10,353,716 774,840 8% Professional Services 206,769 400,468 496,500 641,000 0 641,000 144,500 29% Supplies & Materials 3,903,939 4,278,136 6,498,825 7,465,675 0 7,465,675 966,850 15% Current Services 8,599,517 9,054,824 11,383,707 12,706,175 0 12,706,175 1,322,468 12% Fixed Charges 14,892,373 16,170,863 4,274,695 4,261,969 0 4,261,969 -12,726 0% Capital Outlay 44,767 731,241 1,721,051 2,024,370 1,191,000 3,215,370 1,494,319 87% Non Capitalized Assets 15,192 70,854 214,200 252,600 0 252,600 38,400 18% Interfund/Budgetary 18,678,309 6,441,330 30,847,973 4,441,495 0 4,441,495 -26,406,478 -86% Total 53,787,115 45,319,536 65,015,827 42,137,750 1,200,250 43,338,000 -21,677,827 -33% Harnett County FY 2023-2024 Approved Budget Page 108 HCBOC 061923 Pg. 126 Harnett Regional Water RevenueRevenue:FY 21ActualFY 22 ActualFY 23 Rev BudFY 24 Rec ContFY 24 Rec ExpFY 24 Total Rec Rec VarianceRec % Inc/DecLocal3,7030000000%Service Charges ‐ Invest Earnings2,562 1,149 10,000 250,000 0 250,000240,000 2400%Service Charges ‐ Other Services486,080 920,061 575,000 750,0000 750,000175,000 30%Service Charges ‐ Special Charges00000000%Service Charges ‐ Returned Check13,800 15,650 11,500 13,000 0 13,0001,500 13%Service  Charges ‐ Penalties1,163,476 1,444,154 1,175,000 1,350,000 0 1,350,000175,000 15%Service Charges ‐ Water25,484,901 26,866,082 24,850,000 26,500,000 0 26,500,0001,650,000 7%Service Charges ‐ Sewer12,953,732 12,349,763 12,064,650 13,310,000 0 13,310,0001,245,350 10%Service Charges ‐ Energy661,734 750,702 650,000 825,000 0 825,000175,000 27%Sale Of Materials And Scrap0 1,000000000%Sale Of Fixed Assets0 30,230 10,000 15,000 0 15,0005,000 50%Capital Outlay Offset(0) 8,451,828000000%Contributions And Donations3,690,454 390,000000000%Insurance Settlement0 38,023000000%Rents143,295 170,558 160,000 175,000 0 175,00015,000 9%Other Revenue211,323 517,322 150,000 150,000 0 150,00000%Transfers From ‐ Capital Projects0 2,208,738000000%Fund Balance Appropriated0 0 25,359,677 0 0 0(25,359,677)‐100%Total Revenue44,815,060 54,088,728 65,015,827 43,338,0000 43,338,000(21,677,827)‐33%Harnett County FY 2023-2024 Approved BudgetPage 109HCBOC 061923 Pg. 127 Harnett Regional Water – Administration The mission of Harnett Regional Water is to provide the highest quality of water and wastewater services to the citizens of Harnett County and the surrounding region at the most economical cost while promoting conservation and protecting the environment. Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Rec Cont FY 24 Rec Exp FY 24 Total Rec Rec Variance Rec % Inc/Dec Expenses Salary & Benefits 2,199,416 2,363,382 2,742,490 2,943,750 2,905,575 9,250 2,914,825 172,335 6% Professional Services 77,857 89,584 143,000 168,000 168,000 0 168,000 25,000 17% Supplies & Materials 369,704 298,494 751,450 993,150 993,150 0 993,150 241,700 32% Current Services 218,703 236,179 481,440 514,755 514,755 0 514,755 33,315 7% Fixed Charges 13,777,313 14,155,906 1,877,655 2,028,150 2,028,150 0 2,028,150 150,495 8% Capital Outlay 109,671 112,342 243,623 876,869 2,024,370 110,000 2,134,370 1,890,747 776% Non Capitalized Assets 1,192 42,588 27,000 39,700 39,700 0 39,700 12,700 47% Interfund/Budgetary 18,678,309 6,441,330 30,847,973 4,441,495 4,441,495 0 4,441,495 -26,406,478 -86% Total 35,432,166 23,739,804 37,114,631 12,005,869 13,115,195 119,250 13,234,445 -23,880,186 -64% Net Cost 35,432,166 23,739,804 37,114,631 12,005,869 13,115,195 119,250 13,234,445 -23,880,186 -64% Expansion & Other Notes Fund capital costs for three replacement meter vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for capital expenses to replace three meter trucks for meter readers at Harnett Regional Water. The vehicles have excessive miles and maintenance issues. The vehicles will have approximately 200,000 miles each by the end of the current fiscal year. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided with safe and reliable vehicles. Net Cost: $110,000. Fund a 3-grade reclassification of Administrative Support Specialist III (grade 16) to Administrative Assistant (grade 19). Net Cost: $9,250. Harnett County FY 2023-2024 Approved Budget Page 110 HCBOC 061923 Pg. 128 Harnett Regional Water – Sewer Collections Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Rec Cont FY 24 Rec Exp FY 24 Total Rec Rec Variance Rec % Inc/Dec Expenses Salary & Benefits 934,954 1,029,529 1,288,200 1,441,400 1,413,002 0 1,413,002 124,802 10% Professional Services 17,209 96,937 55,000 105,000 105,000 0 105,000 50,000 91% Supplies & Materials 653,256 650,525 884,400 960,100 960,100 0 960,100 75,700 9% Current Services 2,248,541 2,498,367 2,864,890 2,765,665 2,765,665 0 2,765,665 -99,225 -3% Fixed Charges 173,105 189,285 197,188 197,038 197,038 0 197,038 -150 0% Capital Outlay 278,224 341,615 393,000 317,000 0 317,000 317,000 -76,000 -19% Non Capitalized Assets 0 435 30,000 27,000 27,000 0 27,000 -3,000 -10% Total 4,305,290 4,806,694 5,712,678 5,813,203 5,467,805 317,000 5,784,805 72,127 1% Net Cost 4,305,290 4,806,694 5,712,678 5,813,203 5,467,805 317,000 5,784,805 72,127 1% Expansion & Other Notes Fund capital costs for the purchase of three new generators and a trailer mounted boom lift at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for capital expenses to purchase three backup generators at sewer lift stations SLS #7, SLS #15, and SLS #140 and a trailer mounted boom lift. New permanent stand-by generators at these three sewer lift stations will ensure reliable sewer service will continue in the event of power outages in these areas. The new boom lift will allow for in-house repair of communication antennas and pole lights. Net Cost: $240,000. Fund capital costs for a replacement vehicle at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for capital expense to replace a service truck with the Sewer Collection Division. The vehicle has excessive miles and maintenance issues. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided with safe and reliable vehicles. Net Cost: $77,000. Harnett County FY 2023-2024 Approved Budget Page 111 HCBOC 061923 Pg. 129 Harnett Regional Water – South Harnett Wastewater Treatment Plant Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Rec Cont FY 24 Rec Exp FY 24 Total Rec Rec Variance Rec % Inc/Dec Expenses Salary & Benefits 938,092 1,067,504 1,170,806 1,296,904 1,272,356 0 1,272,356 101,550 9% Professional Services 20,922 34,437 67,500 94,500 94,500 0 94,500 27,000 40% Supplies & Materials 232,268 260,110 375,500 448,600 448,600 0 448,600 73,100 19% Current Services 1,047,880 1,110,448 1,308,792 1,711,115 1,711,115 0 1,711,115 402,323 31% Fixed Charges 203,179 495,109 514,089 470,839 470,839 0 470,839 -43,250 -8% Capital Outlay 0 188,557 268,912 25,000 0 25,000 25,000 -243,912 -91% Non Capitalized Assets 0 207 32,200 34,200 34,200 0 34,200 2,000 6% Total 2,442,341 3,156,372 3,737,799 4,081,158 4,031,610 25,000 4,056,610 318,811 9% Net Cost 2,442,341 3,156,372 3,737,799 4,081,158 4,031,610 25,000 4,056,610 318,811 9% Expansion & Other Notes Fund capital costs for a scissor lift at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for capital expense to purchase a scissor lift to assist with repairing and replacing equipment and inventory at high altitudes at the South Harnett Wastewater Treatment Plant (SHWWTP). Net Cost: $25,000. Harnett County FY 2023-2024 Approved Budget Page 112 HCBOC 061923 Pg. 130 Harnett Regional Water – Water Distribution Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Rec Cont FY 24 Rec Exp FY 24 Total Rec Rec Variance Rec % Inc/Dec Expenses Salary & Benefits 1,344,044 1,344,717 1,813,189 1,923,613 1,896,561 0 1,896,561 83,372 5% Professional Services 32,999 133,552 125,000 135,500 135,500 0 135,500 10,500 8% Supplies & Materials 543,312 810,371 840,000 932,600 932,600 0 932,600 92,600 11% Current Services 1,985,777 2,049,132 2,653,595 2,619,750 2,619,750 0 2,619,750 -33,845 -1% Fixed Charges 235,705 353,774 370,167 369,646 369,646 0 369,646 -521 0% Capital Outlay 217,098 88,728 493,220 662,000 0 662,000 662,000 168,780 34% Non Capitalized Assets 14,000 9,830 73,000 94,200 94,200 0 94,200 21,200 29% Total 4,372,934 4,790,103 6,368,171 6,737,309 6,048,257 662,000 6,710,257 342,086 5% Net Cost 4,372,934 4,790,103 6,368,171 6,737,309 6,048,257 662,000 6,710,257 342,086 5% Expansion & Other Notes Fund capital costs for three replacement vehicles at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for capital expenses to replace one service truck, one utility vehicle, and one locator truck for the Water Distribution Division. The vehicles have excessive miles and maintenance issues. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided with safe and reliable vehicles. Net Cost: $148,000. Fund capital costs for a replacement standby generator, a new vacuum tank/pump, skid steer loader, and an automated traffic flagger at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for capital expenses to replace a standby generator for the Wake County Booster Pump Station (BPS), which is obsolete and needs total replacement. The new vacuum tank/pump and skid steer loader will greatly enhance the department’s capabilities for repairing line breaks. The automated traffic flagger is needed to ensure the safety of crews working on and around highways throughout the county. Net Cost: $514,000. Harnett County FY 2023-2024 Approved Budget Page 113 HCBOC 061923 Pg. 131 Harnett Regional Water – Water Treatment Plant Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Rec Cont FY 24 Rec Exp FY 24 Total Rec Rec Variance Rec % Inc/Dec Expenses Salary & Benefits 1,132,838 1,315,427 1,401,772 1,581,200 1,631,314 0 1,631,314 229,542 16% Professional Services 18,187 10,405 53,000 73,000 73,000 0 73,000 20,000 38% Supplies & Materials 1,756,478 1,890,360 3,084,900 3,544,750 3,544,750 0 3,544,750 459,850 15% Current Services 1,782,450 2,048,688 2,760,240 3,307,325 3,307,325 0 3,307,325 547,085 20% Fixed Charges 273,413 578,638 790,370 723,770 723,770 0 723,770 -66,600 -8% Capital Outlay 25,541 0 322,296 0 0 0 0 -322,296 -100% Non Capitalized Assets 0 5,459 23,000 25,500 25,500 0 25,500 2,500 11% Total 4,988,907 5,848,978 8,435,578 9,255,545 9,305,659 0 9,305,659 870,081 10% Net Cost 4,988,907 5,848,978 8,435,578 9,255,545 9,305,659 0 9,305,659 870,081 10% Harnett County FY 2023-2024 Approved Budget Page 114 HCBOC 061923 Pg. 132 Harnett Regional Water – Wastewater Treatment Plant Budget Summary FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Rec Cont FY 24 Rec Exp FY 24 Total Rec Rec Variance Rec % Inc/Dec Expenses Salary & Benefits 896,904 985,582 1,098,590 1,174,350 1,149,834 0 1,149,834 51,244 5% Professional Services 39,596 35,552 53,000 65,000 65,000 0 65,000 12,000 23% Supplies & Materials 348,921 368,275 562,575 586,475 586,475 0 586,475 23,900 4% Current Services 1,316,165 1,112,011 1,314,750 1,787,565 1,787,565 0 1,787,565 472,815 36% Fixed Charges 229,658 398,150 525,226 472,526 472,526 0 472,526 -52,700 -10% Capital Outlay -585,767 0 0 77,000 0 77,000 77,000 77,000 100% Non Capitalized Assets 0 12,336 29,000 32,000 32,000 0 32,000 3,000 10% Total 2,245,477 2,911,906 3,583,141 4,194,916 4,093,400 77,000 4,170,400 587,259 16% Net Cost 2,245,477 2,911,906 3,583,141 4,194,916 4,093,400 77,000 4,170,400 587,259 16% Expansion & Other Notes Fund capital costs for a replacement vehicle at Harnett Regional Water (HRW) located at 700 McKinney Parkway, Lillington: Provide funding for capital expense to replace one service truck at the North Harnett Wastewater Treatment Plant (NHWWTP). The vehicle has excessive miles and maintenance issues and is over 13 years old. The mission of HRW is to provide the highest quality of water and wastewater services to the citizens of Harnett County. To provide this type of service, staff must be provided with safe and reliable vehicles. Net Cost: $77,000. Harnett County FY 2023-2024 Approved Budget Page 115 HCBOC 061923 Pg. 133 Solid Waste Fund It is the mission of the Harnett County Solid Waste Department to be an innovative and responsive organization that aggressively provides environmentally sound and fiscally responsible waste management all while educating the public on responsible long term waste management practices and systems. Budget Summary: FY 20 Actual FY 21 Actual FY 22 Rev Bud FY 23 Total Req FY 23 Rec Cont FY 23 Rec Exp FY 23 Total Rec Rec Variance Rec % Inc/Dec Revenues State Intergovernmental 299,010 333,365 260,000 300,000 300,000 0 300,000 40,000 15% Services Charges 7,765,360 8,178,370 7,631,334 8,334,000 8,334,000 0 8,334,000 702,666 9% Miscellaneous 138,848 124,397 226,981 155,000 155,000 0 155,000 -71,981 -32% Total 8,203,219 8,636,132 8,118,315 8,789,000 8,789,000 0 8,789,000 670,685 8% Expenses Salary & Benefits 1,071,062 1,200,758 1,322,805 48,500 1,331,298 0 1,331,298 8,493 1% Professional Services 93,147 85,298 120,700 135,000 135,000 0 135,000 14,300 12% Supplies & Materials 109,790 83,272 184,230 183,300 183,300 0 183,300 -930 -1% Current Services 408,209 574,435 1,101,123 641,150 641,150 0 641,150 -459,973 -42% Fixed Charges 3,901,159 4,087,761 4,522,131 4,858,023 4,858,023 0 4,858,023 335,892 7% Capital Outlay 0 0 66,956 0 0 0 0 -66,956 -100% Non Capitalized Assets 0 1,191 2,442 4,000 4,000 0 4,000 1,558 64% Interfund/Budgetary 1,491,518 2,145,984 900,928 388,800 1,636,229 0 1,636,229 735,301 82% Total 7,074,885 8,178,700 8,221,315 6,258,773 8,789,000 0 8,789,000 567,685 7% Harnett County FY 2023-2024 Approved Budget Page 116 HCBOC 061923 Pg. 134 Solid Waste RevenuesRevenue:FY 21ActualFY 22ActualFY 23 Rev BudFY 24Rec ContFY 24 Rec ExpFY 24 Total RecRec % Inc/DecAd Valorem Taxes ‐ Real0000000%State299,010 333,365 260,000 300,000 0 300,00015%Service Charges ‐ Invest Earnings2,072 41000000%Service Charges ‐ Other Services3,104,132 3,442,630 3,101,334 3,500,0000 3,500,00013%Service Charges ‐ Special Charges10,500 12,500 10,000 12,000 0 12,00020%Service Charges ‐ Returned Check50000000%Service Charges ‐ Penalties0000000%Service Charges ‐ Solid Waste4,611,293 4,686,441 4,500,000 4,800,000 0 4,800,0007%Service Charges ‐ Solid Waste Prior Years37,313 36,389 20,000 22,000 0 22,00010%Sale Of Materials And Scrap81,774 123,811 155,000 155,000 0 155,0000%Gain/Loss On Assets0000000%Capital Outlay Offset0000000%Contributions And Donations0000000%Insurance Settlement55,234 0 19,356 0 0 0‐100%Rents0000000%Other Revenue1,840 58600000%Proceeds Of Debt Issues0000000%Installments Purchase Proceeds0000000%Transfers From  ‐ General0000000%Transfers From ‐ Capital Projects0000000%Fund Balance Appropriated0 0 103,000 0 0 0‐100%Total Revenue8,203,219 8,636,132 8,168,690 8,789,000 0 8,789,0008%Harnett County FY 2023-2024 Approved BudgetPage 117HCBOC 061923 Pg. 135       Other Funds   Harnett County FY 2023-2024 Approved BudgetPage 118HCBOC 061923 Pg. 136 Capital Reserve Funds Capital Reserve Funds account for financial resources that are earmarked for future capital needs. Board of Education Capital Reserve This fund accounts for the expenditures and revenues directly associated with the capital purchases of the Harnett County Schools. Please refer to the Harnett County Approved 2024-2030 Capital Improvements Program document approved by the Harnett County Board of Commissioners for further details. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 0 1,200,000 0 0 0 0 0 0 0% Transfers In 1,021,528 6,431,528 410,000 0 1,021,528 0 1,021,528 611,528 149% Fund Balance 0 0 2,473,206 0 1,400,000 0 1,400,000 -1,073,206 -43% Total 1,021,528 7,631,528 2,883,206 0 2,421,528 0 2,421,528 -461,678 -16% 0 0 Expenses Capital Outlay 767,294 1,172,349 1,356,906 0 1,021,528 0 1,021,528 -335,378 -25% Education 0 2,515,114 1,526,300 0 1,400,000 0 1,400,000 -126,300 -8% Total 767,294 3,687,463 2,883,206 0 2,421,528 0 2,421,528 -461,678 -16% Expansion & Other Notes Capital Improvements Program Funding: The FY 2024 budget includes $1,400,000 to fund the CIP school maintenance fund. Because of the loss of more than $1 million in lottery proceeds, the Approved 2022-2028 CIP reduced the funding to $410,000 per year. Because of the importance of providing maintenance for schools, funding has been restored to what was originally recommended. The county has absorbed the loss in lottery proceeds. Harnett County FY 2023-2024 Approved Budget Page 119 HCBOC 061923 Pg. 137 Emergency Services Capital Reserve This fund accounts for the expenditures and revenues directly associated with capital purchases for the Harnett County Emergency Services Department. Please refer to the Harnett County Approved 2024-2030 Capital Improvements Program document approved by the Harnett County Board of Commissioners for further details. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 0 0 427,536 0 0 0 0 -427,536 -100% Miscellaneous 0 2,001 0 0 0 0 0 0 0% Transfers In 0 0 622,840 0 0 0 0 -622,840 -100% Fund Balance 0 0 18,607 0 742,516 0 742,516 723,909 3891% Total 0 2,001 1,068,983 0 742,516 0 742,516 -326,467 -31% 0 0 Expenses Professional Services 0 0 8,551 0 0 0 0 -8,551 -100% Capital Outlay 0 0 1,060,432 0 742,516 0 742,516 -317,916 -30% Total 0 0 1,068,983 0 742,516 0 742,516 -326,467 -31% Expansion & Other Notes Capital Improvements Program Funding: The FY 2024 budget includes funding for the following capital items, which were approved in the FY 2024-2030 Capital Improvements Program: • Replacement of two Emergency Transport Units ($426,960) • Replacement of a Convalescent Transport Unit ($114,330) Due to supply chain issues, one Emergency Transport Unit that was budgeted in FY 2023 will now be purchased in FY 2024. • Replacement of one Emergency Transport Unit ($201,226) Harnett County FY 2023-2024 Approved Budget Page 120 HCBOC 061923 Pg. 138 General Government Capital Reserve This fund accounts for the expenditures and revenues directly associated with capital purchases for various Harnett County departments (unless otherwise noted). Please refer to the Harnett County Approved 2024-2030 Capital Improvements Program document approved by the Harnett County Board of Commissioners for further details. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 213 74 0 0 0 0 0 0 0% Miscellaneous 124,980 256 0 0 0 0 0 0 0% Transfers In 5,481,894 1,429,201 0 0 0 0 0 0 0% Fund Balance 0 0 1,524,559 0 0 0 0 -1,524,559 -100% Total 5,607,087 1,429,531 1,524,559 0 0 0 0 -1,524,559 -100% Expenses Professional Services 0 0 500,000 0 0 0 0 -500,000 -100% Capital Outlay 155,257 501,940 345,683 0 0 0 0 -345,683 -100% Non Capitalized Assets 207,929 12,008 0 0 0 0 0 0 0% Interfund/Budgetary 533,859 320,834 678,876 0 0 0 0 -678,876 -100% Total 897,045 834,782 1,524,559 0 0 0 0 -1,524,559 -100% Harnett County FY 2023-2024 Approved Budget Page 121 HCBOC 061923 Pg. 139 Facilities Maintenance Capital Reserve This fund accounts for the expenditures and revenues directly associated with capital purchases for improvements to Harnett County facilities. Please refer to the Harnett County Approved 2024-2030 Capital Improvements Program document approved by the Harnett County Board of Commissioners for further details. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 0 170,336 0 0 0 0 0 0 0% Transfers In 0 250,000 0 0 0 0 0 0 0% Fund Balance 0 0 180,000 0 500,000 0 500,000 320,000 178% Total 0 420,336 180,000 0 500,000 0 500,000 320,000 178% Expenses Current Services 0 0 180,000 0 500,000 0 500,000 320,000 178% Total 0 0 180,000 0 500,000 0 500,000 320,000 178% Expansion & Other Notes Capital Improvements Program Funding: The FY 2024 budget includes $500,000 to fund various facilities’ maintenance projects. Harnett County FY 2023-2024 Approved Budget Page 122 HCBOC 061923 Pg. 140 Parks & Recreation Capital Reserve This fund is used to account for the expenditures and revenues directly associated with capital purchases for improvements to the County’s parks and other recreation facilities. Please refer to the Harnett County Approved 2024-2030 Capital Improvements Program document approved by the Harnett County Board of Commissioners for further details. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Transfers In 200,000 200,000 200,000 0 0 0 0 -200,000 -100% Fund Balance 0 0 10,000 0 500,000 0 500,000 490,000 4900% Total 200,000 200,000 210,000 0 500,000 0 500,000 290,000 138% Expenses Professional Services 1,201 5,000 95,000 0 0 0 0 -95,000 -100% Supplies & Materials 30,428 4,621 35,000 0 0 0 0 -35,000 -100% Current Services 53,080 0 10,000 0 0 0 0 -10,000 -100% Capital Outlay 52,302 0 25,000 0 0 0 0 -25,000 -100% Interfund/Budgetary 50,000 117,175 0 0 500,000 0 500,000 500,000 100% Total 187,011 126,796 165,000 0 500,000 0 500,000 335,000 203% Harnett County FY 2023-2024 Approved Budget Page 123 HCBOC 061923 Pg. 141 Sheriff’s Capital Reserve This fund is used to account for the expenditures and revenues directly associated with the capital purchases for the Harnett County Sheriff’s. Please refer to the Harnett County Approved 2024-2030 Capital Improvements Program document approved by the Harnett County Board of Commissioners for further details. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 53,291 112,183 0 0 0 0 0 0 0% Transfers In 517,980 180,669 462,285 0 150,000 0 150,000 -312,285 -68% Fund Balance 0 0 225,454 0 450,000 200,000 650,000 224,546 100% Total 571,271 292,852 687,739 0 600,000 200,000 800,000 -87,739 -13% Expenses Capital Outlay 825,037 194,890 687,739 450,000 600,000 200,000 800,000 -87,739 -13% Total 825,037 194,890 687,739 450,000 600,000 200,000 800,000 -87,739 -13% Expansion & Other Notes Historically, the cost for new vehicle equipment was accounted for in the Sheriff’s Office operating budget. Beginning in FY 2024, these funds will be transferred to the capital reserve fund. Capital Improvements Program Funding: The FY 2024 budget includes an additional $200,000 for vehicles, which was approved in the FY 2024-2030 Capital Improvements Program. Harnett County FY 2023-2024 Approved Budget Page 124 HCBOC 061923 Pg. 142 Solid Waste Post Closure Fund This fund is used to account for any necessary activity associated with maintenance and monitoring functions of the Dunn-Erwin and Anderson Creek municipal landfill facilities. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Transfers In 237,350 237,350 237,350 237,350 251,591 0 251,591 14,241 6% Total 237,350 237,350 237,350 237,350 251,591 0 251,591 14,241 6% Expenses Professional Services 0 0 237,350 237,350 251,591 0 251,591 14,241 6% Total 0 0 237,350 237,350 251,591 0 251,591 14,241 6% Harnett County FY 2023-2024 Approved Budget Page 125 HCBOC 061923 Pg. 143 Solid Waste Capital Reserve Fund This fund accounts for the expenditures and revenues directly associated with capital purchases for the Solid Waste enterprise fund. Please refer to the Harnett County Approved 2024-2030 Capital Improvements Program document approved by the Harnett County Board of Commissioners for further details. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Transfers In 887,185 1,555,084 326,028 0 1,233,188 0 1,233,188 907,160 278% Fund Balance 0 0 366,677 0 0 0 0 -366,677 -100% Total 887,185 1,555,084 692,705 0 1,233,188 0 1,233,188 540,483 78% Expenses Capital Outlay 0 0 692,705 0 0 0 0 -692,705 -100% Interfund/Budgetary 0 513,581 0 0 1,233,188 0 1,233,188 1,233,188 100% Total 0 513,581 692,705 0 1,233,188 0 1,233,188 540,483 78% Harnett County FY 2023-2024 Approved Budget Page 126 HCBOC 061923 Pg. 144 Transportation Capital Reserve This fund accounts for capital projects and purchases for Harnett Regional Jetport. Please refer to the Harnett County Approved 2024-2030 Capital Improvements Program document approved by the Harnett County Board of Commissioners for further details. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 0 6,491 0 0 0 0 0 0 0% Transfers In 0 16,667 0 0 0 0 0 0 0% Fund Balance 0 0 6,004,100 0 0 0 0 -6,004,100 -100% Total 0 23,158 6,004,100 0 0 0 0 -6,004,100 -100% Expenses Interfund/Budgetary 9,964 208,895 6,004,100 0 0 0 0 -6,004,100 -100% Total 9,964 208,895 6,004,100 0 0 0 0 -6,004,100 -100% Harnett County FY 2023-2024 Approved Budget Page 127 HCBOC 061923 Pg. 145 Debt Service Funds Debt Service funds account for the debt obligations of the County’s three major operating funds: General, Harnett Regional Water, and Solid Waste. General Government Debt Service Fund This fund accounts for the expenditures and revenues directly associated with general government debt obligations of the County, including Harnett County Schools. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Sales Tax 10,993,276 12,528,408 11,394,917 10,782,107 10,782,107 0 10,782,107 -612,810 -5% Proceeds of Debt 7,124,840 0 0 0 0 0 0 0 0% Other Financing Sources 51,410,000 0 0 0 0 0 0 0 0% Transfers In 11,000,000 11,000,000 11,000,000 11,000,000 11,000,000 0 11,000,000 0 0% Total 80,528,115 23,528,408 22,394,917 21,782,107 21,782,107 0 21,782,107 -612,810 -3% 0 0 0 Expenses Debt Service 76,568,652 19,935,920 22,394,917 21,782,107 21,782,107 0 21,782,107 -612,810 -3% Total 76,568,652 19,935,920 22,394,917 21,782,107 21,782,107 0 21,782,107 -612,810 -3% Net Cost -3,959,464 -3,592,488 0 0 0 0 0 0 0% Harnett County FY 2023-2024 Approved Budget Page 128 HCBOC 061923 Pg. 146 Harnett Regional Water Debt Service Fund This fund accounts for the expenditures and revenues directly associated with the debt obligations of the Harnett Regional Water System and water and sewer districts. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Proceeds of Debt 2,930,474 0 0 0 0 0 0 0 0% Other Financing Sources 17,740,000 0 0 0 0 0 0 0 0% Transfers In 4,678,309 4,541,330 4,479,957 4,441,495 4,441,495 0 4,441,495 -38,462 -1% Total 4,678,309 4,541,330 4,479,957 4,441,495 4,441,495 0 4,441,495 -38,462 -1% Expenses Debt Service 25,683,250 4,477,630 4,479,957 4,441,495 4,441,495 0 4,441,495 -38,462 -1% Total 25,683,250 4,477,630 4,479,957 4,441,495 4,441,495 0 4,441,495 -38,462 -1% Net Cost 21,004,941 -63,700 0 0 0 0 0 0 0% Solid Waste Debt Service Fund This fund accounts for the expenditures and revenues directly associated with the debt obligations of the Solid Waste Fund. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Proceeds of Debt 160,356 0 0 0 0 0 0 0 0% Other Financing Sources 1,500,000 0 0 0 0 0 0 0 0% Transfers In 366,983 353,550 347,950 151,450 151,450 0 151,450 -196,500 -56% Total 366,983 353,550 347,950 151,450 151,450 0 151,450 -196,500 -56% 0 Expenses Debt Service 2,011,474 339,546 347,950 151,450 151,450 0 151,450 -196,500 -56% Total 2,011,474 339,546 347,950 151,450 151,450 0 151,450 -196,500 -56% Net Cost 1,644,491 -14,004 0 0 0 0 0 0 0% Harnett County FY 2023-2024 Approved Budget Page 129 HCBOC 061923 Pg. 147 Internal Service Funds Internal service funds account for the financing of goods and services provided by one County department to other County departments on a cost-reimbursement basis. Dental Insurance Fund This fund is used to account for revenues and expenses of the County’s self-insured dental coverage for County employees. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 543,515 520,837 650,000 0 650,000 0 650,000 0 0% Total 543,515 520,837 650,000 0 650,000 0 650,000 0 0% Expenses Fixed Charges 433,315 445,344 650,000 0 650,000 0 650,000 0 0% Total 433,315 445,344 650,000 0 650,000 0 650,000 0 0% Harnett County FY 2023-2024 Approved Budget Page 130 HCBOC 061923 Pg. 148 Employee Clinic Fund This fund accounts for the revenues and expenses of the Health Clinic operated for County employees. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 158,708 157,395 191,875 0 228,762 0 228,762 36,887 19% Total 158,708 157,395 191,875 0 228,762 0 228,762 36,887 19% Expenses Salary & Benefits 126,349 86,834 122,078 0 136,614 0 136,614 14,536 12% Supplies & Materials 22,281 25,773 45,447 51,400 51,400 0 51,400 5,953 13% Current Services 125 0 1,656 1,730 1,730 0 1,730 74 4% Fixed Charges 17,359 14,974 22,694 23,921 23,921 0 23,921 1,227 5% Non-Cap Assets 0 0 0 15,097 15,097 0 15,097 Total 166,113 127,581 191,875 77,051 228,762 0 228,762 21,790 11% Harnett County FY 2023-2024 Approved Budget Page 131 HCBOC 061923 Pg. 149 Fleet Replacement Fund This fund is used to account for the expenditures and revenues directly associated with vehicle replacements for General Fund departments, not including public safety. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 203,986 217,547 240,909 148,008 148,008 0 148,008 -92,901 -39% Miscellaneous 108,494 62,469 12,000 12,000 12,000 0 12,000 0 0% Transfers In 150,000 100,000 100,000 0 0 0 0 -100,000 -100% Fund Balance 0 0 0 0 151,292 213,229 364,521 151,292 100% Total 462,479 380,016 352,909 160,008 311,300 213,229 524,529 -41,609 -12% Expenses Current Services 2,382 816 0 0 0 0 0 0 0% Fixed Charges 0 14,650 14,650 14,650 0 0 0 -14,650 -100% Capital Outlay 32,600 261,671 276,029 311,300 0 524,529 524,529 -276,029 -100% Interfund/Budgetary 0 0 62,230 0 0 0 0 -62,230 -100% Total 34,982 277,137 352,909 325,950 0 524,529 524,529 -290,679 -82% Expansion & Other Notes The FY 2024 budget includes funding for replacement vehicles at Facilities Maintenance, Department of Social Services, and Development Services: As part of the vehicle renewal program, eight vehicles from three departments are approved for replacement during FY 2024. Fiscal year 2024 departments include: Department of Social Services (2), Facilities Maintenance (2) and Development Services (1) / Inspections (3). The vehicles selected for replacement are part of the aged fleet, some with high miles, and all past the powertrain warranty which also skews resale values when sold on GovDeals (online government auction platform). Net Cost: $311,300. Fund capital costs to add five new vehicles to the vehicle renewal plan. Six vehicles for three departments are approved for purchase during FY 2024. The departments requesting new vehicles are Building Inspections (1), Tax (1), and Department of Social Services (4). Net cost: $213,229. Harnett County FY 2023-2024 Approved Budget Page 132 HCBOC 061923 Pg. 150 Flexible Spending Fund This fund accounts for employee pre-tax contributions that are later reimbursed for eligible medical, dental, and childcare expenses. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 373,150 324,236 350,000 0 400,000 0 400,000 50,000 14% Total 373,150 324,236 350,000 0 400,000 0 400,000 50,000 14% Expenses Fixed Charges 348,138 332,474 350,000 0 400,000 0 400,000 50,000 14% Total 348,138 332,474 350,000 0 400,000 0 400,000 50,000 14% Health Insurance Fund This fund is used to account for revenues and expenses of the county’s self-insured medical coverage for County employees. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 10,509,741 10,001,729 11,253,500 0 12,000,000 0 12,000,000 746,500 7% Miscellaneous 12,867 352,487 650,000 0 0 0 0 -650,000 -100% Fund Balance 0 0 323,000 0 486,500 0 486,500 163,500 51% Total 10,522,608 10,354,215 12,226,500 0 12,486,500 0 12,486,500 260,000 2% Expenses Current Services 3,948 3,549 3,500 0 3,500 0 3,500 0 0% Fixed Charges 8,811,572 9,495,466 12,223,000 0 12,483,000 0 12,483,000 260,000 2% Total 8,815,520 9,499,015 12,226,500 0 12,486,500 0 12,486,500 260,000 2% Harnett County FY 2023-2024 Approved Budget Page 133 HCBOC 061923 Pg. 151 Information Technology Fund This fund is used to account for the activity associated with the County’s information technology needs. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 1,794,851 1,788,955 1,748,415 1,773,310 1,773,310 0 1,773,310 24,895 1% Transfers In 350,000 350,000 1,393,259 749,000 350,000 0 350,000 -1,043,259 -75% Fund Balance 0 0 653,545 0 350 0 350 -653,195 -100% Total 2,144,851 2,138,955 3,795,219 2,522,310 2,123,660 0 2,123,660 -1,671,559 -44% Expenses Supplies & Materials 0 0 0 20,000 20,000 0 20,000 20,000 100% Current Services 335,458 341,292 579,696 561,050 561,050 0 561,050 -18,646 -3% Fixed Charges 560,570 709,560 1,435,095 942,610 942,610 0 942,610 -492,485 -34% Capital Outlay 256,972 0 850,000 0 0 0 0 -850,000 -100% Non Capitalized Assets 577,021 660,517 699,678 600,000 600,000 0 600,000 -99,678 -14% Total 1,730,022 1,711,369 3,564,469 2,123,660 2,123,660 0 2,123,660 -1,440,809 -40% Retiree Health Insurance Fund This fund is used to account for revenues and expenses of the county’s self-insured medical coverage for eligible County retirees. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 913,654 1,496,197 1,500,000 0 1,500,000 0 1,500,000 0 0% Total 913,654 1,496,197 1,500,000 0 1,500,000 0 1,500,000 0 0% Expenses Fixed Charges 1,122,842 1,117,497 1,500,000 0 1,500,000 0 1,500,000 0 0% Total 1,122,842 1,117,497 1,500,000 0 1,500,000 0 1,500,000 0 0% Harnett County FY 2023-2024 Approved Budget Page 134 HCBOC 061923 Pg. 152 Unemployment Insurance Fund This fund accounts for funds set aside for unemployment claims against Harnett County processed through the NC Department of Commerce Division of Employment Security. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 221,465 108,675 250,000 0 250,000 0 250,000 0 0% Total 221,465 108,675 250,000 0 250,000 0 250,000 0 0% Expenses Salary & Benefits 19,734 16,813 250,000 0 250,000 0 250,000 0 0% Total 19,734 16,813 250,000 0 250,000 0 250,000 0 0% Workers Compensation Insurance Fund This fund is used to account for revenues and expenses of the county’s self-insured workers compensation for County employees. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Exp FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 1,134,569 1,322,418 850,000 0 850,000 0 850,000 0 0% Miscellaneous 1,351 0 0 0 0 0 0 0 0% Total 1,135,920 1,322,418 850,000 0 850,000 0 850,000 0 0% Expenses Fixed Charges 180,454 349,600 850,000 0 850,000 0 850,000 0 0% Total 180,454 349,600 850,000 0 850,000 0 850,000 0 0% Harnett County FY 2023-2024 Approved Budget Page 135 HCBOC 061923 Pg. 153 Special Revenue Funds Special revenue funds are used to account for specific revenues that are legally restricted for particular purposes. Asset Forfeiture Fund This fund accounts for the revenues of assets seized as a result of criminal activity. These funds are forwarded to the county by the state for asset seizures that result from law enforcement efforts that the Harnett County Sheriff’s Office participated in. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 79,223 2,775 0 0 0 0 0 0 0% Fund Balance 0 0 498,416 0 0 224,100 224,100 -498,416 -100% Total 79,223 2,775 498,416 0 0 224,100 224,100 -498,416 -100% Expenses Supplies & Materials 0 19,828 36,000 0 0 0 0 -36,000 -100% Current Services 0 0 25,830 0 0 0 0 -25,830 -100% Fixed Charges 0 0 13,000 0 0 0 0 -13,000 -100% Capital Outlay 0 63,078 282,416 0 0 224,100 224,100 -282,416 -100% Non Capitalized Assets 6,150 309,995 141,170 0 0 0 0 -141,170 -100% Interfund/Budgetary 228,803 94,567 0 0 0 0 0 0 0% Total 234,953 487,468 498,416 0 0 224,100 224,100 -498,416 -100% Expansion & Other Notes The FY 2024 budget includes funding for three new vehicles at the Sheriff’s Office. The vehicles will be utilized by the Street Crime Unit. Net Cost: $224,100. Harnett County FY 2023-2024 Approved Budget Page 136 HCBOC 061923 Pg. 154 Automation Enhancement & Preservation Fund This fund accounts for 10 percent of fees collected in the Register of Deeds Office. These funds are required by NC statutes to be set aside and used to finance expenditures to improve automation in the Register of Deeds Office. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 74,530 85,108 65,000 65,000 65,000 0 65,000 0 0% Fund Balance 0 0 87,000 85,000 85,000 0 85,000 -2,000 -2% Total 74,530 85,108 152,000 150,000 150,000 0 150,000 -2,000 -1% Expenses Professional Services 40,877 0 37,666 150,000 150,000 0 150,000 112,334 298% Supplies & Materials 0 266 0 0 0 0 0 0 0% Fixed Charges 0 1,500 116,500 0 0 0 0 -116,500 -100% Non Capitalized Assets 0 1,096 0 0 0 0 0 0 0% Interfund/Budgetary 0 6,600 0 0 0 0 0 0 0% Total 40,877 9,462 154,166 150,000 150,000 0 150,000 -4,166 -3% Harnett County FY 2023-2024 Approved Budget Page 137 HCBOC 061923 Pg. 155 Concealed Weapons Fund This fund accounts for the proceeds of concealed weapon permits issued by the Harnett County Sheriff’s Office. These funds are used by the Harnett County Sheriff for law enforcement activities. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 0 0 250,000 0 250,000 0 250,000 0 0% Total 0 0 250,000 0 250,000 0 250,000 0 0% Expenses Current Services 0 0 250,000 0 250,000 0 250,000 0 0% Total 0 0 250,000 0 250,000 0 250,000 0 0% Harnett County FY 2023-2024 Approved Budget Page 138 HCBOC 061923 Pg. 156 COVID-19 Relief Funds This fund accounts for the funds received by the Federal government to manage the effects of the COVID-19 pandemic. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Federal Intergovernmental 1,749,566 0 0 0 0 0 0 0 0% Total 1,749,566 0 0 0 0 0 0 0 0% Expenses Salary & Benefits 329,088 0 0 0 0 0 0 0 0% Supplies & Materials 336,566 0 0 0 0 0 0 0 0% Current Services 48,793 0 0 0 0 0 0 0 0% Capital Outlay 159,973 0 0 0 0 0 0 0 0% Non-Cap Assets 82,487 0 0 0 0 0 0 0 0% Interfund/Budgetary 2,000,000 516,321 0 0 0 0 0 0 0% Total 2,956,906 516,321 0 0 0 0 0 0 0% Harnett County FY 2023-2024 Approved Budget Page 139 HCBOC 061923 Pg. 157 American Rescue Plan Funds This fund accounts for the funds received by the Federal government to manage the effects of the COVID-19 pandemic. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 0 0 10,015,000 0 0 0 0 Fund Balance 0 0 0 0 0 71,608 71,608 0 0% Total 0 0 0 0 0 71,608 71,608 0 0% Expenses Fixed Charges 0 0 15,000 0 0 0 0 -15,000 -100% Interfund/Budgetary 0 0 10,000,000 0 0 71,608 71,608 -10,000,000 -100% Total 0 0 10,015,000 0 0 71,608 71,608 -10,015,000 -100% Harnett County FY 2023-2024 Approved Budget Page 140 HCBOC 061923 Pg. 158 Debt Service Proceeds Fund This fund accounts for the proceeds of debt service for projects under construction. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 0 0 1,500,000 0 0 0 0 -1,500,000 -100% Services Charges 2,310 0 0 0 0 0 0 0 0% Total 2,310 0 1,500,000 0 0 0 0 -1,500,000 -100% Expenses Fixed Charges 0 0 1,450,000 0 0 0 0 -1,450,000 -100% Interfund/Budgetary 0 88,472 50,000 0 0 0 0 -50,000 -100% Total 0 88,472 1,500,000 0 0 0 0 -50,000 -3% Harnett County FY 2023-2024 Approved Budget Page 141 HCBOC 061923 Pg. 159 Education & Economic Development Fund This fund has historically accounted for the proceeds of Article 44*524 expanded sales tax and Article 46 sales tax. As of the FY 2020 budget, proceeds of Article 44*524 are being budgeted in the General Fund. As of the FY 2022 budget, the balance of Article 44*524 was transferred to the Board of Education Capital Reserve to fund the CIP Capital Maintenance project. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Expenses Interfund/Budgetary 0 3,343,348 0 0 0 0 0 0 0% Total 0 3,343,348 0 0 0 0 0 0 0% Harnett County FY 2023-2024 Approved Budget Page 142 HCBOC 061923 Pg. 160 Emergency Response Planning Fund This fund accounts for the expenditures and revenues related to the County’s emergency response readiness for the Harris Nuclear Power Plant. Duke Energy provides an annual allocation for these activities. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 75,000 75,000 75,000 75,000 75,000 0 75,000 0 0% Total 75,000 75,000 75,000 75,000 75,000 0 75,000 0 0% Expenses Salary & Benefits 34,396 38,900 40,021 41,011 42,685 0 42,685 2,664 7% Professional Services 0 0 0 904 0 0 0 0 0% Supplies & Materials 5,150 3,693 6,266 5,100 5,100 0 5,100 -1,166 -19% Current Services 2,940 7,424 9,610 6,830 6,830 0 6,830 -2,780 -29% Fixed Charges 19,683 5,391 15,803 19,755 19,755 0 19,755 3,952 25% Capital Outlay 8,732 47,159 0 0 0 0 0 0 0% Non Capitalized Assets 0 0 3,300 1,400 630 0 630 -2,670 -81% Total 70,901 102,568 75,000 75,000 75,000 0 75,000 0 0% Harnett County FY 2023-2024 Approved Budget Page 143 HCBOC 061923 Pg. 161 Emergency Telephone Fund This fund accounts for the surcharge billed to telephone customers, the proceeds of which are restricted to expenses related to dispatching emergency (911) calls. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Other Taxes 893,534 866,878 872,801 209,957 457,539 0 457,539 -415,262 -48% Fund Balance 0 0 0 844,913 536,913 0 536,913 536,913 100% Total 893,534 866,878 872,801 1,054,870 994,452 0 994,452 121,651 14% Expenses Supplies & Materials 6,951 822 6,000 10,000 10,000 0 10,000 4,000 67% Current Services 415,415 103,574 400,211 150,620 150,620 0 150,620 -249,591 -62% Fixed Charges 368,787 291,363 370,590 307,500 327,082 0 327,082 -43,508 -12% Non Capitalized Assets 5,589 12,230 16,000 506,750 506,750 0 506,750 490,750 3067% Interfund/Budgetary 0 0 80,000 80,000 0 0 0 -80,000 -100% Total 796,742 407,989 872,801 1,054,870 994,452 0 994,452 121,651 14% Harnett County FY 2023-2024 Approved Budget Page 144 HCBOC 061923 Pg. 162 Fines & Forfeitures Fund This trust fund accounts for the collection and payment of legally restricted fines and forfeitures to the Harnett County Board of Education. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Miscellaneous 0 239,891 300,000 0 350,000 0 350,000 50,000 17% Total 0 239,891 300,000 0 350,000 0 350,000 50,000 17% Expenses Current Services 0 218,246 300,000 0 350,000 0 350,000 50,000 17% Total 0 218,246 300,000 0 350,000 0 350,000 50,000 17% Harnett County FY 2023-2024 Approved Budget Page 145 HCBOC 061923 Pg. 163 Public Safety Fund Historically, this fund has accounted for the consolidated expenditures and revenues associated with public safety functions. These programs have now been moved to separate funds to more effectively track and report activity. The only remaining program budgeted here is the Governor’s Highway Safety grant, which ended September 30, 2020. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 231,282 203,640 187,545 0 0 0 0 -187,545 -100% Miscellaneous 36,265 492 0 0 0 0 0 0 0% Fund Balance 0 0 9,696 0 0 0 0 -9,696 -100% Total 267,547 204,132 197,241 0 0 0 0 -197,241 -100% Expenses Professional Services 0 0 918 0 0 0 0 -918 -100% Supplies & Materials 0 0 1,782 0 0 0 0 -1,782 -100% Current Services 0 0 800 0 0 0 0 -800 -100% Fixed Charges 199,153 198,477 172,045 0 0 0 0 -172,045 -100% Contracts & Grants 44,375 5,537 9,696 0 0 0 0 -9,696 -100% Total 259,435 204,014 197,241 0 0 0 0 -197,241 -100% Harnett County FY 2023-2024 Approved Budget Page 146 HCBOC 061923 Pg. 164 Radio System Fund This fund accounts for the revenues charged to towns and emergency response agencies for use of the County’s emergency radio system. Funds are used to operate and maintain the radio system. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 376,853 370,242 366,600 388,800 388,800 0 388,800 22,200 6% Fund Balance 0 0 0 588,200 588,200 0 588,200 588,200 100% Total 376,853 370,242 366,600 977,000 977,000 0 977,000 610,400 167% Expenses Professional Services 5,990 2,500 25,000 10,000 10,000 0 10,000 -15,000 -60% Supplies & Materials 0 0 5,000 1,000 1,000 0 1,000 -4,000 -80% Current Services 27,592 21,000 216,933 149,100 149,100 0 149,100 -67,833 -31% Fixed Charges 163,572 144,885 89,395 63,000 63,000 0 63,000 -26,395 -30% Capital Outlay 0 0 0 0 753,900 0 753,900 753,900 100% Non Capitalized Assets 0 0 42,500 753,900 0 0 0 -42,500 -100% Total 197,154 168,385 378,828 977,000 977,000 0 977,000 598,172 158% Harnett County FY 2023-2024 Approved Budget Page 147 HCBOC 061923 Pg. 165 Revaluation Fund By law, the county is required to set aside annually a portion of the cost of the reappraisal of real property required by state law. This fund accounts for the transfer from the General Fund and the expenses associated with the reappraisal. Funds required for FY 23 will be transferred early, and amounts will be reflected in FY 22 Revised Budget. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Transfers In 690,000 1,380,000 0 0 0 0 0 0 0% Fund Balance 0 0 204,875 0 500,000 0 500,000 295,125 144% Total 690,000 1,380,000 204,875 0 500,000 0 500,000 295,125 144% Expenses Professional Services 1,012,284 900,052 204,875 0 500,000 0 500,000 295,125 144% Total 1,012,284 900,052 204,875 0 500,000 0 500,000 295,125 144% Sheriff’s Execution Fund This fund accounts for the execution revenue collected by the Sheriff’s Office, which is restricted for law enforcement purposes. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Services Charges 0 151,949 200,000 0 200,000 0 200,000 0 0% Total 0 151,949 200,000 0 200,000 0 200,000 0 0% Expenses Current Service Charges 0 151,949 200,000 0 200,000 0 200,000 0 0% Total 0 151,949 200,000 0 200,000 0 200,000 0 0% Harnett County FY 2023-2024 Approved Budget Page 148 HCBOC 061923 Pg. 166 Special Districts Fund This fund accounts for the revenues of the County’s 18 fire and rescue districts and one special school district. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Ad Valorem Taxes 8,728,757 9,302,977 14,642,391 0 12,990,019 234,814 13,224,833 -1,652,372 -11% Miscellaneous 2,239,777 2,588,376 4,199,279 0 2,986,778 0 2,986,778 -1,212,501 -29% Total 10,968,534 11,891,353 18,841,670 0 15,976,797 234,814 16,211,611 -2,864,873 -15% Expenses Contracts & Grants 10,969,734 11,812,158 18,841,670 0 15,976,797 234,814 16,211,611 -2,864,873 -15% Total 10,969,734 11,812,158 18,841,670 0 15,976,797 234,814 16,211,611 -2,864,873 -15% The Board of Commissioners approved increases in tax rates for three fire departments. The increases are detailed in the table below and approved increases are in red. The justifications for increases are as follows: • Benhaven requested a 1-cent tax increase, and the manager recommended a 1-cent tax increase. Benhaven’s call volume continues to increase, and the new fire station will be completed in late 2023. The department will need to staff the new station. • Boone Trail requested a 2-cent tax increase, and the manager recommended a 2-cent increase. Boone Trail’s call volume continues to increase. The additional funds will allow the station to hire needed staff. • West Area requested a 5-cent increase to make the rate equal to what is charged in Cumberland County. The manager recommended a 1-cent increase in their tax rate. The Averasboro School District is approved at the same rate as current, 2 cents, which results in $398,627. Harnett County FY 2023-2024 Approved Budget Page 149 HCBOC 061923 Pg. 167 District FY 23 Rate FY 24 Req Rate FY 24 Rec Rate Total Revenue FY 23 Rate Produces Total Revenue FY 24 Rate Produces Increase Anderson Creek 0.110 0.110 0.110 1,907,349 1,907,349 0 Angier 0.075 0.075 0.075 1,456,979 1,456,979 0 Benhaven 0.110 0.120 0.120 1,401,633 1,506,031 104,398 Benson 0.120 0.120 0.120 128,602 128,602 0 Boone Trail 0.080 0.100 0.100 620,238 745,285 125,047 Buies Creek 0.100 0.100 0.100 821,813 821,813 0 Coats/Grove 0.110 0.110 0.110 883,073 883,073 0 Crains Creek 0.100 0.100 0.100 77,430 77,430 0 Cypress Pointe 0.095 0.095 0.095 68,728 68,728 0 Dunn 0.090 0.090 0.090 1,841,739 1,841,739 0 Erwin 0.095 0.095 0.095 411,906 411,906 0 Flatbranch 0.130 0.130 0.130 640,540 640,540 0 Flatwoods 0.120 0.120 0.120 153,799 153,799 0 Godwin 0.150 0.150 0.150 7,043 7,043 0 Northwest Harnett 0.080 0.080 0.080 1,212,868 1,212,868 0 Spout Springs 0.120 0.120 0.120 2,803,391 2,803,391 0 Summerville 0.100 0.100 0.100 1,049,070 1,049,070 0 West Area 0.100 0.150 0.110 67,074 72,443 5,369 West Johnston 0.070 0.070 0.070 24,885 24,885 0 Total Fire Districts 15,578,160 15,812,974 234,814 Averasboro School District 0.020 0.020 0.020 398,627 398,627 0 Harnett County FY 2023-2024 Approved Budget Page 150 HCBOC 061923 Pg. 168 Veterans Treatment Court Fund This fund accounts for the revenues and expenses of the treatment court for veterans. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Restricted Revenue 168,678 443,960 834,546 0 208,637 0 208,637 -625,909 -75% Miscellaneous 47,990 31,563 73,000 0 18,250 0 18,250 -54,750 -75% Transfers In 57,484 0 0 0 0 0 0 0 0% Fund Balance 0 0 195,350 0 48,838 0 48,838 -146,512 -75% Total 274,152 475,523 1,102,896 0 275,725 0 275,725 -827,171 -75% Expenses Salary & Benefits 5,145 8,673 46,125 0 11,531 0 11,531 -34,594 -75% Professional Services 158,994 169,966 689,718 0 172,430 0 172,430 -517,288 -75% Supplies & Materials 5,617 6,331 104,792 0 26,573 0 26,573 -78,219 -75% Current Services 18,400 33,113 185,597 0 46,026 0 46,026 -139,571 -75% Fixed Charges 78,671 68,080 56,070 0 14,017 0 14,017 -42,053 -75% Non Capitalized Assets 2,783 299 20,594 0 5,148 0 5,148 -15,446 -75% Total 269,609 286,462 1,102,896 0 275,725 0 275,725 -827,171 -75% No county funding for Veterans Treatment Court is requested in FY 2024. Harnett County FY 2023-2024 Approved Budget Page 151 HCBOC 061923 Pg. 169 Workforce Development (WIA) Fund This fund accounts for grant funds used to provide job placement and education opportunities to eligible participants in Harnett and Sampson counties. FY 21 Actual FY 22 Actual FY 23 Rev Bud FY 24 Total Req FY 24 Total Appr Cont FY 24 Total Appr Rec FY 24 Total Appr Appr Variance Appr % Inc/Dec Revenues Federal Intergovernmental 406,636 539,293 618,470 233,896 737,335 0 737,335 118,865 19% Miscellaneous 383 0 0 0 0 0 0 0 0% Total 407,018 539,293 618,870 233,896 737,335 0 737,335 118,465 19% Expenses Salary & Benefits 319,407 383,638 468,015 64,900 568,339 0 568,339 100,324 21% Supplies & Materials 2,118 3,708 3,091 5,250 5,250 0 5,250 2,159 70% Current Services 10,566 14,881 15,847 22,074 22,074 0 22,074 6,227 39% Fixed Charges 12,860 19,090 20,500 18,260 18,260 0 18,260 -2,240 -11% Non-Captalized Assts 0 6,845 0 0 0 0 0 0 0% WIOA Program 62,117 127,332 109,217 123,412 123,412 0 123,412 14,195 13% Total 407,067 555,493 616,670 233,896 737,335 0 737,335 120,665 20% Harnett County FY 2023-2024 Approved Budget Page 152 HCBOC 061923 Pg. 170       Appendices   Harnett County FY 2023-2024 Approved BudgetPage 153HCBOC 061923 Pg. 171 HARNETT COUNTY Fiscal Year 2024 Budget Ordinance Appendix 1 Harnett County FY 2023-2024 Approved Budget Page 154 HCBOC 061923 Pg. 172 BUDGET ORDINANCE Fiscal Year 2023-2024 BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, in accordance with G.S. 159-13 of the North Carolina General Statutes, that: Section 1: Expenditures The following expenditure amounts are hereby appropriated for the operation of the county government and its activities for the fiscal year beginning July 1, 2023, and ending June 30, 2024, in accordance with the chart of accounts heretofore established for the County: Capital Reserve Funds Board Of Education Capital Reserve Fund 2,421,528 Emergency Services Capital Reserve Fund 742,516 General Government Capital Reserve Fund 219,000 Parks & Recreation Capital Reserve Fund 500,000 Sheriff's Capital Reserve Fund 874,700 Solid Waste Capital Reserve Fund 1,233,188 Solid Waste Post-Closure Capital Reserve Fund 251,591 Debt Service Funds General Government Debt Service Fund 21,782,107 Harnett Regional Water Debt Service Fund 4,441,495 Solid Waste Debt Service Fund 151,450 Harnett County FY 2023-2024 Approved Budget Page 155 HCBOC 061923 Pg. 173 Enterprise Funds Harnett Regional Water (HRW) HRW Administration 8,792,950 Water Treatment Plant 9,305,659 Wastewater Treatment Plant 4,170,400 South Harnett Wastewater Plant 4,056,610 Water Distribution 6,710,257 Sewer Collections 5,784,805 Total Harnett Regional Water 43,338,000 Solid Waste 8,789,000 General Fund Culture & Recreation Culture & Recreation Appropriation 260,553 Library Department--Main Branch 2,228,282 Library Department--Angier Branch 275,187 Library Department--Benhaven Branch 195,820 Library Department--Coats Branch 172,052 Library Department--Dunn Branch 338,769 Library Department--Erwin Branch 178,317 Parks & Recreation Department 1,942,128 Economic & Physical Development Community Development 10,709 Cooperative Extension 419,572 Cooperative Extension--Special Programs 122,818 Development Services 1,245,575 Development Services--Building Inspections 1,451,754 Economic Development 1,038,781 Education Central Carolina Community College 1,818,075 Harnett County Board Of Education 28,121,809 Environmental Protection Environmental Protection Allocation 12,000 NC Forestry Program 164,599 Soil & Water Conservation District 331,263 Harnett County FY 2023-2024 Approved Budget Page 156 HCBOC 061923 Pg. 174 General Government Administration 1,363,290 Board Of Elections 748,566 Clerk Of Court 51,810 Facilities Maintenance 3,685,614 Finance 1,888,769 Fleet Maintenance 946,989 General Services 272,931 Governing Body 618,940 Human Resources 965,685 Information Technology 2,849,914 Information Technology--GIS 998,871 Legal Services 556,068 Register Of Deeds 883,490 Retiree Insurance 930,000 Tax 2,030,869 Human Services General Services --Restitution 122,958 Health Department--Administration 6,053,478 Health Department--Vital Records 359 Health Department--Laboratory Services 102,408 Health Department--Child Health 194,303 Health Department--Immunization Action Plan 3,389 Health Department--School Health Nurse 150,000 Health Department--Adult Health Service 134,019 Health Department--Sexually Transmitted Disease 31,832 Health Department--Maternal Health 88,742 Health Department--Family Planning 117,126 Health Department--Tuburculosis Program 23,118 Health Department--Communicable Diseases 2,025 Health Department--TANF 16,203 Health Department--Health Education 14,529 Health Department--Child Fatality Prevention Team 3,873 Health Department--HIV-STD County 3,870 Health Department--Health Promotion 4,106 Health Department--Healthy Communities 20,084 Harnett County FY 2023-2024 Approved Budget Page 157 HCBOC 061923 Pg. 175 Health Department--ITTS 9,091 Hea lth Department--WIC - Administration 358 Health Department--WIC - Client Services 101,319 Health Department--WIC - Nutrition Education 6,355 Health Department--WIC - Breastfeeding 2,807 Health Department--WIC - Peer Breastfeeding 11,065 Health Department--CMARC 94,830 Health Department--CMHRP 129,869 Health Department--Bioterrorism 27,864 Health Department--Environmental Health 112,349 Health Department--Senior Services 1,625,677 Mental Health 605,679 Social Services--Administration 2,623,972 Social Services--Adoptions 577,788 Social Services--Adult Medicaid 2,611,722 Social Services--Adult Services 1,257,485 Social Services--Child Care Subsidy 486,115 Social Services--Child Protective Services 2,543,831 Social Services--Child Support 1,682,241 Social Services--Energy Programs 1,600,799 Social Services--Family & Children's Medicaid 1,993,851 Social Services--Food Stamps 2,027,849 Social Services--Foster Care 3,889,437 Social Services--Fraud Prevention 423,873 Social Services--Medicaid Transportation 275,606 Social Services--Workfirst 394,668 Veterans Services 420,921 Non-Departmental Contingency 1,460,000 Transfers To Capital And Debt: Capital Reserve Fund - Board of Education 1,021,528 Capital Reserve Fund - Sheriff 150,000 Debt Service Fund - General Government 11,000,000 Internal Service Fund - Information Technology 350,000 Subtotal--Transfers to Capital and Debt 12,596,228 Harnett County FY 2023-2024 Approved Budget Page 158 HCBOC 061923 Pg. 176 Public Safety Animal Services--Animal Control 463,021 Animal Services--Animal Shelter 504,444 Emergency Services 1,272,426 Emergency Services--Emergency Management Grants 263,554 Emergency Services--Emergency Medical Services 11,481,144 Emergency Services--Medical Examiner 100,000 Emergency Services--Rescue Districts 4,592,173 Sheriff's Office 15,952,162 Sheriff's Office--Campbell Deputies 723,436 Sheriff's Office--Child Support Enforcement 100,507 Sheriff's Office--Emergency Communications 2,548,281 Sheriff's Office--Jail 7,806,024 Sheriff's Office--School Resource Officers 2,480,674 Transportation Harnett Area Rural Transit System (HARTS)—Transportation 1,566,514 Harnett Area Rural Transit System (HARTS)--Administration 1,095,529 Harnett Regional Jetport 1,319,808 General Fund Total 158,069,637 Harnett County FY 2023-2024 Approved Budget Page 159 HCBOC 061923 Pg. 177 Internal Service Funds Dental Insurance Internal Service Fund 650,000 Employee Clinic Internal Service Fund 228,762 Fleet Replacement Internal Service Fund 524,529 Flexible Spending Account Internal Service Fund 400,000 Health Insurance Internal Service Fund 12,486,500 Information Technology Internal Service Fund 2,123,660 Retiree Health Insurance Internal Service Fund 1,500,000 Unemployment Insurance Internal Service Fund 250,000 Workers Compensation Internal Service Fund 850,000 Harnett County FY 2023-2024 Approved Budget Page 160 HCBOC 061923 Pg. 178 Special Districts The actual net proceeds from the property taxes levied within each district below and the sales tax collected on behalf of each district below shall constitute the appropriation. All net taxes including sales tax shall be distributed to the appropriate district, as estimated below: District Total Revenue FY 24 Rate Produces Averasboro School 398,627 Fire Districts Anderson Creek 1,907,349 Angier 1,456,979 Benhaven 1,506,031 Benson 128,602 Boone Trail 745,285 Buies Creek 821,813 Coats/Grove 883,073 Crains Creek 77,430 Cypress Pointe 68,728 Dunn 1,841,739 Erwin 411,906 Flatbranch 640,540 Flatwoods 153,799 Godwin 7,043 Northwest Harnett 1,212,868 Spout Springs 2,803,391 Summerville 1,049,070 West Area 72,443 West Johnston 24,885 Total Fire Districts 15,812,974 Harnett County FY 2023-2024 Approved Budget Page 161 HCBOC 061923 Pg. 179 Special Revenue Funds Special Revenue Funds American Rescue Plan Funds 71,608 Asset Forfeitures Special Revenue Fund 224,100 Automation Enhancement & Preservation Special Revenue Fund 150,000 Concealed Weapons Permit Special Revenue Fund 250,000 Emergency Response Planning Special Revenue Fund 75,000 Emergency Telephone Special Revenue Fund 994,452 Fines And Forfeitures Special Revenue Fund 350,000 Radio System Special Revenue Fund 977,000 Revaluation Special Revenue Fund 500,000 Sheriff's Execution Special Revenue Fund 200,000 Special Districts Special Revenue Fund 16,211,611 Veterans Treatment Court Special Revenue Fund 275,725 Harnett County FY 2023-2024 Approved Budget Page 162 HCBOC 061923 Pg. 180 Section 2: Revenues The following revenues are estimated to be available to fund the operations of the county government and are hereby approved for the fiscal year beginning July 1, 2023, and ending June 30, 2024, in accordance with the chart of accounts heretofore established for the county. Capital Reserve Funds Board of Education Capital Reserve Non-Revenue Receipts 2,421,528 Total Board of Education 2,421,528 Emergency Services Capital Reserve Non-Revenue Receipts 742,516 Total Emergency Services 742,516 General Government Capital Reserve Non-Revenue Receipts 219,000 Total General Government 219,000 Facilities Maintenance Capital Reserve Non-Revenue Receipts 500,000 Total Facilities Maintenance Capital Reserve 500,000 Parks & Recreation Capital Reserve Non-Revenue Receipts 500,000 Total Parks & Recreation 500,000 Sheriff's Capital Reserve Non-Revenue Receipts 874,700 Total Sheriff's 874,700 Solid Waste Post Closure Fund Capital Reserve Non-Revenue Receipts 251,591 Total Solid Waste Post Closure Fund 251,591 Solid Waste Capital Reserve Non-Revenue Receipts 1,233,188 Total Solid Waste 1,233,188 Harnett County FY 2023-2024 Approved Budget Page 163 HCBOC 061923 Pg. 181 Debt Service Funds General Government Debt Service Fund Taxes - Sales 10,782,107 Non-Revenue Receipts 11,000,000 Total General Government 21,782,107 Harnett Regional Water Debt Service Fund Non-Revenue Receipts 4,441,495 Total Harnett Regional Water 4,441,495 Solid Waste Debt Service Fund Non-Revenue Receipts 151,450 Total Solid Waste 151,450 Harnett County FY 2023-2024 Approved Budget Page 164 HCBOC 061923 Pg. 182 Enterprise Funds Harnett Regional Water (HRW) Enterprise Fund Service Charges - Invest Earnings 250,000 Service Charges - Other Services 750,000 Service Charges - Returned Check 13,000 Service Charges - Penalties 1,350,000 Service Charges - Water 26,500,000 Service Charges - Sewer 13,310,000 Service Charges - Energy 825,000 Sale Of Fixed Assets 15,000 Rents 175,000 Other Revenue 150,000 Total HRW Enterprise Fund 43,338,000 Solid Waste Enterprise Fund Solid Waste Availability Fee 300,000 State 3,500,000 Service Charges - Invest Earnings 12,000 Service Charges - Returned Check 4,800,000 Service Charges - Penalties 22,000 Service Charges - Solid Waste 155,000 Total Solid Waste Enterprise Fund 8,789,000 Harnett County FY 2023-2024 Approved Budget Page 165 HCBOC 061923 Pg. 183 General Fund General Fund Ad Valorem Taxes - Real 72,625,000 Ad Valorem Taxes - Motor Vehicles 8,310,000 Ad Valorem Taxes - Real Delinquent 325,000 Ad Valorem Taxes - Penalties 300,000 Article 39 Sales Tax 10,100,000 Article 40 Sales Tax 7,950,000 Article 42 Sales Tax 2,061,800 Article 44 Sales Tax 6,450,000 Excise Tax 1,164,000 Federal 16,747,847 State 2,429,486 Local 3,350 Medicaid Hold Harmless 6,100,000 Service Charges - Departmental 15,409,951 Service Charges - Indirect Cost 1,564,646 Service Charges - Concessions 107,100 Service Charges - Invest Earnings 750,000 Contributions And Donations 277,515 Rents 59,500 Other Revenue 276,870 Transfers From - Special Revenue 71,608 Fund Balance Appropriated 4,985,964 Total General Fund Revenue 158,069,637 Harnett County FY 2023-2024 Approved Budget Page 166 HCBOC 061923 Pg. 184 Internal Service Funds Dental Insurance Internal Service Fund Service Charges 650,000 Total Dental Insurance 650,000 Employee Clinic Internal Service Fund Service Charges 228,762 Total Employee Clinic 228,762 Fleet Replacement Internal Service Fund Service Charges 148,008 Miscellaneous Income 12,000 Non-Revenue Receipts 364,521 Total Fleet Replacement 524,529 Flexible Spending Account Internal Service Fund Service Charges 400,000 Total Flexible Spending 400,000 Health Insurance Internal Service Fund Service Charges 12,000,000 Non-Revenue Receipts 486,500 Total Health Insurance 12,486,500 Information Technology Internal Service Fund Service Charges 1,773,310 Non-Revenue Receipts 350,350 Total Information Technology 2,123,660 Retiree Health Insurance Internal Service Fund Service Charges 1,500,000 Total Retiree Health 1,500,000 Unemployment Insurance Internal Service Fund Service Charges 250,000 Total Unemployment 250,000 Workers Compensation Fund Internal Service Fund Service Charges 850,000 Total Workers Compensation 850,000 Harnett County FY 2023-2024 Approved Budget Page 167 HCBOC 061923 Pg. 185 Special Revenue Funds: Asset Forfeitures Special Revenue Fund Non-Revenue Receipts 224,100 Total Asset Forfeitures 224,100 Automation Enhancement & Preservation Special Revenue Fund Service Charges 65,000 Non-Revenue Receipts 85,000 Total Automation 150,000 Concealed Weapons Permit Special Revenue Fund Service Charges 250,000 Total Concealed Weapon Permits 250,000 American Rescue Plan Fund Non-Revenue Receipts 71,608 Total American Rescue Plan Fund 71,608 Emergency Response Planning Special Revenue Fund Miscellaneous Income 75,000 Total Emergency Response Planning 75,000 Emergency Telephone Special Revenue Fund Taxes-Other 457,539 Non-Revenue Receipts 536,913 Total Emergency Telephone 994,452 Fines And Forfeitures Special Revenue Fund Miscellaneous Income 350,000 Total Fines & Forfeitures 350,000 Radio System Special Revenue Fund Service Charges 388,800 Non-Revenue Receipts 588,200 Total Radio System 977,000 Harnett County FY 2023-2024 Approved Budget Page 168 HCBOC 061923 Pg. 186 Revaluation Special Revenue Fund Non-Revenue Receipts 500,000 Total Revaluation 500,000 Sheriff's Execution Special Revenue Fund Service Charges 200,000 Total Sheriff's Execution 200,000 Special Districts Special Revenue Fund Taxes-Ad Valorem 13,224,833 Miscellaneous Income 2,986,778 Total Special Districts 16,211,611 Veterans Treatment Court Special Revenue Fund Restricted Revenue 208,637 Miscellaneous Income 18,250 Non-Revenue Receipts 48,838 Total Veterans Treatment Court 275,725 Workforce Development (WIA) Special Revenue Fund Restricted Revenue 737,335 Total Workforce Development 737,335 Harnett County FY 2023-2024 Approved Budget Page 169 HCBOC 061923 Pg. 187 Section 3: Board of Commissioners Compensation The following is the salary schedule for the Harnett County Board of Commissioners for the fiscal year beginning July 1, 2023, and ending June 30, 2024, as in accordance with G.S. 153A-28 and G.S. 153A-92: Chairman $ 12,969 per year +$ 610 per month (Travel) Vice Chairman $ 12,158 per year +$ 610 per month (Travel) Commissioner $ 11,354 per year +$ 610 per month (Travel) Section 4: Tax Levies General Fund There is hereby levied a tax at the rate of fifty-nine point one cent (.591) per one hundred dollars ($100) valuation of property listed as of January 1, 2023, for the purpose of raising revenue listed as Tax - Ad Valorem Tax in the Harnett County General fund in Section 2 of this ordinance. The rate of tax, for the purpose of taxation, is based upon an estimated total valuation of real and personal property of $12,346,815,640 and motor vehicles of $1,415,334,902 together with anticipated delinquent collections of $325,000 and penalties of $300,000, should generate a total Tax - Ad Valorem of at least $81,560,000. FY 2023-2024 estimates for real and personal property and for motor vehicle values are based on a property tax collection percentage of 99.46%, which is the collection percentage for the fiscal year ending June 30, 2022. Special Averasboro School District Tax Levy There is hereby levied a tax at the rate of two cents (.02) per one hundred dollars ($100) valuation of property listed for taxes as of January 1, 2023, located within the Special Averasboro School District for the raising of revenue for said Special School District. This rate of tax, for the purpose of taxation, is based upon an estimated total valuation of property of $1,650,579,092 and an estimated collection rate of 99.46% and, together with anticipated delinquent collections, should generate a total Tax - Ad Valorem of at least $398,627. Harnett County FY 2023-2024 Approved Budget Page 170 HCBOC 061923 Pg. 188 Special Fire District Tax Levies There is hereby levied the following tax rates per hundred dollars ($100) valuation of property listed for taxes as of January 1, 2023, located within the Special Districts indicated below for the purpose of providing revenue for said Districts. District FY 24 Rate Anderson Creek 0.110 Angier 0.075 Benhaven 0.120 Benson 0.120 Boone Trail 0.100 Buies Creek 0.100 Coats/Grove 0.110 Crains Creek 0.100 Cypress Pointe 0.095 Dunn 0.090 Erwin 0.095 Flatbranch 0.130 Flatwoods 0.120 Godwin 0.150 Northwest Harnett 0.080 Spout Springs 0.120 Summerville 0.100 West Area 0.110 West Johnston 0.070 The Tax Administrator of Harnett County is hereby authorized, empowered, and commanded to collect the taxes set forth in the tax records filed in the office of the Harnett County Tax Department in the amounts and from the taxpayers likewise therein set forth. Such taxes are hereby declared to be a first lien upon all real property of the respective taxpayers in the County of Harnett, and this order shall be a full and sufficient Harnett County FY 2023-2024 Approved Budget Page 171 HCBOC 061923 Pg. 189 authority to direct, require, and enable the Tax Administrator to levy on and sell any real or personal property of such taxpayers, for and on account thereof, in accordance with the law. Section 5: Board of Education The following categories of funding are provided for the 2023-2024 budget year to meet the needs of the Harnett County Board of Education as detailed in the Harnett County Schools 2023-2024 Budget Request dated April 4, 2023. A. Current Expense: On July 1, 2016, Harnett County adopted a funding formula to serve as a basis for providing current expense dollars to the Harnett County Schools. This formula is based upon information provided by the NC Department of Public Instruction (NCDPI) for student count (2nd month ADM) and the Three-Year Average of Appropriations provided by the County to the Schools. A more detailed discussion of this policy can be found in the Harnett County Fiscal Policy. Funding Formula Allocation NCDPI 2nd Month student count (March 22, 2023)19,751 Three-year Average Appropriations $1,075.00 (latest data available) Base Funding, per fiscal policy $21,232,325.00 Plus, student count for charter schools 1529.00 1,643,675.00 Total funding, per fiscal policy $22,876,000.00 For the Fiscal Year Budget, the County will provide funding as follows: Fiscal Year 2023 Allocation $26,121,589.00 Fiscal Year 2024 Current Expansion Request funding $2,000,220.00 Total Budgeted Appropriation $28,121,809.00 The total appropriation budgeted for Fiscal Year 2024 will provide a per pupil funding of 1,321.51$ Harnett County FY 2023-2024 Approved Budget Page 172 HCBOC 061923 Pg. 190 Supplemental taxes for the Special Averasboro School District, as outlined in Section 3 of this document, are not included in this current expense funding formula. B. Capital Outlay: On July 1, 2016, Harnett County adopted a funding formula for capital and capital maintenance to provide an appropriation based on an amount equal to 65% of the prior fiscal year ADM Lottery proceeds with the remaining 35% set aside for future land purchase or debt payments. On March 31, 2021, Harnett County Schools was awarded a Needs-Based Capital Grant which results in the forfeiture of lottery proceeds for five years. In order to not penalize the Board of Education for the forfeiture of lottery proceeds, the Board of Commissioners has agreed to fund the capital and capital maintenance needs in the amount of $1,021,528. C. Capital Improvements: In accordance with the approved FY 2024-2030 Capital Improvements Program (CIP), $1,400,000 is hereby appropriated for school maintenance needs described in the CIP. D. School Debt: Funds to continue to retire the debt for our public schools have been included. The amounts are as follows: Harnett County FY 2023-2024 Approved Budget Page 173 HCBOC 061923 Pg. 191 2020 Limited Obligation Refunding Bonds Interest 899,550 Principal 5,545,000 2012B Qualified School Construction Bonds Interest 1,365,196 Principal 814,630 2016 Qualified School Construction Bonds Interest - Principal 220,000 2017 GO Bonds - Schools (Benhaven Elementary) Interest 778,063 Principal 1,475,000 2020 GO Bonds for Erwin Elementary School Interest 833,595 Principal 1,375,000 2021 GO Bonds for NW Harnett Elementary School Interest 1,408,250 Principal 2,150,000 Total School Debt Payments 16,864,284$ E. Board of Education member compensation: In accordance with G.S. 115C-38 and G.S. 153A-92, the following maximum compensation levels for the Harnett County Board of Education are established for the fiscal year beginning July 1, 2023, and ending June 30, 2024: Chairman $ 12,969 per year +$ 610 per month (Travel) Vice Chairman $ 12,158 per year +$ 610 per month (Travel) Member $ 11,354 per year +$ 610 per month (Travel) Harnett County FY 2023-2024 Approved Budget Page 174 HCBOC 061923 Pg. 192 Section 6: Economic Development Section 1 of this document includes funding for the following economic development purposes: Personnel 511,434 Professional Consultants 37,290 Marketing/Advertising/Incentives 369,939 Impositions 28,112 Operations 33,836 Professional Dues 58,170 Total Economic Development 1,038,781 All of these funds will be used to promote development and infrastructure improvements in Harnett County. Section 7: Periodic Financial Reports The Finance Officer shall make available to each Department Director, or their designee, access to that director's accounting data maintained on the County's computerized financial management system. The level of access and the ability to manipulate said data shall be determined at the sole discretion of the Finance Officer but shall be no less restrictive than the ability to view such data and generate reports of same. The Finance Officer shall provide monthly expense and revenue reports to the Board of Commissioners in a manner and format agreed to by both parties. Harnett County FY 2023-2024 Approved Budget Page 175 HCBOC 061923 Pg. 193 Section 8: Rates & Fees The Board of Commissioners hereby declares that all rates and fees set forth in Attachment A: Rate & Fee Schedule are in effect during Fiscal Year 2023-2024 and that the County has the authority to charge said rates and fees as set forth in Attachment A until rescinded or modified. The following fees have been added, rescinded, or modified from FY 2022-2023 and are already reflected in Attachment A: Department New, Increase or Decrease Fee Name Current Fee Amount Proposed Fee Amount Units General Fund Animal Services New Rabies Non-Compliance 0.00 100.00 Each Animal Services New Large Livestock Transport Fee 0.00 100.00 Each Animal Services New Small-Medium Livestock Transport Fee 0.00 50.00 Each Animal Services New Multiple Offender Animal Reclaim Fee 0.00 50.00 Each Animal Services New Large Livestock Daily Boarding Fee 0.00 50.00 Each Animal Services New Small-Medium Livestock Daily Boarding Fee 0.00 30.00 Each Animal Services New Fowl Daily Boarding Fee 0.00 5.00 Each Animal Services New Dangerous/Potentially Dangerous Dog Reclaim Fee 0.00 200.00 Each Animal Services New Altered Cat Adoption 0.00 55.00 Each Animal Services New Altered Animal Rescue Pull 0.00 20.00 Each Animal Services New Altered Dog Adoption 0.00 95.00 Each Animal Services Increase Quarantine Animal Picked Up 130.00 230.00 Each Animal Services Increase Quarantine Animal Brought In 100.00 200.00 Each Harnett County FY 2023-2024 Approved Budget Page 176 HCBOC 061923 Pg. 194 Department New, Increase or Decrease Fee Name Current Fee Amount Proposed Fee Amount Units Emergency Services New Alcohol Beverage Control 0.00 100.00 Per Visit Emergency Services Name Change Second Non-Compliance Inspection (Prior name was “Second and Subsequent non-compliance inspections”) Emergency Services Increase Third and Subsequent Non-Compliance Inspections 100.00 200.00 Per Visit Emergency Services Name Change Explosive Materials (blasting) – Single visit /72 hours (Prior name was “Explosive Materials (blasting) /72 hours”) Emergency Services Name Change Explosive Materials (blasting) - Multiple visit/ 90 day (Prior name was “Explosive Materials (blasting) /90 day”) Emergency Services Name Change Automatic Fire Extinguishing System - Fixed Fire Suppression Systems/Sprinkler (Prior name was “Automatic Fire Extinguishing System – Sprinkler”) Emergency Services Increase Plan Review - Over 25,000sqft 250.00 .01/sqft Per Plan Emergency Services New Emergency Access Gate Inspection 0.00 100.00 Per Visit Harnett County FY 2023-2024 Approved Budget Page 177 HCBOC 061923 Pg. 195 Department New, Increase or Decrease Fee Name Current Fee Amount Proposed Fee Amount Units Emergency Services New Battery Energy Storage System Inspection 0.00 100.00 Per Visit Health Increase Food Establishment Plan Review 200.00 250.00 Each Health Increase Swimming Pool Permit 200.00 250.00 Each Health Increase Swimming Pool Reinspection 25.00 75.00 Each Health Increase Pool Plan Review 300.00 400.00 Each Health Increase Flaud QIV 65+ 100.61 Health Increase Fluzone QIV 50.61 Health Increase Flucelvax QIV 59.61 Health Increase HPV Vaccine (3 dose) 825.00 Health New Prevnar 20 302.00 Health Increase Proquad (MMR & Varicella) 270.00 Health Correction/Name Change Women’s Wellness Physical (Prior name was “Adult Health Physicals”) Sliding Fee, Insurance, Medicaid 60.00 Per Visit Health Remove Blood Sugars Sliding Fee, Insurance, Medicaid N/A Health Remove Chronic Disease/Diabetes Sliding Fee, Insurance, Medicaid N/A Health Name Change Care Management for At Risk Children (CMARC) Harnett County FY 2023-2024 Approved Budget Page 178 HCBOC 061923 Pg. 196 Department New, Increase or Decrease Fee Name Current Fee Amount Proposed Fee Amount Units (Prior name was “Care Coordination for Children” Health Name Change Care Management for Hight-Risk Pregnancies (CMHRP) (Prior name was “OBCM-OB Care Management”) Parks & Recreation Increase Multipurpose Field Preparation 30.00 40.00 Per Field Parks & Recreation Increase Open Gym Daily Pass 1.00 2.00 Per Participant Parks & Recreation Remove Open Gym 6 Month Pass 30.00 N/A Parks & Recreation Remove Open Gym Yearly Pass 50.00 N/A Parks & Recreation Correction Afterschool Care Monthly Fee 100.00 120.00 Per Participant Parks & Recreation Increase Movies in the Park Sponsorship: Gold Level 900.00 1,200.00 Per 3 Movies Parks & Recreation Increase Movies in the Park Sponsorship: Silver Level 375.00 1,000.00 Per 3 Movies Parks & Recreation Increase Movies in the Park Sponsorship: Bronze Level 150.00 300.00 Per Movie Enterprise Funds Harnett Regional Water Increase Flat Rate Water, Residential 1st 2,000 gallons 20.00 22.00 Harnett Regional Water Increase Per Thousand Water, Residential 5.50 5.75 Harnett Regional Water Increase Flat Rate Water, Commercial 1st 2,000 gallons 27.00 30.00 Harnett County FY 2023-2024 Approved Budget Page 179 HCBOC 061923 Pg. 197 Department New, Increase or Decrease Fee Name Current Fee Amount Proposed Fee Amount Units Harnett Regional Water Increase Per Thousand Water, Commercial 5.50 5.75 Harnett Regional Water Increase Water Bulk Rate (per 1,000) 2.60 3.00 Harnett Regional Water Increase Water Bulk Rate-Capacity Holders 2.05 2.35 Harnett Regional Water Increase Water Bulk Rate-Woodlake 2.90 3.20 Harnett Regional Water Increase Hydrant Rate (per 1,000) 6.00 7.00 Harnett Regional Water Increase Energy Charge per 1,000 Water (Out of County Municipal Customers Only) 0.25 0.35 Harnett Regional Water Increase Energy Charge per 1,000 Water (Moore County) 0.30 0.40 Harnett Regional Water Increase Flat Rate Sewer, Residential, no gallons 15.00 16.00 Harnett Regional Water Increase Per Thousand Sewer, Residential 6.00 6.50 Harnett Regional Water Increase Flat Sewer, One Person Household 40.00 42.00 Harnett Regional Water Increase Flat Sewer, Two+ Person Household 45.00 48.00 Harnett Regional Water Increase Flat Rate Sewer, Commercial, no gallons 40.00 42.00 Harnett Regional Water Increase Per Thousand Sewer, Commercial 6.00 6.50 Harnett Regional Water Increase Sewer Institutional Rate, Minimum 250.00 300.00 Harnett Regional Water Increase Per Thousand Sewer, Institutional 6.00 6.50 Harnett County FY 2023-2024 Approved Budget Page 180 HCBOC 061923 Pg. 198 Department New, Increase or Decrease Fee Name Current Fee Amount Proposed Fee Amount Units Harnett Regional Water Increase Sewer Bulk Rate-Capacity Holders 2.30 2.75 Harnett Regional Water Increase Sewer Bulk Rate-Linden Oaks 2.60 3.00 Solid Waste Management Remove Furniture/Toys/ Electronics (indoor or outdoor) 45.00 N/A Solid Waste Management Remove Landfill tipping fee: All other non- household/recycling items 45.00 N/A Harnett County FY 2023-2024 Approved Budget Page 181 HCBOC 061923 Pg. 199 Section 9: Authorized Positions The Board of Commissioners has authorized the following number of full-time positions budgeted by function/department. FY 2024 General Government 107.00 Publi c Safety: Sheriff 237.00 Emergency Service 8.50 Emergency Medical Services 86.00 Emergency Communications 27.00 Animal Services 10.00 Transportation 21.00 Environment Safety 4.00 Economic & Physical Development 29.00 Human Services: Health 60.30 Social Services 204.00 Human Services (all others)15.70 Cultural & Recreational 41.00 Workforce Development 6.00 Emergency Response Planning Grant 0.50 Harnett Regional Water 110.00 Solid Waste 17.00 Employee Clinic 1.00 Total Positions Budgeted 985.00 Harnett County FY 2023-2024 Approved Budget Page 182 HCBOC 061923 Pg. 200 Section 10: Personnel and Compensation The Board of Commissioners has authorized the Fiscal Year 2023-2024 Budget to include: A. Funding is included in the previously listed sections for the Employee Performance Pay Plan in the amount of 1.5%, market adjustment in the amount of 5%, and a Cost-of-Living Adjustment (COLA) in the amount of 3.0% and is to be administered in accordance with the Harnett County Personnel Ordinance. B. A County contribution of 5% of sworn law enforcement officers’ salary into the State supplemental 401K plan, regardless of employee contribution, as required by G.S. 143-166.50(e). C. A County contribution of 2% of general employees' (non-sworn law enforcement officers’) salary into the State supplemental 401K plan, regardless of employee contribution. D. The County shall pay the individual cost of medical and dental insurance of all regular full-time active employees. The monthly rates for full-time active employees are posted in the Rate & Fee Schedule. E. Vision insurance is available for eligible full-time employees to purchase as an elected deduction. The County does not participate in the cost of this insurance for the employee. The monthly rate for full-time active employees is posted in the Rate & Fee Schedule. F. The County will transfer $15.00 per full-time employee per month to the Employee Clinic Internal Service Fund to fund the employee health clinic. The County will provide the service for all full and part-time employees and their dependents. Those retirees who are covered by the County health insurance plan may also utilize the clinic. The employees will not be required to use leave while receiving treatment at the clinic nor pay a co-pay for services received. G. The County will transfer $10.00 per full-time employee per month to the OPEB Trust Fund to fund the OPEB Trust. Additionally, the County will transfer $10.00 per sworn law enforcement employee per month to the OPEB Trust Fund to fund the LEOSSA Trust. These funds will be placed into a special fund to be invested with the State Treasurer to accumulate for use in paying future benefits owed to qualifying employees who separate from the County's employment. H. Requests for new positions, salary adjustments, position reclassifications, transfers and/or department reorganizations will only be considered by management as part of the annual budget process. Should the need arise to address one or more of these items during the course of the fiscal year, the department will present their request to the County Manager who may address the matter based on his/her level of discretion granted in the Personnel Ordinance. All requests for new positions will be required to be presented to the full Board of County Commissioners at a regularly scheduled work session to obtain their approval at the following regular meeting. Harnett County FY 2023-2024 Approved Budget Page 183 HCBOC 061923 Pg. 201 Section 11: Salary Grade Table The Board of Commissioners hereby adopts the Fiscal Year 2023-2024 Classification and Grade Table as set forth in Attachment B to be effective from July 16, 2023, through June 30, 2024. Staff is hereby authorized to make modifications and adjust any and all pay ranges, accordingly, to maintain the integrity of the table going forward. Section 12: Reduction in State and Federal Funding It will be the general policy of this Board that it will not absorb any reduction in State and Federal funds; however, the Board, in its discretion, may amend the budget ordinance to appropriate additional funds to compensate for the reduction in State and Federal funds so long as the ordinance, as amended, satisfies the requirements of G.S. 159-8 and 159-13. If the Board does not appropriate additional funds, the agency shall reduce personnel or program expenditures to stay within the authorized County appropriation. The policy is extended to any agency that is funded by the County and receives State or Federal funds. This shall remain in effect until otherwise changed or amended by the Board of Commissioners. The County Manager is hereby directed to distribute this policy to each of the agencies that may be involved. Section 13: Fiscal Control Act A. The County Manager and the Finance Officer are hereby directed to make any changes in the budget or fiscal practices that are required by the Local Government Budget and Fiscal Control Act. This shall extend to permitted consolidation of funds and “Single Tax Levies” permitted in the Fiscal Control Act. Any changes made by this authorization shall be reported to the Board of Commissioners for their approval. The known changes that follow shall in no way be a limitation to the County Manager and Finance Officer in complying with said Act. B. As provided by G.S. 159-25(b), the Board has authorized dual signatures for each check or draft that is made on County funds. The signatures of the County Manager or the Chairman of the Board of Commissioners and the Finance Officer following proof or warrant, shall be the authorized signatures of the County. C. Department directors may request the transfer of line-item appropriations between cost centers under their jurisdiction. Transfers made from salary and wage accounts shall not result in the increase of salary obligations. Transfers into capital outlay lines shall not result in the purchase of additional capital items not previously approved by the Board of Commissioners. The County Manager, as the budget officer, is hereby authorized to approve such transfers. All budget transfers as referenced herein will be reported at the next regular meeting of the Board of Commissioners as in accordance with G.S. 159-15. D. The Harnett County Board of Commissioner's establish a capitalization threshold of $20,000 for equipment and vehicles, $100,000 for renovations/improvements and $250,000 for new construction. Harnett County FY 2023-2024 Approved Budget Page 184 HCBOC 061923 Pg. 202 E. The County Manager, who serves as the Budget Officer, is hereby directed to administer the budget within the following legal parameters and the guidelines contained within the Fiscal Policy, adopted by the Harnett County Board of Commissioners on May 15, 2023, and incorporated by reference. A copy is attached as Attachment C. 1. Except where in conflict with C above, transfer funds within a department without limitation. 2. Transfer amounts of up to $5,000 between departments of the same fund with a memorandum report of such transfers at the next regular meeting of the Board of Commissioners. 3. Employ temporary help from time to time to meet the needs of county departments. 4. Transfer amounts of up to $50,000 from contingency to any department with a memorandum report of such transfers at the next regular meeting of the Board of Commissioners. Amounts of $50,000 or above must be approved by the Board of Commissioners. 5. Execute contracts provided that funds for the contract have been approved as part of the annual budget and the contract does not exceed the funds appropriated, the contract’s term does not exceed three years, does not automatically renew beyond three years, and all applicable state laws and county policies regarding purchasing are followed, and the contract does not exceed $100,000. 6. Execute on behalf of the Board of Commissioners any other contract, change order, purchase order or other instrument incurring any obligation which is specifically approved by the Board of Commissioners. 7. Authorize payment in an amount not to exceed $5,000 in settlement of any liability claims against the County or against any of its officers or employees. F. Other changes in this budget will be made by amendment only. Transfers between funds require the specific approval of the Board of Commissioners. Appropriation from contingency in a capital project fund can be made following previously adopted Best Management Practices as listed in Attachment D. Section 14: Capital Improvement Plans General Government and Solid Waste Capital Improvements Plan The General Government and Solid Waste Capital Improvements Plan was adopted on December 19, 2022, and is available in the Office of the Clerk to the Board of Commissioners and is included in the FY 2023-2024 Approved Budget Document. The plan is acknowledged as being a working tool developed by the County staff to give guidance toward the County's general government infrastructure development and capital needs. The amounts listed in the 2023-2024 fiscal year are approved as part of this budget ordinance. Harnett County FY 2023-2024 Approved Budget Page 185 HCBOC 061923 Pg. 203 HCBOC 061923 Pg. 204 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDDangerous Dog Appeal20.00 20.00 20.00 Livestock at Large Notice of Sale (State Mandate) G.S §68-20 Notice of Sale (State Mandate) G.S §68-20 Notice of Sale (State Mandate) G.S §68-20 Large Livestock Adoption Fee100.00 100.00 100.00 Small Livestock Adoption Fee25.00 25.00 25.00 Poultry/Fowl Adoption Fee5.00 5.00 5.00 Altered Cat Adoption Fee55.00 Altered Animal Rescue Pull Fee20.00 Altered Dog Adoption Fee95.00 Rabies Lab Testing / Container Fee 50.00 50.00 50.00 Animal pick-up (if animal is reclaimed)30.00 30.00 30.00 Animal boarding, per day (if animal is reclaimed)20.00 20.00 20.00 Adoption Fees:Canine Adoption Fee (includes Rabies, Vacinations and microchip) 55.00 55.00 55.00 Feline Adoption Fee (includes Rabies and microchip) 45.00 45.00 45.00 Veteran's Adoption Fee 20.00 20.00 20.00 Small Animal Adoption Fee 10.00 10.00 10.00 Rescue Fees:Canine Rescue Fee (first three canines, each)45.00 - - Canine Rescue Fee (after three canines, each) 25.00 - - Feline Rescue / Rescue only fee 16.00 - - ANIMAL SERVICESHarnett County FY 2023-2024 Approved BudgetPage 187HCBOC 061923 Pg. 205 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDCivil Summons:First Offense100.00 100.00 100.00 Second Offense200.00 200.00 200.00 Third Offense400.00 400.00 400.00 Current Quarantine:If the animal is picked up 130.00 130.00 230.00 If animal is brought in 100.00 100.00 200.00 Reclaim:Multiple Offender50.00 Dangerous/Potentially Dangerous Dog 200.00 Boarding:Large Livestock (daily)50.00 Small-Medium Livestock (daily)30.00 Fowl (daily)5.00 Transport:Large Livestock100.00 Small-Medium Livestock50.00 Rabies Vaccination8.00 8.00 8.00 Rabies Vaccination (special clinic)5.00 5.00 5.00 Rabies Non-Compliance100.00 Wormer all dogs 5.00 5.00 5.00 Feline / Canine Testing 15.00 15.00 15.00 ANIMAL SERVICESHarnett County FY 2023-2024 Approved BudgetPage 188HCBOC 061923 Pg. 206 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDPaper List, per page0.10 0.10 0.10 Labels, per sheet (30 per sheet)0.30 0.30 0.30 Fax, per sheet 0.20 0.20 0.20 CD ROM 3.00 3.00 3.00 Copies, per page 0.10 0.10 0.10 Postage actual cost actual cost actual cost provided at no cost:The State chair of each political party (1 list)The County chair of each political party:One in every odd number yearnumbered yearLaminating:9 x 11 1/2" pouch0.25 0.25 0.25 9 x 14 1/2" pouch0.35 0.35 0.35 12 x 18" pouch0.50 0.50 0.50 25" wide roll$0.80 / ft $0.80 / ft $0.80 / ftReplacement training certificates (each)1.00 1.00 1.00 BOARD OF ELECTIONSCOOPERATIVE EXTENSIONHarnett County FY 2023-2024 Approved BudgetPage 189HCBOC 061923 Pg. 207 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDBoard of Adjustments:Conditional use permits, residential 175.00 175.00 175.00 Conditional use permits, minor non-residential 200.00 200.00 200.00 Conditional use permits, neighborhood non-residential 200 plus $50 per acre $500 max 200 plus $50 per acre $500 max 200 plus $50 per acre $500 max Conditional use permits, community non-residential 200 plus $50 per acre $1,000 max 200 plus $50 per acre $1,000 max 200 plus $50 per acre $1,000 max Conditional use permits, regional non-residential 200 plus $75 per acre $1,500 max 200 plus $75 per acre $1,500 max 200 plus $75 per acre $1,500 max Conditional use permits, planned unit development $175 plus $10 per acre for commercial and $3 res/ unit (includes SFR & MF, Max $1,500) $175 plus $10 per acre for commercial and $3 res/ unit (includes SFR & MF, Max $1,500) $175 plus $10 per acre for commercial and $3 res/ unit (includes SFR & MF, Max $1,500) Conditional use permit, cell tower200.00 200.00 200.00 Appeal or interpretation $260 with refund option $260 with refund option $260 with refund option Variance400.00 400.00 400.00 Variance, administrative400.00 400.00 400.00 Re-inspect for Conditional Use permit50.00 50.00 50.00 Planning Board:Alternate plan review200.00 200.00 200.00 Rezoning, first 10 acres250.00 250.00 250.00 Rezoning, each additional acre50.00 50.00 50.00 with maximum of 2,000.00 2,000.00 2,000.00 Ordinance text amendment250.00 250.00 250.00 Land Use Plan / Map Amendment250.00 250.00 250.00 DEVELOPMENT SERVICESHarnett County FY 2023-2024 Approved BudgetPage 190HCBOC 061923 Pg. 208 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDMobile Home Park Plan175.00 175.00 175.00 plus per lot charge20.00 20.00 20.00 Major subdivision plat500.00 500.00 500.00 plus per lot charge20.00 20.00 20.00 Major subdivision plat - Revision to preliminary100.00 100.00 100.00 plus per lot charge for new lots20.00 20.00 20.00 Major subdivision plat - final plat100.00 100.00 100.00 Re-inspection fee for final plats50.00 50.00 50.00 Major subdivision plat final recreation fee, per lot500.00 500.00 500.00 Minor subdivision plat w/o improvements100.00 100.00 100.00 plus per lot charge20.00 20.00 20.00 Minor subdivision plat with improvements160.00 160.00 160.00 plus per lot charge20.00 20.00 20.00 Highway Corridor Overlay Review60.00 60.00 60.00 Exempt Plats30.00 30.00 30.00 Permits & Licenses:Land Use permit25.00 25.00 25.00 Land Use permit renewal75.00 75.00 75.00 Sign permit, ground50.00 50.00 50.00 Sign permit, wall $1/square foot $1/square foot $1/square foot Sign permit renewal100.00 100.00 100.00 Outdoor advertising signs (billboards) refer to Commercial building permit refer to Commercial building permit refer to Commercial building permit Site plan, minor100.00 100.00 100.00 Site plan, neighborhood250.00 250.00 250.00 Site plan, community400.00 400.00 400.00 DEVELOPMENT SERVICESHarnett County FY 2023-2024 Approved BudgetPage 191HCBOC 061923 Pg. 209 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDSite plan, regional1,200.00 1,200.00 1,200.00 Site plan, renewal100.00 100.00 100.00 Site plan, revision- 40.00 40.00 Historic property application25.00 25.00 25.00 Improvement guarantee review400.00 400.00 400.00 Improvement guarantees, modification200.00 200.00 200.00 Improvement guarantees, renewal100.00 100.00 100.00 Mobile home park zoning inspection150.00 150.00 150.00 plus per lot charge7.00 7.00 7.00 Mobile home re-inspection, per trip50.00 50.00 50.00 Vested rights certificate400.00 400.00 400.00 Flood Permit100.00 100.00 100.00 Letter of map amendment (LOMA) review50.00 50.00 50.00 Conditional letter of map amendment (CLOMA) review50.00 50.00 50.00 Letter of map revision (LOMR) review50.00 50.00 50.00 Conditional letter of map revision (CLOMR) review50.00 50.00 50.00 Watershed100.00 100.00 100.00 Special nonresidential intensity allocation permit (SNIA)$1,000/acre $1,000/acre $1,000/acreWatershed variance400.00 400.00 400.00 Ordinances:Unified Development Ordinance30.00 30.00 30.00 Zoning Compliance (letter)75.00 75.00 75.00 Zoning Verification (letter)25.00 25.00 25.00 Copies:Previously Issued Permit (per page)3.00 3.00 3.00 DEVELOPMENT SERVICESHarnett County FY 2023-2024 Approved BudgetPage 192HCBOC 061923 Pg. 210 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDMaps5.00 5.00 5.00 Board Meeting Recordings on CD5.00 5.00 5.00 Cell Towers:church steeple)5,000.00 5,000.00 5,000.00 Collocated or combined wireless communications facility (i.e. basic co-location) $1,000 (per change in General Statutes) $1,000 (per change in General Statutes) $1,000 (per change in General Statutes) clock tower)6,000.00 6,000.00 6,000.00 lattice, guided tower, monopole)7,000.00 7,000.00 7,000.00 Electrical:Electrical permit (minimum) $60/$120 after the fact $60/$120 after the fact $60/$120 after the fact 200 amps $80/$160 after the fact $80/$160 after the fact $80/$160 after the fact Over 200 amps $90/$180 after the fact $90/$180 after the fact $90/$180 after the fact Residential Solar Panels (new law requires 2 trips) $120 / $240 $120 / $240 $120 / $240Residential Generator $120 / $240 $120 / $240 $120 / $240Commercial Solar Panels Based on Contractor's Labor Cost Based on Contractor's Labor Cost Based on Contractor's Labor Cost Residential Mechanical:Minimum residential mechanical (ductwork & gas line only, etc.) $60/$120 after the fact $60/$120 after the fact $60/$120 after the fact Up to 2 residential unit replacement (includes electrical) $90/$180 after the fact $90/$180 after the fact $90/$180 after the fact DEVELOPMENT SERVICESHarnett County FY 2023-2024 Approved BudgetPage 193HCBOC 061923 Pg. 211 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDMore than 2 residential units (includes electrical) $110/$220 after the fact $110/$220 after the fact $110/$220 after the fact Commercial MechanicalUp to 2 commercial unit replacement (includes electrical)90.00 90.00 90.00 More than 2 commercial units (includes electrical) 110.00 110.00 110.00 Manufactured Home:Travel Trailer $125/$250 after the fact $125/$250 after the fact $125/$250 after the fact Singlewide Mobile Home $150/$300 after the fact $150/$300 after the fact $150/$300 after the fact Doublewide Mobile Home $200/$400 after the fact $200/$400 after the fact $200/$400 after the fact Triplewide Mobile Home $225/$450 after the fact $225/$450 after the fact $225/$450 after the fact Plumbing:Minimum Plumbing, 2 or less fixtures $50/$100 after the fact $50/$100 after the fact $50/$100 after the fact Water service line $40/$80 after the fact $40/$80 after the fact $40/$80 after the fact Sewer service line $50/$100 after the fact $50/$100 after the fact $50/$100 after the fact Residential Plumbing, more than 2 fixtures $100/$200 after the fact $100/$200 after the fact $100/$200 after the fact DEVELOPMENT SERVICESHarnett County FY 2023-2024 Approved BudgetPage 194HCBOC 061923 Pg. 212 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDDEVELOPMENT SERVICESInsulation $55/$110 after the fact $55/$110 after the fact $55/$110 after the fact Miscellaneous:Homeowner's Recovery Fund 10.00 10.00 10.00 Day Care or Group Home 100.00 100.00 100.00 Reinspection (1 - 9 violations) per tripFirst trip50.00 50.00 50.00 Second trip (existing violations not corrected)100.00 100.00 100.00 Plan Review Fee (Residential)25.00 25.00 25.00 Plan Review (Commercial)50.00 50.00 50.00 Site Plan Revision- 40.00 40.00 Expired permits (6 months to 2 years)150.00 150.00 150.00 Expired permits over 2 yearsfull cost full cost full costChange of use (n/a when building permits issued)100.00 100.00 100.00 Second home removal permit & inspection $350 with partial refund option for compliance $350 with partial refund option for compliance $350 with partial refund option for compliance Swimming pools (does not include electrical) Moved from Mechanical $100/$200 after the fact $100/$200 after the fact $100/$200 after the fact New Single Family Dwelling:Description by dimension per square fee (heated and garage). Includes building, electrical, plumbing, mechanical, insulation and t.s.p. permitUp to 1,200 square feet $600/$1,200 after the fact $600/$1,200 after the fact $600/$1,200 after the fact 1,201 to 2,000 square feet $700/$1,400 after the fact $700/$1,400 after the fact $700/$1,400 after the fact Harnett County FY 2023-2024 Approved BudgetPage 195HCBOC 061923 Pg. 213 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTED2,001 to 2,500 square feet $805/$1,610 after the fact $805/$1,610 after the fact $805/$1,610 after the fact 2,501 to 3,000 square feet $940/$1,880 after the fact $940/$1,880 after the fact $940/$1,880 after the fact 3,001 to 3,500 square feet $1,045/$2,090 after the fact $1,045/$2,090 after the fact $1,045/$2,090 after the fact 3,501 to 4,000 square feet $1,200/$2,400 after the fact $1,200/$2,400 after the fact $1,200/$2,400 after the fact 4,001 to 4,500 square feet $1,290/$2,580 after the fact $1,290/$2,580 after the fact $1,290/$2,580 after the fact 4,501 to 5,000 square feet $1,390/$2,780 after the fact $1,390/$2,780 after the fact $1,390/$2,780 after the fact 5,001 or more square feet $1,390 plus $0.20 x sq. ft $1,390 plus $0.20 x sq. ft $1,390 plus $0.20 x sq. ft Residential additions:Attached and detached garage, storage buildings, renovations, and fire damage renovation (building permit only)0 to 500 square feet $100/$200 after the fact $100/$200 after the fact $100/$200 after the fact 501 to 1,200 square feet $175/$350 after the fact $175/$350 after the fact $175/$350 after the fact 1,201 to 2,000 square feet $250/$500 after the fact $250/$500 after the fact $250/$500 after the fact 2,001 or more square feet $325/$650 after the fact $325/$650 after the fact $325/$650 after the fact Modular Home (fee includes electrical, plumbing and mechanical) $375/$750 after the fact $375/$750 after the fact $375/$750 after the fact Modular Construction Trailer - Temporary $125/$250 after the fact $125/$250 after the fact $125/$250 after the fact DEVELOPMENT SERVICESHarnett County FY 2023-2024 Approved BudgetPage 196HCBOC 061923 Pg. 214 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDMoved house or building (fee includes electrical, plumbing and mechanical) $375/$750 after the fact $375/$750 after the fact $375/$750 after the fact Commercial, Industrial and Multi-Family :Fee is for each trade and is separate from the total cost of the project$0 - $1,200 $80/$160 after the fact $80/$160 after the fact $80/$160 after the fact $1,201 - $2,500 $160/$320 after the fact $160/$320 after the fact $160/$320 after the fact $2,501 - $25,000 $300/$600 after the fact $300/$600 after the fact $300/$600 after the fact $25,001 - $50,000 $500/$1000 after the fact $500/$1000 after the fact $500/$1000 after the fact $50,001 - $100,000 $905/$1,810 after the fact $905/$1,810 after the fact $905/$1,810 after the fact $100,001 - $200,000 $1,710/$3,420 after the fact $1,710/$3,420 after the fact $1,710/$3,420 after the fact $200,001 - $350,000 $2,915/$5,830 after the fact $2,915/$5,830 after the fact $2,915/$5,830 after the fact $350,001 - $500,000 $3,820/$7,640 after the fact $3,820/$7,640 after the fact $3,820/$7,640 after the fact $500,001 - $750,000 $5,075/$10,150 after the fact $5,075/$10,150 after the fact $5,075/$10,150 after the fact $750,001 - $1,000,000 $6,330/$12,660 after the fact $6,330/$12,660 after the fact $6,330/$12,660 after the fact Each T-pole60.00 60.00 60.00 DEVELOPMENT SERVICESFees in excess of $6,330 will require an additional .002 of each *Please note that there are additional fee requirements for additions or renovations to Modular Home or Move House setups.Harnett County FY 2023-2024 Approved BudgetPage 197HCBOC 061923 Pg. 215 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDCommercial Modular Unit (any size) plus each trade cost $375/$750 after the fact $375/$750 after the fact $375/$750 after the fact Harnett County Board of Education Classroom Huts:Single Room 100.00 100.00 100.00 Two Rooms 200.00 200.00 200.00 Three or more 300.00 300.00 300.00 Annual Fees:Foster home inspection 25.00 25.00 25.00 Alcohol Beverage Control 100.00 Battery Energy Storage System Inspection 100.00 Emergency Access Gate Inspection100.00 Non-Compliance of Violations:First reinspection for non-compliance, if code requirements are met50.00 50.00 50.00 Second non-compliance inspection100.00 100.00 100.00 Third and subsequent inspections for non-compliance200.00 Special User Permits for Specific Times:Fireworks - Pyrotechnic Special Effects (Includes Site Plan Review)150.00 150.00 150.00 Tents & Temporary Membrane Structure (Includes Site Plan Review)100.00 100.00 100.00 Temporary kiosks or displays for merchandising- - - Insecticide fogging or fumigation (Includes Site Plan Review)75.00 75.00 75.00 DEVELOPMENT SERVICESEMERGENCY SERVICESHarnett County FY 2023-2024 Approved BudgetPage 198HCBOC 061923 Pg. 216 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDExplosive Materials (blasting permits):Multiple visits - 90 days (Includes Site Plan Review)250.00 250.00 250.00 Single visit - 72 hours (Includes Site Plan Review)100.00 100.00 100.00 Amusement Buildings (Includes Site Plan Review)75.00 75.00 75.00 Carnivals and fairs (Includes Site Plan Review)75.00 75.00 75.00 Covered Mall Buildings (Includes construction plan review. Does not include individual tenant spaces.)75.00 75.00 75.00 Exhibits, Trade Shows and Festivals (Includes Site Plan Review)75.00 75.00 75.00 Liquids Use, Dispensing, Storage, Transportation75.00 75.00 75.00 Change in Liquid in Tanks75.00 75.00 75.00 Manufacture or Process Liquids75.00 75.00 75.00 Liquid Dispensing - AGST/UGST to Vehicles75.00 75.00 75.00 Liquid Dispensing - Tanker to Vehicles75.00 75.00 75.00 Liquid or gas-fueled vehicles or equipment in assembly buildings75.00 75.00 75.00 Private Fire Hydrants75.00 75.00 75.00 Combustible Dust Producing Operations75.00 75.00 75.00 Spraying or Dipping75.00 75.00 75.00 Required Construction Permits:Automatic Fire Extinguishing System - Fixed Fire Suppression Systems/Sprinkler $50.00+ $2.00 per Nozzle Head $50.00+ $2.00 per Nozzle Head $50.00+ $2.00 per Nozzle Head Fire Alarm Detection System and Related Equipment $50.000+ $2.00 per initiating device $50.000+ $2.00 per initiating device $50.000+ $2.00 per initiating device Standpipes150.00 150.00 150.00 Certificate of occupancy certification (Final Inspection)50.00 50.00 50.00 Certificate of occupancy (Final Inspection) re-check per violation50.00 50.00 50.00 Any required permits not obtained prior to work being conducted shall EMERGENCY SERVICESHarnett County FY 2023-2024 Approved BudgetPage 199HCBOC 061923 Pg. 217 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDAGST/UGST (Above Ground/Underground Storage Tanks):Removal (per tank) (Includes Site Plan Review)100.00 100.00 100.00 New installations (per tank) (Includes Site Plan Review)100.00 100.00 100.00 Reinspection (per tank) 100.00 100.00 100.00 AGST/UGST Pipe Inspection (Includes Site Plan Review)100.00 100.00 100.00 Plans Review:Up to 5,000 sq. ft. 50.00 50.00 50.00 5,001 to 10,000 sq. ft. 100.00 100.00 100.00 10,001 to 25,000 sq. ft. 150.00 150.00 150.00 Over 25,000 sq. ft. 250.00 250.00 .01 / square footMajor Subdivision Site Plant (DRB Review and Inspection Fee)100.00 100.00 100.00 Commercial Site Plan Review50.00 50.00 50.00 Revisions / Resubmittals50.00 50.00 50.00 Imminent Hazard Violations:Locked or Blocked exit doors 250.00 Each Exit Door / Each Occurance 250.00 Each Exit Door / Each Occurance 250.00 Each Exit Door / Each Occurance Exceeding Posted Occupancy Capacity w/failure to comply 250.00 Each Occurance 250.00 Each Occurance 250.00 Each Occurance BLS:Non-Emergency393.80 393.80 393.80 Emergency630.07 630.07 630.07 BLS Routine Disposable Supplies75.00 75.00 75.00 EMERGENCY MEDICAL SERVICESEMERGENCY SERVICESHarnett County FY 2023-2024 Approved BudgetPage 200HCBOC 061923 Pg. 218 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDALS 1:Non-Emergency472.55 472.55 472.55 Emergency748.21 748.21 748.21 ALS 2:Emergency1,082.94 1,082.94 1,082.94 ALS Routine Disposable Supplies90.00 90.00 90.00 Loaded Patient Mileage13.33 13.33 13.33 Wheel Chair Van Transport :Within Harnett County - mileage included50.00 50.00 50.00 Outside Harnett County3.00 3.00 3.00 Note: Fees are based upon the current NC Medicare/Medicaid Fee Schedule.Specialty Care1,279.82 1,279.82 1,279.82 Round Trip829.50 829.50 829.50 Defibrillation85.00 85.00 85.00 Intubation125.00 125.00 125.00 IV Supplies25.00 25.00 25.00 Oxygen20.00 20.00 20.00 EMERGENCY MEDICAL SERVICESHarnett County FY 2023-2024 Approved BudgetPage 201HCBOC 061923 Pg. 219 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDBLS Training (Organizations & Individuals):Harnett County Resident50.00 50.00 50.00 Non-Harnett County Resident75.00 75.00 75.00 BLS Certification Card3.25 5.00 5.00 Health Saver Certification Card18.00 25.00 25.00 Health Saver Required Workbook3.25 5.00 5.00 Additional Training:10.00 10.00 ACLS Certification Card10.00 10.00 PALS Certification Card10.00 10.00 Heart Saver CPR/AED25.00 25.00 Heart Saver First-Aid/CPR/AED25.00 25.00 Advanced Medical Life Support20.00 20.00 Community Paramedic Course20.00 20.00 Emergency Pediatric Care20.00 20.00 Emergency Vehicle Operations Safety15.00 15.00 First on Scene15.00 15.00 Geriatric Education for EMS15.00 15.00 Principals of Ethics and Personal Leadership20.00 20.00 Pre-Hospital Trauma Life Support20.00 20.00 EMS Safety15.00 15.00 Tatical Emergency Casualty Care20.00 20.00 EMERGENCY MEDICAL SERVICESLocal Government & Non-Profit Agencies within Harnett County - cost of certification card and workbook if applicable, no cost for training.Harnett County FY 2023-2024 Approved BudgetPage 202HCBOC 061923 Pg. 220 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDMaps, Print Outs, Deed Plots or Copies printed on Copier (cost per page)1.00 1.00 1.00 Maps printed on Plotter:Without Ortho's 6.00 6.00 6.00 With Ortho's10.00 10.00 10.00 Without Ortho's on Poster Paper16.00 16.00 16.00 With Ortho's on Poster Paper20.00 20.00 20.00 Specialty Maps, Requests and Projects (hourly cost)35.00 65.00 65.00 Specialty Maps on Poster Paper - - - Digital Data 35.00 35.00 35.00 Map Book 20.00 25.00 25.00 800 MHZ radio, per radio, per month.