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Home My WebLink About021423 ws HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session February 14, 2023 The Harnett County Board of Commissioners met in work session on Tuesday, February 14, 2023 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Matthew B. Nicol, Chairman William Morris, Vice Chairman Barbara McKoy, Commissioner W. Brooks Matthews, Commissioner Lewis W. Weatherspoon, Commissioner Staff present: Dwight Snow, County Attorney Brent Trout, County Manager Kimberly Honeycutt, Finance Officer Melissa Capps, County Clerk Chairman Nicol called the Harnett County Board of Commissioners meeting to order at 9:00 am. Vice Chairman Morris led the Pledge of Allegiance and invocation. Chairman Nicol shared he received a request to add an item to the agenda. Vice Chairman Morris made a motion to add a discussion regarding Habitat for Humanity to the agenda. The motion was seconded by Commissioner McKoy and carried unanimously. The following agenda was before the Board of Commissioners: 1. Call to order— Chairman Matt Nicol 2. Pledge of Allegiance and Invocation— Vice Chairman Morris 3. Animal Shelter Needs Assessment Study Update; Barry Blevins, General Services Director and Shelter Planners of America 4. Discuss the Pilot Animal Foster Adoption Program; Larry Smith, Animal Services Manager and Thomas Royer, Assistant Staff Attorney 5. HARTS—CAMPO presentation on Mobility Management Initiative (MMI)and consider a request to approve an endorsement letter for CAMPO's Mobility Management Framework Plan recommendations; Barry Blevins, General Services Director and Crystal Odum, CAMPO 6. Discuss a request to approve the NCDOT/IMD Certifications and Assurances for FY2024 funding applications to complete the FY2024 Community Transportation Program (CTP) Grant and Travelers' Aid applications; Barry Blevins, General Services Director Harnett County Board of Commissioners Work Session Minutes February 14, 2023 Page 1 of 6 7. Discuss resolutions requesting NCDOT add the following streets to the State's Secondary Road Systems;Jay Sikes, Development Services Assistant Director/ Manager of Planning Services • Poplar Mills— Poplar Mills, Lakerun Drive and Drake Court • Woodgrove—Red Cedar Way and Pink Dogwood Way • Mamie Bell Ridge—Tilden Howington Drive and Bella Howington Drive • Leigh Laurel —Birchdale Drive and Willowcroft Court • Morgan North— Simply Country Lane, Young Farm Drive and Farm Pond Circle 8. Discuss a request to accept additional funding in the amount of$2,035 in Tuberculous funding from NCDHHS; John Rouse, Health Director 9. Discuss a request for approval of the fireworks application from Pyro Shows East Coast for a series of firework shoots at Campbell University; Larry Smith, Emergency Services Director 10. Report of Unpaid Taxes for fiscal year 2022-2023; Christine Wallace; Acting Tax Administrator 11. Discuss Nonprofit Funding Agreements ($1.5 Million State Appropriations); Ally Fouts, Lead for North Carolina Fellow 12. Financial Quarterly Report; Kimberly Honeycutt, Finance Officer 13. Review applications to serve on Boards and Committees. 14. County Manager's Report- Brent Trout, County Manager • February 20, 2023 Regular Meeting Agenda Review • Upcoming meetings and invitations 15. Closed Session 16. Adjourn Barry Blevins, General Services Director, reviewed the Needs Assessment Study for Harnett County Animal Services completed by Shelter Planners of America which included a conceptual design and cost estimates. Additional discussion included location sites and if the conceptual design was expanded for future needs. Mr. Blevins stated as a department we would recommend using this conceptual design and add to the Capital Improvement Program as a future project. Larry Smith, Animal Services Manager, reviewed the proposed Animal Foster Policy which included which animals would be eligible for the program, foster volunteer eligibility, animal services responsibilities, foster volunteer responsibilities, foster volunteer application and Foster Contract/Release form. Thomas Royer, Assistant Staff Attorney reviewed the Foster Contract/Release form. Consensus of the Board was to place this item the next consent agenda with a one year trial period. Mr. Blevins introduced Crystal Odum with CAMPO. Ms. Odum presented information regarding the Mobility Management Implementation Study. Mr. Blevins reviewed a request for the Board of Commissioners to consider and approve endorsing CAMPO's Mobility Management Framework Plan recommendations. The