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Home My WebLink About053023 wsHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session May 30, 2023 The Harnett County Board of Commissioners met in work session on Tuesday, May 30, 2023 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Matthew B. Nicol, Chairman William Morris, Vice Chairman Barbara McKoy, Commissioner Lewis W. Weatherspoon, Commissioner Member absent: W. Brooks Matthews, Commissioner Staff present: Dwight Snow, County Attorney Brent Trout, County Manager Kimberly Honeycutt, Finance Officer Melissa Capps, County Clerk Chairman Nicol called the Harnett County Board of Commissioners meeting to order at 9:00 am. Commissioner McKoy led the Pledge of Allegiance and invocation. The following agenda was before the Board of Commissioners: 1. Call to order — Chairman Matt Nicol 2. Pledge of Allegiance and Invocation — Commissioner Barbara McKoy 3. GREAT Grant update; Ira Hall, Chief Information Officer 4. Discuss a request to approve a Fireworks Permit for Anderson Creek POA; Larry Smith, Emergency Services Director 5. Discuss a request to approve a Fireworks Permit for the Town of Lillington; Larry Smith, Emergency Services Director 6. Discuss a request to move forward with the Motorola Letter of Intent for the ARPA Municipal Law Enforcement Agencies VIPER Radio Replacement project; Larry Smith, Emergency Services Director 7. Discuss a request to approve the Bi-Tek Tax Office Software System Master Agreement; Christine Wallace, Acting Tax Administrator 8. Discuss a request to approve the Tritech Software Systems Software Maintenance and Support contract; Gary McNeill, Sheriff's Department 9. Discuss a request to approve contract extensions for Chemical Supply Vendor contracts for Harnett County Regional WTP & WWTP's; Steve Ward, Harnett Regional Water Director Harnett County Board of Commissioners Work Session Minutes May 30, 2023 Page 1 of 5 10. Discuss a request to approve a contract for planning consulting services with Stewart, Inc. to update the Comprehensive Land Use Plan; Mark Locklear, Director, Development Services 11. Discuss a request to apply for USDA -MRCS Regional Conservation Partnership Program Funds for a Conservation Easement on 330 Acres in NW Harnett; Lynn Lambert, Natural Resources Director/Conservation Education Coordinator 12. Discuss a request to update the Clinical Patient Fee Policy; John Rouse, Health Director 13. Discuss the appointment of two commissioners to the Harnett County Economic Development Partnership Board; Brent Trout, County Manager 14. Discuss FY 2023-24 Recommended Budget; Brent Trout, County Manager 15. Review applications to serve on Boards and Committees. 16. County Manager's Report — Brent Trout, County Manager • June 5, 2023 Regular Meeting Agenda Review • Upcoming meetings and invitations 17. Closed Session 18. Adjourn Ira Hall, Chief Information Officer, provided an update on the GREAT grant, an introduction of Brightspeed and their plan to expand broadband in Harnett County. On April 20, 2023 NCDIT Broadband Office awarded Brightspeed the GREAT grant for Harnett County. Mr. Hall also reviewed Exhibit J and Harnett County's matching contribution of ARP funds for the current GREAT grant. He introduced Steve Brewer with Brightspeed who provided information on the company to the Board. Larry Smith, Emergency Services Director, reviewed a request for approval of the fireworks application from Pyro Shows East Coast for a Fireworks shoot at Anderson Creek POA on July 1, 2023 this display is scheduled for 9:30 p.m. Pyro Shows East Coast meets all requirements and has met fire code compliance for the events. Consensus of the Board was to place this item on the next consent agenda. Mr. Smith also reviewed a request for approval of the fireworks application from Pyro Shows East Coast for a fireworks shoot for the Town of Lillington on July 4, 2023 this display is scheduled for 9:00 p.m. Pyro Shows East Coast meets all requirements and has met fire code compliance for the events. Consensus of the Board was to place this item on the next consent agenda. Mr. Smith also reviewed a request seeking Board approval to move forward with the Motorola Letter of Intent for the ARPA Municipal Law Enforcement Agencies VIPER Radio Replacement project. This letter of intent provides a set cost from Motorola for our project and we will not face a cost increase by utilizing this process. Costs are expected to increase July 1 st. A letter of Intent was utilized for the County VIPER Project. Consensus of the Board was to place this item on the next consent agenda. Harnett County Board of Commissioners Work Session Minutes May 30, 2023 Page 2 of 5 Christine Wallace, Acting Tax Administrator, reviewed a request for approval of an agreement with BI=TEK, LLC as part of the conversion for the personal property and collections division. The software conversion was approved as part of the FY2023 CIP. The projected cost of this conversion was $273,203 and the final contracted cost is $262,255. Consensus of the Board was to place this item on the next consent agenda. .Major McNeill, Sheriff s Office, reviewed a request for approval of an agreement with Tritech Software System. The contract includes software maintenance for Sheriffs Office report management system (RMS), Jail record management system (JMS), 911 Communications Automated Dispatch (CAD). The contract is in the amount of $ 250,912. Consensus of the Board was to place this item on the next consent agenda. Steve Ward, Harnett Regional Water Director, reviewed a request for approval of Chemical Supply Vendors that have requested chemical contract extensions for Harnett County Regional Water Treatment Plants and Wastewater Treatment Plants. Consensus of the Board was to place this item on the next consent agenda. Mark Locklear, Development Services Director, reviewed a request for approval of a contract for planning consulting services with Stewart, Inc. to update the Comprehensive Land Use Plan. The contract amount for the Comprehensive Land Use Plan is $219,000.00 and will be paid from the Capital Reserve Fund. The Board approved the request to accept the Request for Proposal bid from Stewart Inc. on April 17, 2023. Consensus