(This fee is charged to Fire, Rescue,Police Departments, Towns and anyone who utilizes an 800 MHZ radio).25.00 25.00 25.00 Road Signs 250.00 400.00 400.00 Road Name Petition 500.00 500.00 500.00 Subdivision Name Change 500.00 500.00 500.00 Reflective Address Number Sign:Complete 20.00 40.00 40.00 Sign Only 15.00 35.00 35.00 Post Only 10.00 10.00 10.00 GIS / E911Harnett County FY 2023-2024 Approved BudgetPage 203HCBOC 061923 Pg. 221 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDAll Water Districts:Flat Rate Water, Residential 1st 2,000 gallons 20.0020.00 22.00Per Thousand Water, Residential5.505.505.75Flat Rate Water, Commercial, 1st 2,000 gallons (flat)27.0027.00 30.00Per Thousand Water, Commercial (per 1,000 over 2,000)$5.50/1,000 $5.50/1,000 $5.75/1,000Water Bulk Rate (per 1,000) $2.60/1,000 $2.60/1,000 $3.00/1,000Water Bulk Rate - Capacity Owners$2.05/1,000 $2.05/1,000 $2.35/1,000Water Bulk Rate- Woodlake$2.90/1,000 $2.90/1,000 $3.20/1,000Hydrant 3/4" Meter Rental-Daily/Monthly/Yrly $5 / $140 / $1,200 $5 / $140 / $1,200 $5 / $140 / $1,200 Hydrant 3" Meter Rental-Daily/Monthly/Yrly$2,500 $2,500 $2,500Institutional Rate Same as residential Same as residential Same as residential Commercial, per month (50,000 gallon minimum/month)- - - Energy Charges per 1,000 Water (Out of County Municipal Customers only)$0.25/1,000 $0.25/1,000 $0.35/1,000All Sewer Districts:Flat Rate Sewer, Residential, no gallons 15.00 15.00 16.00 Per Thousand Sewer, Residential$6.00/1,000 $6.00/1,000 $6.50/1,000Flat Sewer, One person household40.0040.00 42.00Flat Sewer, Two + person household45.0045.00 48.00Flat Rate Sewer, Commercial, no gallons40.00 40.00 42.00 Per Thousand Sewer, Commercial$6.00/1,000 $6.00/1,000 $6.50/1,000Institutional Rate, Minimum250.00 250.00 300.00 Per Thousand Sewer, Institutional$6.00/1,000 $6.00/1,000 $6.50/1,000Sewer Bulk Rate Capacity Holders (per 1,000)$2.30/1,000 $2.30/1,000 $2.75/1,000HARNETT REGIONAL WATERHarnett County FY 2023-2024 Approved BudgetPage 204HCBOC 061923 Pg. 222 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDSewer Bulk Rate Linden Oaks$2.60/1,000 $2.60/1,000 $3.00/1,000All Water Districts:Water Tap On Fee, 3/4" Service (includes Capacity Use Fee) $800.00 (total $2,800) $1,200.00 (total $3,200) $1,200.00 (total $3,200) Water Tap On Fee, 1 1/2" Service (includes Capacity Use Fee)- - - Water Tap On Fee, 2" Service (includes Capacity Use Fee) $2,500.00 (total $4,500) $3,500.00 (total $5,500) $3,500.00 (total $5,500) Meter Fees 3/4" Mechanical70.00 70.00 70.00 Meter Fees 3/4" Electronic/Radio Read/Automatic Read325.00 325.00 325.00 Sprinkler Tap300.00 500.00 500.00 Water Tap, New District - Construction200.00 200.00 200.00 Water System Development Fee, per lot2,000.00 2,000.00 2,000.00 Water System Development Fees - Commercial Based on SDF/Res Eq Based on SDF/Res Eq Based on SDF/Res Eq Late or delinquent fee10.00 10.00 10.00 All Sewer Districts:Sewer Tap on Fee, Residential, All Districts (does not include Sewer Capacity Use Fee) $1,000 (total $3,500) $1,500 (total $4,000) $1,500 (total $4,000) Sewer Tap, Gravity Tank, Bunnlevel Sewer Tap, Step Tank, Bunnlevel / Riverside $2,000 (total $4,500) $2,800 (total $5,300) $2,800 (total $5,300) Septage Hauler Fees:Basic Facilities Charge $20 per truckload $20 per truckload $20 per truckload Usage Charge $85.00/1,000 $85.00/1,000 $85.00/1,000 HARNETT REGIONAL WATERHarnett County FY 2023-2024 Approved BudgetPage 205HCBOC 061923 Pg. 223 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDAll Water & Sewer Districts:Deposits, Owner, Water25.00 25.00 25.00 Deposits, Owner, Water (if credit is denied due to unpaid utilities)50.00 50.00 50.00 Deposits, Owner, Sewer25.00 25.00 25.00 Deposits, Owner, Sewer (if credit is denied due to unpaid utilities)50.00 50.00 50.00 Deposits, Rental, Water50.00 50.00 50.00 Deposits, Rental, Water (if credit is denied due to unpaid utilities)100.00 100.00 100.00 Deposits, Rental, Sewer50.00 50.00 50.00 Deposits, Rental, Sewer (if credit is denied due to unpaid utilities)100.00 100.00 100.00 Deposits, 3/4" Hydrant Meter-Refundable250.00 250.00 250.00 Deposits, 3" Hydrant Meter-Refundable500.00 500.00 500.00 Setup Fees15.00 15.00 15.00 After Hours Call Out50.00 50.00 50.00 Transfer Fee15.00 15.00 15.00 Water Samples$30 & up $30 & up $30 & upAll Water & Sewer Districts (con't):Reconnect Fees40.00 40.00 40.00 Damaged Fees - as allowed by the State$100 & up $100 & up $100 & upPreliminary Plan Review - all projects250.00 250.00 250.00 Construction Phase Review - per residential equivalent unit40.00 40.00 40.00 Meters:3/4" Mechanical70.00 70.00 70.00 3/4" Electronic/Radio Read/Automatic Read325.00 325.00 325.00 1"450.00 450.00 450.00 1 1/2"525.00 525.00 525.00 2" 2,050.00 2,050.00 2,050.00 HARNETT REGIONAL WATERHarnett County FY 2023-2024 Approved BudgetPage 206HCBOC 061923 Pg. 224 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDMiscellaneous Fees:Camp/sport/college physicalsMoved to CH Services Moved to CH Services Moved to CH Services17P (Prenatal Patients Only)125.00 125.00 125.00 DTaP 50.00 50.00 50.00 Fluad QIV 65+100.61 Flu Vaccine, Prsrv free / Fluzone 48.00 45.41 45.41 Flu Vaccine Quad 55.00 54.41 54.41 Flu Vaccine (Super) / Fluzone High Dose age 65>78.00 91.41 91.41 Flu Vaccine Trivalent MDV 40.00 40.00 40.00 Flucelvax QIV59.61 Fluzone QIV50.61 Hep B 60.00 69.00 69.00 Hepatitis B Vaccine (Hi-Risk)- - - MMR - Adult 75.00 87.00 87.00 Pneumonia shot 105.00 119.00 119.00 PPD/TB Skin Test 25.00 25.00 25.00 Menactra 135.00 152.00 152.00 HPV Vaccine (3 dose)720.00 720.00 825.00 IPV 30.00 35.00 35.00 Kinrix (IPV, Dtap)60.00 60.00 60.00 Pentacel (Dtap, IPV, HIB)88.00 101.00 101.00 Prevnar (PCV13)210.00 235.00 235.00 Prevnar 20302.00 Proquad (MMR & Varicella)232.00 232.00 270.00 Rabies 300.00 393.00 393.00 Rotateq 79.00 95.00 95.00 Shingriz (only patients 50-64) 182.00 182.00 182.00 HEALTHHarnett County FY 2023-2024 Approved BudgetPage 207HCBOC 061923 Pg. 225 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDTwinrix (Hep A & Hep B Combination)95.00 122.00 122.00 Varicella (Meninigitis) 145.00 180.00 180.00 Tele health originating site facility fee 25.00 25.00 25.00 Women's Wllness Physical Sliding Fee, Ins. Medicaid Sliding Fee, Ins. Medicaid 60.00 Child Health Services Sliding Fee, Ins. Medicaid Sliding Fee, Ins. Medicaid Sliding Fee, Ins. Medicaid Care Management for At Risk Children (CMARC) Medicaid Medicaid Medicaid Cholesterol Test- - - Family Planning Sliding Fee, Ins. Medicaid Sliding Fee, Ins. Medicaid Sliding Fee, Ins. Medicaid Care Management for At Risk Pregnancies (CMHRP) Medicaid Medicaid Medicaid Pregnancy Test Sliding Fee, Ins. Medicaid Sliding Fee, Ins. Medicaid Sliding Fee, Ins. Medicaid Prenatal Program Services Sliding Fee, Ins. Medicaid Sliding Fee, Ins. Medicaid Sliding Fee, Ins. Medicaid STD Control/Treatment Insurance, Medicaid Insurance, Medicaid Insurance, Medicaid Environmental Health Fees:Inorganic/Organic Water Samples 100.00 100.00 100.00 Water samples / Microbiology 50.00 50.00 50.00 Improvement / Septic Tank Permit 750.00 750.00 750.00 Return Trip Fee ( if not properly marked)25.00 25.00 25.00 Existing tanks 100.00 100.00 100.00 Swimming pool permits 200.00 200.00 250.00 Swimming pool reinspection fee 25.00 25.00 75.00 Tattoo Artist Permits 500.00 500.00 500.00 Temporary Tattoo Artist Permits 125.00 125.00 125.00 HEALTHHarnett County FY 2023-2024 Approved BudgetPage 208HCBOC 061923 Pg. 226 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDPlan Review for Food & Lodging200.00 200.00 250.00 Pool Plan Review300.00 300.00 400.00 Well Fees250.00 250.00 250.00 Engineered Option Permit Fee225.00 225.00 225.00 Simple Revision Fee25.00 25.00 25.00 Revison Fee100.00 100.00 100.00 Expansion / Relocation Fee375.00 375.00 375.00 Drain Field Redesign100.00 100.00 100.00 NC Division of Public Health - Women & Children's Health Section Sliding Fee Scale Sliding Fee Scale Sliding Fee Scale Medicaid Reimbursement Schedule Based on Current Medicaid Rates Based on Current Medicaid Rates Based on Current Medicaid Rates Current Customers (all amounts are per hour of service):Technical Support Services - No Block of Time 95.00 95.00 95.00 Block of 50 hours of Technical Support Services 80.00 80.00 80.00 Block of 100 hours of Technical Support Services 75.00 75.00 75.00 Block of 200 hours of Technical Support Services 70.00 70.00 70.00 Block of 300 hours of Technical Support Services 65.00 65.00 65.00 Block of 400 hours of Technical Support Services 60.00 60.00 60.00 Overages if block of hours chosen 85.00 85.00 85.00 New Customers (all amounts are per hour of service):Technical Support Services - No Block of Time 110.00 110.00 110.00 Block of 15 hours of Technical Support Services 105.00 105.00 105.00 Block of 25 hours of Technical Support Services 95.00 95.00 95.00 Block of 50 hours of Technical Support Services 80.00 80.00 80.00 Block of 100 hours of Technical Support Services 75.00 75.00 75.00 ITHEALTHHarnett County FY 2023-2024 Approved BudgetPage 209HCBOC 061923 Pg. 227 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDBlock of 200 hours of Technical Support Services70.00 70.00 70.00 Block of 300 hours of Technical Support Services65.00 65.00 65.00 Block of 400 hours of Technical Support Services60.00 60.00 60.00 Overages if block of hours chosen85.00 85.00 85.00 Email Hosting (all amounts are per month per user):Microsoft Exchange Mailbox under 100 users 7.00 7.00 7.00 Microsoft Exchange Mailbox 100 users or more 6.00 6.00 6.00 Virtual Server Space and 1TB of Storage (per month) 400.00 400.00 400.00 Netmotion VPN (per month per user) 6.00 6.00 6.00 Additional Hosted Virtual Server (per month) 100.00 100.00 100.00 VoIP / FoIP Line and Maintenance (per month) 12.50 12.50 12.50 10MB Internet (per month) 75.00 75.00 75.00 Copy & Printer Fees:Black & White, per page (8 1/2 x 11) 0.10 0.10 0.10 Black & White, per page (11 x 17) 0.20 0.20 0.20 Color, per page (8 1/2 x 11) 1.00 1.00 1.00 Overdue Fines:to a maximum of $10)0.10 - - Launchpads, per day (up to maximum of $25)1.00 1.00 1.00 Fax fees (no international faxes sent or received):Local, per page 0.25 0.25 0.25 Long distance, per page 0.25 0.25 0.25 LIBRARYITHarnett County FY 2023-2024 Approved BudgetPage 210HCBOC 061923 Pg. 228 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDAll incoming faxes, per page0.25 0.25 0.25 Cold Lamination, per ft.0.75 0.75 0.75 All Library MaterialsLost Items Purchase Cost of Item Purchase Cost of Item Purchase Cost of Item BooksMarkings on pages non-obstructing of text 5.00 5.00 5.00 Torn pages5.00 5.00 5.00 Torn cover5.00 5.00 5.00 Minor liquid damage5.00 5.00 5.00 AudioBooks, DVDs, and Kits Audiobook bag missing2.00 2.00 2.00 Audiobook missing disc10.00 10.00 10.00 Audiobook-case damage8.00 8.00 8.00 AudioVox Charger5.00 5.00 5.00 Missing Audio CD case1.00 1.00 1.00 Missing DVD case2.00 2.00 2.00 Missing DVD Bonus Material5.00 5.00 5.00 Missing Kit Items Purchase Cost of Item Purchase Cost of Item Purchase Cost of Item Damaged or missing cover art (Audiobooks, Music CDs, DVDs) 1.00 1.00 1.00 Damaged or missing Literacy Kit Container14.00 14.00 14.00 LaunchPadsDamaged beyond repair or missing electronic device70.00 70.00 70.00 Missing or damaged Launch USB cord7.00 7.00 7.00 Missing or damaged LaunchPad case13.00 13.00 13.00 LIBRARYHarnett County FY 2023-2024 Approved BudgetPage 211HCBOC 061923 Pg. 229 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDMissing or damaged LaunchPad power adapter8.00 8.00 8.00 Missing or damaged LaunchPad bumper9.00 9.00 9.00 MagazinesEmployee Mileage ReimbursementEmployee Subsistence Per Diem (subject to County travel policy):Breakfast7.00 GSA Rate GSA RateLunch13.00 GSA Rate GSA RateDinner26.00 GSA Rate GSA RateMedical Insurance (monthy):Employee Only (County pays)863.05 906.00 1,000.00 Employee + Spouse (Employee pays)339.96 339.96 339.96 Employee + Child(ren) (Employee pays)314.03 314.03 314.03 Employee + Family (Employee pays)709.54 709.54 709.54 Dental Insurance (monthly):Employee Only (County pays)32.00 32.00 32.00 Employee + Spouse (Employee pays)30.46 30.46 30.46 Employee + Child(ren) (Employee pays)34.04 34.04 34.04 Employee + Family (Employee pays)85.44 85.44 85.44 Vision Insurance:Employee Only (Employee Pays)6.46 6.46 6.46 Employee + Spouse (Employee Pays)12.28 12.28 12.28 Employee + Child(ren) (Employee Pays)12.93 12.93 12.93 Employee + Family (Employee Pays)19.00 19.00 19.00 Medicare Supplement amount for qualified retireesnot to exceed $200 not to exceed $200 not to exceed $200MISCELLANEOUSCurrent IRS Mileage Reimbursement RateLIBRARYHarnett County FY 2023-2024 Approved BudgetPage 212HCBOC 061923 Pg. 230 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDBall fields / Multipurpose fields:1st hour 15.00 15.00 15.00 each additional hour15.00 15.00 15.00 per hour with lights 25.00 25.00 25.00 half day (up to 5 hours)60.00 60.00 60.00 half day with lights (up to 5 hours)100.00 100.00 100.00 full day125.00 125.00 125.00 full day with lights150.00 150.00 150.00 Ball field preparation (lining & dragging)20.00 20.00 20.00 Each additional field preparation 10.00 10.00 10.00 Rapid dry (per bag)15.00 15.00 15.00 Multipurpose field preparation 30.00 30.00 40.00 Picnic Shelter:per hour 15.00 15.00 15.00 Tennis Courts:per hour 5.00 5.00 5.00 per hour with lights 10.00 10.00 10.00 Gyms:per hour 50.00 50.00 50.00 per full day 350.00 350.00 350.00 Deposit required for any rentals over 2 hours 100.00 100.00 100.00 Party package (includes 1 hour meeting room rental at BTCC)70.00 70.00 70.00 PARKS & RECREATIONHarnett County FY 2023-2024 Approved BudgetPage 213HCBOC 061923 Pg. 231 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDMulti-purpose Rooms:Barbecue Creek Park Roomper hour 20.00 20.00 20.00 per 4 hour block 75.00 75.00 75.00 refundable deposit 50.00 50.00 50.00 Anderson Creek Senior Centerper hour 35.00 35.00 35.00 per 4 hour block 130.00 130.00 130.00 refundable deposit 100.00 100.00 100.00 Boone Trail Community Center Meeting Roomper hour 25.00 25.00 25.00 per 4 hour block 90.00 90.00 90.00 refundable deposit 50.00 50.00 50.00 Shawtown Community Development Center Classroomper hour - 25.00 25.00 per 4 hour block - 90.00 90.00 refundable deposit - 50.00 50.00 Late fee for rental 10.00 10.00 10.00 Recreation Fees:Anderson Creek Senior Center ProgramsClass A - per participant 20.00 30.00 30.00 Class B - per participant 10.00 20.00 20.00 Class C - per participant 5.00 10.00 10.00 Adult Kickball (per team)275.00 275.00 275.00 Adult Softball -- Mens (per team) requires 2 umpires550.00 550.00 550.00 PARKS & RECREATIONHarnett County FY 2023-2024 Approved BudgetPage 214HCBOC 061923 Pg. 232 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDAdult Softball -- Women's (per team) requires 1 umpire500.00 500.00 500.00 Co-ed Softball Team Fee 450.00 450.00 450.00 Co-ed Softball Participant Fee 40.00 40.00 40.00 Senior Golf Tournament Participant Fee (could vary depending on course)30.00 30.00 30.00 Open GymDaily Pass 1.00 1.00 2.00 Summer CampWeekly (County Resident) 110.00 110.00 110.00 Weekly (Out of County Resident) 120.00 120.00 120.00 Late pickup fee 1.00 / minute 1.00 / minute 1.00 / minuteAfterschool CareMonthly (December & April - $100)120.00 100.00 120.00 Weekly40.00 40.00 40.00 10% discount on children after 1st child (same household)10 % discount 10 % discount 10 % discountTeacher workday 20.00 20.00 20.00 Later pickup fee 1.00 / minute 1.00 / minute 1.00 / minuteLeisure / Fitness Programs and Activities Varies Varies VariesLate fee per program10.00 10.00 10.00 Platinum level (8 movies)- - - Gold level (3 movies, naming rights)900.00 900.00 1,200.00 Silver level (3 movies)375.00 375.00 1,000.00 Bronze level (1 movie)150.00 150.00 300.00 Nickel level (co-sponsor 1 movie)PARKS & RECREATIONHarnett County FY 2023-2024 Approved BudgetPage 215HCBOC 061923 Pg. 233 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDFBO - Full Service900.00 900.00 900.00 FBO/SASO - Aircraft Maintenance900.00 900.00 900.00 FBO/SASO - Flight Training900.00 900.00 900.00 FBO/SASO - Aircraft Charter or Taxi900.00 900.00 900.00 FBO/SASO - Aircraft Rental900.00 900.00 900.00 FBO/SASO - Ground Services (cleaning, servicing)900.00 900.00 900.00 Facility FeeNot to exceed $25 Not to exceed $25 Not to exceed $25Fee assessed based upon service provided for commercial aviationParking Fee:Per day10.00 10.00 10.00 Per month50.00 50.00 50.00 Open Hangar / Shade, per month100.00 100.00 100.00 After hours call out service fee, per tripNot to exceed $100 Not to exceed $100 Not to exceed $100Fee assessed based upon service provided and qualified purchasesFuel Flowage Fee for Delivered Fuel (negotiated sliding scale)per gallon per gallon per gallon **All FBO/SASO fees are annual unless otherwise noted Fee can be waived based upon other qualified purchases such as fuel, aviation fuel/oil products, navigation aids and other KHRJ provided productsREGIONAL JETPORTHarnett County FY 2023-2024 Approved BudgetPage 216HCBOC 061923 Pg. 234 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDGeneral Recordings:First 15 pages ($6.20 is paid to the State Treasurer)26.00 26.00 26.00 Each additional pages4.00 4.00 4.00 Deed Recordings:First 15 pages ($6.20 is paid to the State Treasurer)26.00 26.00 26.00 Each additional pages4.00 4.00 4.00 DT Recordings:First 15 35 pages ($6.20 is paid to the State Treasurer)64.00 64.00 64.00 Each additional page 4.00 4.00 4.00 Additional assignment instrument index reference, each10.00 10.00 10.00 Multiple Instrument fee 10.00 10.00 10.00 Non Standard Document Fee 25.00 25.00 25.00 Additional party to index in excess of 20, each 2.00 2.00 2.00 of Revenue; less 2% Administrative cost)2.00 2.00 2.00 Certified copies:First Page 5.00 5.00 5.00 Each additional page 2.00 2.00 2.00 UCC copies 1.00 1.00 1.00 Xerox copies 0.10 0.10 0.10 Outgoing faxes - local, per pageLocal, per page 0.10 0.10 0.10 Long distance, per page 0.50 0.50 0.50 REGISTER OF DEEDSHarnett County FY 2023-2024 Approved BudgetPage 217HCBOC 061923 Pg. 235 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDDeaths 10.00 10.00 10.00 Marriage license copies 10.00 10.00 10.00 Birth amendments 20.00 20.00 20.00 Legitimations 20.00 20.00 20.00 Delayed births 20.00 20.00 20.00 Notary oaths 10.00 10.00 10.00 out of County births issued by Register of Deeds.)24.00 24.00 24.00 Births 10.00 10.00 10.00 UCC's 38.00 38.00 38.00 Instruction. County keeps $25)60.00 60.00 60.00 Lamination of births & marriages 2.00 2.00 2.00 Maps 21.00 21.00 21.00 Right-of-Way plans 21.00 21.00 21.00 Certified copies of maps 5.00 5.00 5.00 Notary acts 5.00 5.00 5.00 REGISTER OF DEEDSHarnett County FY 2023-2024 Approved BudgetPage 218HCBOC 061923 Pg. 236 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDTorren fees original plots:First page 26.00 26.00 26.00 Each additional page 4.00 4.00 4.00 Torren fees recording new certificate:First page 31.00 31.00 31.00 Torren fees new certificates & noting entries - - - Corporations:First page 26.00 26.00 26.00 Each additional page4.00 4.00 4.00 Uncertified map copies 0.50 0.50 0.50 Copies of plats/plans larger than 18 X 24 1.00 1.00 1.00 Lamination of paper, per foot 0.50 0.50 0.50 Juvenile Restitution Service Fees:1 Juvenile per hour 7.25 7.25 7.25 2 Juveniles per hour 14.50 14.50 14.50 3 Juveniles per hour 21.75 21.75 21.75 4 Juveniles per hour 29.00 29.00 29.00 5 Juveniles per hour 36.25 36.25 36.25 RESTITUTIONREGISTER OF DEEDSHarnett County FY 2023-2024 Approved BudgetPage 219HCBOC 061923 Pg. 237 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDService fee:Per person - in state (State mandated)30.00 30.00 30.00 Per person - out of state 30.00 30.00 30.00 Pistol permits 5.00 5.00 - Fingerprints:In County Residents $10 first set/ $5 additional $10 first set/ $5 additional $10 first set/ $5 additional Out of County Residents$10 additional $10 additional $10 additional Copy of reports3.00 3.00 3.00 Local Jail Fee:Per day5.00 5.00 5.00 State reimbursement, per day18.00 18.00 18.00 Inmate medical, per visit10.00 10.00 10.00 Concealed handgun application:New90.00 90.00 90.00 Renewal75.00 75.00 75.00 Concealed sign1.00 1.00 1.00 Nartest Drug Testing Fee- - - Storage Fee, per day- - - SHERIFFHarnett County FY 2023-2024 Approved BudgetPage 220HCBOC 061923 Pg. 238 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDNC Health Choice Annual Fees:One Child 50.00 50.00 50.00 Multiple Children 100.00 100.00 100.00 Adoption - preplacement assessments 1,300.00 1,300.00 1,300.00 Adoption - report to court 200.00 200.00 200.00 HCWD - Health Coverage for Workers with Disabilities 50.00 50.00 50.00 Home Study 400.00 400.00 400.00 Adoption Initial Search Intermediary Fee (fees charged to locate parties involved in an adoption or the retrieval of background information in accordance with NCGS 48-9-101, 104, and 109). 250.00 250.00 250.00 Adoption Additional Services Intermediary Fee, per hour(extended provision of services to facilitate the exchange of information or personal contactbetween parties involved in an adoption if the initial search is not successful). 75.00 75.00 75.00 Case record copy fee:First page 2.00 2.00 2.00 Multiple pages 0.25 0.25 0.25 CSE NPA application fees - a non-public application fee collected in the amount of $10 or $25 , based upon income and the number in a household.10/25 10/25 10/25Governmental Complex meeting room fee (per day)N/AN/AN/ASOCIAL SERVICESHarnett County FY 2023-2024 Approved BudgetPage 221HCBOC 061923 Pg. 239 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDCollection/hauler permits (annual)125.00 125.00 125.00 Availability Fee (Household solid waste fee) 80.00 80.00 80.00 Recycling fee 5.00 5.00 5.00 Landfill tipping fee:Construction & demolition, per ton48.00 48.00 48.00 Land clearing/ inert debris and yard waste, per ton30.00 30.00 30.00 Uncertified tires, per ton 76.00 76.00 76.00 Illegal waste, per ton 106.00 106.00 106.00 Mattress / Box Spring (all sizes) 5.00 5.00 5.00 Minimum Charge per Load 5.00 5.00 5.00 Screened Mulch Cost + 10% Cost + 10% Cost + 10%Surcharge for digging out loads 100.00 100.00 100.00 Fine for including trash bags or debris in LCID 100.00 100.00 100.00 Solid waste citation 100.00 100.00 100.00 SOLID WASTE MANAGEMENTHarnett County FY 2023-2024 Approved BudgetPage 222HCBOC 061923 Pg. 240 ATTACHMENT A: RATE AND FEE SCHEDULEFISCAL YEAR 2023‐2024(Changes from the previous year are highlighted) 6/5/23DEPARTMENTTYPE OF FEE2021 - 2022 2022 - 2023 2023 - 2024 ADOPTEDGarnishment Fee:Employee 30.00 30.00 30.00 Employer 30.00 30.00 30.00 Bank Attachment Fee 60.00 60.00 60.00 Advertising Fee 5.00 5.00 5.00 Returned Check Fee 10% of face amount or $25.00, whichever is greater 10% of face amount or $25.00, whichever is greater 10% of face amount or $25.00, whichever is greater Dial-A-Ride - within City limits, one way3.00 3.00 3.00 Outside city limits, one way3.00 3.00 3.00 Out of County, medical trips only5.00 5.00 5.00 Senior discount (one way)2.00 2.00 2.00 Medicaid Approved Transportation per mile3.75 3.75 3.75 Deviated Fixed Rate, per ride2.00 2.00 2.00 Van use fee (per mile, Harnett County agencies only)2.00 2.00 2.00 TRANSPORTATIONTAXHarnett County FY 2023-2024 Approved BudgetPage 223HCBOC 061923 Pg. 241 Attachment B (BOC approved 6/5/2023 and effective 7/16/2023) Grade Job Title Frequency Minimum Job Rate Mid Point Maximum 1 Not Used Annual 17,445$ 20,934$ 23,115$ 28,785$ 2 Not used Annual 18,318$ 21,982$ 24,272$ 30,225$ Monthly 1,526.50$ 1,831.83$ 2,022.67$ 2,518.75$ Hourly 8.8069$ 10.5683$ 11.6695$ 14.5315$ 3 Not used Annual 19,235$ 23,082$ 25,485$ 31,736$ Monthly 1,602.92$ 1,923.50$ 2,123.75$ 2,644.67$ Hourly 9.2478$ 11.0971$ 12.2526$ 15.2580$ 4 Grounds Maintenance Assistant Annual 20,196$ 24,235$ 26,759$ 33,323$ Park Maintenance Assistant Monthly 1,683.00$ 2,019.58$ 2,229.92$ 2,776.92$ Hourly 9.7098$ 11.6514$ 12.8652$ 16.0210$ 5 Camp Counselor Annual 21,206$ 25,447$ 28,097$ 34,990$ Gym Supervisor Monthly 1,767.17$ 2,120.58$ 2,341.42$ 2,915.83$ Park Attendant Hourly 10.1954$ 12.2341$ 13.5085$ 16.8224$ 6 Not used Annual 22,265$ 26,718$ 29,502$ 36,738$ Monthly 1,855.42$ 2,226.50$ 2,458.50$ 3,061.50$ Hourly 10.7046$ 12.8452$ 14.1839$ 17.6628$ 7 Not used Annual 23,380$ 28,056$ 30,977$ 38,575$ Monthly 1,948.33$ 2,338.00$ 2,581.42$ 3,214.58$ Hourly 11.2406$ 13.4885$ 14.8931$ 18.5460$ 8 Computer Support Assistant Annual 24,548$ 29,458$ 32,526$ 40,504$ Youth Program Assistant Monthly 2,045.67$ 2,454.83$ 2,710.50$ 3,375.33$ Hourly 11.8022$ 14.1625$ 15.6378$ 19.4734$ 9 Not used Annual 25,775$ 30,930$ 34,153$ 42,529$ SALARY GRADE TABLE Fiscal Year 2023-2024 Harnett County FY 2023-2024 Approved Budget Page 224 HCBOC 061923 Pg. 242 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Monthly 2,147.92$ 2,577.50$ 2,846.08$ 3,544.08$ Hourly 12.3921$ 14.8702$ 16.4200$ 20.4470$ 10 4-H Program Assistant Annual 27,065$ 32,478$ 35,860$ 44,656$ Community Social Services Assistant Monthly 2,255.42$ 2,706.50$ 2,988.33$ 3,721.33$ Custodian Hourly 13.0123$ 15.6144$ 17.2407$ 21.4696$ 11 Data Entry Assistant Annual 28,417$ 34,100$ 37,652$ 46,889$ Line Technician Monthly 2,368.08$ 2,841.67$ 3,137.67$ 3,907.42$ Hourly 13.6623$ 16.3942$ 18.1023$ 22.5432$ 12 Community Health Technician Annual 29,838$ 35,806$ 39,536$ 49,233$ Transit Driver (HARTS) PT/FT Monthly 2,486.50$ 2,983.83$ 3,294.67$ 4,102.75$ (HARTS "NEW" starting pay $15.0003)Hourly 14.3455$ 17.2144$ 19.0081$ 23.6702$ 13 Administrative Support Specialist I Annual 31,330$ 37,596$ 41,513$ 51,694$ Animal Care Technician Monthly 2,610.83$ 3,133.00$ 3,459.42$ 4,307.83$ Breastfeeding Coordinator Hourly 15.0628$ 18.0750$ 19.9586$ 24.8533$ Data Entry Operator II Data Entry Specialist Landfill Maintenance Worker Library Assistant Maintenance Worker Medical Office Assistant Park Supervisor Processing Assistant III Recreation Center Assistant 14 Administrative Support Specialist II Annual 32,897$ 39,476$ 43,589$ 54,280$ AMI Technician I Monthly 2,741.42$ 3,289.67$ 3,632.42$ 4,523.33$ Transit Services Assistant Hourly 15.8162$ 18.9788$ 20.9567$ 26.0966$ 15 Accounting Clerk IV (OSHR title- DSS)Annual 34,542$ 41,450$ 45,767$ 56,994$ AMI Technician II Monthly 2,878.50$ 3,454.17$ 3,813.92$ 4,749.50$ Bailiff Hourly 16.6071$ 19.9279$ 22.0038$ 27.4015$ Grounds Maintenance Technician I Income Maintenance Technician Harnett County FY 2023-2024 Approved Budget Page 225 HCBOC 061923 Pg. 243 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Office Assistant IV (OSHR title - DSS) Parks Maintenance Technician I Processing Assistant IV Recreation Center Coordinator Security Screening Technician Senior Maintenance Worker Transit Dispatcher 16 Administrative Support Specialist III Annual 36,269$ 43,523$ 48,056$ 59,843$ Elections Specialist Monthly 3,022.42$ 3,626.92$ 4,004.67$ 4,986.92$ Evidence Technician Hourly 17.4374$ 20.9245$ 23.1043$ 28.7712$ Library Program Specialist Office Assistant IV (OSHR title - Health) Operations Supervisor (HARTS) Register of Deeds Deputy I Tax Program Assistant Workforce Development Eligibility Specialist Youth Counselor 17 Accounting Clerk V (DSS)Annual 38,082$ 45,698$ 50,459$ 62,835$ Accounting Technician II (OSHR title -Health)Monthly 3,173.50$ 3,808.17$ 4,204.92$ 5,236.25$ Classification Assistant Hourly 18.3090$ 21.9702$ 24.2596$ 30.2097$ Collection System Technician Trainee/I Distribution System Technician Trainee Field Service Officer Grounds Maintenance Technician II Income Maintenance Caseworker I Library Circulation Manager Natural Resources Manager NC Agriculture Cost Share Technician Parks Maintenance Technician II Processing Assistant V Processing Unit Supervisor V Harnett County FY 2023-2024 Approved Budget Page 226 HCBOC 061923 Pg. 244 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Program Assistant V Register of Deeds Deputy II Tax Collections Technician Utility Customer Service Representative I Utility Locate Technician Utility System Technician Water Quality Technician Weighmaster 18 Asst ES Administrator Annual 39,986$ 47,983$ 52,982$ 65,977$ Collection System Technician II Monthly 3,332.17$ 3,998.58$ 4,415.17$ 5,498.08$ Distribution System Technician C Hourly 19.2244$ 23.0688$ 25.4726$ 31.7203$ Election Technician EMS Billing & Insurance Specialist Facility Maintenance Technician I Fleet Maintenance Mechanic Heavy Equipment Operator Park Maintenance Technician Practical Nurse II Senior Line Technician Tax Business Property Assistant Tax Personal Property Assistant Tax PUV Assistant Utility Customer Services Representative II 19 Accounts Supervisor Annual 41,985$ 50,382$ 55,631$ 69,276$ Administrative Assistant Monthly 3,498.75$ 4,198.50$ 4,635.92$ 5,773.00$ Central Permitting Technician Hourly 20.1855$ 24.2221$ 26.7462$ 33.3064$ Collections System technician III Distribution System Technician B Evidence Supervisor Facility Maintenance Technician II Foreign Language Interpreter II Harnett County FY 2023-2024 Approved Budget Page 227 HCBOC 061923 Pg. 245 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Human Resources Placement Specialist (DSS) Human Services Coordinator I (DSS) Income Maintenance Caseworker II Meter Services Coordinator Plant Maintenance Technician I Records Supervisor Register of Deeds Deputy III Tax Collections Legal Assistant Tax Computer Analyst Tax Delinquent Collector Utility Inventory Technician Utility System Pump Technician I Veterans Services Specialist Workforce Development Specialist I 20 Assistant Elections Director Annual 44,085$ 52,902$ 58,412$ 72,740$ Career Center Manager Monthly 3,673.75$ 4,408.50$ 4,867.67$ 6,061.67$ Collection System Technician IV Hourly 21.1951$ 25.4337$ 28.0833$ 34.9718$ Distribution System Technician A Facility Maintenance Technician III Family Resource Program Specialist Fleet Maintenance Mechanic Juvenile Restitution Coordinator Medical Laboratory Technician II Plant Maintenance Technician II Solid Waste Operations Crew Leader Treatment Plant Operator Utility System Pump Technician II Utility System Electrical Technician Wastewater Treatment Plant Operator Trainee/I Water Treatment Plant Operator Trainee/Apprentice 21 Accounting Technician IV (OSHR title- Health)Annual 46,289$ 55,547$ 61,333$ 76,377$ Harnett County FY 2023-2024 Approved Budget Page 228 HCBOC 061923 Pg. 246 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Administrative Assistant I (OSHR title- Health)Monthly 3,857.42$ 4,628.92$ 5,111.08$ 6,364.75$ Central Permitting Tech/Project Coordinator Hourly 22.2548$ 26.7053$ 29.4876$ 36.7204$ Development Compliance Officer EMS Transportation Coordinator Family Resource Program Manager Fleet Maintenance Supervisor GIS Technician GIS/E-911 Technician Grounds Maintenance Supervisor Income Maintenance Caseworker III Income Maintenance Investigator II Income Maintenance III - Lead Worker* IT Technician I Laboratory Analyst Nutrition Project Coordinator Parks Capital Projects Manager Parks Maintenance Supervisor Planning Technician Plant Maintenance Technician III Public Health Education Specialist I Recreation Program Supervisor Senior Central Permitting Technician Social Worker I Utility Collections Officer Utility System Pump Technician III Wastewater Treatment Plant Operator II Water Treatment Plant Operator C 22 Accountant I Annual 48,603$ 58,324$ 64,399$ 80,195$ Assistant Solid Waste Manager Monthly 4,050.25$ 4,860.33$ 5,366.58$ 6,682.92$ Audio Visual/Trainer Technician Hourly 23.3673$ 28.0404$ 30.9616$ 38.5560$ Child Support Agent II Harnett County FY 2023-2024 Approved Budget Page 229 HCBOC 061923 Pg. 247 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Collection System Crew Leader Distribution System Crew Leader EDC Office Coordinator Human Resources Recruiting Specialist Librarian Natural Resource Manager Nutritionist II Office Manager Paralegal Parks & Grounds Supervisor Plant Maintenance Technician IV Pre-Trial Release Administrator Senior Treatment Plant Operator Senior Treatment Plant/Pretreat Operator Tax Real Property Appraiser Tax Database Software Technician Tax Personal Property Appraiser Transportation Manager Utility System Pump Technician IV Veteran Services Officer Volunteer Services Director I Wastewater Treatment Plant Operator III Water Treatment Plan Operator B Workforce Dev JobLink Coordinator Zoning Inspector 23 Accounting Specialist I (OSHR title - Health)Annual 51,033$ 61,240$ 67,620$ 84,205$ Administrative Assistant II Monthly 4,252.75$ 5,103.33$ 5,635.00$ 7,017.08$ Child Support Lead Agent Hourly 24.5356$ 29.4423$ 32.5102$ 40.4839$ Communications Specialist Facility Maintenance Supervisor Income Maintenance Supervisor II Harnett County FY 2023-2024 Approved Budget Page 230 HCBOC 061923 Pg. 248 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Latent Print Examiner Legal Assistant/Deputy Clerk of BOC Meter Services Supervisor Natural Resources Conservationist Paralegal I (DSS) Public Health Educator II Right of Way Agent SCADA Technician Senior Collection System Crew Leader Senior Distribution System Crew Leader Social Worker II Tax Real Property Supervisor Utility Construction Coordinator Utility Construction Inspector Wastewater Treatment Plant Operator IV Water Treatment Plant Operator A 24 Accountant II Annual 53,585$ 64,302$ 71,000$ 88,415$ Animal Services Manager Monthly 4,465.42$ 5,358.50$ 5,916.67$ 7,367.92$ Assistant Utility Customer Service Supervisor Hourly 25.7625$ 30.9144$ 34.1353$ 42.5080$ Code Enforcement Officer I Executive Assistant Fleet Manager Human Resources Benefits & Wellness Specialist IT Technician II Jetport Operations Manager Medical Laboratory Technologist I Payroll Specialist Procurement Specialist Senior Wastewater Treatment/Pre-Trmt Plant Oper Senior Water Treatment Plant Operator Solid Waste Operations Manager Harnett County FY 2023-2024 Approved Budget Page 231 HCBOC 061923 Pg. 249 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Telecommunications Administrative Officer Telecommunications Training Officer 25 Assistant Register of Deeds Annual 56,264$ 67,517$ 74,551$ 92,837$ Capital Project Construction Manager Monthly 4,688.67$ 5,626.42$ 6,212.58$ 7,736.42$ Child Support Supervisor II Hourly 27.0505$ 32.4601$ 35.8425$ 44.6341$ Code Enforcement Officer II Distribution & Collection System Supervisor EMS Asst Chief of Logistics Environmental Health Specialist Facility Maintenance Manager Information Technology Project Coordinator Natural Resources Director Planner I Senior Support Specialist/Board Clerk Senior Engineering Technician Social Worker III Telecommunications Manager Utility Data Specialist 26 Accountant III Annual 59,077$ 70,892$ 78,277$ 97,479$ Assistant Emergency Management Coordinator Monthly 4,923.08$ 5,907.67$ 6,523.08$ 8,123.25$ IT Technician III Hourly 28.4029$ 34.0827$ 37.6339$ 46.8658$ Nutrition Program Director I Planner II; Long Range Planner Social Work Supervisor II Social Worker IV (I/A&T) Tax Listing/Billing Supervisor Utility Customer Service Supervisor Veterans Services Director 27 Accounting Manager Annual 62,032$ 74,438$ 82,192$ 102,352$ Applications Analyst Monthly 5,169.33$ 6,203.17$ 6,849.33$ 8,529.33$ Chief Deputy Fire Marshal Hourly 29.8236$ 35.7875$ 39.5161$ 49.2086$ Harnett County FY 2023-2024 Approved Budget Page 232 HCBOC 061923 Pg. 250 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Clerk to the Board of Commissioners Database Administrator Emergency Services Administrator EMS Captain of Training Environmental Health Program Specialist Finance Systems Manager GIS Specialist Internal Auditor Net Security Analyst Tax Deputy Collector Utility Maintenance Supervisor Workforce Development Director/Joblink Coordinator 28 Child Support Supervisor III (Program Manager)Annual 65,134$ 78,161$ 86,301$ 107,470$ Code Enforcement Officer III Monthly 5,427.83$ 6,513.42$ 7,191.75$ 8,955.83$ Director of Marketing Hourly 31.3150$ 37.5774$ 41.4917$ 51.6692$ Elections Director Environmental Health Supervisor I GIS Analyst Human Resources Manager Income Maintenance Administrator I Information Systems User Group Supervisor Public Health Nurse II Senior IT Systems Specialist Senior Planner Wastewater Treatment Plant Supervisor 29 Administrative and Budget Officer Annual 68,389$ 82,067$ 90,616$ 112,843$ Assistant Library Director Monthly 5,699.08$ 6,838.92$ 7,551.33$ 9,403.58$ Assistant Manager of Planning Services Hourly 32.8799$ 39.4553$ 43.5662$ 54.2525$ Assistant Manager of Building Services Capital Projects Construction Manager Community Relations Director Harnett County FY 2023-2024 Approved Budget Page 233 HCBOC 061923 Pg. 251 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum EMS Asst Chief of Training EMS Compliance Officer GIS Systems Administrator Local Public Health Administrator I Public Health Nurse III Social Work Supervisor III Utility Capital Project Manager 30 Assistant Tax Administrator Annual 71,809$ 86,171$ 95,147$ 118,485$ Public Health Nurse Supervisor I Monthly 5,984.08$ 7,180.92$ 7,928.92$ 9,873.75$ Social Work Program Manager Hourly 34.5242$ 41.4284$ 45.7446$ 56.9650$ Water Treatment Plant Supervisor 31 Emergency Management Coordinator Annual 75,399$ 90,479$ 99,904$ 124,410$ GIS/E911 Operations Administrator Monthly 6,283.25$ 7,539.92$ 8,325.33$ 10,367.50$ Wastewater Treatment Superintendent Hourly 36.2502$ 43.4995$ 48.0317$ 59.8137$ 32 Asst Director, Dev Serv/Mgr of Planning Annual 79,169$ 95,003$ 104,899$ 130,630$ Assistant IT Director Monthly 6,597.42$ 7,916.92$ 8,741.58$ 10,885.83$ Jetport Director Hourly 38.0628$ 45.6745$ 50.4332$ 62.8041$ Manager of Building Services Register of Deeds 33 Fire Marshal Annual 83,129$ 99,755$ 110,144$ 137,161$ Library Director Monthly 6,927.42$ 8,312.92$ 9,178.67$ 11,430.08$ Utility Civil Engineer Hourly 39.9667$ 47.9591$ 52.9549$ 65.9440$ 34 Asst. Staff Attorney Annual 87,285$ 104,742$ 115,652$ 144,019$ Budget Director Monthly 7,273.75$ 8,728.50$ 9,637.67$ 12,001.58$ EMS Chief Hourly 41.9647$ 50.3567$ 55.6030$ 69.2412$ General Services Director Parks & Recreation Director Solid Waste Director Tax Administrator 35 Attorney II DSS Annual 91,649$ 109,979$ 121,435$ 151,221$ County Engineer Monthly 7,637.42$ 9,164.92$ 10,119.58$ 12,601.75$ Harnett County FY 2023-2024 Approved Budget Page 234 HCBOC 061923 Pg. 252 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Deputy Finance Officer Hourly 44.0629$ 52.8745$ 58.3833$ 72.7038$ Economic Developer Emergency Services Deputy Director Human Resources Director Physician Extender II Public Health Nursing Director II Social Services Deputy Director 36 Chief Information Officer Annual 96,231$ 115,477$ 127,507$ 158,782$ Development Services Director Monthly 8,019.25$ 9,623.08$ 10,625.58$ 13,231.83$ Sheriff Hourly 46.2658$ 55.5178$ 61.3026$ 76.3389$ 37 Assistant HRW Director Annual 101,043$ 121,252$ 133,882$ 166,721$ Economic Development Director Monthly 8,420.25$ 10,104.33$ 11,156.83$ 13,893.42$ Finance Officer Hourly 48.5793$ 58.2942$ 64.3676$ 80.1559$ Physician Extender III Senior Staff Attorney 38 Assistant County Manager Annual 106,095$ 127,314$ 140,576$ 175,056$ Social Services Director Monthly 8,841.25$ 10,609.50$ 11,714.67$ 14,588.00$ Hourly 51.0082$ 61.2087$ 67.5859$ 84.1632$ 39 Emergency Services Director Annual 111,400$ 133,680$ 147,605$ 183,810$ Local Public Health Director Monthly 9,283.33$ 11,140.00$ 12,300.42$ 15,317.50$ Hourly 53.5587$ 64.2692$ 70.9653$ 88.3719$ 40 HRW Director Annual 116,970$ 140,364$ 154,985$ 193,000$ Monthly 9,747.50$ 11,697.00$ 12,915.42$ 16,083.33$ Hourly 56.2367$ 67.4827$ 74.5135$ 92.7902$ 41 Deputy County Manager Annual 122,818$ 147,382$ 162,734$ 202,650$ Monthly 10,234.83$ 12,281.83$ 13,561.17$ 16,887.50$ Hourly 59.0482$ 70.8567$ 78.2390$ 97.4298$ 42 Not Used Annual 128,860$ 154,632$ 170,871$ 212,782$ Harnett County FY 2023-2024 Approved Budget Page 235 HCBOC 061923 Pg. 253 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum 43 Not Used Annual 135,407$ 162,488$ 179,415$ 223,469$ 44 Not Used Annual 142,177$ 170,612$ 188,385$ 234,593$ 101 Not Used Annual 37,231$ 44,677$ 49,329.00$ 61,430.00$ Monthly 3,102.58$ 3,723.08$ 4,110.75$ 5,119.17$ 102 Booking Intake Technician Annual 39,092$ 46,910$ 51,797$ 64,501$ Monthly 3,257.67$ 3,909.17$ 4,316.42$ 5,375.08$ 103 Emergency Medical Technician Annual 41,046$ 49,255$ 54,387$ 67,727$ Detention Master Contol Monthly 3,420.50$ 4,104.58$ 4,532.25$ 5,643.92$ 104 Detention Officer Annual 43,100$ 51,720$ 57,106$ 71,113$ Monthly 3,591.67$ 4,310.00$ 4,758.83$ 5,926.08$ 105 Telecommunicator EMD (uses 2288 hrs/yr)Annual 45,253$ 54,304$ 59,961$ 74,669$ Monthly 3,771.08$ 4,525.33$ 4,996.75$ 6,222.42$ 106 Detention Corporal Annual 47,517$ 57,020$ 62,961$ 78,403$ Advanced Emergency Medical Technician Monthly 3,959.75$ 4,751.67$ 5,246.75$ 6,533.58$ 107 911 Database Manager Annual 49,893$ 59,872$ 66,108$ 82,323$ Deputy Sheriff Monthly 4,157.75$ 4,989.33$ 5,509.00$ 6,860.25$ Detention Sergeant Reserve Deputy Sheriff Telecommunications Shift Supervisor 108 Not Used Annual 52,386$ 62,863$ 69,413$ 86,439$ Monthly 4,365.50$ 5,238.58$ 5,784.42$ 7,203.25$ 109 Paramedic (uses 3,340 for FT ees)Annual 55,007$ 66,008$ 72,884$ 90,761$ Monthly 4,583.92$ 5,500.67$ 6,073.67$ 7,563.42$ 110 Deputy Fire Marshal Annual 57,757$ 69,308$ 76,528$ 95,298$ Deputy Sheriff Corporal Monthly 4,813.08$ 5,775.67$ 6,377.33$ 7,941.50$ Deputy Sherriff Detective Emergency Medical Services Lieutenant Fire Marshal/Plan Reviewer 111 Community Paramedic Annual 60,645$ 72,774$ 80,354$ 100,063$ Harnett County FY 2023-2024 Approved Budget Page 236 HCBOC 061923 Pg. 254 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Detective Corporal Monthly 5,053.75$ 6,064.50$ 6,696.17$ 8,338.58$ Detention Lieutenant EMS District Chief 112 Deputy Sheriff Sergeant Annual 63,677$ 76,412$ 84,372$ 105,067$ Detective Sergeant Monthly 5,306.42$ 6,367.67$ 7,031.00$ 8,755.58$ EMS Asst Chief of Operations 113 Not Used Annual 66,861$ 80,233$ 88,590$ 110,320$ 114 Deputy Sheriff Lieutenant Annual 70,203$ 84,244$ 93,020$ 115,836$ Monthly 5,850.25$ 7,020.33 7,751.67 9,653.00 115 Not used Annual 73,713$ 88,456$ 97,672$ 121,627$ Monthly 6,142.75$ 7,371.33$ 8,139.33$ 10,135.58$ 116 Not Used Annual 77,399$ 92,879$ 102,555$ 127,709$ 117 Deputy Sheriff Captain Annual 81,269$ 97,523$ 107,681$ 134,096$ Detective Captain Monthly 6,772.42$ 8,126.92$ 8,973.42$ 11,174.67$ Detention Captain Sheriff CALEA 118 Not Used Annual 85,333$ 102,400$ 113,065$ 140,800$ 119 Deputy Sheriff Major Annual 89,600$ 107,520$ 118,720$ 147,839$ Monthly 7,466.67$ 8,960.00$ 9,893.33$ 12,319.92$ 120 Not Used Annual 94,080$ 112,896$ 124,657$ 155,232$ * These positions receive a 5% pay differential for additional duties. Rev. 06/05/2023 Harnett County FY 2023-2024 Approved Budget Page 237 HCBOC 061923 Pg. 255 HARNETT COUNTY Fiscal Policy Originally Adopted: May 7, 2021 Approved Amendments as of November 7, 2016 Approved Amendments as of February 17, 2020 Approved Amendments as of February 15, 2021 Approved Amendments as of July 1, 2023 Attachment C Harnett County FY 2023-2024 Approved Budget Page 238 HCBOC 061923 Pg. 256 FINANCE POLICY SUBJECT: FISCAL POLICY NUMBER 1 REVISIONS 3 BOARD APPROVAL DATE MAY 15, 2023 SUPERSEDES FEB 15, 2021 EFFECTIVE DATE JULY 1, 2023 PAGE 2 OF 11 FISCAL POLICY – PURPOSE Harnett County government exists to meet the needs of residents through the services the County is mandated to provide or has elected to provide. To meet these needs, the County must maintain its financial integrity. In addition, the County must continually prepare to provide services for a growing population. The County’s Fiscal Policy is intended to maintain and improve the County’s financial condition and preserve its ability to meet future needs. This policy will be reviewed at least annually, and changes will be presented to the Board of Commissioners for approval. An effective policy:  Contributes to the County's ability to insulate itself from fiscal crisis,  Enhances short-term and long-term credit worthiness and helps the County achieve the highest credit and bond ratings possible,  Promotes long-term financial stability by establishing a clear and consistent framework for budget and financial decisions,  Directs attention to the total financial picture of the County, rather than single-issue areas,  Links long-term financial planning with day-to-day operations, and  Provides the County Staff, the County Board of Commissioners, and the County citizens a framework for measuring the fiscal impact of government services against established fiscal parameters. To these ends, the following fiscal policy is adopted: CAPITAL IMPROVEMENT PLAN (CIP) POLICIES 1. It is the responsibility of the County Board of Commissioners to provide for the capital equipment and facilities necessary to deliver county services to the residents of the County, as well as provide necessary capital equipment and facilities for the Harnett County Public Schools and the Central Carolina Community College system. 2. North Carolina statutes charge the County Manager with preparation of the recommended capital budget. It shall be his/her responsibility or that of his/her designee to coordinate the CIP process; receive requests from County departments, Harnett County Public Schools, and Central Carolina Community College; and propose a recommended CIP to the Board of Commissioners. 3. The Board of Commissioners is responsible for adopting a CIP annually and may amend it as needed. Harnett County FY 2023-2024 Approved Budget Page 239 HCBOC 061923 Pg. 257 FINANCE POLICY SUBJECT: FISCAL POLICY NUMBER 1 REVISIONS 3 BOARD APPROVAL DATE MAY 15, 2023 SUPERSEDES FEB 15, 2021 EFFECTIVE DATE JULY 1, 2023 PAGE 3 OF 11 4. All capital projects must be proposed through the County’s CIP process. 5. The CIP includes all approved capital projects, including new construction, renovations, vehicles and heavy equipment, new software and other technology, and all other purchases and improvements that meet the threshold for definition as a capital project, currently $100,000 and above. 6. The County will develop a CIP of at least seven years and review and update the plan annually. The Harnett County Public Schools and the Community College System are strongly encouraged to submit their needs through this process, along with prioritization of their requests. 7. After projects are approved in the CIP and before the project can begin, the project must be authorized through one of two means: A. Capital project ordinances: A separate capital budget ordinance shall be submitted to the Board of Commissioners for approval for all capital projects that are projected to span more than one fiscal year. B. All other capital projects will be budgeted in the operating budget. 8. All capital projects will be assigned a project code by the Finance Officer for tracking and reporting purposes. 9. The CIP will prioritize the maintenance of existing facilities and equipment, and otherwise protect the county’s past capital investments. A maintenance and replacement schedule will be developed and followed as funding allows. 10. County departments will provide a written justification and identify the estimated project costs, potential funding sources, and impacts on the operating budget for each proposed capital project and include this information in their requests. The County Manager or his/her designee will review, modify as appropriate, and include this information in the recommended CIP. 11. The County will pursue the most cost-effective strategies for financing the CIP, consistent with prudent fiscal management. DEBT POLICIES 1. The County will confine long-term borrowing to critical capital projects that cannot be financed from current revenues unless financing results in a net financial benefit to the county. Harnett County FY 2023-2024 Approved Budget Page 240 HCBOC 061923 Pg. 258 FINANCE POLICY SUBJECT: FISCAL POLICY NUMBER 1 REVISIONS 3 BOARD APPROVAL DATE MAY 15, 2023 SUPERSEDES FEB 15, 2021 EFFECTIVE DATE JULY 1, 2023 PAGE 4 OF 11 2. The County will take a balanced approach to capital funding by utilizing capital reserves and pay-as-you-go funding where possible. Pay-as-you-go funding will come from budgeted appropriations and funds set aside in capital reserves. 3. The county’s capital funding strategy should result in the least fiscal impact on current and future taxpayers. 4. When the County finances capital projects by issuing bonds or entering capital leases, it will repay the debt within a period not to exceed the expected useful life of the project. Target debt ratios will be annually calculated and included in the review of financial trends. 5. Net debt as a percentage of estimated market value of taxable property shall not exceed 2.5%. Net debt is defined as all debt that is tax-supported. 6. Debt Service expenditures as a percent of total governmental fund expenditures should not exceed 15%. Should this ratio exceed 15%, staff must request an exception from the Board of Commissioners stating the justification and expected duration of the policy exception. Exceptions shall be reviewed and approved annually by the Board of Commissioners until compliance is achieved. 7. The County will retire tax anticipation debt, if any, annually and will retire bond anticipation debt within six months after completion of the project. 8. Outstanding tax-supported debt principal shall be no less than 50.0% repaid in 10 years. 9. Enterprise Debt Policies: A. The Enterprise Fund is responsible for setting rates and charges at such a level which maintains the "self- supporting" nature of the fund. B. The County will target a minimum amount of equity funding of 10% of the Enterprise Fund capital improvement plan on a five-year rolling average. C. The Enterprise Fund will comply with all applicable bond covenants. D. The Enterprise Fund will maintain a debt service coverage ratio as defined by the General Indenture of the Enterprise System Revenue Bonds. These minimum requirements are summarized to be: 1) 1.20x debt service coverage on Parity Indebtedness (Revenues for this measure may include 20% of the balance in the Surplus Account at the end of the preceding Fiscal Year) Harnett County FY 2023-2024 Approved Budget Page 241 HCBOC 061923 Pg. 259 FINANCE POLICY SUBJECT: FISCAL POLICY NUMBER 1 REVISIONS 3 BOARD APPROVAL DATE MAY 15, 2023 SUPERSEDES FEB 15, 2021 EFFECTIVE DATE JULY 1, 2023 PAGE 5 OF 11 2) 1.00x debt service coverage of Parity Indebtedness, General Obligation Indebtedness, Subordinate Indebtedness, Other Indebtedness, and any amount due to the Qualified Reserve Fund or Qualified Reserve Fund Substitute. RESERVE POLICIES 1. The County will maintain a minimum Unassigned Fund Balance, as defined by the Governmental Accounting Standards Board, at the close of each fiscal year equal to 15% of General Fund Expenditures with a targeted Unassigned Fund Balance equal to 20% of General Fund Expenditures. 2. In the event that funds are available over and beyond the 20% targeted amount, those funds may be transferred to a capital reserve fund, a capital projects fund, to pay down debt or to fund other one-time uses. Such transfers or uses shall be approved by the Board of County Commissioners in conjunction with a staff recommendation based upon a fund balance analysis to be completed within six months of the close of each fiscal year taking into consideration the prior year's financial statements, current year-to-date budget performance, current property tax valuations and the County's most recently adopted capital improvement plan. 3. The County Board may, from time-to-time, utilize fund balances that will reduce Unassigned Fund Balance below the 15% minimum for the purposes of a declared fiscal emergency or other such purpose as to protect or enhance the long-term fiscal security of the County. In such circumstances, the Board will adopt a plan to restore the Unassigned Fund Balance to the target level within 36 months. If restoration cannot be accomplished within such time period without severe hardship to the County, then the Board will establish a different but appropriate time period. 4. Enterprise Reserve Policies: The County has adopted a comprehensive strategy for the long-term stability and financial health of each Enterprise Fund that provides for annual increases in fund reserves to an established goal of 50% of operating and maintenance expenses. BUDGET DEVELOPMENT POLICIES 1. The County will manage its annual budget to meet its legal and debt obligations, ensure adequate funding of current service levels, meet the priorities of the Board of Commissioners, maintain the County’s financial condition, and keep property tax increases to a minimum. The County shall operate under an annual balanced budget ordinance whereby the sum of net revenues and appropriated fund balances equals the expenditure appropriations. Harnett County FY 2023-2024 Approved Budget Page 242 HCBOC 061923 Pg. 260 FINANCE POLICY SUBJECT: FISCAL POLICY NUMBER 1 REVISIONS 3 BOARD APPROVAL DATE MAY 15, 2023 SUPERSEDES FEB 15, 2021 EFFECTIVE DATE JULY 1, 2023 PAGE 6 OF 11 2. The Budget Process will comply with the North Carolina Local Government Budget and Fiscal Control Act. 3. North Carolina statutes charge the County Manager with preparation of the recommended operating budget. It shall be his/her responsibility or that of his/her designee to coordinate the budget process; receive requests from County departments, Harnett County Public Schools, and Central Carolina Community College; and propose a recommended budget to the Board of Commissioners. 4. The Board of Commissioners is responsible for adopting an annual operating budget and may amend it as needed. 5. Use of one-time revenues: One-time revenues should not support ongoing personnel and operating costs. Use of one-time revenues is appropriate for capital outlay, CIP projects, debt retirement, contribution to capital reserve, and other non- recurring expenses. Proceeds from the sale of surplus capital items will go into the County’s general capital reserve unless proceeds are otherwise restricted. 6. The County will pursue an aggressive policy to collect current and delinquent property taxes, utility fees, licenses, permits and other revenues due to the County. The County will not waive any revenues due to the County unless those revenues were collected unlawfully. 7. The Finance Officer will generate reports that show actual revenues and expenditures compared to the budget and will present this to the County Board monthly. 8. Budget amendments will be brought to the County Board for consideration as needed. 9. New or increased services: The County should ensure adequate funding of current services before funding new or enhanced services. 10. Mid-year appropriations: All agencies supported by the county must function within the resources made available to them through the annual budget. The county will consider requests for new or expanded programs during the regular budget process. Only in extreme circumstances will such requests be considered outside of the budget process. 11. Funding-of Outside Agencies: From time to time, the County may elect to provide services through nonprofit agencies if those services meet the standard for public purpose as defined by the NC Constitution and the services can be achieved more cost effectively through the nonprofit. To receive county funding, nonprofits must abide by the county’s budget process and deadlines and provide the information requested during the budget process. 12. Grants: The County will pursue federal, state, and private grants to enhance services to County residents. However, the Harnett County FY 2023-2024 Approved Budget Page 243 HCBOC 061923 Pg. 261 FINANCE POLICY SUBJECT: FISCAL POLICY NUMBER 1 REVISIONS 3 BOARD APPROVAL DATE MAY 15, 2023 SUPERSEDES FEB 15, 2021 EFFECTIVE DATE JULY 1, 2023 PAGE 7 OF 11 County will limit its financial support of grant- funded programs to avoid commitments that continue beyond funding availability. The County will not continue programs after grants have expired, except as expressly approved by the Board of Commissioners as part of the annual budget process. The grant approval process will proceed as follows: a. If a grant does not require any county match, either cash or in-kind, and the funder does not expect the county to continue to fund a position or a program after the i. grant, then the proposal can be reviewed and approved by staff. However, the County Manager may choose to present a grant proposal to the Board for approval, if he/she feels that it is appropriate. b. If the grant requires a county match, either cash or in-kind, or the funder expects the county to continue to fund a position or program after the grant is complete, then the grant application must be submitted to the Board of Commissioners for approval. c. For grants that require Board of Commissioner approval, but approval cannot be obtained before the grant deadline, the Manager’s Office can authorize the application with prior notice to the Chair and Vice Chair and report to the Board of Commissioners at their next meeting. If the Board of Commissioners does not approve the grant proposal, the funder will be notified that the county chooses to withdraw the application. d. Departments shall be responsible for timely completion and filing of reports required by the grantor. Missing report deadlines shall be grounds for denying approval of future grant applications. e. It will be the general policy of this Board that it will not absorb any reduction in State and Federal funds; however, the Board, in its discretion, may amend the budget ordinance to appropriate additional funds to compensate for the reduction in State and Federal funds so longs as the ordinance, as amended, satisfies the requirements of G.S. 159-8 and 159-13. If the Board does not appropriate additional funds, the agency shall reduce personnel or program expenditures to stay within the authorized County appropriation. f. The policy is extended to any agency that is funded by the County and receives State or Federal funds. This shall remain in effect until otherwise changed or amended by the Board of Commissioners. The County Manager is hereby directed to distribute this policy to each of the agencies that may be involved. 13. New positions: new positions for existing programs and services should be added when there is no other viable option. Alternatives, such as contracting, technology, and reassignment of duties should be fully explored and documented before new positions are funded. Harnett County FY 2023-2024 Approved Budget Page 244 HCBOC 061923 Pg. 262 FINANCE POLICY SUBJECT: FISCAL POLICY NUMBER 1 REVISIONS 3 BOARD APPROVAL DATE MAY 15, 2023 SUPERSEDES FEB 15, 2021 EFFECTIVE DATE JULY 1, 2023 PAGE 8 OF 11 14. Level of budgeting: To tie costs to specific services, departments shall submit budgets for each of their divisions or program areas. Department heads are authorized to request transfers of operating funds between their budgeted divisions. The Budget Officer must approve transfers. Transfers made from salary and wage accounts shall not result in an increase of salary obligations. Transfers into capital outlay lines shall not result in the purchase of additional capital items not previously approved by the Board of Commissioners. The County shall adopt budgets at the department level. Commissioners reserve the right to review and/or adopt budgets at a greater level of detail. 15. Justification for funding: Departments and agencies requesting funding from the county a. Should justify their requests in terms of maintaining or increasing service levels. Departments should measure their performance in key service areas and periodically compare their performance to other jurisdictions to discover efficiencies and develop best management practices. 16. Contingency funds: Departments shall not include contingency funds in their respective budgets. The county shall include a general contingency fund in its annual budget. The amount of the contingency fund shall not exceed one percent of the annual budget. 17. Budget Officer: The County Manager serves as the budget officer. He/she is authorized to perform the following functions or delegate them: a. Transfer funds within a department without limitation. b. Transfer amounts of up to $5,000 between departments of the same fund with a memorandum report on such transfers at the next regular meeting of the Board of Commissioners. c. Transfer amounts of up to $50,000 from contingency to any department with a memorandum report of such transfers at the next regular meeting of the Board of Commissioners. Greater amounts can be made available upon the agreement of the Board of Commissioners. d. Employ temporary help from time to time to meet circumstances. e. Execute contracts if funds for the contract have been approved as part of the annual budget and the contract does not exceed the funds appropriated, the contract’s term does not exceed three years, all applicable state laws and county policies regarding purchasing are followed, and the contract does not exceed $100,000. f. Execute on behalf of the Board of Commissioners any other contract, change order, purchase order or other Harnett County FY 2023-2024 Approved Budget Page 245 HCBOC 061923 Pg. 263 FINANCE POLICY SUBJECT: FISCAL POLICY NUMBER 1 REVISIONS 3 BOARD APPROVAL DATE MAY 15, 2023 SUPERSEDES FEB 15, 2021 EFFECTIVE DATE JULY 1, 2023 PAGE 9 OF 11 instrument incurring any obligation which is specifically approved by the Board of Commissioners. g. Authorize payment in an amount not to exceed $5,000 in settlement of any liability claims against the County or against any of its officers or employees. 18. Enterprise Funds: a. The County maintains Enterprise Funds (primarily water and wastewater and solid waste) that are self-sustaining for both operational and capital purposes. The Enterprise Funds will adhere to the County Fiscal Policy with any exceptions noted in the policy. b. Any improvements required to meet new regulatory requirements or to meet changes in the service demands will be included in either the capital improvement plan or the annual budget request, depending on the cost of the improvement. c. Service rates: i. Service rates will be reviewed annually as part of the budget process. ii. Service rates will be adjusted as needed to provide adequate funding for the proper operation, maintenance, and expansion of the system. iii. Service rates will be adjusted as necessary to meet bond covenants, debt service obligations, and the Adopted Fiscal Policy. EDUCATION FUNDING POLICIES 1. It is the intent of the County to appropriate funding to the Board of Education to assure that the necessary resources are provided for current expenses and to meet the low- wealth funding requirements. 2. The County will provide current expense funding based upon the most recent known 2nd month average daily membership (ADM) times the most recent known Three-Year Average of Appropriations as determined by the NC Department of Public Instruction. 3. The County will provide funds for Capital and Capital Maintenance. An amount equivalent to 65% of the prior year’s lottery proceeds will be disbursed based upon the adopted budget ordinance. Harnett County FY 2023-2024 Approved Budget Page 246 HCBOC 061923 Pg. 264 FINANCE POLICY SUBJECT: FISCAL POLICY NUMBER 1 REVISIONS 3 BOARD APPROVAL DATE MAY 15, 2023 SUPERSEDES FEB 15, 2021 EFFECTIVE DATE JULY 1, 2023 PAGE 10 OF 11 4. The County will detail the amounts to be budgeted under this policy as part of the annual budget ordinance. CASH MANAGEMENT/ INVESTMENT POLICIES 1. It is the intent of the County that public funds will be invested in interest bearing accounts to the extent possible to reduce the dependence upon property tax revenues. Funds will be invested with the chief objectives of safety of principal, liquidity, and yield, in that order. All deposits and investments of County funds will be in accordance with N.C.G.S. 159. 2. Up to one-half (50%) of the appropriations to Non-County Agencies and to non debt supported capital outlays for County Departments can be encumbered prior to December 31. Any additional authorization shall require the County Manager's written approval upon justification. The balance of these appropriations may be encumbered after January 1, upon a finding by the County Manager that there is a reasonable expectation that the County' s Budgeted Revenues will be realized. 3. The County will use a Central Depository to maximize the availability and mobility of cash for all funds that can be legally combined. 4. Cash Flows will be forecasted, and investments will be made to mature when funds are projected to be needed to meet cash flow requirements. 5. Liquidity: No less than 20% of funds available for investment will be maintained in liquid investments at any point in time. 6. Maturity: All investments will mature in no more than sixty (60) months from their purchase date. 7. Custody: All investments will be purchased "payment-verses-delivery" and if certificated will be held by the Finance Officer in the name of the County. All non-certificated investments will be held in book-entry form in the name of the County with the County's third-party Custodian (Safekeeping Agent). 8. Authorized Investments: The County may deposit County Funds into: Any Board approved Official Depository if such funds are secured in accordance with NCGS-159 (31). The County may invest idle funds in the North Carolina Capital Management Trust, US Treasury Securities, US Agency Securities specifically authorized in GS-159 and rated no lower than "AAA", and Commercial Paper meeting the requirements of NCGS-159 plus having a national bond rating. 9. Diversification: No more than 25% of the County's investment funds may be invested in commercial paper. Harnett County FY 2023-2024 Approved Budget Page 247 HCBOC 061923 Pg. 265 FINANCE POLICY SUBJECT: FISCAL POLICY NUMBER 1 REVISIONS 3 BOARD APPROVAL DATE MAY 15, 2023 SUPERSEDES FEB 15, 2021 EFFECTIVE DATE JULY 1, 2023 PAGE 11 OF 11 10. Allocation: Investment income will be allocated to each participating fund or account based on a fair and equitable formula determined by the Finance Officer. SUMMARY OF KEY POLICY RATIOS Ratio Target Tax Supported Debt to Assessed Value: <2.5% Tax Supported Debt Service vs. Expenditures: <15.0% Tax Supported 10- Year Payout Ratio: >50.0% General Fund Unassigned Fund Balance as a Percent of Operating Budget: >15.0% Enterprise Fund Pay-go Capital (5-year Rolling Average): >10.0% Enterprise Fund Parity Debt Service Coverage (with 20% of Surplus Account) >1.20x Enterprise Fund Debt Service Coverage on all Indebtedness: >1.00x Enterprise Fund Reserves as a Percent of Operating and Maintenance: >50% Harnett County FY 2023-2024 Approved Budget Page 248 HCBOC 061923 Pg. 266 Attachment D: Framework for Best Management Practices for Capital Projects & Change Orders 1. Standardization of contract documents. 2. Change Orders and Claims shall be handled in accordance with the Contract Documents. 3. Where contractor delays will not result, the cost for a contract change order shall be negotiated prior to authorization to do the work. The itemized cost proposal will be reviewed by the originating department, legal, finance and administration prior to final approval. 4. Work change directives will be used where work must be done on an emergency basis or when contractor delays through no fault of the contractor will result. 5. There should be consideration for exemptions in cases of special emergency involving the health and safety of the citizens and their property. 6. The County Manager shall have the authority to execute and approve change orders and the associated budget amendment up to five percent (5%) of the contract amount. This specifically includes the transfer of contingency funds. Notification of such actions will be provided to the Board of Commissioners via the County Manager’s Report. 7. The estimated quantities of items of unit price work are not guaranteed and are solely for the purpose of comparison of bids and determine an initial contract price. Determinations of the actual quantities and classification of unit price work performed by contractor will be made by Engineer and reconciled in the final adjusting change order. Harnett County FY 2023-2024 Approved Budget Page 249 HCBOC 061923 Pg. 267 HARNETT REGIONAL WATER 2023-2024 Capital Improvement Program Attachment E Harnett County FY 2023-2024 Approved Budget Page 250 HCBOC 061923 Pg. 268 HARNETT REGIONAL WATER Capital Improvement Plan 2023-24 EXECUTIVE SUMMARY The capital improvement plan attached herewith is a working tool developed by the HRW staff to give guidance toward the County’s water and sewer infrastructure development and capital needs program. It consists of an assessment of the current water and wastewater systems and projects these capital needs over a ten-year period. This plan is offered to the Board to seek their guidance and input as they look toward Harnett County’s future. This plan should be a helpful fiscal planning tool that allows us to forecast capital demands on revenues and borrowing power to help avoid overextending ourselves financially during the next ten years and beyond. HRW recommends that the review and approval of this capital improvement plan be accomplished annually as part of the budget process. General approval of this document by resolution does not commit the Board to specific approval of any one project or expenditure, nor does it appropriate money for any project. This would still be accomplished through separate capital project ordinances. The approval by resolution from the Board simply approves the capital improvement plan as a plan for the forecast period. Harnett County FY 2023-2024 Approved Budget Page 251 HCBOC 061923 Pg. 269 DESCRIPTION OF COUNTY Demographics. The County, formed in 1855, has a projected population of 136,709. The per capita income for the County is $26,962 (83rd in NC) and the median household income is $59,676 (30th in NC). The poverty rate is 13% and the unemployment rate currently stands at 3.6%. Land Area Configurations. Harnett County is located in the south central portion of North Carolina. It lies partially in the Coastal Plain and partially in the Piedmont section. The eastern two-thirds of the County exhibit topographic features common to the Coastal Plain region of North Carolina. It is an area of level to gently rolling terrain with elevations ranging from 100 to 300 feet above sea level. The major underlying geological formation includes sedimentary rocks consisting mostly of unconsolidated sands and clays. Topographical features of the western part of the County resemble the Piedmont region of North Carolina. It is an area of steeper hills with elevations as high as 450 feet above sea level. The major underlying geological formation includes crystalline rocks, such as granite and slate. Mission Statement. “Harnett Regional Water provides high quality water and wastewater services to residents and businesses in Harnett County and the surrounding region. The organization is focused on customer service and is committed to environmental stewardship. Its position on the Cape Fear River, combined with significant investments in infrastructure and foresight from past and current leaders, will allow Harnett Regional Water to continue to serve the rapidly growing central region of North Carolina.” HRW continues to grow from a single county water and sewer department to a regional water and wastewater provider. Harnett County FY 2023-2024 Approved Budget Page 252 HCBOC 061923 Pg. 270 Description of Existing Facilities. Harnett Regional Water provides water and/or wastewater services to approximately 110,000 Harnett County residents. HRW also provides public water to customers in Counties contiguous to ours. These Counties include Cumberland, Johnston, Moore, Lee, and Wake. The Harnett County Regional Water Treatment Plant supplies water to the Harnett County municipalities of Lillington, Angier, Erwin, and Coats. It supplies water to the Towns of Fuquay-Varina and Holly Springs in Wake County and also the Towns of Spring Lake and Linden in Cumberland County. It also jointly supplies water to Fort Bragg through a partnership with the Public Works Commission of Fayetteville. The Harnett County Regional Water Treatment Plant utilizes the Cape Fear River as the source for the system’s drinking water and currently has a treatment capacity of forty-two million gallons a day (42 MGD). HRW’s water system consists of nine County water and sewer districts. Each of these districts exists as a separate legal entity pursuant to Chapter 162A of the North Carolina General Statutes. The County maintains and operates the districts for a fee equal to the districts’ debt service amount. This amount is paid from general revenues received from water and/or wastewater sales from the various districts. The County established a “Harnett County Public Utilities Fund” in 1998 that consolidated accounting for the operation of these districts. This allowed the department to budget revenues and expenditures in a consolidated manner rather than nine individual district budgets. HRW provides wastewater treatment to the Towns of Angier, Coats and Lillington in Harnett County. HRW also provides wastewater treatment to the Town of Fuquay-Varina in Wake County and Fort Bragg Army Base in Cumberland County. HRW was established in 1982 with approximately 600 water customers and 8 employees. We have grown in the forty-one years since to approximately 44,000 water customers, 14,000 sewer customers and 110 employees. HRW infrastructure consists of approximately 1,490 miles of water mains, 420 miles of sewer collection mains and totals over $365 million dollars in assets. In addition to the 42 million gallon per day regional water plant mentioned above, other assets include 2 wastewater treatment plants with a combined treatment capacity of 22.5 million gallons per day, 20 elevated water storage tanks with 8.9 million gallons of capacity, 18.2 million gallons of ground storage capacity, a 60 million gallon reservoir, 24 water booster stations with pumping capacity of 133 million gallons per day and 102 sewer lift stations. Approximately 95% of Harnett County Harnett County FY 2023-2024 Approved Budget Page 253 HCBOC 061923 Pg. 271 residents now have access to public water. As is apparent from the above history, HRW has experienced tremendous growth and accomplishment through the valiant efforts and foresight of past and present Harnett County Commissioners and staff. Their dedication to a countywide water and strategically located sanitary sewer system is the reason for the utility’s success. WATER SYSTEM Treatment Facility. HRW’s existing 42 mgd (million gallons per day) regional water treatment facility was recently upgraded to that capacity in FY 2016-17 at a cost of approximately $12 million dollars. The project added four new filters, an upgraded alum sludge disposal system, new backwash/chemical storage and modified the raw water intake and raw water/reservoir low-lift pump stations. In conjunction with the project, the County entered into a formal water supply capacity agreement with Moore County in which Moore purchased 3 million gallons of daily water capacity in the Harnett Regional Water Treatment Plant. Moore joins Johnston County, the Towns of Holly Springs and Fuquay-Varina in Wake County, as well as Fort Bragg in Cumberland County as capacity holders in the Harnett County Regional Water Treatment Facility. Harnett Regional Water is also committed to building a new 8-10 mgd water treatment facility in the Erwin area of the County. Our planning estimates project the new plant will be needed to supplement the existing Harnett Regional Water Treatment Plant by the end of this decade. Cost estimates are approximately $70 million dollars for the project as it will be funded by revenue bonds and HRW reserves. Water Supply Plan. The State of North Carolina requires that all water systems submit an approved water supply plan annually. This plan is currently being updated by the HRW staff. The purpose of this plan is to provide evidence to the State that the water system is providing adequate planning for the supply of water through a designated planning period. Water supply planning is also continuing in the area of hydraulic modeling as the engineering firm of Hazen & Sawyer is Harnett County FY 2023-2024 Approved Budget Page 254 HCBOC 061923 Pg. 272 engaged in providing an updated water hydraulic model of our entire distribution system. This will be critical importance in planning and directing future water resources to accommodate new growth. Water Conservation Measures. Harnett County amended its Water Shortage & Conservation Ordinance in the spring of 2008. The ordinance was amended in response to the drought conditions in our area over the last several years. The ordinance now more clearly defines the stages of water conservation and what triggers their enactment. It also established a normal irrigation schedule and increased the department’s enforcement authority during emergencies. Our water supply is a critical resource that must be protected at all costs. Water Distribution System. HRW is in design discussions with the Town of Holly Springs in Wake County to upgrade our distribution system by constructing a 12 MGD intermediate pump station and 1 million gallon elevated storage tank to complete HRW’s ability to supply the Town with their entire 10 MGD water capacity allocation. This project is estimated to cost $14 million dollars and would be jointly funded from the Town of Holly Springs and HRW. It is estimated to begin in FY 25 but could happen earlier depending upon the Town’s schedule. The Harnett Jetport Utility Extension Project is planned for FY 27 and consists of the extension of approximately 5,000 linear feet of 8 inch waterline and 4 inch sewer force main with the construction of a wastewater pump station to serve the expansion of the facilities at and adjacent to the Harnett Regional Jetport. This project is estimated to cost approximately $2.5 million dollars. Regional Interconnects. As you are aware, Harnett County’s water system is interconnected to several area public water systems that we do not provide water to including: the City of Dunn, the Town of Benson, the City of Raleigh, the Town of Apex, the City of Fayetteville (PWC), the City of Durham, and finally the Town of Cary. These connections are of a vital importance in the event of emergency water shortage conditions. The ability to provide and receive additional water from these various sources makes all of these systems more dependent upon each other and truly interconnected Harnett County FY 2023-2024 Approved Budget Page 255 HCBOC 061923 Pg. 273 in a regional manner. HRW is a member of the Triangle Water Supply Partnership and our water system participates with the triangle water utilities in regional water supply planning, with the goal of collaboratively planning for, maintaining, and implementing, long-term sustainable and secure water supplies for our region in the future. WASTEWATER SYSTEM Wastewater Treatment and Collection. The County currently owns two active wastewater treatment plants, the North Harnett Regional Wastewater Treatment Plant and the South Harnett Regional Wastewater Plant. The South Harnett plant began operation in June 2009 and has a capacity of 15 mgd. It serves all of the southern area of the County and Fort Bragg. The North Harnett Wastewater Treatment Plant has a capacity of 7.5 MGD and recently underwent major modifications to its filters and bio-solids storage facilities as part of the North Harnett Wastewater Treatment Plant Upgrade Project. This project was completed in FY 2020-21 at a cost of approximately $11 million dollars. The North Harnett Wastewater Treatment Plant is also under design for a major capacity upgrade in FY 2023-24 to serve the explosion of residential growth the northern area of the County is currently experiencing. This project is estimated to cost approximately $64 million dollars and will include participation from our regional wastewater partner towns of Angier, Fuquay-Varina and Lillington. The Southwest Wastewater Pump Station & Force Main Project consists of the renovation of our regional sewer lift station and the construction of approximately 5 miles of 20 inch sewer force main along Hwy 87 in the Southwest portion of Harnett County. This project is currently under design and is estimated to cost approximately $9 million dollars and construction should be underway in FY 25. Regional Wastewater Facilities. Harnett County has commissioned four different engineers since 1968 to look at comprehensive approaches to the long-range planning of Harnett County’s water and wastewater needs. The most recent of these is the Northern Harnett Wastewater Master Plan for the Districts in the northern section of the County. This study was authored by Hazen and Sawyer and was completed in FY 2017-18. All of these wastewater plans have Harnett County FY 2023-2024 Approved Budget Page 256 HCBOC 061923 Pg. 274 concluded that a regional approach utilizing a consolidation of systems is the best plan practical for protection of public health and economic development. There will continue to be County development of services which will extend from existing facilities; and, due to the escalating cost of expansion and operating expenses, it is likely that other regions within the County will be attempting to regionalize systems within the next ten years. In addition to this, regulatory restraints will force regionalization to happen in order to eliminate as many discharges into our water basin as possible. Areas outside the County, which are tributary to our drainage basins and wastewater treatment facilities, (i.e. southern Wake County and northern Cumberland County as recent examples) also provide realistic opportunities for regionalization. These relationships should be nurtured to provide the greatest scale of economy in building additional wastewater collection lines to serve Harnett County citizens. FINANCIAL PLANNING Revenue Projections. Revenue projections for the next 10 years are difficult if not impossible to correctly predict. They are tied to a myriad of factors including residential and commercial growth in the County, local and regional economic conditions, and the ability of our utility to meet all future water and sewer needs throughout the County and region. Before we can attempt to predict future revenues, we need to look at current revenue trends for the last several fiscal years. HRW Operating Revenues Financial Operating Period Revenues FY 12-13 $30,732,953 FY 13-14 $34,624,099 Harnett County FY 2023-2024 Approved Budget Page 257 HCBOC 061923 Pg. 275 FY 14-15 $32,162,037 FY 15-16 $34,446,531 FY 16-17 $35,872,649 FY 17-18 $39,203,558 FY 18-19 $39,987,902 FY 19-20 $41,091,355 FY 20-21 $42,140,995 FY 21-22 $49,139,362 You can see from these figures that annual revenues increased by $18,406,409 in the last nine fiscal years. This represents a 60% increase in annual operating revenues in that time span. The majority of this increase is due to the growth of water and wastewater infrastructure throughout the County and increasing growth of water supply to the surrounding region. Rates must be adjusted to cover the ever increasing cost of service to include debt repayment and meet capital reserve targets to cover emergencies and capital project funding. The overall financial strategy of the Department is to continue to maximize revenues consistent with an even pace of residential and commercial/industrial growth within the County. Expenditures will be kept in line consistent with adequately maintaining treatment and distribution systems while emphasizing regulatory compliance in all areas. Harnett Regional Water is at a historical crossroads in the sense that 95% of all County residents have access to water. Additional access to water has been the primary source of a growing revenue base in the past. However, since most areas within the County now have access to water, future revenue growth will be directly correlated to the Department’s goal to provide access to sewer to densely populated unincorporated areas of the County and the Department’s ever increasingly important role as a regional water and wastewater treatment provider to surrounding municipalities, counties and Fort Bragg. CUSTOMER SERVICE IMPROVEMENTS HRW recently had a “Public Utilities Efficiency Study” completed by the Management Consulting firm of Martin-McGill out of Asheville, NC. Although the overwhelming result of the study was positive, one of the main recommendations for improvement within the department was in the area of customer service. Specifically, the need to upgrade existing Harnett County FY 2023-2024 Approved Budget Page 258 HCBOC 061923 Pg. 276 outdated technologies such as water/sewer customer billing software that was over a decade old, asset management work order software, automated customer telephone systems, etc. HRW has aggressively started that process and has recently completed the installation of a new and enhanced customer information system (CIS) software system that includes a mobile work order and enhanced internet pay platform. We have also engaged with new providers to enhance our existing Interactive Voice Response (IVR) telephone system to give customers access to enhanced technological features. HRW has also installed updated smart meters. These new meters send usage data to HRW through a wireless network and provide much more information to our customers and staff. All of these efforts have greatly improved our customers access to information and allowed us to serve their needs much more efficiently. Capital Project Budget Summary Attachment 1 is a capital project budget summary that combines all the proposed capital projects discussed earlier in this report. It provides a snapshot of anticipated capital needs over the next ten years. The expenditures section shows each projects total budget. The revenue section shows the expected funding sources for each year. Harnett County FY 2023-2024 Approved Budget Page 259 HCBOC 061923 Pg. 277 EXPENDITURES Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Total Cost Totals Project Name FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 NHWWTP Capacity Upgrade $63,241,200 $63,241,200 SW WW PS & FM $8,526,978 $8,526,978 Wake County Distribution Upgrade $13,500,000 $13,500,000 BCC/Capeton Collection System Upgrade $7,593,000 $7,593,000 Northeast Harnett Regional WTP Project $70,000,000 $70,000,000 Harnett Jetport Utility Extension Project $2,500,000 $2,500,000 NW Water Transmission $8,200,000 $8,200,000 WTP Property Acquistion-Watkins 50 acres $1,000,000 $1,000,000 SC Tank 5 Construction (Doc's/Nursery)$2,090,000 $2,090,000 BCC Collection System Upgrade Ph II $3,750,000 $3,750,000 Southwest Regional GST $3,004,180 $3,004,180 MW Tank 6/SW Transmission Connect $390,000 $390,000 Totals $63,241,200 $22,026,978 $77,593,000 $2,500,000 $8,200,000 $1,000,000 $2,090,000 $3,750,000 $3,004,180 $390,000 $183,795,358 REVENUES FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 Totals Grants from all sources $8,800,000 $7,593,000 $16,393,000 Revenue Bonds $50,000,000 $50,000,000 State Revolving Loans $15,000,000 $15,000,000 Developer Participation $0 Holly Springs $11,300,000 $11,300,000 Fuquay Varina $23,891,120 $23,891,120 Angier $8,783,500 $8,783,500 Lillington $3,513,400 $3,513,400 Harnett Regional Water Reserves $3,253,180 $10,726,978 $20,000,000 $2,500,000 $8,200,000 $1,000,000 $2,090,000 $3,750,000 $3,004,180 $390,000 $54,914,338 Totals $63,241,200 $22,026,978 $77,593,000 $2,500,000 $8,200,000 $1,000,000 $2,090,000 $3,750,000 $3,004,180 $390,000 $183,795,358 Debt Summary FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 Totals Actual New Debt $15,000,000 $0 $50,000,000 $0 $0 $0 $0 $0 $0 $65,000,000 Planned Rate Increases Current Rates/Water FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 Totals $20/2,000 min $22.00 no change no change no change $24.00 no change no change no change $26.00 no change $5.50/1,000 gal above min $5.75 no change no change no change $6.00 no change no change no change $6.25 no change $2.60 Bulk Rate $3.00 no change no change no change $3.45 no change no change no change no change no change $2.05 Bulk Rate Capacity Holders $2.35 no change no change no change $2.70 no change no change no change no change no change % increase 7.5%/15%no change no change no change 7%/15%no change no change no change 7%no change Monthly $ Increase in Avg Bill $2.75 n/a n/a n/a $2.75 n/a n/a n/a n/a n/a Revenue from increase $2,600,000 $0 $0 $0 $3,000,000 $0 $0 $0 $1,610,000 $0 $7,210,000 Current Rates/Sewer FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 Totals $15 Flat $16.00 no change no change no change $17.00 no change no change no change $18.00 no change $6/1,000 gals $6.50 no change no change no change $7.00 no change no change no change $7.50 no change $2.30 Bulk Rate Capacity Holders $2.75 no change no change no change no change $2.85 no change no change no change no change % increase 7.5%/20%no change no change no change 7.5% 12%no change no change 7%no change Monthly $ Increase in Avg Bill $3.50 n/a n/a n/a $3.50 n/a n/a n/a $3.50 n/a Revenue from increase $1,200,000 $0 $0 $0 $585,000 $450,000 $0 $0 $690,000 $0 $2,925,000 Harnett County FY 2023-2024 Approved Budget Page 260 HCBOC 061923 Pg. 278 HCBOC 061923 Pg. 279 WATER AND SEWER ORDINANCE July 1, 2023 Attachment F Harnett County FY 2023-2024 Approved Budget Page 262 HCBOC 061923 Pg. 280 HARNETT REGIONAL WATER WATER AND SEWER ORDINANCE BOARD OF COUNTY COMMISSIONERS Matthew Nicol – Chairman William Morris – Vice-Chairman Lewis Weatherspoon Barbara McKoy W. Brooks Matthews COUNTY OFFICIALS Brent Trout, County Manager Steve Ward, Director Harnett County FY 2023-2024 Approved Budget Page 263 HCBOC 061923 Pg. 281 TABLE OF CONTENTS Section 1. Authority 4 Section 2. Definitions 4 Section 3. Water Laterals and Tap-On 8 Section 4. Connection To Be Made By HRW Only Upon Application 8 Section 5. Application for Connection 8 Section 6. Disapproval of Application 9 Section 7. Separate Water and Sewer connections and Meters Required 9 Section 8. Connections and Meters to Remain Property of HRW 10 Section 9. Maintenance of Meters and Connections 10 Section 10. Connection To Other Supply and Cross-Connection Control 10 Section 11. When Water Meters Read 13 Section 12. Adjustment of Overcharges 13 Section 13. Meter Tests 14 Section 14. Bulk Water Usage 14 Section 15. Tampering with Meters and Stopcocks 14 Section 16. No Guarantee of Quality, Quantity of Pressure of Water Supply 15 Section 17. Protection of Water Supply 15 Section 18. Repealing Clause 15 Section 19. Procedures 15 Section 20. Initial of Minimum Charge 16 Section 21. HRW’s Responsibility and Liability 17 Section 22. Consumer’s Responsibility 17 Section 23. Access To Premises 18 Section 24. Change of Occupancy 19 Section 25. Suspension of Service 19 Section 26. Complaints – Adjustments 20 Section 27. Classifications, Rates, Fees, and Charges 21 Section 28. Connection to Existing Systems 24 Section 29.1 Water and Sewer Extension in New Developments 24 Harnett County FY 2023-2024 Approved Budget Page 264 HCBOC 061923 Pg. 282 Section 29.2 Acquisition of Easements for Developers in County Participation Projects 28 Section 29.3 Extension of Water and Sewer Lines Within County 30 Section 29.4 Extensions Outside of County 31 Section 29.5 Extension Made by Other than HRW Personnel 32 Section 29.6 Observation by HRW of Work Done by Others 32 Section 29.7 Dedication of Water and Sewer Line Extensions 33 Section 30 Delinquent Service Fees 33 Section 31. Sprinkler Connections 33 Section 32. Provision for Cut-Off Valve 34 Harnett County FY 2023-2024 Approved Budget Page 265 HCBOC 061923 Pg. 283 AN ORDINANCE REGULATING THE USE OF WATER AND SEWER FACILITIES OPERATED BY HARNETT REGIONAL WATER FIXING RENTS, RATES, FEES AND OTHER CHARGES AND PROVIDING FOR COLLECTION OF SAME. BE IT ORDAINED BY THE COUNTY BOARD OF COMMISSIONERS OF HARNETT COUNTY. Section 1. Authority. This ordinance is adopted pursuant to North Carolina General Statutes 153A-275, 162A-85.5 and 162A Article 6 for the purpose of providing adequate and reasonable rules and regulations to protect and regulate water supply and distribution systems and sewer collection systems owned or operated by HRW. The ordinance is also adopted pursuant to North Carolina General Statutes 153A-277, 162A-85.13, 162A-88, 162A-92 and 162A Article 8 for the purpose of establishing a schedule of rents, rates, fees, charges and penalties for the use of and services furnished by water supply and distribution systems and sewer collection systems owned or operated by HRW. Section 2. Definitions. Air-Gap Separation is an unobstructed vertical distance through the atmosphere between the lowest opening from any pipe or faucet supplying water to a tank, plumbing fixture, or other device and the flood level rim of the receptacle. Allocation is the assignment or apportionment of water and/or sewer to serve a certain defined area. Auxiliary Intake is any piping connection or other device whereby water may be secured from a source other than the public water supply. Backflow is any flow of water into the public water supply form any other source due to a cross-connection, auxiliary intake, interconnection, backpressure, backsiphonage, any combination thereof, or other cause. Backpressure is any pressure on any source of water other than the public water supply which may be greater than the pressure on the public water supply and may result in a backflow. Backflow Prevention Device is an approved effective device method used to prevent backflow from occurring in the potable water supply. The type of device shall be based on degree of hazard, existing or potential. Harnett County FY 2023-2024 Approved Budget Page 266 HCBOC 061923 Pg. 284 Backsiphonage is any circumstance in which the pressure on the public water supply may be reduced to the point that the elevation and atmospheric pressure on a source of water other than the public water supply may result in a pressure to be greater than the pressure on the public water supply and may result in a back flow. Building is a structure as defined in Volume VII, One and Two Families, and Volume I, General Construction, of the NC State Building Code. Capacity represents the ability to treat or move water and/or sewer. Typically, capacity is expressed in gallons per day (GPD) or million gallons per day (MGD). Confinement Device is a backflow prevention device that is installed within a private plumbing or distribution system to isolate a localized hazard from the remainder of said system. Connection is that part of the water service line which runs from the main to the property line, including all appurtenances to make the