Mobility Management Program and Plan (MMPP) addresses Public Transit - Human Services Transportation Plan coordination strategies Harnett County Board of Commissioners Work Session Minutes February 14, 2023 Page 2 of 6 amongst local governments in the CAMPO Wake and Raleigh Urbanized Area. The MMPP effort is to help riders better connect to and use public transportation services and finding travel options in areas where fixed route services are not available. If approved by the Board of Commissioners, HARTS anticipates using existing personnel resources one-to-two hours per week coordinating transit opportunities within the CAMPO area. No funding request is required. Consensus of the Board was to place this item the next consent agenda. Chance Torain, Transit Services Manager, reviewed a request for the Board of Commissioners to consider and approve NCDOT/IMD Certifications and Assurances for FY2024 funding applications to complete the FY2024 Community Transportation Program (CTP) Grant and Travelers' Aid applications. The Certifications and Assurances, Equivalent Service Certification, Certification and Restrictions on Lobbying and the Special Section 5333(b) Warranty were distributed by NCDOT/IMD. Certifications and Assurances are required to process, approve and disburse 5311, 5339 as well as Travelers'Aid funding for FY2024. The Board of Commissioners approved the application for grant funding on November 21, 2022 for the amount of$915,095 with local match of$106,890, however, NCDOT/IMD revised the FY2024 funding request total amount to $796,023 with a local match of$100,666. Consensus of the Board was to place this item the next consent agenda. Jay Sikes, Development Services Assistant Director/ Manager of Planning Services, reviewed a request to adopt resolutions requesting NCDOT add the following streets to the State's Secondary Road Systems; Poplar Mills—Poplar Mills, Lakerun Drive and Drake Court; Woodgrove—Red Cedar Way and Pink Dogwood Way; Mamie Bell Ridge—Tilden Howington Drive and Bella Howington Drive; Leigh Laurel — Birchdale Drive and Willowcroft Court and Morgan North— Simply Country Lane, Young Farm Drive and Farm Pond Circle. Consensus of the Board was to place this item the next consent agenda. John Rouse, Health Director, reviewed a request for approval to accept an additional $2,035 in Tuberculosis funding from NC DHHS as part of the Ukraine Supplemental funding that North Carolina received. These funds are used to enhance screening and treatment for active tuberculosis disease(TB) and TB infection. Consensus of the Board was to place this item the next consent agenda. Larry Smith, Emergency Services Director reviewed a request for the approval of the fireworks application from Pyro Shows East Coast for a series firework shoots at Campbell University on the following dates: 3/17, 3/31, 4/21, 5/12. These displays are proposed for 9:00p.m. Pyro Shows East Coast meets all requirements and has met fire code compliance for the events, we recommend approval. Consensus of the Board was to place this item the next consent agenda. Christine Wallace, Acting Tax Administrator, stated in accordance with NCGS 105-369(a) the Harnett County Tax Department must report the amount of unpaid taxes each year to the governing body. The unpaid amount for fiscal year 2022-2023 is $3,347,987.75 as of January 31, 2023. The Tax Department requests an order from the Board of Commissioners to allow for Harnett County Board of Commissioners Work Session Minutes February 14,2023 Page 3 of 6 the advertisement of unpaid taxes for the fiscal year 2022- 2023 as set forth in the above statute. Consensus of the Board was to place this item the next consent agenda. Ally Fouts, Lead for North Carolina Fellow, stated in the State of North Carolina's most recent budget, $1.5 million was allocated to Harnett County to be passed along to a list of 46 entities, which was created by Senator Burgin. Our legal team is drafting funding agreements to be signed by external recipients so they can receive their funds and begin their projects. Administration is seeking approval of funding agreements with the following organizations: 1. Harnett County Chiefs Association; 2. Harnett County Education Foundation and 3. Town of Erwin. Consensus of the Board was to place this item the next consent agenda. Kimberly Honeycutt, Finance Officer,reviewed the following information for the Quarterly Report: 1. General Fund • The collection of Ad Valorem Sales Tax was 9% above the same time last year; as of the end of January 2023, the