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Home My WebLink About010323 m HARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes January 3, 2023 The Harnett County Board of Commissioners met in regular session on Tuesday, January 3, 2023 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington,North Carolina. Members present: Matthew B. Nicol, Chairman William Morris, Vice Chairman Barbara McKoy, Commissioner W. Brooks Matthews, Commissioner Lewis W. Weatherspoon, Commissioner Staff present: Brent Trout, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Nicol called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge of Allegiance and provided the invocation. Chairman Nicol called for any additions or deletions to the published agenda. Commissioner Matthews made a motion to approve the agenda as published.Vice Chairman Morris seconded the motion. The motion carried unanimously. Commissioner McKoy made a motion to approve the consent agenda. Vice Chairman Morris seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A. Minutes i. Regular Meeting Minutes of December 19, 2022 Chairman Nicol opened the meeting for informal comments by the public,allowing up to 3 minutes for each presentation up to 30 minutes. The following people provided comments: 1. Alan Longman of 234 Hamilton Road, Bunnlevel,NC. 2. Elizabeth Longman of 234 Hamilton Road, Bunnlevel,NC. 3. Linda Sunderman of 25 Spruce Lane, Lillington, NC. No one else spoke. The public comment period was closed. Brent Trout, County Manager, read a statement regarding recent comments made about Claire Jones, Elections Director. Harnett County Board of Commissioners January 3,2023 Regular Meeting Minutes Page 1 of 3 Mr. Trout shared an RFP was distributed in November, 2022 for the compensation study and four(4)proposals were received. The selection team reviewed all proposals received and a vendor was selected, Pontifex Consulting Group. Discussion included the length of time to complete the study and how the budget process may be effected. The study may take 4 to 5 months. A contingency amount for the implementation of the compensation study will be placed in the budget. Vice Chairman Morris made a motion to approve the budget amendments as requested by the Finance Director. The motion was seconded by Commissioner McKoy and carried unanimously. (Attachment 1) Commissioner Matthews made a motion to adopt the tax rebates, refunds and releases as requested by the Tax Administrator. The motion was seconded by Vice Chairman Morris and carried unanimously. (Attachment 2) Mr. Trout reviewed a request from Harnett County Emergency Services seeking Board approval to accept the RFP Bid from Lee Hartmann& Sons (Winston Salem) for the upgrade of the EOC audio visual equipment. The bid is $76,379 the total grant funding available for the project is $90,633.61. This grant funding(CBCG previously approved by Board) is a zero county match, NCEM reimbursable grant. This project will enhance our response and recovery operations for the future and replace rapidly aging equipment. Commissioner Matthews made a motion to approve the acceptance of the bid from Lee Hartmann & Sons (Winston Salem) for the upgrade of the EOC audio visual equipment in the amount of$76,379. The motion was seconded by Vice Chairman Morris and carried unanimously. Mr. Trout also reviewed a request from Workforce Development regarding the contract for the performance periods of January 1, 2023 -June 30, 2023 and July 1, 2023 - June 30, 2024 with the Mid-Carolina Regional Council to provide Workforce Innovation and Opportunities Act (WIOA) grant services. The WIOA grant is a federal grant administered by the Mid-Carolina Regional Council. WIOA grant funding will enable the Workforce Development Department to provide employment and training services to the citizens of Harnett County enrolled in the WIOA Youth, Adult, and Dislocated Worker Programs. Vice Chairman Morris moved to approve the contract for the performance periods of January 1, 2023 - June 30, 2023 and July 1, 2023 - June 30, 2024 with the Mid-Carolina Regional Council to provide Workforce Innovation and Opportunities Act (WIOA) grant services. The motion was seconded by Commissioner Weatherspoon and carried unanimously. Vice Chairman Morris shared he would like to inform the Board that he had spoken with Mr. Trout and asked that staff look at the feasibility of the extension of water services to Old Hamilton Road and look at repairs needed in the Erwin area. Commissioner McKoy asked if Diversity and Inclusion training for employees is still on the agenda. Mr. Trout stated from my standpoint yes, it is still on my to do list. Harnett County Board of Commissioners January 3, 2023 Regular Meeting Minutes Page 2 of 3 I Commissioner Matthews made a motion to adjourn at 9:24 am. The motion was seconded by Vice Chairman Morris and carried unanimously. Matthew B. Nicol, Chairman MelisgeW. Capps, Clerk Harnett County Board of Commissioners January 3, 2023 Regular Meeting Minutes Page 3 of 3 COUNTY OF HARNETT ATTACHMENT 1 BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett,North Carolina,that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2023. • Section 1. To amend the Library department of the General fund. The appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1106170 528010 LSTA ATHLETIC&PROGRAM SUPPLIES $16,800 REVENUE AMOUNT ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE 1106170 330210 LSTA RESTRICTED-FEDERAL $16,800 EXPLANATION: The State Library of NC has awarded a$16,800 grant to purchase items needed to support a food literacy and progamming 11 initiative. Funds will be used to purchase an all-inclusive mobile kitchen, food literacy curriculum, utensils and other supplies. APPROVALS: 1- .--t- ?/- , al G)-2___ . 