service complete and ready for use. Contractor A person or entity, licensed by the State of North Carolina Licensing Board, under contract to the Developer to perform the construction of water and sewer infrastructure of the Development. Consumer is the person legally or equitably responsible for the payment of charges for water or sewer on any premises. Containment Device is a backflow prevention device installed at the point of separation between the public water supply and a private service or private distribution system at the point of metering. Controlled By is owned, operated or leased by. Cross-Connection is any physical connection whereby the public water supply is connected with any other water supply system, whether public or private, either inside or outside of any building or buildings, in such a manner that a flow of water into the public water supply is possible either through the manipulation of valves or because of ineffective check or back- pressure of any other arrangement. Cut-Off Valve is a valve used to regulate the water supply to the consumer’s premises. Harnett County FY 2023-2024 Approved Budget Page 267 HCBOC 061923 Pg. 285 Department shall mean Harnett Regional Water. Developer Any person, firm, corporation, or other legal entity improving property for commercial, industrial or residential purposes. Development Property improved for commercial, industrial or residential purposes. District shall mean any HRW water and sewer district established pursuant to Article 6, Chapter 162A of the North Carolina General Statutes. Double Check Valve is an assembly composed of two single, spring-loaded independently operating check valves, including tightly closing shut-off valves located at each end of the assembly, and having suitable connections for testing the water tightness of each check valve. Dual Check Valve is a device containing two independently acting check valves in series. Easement shall mean an acquired legal right for the specific use of land owned by others. Engineer of Record A person licensed as a Professional Engineer in good standing with the North Carolina State Board of Registration for Professional Engineers and Land Surveyors acting as an agent for the Developer with regard to water and sewer line extensions. Fire Line is a system of pipes and equipment used to supply water in an emergency for extinguishing fire. Flow is the actual amount of water and/or sewer being treated or moved. Flow is frequently expressed in gallons per day (GPD) or million gallons per day (MGD). Full Service Sprinkler Connection is a separate metered connection originating at a main and running to the property line, and includes all appurtenances to make the connection complete and ready for use. This connection is independent of any other water connection on the premises and shall not be connected to any plumbing or other pipeline where residual water therefrom is required to be discharged into the sewer system. HRW shall mean Harnett Regional Water. Harnett County FY 2023-2024 Approved Budget Page 268 HCBOC 061923 Pg. 286 Improved Street is any street having a wearing surface of concrete, brick, stone block, asphalt, or any bituminous compound. Interconnection is any system of piping or other arrangement whereby the public water supply is connected directly with a sewer, drain, conduit, pool, heat exchanger, storage reservoir, or other device which does or may contain sewage or other waste or substance which would be capable of imparting contamination to the public water supply. Lateral is that portion of the water connection which does not include meter, box or meter setter or connection. Main is the pipe usually laid in a street running parallel to the property line which distributes water or collects sewer. May is permissive (see “shall). NCDEQ North Carolina Department of Environmental Quality NCDWQ North Carolina Division of Water Quality Occupant is the consumer who is actually in possession or control of any premises. Owner is the person having legal or equitable title to any premises. Payment Plan is an agreed upon schedule for satisfying a consumer’s delinquent account status. Person is an individual, firm, association, partnership or corporation. Premises are land, building, or other structure and appurtenances thereto. Pressure Vacuum Breaker is an assembly containing an independently operating spring loaded check valve and an independently operating loaded air inlet valve located on the discharge side of the check valve. The assembly must be equipped with suitable connections for testing the proper operation of the device and tightly closing shut-off valves located at each end of the assembly. Harnett County FY 2023-2024 Approved Budget Page 269 HCBOC 061923 Pg. 287 Public Water Supply is the water and waterworks system of HRW, and its consumers outside the County boundary, for the provision of piped water for human consumption, and which supply is recognized as a public and community water system by the North Carolina Department of Environmental Quality, Division of Environmental Health, Public Water Supply Section. Record Drawings -Drawings prepared by the Engineer that indicate the details of the system following the construction phase and that at least meet the minimum standards set forth by the State of North Carolina and the North Carolina Licensing Board for Engineers and Land Surveyors and the HRW Sanitary Sewer and Water Specification Reduced Pressure Zone Principle Backflow Prevention Device (RPZ) is a device containing within its structure, two spring loaded independently operating check valves, together with an automatically operating check valves, together with an automatically operating pressure differential relief valve located between the two check valves. The first check valve reduces the supply pressure a predetermined amount so that during normal flow and at cessation of formal flow the pressure between the checks shall be less that the supply pressure. In case of leakage of either check valve, the differential relief valve, by discharging into the atmosphere, shall operate to maintain the pressure between the check valves less than the supply pressure. The device shall have suitable connections for testing, including tightly closing shut-off valves located at each end. Retrofitted Sprinkler Connection is a second metered connection originating at a point along that segment of the existing service line between the main and the first or existing meter and running to the property line, and includes all appurtenances to make the connections complete and ready for use. The Retrofitted Sprinkler Connection shall not be connected to any plumbing or other pipeline where residual water therefrom is required to be discharged into the sewer system. Service Line is a water line which may service a house, business, apartments, etc. which runs from the street to the establishment being served. Shall is mandatory (see “may”). Standard Size Main refers to a six-inch diameter water main and an eight-inch diameter sewer main. Subdivision The division of a tract, parcel, or lot into two or more lots or building sites or other divisions for the purpose, whether immediate or future, of sale, legacy, or building development and includes all division of land involving a new street or change in existing streets to include re-subdivision. Subdivision shall also refer to uses of land not ordinarily considered a subdivision, but requiring utility installations. Examples of these uses are mobile home parks, multi-family projects townhouses, and planned unit developments. Harnett County FY 2023-2024 Approved Budget Page 270 HCBOC 061923 Pg. 288 System Development Fee A charge or assessment for service imposed with respect to new development to fund costs of capital improvements necessitated by and attributable to such new development, to recoup costs of existing facilities which serve such new development, or a combination of those costs. The term includes amortized charges, lump-sum charges, and any other fee that functions as described by this definition regardless of terminology. Unit refers to a residential housing unit such as an apartment, condominium or duplex. Unusual Conditions to mean delays in acquiring materials, parts and (or) supplies, rock encountered in construction and other items which might cause delays not under the control of HRW. Water and Sewer Plans An engineered drawing, signed and seal by the Engineer of Record, in conformance with the HRW Sanitary Sewer and Water Specifications that delineates the water and sewer infrastructure as well as other on-site improvements proposed for the development of the subject property. Section 3. Water Laterals and Tap-On. Water laterals will be installed only at the request of the Owner or his agent. When the lateral terminates at the property line, the meter shall not be set and the lateral shall not be used until the owner of the property or his agent applies for service. Section 4. Connection To Be Made By HRW Only Upon Application. The construction of water laterals within the street right-of-way and the setting of meters shall be the responsibility of HRW. The construction of such lateral or the setting of such meter shall be done only after the written application therefor has been approved. The only exception to this provision will be when laterals and meter yokes are installed by Developer’s contractors in new subdivisions in compliance with Rules, Regulations and Specifications as shall be established by HRW from time to time. Section 5. Application for Connection. Every application for water service shall list, on forms provided by HRW, the property owner, the applicant’s name, social security number, driver’s license number, phone number, and all other relative forms of identification required by HRW, the street on which the lot is located, the number of the house or a description of the lot location, the number of all types of fixtures planned in the building now and proposed for the future, the distance from the property line where service comes from the street to the furthermost Harnett County FY 2023-2024 Approved Budget Page 271 HCBOC 061923 Pg. 289 point of the building as planned, and the name of the plumber who will do the work. This application shall be filed not less than ten days before the proposed connection is desired. Unusual conditions may be just cause for additional time in providing the services required. When the size of the service and the cost of the connection have been determined, the applicant shall deposit the previously determined cost and shall be issued a permit for the desired connection. Section 6. Disapproval of Application. If, in the opinion of HRW through its duly constituted authority, the water connection applied for will be of such size or character as to put too great a demand on any part of the system and disrupt the HRW’s ordinary water service (500 GPM at 20 PSI residual plus normal service requirements), it shall disapprove the application until such time as adequate means are provided by the applicant to eliminate the unsatisfactory condition. If, at any time, changes are made by a consumer in his service requirements so as to create an unsatisfactory condition in the HRW’s water service, HRW shall require the consumer to adopt remedial measures to eliminate the unsatisfactory condition. HRW shall not in any way be responsible for any cost or inconvenience caused by a change in service requirements after an application has been approved, or by an installation before the application has been approved. Section 7. Separate Water and Sewer Connections and Meters Required. Each building shall have a separate meter, and where practicable shall have a separate water lateral. In the event that one lateral is used for two dwellings, commercial or industrial buildings, or used to serve two or more meters for the same dwelling, commercial or industrial buildings, a separate cut-off shall be provided for each meter. However, there shall be an exception to the requirement for separate water meters in the case of groups of mobile homes or apartment developments under single ownership. In the case of said groups of mobile homes or apartment developments of more than ten (10) units, one meter shall be used for the entire project unless additional meters are deemed necessary by the proper HRW authority, and the following conditions shall be met: (a)Bills will be rendered to the Owner of the property. (b)The bill will be calculated by a minimum charge for the master meter and for each of the total number of units included thereafter, and calculating the remaining bill based on the total consumption passing through the master meter above the minimum; provided, however, owners of ten or fewer multiple units may elect to have water metered directly to each unit and the charge therefore billed directly to the user in each unit. (c)Should any portion of the development be sold, the owners shall be responsible for paying whatever additional costs would be involved in bringing the divided development into compliance with this article. Harnett County FY 2023-2024 Approved Budget Page 272 HCBOC 061923 Pg. 290 Section 8. Connections And Meters To Remain Property of HRW. All meters, boxes, pipes and other equipment furnished and installed by HRW in a water or sewer connection shall remain the property of the HRW. If, after an installation is completed, the property owner requests that a meter or lateral be changed in size and this request is approved by HRW, the property owner shall pay for the change of lateral as though it were a new connection and shall pay or be credited the difference of the cost of meters in the original and new installations according to the then current price of the two meters. Section 9. Maintenance Of Meters And Connections. All meter and water laterals shall be maintained by HRW at the HRW’s expense. Section 10. Connection To Other Supply and Cross-Connection Control. No part of the HRW’s water system shall be connected to any source of water supply other than those authorized by official action of the County Board of Commissioners. If, on any premises, both HRW water and water from any other source is used, the piping shall be completely separate. Pipes carrying water from a source other than HRW’s supply shall be painted yellow. It shall be unlawful for any person to cause a cross-connection, auxiliary intake, or interconnection to be made with the public water supply; or allow one to exist for any purpose whatsoever. HRW has the responsibility to inspect properties served by the public water supply where cross-connections with the public water supply are deemed possible. The frequency of these inspections shall be set by the department. HRW shall have the right to enter, at reasonable time, any nonresidential property served by a connection to the public water supply for the purpose of conducting these inspections. In those cases in which the property owner chooses not to provide such access, HRW may designate the location as a high hazard in accordance with the paragraphs below. The following uses shall be classified as hazardous uses: (a)Hazardous uses include, but are not limited to: pumps or tanks handling sewage, radioactive, lethal, or toxic substances, boiler and steam connections, sewer waste lines, low inlets to receptacles containing toxic substances, coils or jackets used as heat exchangers, flush valve toilets without vacuum breaks, bacterial and viral materials, private wells or other private water Harnett County FY 2023-2024 Approved Budget Page 273 HCBOC 061923 Pg. 291 supply, irrigation systems, water systems or hose connections, booster pumps, carbonation equipment, or similar hazard potential as determined by the Department. (b)Any location at which the nature or mode of operation within a premise are such that frequent alterations are made to the plumbing or at which there is a likelihood in the determination of the Department that protective measures may be subverted, altered, or disconnected. (c)Any facility which contains, but is not limited to, a bottling plant, cannery, a building having five or more stories, battery manufacturer, exterminator, greenhouse, chemical processing plant, dairy, dye works, film laboratory, car wash, hospital, commercial laboratory, laundry, metal fabrication operation, mortuary, swimming pool, morgue, x-ray equipment, medical office with laboratory, aspirator, medical washing equipment, packing house, plating plant, poultry house, power plant, nuclear reactor, pumped fire sprinkler or riser system or those equipped with facilities for the introduction of freeze preventive chemicals or other substances other than water. All installations described in the above paragraphs (a)-(c) shall be deemed hazardous uses, and must have a containment device in the form of a reduced pressure zone backflow prevention device provided that, if the consumer demonstrates to the satisfaction of HRW that sufficient internal confinement devices have been installed and tested. The Department may require that the consumer provide engineering drawings sealed by a professional engineer of installations within the premises, which provide complete internal protection against cross-connection as approved by the Department. Any such connection shall be considered another connection for the purpose of determining the type of containment device required. Each internal confinement device shall be one of the following, as approved by HRW or their authorized representative: reduced pressure zone principle backflow prevention device, double check valve backflow prevention device, air gap, vacuum break-pressure type, or dual check valve. Each reduced pressure zone principle backflow prevention device serving as an internal confinement device shall have a mesh strainer immediately upstream of the inlet gate valve. Services to single-family residential units, not otherwise required by this ordinance to have other containment devices, may have a containment device in the form of a dual check valve. HRW supplies this dual check valve when residential connections are installed. On all other services which other containment devices are required the owner’s representative shall be required to install these devices prior to the installation of a meter by HRW. On all such services for which meters have been applied prior to the adoption of this ordinance, said dual check valve shall be installed by HRW, provided that the Department reserves the right to charge the owner or occupant of any residence for the cost of said device and its installation. Maintenance of dual check valve containment devices installed in accordance with this section shall be conducted by the Department. Harnett County FY 2023-2024 Approved Budget Page 274 HCBOC 061923 Pg. 292 All other connections to the public water supply of HRW shall have containment devices in the form of double check valve backflow prevention devices as set forth in the following paragraph. This shall include water mains installed by HRW, including but not limited to mobile home parks, apartments, group housing projects, and other private distribution systems, or similar hazard potential as determined by HRW or their authorized representative. All containment devices shall be installed according to the following procedure: (a)The containment devices shall be located off street right-of-way on the water main side of any plumbing connection. When installed in a building, the device shall be located on the service line immediately after its entrance into the building. Each containment and confinement device shall be installed in a location which is physically accessible for inspection and testing as determined by HRW. Containment devices which have been buried in the ground do not satisfy the provisions of this ordinance. Each reduced pressure principle zone device shall be installed such that flooding of the device is unlikely as determined by the Department. (b)HRW shall maintain a list of approved manufacturers and models of hazard containment devices and drawings of standard installations, copies to be made available through the administration office of the Department. All installations and materials shall conform to HRW standards. (c) In those cases in which containment and/or confinement devices have been previously installed by any party, the responsibility for maintenance, testing, and replacement as applicable shall be with the consumer. (d)The cost of said means of containment, and any other plumbing modifications necessary and convenient thereto, and the testing and maintenance thereof is to be paid for by the consumer. Upon identification of a hazard, or hazard potential, as defined in this section of the ordinance, HRW shall notify the consumer, of record, of the property on which the hazard exists of the following: (a)Location of the Hazard (b)Nature of the Hazard Observed (c) Date of the Hazard Observed (d)Applicable Section of the Ordinance (e)Requirements of the Ordinance Such notification to be made by certified mail, with return receipt requested. Harnett County FY 2023-2024 Approved Budget Page 275 HCBOC 061923 Pg. 293 HRW shall be notified by the consumer when the nature of use of the property changes so as to change the hazard classification of that property, as set forth in this ordinance. The consumer at each property at which containment and/or confinement device(s) have been installed shall have each containment or confinement device(s) tested on an annual basis, and perform any routine maintenance to such device as recommended by the manufacturer, and provide the Department with a report of that inspection and work. The consumer shall cause such maintenance, or repairs to be made, rendering the device fully operational. Failure of the consumer to perform that testing and maintenance shall cause for the premises to be deemed an immediate public health hazard. HRW may immediately thereafter discontinue public water supply service to that premises and service shall not be restored until such devices have been rendered fully operational. Where the use of water is critical to the continuance of normal operations or protection of life, property, and equipment, duplicate containment or confinement devices shall be provided by the property owner to avoid the necessity of discontinuing water service to test or repair the device(s). Consumer responsibilities under this section include: (a)The consumer shall, as required in this ordinance and upon notification, install the hazard containment device(s) as required within ninety (90) days of the date of notification. (b)If, after expiration of ninety (90) days, the containment device(s) has not been installed in conformance with the standards set forth in this ordinance and by the Department, in proper working condition, the Department may discontinue the public water supply at that premises, and service shall not be restored until such devices have been installed. The Department may permit an extension of up to ninety (90) additional days if compliance efforts are underway and the existence of hardship can be determined. (c)HRW shall bear no liability for direct or consequential damages caused by the discontinuance of service pursuant to this ordinance. Section 11. When Water Meters Read. All water meters on water systems controlled by HRW shall be read monthly unless unforeseen circumstances dictate otherwise. Harnett County FY 2023-2024 Approved Budget Page 276 HCBOC 061923 Pg. 294 Section 12. Adjustment Of Overcharges. HRW shall have the authority to adjust one water and/or sewer monthly bill per twelve months after determining that the bill is excessive, upon the following conditions: (a) If the cause is a defect in a water meter, the water bill shall be reduced to the average amount of such bill for the preceding three (3) months. (b)When proof of repair is furnished to substantiate a leak, the water bill shall be reduced by fifty percent (50%) of the amount by which it exceeds the average amount of the consumer’s bill for the preceding three (3) months. The average is then added back in to determine the final amount. Leak adjustments for sewer accounts are determined by reducing the sewer bill to the preceding three month average. (c)If the cause is of an undetermined origin, and it does not appear upon investigation that the occupant or occupants of the premises served were in any way at fault for the excessive water bill, the adjusted bill shall be calculated the same as in (b) of this rule. (d) All metered water lost due to negligence on the part of the user will be charged at the normal rate, and no adjustment of the bill shall be made. Section 13. Meter Tests. Any consumer may have a test of his water meter made upon payment in advance of a fee of actual cost of the test for any size meter. A deposit for the estimated cost of the test is required before such test is conducted. If the consumption shown on the meter in question is greater than twice the average consumption for the preceding six months, the fee for testing the meter shall be waived. Since the most accurate water meters suitable for general use require a margin of approximately two and one-half percent for error, any meter which shows upon test an error not greater than two and one-half percent shall not be considered defective. If the meter is found to be over-registering in excess of two and one-half percent, refund shall be made in accordance with Section 12 (a) above, and the deposit paid for the test shall be refunded. Harnett County FY 2023-2024 Approved Budget Page 277 HCBOC 061923 Pg. 295 Section 14. Bulk Water Usage. HRW allows consumers or commercial establishments to use bulk water from public fire hydrants through the use of portable hydrant meters after an application has been made and deposit has been paid. The actual deposit shall be determined by HRW according to the size of the hydrant meter and is refundable upon the satisfactory return of the meter. Failure to return the meter in a timely fashion will result in the customer being charged for the full prevailing cost of the hydrant meter. A chain of custody form will be used to annotate the serial number of the hydrant meter, the customer name and relevant billing information, and the signature of the customer requesting the meter. A daily, monthly or yearly rental rate will be billed to the customer according to the desired usage. Any customer requesting to keep the meter for a year will be provided to pay that rental rate at the time of meter issuance or the beginning of each new yearly billing period. The water user also agrees to pay for water obtained at the rate of $7.00 per 1,000 gallons. A chain of custody form will be used to annotate the serial number of the hydrant meter, the customer name and relevant billing information, and the signature of the customer requesting the meter. The applicant shall be responsible for any damage to the hydrant, meter, backflow, connections, etc., used in the installation and the cost of any such damage shall be taken from the deposit. After deducting the water bill, appropriate rental rate and any cost of damage to the installation, HRW shall refund the balance of the deposit to the applicant as soon as the meter is removed and returned to the HRW’s stock. While in use, no wrench shall be used on the hydrant except a hydrant wrench furnished by HRW. If scarred by unauthorized methods, the cost of nut and labor to repair shall be charged to person responsible. Should the water bill, rental rate and cost of damage exceed the deposit, the user shall pay the amount of such excess to HRW. Section 15. Tampering With Meters and Stopcocks. No person, except an employee of HRW, shall turn the stopcock installed in each meter box nor shall any person construct or have constructed any bypass around any meter except as may be installed and sealed by HRW. The fact that water is cut on to any premises by a person without the prior knowledge of either HRW or the consumer shall not relieve the consumer of liability for such unauthorized use of water. A minimum fee of $100.00 shall be imposed upon the consumer where such tampering or unauthorized use of water has occurred. Section 16. No Guarantee Of Quality, Quantity Of Pressure Of Water Supply . Harnett County FY 2023-2024 Approved Budget Page 278 HCBOC 061923 Pg. 296 Neither the District nor HRW guarantees the quality, quantity or pressure of its water supply. It is hereby made a portion of the terms on which HRW and the District furnish water to consumers that HRW and the District shall in no case be liable to any consumer for any defect on quality or any deficiency in quantity or pressure; that HRW and the District shall not be liable to any consumer for damages resulting from turning on or the complete or partial cutting off of water; and no deduction shall be made from any water bill by reason of any such defect or deficiency. No HRW employee shall take responsibility for telling a property owner or occupant how best to care for his boiler, heater or other equipment which is affected by the discontinuance, either temporary or permanent, of his water supply. The owner or occupant shall be entirely responsible for his equipment and shall hold HRW and the District in no way responsible for damage thereof. Section 17. Protection Of Water Supply. No person shall contaminate any portion of HRW or of the Districts’ water supply whether the same is in a reservoir, or tank, or pipe. Section 18. Repealing Clause. All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed. If any section, paragraph, subdivision, clause or provision of this ordinance shall be adjudged invalid, such adjudication shall apply only to such section, paragraph, subdivision, clause or provision so adjudged, and the remainder of this ordinance shall be deemed valid and effective. Section 19. Procedures. (a)Service will be supplied only to those who apply. (b)Users will make application for service, in person or online, at HRW and at the same time make the deposit guarantee required below. A $15.00 account set-up fee and/or transfer fee of the same amount is due upon initial account set up or subsequent transfer of a consumer’s water service to another address. (c) The amount of deposit shall be determined by entering all responsible consumer information into an On-line Utility Database. If the consumer or consumers have a history of outstanding debt to other utilities, a copy of the amount of debt and the utility to which it is owed shall be provided to the consumer at the time of application. A credit score is determined by this procedure. (d)Property owners, if approved by the procedure described in Section 19 (c) shall not be required to make a deposit. If the property owner is not approved by the above described procedure, they will be charged a minimum deposit of $50.00. This deposit will be refunded after one year of no penalties such as delinquent or reconnection fees. All other consumers, if approved Harnett County FY 2023-2024 Approved Budget Page 279 HCBOC 061923 Pg. 297 by the procedure described above, shall make a minimum cash deposit of $50.00 per service requested. All other consumers with a delinquent credit history will be charged a minimum deposit of $100.00 per service requested. Deposits shall not accrue interest. All consumers who qualify as commercial users under the current rate structure shall be exempt from this deposit requirement. (e)All property owners with no established accounts, must provide HRW with a deed or purchase agreement for the property where water and/or sewer service will be provided. All other users must provide HRW with a copy of a rental or lease agreement for the property where water and/or sewer service will be provided. All consumers identified as financially responsible parties on the rental or lease agreement shall be listed as responsible parties on the account at setup by HRW. (f)HRW may reject any application for service not available under a standard rate or which involves excessive service cost, or which may affect the supply of service to other customers or for other good and sufficient reasons. (g)HRW may reject any application for service when the applicant is delinquent in payment of any bills incurred for service or connection fees previously supplied at any location, provided that when the Owner of the premises has been served water and has not paid for the same, HRW shall not be required to render service to anyone at said location where the water was used until said water bill has been paid. (h)The person or persons in whose name the account is under shall be responsible for payment of all bills incurred in connection with the service furnished. (i)A separate deposit is required for each meter and/or service connection requested. (j)The deposit receipt is not negotiable and can be redeemed only at HRW. (k)The deposit required by this ordinance or part remaining thereof will be refunded upon payment of final bill and final accounting except in instances described in section (d) above in which it may be refunded earlier. (l)Final bills are prorated based upon the number of days service is provided. Section 20. Initial Or Minimum Charge. (a)The initial or minimum charge, as provided in the rate schedule, shall be made for each service installed, regardless of location. Harnett County FY 2023-2024 Approved Budget Page 280 HCBOC 061923 Pg. 298 (b)In resort or seasonal areas where service is furnished to a consumer during certain months only, the minimum charge per service for the period of non-use shall be the regular minimum as set out in the published rates of HRW. (c)Water furnished for a given lot shall be used on that lot only. Each consumer’s service must be separately metered at a single delivery and metering point. Each commercial unit and each storeroom or stall used for business purposes shall have a separate meter. All commercial use including storerooms and stalls for business purposes shall be metered separately from any residential use and vice versa, whether now in service or to be installed in the future. (d)Consumers shall be responsible for paying the minimum monthly water and/or sewer bill whether or not water and/or sewer is actually used as long as the service is not turned off by request of the consumer. Section 21. HRW’s Responsibility And Liability. (a)HRW shall run a service line from its distribution line to the property line where the distribution line runs immediately adjacent and parallel to the property to be served, and for which a tap-on fee, and system development fee(s) then in effect, will be charged. The tap-on-fee is subject to deviate from the set rate due to cost of the service installation. (b)HRW may install a meter at the property line or, at HRW’s option, on the consumer’s property or in a location mutually agreed upon. (c)When two or more meters are to be installed on the same premises for different consumers, they shall be closely grouped and each clearly designated to which consumer it applies. (d)HRW does not assume the responsibility of inspecting the consumer’s piping or apparatus and will not be responsible therefor. (e)HRW reserves the right to refuse service unless the consumer’s lines or piping are installed in such manner as to prevent cross- connections or backflow. (f)HRW shall not be liable for damage of any kind whatsoever resulting from water or the use of water on the consumer’s premises, unless such damage results directly from negligence on the part of HRW. HRW shall not be responsible for any damage done by or resulting from any defect in the piping, fixtures, or appliances on the consumer’s premises. HRW shall not be responsible for negligence of third persons or forces beyond the control of HRW resulting in any interruption of service. Harnett County FY 2023-2024 Approved Budget Page 281 HCBOC 061923 Pg. 299 (g) Under normal conditions, the consumer will be notified of any anticipated interruption of service. Section 22. Consumer’s Responsibility. (a) Piping on the consumer’s premises must be so arranged that the connections are conveniently located with respect to HRW’s lines or mains. (b) If the consumer’s piping on the consumer’s premises is so arranged that HRW is called upon to provide additional meters, each place of metering will be considered as a separate and individual account. (c) Where meter is placed on premises of a consumer, a suitable place shall be provided by consumer for placing such meter, unobstructed and accessible at all times to the meter reader. (d) The consumer shall furnish and maintain the service line on the consumer’s side of the meter; HRW to provide a like service on HRW’s side of such meter. (e) The consumer’s piping and apparatus shall be installed and maintained by the consumer at the consumer’s expense in a safe and efficient manner and in accordance with HRW’s rules, regulations, specifications, and ordinances and in full compliance with the sanitary regulations of the North Carolina State Board of Health. (f) The consumer shall guarantee proper protection for all property controlled by HRW and placed on the consumer’s premises by HRW or any predecessor in interest to HRW and shall permit access to it only by authorized representatives of HRW. (g) In the event that any loss or damage to such property or any accident or injury to persons or property is caused by or results from the negligence or wrongful act of the consumer, his agents, or employees, the cost of the necessary repairs or replacements shall be paid by the consumer to HRW and any liability otherwise resulting shall be assumed by the consumer. (h) The amount of such loss or damage or the cost of repairs shall be added to the consumer’s bill; and if not paid, service may be discontinued by HRW. Harnett County FY 2023-2024 Approved Budget Page 282 HCBOC 061923 Pg. 300 Section 23. Access To Premises. HRW personnel shall have access at all reasonable hours to the premises of the consumer for the purpose of installing or removing property controlled by HRW, inspecting piping, reading or testing meters, or for any other purpose in connection with HRW’s service and facilities. Section 24. Change of Occupancy. (a) Not less than three days notice must be given in person or in writing to discontinue service for a change in occupancy. Such notice shall be given at the HRW office which has responsibility for management of water and sewer systems. (b) The outgoing party shall be responsible for all water consumed up to the time of departure or the time specified for departure, whichever period is longest. Section 25. Suspension Of Service. (a) Services may be discontinued at the request of the consumer, provided the consumer pay all current balances. When services are discontinued and all bills paid, the deposit will be refunded in accordance with this Ordinance. (b) Services may also be discontinued by HRW to any customer whose account remains delinquent for more than ten (10) days. The deposit will be applied by HRW toward settlement of the account. Any balance will be refunded to the consumer; but if the deposit is not sufficient to cover the bill, HRW may proceed to collect the balance in the usual way provided by law for the collection of debts. (c) Service discontinued for non-payment of bills will be restored, at the request of the consumer only after bills are paid in full, and a service charge of $40.00 paid for each meter reconnected except as set forth hereafter. The consumer being reconnected must also make the required deposit. The consumer may elect to pay an additional service fee of $50.00 to Harnett County FY 2023-2024 Approved Budget Page 283 HCBOC 061923 Pg. 301 expedite the reconnection process. The payment of this fee will guarantee the reestablishment of water service to the consumer on the same day the account is paid in full. (d) After a connection has been discontinued for a period of twelve consecutive months HRW may remove the meter base, meter, curb stop valve, meter box and service line for use elsewhere or for storage. (e) At any time after a connection has been removed an additional service charge equal to the then current tap-on-fee shall be paid as a reconnection fee. Also the consumer must make the required deposit. (g) HRW reserves the right to discontinue its service without notice for the following additional reasons: 1. To prevent fraud or abuse. 2. Consumers willful disregard for HRW’s rules and ordinances. 3. Consumers nonpayment or adherence to agreed-upon payment plan terms. 4. Emergency repairs. 5. Insufficiency of supply due to circumstances beyond HRW’s control. 6. Legal processes. 7. Direction of public authorities. 8. Strike, riot, fire, flood, accident, or any unavoidable cause. (h) HRW may, in addition to prosecution by law, permanently refuse service to any consumer who tampers with a meter or other measuring device. Harnett County FY 2023-2024 Approved Budget Page 284 HCBOC 061923 Pg. 302 Section 26. Complaints - Adjustments. (a) If the consumer believes his bill to be in error, he shall present his claim, in person, at HRW before the bill becomes delinquent. Such claim, if made after the bill has become delinquent, shall not be effective in preventing discontinuance of service as heretofore provided. The consumer may pay such bill under protest, and said payment shall not prejudice his claim. (b) HRW will make special meter readings at the request of the consumer for a fee of $25.00 provided, however, that if such special reading discloses that the meter was over read, or in error in any way, the fee will be refunded. (c) Meters will be tested at the request of the consumer upon payment to HRW of the actual cost to HRW of making the test provided, however, if the meter is found to over register or under register beyond two and one-half per centum (2 1/2) of the correct volume, no charge will be made. (d) If the seal of the meter is broken by other than HRW’s representative, or if the meter fails to register correctly, or is stopped for any cause, the consumer shall pay an amount estimated from the record of his previous bills and/or from other proper data. No modification of rates or any of the stipulations in this ordinance shall be made by any employee of HRW. Section 27. Classifications, Rates, Fees and Charges. The following classifications, rates, fees, and charges are adopted: (a) Classification of Service. All services are classified under three categories to include residential, commercial, or bulk municipal users. A residential service is a service requiring a meter size up to and including one inch. A commercial service is a service requiring a meter size greater than one inch up to and including two inches. A bulk municipal service is a service requiring a meter size greater than two inches, where the user is a municipality and/or other public body. Harnett County FY 2023-2024 Approved Budget Page 285 HCBOC 061923 Pg. 303 (b) Rate Schedule: (1) Residential: Water Schedule Monthly Flat rate, first 2,000 gallons (minimum) $ 22.00 All water used over 2,000 gallons $ 5.75 per 1,000 gallons Sewer Schedule Monthly Flat Rate, no gallons $ 16.00 Commodity charge $ 6.50 per 1,000 gallons Flat sewer rate, one person household $ 42.00 Flat sewer rate, two or more in household $ 48.00 (2) Commercial: Water Schedule Monthly Flat rate, first 2,000 gallons (minimum) $ 30.00 All water used over 2,000 gallons $ 5.75 per 1,000 gallons Sewer Schedule Monthly Flat rate, no gallons $ 45.00 Commodity charge $ 6.50 per 1,000 gallons Flat rate, institutional, no gallons $ 300 minimum Commodity charge $ 6.50 per 1,000 gallons Harnett County FY 2023-2024 Approved Budget Page 286 HCBOC 061923 Pg. 304 (3)Bulk Municipal: Water-$ 3.00 for each 1,000 gallons used. Where bulk municipal connections exist, HRW may require that the water purchaser guarantee a minimum usage allocation and payment for the same, whether used or not. Water-Capacity Owners- $2.35 for each 1,000 gallons used. Bulk municipal rates may differ depending upon the purchase of capacity in County owned production facilities and/or other extenuating circumstances deemed by HRW. Water-Woodlake- $3.20 for each 1,000 gallons used. Sewer-$ 2.75 for each 1,000 gallons treated. Sewer-Linden Oaks- $3.00 for each 1,000 gallons treated. Energy Charges-$.35 for each 1,000 gallons of water used. Note: Energy charges may differ depending upon the number of pumps required for delivery. (c)Tap-On-Fees. Water Services 2 inch connection $ 3,500 1 inch connection $ 2,200 3/4 inch connection $ 1,200 Sewer Services 4 inch gravity connection $ 1,500 6 inch gravity connection $ 2,500 Harnett County FY 2023-2024 Approved Budget Page 287 HCBOC 061923 Pg. 305 8 inch gravity connection $ 4,000 Step Tank $ 2,800 Larger connections and/or road bores, including those for bulk municipal connections, shall be negotiated as may be appropriate. (d) Hydrant Meter Charges. Services Charges 3/4 inch hydrant meter $250.00 Refundable Deposit $5.00/day or $140.00/month rental rate $1,200.00/yearly rate (must be paid up front) $7.00/1,000 gallons 3 inch hydrant meter $500.00 Refundable Deposit $10.00/day or $280.00/month rental rate $2,500.00/yearly rental rate (must be paid up front) $7.00/1,000 gallons (e) Septage Hauler Waste Fee Basic Facilities Charge $20.00 per Truckload Usage Charge $65.00 per 1,000 gallons This service is available only to those applicants having obtained prior written approval from the HRW Wastewater Division. Waste from septic tanks and portable toilets shall be accepted if it fully conforms with the Harnett County Sewer Use Ordinance. (f) Rates for persons living outside the District. Rates for persons living outside of Harnett County and served by HRW water lines owned or operated by HRW or a District shall be equal to rates for persons living inside Harnett County so long as no tax is levied within Harnett County for support of Harnett County FY 2023-2024 Approved Budget Page 288 HCBOC 061923 Pg. 306 the system; if a tax is levied on users inside Harnett County for the purpose of supporting the water system, then the users outside Harnett County shall pay an increased rate. (g) Water and Sewer System Development Fees. System development fees (SDFs) are a one-time charge implemented to recover the costs associated with capital investments made by a utility system to make service available to future users of the system. Such capital costs include the construction of facilities as well as engineering, surveys, land, financing, legal and administrative costs. These charges are reasonable and necessary and result in a more equitable and economically efficient method of recovery of such costs to handle new growth and to serve new customers without placing an additional financial burden on existing customers solely through inordinate enhancement of water and sewer rates. Water System and Sewer System Development Fees will be charged for all new water and/or sewer services connecting to any water supply or distribution system and/or sewer collection system owned and/or operated by HRW. Determination of water and sewer SDFs were accomplished per a system development fee analysis that met the requirements of N.C.G.S 162A-205 and is posted on HRW’s website for review. The SDF rates vary by meter size although larger commercial and industrial connection SDFs may be determined by an equivalent residential unit methodology by HRW staff when potential demands exceed standard meter sizes. All system development fees shall be paid to HRW per N.C.G.S 162A-213 in the manner set forth below: The system development fees for new land subdivision development shall be payable at the time of application for a building permit. In instances of any other new development to include commercial/industrial developments, the full balance of these fees shall be due at the time of application for connection of the individual unit of development or when HRW commits to provide water and/or sewer service to the development, whichever occurs sooner. In instances where separate agreements are established for land subdivisions that exceed 200 lots, as described in section 29.1 (b) below, these fees will be paid at the time of execution of the agreement and held in escrow until such time as the balance of said fees are drawn down when individual building permits are issued within the development. The fees held in escrow will always be drawn down prior to any individual payments for lots at the time of application for a building permit. If the rate of said fees established by the Harnett County Board of Commissioners increase or decrease while still in escrow then any material difference must be paid or likewise credited to the escrow when the building permit is issued. If for any reason HRW rescinds the capacity allocation, as described in section 29.1 (b) below then all remaining fees for lots without building permits issued still held in escrow will be refunded to the payee. (h) Plan Review Fees Harnett County FY 2023-2024 Approved Budget Page 289 HCBOC 061923 Pg. 307 Plan review fees for extensions of HRW’s water and sewer systems shall consist of a $250.00 Preliminary Plan Review for all projects and a $40.00 per lot and/or residential equivalent unit for all types of development. These fees cover plan review, on- site inspections, and one-year warranty inspections. Section 28. Connection to Existing Systems. In the event that HRW desires to connect its water distribution system to previously existing systems, all such systems must have the approval of the Division of Health Services, of the North Carolina Department of Human Resources before such connection may take place and all previously existing sources of water must be completely abandoned and rendered incapable of future water production. Section 29.1 Water and Sewer Extension in New Developments. Article V, Section 5.3 of the Harnett County Subdivision Regulations describes the basic conditions under which water and sewer extensions are required in HRW’s jurisdiction. HRW reserves the right to provide or not provide water and sewer extensions depending upon the availability of water and sewer capacity. The responsibility for extending water and sewer mains to and within new subdivisions or within other new developments lies with the subdivider or Developer, although HRW may in its discretion contract with the subdivider or Developer to install such water or sewer lines with HRW personnel. (a)Water and Sewer Plan Requirements. If a water distribution or sewer collection system is to be installed in a subdivision in HRW’s jurisdiction, and the system is to be assumed and maintained by HRW immediately upon completion of installation, a complete set of construction plans must be provided for the proposed system. The plans shall be prepared by a N.C licensed professional engineer serving as the Engineer of Record for the development and shall have their seal and signature with the date on each plan. Water and sewer plans shall include a determination of the estimated water and sewer capacity needed to serve the development based on NCDEQ design standards and shall consist of an overall composite plan, large scale individual plans with profiles as needed, detail sheets, grading plans, erosion control plans, specifications and calculations. Plans must also be submitted in electronic formats to include Computer Aided Design (CAD) and/or Portable Document Format (PDF). Plans will provide for the construction of water infrastructure from the point of connection with existing HRW water mains to the meter boxes of the properties to be served and for sewer infrastructure from the sewer clean out to the connection with existing HRW sewer mains. The plans must conform to HRW specifications, N.C. Administrative Code 15A Subchapter 2T Waste Not Discharged to Surface Waters and to Title 15A Subchapter 18C- Rules Governing Public Water Systems.. The engineer shall provide sealed as-built plans and location maps for all valves and hydrant locations upon construction completion. Harnett County FY 2023-2024 Approved Budget Page 290 HCBOC 061923 Pg. 308 (b) Capacity Allocation Determination HRW reserves the right to impose minimum and/or maximum lot counts for each proposed phase within a new land subdivision development to help adequately determine future water and/or sewer capacity allocations and to prohibit excessive review and administrative overhead. Minimum lot counts will be determined on a case by case basis depending upon the development. Land subdivision developments are limited to a maximum of two hundred (200) lots or residential equivalent units. Land subdivision developments that consist of lots greater than two hundred (200) can request an additional water and/or sewer capacity allocation of up to two hundred (200 lots) for a maximum of four hundred (400 lots) per development. This request requires a separate agreement with different requirements for payment of water and sewer system development fees, as outlined in Section 27(g) Water and Sewer System Development Fees. All water and/or sewer improvements within approved phases must be constructed and lots within approved phases must be recorded within two (2) years of receipt of the Authorization to Construct Permit from HRW/NCDEQ. If a minimum of fifty percent (50%) of its planned building permits are not issued within four (4) years from the receipt of the Authorization to Construct Permit from HRW/NCDEQ, HRW reserves the right to rescind the unused amount of capacity for future use and begin the review process again in earnest to include updated plans and construction drawings from the Engineer of Record for the development. Supplementary phase construction requests of a maximum of two hundred (200) lots of the same land subdivision development will be reviewed but not permitted for construction until the above described conditions are met. (c) Shop Drawing Review. The developer’s Engineer of Record will review all shop drawings for conformance with HRW specifications prior to submittal to HRW. The shop drawing submittal to HRW shall include a cover letter by the developer’s Engineer of Record certifying conformance with HRW specifications and summarizing any exceptions or concerns relative to approved drawings and/or HRW standards. (d) Conformance and Inspection/Oversight. Improvements shall be installed in accordance with the established specifications, and other applicable policies of HRW. Contractor shall conform to all applicable local, state and federal regulations. No field changes to the plans are allowed without prior written approval from HRW. The Developer shall, at his expense, retain the services of the Engineer of Record for the purposes of providing necessary inspections and supervision of the construction work, record drawings and Engineer certifications. The engineer is responsible to insure that construction is, at all times, in compliance with accepted sanitary engineering practices and the approved plans and specifications. A copy of each Engineer’s field report is to be submitted to HRW as each such inspection is made. Water and sewer infrastructure must Harnett County FY 2023-2024 Approved Budget Page 291 HCBOC 061923 Pg. 309 pass all tests as required by HRW specifications and those of all applicable regulatory agencies. These tests include, but are not limited to, air test, vacuum test, mandrel test, visual test, pressure test, bacteriological test, etc. A HRW inspector must be present during testing. All test results must be submitted to HRW. All tests must be satisfied prior to Final Inspection. Following completion of construction of all water and sewer infrastructure delineated in the approved water and sewer plans a Final Inspection must be requested in writing by the Developer or Developer’s engineer. The Developer’s engineer and HRW inspector shall prepare a written punch list of any defects or deficiencies noted during this inspection, should any exist. Upon completion of the punch list, the Developer’s engineer will schedule another inspection. In the event the number of inspections performed by HRW exceeds two, additional fees may be assessed to the Developer. (e) Off-site and Over-sizing of Infrastructure. For developments that are not adjacent to water and sewer infrastructure of sufficient size and capacity to meet the needs of the proposed development, the Developer shall be responsible at their sole expense for the design and construction of any and all improvements to the HRW system deemed necessary to meet the service requirements of the development. The Developer shall incorporate the off-site improvements in the water and sewer plans submitted for the proposed development. These improvements shall be consistent with the HRW Utility Master Plans and conform to the requirements of this policy. The Developer may be required as a condition of approval of this development to install either on-site or off-site improvements of a greater capacity than required to serve their development in order for HRW to serve future developments or to meet other service needs of HRW. If this is the case, HRW shall reimburse the Developer for any additional costs incurred as a result of installing such oversized lines. Under no circumstances will HRW reimburse the Developer for any additional costs associated with the installation of mains equal to or less than 8 inches in diameter for water and 12 inches in diameter for sewer as these sizes would be below or equal to the standard size mains utilized by the HRW. (f) Easements for Future Water and Sewer Lines. The Developer shall secure the services of a professional engineer to design the system in accordance with HRW specifications. HRW desires to develop its water and sewer infrastructure in an orderly manner that minimizes energy consumption and makes the most efficient use of existing and proposed infrastructure. To accomplish this, the Developer may be required as a condition of approval of their development to dedicate easements with the boundaries of the development to HRW for placement of future water and sewer infrastructure. The Developer shall incorporate the requested easements in the water and sewer plans submitted for the proposed development. Water and/or wastewater infrastructure proposed for acceptance and ownership by HRW must be in a dedicated utility right-of- way/easements or public right-of-way/easements. The cost associated with the acquisition of any easement or right-of- Harnett County FY 2023-2024 Approved Budget Page 292 HCBOC 061923 Pg. 310 way contract for extensions of water and/or sewer mains over privately owned lands will be solely borne by the Developer. HRW also prefers that the Developer acquire these rights-of-way privately if at all possible. Further explanation of HRW’s participation in easement acquisition for private development is explained in Section 30.2 below. (g) Transfer of Title. The Developer shall transfer to HRW, title to all water distribution and sewage collection systems installed by Developer’s contractor. Such conveyance is to take effect without further action upon the acceptance of HRW of said installation. As further evidence of said transfer of title, upon completion of the said installation and prior to the rendering of service by HRW, the Developer shall, without cost to HRW: (1) Convey at no cost to HRW, its successors or assigns by good and sufficient easement deed or dedication in right- of-way in a form satisfactory to HRW a perpetual right, easement and privilege to operate, maintain and repair or replace all water and wastewater mains, pipes, connections, pumps and meters within granted easements upon Developer’s property in connection with supplying water and wastewater service to the inhabitants, occupants and customers in Developer’s property and secure from each mortgagee and lien or a release of mortgagess’ and lienors’ interest in the easement and fixtures thereon for so long as the easement is used for the operation, maintenance, repair replacement of water and wastewater mains, pipes, connections, pumps and meters within the easements. (2) Transfer at no cost to HRW all Developer’s right, title and interest in and to all of the water and wastewater supply lines, mains, connections pipes, valves, meters and equipment installed up to and within granted easements and right-of-way for the purpose of supplying water service and wastewater collection for the inhabitants, occupants and customers in Developer’s property. (3) Furnish HRW with an AFFIDAVIT that all persons, firms or corporations who furnished labor or materials used directly or indirectly in the prosecution of the work required to be performed by the Agreement have been paid. Said AFFIDAVIT shall be written in such a form as approved and accepted by HRW. (4) Furnish HRW with a RELEASE OF LIEN from all contractors and suppliers of materials and/or labor who might have acquired interest into the installations by the supply of materials and/or labor otherwise. (5) Furnish HRW with all Manufacturers’ warranties which Developer might have received or is due to receive on any part of the installations. Harnett County FY 2023-2024 Approved Budget Page 293 HCBOC 061923 Pg. 311 (6) Pay to HRW any and all applicable charges which shall be due and payable prior to connection to HRW water and/or wastewater system. (7) Furnish HRW with a satisfactory warranty on guaranteeing all equipment and infrastructure installed pursuant to this Agreement against defect in materials, equipment of construction for a period of not less than one (1) year from date of acceptance of same by HRW. Said warranty shall be in such a form as approved and accepted by HRW. (h) Metering Requirements. Each individual apartment, residence, unit or business, must have an individual meters with the exception of existing apartment complexes, condominiums, shopping centers, mobile home parks and residential developments where lines do not meet HRW standards. These qualifications for the use of master meters, rather than individual meters, are clearly defined in section 7 of the Harnett County Ordinance Regulating The Use Of Water Facilities. (1) Meters meeting HRW specification and of appropriate size for desired application shall be furnished to the HRW at the expense of the Developer and shall become the property of HRW. (2) Each occupancy or property owner must post a security deposit and setup fee, as listed in Section 20 (d) of the above-mentioned ordinance, prior to activation of the service. (3) All water lines and meter services must be in a right-of-way with a. minimum width of twenty (20) feet and dedicated to HRW for the operation and maintenance of said water lines and meter services. Section 29.2 Acquisition of Easements For Developers In County Participation Projects Should a Developer encounter problems acquiring utility right-of-way across private property for a project, he may request a meeting with the HRW Director, or his designee, to discuss gaining assistance from HRW. For eligibility of participation by HRW, the subject water or sewer line must serve a public purpose or benefit as defined in HRW’s case as providing a minimum value, for residential developments, of $350,000 tax base per lot and a minimum number of 50 lots. Commercial or industrial developments will be reviewed on a case by case basis to determine their value. The Director will review and make a determination as to possible eligibility for participation. If the Director determines there is a valid basis for participation, the process will be explained to the Developer. Agreement to participate by the Developer will result in a letter of recommendation to the Legal Services Department and the County Manager. If the Legal Services Department agrees that participation is warranted then they shall notify the Developer in writing and Harnett County FY 2023-2024 Approved Budget Page 294 HCBOC 061923 Pg. 312 then in conjunction with HRW meet with the Developer to review their obligations. All property maps and descriptions will need to be approved by HRW and need to comply with these standards and procedures. (a) One (1) copy of blueprint of each map with a copy of the descriptions of the taking shall be submitted by the Developer’s engineering firm/surveyor for review. The map and descriptions need to be sealed by a professional surveyor. (b) Legal will contact the Developer’s engineering firm/surveyor after review is completed so that review comments can be addressed. (c) The Developer’s engineering firm/surveyor will have to re-submit a copy of blueprint of the corrected plans and a copy of the corrected descriptions, together with all the copies marked with corrections requests. (d) When Legal is satisfied that all changes have been made, the Developer’s engineering firm/surveyor will be contacted and asked of submission of the following items: 1) The original mylar of the plans, signed, sealed and dated by a professional surveyor. 2) A copy of the legal description, signed, sealed, and dated by a professional surveyor. 3) A dxf of dwg drawing file submitted on a flash drive or through email, for all computer-generated with the drawings. This file should be on project coordinated (I.e. NAD83 coordinates). Also an ASCII points file, with the point number, coordinates, and descriptor of each point. (e) The Developer’s attorney will need to prepare the required deeds and contact the County’s Legal Department for the approval of the deeds. (f) The Developer or his attorney will furnish the Legal Department with a copy of the deeds after they have been recorded in the Office of the Register of Deeds of Harnett County, NC. (g) In lieu or preparing property maps, legal descriptions, deeds and deeds of assignment, the Developer may choose to have his surveyor prepare a plat of recordation. The Legal Department will still review the plats. Once the maps have been finalized they will need to be submitted to the Planning Department for their review. The Developer may then have the owners sign dedications statements on the plat. (h) In the event that the property owner denies the Developer’s surveyor access to the property, the surveyor shall compile the maps needed for the easements from publicly available sources and use these documents to estimate the easement square footages required. The estimated value of the easements, per square footage, based on the independent appraisal Harnett County FY 2023-2024 Approved Budget Page 295 HCBOC 061923 Pg. 313 shall be multiplied by the estimated required square footage of the easement as a basis of offer. This offer may be considered as sufficient proof that a good-faith effort was made. Final settlement value will be contingent upon a survey meeting HCDPU’s requirements as stated above. (i) The Developer shall send letters to the property owners requesting permission of site access and HRW will initiate contact with the affected property owners to alert them to the activity. Based on the approved drawings and descriptions, the Developer commissions an independent appraisal of the properties. An offer shall be in writing to the property owner and sent via certified mail, return receipt requested. Upon refusal of the offer, as detailed above: (j) HRW will schedule a meeting with the Developer and the affected property owner(s) to; discuss the situation, explain the necessity for the project (e.g. public good, public necessity, coordination with the long-term infrastructure development of the County), and ascertain that an offer has been made and effused. Furnish Legal Department copies of correspondence as written documentation. (k) If condemnation proceedings are the only option left to obtain the necessary easements, a Board of Commissioner Agenda item from the Harnett Regional Water Director to the County Manager must be prepared and sent and copied to the Legal Department. (l) Legal Department will notify the Developer and the affected property owners as to the date, which the Board of Commissioners will consider the request. (m) Board of Commissioners will decide as to whether or not to direct Legal to initiate the condemnation process of the property in question. Condemnation under this Policy shall be subject to the Board of Commissioners findings of public purpose, public necessity, and approval of exercise of eminent domain. (n) Upon the Board of Commissioners approval and prior to HRW staff starting action, the Developer to deposit with HRW twice the amount of the estimated cost of the right-of-way. The Developer will have the right to have his attorney participate in the process in conjunction with HRW attorneys. If the Developer elects not to, he shall furnish a waiver to HRW to that effect. Upon obtaining the right-of-way, HRW shall refund to the Developer all funds (item m) over and above those required to obtain the right-of-way. In the event that condemnation becomes and is approved by County Commissioners, the Developer shall write a letter to HRW stating that he will be fully responsible for any and all cost and Harnett County FY 2023-2024 Approved Budget Page 296 HCBOC 061923 Pg. 314 expenses awarded by the court in the condemnation case. For County projects, that letter will be written to the County Development Services Department. At the option of HRW, the Developer may be required to deposit additional funds up to five times the amount of the estimated right-of-way value. HRW will retain these funds until completion of the judgment, at which time any remaining monies will be returned to the Developer. The money on deposit with HRW will bear no interest. Section 29.3 Extension of Water and Sewer Lines Within County. (a) HRW currently extends service by 3 methods: 1. Capital Projects using Loan & Grants to fund. 2. Private Development within public rights-of-way or dedicated rights-of-way funded by private funds. 3. Co-operative Projects - between HRW and private sector for commercial and industrial development. The amount of HRW funds contributed to a co-operative project is guaranteed to be repaid to HRW by the Developer in net tax proceeds from the improved Property within the first five years. If the net tax proceeds received within the five year period fail to equal HRW’s fiscal contribution to the project, the Developer shall pay the difference to HRW. (b) HRW proposes to designate, from the Harnett Regional Water Fund, certain restricted annual appropriations for the development of water and sewer line extensions within Harnett County. All requests for extensions shall be rated on the following point system. 1. Public Health Severity 40 points 2. Cost Feasibility Based Upon Return of Investment 40 points 3. Contributed Capital by Individual or Business 20 points Points Maximum 100 Points Harnett County FY 2023-2024 Approved Budget Page 297 HCBOC 061923 Pg. 315 The responsibility for rating each request will be with the Director of Harnett Regional Water or the designee of the Director. A minimum score of 50 points is required in order for the Harnett County Board of Commissioners to consider the request. Section 29.4 Extensions Outside of County. (a) HRW has no responsibility to provide water or sewer service to property located outside the County. However, upon request, HRW may extend its water or sewer lines to serve properties outside the County when it determines that it is in the County’s best interest to do so. (b) Any owner of property outside the County who seeks an extension of HRW’s water or sewer system to serve the property shall submit an application for extension to HRW. The owner shall provide all information HRW deems necessary to determine whether the requested extension is feasible and in the County’s best interest. (c) The responsibility for, and the entire cost of, extending a water or sewer line to serve property outside the County shall be borne by the property owner requesting the extension. Section 29.5 Extensions Made by Other than HRW Personnel. (a) Extensions of HRW’s water or sewer system installed by other than HRW personnel, whether inside or outside the county, shall be installed by a licensed utility contractor in accordance with the provisions of this policy as well as other HRW specifications and requirements. Among other matters, such specifications shall govern the size of all lines, their locations, grades, materials used, manner of installation and provision for future extensions. (b) No construction or any addition to HRW’s water or sewer system shall commence until detailed plans have been reviewed and approved by the Director of Harnett Regional Water or the designee of the Director. Such plans shall include whatever information the administrator deems necessary to determine whether the proposed extension complies with all applicable HRW specifications and requirements. Harnett County FY 2023-2024 Approved Budget Page 298 HCBOC 061923 Pg. 316 (c) Water lines intended for addition to HRW owned water system will be allowed to connect to the system if installed within the rights-of-way of a dedicated street or if adequate permanent easements are provided. Sewer lines shall also be installed within public street rights-of-way wherever practical, but HRW may accept sewer lines constructed on private property (where the topography makes this necessary) if adequate permanent easements are provided. (d) To protect street surfaces, HRW shall require that whenever extensions of water or sewer lines are made to properties or within new subdivisions, laterals be extended to all properties expected to tap onto such water or sewer lines. Section 29.6 Observation by HRW of Work Done by Others. (a) All work on the extension of water or sewer lines not performed by HRW forces (whether inside or outside the county), shall be subject to observation by HRW. If, in the judgment of the Director of Harnett Regional Water, or the Director’s designee, there is a demonstrated lack of competent supervision by a contractor, the administrator may at his option: 1. Stop work until approved supervision is obtained and the work is done in accordance with HRW specifications and requirements; or 2. Provide observation by HRW personnel. (b) Observation of a project by HRW does not consist of or imply supervision. The person requesting the extension is solely responsible for ensuring that the project is completed according to State approved plans and HRW specifications. Section 29.7 Dedication of Water and Sewer Line Extensions. (a) All water and sewer mains constructed and connected with the water and/or sewer facilities of HRW pursuant to this section shall be conveyed to and become the property of HRW upon completion and acceptance by HRW. Connection to the system and acceptance by HRW shall constitute dedication of a water or sewer main extension by the person responsible for the extension. (b) Following dedication as provided in Subsection (a), HRW shall have exclusive control of all water or sewer lines and shall be responsible for their maintenance, repair and operation. However, the conveyor of additions to the system Harnett County FY 2023-2024 Approved Budget Page 299 HCBOC 061923 Pg. 317 shall guarantee the entire project against defective material and workmanship for a period of twelve (12) months from the date of acceptance of the project, including such incidental damages as may arise from such claims. Section 30. Delinquent Service Fees. (a) Except as provided in subsection (e) of this section, when a consumer shall have failed to pay their account (as specified in subsection c of this section) by the due date set forth on their bill, a delinquent service fee shall be imposed upon the consumer and the amount of such fee shall be added to the balance due. (b) The amount of the delinquent service fee provided for in this section shall be the sum of ten ($10.00) dollars. (c) A consumer shall have failed to pay their account when the full amount charged to the consumer for service supplied as stated on their bill has not been paid over to and received by HRW by 5:00p.m. on the due date set forth on the bill. (d) The bill which shall be mailed to a consumer setting forth the charges due for services supplied, shall state the due date, the amount of the bill if paid by the due date, the amount of the bill if paid after the due date and shall further state that if payment is not made by the due date that the delinquent service fee will be charged. (e) When a consumer has paid all bills rendered to him by the due date set forth on each bill for twelve consecutive billing periods, should that consumer then make a payment after a due date, the delinquent service fee shall be waived for that period. Section 31. Sprinkler Connections. (a) Application for Full Service and Retrofitted Sprinkler Connections shall be made in person at HRW. Forms to be used in application processing shall be administratively prepared and matters otherwise associated with service application shall be processed pursuant to and in accordance with the rules, regulations, policies and/or procedures applicable to the service district within which the premises to be served is located. (b) The same schedule of connection or tap-on-fees applicable in the service district within which the premises to be served is located shall apply with respect to Full Service Sprinkler Connections. Harnett County FY 2023-2024 Approved Budget Page 300 HCBOC 061923 Pg. 318 (c) The following schedule of connection or tap-on-fees shall apply in all service districts to the Retrofitted Sprinkler Connection: 2 inch connection $2,000.00 1 1/2 inch connection 900.00 1 inch connection 650.00 3/4 inch connection 500.00 The above connection fees do not include associated meter or other necessary equipment charges. (d) The same schedule of rates, including the monthly minimum charge, applicable in the service district within which the premises to be served is located shall apply with respect to Full Service Sprinkler Connections. No sewer charges shall be made to the Consumer based upon the water consumption of the Full Service Sprinkler Connection. (e) The same schedule of rates applicable in the service district within which the premises to be served is located shall apply with respect to Retrofitted Sprinkler Connections. No monthly minimum charge will be made except during those months when the connection has been used. No sewer charges shall be made to the Consumer based upon the water consumption of the Retrofitted Sprinkler Connection. (e) Except as specifically provided in this Section, all of the other rules, regulations, policies and/or procedures applicable to the service district within which the premises to be served is located shall be applicable with respect to Full Service and Retrofitted Sprinkler Connections. Section 32. Provision for Cut-Off Valve Any person desiring to connect to a water supply and distribution system owned and/or operated by HRW shall be required to install a cut-off valve of a minimum size of 3/4” onto the service line running from the meter box to the consumer’s premises. This cut-off valve shall be located within twelve (12) inches of the connection of the customer’s service line to the meter box. A diagram showing a typical installation of such cut-off valve is attached hereto and made part of this section. Harnett County FY 2023-2024 Approved Budget Page 301 HCBOC 061923 Pg. 319 HCBOC 061923 Pg. 320 HARNETT COUNTY Approved 2024-2030 Capital Improvements Program Appendix 2 Harnett County FY 2023-2024 Approved Budget Page 303 HCBOC 061923 Pg. 321 THIS PAGE WAS INTENTIONALLY LEFT BLANK HCBOC 061923 Pg. 322 Table of Contents Introduction 1 Readers Guide 5 Action Summary 6 Total Cost of Projects by Year 9 Funding Sources 12 Operating Budget Effects 14 Completed Projects 15 Projects: General Fund 16 Benhaven (former) School Renovation 17 Broadband Expansion Initiative 20 Capital Maintenance & Replacement Fund 22 Central Carolina Community College – Parking Lot Resurfacing 24 Emergency (VIPER) Radios Replacement 25 Emergency Medical Services – Capital Reserve Appropriation 27 Emergency Medical Services -- Cardiac Monitor Replacements 28 Emergency Medical Services -- Convalescent Transport Replacements 29 Emergency Medical Services -- Emergency Transport Remounts 30 Emergency Medical Services -- Emergency Transport Replacements 32 Emergency Services – Old Jail Demolition & Relocation of Building Systems 33 Fleet Management and Replacement System 34 Harnett County Schools – Camera upgrades 36 Harnett County Schools – Electronic Door Locks 37 Harnett County Schools – Erwin Elementary School Replacement 38 Harnett County Schools – Johnsonville Elementary Phase 1 40 Harnett County Schools – Maintenance Fund 41 Harnett County Schools – New Northwest Harnett Elementary 43 Harnett County Sheriff – Capital Reserve 45 Harnett County Sheriff -- Detention Security Intercom Replacement 46 Harnett County Sheriff -- Detention Video Surveillance Upgrade 47 Harnett County Sheriff – In-Car Video Camera System 48 Harnett Regional Jetport -- Airfield Lighting Rehabilitation 50 Harnett Regional Jetport -- Apron Expansion 52 Harnett Regional Jetport – Master Plan Update 54 Harnett Regional Jetport – New Terminal Construction 55 Information Technology – Core Server Infrastructure Upgrade/Replacement 57 Information Technology – Fiber Extension 59 Parks & Recreation – Anderson Creek Park Development Phase 2 61 Parks & Recreation – Benhaven Community Park Redevelopment 62 Parks & Recreation – Boone Trail Park Development Phase 1 64 Parks & Recreation – Cape Fear Shiner Park Phase 2 66 Parks & Recreation -- Parks Capital Reserve Appropriations 67 Parks & Recreation -- Greenway Trail Construction Capital Reserve 68 Parks & Recreation – Neills Creek Park Development Master Plan and Park Development Phase 1 70 Parks & Recreation – Neills Creek Park Restroom, Concession & Maintenance Building 72 Parks & Recreation – Northwest Harnett Park Development 73 Parks & Recreation -- Patriots Park Phase 3 74 Parks & Recreation – Shawtown Community Park Development 75 Public Library – Benhaven Branch Library 77 Social Services and Commons Area Roof Replacement 79 Tax Office – Billing & Collections Software Replacement 80 Solid Waste 82 Solid Waste – Northwest Convenience Center Relocation 83 Solid Waste – Wheeled Excavator Replacement 85 Future Projects 86 HCBOC 061923 Pg. 323 THIS PAGE WAS INTENTIONALLY LEFT BLANK HCBOC 061923 Pg. 324 Harnett County 2024-2030 Capital Improvements Program Introduction About the Capital Improvements Program (CIP) The CIP is a long-term plan for funding the county’s major capital needs. It shows how facilities, equipment, and other projects that cost $100,000 or more could be scheduled and funded over the next seven years, beginning in FY 2024. It is important to state upfront that this is a PLAN, not a BUDGET, since a budget controls the actual spending of allocated funds. While staff attempts to be as accurate as possible, it is difficult to estimate project costs exactly, particularly early in the planning process. Before funds can be spent, they must be budgeted through the operating budget or, in most cases, through a separately adopted project ordinance. The same is true for operating costs, particularly for new facilities. As facilities are being planned, staff attempts to identify operating costs, such as staffing and utilities. The cost of these items depends on final square footage and operational issues that may not be apparent until the facility is far along in planning. CIP Process The CIP is a plan which is updated annually and may be modified at any time to reflect changing conditions. A CIP is a systematic way of anticipating, planning, and budgeting for major projects. The adoption of a CIP can improve the credit worthiness (bond rating) of a jurisdiction. Timeline for adoption: •CIP requests originate at the department/agency level. Requests were submitted on or before September 23, 2022. Staff provided support to Harnett County Schools (HCS), which is still new to the county’s CIP process. Central Carolina Community College (CCCC) is currently going through a master plan update and did not submit any new CIP requests for FY 2024. •The Manager’s Office is responsible for reviewing new and existing requests and recommending a proposed CIP to the Board of Commissioners. The recommended CIP will be presented on November 7, 2022. During the November 15, 2022, work session, Commissioners will review the recommendation in detail and make changes. •Public comment is scheduled for November 21, 2022. •The final action is adoption of the CIP, which is tentatively scheduled for December 5, 2022. Overall Approach To help balance the operating budget in FY 2023, the annual contribution to general capital reserves was reduced to $0, and the approved projects were funded from capital reserves fund balance. Keep in mind that the Capital Improvement Program is just a plan. While a great deal of effort and analysis have gone into the development of the CIP, it will most likely change during the fiscal year. The CIP will continue to be reviewed throughout the year, and recommended plan changes will be presented to the Board of Commissioners for consideration. Board of Education The Board of Education has requested approximately $200 million (in today’s dollars) in new facility requests. The county currently does not have the resources to pay for these facilities, so these projects are shown as future projects in the CIP. In April 2022, as part of its FY 2023 budget request, the Board of Education presented a list of facility needs to the Board of Commissioners. The list and how the CIP addresses these needs are as follows (per the Board of Education document, costs shown below are estimates and do not include escalation or maintenance-type requests): Harnett County FY 2024-2030 Approved Capital Improvements Program Page 1 HCBOC 061923 Pg. 325 Category/Projects April 2022 Estimated Cost How CIP Addresses Current Projects Erwin Elementary School $31,400,000 Included as a funded project Northwest Harnett Elementary School $38,100,000 Included as a funded project Johnsonville Elementary School (Phase 1 - New Cafeteria, New Windows, Gym Renovation) $5,100,000 Included as a funded project Johnsonville Elementary School (Phase 2 - New Classroom Building) $10,022,432 Not submitted as CIP request; ESSER funded Overhills Elementary School Addition (300 seats with cafe expansion) $8,787,409 Not submitted as CIP request; ESSER funded Highland Elementary School Addition (300 seats with cafe expansion) $9,780,112 Not submitted as CIP request; ESSER funded North Harnett Primary Renovations $9,873,134 Not submitted as CIP request; ESSER funded Central Services/BOE (Facility Renovations) $2,572,029 Not submitted as CIP request; ESSER funded Gentry Educator Development Center (Entrance Renovations) $30,000 Not submitted as CIP request Tier 1 Projects (Immediate to 1 year) Harnett Early College @ Benhaven $100,000 Not submitted as CIP request New School Transportation Facility $6,000,000 Included as a future project New Custodial/Storage Facility $6,600,000 Included as a future project Flatwoods Middle School (1100 seats, land procured) $60,000,000 Included as a future project South Harnett/Lillington or Highland High School $90,000,000 Included as a future project Harnett Early College @ Dunn Relocation $100,000 Not submitted as CIP request Tier 2 Projects (2 to 3 years) Lafayette Elementary School Gym Renovations $1,000,000 Included as a future project Southwestern Harnett-area Elementary School $43,000,000 Not submitted as CIP request STAR Academy Renovations/Replacement $100,000 Not submitted as CIP request Buies Creek Elementary School Replacement $28,000,000 Included as a future project Tier 3 Projects (4 to 7 years) Northern Harnett-area Elementary School $43,000,000 Not submitted as CIP request North Harnett Primary Renovations TBD Not submitted as CIP request Triton High School Auxiliary Gym Addition TBD Not submitted as CIP request Tier 4 Projects (Beyond 7 years) Western Harnett-area Middle School $60,000,000 Not submitted as CIP request—beyond CIP timeframe Northwestern Harnett-area Middle School (land procured) $60,000,000 Not submitted as CIP request—beyond CIP timeframe HCHS/THS/WHHS Renovations TBD Not submitted as CIP request—beyond CIP timeframe Other School Renovations (school-by-school basis) TBD Not submitted as CIP request—beyond CIP timeframe Harnett County FY 2024-2030 Approved Capital Improvements Program Page 2 HCBOC 061923 Pg. 326 Project Evaluation and Prioritization Criteria Each new project is reviewed by the CIP Management Team, which consists of the County Manager, Assistant County Managers, Finance Officer, and Budget Director. Each project is evaluated based on the following criteria: safety, mandate, timing/linkages, economic impact, efficiencies, maintain current service levels, improve access of service/information, improve quality of service, add service, operating budget impact, consistency with strategic plan/community support/impact, and financing. Each project is scored and prioritized based on the following criteria: •Imperative (must do): correct danger to public health & safety, meet legal obligation, alleviate immediate service/facility deficiency, prevent irreparable damage (Score 3) •Essential (should do): rehabilitate/replace obsolete facility, stimulate economic growth, reduce future operating costs, leverage grants (Score 2) •Important (could do): provides new or expanded service, promotes intergovernmental cooperation, reduces energy use, enhances cultural or natural resources (Score 1) •Don’t do: not recommended at this time (Score 0) Recommended Changes Recommended changes to the 2024-2030 CIP include: •Harnett Regional Jetport (HRJ) -- Hangar Development: Construct three corporate box-style 65x60 square-foot hangars to provide adequate space to store larger aircrafts used by many businesses. The project is now recommended as a future project until the Jetport Master Plan is complete. •Establish a Capital Maintenance & Replacement Fund: Provide a reliable funding mechanism for Facilities to replace critical mechanical systems, HVAC systems, parking lots, and roofs before failure. The Harnett County Board of Commissioners established Fund 503, a capital reserve fund for Facilities, in FY 2022 [+500,000]. •Emergency Medical Services (EMS) -- Capital Reserve Appropriation: Establish an annual contribution to the Emergency Medical Services Capital Reserve Fund. Funds will be used for vehicle replacements, remounts, and other capital items such as cardiac monitors [+690,000]. •Harnett County Schools -- Camera Upgrades: Upgrade remaining security cameras at 13 schools to newer digital technology. The Harnett County Board of Commissioners approved this project in September 2022 [+415,209]. •Harnett County Schools -- Electronic Door Locks: Replace locks on 55 exterior doors at 17 schools with electronic door locks that can be controlled remotely. The Harnett County Board of Commissioners approved this project in September 2022 [+355,322]. •Information Technology -- Core Server Infrastructure Upgrade/Replacement: Replace existing, out-of-warranty core server infrastructure to enhance the future needs of on-premises server-based applications and to increase the performance of existing applications. The Harnett County Board of Commissioners approved this project in September 2022 [+789,433]. •Solid Waste -- Wheeled Excavator Replacement: Replace a 2012 CAT M315 excavator at the Dunn-Erwin Landfill. The project will be funded through capital reserves in FY 2023 [+365,761]. •Harnett Regional Jetport (HRJ) -- New Terminal Construction: Construct a 6,969-square-foot airport terminal at HRJ to create a “Gateway to Harnett,” improve jetport services, and provide office space for Economic Development. This project will be funded through State Capital Infrastructure Funds (SCIF) [+6,025,088]. •Parks & Recreation -- Anderson Creek Park Development Phase 2: Develop Phase 2 of Anderson Creek Park by constructing mountain biking trails. This project will be funded through State Capital Infrastructure Funds (SCIF) in FY 2024 [+214,674]. •Parks & Recreation -- Boone Trail Park Development Phase 1: Develop Phase 1 of the Boone Trail Park by stabilizing and rebuilding the entryway monument. This project will be funded through State Capital Infrastructure Funds (SCIF) in FY 2023 [+125,000]. •Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1: Develop and renovate Neills Creek Park. Develop a site master plan that will address improvements such as a new entrance from Hwy 210, a new parking lot, trails/sidewalks connecting amenities, restroom renovation, and field lighting. This project will be funded through capital reserves and grants [+1,299,400]. •Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building: Construct a new restroom, concession, and Harnett County FY 2024-2030 Approved Capital Improvements Program Page 3 HCBOC 061923 Pg. 327 maintenance storage building adjacent to the Neills Creek Park Middle School athletic fields and tennis courts to serve the school’s athletic teams and residents using the facility. This project will be funded with bond proceeds in FY 2023 [+444,225]. • Parks & Recreation -- Patriots Park Development Phase 3: Construct a new restroom facility. This project will be funded through State Capital Infrastructure Funds (SCIF) in FY 2024 [+201,880]. • Public Library -- Benhaven Branch Library: Utilize the former and newly renovated Benhaven Elementary School Media Center as a full- service public library and resource center for the community and early college students. The project will be funded through the General Fund fund balance and bond proceeds in FY 2024 [+406,728]. • Harnett County Sheriff -- Capital Reserve: Beginning in FY 2024, increase annual contribution to $650,000. Add Future Projects • Development Services -- Comprehensive Land Use Plan: Update the Comprehensive Land Use Plan that gives decision makers a roadmap for future growth in terms of transportation, affordable housing, land use, economic development, and infrastructure. • Health -- Mobile Medical Unit: Purchase a mobile medical unit for the Harnett County Health Department. • Harnett Regional Jetport (HRJ) -- Fuel Tank Replacement: Replace existing Avgas and JetA tanks to increase fuel capacity and provide a safer working environment for employees. • Public Library -- Radio Frequency Identification (RFID) Installation in Branches: Install and implement RFID technology and equipment at the Harnett County Public Library Branches to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. Remove Future Projects • Harnett County Schools -- Maintenance Projects: No future maintenance projects were requested for FY 2024-2030. The CIP includes both summaries of major projects, revenues and operating expenses and detailed descriptions of each project, including justifications, cost detail, funding sources, and impacts on the operating budget. Assumptions Generally, construction costs are inflated 6-10% per year. Staff also recommends a 5-10% contingency for most projects. Other project costs, such as equipment, and operating costs are usually inflated by a factor of 3% per year, unless there is good reason to use another inflationary factor (which will be noted). Operating costs are generally inflated 3% per year unless costs are fixed by contract. Debt Indicators As the list above demonstrates, there are significant future projects on the horizon, namely school facilities, the construction of a new animal shelter, and construction of a new housing unit at the county’s detention center, which is projected to need an addition around 2030. All these projects will require that the county issue debt in order to fund them. Harnett County already has a fairly high debt burden (figures below are from the NC Treasurer’s 2021 Analysis of Debt report): • The debt to appraised value ratio is 1.904%. The average ratio of counties 100,000 to 249,999 population is 1.154%. The highest ratio in the population group is 2.009%. • Harnett County’s debt per capita (what each resident would owe if the debt had to be repaid today) is $1,690. The average debt per capita for the population group is $1,273. The highest debt per capita in this group is $2,475. The county currently contributes $11 million from the general fund to fund existing and planned future debt. In addition, sales tax restricted for education is accumulated for debt. The county should be judicious about issuing new debt and work closely with Harnett County Schools to identify top priorities for funding. Harnett County FY 2024-2030 Approved Capital Improvements Program Page 4 HCBOC 061923 Pg. 328 Readers Guide Project Status Project Budget: The budget for the project as approved by project ordinance or as approved in the FY 2023-2029 CIP. Project Totals: Totals all expenditures and revenues, even those expended or received in previous years. Project Element: Expense Funding Source: Revenue Operating Effect: Impact on Operating Budget. Harnett County FY 2024-2030 Approved Capital Improvements Program Page 5 HCBOC 061923 Pg. 329 Action Summary Below is a summary of the status of projects in the CIP. Those that are shown as "approved" have already been approved by the Board of Commissioners, either in the FY 2023-2029 CIP or by separate action, and there is no substantial change in the project. New (project has not been in a previous CIP) • Capital Maintenance & Replacement Fund • Emergency Medical Services (EMS) -- Capital Reserve Appropriation • Harnett County Schools -- Camera Upgrades • Harnett County Schools -- Electronic Door Locks • Harnett Regional Jetport (HRJ) -- New Terminal Construction • Information Technology -- Core Server Infrastructure Upgrade/Replacement • Parks & Recreation -- Anderson Creek Park Development Phase 2 • Parks & Recreation -- Boone Trail Park Development Phase 1 • Parks & Recreation -- Cape Fear Shiner Park Development Phase 2 • Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 • Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building • Parks & Recreation -- Northwest Harnett Park Development • Parks & Recreation -- Patriots Park Development Phase 3 • Public Library -- Benhaven Branch Library • Solid Waste -- Wheeled Excavator Replacement Approved-No Contracts (part) (approved in a previous CIP; new phase of the project does not yet have contract executed, but the project may be in design) • Benhaven (former) School Renovation Approved-No Contracts (approved in a previous CIP; all or part of the main contract has not been executed, but the project may be in design) • Emergency (VIPER) Radios Replacement • Emergency Medical Services (EMS) -- Cardiac Monitors Replacement • Emergency Medical Services (EMS) -- Convalescent Transport Unit Replacements • Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts • Emergency Medical Services (EMS) -- Emergency Transport Unit Replacements • Harnett County Schools -- Maintenance Fund • Harnett County Sheriff -- Capital Reserve • Harnett County Sheriff -- Detention Center Video Surveillance System Upgrade Harnett County FY 2024-2030 Approved Capital Improvements Program Page 6 HCBOC 061923 Pg. 330 •Information Technology -- Fiber Extension •Parks & Recreation -- Capital Reserve Appropriations •Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation •Solid Waste -- Northwest Convenience Center Relocation Approved-Contracts Let (approved in a previous CIP; main contract has been executed and project is underway) •Broadband Expansion Initiative •Emergency Services -- Old Jail Demolition and Relocation of Building Systems •Harnett County Schools -- Johnsonville Elementary School Phase 1 Expansion & Renovation •Harnett County Schools -- New Northwest Harnett Elementary School •Harnett Regional Jetport (HRJ) -- Apron Expansion •Harnett Regional Jetport (HRJ) -- Master Plan Update •Parks & Recreation -- Benhaven Community Park Redevelopment •Parks & Recreation -- Shawtown Community Park Development •Tax Office -- Billing & Collections Software Replacement Completed •Central Carolina Community College (CCCC) -- Parking Lot Resurfacing •Fleet Management and Replacement System •Harnett County Schools -- Erwin Elementary School Replacement •Harnett County Sheriff -- Detention Center Security Intercom Replacement •Harnett County Sheriff -- In-Car Video Camera System •Harnett Regional Jetport (HRJ) -- Airfield Lighting Rehabilitation •Social Services and Commons Area Roof Replacement Future (projects on the horizon but not yet ready to be scheduled) •Animal Services -- Animal Shelter Replacement •Board of Elections -- Facility Replacement/Renovation •Central Carolina Community College (CCCC) -- Drainage System Repair •Courthouse Shell-Space Upfit •Development Services -- Comprehensive Land Use Plan Update •Fleet Maintenance Facility Improvement or Replacement •Harnett County Schools -- Buies Creek Elementary School Replacement •Harnett County Schools -- Custodial & Grounds Warehouse Replacement Harnett County FY 2024-2030 Approved Capital Improvements Program Page 7 HCBOC 061923 Pg. 331 • Harnett County Schools -- Flatwoods Middle School • Harnett County Schools -- Lafayette Elementary School Renovation • Harnett County Schools -- New South Harnett Lillington/Highland High School • Harnett County Schools -- Transportation Maintenance Facility Replacement • Harnett County Sheriff -- Detention Center Housing Unit Addition • Harnett County Sheriff -- Evidence Storage & Crime Scene Processing Bay • Harnett County Sheriff -- Generator Purchase and Installation • Harnett Regional Jetport (HRJ) -- Fuel Tank Replacement • Harnett Regional Jetport (HRJ) -- Hangar Development • Health -- Mobile Medical Unit • HVAC Control Upgrades and Standardization in Multiple Locations • Parks & Recreation -- Anderson Creek Park Development (Future Phases) • Parks & Recreation -- Boone Trail Park Development (Future Phases) • Parks & Recreation -- Neills Creek Park Roadway Construction • Public Library -- Mobile Outreach Vehicle • Public Library -- Radio Frequency Identification (RFID) Installation in Branches • Public Library -- Western Harnett Service Expansion Harnett County FY 2024-2030 Approved Capital Improvements Program Page 8 HCBOC 061923 Pg. 332 Total Cost of Each Project by Year Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Totals Year 6: FY 2029 Year 7: FY 2030 General Benhaven (former) School Renovation 2,493,459 0 0 0 0 0 0 2,493,45900 Broadband Expansion Initiative 3,985,000 2,375,000 0 0 0 0 0 6,360,00000 Capital Maintenance & Replacement Fund 0 0 500,000 500,000 500,000 500,000 250,000 2,750,000250,000 250,000 Central Carolina Community College (CCCC) -- Parking Lot Resurfacing 169,000 0 0 0 0 0 0 169,00000 Emergency (VIPER) Radios Replacement 0 6,003,877 0 0 0 0 0 6,003,87700 Emergency Medical Services (EMS) -- Capital Reserve Appropriation 0 0 690,000 690,000 690,000 690,000 450,000 4,110,000450,000 450,000 Emergency Medical Services (EMS) -- Cardiac Monitors Replacement 0 0 0 0 0 610,855 0 610,85500 Emergency Medical Services (EMS) -- Convalescent Transport Unit Replacements 223,854 83,939 114,330 117,760 121,293 124,931 128,679 1,183,842132,540 136,516 Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts 277,668 0 0 126,185 0 0 0 972,872280,938 288,081 Emergency Medical Services (EMS) -- Emergency Transport Unit Replacements 170,354 414,525 426,960 439,396 225,916 232,134 244,569 2,153,85400 Emergency Services -- Old Jail Demolition and Relocation of Building Systems 483,259 100,632 0 0 0 0 0 583,89100 Fleet Management and Replacement System 450,000 100,000 0 0 0 0 0 550,00000 Harnett County Schools -- Camera Upgrades 0 415,209 0 0 0 0 0 415,20900 Harnett County Schools -- Electronic Door Locks 0 355,332 0 0 0 0 0 355,33200 Harnett County Schools -- Erwin Elementary School Replacement 28,345,767 3,054,090 0 0 0 0 0 31,399,85700 Harnett County Schools -- Johnsonville Elementary School Phase 1 Expansion & Renovation 5,054,320 45,680 0 0 0 0 0 5,100,00000 Harnett County Schools -- Maintenance Fund 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,4151,400,000 1,400,000 Harnett County Schools -- New Northwest Harnett Elementary School 42,802,239 3,000,105 0 0 0 0 0 45,802,34400 Harnett County Sheriff -- Capital Reserve 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,591650,000 650,000 Harnett County FY 2024-2030 Approved Capital Improvements Program Page 9 HCBOC 061923 Pg. 333 Total Cost of Each Project by Year Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Totals Year 6: FY 2029 Year 7: FY 2030 Harnett County Sheriff -- Detention Center Security Intercom Replacement 133,560 0 0 0 0 0 0 133,56000 Harnett County Sheriff -- Detention Center Video Surveillance System Upgrade 113,641 216,153 0 0 0 0 0 329,79400 Harnett County Sheriff -- In-Car Video Camera System 266,888 0 0 0 0 0 0 266,88800 Harnett Regional Jetport (HRJ) -- Airfield Lighting Rehabilitation 1,472,720 0 0 0 0 0 0 1,472,72000 Harnett Regional Jetport (HRJ) -- Apron Expansion 326,687 4,805,798 0 0 0 0 0 5,132,48500 Harnett Regional Jetport (HRJ) -- Master Plan Update 281,976 132,381 0 0 0 0 0 414,35700 Harnett Regional Jetport (HRJ) -- New Terminal Construction 564,874 6,025,088 0 0 0 0 0 6,589,96200 Information Technology -- Core Server Infrastructure Upgrade/Replacement 0 789,433 0 0 0 0 0 789,43300 Information Technology -- Fiber Extension 0 230,750 0 0 0 0 0 230,75000 Parks & Recreation -- Anderson Creek Park Development Phase 2 0 0 214,674 0 0 0 0 214,67400 Parks & Recreation -- Benhaven Community Park Redevelopment 0 192,500 0 0 0 0 0 192,50000 Parks & Recreation -- Boone Trail Park Development Phase 1 0 125,000 0 0 0 0 0 125,00000 Parks & Recreation -- Cape Fear Shiner Park Development Phase 2 0 0 0 517,779 262,600 0 0 780,37900 Parks & Recreation -- Capital Reserve Appropriations 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,000200,000 200,000 Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000100,000 100,000 Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 0 60,000 0 480,800 758,600 0 0 1,299,40000 Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building 0 444,225 0 0 0 0 0 444,22500 Parks & Recreation -- Northwest Harnett Park Development 0 0 0 63,600 0 561,500 816,000 1,441,10000 Parks & Recreation -- Patriots Park Development Phase 3 0 0 201,880 0 0 0 0 201,88000 Harnett County FY 2024-2030 Approved Capital Improvements Program Page 10 HCBOC 061923 Pg. 334 Total Cost of Each Project by Year Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Totals Year 6: FY 2029 Year 7: FY 2030 Parks & Recreation -- Shawtown Community Park Development 38,661 178,839 0 0 0 0 0 217,50000 Public Library -- Benhaven Branch Library 0 0 406,728 0 0 0 0 406,72800 Social Services and Commons Area Roof Replacement 181,134 0 0 0 0 0 0 181,13400 Tax Office -- Billing & Collections Software Replacement 0 273,203 0 0 0 0 0 273,20300 93,522,067 31,471,759 4,904,572 5,285,520 4,908,409 5,069,420 4,239,248 156,339,070Total General 3,463,478 3,474,597 Solid Waste Solid Waste -- Northwest Convenience Center Relocation 513,581 0 0 0 0 0 0 513,58100 Solid Waste -- Wheeled Excavator Replacement 0 365,761 0 0 0 0 0 365,76100 513,581 365,761 0 0 0 0 0 879,342Total Solid Waste 0 0 Harnett County FY 2024-2030 Approved Capital Improvements Program Page 11 HCBOC 061923 Pg. 335 Funding Sources The table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Totals Year 6: FY 2029 Year 7: FY 2030 General Airport Capital Reserves 229,794 517,818 0 0 0 0 0 747,61200 ARP Fund 0 6,609,627 0 0 0 0 0 6,609,62700 Asset Forfeiture Funds 266,888 0 0 0 0 0 0 266,88800 Bond Premium 3,899,857 0 0 0 0 0 0 3,899,85700 Bond Proceeds 0 1,214,766 115,589 0 0 0 0 1,330,35500 Capital Reserves 2,422,827 1,773,835 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 13,996,6621,400,000 1,400,000 EMS Capital Reserves 671,876 498,464 541,290 683,341 347,209 967,920 373,248 4,921,423413,478 424,597 General Fund Fund Balance 2,000,000 0 281,139 230,800 508,600 311,500 566,000 3,898,03900 General Fund Operating Revenue 57,959 0 0 0 0 0 0 57,95900 General Obligation Bonds 68,863,269 3,099,770 0 0 0 0 0 71,963,03900 Grants, Gifts, Etc.9,392,964 15,445,554 10,000 250,000 250,000 250,000 250,000 25,848,51800 Information Technology Fund 0 789,433 0 0 0 0 0 789,43300 Lottery Proceeds 731,680 0 0 0 0 0 0 731,68000 Other 3,500 0 0 0 0 0 0 3,50000 Parks Capital Reserves 0 369,675 0 581,379 262,600 0 0 1,213,65400 SCIF Fund 38,661 186,664 416,554 0 0 0 0 641,87900 Sheriff's Capital Reserve 247,201 216,153 0 0 0 0 0 463,35400 Transfer from General Fund 4,695,591 750,000 2,140,000 2,140,000 2,140,000 2,140,000 1,650,000 18,955,5911,650,000 1,650,000 93,522,067 31,471,759 4,904,572 5,285,520 4,908,409 5,069,420 4,239,248 156,339,070Total General 3,463,478 3,474,597 Solid Waste Solid Waste Capital Reserve 513,581 365,761 0 0 0 0 0 879,34200 Harnett County FY 2024-2030 Approved Capital Improvements Program Page 12 HCBOC 061923 Pg. 336 Funding Sources The table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Totals Year 6: FY 2029 Year 7: FY 2030 513,581 365,761 0 0 0 0 0 879,342Total Solid Waste 0 0 Harnett County FY 2024-2030 Approved Capital Improvements Program Page 13 HCBOC 061923 Pg. 337 Operating Budget Effects The table below shows the combined effect on the operating budget of the recommended projects for the next seven years. Operating effects include debt service, increased operating costs, decreased operating costs, additional revenues, and appropriation of revenue necessary to fund the project. Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Year 6: FY 2029 Year 7: FY 2030 General Debt Service 5,531,987 7,009,195 6,850,225 6,656,880 6,463,535 6,270,190 6,076,845 5,881,338 5,691,586 Decreased Costs -54,007 -225,982 -201,982 -208,450 -209,356 -224,202 -229,194 -236,235 -241,531 General Fund Operating Revenue 57,959 0 0 0 0 0 0 0 0 Increased Operating Costs 91,890 120,490 262,795 291,273 337,667 336,721 336,147 349,903 367,052 Transfer from General Fund 7,082,963 3,287,636 3,540,000 3,540,000 3,540,000 3,540,000 3,050,000 3,050,000 3,050,000 12,710,792 10,191,339 10,451,038 10,279,703 10,131,846 9,922,709 9,233,798Total General 9,045,006 8,867,107 Solid Waste Decreased Costs 0 0 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500 0 Transfer from Solid Waste Fund 513,581 365,761 0 0 0 0 0 0 0 513,581 365,761 -2,500 -2,500 -2,500 -2,500 -2,500Total Solid Waste -2,500 0 Harnett County FY 2024-2030 Approved Capital Improvements Program Page 14 HCBOC 061923 Pg. 338 Completed Projects The following projects were completed as of June 30, 2022. Project Name Brief Description Final Project Budget Final Cost Completion Date Public Library--Radio Frequency Identification (RFID) Installation Install and implement RFID technology and equipment at the newly constructed Harnett County Public Library and Resource Center located at 455 McKinney Parkway, Lillington, to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. $153,853 $99,872 7/30/2021 Emergency Radio System – Northwest Harnett Radio Tower Phase 1 of the Cape Fear Shiner County Park, located at 350 Alexander Drive, Lillington will be completed in October 2020. Amenities include two multiuse fields, two baseball/softball fields, 3.5 miles of walking trails, canoe/kayak water access, river observation deck, and park infrastructure. $825,000 $788,057 7/30/2021 Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Construct a 57,000-square-foot government resource center and library located at 455 McKinney Parkway, Lillington. The building will include space for a new Harnett County Public Library, 3,822 square feet of training space, Veterans Services, Administration, Finance, Legal, Human Resources, Parks and Recreation, and Board of Commissioner's meeting rooms. The project will also include a 10,000-square-foot addition to the existing social services building to house the child support enforcement division that is currently located in rental space in Erwin. This project also consists of major site work to include new access roads and parking areas. $26,620,843 $26,150,234 9/30/2021 Central Carolina Community College (CCCC) -- Parking Lot Resurfacing Resurface approximately 10,210 square yards of pavement in four parking areas located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington to ensure the pavement does not deteriorate past the point that resurfacing is no longer possible. $160,338 $169,000 3/30/2022 Social Services and Commons Area Roof Replacement Replace roof and repair the supporting structure for the Social Services and Commons buildings, located at 311 W Cornelius Harnett Boulevard, Lillington. $299,880 $181,134 4/30/2022 Harnett County Sheriff’s Detention Center Security Intercom Replacement Replace the intercom system at the Harnett County Detention Center, located at 175 Bain St, Lillington. $133,560 $133,560 5/30/2022 Harnett County FY 2024-2030 Approved Capital Improvements Program Page 15 HCBOC 061923 Pg. 339 General Fund Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 16 HCBOC 061923 Pg. 340 Benhaven (former) School Renovation Approved-No Contracts (part) Renovate the former Benhaven School campus, located at 2815 Olivia Road, Sanford, to allow for reuse by various county functions, an early college, and community partner organizations. First, focus on stabilizing the roofs and HVAC systems to maintain current facilities and prevent further deterioration following Harnett County Schools vacating the campus in preparation for renovation. Second, prepare site for use by early college, Harnett County Library, and Parks & Recreation by demolishing the cafeteria building and adding parking where the building once stood, and renovating the gymnasium and attached classrooms for use as an early college. Finally, in a future phase, for which funding has not been identified, develop a more detailed scope, and obtain cost estimates for the renovating of the remaining buildings on the campus. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 14,000 0 0 0 0 0 0 14,000000 Construction 2,257,173 0 0 0 0 0 0 2,257,1732,506,007 0 0 Engineering 71,100 0 0 0 0 0 0 71,10071,100 0 0 Furnishings & Equipment 150,386 0 0 0 0 0 0 150,386168,364 0 0 Permits 800 0 0 0 0 0 0 80080000 2,493,459 0 0 0 0 0 0 2,493,459Total Project Element 2,746,271 0 0 Funding Source Capital Reserves 139,520 0 0 0 0 0 0 139,520660,496 0 0 General Fund Operating Revenue 57,959 0 0 0 0 0 0 57,959000 General Obligation Bonds 2,295,980 0 0 0 0 0 0 2,295,9801,900,000 0 0 SCIF Fund 0 0 0 0 0 0 0 0185,775 0 0 2,493,459 0 0 0 0 0 0 2,493,459TotalFunding Source 2,746,271 0 0 Operating Effect Debt Service 466,099 146,395 141,755 137,115 132,475 127,835 123,195 1,507,1400117,968 114,303 General Fund Operating Revenue 57,959 0 0 0 0 0 0 57,959000 Increased Operating Costs 91,890 41,157 52,114 54,388 55,806 57,264 58,762 533,203060,301 61,521 Transfer from General Fund 78,433 0 0 0 0 0 0 78,433000 694,381 187,552 193,869 191,503 188,281 185,099 181,957 2,176,735TotalOperating Effect 0 178,269 175,824 Harnett County Schools opened the new Benhaven Elementary School in fall 2018, and the former school has been vacant since that time. During the move, the school system removed many of the window units which heated and cooled the buildings, leaving the buildings unconditioned. Parts were also removed from the boiler in the main school building, leaving that building without heat. Leaking roofs have caused water infiltration, another source of mold growth and building damage. The campus has become overgrown and has been vandalized. After negotiations with the Board of Education, the former school was turned over to the County on September 25, 2019. Another tract was conveyed in October, when it was discovered that it was not included in the original deed. Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 17 HCBOC 061923 Pg. 341 Benhaven (former) School Renovation Approved-No Contracts (part) The community has expressed interest in saving and repurposing the old school. County staff developed and presented a plan for a community center with dedicated space for Parks & Recreation and the Harnett County Public Library, along with satellite space for other County departments to provide services, and space that could be leased to partner organizations to provide additional services. Harnett County Schools has also expressed interest in locating an early college on the site. The County engaged Ellington Design Group in FY 2019 to evaluate the buildings on the site and determine the scope of work needed to bring the buildings up to code. A space program and feasibility study will need to be done to determine the full cost of the renovations. The former Benhaven School campus is in an advantageous location to provide additional county and other services to residents living in the unincorporated areas of western Harnett County. Residents in this part of the county have asked for more engagement from the county and members of the Benhaven Community have expressed an interest in seeing the former campus reused. The following buildings are available on the campus: Building 1: The main school building is 24,662 square feet and includes several offices near the entrance, along with several classrooms and a large auditorium. Potential uses for this space include occupation by County departments and partner organizations – both with permanent space for Parks & Recreation functions and a Public Library location, and space available for use by other County departments and partner organizations for service provision. Preserving the auditorium has been identified as a key concern, since this is one of the largest assembly spaces in the county. Building 2: The shop/media center building is 6,771 square feet. After the roof and conditioning issues are addressed, the building could be used for storage for Parks & Recreation equipment to maintain the campus or to serve as a base for maintenance of sites around this part of the county. A portion of this building could also be used as a meeting space or by a partner organization, however renovations are needed inside the building to remove shelves, replace the flooring, and repaint the walls. Building 3: The preschool building is 4,670 square feet. The County is currently exploring the possibility of splitting this building off from the rest of the campus and either selling it or donating it for use by another entity. The gymnasium building (square footage unknown). Harnett County Schools would like to establish another campus of Harnett Early College in the gymnasium and attached classrooms. The gym would be shared with Parks and Recreation for use outside school hours. Additionally, the site includes athletic fields, a playground, and open space, which Parks & Recreation would like to use. A related project to rehabilitate the campus grounds for recreational use is included in the CIP. Staff will need to evaluate condition and capacity of current septic system to determine whether existing capacity can accommodate planned uses. Over multiple phases, develop the site to preserve most of the existing buildings and renovate them for a community center, branch library, parks maintenance shop, early college, and other county and community uses. First, in FY 2020, 2021, and 2022 stabilize the buildings by conditioning them, repairing the shop roof, replacing the library roof, providing a lock system, and establishing a presence on the site. Second, in FY 2021 demolish the cafeteria to provide adequate space for parking. Third, in FY 2022 design and construct a new parking lot to add spaces and enhance access to the campus. Fourth, in the future, retain the services of an architect to provide a building program and cost estimate for work needed beyond the code updates specified by Ellington Design. Funds for the architect will need to be budgeted when the Board of Commissioners wants to move forward with the fourth phase. No funding is currently included for this future phase of the project. • Do nothing: If nothing is done, the buildings will continue to deteriorate, eventually to the point they cannot be used, or the cost of renovation will not be feasible. The site will become overgrown, and vandalism will likely continue, further damaging the buildings and creating a blighted area in the community. • Demolish all buildings. This option defeats the purpose of the County taking ownership of the site and does nothing to address the community’s interest in preserving and repurposing the buildings or departments’ interest in providing satellite offices. • Put the property up for sale. While this could generate revenue for the County and eliminate the costs associated with renovation, it will also not address the needs expressed by the community of providing additional services. The County will also lose control over the future use of the site. Recommended Solution Alternatives Harnett County FY 2024-2030 Approved Capital Improvements Program Page 18 HCBOC 061923 Pg. 342 Benhaven (former) School Renovation Approved-No Contracts (part) Construction of a new parking lot on the site was completed in early October 2022. Harnett County Schools has expressed plans to open an Early College in the gymnasium and attached classrooms in January 2023, and County staff are working to provide some county services on the campus upon completion of the parking lot. There will be an increased operating impact for the Parks and Recreation Department and Public Library, as well as possible increased operating costs for other departments that provide services on site. Additional operating costs for the campus will include electrical, fuel, water, and maintenance supplies. Some of these costs could be offset by leasing space on the property to community partners and other organizations, or by selling the preschool building. $1.9M in general obligation bond proceeds have been allocated for this project, but cost estimates have not been finalized for all the work. The debt service amount shown under operating impact is for the full $1.9M. Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 19 HCBOC 061923 Pg. 343 Broadband Expansion Initiative Approved-Contracts Let Recruit and partner with a qualified service provider to facilitate the development of cost-effective broadband in Harnett County, with a focus on the underserved and unserved areas. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 3,985,000 2,000,000 0 0 0 0 0 5,985,0003,985,000 0 0 Grant Match 0 375,000 0 0 0 0 0 375,000000 3,985,000 2,375,000 0 0 0 0 0 6,360,000Total Project Element 3,985,000 0 0 Funding Source ARP Fund 0 375,000 0 0 0 0 0 375,000000 General Fund Fund Balance 2,000,000 0 0 0 0 0 0 2,000,0002,000,000 0 0 Grants, Gifts, Etc.1,985,000 2,000,000 0 0 0 0 0 3,985,0001,985,000 0 0 3,985,000 2,375,000 0 0 0 0 0 6,360,000TotalFunding Source 3,985,000 0 0 Broadband is not available to all county residents. With the coronavirus pandemic and greater use of Internet for school and work, now more than ever, our residents and businesses rely on adequate broadband. The incumbent providers serve 70 to 80% of the County, but some Internet service is barely usable at 1- 5mbs. The federal guidelines state that 25mbs is the base standard to be considered high-speed broadband. Existing service providers have not expanded broadband access to all rural areas. The county needs a service provider to expand and provide broadband access in unserved and underserved areas. Since lack of broadband infrastructure is a significant barrier to economic growth, broadband initiative has been the Harnett Board of Commissioner’s top legislative priority since 2014. In November 2018, Harnett County launched a broadband survey that encouraged residents to provide feedback on their current broadband capabilities. The county partnered with ECC Technologies, Inc. to conduct the online broadband assessment survey to determine the residences and businesses within the county who continue to struggle with limited access to Internet services, with a particular focus on broadband availability. Harnett County worked with local libraries and the county school district to ask residents and businesses to participate in this broadband assessment. This assessment was created to verify availability of current broadband services in the county, to identify actual speeds available through the speed test, and collect information on demand for services from residents and businesses across these counties. Over 1,600 responses were received during the survey period with roughly 90% of responses marked as “complete” by the surveying tool. Only 10% were marked “partial,” indicating the respondent abandoned the survey at some point. The survey indicated there is a clear and present need not only for access to true broadband service but for provider choice that shows how critical it is to find a solution that benefits as many residents as possible. While 85% of residential respondents stated they have Internet access at their home, only 32% are able to purchase the speed of service that they need. The primary reasons for respondents without Internet to lack Harnett County Broadband Assessment service is that it is simply unavailable (62%), with service being too expensive the second most common reason for having no home Internet (22%). Eighty-three percent of residential respondents without home Internet would sign up immediately if service were available, while only 2% said they would not sign up for Internet service, and 62% percent of homes without Internet have someone in their household who has difficulty completing homework. With North Carolina’s requirement for digital textbooks and assignments, this presents a significant problem to Harnett County residents who either have no access to Internet services in their homes or who are unable to purchase the speeds they need. The Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 20 HCBOC 061923 Pg. 344 Broadband Expansion Initiative Approved-Contracts Let data suggests that there are areas within the county which do not have access to sufficient broadband speeds and other areas of the county which have sufficient speed but no viable competitive option. Recruit and partner with a nonincumbent company to offer broadband service. • Do nothing. Over the past decade, our residents have asked the county for help in expanding broadband access. Incumbent providers have been reluctant to expand access beyond financially feasible areas • Release an RFP to invite Internet Service Providers to expand service in Harnett County. Current providers are encouraged to consider this request, as well as new providers. It is anticipated that both fiber‐based and fixed wireless‐based solutions will be presented in the RFP responses and both will be considered. • Work directly with incumbent providers to expand their service. The county has attempted to do this over the last decade, but the conversations have not resulted in significant expansion of broadband access. As of September 2022, the Lillington Tower and Oak Ridge Tower have been turned up and are functioning. Camp Agape is now receiving broadband service from CloudWyze through the Oak Ridge Tower location. The first wireless and fiber customers are expected to receive service from these towers by the end of October 2022. The Buies Creek and Angier Towers are expected to be turned up and functioning by the end of December 2022. With the completion of these two towers, Phase 1 of the fixed wireless project will be complete. Cloudwyze was awarded the 2022 GREAT Grant for Harnett County. Cloudwyze applied for an $8 million grant which would provide broadband service to over 2,700 locations. The State Broadband Office is expected to release the final awarded amount and the eligible locations by the end of October 2022. The State is also offering another grant opportunity through the CAB program. More information and timelines are forthcoming. The statement-of-work for Phase 2 of the fixed wireless project has been requested from Cloudwyze. Harnett County has allocated $2 million from American Rescue Plan (ARP) funds to continue with the next phase of fixed wireless project. There is no impact to the operating budget. The County is funding grant awardees to bring broadband service to Harnett County. Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 21 HCBOC 061923 Pg. 345 Capital Maintenance & Replacement Fund New Provide a reliable funding mechanism for Facilities to replace critical mechanical systems, HVAC systems, parking lots, and roofs before failure. Funding in FY 2024 would address replacing the roof at the Courthouse, paving of the Government Complex parking lot, and resealing eight county offices’ parking lots. Future funding would address a prioritized list of needs identified by the Facilities maintenance staff. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Transfer to Facilities Capital Reserve 0 0 500,000 500,000 500,000 500,000 250,000 2,750,0000250,000 250,000 0 0 500,000 500,000 500,000 500,000 250,000 2,750,000Total Project Element 0 250,000 250,000 Funding Source Transfer from General Fund 0 0 500,000 500,000 500,000 500,000 250,000 2,750,0000250,000 250,000 0 0 500,000 500,000 500,000 500,000 250,000 2,750,000TotalFunding Source 0 250,000 250,000 Operating Effect Transfer from General Fund 0 0 500,000 500,000 500,000 500,000 250,000 2,750,0000250,000 250,000 0 0 500,000 500,000 500,000 500,000 250,000 2,750,000TotalOperating Effect 0 250,000 250,000 Harnett County has substantial capital maintenance and replacement needs. Failure of these systems mean county offices would be without heat or air conditioning or could incur substantial repair costs in the case of roof failure. Many of these systems are beyond their useful lives. The county maintenance staff has inventoried these needs, prioritized them, and identified when they need to be replaced over the seven-year CIP. Cost estimates have been obtained for FY 2024. The parking lot at the Government Complex is almost 30 years old and has many cracks. The parking lot will be repaved in FY 2024. The roof at the Courthouse is over 25 years old and has several leaks. The roof will be replaced in FY 2024. The county has eight parking lots that are in fair condition. The following parking lots will be resealed in FY 2024: Courthouse, Development Services/IT, Facilities, Harnett Area Rural Transit System (HARTS), Harnett Regional Water, Emergency Services, Agriculture Center, and Sheriff’s Office. The third option is recommended. This approach sets the yearly amount equal to $500,000 for four fiscal years and then $250,000 for each fiscal year afterwards. If this level of funding is maintained, eventually the county could reach the point of being pro-active in replacing systems at the end of their useful lives or systems could be replaced for greater energy efficiency or maintenance savings. • Do nothing. Replace systems and equipment when they fail. Maintaining outdated systems can be costly and they may not be as energy efficient as newer systems. • Fund systems each year as needed. The downside to this approach is the county cannot plan the funding long-term and the county does not have a way to plan beyond the replacement of systems in imminent failure. • Provide an ongoing funding source for a set amount every year, but require updated cost estimates each year for the projects requested for funding in the upcoming year. Allow flexibility with the funding so that if a mechanical system or roof fails and it is not on that year’s list, funds can be redirected to address that need. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Approved Capital Improvements Program Page 22 HCBOC 061923 Pg. 346 Capital Maintenance & Replacement Fund New Facilities maintenance staff has inventoried mechanical systems, HVAC systems, parking lots and roofs and identified replacement priorities over the next seven years. Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 23 HCBOC 061923 Pg. 347 Central Carolina Community College (CCCC) -- Parking Lot Resurfacing Completed Resurface approximately 10,210 square yards of pavement in four parking areas located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington to ensure the pavement does not deteriorate past the point that resurfacing is no longer possible. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 169,000 0 0 0 0 0 0 169,000145,762 0 0 Contingency 0 0 0 0 0 0 0 014,576 0 0 169,000 0 0 0 0 0 0 169,000Total Project Element 160,338 0 0 Funding Source Capital Reserves 169,000 0 0 0 0 0 0 169,000160,338 0 0 169,000 0 0 0 0 0 0 169,000TotalFunding Source 160,338 0 0 Operating Effect Transfer from General Fund 169,000 0 0 0 0 0 0 169,000000 169,000 0 0 0 0 0 0 169,000TotalOperating Effect 0 0 0 Before 2019, all of the pavement at the main CCCC campus was original and had never been resurfaced. In 2019, CCCC bid a project to resurface circulation roads and parking areas and make ADA sidewalk improvements. Because bids came in higher than budget, CCCC was not able to complete the entire project and only higher priority areas, such as the main entrance drive, were resurfaced. The areas that were not resurfaced are beginning to fail. The gravel underneath the pavement is starting to show and the lots are holding water and have potholes. If resurfacing is not completed before the pavement fails, the college could be looking at replacement of the pavement, a much more expensive project than resurfacing. Complete the resurfacing of pavement before it fails. The project began in January 2022 but was put on hold for a few weeks due to Covid. The project was completed in March 2022. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 24 HCBOC 061923 Pg. 348 Emergency (VIPER) Radios Replacement Approved-No Contracts Replace 521 mobile and 517 portable VIPER radios for Harnett County Emergency Services, Fire Departments, Sheriff’s Office, Harnett Area Rural Transportation System (HARTS), and Harnett Regional Water (HRW) before July 1, 2025, when the state will require the existing radios be upgraded. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 6,003,877 0 0 0 0 0 6,003,8776,003,877 0 0 0 6,003,877 0 0 0 0 0 6,003,877Total Project Element 6,003,877 0 0 Funding Source ARP Fund 0 6,003,877 0 0 0 0 0 6,003,8776,003,877 0 0 0 6,003,877 0 0 0 0 0 6,003,877TotalFunding Source 6,003,877 0 0 Harnett County invested in the VIPER emergency radio system in 2013 and purchased radios for all emergency responders, including fire departments and towns. The radios will be at the end of their useful life in 2025. Motorola has stated it will end support of the radios in 2023, meaning that radios will be repaired only as long as replacement parts can be found. In the meantime, the county was just notified that the state is requiring that all radios on the VIPER network be upgraded by July 1, 2025 to receive time division multiple access (TDMA) programming. TDMA essentially divides each channel on the VIPER system into two separate talk paths and reduces the number of new frequencies that will be needed in the future. None of the radios originally purchased in 2013 comply with this requirement. A few radios have been purchased recently that meet this requirement. The state upgrade is dependent on the General Assembly appropriating funds for the Highway Patrol to upgrade its radios. Fund the replacement of all VIPER radios for Harnett County Emergency Services, Fire Departments, Sheriff’s Office, HARTS and HRW. This includes 44 mobile and 84 portables for Emergency Services, 228 mobile and 231 portable radios for Fire Departments, 218 mobile and 190 portable radios for the Sheriff’s Office, 27 mobile and 6 portable radios for HARTS, and 10 portable radios for HRW. • Upgrade the radios to be TDMA compliant and postpone replacement of radios to a later date. This option requires the county to spend funds to upgrade radios that will essentially be at the end of their useful life and will need replacement soon after the upgrade. • Replace county-owned radios ahead of the July 1, 2025, deadline. This option ensures the county maintains reliable equipment that is supported and complies with the state’s deadline for compatibility with TDMA programming. It avoids the additional cost of upgrading the radios. Finally, if outside agencies are notified of the county’s intent to purchase replacement radios in this timeframe, those agencies could partner with the county in obtaining the best pricing. In July 2022, the Board of Commissioners approved the replacement of all VIPER radios and allocated a portion of the American Rescue Plan funds to cover the cost the project. All radios have been delivered, but chargers and batteries have not yet arrived. Radios will be programmed in October 2022. Radio installation will begin once programming is complete. This project is anticipated to be complete in February 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 25 HCBOC 061923 Pg. 349 Emergency (VIPER) Radios Replacement Approved-No Contracts There is no impact to the operating budget. Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 26 HCBOC 061923 Pg. 350 Emergency Medical Services (EMS) -- Capital Reserve Appropriation New Establish an annual contribution to the Emergency Medical Services Capital Reserve Fund. Contribute $690,000 to the capital reserve fund for four fiscal years. Beginning in FY 2028, decrease the annual contribution to $450,000. Funds will be used for vehicle replacements, remounts, and other capital items such as cardiac monitors. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Transfer to EMS Capital Reserve 0 0 690,000 690,000 690,000 690,000 450,000 4,110,0000450,000 450,000 0 0 690,000 690,000 690,000 690,000 450,000 4,110,000Total Project Element 0 450,000 450,000 Funding Source Transfer from General Fund 0 0 690,000 690,000 690,000 690,000 450,000 4,110,0000450,000 450,000 0 0 690,000 690,000 690,000 690,000 450,000 4,110,000TotalFunding Source 0 450,000 450,000 Operating Effect Transfer from General Fund 0 0 690,000 690,000 690,000 690,000 450,000 4,110,0000450,000 450,000 0 0 690,000 690,000 690,000 690,000 450,000 4,110,000TotalOperating Effect 0 450,000 450,000 Harnett County FY 2024-2030 Approved Capital Improvements Program Page 27 HCBOC 061923 Pg. 351 Emergency Medical Services (EMS) -- Cardiac Monitors Replacement Approved-No Contracts Replace all EMS cardiac monitors in FY 2027 to ensure this critical equipment continues to function at an optimal level. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 0 0 0 0 610,855 0 610,855610,855 0 0 0 0 0 0 0 610,855 0 610,855Total Project Element 610,855 0 0 Funding Source EMS Capital Reserves 0 0 0 0 0 610,855 0 610,855610,855 0 0 0 0 0 0 0 610,855 0 610,855TotalFunding Source 610,855 0 0 Operating Effect Decreased Costs 0 0 0 0 0 -10,000 -10,000 -40,0000-10,000 -10,000 0 0 0 0 0 -10,000 -10,000 -40,000TotalOperating Effect 0 -10,000 -10,000 Cardiac monitors have a typical useful life of 10 years due to wear and tear. Additionally, as new monitors are manufactured and the software is upgraded, the old monitors are not able to be upgraded. Due to the extensive training required to properly operate each brand/model of cardiac monitor, it is neither efficient nor safe to have multiple brand/models in the field at once. This can lead to staff confusion during emergency calls and endanger patients. Replace all cardiac monitors at the end of their useful life in FY 2027. • Do nothing. This will lead to increased repair and maintenance costs if the units can be repaired. Once the manufacturer will no longer repair the units, they will become obsolete. In addition to be critical for patient care, these monitors are required for certification by the NC Office of Emergency Medical Services (NCOEMS). • Replace all Harnett County EMS monitors at the end of their useful life but before they become obsolete. This ensures our system has the newest equipment available and can continue to provide the best care to the residents of Harnett County and follow NCOEMS certification guidelines. • Replace some but not all cardiac monitors. This will lead to two different models in the field at once. This could lead to staff confusion and errors in care. The cardiac monitor replacements will reduce maintenance costs on existing equipment. Define Problem Recommended Solution Alternatives Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 28 HCBOC 061923 Pg. 352 Emergency Medical Services (EMS) -- Convalescent Transport Unit Replacements Approved-No Contracts Replace one convalescent transport unit per year beginning in FY 2023 in accordance with the EMS Vehicle Replacement and Rotation Policy. These replacements will ensure the three units do not exceed safe mileage thresholds. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Vehicles 223,854 83,939 114,330 117,760 121,293 124,931 128,679 1,183,842792,959 132,540 136,516 223,854 83,939 114,330 117,760 121,293 124,931 128,679 1,183,842Total Project Element 792,959 132,540 136,516 Funding Source EMS Capital Reserves 223,854 83,939 114,330 117,760 121,293 124,931 128,679 1,183,842792,959 132,540 136,516 223,854 83,939 114,330 117,760 121,293 124,931 128,679 1,183,842TotalFunding Source 792,959 132,540 136,516 Operating Effect Decreased Costs -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -417,663-371,256 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -417,663TotalOperating Effect -371,256 -46,407 -46,407 With the conversion of our non-emergency convalescent fleet from ambulances to transit-style vans, it will be necessary to replace these units every three years based on our Harnett County EMS Vehicle Replacement and Rotation Policy. These units average 87,000 miles per year and are in service 24 hours a day, seven days a week, limiting the useful life to three years. Beyond that, the vehicles may be unsafe to operate and will incur much greater maintenance costs. Vehicle breakdowns endanger patient safety and pull staff from emergency calls. Harnett County will save approximately $260,000 per replacement van over a 15-year period. This includes capital costs, trade ins, and fuel. To ensure the safety of patients and employees while responding to calls, it is recommended to replace one unit per year beginning in FY 2023 per the EMS Vehicle Replacement and Rotation Policy. With three units on a three-year schedule, we will predictably replace one unit per year, easing budgetary needs. •Do nothing. Maintenance costs will continue to increase until the units eventually become unsafe and inoperable. This leads to taking units out of service, meaning our service to the citizens of Harnett County is cut as we are unable to handle the call volume. This also leads to a reduction in non-emergency transportation revenue. •Replace units on an extended schedule. If vehicles are driven beyond their useful life, maintenance costs will increase, and service disruption becomes more likely. In addition, budgeting for replacements becomes more challenging, as the possibility for replacing multiple units within a fiscal year increase. This is an ongoing project that carries forward each year based on the EMS Vehicle Replacement and Rotation Policy. The van replacements save on the number of remounts needed to be done. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 29 HCBOC 061923 Pg. 353 Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts Approved-No Contracts Remount transport units in accordance with the EMS Vehicle Replacement Policy to extend the useful life of the vehicles. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Contingency 9,170 0 0 5,842 0 0 0 41,35523,473 13,006 13,337 Vehicles 268,498 0 0 120,343 0 0 0 931,517563,123 267,932 274,744 277,668 0 0 126,185 0 0 0 972,872Total Project Element 586,596 280,938 288,081 Funding Source EMS Capital Reserves 277,668 0 0 126,185 0 0 0 972,872586,596 280,938 288,081 277,668 0 0 126,185 0 0 0 972,872TotalFunding Source 586,596 280,938 288,081 Operating Effect Decreased Costs -5,700 0 0 -1,900 0 0 0 -15,200-11,400 -3,800 -3,800 -5,700 0 0 -1,900 0 0 0 -15,200TotalOperating Effect -11,400 -3,800 -3,800 The EMS Vehicle Replacement Policy recommends remounting (replacing the patient care “box”) the ambulance approximately every seven years based on mileage and maintenance. Completely replacing an ambulance is costly at nearly $197,000 in today’s dollars. Remounting the ambulances includes replacing the vehicle chassis and renovating the “box” with new floors, cabinets, and all other furnishings. Remounting is approximately $115,000 less than replacing a vehicle. Having safe, reliable vehicles is critical to Harnett County EMS operations. Remounting vehicles provides a more cost-effective way to accomplish this. Remount one vehicle in FY 2025, two vehicles in FY 2029, and two in FY 30. Continue to remount vehicles in accordance with the EMS Vehicle Replacement Policy. This option provides the most cost-effective strategy for ensuring safe, reliable emergency vehicles. •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Replace vehicles instead of remounting them. This is a more costly option that does not take full advantage of the useful life of ambulances. •Remount vehicles in accordance with the vehicle replacement policy. This option provides the most cost-effective strategy for ensuring safe, reliable emergency vehicles. This is an ongoing project that carries forward each year based on the current needs of the EMS fleet and the EMS Vehicle Replacement and Rotation Policy. With the approval of the transit-style vans for non-emergency use, the number of needed remounts has been reduced. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 30 HCBOC 061923 Pg. 354 Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts Approved-No Contracts There is no operating impact for this project. Remounted vehicles replace existing fleet vehicles. Fuel, oil changes, and other maintenance costs will continue for the vehicle with the new remount. Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 31 HCBOC 061923 Pg. 355 Emergency Medical Services (EMS) -- Emergency Transport Unit Replacements Approved-No Contracts Replace emergency transport units in accordance with the Emergency Medical Services Vehicle Replacement Policy. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Vehicles 170,354 414,525 426,960 439,396 225,916 232,134 244,569 2,153,8541,841,524 0 0 170,354 414,525 426,960 439,396 225,916 232,134 244,569 2,153,854Total Project Element 1,841,524 0 0 Funding Source EMS Capital Reserves 170,354 414,525 426,960 439,396 225,916 232,134 244,569 2,153,8541,841,524 0 0 170,354 414,525 426,960 439,396 225,916 232,134 244,569 2,153,854TotalFunding Source 1,841,524 0 0 Operating Effect Decreased Costs -1,900 -3,800 -3,800 -3,800 -1,900 -1,900 -1,900 -19,000-19,000 0 0 -1,900 -3,800 -3,800 -3,800 -1,900 -1,900 -1,900 -19,000TotalOperating Effect -19,000 0 0 The 24/7 nature of EMS means ambulances driven non-stop, putting miles, wear, and tear on the units. To maintain a high level of service, Harnett County EMS follows the Emergency Medical Services Vehicle Replacement Policy. This policy states that ambulances will be remounted twice throughout their useful life, having to be completely replaced after that, with almost 700,000 miles on the box of the unit. Having safe reliable vehicles is critical to EMS’s operations. Replace two units in FY 2023, two in FY 2024, two in FY 2025, one in FY 2026, one in FY 2027, and one in FY 2028 in accordance with the Vehicle Replacement Policy. The next vehicle replacement is not scheduled until FY 2031. •Do nothing. The chassis and box will eventually reach such high mileage, wear, and tear that the maintenance costs will be astronomical until they are eventually inoperable. This, in turn, takes a necessary EMS unit off the road, limiting the service we offer to the citizens of Harnett County. •Replace vehicles in accordance with the Vehicle Replacement Policy. This is an ongoing project that carries forward each year based on the current needs of the EMS fleet and the EMS Vehicle Replacment and Rotation Policy. There is no operating impact for this project since the purchased unit replaces an existing unit of the fleet. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 32 HCBOC 061923 Pg. 356 Emergency Services -- Old Jail Demolition and Relocation of Building Systems Approved-Contracts Let Relocate utilities and building systems routed through the old jail, located at 1005 Edward Brothers Drive, Lillington, and demolish the 18,000-square-foot old jail structure to provide a healthy working environment for Harnett County Emergency Services, NC Highway Patrol and NC Department of Motor Vehicles (DMV). Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 448,559 75,366 0 0 0 0 0 523,925427,728 0 0 Contingency 0 23,166 0 0 0 0 0 23,16646,263 0 0 Design, Engineering & Construction Ad 34,700 2,100 0 0 0 0 0 36,80034,900 0 0 483,259 100,632 0 0 0 0 0 583,891Total Project Element 508,891 0 0 Funding Source Capital Reserves 483,259 100,632 0 0 0 0 0 583,891508,891 0 0 483,259 100,632 0 0 0 0 0 583,891TotalFunding Source 508,891 0 0 Operating Effect Transfer from General Fund 508,891 75,000 0 0 0 0 0 583,891000 508,891 75,000 0 0 0 0 0 583,891TotalOperating Effect 0 0 0 The old jail, located at 1005 Edward Brothers Drive, Lillington, was vacated in 2009. In spite of several attempts to repurpose the building, its construction has made other uses too difficult and expensive to realize. In the meantime, the roof and HVAC systems have deteriorated, leading to water infiltration and mold growth. The old jail shares electrical, mechanical and plumbing systems with Emergency Services, Highway Patrol and DMV. Emergency Services is directly connected to the old jail. Mold is evident on the walls in Emergency Services, though the air quality has not been tested. In order to separate these offices from the old jail, all systems will stay in the current mechanical room. The Facilities Department is proposing to demolish the old jail building. The county has a quote from the Wooten Company on a scope and cost estimate. Because of the immediate need to address indoor air quality concerns, the project will likely be scheduled in the upcoming operating budget when a cost estimate is in hand. Do nothing. If nothing is done, the old jail will continue to deteriorate, causing more problems with the indoor air quality of Emergency Services, Highway Patrol and DMV. •Repair the old jail’s roof and HVAC, abate the mold, and repurpose the space for another county function. This option has not seriously been explored. Because of the nature of the old jail’s construction, other uses are probably limited to storage. Renovation, repair, and mold abatement would be expensive. The County reissued an RFP for this project in October 2021 and the Board of Commissioners awarded the project to Spruill Construction of Bunnlevel on November 15, 2021. A Notice to Proceed was issued on January 10, 2022, and final completion was anticipated in July 2022. Due to an unforeseen electrical situation, the project is now expected to be complete in December 2022. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 33 HCBOC 061923 Pg. 357 Fleet Management and Replacement System Completed Continue a program to replace non-emergency county vehicles in a standardized way that minimizes maintenance costs and maximizes revenue by selling vehicles at the end of the powertrain warranty period (typically, five years and 60,000 miles). Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Transfer to Fleet Fund 450,000 100,000 0 0 0 0 0 550,0001,000,000 0 0 450,000 100,000 0 0 0 0 0 550,000Total Project Element 1,000,000 0 0 Funding Source Transfer from General Fund 450,000 100,000 0 0 0 0 0 550,0001,000,000 0 0 450,000 100,000 0 0 0 0 0 550,000TotalFunding Source 1,000,000 0 0 Operating Effect Transfer from General Fund 450,000 100,000 0 0 0 0 0 550,000000 450,000 100,000 0 0 0 0 0 550,000TotalOperating Effect 0 0 0 During the recession, the county postponed vehicle purchases except in cases of emergency. Five years ago, before beginning a systematic program to replace its aging fleet, the county owned 53 non- emergency vehicles. The average model of the fleet was 2008 and the average mileage was 114,815. Vehicles were sold traditionally at auction at the end of their useful life and brought in an average of only $2,385. The county had no vehicle standards, so departments were free to purchase any vehicle type within budget without regard for fuel efficiency and the capability of the county garage to service the vehicles. A fleet analysis study was conducted during FY 2021 and determined we can reduce the General Fund contribution to $100,000.00 for each of the next two fiscal years and still maintain a targeted fund balance of around $500,000.00. The budget consultant developed a financial model for the fleet replacement program. The county should continue an annual contribution of $100,000 for the next two years. • Do nothing. Failure to replace the fleet will eventually mean more vehicles out of service, staff down-time and impact on customer service. Vehicles will continue to accumulate mileage and will be sold when they essentially have no value. Vehicle replacement decisions will continue to be made ad hoc without regard for fuel efficiency and service capabilities. • Contract for a vehicle leasing program. The county was approached by a company that offers a leasing solution. For a set amount each year, new vehicles will be provided and replaced while the vehicles still have value. While providing a newer fleet of vehicles, the leasing program was very costly and the staff attorney had concerns about how the lease was proposed. • Adopt a “self-leasing” strategy to centralize management of fleet purchases and base replacement decisions on a rational, point-based system. Standardize the types of vehicles being bought so that the garage staff can improve proficiency and achieve economies of scale in purchasing parts. Consider fuel efficiency as a factor in deciding which new vehicles to buy. Lease these new vehicles back to departments at a standard lease rate and use this revenue to sustain the program long term. Aggressively market and sell vehicles before they have exhausted their useful life to maximize resale value. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Approved Capital Improvements Program Page 34 HCBOC 061923 Pg. 358 Fleet Management and Replacement System Completed The County is in Year 5 of a self-leasing program. Using a point-based system to decide on the priority of replacements, the County has purchased 30 vehicles and is leasing them back to departments at a total lease rate of approximately $120,000 per year. Efforts to sell vehicles have improved by advertising on GovDeals, which has generated several thousand bids on county vehicles. To set up the program, $200,000 was set aside annually for vehicle purchases. Based on the FY 2021 Fleet Analysis, the last annual contribution of $100,000 was in FY 2023. There is no impact to the operating budget in FY 2024. The Fleet Management and Replacement System is now self-sustaining. Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 35 HCBOC 061923 Pg. 359 Harnett County Schools -- Camera Upgrades New Upgrade remaining security cameras at 13 schools to newer digital technology. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 415,209 0 0 0 0 0 415,209415,209 0 0 0 415,209 0 0 0 0 0 415,209Total Project Element 415,209 0 0 Funding Source Bond Proceeds 0 415,209 0 0 0 0 0 415,209415,209 0 0 0 415,209 0 0 0 0 0 415,209TotalFunding Source 415,209 0 0 Harnett County Schools applied for and received grant funding to upgrade interior and exterior security cameras at 15 schools. The Capital Improvement Plan (CIP) would complete upgrades at the remaining 13 schools. Due to the discontinuation of Windows Internet Explorer (IE) in June 2022, existing cameras at these 13 locations are obsolete. With the loss of IE, the current Panasonic cameras can no longer be accessed for troubleshooting, configuration, and security updates. Additionally, videos of incidents are not reliable with the existing Panasonic technology because of low resolution and quality. Replace current cameras with new digital technology. By replacing the Panasonic cameras with AXIS cameras, footage can be viewed from any browser and allows for zooming in and out features. The resolution and quality of videos will be significantly improved. Using general obligation bond proceeds, 475 interior and exterior cameras are being upgraded at 13 schools. The expected completion date is December 2023. Supply chain delays could extend the project completion date. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 36 HCBOC 061923 Pg. 360 Harnett County Schools -- Electronic Door Locks New Replace locks on 55 exterior doors at 17 schools with electronic door locks that can be controlled remotely. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 355,332 0 0 0 0 0 355,332355,332 0 0 0 355,332 0 0 0 0 0 355,332Total Project Element 355,332 0 0 Funding Source Bond Proceeds 0 355,332 0 0 0 0 0 355,332355,332 0 0 0 355,332 0 0 0 0 0 355,332TotalFunding Source 355,332 0 0 Modern technology allows electronic locking systems that can be controlled remotely and provide a record of everyone entering the building. Security protocols call for doors to be locked in emergency situations. The ability to lock the doors remotely improves security. The project would allow HCS to place electronic door locks on the remaining doors in the district that need them. All schools currently have remote door locks at the main entrances, but these funds would complete the project. Replace locks on exterior doors. Using bond proceeds from the 2021 General Obligation Bond, the exterior doors are currently being replaced at 17 schools. The project is expected to be completed by May 2023. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 37 HCBOC 061923 Pg. 361 Harnett County Schools -- Erwin Elementary School Replacement Completed On the existing site, located at 405 Denim Drive, Erwin, demolish the 74,147-square-foot building, replace it with a 102,500-square-foot school and combine the student populations of Erwin and Gentry elementary schools. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 1,255,539 10,000 0 0 0 0 0 1,265,5391,265,539 0 0 Asbestos Abatement 141,350 0 0 0 0 0 0 141,350000 Asbestos Testing 54,150 9,725 0 0 0 0 0 63,875000 Construction 24,854,115 577,816 0 0 0 0 0 25,431,93126,257,799 0 0 Contingency 0 2,049,832 0 0 0 0 0 2,049,8322,090,201 0 0 Demolition 434,421 0 0 0 0 0 0 434,421000 Engineering 0 0 0 0 0 0 0 063,875 0 0 Financing Costs 206,275 4,718 0 0 0 0 0 210,993210,993 0 0 Fuel Tank Removal 162,406 0 0 0 0 0 0 162,406000 Furnishings & Equipment 647,216 42,782 0 0 0 0 0 689,9981,104,000 0 0 Geotechnical 165,074 97 0 0 0 0 0 165,171000 Other Contracted Services 0 0 0 0 0 0 0 0266,150 0 0 Permits & Connection Fees 65,670 64,330 0 0 0 0 0 130,000130,000 0 0 Surveying 11,300 0 0 0 0 0 0 11,30011,300 0 0 Technology 119,210 294,790 0 0 0 0 0 414,000000 Utilities Relocation 229,041 0 0 0 0 0 0 229,041000 28,345,767 3,054,090 0 0 0 0 0 31,399,857Total Project Element 31,399,857 0 0 Funding Source Bond Premium 3,899,857 0 0 0 0 0 0 3,899,8573,899,857 0 0 General Obligation Bonds 24,445,910 3,054,090 0 0 0 0 0 27,500,00027,500,000 0 0 28,345,767 3,054,090 0 0 0 0 0 31,399,857TotalFunding Source 31,399,857 0 0 Operating Effect Debt Service 3,038,750 2,277,344 2,242,969 2,174,219 2,105,469 2,036,719 1,967,969 19,573,12701,899,219 1,830,469 3,038,750 2,277,344 2,242,969 2,174,219 2,105,469 2,036,719 1,967,969 19,573,127TotalOperating Effect 0 1,899,219 1,830,469 Built in 1926, the old Erwin school was the second oldest in the district. The school has been added onto multiple times, including a cafeteria built in 1948; a media center in 1959; and other additions in 1947, 1958 and 1965. Gentry was built in 1951. Gentry’s student population of 259 student exceeds its rated capacity of 233 students. The new school will have a capacity of 650 for the combined 509 students. The old Erwin school had numerous maintenance issues, including electrical wiring in poor condition. Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 38 HCBOC 061923 Pg. 362 Harnett County Schools -- Erwin Elementary School Replacement Completed Construct a new school. Certificate of Occupancy was issued, and students began attending the new school in April 2022. The project is complete but still working through warranty and punch list items. The school system plans to convert Gentry into a staff development center, and it may house some central office functions. Major renovations of Gentry are not needed for these purposes. Mobile units located at Gentry have been relocated to other schools. The project is being funded from general obligation bonds approved by voters in 2014. Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 39 HCBOC 061923 Pg. 363 Harnett County Schools -- Johnsonville Elementary School Phase 1 Expansion & Renovation Approved-Contracts Let Using general obligation bond funds left from the Benhaven school project, renovate, and expand Johnsonville Elementary, located at 18495 NC 27 West, Cameron. Phase 1 work includes demolishing and replacing the cafeteria with a 9,500-square foot building, demolishing the old CTE classroom building, and renovating the 9,000-square-foot gym. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Advertising 1,177 0 0 0 0 0 0 1,177000 Architectural Design & Construction Ad 365,000 12,618 0 0 0 0 0 377,618443,525 0 0 Construction 4,556,476 0 0 0 0 0 0 4,556,4764,335,000 0 0 Contingency 0 0 0 0 0 0 0 0255,000 0 0 Engineering 106,867 33,062 0 0 0 0 0 139,92966,475 0 0 Geotechnical 6,600 0 0 0 0 0 0 6,600000 Permits & Connections Fees 18,200 0 0 0 0 0 0 18,200000 5,054,320 45,680 0 0 0 0 0 5,100,000Total Project Element 5,100,000 0 0 Funding Source General Obligation Bonds 5,054,320 45,680 0 0 0 0 0 5,100,0005,100,000 0 0 5,054,320 45,680 0 0 0 0 0 5,100,000TotalFunding Source 5,100,000 0 0 Operating Effect Debt Service 1,251,108 392,956 380,501 368,046 355,591 343,136 330,681 4,045,4840316,651 306,814 1,251,108 392,956 380,501 368,046 355,591 343,136 330,681 4,045,484TotalOperating Effect 0 316,651 306,814 The main part of Johnsonville school was constructed in 1955. At 475 students, the school’s student population does not exceed the 500-student rated capacity of the school. The cafeteria and the Career and Technical Education (CTE) classroom are in poor shape. The CTE Classroom is no longer useable. The gym is also in poor condition and needs renovation. Phase 2 will replace the demolished classroom building. Continue Phase 1. Phase 2 will be funded by Elementary and Secondary School Emergency Relief (ESSER) funds. Demolition of the classroom building was completed in August 2021. As of late August 2022, windows were installed and completed in Building 1. As of mid-September, 80% of site work has been completed. Paving is expected to be completed by end of November. Substantial completion of cafeteria is expected by December. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 40 HCBOC 061923 Pg. 364 Harnett County Schools -- Maintenance Fund Approved-No Contracts Provide a reliable funding mechanism for Harnett County Schools to replace critical mechanical systems, windows, and roofs before failure. Funding in FY 2024 would address two chillers, two fire safety infrastructures, one roof, one cooling tower, one building automation system (BAS), and a window replacement. Future funding would address a prioritized list of needs identified by the school maintenance staff. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Roof, Windows & Systems Maintenanc 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,41511,241,415 1,400,000 1,400,000 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,415Total Project Element 11,241,415 1,400,000 1,400,000 Funding Source Capital Reserves 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,41511,241,415 1,400,000 1,400,000 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,415TotalFunding Source 11,241,415 1,400,000 1,400,000 Operating Effect Transfer from General Fund 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,41511,241,415 1,400,000 1,400,000 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,415TotalOperating Effect 11,241,415 1,400,000 1,400,000 Harnett County Schools has substantial maintenance needs. Failure of these systems mean schools would be without heat or air conditioning or could incur substantial repair costs in the case of roof failure. Many of these systems are beyond their useful lives. The school maintenance staff has inventoried these needs, prioritized them, and identified when they need to be replaced over the seven-year CIP. Cost estimates have been obtained for FY 2024. Three chillers have exceeded their useful lives. One chiller is at the end of its useful life. Two chillers are requested for replacement in FY 2024 at Overhills Elementary. Two fire safety infrastructures devices are outdated. Two fire safety infrastructure devices are requested for funding in FY 2024, including Harnett Central Middle and Harnett Central High. One cooling tower has exceeded its useful life. Two additional cooling towers are nearing the end of their useful lives. One cooling tower is requested for funding in FY 2024 at Lafayette Elementary. Two roofs have exceeded their useful lives. One roof replacement for Johnsonville Elementary is requested in FY 2024. Two building automation systems (BAS) controls are obsolete. One BAS is requested for funding in FY 2024 at Anderson Creek Elementary. Seventy-year-old, single paned windows replacement is requested for funding in FY 2024 at South Harnett Elementary. The third option is recommended. This approach sets the yearly amount equal to $1.4 million. If this level of funding is maintained, eventually the school system could reach the point of being pro-active in replacing systems at the end of their useful lives or systems could be replaced for greater energy efficiency or maintenance savings. The funds will be maintained by the county and released as invoices are received. Define Problem Recommended Solution Harnett County FY 2024-2030 Approved Capital Improvements Program Page 41 HCBOC 061923 Pg. 365 Harnett County Schools -- Maintenance Fund Approved-No Contracts Option 1: Do nothing. This alternative requires the school system to fund these systems out of regular capital outlay, approximately $1 million per year. These systems are costly and replacement of one system can consume much of the school system’s capital outlay appropriation. Or, has happened in the past, the systems are not replaced when they reach the end of their useful lives. Maintaining outdated systems can be costly and they may not be as energy efficient as newer systems. Option 2: Fund systems each year as needed. The downside to this approach is the county cannot plan the funding long-term and the school system does not have a way to plan beyond the replacement of systems in imminent failure. Option 3: Provide an ongoing funding source for a set amount every year, but require updated cost estimates each year for the projects requested for funding in the upcoming year. Allow flexibility with the funding so that if a mechanical system or roof fails and it is not on that year’s list, with county approval, funds can be redirected to address that need. Harnett County Schools maintenance staff has inventoried mechanical systems, windows and roofs and identified replacement priorities over the next seven years. Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 42 HCBOC 061923 Pg. 366 Harnett County Schools -- New Northwest Harnett Elementary School Approved-Contracts Let Construct a 120,000-square-foot school at 763Rollins Road, Fuquay-Varina in northwestern Harnett to alleviate overcrowding at Lafayette Elementary School. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 2,117,200 13,450 0 0 0 0 0 2,130,6502,130,650 0 0 Construction 39,529,724 363,576 0 0 0 0 0 39,893,30039,893,300 0 0 Contingency 0 1,247,569 0 0 0 0 0 1,247,5691,247,569 0 0 Financing Costs 282,517 0 0 0 0 0 0 282,517282,517 0 0 Furnishings & Equipment 0 900,000 0 0 0 0 0 900,000900,000 0 0 Geotechnical 43,750 4,600 0 0 0 0 0 48,35048,350 0 0 Land & Easements 731,680 0 0 0 0 0 0 731,680731,680 0 0 Permits & Connection Fees 92,735 0 0 0 0 0 0 92,73592,735 0 0 Surveying 0 20,910 0 0 0 0 0 20,91020,910 0 0 Technology 0 450,000 0 0 0 0 0 450,000450,000 0 0 Water & Sewer 3,500 0 0 0 0 0 0 3,5003,500 0 0 Wetlands Determination 1,133 0 0 0 0 0 0 1,1331,133 0 0 42,802,239 3,000,105 0 0 0 0 0 45,802,344Total Project Element 45,802,344 0 0 Funding Source General Obligation Bonds 37,067,059 0 0 0 0 0 0 37,067,05937,067,059 0 0 Grants, Gifts, Etc.5,000,000 3,000,105 0 0 0 0 0 8,000,1058,000,105 0 0 Lottery Proceeds 731,680 0 0 0 0 0 0 731,680731,680 0 0 Other 3,500 0 0 0 0 0 0 3,5003,500 0 0 42,802,239 3,000,105 0 0 0 0 0 45,802,344TotalFunding Source 45,802,344 0 0 Operating Effect Debt Service 776,030 4,192,500 4,085,000 3,977,500 3,870,000 3,762,500 3,655,000 31,306,03003,547,500 3,440,000 776,030 4,192,500 4,085,000 3,977,500 3,870,000 3,762,500 3,655,000 31,306,030TotalOperating Effect 0 3,547,500 3,440,000 Lafayette Elementary is severely overcrowded. The school’s rated capacity is 465 students, but the student population is currently 621 and is projected to grow to 936 students by 2028-29, which is more than double the rated capacity. The project is underway. Define Problem Recommended Solution Harnett County FY 2024-2030 Approved Capital Improvements Program Page 43 HCBOC 061923 Pg. 367 Harnett County Schools -- New Northwest Harnett Elementary School Approved-Contracts Let Using lottery proceeds, a 23.5-acre site was purchased in February 2021 at a cost of $731,900. As of mid-September 2022, the roofing is complete, and the geothermal wells have been installed into the ground. Currently, storm drains and curbing are being installed, and the parking lots are being paved. The targeted completion date is June 2023. The targeted opening of the new school is August 2023. The school will be paid for from general obligation bonds approved by voters in 2014. Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 44 HCBOC 061923 Pg. 368 Harnett County Sheriff -- Capital Reserve Approved-No Contracts Continue annual contributions of $450,000 to the capital reserve fund established for the Sheriff. Beginning in FY 2024, increase annual contribution to $650,000. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Transfer to Capital Reserve 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,5915,980,591 650,000 650,000 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,591Total Project Element 5,980,591 650,000 650,000 Funding Source Transfer from General Fund 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,5915,980,591 650,000 650,000 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,591TotalFunding Source 5,980,591 650,000 650,000 Operating Effect Transfer from General Fund 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,5915,980,591 650,000 650,000 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,591TotalOperating Effect 5,980,591 650,000 650,000 Harnett County FY 2024-2030 Approved Capital Improvements Program Page 45 HCBOC 061923 Pg. 369 Harnett County Sheriff -- Detention Center Security Intercom Replacement Completed Replace the intercom system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 133,560 0 0 0 0 0 0 133,560133,560 0 0 133,560 0 0 0 0 0 0 133,560Total Project Element 133,560 0 0 Funding Source Sheriff's Capital Reserve 133,560 0 0 0 0 0 0 133,560133,560 0 0 133,560 0 0 0 0 0 0 133,560TotalFunding Source 133,560 0 0 The existing system, installed when the jail opened in 2009, is nearing the end of life. The manufacturer was sold and the equipment is no longer being made. Replacement parts are difficult to find, though parts have been obtained to date. The intercom system is critical for the Detention Center, as it allows communication to and from the master control station to detention officers and housing units, which is required by state regulations. Purchase a new intercom system, as requested by the Sheriff’s Office in FY 2021, utilizing funds from the Sheriff’s Capital Reserve. Do nothing. If nothing is done and the system fails, the jail will be without a system critical for its operation. All equipment has been installed. This project was completed in May 2022. If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $10,000 per year in debt service. There is no impact to the operating budget. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 46 HCBOC 061923 Pg. 370 Harnett County Sheriff -- Detention Center Video Surveillance System Upgrade Approved-No Contracts Replace the video surveillance system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 113,641 216,153 0 0 0 0 0 329,794355,528 0 0 113,641 216,153 0 0 0 0 0 329,794Total Project Element 355,528 0 0 Funding Source Sheriff's Capital Reserve 113,641 216,153 0 0 0 0 0 329,794355,528 0 0 113,641 216,153 0 0 0 0 0 329,794TotalFunding Source 355,528 0 0 The detention opened in 2009 with the existing video surveillance system. As it reaches the end of its useful life, the manufacturer no longer supports the system and replacement parts are difficult to find. The DVRs, which record the video, have been failing to the point that no backups are available. The Sheriff’s Office is requesting that funds previously allocated for kitchen equipment be moved to this project and DVRs purchased in FY 2020. The upgrade of the remainder of the video surveillance system can occur as previously scheduled in FY 2022. Replace the DVRs immediately by diverting funds from the kitchen equipment replacement project and replace the remainder of the video surveillance system in FY 2022 using funds from the Sheriff’s Capital Reserve. • One alternative is to purchase the DVRs when the entire system is replaced, but this will leave the equipment vulnerable to failure without adequate backups. • Do nothing. Failure to replace the system could result in the video system no longer operating. The system is required by state law and protects the county by providing video in investigating inmate complaints, etc. The project has been delayed due to supply chain issues. The replacement cameras have arrived, but installation has not yet begun. The project is expected to complete by end of January 2023. If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $20,000 per year in debt service. Because of continued issues with the surveillance system, cameras are being to be replaced with digital cameras. A component has been installed that will allow for the use of digital cameras, which are compatible with the proposed new system. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 47 HCBOC 061923 Pg. 371 Harnett County Sheriff -- In-Car Video Camera System Completed Purchase and install in-car video cameras in 50 patrol vehicles. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 246,888 0 0 0 0 0 0 246,888246,113 0 0 Installation 20,000 0 0 0 0 0 0 20,00025,000 0 0 266,888 0 0 0 0 0 0 266,888Total Project Element 271,113 0 0 Funding Source Asset Forfeiture Funds 266,888 0 0 0 0 0 0 266,888271,113 0 0 266,888 0 0 0 0 0 0 266,888TotalFunding Source 271,113 0 0 Operating Effect Increased Operating Costs 0 6,250 13,125 13,781 14,470 15,194 15,954 113,114016,751 17,589 0 6,250 13,125 13,781 14,470 15,194 15,954 113,114TotalOperating Effect 0 16,751 17,589 Since the late 1990’s, there have been many allegations of racial profiling and excessive force against citizens by law enforcement throughout the United States. These allegations have eroded the confidence the public has for law enforcement. Harnett County is presently facing litigation in a lawsuit for excessive force by deputies. Notwithstanding these lawsuits, the Harnett County Sheriff’s Office and deputies are well respected by most citizens of the county. The Sheriff continues to evaluate ways to strengthen the confidence of Harnett County citizens with the Sheriff’s Office. One measure the Sheriff has recommended is the implementation of an in-car video system. Recording of interactions between law enforcement and citizens is one way to maintain the integrity and safety of law enforcement officers. Prior to the dashboard camera (dash cam), situations relied on two versions of events, the officer’s word against the subject’s word. Having undeniable evidence recorded by a dash cam can solidify what occurred in a questionable event where facts are in dispute or allegations of misconduct are raised. In-car video camera systems serve two purposes. First, when complaints are reported, the Sheriff’s Office can compare the complaint to the recorded evidence obtained from the in-car video camera system to either substantiate or exonerate the complaint either in part or completely. When supervisory staff review footage, from either a complaint or audit, the identification of issues allows the agency to address the issues proactively with the officer before the issue becomes more serious. Second, industry best practices show that video recording systems has defended those officers who are being falsely accused. In fact, we predict that in-car video camera systems will not only help with these issues, but the use of these systems demonstrates the Sheriff’s Office dedication to providing the most professional services to the citizens. In-car video camera systems are valuable training systems. Deputies of all experience levels benefit from quality training. Recorded incidents of our staff engaging in functions of law enforcement with our citizens, whether these were exemplary or not, allows for the agency to utilize these incidents for training all staff. This will occur in the following ways: 1. Deputies will self-critique using video recordings; 2. Trainers and instructors can review footage and truly see things through the eyes of what the deputy experienced; 3. Incorporation of video recordings as part of in-service training for deputies to show what was done correctly and ways of improvement. By utilizing these recordings for training, the deputy learns from the proper and improper actions, which will increase the professional service the Sheriff has promised to provide to the citizens. Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 48 HCBOC 061923 Pg. 372 Harnett County Sheriff -- In-Car Video Camera System Completed If the community is aware of the use of In-car Video Camera Systems by law enforcement agencies, it can help citizens better understand law enforcement situations. This also creates trust between the community and the Sheriff’s Office, as citizens often believe that if their deputies are being filmed, they will not hide anything. This additionally prescribes the transparency of the agency, which our community has asked for from law enforcement. The initial installation costs of the camera systems cannot be measured by just dollars when it provides better-trained deputies, increased trust between citizens and law enforcement, and potential for decreased liability through litigation and lawsuits. Purchase and install in-car cameras in 50 patrol vehicles. The Board of Commissioners approved a budget amendment in July 2021 for the Sheriff to use asset forfeiture funds to cover the cost of the cameras. The Sheriff and Board of Commissioners agreed in-car cameras are needed and should be purchased. The cameras were ordered in September 2021 and were delivered and installed by early 2022. The IT Department was able to establish camera connectivity through wireless access points for data download by summer of 2022. This project was completed in August 2022. There will be an increase in annual software support costs. Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 49 HCBOC 061923 Pg. 373 Harnett Regional Jetport (HRJ) -- Airfield Lighting Rehabilitation Completed Rehabilitate the airfield lighting system and relocate the automated weather observing system (AWOS) at HRJ, located at 615 Airport Road, Erwin, by installing conduit and replacing all lighting to ensure flight safety. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Administrative Costs 680 0 0 0 0 0 0 68068000 Construction 1,471,243 0 0 0 0 0 0 1,471,2431,485,802 0 0 Contingency 0 0 0 0 0 0 0 0000 Design, Engineering & Construction Ad 0 0 0 0 0 0 0 0000 Other Contracted Services 797 0 0 0 0 0 0 797000 1,472,720 0 0 0 0 0 0 1,472,720Total Project Element 1,486,482 0 0 Funding Source Airport Capital Reserves 146,406 0 0 0 0 0 0 146,406148,649 0 0 Grants, Gifts, Etc.1,326,314 0 0 0 0 0 0 1,326,3141,337,833 0 0 1,472,720 0 0 0 0 0 0 1,472,720TotalFunding Source 1,486,482 0 0 HRJ’s lighting system was installed 25 to 30 years ago. The lighting was laid directly in the ground without being protected by conduit, which is not the standard for how lighting should be installed. This poor construction has caused numerous problems with shorts and open circuits. The lighting system is vulnerable to weather conditions and ant infestations. Systems such as the precision approach path indicator, runway end identifier, signage, and runway and taxiway lamps help ensure safety of aircraft and should be replaced at regular intervals. Over the past year, more than 10 repairs have been performed. While the repairs are not costly, outages impact the safety of the 50,500 flights each year. The Division of Aviation has provided design for the new system at no cost to the county and is willing to fund 90% of the construction cost. As part of this work, DOT is paying to move the AWOS, which also requires additional electrical, radio and fiber infrastructure. Utilizing the Division of Aviation’s design and funding, replace the lighting systems and properly install up-to-date LED lighting that will ensure safe lighting for flights into and out of the airport and be more energy efficient. • Do nothing. Without the lighting rehabilitation project, the county’s airport will be vulnerable to the poor installation of the lighting system and not able to ensure critical safety features functions reliably. • Replace the lighting system using Division of Aviation funding. The construction portion of the lighting project was completed on March 31, 2022, and final contract payment was submitted to Precision Approach on June 6, 2022. Final reimbursement from North Carolina Department of Transportation/Division of Aviation was received on July 1, 2022. The North Carolina Department of Transportation/Division of Aviation grant agreement was closed on August 30, 2022. This project was completed on August 30, 2022. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 50 HCBOC 061923 Pg. 374 Harnett Regional Jetport (HRJ) -- Airfield Lighting Rehabilitation Completed Currently, there is no operating impact. Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 51 HCBOC 061923 Pg. 375 Harnett Regional Jetport (HRJ) -- Apron Expansion Approved-Contracts Let Construct a 144,000-square-foot expansion of the HRJ Apron, located at 615 Airport Road, Erwin to provide adequate space for parking, loading, unloading, and refueling of larger planes used by many businesses. The expansion will allow larger aircraft to land at the jetport and access services safely. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 4,390,138 0 0 0 0 0 4,390,1384,390,138 0 0 Design, Engineering & Construction Ad 326,687 413,220 0 0 0 0 0 739,907679,335 0 0 Other Contracted Services 0 2,440 0 0 0 0 0 2,440000 326,687 4,805,798 0 0 0 0 0 5,132,485Total Project Element 5,069,473 0 0 Funding Source Airport Capital Reserves 22,066 476,382 0 0 0 0 0 498,448498,448 0 0 Capital Reserves 8,499 0 0 0 0 0 0 8,4998,499 0 0 Grants, Gifts, Etc.296,122 4,329,416 0 0 0 0 0 4,625,5384,562,526 0 0 326,687 4,805,798 0 0 0 0 0 5,132,485TotalFunding Source 5,069,473 0 0 Operating Effect Transfer from General Fund 8,499 0 0 0 0 0 0 8,499000 8,499 0 0 0 0 0 0 8,499TotalOperating Effect 0 0 0 Larger aircraft are landing at HRJ and need additional space to move safely between fuel farms, the terminal, maintenance and other airport services. The size and configuration of HRJ’s existing apron (also referred to as ramp or tarmac) prohibits these aircraft from maneuvering safely and efficiently. In some instances, when larger planes park in the apron area, they block other aircraft, including the SBI’s Air Wing Division, from accessing the runway and other airport services. In addition, the apron was not originally designed to accommodate these heavier aircraft. Finally, new Federal Aviation Administration requirements do not allow direct access between the apron and runway, which is currently the situation at HRJ. A 2005 master plan for the airport called for airport improvements, including expanding the apron. An attractive airport that is easy to use can increase flights and might increase the number of aircraft stored in airport hangers, leading to increased tax value. On existing property owned by the county, expand the apron area to 144,000 square feet and strengthen the existing pavement with concrete or stronger asphalt. This creates area for an additional nine parking spaces and better passenger loading and unloading. The project also connects the taxiways to the service area, bringing the county into compliance with FAA requirements, and expand the size of SBI’s parking area. Utilize funding from the Division of Aviation, which provides 90% of design and construction costs. • Do nothing. Failure to expand and strengthen the apron will mean the larger aircraft will continue to have difficulty maneuvering in HRJ and traffic issues in and around the apron will continue. • Expand and strengthen the apron. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Approved Capital Improvements Program Page 52 HCBOC 061923 Pg. 376 Harnett Regional Jetport (HRJ) -- Apron Expansion Approved-Contracts Let Construction began September 6, 2022. The project is expected to be complete in early April 2023. There is no impact to the operating budget. Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 53 HCBOC 061923 Pg. 377 Harnett Regional Jetport (HRJ) -- Master Plan Update Approved-Contracts Let Update the HRJ master plan that gives decision makers a roadmap for future growth and capital improvements planning and maintains the county’s eligibility for grant funds. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Other Contracted Services 281,976 132,381 0 0 0 0 0 414,357414,357 0 0 281,976 132,381 0 0 0 0 0 414,357Total Project Element 414,357 0 0 Funding Source Airport Capital Reserves 0 41,436 0 0 0 0 0 41,43641,436 0 0 Grants, Gifts, Etc.281,976 90,945 0 0 0 0 0 372,921372,921 0 0 281,976 132,381 0 0 0 0 0 414,357TotalFunding Source 414,357 0 0 The last master plan update was in 2005. A master plan update produces a terminal area forecast and an updated ALP. The FAA accepts a master plan update but approves the forecast and ALP. Part of the master plan update is production of an up-to-date Airport Layout Plan (ALP). An FAA-approved ALP is required for receiving Airport Improvement Program grant funds and is necessary to be included in the National Plan of Integrated Airport Systems (NPIAS). The FAA uses NPIAS listing as their mechanism to set priorities throughout the country for general aviation (GA) airports. Harnett Regional Jetport is currently included in the NPIAS and regularly receives grant funding for airport projects. An ALP shows boundaries, proposed additions, existing facilities, and other improvements since the plan was last updated. Funds earmarked for terminal construction are set to expire in the upcoming fiscal years and won’t be able to be spent on terminal construction because NC DOT has delayed funding. These funds are available to fund the master plan update. Several entities have expressed interest in developing outside the existing ALP, and a revised master plan and its updated ALP would guide decisions for future development. Update the HRJ master plan using expiring FAA Non-Primary Entitlement funds with a 10% county match requirement. Do nothing. If nothing is done, the county will fail to plan for future growth and will lose grant eligibility. Parrish and Partners submitted Master Plan alternatives and collected feedback from airport end users on Thursday, October 14, 2022. Parrish and Partners will use these suggestions to customize a final Master Plan by January 2023, with a completion date of July 23, 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 54 HCBOC 061923 Pg. 378 Harnett Regional Jetport (HRJ) -- New Terminal Construction New Construct a 6,969-square-foot airport terminal at HRJ, located at 615 Airport Road, Erwin, to create a “Gateway to Harnett,” improve jetport services, and provide office space for Economic Development. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 5,116,877 0 0 0 0 0 5,116,877000 Contingency 0 63,331 0 0 0 0 0 63,331000 Engineering 545,947 841,104 0 0 0 0 0 1,387,051000 Other Contracted Services 18,927 3,776 0 0 0 0 0 22,703000 564,874 6,025,088 0 0 0 0 0 6,589,962Total Project Element 0 0 0 Funding Source Airport Capital Reserves 61,322 0 0 0 0 0 0 61,322000 Grants, Gifts, Etc.503,552 6,025,088 0 0 0 0 0 6,528,640000 564,874 6,025,088 0 0 0 0 0 6,589,962TotalFunding Source 0 0 0 Built in 1981, the existing 2,200-square-foot terminal is outdated and its waiting area, meeting facilities and pilot spaces are inadequate. Office space for airport staff is also lacking. The terminal’s antiquated design does not portray the county and its economic development efforts in the best light. A 2018 ITRE research study showed the airport has a $176.5 million annual economic impact. Because of its demonstrated connection and potential impact, co-location of the county’s Economic Development offices is desired. Using State Capital Infrastructure Funds (SCIF), construct a new airport terminal. • Do nothing. If nothing is done, the jetport’s terminal will continue to be outdated and undersized. The limited spaces for meetings, waiting, and pilots makes it less desirable for flights and for use as a meeting space. • Construct a new 6,969-square-foot terminal. The lower level would house two conference rooms, additional office space for airport staff, a pilot lounge with shower area, a larger waiting lounge, and office space for Economic Development. The upper floor, accessible without entering the lower level, would house another meeting space and observation platform, which should be an attractive meeting space for economic development and other needs. A temporary terminal will also be needed during construction, so that the old one can be demolished to make way for the new one. The project would consist of these improvements, along with necessary infrastructure and site improvements. No additional land is needed, as everything would be built on property currently owned by Harnett County. Below is an estimated project timeline from Talbert and Bright for the HRJ Terminal based on recent discussions and the construction time/phasing shown in the plans and project specifications: Advertise - August 21, 2022 Open Bids - September 30, 2022 Award Contract - November 1, 2022 Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 55 HCBOC 061923 Pg. 379 Harnett Regional Jetport (HRJ) -- New Terminal Construction New Issue Contracts - November 18, 2022 Start Construction/Precon Meeting - December 5, 2022 Complete Construction - March 31, 2024 Bids were opened October 12, 2022, and the Board of Commissioners is expected to award the contract on November 1, 2022. The terminal project is projected to begin in mid-December 2022 and is expected to be complete by March 31, 2024. There is no impact to the operating budget. Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 56 HCBOC 061923 Pg. 380 Information Technology -- Core Server Infrastructure Upgrade/Replacement New Replace existing, out-of-warranty core server infrastructure located at 175 Bain Street, Lillington and 1005 Edward Brothers Drive, Lillington to enhance the future needs of on-premises server-based applications and to increase the performance of existing applications. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 789,433 0 0 0 0 0 789,433000 0 789,433 0 0 0 0 0 789,433Total Project Element 0 0 0 Funding Source Information Technology Fund 0 789,433 0 0 0 0 0 789,433000 0 789,433 0 0 0 0 0 789,433TotalFunding Source 0 0 0 Operating Effect Transfer from General Fund 0 789,433 0 0 0 0 0 789,433000 0 789,433 0 0 0 0 0 789,433TotalOperating Effect 0 0 0 Every four to five years, Harnett County Information Technology Department replaces the core server infrastructure. Fiscal year 2023 will be the fifth year our current system has been in place. In order to keep our technology services consistently available and up-to-date, the core system must be replaced. The technology replacement will meet the future needs of our on-premises server-based applications and increase the performance of existing applications. The current core infrastructure will be out of warranty in January 2023. The county’s on-premises technology services rely on the core infrastructure. The current core system is operating at maximum capacity, and it must be replaced with a newer platform with more available resources. Replace current core infrastructure system with new technology with a four-year warranty. • Renew the warranty on existing systems. This will allow the county to make sure the current system stays in a working condition but does address future growth needs of the county. • Replace current system with newer technology and a new four-year warranty. This will allow the county to provide more resources to future projects and meet the needs of the county over the next four to five years • Do nothing. This would put the core infrastructure at a great risk of failure and no resources to call upon to fix or replace hardware. This would also limit the county’s ability to add software applications or increase resources available to existing software. The quotes were received in mid-August with pricing from the state contract. The Board of Commissioners approved the project on September 6, 2022. The equipment was ordered in early September and is expected to be delivered by mid-November. The expected completion date is March 31, 2023. Supply chain delays could extend the project completion date. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 57 HCBOC 061923 Pg. 381 Information Technology -- Core Server Infrastructure Upgrade/Replacement New The operating impact will be routine maintenance and support costs. Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 58 HCBOC 061923 Pg. 382 Information Technology -- Fiber Extension Approved-No Contracts Construct a one-mile fiber connection across the Cape Fear River from 310 W. Duncan Street to 250 Alexander Drive, Lillington to provide network redundancy This one-mile fiber connection would provide a more resilient and redundant loop for the county’s core data network and phone system. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 230,750 0 0 0 0 0 230,750230,750 0 0 0 230,750 0 0 0 0 0 230,750Total Project Element 230,750 0 0 Funding Source ARP Fund 0 230,750 0 0 0 0 0 230,750230,750 0 0 0 230,750 0 0 0 0 0 230,750TotalFunding Source 230,750 0 0 The county needs to create a loop for fiber connectivity to minimize possible downtime due to fiber cuts and other network connectivity problems. The core server infrastructure is located at the Law Enforcement Center (LEC), and each county building must be able to communicate to the LEC. Currently, if the fiber is cut to the LEC, it could potentially affect all county offices’ ability to conduct business. With a redundant link, the county would able to reroute network traffic to minimize phone system and network downtime. Option 1 is recommended. Install fiber for an alternative network route. This option provides additional opportunities to use the connectivity. Owning the fiber will give the county more options for future growth and development. The fiber will have the availability of 144 different connections for different functions. To create the network loop, the county only needs two of the 144 connections. This project will be funded with the American Rescue Plan (ARP) funds and is recommended in FY 2023. • Install fiber for an alternative network route. This option provides additional opportunities to use the connectivity. Owning the fiber will give the county more options for future growth and development. The fiber will have the availability of 144 different connections for different functions. To create the network loop, the county only needs two of the 144 connections. • Do nothing and have a higher risk of business stoppage due to network downtime. • Install a slower wireless link between the two core locations. This option does not give any other opportunities for other usages. • Use a third-party ISP for connectivity between the two core locations, which will have a higher operating cost impact. This option does not give any other opportunities for alternative usages. Request for proposal (RFP) was due in early October 2022. The project is expected to begin no later than mid-January 2023. The expected completion date is February 28, 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 59 HCBOC 061923 Pg. 383 Information Technology -- Fiber Extension Approved-No Contracts There is no impact to the operating budget. Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 60 HCBOC 061923 Pg. 384 Parks & Recreation -- Anderson Creek Park Development Phase 2 New Develop Phase 2 of Anderson Creek Park, located at 1491 Nursery Rd, Lillington, by constructing mountain biking trails. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 0 214,674 0 0 0 0 214,674000 0 0 214,674 0 0 0 0 214,674Total Project Element 0 0 0 Funding Source SCIF Fund 0 0 214,674 0 0 0 0 214,674000 0 0 214,674 0 0 0 0 214,674TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 1,000 1,745 3,267 4,184 1,906 16,99003,504 1,384 0 0 1,000 1,745 3,267 4,184 1,906 16,990TotalOperating Effect 0 3,504 1,384 The county purchased this tract from Harnett Forward Together Committee (HFTC) and is paying itself back through recreation fees collected in the area. The deed contained a restriction that part of the tract must be used for a park. Fifty acres of the site has been reserved for a future school site and NC Forestry may locate here as well. The size of the park is conducive to constructing a regional park that will attract visitors from surrounding counties and could be an economic development driver. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters, 88th in playgrounds, and 51st in trail miles (this high only because of Raven Rock State Park). The mountain biking trails would be the first in the County except for the trails that recently opened at Raven Rock State Park. The proposed mountain biking trail would add over 3.5 miles of biking trails within the county. Utilizing the SCIF Fund, develop Phase 2 by constructing mountain biking trails. • Do nothing. If nothing is done, the county will continue to operate the park as is, but it will likely not have the regional draw that would generate economic development. • Fund improvements incrementally through the parks fund. This approach will avoid the necessity of applying for grant funds, but it will take a long time to complete the amenities identified for this park, especially considering the numerous other parks currently in development in the county. • Apply for PARTF funding from the state for a 50% match. The option provides the most resources, but may not be the best use of PARTF, as there are higher priorities for constructing parks (this is 4 out of 10 for the department). Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 61 HCBOC 061923 Pg. 385 Parks & Recreation -- Benhaven Community Park Redevelopment Approved-Contracts Let Rehabilitate existing ball fields and construct a playground and a picnic shelter at the Old Benhaven School, located at 2815 Olivia Road, Sanford to address recreation needs and safety concerns. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 0 37,500 0 0 0 0 0 37,50037,500 0 0 Construction 0 155,000 0 0 0 0 0 155,000101,500 0 0 0 192,500 0 0 0 0 0 192,500Total Project Element 139,000 0 0 Funding Source Parks Capital Reserves 0 192,500 0 0 0 0 0 192,500139,000 0 0 0 192,500 0 0 0 0 0 192,500TotalFunding Source 139,000 0 0 Operating Effect Decreased Costs 0 250 500 500 500 500 500 3,7503,500 500 500 Increased Operating Costs 0 925 1,906 1,963 2,022 2,082 2,145 15,52713,950 2,209 2,275 0 1,175 2,406 2,463 2,522 2,582 2,645 19,277TotalOperating Effect 17,450 2,709 2,775 The county took over ownership of old Benhaven School building and grounds in 2019 following the construction of the new Benhaven Elementary School. In addition to other proposed facilities described in the Benhaven project, the county proposed using the grounds for a community park. The existing ball fields and former playground area provide open space but need renovation due to deterioration and present safety issues, such as sharp, rusted fences and faulty playground equipment. Use the Parks Fund to rehabilitate the existing ballfields and playground for public use. • Do nothing. • Wait to develop the park site in the future, allowing existing facilities to continue to deteriorate. • Remove current fencing, ballfield items, and faulty playground equipment to eliminate safety hazards and provide open green space. • Use the Parks Fund to rehabilitate the existing ballfields and playground for public use. Demolition has been completed on existing fencing, ballfields, and playground. Grading of ballfields will begin in October 2022. Staff has met with a playground representative to discuss playground and picnic shelter options. Planned renovations and upgrades are scheduled to be completed in January 2023. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 62 HCBOC 061923 Pg. 386 Parks & Recreation -- Benhaven Community Park Redevelopment Approved-Contracts Let The project has minimal impact on the operating budget. Maintenance of the grounds is already being managed by the Parks & Recreation Department. There will be a slight increase to landscaping supplies. Programming and staffing of this facility have been added to the FY2023 budget. Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 63 HCBOC 061923 Pg. 387 Parks & Recreation -- Boone Trail Park Development Phase 1 New Develop Phase 1 of the Boone Trail Park, located at 8500 Old Highway 421, Lillington by stabilizing and rebuilding the entryway monument. Future Phases will address the concept plan, developed with input from the community, to include a memorial walkway, amphitheater, basketball court, picnic shelter, restroom facility, and walking trail. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 0 10,200 0 0 0 0 0 10,200000 Construction 0 104,350 0 0 0 0 0 104,350000 Contingency 0 10,450 0 0 0 0 0 10,450000 0 125,000 0 0 0 0 0 125,000Total Project Element 0 0 0 Funding Source SCIF Fund 0 125,000 0 0 0 0 0 125,000000 0 125,000 0 0 0 0 0 125,000TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 200 206 212 219 225 1,5330232239 0 0 200 206 212 219 225 1,533TotalOperating Effect 0 232 239 Harnett County owns 13.5 acres where the old Boone Trail School was located before being destroyed by fire. Of that amount, 6.25 acres have already been developed into the Boone Trail Community Center & Library and include active park amenities. The community would like the remaining portion of the property developed into a park. The burned building was demolished in September 2019. The additional land will increase the park acreage per citizen of Harnett County. The planned amphitheater will be the first for Harnett County Parks & Recreation. The amphitheater will also increase the programming opportunities within the department. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters and 79th in athletic courts. Utilizing SCIF Fund, develop Phase 1 by stabilizing and rebuilding an entryway monument. • Do nothing. This option fails to address the community’s interest in seeing the old school site repurposed for community needs and allows the remaining school entryway to continue to deteriorate. • Renovate the old school entryway that was preserved during the school renovation and save the park development for future development. Again, this fails to address the community’s interest. • Construct the amenities listed above with proceeds from the Parks Fund in phases as funds are available. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Approved Capital Improvements Program Page 64 HCBOC 061923 Pg. 388 Parks & Recreation -- Boone Trail Park Development Phase 1 New Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. The park would be adjacent to the Boone Trail Community Center and Library, which opened in the spring of 2017. Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 65 HCBOC 061923 Pg. 389 Parks & Recreation -- Cape Fear Shiner Park Development Phase 2 New Construct Phase 2 of the Cape Fear Shiner County Park, located at 350 Alexander Drive, Lillington, including a playground, a picnic shelter, and restroom facility. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 0 0 0 115,779 0 0 0 115,779000 Construction 0 0 0 402,000 262,600 0 0 664,600000 0 0 0 517,779 262,600 0 0 780,379Total Project Element 0 0 0 Funding Source Parks Capital Reserves 0 0 0 517,779 262,600 0 0 780,379000 0 0 0 517,779 262,600 0 0 780,379TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 0 2,226 5,896 4,557 4,724 27,37204,896 5,073 0 0 0 2,226 5,896 4,557 4,724 27,372TotalOperating Effect 0 4,896 5,073 The 2017 Comprehensive Parks and Recreation Master Plan found that out of 100 counties Harnett County currently ranks 90th in picnic shelters and 88th in playgrounds. In order to develop Phase 1 of Cape Fear Shiner County Park, the County applied for a Parks and Recreation Trust Fund Grant and was awarded $400,000 in 2016. A match of $400,000 was required by the County. Funds were used to develop trails (asphalt, stone and boardwalk), multipurpose field, soccer field, two baseball fields, two overlook decks, a stone driveway and parking lot, signage, and a water access point. The PARTF project did not include several elements that would enhance the park experience for citizens. Currently, portable toilets are used in place of restroom facilities. Phase 2 will replace the portable toilets with a constructed restroom facility, as well as add a playground facility and picnic shelter. Construct Phase 2 facilities including a playground, picnic shelter, and restroom facility. • Do nothing and continue the use of portable toilets to service the restroom needs at the park. • Use design and cost estimate from Neills Creek Park Restroom/Concession Building for planned funding. Build restroom facility, playground, and picnic shelter using General Fund Revenues or other available funds. • Build planned amenities in phases, spreading the requested funds over multiple fiscal years. • Apply for grant funding to leverage funds for planned amenities. Cape Fear Shiner Park Phase 1 was completed in 2020. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 66 HCBOC 061923 Pg. 390 Parks & Recreation -- Capital Reserve Appropriations Approved-No Contracts Continue $200,000 annual appropriations to the Parks Fund. Funds are used for small projects at existing parks and for development of new parks and facilities. The funding allows many projects to be completed by county staff at a lower cost than if contracted. Funding will support the development of Patriots Park, Shawtown Community Park, Northwest Harnett Park, water access sites, and the Benhaven Community Park. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Transfer to Parks Capital Reserve 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,0002,750,000 200,000 200,000 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,000Total Project Element 2,750,000 200,000 200,000 Funding Source Transfer from General Fund 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,0002,750,000 200,000 200,000 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,000TotalFunding Source 2,750,000 200,000 200,000 Operating Effect Transfer from General Fund 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,0002,750,000 200,000 200,000 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,000TotalOperating Effect 2,750,000 200,000 200,000 Harnett County is deficient in parks and recreation facilities throughout the county. A funding source for the parks listed above is needed. Utilizing the Parks Fund, Parks and Recreation staff is able to complete much of the work in-house at a savings to the county. Continue annual funding of the Parks Fund to allow for small projects throughout the county. • Do nothing. If nothing is done, the parks listed above will not be constructed unless other funding sources are identified. • Seek PARTF and other large grants to build one park at a time. While this option allows one park to be completed every five to seven years, it does not address constructing needed and promised facilities at all of the parks currently owned by Harnett County. In other words, funding will be focused on one park at a time, while others will not be developed in the short-term and must wait their turn for grant funding. Current projects include the development of Shawtown Community Park and Benhaven Community Park. Other projected expenses include Boone Trail Monument/Entryway, engineering and cost estimates for future projects, water access site improvements, and possible monetary matches for grant funding. Operating impact is shown in each capital project request. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 67 HCBOC 061923 Pg. 391 Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation Approved-No Contracts Annually, set aside funds for greenway construction after a greenway master plan has been developed. Leverage the county’s funds by seeking grant funds to offset costs. Where feasible, ask developers to construct portions of greenways in lieu of the recreation exaction fee. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Feasibility Study 65,000 0 0 0 0 0 0 65,00065,000 0 0 Transfer to Capital Reserve 0 0 100,000 100,000 100,000 100,000 100,000 700,000700,000 100,000 100,000 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000Total Project Element 765,000 100,000 100,000 Funding Source Transfer from General Fund 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000765,000 100,000 100,000 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000TotalFunding Source 765,000 100,000 100,000 Operating Effect Transfer from General Fund 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000765,000 100,000 100,000 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000TotalOperating Effect 765,000 100,000 100,000 Harnett County's only existing greenway trail is the seven-mile Dunn-Erwin Rail Trail. According to the Parks and Recreation Master Plan, the county is deficient by 26 miles of greenways. With projected population growth, the county will be deficient by 36 miles in 2030. The 2015 Comprehensive Plan and 2017 Parks and Recreation Plan pointed to the need for more county greenways. Greenways are corridors of protected open space that often link nature preserves, parks, schools, and communities together. In 2017 when the Harnett County Parks and Recreation Comprehensive Master Plan was developed, an integrated system of trails and sidewalks was one of the key amenities that continued to be mentioned throughout public meeting. The statistically valid survey that was conducted as part of the Comprehensive Master Plan concluded that a Greenway Trail system was one of the top priorities of the county. The survey also concluded that walking for exercise was the highest program priority for adults and second highest for youth. National standards recommend 0.2 miles of greenway trails per 1,000 residents. Harnett County currently has 0.04 miles of greenway trail per 1,000 residents, which is only one-fifth of the national standard. Greenways are usable by all residents regardless of age, race, gender, or income level and provide direct physical and mental stimulation through physical exertion and engaging nature. Greenways promote healthy living, provide environmental benefits, and preserve nature. Greenways have the opportunity to increase property values and create economic impacts. A housing development in Apex, NC increased the price of the homes adjacent to the greenway by $5,000 and those homes were still the first to sell (Rails to Trails Conservancy: Economic Benefits of Trails and Greenways). Trail networks can also provide alternative transportation links to allow citizens to access parks, schools, and towns/cities without having to drive. A Greenway Master Plan should be the first step in addressing this need. The plan would identify specific greenway corridors. In doing so, it would allow the county to require land reservation or trail construction by developers (in lieu of paying recreation fees). It would also assist the county in determining where greenway connections should go as new developments continue to be built in portions of the county, specifically in northwest Harnett, where greenway connections could be made with Wake County’s greenway system. A Bicycle, Pedestrian, and Greenway Plan began in May 2020 and will be completed for board approval in November 2020. Beginning in FY 2021, the Parks and Recreation’s director request that a capital reserve be established for accumulating funds that could be used for greenway development. The fund would be used to match grants. The director is requesting approximately $150,000 to $200,000 per year. The state has estimated that on average greenways cost $1 million per mile to construct. Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 68 HCBOC 061923 Pg. 392 Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation Approved-No Contracts Completing the master plan and setting aside funds for greenway development beginning in FY 2021 is recommended. Actual greenway construction will be contingent on the county receiving matching grant funds. • Do nothing. If nothing is done, the County will continue to fall behind national standards for greenway trails, which provide higher quality of life for residents and have the potential to increase tourism. • Complete the master plan for greenway development, but delay setting aside funding. This action would likely cause land prices and development costs to increase in the future. Delaying funding also means the county might not be able to move forward with partnerships with developers and neighboring jurisdictions. • Complete the master plan and begin setting aside funds for greenway development. A Bicycle, Pedestrian, and Greenway Plan was completed and adopted by the Board of Commissioners in January 2021. Parks and Recreation and Development Services staff are working on implementing plan recommendations and preparing documentation for future greenway development funding. The first sections of side paths required through the county’s UDO has been installed on Hwy 210 and Hwy 27, and a sidewalk has been installed on Hwy 421 connecting Campbell University’s campus. There is no current impact on the operating budget as no trails have been constructed or scheduled for construction in near future. Bicycle, Pedestrian, and Greenway Master Plan is project code GWMST with org-obj (4806120-519040). Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 69 HCBOC 061923 Pg. 393 Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 New Develop and renovate Neills Creek Park, located at 3885 Neill’s Creek Park, Angier. Develop a site master plan that will address improvements such as a new entrance from Hwy 210, a new parking lot, trails/sidewalks connecting amenities, restroom renovation, and field lighting. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 0 0 396,000 650,000 0 0 1,046,000000 Contingency 0 0 0 0 65,000 0 0 65,000000 Engineering 0 0 0 84,800 43,600 0 0 128,400000 Feasibility Study 0 60,000 0 0 0 0 0 60,000000 0 60,000 0 480,800 758,600 0 0 1,299,400Total Project Element 0 0 0 Funding Source General Fund Fund Balance 0 0 0 230,800 508,600 0 0 739,400000 Grants, Gifts, Etc.0 0 0 250,000 250,000 0 0 500,000000 Parks Capital Reserves 0 60,000 0 0 0 0 0 60,000000 0 60,000 0 480,800 758,600 0 0 1,299,400TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 0 0 31,000 13,400 3,721 63,61804,065 11,432 0 0 0 0 31,000 13,400 3,721 63,618TotalOperating Effect 0 4,065 11,432 Neills Creek Park started development in 1978, which included two ballfields and tennis courts behind Harnett Central High School. The existing entrance into Neills Creek Park is through the main entrance of the high school. Since road access is through school property, the park cannot be used during school hours. In addition, park users must drive to the back of the school to enter the park. The only parking lot is near the high school softball field and the men’s softball field. The parking location provides little-to-no protection from foul balls, leaving visitors and spectators to park at their own risk. Park visitors and spectators may park in the school parking lots but requires a significant walk to the fields. The county expanded Neills Creek Park to the middle school, which includes two ballfields, a multiuse field, and tennis courts. The existing park entrance does not serve these areas. The middle school has no designated parking or handicap accessible routes to the park amenities. There is a tremendous number of requests to use the fields at the middle school, but the users are limited to daylight hours since there is no lighting on these fields. Using the Parks Fund, hire an engineering or design firm to develop a site master plan, with public input, to determine development and renovation needs for the park. Following the master plan, apply for PARTF and LWCF grants to assist with construction costs. • Do nothing. Park visitors will continue to use the existing driveway through school property, which does not provide access to the expanded facilities recently constructed by the county. It also limits usage of the park to non-school hours and does not address additional field use requests. • Only install directional signage to inform park visitors of other middle school facilities. This option fails to address the lack of road/trail/sidewalk connection between parking and the middle school fields and does not address additional field use requests. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Approved Capital Improvements Program Page 70 HCBOC 061923 Pg. 394 Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 New • Hire an engineering or design firm to complete a site master plan, with public input, to determine efficient and effective development and renovation of the park. Following the master plan, apply for PARTF and LWCF grants to assist in construction. • Construct a DOT-required turning lane on Hwy NC 210, a new road entrance into the park, and a parking lot that is more accessible to all park amenities. This project relates to the Neills Creek Park Restroom and Concession Building project. The Restroom and Concession Building is being funded with the SCIF grant. Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 71 HCBOC 061923 Pg. 395 Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building New Construct a new restroom, concession, and maintenance storage building adjacent to the Neills Creek Park Middle School athletic fields and tennis courts, located at 3885 Neills Creek Road, Angier to serve the school’s athletic teams and residents using the facility. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 0 109,225 0 0 0 0 0 109,225000 Construction 0 335,000 0 0 0 0 0 335,000000 0 444,225 0 0 0 0 0 444,225Total Project Element 0 0 0 Funding Source Bond Proceeds 0 444,225 0 0 0 0 0 444,225000 0 444,225 0 0 0 0 0 444,225TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 2,725 5,650 5,686 5,932 6,191 6,463 46,44106,748 7,046 0 2,725 5,650 5,686 5,932 6,191 6,463 46,441TotalOperating Effect 0 6,748 7,046 The County expanded Neills Creek Park to include the baseball, softball, and soccer practice fields in 2018. The tennis courts were relocated to the property in 2019. Since these facilities were opened, the Parks and Recreation Department has seen increased use of the park. The baseball field has been rented 432.5 hours, the softball field has been rented 427.5 hours, and the multipurpose/soccer field has been rented 74 hours. Supporting facilities are inadequate: Portable restrooms provide restroom facilities, and the concessions stand is a storage shed. The Parks and Recreation Department also needs to store maintenance equipment at the site to service the park. Construct a restroom, concession and maintenance building at Neills Creek Park. • Do nothing and continue to serve the park with the existing restrooms and concession stand. • Select a design firm to complete site analysis and develop a detailed cost estimate. Once a cost estimate has been obtained, submit the project for funding in the CIP. • Secure grant funding to move forward with the design and construction of the building. A design/build RFQ was advertised, and the county is currently negotiating a contract for the design and construction of the building. Construction is expected to begin by March 2023 and should be completed by July 2023. The project will be developed as funding from the Park Reserve is available, and all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 72 HCBOC 061923 Pg. 396 Parks & Recreation -- Northwest Harnett Park Development New Develop Northwest Harnett Park, located at 1975 Oakridge River Road, Fuquay-Varina. Facilities will be determined through the site master plan process but are projected to include a ballfield, picnic shelter, playground, walking trail, fitness stations and bicycle pump track. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 0 0 0 0 429,000 700,000 1,129,000000 Contingency 0 0 0 0 0 42,900 70,000 112,900000 Engineering 0 0 0 0 0 89,600 46,000 135,600000 Feasibility Study 0 0 0 63,600 0 0 0 63,600000 0 0 0 63,600 0 561,500 816,000 1,441,100Total Project Element 0 0 0 Funding Source General Fund Fund Balance 0 0 0 0 0 311,500 566,000 877,500000 Grants, Gifts, Etc.0 0 0 0 0 250,000 250,000 500,000000 Parks Capital Reserves 0 0 0 63,600 0 0 0 63,600000 0 0 0 63,600 0 561,500 816,000 1,441,100TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 0 0 0 6,480 6,698 27,25606,923 7,155 0 0 0 0 0 6,480 6,698 27,256TotalOperating Effect 0 6,923 7,155 Harnett County purchased this 28-acre tract in northwest Harnett with the stated intent of building a convenience center, park, and emergency communications tower. During a public meeting held as part of the conditional use permit for the convenience center, residents indicated the strong desire for a park to be located on the site if the solid waste facility is constructed. No parks are currently located in this area. Utilizing Parks Fund, develop a master plan to address needed facilities. Move forward with future phases when park amenities and funding have been identified. •Do nothing. If nothing is done, the county will not meet its implied promise to build the park on a site also slated for a solid waste convenience center. •Using in-house labor and the Parks Fund, construct park facilities as time and resources allow. Explore construction of joint facilities, such as entrance road and parking, with Solid Waste. Since some of the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 73 HCBOC 061923 Pg. 397 Parks & Recreation -- Patriots Park Development Phase 3 New Develop Phase 3 of Patriots Park, located on Ponderosa Road in the Johnsonville community by constructing restroom facility to compliment the picnic shelter, playground, ballfields, and walking trails completed in 2021. The site is adjacent to the Ponderosa Convenience Center, located at 721 Ponderosa Road. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 0 0 20,600 0 0 0 0 20,600000 Construction 0 0 164,800 0 0 0 0 164,800000 Contingency 0 0 16,480 0 0 0 0 16,480000 0 0 201,880 0 0 0 0 201,880Total Project Element 0 0 0 Funding Source SCIF Fund 0 0 201,880 0 0 0 0 201,880000 0 0 201,880 0 0 0 0 201,880TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 2,200 2,306 2,418 2,538 2,664 17,86502,798 2,941 0 0 2,200 2,306 2,418 2,538 2,664 17,865TotalOperating Effect 0 2,798 2,941 Harnett County owns 18 acres on Ponderosa Road and constructed a convenience center on the property in 2018. During community meetings held to review the convenience center site, residents indicated the strong desire to have a park co-located on the property if the convenience center was constructed. The site is located in the southwestern part of the County where there are no existing parks or recreation facilities. Work is already underway by Parks and Recreation Department to develop the seven acres that are not in wetlands. The park is currently being serviced by a portable toilet, but a stick-built restroom facility is highly preferred by park patrons. Utilizing the SCIF Fund, construct a restroom facility in FY 2024. •Do nothing and continue to use the portable toilet for park restroom. •Utilizing the Parks Fund and build the Restroom Facility. The project is related to the Patriots Park Development Phase 1 and 2. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 74 HCBOC 061923 Pg. 398 Parks & Recreation -- Shawtown Community Park Development Approved-Contracts Let Develop next set of improvements at the park located on the former Shawtown School site, 645 Shawtown Road, Lillington. Improved amenities include a walking trail, fitness stations, playground, and picnic shelter. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 38,661 173,839 0 0 0 0 0 212,500212,500 0 0 Contingency 0 5,000 0 0 0 0 0 5,0005,000 0 0 38,661 178,839 0 0 0 0 0 217,500Total Project Element 217,500 0 0 Funding Source Parks Capital Reserves 0 117,175 0 0 0 0 0 117,175117,175 0 0 SCIF Fund 38,661 61,664 0 0 0 0 0 100,325100,325 0 0 38,661 178,839 0 0 0 0 0 217,500TotalFunding Source 217,500 0 0 Operating Effect Increased Operating Costs 0 2,000 2,060 2,122 2,185 2,251 2,319 17,7855002,388 2,460 0 2,000 2,060 2,122 2,185 2,251 2,319 17,785TotalOperating Effect 500 2,388 2,460 Harnett County owns the former Shawtown School and gymnasium. When part of the old school was demolished, County leaders at the time promised the community a park on the site. Based on community input, a plan for the park was developed and calls for a community garden, rock garden, memorial garden, playground areas, and a picnic shelter. An outdoor basketball court and upgrades to parking have already been constructed. The next set of improvements will include a trail with fitness stations, playground, and picnic shelter. The Parks and Recreation Department proposes to work with Cooperative Extension to develop the community garden, possibly utilizing grant funds. All other improvements would be funded from the Parks Fund. Develop the park using mostly in-house labor and the Parks Fund. • Do nothing. This option does not fulfill the county’s obligation to the community to provide a park on the former school site. • Using mostly in-house labor, develop the park as time and funding allows from the Parks Fund. • Seek additional funding sources to complete development of the entire park. In June 2019, the county completed a substantial renovation of the old north classroom building, originally constructed in 1956, to bring it up to code for new occupants. The building’s new occupants include the new Boys & Girls Clubs of Central Carolina: Robin Paige Club, which opened on August 26, 2019; the Harnett County Sheriff’s Office Police Athletic League (PAL), which previously operated out of the gymnasium on campus; and the Harnett County Work Readiness Training Center, which relocated from a building on the other side of the campus. The facility also includes meeting space for organizations and community events, which may be reserved through the county. As part of the opening of the renovated school building, Parks and Recreation installed an outdoor basketball court and parking lot. In addition to the renovation, the county demolished the original classroom building and gymnasium, which were built in 1949, and had deteriorated to the point where renovation was no longer possible. Staff has constructed the walking trail. The County received additional Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 75 HCBOC 061923 Pg. 399 Parks & Recreation -- Shawtown Community Park Development Approved-Contracts Let $100,325 in funding from the State’s Budget, which allowed the County to install a larger playground and picnic shelter. The additional State funds also reduced the amount of funding from the Park Capital Reserve Fund. The existing parking lot was extended in July 2022, and the playground and picnic shelter were installed in August 2022. Fencing and signage are expected to be complete in October 2022. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 76 HCBOC 061923 Pg. 400 Public Library -- Benhaven Branch Library New Utilize the former and newly renovated Benhaven Elementary School Media Center located at 2815 Olivia Road, Sanford as a full-service public library and resource center for the community and early college students. In addition to the provision of library services, resources, and programs, other resources may include an after-school/summer activity room for Harnett County Parks and Recreation as well as satellite office space for other county departments including Social Services, Health, and Veterans’ Services. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 0 406,728 0 0 0 0 406,728000 0 0 406,728 0 0 0 0 406,728Total Project Element 0 0 0 Funding Source Bond Proceeds 0 0 115,589 0 0 0 0 115,589000 General Fund Fund Balance 0 0 281,139 0 0 0 0 281,139000 Grants, Gifts, Etc.0 0 10,000 0 0 0 0 10,000000 0 0 406,728 0 0 0 0 406,728TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 115,084 135,310 140,773 146,465 152,393 1,013,5970158,569 165,003 0 0 115,084 135,310 140,773 146,465 152,393 1,013,597TotalOperating Effect 0 158,569 165,003 According to the 2020 U.S. Census Bureau, Harnett County’s population increased by 16.5% from 2010-2020. The concentration of growth has been outside of the incorporated townships, which are located in the central and eastern portions of the County. Public libraries provide important services and resources that foster economic development, promote student achievement, and enhance cultural enrichment. The Harnett County Public Library System consists of 7 library outlets situated primarily in the eastern portions of Harnett County. The 2018-2023 Harnett County Library Master Plan found that the 48,000 residents of western Harnett do not have adequate public library service. In view of the rapidly growing population and other major development in the County, it seems especially appropriate that the public library should consider the possibility of establishing a full- service branch library in western Harnett County. Ideally, the Western Harnett Public Library would be located along a major thoroughfare convenient to citizens traveling to work, school, and shopping centers. While plans to identify a location for constructing a new facility or renovating an existing building in a densely populated area are included in the current CIP, the Benhaven Library Project offers an opportunity for a temporary and more affordable solution to establishing library services in a western area of Harnett County. In 2019, the Board of Education turned over the former Benhaven Elementary School to the County. With community support and interest in preserving and repurposing the facility, the County developed and presented a plan for a community center with dedicated space for county departments which included a public library. During the summer of 2022, the former school media center was renovated for the purpose of providing space for a public library, after-school and summer camp activity room for Parks and Recreation, a satellite office to be used for other county departments including Social Services, Health, and Veterans’ Services Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 77 HCBOC 061923 Pg. 401 Public Library -- Benhaven Branch Library New as well as an educational resource for students attending Harnett County Schools’ Early College expected to open in early 2023. Library staff has developed a plan and a budget for establishing library services in the newly renovated space beginning FY 2023-24. Considering the Benhaven Library may be temporary, library collections, furniture, technology, and staff could potentially be transferred to a permanent Western Library location resulting in a significant future cost savings. Utilize the former Benhaven Media Center for public library services, Parks and Recreation activity room for afterschool students and summer campers, and satellite offices for other county departments including Social Services, Health, and Veterans’ Services beginning in FY 2023-24. Continue to pursue plans for a larger, more strategically located library in western Harnett County with intentions to repurpose library collections, furniture, shelving, technology, and staffing from the Benhaven Library. •Do nothing and allow the citizens living in western Harnett County to continue to be without library services and resources. The County’s continued denial of library services to western Harnett residents and the failure to make good on the commitment to revitalize and repurpose the Benhaven campus may be perceived in a negative light by constituents. •Forgo the temporary solution Benhaven provides and continue the search for a more ideal location for the Western Library. Prior non-use of former school facilities has resulted in building deterioration, vandalism, and loss. Additionally, the Benhaven community has been proactive, engaged, and enthusiastic about preserving the historical campus and the failure to make good on the commitment to revitalize and repurpose the Benhaven campus may be perceived in a negative light by constituents. •Approve the Benhaven Library Project as a future project. The delay of funding this project could result in the continued non-use of the former Benhaven campus. The building could potentially remain unoccupied for an extended period resulting in structure deterioration and the failure to make good use of county resources for the betterment of the community in a reasonable and timely fashion. •Utilize the former Benhaven Media Center for public library services, Parks and Recreation activity room for afterschool students and summer campers, and satellite offices for other county departments including Social Services, Health, and Veterans’ Services beginning in FY 2023-24. Renovations of the new branch library will be completed by early November 2022. The Benhaven Branch Library project is tied to the current CIP Benhaven School Renovation project. Additionally, the renovated Benhaven gymnasium and attached classrooms are expected to be utilized by Harnett Early College in January 2023. The library will have the capacity to serve the early college students, as well as community members of all ages, by providing educational and recreational materials, programs, internet connectivity, technology, and other services. Additional funding will be needed for operating expenses for additional staff, utilities, and library equipment and supplies. Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 78 HCBOC 061923 Pg. 402 Social Services and Commons Area Roof Replacement Completed Replace roof and repair the supporting structure for the Social Services and Commons buildings, located at 311 W Cornelius Harnett Boulevard, Lillington. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 181,134 0 0 0 0 0 0 181,134285,600 0 0 Contingency 0 0 0 0 0 0 0 014,280 0 0 181,134 0 0 0 0 0 0 181,134Total Project Element 299,880 0 0 Funding Source Capital Reserves 181,134 0 0 0 0 0 0 181,134299,880 0 0 181,134 0 0 0 0 0 0 181,134TotalFunding Source 299,880 0 0 Operating Effect Transfer from General Fund 181,134 0 0 0 0 0 0 181,134000 181,134 0 0 0 0 0 0 181,134TotalOperating Effect 0 0 0 The existing roof is original to the buildings, which opened in 1996. The roof is out of warranty. When the Health Department roof began leaking, the Facilities Department also had the Social Services/Commons roof assessed because it was constructed at the same time. At the time, the roofing contractor estimated that the Social Services/Commons roof had only three to five years of remaining life before it would need to be replaced. The Health Department roof was replaced in FY 2019. Replace the roof, repair the support structure as needed and require a 20-year labor and material warranty from the roofing contractor. • Do nothing. Failing to replace the roof within the recommended timeframe risks the onset of leaks and possible major damage to the interior of the building. • Replace the roof within the timeframe recommended by the roofing contractor. Roof was completed in April 2022. The project came in under budget. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 79 HCBOC 061923 Pg. 403 Tax Office -- Billing & Collections Software Replacement Approved-Contracts Let Replace the Tax billing and collections software. The existing software does not integrate well with the current computer assisted mass appraisal (CAMA) system. A single vendor for both CAMA and billing and collections software will reduce keying errors, produce more accurate reports, and provide other efficiencies for the office. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 3,086 0 0 0 0 0 3,0863,086 0 0 Software & Implementation 0 270,117 0 0 0 0 0 270,117270,117 0 0 0 273,203 0 0 0 0 0 273,203Total Project Element 273,203 0 0 Funding Source Capital Reserves 0 273,203 0 0 0 0 0 273,203273,203 0 0 0 273,203 0 0 0 0 0 273,203TotalFunding Source 273,203 0 0 Operating Effect Decreased Costs 0 -176,025 -152,275 -156,843 -161,549 -166,395 -171,387 -1,342,8260-176,528 -181,824 Increased Operating Costs 0 67,433 69,456 71,540 73,686 75,896 78,173 599,637080,519 82,934 Transfer from General Fund 0 273,203 0 0 0 0 0 273,203000 0 164,611 -82,819 -85,303 -87,863 -90,499 -93,214 -469,986TotalOperating Effect 0 -96,009 -98,890 The existing Tax systems include Farragut's NCPTS billing and collections software and BI-Tek's CAMA software. The two software products do not integrate well. Having accurate reports is a concern and requires extra work by staff to keep data clean and up to date. Specifically, staff must pull data from both systems by fire districts, municipalities, solid waste, and county revenues. These reports affect budgeting for county departments, municipalities, and special districts. By having one vendor to supply software for all divisions of the Tax Department, a one-stop shop is created. Workflows and reports can be easily customized. Mobile assessment tools are included to improve the efficiency of appraisal staff and will reduce data transfer errors. Compatible software reduces the chance for errors from appraisal to billing to collections. BI-Tek’s CAMA and billing and collections software is one interface that offers syncing at the click of a button without having to extract and upload data files. Converting to BI-Tek’s billing and collections software would also eliminate the need for keying data into two separate interfaces. BI-Tek offers features that would greatly improve workflows in the Tax office. The processes for annual billing are significantly simpler so it would not be as time consuming as it is now. Currently, there is no end of year process to create future year abstracts. In BI-Tek, as soon as billing is complete, abstracts for personal property for the next year can be created. With the current software, we must wait until end of year which takes place in November. Typically, by the time end of year process is complete, there is not enough time to key new abstracts or the staff’s future files. BI-Tek also offers direct import of data files that is received from NCDOR such as permanent plates, IRPs, mobile homes, and watercraft files, which are worked through a workflow process that would prevent unnecessary abstracts from being created. For the collections process, BI-Tek offers options to customize search functions so each user can choose their own preferences and provides more dynamic search features. Overall, collections processes are simpler in BI-Tek. Currently, the department uses a third-party vendor for online listing services. BI-Tek has an online listing service built into the software. This would eliminate the current cost for online listing and eliminate the need for a separate software. When Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 80 HCBOC 061923 Pg. 404 Tax Office -- Billing & Collections Software Replacement Approved-Contracts Let taxpayers submit their listings online through BI-Tek, it is automatically sent to a customized workflow. The current process is more complicated and requires a third-party vendor. Our current online listing vendor provides a generic interface for taxpayers to submit listings, which we download from another website and then upload into our system. For ease of use and increased value, converting to Bi-Tek for billing and collections software is the recommended option. • Do nothing and continue with the current configuration using two different software systems. • Continue to use BI-Tek's CAMA and move to BI-Tek's Billing and Collections software. • Switch to Farragut's CAMA software and continue to use NCPTS. Currently, personal property data is being extracted from NCPTS, with the assistance of the IT Department, and being formatted to convert to the new software. The conversion of personal property data is expected to be complete by December 2022. This will allow listing forms to be mailed from the new system. Collections data conversion will begin in March 2023. This project is expected to be complete in June 2023. There will be a decrease in annual software support costs. Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 81 HCBOC 061923 Pg. 405 Solid Waste Fund Projects Harnett County FY 2024-2030 Approved Capital Improvements ProgramPage 82HCBOC 061923 Pg. 406 Solid Waste -- Northwest Convenience Center Relocation Approved-No Contracts Relocate the Northwest Convenience Center to 1971 Oakridge River Road, Fuquay-Varina to provide a larger and safer site to serve the growing population in this area. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 317,128 0 0 0 0 0 0 317,128317,128 0 0 Contingency 75,597 0 0 0 0 0 0 75,59775,597 0 0 Design, Engineering & Construction Ad 60,856 0 0 0 0 0 0 60,85660,856 0 0 Furnishings & Equipment 60,000 0 0 0 0 0 0 60,00060,000 0 0 513,581 0 0 0 0 0 0 513,581Total Project Element 513,581 0 0 Funding Source Solid Waste Capital Reserve 513,581 0 0 0 0 0 0 513,581513,581 0 0 513,581 0 0 0 0 0 0 513,581TotalFunding Source 513,581 0 0 Operating Effect Decreased Costs 0 0 -2,500 -2,500 -2,500 -2,500 -2,500 -15,000-15,000 -2,500 0 Transfer from Solid Waste Fund 513,581 0 0 0 0 0 0 513,581513,581 0 0 513,581 0 -2,500 -2,500 -2,500 -2,500 -2,500 498,581TotalOperating Effect 498,581 -2,500 0 The existing solid waste convenience center, located at 1260 Cokesbury Road, Fuquay-Varina, is outdated and no longer safely accommodates the needs of residents in this area of the county. The site averages 738 per visitors per week. The county leases the one-acre site for $2,500 per year, but only a small fraction of the property is useable, so expansion is not feasible. The small size and inefficient configuration make it inadequate. Newer convenience centers have a more efficient design that offer more waste disposal options and better traffic flow through the site. The Cokesbury Road site is not large enough to segregate pedestrians from vehicles, and traffic backs up onto Cokesbury Road during peak usage, both of which are safety concerns. The site is also located on a narrow secondary road and the entrance and exit are located in a curve, another concern for traffic safety. Last year the county purchased property on Oakridge River Road, Fuquay-Varina to re-locate this convenience center. This 2.5-acre area reserved for the convenience site provides ample room to provide an expanded center that is safer and configured for better traffic flow within the site. It would also offer additional options for waste disposal, such as used oil, oil filters, scrap tires, white goods, and scrap metal. Last year, the county obtained a conditional use permit to build a convenience center on the Oakridge River Road property. The recommendation is to construct a new site on the county owned property at 1979 Oakridge River Rd, Fuquay-Varina, which is better suited to accept the number of vehicles and citizens that utilize the convenience site in this area. This site will provide an ample amount of space to receive trash and recycling in a more user friendly, more accommodating, and safer manner for the Northwest area. Although the need for relocation is prevalent, we are recommending a phased approach to construction starting in FY2022. Phase 1 of 2 would utilize the upper half of the property and would include installation of road and staging area for receiving trash and recycling. Harnett County Solid Waste Department will utilize staff and equipment to complete the majority of Phase 1. Define Problem Recommended Solution Harnett County FY 2024-2030 Approved Capital Improvements Program Page 83 HCBOC 061923 Pg. 407 Solid Waste -- Northwest Convenience Center Relocation Approved-No Contracts • Do nothing. If nothing is done, the circulation within the site, its small size, and its location on Cokesbury Road will continue to create safety concerns for the center’s users. • Utilizing the property the county purchased last year, construct a new convenience center that allows for better circulation within the site and safer entrance into and exit from the site. This option also results in savings from no longer having to lease the Cokesbury Road site. The department is reviewing plans and costs estimates to establish a phased approach to begin construction of Phase 1 in FY 2022. This phased approach will utilize Solid Waste staff and equipment to proceed with constructing the infrastructure needed, which allows the department to open the site while also providing a significant cost savings. This approach will assist in the efforts and plans to build a capital reserve without exhausting all funds in one fiscal year. Board of Commissioners approved the project ordinance on September 7, 2021. The department is moving forward with procurement process. The largest impact will be to general operations by utilizing current landfill staff. Duties and tasks need to be reviewed to make sure everything is covered for general operations at the landfill while workers and equipment are reassigned to this project. By doing a phased approach, this will not impact our budget with an initial costly effect to expenditures, and expenses can be dispersed over the next two years, while providing a more than adequate space and continued services for waste disposal for our citizens in the area. Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 84 HCBOC 061923 Pg. 408 Solid Waste -- Wheeled Excavator Replacement New Replace a 2012 CAT M315 excavator at the Dunn-Erwin Landfill located at 449 Daniels Road, Dunn. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 365,761 0 0 0 0 0 365,761000 0 365,761 0 0 0 0 0 365,761Total Project Element 0 0 0 Funding Source Solid Waste Capital Reserve 0 365,761 0 0 0 0 0 365,761000 0 365,761 0 0 0 0 0 365,761TotalFunding Source 0 0 0 Operating Effect Transfer from Solid Waste Fund 0 365,761 0 0 0 0 0 365,761000 0 365,761 0 0 0 0 0 365,761TotalOperating Effect 0 0 0 The excavator plays a vital role in the landfill’s daily operations. The County must have reliable equipment for operations to run efficiently and stay in compliance with state regulations. The current wheeled excavator is 10 years old with over 11,000 hours on it and is frequently breaking down. The industry standard is that equipment be replaced at or before 10 years of use. This equipment is subjected daily to rough conditions and in a harsh environment. Downtime and repair costs are escalating as a result of the equipment’s age and condition. Without the equipment, landfill operations will be impacted, as well as the ability to comply with state regulations. Using Solid Waste Capital Reserve Funds, purchase a new CAT M318 wheeled excavator in FY 2023. • Do nothing. If the equipment is not replaced, the costs to repair will continue to. The County may not be able to comply with state regulations because of inadequate operations due to faulty and/or inoperable equipment. • Purchase a new wheeled excavator. Quote has been obtained for a new 2023 CAT M318 Wheeled Excavator. There is a lead time of approximately 6-8 months. The wheeled excavator replacement will reduce maintenance costs on an existing piece of equipment as well as improving efficiency in operations. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 85 HCBOC 061923 Pg. 409 Future Projects Currently, the county lacks sufficient data, revenue, or debt capacity to schedule these projects. If these issues are resolved, these projects may appear in a future CIP. Construct a new animal services shelter facility at a location to be determined. Animal Services -- Animal Shelter Replacement Future The existing facility was built more than 25 years ago, with an addition constructed in 2005, and is operating at maximum capacity. It is located on land owned by Harnett Regional Water and is adjacent to the North Harnett Wastewater Treatment Plant. A new facility could provide needed space for a veterinarian office, a surgical room, and a better environment for adoption of animals, as well as improve the flow of animals from intake through adoption. The new facility would provide space to separate adoptable animals from animals quarantined for health or behavior issues and increase the holding capacity of the shelter. The 32 dog runs and the small 15 cage intake room for cats remain at maximum capacity with multiple cats often occupying one cage. Between 2015 to 2019, 18,424 dogs and cats came to the shelter and of those 5,012 were euthanized, many for lack of space or treatable illness despite being eligible for adoption. There is inadequate space and layout for the treatment and testing of animals, food preparation, laundry and dishes, and adoption visitation. There is one room for laundry and medical, which is also the room where small sick animals are housed. The facility has no onsite space for spay neuter surgeries. When facilitating adoptions, the existing shelter only has one meet and greet room and a dog play yards. Additional areas are needed for adopters to meet with animals and for animals to get exercise outside their kennels which is necessary for enrichment best practices. The single kennel area for all incoming animals contributes to cross contamination and disease. Best practices suggest shelters have separate holding areas for incoming animals, quarantine animals, isolation animals and healthy adoptable animas. The existing shelter has two separate kennel areas - one indoor/outdoor with 16 kennels for intake and 16 all-indoor with side-by-side dividers for adoption-ready animals. Drainage design is via open trench in the holding kennels. Inside, the drain runs one direction, and outside, it runs the opposite direction. The design greatly increases the transmission of disease due to the washing and spraying of excrement past the kennels of young, unvaccinated animals and healthy animals. The open front trench design poses a safety risk. The chain link doors all open outward increasing the difficulty of entering and exiting kennels safely and quickly, which increases the chance for dogs to escape. The doors cause hoses to get caught and pulled into the drain, which increases cleaning time due to constant opening and closing or the maneuvering around doors. Review the submitted needs assessment study and determine which recommended features should be implemented. Move forward with the project once a scope, location and funding source have been identified. • Do nothing and continue to operate as is for the foreseeable future, but this will not address the need for Harnett County Regional Water to expand the Wastewater Treatment plant to expand onto the site of the existing facility, which is needed as a result of increased county growth. • Contract with another group to oversee and manage the animal sheltering capabilities in the county. However, there is no local existing agency with a positive past performance of operating as a shelter to meet the needs and volume of Harnett County. A needs assessment study has been conducted by Shelter Planners of America to determine potential locations, building needs, and cost. The study was completed and submitted to the county on October 3, 2022. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 86 HCBOC 061923 Pg. 410 Construct a new Board of Elections facility at a location to be determined. Board of Elections -- Facility Replacement/Renovation Future The existing facility is 2,600 square feet and is operating at maximum capacity. The facility and land belong to Harnett Regional Water, which will eventually need the site for future growth of the Water Treatment Plant. The facility includes office space, limited supply storage, and a 250 square- foot room that is used for meetings and early voting. Election equipment and supplies are stored offsite at the county warehouse in an additional 1,000 square-foot storage area. The current building has inadequate space to hold board meetings, election trainings, and early voting. Depending on the size of the board meeting, meeting space must be scheduled in advance at the current Board of Elections office, Harnett County Administration conference room, Harnett County Commissioners meeting room or Harnett County Commons Area. Depending on room availability and number of election workers, elections training is held at Harnett Regional Water training room, Harnett County Commons Area or Harnett County Resource Center. Early voting locations change and cause voter confusion and frustration. Early voting for the 2020 Primary election was held at the Board of Elections office, while early voting for the 2020 General election was held at the Harnett County Commons Area. The existing facility’s roof leaks, especially when gutters clog, the driveway floods during heavy rains, and the backroom floods when the water heater drain clogs. There is limited parking, with only 18 spots available – two handicap spots and 16 regular spots. During elections, all staff, election workers and election observers must park across the street at an apartment complex, which also has limited parking. Voters park in the few spots at the elections office, at the apartment complex, and alongside of the road. When voters park along side of the road, delivery trucks are not able to make deliveries to Harnett Regional Water Treatment Plant. Limited storage areas impose additional work on staff. Secure items, such as ballots and laptops, are stored at the current facility. Most election equipment and supplies are stored offsite in locked cages at the county warehouse, which is a mile away from the Board of Elections office. Staff make numerous back and forth trips to the warehouse during election times to test voting machines and pack, clean, and organize supplies prior to each election. Better customer service could be provided if the office was fully staffed during election times. A new larger facility will provide the needed space on a year-round basis. During non-election times, staff will need space to organize, clean, and repair all supplies; test voting equipment; conduct election worker training; host post-election audits, recounts, precinct sorts and other recounts as necessary. Conduct a feasibility study to determine building needs and cost. • Do nothing and continue to operate out of multiple sites. This option runs the risk of a break down in the chain of custody and security of election related tasks and causes voter confusion. • Construct a new building for the Board of Elections that is designed for election related tasks and can house all operations at one site. • Add on to current facility to allow for storage of equipment and supplies on-site. Would still need to hold early voting and trainings elsewhere. • Conduct a feasibility study to determine the location, building needs, and cost. Board of Elections Office is part of the space needs study, which is being conducted by Dewberry. The results of the study is expected to be complete in early 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Repair the drainage system located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington. Central Carolina Community College (CCCC) -- Drainage System Repair Future Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 87 HCBOC 061923 Pg. 411 College maintenance staff have determined that the storm water management system, a series of drainage lines that carry runoff from parking lots, is showing signs of failure. The drainage system was installed with the first buildings on campus, is more than 40 years old, and has not been modified as buildings and parking areas have been added. During heavy rainstorms, the parking lot and the area around the Continuing Education building are flooded. The college is concerned that this could eventually affect the structure of the building, impact surrounding trees, and do damage to the parking lot by eroding the soil below the parking lot. Maintenance staff believe the drainage lines are undersized and need to be replaced. Although the county engineer reviewed the problem and a local contractor provided an estimate to replace the system, a full study of the problem that would include future expansion of the campus and a cost estimate is recommended. The college should obtain a cost estimate for the study and request that as part of the FY 2023 operating budget. CCCC is currently going through a master planning process. The project is currently on hold. Recommended Solution Current Stage of Project Develop a building program and cost estimate to finish approximately 12,150 square feet of shell space in the Harnett County Courthouse, located at 301 W Cornelius Harnett Blvd, Lillington to meet Clerk of Court and other court-related needs. Courthouse Shell-Space Upfit Future When the courthouse was originally constructed, 12,150 square feet of the third floor was constructed as “shell space,” meaning the space is not finished and could be renovated to accommodate a range of needs. The original plans called for this space to be future courtrooms, however two decades have passed since these plans were made and this space needs to be reassessed to determine whether the original plan still constitutes the best use of this space or if an alternative use would be preferable. Because the county has not systematically assessed the need, the third alternative is recommended. The Facilities Maintenance Manager estimates this study would cost approximately $30,000. County management and the Board of Commissioners have discussed including a feasibility study for the unfinished courthouse space in a County-wide space needs assessment. •Do nothing: The space could remain as is for the foreseeable future, but this would not address court system needs or any other County needs for this space. •Finish the space for courtrooms: While this meets the original intent for the space, there may be other court and/or County needs that have not been presented to the county. •Assess all possible needs which could be addressed by refinishing this space, identify the most critical, and hire an architect to develop a building program and cost estimate. The project is currently awaiting the completion of a space needs assessment. The operating impact will be utility costs for gas, water, and electricity. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Approved Capital Improvements Program Page 88 HCBOC 061923 Pg. 412 Update the Comprehensive Land Use Plan that gives decision makers a roadmap for future growth in terms of transportation, affordable housing, land use, economic development, and infrastructure. Development Services -- Comprehensive Land Use Plan Update Future Since the adoption of the Grow Harnett County 2015 Comprehensive Plan, the county has sustained a period of continuous land development and population growth. According to census data, Harnett County grew 16.5% between 2010 and 2020, and added an additional 10,000 housing units. It is important to note that these figures do not reflect the expected population growth from the newly proposed lots currently in the preliminary development phase. Harnett County has outgrown the comprehensive plan implemented in 2015. The newly updated plan will assess current and emerging conditions to develop land use concepts and policies for coherent growth. A consulting firm will be chosen to assess inventory, analyze the data, and synthesize the information to form the essential comprehensive plan elements: land use, transportation, infrastructure, economic development, and affordable housing. Provide funds to update the current Comprehensive Land Use Plan. • Do nothing. If nothing is done, the county will fail to plan for future growth. Growth in the county will continue, and without an updated Land Use Plan, haphazard development patterns could occur along with zoning map & ordinance text amendments that could create compliance and compatibility issues. • Update the Comprehensive Land Use Plan to address county growth in a proactive and coordinated manner. Define Problem Recommended Solution Alternatives Improve or replace the county’s garage, located at 1100 E McNeill St, Lillington, to provide an adequate space for maintaining the county’s increasing fleet, improve wait times for vehicle service, and ensure the safety of garage staff. Fleet Maintenance Facility Improvement or Replacement Future The County’s existing maintenance garage is too small and is inefficiently designed for increased service demands. Three bays limit the number of vehicles that can be serviced at one time. The bays are too small to service some of the county’s larger vehicles. Lift and other equipment have aged beyond the recommended useful life. Some improvements to the facility have been made in house, including improving the office areas and restrooms and moving the used oil collection tank outside. Fleet Maintenance staff recommends an addition to the backside of the existing Fleet Maintenance facility. Expand the facility with a 40'x80'x20' pre- engineered building (metal lean-to addition) that would house three large bays and a large stockroom. One bay would contain a 30,000-lb capacity heavy-duty 4-post lift with two 15,000-lb jacks; second bay would contain a 10,000-lb capacity 2-post asymmetric lift; third bay would be used as a drive-in bay with no lift equipment; fourth bay would be used as a stock/supply room. An existing portion of the back wall would be removed to connect the two buildings. • Expand the existing facility. The three existing bays are frequently full. There is potential to add to the rear of the existing building. Expanding the facility with additional larger bays and a larger stockroom would allow staff to accommodate the increased demand for vehicle service, improve efficiency and reduce wait times for departments waiting on vehicle repairs. •There may be opportunities for the County to partner with Harnett County Schools in the future on a new joint Fleet Maintenance Facility, which would allow for greater efficiencies and economies of scale through a collocated facility for both entities. Both of these options would require architectural Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Approved Capital Improvements Program Page 89 HCBOC 061923 Pg. 413 services to determine scope and cost. • Replace existing facility. Hire an architect to develop a building scope and cost estimate. •Replace only the lifts and other aging equipment. This option does not address the size of the bays or the need to increase the number of bays to service a growing fleet. •Finally, do nothing. If nothing is done, then none of the concerns mentioned above will be addressed. The project is currently on hold. The operating impact will be utility costs for gas, water, and electricity. Current Stage of Project Operating Impact Harnett County Schools -- Buies Creek Elementary School Replacement Future Replace the district’s second oldest remaining, 39,454-square-foot school, located at 340 Main Street, Buies Creek, with a new school to be located on a new site. Define Problem The main part of the 36,750-square-foot facility was built in 1948. A gym was added in 1957 and a media center in 2005. In addition to its age, the school has 205 students, below its rated capacity of 250. Mobile units provide additional classroom space. The existing site is 5.9 acres and is landlocked, so there is no room to expand the school on site. The Board of Education has deemed this project as Tier 2, meaning they would like to see it move forward in the next two to three years. Currently, no cost estimate has been obtained and the county does not have sufficient funds to replace the school. To fund this project, Harnett County will need to issue additional debt. The school system is requesting that this be a future project in the CIP. Construct a 62,000-square-foot custodial and grounds facility warehouse on the lot next to 1500 South Main Street, Lillington, to provide adequate space for custodial and grounds staff, supplies, and equipment. Harnett County Schools -- Custodial & Grounds Warehouse Replacement Future The current custodial and grounds facility is located at 703 South 8th Street, Lillington. The facility and land are part of the real property exchange among Harnett County, the Town of Lillington, and Harnett County Schools, which was approved on December 6, 2021. As part of the agreement, the current facility and site will transfer from Harnett County Schools to the Town of Lillington. Items from the current facility will be stored in County- owned warehouse space, which will be leased from the County by Harnett County Schools until a new warehouse facility is built. Construct a new custodial and grounds warehouse on land already owned by Harnett County Schools. This will free up the County-owned warehouse facility at 125 Alexander Drive, Lillington, and allow the County to use this space for other needs. Move forward with this project when a funding source has been identified. A feasibility study was done in August 2020 to determine building needs and costs. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 90 HCBOC 061923 Pg. 414 Construct a new 174,000-square-foot school to accommodate 1,200 students and to alleviate existing and projected overcrowding at Harnett Central and Overhills middle schools. Harnett County Schools -- Flatwoods Middle School Future Harnett Central Middle currently has 163 more students than its rated capacity, and the number of students is projected to increase by 273 in the next eight years. Though not yet over its rated capacity, Overhills Middle is projected to exceed its rated capacity by 16 students in the next eight years. Altogether, Harnett Central, Overhills, and Western Harnett middle schools are projected to add 206 students by the 2028-29 school year. These schools already have a combined 15 mobile units. Mobile units provide several challenges for effective instructions. They are more difficult to secure and less energy efficient. During drills, students must vacate the mobile units and enter the main part of the schools. The Board of Education has identified the new middle school as a Tier 1 project, meaning it is requested as soon as possible. An architect has developed a preliminary cost estimate using construction costs of similar schools in the region. A detailed cost study will be needed before funding could be considered. In addition, the preliminary cost estimate projects the school will cost $55 million, and Harnett County currently lacks the funding to move forward with this project. To fund this project, Harnett County will need to issue additional debt. Using lottery proceeds, a 100.7-acre site was purchased in October 2021 at a cost of $1,200,000. Define Problem Current Stage of Project Renovate Lafayette Elementary School, located at 108 Lafayette School Road, once a portion of students have moved to the new Northwest Harnett Elementary School. Harnett County Schools -- Lafayette Elementary School Renovation Future The 74,152-square-foot school was originally built in 1948 and was added onto in 1957. The latest major renovation occurred in 1992 after a fire destroyed parts of the school. A minor renovation was done in 2005. After a portion of students move to the new school, the Board of Education would like to renovate the school, possibly for additional uses, but the exact nature of the renovations has not been determined. The Board of Education has identified this as a Tier 2 project, meaning it is needed in the next two to three years. Define Problem Construct a new 305,250-square-foot high school to accommodate 1,850 students and alleviate existing and projected overcrowding at Overhills and Harnett Central high schools. Harnett County Schools -- New South Harnett Lillington/Highland High School Future Overhills High School currently has 318 more students than its rated capacity, and the number of students is projected to increase by 151 in the next eight years. Though not yet over its rated capacity, Harnett Central High School is projected to exceed its rated capacity by 246 students in the next eight years. Altogether, Harnett Central, Overhills, and Western Harnett high schools are projected to add 377 students by the 2028-29 school year. These schools already have a combined 27 mobile units. Mobile units provide several challenges for effective instructions. They are more difficult to secure and less energy efficient. During drills, students have to vacate the mobile units and enter the main part of the schools. The Board of Education has identified the new high school as a Tier 1 project, meaning it is requested as soon as possible. An architect has Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 91 HCBOC 061923 Pg. 415 developed a preliminary cost estimate using construction costs of similar schools in the region. A detailed cost study will be needed before funding could be considered. In addition, the preliminary cost estimate projects the school will cost $95 million and Harnett County currently lacks the funding to move forward with this project. In order to fund this project, Harnett County will need to issue additional debt. Construct a new transportation facility to replace the existing facility, located at 8 West Harnett Street, Lillington, to provide adequate space to service district busses and other vehicles. Harnett County Schools -- Transportation Maintenance Facility Replacement Future The existing transportation facility is wholly inadequate for the district’s needs. Built in 1953, the facility only has six bus bays (two were added in 1998), when 12 are needed. The existing site is not large enough to accommodate a new facility, so the project will involve land acquisition. Construct a new transportation facility when land and funds have been identified. The project will be debt funded. Define Problem Recommended Solution Project Description: Construct a 55-bed, 8,750-square-foot addition and recreation yard at the Harnett County Detention Center, located at 175 Bain St, Lillington, to continue to receive revenue from housing non-local inmates for other entities. Harnett County Sheriff -- Detention Center Housing Unit Addition Future The county’s detention center opened in 2009. The detention center’s core facilities and the building site were master planned to add three housing units in the future. For the last two years, the Harnett County Sheriff’s Office has submitted as a capital project the construction of one of the housing units. The stated intent of building the housing unit now is to provide secure detention for non-county inmates, such as federal and state prisoners, for which the county receives reimbursement at daily rates of $45 per day for state inmates and $60 for federal. The local jail population is increasing and, it is projected that by FY 2030 the county will no longer have capacity for non-county inmates. In the meantime, this funding source will decline each year as non-county inmates are displaced by local inmates. Because this funding source generates substantial revenue for the county--between $429,443 in FY 2016 and $1,205,967 in FY 2013--the Sheriff’s Office has proposed that building the housing unit will help ensure the county continues to receive this revenue. The Sheriff’s Office has also been encouraged by the US Marshal to house federal inmates. The revenue on the existing jail will decline as the county’s local inmates displace beds currently used for outside inmates. This revenue loss is inevitable. Whether the county builds an additional housing unit is a self-contained decision and has no effect on this revenue loss. The question is whether the new housing unit will generate sufficient revenue to pay the operating and capital costs of the new unit. The county is not in the financial position to build a housing unit that will not be needed for more than 10 years. This would tie up debt capacity that is needed for schools and other county needs. The federal government will not give any guarantees about its usage of the housing unit, leaving the county to assume the financial risk for debt and fixed operating costs. Simply, the risk far outweighs the reward. • Do nothing. If nothing is done, the county will need to begin planning a new jail to open in the early 2030s. In the meantime, the county will avoid the operating cost of the new pod, but will not have revenue to offset the capital cost of the pod in 11+ years. • Five scenarios were developed and based on assumptions about the mix of outside inmates and the occupancy rate of the housing unit. The Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Approved Capital Improvements Program Page 92 HCBOC 061923 Pg. 416 occupancy rate means of the number of beds available to house outside inmates, what percentage of them are actually used. In the past six years, the occupancy rate has been as low as 33% and as high as 95%. Often these rates are tied to federal policy and the relationship the county has with the US Marshal’s Office. During the Obama administration, the occupancy rates were lower than during the Trump administration. With a presidential election occurring in 2020, federal policy could change again, and in fact, could change two more times before the projected revenue is collected. Likewise, the current US Marshal, who has ties to Harnett County, could be replaced with someone with less interest in housing federal inmates here. If the housing unit is constructed, the county will lose (meaning spend more than the revenue generated) between $2.3 million and $7.2 million during the 10 year period, depending on the assumptions made. In the scenario supported by the Sheriff’s Office, the county would spend $3.6 million more than it takes in. • An argument can be made that if revenue covers operating cost, any excess can help offset the capital expense for a housing unit it will need in the future. In two of the scenarios, the housing unit would not cover the operating costs. In the scenario supported by the Sheriff’s Office, the county would generate $594,297 to cover debt service of $4.2M. There has been no change in this future project. If the housing unit project is approved, replacement of the intercom system and video surveillance system could be included as equipment costs and the requested generator could also be added to the project. Current Stage of Project Relation to Other Projects Construct a new 1,800-square-foot building at 175 Bain Street, Lillington, to relocate the crime scene processing bay and give the Sheriff’s Office additional evidence storage space. Harnett County Sheriff -- Evidence Storage & Crime Scene Processing Bay Future The amount of evidence the Sheriff’s Office is required to store is constantly increasing. The existing evidence room has reached capacity. The existing crime scene bay/vehicle processing garage is located next to the evidence storage room. By relocating the crime scene processing bay, the Sheriff’s Office could expand the existing evidence storage room into the processing bay. Additional shelving and an access door would also be needed in the evidence storage room A new building housing the crime scene bay would be constructed in a secure area behind the Detention Center. Construct a separate building for crime scene vehicle processing and expand the existing evidence storage area into the area currently used for vehicle processing. This is recommended as a future project since a site location needs to be identified and no cost estimate for site work was obtained. • Do nothing. If nothing is done, the evidence room will not be able to house all the evidence that is required to be stored. • Find offsite, less secure storage for evidence. • Construct a new building in a secure location and relocate the crime scene processing bay. Expand the existing evidence room in the former processing bay. Define Problem Recommended Solution Alternatives Purchase and install a 1,000 KW generator at the Harnett County Sheriff’s Office and Detention Center, located at 175 Bain St, Lillington to provide sufficient backup power to run the building systems, including HVAC. Harnett County Sheriff -- Generator Purchase and Installation Future Harnett County FY 2024-2030 Approved Capital Improvements Program Page 93 HCBOC 061923 Pg. 417 The existing 400 KW generator runs only the 911 Center fully. It operates life and safety equipment in the Sheriff’s Office and Detention Center, but does not run the heating and air conditioning systems. When the Detention Center loses power, humidity levels rise in the housing units, sometimes to the point where the fire alarm is activated. After power is restored, it may take several hours to reduce humidity levels. Even if power is off only for a short time, the HVAC systems returns to default systems and maintenance staff has to reset them. The state requires the jail to have a plan for moving inmates to other facilities if the power loss is for a sustained period of time and temperatures dip below 68 degrees in the winter and rise above 85 degrees in the summer. To date, no inmates have been moved for this issue. The Manager recommends evaluating the purchase of the second generator before moving ahead with this project. • Do nothing. If nothing is done, the Detention Center will continue to see problems with the HVAC system not running during periods power is off. Humidity levels and the reset of the HVAC system to default controls will continue to present operational challenges. • Purchase a larger, 1,000 KW generator to run all systems in the Detention Center, Sheriff’s Office, and 911 Center. The Sheriff’s Office has obtained a quote for purchase and installation of the generator, at a cost of $385,960. • Purchase a second, smaller generator. Purchasing a second generator to run the HVAC system would resolve the issue. A second generator would be much less costly and likely less to install. A second generator would also provide redundancy in case one of the generator fails. The only down Define Problem Recommended Solution Alternatives side would be that maintaining a second generator would be slightly more costly, estimated at around $550 per year. Current Stage of Project The Sheriff’s Office received a quote from Dewberry Engineers in September 2021 for a study to determine the necessary upgrades for the addition of a whole building generator and replacement of the main switchgear. The study will document existing utility service loads to determine the generator capacity required to support the entire facility, and any electrical system modifications (ATS’s, distribution equipment, etc.) required to make the upgrades. As part of the study a construction cost analysis will be performed, and the resulting cost estimate report will be provided to the owner at the end of the study. The study was received from Dewberry Engineers on September 26, 2022. The study outlines the costs and options in purchasing a generator to operate the total facility, installing an automatic transfer switch and retrofit existing “MDP” switchboard. The study did not outline the costs to purchase a second generator. Relation to Other Projects If the housing unit project is approved, the generator could be purchased as part of that project. It would add approximately $30,000 per year in debt service costs. Operating Impact The Sheriff’s Office is relying on a 10-year-old generator, which still does not supply back up power for the entire facility. The present generator does not provide back-up to the Sheriff’s offices, only emergency lighting. The 911 Center is fully on the generator for back-up power. Replace existing Avgas and JetA tanks, located at 615 Airport Road, Erwin, NC, to increase fuel capacity and provide a safer working environment for employees. Harnett Regional Jetport (HRJ) -- Fuel Tank Replacement Future There are several safety issues with the current fuel tanks and a need to increase storing capabilities. The Avgas tank cannot bottom load a fuel truck which creates a tremendous liability and hazard for County employees. Due to the age of the Avgas tank, the tank does not have the capability to bottom load a fuel truck like the JetA fuel farm. A hose to bottom load has been installed, but there are still several inadequacies: the Avgas fuel pump Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 94 HCBOC 061923 Pg. 418 does not have adequate pressure to bottom load a truck; it is not equipped with a filter system for bottom loading; and a meter is not present to track the number of gallons pumped out of the tank. These inadequacies require Jetport staff members to climb on top of the Avgas truck to “top load.” There are several hazards that come with this type of refueling trucks: employees are exposed to (leaded) Avgas fumes; employees or objects can fall into the manhole; employees are more susceptible to falling or twisting their ankles while climbing on and off the truck ladder; and splash loading can cause static electricity resulting in sparks and combustion of fuels. The current size of the Avgas tank is 10,000 gallons, with 10% of unusable space. Typically, a transport truck can carry 8500 gallons, which means the Jetport must get down to 500 gallons of Avgas in the tank to receive a truck load of fuel. If too much fuel is in the tank, there is an increased chance of overflowing the tank, which creates an environmental and employee hazard. A 12,000-gallon Avgas tank would be a better fit for the Jetport. In addition to needing a larger capacity Avgas tank, it should be outfitted with a ladder and walking deck so linemen can measure the fuel in the tank. The following issues were discovered by Titan Aviation Fuels when their Quality Assurance Officer completed a site study: 1. Avgas truck continues to being top loaded. This is a safety hazard due to static electricity discharge, an employee (or other objects) falling into the manhole during fueling, fumes being inhaled by employees, and climbing on/off the top of the fuel truck is a safety hazard (due to the ladder, and the cumbersome hose). 2. Neither tank nor old Avgas truck is equipped with the required skully system. NFPA 407. 3. The loading rack shall be equipped with an automatic shutdown system that stops the tank loading operation when the fuel servicing vehicle tank is full. 4. All fuel servicing tank vehicle primary shutdown systems shall be compatible with the system utilized at the loading rack. 5. The automatic secondary shutoff control shall not be used for normal filling control. 6. The JetA fuel farm storage tanks do not appear to be equipped with a “fire valve (outlet valve)” that is a fusible device that causes the valve to close automatically in case of fire in accordance. Recommend installation to be in compliance with NFPA 30/407. 7. System is not equipped with any type of vapor recovery system. 8. Overpressure/Vacuum Protection. Tanks and equipment shall have independent venting for overpressure or vacuum conditions that could occur from malfunction of the vapor recovery or vapor processing system. 9. The emergency shutdown switch for the JetA farm is currently wired from the building to the deadman control. The offload switch is wired directly to the pump with NO Deadman. Need to hire a 3rd party maintenance company to correct. This is a high priority item due to safety hazard. 10. Neither the JetA tank nor Avgas tank are equipped with a high-level shutoff. This prevents overflow of the fuel being pumped into the tanks. 11. The quarterly water defense checks need to be performed and properly records on quarterly form 12. There is a strong possibility that transport exhaust gases can come into contact with product vapor gases when receiving Avgas during offload at the current location of the transport pump. Safety hazard. (Reason to move location of Avgas tank away from buildings). 13. The off-loading point for the JetA tank needs to have a spring-loaded valve. Current valve has had the spring removed. (Example: someone could push the end of a broom stick through the pipe to open the valve causing a loss of 12,000 gallons of JetA). Environmental hazard. Once the Jetport Master Plan is complete and fuel tank recommendations have been made, move forward with this project when a funding source has been identified. • Do nothing. As the airport continues to grow, the Jetport will sell more fuel. The current refueling process increases the chances of an employee getting injured on the job. • Repair the tanks. This will minimize the environmental risks but does not minimize the hazards of on-the-job injuries with the Avgas tank not having the capability of bottom loading a truck. Four years ago, the pump was assessed by Campbell Oil and determined that the pump and style of the tank would not allow bottom loading. Tank replacement was the only solution. • Remove old tanks and find a new, remote location to install a new 12,000 Avgas tank and a new 12,000-gallon JetA tank. Recommended Solution Alternatives Harnett County FY 2024-2030 Approved Capital Improvements Program Page 95 HCBOC 061923 Pg. 419 Construct three-unit corporate box hangars, located at 615 Airport Road, Erwin, NC, to provide adequate space to store larger aircrafts used by many businesses. Harnett Regional Jetport (HRJ) -- Hangar Development Future Currently, HRJ owns one out of the seven enclosed hangars located at the jetport. Annual ground leases for privately owned hangars generate less than $7,500. Additionally, like the other 61 general aviation airports across the state, Harnett Regional Jetport has a serious deficiency in usable hangar space at and on the airfield. Demand far outweighs capacity. Consequently, HRJ staff records indicate there is a waiting list of 44 aircraft owners requesting hangar space and weekly space inquiries are the norm. Phase 1 of hangar development will construct three corporate box-style 65x60 square-foot hangars and the required apron access infrastructure to allow aircraft to gain access to the apron air operations area. Leasing the three hangars at $40 per square-foot could reasonably generate $4,680+ per month or $56,160 per year, dependent upon negotiated lease price. In addition, property taxes for aircraft stored within each hangar could add $5,000+ per year, dependent upon the aircrafts’ type, age, and condition. Move forward with this project once the Master Plan is complete. • Do nothing. By not constructing hangars, the county will lose revenue generated by lease payments, aeronautical revenue and other related economic activities including the direct, indirect and induced economic impacts associated with additional aircraft at HRJ. • Construct a three-unit hangar to address the increasing demands in storage space while generating revenue for the jetport and county, as well as the positive economic impact on the surrounding community. •Implement Master Plan recommendations. Harnett County is finalizing the Jetport’s Master Plan, and the location and number of hangars will be determined once the Master Plan is complete. Define Problem Recommended Solution Alternatives Current Stage of Project Purchase a mobile medical unit at the Harnett County Health Department located at 307 W Cornelius-Harnett Blvd, Lillington. Health -- Mobile Medical Unit Future A need for increased access to healthcare for underserved populations is a current problem in Harnett County. The proposed use of federal AA 546 funds is to purchase a mobile medical unit. The unit will expand Harnett County Health Department’s communicable disease surveillance, detection, control, and prevention capacity. A mobile medical unit will have the ability to reach community members to provide immunizations, communicable disease testing and care, well care prevention exams, and education. According to the NC Institute of Medicine (NCIOM), Harnett County has a poverty rate of 15.6% and an uninsured adult rate of 17.9%. This places Harnett County residents at an increased risk of health disparities and disease due to a lack of access to care. Using federal AA 546 funds, purchase a mobile medical unit in FY 2023. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Approved Capital Improvements Program Page 96 HCBOC 061923 Pg. 420 • Increase public transportation to all rural areas of our county and make it more accessible. • Establish more clinical sites or recruit more primary care providers to provide communicable disease care for uninsured adults and children. • Do nothing. Let federal funds expire and not purchase a mobile medical unit. • Use federal AA 546 funds to purchase a mobile medical unit. The mobile until must be purchased and delivered by 5/31/2022. Federal funds will expire after this date. Increased operating costs will include routine vehicle maintenance, mobile medical supplies, insurance, and fuel costs. Current Stage of Project Operating Impact Acquire software to upgrade and standardize all HVAC controls in buildings on the main Lillington campus. HVAC Control Upgrades and Standardization in Multiple Locations Future Existing HVAC controls vary from building to building. Some systems are out-of-date and are not operating on secure platforms. The Facilities Department must maintain the different systems. The construction of the Harnett Resource Center and Library and the replacement of the chiller at the Development Services/IT Building and cooling towers at the courthouse have allowed the purchase of a standard control system for these buildings. With time to evaluate these systems, staff will be in a better position to recommend a standardized system. • Do nothing: Without standardizing controls, systems will continue to be out of date, operate on non-secure platforms, and require Facilities staff knowledge of multiple systems. In some cases, the existing systems do not allow the most efficient control of HVAC systems. In addition to having to learn multiple systems, staff cannot always make changes without going through the vendor. • Standardize the controls of the Harnett Resource Center and Library. Use this as a starting point for how existing buildings can be standardized in the future. The project is currently on hold. The project will provide cost savings on utilities. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Continue to develop the remaining 800 acres of Anderson Creek Park, located at 1491 Nursery Rd, Lillington, as a large passive recreation park. The remaining elements to be constructed include equestrian trails, additional walking trails, additional parking, additional picnic shelters, another playground, interpretive signage, and a staff building. Utilizing a state grant, the county has already developed 200 acres, including a roadway, disc golf, picnic shelter, playground, three miles of walking trails, nature education, and a pond overlook. Parks & Recreation -- Anderson Creek Park Development (Future Phases) Future Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 97 HCBOC 061923 Pg. 421 The county purchased this tract from Harnett Forward Together Committee (HFTC) and is paying itself back through recreation fees collected in the area. The deed contained a restriction that part of the tract must be used for a park. Fifty acres of the site has been reserved for a future school site and NC Forestry may locate here as well. The size of the park is conducive to constructing a regional park that will attract visitors from surrounding counties and could be an economic development driver. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters, 88th in playgrounds, and 51st in trail miles (this high only because of Raven Rock State Park). In 2009 a master plan of the park was developed calling for the existing and future amenities. It is recommended to acquire cost estimates and planning documentation for the development of equestrian trails and other facilities. Currently, the county lacks funding to move ahead with the full future phase of the project. Until that is addressed, we should continue to make improvements using the park fund. • Do nothing. If nothing is done, the county will continue to operate the park as is, but it will likely not have the regional draw that would generate economic development. • Fund improvements incrementally through the parks fund. This approach will avoid the necessity of applying for grant funds, but it will take a long time to complete the amenities identified for this park, especially considering the numerous other parks currently in development in the county. • Apply for PARTF funding from the state for a 50% match. The option provides the most resources, but may not be the best use of PARTF, as there are higher priorities for constructing parks (this is 7 out of 10 for the department). Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Recommended Solution Alternatives Relation to Other Projects Develop a park at the site of the old Boone Trail School, located at 8500 Old Highway 421, Lillington, that was destroyed by fire in May 2019. An initial concept plan developed with input from the community included a renovated entryway monument, memorial walkway, amphitheater, basketball court, picnic shelter, restroom facility, and walking trail. Parks & Recreation -- Boone Trail Park Development (Future Phases) Future Harnett County owns 13.5 acres where the old Boone Trail School was located before being destroyed by fire. Of that amount, 6.25 acres have already been developed into the Boone Trail Community Center & Library and include active park amenities. The community would like the remaining portion of the property developed into a park. The burned building was demolished in September 2019. The additional land will increase the park acreage per citizen of Harnett County. The planned amphitheater will be the first for Harnett County Parks & Recreation. The amphitheater will also increase the programming opportunities within the department. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters and 79th in athletic courts. Define Problem Recommended Solution Harnett County FY 2024-2030 Approved Capital Improvements Program Page 98 HCBOC 061923 Pg. 422 Using Parks Fund to build the park over multiple phases is recommended. Preliminary discussions with the community have taken place and there is interest in community-driven fundraising efforts to offset some of the costs of the park or to provide additional amenities not included in the County’s scope. No cost estimate has been obtained to construct all amenities. • Do nothing. This option fails to address the community’s interest in seeing the old school site repurposed for community needs. • Renovate the old school that was preserved during the school renovation and save the park development for future development. Again this fails to address the community’s interest. • Construct the amenities listed above with proceeds from the Parks Fund in phases as funds are available. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. The park would be adjacent to the Boone Trail Community Center and Library, which opened in the spring of 2017. Alternatives Relation to Other Projects Construct a new driveway from NC 210 into Neills Creek Park, located at 3885 Neill's Creek Road, Angier. The new driveway would alleviate the need to use the Harnett Central High School driveway. NC Department of Transportation also requires the construction of a turning lane. This driveway and parking lot would connect the high school and Harnett Central Middle School fields and allow for Parks and Recreation to program both areas. Parks & Recreation -- Neills Creek Park Roadway Construction Future The existing entrance to Neills Creek Park is through the main entrance to Harnett Central High School. Because of access through school property, the park cannot be used during school hours. In addition, park users must drive around to the back of the school to enter the park. This driveway leads to a small parking lot located in the foul ball zone for the softball fields. The only parking for the current park is in close proximity of the high school softball field and the men’s softball field. The parking location provides little-to-no protection from foul balls, leaving park users to park at their own risk. Users and spectators can park in the school parking lots but doing so requires a significant walk to the fields. The county recently expanded Neills Creek Park to include the two ballfields, a multiuse field, and relocated tennis courts at the middle school. The existing entrance does not serve these areas. Two cost estimates were received in 2016 and 2019, but they differed greatly in estimated costs. The adjacent property has recently been sold and is being developed as multi-family housing. Parks and Recreation and Development Services have started conversations with the developer to partner on the turning lane or piggyback on their entrance road. A feasibility study and cost estimate will be required before this project can move forward. • Do nothing. If nothing is done, park users will continue to use the existing driveway through school property, which does not give access to the expanded facilities recently constructed by the county and limits usage of the park to non-school hours. • Only install directional signage to inform users of other middle school parking and facilities. This option fails to address the lack of connection between parking and the middle school fields. • Construct a DOT-required turning lane on NC 210, a new entrance into the park, and a parking lot that is more accessible to all park amenities. Define Problem Recommended Solution Alternatives Purchase a bookmobile to provide library services to underserved areas of Harnett County. Public Library -- Mobile Outreach Vehicle Future Define Problem Harnett County FY 2024-2030 Approved Capital Improvements Program Page 99 HCBOC 061923 Pg. 423 The 2018-23 Harnett County Library Master Plan found that, as of the 2010 Census, 55.9% of the county’s population resides in rural area and 16.4% live below the poverty line. The more recent American Communities Survey shows the poverty rate is 12.8% and that 81% of the county’s population lives outside a municipality. The county’s population in the unincorporated area continues to grow faster than the population in its municipalities (between 2010 and 2018, the towns’ population grew 8% while the unincorporated area grew 19%). Given these demographics, it is reasonable to assume that transportation to library services may be challenging for many residents. One objective of Harnett Public Libraries is to provide literacy and lifelong learning opportunities to community members of all ages in Harnett County. The department is unable to realize this objective fully without additional facilities or mobile library services. The Public Libraries Director is recommending that more research be done on the size and features of a mobile outreach vehicle before moving forward with requesting the purchase. She plans to form a planning team to study: • Preferred mobile outreach vehicle size, feature configuration, and adaptability based on community need • Targeted audiences and users • Potential partners • Bookmobile routes and stops • Maintenance costs based on bookmobile model and size • Mileage costs based on routes and fuel efficiency • Staffing needs based on routes, expected number of patrons per stop, bookmobile size and capacity • Collection needs and costs based on bookmobile capacity • Technology needs and costs based on bookmobile capacity Her informal study will involve public surveys, GIS spatial analytic research, bookmobile showroom tour, vendor consults, and discussions with library directors running successful bookmobile programs. The Public Libraries Director believes the study can be conducted in-house at no additional cost to the county. • Build public libraries in closer proximity to the more remote areas of Harnett County. Purchasing land and building new library facilities would be a stable, long-term solution to meeting the needs of underserved citizens. This option however will be costly and will require a formal feasibility study and extensive planning. • Purchase self-service library kiosks to be placed in underserved communities to provide library materials. The cost of a kiosk is about $125,000. Buildings would need to be purchased or leased to permanently house the kiosks. Kiosks do not offer a solution to underserved communities’ need for programming or access to public computers. • Provide mobile library services in remote areas. One method for accomplishing this is by purchasing a bookmobile whereby materials, programs, technology, and internet access could be delivered to community members in non-traditional settings who may not be within reasonable driving distance to a public library. • Do nothing and allow residents living in remote areas of Harnett County to continue to be underserved. The library outreach team has been established. Meetings began September 2021. Goals include identifying barriers to library services, community partners, and service stops. With this information the team will design monthly bookmobile routes that will bring services and programs to underserved areas of the community in a timely, efficient, and economical fashion. If approved by County Administration to move forward, library staff will apply for a LSTA project grant of $100,000 to help offset the cost of the vehicle. Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Approved Capital Improvements Program Page 100 HCBOC 061923 Pg. 424 Install and implement RFID technology and equipment at the Harnett County Public Library Branches located at Angier Public Library at 28 N Raleigh Street, Angier; Boone Trail Public Library at 8500 Old US Hwy 421, Lillington; Coats Public Library at 29 E Main Street, Coats; Dunn Public Library at 110 E Divine Street, Dunn; and Erwin Public Library at 110 W F Street, Erwin, to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. Public Library -- Radio Frequency Identification (RFID) Installation in Branches Future During FY 2021-22, the Harnett County Public Library System branches hosted 715 in-house programs with 8,323 attendees. The changing role of public libraries, coupled with an increased number of citizens seeking community-based programming, constitutes a shift in focus from service desk transactions to hands-on training, programming, and other staff-hosted learning opportunities. Patron registration for programs fills up quickly resulting in long waitlists and the unfortunate practice of denying services. Increasing the number of programs would require additional staff time. Library staff designated to planning and implementing programs are currently maximizing their time and efforts to meet growing programming needs. This quite often results in their need to work on scheduled days off and accrue compensatory time. Without additional staff, the library will not be able to keep up with increasing need and demand for additional programs. The limited number of circulation staff employees often results in longer wait times for patrons with reference questions or customers requesting assistance with computer related issues, public office equipment and the print management station. This often leads to customer and staff frustration. In FY 2019-2020, the Main Branch of the Harnett County Public Library System, located at 455 McKinney Pkwy, Lillington, implemented RFID by adding RFID-enabled self-checkout machines, staff workstations, and security gates. These updates have been widely successful for patrons and staff but have created a disconnect in services and procedures between the RFID-enabled main library and the other library branches. Implementing RFID and self-checkout technology is recommended over other alternative solutions because of long term cost-savings. RFID technology will free up staff time typically spent performing circulation duties including item check-in and check-out, holds placement and pick-up, patron account maintenance, and collection management. Staff time will be re-utilized to plan and implement quality programming, assists with information & technology needs, and deliver quality customer service. Other benefits of RFID implementation: • Enhanced customer experience with self-service payment and self-service interface options • Improved circulation efficiency with multi-item check-in and processing • Improved the accuracy of the catalog with RFID inventory control features • Improved the reliability of item security using RFID security gates • Allows for patron privacy when checking items out • Creates consistency in services and procedures between the Main library and library branches • Hire additional staff at library branches to meet the demand for additional programming and patron assistance. • Implement Radio Frequency Identification (RFID) and self-checkout technology which will allow staff time to plan and implement additional programs. Additionally, staff will be able to focus less attention on circulation checkout and more attention on solving users' more complex information and technology needs. Estimated one time cost of installing RFID equipment and tagging existing collection is $180,000. Ongoing costs includes annual licenses and tags for new materials added to the collection; the annual total is estimated to be $13,500. • Do nothing and continue to frustrate and disappoint Harnett County citizens that are denied participation in library hosted programs and less than adequate customer service at library branches. In FY 2019-2020, the Main Branch of the Harnett County Public Library System, located at 455 McKinney Pkwy, Lillington, implemented RFID by adding RFID-enabled self-checkout machines, staff workstations, and security gates. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2024-2030 Approved Capital Improvements Program Page 101 HCBOC 061923 Pg. 425 There will be increased costs for annual licenses and RFID tags. Operating Impact Expand public library services to residents of western Harnett by renovating an existing building owned by the county or constructing a new facility. Public Library -- Western Harnett Service Expansion Future The 2018-2023 Harnett County Library Master Plan found that the 48,000 residents of western Harnett do not have adequate public library service. Public libraries provide important services that foster economic development, student achievement, and cultural enrichment. Options for addressing this need include renovating an existing 2,000-to-5,000-square-foot building or constructing a new 8,000-to-10,000-square-foot building in an area accessible to western Harnett residents. The county will evaluate these options and, when ready to proceed, conduct a feasibility study to develop reliable cost estimates. Continue to study the needs of Western Harnett. When a possible solution is identified, conduct a feasibility study to determine scope, cost, and possible funding models and options. Define Problem Recommended Solution Harnett County FY 2024-2030 Approved Capital Improvements Program Page 102 HCBOC 061923 Pg. 426 Attachment 4 HCBOC 061923 Pg. 427 HCBOC 061923 Pg. 428 HCBOC 061923 Pg. 429 HCBOC 061923 Pg. 430 HCBOC 061923 Pg. 431 HCBOC 061923 Pg. 432 HCBOC 061923 Pg. 433 Attachment 5HCBOC 061923 Pg. 434 HCBOC 061923 Pg. 435 HCBOC 061923 Pg. 436 HCBOC 061923 Pg. 437 HCBOC 061923 Pg. 438 Ha rnett County Board of Commissioners Work Session Minutes June 13, 2023 Page 1 of 5 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session June 13, 2023 The Harnett County Board of Commissioners met in work session on Tuesday, June 13, 2023 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: William Morris, Vice Chairman Barbara McKoy, Commissioner W. Brooks Matthews, Commissioner Lewis W. Weatherspoon, Commissioner Member absent: Matthew B. Nicol, Chairman Staff present: Dwight Snow, County Attorney Brent Trout, County Manager Kimberly Honeycutt, Finance Officer Melissa Capps, County Clerk Vice Chairman Morris called the Harnett County Board of Commissioners meeting to order at 9:00 am. Vice Chairman Morris led the Pledge of Allegiance and invocation. The following agenda was before the Board of Commissioners: 1.Call to order – Chairman Matt Nicol 2.Pledge of Allegiance and Invocation –Vice Chairman Morris 3.Discuss a request from JCPC for permission to submit county plan program agreements for the NC Department of Public Safety, Juvenile Crime Prevention Council programs for FY2023-2024; Kimberly Whitted, Juvenile Crime Prevention Council 4.Discuss a request to consider and approve the North Carolina Department of Transportation (NCDOT) FY2021 5307 CARES Act grant agreement in the amount of $185,167; Barry Blevins, General Services Director 5.Discuss a Resolution requesting NCDOT add Braddock Drive, Vistas Court and Keller Court in The Vistas to the State’s Secondary Road System; Jay Sikes, Development Services Assistant Director/ Manager of Planning Services 6.Discuss Unified Development Ordinance Use Table; Mark Locklear, Development Services Director Item 4Aii HCBOC 061923 Pg. 439 Harnett County Board of Commissioners Work Session Minutes June 13, 2023 Page 2 of 5 7. Discuss a Resolution to Direct the Expenditure of Opioid Settlement Funds; Christopher Appel, Senior Staff Attorney 8. Discuss a request for Northwest Water and Sewer District abandonment of an easement; Christopher Appel, Senior Staff Attorney 9. Discuss extending hangar lease agreement for Piper GT, LLC; Christopher Appel, Senior Staff Attorney 10. Discuss the appointment of Angie Stewart to the SEDC Board; Brent Trout, County Manager 11. Discuss Memorandum of Understanding with I-95/I-40 Crossroads of America Economic Development Alliance; Brent Trout, County Manager 12. Discuss the Capital Project Ordinance Amendment to the General Obligation Bond; Kimberly Honeycutt, Finance Officer 13. Discuss a request for approval of the sale of County owned vacant real property tract composed of approximately 13 acres located on Lawrence Road; Dwight Snow, County Attorney 14. Review applications to serve on Boards and Committees. 15. County Manager’s Report – Brent Trout, County Manager • June 19, 2023 Regular Meeting Agenda Review • Upcoming meetings and invitations 16. Closed Session 17. Adjourn Brent Trout, County Manager requested Item 10. Discuss the appointment of Angie Stewart to the SEDC Board be pulled and stated we will bring it back at another time. Commissioner Weatherspoon requested Item 14. Review of applications to serve on Boards and Committees be removed and placed on the second work session in July, as he has not had an opportunity to reach out to Mr. Jeffries. Commissioner Matthews made a motion to approve the agenda as amended. The motion was seconded by Commissioner Weatherspoon and carried unanimously. Kimberly Whitted, Juvenile Crime Prevention Council, reviewed the Juvenile Crime Prevention Council Harnett County Plan for FY 2023-2024 and reviewed the following Funding Recommendations: Having advertised a Request for Proposals (RFP) for these needed services for a minimum of thirty (30) days, the JCPC has screened the submitted proposals and has determined which proposals best meet the advertised needed services. As required by statute, the JCPC recommends allocation of the NC Department of Public, Division of Juvenile Justice and Delinquency Prevention funds to the following programs in the amounts specified below for the upcoming fiscal year: 1. Harnett County Juvenile Restitution/Community Service Program - $97,500 2. Harnett County Sheriff’s Department PAL Program - $65,000 3. Harnett County Teen Court and At -Risk Youth Development - $50,545 HCBOC 061923 Pg. 440 Harnett County Board of Commissioners Work Session Minutes June 13, 2023 Page 3 of 5 4. Police Action League Academic Career Readiness and School Kids in Power (SKiP) – $102,000 The JCPC further recommends that the following amount be allocated for the administrative costs of the Council for fiscal year 23-24: $5,000. The JCPC makes the following additional recommendations to (or brings the following to the attention of) the Commissioners of Harnett County: 1. Each year the amounts for funding increase although our allocation from the state of North Carolina remains the same at $320,045. 2. There is a greater need for additional funding to be matched by Harnett County to continue funding programs at the level they require to provide services. 3. The program providers, the Harnett County JCPC, and the Commissioners of Harnett County need to start talking about budgets earlier than in the past to make timely decisions for the funding year. 4. The Harnett County JCPC will work to advertise the Request for Proposals (RFPs) earlier in the calendar year to assist with this process. Consensus of the Board was to place this item on the next consent agenda. Barry Blevins, General Services Director, reviewed a request for the Board of Commissioners to consider and approve the North Carolina Department of Transportation (NCDOT) FY2021 5307 CARES Act grant agreement in the amount of $185,167. This requires NO ($0.00) local match. The grant provides funding for operating services during and due to the COVID-19 public health emergency. Consensus of the Board was to place this item on the next consent agenda. Jay Sikes, Development Services Assistant Director/ Manager of Planning Services, reviewed a Resolution requesting NCDOT add Braddock Drive, Vistas Court and Keller Court in The Vistas to the State’s Secondary Road System. Consensus of the Board was to place this item on the next consent agenda. Mark Locklear, Development Services Director, reviewed information related to the Unified Development Ordinance Use Table. Article V. Use Regulations; Section 1.0 Use Types & Regulations; 1.1 General Applicability currently reads “Any use not specifically designated as either a permitted or Special Use in a zoning district is prohibited. Uses not listed may be included by fo llowing the amendment process described elsewhere in this Ordinance.” Proposed Language: Any use not specifically designated as either a permitted or Special Use in a zoning district or the use appears to fit into two or more categories, the proposed use may be classified the same as the most similar use listed. In utilizing this type of classification method, the Zoning Administrator shall utilize the follo wing factors : types of activities that will occur, types of equipment, and processes that will be used; density; intensity of development; building and site arrangement; environmental effects; anticipated traffic amount, parking demands; noise; light; vibration; odor; hours of operation; frequency, number, and existence of residents, customers, or HCBOC 061923 Pg. 441 Harnett County Board of Commissioners Work Session Minutes June 13, 2023 Page 4 of 5 emplo yees; and impacts on adjacent structures, uses, or lands created by the proposed use. is prohibited. Uses not listed or classified as a similar use may be included by following the amendment process described elsewhere in this Ordinance. Staff will bring back a text amendment at a later date for the Board of Commissioners consideration. Christopher Appel, Senior Staff Attorney, reviewed a Resolution to Direct the Expenditure of Opioid Settlement Funds. The Resolution, if approved, will authorize the County to expend funds in the amount not to exceed $215,000 from July 1, 2023 through June 30, 2025 for the purposes of implementing addiction treatment for incarcerated persons by hiring a Clinical Social Worker as part of the Medications for Opioid Use Disorder ("MOUD") program at the Harnett County Jail. Attorney Appel noted that subsection g was added to the draft resolution. Consensus of the Board was to place this item on the next consent agenda. Attorney Appel reviewed a request regarding the North West Water and Sewer District of Harnett County for approval of an Abandonment of Easement between KLLB AIV, LLC, Lennar Carolinas, LLC and North West Water and Sewer District of Harnett County. Consensus of the Board was to place this item as an individual action item on the next agenda. The Board will adjourn once the regular meeting items are completed, convene as the Governing Board to the North West Water and Sewer District of Harnett County to consider the item. Attorney Appel also reviewed a request to renew the hangar lease agreement with Piper GT, LLC for an additional year. Tenant has been in good standing with the Jetport and is eligible to extend the lease. Term will be from July 1, 2023 - June 30, 2024. The fees will continue to be paid at the rate of $375.00 per month. Consensus of the Board was to place this item on the next consent agenda Mr. Trout reviewed the terms of Memorandum of Understanding with I -95/I-40 Crossroads of America Economic Development Alliance. Consensus of the Board was to place this item on the next consent agenda. Kimberly Honeycutt, Finance Officer, reviewed amendments to the Capital Project Ordinance for the General Obligation Bond Series 2021 and General Obligation Bond Series 2017. Consensus of the Board was to place this item on the next consent agenda. Ms. Honeycutt also shared information regarding School Renovation and Upgrade Project GOB17 Capital Project Ordinance. Consensus of the Board was to bring it back after receiving updated pricing information from the school system. Dwight Snow, County Attorney, reviewed a request for final approval of sale of County owned vacant real property tract composed of approximately 13-acres located on Lawrence Road in Upper Little River Township to Holliespines, LLC fo r the purchase price of $78,880.00 plus the Notice to Sell publication cost of $263.62. Consensus of the Board was to place this item on the next consent agenda. HCBOC 061923 Pg. 442 Harnett County Board of Commissioners Work Session Minutes June 13, 2023 Page 5 of 5 Mr. Trout shared information regarding items that came in after the deadline for the agenda that he would like to include under new business on the June 19, 2023 meeting agenda. The items included: • A fireworks application from Pyro Shows East Coast for a fireworks shoot for Carolina Lakes on July 3, 2023 this display is scheduled for 9:15 p.m. Pyro Shows East Coast meets all requirements and has met fire code compliance for the events. • Affinity Care NC, Inc FY 23-24 contract. Affinity Care NC, Inc. provides staffing for the in-home aide program for the Aging Department as well as nursing assessments for the CAP Program. • NCAPHA FY 23 -24 contract. NCAPHA provides contract staffing for the Health and Aging Departments in various capacities. • Amendment to the Salary Grade Table Consensus of the Board was to place those items on the next agenda. Commissioner Matthews made a motion to adjourn at 10:03 am. The motion was seconded by Commissioner Weatherspoon and carried unanimously. ____________________________________ ___________________________________ William H. Morris, Vice Chairman Melissa D. Capps, Clerk HCBOC 061923 Pg. 443 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS \2023\061923\4B.1 JCPC Agenda Form.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: June 19, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: NC Department of Public Safety, Juvenile Crime Prevention Council programs for FY2023-2024 REQUESTED BY: Kimberly Whitted, Juvenile Crime Prevention Council REQUEST: JCPC requests permission to submit county plan program agreements for the NC Department of Public Safety, Juvenile Crime Prevention Council programs for FY2023-2024. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4B HCBOC 061923 Pg. 444 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS \2023\061923\4B.1 JCPC Agenda Form.docx Page 2 of 2 HCBOC 061923 Pg. 445 Juvenile Crime Prevention Council County Plan Harnett County For FY 2023-2024 Table of Contents I.Executive Summary II.County Funding Plan III.Juvenile Crime Prevention Council Organization IV.County Risk, Needs and YASI Assessment Summary V.County Juvenile Crime Prevention Council Request for Proposals VI.Funding Decisions Summary VII.Funded Programs Program Enhancement Plan (PEP) OR, add brief program description for any program without a PEP. Attachments: •Funded Program Agreements for 2023-24 •Approved Meeting Minutes HCBOC 061923 Pg. 446 Executive Summary The Harnett County Juvenile Crime Prevention Council (JCPC), in fulfillment of the duties and responsibilities as set forth in the General Statutes of the State of North Carolina, has reviewed and updated this County Plan for FY 2023-2024. In 2019, House Bill 593 passed which approved an optional 1 or 2-year funding cycle for DPS JCPC funds, which is determined locally by each JCPC statewide. Also included in the HB was Raise the Age in N.C. which directs 16 & 17 years old from District Court to Juvenile Court. In order to see any new possible trends in juvenile justice data (now serving 16 & 17 year old) and to plan programming in the community accordingly, the Harnett County JCPC approved a 1-year funding cycle. Data continues to be monitored by the JCPC annually which provides direction to which funding cycle is most beneficial to the community and Council. The JCPC has identified the issues and factors which have an influence and impact upon vulnerable youth, at-risk youth, delinquent youth, and their families in Harnett County. Further, the JCPC has identified the strategies and services most likely to reduce/prevent delinquent behavior. Monitoring and Evaluation: Each program funded in the past fiscal year by the JCPC has been monitored by the JCPC Monitoring Committee and programs were found in full compliance with DPS JCPC Policy and within the operating parameters of their budget and, providing the services as described in their program agreement. The monitoring results and program outcome evaluations were considered in making funding allocation decisions. The JCPC will continue to conduct annual implementation monitoring of its funded programs. Priorities for Funding: Through a review of risk & needs assessment data, the Youth Assessment Screening Inventory (YASI) data and a community resource assessment, the JCPC has determined that the following services are needed to reduce/prevent delinquency in Harnett County. 1. Parent/Family Skill Building 2. Interpersonal Skill Building 3. Vocational Skills 4. Tutoring/Academic Enhancement 5. Mediation/Conflict Resolution 6. Restitution/Community Service 7. Teen Court 8. Services Addressing Problem Sexual Behavior 9. Juvenile Structured Day programs Funding Recommendations: Having advertised a Request for Proposals (RFP) for these needed services for a minimum of thirty (30) days, the JCPC has screened the submitted proposals and has determined which proposals best meet the advertised needed services. As required by statute, the JCPC recommends allocation of the NC Department of Public, Division of Juvenile Justice and Delinquency Prevention funds to the following programs in the amounts specified below for the upcoming fiscal year: (Also, see the Harnett County Funding Plan with this report.) 1. Harnett County Juvenile Restitution/Community Service Program - $97,500 2. Harnett County Sheriffs Department PAL Program - $65,000 3. Harnett County Teen Court and At-Risk Youth Development - $50,545 4. Police Action League Academic Career Readiness and School Kids in Power (SKiP) - $102,000 The JCPC further recommends that the following amount be allocated for the administrative costs of the Council for fiscal year 23-24: $5,000. The JCPC makes the following additional recommendations to (or brings the following to the attention of) the Commissioners of Harnett County: HCBOC 061923 Pg. 447 1. Each year the amounts for funding increase although our allocation from the state of North Carolina remains the same at $320,045. 2. There is a greater need for additional funding to be matched by Harnett County to continue funding programs at the level they require to provide services. 3. The program providers, the Harnett County JCPC, and the Commissioners of Harnett County need to start talking about budgets earlier than in the past to make timely decisions for the funding year. 4. The Harnett County JCPC will work to advertise the Request for Proposals (RFPs) earlier in the calendar year to assist with this process. The JCPC makes the following additional recommendations to (or brings the following to the attention of) the NC Department of Public Safety: 1. To support the earlier RFP process, the Harnett County JCPC will need to receive the documents and materials to complete the Risk and Needs Assessment earlier in the year. Any help that can be given to complete that process sooner will be greatly appreciated. Respectfully Submitted, Kimberly Whitted, Chair, Harnett County Juvenile Crime Prevention Council Date: June 1, 2023 HCBOC 061923 Pg. 448 $99,898 Rate:10% OTHER OTHER #Program Provider DPS-JCPC Funding County Cash Match Local Cash Match Local In- Kind State/ Federal Funds Total % Non DPS-JCPC Program Revenues 1 Harnett County JCPC Administration $5,000 $5,000 2 Harnett County Juvenile Restitution/Community Service Program $97,500 $21,154 $3,000 $121,654 20% 3 Harnett County Sheriffs Department PAL Program $65,000 $40,200 $105,200 38% 4 Harnett County Teen Court and At-Risk Youth Development $50,545 $50,545 5 Police Action League Academic Career Readiness and School Kids in Power (SKiP) $102,000 $30,067 $5,477 $137,544 26% 6 7 8 9 10 11 12 13 14 15 16 17 18 TOTALS:$320,045 $21,154 $33,067 $45,677 $419,943 24% County 2023-2024 . Amount of Unallocated Funds Amount of funds reverted back to DPS Chairperson, Juvenile Crime Prevention Council (Date) Discretionary Funds added check type initial plan update final Chairperson, Board of County Commissioners (Date) or County Finance Officer Reviewed by_____________________________________ Area Consultant Date Reviewed by_____________________________________ Program Assistant Date Verified by_____________________________________ Designated State Office Staff Date ver 03/02/21 -----DPS Use Only----- DPS JCPC funds must be committed with a Program Agreement submitted in NC Allies and electronically signed by authorized officials. LOCAL FUNDING The above plan was derived through a planning process by the Harnett Juvenile Crime Prevention Council and represents the County’s Plan for use of these funds in FY Harnett County NC DPS - Community Programs - County Funding Plan Available Funds: $$320,045 Local Match: $ 06/01/2023 $0 HCBOC 061923 Pg. 449 Juvenile Crime Prevention Council Organization FY 23-24 Name Organization Title Chairperson Kimberly Whitted Campbell University Director, Technology Infrastructure & Operations Vice- Chairperson Roseane Teniente Public Consulting Group Consultant Secretary Cindy Delgado Harnett County Schools Success Coach Number of members for FY 23-24: 9 List meeting dates during the current fiscal year and identify the number of JCPC members in attendance for each. Meeting Date Number of Members in Attendance Quorum Present? Yes/No August 15, 2022 10 Yes September 19, 2022 6 No October 17, 2022 8 Yes November 21, 2022 9 Yes December 19, 2022 7 No January 23, 2023 12 Yes February 20, 2023 8 Yes March 20, 2023 8 Yes April 17, 2023 8 Yes May 15, 2023 6 No HCBOC 061923 Pg. 450 SUMMARY REPORT OF THE RISK AND NEEDS ASSESSMENT COMMITTEE I. Youth Assessment and Screening Instrument (YASI) Summary II. Summary of Community Resources III. Summary of Gaps and Barriers in the Community Continuum IV. Proposed Priority Services for Funding Introduction: Juvenile Court Services implemented the Youth Assessment and Screening Instrument (YASI) beginning January 1, 2021; the following data summary represents the first full fiscal year of implementation of the YASI. In reviewing and prioritizing the elevated risk and needs extracted from this data set, one must consider the utilization of YASI: 1. As a predictor of future risk of offending; and 2. As a Case Management instrument for determining level of service and types of services necessary to reduce recidivism. Part I. Youth Assessment and Screening Instrument (Full YASI) The Risk and Needs Assessment Committee reviewed aggregate data gleaned from YASI assessments administered in the county during the previous fiscal year. The full assessment consists of over 100 separate items useful for both predictive risk and case management, so data reported from this review will consist of county-level risk factors that may be prioritized by the JCPC for RFP development, as well as for highlighting prevalent issues among court involved juveniles that individual programs and community-based service organizations will want to consider when working with court-involved juveniles in the county. All juveniles at intake receive the YASI Pre-Screen (33 questions) which is also embedded in each full assessment. The aggregate outputs from full YASI assessments are just one of the data sources used by the Committee and, are the focus of summaries that follow in this document. YASI questions are framed in either a historic context (Legal History, for example), or in some cases, “current” or “prior three-months” timeframes for other, more dynamic, questions. HCBOC 061923 Pg. 451 YASI Points to Consider: 1. Prior to YASI implementation in January 2020, STRENGTHS levels were not assessed. RISK is strictly limited to risk of reoffending. NEEDS represents the overall service needs we need to wrap around the juvenile. Low NEEDS correlates to high STRENGTHS levels. Overlap may occur for the same juvenile during reassessment as part of each juvenile’s case planning process. 2. The domain data sets only include juveniles who scored moderate to high risk on the YASI full assessment (41% were considered low risk after receiving full assessment). 3. Data from full YASI assessment represents around 100 different items compared to the YASI pre- screen of around 33 items. Juveniles that only scored low risk on the pre-screen did not move forward to the full screening process so data set is limited to a few questions in the individual, family, school and peer domains. Every juvenile who showed up in this data set scored moderate on the pre-screen. When assessed on the full screen, they fell to low risk because the range of points in the Full YASI are much broader than the pre-screen tool. 4. In FY 2021-2022, there were 16,049 in Harnett County ages 10-17 (target age range for North Carolina Department of Public Safety Division of Juvenile Justice and Delinquency Prevention Juvenile Court Services). Children under 10 years old are no longer chargeable unless it is a serious offense, and they are given a status of “vulnerable juveniles” who are not processed through the juvenile justice system. 5. 57 YASI Full Assessments were completed in FY 21/22. The YASI data set includes history in domains: a. Legal History b. Family c. School d. Community & Peers e. Alcohol & Drugs f. Mental Health g. Physical Health h. Aggression i. Employment & Free Time HCBOC 061923 Pg. 452 1. LEGAL HISTORY DOMAIN: a. Prior Delinquent Referrals b. Number of Referrals with a Result c. Age at First Referral d. Felony Referrals to the Department of Juvenile Justice e. Weapon Offenses – 1 or More f. Prior Detention Admissions History g. Referrals for Person Crimes h. Youth Development Center Placement RISK Level County State Observations Low 14% 40% Moderate 51% 41% High 27% 19% NEEDS Level County State Observations Very Low 23% 37% Low Needs Correlates to High Strengths Low 16% 17% Moderate 24% 20% High Moderate 19% 14% High 12% 7% Very High 17% 6% STRENGTHS Level County State Observations Very Low 5% 2% Low 5% 5% Moderate 24% 15% High Moderate 28% 24% High 19% 21% High Strengths Correlates to Low Needs Very High 20% 32% Legal History Domain Question County State Observations Prior Delinquent Referrals 50% 38% Number of Referrals with a Result 83% 79% Age at First Referral (Under 12) 16% 11% Felony Referrals DJJ 50% 36% Weapon Offenses – 1 or More 21% 17% Prior Detention Admissions 20% 19% Referrals for Person Crimes 58% 47% YDC Placement 3% 3% HCBOC 061923 Pg. 453 2. FAMILY HISTORY DOMAIN: a. Juvenile Kicked Out of Home b. Juvenile Runaway Behavior c. Family Alcohol/Substance Abuse/Mental Health History d. Family Criminal History e. Juvenile Living Arrangements f. Parent/Custodian Supervision 3. SCHOOL DOMAIN: a. School Enrollment Status b. School Attendance c. School Conflict d. Academic Performance e. School Activities Family History Domain Question County State Observations Juvenile Kicked Out of Home 7% 6% Juvenile Runaway Behavior 23% 22% Family Alcohol/Substance Abuse 11% 17% Family Mental Health History 10% 15% Family Member Prior Criminal History 37% 29% Family Member Prior Violent History 7% 7% Juvenile Living w/ Parent/Step Parent 11% 24% Juvenile Living w/ Sibling, Relative, Other 76% 65% Foster Care, Independent Living 13% 10% Good/Some Supervision 70% 77% Below state rate for good/some supervision. Above for inadequate on some level. Some/Frequent/Inadequate Supervision 24% 18% Consistently Inadequate Supervision 4% 3% School Domain Question County State Observations Dropped Out of School 12% 6% Suspended 10% 2% Expelled 0% 1% Attends School Regularly 45% 51% 5 or More Unexcused Absences 17% 28% Attendance Not Applicable 12% 7% School Infraction(s) 15% 15% School Intervention – School Administrator 19% 11% Police Reports Filed by School 22% 23% Academic Performance C- or Lower 12% 14% Failing Some Classes 27% 18% Failing Most Classes 18% 20% School Activities Involved in 1 Activity 1% 6% School Activities Involved in 2+ Activities 10% 13% School Activities Interested but Not Involved 48% 29% No Interest in School Activities 23% 32% HCBOC 061923 Pg. 454 4. COMMUNITY & PEERS DOMAIN: a. Peers/Associates 5. ALCOHOL/DRUGS DOMAIN: a. % Reporting Alcohol/Drug Use b. Age at 1st Use c. Alcohol/Drug Use Disrupts Function d. Previous Alcohol/Drug Treatment 6. MENTAL HEALTH DOMAIN: a. Juvenile Mental Health Problems b. Current/Past Treatment/Medication c. History of Abuse d. Victimization History Community & Peers Domain Question County State Observations No Friends/No Consistent Friends 20% 18% Negative/Delinquent Influence 62% 46% Associates with Gang Members 15% 9% Family has Gang Members 1% 2% Youth is a Gang Member 6% 3% Alcohol/Drugs Domain Question County State Observations Yes to Alcohol/Drug Use 53% 38% . Age at 1st Use Under 12 9% 10% Age at 1st Use 12-15 85% 79% Age at 1st Use 15+ 6% 11% Alcohol/Drug Use Disrupts Function 23% 27% Prior Alcohol/Drug Treatment Yes 57% 64% Prior Alcohol/Drug Treatment No 17% 15% Mental Health Domain Question County State Observations Juveniles – Yes to MH Problems 50% 41% Juveniles – MH Diagnosis 50% 41% Current Treatment 28% 23% Past Treatment 37% 21% Current Medication 20% 19% Past Medication 23% 17% Physical Abuse History 8% 10% Sexual Abuse History 5% 8% Victimization History - Sexual Vulnerability 4% 7% Victimization History - Bullying 14% 10% Victimization History - Physical Assault 16% 9% Victim of Property/Vandalism 11% 2% HCBOC 061923 Pg. 455 7. PHYSICAL HEALTH DOMAIN: a. Health Insurance 8. AGGRESSION DOMAIN: a. Violence/Weapons b. Violence/Behaviors 9. EMPLOYMENT & FREE TIME DOMAIN: a. Employment History b. Free Time Structured/Unstructured Activities Elevated Risk and Needs: SUMMARY COMMENTS: There were 57 full assessments in Harnett County for 2021-22. The purpose is to determine the risk of re-offense and to put services in place to prevent reoccurrence. 22% of the reported data in Harnett County was considered low-risk, and 78% was considered moderate to high, which was higher than state-wide numbers. Physical Health Domain Question County State Observations No Health Insurance 5% 10% Aggression Domain Question County State Observations Displayed a Weapon 11% 9% Used a Weapon 6% 7% Bullying/Threatening Behavior 23% 22% Destruction of Property 19% 14% Assaultive Behavior 38% 37% Assault with Serious Injury 9% 5% Employment/Free Time Domain Question County State Observations Currently Employed 24% 20% Never Employed 72% 73% Prior Successful Employment 14% 9% Yes – One or More Structured Activities 26% 25% Yes – One or More Unstructured Activities 58% 34% HCBOC 061923 Pg. 456 Part II. Summary of Community Resources The following is a list of existing resources. It is not a measure of resource effectiveness and/or sustainability: NCDPS/Harnett County JCPC FY 22/23 Funded Programs Program Name: Component Type: Component Name: Dunn PAL Academic Career Readiness Tutoring/Academic Enhancement PAL (SKIP) School Kids In Power Rodney Rowland PO Box: 1238, Dunn director@dunnpal.org (910) 892-1873 Tutoring and Academic Enrichment for youth 10-17 years old to increase grades in school in reading and math, increase school attendance, decrease school suspensions and increase positive social interactions. The SKIP Program through Dunn PAL provides services to help supplement youths' school curriculum by providing hands on learning to include College and Career Readiness Classes. The program also provides an opportunity for field trips designed to be an educational enrichment experience. Program Name: Component Type: Component Name: Dunn PAL Academic Career Readiness Vocational Skills PAL Academic Career Readiness Rodney Rowland PO Box: 1238, Dunn director@dunnpal.org (910) 892-1873 The Career Readiness Program works with youth 13-19 years old in training and skills development in a specific job trade. This program will expose youth to work and college related experiences: teach youth proper etiquette in dress, manners, interview skills, communications skills, money management and job skills. Youth partner with local companies for work experience. We will work and partner with Central Carolina Community College, Harnett County Schools, and Harnett NC Works. Program Name: Component Type: Component Name: Harnett County Juvenile Restitution/Community Service Program Restitution/Community Service Harnett County Juvenile Restitution/Community Service Program Barry Blevins POB 940, Lillington bblevins@harnett.org (910) 893-7536 Community-based program to hold at-risk and court involved juveniles accountable for their delinquent or undisciplined behavior. Juveniles are required to perform symbolic community service or work to make monetary restitution to their victims. HCBOC 061923 Pg. 457 Program Name: Component Type: Component Name: Harnett County 4-H Teen Court and At-Risk Youth Development Teen Court 4-H Teen Court and At-Risk Youth Development Jackie Helton 126Alexander Dr#300 Lillington jhelton@harnett.org (910) 814-6027 The Harnett County 4-H Teen Court program provides a community based alternative for diversion of 8-18 year olds who have allegedly committed delinquent offenses. Juveniles are processes through a restorative justice Teen Court model with sanctions determined by a jury of their peers. Sanctions may include counseling, restitution, community service and serving on a peer jury. Program Name: Component Type: Component Name: Harnett County Sheriffs Department PAL Program Tutoring/Academic Enhancement PAL Tutoring Ghermany Henton 100 Sands St, Fort Bragg ghentonhcpal@gmail.com (334) 327-7577 The Harnett County Sheriffs PAL program is an after-school crime prevention program that utilizes educational, athletic, and recreational activities to create trust and understanding between the community, law enforcement officers and the youth. The PAL Tutoring component will offer tutoring and homework assistance to middle and high school students in underserved areas of Lillington and Western Harnett County. HCBOC 061923 Pg. 458 Part III. Summary of Gaps and Barriers in the Continuum of Services The Committee has identified the following gaps in services: During the FY 22/23 funding and review planning process, the JCPC determined that there were programs operating in Western Harnett County and elected to prioritize funding for tutoring for middle school to high school aged youth to prevent duplication of existing services being provided by Boys & Girls Clubs of Central Carolina at the same Shaw Rd location for the elementary school population. Other gaps in service that persist in Harnett County include parent/family skill-building programs, vocational rehabilitation services, job training and mentoring programs for teens. A service missing in Harnett County includes sex offender treatment programs for youth. In general, most programs are in central Harnett County, leaving other areas of the county without access to JCPC-funded services. A future goal for the JCPC is to identify other services and programs that are in the areas of the county that have been underserved. Other gaps in services include parent/family skill-building programs, vocational rehabilitation services, job training and mentoring programs for teens. Part IV. Proposed Priority Services for Funding The Committee proposes that the following services in ranked order be approved as the funding priorities for FY 23-24: Mentoring Services Restitution/Community Service Services Addressing Problem Sexual Behavior Parent/Family Skill Building Teen Court – including Sentencing and Responsive Circles Group Home Interpersonal Skill Building Psychological Assessments Temporary Shelter Care (crisis focus) Vocational Skills Family Counseling Runaway Shelter Care Experiential Skills Home Based Family Counseling Specialized Foster Care Tutoring/Academic Enhancement Individual/Group/Mixed Counseling Temporary Foster Care Mediation/Conflict Resolution – including Truancy Mediation, Victim-Youth and Family Group Conferencing, Responsive Circles Substance Abuse Counseling Juvenile Structured Day HCBOC 061923 Pg. 459 Juvenile Crime Prevention Council Funding Decisions Summary November 2, 2020 Funding Decision for: FY 2023-24 Date Completed: April 17, 2023 Program(s) Funded Select 1-year or 2-year funding and reason(s) for Funding (Check all that apply) Harnett County Juvenile Restitution/Community Service Program 2-year Funding approved for FY and OR 1-year Funding approved for FY2023-24 Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other Harnett County Sheriffs Department PAL Program 2-year Funding approved for FY and OR 1-year Funding approved for FY2023-24 Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other Harnett County Teen Court and At-Risk Youth Development 2-year Funding approved for FY and OR 1-year Funding approved for FY2023-24 Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other Police Action League Academic Career Readiness and School Kids in Power (SKiP) 2-year Funding approved for FY and OR 1-year Funding approved for FY2023-24 Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other HCBOC 061923 Pg. 460 Juvenile Crime Prevention Council Funding Decisions Summary November 2, 2020 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other HCBOC 061923 Pg. 461 Juvenile Crime Prevention Council Funding Decisions Summary November 2, 2020 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other HCBOC 061923 Pg. 462 Juvenile Crime Prevention Council Funding Decisions Summary November 2, 2020 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other 2-year Funding approved for FY and OR 1-year Funding approved for FY Rationale for 2-year Funding approval: Funded in past years In good standing with county/JCPC and DPS (following PA, timely reports, reporting to JCPC as requested) Favorable JCPC monitoring In compliance with Consultant Monitoring Quality of Service Assessment (QOS) rating is min 70% (min. score of 14) OR progress made on PEP in QOS. Provides an essential dispositional option, explain: Meets target population as described in Program Agreement (number served, and described target population), with minimal exceptions (i.e. less than 10% variance) Meets funding priority Compatible with research Cost efficient Addresses reductions of complaints, violations of supervision & convictions Has evaluation component Addresses parental accountability Addresses use of alcohol/controlled substances Addresses restitution to victims Addresses gang participation Would increase funding to this service if funds were available Other Other HCBOC 061923 Pg. 463 Juvenile Crime Prevention Council Funding Decisions Summary November 2, 2020 Program Not Funded Reason for Not Funding (Check all that apply) Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other Lack of funding, addresses priority need and would fund if resources allowed Does not meet funding priority Not compatible with research Lesser quality than another program funded of its type Greater cost than program of same type and quality Other Other HCBOC 061923 Pg. 464 The Juvenile Crime Prevention Council (JCPC) has studied the risk factors and needs of Juvenile Court involved youth in this county and hereby publishes this Request for Proposals. The JCPC anticipates funds from the NC Dept. of Public Safety Juvenile Justice and Delinquency Prevention in the amount stated above to fund the program types specified below. Such programs will serve delinquent and at- risk youth for the state fiscal year 2023-2024 beginning on, or after, July 1, 2023. The use of these funds in this county requires a local match in the amount specified above. The county can approve programs for 1- or 2-year funding awards, dependent on county approval and programs meeting all requirements. Based on identified needed programs and possible gaps in the service continuum, the following checked program types will be considered for funding: Mentoring Services Restitution/Community Service Services Addressing Problem Sexual Behavior Parent/Family Skill Building Teen Court – including Sentencing and Responsive Circles Group Home Interpersonal Skill Building Psychological Assessments Temporary Shelter Care Vocational Skills Family Counseling Runaway Shelter Care Experiential Skills Home Based Family Counseling Specialized Foster Care Tutoring/Academic Enhancement Individual/Group/Mixed Counseling Temporary Foster Care Mediation/Conflict Resolution – including Truancy Mediation, Victim-Youth and Family Group Conferencing, Responsive Circles Substance Abuse Counseling Juvenile Structured Day Proposed program services should target the following risk factors for delinquency or repeat delinquency: Negative Peer Relationships; School Behavior Problems; Family Conflict/Parenting Skills; Behavioral Health (Mental Health/Substance Abuse; Runaway Behavior. Proposed services should address the following concerns as reported in the Youth Assessment Screening Instrument (YASI): Association with Negative/Delinquent Peers/Gangs; Family Parent Skill building; Alcohol/Substance Abuse; Elevated Violence/Aggression/Weapon/Firearm Use. Applicants are being sought that are able to address items below: 1. Program services compatible with research that are shown to be effective with juvenile offenders. 2. Program services are outcome-based. 3. The program has an evaluation component. 4. Program services detect gang participation and divert individuals from gang participation. 5. Awareness of and sensitivity to Racial Ethnic Disparity that exists in the County. 6. Programs are encouraged to provide effective programming that includes restorative justice practices. Only local public agencies, 501c3 non-profit corporations and local housing authorities will be considered for funding. In order to apply for FY 2023-2024 JCPC funding, you must complete and submit your application online by accessing NC ALLIES. Please read and follow all instructions at: https://cp.ncdjjdp.org/CP Additional self-help videos on the NC ALLIES webpage are available by clicking on the HELP tab. Private non-profits are required to submit, by uploading in NC ALLIES, the following: 1) No Over Due Tax form, 2) DPS Conflict of Interest Statement, 3) Agency Conflict of Interest Policy, and 4) Proof of 501(c)(3) status. (#1 & #2 are available at the above link.). Incomplete applications/required supporting documents will not be considered for funding. Prospective applicants are required to complete New Applicant Training for proposal to be considered. For new programs, readiness to manage NCDPS/JCPC Funds will be assessed prior to NCDPS contract approval to include verification of Board of Directors Roster/Organizational Bylaws/Conflict of Interest; Financial Accountability Systems and Fiscal Policies/Procedures; Organization Board-approved operating budget/operating funds; Liability Insurance $500,000 or more for fiscal year funded; most recent IRS Form 990. JCPC New Applicant Training Date: Thursday, Jan 26, 2023 1:00 pm -3:00pm https://ncdps.webex.com/weblink/register/r7fc53a0e23f865bf7db32affbf2dfb2d Kimberly Whitted, JCPC Chair kwhitted@campbell.edu JCPC Chairperson / or Designee Email For further information, other technical assistance about applying for JCPC funds in this county or about the program application workshop, contact: Crystal Bennett, DPS JCPC Area Consultant at crystal.bennett@ncdps.gov or (919)710-5331. The deadline for receiving the application: Tuesday, February 28, 2023 Email to: kwhitted@campbell.edu Harnett County Juvenile Crime Prevention Council Request for Proposals $320,045 10% 1/25/2023 Anticipated Annual Allocation Required Local Match Rate Date Advertised HCBOC 061923 Pg. 465 Juvenile Crime Prevention Council Certification Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised July 2022 NC Department of Public Safety Page 1 of 5 Fiscal Year: 2023-24_____________ County: Harnett Date: June 1, 2023 G.S. 143B-853 allows for a 2-year funding cycle for programs that meet the requirements of the statute and have been awarded funds in a prior funding cycle. Indicate below if the JCPC plans to allow for a 1-year or 2-year funding cycle. (Check 2-year if the JCPC has a mixture of 1-year and 2-year funding.) 1-Year Funding: FY 2023-24 2-Year Funding: FY and FY CERTIFICATION STANDARDS STANDARD #1 - Membership A. Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners? Yes B. Is the membership list attached? Yes C. Are members appointed for two-year terms and are those terms staggered? Yes D. Is membership reflective of social-economic and racial diversity of the community? Yes E. Does the membership of the Juvenile Crime Prevention Council reflect the required positions as provided by N.C.G.S. §143B-846? No If not, which positions are vacant and why? Person up to age 21, Person up to age 21/Advocate, Representative United Way/other non-profit, member of business community, substance abuse professional positions have not been filled for a few years; Designees had to resign for professional or personal reasons in the last year; other reasons: desginees have failed to attend meetings and have not responded when contacted. STANDARD #2 - Organization A. Does the JCPC have written Bylaws? Yes B. Bylaws are attached or on file (Select one.) C. Bylaws contain Conflict of Interest section per JCPC policy and procedure. Yes D. Does the JCPC have written policies and procedures for funding and review? Yes E. These policies and procedures attached or on file. (Select one.) F. Does the JCPC have officers and are they elected annually? Yes JCPC has: Chair; Vice-Chair; Secretary; Treasurer. STANDARD #3 - Meetings A. JCPC meetings are considered open and public notice of meetings is provided. Yes B. Is a quorum defined as the majority of membership and required to be present in order to conduct business at JCPC meetings? Yes C. Does the JCPC meet six (6) times a year at a minimum? Yes D. Are minutes taken at all official meetings? Yes E. Are minutes distributed prior to or during subsequent meetings? Yes HCBOC 061923 Pg. 466 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised July 2022 NC Department of Public Safety Page 2 of 5 STANDARD #5 - Public Awareness A.Does the JCPC communicate the availability of funds to all public and private non- profit agencies which serve children or their families and to other interested community members? ( RFP, distribution list, and article attached)Yes B.Does the JCPC complete a minimum of biennial needs assessment and make that information available to agencies which serve children or their families, and to interested community members?Yes STANDARD #6 – No Overdue Tax Debt A.As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts, as defined by N.C.G.S. §105-243.1, at the Federal, State, or local level?Yes Briefly outline the plan for correcting any areas of standards non-compliance. Having complied with the Standards as documented herein, the Juvenile Crime Prevention Council may use up to $15,500 of its annual Juvenile Crime Prevention fund allocation to cover administrative and related costs of the council. Budget pages (sections VI and VII) printed from NCALLIES detailing the expenditure's must be attached to this certification. The JCPC Certification must be received by DPS by June 30th annually. JCPC Administrative Funds SOURCES OF REVENUE DPS JCPC Only list requested funds for JCPC Administrative Budget. $5,000 Local Other Total $5,000 JCPC Chairperson Date STANDARD #4 - Planning A.Does the JCPC conduct a minimum of biennial planning process which includes a needs assessment, monitoring of programs and funding allocation process?Yes B.Is this Annual or Biennial Plan presented to the Board of County Commissioners and to DPS?Yes C.Is the Funding Plan approved by the full council and submitted to Commissioners for their approval?Yes Contact Harnett County Schools for person under 21 representatives, contact designees of positions that have not been adequately participating and request the appointed members identify new designees 06/01//2023 HCBOC 061923 Pg. 467 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised July 2022 NC Department of Public Safety Page 3 of 5 Chairman, Board of County Commissioners or Designee Date DPS Designated Official Date HCBOC 061923 Pg. 468 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised July 2022 NC Department of Public Safety Page 4 of 5 Harnett County FY 2023-24 Instructions: N.C.G.S. § 143B-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and his/her title. Indicate appointed members who are designees for named positions. Indicate race and gender for all appointments. Specified Members Name Title Designee Race Gender 1) School Superintendent or designee 2) Chief of Police or designee 3) Local Sheriff or designee 4) District Attorney or designee 5) Chief Court Counselor or designee Michelle Bennett Chief Court Counselor B F 6) Director, Local Management Entity/Managed Care Organization (LME/MCO), or designee Mary Spell Care Coordinator Specialist B F 7) Director DSS or designee Sarah Martzahl Prevention/Place ment Social Worker II W F 8) County Manager or designee 9) Substance Abuse Professional 10) Member of Faith Community Kimberly Whitted Director, Technology Infrastructure & Operations B F 11) County Commissioner Barbara McKoy County Commissioner B F 12) A person under the age of 21 13) A person under the age of 21, or a member of the public representing the interests of families of at-risk juveniles 14) Juvenile Defense Attorney 15) Chief District Judge or designee 16) Member of Business Community 17) Local Health Director or designee Avis Watkins- Smith Social Worker B F 18) Rep. United Way/other non-profit 19) Representative/Parks and Rec. Carl Davis Director W M 20) County Commissioner appointee Roseane Teniente Consultant F HCBOC 061923 Pg. 469 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised July 2022 NC Department of Public Safety Page 5 of 5 21) County Commissioner appointee Cindy Delgado Success Coach/Dropout Prevention, Harnett County Schools W F 22) County Commissioner appointee 23) County Commissioner appointee 24) County Commissioner appointee 25) County Commissioner appointee 26) County Commissioner appointee HCBOC 061923 Pg. 470 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety North Carolina Department of Public Safety Juvenile Justice and Delinquency Prevention JCPC Program - Program Application SECTION I A: SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD:FY 23-24 DPS/JCPC FUNDING # (cont only)543-XXXX COUNTY:Harnett AREA:Central Area Multi-County:No Multi-Components:No NAME OF PROGRAM:JCPC Administration SPONSORING AGENCY:Harnett County SPONSORING AGENCY PHYSICAL ADDRESS: * *NC 00000 SPONSORING AGENCY MAILING ADDRESS: * *NC 00000 TYPE:Public FEDERAL ID #566000306j COMPONENT ID #NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 39647 JCPC Certification JCPC Certification $ 5,000 Total cost of components:$ 5,000 Program Manager Name & Address (same person on signature page) Name:Kimberly Whitted Title:JCPC Chairperson Mailing Address: PO Box 164 City:Buies Creek Zip:27506 Phone:(910) 814-5771 Fax: E-mail:kwhitted@campbell.edu Contact Person (if different from program manager) Name:Kimberly Whitted Title:JCPC Chairperson Mailing Address: PO Box 164 City:Buies Creek Zip:27506 Phone:(910) 814-5771 Fax: E-mail:kwhitted@campbell.edu Program Fiscal Officer (cannot be program manager) Name:Kimberly Honeycutt Title:Finance Officer Mailing Address: P. O. Box 760 City:Lillington Zip:27546 Phone:(910) 814-6093 Fax: E-mail:khoneycutt@harnett.org HCBOC 061923 Pg. 471 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Application Form structure last revised August 2020 NC Department of Public Safety G.S. 143B-853 allows for a 2-year funding cycle for programs that meet the requirements of the statute and have been awarded funds in a prior funding cycle. Indicate below if the JCPC plans to allow for a 1-year or 2-year funding cycle. 1-Year Funding: FY 2022-2023 Membership A.Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners?Yes B.Are members appointed for two-year terms and are those terms staggered?Yes C.Is membership reflective of social-economic and racial diversity of the community?Yes D.Does the membership of the Juvenile Crime Prevention Council reflect the required positions as provided by N.C.G.S. §143B-846?No If not, which positions are vacant and why? Person up to age 21, Person up to age 21/Youth Advocate, Representative of United Way/other non-profit; Member of the Business Community; Juvenile Defense Attorney; Chief District Court Judge; Substance Abuse Professional. These designations have been challenging to fill with active attendees. Organization A.Does the JCPC have written Bylaws?Yes B.Bylaws are On file C.Bylaws contain Conflict of Interest section per JCPC policy and procedure.Yes D.Does the JCPC have written policies and procedures for funding and review?Yes E.These policies and procedures On file F.Does the JCPC have officers and are they elected annually?Yes Meetings A.JCPC meetings are considered open and public notice of meetings is provided.Yes B.Is a quorum defined as the majority of membership and required to be present in order to conduct business at JCPC meetings?Yes C.Does the JCPC meet six (6) times a year at a minimum?Yes D.Are minutes taken at all official meetings?Yes E.Are minutes distributed prior to or during subsequent meetings?Yes Planning A.Does the JCPC conduct a biennial planning process which includes a needs assessment, monitoring of programs and funding allocation process?Yes B.Is this Biennial Plan presented to the Board of County Commissioners and to DPS? Yes C.Is the Funding Plan approved by the full council and submitted to Commissioners for their approval?Yes Public Awareness A.Does the JCPC communicate the availability of funds to all public and private non-profit agencies which serve children or their families and to other interested community members?Yes RFP, Distribution List, and Advertisement attached B.Does the JCPC complete a biennial needs assessment and make that information available to agencies which serve children or their families, and to interested community members?Yes No Overdue Tax Debt A.As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts, as Yes HCBOC 061923 Pg. 472 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Application Form structure last revised August 2020 NC Department of Public Safety defined by N.C.G.S. §105-243.1, at the Federal, State, or local level? Briefly outline the plan for correcting any areas of standards non-compliance. The Nominating Committee will review vacancies and seek to fill designations with members who will regularly attend meetings. HCBOC 061923 Pg. 473 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Application Form structure last revised August 2020 NC Department of Public Safety Instructions: N.C.G.S. § 143B-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and his/her title. Indicate appointed members who are designees for named positions. Indicate race and gender for all appointments. Specified Members Name Title Designee Race Gender 1)School Superintendent or designee Jermaine White Assistant Superintendent Black or African- American Male 2)Chief of Police or designee Tracy Hair Asst. to Chief of Police White Female 3)Local Sheriff or designee 4)District Attorney or designee 5)Chief Court Counselor or designee Michelle Bennett Black or African- American Female 6)Director, Local Management Entity/ Managed Care Organization (LME/MCO), or designee Mary Spell Care Coordination Specialist Black or African- American Female 7)Director DSS or designee Sarah Martzahl Prevention/ Placement Social Worker II White Female 8)County Manager or designee 9)Substance Abuse Professional 10)Member of Faith Community Kimberly Whitted Director, Technology Infrastructure and Operations Black or African- American Female 11)County Commissioner Barbara McKoy County Commissioner Black or African- American Female 12)A Person Under the Age of 21 13)A Person Under the Age of 21, or a member of the public representing the interests of families of at-risk juveniles 14)Juvenile Defense Attorney 15)Chief District Judge or designee 16)Member of Business Community 17)Local Health Director or designee Avis Watkins-Smith Social Worker Black or African- American Female 18)Rep. United Way/other non-profit 19)Representative/Parks and Rec Carl Davis Director White Male 20)County Commissioner appointee Cindy Delgado Success Coach/ Dropout Prevention HCS White Female 21)County Commissioner appointee Deborah Chiovitti Unknown White Female 22)County Commissioner appointee Rosanne Teniente Project Manager White Female 23)County Commissioner appointee 24)County Commissioner appointee 25)County Commissioner appointee HCBOC 061923 Pg. 474 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Application Form structure last revised August 2020 NC Department of Public Safety Specified Members Name Title Designee Race Gender 26)County Commissioner appointee HCBOC 061923 Pg. 475 Form structure last revised 12/20/2013 Department of Public Safety SECTION V: TERMS OF AGREEMENT NOTE: Details in the Terms of Agreement and Payment to Sponsoring Agency sections are added by NCALLIES when an application is approved for funding. This Agreement is entered into by and between Department of Public Safety, (hereinafter referred to as the DPS), and County, (hereinafter referred to as the County), the County’s Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective _______ and shall terminate ________. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed the amount $___________ for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from funds appropriated by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance of reporting requirements by the Sponsoring Agency set forth in the DPS JCPC Policy; 3. Immediately notify, in writing, the JCPC, County, and Sponsoring Agency (including the Board of Directors, if applicable), if payments are suspended and again once payments resume; 4. Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation, and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor the Sponsoring Agency’s funded program(s) in accordance with DPS JCPC Policy 3. Operations: Program HCBOC 061923 Pg. 476 Form structure last revised 12/20/2013 Department of Public Safety Oversight and Monitoring; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due dates. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information, it will safeguard and not redisclose the information, except as otherwise provided in this Agreement; 5. Comply with the DPS JCPC Policy and North Carolina Administrative Code procedures; 6. Secure local match, if applicable, pursuant to 14B NCAC 11B.0105, for the approved DPS funds; 7. Create and adopt individualized written agency guidelines specific to the funded program, while also adhering to DPS JCPC Policy for the specific funded program type; 8. Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use the DPS electronic, internet-based system for tracking clients served; also maintain an ability to electronically sign required DPS documents; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, and maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS § 105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13. Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting, and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in the DPS JCPC Policy and with the due dates established by DPS; HCBOC 061923 Pg. 477 Form structure last revised 12/20/2013 Department of Public Safety 14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by DPS, the County, the JCPC, and/or the State Auditor; 16. Be responsible for the performance of all subcontractors as described in the Program Agreement or most recently approved Program Agreement Revision; 17. Indemnify, defend, and hold harmless DPS, the State of North Carolina, the County, the JCPC and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18. Receive written permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising, and acknowledge DPS funding in partnership with the County; 19. Comply with DPS JCPC Policy 6: Operations: Program Eligibility for Funding regarding any trainings and requirements for the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA) and any additional requirements in 14B NCAC 11C 20. Be deemed an independent contractor in the performance of services described in the Program Agreement, or most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees, interns, volunteers and subcontractors; and 21. Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement, or most recently approved Program Agreement Revision. Such personnel shall not be employees of or have any individual contractual relationship with DPS. Sponsoring Agency and Use of Contractor(s)/Subcontractors The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in line item 190 the Program Agreement, or most recently approved Program Agreement Revision. When independent contractors are providing services the Sponsoring Agency must: 22. Upload a signed Contract for Professional Services (Form JCPC/PO 001 Contract for Professional Services Template) into NCALLIES once the Program Agreement or Program Agreement Revision is approved by DPS; 23. Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds and require compliance with all applicable laws and DPS JCPC Policy; and 25. Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement, or most recently approved Program Agreement Revision. HCBOC 061923 Pg. 478 Form structure last revised 12/20/2013 Department of Public Safety The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds only for the purposes approved by DPS in the JCPC Program Agreement or most recently approved JCPC Program Agreement Revision; 2. Comply with the DPS JCPC Policy, the North Carolina Administrative Code procedures (14B NCAC 11B), and N.C.G.S. §§ 143B-845 to 851; 3. Review and locally approve Program Agreements, Program Agreement Revision(s), and Third Quarter Accounting and submit information to the County in a timely manner to meet due dates established by DPS; 4. Submit any other information requested by the County or DPS; and 5. Monitor the Sponsoring Agency’s currently funded JCPC program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring. Reference: 14B NCAC 11B.0202 and DPS JCPC Policy (policies 1, 3, 7, 8, 9, 10 and 11). The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed when applicable, and either a local public agency, a 501(c)3 nonprofit corporation or local housing authority (applicable only to the JCPC funding process); 2. Use funds only for the purposes approved by DPS in the Program Agreement, or most recently approved Program Agreement Revision; 3. Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11B.0108; 4. Comply with the DPS JCPC Policy and North Carolina Administrative Code procedures (14B NCAC 11B); 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all funded programs according to the procedures and due dates established by DPS. Reference: 14B NCAC 11B.0108; DPS JCPC Policy (policies 8 and 9). Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina, including the relevant provisions of G.S. Chapter 143B, Article 13, Part 3, Subpart F, and the Rules of 14B NCAC Chapter 11. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for HCBOC 061923 Pg. 479 Form structure last revised 12/20/2013 Department of Public Safety any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by the Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement, or the most recently approved Program Agreement Revision, obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: The Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement, or the most recently approved Program Agreement Revision, and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in the North Carolina Administrative Code and DPS JCPC Policy 1. Operations: JCPC Operations. Reference: 14B NCAC 11B.0110. Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds disbursed by DPS to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of the fiscal year or upon termination of this Agreement. HCBOC 061923 Pg. 480 Form structure last revised 12/20/2013 Department of Public Safety Accountability for Funds Audit Requirement - Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. § 159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority regarding compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement – Non-Governmental Entities An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor’s office as required by law, to the County, and DPS, and to other recipients as appropriate within nine (9) months after the end of the program’s fiscal year. Oversight Access to Persons and Records The State Auditor shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. § 147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions. Record Retention Records shall not be destroyed, purged, or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five (5) years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five (5) years since records must be retained for a period of three (3) years following submission of the final Federal Financial Status Report, if applicable, or three (3) years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five- year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. § 143C-6-23(c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's Board of Directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. § 105-243.1, at the Federal, State, or local level. This written statement, No Overdue Tax Debts, shall be completed by the Sponsoring Agency to certify when there are no HCBOC 061923 Pg. 481 Form structure last revised 12/20/2013 Department of Public Safety overdue taxes. If the agency has overdue taxes, the Sponsoring Agency must notify DPS at the time a Program Agreement is submitted. Conflict of Interest Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Consistent with the N.C.G.S. § 143C-6-23(b), not for profit organizations shall file with DPS and the County, a copy of that Sponsoring Agency’s policy addressing conflicts of interest that may arise involving the Sponsoring Agency’s management employees and the members of its Board of Directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency’s employees or members of its Board or other governing body, from the Sponsoring Agency’s disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS will disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement in NCALLIES along with and the Sponsoring Agency's policy addressing conflicts of interests. Proof of 501(c)(3) Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Not for profit organizations must upload proof of the agency's 501(c)(3) status when submitting a program agreement in NCALLIES. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC, and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency’s breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other parties. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement, or the most recently approved Program Agreement Revision, prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement, or the most recently approved Program Agreement Revision, by the Sponsoring Agency shall not be deemed a waiver HCBOC 061923 Pg. 482 Form structure last revised 12/20/2013 Department of Public Safety of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC, and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations as a result of events beyond its reasonable control, including, without limitation, fire, power failures, any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Entire Agreement: This Program Agreement (including any documents mutually incorporated specifically herein) represents the entire agreement between the parties and supersedes all prior oral or written statements or agreements. END OF SECTION V – Terms of Agreement HCBOC 061923 Pg. 483 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VI: BUDGET NARRATIVE JCPC Administration Fiscal Year FY 23-24 Item #Justification Expense In Kind Expense 220 Food for JCPC meetings (Monthly meetings, other JCPC events ($300 x 10 meetings/events) $3,000 260 Office Supplies (i.e. binders, folders, paper, training materials, etc.) $300 310 Travel Expense of JCPC members to training @ Federal mileage rate (65.5 cents/mile) $800 340 Brochures, marketing materials $300 390 Training Expenses for JCPC board members (lodging, registration,food); $600 TOTAL $5,000 $0 Job Title Annual Expense Wages Annual In Kind Wages TOTAL HCBOC 061923 Pg. 484 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VII: BUDGET NARRATIVE LINE ITEM SUMMARY Program:JCPC Administration Fiscal Year:FY 23-24 Number of Months:12 Cash In Kind Total I. Personnel Services $0 120 Salaries & Wages $0 180 Fringe Benefits $0 190 Professional Services*$0 *Contracts MUST be attached II. Supplies & Materials $3,300 $3,300 210 Household & Cleaning $0 220 Food & Provisions $3,000 $3,000 230 Education & Medical $0 240 Construction & Repair $0 250 Vehicle Supplies & Materials $0 260 Office Supplies and Materials $300 $300 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $0 III. Current Obligations & Services $1,700 $1,700 310 Travel & Transportation $800 $800 320 Communications $0 330 Utilities $0 340 Printing & Binding $300 $300 350 Repairs & Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $600 $600 IV. Fixed Charges & Other Expenses $0 410 Rental or Real Property $0 430 Equipment Rental $0 440 Service and Maint. Contracts $0 450 Insurance & Bonding $0 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv.$0 Total $5,000 $0 $5,000 HCBOC 061923 Pg. 485 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII: SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 23-24 Harnett County Funding ID: 543-XXXX Sponsoring Agency:Harnett County Program:JCPC Administration $5,000 DPS/JCPC Funds * This is the amount of your request on your application 0%Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash (Specify Source) Local Cash (Specify Source) Local Cash (Specify Source) Local In-Kind (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $5,000 TOTAL $0 $0 Required Local Match Match Provided We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in accordance with the procedures established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the applicable requirements of the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Council, second with the County Board of Commissioners, and the final authority with the Department of Public Safety, Division of Adult Correction and Juvenile Justice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the State of North Carolina. /DPSSignature//DPSdt/ Chair, County Board of Commissioners or County Finance Director Date /JCPCSignature//JCPCdt/ Chair, Juvenile Crime Prevention Council Date /ProgramSignature/ Kimberly Whitted /Programdt/ 4/27/23 Program Manager Date HCBOC 061923 Pg. 486 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety North Carolina Department of Public Safety Juvenile Justice and Delinquency Prevention JCPC Program - Program Agreement SECTION I A: SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD:FY 23-24 DPS/JCPC FUNDING # (cont only)543-XXXX COUNTY:Harnett AREA:Central Area Multi-County:No Multi-Components:No NAME OF PROGRAM:Harnett County Juvenile Restitution/Community Service Program SPONSORING AGENCY:Harnett County Government SPONSORING AGENCY PHYSICAL ADDRESS: 200 Alexander Drive Lillington NC 27546 SPONSORING AGENCY MAILING ADDRESS: PO Box 940 Lillington NC 27546 TYPE:Public FEDERAL ID #56-6000306 COMPONENT ID #NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 38860 Harnett County Juvenile Restitution/Community Service Program Restitution/Community Service $ 121,654 Total cost of components:$ 121,654 Program Manager Name & Address (same person on signature page) Name:Barry Blevins Title:Program Manager Mailing Address: POB 940 City:Lillington Zip:27546 Phone:(910) 893-7536 Fax:(910) 814-8263 E-mail:bblevins@harnett.org Contact Person (if different from program manager) Name:Henry Evans Title:Program Coordinator Mailing Address: POB 940 City:Lillington Zip:27546 Phone:(910) 814-6155 Fax:(910) 814-8263 E-mail:hlevans@harnett.org Program Fiscal Officer (cannot be program manager) Name:Henry Evans Title:Program Coordinator Mailing Address: POB 940 City:Lillington Zip:27546 Phone:(910) 814-6155 Fax:(910) 814-8263 E-mail:hlevans@harnett.org HCBOC 061923 Pg. 487 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION I B: PROGRAM COMPONENT DESCRIPTION COMPONENT ID #COMPONENT INFORMATION 38860 NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program BRIEF DESCRIPTION: Community-based program to hold at-risk and court involved juveniles accountable for their delinquent or undisciplined behavior. Juveniles are required to perform symbolic community service or work to make monetary restitution to their victims. HCBOC 061923 Pg. 488 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 01/09/2012 Department of Public Safety SECTION II: COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name:Harnett County Juvenile Restitution/Community Service Program Component ID # 38860 What is this component's maximum client capacity at any given time?90 Frequency of client contact per month:4 Anticipated Average Length of Stay:90 Days Total Component Cost:$121,654 ÷ by Estimated # to be served during funding period:90 Estimated Average Cost Per Youth:$1,352 Applies to continuation programs only. Actual number of youth admitted FY 21-22:59 39 Number of admissions Juvenile Justice Referred 66.1% of total admissions 3 Number of admissions Law Enforcement Referred 5.08% of total admissions 0 Number of admissions District Court Referred 0% of total admissions Actual number served FY 21-22:66 HCBOC 061923 Pg. 489 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION III: COMPONENT SUMMARY NAME OF COMPONENT:Harnett County Juvenile Restitution/Community Service Program 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. According to the North Carolina Department of Public Safety Division of Juvenile Justice Raising the Age Report presented in the Spring of 2018, the overall juvenile crime rate in North Carolina has decreased from 41.87% in 1998 to 19.16% in 2016. Detention center admissions have decreased by 65% since 2010. Youth Development Centers(YDC) admissions have decreased by 60% during the same time period. With the juvenile delinquency rate continuing a steady decline, there is more emphasis focused on community based programming working with prevention and intervention. Per the 2021 County Databook released by the North Carolina Department of Public Safety, Division of Juvenile Justice, the total number of delinquent complaints filed in Harnett County was 346. Of the 346, 182 were class 1-3 misdemeanors; 147 were class F thru I Felonies and A1 misdemeanors; 1 were Status Offenders; and there were 17 class A-E Felonies. The intention and purpose of the Harnett County Juvenile Restitution/Community Service Program is to accept juveniles into the program that have been ordered to pay monetary restitution to a victim or perform symbolic community service. This program serves as a community-based sanction level 1 and 2 alternative to detention or youth development centers for court involved youth. This program also serves as an alternative to Juvenile Court through intake diversions as well as Teen Court and Law Enforcement diversions. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Harnett County Juvenile Restitution/Community Service Program will serve youth between the ages of 10-18 referred by Juvenile Court Counselors Office, Juvenile Court ,Teen Court and Law Enforcement. Juveniles over the age of 18 may be referred to program under the following conditions: 1. Juvenile is on probation or otherwise under supervision of Juvenile Court Services. 2. Juvenile is not under court supervision, and is referred by SRO/School, as a diversion from Juvenile or District Court, or as part of School Justice Partnership, if the youth is still attending school and consents to participate. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. To provide a community-based alternative to detention or youth development centers to hold youth accountable for their actions and restore them back into the community. These youth are at-risk or already involved with in the juvenile justice system. It is the goal of this program that the youth achieve maximum growth as well as learn accountability for their actions in the least restrictive setting. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 75% Clients will have no new adjudications for a complaint with an offense date after the admission date. HCBOC 061923 Pg. 490 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION III: COMPONENT SUMMARY NAME OF COMPONENT:Harnett County Juvenile Restitution/Community Service Program 75% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 75% Clients will demonstrate accountability by actively participating in restitution/community service activities. 75% Clients will complete restitution or community service within the timeframe permitted by JCPC policy. 85% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 75% Clients will have no new complaints with an offense date after the admission date. 75% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 5. Elevated Risks and Needs: Describe how program services will address one or more of the elevated risk and needs listed in the most recent JCPC Request for Proposal. Based on highlights of the FY 2021-2022 Risk Assessment data for Harnett County, the elevated Risk Assessment are as follows: 78% of juveniles served fall into the moderate/high risk levels 88% of youth are age 12 or older when the 1st delinquent offense is alleged in a complaint 10% of youth have suspensions from school 22% of juveniles have had police reports filed by school 84% of youth that entered Department of Public Safety, Juvenile Services Division associate with peers that have negative or delinquent influence over them, associates with gang members and/or are gang members themselves. Based on highlights of the FY 2021-2022 Needs Assessment data for Harnett County, the elevated Needs Assessments are as follows: 53% of youth admits to alcohol and/or drug use. 23% of alcohol/drug use disrupts function 14% of youth report victimization history of bullying 16% of youth report victimization history of physical assault 50% of youth reported having mental health needs. Of that number, 28% are currently in treatment 28% of youth have some/frequent/inadequate/consistently inadequate supervision Juveniles enrolled in this program for school related offenses will learn that their refusal to follow school guidelines indeed has consequences. Juveniles who successfully complete this program will gain personal as well as social recognition. This will lead to higher self esteem, which will decrease the need of juvenile to associate with persons or groups that are predisposed for criminal activity. HCBOC 061923 Pg. 491 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Harnett County Juvenile Restitution/Community Service Program 1. Location: List physical address(es) and describe where program services are delivered. Physical address of the Harnett County Juvenile Restitution/Community Service Program is 200 Alexander Drive, Lillington, NC 27546. Program activities take place at various private and public worksites within Harnett County. Juveniles may also work at the Five and Two Food Pantry, which is a program approved community worksite. The Five and Two Food Pantry is located at 17247 NC-27 West, Sanford, NC 27332. Juveniles may work the following days and times: Monday 9am-4pm, Wednesday 9am-3pm and Fridays 9am-3pm. 2. Operation: Describe the daily/weekly schedule of program operation. Program office hours are 8am to 5pm, Monday thru Friday. Juveniles primarily work Monday thru Thursday, 3pm to 6pm during the school year. Juveniles work 8am thru 4pm during summer months, school breaks, teacher workdays, etc.. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. 1 F/T Program Coordinator Qualifications: Must possess at least a Bachelors degree or higher with previous experience working with at-risk juveniles. Responsibilities: Oversight for the daily scheduling of staff and juveniles; fiscal management of resources; recruitment of worksites; completion of daily, monthly, quarterly and annual reports to state DPS-Juvenile Justice Division office; training of worksite supervisors; attends juvenile court dates as required; processes all diversion contracts as it relates to community service/restitution through the intake counselors office, teen court or law enforcement; preparing program agreements; daily transportation and supervision of juveniles at community worksites; safety training to juveniles as it relates to proper use and safety of program equipment; monitoring purchases and expenditures. 1 P/T Program Assistant Qualifications: Must possess at least an Associates degree or extensive experience working with at risk juveniles. Responsibilities: Provides daily transportation and supervision of juveniles at community worksites; safety training to juveniles as it relates to proper use and safety of program equipment; completion of daily program progress reports; attending Juvenile Court and/or other meetings at the request of the program coordinator. 4. Service Type SPEP: Describe implementation to include: Primary Service: Restitution / Community Service; Secondary Service: None 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Referral Process Referrals can only come from Juvenile Court, Juvenile Intake, Teen Court and SRO/Law Enforcement. Referral packets submitted by Juvenile Services(intake diversions, deferred prosecution or juvenile court) must include referral form, family data sheet, information disclosure form and a copy of the YASI risks/needs tool. Teen Court referrals must include a referral form, family data sheet, information disclosure form and a copy of the North Carolina Assessment of Risk(NCAR). Program coordinator will complete an additional NCAR form after meeting with juvenile and parent/guardian. Referral packets submitted by SRO/Law Enforcement must include a referral form and an incident report. Juveniles and parent/guardians are questioned on whether they have had prior involvement in the HCBOC 061923 Pg. 492 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Harnett County Juvenile Restitution/Community Service Program juvenile justice system. If they have had prior involvement, they are asked to sign an information disclosure form. Information disclosure form will be submitted to local juvenile justice office to check to what extent the involvement was. Program coordinator will complete the NCAR after meeting with the juvenile and parent/guardian. Screening Process All referrals are reviewed by program coordinator to confirm that the youth is mentally and physically appropriate for community service work groups/sites. Juvenile`s work assignments will be age and ability appropriate. Referring agency (Juvenile Services/intake/Teen Court/Law Enforcement) have also taken into account the juvenile`s age and abilities prior to making the referral. Admission Process Once the program coordinator receives a completed referral packet from the referring agency, program coordinator will contact juvenile and parent/guardian within 7 business days to set up program intake. Intake consist of completing several program waivers/forms such as the following: Individual Service Plan; Release of Confidential Information Waiver; Equipment Waiver; Production Release Waiver; Community Service/Restitution Contract; NCAR; Social History and Medical Treatment Waiver. Once all forms have been completed and signed, the program coordinator will enter the juvenile into the NC ALLIES database within 10 days. Juvenile will also be entered into program database within same time period. Why a referral may not be accepted Juvenile is older than 18 when the offense occurred and/or juvenile is not physically and/or mentally able to perform program activities. The two exceptions to this policy are as follows: 1.The juvenile is on probation or otherwise under supervision of Juvenile Court Services. 2. The juvenile is not under juvenile court supervision but has been referred by SRO/School as a diversion from Juvenile Court Services or District Court or as a part of School Justice Partnership agreement, if still attending school and consents to participate. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Program Coordinator is responsible for decisions concerning a juveniles successful, satifactory, unsuccessful or non- compliant termination from this program. Termination Process: Upon termination, Program Coordinator completes a written termination form within 10 business days for all juveniles terminated from the program and submits a copy to the parents/legal guardians. Information will be entered into NCALLIES Client Tracking data base within 7 days of the terminations decision. Successful Termination: Indicates a high level of juvenile participation in program activities and achievement of behavior improvement goals. Satisfactory Termination: Indicates an acceptable level of juvenile participation and behavior improvement even though the juvenile did not complete all program activities and did not meet all behavior goals. HCBOC 061923 Pg. 493 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Harnett County Juvenile Restitution/Community Service Program Unsuccessful Completion: Failure to meet specific goals and requirements or make sufficient progress in the program. Non-Compliant Termination: Unexcused absences or refusing to participate in treatment activities. Prior to a juvenile being terminated for any reason other than Successful or Satisfactory Completion, the program shall review the case status with the referring agency prior to a final termination decision. How is the referring agency involved with the termination process? Program staff confers with supervising court counselor or with referring agency upon juvenile`s termination from program. Supervising court counselor is required to sign termination documentation before paperwork is included in legal file with the Harnett County Clerk of Court. When terminations are for juveniles placed on diversion contracts or referrals from Teen Court or Law Enforcement, the referring agency receives a copy of the juvenile`s successful termination. If a juvenile fails to satisfy the requirements of the diversion contract, the intake counselor or referring agency is notified by letter and/or email. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. Juvenile Services,Teen Court Coordinator and Law Enforcement Officers will be given monthly written reports on all juveniles served. Program staff contact Juvenile Services,Teen Court Coordinator and referring Law Enforcement Officer as needed to address negative behavior of juveniles. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The intention of this program is to show program participants that their inappropriate and illegal acts have victims and that the victims do suffer monetary and/or emotional loss by their actions. By requiring the juvenile to perform symbolic community service or work to pay actual monetary restitution to the victim(s), the juveniles see that their actions do indeed have consequences. Participation by the juvenile in this program is intended to deter future criminal activity. Parent/guardian is given daily and monthly updates on how their child is progressing in the program. Parent/ guardian is advised of any inappropriate behavior. Parent/guardian is asked to help program staff address those inappropriate behaviors. While the purpose of this program is to primarily address negative behavior of the juvenile referred, program staff, with the help of the referring agency, may refer parent/guardian to programs that may strengthen areas that they feel they are deficient in. Areas such as job skills, parenting skills, anger management, etc. … 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. This program is based on philosophy of restorative justice. The model of justice that focuses on crime as an act against another individual or community. Juveniles that participate in program are held accountable for their delinquent or undisciplined acts through symbolic community service or work to compensate the victims of their criminal acts. Completion of required community service and/or restitution satisfies their debt to the victim of their crime or the community as a whole. Per CTF Tracking Data for the FY 2021/2022 95.45% of juveniles served by this program had been successfully or satisfactorily terminated. HCBOC 061923 Pg. 494 Form structure last revised 12/20/2013 Department of Public Safety SECTION V: TERMS OF AGREEMENT This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County’s Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul 1, 2023 and shall terminate Jun 30, 2024. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed the amount $97500 for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from funds appropriated by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance of reporting requirements by the Sponsoring Agency set forth in the DPS JCPC Policy; 3. Immediately notify, in writing, the JCPC, County, and Sponsoring Agency (including the Board of Directors, if applicable), if payments are suspended and again once payments resume; 4. Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation, and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor the Sponsoring Agency’s funded program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by HCBOC 061923 Pg. 495 Form structure last revised 12/20/2013 Department of Public Safety the established due dates. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information, it will safeguard and not redisclose the information, except as otherwise provided in this Agreement; 5. Comply with the DPS JCPC Policy and North Carolina Administrative Code procedures; 6. Secure local match, if applicable, pursuant to 14B NCAC 11B.0105, for the approved DPS funds; 7. Create and adopt individualized written agency guidelines specific to the funded program, while also adhering to DPS JCPC Policy for the specific funded program type; 8. Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use the DPS electronic, internet-based system for tracking clients served; also maintain an ability to electronically sign required DPS documents; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, and maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS § 105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13. Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting, and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in the DPS JCPC Policy and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; HCBOC 061923 Pg. 496 Form structure last revised 12/20/2013 Department of Public Safety 15. Submit any other information requested by DPS, the County, the JCPC, and/or the State Auditor; 16. Be responsible for the performance of all subcontractors as described in the Program Agreement or most recently approved Program Agreement Revision; 17. Indemnify, defend, and hold harmless DPS, the State of North Carolina, the County, the JCPC and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18. Receive written permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising, and acknowledge DPS funding in partnership with the County; 19. Comply with DPS JCPC Policy 6: Operations: Program Eligibility for Funding regarding any trainings and requirements for the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA) and any additional requirements in 14B NCAC 11C 20. Be deemed an independent contractor in the performance of services described in the Program Agreement, or most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees, interns, volunteers and subcontractors; and 21. Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement, or most recently approved Program Agreement Revision. Such personnel shall not be employees of or have any individual contractual relationship with DPS. Sponsoring Agency and Use of Contractor(s)/Subcontractors The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in line item 190 the Program Agreement, or most recently approved Program Agreement Revision. When independent contractors are providing services the Sponsoring Agency must: 22. Upload a signed Contract for Professional Services (Form JCPC/PO 001 Contract for Professional Services Template) into NCALLIES once the Program Agreement or Program Agreement Revision is approved by DPS; 23. Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds and require compliance with all applicable laws and DPS JCPC Policy; and 25. Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement, or most recently approved Program Agreement Revision. The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds only for the purposes approved by DPS in the JCPC Program HCBOC 061923 Pg. 497 Form structure last revised 12/20/2013 Department of Public Safety Agreement or most recently approved JCPC Program Agreement Revision; 2. Comply with the DPS JCPC Policy, the North Carolina Administrative Code procedures (14B NCAC 11B), and N.C.G.S. §§ 143B-845 to 851; 3. Review and locally approve Program Agreements, Program Agreement Revision(s), and Third Quarter Accounting and submit information to the County in a timely manner to meet due dates established by DPS; 4. Submit any other information requested by the County or DPS; and 5. Monitor the Sponsoring Agency’s currently funded JCPC program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring. Reference: 14B NCAC 11B.0202 and DPS JCPC Policy (policies 1, 3, 7, 8, 9, 10 and 11). The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed when applicable, and either a local public agency, a 501(c)3 nonprofit corporation or local housing authority (applicable only to the JCPC funding process); 2. Use funds only for the purposes approved by DPS in the Program Agreement, or most recently approved Program Agreement Revision; 3. Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11B.0108; 4. Comply with the DPS JCPC Policy and North Carolina Administrative Code procedures (14B NCAC 11B); 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all funded programs according to the procedures and due dates established by DPS. Reference: 14B NCAC 11B.0108; DPS JCPC Policy (policies 8 and 9). Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina, including the relevant provisions of G.S. Chapter 143B, Article 13, Part 3, Subpart F, and the Rules of 14B NCAC Chapter 11. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and HCBOC 061923 Pg. 498 Form structure last revised 12/20/2013 Department of Public Safety enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by the Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement, or the most recently approved Program Agreement Revision, obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: The Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement, or the most recently approved Program Agreement Revision, and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in the North Carolina Administrative Code and DPS JCPC Policy 1. Operations: JCPC Operations. Reference: 14B NCAC 11B.0110. Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds disbursed by DPS to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of the fiscal year or upon termination of this Agreement. Accountability for Funds HCBOC 061923 Pg. 499 Form structure last revised 12/20/2013 Department of Public Safety Audit Requirement - Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. § 159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority regarding compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement – Non-Governmental Entities An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor’s office as required by law, to the County, and DPS, and to other recipients as appropriate within nine (9) months after the end of the program’s fiscal year. Oversight Access to Persons and Records The State Auditor shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. § 147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions. Record Retention Records shall not be destroyed, purged, or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five (5) years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five (5) years since records must be retained for a period of three (3) years following submission of the final Federal Financial Status Report, if applicable, or three (3) years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five- year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. § 143C-6-23(c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's Board of Directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. § 105-243.1, at the Federal, State, or local level. This written statement, No Overdue Tax Debts, shall be completed by the Sponsoring Agency to certify when there are no overdue taxes. If the agency has overdue taxes, the Sponsoring Agency must notify DPS at the time a Program Agreement is submitted. Conflict of Interest Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Consistent with the N.C.G.S. § 143C-6-23(b), not for profit organizations shall file with DPS and the County, a copy of HCBOC 061923 Pg. 500 Form structure last revised 12/20/2013 Department of Public Safety that Sponsoring Agency’s policy addressing conflicts of interest that may arise involving the Sponsoring Agency’s management employees and the members of its Board of Directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency’s employees or members of its Board or other governing body, from the Sponsoring Agency’s disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS will disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement in NCALLIES along with and the Sponsoring Agency's policy addressing conflicts of interests. Proof of 501(c)(3) Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Not for profit organizations must upload proof of the agency's 501(c)(3) status when submitting a program agreement in NCALLIES. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC, and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency’s breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other parties. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement, or the most recently approved Program Agreement Revision, prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement, or the most recently approved Program Agreement Revision, by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC, and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations as a result of events beyond its reasonable control, including, without HCBOC 061923 Pg. 501 Form structure last revised 12/20/2013 Department of Public Safety limitation, fire, power failures, any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Entire Agreement: This Program Agreement (including any documents mutually incorporated specifically herein) represents the entire agreement between the parties and supersedes all prior oral or written statements or agreements. END OF SECTION V – Terms of Agreement HCBOC 061923 Pg. 502 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION VI: BUDGET NARRATIVE Harnett County Juvenile Restitution/Community Service Program Fiscal Year FY 23-24 Item #Justification Expense In Kind Expense 120 Salaries for Full-time Coordinator-(2080 hours @ $28.23 per hour), Longevity (4.5% of Sal) $2659 (unable to project exact amount due to Cola and Performance Plan Increase), 1 Part- time Program Assistant 1508 hours per year @ $10.9281 per hour) $77,848 180 401K - $1227, FICA - $4652, State Retirement - $7917,Medical Insurance - $11208, Dental Insurance - $384, Life Insurance - $74, Unemployment - $147 Worker Compensation - $344, Employee Clinic - $180, Other Post Employment Expenses - $120 $26,253 210 Uniforms- $17.00 per short sleeve shirt plus $3.00 labor per shirt (6 shirts) and $17.00 per long sleeve shirt plus $3.00 labor per shirt (4 shirts) and $22 per hoodie Hoodie plus $3 labor ( 4Hoodies) $300 220 Food for juveniles while engaged in work activities $200 250 Gas and maintenance for two program vehicles; Projected Mileage: 1162 miles at $3.44 per gallon/ Maintenance cost as follows: Inspections $40 Oil changes $400 Tire Replacement $560 and Misc. repairs $600 $5,600 260 Office supplies such as envelopes, pens, copier paper, etc......$200 290 Restitution supplies (ex. gloves, trash bags, safety vest, goggles, etc...) $300 310 Hotel Fees and Meals for Conferences and Trainings $1,092 320 Cell phones $700 (cell phones for program coordinator $59 x 12months), postage $300, internet access for iPad $600 ($50 x 12 months) $1,600 340 Fund account for the purchase of forms and business cards.$200 390 Restitution Earned and Paid to Victims -5000; Training- Registration-400, Background Checks for volunteers-75 $5,475 430 Copier Contract $300, Lease of Computer $600, Post Office Box Rental $23 $923 450 Insurance-Policy covering juveniles while participating in program activities $1,578 490 Dues and Subscriptions - Association Dues $85 TOTAL $121,654 $0 Job Title Annual Expense Wages Annual In Kind Wages HCBOC 061923 Pg. 503 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety Program Coordinator (2080 hours per year at avg $26.97 per hour) +Longevity $2525 (unable to project exact amount) $61,368 1 Program Assistant (1508 hours per year @ $10.9281 per hour)$16,480 TOTAL $77,848 HCBOC 061923 Pg. 504 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION VII: BUDGET NARRATIVE LINE ITEM SUMMARY Program:Harnett County Juvenile Restitution/Community Service Program Fiscal Year:FY 23-24 Number of Months:12 Cash In Kind Total I. Personnel Services $104,101 $104,101 120 Salaries & Wages $77,848 $77,848 180 Fringe Benefits $26,253 $26,253 190 Professional Services*$0 *Contracts MUST be attached II. Supplies & Materials $6,600 $6,600 210 Household & Cleaning $300 $300 220 Food & Provisions $200 $200 230 Education & Medical $0 240 Construction & Repair $0 250 Vehicle Supplies & Materials $5,600 $5,600 260 Office Supplies and Materials $200 $200 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $300 $300 III. Current Obligations & Services $8,367 $8,367 310 Travel & Transportation $1,092 $1,092 320 Communications $1,600 $1,600 330 Utilities $0 340 Printing & Binding $200 $200 350 Repairs & Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $5,475 $5,475 IV. Fixed Charges & Other Expenses $2,586 $2,586 410 Rental or Real Property $0 430 Equipment Rental $923 $923 440 Service and Maint. Contracts $0 450 Insurance & Bonding $1,578 $1,578 490 Other Fixed Charges $85 $85 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv.$0 Total $121,654 $0 $121,654 HCBOC 061923 Pg. 505 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII: SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 23-24 Harnett County Funding ID: 543-XXXX Sponsoring Agency:Harnett County Government Program:Harnett County Juvenile Restitution/Community Service Program $97,500 DPS/JCPC Funds * This is the amount approved in your application 10%Local Match Rate Is the Local Match Rate 10%, 20% or 30%? $21,154 County Cash Harnett County (Specify Source) $3,000 Local Cash Harnett County (Specify Source) Local Cash (Specify Source) Local In-Kind (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $121,654 TOTAL $9,750 $24,154 Required Local Match Match Provided /DPSSignature//DPSdt/ Authorizing Official, Department of Public Safety Date The following signature certifies that this program agreement has been locally approved by the Board of County Commissioners. /CountySignature//Countydt/ Chair, County Board of Commissioners or County Finance Director Date The following signature certifies that this program agreement has been locally approved by the Juvenile Crime Prevention Council. /JCPCSignature//JCPCdt/ Chair, Juvenile Crime Prevention Council Date /ProgramSignature//Programdt/ Program Manager Date HCBOC 061923 Pg. 506 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety North Carolina Department of Public Safety Juvenile Justice and Delinquency Prevention JCPC Program - Program Agreement SECTION I A: SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD:FY 23-24 DPS/JCPC FUNDING # (cont only)1443XXXX COUNTY:Harnett AREA:Central Area Multi-County:No Multi-Components:No NAME OF PROGRAM:Harnett County Sheriffs Department PAL Program SPONSORING AGENCY:Harnett County Government SPONSORING AGENCY PHYSICAL ADDRESS: 200 Alexander Drive Lillington NC 27546 SPONSORING AGENCY MAILING ADDRESS: PO Box 940 Lillington NC 27546 TYPE:Public FEDERAL ID #56-6000306 COMPONENT ID #NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 38764 PAL Tutoring Tutoring/Academic Enhancement $ 105,200 Total cost of components:$ 105,200 Program Manager Name & Address (same person on signature page) Name:Nichole Irmer Title:PAL Tutoring Program Coordinator Mailing Address: 645 Shawtown Rd City:Lillington Zip:27546 Phone:(209) 781-6492 Fax: E-mail:nirmer25@gmail.com Contact Person (if different from program manager) Name:Mark Hornsby Title:Director Mailing Address: 645 Shawtown Rd City:Lillington Zip:27546 Phone:(910) 890-5534 Fax: E-mail:dhornsby@harnett.org Program Fiscal Officer (cannot be program manager) Name:Samantha Blalock Title:Administrative Assistant Mailing Address: 645 Shawtown Rd City:Lillington Zip:27546 Phone:(910) 893-0138 Fax: E-mail:sblalock@harnett.org HCBOC 061923 Pg. 507 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION I B: PROGRAM COMPONENT DESCRIPTION COMPONENT ID #COMPONENT INFORMATION 38764 NAME OF COMPONENT: PAL Tutoring BRIEF DESCRIPTION: The Harnett County Sheriffs PAL program is an after school crime prevention program that utilizes educational, athletic, and recreational activities to create trust and understanding between the community, law enforcement officers and the youth. The PAL Tutoring component will offer tutoring and homework assistance to middle and high school students in underserved areas of Lillington and Western Harnett County. HCBOC 061923 Pg. 508 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 01/09/2012 Department of Public Safety SECTION II: COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name:PAL Tutoring Component ID # 38764 What is this component's maximum client capacity at any given time?10 Frequency of client contact per month:12 Anticipated Average Length of Stay:140 Days Total Component Cost:$105,200 ÷ by Estimated # to be served during funding period:20 Estimated Average Cost Per Youth:$5,260 Applies to continuation programs only. Actual number of youth admitted FY 21-22:12 0 Number of admissions Juvenile Justice Referred 0% of total admissions 0 Number of admissions Law Enforcement Referred 0% of total admissions 0 Number of admissions District Court Referred 0% of total admissions Actual number served FY 21-22:12 HCBOC 061923 Pg. 509 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION III: COMPONENT SUMMARY NAME OF COMPONENT:PAL Tutoring 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. According to the Harnett County JCPC Risk Assessment Data for FY 2022/2023, youth are experiencing behavior problems at school; low grades in school; associate with negative peers; mental health issues that are being addressed and/or need more assessments; and parent/guardian/custodian supervision skills that are marginal. PAL Tutoring Program will provide tutoring services to expose youth in the catchment area to opportunities that may improve academic performance and reduce behavioral issues in their home, school and community. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Although the Harnett P.A.L program will accept any child in Harnett County who are middle or high schoolers, our main target are those schools in Western Harnett County due to higher poverty rates, transportation issues, and negativity within the neighborhoods. To promote the Harnett PAL program, we setup and recruit at Western Harnett Middle and High Schools, Overhills Middle and High Schools, Highland Middle, as well S.T.A.R Academy. The Harnett P.A.L staff attend events, such as parent/teacher formals and community events, to be an outreach to the community about the program, answer any questions, and provide information about the program. We educate and provide youth information about our program as well as sending each one home with an application if they’re interested but administer all youth a brochure to take home to parents. Therefore, parents have a way of contacting a staff member with further questions and/or signup. Harnett P.A.L. program targets youth ages 12 to 18, not to exclude those middle schoolers who are 11, starting with 7th grade and ending at 12th grade. Youth ages 18+ must be enrolled in school and have juvenile justice involvement. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The Harnett County Sheriff's Office P.A.L program mission is to organize a youth crime prevention program that utilizes educational, athletic, and recreational activities to create trust and understanding between our community, law enforcement, and our youth. With that being said, the Harnett P.A.L program puts education as the utmost importance. Therefore, the tutoring program is in place to innovate by challenging our youth with new ideas and production as well as critical thinking and sharing, motivating youth to believe in themselves that they will succeed in whatever they foresee themselves in the future, and provide further help with assignments, homework, and projects. Education before play is how we teach our youth that education is the key to success. Utilizing the tutoring program gives our youth an extra boost of confidence that they can and will succeed. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 70% Clients will improve academic skills/performance. 70% Clients will actively participate in tutorial and/or academic enhancement activities as intended by program design/ the service plan. 70% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. HCBOC 061923 Pg. 510 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION III: COMPONENT SUMMARY NAME OF COMPONENT:PAL Tutoring 70% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 70% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 70% Clients will have no new complaints with an offense date after the admission date. 70% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 70% Clients will have no new adjudications for a complaint with an offense date after the admission date. 5. Elevated Risks and Needs: Describe how program services will address one or more of the elevated risk and needs listed in the most recent JCPC Request for Proposal. The PAL program will directly address the needs of adjudicated juveniles by providing them with a positive environment, tutoring and mentorship. The program utilizes educational, athletic, and recreational activities to create positive relationships between law enforcement and youth, and to give the youth a positive outlet. PAL Tutoring will strive to prevent and reduce the juvenile crime rate in Harnett County by focusing on identifying, tracking, and educating youth served on their individual academic weaknesses and behavioral improvement so they will have the opportunity to thrive in their home, school and community. Program staff will coordinate with local schools and teachers to ensure the student is getting academic and behavior management assistance according to their individual needs. If possible, youth will be paired with a mentor to assist in addressing individualized needs and be a positive role model in the youth’s life. HCBOC 061923 Pg. 511 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Tutoring 1. Location: List physical address(es) and describe where program services are delivered. The tutoring component will be housed in a remodeled elementary school located at 645 Shawtown Road Lillington NC, 27546. The program will have an individual room with a capacity of up to 10 youth per session. The campus is shared with the Harnett County Boys and Girls Club and a representative from Workforce Development. 2. Operation: Describe the daily/weekly schedule of program operation. The Harnett P.A.L tutoring program operates Mondays through Thursdays from 3 P.M until 7 P.M. Upon arrival, youth will enter the tutoring classroom and have a snack. Youth will have time to complete any incomplete assignments, projects, and/or homework. The tutoring program concludes at 6 P.M. At 6 P.M., youth will be released to parent/ guardian and dismissed for the day. Youth who desire to participate in gym with wrestling/boxing activities to condition and strengthen will continue until 7:00pm. During the boxing/wrestling, youth gain mentorship as well as social skills, ways to improve conflict, how to handle altercations, and build confidence and relationship skills. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. Program Manager: Must possess at least a Bachelor’s degree in a Human Service or related field, or a four (4) year degree in any other field with at least two (2) years’ experience as a direct service professional in a juvenile serving agency. It is the responsibility of the Program Manager to: a. Works day to day delivering tutoring programming to target population; b. Conducts intakes with juveniles and their parents; c. Enter client tracking into NCALLIES timely and ensure data quality; d. Cooperate with DPS Area Consultants and JCPC during monitoring and evaluation activities; and e. Complete all programmatic reporting requirements as established by DPS. Program Staff: Must have at least an Associate’s Degree in a Human Services related field, or a high school diploma with at least one (1) year of Human Service experience. Staff implementing curricula, or facilitating groups based on curricula, shall be appropriately trained and qualified in both curricula content and facilitation techniques. Volunteer Program Staff: All volunteers providing direct services must have at least one (1) year of experience working with at-risk youth and submit to background screening. PAL may use professional or community volunteers to assist or augment services provided by paid staff. We recruit volunteers to assist students in a variety of ways: small-group tutoring for academic skill practice, apprenticeship or technical skill instruction, and enrichment projects. Other volunteers may work behind the scenes on administrative tasks. Current Roles: PAL Director - Deputy Mark Hornsby HCBOC 061923 Pg. 512 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Tutoring Responsibilities: Plans day to day operations, fundraising, budgeting, and mentorship Experience : 30 years in law enforcement 10 year volunteer with Dunn PAL program Harnett Sheriffs Office is delegating fiscal activities to one of their team members who will complete NCALLIES fiscal reporting requirements. Program Staff Tutoring Coordinator: Nichole Irmer Responsibilities: Program development and implementation; plan and deliver daily activities; Possess Bachelor’s degree in business administration and has a case management background. 4. Service Type SPEP: Describe implementation to include: Primary Service: Remedial Academic Program; Secondary Service: None 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Referrals: The program will receive a written referral form for juveniles between the ages of twelve (12) and seventeen (18), who have been adjudicated or undisciplined, juvenile under diversion contracts or plans, and /or juveniles at-risk for delinquency to attend parent/family skill building when available in the judicial district. The program shall: 1. Receive a written referral form to identify individual program and juvenile or family needs. The referral form shall indicate the reason for referral and the concern(s) to be addressed and, provide other information as needed by the program to facilitate screening and admission decisions. 2. Program Staff will schedule initial appointment with the juvenile and the parent(s)/legal guardian(s) within fifteen (15) business days of the referral to schedule. 3. Priority shall be given to referrals from Juvenile court. Admissions: Programs shall develop admission criteria covering age and gender appropriateness, the primary reasons for which juveniles are considered for admission and any applicable admission restrictions. All JCPC funded admissions will include: Application; Referral Form Consent to Release of Information; Participation Agreement Form signed by youth, parent/guardian, and staff; Risk Assessment; Individual Plan of Care/Service Plan signed by youth, parent/guardian, and staff; Staff will enter client tracking admission data in NCALLIES within seven (7) days of admissions decision; and respond to referring agency regarding their admission decision within fifteen (15) business days of receipt of the referral to notify of client admission status or reason for not accepting referral. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and HCBOC 061923 Pg. 513 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Tutoring the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Program Staff may terminate youth for the following reasons: Successful termination: At end of 20 week mark, student has successfully completed assignments and grades have improved from their starting point for the semester. (Verified with school / parent / guardian documentation); have no new adjudications for a complaint with an offense date after the admission date; have no new complaints with an offense date after the admission date; and have reduced specific problem behaviors presented at referral and targeted in the individual service plan. Satisfactory termination: Moved out of county Unsuccessful completion and/or non-compliant termination Quit School or repeated violation Harnett PAL rules Program Staff will request a parent/guardian conference to discuss issues. Afterwards, he/she will determine if it is necessary to implement a corrective action plan or terminate services. He/she will contact parent/guardian and referring agency (if applicable) in writing with the mentioned information. Termination Process: Complete a written Termination Form within ten (10) business days for all juveniles terminated from the program and submit a copy to the parent(s)/legal guardian(s), Court Services, if applicable, placed in the juvenile’s file and other referring entities as appropriate; enter client tracking termination data in NCALLIES within seven (7) days of termination decision; and prior to a juvenile being terminated for any reason other than Successful or Satisfactory Completion, the program will review the case status with the referring agency prior to a final termination decision. Prior to the termination, Program Staff, the juvenile, parent(s)/legal guardian(s), juvenile’s Court Counselor, and/or other referring entity must be involved in the development and implementation of an After Care Plan. Program Staff will determine termination procedures and contact parent/guardian and the referral agency of compliance and termination. Program Staff will mail the follow up letter to the parent/guardian of the youth on the status of their termination and also contact the referring agency. The parent/guardian will be notified of any possible violations within 5 days of the violation and initiate a corrective action plan. If the corrective action plan is not followed within 20 days, the parent/guardian will be notified in writing and by telephone that the child has been terminated from the PAL Tutoring Program. How is the referring agency involved with the termination process? The referring agency will be notified prior to the termination. The Harnett P.A.L director and a staff member will contact the referring agency to reference the sequence of events leading to termination. Harnett P.A.L will allow the referring agency to be involved in the process for documentation purposes for the courts, if applicable. Harnett P.A.L will pursue the best route of communication with the referring agency as well parents. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring HCBOC 061923 Pg. 514 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Tutoring agencies including how client progress will be communicated. Harnett P.A.L. will communicate with juvenile court counselors and/or other referring agencies monthly. The referred youth will be given a monthly report and updated in his/or file. The monthly report will also be shared with the youth’s referring personal for recording as well. This will allow tracking of the youth’s progress, conduct, and attendance. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? Harnett PAL Tutoring Program Staff will never hit, slap, spank or use any form of corporal punishment, even with parent/guardian permission or request. We do not ridicule, belittle, or humiliate youth in any way. Program Staff supports positive redirection and self reflection for behavior management. Staff will develop and implement Individual Service Plan/Behavior Modification Plans that use current best practice strategies for youth who consistently display negative behaviors. We will align our behavioral expectations of students with the Harnett County School System. Youth will be taught to be responsible for their own actions; they make the choice to follow the rules and enjoy the rewards or to ignore the rules and accept the consequences. Appropriate behavior will be encouraged by verbal praise, rewards and positive communications with parents. Whenever possible, natural and logical consequences will be provided for inappropriate behavior. PAL Tutoring follows the NC Discipline and Behavior Management Policy. Parent/guardian will be expected to participate in a Zoom or in-person monthly meeting. This will instill positive communication as well as support of the youth in this program. This also influence social and emotional support as well. We expect parents to also be involved academically to help enhance our youth’s education. If there are known IEP’S or 504s, Harnett P.A.L does expect the parent/guardian of the youth to inform us. This will allow the tutor to grasp those subjects and compile a tutoring plan that will assist the youth further. Progress reports and report cards should be communicated, by the parent/guardian with the tutor, to provide failing subject areas. The tutor can then implement intervention such as building relationships, providing prompts and cues, using a teach, review, and reteach process, compiling extra learning activities, provide core concepts that are more understanding, and/or developing social skills. When all are involved, each youth will not only flourish but get the guidance and support needed to maintain a healthy mental capacity as well as enrichment and academic fluency also. PAL Tutoring also utilizes a reward/merit system to encourage positive behaviors and social interactions amongst its participants. Behavioral goals are indicated in each participants Individual Service Plan. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. Harnett PAL Tutoring Program will strategize delivery of tutoring services that meet NCDPS standards and give youth a positive outlet, mentorship, and educational opportunities that can drastically change their life and perspective. Harnett PAL Tutoring Program focuses on middle and high school youth and education. The tutor, for this group of youth, will continue to promote independent learning and critical thinking, personalize learning, facilitate a youth’s insights into learning and learning processes, providing youth learning and university success, and follow the curriculum guidelines of his/her school. The tutor will also do one-on-one learning as well as learning in partnership with another youth. Methods used are reading, viewing, questions, and case studies to name a few. The youth will be attended to depending on his or her learning capabilities, disadvantages, and struggles academically. The goal of HCBOC 061923 Pg. 515 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Tutoring tutoring is to give youth the opportunity to take control of their own learning. https://innovateschools.org/narrow-the- opportunity-gap-with-high-quality-tutoring/? gclid=Cj0KCQjwmZejBhC_ARIsAGhCqncXQTf1BIEcImXDjenvT8G1NxYPUVWH0L_vg_24xKS1aVTb-geDwE8aAv- PEALw_wcB HCBOC 061923 Pg. 516 Form structure last revised 12/20/2013 Department of Public Safety SECTION V: TERMS OF AGREEMENT This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County’s Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Harnett County Government (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul 1, 2023 and shall terminate Jun 30, 2024. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed the amount $65000 for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from funds appropriated by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance of reporting requirements by the Sponsoring Agency set forth in the DPS JCPC Policy; 3. Immediately notify, in writing, the JCPC, County, and Sponsoring Agency (including the Board of Directors, if applicable), if payments are suspended and again once payments resume; 4. Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation, and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor the Sponsoring Agency’s funded program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by HCBOC 061923 Pg. 517 Form structure last revised 12/20/2013 Department of Public Safety the established due dates. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information, it will safeguard and not redisclose the information, except as otherwise provided in this Agreement; 5. Comply with the DPS JCPC Policy and North Carolina Administrative Code procedures; 6. Secure local match, if applicable, pursuant to 14B NCAC 11B.0105, for the approved DPS funds; 7. Create and adopt individualized written agency guidelines specific to the funded program, while also adhering to DPS JCPC Policy for the specific funded program type; 8. Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use the DPS electronic, internet-based system for tracking clients served; also maintain an ability to electronically sign required DPS documents; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, and maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS § 105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13. Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting, and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in the DPS JCPC Policy and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; HCBOC 061923 Pg. 518 Form structure last revised 12/20/2013 Department of Public Safety 15. Submit any other information requested by DPS, the County, the JCPC, and/or the State Auditor; 16. Be responsible for the performance of all subcontractors as described in the Program Agreement or most recently approved Program Agreement Revision; 17. Indemnify, defend, and hold harmless DPS, the State of North Carolina, the County, the JCPC and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18. Receive written permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising, and acknowledge DPS funding in partnership with the County; 19. Comply with DPS JCPC Policy 6: Operations: Program Eligibility for Funding regarding any trainings and requirements for the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA) and any additional requirements in 14B NCAC 11C 20. Be deemed an independent contractor in the performance of services described in the Program Agreement, or most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees, interns, volunteers and subcontractors; and 21. Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement, or most recently approved Program Agreement Revision. Such personnel shall not be employees of or have any individual contractual relationship with DPS. Sponsoring Agency and Use of Contractor(s)/Subcontractors The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in line item 190 the Program Agreement, or most recently approved Program Agreement Revision. When independent contractors are providing services the Sponsoring Agency must: 22. Upload a signed Contract for Professional Services (Form JCPC/PO 001 Contract for Professional Services Template) into NCALLIES once the Program Agreement or Program Agreement Revision is approved by DPS; 23. Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds and require compliance with all applicable laws and DPS JCPC Policy; and 25. Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement, or most recently approved Program Agreement Revision. The JCPC shall: 1. Ensure the Sponsoring Agency uses JCPC funds only for the purposes approved by DPS in the JCPC Program HCBOC 061923 Pg. 519 Form structure last revised 12/20/2013 Department of Public Safety Agreement or most recently approved JCPC Program Agreement Revision; 2. Comply with the DPS JCPC Policy, the North Carolina Administrative Code procedures (14B NCAC 11B), and N.C.G.S. §§ 143B-845 to 851; 3. Review and locally approve Program Agreements, Program Agreement Revision(s), and Third Quarter Accounting and submit information to the County in a timely manner to meet due dates established by DPS; 4. Submit any other information requested by the County or DPS; and 5. Monitor the Sponsoring Agency’s currently funded JCPC program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring. Reference: 14B NCAC 11B.0202 and DPS JCPC Policy (policies 1, 3, 7, 8, 9, 10 and 11). The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed when applicable, and either a local public agency, a 501(c)3 nonprofit corporation or local housing authority (applicable only to the JCPC funding process); 2. Use funds only for the purposes approved by DPS in the Program Agreement, or most recently approved Program Agreement Revision; 3. Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11B.0108; 4. Comply with the DPS JCPC Policy and North Carolina Administrative Code procedures (14B NCAC 11B); 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all funded programs according to the procedures and due dates established by DPS. Reference: 14B NCAC 11B.0108; DPS JCPC Policy (policies 8 and 9). Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina, including the relevant provisions of G.S. Chapter 143B, Article 13, Part 3, Subpart F, and the Rules of 14B NCAC Chapter 11. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and HCBOC 061923 Pg. 520 Form structure last revised 12/20/2013 Department of Public Safety enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by the Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement, or the most recently approved Program Agreement Revision, obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: The Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement, or the most recently approved Program Agreement Revision, and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in the North Carolina Administrative Code and DPS JCPC Policy 1. Operations: JCPC Operations. Reference: 14B NCAC 11B.0110. Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds disbursed by DPS to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of the fiscal year or upon termination of this Agreement. Accountability for Funds HCBOC 061923 Pg. 521 Form structure last revised 12/20/2013 Department of Public Safety Audit Requirement - Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. § 159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority regarding compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement – Non-Governmental Entities An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor’s office as required by law, to the County, and DPS, and to other recipients as appropriate within nine (9) months after the end of the program’s fiscal year. Oversight Access to Persons and Records The State Auditor shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. § 147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions. Record Retention Records shall not be destroyed, purged, or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five (5) years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five (5) years since records must be retained for a period of three (3) years following submission of the final Federal Financial Status Report, if applicable, or three (3) years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five- year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. § 143C-6-23(c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's Board of Directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. § 105-243.1, at the Federal, State, or local level. This written statement, No Overdue Tax Debts, shall be completed by the Sponsoring Agency to certify when there are no overdue taxes. If the agency has overdue taxes, the Sponsoring Agency must notify DPS at the time a Program Agreement is submitted. Conflict of Interest Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Consistent with the N.C.G.S. § 143C-6-23(b), not for profit organizations shall file with DPS and the County, a copy of HCBOC 061923 Pg. 522 Form structure last revised 12/20/2013 Department of Public Safety that Sponsoring Agency’s policy addressing conflicts of interest that may arise involving the Sponsoring Agency’s management employees and the members of its Board of Directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency’s employees or members of its Board or other governing body, from the Sponsoring Agency’s disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS will disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement in NCALLIES along with and the Sponsoring Agency's policy addressing conflicts of interests. Proof of 501(c)(3) Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Not for profit organizations must upload proof of the agency's 501(c)(3) status when submitting a program agreement in NCALLIES. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC, and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency’s breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other parties. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement, or the most recently approved Program Agreement Revision, prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement, or the most recently approved Program Agreement Revision, by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC, and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations as a result of events beyond its reasonable control, including, without HCBOC 061923 Pg. 523 Form structure last revised 12/20/2013 Department of Public Safety limitation, fire, power failures, any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Entire Agreement: This Program Agreement (including any documents mutually incorporated specifically herein) represents the entire agreement between the parties and supersedes all prior oral or written statements or agreements. END OF SECTION V – Terms of Agreement HCBOC 061923 Pg. 524 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION VI: BUDGET NARRATIVE Harnett County Sheriffs Department PAL Program Fiscal Year FY 23-24 Item #Justification Expense In Kind Expense 120 Director (32.4% of time committed to program) $54,000 x 32.4% = $16,200 $16,200 120 Tutoring Coordinator 30 hrs x $30 = $900 x 50 weeks $45,000 180 FICA $45,000 x 7.65%$3,443 190 Admin Professional Services (CPA) $45 x 66.67 hrs annually=$2,000 220 Food, snacks, drinks: $120 per week x 50 weeks $6,000 250 Vehicle Gas and Maintenance (Van for transporting youth to the program and home) $85.14 x 50 weeks $4,257 260 Pens, pencils, markers, printer paper $800 410 Tutoring Space, 4 rooms x $500 per month x 12 months $24,000 450 Liability Insurance Annually (2400.00) & Vehicle Ins for Van (1800.00) $3,500 TOTAL $65,000 $40,200 Job Title Annual Expense Wages Annual In Kind Wages Tutoring Coordinator 30 hrs x $30 = $900 x 50 weeks $45,000 Director (32.4% of time committed to program) $50,000 x 32.4% = $16,200 $16,200 TOTAL $45,000 $16,200 HCBOC 061923 Pg. 525 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION VII: BUDGET NARRATIVE LINE ITEM SUMMARY Program:Harnett County Sheriffs Department PAL Program Fiscal Year:FY 23-24 Number of Months:12 Cash In Kind Total I. Personnel Services $50,443 $16,200 $66,643 120 Salaries & Wages $45,000 $16,200 $61,200 180 Fringe Benefits $3,443 $3,443 190 Professional Services*$2,000 $2,000 *Contracts MUST be attached II. Supplies & Materials $11,057 $11,057 210 Household & Cleaning $0 220 Food & Provisions $6,000 $6,000 230 Education & Medical $0 240 Construction & Repair $0 250 Vehicle Supplies & Materials $4,257 $4,257 260 Office Supplies and Materials $800 $800 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $0 III. Current Obligations & Services $0 310 Travel & Transportation $0 320 Communications $0 330 Utilities $0 340 Printing & Binding $0 350 Repairs & Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $0 IV. Fixed Charges & Other Expenses $3,500 $24,000 $27,500 410 Rental or Real Property $24,000 $24,000 430 Equipment Rental $0 440 Service and Maint. Contracts $0 450 Insurance & Bonding $3,500 $3,500 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv.$0 Total $65,000 $40,200 $105,200 HCBOC 061923 Pg. 526 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII: SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 23-24 Harnett County Funding ID: 1443XXXX Sponsoring Agency:Harnett County Government Program:Harnett County Sheriffs Department PAL Program $65,000 DPS/JCPC Funds * This is the amount approved in your application 10%Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash (Specify Source) Local Cash (Specify Source) Local Cash (Specify Source) $40,200 Local In-Kind Harnett County Sheriffs Office (Director Salary); Harnett PAL (Space for Program) (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $105,200 TOTAL $6,500 $40,200 Required Local Match Match Provided /DPSSignature//DPSdt/ Authorizing Official, Department of Public Safety Date The following signature certifies that this program agreement has been locally approved by the Board of County Commissioners. /CountySignature//Countydt/ Chair, County Board of Commissioners or County Finance Director Date The following signature certifies that this program agreement has been locally approved by the Juvenile Crime Prevention Council. /JCPCSignature//JCPCdt/ Chair, Juvenile Crime Prevention Council Date /ProgramSignature//Programdt/ Program Manager Date HCBOC 061923 Pg. 527 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety North Carolina Department of Public Safety Juvenile Justice and Delinquency Prevention JCPC Program - Program Agreement SECTION I A: SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD:FY 23-24 DPS/JCPC FUNDING # (cont only)243-XXXX COUNTY:Harnett AREA:Central Area Multi-County:No Multi-Components:Yes NAME OF PROGRAM:PAL Academic Career Readiness SPONSORING AGENCY:Dunn Police Athletic & Activities League, inc. SPONSORING AGENCY PHYSICAL ADDRESS: 1501 S. Clinton Ave. Dunn NC 28334 SPONSORING AGENCY MAILING ADDRESS: PO Box: 1238 Dunn NC 28335 TYPE:Non-Profit FEDERAL ID #46-4258788 COMPONENT ID #NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 38572 PAL Academic Career Readiness Vocational Skills $ 69,827 38573 PAL (SKIP) School Kids In Power Tutoring/Academic Enhancement $ 67,717 Total cost of components:$ 137,544 Program Manager Name & Address (same person on signature page) Name:Rodney Rowland Title:Executive Director Mailing Address: PO Box: 1238 City:Dunn Zip:28335 Phone:(910) 892-1873 Fax: E-mail:director@dunnpal.org Contact Person (if different from program manager) Name:Rodney Rowland Title:Executive Director Mailing Address: PO Box: 1238 City:Dunn Zip:28335 Phone:(910) 892-1873 Fax: E-mail:director@dunnpal.org Program Fiscal Officer (cannot be program manager) Name:Emmett Aldredge III Title:Board President Mailing Address: PO Box: 1238 City:Dunn Zip:28335 Phone:(910) 892-1873 Fax: E-mail:emmett.aldredge3@arc3gases.com HCBOC 061923 Pg. 528 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION I B: PROGRAM COMPONENT DESCRIPTION COMPONENT ID #COMPONENT INFORMATION 38572 NAME OF COMPONENT: PAL Academic Career Readiness BRIEF DESCRIPTION: The Career Readiness Program works with youth 13-19 years old in training and skills development in a specific job trade. This program will expose youth to work and college related experiences: teach youth proper etiquette in dress, manners, interview skills, communications skills, money management and job skills. Youth partner with local companies for work experience. We will work and partner with Central Carolina Community College, Harnett County Schools, and Harnett NC Works. COMPONENT ID #COMPONENT INFORMATION 38573 NAME OF COMPONENT: PAL (SKIP) School Kids In Power BRIEF DESCRIPTION: Tutoring and Academic Enrichment for youth 10-17 years old to increase grades in school in reading and math, increase school attendance, decrease school suspensions and increase positive social interactions. The SKIP Program through Dunn PAL provides services to help supplement Youths' school curriculum by providing hands on learning to include College and Career Readiness Classes. The program also provides an opportunity for field trips designed to be an educational enrichment experience. HCBOC 061923 Pg. 529 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 01/09/2012 Department of Public Safety SECTION II: COMPONENT STATISTICAL INFORMATION Multi-Components Yes Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name:PAL Academic Career Readiness Component ID # 38572 What is this component's maximum client capacity at any given time?25 Frequency of client contact per month:12 Anticipated Average Length of Stay:60 Days Total Component Cost:$69,827 ÷ by Estimated # to be served during funding period:20 Estimated Average Cost Per Youth:$3,491 Applies to continuation programs only. Actual number of youth admitted FY 21-22:24 1 Number of admissions Juvenile Justice Referred 4.17% of total admissions 20 Number of admissions Law Enforcement Referred 83.33% of total admissions 0 Number of admissions District Court Referred 0% of total admissions Actual number served FY 21-22:24 HCBOC 061923 Pg. 530 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION III: COMPONENT SUMMARY NAME OF COMPONENT:PAL Academic Career Readiness 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Area Consultant Notes: You must describe the problem as it exists in Harnett County. How will this program component address the problem. Academic enrichment for youth ages 13-19 to increase grades in school reading and math, increase school attendance, decrease school suspensions and increase positive social interactions. Through Dunn PAL we will provide services to help supplement the youths' school curriculum by providing hands on learning to include College and Career Readiness. The program also provides an opportunity for youth to engage in work-site learning experience. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Area Consultant Note - Include in target population the criteria for serving 18+ using policy as your guide. The target population will be youth in ages 13-19 in Harnett County. In keeping with the Dunn PAL's mission those targeted are youth who are considered at-risk. These youth may be referred by any of the following sources; Juvenile Court Counselors, parents, counselors, police officers, teachers, community leaders, youth themselves, guardians/ parents, relatives, etc. There is an instruction process to be completed prior to job placement. We will target youth by connecting with schools, personal contact and the media. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The program will assist youth in educating them on their workforce skill set and the best career for them. We hope to lower youth problems in school and in the community by working with schools, law enforcement, parents and employers. In working with multiple resources in the government and private sector, we hope to help provide excellent career readiness training where youth will learn essential skills along with the ultimate goal to get youth employed while lowering the juvenile crime rate and lower youth problems at school and home. -Provide a safe environment -Provide safe and supervised programs -Keep constant communication with all stake holders (community and school) -Enhance Police and Community Relations to give positive interaction with youth. -Provide a learning environment on each youth's level. -Provide hands on learning for youth. -Track progress for success, deficiencies and enhancements. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 85% Clients will have no new adjudications for a complaint with an offense date after the admission date. 85% Clients will actively participate in vocational skill building activities as intended by the program design/service plan. HCBOC 061923 Pg. 531 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION III: COMPONENT SUMMARY NAME OF COMPONENT:PAL Academic Career Readiness 85% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 85% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. 85% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 85% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 85% Clients will have no new complaints with an offense date after the admission date. 85% Clients will increase overall knowledge of vocational skills or readiness to enter the workforce. 5. Elevated Risks and Needs: Describe how program services will address one or more of the elevated risk and needs listed in the most recent JCPC Request for Proposal. Area Consultant Note: Begin using the content of annual risk and needs reports to build this area of application and relating program activities to specific data in that report and how the program will address elevated RaN for both programs. The Career Readiness Program will work with youth ages 13-19 who are identified through Raise The Age as being at- risk of becoming first time delinquent juveniles or have a first offense currently, we also will be proactive in finding resources and training for youth who may have reports of substance abuse issues, work with other providers on mental health issues and work with youth that have low to serious behavior problems at school. We will also work with youth who are at-risk or involved with negative and/or delinquent peers or have a lack of parental supervision. We will accomplish this as stated below: We will address lack of respect for authority, absence of positive role models and lack of socially acceptable values. HCBOC 061923 Pg. 532 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Academic Career Readiness 1. Location: List physical address(es) and describe where program services are delivered. Dunn PAL Main Office/Education Building 1501 S. Clinton Ave. Dunn, NC 28334 Location is now under one roof. The Career Readiness Instructor and STEM Instructor will work together and meet with each other daily about the youth. They will also exchange youth weekly so both personnel work with all the youth weekly. The Career Readiness Instructor will visit in-person and email to the various employers in Harnett County and development 30 day notes and evaluations on the youth progress assigned to each location. The Career Readiness Instructor will also conduct training to the various employers on working with youth assigned as interns. 2. Operation: Describe the daily/weekly schedule of program operation. Area Consultant Notes: Be specific about what a youth is doing during these times. I don't believe you are adequately describing career readiness in a way that translates into a marketable program. What are the youth doing daily? What are the activities? Contact me if questions addressing this area. Snack/Lunch - Monday, Tuesday, Wednesday, Thursday and Friday = 3:00-3:30 pm Enrichment/STEM Classes - Monday, Tuesday, Wednesday, Thursday and Friday = 3:30-4:15 pm College & Career Readiness - Monday, Tuesday, Wednesday, Thursday and Friday = 4:15-5:30 pm Enrichment (Field Trips) College and Career Readiness classes and field trips - Fridays = 3:30-5:30 pm The schedule is basic and subject to change depending on activities for the day. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. We will employ two individuals who will coordinate and operate this program: 1) Career Readiness Instructor 2) STEM Instructor These instructors will provide instruction as it relates to :business etiquette, resume writing, literacy/financial literacy, and help them with work-based learning. Career Readiness Instructors work with youth in a group setting on career classes to include work experience placement with local companies Staff will also be able to assist parents to help their children as it relates to helping them with their homework. There is one full time position 40 hours a week and one part-time position 30 hours a week. Instructors will also conduct hands on learning through Media Arts and STEAM classes as well as Harnett County Workforce Development along with educational field trips. Must have prior experience in helping youth with career related classes. Must be willing to help youth. Teacher Certificate preferred. ____________________________________________________________________________________________ HCBOC 061923 Pg. 533 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Academic Career Readiness Career Readiness Instructor I (Full time) - Qualifications: Degree in Business preferred, EMT/CPR Certified and Effective teacher training certified preferred. Duties and Responsibilities- Attend Harnett County JCPC meetings Attend monthly meetings, Attend juvenile court regularly & admit any referrals from juvenile court Prepare notes, reports etc in juvenile court on deferred youth, Maintain NC Allies JCPC grant data bases Provide intake, progress and termination documentation of deferred youth and regularly communicate with juvenile court, law enforcement and any other referrals of youth, work (coordinate) with Harnett County Schools CTE Department, CCCC and Harnett County Workforce Development, Teach Career Classes and place youth with prospective businesses and monitor progress. Recruit business to participate in the Job Experience portion of the program. Coordinate with school teachers and collect surveys, assessments & report cards. ___________ STEM Instructor I (Part time) --- Degree in Mass Communications and/or Education Preferred or equivalent experience in the field. EMT/CPR Certified and Effective teacher training certified preferred. Duties and Responsibilities- Attend monthly meetings, Prepare notes, reports, lesson plans, schedule, recruit youth for the program, help recruit businesses to participate, recruit outside businesses to speak with youth and help with planned activities, help Provide intake, progress and termination documentation of deferred youth and regularly communicate with juvenile court, law enforcement and any other referrals of youth. Assist with the overall needs of the Career Readiness Program. Coordinate with school teachers and collect surveys, assessments and report cards __________ Administrative Assistant- Employed since June 2021 Duties and Responsibilities- Answer phones, data entry, process payments, may assist both instructors as needed & attend JCPC meetings. 4. Service Type SPEP: Describe implementation to include: Primary Service: Job Training; Secondary Service: Remedial Academic Program 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Any youth or parent seeking to enroll in this program will have to meet with the College & Career Readiness Coordinator and Youth Development Coordinator, complete an admission application, complete an education agreement, JCPC Assessment Plan, PAL Application, agree to all rules and must attend 12 hours a week. The approval of the admission process takes 2-3 days. The referral process for Dunn PAL is implemented by a referral form from parent/guardian, court counselors, law enforcement, school staff or social services can complete and send to Dunn PAL. Dunn PAL will then contact the referral source and collect more information, have the student and parent/ guardian complete a full application and submit it to Dunn PAL for membership. Since Dunn PAL is voluntary, it will be the responsibility of the parent/guardian to assure completion. Each youth is tracked in our on-line database and must re-apply every year from the date the membership is received. Anyone may also register on-line at Dunn PAL's website www.dunnpal.org. The College & Career Readiness Coordinator and/or Youth Development Coordinator may place a student on a waiting list if the program is full. The Coordinator may reject an applicant if there is any sex HCBOC 061923 Pg. 534 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Academic Career Readiness related crimes or the coordinator feels after consultation with authorities that the child could pose a severe security risk to other students. After the initial admission process is complete the student will begin attending the next business day. A program acceptance letter will be sent to the parents/Guardian and Referral source within 10 days of the referral as policy. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. A youth can be terminated at anytime for rule violations, moving out of county, quitting school or graduation from school. Termination can also occur if the youth satisfactory completes all assignments and grades are increased above a C for the entire semester. A student may also be terminated if they fail to complete the required 12 hours a week attendance that was explained at admission. The Youth Development Coordinator checks all grades at school and checks to see if youth in in compliance with all terms set out prior to admission. The Youth Development Coordinator makes all determinations on criteria being followed. The Youth Development Coordinator or his/her designee will determine termination procedures and contact parent/guardian and the referral agency of compliance either successful, satisfactory, unsuccessful or non-compliant termination. A successful termination is student completing all assignments and complete the year, satisfactory is completing all assignments, unsuccessful is not completing assignments and the year also moving out of area, non-compliant is not attending and/or suspension of rules while attending. The referral source by policy will be consulted and a decision will be made prior to the termination of a youth. How is the referring agency involved with the termination process? The Youth Development Coordinator will communicate with juvenile services via in-person, telephone, email and 30 day progress notes. Communicate with Harnett County NC Works (Job Link) in-person, telephone, email, in-person training and 30 day progress notes. NC Works will help with staff training, youth training and providing possible stifen for Job work experience. Communicate with teachers in-person, telephone, email and 30 day progress notes. Communicate with employer partners in-person, telephone, email and 30 day progress notes. The Youth Development Coordinator and the referring agency/juvenile court counselor will coordinate ongoing concerns and courses of action to include termination. The referral source by policy will be consulted and a decision will be made prior to the termination of a youth. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Career Readiness and the STEM Instructor will communicate with juvenile services via in-person, telephone, email and 30 day progress notes. Communicate with Harnett County NC Works (Job Link) and Harnett County Schools CTE Program in-person, telephone, email, in-person training and 30 day progress notes. Communicate with teachers in-person, telephone, email and 30 day progress notes. Communicate with employer partners in-person, telephone, email and 30 day progress notes. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be HCBOC 061923 Pg. 535 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Academic Career Readiness utilized in this component and how will parents/guardians be involved? The component will work with local school systems (CTE Program) and youth through the Career Readiness and STEM instructors to help better the youth in the program (s), thus reducing drop out rates and helping them learn a trade and become employed. Dunn PAL Career Readiness is partnering with the Dunn Chamber of Commerce, local churches, NC Works and community to enhance this component. Each youth will commit to a set number of hours in the program, then be connected to NC Works, Harnett County Schools CTE and then be matched with a local job in the area to provide internships hours to see if the job is a viable match for both parties. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. The Dunn PAL's Career Readiness program is based on the Harnett County NC Works model and Harnett County Schools CTE model. This is where we combine employment, training and supportive services and programs into a market-based system that meets the needs of the workforce and industry. The Career Readiness and the STEM Instructor will communicate with juvenile services via in-person, telephone, email and 30 day progress notes. Communicate with Harnett County NC Works (Job Link) in-person, telephone, email, in-person training and 30 day progress notes. NC Works will help with staff training, youth training and providing possible stipend for Job work experience. Communicate with teachers in-person, telephone, email and 30 day progress notes. Communicate with employer partners in-person, telephone, email and 30 day progress notes. We will follow the Harnett County Schools Career Technical Education (CTE) Model of providing STEM Activities, Resume writing, job application filing, interview skills, Money Management and job shadowing or internships at local jobs. HCBOC 061923 Pg. 536 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 01/09/2012 Department of Public Safety SECTION II: COMPONENT STATISTICAL INFORMATION Multi-Components Yes Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name:PAL (SKIP) School Kids In Power Component ID # 38573 What is this component's maximum client capacity at any given time?25 Frequency of client contact per month:12 Anticipated Average Length of Stay:60 Days Total Component Cost:$67,717 ÷ by Estimated # to be served during funding period:20 Estimated Average Cost Per Youth:$3,386 Applies to continuation programs only. Actual number of youth admitted FY 21-22:35 1 Number of admissions Juvenile Justice Referred 2.86% of total admissions 32 Number of admissions Law Enforcement Referred 91.43% of total admissions 0 Number of admissions District Court Referred 0% of total admissions Actual number served FY 21-22:35 HCBOC 061923 Pg. 537 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION III: COMPONENT SUMMARY NAME OF COMPONENT:PAL (SKIP) School Kids In Power 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. According to the North Carolina Department of Public Safety Division of Juvenile Justice 2016 Annual Report for the sixth consecutive year the juvenile delinquency rate (juvenile crime) in the State of North Carolina has decreased. Also according to this report, over that six-year period, the State has experienced a 28% decrease in juvenile delinquency. In addition, there are fewer youth being committed by the court to long-term stays in the Division of Juvenile Justice's youth development centers. In 2016 187 youth were committed to youth development centers which were the lowest level ever recorded and represents a 48% decrease since 2010. Overall, over the last decade, juvenile commitments have dropped almost every year. With the juvenile delinquency rate being decreased from previous years, there is more emphasis focused on community based programming working with prevention and intervention. According to the North Carolina Department of Public Safety Division of Juvenile Justice 2016 Annual Report, Juvenile Gang Involvement/affiliation has been on the rise since 2014 increasing a half percent each year. Due to Raise The Age, NC (Ages 16-17) we will add more youth into the Juvenile Services Division. Low classroom grades and test scores of students in school, in-school and out-of-school suspensions as well as excessive absences and trouble in school lead to juvenile problems both in school and in the community. Lack of positive social interaction with both peers and adults lead to juvenile problems. Juvenile Gang Affiliation being on the rise leads to Juvenile Crime and all the above stated. Lack safe places and supervised learning instruction for youth after school. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. The target population will be ages 10-17 boys and girls in Elementary through High School in the Harnett County area in keeping with PAL's Mission Statement. Those targeted are youth with minor court involvement, At-Risk of Court Involvement and may be referred by any of the following sources (Parents, Court Counselors, Police Officers, School Teachers, School Counselors and Administration staff, Community Leaders, Youth Themselves, Guardians, relatives, etc.). There is application process to be completed prior to admission. We will target youth via multiple resources to include (newspaper, social media outlets, schools, online outlets and personal contact). 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The program will assist in educating the youth it serves with their homework, tutoring youth on specific subjects of weakness, and computer training with internet access to improve the youth grades in public school. We hope to lower youth problems in school and in the community by working with area schools, parents and law enforcement. In working with multiple resources in the government and private sector we hope to help provide sound education along with work experience to get youth to work and thus lower juvenile crime and lower youth problems such as lack of respect for authority, lack of socially acceptable values and improving positive self image. 1. Provide a safe environment 2. Provide safe and supervised programs 3. Keep constant communication with all stake holders (Community and School) 4. Enhance Police and Community Relations to give positive interaction with youth HCBOC 061923 Pg. 538 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION III: COMPONENT SUMMARY NAME OF COMPONENT:PAL (SKIP) School Kids In Power 5. Provide a learning environment on each youths level 6. Provide hands on learning for youth 7. Track progress for success, deficiencies and enhancements 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 85% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 90% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 80% Clients will improve academic skills/performance. 80% Clients will have no new adjudications for a complaint with an offense date after the admission date. 80% Clients will actively participate in tutorial and/or academic enhancement activities as intended by program design/ the service plan. 85% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. 85% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 85% Clients will have no new complaints with an offense date after the admission date. 5. Elevated Risks and Needs: Describe how program services will address one or more of the elevated risk and needs listed in the most recent JCPC Request for Proposal. SKIP component will work with youth ages 10-17 years old who are At-Risk of becoming 1st time delinquent juveniles or have a first offense currently. We will also work with youth who are At-risk or involved with negative and/or delinquent peers. We also work with youth and their families to fill in the gap of lack of parental supervision. We will accomplish this as stated below. Youth (ages 10-17) tutoring and homework assistance are priority risk factors in Harnett County. We will address lack of respect for authority, absence of positive role models and lack of socially acceptable values in the SKIP component. PAL will strive to prevent and reduce juvenile crime in Harnett County by focusing on identifying, tracking and educating the youth on their academic weaknesses which will make them strong mentally and lower problems in the classroom. PAL will coordinate with schools and teachers to ensure the student is getting help in the proper classes. Individual and group sessions will be provided to ensure quality performance of each student. A comprehensive mentoring program is in place to provide each student a mentor to help with homework and access with them in school. This is a partnership with Dunn Area Chamber of Commerce, local churches and citizens in the community that provide mentors and they are assigned to work with youth to help with grades and be positive role models. Furthermore, helping educate the parents is a vital role for them successfully working with their children. HCBOC 061923 Pg. 539 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL (SKIP) School Kids In Power 1. Location: List physical address(es) and describe where program services are delivered. Dunn PAL Main Office/Education Building 1501 S. Clinton Ave. Dunn, NC 28334 Dunn PAL Main Office/Education Building is where students each have a hot meal each day in our cafeteria, attend computer classes, do their homework and enrichment classes. The PAL Education Building is where our students meet each day to finish homework and have some enrichment sessions to include STEAM (Science, Technology, Engineering, Arts and Math). 2. Operation: Describe the daily/weekly schedule of program operation. Area Consultant Notes: Be specific about what a youth is doing during these times. I don't believe you are adequately describing SKIP in a way that translates into a marketable program. What are the youth doing daily? What are the activities/enrichment classes? Contact me if questions addressing this area. Snack/Lunch - Monday, Tuesday, Wednesday and Thursday = 3:00-3:30 pm Tutoring/Homework help - Monday, Tuesday, Wednesday and Thursday = 3:30-4:30 pm Enrichment Classes - Monday, Tuesday, Wednesday and Thursday = 4:30-5:30 pm The schedule is basic and subject to change depending on activities for the day. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. After-school Instructors will work with youth in a group setting with their homework and specific course subjects. Staff will also be able to assist parents with the proper way to help their children as it relates to helping them with their homework. This is one full time position 40 hours a week and one part-time positions 30 hours a week. Instructors will also conduct hands on learning through Media Arts and STEM classes as well as educational field trips. Must have prior experience in helping youth with homework. Must be willing to help youth. Teacher Certificate preferred. ____________________________________________________________________________________________ Alternative Instructor I - Qualifications: Minimum High School Diploma, Degree in Education preferred or NC Teacher Training Certificate preferred. Duties & Responsibilities- Youth intake, parent intake, assist with after school tutoring/ homework help & enrichment. Coordinate with school teachers & collect surveys, assessments & report cards. _______________________________________ Alternative Instructor II- Qualifications: Degree in Education preferred but will accept at least 5 years work experience in the field and 2 years minimum supervisory experience. Duties and Responsibilities- Attend Harnett County JCPC meetings, Attend monthly meetings, Attend juvenile court regularly and admit any referrals from juvenile court, Prepare notes, reports etc in juvenile court on deferred youth. Maintain NC Allies JCPC grant data bases. Provide intake, progress and termination documentation of deferred youth and regularly communicate with juvenile court, law enforcement and any other referrals of youth. Assist with after school tutoring/homework help and enrichment. Coordinate with school teachers and collect surveys, assessments and report cards _______________________________________ Administrative Assistant- Employed since June 2021 HCBOC 061923 Pg. 540 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL (SKIP) School Kids In Power Duties and Responsibilities- Answer phones, data entry, process payments, may assist Alternative Instructor II as needed and attend JCPC meetings with Alternative Instructor II _______________________________________ Youth Development Coordinator-Employed since Oct. 2017 Duties and Responsibilities- Assumes the role of Alternative Instructor II, supervisor of all JCPC and After-school Program.. Partner with schools for student education, may attend JCPC meetings. Reports to Executive Director and acts as liaison for schools & service agencies. Interacts with parents about any concerns. Processes any disciplinary actions of youth in after school/summer programs. 4. Service Type SPEP: Describe implementation to include: Primary Service: Remedial Academic Program; Secondary Service: Work experience 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Any youth or parent seeking to enroll in this program will have to meet with the Youth Development Coordinator, complete an admission application, complete an education agreement, JCPC Assessment Plan, PAL Application, agree to all rules and must attend 12 hours a week. The approval of the admission process takes 2-3 days. The referral process for Dunn PAL is implemented by a referral form from parent/guardian, court counselors, law enforcement, school staff or social services can complete and send to Dunn PAL. Dunn PAL will then contact the referral source and collect more information, have the student and parent/guardian complete a full application and submit it to Dunn PAL for membership. Since Dunn PAL is voluntary, it will be the responsibility of the parent/guardian to assure completion. Each youth is tracked in our on-line database and must re-apply every year from the date the membership is received. Anyone may also register on-line at Dunn PAL's website www.dunnpal.org. The Youth Development Coordinator may place a student on a waiting list if the program is full. The Coordinator may reject an applicant if there is any sex related crimes or the coordinator feels after consultation with authorities that the child could pose a severe security risk to other students. After the initial admission process is complete the student will begin attending the next business day. A program acceptance letter will be sent to the parents/Guardian and Referral source within 10 days of the referral as policy. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. A youth can be terminated at anytime for rule violations, moving out of county, quitting school or graduation from school. Termination can also occur if the youth satisfactory completes all assignments and grades are increased above a C for the entire semester. A student may also be terminated if they fail to complete the required 12 hours a week attendance that was explained at admission. The Youth Development Coordinator checks all grades at school and checks to see if youth in in compliance with all terms set out prior to admission. The Youth Development Coordinator makes all determinations on criteria being followed. The Youth Development Coordinator or his/her designee will determine termination procedures and contact parent/guardian and the referral agency of compliance either successful, satisfactory, unsuccessful or non-compliant termination. A successful termination is student completing all assignments and complete the year, satisfactory is completing all assignments, unsuccessful is not completing assignments and the year also moving out of area, non-compliant is not HCBOC 061923 Pg. 541 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL (SKIP) School Kids In Power attending and/or suspension of rules while attending. The referral source by policy will be consulted and a decision will be made prior to the termination of a youth. How is the referring agency involved with the termination process? The Youth Development Coordinator checks all grades at school and checks to see if youth are in compliance with all terms set out prior to admission. The Youth Development Coordinator makes all determinations on criteria being followed. The Youth Development Coordinator or his/her designee will determine termination procedures and contact parent/guardian and the referral agency of compliance either successful, satisfactory, unsuccessful or non-compliant termination. The Youth Development Coordinator and the referring agency/juvenile court counselor will coordinate ongoing concerns and courses of action to include termination. The referral source by policy will be consulted and a decision will be made prior to the termination of a youth. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The SKIP component will communicate with Juvenile Court/services and referring agency through the Youth Development Coordinator, Mentor Coordinator and Youth Advocate of the Dunn Police Athletic/Activities League (Dunn PAL). The SKIP Component will also partner with various organizations to help youth to be well rounded. Referral sources will be contacted at least once a month and advised of the youths progress. When all possible referral sources will be notified twice a month on a youths progress and documented. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The component will work with the local school systems and youth through the Youth Development Coordinator to help better educate the youth in the program, thus increasing grades and reducing drop out rates. Dunn PAL SKIP is partnering with the Dunn Area Chamber of Commerce, local churches and citizens to add the mentoring program with the tutoring/academic enhancement component. Parents will be consulted at least twice a month on the youths process, any recommended courses of action and the parents will be expected to attend all consulting sessions and at least one monthly parent meeting. Parents are also expected to volunteer at least 4 hours a month. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. Structuring out of school time to improve academic achievement, We use the US Department of Education 21st Century Community Learning Centers model. Curriculum will be followed by the Harnett County School System. School textbooks and online resources will be used. Professional Development will also be used online https:// y4y.ed.gov/ and Harnett County Schools. We also have a Professional Development facilitator on site. HCBOC 061923 Pg. 542 Form structure last revised 12/20/2013 Department of Public Safety SECTION V: TERMS OF AGREEMENT This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and Harnett County, (hereinafter referred to as the County), the County’s Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and Dunn Police Athletic & Activities League, inc. (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul 1, 2023 and shall terminate Jun 30, 2024. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed the amount $102000 for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from funds appropriated by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance of reporting requirements by the Sponsoring Agency set forth in the DPS JCPC Policy; 3. Immediately notify, in writing, the JCPC, County, and Sponsoring Agency (including the Board of Directors, if applicable), if payments are suspended and again once payments resume; 4. Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation, and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor the Sponsoring Agency’s funded program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring; and HCBOC 061923 Pg. 543 Form structure last revised 12/20/2013 Department of Public Safety 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due dates. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information, it will safeguard and not redisclose the information, except as otherwise provided in this Agreement; 5. Comply with the DPS JCPC Policy and North Carolina Administrative Code procedures; 6. Secure local match, if applicable, pursuant to 14B NCAC 11B.0105, for the approved DPS funds; 7. Create and adopt individualized written agency guidelines specific to the funded program, while also adhering to DPS JCPC Policy for the specific funded program type; 8. Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use the DPS electronic, internet-based system for tracking clients served; also maintain an ability to electronically sign required DPS documents; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, and maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS § 105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13. Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting, and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in the DPS JCPC Policy and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State HCBOC 061923 Pg. 544 Form structure last revised 12/20/2013 Department of Public Safety Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by DPS, the County, the JCPC, and/or the State Auditor; 16. Be responsible for the performance of all subcontractors as described in the Program Agreement or most recently approved Program Agreement Revision; 17. Indemnify, defend, and hold harmless DPS, the State of North Carolina, the County, the JCPC and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18. Receive written permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising, and acknowledge DPS funding in partnership with the County; 19. Comply with DPS JCPC Policy 6: Operations: Program Eligibility for Funding regarding any trainings and requirements for the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA) and any additional requirements in 14B NCAC 11C 20. Be deemed an independent contractor in the performance of services described in the Program Agreement, or most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees, interns, volunteers and subcontractors; and 21. Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement, or most recently approved Program Agreement Revision. Such personnel shall not be employees of or have any individual contractual relationship with DPS. Sponsoring Agency and Use of Contractor(s)/Subcontractors The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in line item 190 the Program Agreement, or most recently approved Program Agreement Revision. When independent contractors are providing services the Sponsoring Agency must: 22. Upload a signed Contract for Professional Services (Form JCPC/PO 001 Contract for Professional Services Template) into NCALLIES once the Program Agreement or Program Agreement Revision is approved by DPS; 23. Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds and require compliance with all applicable laws and DPS JCPC Policy; and 25. Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement, or most recently approved Program Agreement Revision. The JCPC shall: HCBOC 061923 Pg. 545 Form structure last revised 12/20/2013 Department of Public Safety 1. Ensure the Sponsoring Agency uses JCPC funds only for the purposes approved by DPS in the JCPC Program Agreement or most recently approved JCPC Program Agreement Revision; 2. Comply with the DPS JCPC Policy, the North Carolina Administrative Code procedures (14B NCAC 11B), and N.C.G.S. §§ 143B-845 to 851; 3. Review and locally approve Program Agreements, Program Agreement Revision(s), and Third Quarter Accounting and submit information to the County in a timely manner to meet due dates established by DPS; 4. Submit any other information requested by the County or DPS; and 5. Monitor the Sponsoring Agency’s currently funded JCPC program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring. Reference: 14B NCAC 11B.0202 and DPS JCPC Policy (policies 1, 3, 7, 8, 9, 10 and 11). The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed when applicable, and either a local public agency, a 501(c)3 nonprofit corporation or local housing authority (applicable only to the JCPC funding process); 2. Use funds only for the purposes approved by DPS in the Program Agreement, or most recently approved Program Agreement Revision; 3. Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11B.0108; 4. Comply with the DPS JCPC Policy and North Carolina Administrative Code procedures (14B NCAC 11B); 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all funded programs according to the procedures and due dates established by DPS. Reference: 14B NCAC 11B.0108; DPS JCPC Policy (policies 8 and 9). Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina, including the relevant provisions of G.S. Chapter 143B, Article 13, Part 3, Subpart F, and the Rules of 14B NCAC Chapter 11. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all HCBOC 061923 Pg. 546 Form structure last revised 12/20/2013 Department of Public Safety matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by the Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement, or the most recently approved Program Agreement Revision, obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: The Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement, or the most recently approved Program Agreement Revision, and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in the North Carolina Administrative Code and DPS JCPC Policy 1. Operations: JCPC Operations. Reference: 14B NCAC 11B.0110. Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds disbursed by DPS to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of the fiscal year or upon termination of this Agreement. Accountability for Funds HCBOC 061923 Pg. 547 Form structure last revised 12/20/2013 Department of Public Safety Audit Requirement - Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. § 159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority regarding compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement – Non-Governmental Entities An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor’s office as required by law, to the County, and DPS, and to other recipients as appropriate within nine (9) months after the end of the program’s fiscal year. Oversight Access to Persons and Records The State Auditor shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. § 147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions. Record Retention Records shall not be destroyed, purged, or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five (5) years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five (5) years since records must be retained for a period of three (3) years following submission of the final Federal Financial Status Report, if applicable, or three (3) years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five- year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. § 143C-6-23(c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's Board of Directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. § 105-243.1, at the Federal, State, or local level. This written statement, No Overdue Tax Debts, shall be completed by the Sponsoring Agency to certify when there are no overdue taxes. If the agency has overdue taxes, the Sponsoring Agency must notify DPS at the time a Program Agreement is submitted. Conflict of Interest Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. HCBOC 061923 Pg. 548 Form structure last revised 12/20/2013 Department of Public Safety Consistent with the N.C.G.S. § 143C-6-23(b), not for profit organizations shall file with DPS and the County, a copy of that Sponsoring Agency’s policy addressing conflicts of interest that may arise involving the Sponsoring Agency’s management employees and the members of its Board of Directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency’s employees or members of its Board or other governing body, from the Sponsoring Agency’s disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS will disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement in NCALLIES along with and the Sponsoring Agency's policy addressing conflicts of interests. Proof of 501(c)(3) Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Not for profit organizations must upload proof of the agency's 501(c)(3) status when submitting a program agreement in NCALLIES. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC, and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency’s breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other parties. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement, or the most recently approved Program Agreement Revision, prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement, or the most recently approved Program Agreement Revision, by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC, and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is HCBOC 061923 Pg. 549 Form structure last revised 12/20/2013 Department of Public Safety prevented from performing such obligations as a result of events beyond its reasonable control, including, without limitation, fire, power failures, any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Entire Agreement: This Program Agreement (including any documents mutually incorporated specifically herein) represents the entire agreement between the parties and supersedes all prior oral or written statements or agreements. END OF SECTION V – Terms of Agreement HCBOC 061923 Pg. 550 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION VI: BUDGET NARRATIVE PAL Academic Career Readiness Fiscal Year FY 23-24 Item #Justification Expense In Kind Expense 120 SKIP After-school Tutoring Coordinator -$13.50 hr, 40 hours a week, 49 weeks, excluding holidays. $26,460 120 Administrative Assistant - ($14.25 x 40 hours a week for 49 weeks) $27,930 120 Career Readiness Coordinator $14.50 hours a week, 40hours a week, 49 weeks, excluding holidays. $28,420 120 SKIP After-school Tutoring Instructor- PT $13.50 hr., 30 hours a week 49 weeks excluding holidays. $19,845 120 Career Readiness STEM Instructor - PT $13.50 hr., 30 hours a week, 49 weeks excluding holidays. $19,845 180 FICA for Four Staff at 7.65% each ($94,530 x 7.65%) = $7,235.$7,235 180 FICA for Administrative Assistant ($27,930 x 7.65%)$2,137 180 Unemployment and workman's comp for four staff at 6% each ($94,530 x 6%)= $5,672 $5,672 TOTAL $137,544 $0 Job Title Annual Expense Wages Annual In Kind Wages Administrative Assistant - Keep track of all attendance, All JCPC and PAL Applications and reporting monthly to JCPC $27,930 Career Readiness STEM Instructor-(PT) working directly with youth clients on STEM Enrichment, helping increase grades, working with CTE Program $19,845 Career Readiness Coordinator -working with juvenille court and counselors, reporting on grant, working with youth on homework, tutoring, enrichment classes to include college and career $28,420 SKIP After-school Tutoring Instructor - (PT) Working with youth on homework, tutoring, enrichment classes. $19,845 SKIP After-school Tutoring coordinator and court counselor Liaison -monitors program for success. develops programs to implement, supervises staff, recruit volunteers, reports on program related to after-school tutoring and homework. $26,460 TOTAL $122,500 HCBOC 061923 Pg. 551 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION VII: BUDGET NARRATIVE LINE ITEM SUMMARY Program:PAL Academic Career Readiness Fiscal Year:FY 23-24 Number of Months:12 Cash In Kind Total I. Personnel Services $137,544 $137,544 120 Salaries & Wages $122,500 $122,500 180 Fringe Benefits $15,044 $15,044 190 Professional Services*$0 *Contracts MUST be attached II. Supplies & Materials $0 210 Household & Cleaning $0 220 Food & Provisions $0 230 Education & Medical $0 240 Construction & Repair $0 250 Vehicle Supplies & Materials $0 260 Office Supplies and Materials $0 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $0 III. Current Obligations & Services $0 310 Travel & Transportation $0 320 Communications $0 330 Utilities $0 340 Printing & Binding $0 350 Repairs & Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $0 IV. Fixed Charges & Other Expenses $0 410 Rental or Real Property $0 430 Equipment Rental $0 440 Service and Maint. Contracts $0 450 Insurance & Bonding $0 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv.$0 Total $137,544 $0 $137,544 HCBOC 061923 Pg. 552 Form JCPC/PA 001 JCPC Program Agreement Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII: SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 23-24 Harnett County Funding ID: 243-XXXX Sponsoring Agency:Dunn Police Athletic & Activities League, inc. Program:PAL Academic Career Readiness $102,000 DPS/JCPC Funds * This is the amount approved in your application 10%Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash (Specify Source) $30,067 Local Cash The Dunn Police Athletic League will match cash on the grant (Increase amount from PAL) (Specify Source) $5,477 Local Cash Dunn Police Athletic League additional funds match from budget to cover instructor salaries. (Specify Source) Local In-Kind (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $137,544 TOTAL $10,200 $35,544 Required Local Match Match Provided /DPSSignature//DPSdt/ Authorizing Official, Department of Public Safety Date The following signature certifies that this program agreement has been locally approved by the Board of County Commissioners. /CountySignature//Countydt/ Chair, County Board of Commissioners or County Finance Director Date The following signature certifies that this program agreement has been locally approved by the Juvenile Crime Prevention Council. /JCPCSignature//JCPCdt/ Chair, Juvenile Crime Prevention Council Date /ProgramSignature//Programdt/ Program Manager Date HCBOC 061923 Pg. 553 Harnett County JCPC Meeting August 15, 2022 Meeting was held in hybrid format at the Resource Center Library and via Zoom. Meeting called to order at 12:35 Members: Kimberly Whitted, Rose Teniente, Cindy Delgado, Michelle Bennett, Jermaine White, Debbie Chiovitti, Avis Watkins-Smith, Tracy Hair, Sara Martzahl, Carl Davis Guests: Crystal Bennett (JCPC Area Consultant), Kayla Merkel (AMIKids), Stephanie Cloughsey (AMIKids, new therapist) Providers: Alia Langdon and Jackie Helton, Ghermany Henton and Mark Hornsby, Rodney Roland, Henry Evans Leadership Nominations: Kimberly self-nominated for chair. Rose self-nominated for vice-chair. Rose nominated Cindy Delgado. Carl motioned to accept these nominations for the next year, and Debbie Chiovitti seconded. None were opposed. Committees: Kimberly kept the same committee assignments as last year. Kimberly will be assigning roles to anyone that is not assigned. Provider Reports Healthy Choices: Kimberly said that Dot Ehlers is having health problems and asked members to hold her up in prayer. Alia Langdon from Teen Court: Ending count for the month of July is seven children participating. They have a meeting with the SROs and Juvenile Justice next week. They’re also going to do a volunteer information session in September to get the word out about the program and get more volunteers. Henry from Juvenile Restitutions will be in attendance as well. Crystal Bennett: On the need for volunteers, the programs have received their monthly report on what JCPC can do to support them, so if members can share that Teen Court need volunteers in their networks, that would be helpful. She recommended that Alia create a one-pager describing what volunteering with JCPC entails. Ghermany Henton from Harnett PAL: For summer camp, 9 kids participated. In June, they had a weeklong summer camp with Overhills High School, and they had a Lego Robotics camp, and it went well. They want to try to expand it to two weeks next summer. There was participation from Boys and Girls Club also. Rodney Roland, Dunn PAL In July, they had 29 youth participating, with 20 in SKIP and 9 in career readiness. Summer camp just ended this past Friday. The kids went on various field trips. They’re partnering with Xtreme Teams and a local church this Friday at the PAL gym on East Johnson St to recruit kids, HCBOC 061923 Pg. 554 and they are partnering with the police and other community organizations to do the National Night Out. They will also be attending schools’ open houses. Henry from Juvenile Restitution Beginning count of 23, 11 new members, and 10 exits. Budget hasn’t been spent very much to date as they are using some funds from last year for supplies. 109 hours of community service was completed in July. Henry asked about a new report that providers received from Crystal Bennett. Crystal asked Henry to make sure that they’re using the correct template for reports. The correct one is the one that was sent via email to providers on June 13th. Michelle Bennett, Court Counselor Report • They have three vacancies for chief court counselor and two court counselors. They will be meeting with SROs on August 23 at the Cooperative Extension. As of August, she will be the only supervisor for the district. If anyone needs something, please reach out to her. Michelle said they conducted a similar meeting with Sheriff Wayne Coats and other LEOs on August 9th. Crystal Bennett, JCPC Area Consultant, • Today is the deadline for final accounting from organizations. Crystal thanked all the members that were able to attend the orientation/refresher training and she sent the link out to members. One thing to focus on this year is getting more strategic about annual planning and focusing on what’s coming due each month according to the Workplan. A key area of need is the nominating/bylaws committee, and it’s critical that mandatory members (i.e., elected officials) are recruited and actively participating. • Kimberly: All documents from emails are saved on the drive, along with the orientation materials. Announcements • Jermaine White announced that Harnett County Schools is implementing a Restorative Justice program working with Jon Powell (law professor at Campbell University), primarily through their alternative school (STAR Academy) and invited JCPC members to attend. Crystal Bennett said she was very interested in visiting and wants to make sure this is announced at the beginning of next month’s meeting. • Kayla Merkel from AMIKids introduced their new therapist Stephanie Cloughesy and reminded JCPC members that referrals must come from Juvenile Justice and that all of their services are free. • Kimberly reminded everyone that a Teen Court Session is happening tomorrow night at 6pm at the Courthouse in Courtroom One, and asked members to attend, if possible. • Kimberly asked for a motion to adjourn. Carl motioned and Rose seconded. All in favor. Meeting adjourned at 1:33 HCBOC 061923 Pg. 555 Harnett County JCPC Board Meeting Monday, September 19, 2022, 12:30 pm At RCL Training Room 103 B/C and Virtual Members present: Kimberly Whitted, Carl Davis, Rosanne Teniente, Cindy Delgado, Debbie Choivitti Others present: Crystal Bennett - JCPC Area Consultant; Jackie Helton and Alia Langdon –Teen Court; Henry Evans- Restitution; Rodney Rowland- Dunn PAL; Mark Hornsby- Harnett PAL; Sarah Martzahl-DSS; Michelle Bennett- DJJ; Stephanie Cloughesy and Kayla Merkel- AMI Kids, and Valerie Glass-Triangle Restorative Justice *Meeting called to order at 12:35 pm NEW BUSINESS: • Healthy Choices will not be able to continue services in Johnston and Harnett County. $24,500 will be returned, and the remaining programs can request additional funding for this fiscal year as an in-county transfer. Crystal recommended that we not open an RFP at this time. Several items, such as chairs and a copier, will need to be returned. Final accounting will be in October, and funds will be available to reallocate in November. • Valerie Glass of Restoring Youth Coalition of NC (RYCNC) spoke about restorative justice and its mindset. A person is held accountable, acknowledges how their actions impact others and take action to repair the damage. Retribution portion– a debt to be paid and the Restorative portion – how to keep them a part of the community • The updated JCPC Policy Manual was released on 7-1-22 with five new restorative practices added under Teen Court and Mediation/Conflict Resolution. • Committee Assignments were discussed, and more volunteers are needed for the Risk and Needs Assessment Committee. It was mentioned that DSS and Harnett County Schools would be good collaborators. The question was asked regarding what ages are covered under JCPC programs. Crystal explained that ages 6-18+ were the targeted population nine and up, with priority given to DJJ involvement. • Conflict of Interest Forms are due ASAP PROGRAM REPORTS: • Teen Court: 8 YTD with 1 new admission in August. Referrals are coming from the schools, and an information session will be held at 6:00 pm on September 22 at the Cooperative Extension Office. • Harnett PAL: 15 currently, 3 new in August. Mark stated he is currently making 2-3 trips daily to pick up children from WHHS and OHS. He is concerned about the underserved juveniles in the western part of the county and the lack of resources available to youth in this area. • Restitution: 24 beginning count with 4 admissions and 7 terminations for an end count of 21 youth. They performed 63 ½ hours of community service with $702 earned in restitution. Commented [CD1]: Commented [CD2]: HCBOC 061923 Pg. 556 Referrals are consistently coming in from Teen Court and DJJ, with an uptick of students living in the western part of the county. Henry will be requesting additional funding for a part-time position due to increased referrals. • Dunn Pal: 43 youths with 14 new referrals and 29 terminations from the summer. There are 15 students in the K-3 program who are not involved with JCPC Program. Dunn PAL has the capacity for 75 youths, with 72 currently. Dunn PAL has met with NC Works to enroll students in that program. They have a National Lights after School event coming up in October. An open house was held recently, and Kimberly Whitted attended. • DJJ: Court Counselor reports 5 vacant positions for Harnett County, and jobs are posted. Area Consultant Report-Crystal Bennett: • Almost all of Harnett County's final accounting is complete for the fiscal year 21-22, with one program still being finalized. • Local JCPCs are asked to follow the lead of county commissioners and managers' meeting processes and return to in-person meetings. • New information from the State will be sent soon regarding how JCPC meetings are conducted. Meetings are to be approximately 40 minutes, with additional time allotted for committees to meet. • North Carolina Juvenile Services Association Conference will be held October 18-20 at Carolina Beach. Programs are required to get 12 hours of yearly training. • The State will release risk and needs data soon. Monitoring information and committee training opportunities will be provided soon to help members understand their roles and responsibilities. • Programs need to continue completing their Assessment of Risk accurately for each youth. Community Announcements: Alia announced a former Teen Court student volunteer, Jasmine Brown, has taken a DJJ position in Mecklenburg County. AMI Kids has hired a new therapist, Ms. Stephanie, to help with in-home therapy services referred through the court counselors. JCPC is looking for a part-time coordinator with organizational skills to prepare documents and set up monthly meetings. The next JCPC meeting will be held on October 17, 2022 With no further business, Rose Teniente motioned to adjourn the meeting, and Debbie Chiovitti seconded the motion. HCBOC 061923 Pg. 557 Harnett County JCPC Meeting November 21, 2022 Members Present: Kimberly Whitted, Rose Teniente, Cindy Delgado, Michelle Bennett, Avis Watkins-Smith, Tracy Hair, Sara Martzahl, Mary Spell, Micahel Onufer, Commissioner McKoy, Crystal Bennett (JCPC Area Consultant), Providers: Ghermany Henton, Rodney Roland, Henry Evans Rose Teniente called the meeting to order at 12:33 pm. Review of October 2022 minutes: Avis Watkins-Smith made a motion to approve, and Michael Onufer 2nd the motion. The Funding Committee made the following recommendations for reallocating the $24,591.00 in funds from Healthy Choices to the following programs: Restitution-$9,500.00 Harnett PAL- $8500.00 Dunn PAL: $6,591.00 Commissioner McKoy motioned to accept the recommendations for reallocation of funds, and Mary Spell 2nd the motion, none opposed. Crystal Bennett stated that programs should start budget revisions for allocated funds, and she will assist if necessary. Provider Reports Teen Court: no report Harnett PAL: Germany stated they have 15 students participating in the tutoring program (at capacity), and 3 on the waiting list. Students are picked up from Western Harnett and Overhills High Schools after school. They participated with the Boys and Girls Club for the Trunk or Treat event in October. Rodney Roland, Dunn PAL: 46 students, 9 new, and 4 completions with a total of 51. They participated in the October Lights After School Fall Festival and hired 1 new employee. HCBOC 061923 Pg. 558 Juvenile Restitution Henry stated they have 6 new admissions, 0 terminations, 20 hours of community service completed for $337.13 earned in restitution. YTD 495 hours of community service performed. Court Counselor Report: No report Crystal Bennett, JCPC Area Consultant: Stated there is a dilemma facing detention centers with lots of staff vacancies. She presented Harnett County’s data from the state’s Risks and Needs Report YAS 1 (Youth Assessment Screening Instrument. There were 123 assessments in Harnett County for 21-22. The purpose is to determine the risk of re-offense and to put services in place to prevent reoccurrence. 