of the Board was to place this item on the next consent agenda. Lynn Lambert, Natural Resources Director/Conservation Education Coordinator, reviewed a request for permission to apply for the USDA-NRCS Regional Conservation Partnership Program (RCPP) as part of the Preserving Upriver Farms to Reduce Flooding in NC proposal. The project is intended to place conservation easements on working agricultural lands in order to reduce negative impacts of soil erosion and runoff in the Cape Fear River Basin. Matching funds would be provided by the NC Agricultural Development and Farmland Preservation Trust Fund in addition to a landowner donation towards the value of the conservation easement. The proposed conservation easement consists of 330 acres adjacent to the Cape Fear River in NW Harnett currently managed as working forestland for timber production and wildlife habitat. RCPP requests will be made in two separate applications with a value of approximately $1,416,360. The partnering landowner has signed a letter of commitment to support the landowner donation valued at $932,560. The balance of the conservation easement funding will come from NC ADFP funding. Consensus of the Board was to place this item on the next consent agenda. John Rouse, Health Director, reviewed a request for the approval of updates to the Clinical Fee Policy. Consensus of the Board was to place this item on the next consent agenda. Brent Trout, County Manager, reviewed a request for the appointment of two commissioners to the Harnett County Economic Development Partnership Board. These are one year Harnett County Board of Commissioners Work Session Minutes May 30, 2023 Page 3 of 5 appointments. Vice Chairman Morris nominated Commissioner Weatherspoon and Commissioner Matthews. There were no other nominations. Chairman Nicol shared he had received interest from both Commissioner Weatherspoon and Commissioner Matthews to be reappointed to the Board. Consensus of the Board was to place this item on the next agenda as a individual action item. Mr. Trout reviewed changes from the FY2023-2024 Manager's Recommended Budget which included the following: Board directed changes: General Fund: Revenues • Increase Social Services expansion budget to account for reimbursement funds [+209,791] • Increase Appropriated Fund Balance to balance the budget [+$1,138,323] Expense • Increase Social Services/Energy Program expansion budget [+$21,516] • Increase Social Services/Food and Nutrition Services expansion budget [+$89,654] • Increase Social Services/Foster Care expansion budget [+$75,984] • Increase Social Services/Family & Children's Medicaid expansion budget [+$54,082] • Increase Social Services/Administration Legal expansion budget [+$73,038] • Increase Development Services - Building Inspections expansion budget [+$148,544] • Increase Board of Elections expansion budget [+$56,881] • Increase Sheriff's Office/School Resources Officers expansion budget [+$136,623) • Increase Sheriff s Office expansion budget [+$683,469] Staff initiated changes to correct errors and omissions: General Fund: Revenue • Increase General Services - Restitution Program to account for a grant increase [+$3,500] • Increase Health Department to account for omitted Federal funds [+$25,032] Expense • Increase Parks & Recreation continuation budget to correct omitted outsourcing of services [+$6,300] • Increase Facilities continuation budget to correct omitted benefit cost [+$815) • Increase Board of Elections budget to correct software maintenance costs [$111] • Increase Angier Branch Library to cover cost of omitted utilities [+900] • Increase Health Department to cover cost of omitted salary and benefit costs [$4,559] • Increase Health Department - Senior Services to cover cost of omitted salary and benefit costs [$4,255] • Increase Emergency Medical Services continuation budget to account for increased rental costs [+$2,000) • Increase Library continuation budget to account for increased salary and benefits due to a recent reclassification [+$8,125] • Decrease Detention Center continuation budget to account for decreased salary and benefits due to a recent reclassification of four positions [-$10,210] Harnett County Board of Commissioners Work Session Minutes May 30, 2023 Page 4 of 5 Capital Reserve Revenue • Increase Emergency Services Capital Reserve Fund Balance Appropriated [+$201,226] Expense • Increase Emergency Services Capital Reserve Capital Outlay -Vehicles appropriation to account for an ambulance that was not available in FY 2023 [+$201,226] Special Revenue Revenue • Increase projected revenue for Emergency Telephone 911 Charges [+$247,582] • Decrease projected Fund Balance Appropriated for Emergency Telephone [-$247,582] Consensus of the Board was to place the FY2023-2024 Budget as an individual action item at the next meeting. Applications for Boards and Commissions were received. Consensus of the Board was to appoint Chris Hawk to the Cemetery Board of Trustees and accepts the resignation of Roger Brown from the Home and Community Block Grant Committee and place this item on the next consent agenda. Mr. Trout shared the advertisement has been put out for the Economic Development Director. In a couple of weeks, we will get out the advertisement for the Jetport Manager. Commissioner Weatherspoon made a motion to convene into closed session for the following purposes: 1. To discuss certain personnel matters; and 2. To consult with the County's legal staff in order to preserve the attorney -client privilege concerning the handling of certain litigation including the following case: "Frank McDonald, Jr. vs. Lt. Michael Pittman" File No. 5:22-CT-3424-D. This motion is made pursuant to NC General Statute Section 143-318.11 (a)(6) & 143-318.11 (a)(3). The motion was seconded by Vice Chairman Morris and carried unanimously. Following a motion to come out of closed session, Chairman Nicol called the meeting back into open session. Vice Chairman Morris made a motion to adjourn at 10:40 am. The motion was seconded by Commissioner Weatherspoon. The motion carried unanimously. Matthew B. Nicol, Chairman (Z)- (2cxjo k-Melissa D. Capps, 01&k Harnett County Board of Commissioners Work Session Minutes May 30, 2023 Page 5 of 5