County had collected 96.45% of the ad valorem tax budgeted. • On average, 75%of the General Fund revenues are derived from ad valorem and sales tax. • The collection of ad valorem taxes as the County continues to experience growth in addition to the strong collection rate that Harnett County has always experienced. Harnett County's levy collection rate for FYE 2022 was 99.46% and is calculated annually as part of the fiscal year end audit. • The collection of sales tax continues to remain strong. Sales tax revenue for the County for the second quarter is 23.83% above the same period last year. • A comparison of the quarter ended December 31, 2022 with the same period last year reveals that the General Fund Revenue is up 15.41% and General Fund expenditures are up 5.87%. 2. Harnett Regional Water • Revenues reported through December 31, 2022 totaled $22,575,571 an increase from the same period last year of 3.21% from $21,874,120. • Revenues received from Facility Fees represent 94% of Harnett Regional's Budget. • Harnett Regional Water, Overall - The financial position of Harnett Regional Water continues to remain positive in response to the continued growth of the county and demand for water and sewer services. 3. Solid Waste • Revenues reported through December 31, 2022 totaled $5,930,982 an increase of 8.72% from the same period last year of$5,455,423. • Revenues received from Facility Fees represent 61% of Solid Waste's Budget. • Operating expenditures up 7% and represent the increase in operating costs. Harnett County Board of Commissioners Work Session Minutes February 14, 2023 Page 4 of 6 • Solid Waste, Overall - The financial position of the Solid Waste Fund continues to remain positive in response to the continued growth of the county and demand for services. The Board of Commissioners reviewed the applications received to serve on the various Boards and Committees. Consensus of the Board was to place the following on the next consent agenda: • Transportation Advisory Board—Reappointment—Barry Blevins, Harnett County General Services; Carl Davis. Harnett County Parks and Recreation; Valerie Gilchrist, Harnett County JCI; Lisa Guy, Harnett County DSS - Medicaid Transportation; Charlotte Leach, Harnett County; Mark Locklear, Harnett County Development Services; Brooks Matthews, Harnett County Board of Commissioners; Angela McCauley, Harnett County Public Library; Pamela Munger, Sandhills Center; Tabetha Burgess, HARTS Representative, ex-officio; John Rouse, Harnett County Health Department; Kittrane Sanders, Harnett County Cooperative Extension; Mary Jane Sauls, Harnett County Health Department; Larry Smith, Harnett County Emergency Services; Eric Truesdale, Harnett County Veteran's Services; and Lewis W. Weatherspoon, Harnett County Board of Commissioners • Transportation Advisory Board—Appoint Chance Torain, HARTS Representative, ex-officio and Candace Cameron, HARTS Representative, ex- officio; and Pamela Gainey as private transportation provider • Juvenile Crime Prevention—Reappointment Roseanne Teniente • Harnett County Public Library Board of Trustees—Reappointment of Drennan Fuller, District 2/Anderson Creek Liaison • Board of Equalization and Review— Reappointment of William Dan Andrews, District 4 Representative • Mid-Carolina Aging Advisory Committee—accept resignation from Patricia Dutton Vice Chairman Morris shared he received a request from Mr. Jackson, the Restore Committee Chairman, regarding tipping fees paid by Habitat for Humanity. They have requested the Board consider waiving up to $1200 per year in the tipping fees. The Board discussed the request and consensus was to place this request on the February 28th work session for further discussion. Commissioner Weatherspoon made a motion to go into Closed Session to instruct the county staff concerning the position to be taken by the county in negotiating a contract for the acquisition of real property. This motion is made pursuant to NC General Statute Section 143- 318.11 (a) (5). The motion was seconded by Vice Chairman Morris and carried unanimously. Following a motion to come out of Closed Session, Chairman Nicol called the meeting back to into open session. Harnett County Board of Commissioners Work Session Minutes February 14,2023 Page 5 of 6 I Commissioner Weatherspoon made a motion to adjourn at 11:01 am. The motion was seconded by Vice Chairman Morris. The motion carried unanimously. Matthew B. Nicol, Chairman Melissa D. Capps, Clerk Harnett County Board of Commissioners Work Session Minutes February 14, 2023 Page 6 of 6