22% of the reported data in Harnett County was considered low-risk, and 78% was considered moderate to high, which was higher than state-wide numbers. Crystal will be meeting with the Risks and Needs Committee to review this data to discuss what types of resources are needed in Harnett County. For additional information presented on Harnett County’s data, please review the recorded meeting. With no further business or announcements, Cindy Delgado made a motion to adjourn and Mary Spell 2nd the motion. HCBOC 061923 Pg. 559 Harnett County JCPC Meeting Monday 12/19/2022 Members Present: Kimberly Whitted, Debbie Chiovitti, Rose Teniente, Mary Spell, Michael Onufer, Carl Davis, Jermaine White Providers present: Henry Evans, Ghermany Hinton, Mark Hornsby Other Attendees: Crystal Bennet (JCPC Area Consultant, Kayla Merckel from AMIkids) Kimberly called the meeting to order at 12:30. There was no quorum. Approval of November meeting minutes will be postponed until the January meeting. RFP and Risks and Needs Discussion Kimberly opened up the discussion on the RFP. Rose presented the continuum and RFP that Crystal Bennet prepared. The committee discussed the programs and services to put on the RFP. Michael Onufer said that there’s still a need for drugs and substance abuse services and that youth will come in and deny substance use, but then test positive after the fact. He also said that he doesn’t think juvenile sex offenses have increased. Suzanne Matthews (District Judge) went around to Harnett County middle schools and high schools to discuss the risks and laws around “sexting” (texting images containing nudity). Debbie said that believes a lot of sex offenses go underreported so the issues can be higher. Crystal said a lot of court systems across the state are using judges and attorneys to provide education and counseling around sexting, so this should probably go on the continuum as being available in the community. Michael Onufer also said that the Youth Development Center doesn’t have good tools in place to provide services to youth sex offenders. He did say that during the time he’s been there, they have never convicted a youth of child pornography. Jermaine White talked about students being expelled from school and the challenges of providing education in accordance with general statutes. They try to avoid expulsion as much as they possibly can. They do have a lot of long-term suspensions so funding for juvenile structured day. The committee decided to fund mentoring services, parent skill-building, vocational skills, experiential skills, tutoring, mediation/conflict resolution, restitution/community service, Teen Court, services addressing sexual behavior, juvenile structured day. There was not sufficient quorum to approve this, so the RFP will need to be approved at a future meeting. Endorsement of Step Pay Planning and Compression Relief Crystal Bennett discussed the endorsement request to increase pay for juvenile detention staff and court service teams. Pay for NCDJJDP staff was not addressed in the state’s previous budget, and there has been an enormous increase in vacancies for these staff. YDCs around the state are understaffed with employees having to travel to cover the vacancies to meet the mandated minimum. Crystal said that they are bringing this resolution to the JCPC to share the issues with the Harnett County Board of Commissioners so that they can understand that this is a public safety crisis and hopefully support the pay increase. HCBOC 061923 Pg. 560 Kimberly asked if the JCPC should present this to the BOC, or if the state will address it. Crystal said that the state is not necessarily presenting this, so it would be best for the JCPC to elevate it to the BOC, and it could probably go onto a consent agenda. Webinar on Drug Trends Kimberly said that she attended the webinar she circulated on drug trends and she said it was very enlightening on what is being sold and accessible to kids and she recommends that members attend in the future. Raise the Age Article Kimberly shared an article about the progress of Raise the Age from NC Policy Watch and encouraged staff to read it. Provider Reports Ghermany presented Harnett Pal. They served 11 kids in November. They had a career fair with NC Works, Air Force and Navy. They also had a tobacco seminar and Mark also had a boxing event. For this month, they’re having a Christmas Party on December 21st. They also have a service project for kids on Friday. Henry presented restitution. 26 kids, 3 admissions, and several terminating for an end count of 21. For community service, the youth did 65 hours of community service. Youth have done over 600 hours. Referrals picked up with 6 or 7 referrals on his desk. Alia Langdon (Teen Court) and Rodney Evans (Dunn PAL) were not on the call. Michelle Bennett was not present. Crystal said that the SPEP scores have gone out to the program providers. And she is waiting on their performance improvement plans which are due by January 5th. Crystal will be sending Kimberly a brief training and materials on evaluation and monitoring which she hopes to send out this week. Crystal said that she is still waiting on Rodney and Henry to submit their revised budgets with the increased funding, and it’s really important that they do that within the next couple of days because signers will be out of the office for the holidays. If budgets are not approved by December 31st, the funding will revert back to the state and Harnett County will lose over $20,000. Crystal also said that they’re working on a specialized unit working on higher mental health needs and crises. Gun violence and safe storage is also an NCDJJDP priority, and the state is working on promoting gun violence prevention and awareness of safe storage. There’s also going to be funding allocated to working on this. Next Meeting: Kimberly said that we need to meet sooner than the third week of January to approve the RFP. She’ll send out a scheduling poll. Rose motioned to adjourn. Mary seconded. Meeting adjourned. HCBOC 061923 Pg. 561 Harnett County JCPC Board Meeting Monday, January 23, 2023, 12:30 pm At RCL Training Room 103 B/C and Virtual Members present: Kimberly Whitted, Carl Davis, Rosanne Teniente, Cindy Delgado, Debbie Choivitti, Jermaine White, Tracy Hair, Michael Onufer, Mary Spell, Sarah Martzahl, Avis Watkins-Smith Others present: Crystal Bennett - JCPC Area Consultant, Jackie Helton and Alia Langdon –Teen Court, Henry Evans- Restitution, Rodney Rowland- Dunn PAL, Mark Hornsby and Ghermany Hinton - Harnett PAL, Michelle Bennett- DJJ, Kayla Merkel- AMI Kids *Meeting called to order at 12:35 pm NEW BUSINESS: ● November minutes - Rose Teniente made a motion to accept the minutes as written and Mary Spell seconded the motion with none opposed. ● December minutes - Mary Spell made a motion to accept the minutes as written and Cindy Delgado seconded the motion and none opposed. ● RFP application will be advertised for 30 days beginning January 25, 2023. The budget is $320,045.00 for the 2023-2034 funding year. Tracy Hair made a motion to accept the RFP with the identified programs/services needed in the community based off the Risks and Needs Assessment. Debbie Choivitti seconded the motion and none opposed. ● Equipment available from Healthy Choices: 20 chairs and a Savin copier. Any programs that can use the equipment will need to notify the board. If no requests are made, then other programs in Harnett or other neighboring counties can request the items. PROGRAM REPORTS and 6 months Measurable Objective Status (if available): ● Teen Court: 10 juveniles and 2 new admissions in December. Referrals are coming from the SROs. If parents refuse services or fail to respond, the referring School Resource Officer is notified so appropriate decisions can be made regarding the initial referral. ● Harnett PAL: 11 students in tutoring program. He is hoping the Sheriff’s Department will help in hiring 1-2 part time positions to with the program. Mark stated he is currently making 2-3 trips daily to pick up children from WHHS and OHS. At this time, the van transfer has not been made, so they are beginning a fundraiser to help with purchasing a van. The SUV donated cannot be sold or traded for 2 years. Jackie Helton said he would follow-up on the transfer status after the meeting to see if he could get some answers for Mark. ● Restitution: 21 beginning count with 9 admissions and 11 terminations for an end count of 19 youth. They performed 59½ hours of community service with $549 earned in restitution. YTD: 35 with 55 served. Measurable Objectives are on target. Juveniles did not receive any complaints or additional adjudications while enrolled in the program. Four did not complete the program due to running away or unwillingness to participate. HCBOC 061923 Pg. 562 ● Dunn Pal: SKIP program beginning count of 29 youth with 1 new admission for end count of 30. College and Career Readiness had beginning count of 26 with 3 new admissions with end count of 29. They had a Christmas program on December 20, visited Falcon Children’s Home, and participated in local Christmas parades. They are looking for a middle school instructor. ● DJJ: Michelle Bennett reported she did a presentation for Johnston County principals on direct referrals vs. charges and would like to set up a meeting with Harnett County principals as well. Kimberly Whitted said she would help facilitate that meeting with the help of Cindy Delgado and Jermaine White. DJJ currently has 3 positions available at this time and she hopes those positions will be filled by spring. Area Consultant Report-Crystal Bennett: ● Training materials for the Monitoring Committee was sent to Kimberly to disperse to committee members. ● Six month measurable goal reports and program enhancement reports are due 1/31/23. ● On January 26, from 1-4pm there will be a training for new programs and compliance measures. ● Kimberly has been invited to attend a strategic planning session for Harnett County Schools on 1/24/23. Community Announcements: Michael Onufer has been appointed as a district court judge for Harnett County by Governor Ray Cooper. Kimberly will be presenting to the Harnett County Board of Commissioners at their next meeting. AMI Kids has a small waitlist so it is a 3 week wait for family therapy. New member training is available With no further business, Michael Onufer made a motion to adjourn and Carl Davis seconded the motion. HCBOC 061923 Pg. 563 strong roots • new growth HARNETT COUNTY NORTH CAROLINA RESOLUTION BE IT RESOLVED that Harnett County Board of Commissioners does hereby, by proper execution of this document, request that the North Carolina Department of Transportation add to the State’s Secondary Road System the below listed streets. The Vistas •Braddock Drive •Vistas Court •Keller Court Duly adopted this 19th day of June, 2023. HARNETT COUNTY BOARD OF COMMISSIONERS _______________________________ Matthew B. Nicol, Chairman ATTEST: ____________________________________ Melissa D. Capps, Clerk Item 4C HCBOC 061923 Pg. 564 STATE OF NORTH CAROLINA DEPARTMENT OF TRANSPORTATION ROY COOPER J. ERIC BOYETTE GOVERNOR SECRETARY Mailing Address: NC DEPARTMENT OF TRANSPORTATION DIVISION SIX / DISTRICT TWO POST OFFICE BOX 1150 FAYETTEVILLE, NC 28302 Telephone: (910) 364-0601 Fax: (910) 437-2529 Customer Service: 1-877-368-4968 Website: www.ncdot.gov Location: 600 SOUTHERN AVENUE FAYETTEVILLE, NC 28306 May 15, 2023 Mrs. Melissa Capps Clerk Harnett County Board of Commissioners Post Office Box 759 Lillington, North Carolina 27546 Subject: Secondary Road Addition To Whom It May Concern: This is in reference to a petition submitted to this office requesting street(s) in Harnett County be placed on the State’s Secondary Road System. Please be advised that these street(s) have been investigated and our findings are that the below listed street(s) are eligible for addition to the State System. The Vistas  Braddock Drive  Vistas Court  Keller Court It is our recommendation that the above-named street(s) be placed on the State’s Secondary Road System. If you and your Board concur on our recommendation, please submit a resolution to this office. Sincerely, Christopher Jones Engineering Technician III HCBOC 061923 Pg. 565 HCBOC 061923 Pg. 566 Item 4D HCBOC 061923 Pg. 567 HCBOC 061923 Pg. 568 HCBOC 061923 Pg. 569 HCBOC 061923 Pg. 570 HCBOC 061923 Pg. 571 HCBOC 061923 Pg. 572 HCBOC 061923 Pg. 573 HCBOC 061923 Pg. 574 HCBOC 061923 Pg. 575 HCBOC 061923 Pg. 576 HCBOC 061923 Pg. 577 HCBOC 061923 Pg. 578 HCBOC 061923 Pg. 579 HCBOC 061923 Pg. 580 HCBOC 061923 Pg. 581 HCBOC 061923 Pg. 582 HCBOC 061923 Pg. 583 HCBOC 061923 Pg. 584 HCBOC 061923 Pg. 585 HCBOC 061923 Pg. 586 HCBOC 061923 Pg. 587 HCBOC 061923 Pg. 588 HCBOC 061923 Pg. 589 HCBOC 061923 Pg. 590 HCBOC 061923 Pg. 591 HCBOC 061923 Pg. 592 HCBOC 061923 Pg. 593 HCBOC 061923 Pg. 594 HCBOC 061923 Pg. 595 HCBOC 061923 Pg. 596 HCBOC 061923 Pg. 597 HCBOC 061923 Pg. 598 HCBOC 061923 Pg. 599 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS \2023\061923\4E.1 Opioid Resolution_Expentiture for Social Worker agenda memo.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: June 19, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Resolution to Direct the Expenditure of Opioid Settlement Funds REQUESTED BY: Christopher Appel - Senior Staff Attorney REQUEST: Legal Department requests the approval of a Resolution to Direct the Expenditure of Opioid Settlement Funds. The Resolution, if approved, will authorize the County to expend funds in the amount not to exceed $215,000 from July 1, 2023 through June 30, 2025 for the purposes of implementing addiction treatment for incarcerated persons by hiring a Clinical Social Worker as part of the Medications for Opioid Use Disorder ("MOUD") program at the Harnett County Jail. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4E HCBOC 061923 Pg. 600 1 A RESOLUTION BY THE COUNTY OF HARNETT TO DIRECT THE EXPENDITURE OF OPIOID SETTLEMENT FUNDS WHEREAS, the County of Harnett (the “County”) has joined national settlement agreements with companies engaged in the manufacturing, distribution, and dispensing of opioids, including settlements with drug distributors Cardinal, McKesson, and AmerisourceBergen, and the drug maker Johnson & Johnson and its subsidiary Janssen Pharmaceuticals; and WHEREAS, the allocation, use, and reporting of funds stemming from these national settlement agreements and certain bankruptcy resolutions (“Opioid Settlement Funds”) are governed by the Memorandum of Agreement Between the State of North Carolina and Local Governments on Proceeds Relating to the Settlement of Opioid Litigation (“MOA”); and WHEREAS, the County has received Opioid Settlement Funds pursuant to these national settlement agreements and deposited the Opioid Settlement Funds in a separate special revenue fund as required by section D of the MOA; and WHEREAS, section E.6 of the MOA states: E.6. Process for drawing from special revenue funds. a.Budget item or resolution required. Opioid Settlement Funds can be used for a purpose when the Governing Body includes in its budget or passes a separate resolution authorizing the expenditure of a stated amount of Opioid Settlement Funds for that purpose or those purposes during a specified period of time. b.Budget item or resolution details. The budget or resolution should (i) indicate that it is an authorization for expenditure of opioid settlement funds; (ii) state the specific strategy or strategies the county or municipality intends t o fund pursuant to Option A or Option B, using the item letter and/or number in Exhibit A or Exhibit B to identify each funded strategy, and (iii) state the amount dedicated to each strategy for a stated period of time. NOW, THEREFORE BE IT RESOLVED, in alignment with the NC MOA, the County of Harnett authorizes the expenditure of opioid settlement funds as follows: 1. Str ategy authorized a.Name of strategy: Addiction treatment for incarcerated persons. b.Strategy is included in Exhibit A. c.Item letter and/or number in Exhibit A or Exhibit B to the MOA: Strategy 11 d.Amounted authorized for this strategy: a total amount not to exceed $215,000.00 e.Period of time during which expenditure may take pace: HCBOC 061923 Pg. 601 2 Start date: July 1, 2023 through End date : June 30, 2025 f.Description of the program, project, or activit y: The settlement funds will be expended to hire a Clinical Social Worker as part of Medications for Opioid Use Disorder (“MOUD”) program at the Harnett County Jail. This position will provide interventions to reduce symptoms and connect individuals to resources as part of the treatment of incarcerated individuals at the jail. g.Provider: Harnett County The total dollar amount of Opioid Settlement Funds appropriated across the above named and authorized strategy shall not exceed $215,000.00. Adopted this the 19th day of June 2023. __________________________________________ Matthew B. Nicol, Chairman Harnett County Board of Commissioners ATTEST: __________________________________________ Melissa Capps, Clerk to the Board HCBOC 061923 Pg. 602 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS \2023\061923\4F.1 23.06.19 - Piper GT Agenda Request.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: June 19, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Extending Hangar Lease Agreement for Piper GT, LLC REQUESTED BY: Greg Frank REQUEST: Jetport request the Board of Commissioners to renew the hangar lease agreement with Piper GT, LLC for an additional year. Tenant has been in good standing with the Jetport and is eligible to extend the lease. Term will be from July 1, 2023 - June 30, 2024. The fees will continue to be paid at the rate of $375.00 per month. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4F HCBOC 061923 Pg. 603 HCBOC 061923 Pg. 604 HCBOC 061923 Pg. 605 HCBOC 061923 Pg. 606 HCBOC 061923 Pg. 607 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS \2023\061923\4G.1 Alliance MOU Agenda Form.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: June 19, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Memorandum of Agreement with I-95/I-40 Crossroads of America Economic Development Alliance REQUESTED BY: Brent Trout, County Manager REQUEST: The I-95/I-40 Crossroads of America Economic Development Alliance requested a contribution of $5,000,000 from Harnett County to assist them in the renovation of the Magnolia Avenue School building in to a workforce development center. The Alliance had received a comittment of funding from the North Carolina Legislature to assist in the renovation and development of the building but they needed a local match amount in order to have enough funding to complete the renovation. The attached MOU outlines the terms of the agreement with the Alliance as it relates to providing the requested contribution of $5,000,000. The additional terms authorize the Harnett County Board of Commissioners to recommend the appointment of one voting director and three ex-officio directors to the Alliance Board. The Alliance Board will then consider and approve the submitted appointments. The ownership of the building will remain with Harnett County. The agreement establishes the lease terms of the building at $1/year and utility expenses for the space occupied. The initial one year lease term will be for the whole building, with a ten year lease granted for a smaller space once construction is complete. The county will not pay dues to the Alliance organization for its board membership. The payment of the committed funding will be paid out as the project moves towards completion by paying 50% of each invoice submitted until the County contribution reaches $5,000,000. The agreement will remain in place until mutually agreed upon to end the agreement. Item 4G HCBOC 061923 Pg. 608 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS \2023\061923\4G.1 Alliance MOU Agenda Form.docx Page 2 of 2 FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: HCBOC 061923 Pg. 609 THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is made and entered into this ____ day of ___________, 2023, by and between the County of Harnett, a body politic, organized and existing under the laws of the State of North Carolina (hereinafter referred to as “County”), and the I-95/I-40 Crossroads of America Economic Development Alliance, Inc., a North Carolina non-profit corporation (hereinafter referred to as “Alliance” and together with the County, each a “Party” or collectively the “Parties”). WITNESSETH: WHEREAS, the County is the owner of certain real property located within the City of Dunn North Carolina, having a general address of 600 S. Magnolia Avenue, being Harnett County Parcel Identification No. 1516-55-8158.00 containing 2.060 acres, more or less, being the same property described in Book 840, Pages 813-814 of the Harnett County Registry (the “Property”); and WHERAS, the City of Dunn, in Conjunction with the Town of Four Oaks, assisted in the formation of the Alliance to encourage and promote economic development, including job creation, along the I-95 corridor to include the entire City of Dunn and portions of Harnett County located between the City of Dunn and Town of Four Oaks; and WHEREAS, the City of Dunn and the County entered into the Magnolia School Property Memorandum of Understanding on May 16, 2022 with the intent to transfer the title to the Property, upon meeting certain conditions; and WHEREAS, the enumerated conditions within the Magnolia School Property Memorandum of Understanding to effectuate a transfer of title have not been met: and WHEREAS, the County and the City of Dunn have t erminated the Magnolia School Property Memorandum of Understanding; and WHEREAS, it is the desire of the Parties to renovate the Magnolia School Property according to the terms and conditions of this MOU. NOW THEREFORE, in consideration of the premises set forth herein, and intending to be legally bound, and for other consideration the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: Article I Purpose and Objective The purpose and objective of this MOU is to set forth the terms and conditions upon the termination of the Magnolia School Property Memorandum of Understanding, dated May 16, 2022, to establish funding by County for renovations of the Property, to establish expectations for the renovation of the Property, and to establish County recommended directors to the Alliance Board of Directors. Article II Lease of the Magnolia School Property HCBOC 061923 Pg. 610 The County and the Alliance shall enter into a lease for the Property prior to the start of any renovations to the Property. The lease of the Property shall be set at one dollar ($1.00) per year plus utility costs. Upon issuance of a Certificate of Occupancy, the Alliance and County will enter into a new lease for a portion of the Property that is to be used for Alliance operations. The new lease shall be for a period of ten (10) years and shall be set at one dollar ($1.00) per year plus utility costs. County will retain the right to lease the remainder of the Property. Article III County Funding for Renovations of Property The County shall provide Five Millions Dollars ($5,000,000.00) to the Alliance for the renovation of the Property. The money shall be distributed to the Alliance throughout the duration of the renovation project. County shall pay fifty percent (50%) of all invoices presented to the Alliance for payment up until the $5,000,000.00 cap has been reached. In order to receive the funding sought, the Alliance shall present the invoice to the County for payment. Once the $5,000,000.00 cap has been reached, the County’s obligation has been met and it shall not be responsible for contributing to the payment in whole or part of any additional invoices, change orders, or cost overages. Article IV Renovations to the Property The Alliance shall complete the following (the “Renovations”): (i) installation of central heat and air conditions; (ii) ADA accessibility access to the entire facility located on the Property, including the elevator; (iii) upgrading plumbing and electrical service; (iv) upgrade to the interior lighting and wall finishes; (v) paving the parking lot; and (vi) any additional renovations requested and approved as part of the renovation plans. The Alliance shall seek the approval of the County for all renovation plans to the Property. The County’s approval of presented plans shall not be unreasonable withheld. The Alliance shall be responsible to ensure payment to all vendors, contractors, and materialmen to ensure that no liens are placed on the property as a result of the renovation work undertaken. The Alliance shall ensure that lien waivers are executed for all contractors, sub-contractors, and materialmen as it relates to the renovation work undertaken. Article V Appointment of County Representatives to the Alliance Board of Directors The County shall deliver to the Alliance a recommendation for appointment of one voting director to the Alliance Board of Directors and three ex-officio directors. The recommendation of the voting director shall be any non-elected business person. One of the ex-officio appointments shall be the Harnett County Economic Development Director. The remaining appointments to the Board of Directors apportioned to the County will be voted on and approved by the Harnett County Board of Commissioners and can be any business professional, economic development professional, or elected official, including Harnett County Commissioners. The Alliance shall accept and vote on the t wo ex officio directors and voting director recommended by the Harnett HCBOC 061923 Pg. 611 County Board of Commissioners. The Alliance shall not charge the County annual dues to sit on the Alliance’s Board of Directors. Article VI Term and Termination of MOU The term of this MOU shall begin upon adoption by the Parties and shall continue until a mutual written decision to terminate has been reached by the Parties. Article VII Notice Any notice, consent, or other communications in connection with this MOU shall be in writing and shall be deemed to be given and received when (i) hand delivered to the address stated below or (ii) three (3) days after being mailed to the address stated below, postage prepaid by certified or registered mail of the United States, return receipt requested to the addresses set forth below. Any party to this Agreement may change its designated person or designated address at any time and from time to time by giving notice of such change to the other Party in the manner set forth above. To County County of Harnett 455 McKinney Parkway (physical) PO Box 759 (mail) Lillington, NC 27526 Attn: County Manager With copy to: County of Harnett 455 McKinney Parkway (physical) PO Box 238 (mail) Lillington, NC 27526 Attn: Senior Staff Attorney To Alliance ___________________________ ___________________________ ___________________________ ___________________________ ___________________________ Article VIII Miscellaneous Provisions 1. Preambles. The preambles to this MOU are incorporated by reference. HCBOC 061923 Pg. 612 2. Relationship of Parties. The County and Alliance shall be independent contractors, and nothing herein shall be construed as creating a partnership or joint venture or any other legal relationship. 3. Governing Law. This MOU shall be governed by the laws o f the State of North Carolina. The North Carolina State Courts located in Harnett County, North Carolina shall have jurisdiction to hear any dispute under this Agreement and any legal or equitable proceedings by any party must be filed in Harnett County, North Carolina. 4. Amendments and Modifications; Additional Policies and Procedures. This MOU may be modified or amended by mutual consent of the parties as long as the amendment is executed in the same fashion as this MOU. 5. Entire Agreement . This MOU constitutes the entire agreement between the Parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter of this MOU. 6. Severability. In the event that any portion of this MOU shall be invalid, illegal, or otherwise unenforceable, the validity, legality, and enforceability of the remaining provisions shall in no way be affected or impaired thereby. 7. Counterparts. This MOU may be executed in one or more counterparts, each of which shall be deemed an original, but all of which taken together constitute one and the same instrument. [Remainder of Page Intentionally Left Blank—Signature Page Follows] HCBOC 061923 Pg. 613 IN WITNESS WHEREOF, the Parties hereto caused the MOU to be executed on their behalves. COUNTY OF HARNETT ______________________________________ Matthew B. Nicol, Chairman of the Board of Commissioners ATTEST: ____________________________ Melissa Capps, Clerk to Board of Commissioners I-95/I-40 CROSSROADS OF AMERICA ECONOMIC DEVELOPMENT ALLIANCE, INC. ______________________________________ Reid Williams, President ATTEST: ____________________________ HCBOC 061923 Pg. 614 GENERAL OBLIGATION BOND SERIES 2021 CAPITAL PROJECT ORDINANCE AMENDMENT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Hamett County. Section 1. This project co nsists of the remaining bond proceeds from the Northwest Harnett Elementary School General Obligation Bond Series 2021 to be used for future renovations and upgrade projects for sch ool purposes. Section 2. The following amounts are appropriated for the project and authorized for expenditure: Current Amended Ordinance Adjustment Ordinance Construction -TBD $ 10,403,839 $ 2,278,317 12,682,156 Construction -Exit Door Locks (9/22) (06/23)355,332 (355,332) Construction - Security Came ras (9/22) (06/23)453,124 (453,124) Construc tion -Library Demo (10/22) (06/23)1,075,000 (1,075,000) Construction -Neills Creek Park (12/22) (06/23)444,225 444,225 Construction -Pressbox (02/23) (06/23) 394,861 {394,861) Total $ 13,126,381 $ $ 13,126,381 Section 3. The following revenues are anticipa ted to be avai lable to complete the project: Current Amended Ordinance Adjustment Ordinance Debt Service -Premium $ 6,300,403 $ 6,300,403 Debt Service -Loan Proceeds 6,825,978 6,825,978 Total $ 13,126,381 $ $ 13,126,381 Section 4. Copies of this capi tal project ordinance shall be furnished to the Clerk to the Board, the Budget Director, and the Finance Officer for direction in carrying out this project. Duly adopted this __ day of ___ , 2023. Matthew B. Nicol, Chainnan Hamett County Board of Commi ssioners ATTEST: Melissa Capps, Clerk to the Board Item 4H HCBOC 061923 Pg. 615 HCBOC 061923 Pg. 616 Board Meeting Agenda Item MEETING DATE: JUNE 19, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Proposal by third party to purchase real property owned by Harnett County REQUESTED BY: County Attorney Dwight W. Snow REQUEST: That the Harnett County Board of Commissioners give final approval of sale of County owned vacant real property tract composed of approximately 13-acres located on Lawrence Road in Upper Little River Township to Holliespines, LLC for the purchase price of $78,880.00 plus the Notice To Sell publication cost of $263.62. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: Board meeting agenda item for June 13. 2023 re Proposed purchase by holliespines Ile Item 4I HCBOC 061923 Pg. 617 HCBOC 061923 Pg. 618 HCBOC 061923 Pg. 619 HCBOC 061923 Pg. 620 HCBOC 061923 Pg. 621 HCBOC 061923 Pg. 622 HCBOC 061923 Pg. 623 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS \2023\061923\4J.1 Carolina Lakes July 3rd Fireworks Permit.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: June 19, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Carolina Lakes Fireworks Permit Approval REQUESTED BY: Larry Smith, Emergency Services REQUEST: Emergency Services is requesting the approval of the fireworks application from Pyro Shows East Coast for a fireworks shoot for Carolina Lakes on July 3, 2023 this display is scheduled for 9:15 p.m. Pyro Shows East Coast meets all requirements and has met fire code compliance for the events, we recommend approval. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4J HCBOC 061923 Pg. 624 HCBOC 061923 Pg. 625 HCBOC 061923 Pg. 626 HCBOC 061923 Pg. 627 HCBOC 061923 Pg. 628 HCBOC 061923 Pg. 629 HCBOC 061923 Pg. 630 HCBOC 061923 Pg. 631 HCBOC 061923 Pg. 632 HCBOC 061923 Pg. 633 HCBOC 061923 Pg. 634 HCBOC 061923 Pg. 635 HCBOC 061923 Pg. 636 HCBOC 061923 Pg. 637 HCBOC 061923 Pg. 638 HCBOC 061923 Pg. 639 HCBOC 061923 Pg. 640 Page 1 JUNE 19, 2023 APPOINTMENTS NEEDED TRIANGLE SOUTH WORKFORCE DEVELOPMENT BOARD Harnett County needs to replace one (1) non-participatory member on this Board for a Joint Labor- Management, or union affiliated, registered apprenticeship program representative. HARNETT COUNTY COMMISSION FOR WOMEN AND YOUTH There are two (2) vacancies on this Board, District 2 and District 3. HISTORIC PROPERTIES COMMISSION There are two (2) vacancies on this Board, District 1 and District 2. MID-CAROLINA AGING ADVISORY COMMITTEE There is one (1) vacancy for an older consumer on this Board. HARNETT COUNTY BOARD OF EQUALIZATION AND REVIEW There is one (1) vacancy on this Board, an at-large member. DANGEROUS DOG COMMITTEE There are two (2) vacancies on this Board, 1 regular member and 1 alternate that are not district sensitive. Kent Jeffries would like to be considered for appointment. The vacancy is not district sensitive. (Application is attached). HOME & COMMUNITY BLOCK GRANT COMMITTEE There is one (1) vacancy for an older consumer on this Board. Item 6 HCBOC 061923 Pg. 641 HCBOC 061923 Pg. 642 HCBOC 061923 Pg. 643 Item 7AHCBOC 061923 Pg. 644 July 1, 2022 - June 30, 2023 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun TOTAL AVG. Front Desk - Check-in Appointments 1127 1188 1958 1876 1465 1116 1182 1074 1269 951 1062 14268 1297.1 Health Clinics Adult Women Wellness Clinic 1 6 3 3 4 1 2 2 1 2 2 27 2.4545 Care Coordination for Children (CC4C)156 146 127 137 142 168 156 156 140 154 168 1650 150 Child Health - Sick Clinic 100 119 204 237 237 161 177 197 243 145 198 2018 183.45 Child Health - Well Clinic 136 149 147 142 112 107 108 147 124 101 109 1382 125.64 County Employee Health Clinic 131 142 137 156 162 165 129 134 128 142 144 1570 142.73 Family Planning 130 134 123 132 121 129 163 151 168 128 120 1499 136.27 Immunizations 169 255 255 1368 373 175 203 173 159 124 161 3415 310.45 COVID Vaccines 240 154 404 453 270 160 82 56 45 46 54 1964 178.55 Maternity (Prenatal Clinic)118 166 171 175 155 162 171 180 187 154 196 1835 166.82 OB Care Management (OBCM)182 192 166 181 178 182 183 184 166 207 223 2044 185.82 Postpartum Home Visits 0 0 0 0 0 0 0 0 0 0 0 0 0 Refer/Repeat Pap 0 1 1 1 0 2 0 0 0 0 0 5 0.4545 STD Services 100 93 80 103 97 83 87 85 100 86 86 1000 90.909 TB Services 58 81 52 42 35 25 60 53 53 31 52 542 49.273 Welcome Baby Home Visits 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Services 1521 1638 1870 3130 1886 1520 1521 1518 1514 1320 1513 18951 1722.8 Reportable Disease Cases Tuberculosis 0 0 0 0 0 0 0 0 0 0 0 0 0 HIV - (Quarterly report)0 0 0 0 0 1 0 0 0 0 1 2 0.1818 AIDS - (Quarterly report)0 0 0 0 0 0 0 0 0 0 1 1 0.0909 SYPHILIS - (Quarterly report)5 2 0 10 0 4 8 1 9 0 0 39 3.5455 OTHER STD's 8 13 30 24 12 45 15 34 28 25 26 260 23.636 Other (salmonella, campylobacter, etc)4 1 7 2 3 1 7 2 4 2 8 41 3.7273 Total Services 17 16 37 36 15 51 30 37 41 27 36 343 31.182 Health Education Outreach 110 286 177 141 168 202 168 169 170 345 193 2129 193.55 Laboratory Clients 824 776 974 939 1688 1486 968 934 1075 1095 1154 11913 1083 Laboratory Tests 1157 1317 1409 1594 1016 912 1391 1552 1712 720 863 13643 1240.3 HIV Tests 109 108 90 116 158 106 108 121 134 89 102 1241 112.82 WIC Active Participation 3530 3645 3589 3556 3556 3526 3529 3517 3678 3660 35786 3578.6 Vital Statistics Births In County 37 45 48 39 27 44 40 55 41 26 39 441 40.091 Births Out of County 127 155 125 116 96 116 84 120 150 102 136 1327 120.64 Deaths 66 64 58 54 63 73 70 57 56 51 89 701 63.727 Environmental Health Applications Received 122 95 114 85 88 62 106 85 148 90 155 1150 104.55 Permits Issued 64 91 63 66 39 49 58 74 95 92 85 776 70.545 Completions Issued 65 78 64 74 74 65 87 56 81 76 78 798 72.545 Repair Permits Applied 8 2 14 7 1 5 7 11 14 10 13 92 8.3636 Permits Denied 0 0 0 0 0 2 1 0 0 0 0 3 0.2727 Site Visits 120 134 144 72 77 85 87 92 110 86 114 1121 101.91 Food and Lodging Establishments Inspected/Reinspected 90 108 106 81 95 72 86 71 90 100 100 999 90.818 Visits /Construction/Critical 70 54 60 71 51 24 63 77 65 53 59 647 58.818 Complaints 3 4 1 3 1 0 3 1 3 3 0 22 2 Private Water Supplies Well Applications Received 2 2 4 4 2 1 4 3 4 1 8 35 3.1818 updated 7/08/2022 updated 06-07-2023 Activities Summary Harnett County Department of Public Health Item 7B HCBOC 061923 Pg. 645 Item 7C HCBOC 061923 Pg. 646 HCBOC 061923 Pg. 647 HCBOC 061923 Pg. 648 Item 7D HCBOC 061923 Pg. 649 HCBOC 061923 Pg. 650 HCBOC 061923 Pg. 651 HCBOC 061923 Pg. 652 HCBOC 061923 Pg. 653 HCBOC 061923 Pg. 654 HCBOC 061923 Pg. 655 HCBOC 061923 Pg. 656 HCBOC 061923 Pg. 657 HCBOC 061923 Pg. 658 HCBOC 061923 Pg. 659 HCBOC 061923 Pg. 660 HCBOC 061923 Pg. 661 HCBOC 061923 Pg. 662 HCBOC 061923 Pg. 663 Item 7E HCBOC 061923 Pg. 664 HCBOC 061923 Pg. 665 HCBOC 061923 Pg. 666 HCBOC 061923 Pg. 667 HCBOC 061923 Pg. 668 HCBOC 061923 Pg. 669 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Hamett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2023. Section I. To amend the 2017 G.O Bond Projects The appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 4806110 519040 17GOB PFRSV DESIGN 4806110 552000 17GOB CNSTR HAR CENTRAL 4806110 599005 17GOB CNSTR CBL 4806110 599005 17GOB CNSTR MUSCO 4806\ 10 552000 17GOB CNSTR NEILLCREEK 4806110 552000 17GOB CNSTR NEILLCREEK 4806110 552000 17GOB CNSTR NEILLCREEK 4806110 552000 17GOB CNSTR BARBECUECK 4806110 598400 l7GOB INTERFUND TRANSFER REVENUE ORG OBJECT PROJECT TASK SUB-TASK EXPLANATION: department of the Cultural & Rec Capital Project fund. AMOUNT JOB DESCRIPTION OF CODE INCREASE DECREASE ENGIN ENGINEERING $45.203 TENNISCRTS CONSTRUCTION $14 154 SALESTAX SALES TAX $187 SALESTAX SALES TAX $7.247 TASKJ' CONSTRUCTION $6 597 TASK2 CONSTRUCTION $1 000 TASK3 CONSTRUCTION $4,082 TASK!' CONSTRUCTION $9.142 RESIDUALEO RESIDUAL EQUITY $87 613 AMOUNT JOB DESCRIPTION OF CODE INCREASE DECREASE TO MOVE REMAINING RESIDUAL EQUITY BALANCES FOR 2017 G.O BOND PROJECTS BACK TO JOHNSONVILLE ELEMENTARY SCHOOL CAPITAL PROJECT. APPROVALS: � Dept Head (date) Section 2. Copies of this budget amendment shall be furnished to the Cle their direction. Adopted this ___ day of _______ , 20_. Melissa Capps Clerk to the Board County Manager (date) o the Budget Officer and the Finance Officer for Matthew Nicol, Chainnan Board of Commissioners HCBOC 061923 Pg. 670 HCBOC 061923 Pg. 671 HCBOC 061923 Pg. 672 HCBOC 061923 Pg. 673 Board Meeting Agenda Item MEETING DATE: June 19, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Affinity Care NC, Inc Y 23-24 Contract REQUEST: The Health department requests approval of the Affinity Care NC, Inc. FY 23-24 contract. Affinity Care NC, Inc. provides staffing for the in-home aide program for the Aging department as well as nursing assessments for the CAP program. FINANCE OF FICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S:\admin\Fileshare\1-Excel\BOH PAT FEE INC-NEW FEES-BOC Requests\BOC Forms\2023 AGENDA ITEMS\061923 NCAPHA.docx Page I of I Item 8A HCBOC 061923 Pg. 674 HCBOC 061923 Pg. 675 HCBOC 061923 Pg. 676 HCBOC 061923 Pg. 677 HCBOC 061923 Pg. 678 HCBOC 061923 Pg. 679 HCBOC 061923 Pg. 680 HCBOC 061923 Pg. 681 HCBOC 061923 Pg. 682 HCBOC 061923 Pg. 683 HCBOC 061923 Pg. 684 HCBOC 061923 Pg. 685 HCBOC 061923 Pg. 686 HCBOC 061923 Pg. 687 HCBOC 061923 Pg. 688 HCBOC 061923 Pg. 689 HCBOC 061923 Pg. 690 HCBOC 061923 Pg. 691 HCBOC 061923 Pg. 692 Board Meeting Agenda Item MEETING DATE: June 19, 2023 TO: HARNETT COUNTY BOARD OF OMMISSIONERS SUBJECT: NCAPHA FY 23-24 CON ALTH DIRECTOR REQUEST: The Health department requests approval of the NCAPHA FY 23-24 contract. NCAPHA(North Carolina Alliance of Public Health Agencies) provides contract staffing for the Health and Aging departments in various capacities. Social workers for the CMARC/CMHRP programs, interpreter services for the WIC and Child Health, nursing services during our flu season as well as a Peer Health Educator for outreach are utilized through this contract. For the past three years, we have also contracted with NCAPHA for staff to assist with our COVID related services and outreach. We also employee staff to assist with SHIIP services and nursing assessments in our Aging department programs. FINANCE OFFICER'S RECOMMENDATION: COUNTY MANAGER'S RECOMMENDATION: S:\admin\Fileshare\1-Excel\BOH PAT FEE INC-NEW FEES-BOC Requests\BOC Forms\2023 AGENDA ITEMS\070323 062723 NCAPHA.docx Page 1 of I Item 8B HCBOC 061923 Pg. 691 648722v1 North Carolina Alliance of Public Health Agencies (NCAPHA) Staffing Agreement North Carolina Alliance of Public Health Agencies, Inc., entered into effective as of July 1, 2023, with its principal office located at 222 North Person Street, Suite 208, Raleigh, North Carolina 27601 (“Agency”), and _______________________, with its principal office located at ________________________ (“Client”) agree to the terms and conditions set forth in this Staffing Agreement (the “Agreement”). 1.Agency Duties and Responsibilities Agency will: a.Recruit, screen, interview, hire, and assign its employees (“Assigned Employees”) to perform tasks in accordance with Client’s specifications as described to Agency in writing for staffing under Client 's supervision and will be the common law employer of Assigned Employees; b.Pay each Assigned Employee’s wages and provide them with the benefits that Agency offers to them; c.Pay, withhold, and transmit payroll taxes; provide unemployment insurance and workers' compensation benefits; and handle unemployment and workers' compensation claims involving Assigned Employees; d.Require Assigned Employees to sign agreements (in the form of Exhibit A) acknowledging that they are not entitled to holidays, vacations, paid time off, disability benefits, insurance, pensions, or retirement plans, or any other benefits offered or provided by Client; e.Comply with applicable federal, state and local labor and employment laws, including the Immigration Reform and Control Act of 1986; the Internal Revenue Code (“Code”); the Employee Retirement Income Security Act (“ERISA”); the Health Insurance Portability and Accountability Act (“HIPAA”); the Family Medical Leave Act; Title VII of the Civil Rights Act of 1964; the Americans with Disabilities Act; the Fair Labor Standards Act; the Consolidated Omnibus Budget Reconciliation Act (“COBRA”); the Uniformed Services Employment and Reemployment Rights Act of 1994. f.In compliance with Section 420.302(b) of the Medicare regulations, until the expiration of four years after the furnishing of services provided under this Agreement, Agency will make available to the Secretary, U.S. Department of HCBOC 061923 Pg. 694 2 Health and Human Services, the U.S. Comptroller General, and their representatives, this Agreement and all books, documents and records necessary to certify the nature and extent of the costs of those services; g.Obtain and keep on file all documentation required by the U.S. Immigration and Naturalization Service to prove legal status to work and reside in the United States; h.At Client's request, provide certificates evidencing general liability and professional liability insurance coverage. 1.2 Right to Control In addition to Agency’s duties and responsibilities set forth in paragraph 1, Agency, as the common law employer, has the right to review and address, unilaterally or in coordination with Client, Assigned Employee work performance issues and to enforce Agency’s employment policies relating to Assigned Employee conduct at the worksite. The work assignment of Assigned Employee will be terminated by Agency upon receipt of Client’s written request given to Agency at least fifteen (15) days in advance; provided, however, that Client may immediately terminate an Assigned Employee’s work assignment for cause. If Assigned Employee’s work assignment is terminated for cause, Client shall provide Agency with a written statement specifying the cause in reasonable detail promptly following such termination. 2.Client Duties and Responsibilities Client will: a.Properly supervise Assigned Employee’s work performance and be responsible for Client’s business operations, products, services, and intellectual property; b.Properly supervise, control, and safeguard its premises, processes, and systems, and not permit Assigned Employees to operate any vehicle or mobile equipment, or entrust them with unattended premises, cash, checks, keys, credit cards, merchandise, confidential or trade secret information, negotiable instruments, or other valuables without Agency 's express prior written approval or as strictly required by the job description provided to Agency; c.Provide Assigned Employee with a safe work site and provide appropriate information, training, and safety equipment with respect to any hazardous substances or conditions to which Assigned Employee may be exposed at the work site; d.Not change Assigned Employee’s job duties without Agency 's express prior written approval; e.Exclude Assigned Employees from Client’s benefit plans, policies, and practices, and not make any offer or promise relating to Assigned Employees' compensation HCBOC 061923 Pg. 695 3 or benefits; f.Reimburse Agency for advertising conducted with respect to recruiting specifi c personnel, when advertising is done at the request of Client; g.Comply with OSHA Bloodborne Pathogen Exposure Control regulations found under OSHA Standard 29 C.F.R.e.1910. Client certifies that it has developed and follows an Exposure Control Plan in conformance with those regulations. At the time of initial assignment to tasks where occupational exposure may occur, Client will provide Assigned Employee with training in compliance with OSHA Standard 29 C.F.R.e.1910. Client agrees to provide post exposure evaluation and follow-up pursuant to OSHA Standard 29 C.F.R.e.1910, if an exposure incident occurs to any Assigned Employee and to provide copies of all records of post- exposure care to Agency. Client agrees to orient Assigned Employee to Client’s policies, procedures, operations and OSHA/Infection Control procedures, and inform the Agency of training dates and any changes in the Client’s policies and procedures; h. Designate a representative to report to Agency all time worked by each Assigned Employee on a mutually agreed schedule; i.Be responsible for compliance with all relevant safety and health laws and regulations during the period of the Assigned Employee's assignment under Client's supervision, including but not limited to JCAHO regulations relating to orientation and evaluation and HIPAA regulations. P ayment Terms, Bill Rates, and Fees 3.Client will pay Agency for its performance as set forth on Exhibit B and will also pay any additional costs or fees set forth in this Agreement. Agency will invoice Client for services provided under this Agreement on a semi-monthly basis. Payment is due on receipt of invoice. Invoices will be supported by the pertinent time sheets or other agreed system for documenting time worked by the Assigned Employees. Information appearing on the invoice shall be deemed accurate and affirmed by Client unless Client notifies Agency in writing within five business days of date of the invoice, specifying the particular error(s), omission(s), or objection(s). Failure to notify Agency within that time shall constitute a waiver of any objection thereto. Agency may impose a finance charge of one and one-half (1 ½) percent per month to all outstanding amounts unpaid by for thirty (30) days or more after date of the invoice. In the event that any action is brought to enforce or interpret this Agreement, the prevailing party shall recover its costs and reasonable attorneys’ fees in bringing such action. If a portion of any invoice is disputed, Client will pay the undisputed portion. 4.In addition to the rates specified in Exhibit B of this Agreement, Client will pay Agency the amount of all new or increased labor costs associated with Client’s Assigned HCBOC 061923 Pg. 696 4 Employees that Agency is legally required to pay-such as wages, benefits, payroll taxes, social program contributions, or charges linked to benefit levels-until the parties agree on new rates. Confidential Information 5.Both parties may receive information that is proprietary to or confidential to the other party or its affiliated companies and their clients. Both parties agree to hold such information in strict confidence and not to disclose such information to third parties or to use such information for any purpose whatsoever other than performing under this Agreement or as required by law. No knowledge, possession, or use of Client's confidential information will be imputed to Agency as a result of Assigned Employees' access to such information. Cooperation 6. The parties agree to cooperate fully and to provide assistance to the other party in the investigation and resolution of any complaints, claims, actions, or proceedings that may be brought by or that may involve Assigned Employees. Indemnification and Limitation of Liability 7.To the extent permitted by law, Agency will defend, indemnify, and hold Client and its parent, subsidiaries, directors, officers, agents, representatives, and employees harmless from all claims, losses, and liabilities (including reasonable attorneys' fees) to the extent caused by Agency 's breach of this Agreement; its failure to discharge its duties and responsibilities set forth in paragraph 1; or the negligence, gross negligence, or willful misconduct of Agency or Agency 's officers, employees, or authorized agents in the discharge of those duties and responsibilities. 8.To the extent permitted by law, Client will defend, indemnify, and hold Agency and its parent, subsidiaries, directors, officers, agents, representatives, and employees harmless from all claims, losses, and liabilities (including reasonable attorneys' fees) to the extent caused by Client's breach of this Agreement; its failure to discharge its duties and responsibilities set forth in paragraph 2; or the negligence, gross negligence, or willful misconduct of Client or Client's officers, employees, or authorized agents in the discharge of those duties and responsibilities. 9.Neither party shall be liable for or be required to indemnify the other party for any incidental, consequential, exemplary, special, punitive, or lost profit damages that arise in connection with this Agreement, regardless of the form of action (whether in contract, tort, negligence, strict liability, or otherwise) and regardless of how characterized, even if such party has been advised of the possibility of such damages. 10.As a condition precedent to indemnification, the party seeking indemnification will inform the other party within five business days after it receives notice of any claim, loss, HCBOC 061923 Pg. 697 5 liability, or demand for which it seeks indemnification from the other party; and the party seeking indemnification will cooperate in the investigation and defense of any such matter. Term of Agreement 11.The term of this Agreement will be for an entire fiscal year, which runs from July 1 through June 30, for the year of the effective date of this Agreement. The Agreement may be terminated by either party upon thirty (30) days written notice to the other party, except that, if a party becomes bankrupt or insolvent, discontinues operations, or fails to make any payments as required by the Agreement, either party may terminate the Agreement upon written notice. Insurance 12.Agency, at its sole expense, will purchase and maintain the insurance listed below as A, B, C, & D. A.Automobile – Automobile bodily injury and property damage liability insurance in an aggregate amount of not less than $1,000,000.00. B.Commercial General Liability-Bodily injury and property damage liability as will protect Agency from claims of bodily injury or property damages which arise from operations of this Agreement. The amounts of such insurance coverage shall not be less than $2,000,000.00 per occurrence and $3,000,000.00 aggregate coverage. This insurance shall include coverage for completed operations/products liability, personal injury liability and contractual liability. C.Professional Errors and Omissions Insurance -- with minimum limits of one million dollars ($1,000,000.00) per occurrence and three million dollars ($3,000,000.00) aggregate. D.Workers’ Compensation and employers’ liability—minimum amounts meeting the statutory requirements of the State of North Carolina. In lieu of naming Client as an additional insured, Agency hereby certifies that Agency’s insurance policy, issued by the North Carolina Association of County Commissioners (“NCACC”), shall cover bodily injury or property damage claims arising from operations of this Contract pursuant to the following provision of Agency’s insurance contract with NCACC: That part of any other contract or agreement pertaining to the Participant’s operations (including an indemnification of a municipality in connection with work performed for a municipality) under which the Participant assumes the tort liability of another to pay for Bodily Injury or Property Damage to a third person or organization, if the contract or agreement is made prior to the Bodily Injury or Property Damage. Tort liability means a liability that would be imposed by law in Commented [TR1]: Added insurance language from previous agreements back in. HCBOC 061923 Pg. 698 6 the absence of any contract or agreement. Agency shall provide Client thirty (30) days written notice of any intent to amend or terminate said policy by either the insured or the insuring company. However, a ten (10) day notice is sufficient for cancellation by the insuring company due to non-payment of premium. Miscellaneous 13.While Agency follows the guidelines described in Exhibit C and will give each Assigned Employee safety and standards online training relating to safety, universal precautions, occupational exposure to bloodborne pathogens, other safety issues and HIPAA regulations, Client will provide each Assigned Employee with all necessary site-specifi c training, orientation and evaluations that may be required by federal, state or local occupational safety laws or rules, including JCAHO and HIPAA, for members of Client's workforce. Further, Client will only assign Assigned Employee to work in the clinical specialty areas in which they are professionally qualified and oriented to work. In the event of any actual or threatened claim arising out of or relating to the acts of omissions of the Assigned Employee, Client shall provide Agency written notice of such claim promptly and, in no event, later than 30 days after Client knew, or reasonably should have known of such claim 14.The parties acknowledge that they are equal opportunity employers and agree that they do not and will not discriminate against, harass, or retaliate against any employee or job applicant on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status or condition protected by applicable federal, state or local laws. Client agrees that it will promptly investigate allegations of discrimination, harassment, and retaliation. Client further agrees that it will report to Agency any suspected discrimination, harassment and/or retaliation either by or against Assigned Employee immediately. 15.The relationship of the parties established by this Agreement is solely that of independent contractors, and nothing contained in this contract shall be construed to: (i) give any party the power to direct or control the day-to-day activities of the other; (ii) constitute such parties as partners, joint venturers, co-owners, or otherwise as participants in a joint or common undertaking; (iii) make either party an agent of the other for any purpose whatsoever; or (iv) give either party the authority to act for, bind, or otherwise create or assume any obligation on behalf of the other. Nothing herein shall be deemed to eliminate any fiduciary duty on the part of Agency to Client that may arise under the law or under the terms of this Agreement. 16.Provisions of this Agreement, which by their terms extend beyond the termination or nonrenewal of this Agreement, will remain effective after termination or nonrenewal. 17.No provision of this Agreement may be amended or waived unless agreed to in a writing signed by the parties. Commented [TR2]: Independent contractor relationship clause added. HCBOC 061923 Pg. 699 7 18.Each provision of this Agreement will be considered severable, such that if any one provision or clause conflicts with existing or future applicable law or may not be given full effect because of such law, no other provision that can operate without the conflicting provision or clause will be affected. 19. This Agreement and the exhibits attached to it contain the entire understanding between the parties and supersede all prior agreements and understandings relating to the subject matter of the Agreement. 20. The provisions of this Agreement will inure to the benefit of and be binding on the parties and their respective representatives, successors, and assigns. 21.The failure of a party to enforce the provisions of this Agreement will not be a waiver of any provision or the right of such party thereafter to enforce each and every provision of this Agreement. 22.Neither party will transfer or assign this Agreement without Agency's written consent. 23.All notices, demands, requests or other instruments which may be or are required to be given hereunder shall be in writing and sent to the addresses set forth below, by hand delivery, certified mail – return receipt requested, or via overnight courier, postage prepaid. AGENCY: NC Alliance of Public Health Agencies, Inc. 222 N. Person Street, Ste. 208 Raleigh, NC 27601 CLIENT: County of Harnett 307 W. Cornelius-Harnett Blvd. Lillington, NC 27546 The addresses provided herein are conclusively deemed to be valid, and notice given in compliance with this paragraph shall be conclusively presumed to be proper and adequate, unless a written change of address is provided to all Parties. 24.This Agreement will be governed by and construed in accordance with the laws of the State of North Carolina, without reference to any conflicts of law principles thereof. [Signatures on next page] Commented [TR3]: Amended to make the assignment clause reciprocal. HCBOC 061923 Pg. 700 8 Authorized representatives of the parties have executed this Staffing Agreement below to express the parties' agreement to its terms. [County of Harnett] North Carolina Alliance of Public Health Agencies, Inc. Signature By: Joanne Brassington Signature Printed Name Joanne Brassington Printed Name Title HR Director Title Date 6/13/23 Date THIS Agreement has been pre-audited in the manner required by the local Government Budget and Fiscal Control Act. Client Finance Officer: Printed Name Title Date HCBOC 061923 Pg. 701 9 EXHIBIT A BENEFITS WAIVER FOR ASSIGNED EMPLOYEES AGREEMENT AND WAIVER In consideration of my assignment to Client by NCAPHA, I agree that I am solely an employee of NCAPHA for benefits plan purposes and that I am eligible only for such benefits as NCAPHA may offer to me as its employee. I further understand and agree that I am not eligible for or entitled to participate in or make any claim upon any benefit plan, policy, or practice offered by Client, its parents, affiliates, subsidiaries, or successors to any of their direct employees, regardless of the length of my assignment to Client by NCAPHA and regardless of whether I am held to be a common-law employee of Client for any purpose; and therefore, with full knowledge and understanding, I hereby expressly waive any claim or right that I may have, nor or in the future, to such benefits and agree not to make any claim for such benefits. EMPLOYEE WITNESS Signature Signature Printed Name Printed Name Date Date HCBOC 061923 Pg. 702 10 EXHIBIT B COMPENSATION A.SCHEDULE OF RATES. Hourly rates are as set forth below or as otherwise determined by Agency and Client in writing plus a 33% administrative fee. For Salaried Assigned Employee whose annual salary, excluding the administrative fee, is less than $100,000, and works a fixed schedule and receives the same salary each pay period, an administrative fee of 24% will apply after 90 days of employment. For Salaried Assigned Employee whose annual salary, excluding the administrative fee, total more than $100,000, an administrative fee of 19% will apply. Travel and work-related expenses will be based on the approved county travel reimbursement rate. Environmental Health professionals will be compensated for travel, meals and lodging at the approved county travel reimbursement rate. Travel and work-related expenses are exempt from the administrative fee. B.OVERTIME. This Paragraph is only applicable to Assigned Employee who are eligible to receive overtime compensation pursuant to applicable law. Agency will charge Client special rates for premium work time only when an Assigned Employee's work on assignment to Client, viewed by itself, would legally require premium pay and Client has authorized, directed, or allowed the Assigned Employee to work such premium work time. Client's special billing rate for premium hours will be the same multiple of the regular billing rate as Agency is required to apply to the Assigned Employee's regular pay rate. Client will be billed one and one-half (1.5) times the rate set by the Client for time worked by Assigned Employee for all hours worked more than forty (40) hours per week and in accordance with state and federal wage and hours laws. If, during the terms of this Agreement or at any time, any applicable law requires Agency to pay overtime to its Assigned Employee based on any standard other than 40 hours per week, Agency shall bill the overtime rate pursuant to the applicable law. Agency may comply with Client's policies regarding overtime when they follow state and/or federal wage and hours laws and are communicated at the time of the contract or communicated to Agency at least ninety (90) days prior to the effective date of such changes. C.EXPENSES. Travel and other expenses incurred by an Assigned Employee in providing services to Client under this Agreement may be included on the Assigned Employee’s applicable time sheet and reimbursed to the Assigned Employee through the Assigned Employee’s paycheck from, Agent at Client’s expense. D.ACA COMPLIANCE. Agency shall comply with all provisions of the Patient Protection and Affordable Care Act (“ACA”) applicable to Assigned Employees, including the employer shared responsibility provisions relating to the offer of “minimum essential coverage” to “full-time” employees (as those terms are defined in Code §4980H and related regulations) and the applicable employer information reporting provisions under Code §6055 and §6056 and related regulations applicable to Assigned Employee, including the employer shared responsibility provisions relating to the offer of "minimum essential coverage" to "full-time" employees (as those terms are defined in Code §4980H and related regulations) and the applicable employer information reporting provisions HCBOC 061923 Pg. 703 11 under Code §6055 and §6056 and related regulations. If the Assigned Employee does not report to work for illness or some other reason outside of Client's control, Client will not be billed for these hours except in the case of salaried Assigned Employee, with leave concession addressed at time of hire. HCBOC 061923 Pg. 704 12 EXHIBIT C REQUIREMENT GUIDELINES REQUIRED: Schedule Interpretation Hepatitis B 2 doses, 4 weeks apart; 3rd dose, 5 months after 2nd; booster not necessary Agency’s policy follows CDC recommendations. Documentation of 3 doses of Hepatitis B vaccination (at appropriate intervals), serologic proof of immunity or declination of the series of vaccines signed by the healthcare worker. MMR (Measles, Mumps, Rubella) 2 doses, 4 weeks apart Agency’s policy follows CDC recommendations for healthcare personnel (HCP) born in 1957 or later without serologic evidence of immunity or prior vaccination give 2 doses of MMR, 4 weeks apart. For HCP born prior to 1957, is considered acceptable evidence of measles, mumps and rubella immunity, however Agency follows CDC recommendation that a HCP get a titer but it is not required (unless a work site requirement.) Varicella (chicken pox) 2 doses, 4 weeks apart Agency follows CDC recommendation all HCP who have no serologic proof of immunity, prior vaccination, or history of varicella disease, give 2 doses of varicella vaccine, 4 weeks apart; all HCP be immune to varicella with proof of Titer. HIGHLY RECOMMENDED: [Not Required] Employee must obtain if required by their work site. COVID Fully Vaccinated following CDC guidelines. To be considered fully vaccinated, employee must have received two (2) doses of either the Moderna COVID-19 vaccine or the Pfizer COVID-19 vaccine; or have received one (1) does of the Johnson & Johnson COVID-19 vaccine; or all actual dosages of a COVID-19 vaccine authorized by the FDA for a clinical trial. Influenza Tetanus, diphtheria, pertussis Td booster every 10 years after one Tdap Agency follows CDC recommendation all HCP get a Td booster does every 10 years, following the completion of the primary 3-dose series. Also, All HCP younger than 65 get a 1-time does of Tdap, if they have direct patient contact. Tuberculosis Skin Test Screening Upon Hire –Two step TST; Annual TB skin test for settings classified as medium risk for HCWs who have the potential for exposure to M. Agency’s policy for Tuberculosis screening follows CDC recommendations. HCBOC 061923 Pg. 705 13 Tuberculosis through air space shared with persons with TB disease State license, registration or certification (when required) Per state board of nursing or other licensing agency Agency contacts the State Board or other licensing agency prior to the Assigned Employee’s start date to confirm that the license, registration or certification is active and in good standing. Agency will not knowingly employ a professional that has an action against their license. BCLS (CPR) Current Card Agency accepts current BCLS certification from either AHA, Red Cross, or hospital issued cards as long as they are the standard requirements for Assigned Employee. Criminal Background Check Performed upon hire Agency’s policy is to conduct Criminal Background Checks upon hire on all Assigned Employee unless otherwise instructed by client. If there is a gap in employment or the Assigned Employee leaves the company for more than 6 months, a criminal background check will need to be updated prior to the start of the next assignment. OIG Sanctions Check Upon application Agency has a check procedure in place. Each applicant is checked against the OIG database upon application. I-9 Upon hire and if documents expire Agency collects a completed I-9 and the appropriate INS required documentation on every Assigned Employee member prior to their start date. AGENCY participates in E- Verify (As required by law.) Upon hire Agency will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. IMPORTANT: If the Government cannot confirm that a new hire is authorized to work, this employer is required to give new hires written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating their employment. Agency will not use E-Verify to pr e-screen job applicants and may not limit or influence the choice of documents new hires present for use on the Form I-9. To determine whether Form I-9 documentation is valid, Agency uses E- Verify’s photo matching tool to match the photograph appearing on some permanent resident cards, employment authorization cards, and U.S. passports with the official U.S. government photograph. E-Verify also checks data from driver’s licenses and identification cards issued by some states. HCBOC 061923 Pg. 706 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS \2023\061923\8C.1 Salary Grade Table Amendment Agenda Form.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: June 19, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Amendment to the Salary Grade Table REQUESTED BY: Brent Trout, County Manager REQUEST: The attached Salary Grade Table is updated from the Salary Grade Table approved in the budget ordinance on June 5, 2023. The Salary Grade Table required changes in it to reflect the increases in salary for employees were calculated by first providing for a 5% increase in salary for all employees as a market adjustment and then applying a 3% increase as a cost of living adjustment. The original table did a straight 8% increase which is not the way the approved budget ordinance instructs the increases to be calculated. The change results in an approximate increase in salary for all employees of 0.14%. Staff requests approval of the updated Salary Grade Table as an amendment to the budget ordinance approved on June 5, 2023. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 8C HCBOC 061923 Pg. 707 (BOC approved 6/5/2023 and effective 7/16/2023) Grade Job Title Frequency Minimum Job Rate Mid Point Maximum 1 Not Used Annual 17,469$ 20,963$ 23,147$ 28,825$ 2 Not used Annual 18,344$ 22,013$ 24,306$ 30,267$ Monthly 1,528.67$ 1,834.42$ 2,025.50$ 2,522.25$ Hourly 8.8194$ 10.5832$ 11.6858$ 14.5517$ 3 Not used Annual 19,262$ 23,114$ 25,521$ 31,780$ Monthly 1,605.17$ 1,926.17$ 2,126.75$ 2,648.33$ Hourly 9.2608$ 11.1125$ 12.2699$ 15.2791$ 4 Grounds Maintenance Assistant Annual 20,224$ 24,269$ 26,796$ 33,370$ Park Maintenance Assistant Monthly 1,685.33$ 2,022.42$ 2,233.00$ 2,780.83$ Hourly 9.7232$ 11.6678$ 12.8829$ 16.0436$ 5 Camp Counselor Annual 21,236$ 25,483$ 28,136$ 35,039$ Gym Supervisor Monthly 1,769.67$ 2,123.58$ 2,344.67$ 2,919.92$ Park Attendant Hourly 10.2098$ 12.2514$ 13.5272$ 16.8460$ 6 Not used Annual 22,296$ 26,755$ 29,543$ 36,789$ Monthly 1,858.00$ 2,229.58$ 2,461.92$ 3,065.75$ Hourly 10.7194$ 12.8630$ 14.2037$ 17.6874$ 7 Not used Annual 23,413$ 28,096$ 31,020$ 38,629$ Monthly 1,951.08$ 2,341.33$ 2,585.00$ 3,219.08$ Hourly 11.2564$ 13.5077$ 14.9137$ 18.5720$ 8 Computer Support Assistant Annual 24,582$ 29,498$ 32,572$ 40,561$ Youth Program Assistant Monthly 2,048.50$ 2,458.17$ 2,714.33$ 3,380.08$ Hourly 11.8185$ 14.1817$ 15.6599$ 19.5008$ 9 Not used Annual 25,811$ 30,973$ 34,201$ 42,589$ SALARY GRADE TABLE Fiscal Year 2023-2024 HCBOC 061923 Pg. 708 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Monthly 2,150.92$ 2,581.08$ 2,850.08$ 3,549.08$ Hourly 12.4094$ 14.8909$ 16.4431$ 20.4759$ 10 4-H Program Assistant Annual 27,103$ 32,524$ 35,910$ 44,719$ Community Social Services Assistant Monthly 2,258.58$ 2,710.33$ 2,992.50$ 3,726.58$ Custodian Hourly 13.0305$ 15.6365$ 17.2648$ 21.4999$ 11 Data Entry Assistant Annual 28,457$ 34,148$ 37,705$ 46,955$ Line Technician Monthly 2,371.42$ 2,845.67$ 3,142.08$ 3,912.92$ Hourly 13.6815$ 16.4173$ 18.1277$ 22.5750$ 12 Community Health Technician Annual 29,880$ 35,856$ 39,591$ 49,302$ Transit Driver (HARTS) PT/FT Monthly 2,490.00$ 2,988.00$ 3,299.25$ 4,108.50$ (HARTS "NEW" starting pay $15.0003)Hourly 14.3657$ 17.2385$ 19.0345$ 23.7033$ 13 Administrative Support Specialist I Annual 31,374$ 37,649$ 41,571$ 51,766$ Animal Care Technician Monthly 2,614.50$ 3,137.42$ 3,464.25$ 4,313.83$ Breastfeeding Coordinator Hourly 15.0839$ 18.1005$ 19.9864$ 24.8880$ Data Entry Operator II Data Entry Specialist Landfill Maintenance Worker Library Assistant Maintenance Worker Medical Office Assistant Park Supervisor Processing Assistant III Recreation Center Assistant 14 Administrative Support Specialist II Annual 32,943$ 39,532$ 43,650$ 54,356$ AMI Technician I Monthly 2,745.25$ 3,294.33$ 3,637.50$ 4,529.67$ Transit Services Assistant Hourly 15.8383$ 19.0058$ 20.9860$ 26.1332$ 15 Accounting Clerk IV (OSHR title- DSS)Annual 34,590$ 41,508$ 45,831$ 57,074$ AMI Technician II Monthly 2,882.50$ 3,459.00$ 3,819.25$ 4,756.17$ Bailiff Hourly 16.6301$ 19.9558$ 22.0346$ 27.4400$ Grounds Maintenance Technician I Income Maintenance Technician HCBOC 061923 Pg. 709 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Office Assistant IV (OSHR title - DSS) Parks Maintenance Technician I Processing Assistant IV Recreation Center Coordinator Security Screening Technician Senior Maintenance Worker Transit Dispatcher 16 Administrative Support Specialist III Annual 36,320$ 43,584$ 48,123$ 59,927$ Elections Specialist Monthly 3,026.67$ 3,632.00$ 4,010.25$ 4,993.92$ Evidence Technician Hourly 17.4619$ 20.9538$ 23.1365$ 28.8116$ Library Program Specialist Office Assistant IV (OSHR title - Health) Operations Supervisor (HARTS) Register of Deeds Deputy I Tax Program Assistant Workforce Development Eligibility Specialist Youth Counselor 17 Accounting Clerk V (DSS)Annual 38,135$ 45,762$ 50,530$ 62,923$ Accounting Technician II (OSHR title -Health)Monthly 3,177.92$ 3,813.50$ 4,210.83$ 5,243.58$ Classification Assistant Hourly 18.3345$ 22.0010$ 24.2937$ 30.2520$ Collection System Technician Trainee/I Distribution System Technician Trainee Field Service Officer Grounds Maintenance Technician II Income Maintenance Caseworker I Library Circulation Manager Natural Resources Manager NC Agriculture Cost Share Technician Parks Maintenance Technician II Processing Assistant V Processing Unit Supervisor V HCBOC 061923 Pg. 710 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Program Assistant V Register of Deeds Deputy II Tax Collections Technician Utility Customer Service Representative I Utility Locate Technician Utility System Technician Water Quality Technician Weighmaster 18 Asst ES Administrator Annual 40,042$ 48,050$ 53,056$ 66,069$ Collection System Technician II Monthly 3,336.83$ 4,004.17$ 4,421.33$ 5,505.75$ Distribution System Technician C Hourly 19.2513$ 23.1010$ 25.5082$ 31.7646$ Election Technician EMS Billing & Insurance Specialist Facility Maintenance Technician I Fleet Maintenance Mechanic Heavy Equipment Operator Park Maintenance Technician Practical Nurse II Senior Line Technician Tax Business Property Assistant Tax Personal Property Assistant Utility Customer Services Representative II 19 Accounts Supervisor Annual 42,044$ 50,453$ 55,709$ 69,373$ Administrative Assistant Monthly 3,503.67$ 4,204.42$ 4,642.42$ 5,781.08$ Central Permitting Technician Hourly 20.2139$ 24.2563$ 26.7837$ 33.3530$ Collections System technician III Distribution System Technician B Evidence Supervisor Facility Maintenance Technician II Foreign Language Interpreter II Human Resources Placement Specialist (DSS) HCBOC 061923 Pg. 711 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Human Services Coordinator I (DSS) Income Maintenance Caseworker II Meter Services Coordinator Plant Maintenance Technician I Records Supervisor Register of Deeds Deputy III Tax Collections Legal Assistant Tax Computer Analyst Tax Delinquent Collector Utility Inventory Technician Utility System Pump Technician I Veterans Services Specialist Workforce Development Specialist I 20 Assistant Elections Director Annual 44,147$ 52,976$ 58,494$ 72,842$ Career Center Manager Monthly 3,678.92$ 4,414.67$ 4,874.50$ 6,070.17$ Collection System Technician IV Hourly 21.2249$ 25.4692$ 28.1227$ 35.0209$ Distribution System Technician A Facility Maintenance Technician III Family Resource Program Specialist Fleet Maintenance Mechanic Juvenile Restitution Coordinator Medical Laboratory Technician II Plant Maintenance Technician II Solid Waste Operations Crew Leader Treatment Plant Operator Utility System Pump Technician II Utility System Electrical Technician Wastewater Treatment Plant Operator Trainee/I Water Treatment Plant Operator Trainee/Apprentice 21 Accounting Technician IV (OSHR title- Health)Annual 46,354$ 55,625$ 61,419$ 76,484$ Administrative Assistant I (OSHR title- Health)Monthly 3,862.83$ 4,635.42$ 5,118.25$ 6,373.67$ HCBOC 061923 Pg. 712 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Central Permitting Tech/Project Coordinator Hourly 22.2860$ 26.7428$ 29.5289$ 36.7719$ Development Compliance Officer EMS Transportation Coordinator Family Resource Program Manager Fleet Maintenance Supervisor GIS Technician GIS/E-911 Technician Grounds Maintenance Supervisor Income Maintenance Caseworker III Income Maintenance Investigator II Income Maintenance III - Lead Worker* IT Technician I Laboratory Analyst Nutrition Project Coordinator Parks Capital Projects Manager Parks Maintenance Supervisor Planning Technician Plant Maintenance Technician III Public Health Education Specialist I Recreation Program Supervisor Senior Central Permitting Technician Social Worker I Utility Collections Officer Utility System Pump Technician III Wastewater Treatment Plant Operator II Water Treatment Plant Operator C 22 Accountant I Annual 48,671$ 58,405$ 64,489$ 80,307$ Assistant Solid Waste Manager Monthly 4,055.92$ 4,867.08$ 5,374.08$ 6,692.25$ Audio Visual/Trainer Technician Hourly 23.4000$ 28.0793$ 31.0049$ 38.6099$ Child Support Agent II Collection System Crew Leader HCBOC 061923 Pg. 713 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Distribution System Crew Leader EDC Office Coordinator Human Resources Recruiting Specialist Librarian Library Branch Manager I Natural Resource Manager Nutritionist II Office Manager Paralegal Parks & Grounds Supervisor Plant Maintenance Technician IV Pre-Trial Release Administrator Senior Treatment Plant Operator Senior Treatment Plant/Pretreat Operator Tax Database Software Technician Tax Personal Property Appraiser Tax PUV Appraiser Tax Real Property Appraiser Transportation Manager Utility System Pump Technician IV Veteran Services Officer Volunteer Services Director I Wastewater Treatment Plant Operator III Water Treatment Plan Operator B Workforce Dev JobLink Coordinator Zoning Inspector 23 Accounting Specialist I (OSHR title - Health)Annual 51,104$ 61,325$ 67,715$ 84,323$ Administrative Assistant II Monthly 4,258.67$ 5,110.42$ 5,642.92$ 7,026.92$ Child Support Lead Agent Hourly 24.5697$ 29.4832$ 32.5559$ 40.5407$ Communications Specialist Facility Maintenance Supervisor HCBOC 061923 Pg. 714 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Income Maintenance Supervisor II Legal Assistant/Deputy Clerk of BOC Library Branch Manager II Meter Services Supervisor Natural Resources Conservationist Paralegal I (DSS) Public Health Educator II Right of Way Agent SCADA Technician Senior Collection System Crew Leader Senior Distribution System Crew Leader Social Worker II Tax Real Property Supervisor Utility Construction Coordinator Utility Construction Inspector Wastewater Treatment Plant Operator IV Water Treatment Plant Operator A 24 Accountant II Annual 53,660$ 64,392$ 71,099$ 88,539$ Animal Services Manager Monthly 4,471.67$ 5,366.00$ 5,924.92$ 7,378.25$ Assistant Utility Customer Service Supervisor Hourly 25.7986$ 30.9577$ 34.1829$ 42.5676$ Code Enforcement Officer I Executive Assistant Fleet Manager Human Resources Benefits & Wellness Specialist IT Technician II Library Branch Manager III Jetport Operations Manager Medical Laboratory Technologist I Payroll Specialist Procurement Specialist Senior Wastewater Treatment/Pre-Trmt Plant Oper HCBOC 061923 Pg. 715 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Senior Water Treatment Plant Operator Solid Waste Operations Manager Telecommunications Administrative Officer Telecommunications Training Officer 25 Assistant Register of Deeds Annual 56,343$ 67,612$ 74,655$ 92,967$ Capital Project Construction Manager Monthly 4,695.25$ 5,634.33$ 6,221.25$ 7,747.25$ Child Support Supervisor II Hourly 27.0885$ 32.5058$ 35.8925$ 44.6965$ Code Enforcement Officer II Distribution & Collection System Supervisor EMS Asst Chief of Logistics Environmental Health Specialist Facility Maintenance Manager Information Technology Project Coordinator Latent Print Examiner Natural Resources Director Planner I Senior Support Specialist/Board Clerk Senior Engineering Technician Social Worker III Telecommunications Manager Utility Data Specialist 26 Accountant III Annual 59,160$ 70,992$ 78,387$ 97,615$ Assistant Emergency Management Coordinator Monthly 4,930.00$ 5,916.00$ 6,532.25$ 8,134.58$ IT Technician III Hourly 28.4429$ 34.1308$ 37.6868$ 46.9312$ Nutrition Program Director I Planner II; Long Range Planner Social Work Supervisor II Social Worker IV (I/A&T) Tax Listing/Billing Supervisor Utility Customer Service Supervisor Veterans Services Director HCBOC 061923 Pg. 716 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum 27 Accounting Manager Annual 62,119$ 74,543$ 82,307$ 102,495$ Applications Analyst Monthly 5,176.58$ 6,211.92$ 6,858.92$ 8,541.25$ Chief Deputy Fire Marshal Hourly 29.8655$ 35.8380$ 39.5715$ 49.2774$ Clerk to the Board of Commissioners Database Administrator Emergency Services Administrator EMS Captain of Training Environmental Health Program Specialist Finance Systems Manager GIS Specialist Internal Auditor Net Security Analyst Tax Deputy Collector Utility Maintenance Supervisor Workforce Development Director/Joblink Coordinator 28 Child Support Supervisor III (Program Manager)Annual 65,225$ 78,270$ 86,422$ 107,620$ Code Enforcement Officer III Monthly 5,435.42$ 6,522.50$ 7,201.83$ 8,968.33$ Director of Marketing Hourly 31.3588$ 37.6298$ 41.5498$ 51.7414$ Elections Director Environmental Health Supervisor I GIS Analyst Human Resources Manager Income Maintenance Administrator I Information Systems User Group Supervisor Public Health Nurse II Senior IT Systems Specialist Senior Planner Wastewater Treatment Plant Supervisor 29 Administrative and Budget Officer Annual 68,485$ 82,182$ 90,743$ 113,001$ Assistant Library Director Monthly 5,707.08$ 6,848.50$ 7,561.92$ 9,416.75$ Assistant Manager of Planning Services Hourly 32.9261$ 39.5106$ 43.6273$ 54.3284$ HCBOC 061923 Pg. 717 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Assistant Manager of Building Services Capital Projects Construction Manager Community Relations Director EMS Asst Chief of Training EMS Compliance Officer GIS Systems Administrator Local Public Health Administrator I Public Health Nurse III Social Work Supervisor III Utility Capital Project Manager 30 Assistant Tax Administrator Annual 71,910$ 86,292$ 95,280$ 118,651$ Public Health Nurse Supervisor I Monthly 5,992.50$ 7,191.00$ 7,940.00$ 9,887.58$ Social Work Program Manager Hourly 34.5728$ 41.4865$ 45.8086$ 57.0448$ Water Treatment Plant Supervisor 31 Emergency Management Coordinator Annual 75,505$ 90,606$ 100,044$ 124,584$ GIS/E911 Operations Administrator Monthly 6,292.08$ 7,550.50$ 8,337.00$ 10,382.00$ Wastewater Treatment Superintendent Hourly 36.3012$ 43.5606$ 48.0990$ 59.8973$ 32 Asst Director, Dev Serv/Mgr of Planning Annual 79,280$ 95,136$ 105,046$ 130,813$ Assistant IT Director Monthly 6,606.67$ 7,928.00$ 8,753.83$ 10,901.08$ Jetport Director Hourly 38.1161$ 45.7385$ 50.5038$ 62.8921$ Manager of Building Services Register of Deeds 33 Fire Marshal Annual 83,245$ 99,894$ 110,298$ 137,353$ Library Director Monthly 6,937.08$ 8,324.50$ 9,191.50$ 11,446.08$ Utility Civil Engineer Hourly 40.0224$ 48.0260$ 53.0289$ 66.0363$ 34 Asst. Staff Attorney Annual 87,407$ 104,888$ 115,814$ 144,221$ Budget Director Monthly 7,283.92$ 8,740.67$ 9,651.17$ 12,018.42$ EMS Chief Hourly 42.0234$ 50.4269$ 55.6809$ 69.3384$ General Services Director Parks & Recreation Director Solid Waste Director HCBOC 061923 Pg. 718 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Tax Administrator 35 Attorney II DSS Annual 91,777$ 110,132$ 121,605$ 151,433$ County Engineer Monthly 7,648.08$ 9,177.67$ 10,133.75$ 12,619.42$ Deputy Finance Officer Hourly 44.1244$ 52.9481$ 58.4651$ 72.8057$ Economic Developer Emergency Services Deputy Director Human Resources Director Physician Extender II Public Health Nursing Director II Social Services Deputy Director 36 Chief Information Officer Annual 96,366$ 115,639$ 127,686$ 159,004$ Development Services Director Monthly 8,030.50$ 9,636.58$ 10,640.50$ 13,250.33$ Sheriff Hourly 46.3307$ 55.5957$ 61.3887$ 76.4457$ 37 Assistant HRW Director Annual 101,184$ 121,421$ 134,069$ 166,954$ Economic Development Director Monthly 8,432.00$ 10,118.42$ 11,172.42$ 13,912.83$ Finance Officer Hourly 48.6471$ 58.3755$ 64.4575$ 80.2679$ Physician Extender III Senior Staff Attorney 38 Assistant County Manager Annual 106,244$ 127,493$ 140,773$ 175,301$ Social Services Director Monthly 8,853.67$ 10,624.42$ 11,731.08$ 14,608.42$ Hourly 51.0798$ 61.2947$ 67.6806$ 84.2810$ 39 Emergency Services Director Annual 111,556$ 133,867$ 147,812$ 184,067$ Local Public Health Director Monthly 9,296.33$ 11,155.58$ 12,317.67$ 15,338.92$ Hourly 53.6337$ 64.3591$ 71.0648$ 88.4955$ 40 HRW Director Annual 117,134$ 140,561$ 155,202$ 193,270$ Monthly 9,761.17$ 11,713.42$ 12,933.50$ 16,105.83$ Hourly 56.3155$ 67.5774$ 74.6178$ 92.9200$ 41 Deputy County Manager Annual 122,990$ 147,588$ 162,962$ 202,934$ Monthly 10,249.17$ 12,299.00$ 13,580.17$ 16,911.17$ Hourly 59.1310$ 70.9558$ 78.3486$ 97.5663$ HCBOC 061923 Pg. 719 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum 42 Not Used Annual 129,141$ 154,969$ 171,110$ 213,080$ 43 Not Used Annual 135,597$ 162,716$ 179,666$ 223,782$ 44 Not Used Annual 142,376$ 170,851$ 188,649$ 234,921$ 101 Not Used Annual 37,283$ 44,740$ 49,398.00$ 61,516.00$ Monthly 3,106.92$ 3,728.33$ 4,116.50$ 5,126.33$ 102 Booking Intake Technician Annual 39,147$ 46,976$ 51,870$ 64,591$ Monthly 3,262.25$ 3,914.67$ 4,322.50$ 5,382.58$ 103 Emergency Medical Technician Annual 41,103$ 49,324$ 54,463$ 67,822$ Detention Master Contol Monthly 3,425.25$ 4,110.33$ 4,538.58$ 5,651.83$ 104 Detention Officer Annual 43,160$ 51,792$ 57,186$ 71,213$ Monthly 3,596.67$ 4,316.00$ 4,765.50$ 5,934.42$ 105 Telecommunicator EMD (uses 2288 hrs/yr)Annual 45,316$ 54,379$ 60,045$ 74,774$ Monthly 3,776.33$ 4,531.58$ 5,003.75$ 6,231.17$ 106 Detention Corporal Annual 47,584$ 57,101$ 63,049$ 78,513$ Advanced Emergency Medical Technician Monthly 3,965.33$ 4,758.42$ 5,254.08$ 6,542.75$ 107 911 Database Manager Annual 49,963$ 59,956$ 66,201$ 82,438$ Deputy Sheriff Monthly 4,163.58$ 4,996.33$ 5,516.75$ 6,869.83$ Detention Sergeant Reserve Deputy Sheriff Telecommunications Shift Supervisor 108 Not Used Annual 52,459$ 62,951$ 69,510$ 86,560$ Monthly 4,371.58$ 5,245.92$ 5,792.50$ 7,213.33$ 109 Paramedic (uses 3,340 for FT ees)Annual 55,084$ 66,101$ 72,986$ 90,888$ Monthly 4,590.33$ 5,508.42$ 6,082.17$ 7,574.00$ 110 Deputy Fire Marshal Annual 57,838$ 69,406$ 76,635$ 95,431$ Deputy Sheriff Corporal Monthly 4,819.83$ 5,783.83$ 6,386.25$ 7,952.58$ HCBOC 061923 Pg. 720 Grade Job Title Frequency Minimum Job Rate Mid Point Maximum Deputy Sherriff Detective Emergency Medical Services Lieutenant Fire Marshal/Plan Reviewer 111 Community Paramedic Annual 60,730$ 72,876$ 80,466$ 100,203$ Detective Corporal Monthly 5,060.83$ 6,073.00$ 6,705.50$ 8,350.25$ Detention Lieutenant EMS District Chief 112 Deputy Sheriff Sergeant Annual 63,766$ 76,519$ 84,490$ 105,214$ Detective Sergeant Monthly 5,313.83$ 6,376.58$ 7,040.83$ 8,767.83$ EMS Asst Chief of Operations 113 Not Used Annual 66,955$ 80,346$ 88,714$ 110,474$ 114 Deputy Sheriff Lieutenant Annual 70,301$ 84,361$ 93,150$ 115,998$ Monthly 5,858.42$ 7,030.08 7,762.50 9,666.50 115 Not used Annual 73,816$ 88,579$ 97,809$ 121,797$ Monthly 6,151.33$ 7,381.58$ 8,150.75$ 10,149.75$ 116 Not Used Annual 77,507$ 93,008$ 102,699$ 127,888$ 117 Deputy Sheriff Captain Annual 81,383$ 97,660$ 107,832$ 134,284$ Detective Captain Monthly 6,781.92$ 8,138.33$ 8,986.00$ 11,190.33$ Detention Captain Sheriff CALEA 118 Not Used Annual 85,452$ 102,542$ 113,223$ 140,997$ 119 Deputy Sheriff Major Annual 89,725$ 107,670$ 118,886$ 148,046$ Monthly 7,477.08$ 8,972.50$ 9,907.17$ 12,337.17$ 120 Not Used Annual 94,212$ 113,054$ 124,832$ 155,449$ *These positions receive a 5% pay differential for additional duties. Rev. 06/13/2023 HCBOC 061923 Pg. 721 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS \2023\061923\11.1 Abandonment of Easement agenda memo.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: June 19, 2023 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Abandonment of Easement by North West Water and Sewer District of Harnett County REQUESTED BY: Christopher Appel - Senior Staff Attorney REQUEST: Legal Department requests the North West Water and Sewer District of Harnett County approve of an Abandonment of Easement between KLLB AIV, LLC, Lennar Carolinas, LLC and North West Water and Sewer District of Harnett County. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 11 HCBOC 061923 Pg. 722 \\lecfile\department\Admin\Clerk to the Board docs\AGENDAS \2023\061923\11.1 Abandonment of Easement agenda memo.docx Page 2 of 2 HCBOC 061923 Pg. 723 314518696.3 1 Prepared by and Return to: Michael F. King, K&L Gates LLP, 4350 Lassiter at North Hills Ave., Suite 300, Raleigh, NC 27609 STATE OF NORTH CAROLINA COUNTIES OF HARNETT AND WAKE ABANDONMENT OF EASEMENT THIS ABANDONMENT OF EASEMENT is executed this _____ day of June, 2023, by North West Water and Sewer District of Harnett County (hereinafter “Harnett WSD”). WITNESSETH: WHEREAS, KLLB AIV LLC, a Delaware limited liability company (“KLLB”), owns certain real property in Harnett and Wake Counties, North Carolina as more particularly described on Exhibit A attached hereto (the “Property”) on which Lennar Carolinas, LLC (“Lennar”) intends to develop a residential community; and WHEREAS, Harnett WSD possesses rights to that certain twenty foot (20’) water line easement over and through a portion of the Property dedicated by that certain plat recorded in Map Book 2019, Page 248, Harnett County Registry and generally depicted on Exhibit B attached hereto (hereinafter the “Easement”); and WHEREAS, KLLB has agreed to relocate a portion of water infrastructure located in the Easement for the benefit of Lennar’s planned residential community on the Property; and WHEREAS, KLLB, in consideration of the relocation of such water infrastructure, has requested Harnett WSD to partially abandon and terminate a portion of the Easement; and WHEREAS, Harnett WSD has agreed that a certain portion of the Easement will no longer be required or used by Harnett WSD for any purpose upon KLLB’s relocation of the water infrastructure and will thereafter have no value to Harnett WSD; and HCBOC 061923 Pg. 724 314518696.3 2 WHEREAS, Harnett WSD now desires to release and abandon that certain portion of the Easement identified as “20’ Water Line Easement to be Abandoned” on Exhibit C attached hereto (“Abandoned Easement Area”) in order to permit Lennar’s development of the Property. NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference and for other good and valuable consideration, the receipt and legal sufficiency of which is hereby acknowledged, Harnett WSD hereby abandons the Abandoned Easement Area and forever releases and relinquishes any and all claims it may have thereto. IN WITNESS WHEREOF, Harnett WSD has caused this instrument to be signed in its name and its seal to be affixed hereto by duly authorized authority, the date and year set forth in the acknowledgment block below. North West Water and Sewer District of Harnett County By: Name: Matthew B. Nicol Title: Chairman STATE OF NORTH CAROLINA COUNTY OF HARNETT I certify that Mathew B. Nicol personally appeared before me this day, acknowledging to me that he voluntarily signed the foregoing document for the purpose stated therein and in the capacity indicated: Chairman of the North West Water & Sewer District of Harnett County. Date: Official Signature of Notary Public Notary printed or typed name [OFFICIAL SEAL] My commission expires:________________ HCBOC 061923 Pg. 725 314518696.3 3 Exhibit A Property BEING all those certain tracts or parcels of land located in Harnett and Wake Counties, North Carolina and being more particularly described as follows: Tract One: BEING all those certain tracts or parcels of land designated as Lot 1 containing 1.832+ acres, Lot 2, containing 1.832+ acres, Lot 3, containing 1.832+ acres, and La Vega Lane of the “Pablo Vega and wife Guadalupe Vega Subdivision” as shown on the plat of survey recorded in Book of maps 2015, Page 1565, Wake County Registry, and Map Book 2015, Page 285, Harnett County Registry, which plat is referenced for a more particular description. Tract Two: BEING all that certain tract or parcel of land containing 16.146+ acres, of the Naomi Mae Smith Lands as shown on the plat of survey recorded in Book of Maps 1989, Page 119 9, Wake County Registry, which plat is referenced for a more particular description. LESS AND EXCEPT from the above-described 16.146+ acres, that certain tract or parcel of land containing 1.58+ acres as shown on plat of survey recorded in Book of Maps 1998, Page 2225, Wake County Registry, which plat is referenced for a more particular description. TOGETHER WITH the right and easement for a waterline as set forth in that certain Deed of Easement for Water Line recorded in Book 948, Page 688, Harnett County Registry, and located within that certain twenty (20) foot wide easement shown as “20’ Drainage Easement” running between Lots 1 and 2, Woodridge Subdivision – Section I recorded in Plat Cabinet E, Slide 111- C, Harnett County Registry, which plat is referenced for a more particular description. Tract Three: BEING all of that certain or parcel of land containing 1.58 + acres as shown on plat of survey recorded in Book of Maps 1998, Page 2225, Wake County Registry, which plat is referenced for a more particular description. Tract Four: BEING all that certain tract or parcel of land containing 82.504+ acres, as shown on the plat of survey recorded in Book of Maps 2007, Page 865, Wake County Registry, and Map Book 2007, Pages 331 and 332, Harnett County Registry, which plat is referenced for a more particular description. HCBOC 061923 Pg. 726 314518696.3 4 Exhibit B Easement [See Attached] HCBOC 061923 Pg. 727 314518696.3 5 Exhibit C Abandoned Easement Area [See Attached] HCBOC 061923 Pg. 728 HCBOC 061923 Pg. 729 W WOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPOHPWA K E C O U N T Y HA R N E T T C O U N T Y BM 2 0 1 8 , P G 2 4 4 9 KLLB AIV LLC DB 4165, PG 308 (HARNETT CO.) BM 1989, PG 1199 PIN 0675104242 KLLB AIV LLC DB 4165, PG 308 (HARNETT CO.) BM 1998, PG 2225 PIN 0675103670 B A R R E R A H A R D W O O D F L O O R S I N C D B 1 3 0 5 0 , P G 2 0 8 1 P I N 0 6 7 5 1 0 7 5 9 1 M I C H A E L A N T H O N Y C A R C A N A D B 1 8 4 3 8 , P G 1 5 6 2 P I N 0 6 7 5 1 0 8 6 8 0 H A L B E R T H . M C K I N O N , J R D B 1 4 4 3 8 , P G 4 3 0 P I N 0 6 7 5 1 0 9 6 9 9 J O Y C E I . B E A L D B 1 4 - E , P G 9 3 7 P I N 0 6 7 5 2 0 0 8 5 8 A R T U R O L E A N B U S T A N I A N T E A N D M A A N G E L B U S T A N I A N T E D B 7 7 0 6 , P G 9 2 5 P I N 0 6 7 5 2 1 1 1 7 0 B A R B A R A M C G L O I N D B 1 5 - E , P G 3 2 5 2 P I N 0 6 7 5 2 1 3 1 6 8 ISAAC SINGLETARY AND KAREN BASS DB 13700, PG 1710 PIN 0675210793 RONALD SIEGWART FINCHER AND SHERLEEN TAYLOR FINCHER DB 11710, PG 1603 PIN 0675127024MI CH A E L W E L K ER A NDWE ND Y W E L K E RDB 1 0 8 4 2 , PG 1 P I N 0 6 7 5 1 2 2 0 2 2 LO U I S M . P AR AD I SO AN D DONN A L . P A R A D I SODB 1 5 2 0 0 , PG 3 9 P I N 0 6 7 5 1 1 0 9 9 9ORL ANDO J .R . S T EW AR T AN D X IOM AR Y P AD I L L A L UGO D B 1 7 3 6 7 , PG 1 8 7 0 P I N 0 6 7 5 0 1 9 9 8 3 A ND R EW D . RO B B IN S AN D J E NN I F E R F . RO B B IN S D B 1 4 0 5 1 , PG 1 8 6 1 P I N 0 6 7 5 0 1 8 9 5 2 MICHAEL E. REEVES AND TERRI L. REEVES DB 12368, PG 1071 PIN 0675017825 RYAN HELLEWELL AND RACHEL HELLEWELL DB 12718, PG 377 PIN 0675013885 ABLE VENTURES LTD DB 3986, PG 29 PIN 06659226760 FAIRVIEW HOMEOWNERS ASSOCIATION, INC DB 8928, PG 2478 PIN 0665913638 RAWLS CHURCH DEVELOPERS LLC DB 17718, PG 190 PIN 0665818037 KLLB AIV LLC DB 4165, PG 308 (HARNETT CO.) BM 2007, PG 865 (WAKE CO.) PB 2012, PG 448 (HARNETT CO.) PB 2019, PG 248 (HARNETT CO.) PIN 0675-00-1074.000 RAWLS CHURCH DEVELOPERS LLC DB 3774, PG 561 PIN 0674-09-0717.000 "COBLE FARMS" MB 2021, PG 334 IRVING M. GOLDSTEIN AND EILEEN G. GOLDSTEIN DB 3608, PG 28 PIN 0674-09-7389.000 ANTHONY J. MENNELLA AND CAROL MENNELLA DB 1074, PG 240 PIN 0674-09-7685.000 VIRGINIA CREEPER LANE 50' PUBLIC R/W REGAL DRIVE 50' PUBLIC R/W S.R.3729 WOODLAND COURT 60' PUBLIC R/W RAWLS CHURCH ROAD 60' PUBLIC R/W S.R.1415 20' WATER LINE EASEMENT TO BE ABANDONDED MB 2019, PG 248 (HARNETT CO.) BM 2012, PG 448 (WAKE CO.) AREA: 0.699 AC. RUN OF KENNIE'S CREEK IS PROPERTY LINE ZONE AE ZONE AE ZONE AE100 YEAR FLOOD PLAINNCSPCS NAD 1983 (2011) N= 651,668.54 FT. E=2,070,582.02 FT. ASPHALT ROADWAY DB 1 7 3 3 2 , P G 2 5 6 1 BM 2 0 1 8 , P G 3 7 6 DB 3 6 5 0 , P G 2 2 6 DB 3 6 6 7 , P G 8 5 9 PROGRESS ENERGY 100' R/W WAKE COUNTY DB 1935, PG 609 DB 2479, PG 600 DB 2942, PG 366 DB 1930, PG 242 MB 2019, PG 248 HARNETT COUNTY DB 1083, PG 165 DB 650, PG 530 DB 528, 191 GRANT OF EASEMENT FOR CONSTRUCTION AND OPERATION OF SANITARY SEWER DB 3673, PG 41 BM 2018, PG 233 TOWN OF ANGIER ANNEXATION DB 12496, PG 2557 (WAKE CO.) DB 2363, PG 393 (HARNETT CO.) LINE TABLE LINE BEARING LENGTH N45°43'17"E 22.79'S15°37'46"E 878.84 ' S72°55' 4 3 " W 6 5 9 . 0 4 ' N72°55' 4 3 " E 6 5 8 . 2 0 'N15°37'42"W 848 .41 ' V-LOTS : 22 N60°07'06"W 27.37' 0' SCALE 1" = 200' 400'200' SURVEY NOTES: 1- PREPARED FOR KLLB AIV LLC 6900 E. CAMELBACK ROAD, SUITE 1090 SCOTTSDALE, AZ 85251-2431 2-THIS PROPERTY LIES IN ZONE X, NOT A SPECIAL FLOOD HAZARD AREA , PER FIRM 370368, PANELS 0675, 0665, 0674 EFFECTIVE DATE 10/03/2006. 3- HORIZONTAL CONTROL IS BASED ON NC STATE GRID, NAD'83(2011) AS DETERMINED BY GNSS. 4-NOT ALL IMPROVEMENTS TO THIS PROPERTY HAVE BEEN SHOWN 5- AREA COMPUTATION IS BY THE COORDINATE METHOD 6-THIS SURVEY WAS COMPLETED WITHOUT BENEFIT OF A LEGAL TITLE COMMITMENT OR TITLE EXAMINATION.C:\Users\terry.westendorf\Desktop\Sherri Downs Water Line Easement\52239-902-Water Line Easement Abandonment.dwg | Plotted on 3/22/2023 8:36 AM | by Terry WestendorfDATE:SCALE: J.N.:SHEET OF DRAWN BY: BLACK RIVER TWP. HARNETT COUNTY 3/22/2023 1 1 TLW 52239 1"= 200'YOUR VISION ACHIEVED THROUGH OURS.Site Development Residential Infrastructure TechnologyABANDONMENT OF A PUBLIC 20' WATER LINE EASEMENT OWNER: KLLB AIV LLC DB 4165 PG 308 PIN: 0675-00-1074 RAWLS CHURCH ROAD, TOWN OF ANGIER BLACK RIVER TWP., HARNETT CO., NORTH CAROLINA 5410 TRINITY ROAD, Suite 102 | RALEIGH, NC 27607TEL 919.866.4951 FAX 919.859.5663 www.timmons.comNORTH CAROLINA LICENSE NUMBER C-1652THIS DRAWING PREPARED AT THERALEIGH OFFICEVICINITY MAP - MAP NOT TO SCALE SITE NC GRIDNAD83 (2011)LEGEND PROPERTY LINE SURVEYED LINE NOT SURVEYED EXISTING FENCE EXISTING IRON PIPE EXISTING IRON STAKE EXISTING CONC. MONUMENT EXISTING AXLE 5/8" CAPPED IRON ROD SET COMPUTED POINT REVISED: X REVIEW OFFICER CERTIFICATE I, _______________________________________REVIEW OFFICER OF HARNETT COUNTY, CERTIFY THAT THE MAP OR PLAT TO WHICH THIS CERTIFICATION IS AFFIXED MEETS ALL STATUTORY REQUIREMENTS FOR RECORDING. ___________________________________________________________ REVIEW OFFICER DATE SURVEYOR CERTIFICATION I, TERRY L. WESTENDORF, PLS, HEREBY CERTIFY THAT THIS PLAT WAS DRAWN UNDER MY SUPERVISION FROM AN ACTUAL SURVEY MADE UNDER MY SUPERVISION, AS DESCRIBED IN DEEDS AND MAPS OF RECORD OR OTHER REFERENCE SOURCES; THAT THE RATIO OF PRECISION OR POSITIONAL ACCURACY AS CALCULATED IS GREATER THAN 1: 20,000, THAT THE BOUNDARIES NOT SURVEYED ARE SHOWN AS BROKEN LINES PLOTTED FROM INFORMATION OF RECORD; THAT THIS MAP WAS PREPARED IN ACCORDANCE WITH G.S. 47-30 AS AMENDED. C4. THIS SURVEY IS FOR THE ABANDONMENT OF A PUBLIC UTILITY EASEMENT AS DEFINED IN G.S. 62-3. WITNESS MY ORIGINAL SIGNATURE, LICENSE NUMBER AND SEAL THIS 22ND DAY OF MARCH, A.D., 2023. ___________________________________________________________ TERRY L. WESTENDORF, NC PLS NO. L-3232 VIRGINIA CREEPER LANE REGA L D R I V E RAWLS CHURCH ROAD LA VEGA LANE VIRGINIA CREEPER LANE REGA L D R I V E RAWLS CHURCH ROAD HCBOC 061923 Pg. 730