1 r oil ,5u2d f z-1 L -Zi a Dept Head(. j ---. Finan iIcer date) County Manager(date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance Officer for their direction. Adopted this 3 day o at-04. ,20 113 Melissa Capps hairman Clerk to the Board Board of Commissioners ..Ari .'1} 8 V•l►CZ 1 P,:pa,ed by. alcoab �(//'��/ Dale Do:caw 5,2022 vsa.iw, ` (5 1 E i/4) e COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2023. Section 1. To amend the Transportation department of the General fund. The appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE 1104630 549085 CTPAD INDIRECT COST $19,085 REVENUE AMOUNT ORG I OBJECT I PROJECT 1 TASK SUB-TASK 1 JOB DESCRIPTION OF CODE INCREASE 1 DECREASE 1104630 330210 CTPAD RESTRICTED-FEDERAL $15,268 1104630 330310 CTPAD RESTRICTED-STATE $954 1103900 390990 FUND BALANCE $2,863 EXPLANATION: To align the County's indirect cost budget with the amount awarded on the NCDOT's Community Transportation Program Administrative Grant for FY23. APPROVALS: �� lZ�G� Fluyu� lj� ` ?022.- v 4r /i "'...o cllz 'lz Dept Head(date) Fi ce Officer cer(d. > County Manager(date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance Officer for their direction. `` ?, Adopted this 3 day oIV C?.I.��IC.-rt ,20 23. Melissa Carps 1 I•,•' Matthew B.Nicol,Chairman Clerk to the Board Board of Commissioners Date: December 13,2022 Prepared by. apale Page 1 oft ` H 1 YY COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2023. Section 1. To amend the Harnett Regional Water department of the HRW fund. The appropriations are to be changed as follows: EXPENDITURE _ AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 6107111 552000 CAPITAL OUTLAY- $75,000 6107115 525020 EQUIPMENT SUPPLIES-FUEL $15,000 6107113 524060 M&R SUPPLIES-WATER PLANT $60,000 REVENUE AMOUNT ORG OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE EXPLANATION: Add funds for LP gas and chemical feed pumps fro WTP. APPROV LS: la'q)-- — 1`)-- j P 1 0 , 'Irb gZeZt 7. /z -L- 2z- . L- 2z Dep Head(date) Finan. icer(date) 4 County Manager(date) )-Sec12. i 4. ail )2)--- Section tion 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance Officer for their direction. Adopted this 3 day okickl..A.A..C...11i ,20 ... C\__.---- --;: —. _} Melissa Capps Matthew B.Nicol,Chairman Clerk to the Board Board of Commissioners Prepared by: alcoats Date December 12,2022 b Page 1a1 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett,North Carolina,that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2023. Section I. To amend the Harnett Regional Water department of the HRW fund. The appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG OBJECT PROJECT TASK SUB-TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 6107113 555000 CAPITAL OUTLAY-EQUIPMENT $203,296 6107113 535020 R&M-EQUIPMENT $203,296 REVENUE AMOUNT ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE EXPLANATION: To move funds to change line on contract 20230477. APP V , If, 3 67:), ►� , ;g. SeA4t- & !2 --27 -zz pt Head(date) Financ=0 icer(date) County Manager(date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance Officer for their direction. I '��j Adopted this` day ofb) .20 `! Melissa Capps Lewis W.Weatherspoon,Chairman Clerk to the Board Board of Commissioners /\ Prepared by dcoau one. November 3,2022 1.0\1 Pap,<11 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett,North Carolina,that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30,2023. Section 1. To amend the Cooperative Extension department of the General fund. The appropriations are to be changed as follows: EXPENDITURE AMOUNT ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE 1104995 528010 CROPS ATHLETIC&PROGRAM SUPPLIES $800 CROPS/Livestock REVENUE AMOUNT ORG I OBJECT I PROJECT I TASK I SUB-TASK I JOB DESCRIPTION OF CODE INCREASE I DECREASE 1103900 390990 Appropriated funds $800 EXPLANATION: To increase budget for upcoming trainings and events in Crops/Livestock program. APPROVALS: , �9►aiii z. / '� - trT44 4.4k111° ► X1 _:I" etac9`4.-64 12 -tvZ-L ( //410 • pt Head(f: e) wrir Finance a�cerTat, County Manager(date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board,and to the Budget Officer and the Finance Officer for their direction. Adopted this 3 day of ,20�3 Melissa Capps$ Lewis W.Weatherspoon,Chairman Clerk to the Board Board of Commissioners Date December 19,2022 Prepared by swillium /n/ vspldl ' w` 0 le) Neills Creek Park CAPITAL PROJECT ORDINANCE BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County. Section 1. This project consists of design and construction of a new Concession Stand, Restroom, and Storage Facility at Neills Creek Park,adjacent to Harnett Central Middle School. Section 2. The following expenditures are hereby appropriated for this project: Original Amended Ordinance Adjustment Ordinance Engineering $ 109,225 $ - $ 109,225 Construction 335,000 - 335,000 Capital Outlay - - - Continge ncy - - - Total $ 444,225 $ - $ 444,225 Section 3. The following revenues are hereby appropriated for this project: Original Amended Ordinance Adjustment Ordinance SCIF State Grant (12/22) $ 444,225 $ (444,225) $ - Interfund Transfer(12/22) $0 444,225 $ 444,225 Total $ 444,225 $ - $ 444,225 Section 4. The original project ordinance,approved on May 16,2022, is being revised due to project being funded by General Obligation Bond, Series 2021 instead of SCIF funds. --- Duly Duly adopted this 3 day ofd 2023. Matthew B.Nicol, Chairman Harnett County Board of Commissioners ATTEST: of(,-r1,�-trss .. ,�O .4'''' tl�ya;y 9.ra X04;�,v Mel sa Capps, Clerkard t ATTACHMENT 2 Approved by the Harnett D County of,Commiesioners ate Board Report _ b• 1/3/2023 Approved To: Harnett County Board of Commissioners Re:Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities Adjustment Reason Bill Number Type Received Amount Refund Amount Name Full rebate 0002288530-2022-2022-0000-00 BUS $ 24.48 $ 24.48 LUMEN INC Christine Wallace Acting Tax Administrator