HomeMy WebLinkAbout010323 agenda packet
REGULAR MEETING
Date: Tuesday, January 3, 2023
Time: 9:00 a.m.
Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington
Harnett County Board of Commissioners
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1. Call to order – Chairman Matt Nicol
2. Pledge of Allegiance and Invocation – Commissioner Barbara McKoy
3. Consider additions and deletions to the published agenda
4. Consent Agenda A. Minutes i. Regular Meeting Minutes of December 19, 2022
5. Public Comment Period Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. 6. County Manager’s Report – Brent Trout, County Manager A. Interdepartmental Budget Amendments B. Johnston-Lee-Harnett Community Action, Inc.’s Community Services Block Grant Application.
C. Budget Amendments – Motion to approve budget amendments as requested by the
Finance Director.
D. Tax Rebates, Refunds and Releases – Motion to approve tax rebates, refunds and releases as
requested by the Tax Administrator.
7. New Business A. Harnett County Emergency Services is seeking Board approval to accept the RFP Bid from Lee Hartmann & Sons (Winston Salem) for the upgrade of the EOC audio visual equipment. The bid is $76,379 the total grant funding available for the project is $90,633.61. This grant funding (CBCG previously approved by Board) is a zero county match, NCEM reimbursable grant. This project will enhance our response and recovery operations for the future and replace rapidly aging equipment. B. The Workforce Development Department would like to present the contract for the performance periods of January 1, 2023 - June 30, 2023 and July 1, 2023 - June 30, 2024 with the Mid-Carolina Regional Council to provide Workforce Innovation and Opportunities Act (WIOA) grant services for approval. The WIOA grant is a federal grant administered by the Mid-Carolina Regional Council. WIOA grant funding will enable the Workforce Development Department to
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Harnett County Board of Commissioners
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provide employment and training services to the citizens of Harnett County enrolled in the WIOA Youth, Adult, and Dislocated Worker Programs.
8. Closed Session
9. Adjourn CONDUCT OF THE JANUARY 3, 2023 MEETING
Live audio of the meeting will be streamed on the Harnett County Government’s YouTube Channel
at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured.
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Harnett County Board of Commissioners
December 19, 2022 Regular Meeting Minutes
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HARNETT COUNTY BOARD OF COMMISSIONERS
Regular Meeting Minutes
December 19, 2022
The Harnett County Board of Commissioners met in regular session on Monday, December 19,
2022 at 6:00 pm, in the Commissioners Meeting Room, Harnett County Resource Center and
Library, 455 McKinney Parkway, Lillington, North Carolina.
Members present: Matt B. Nicol, Chairman
William Morris, Vice Chairman
W. Brooks Matthews, Commissioner
Lewis W. Weatherspoon, Commissioner
Member absent: Barbara McKoy, Commissioner
Staff present: Brent Trout, County Manager
Dwight Snow, County Attorney
Kimberly Honeycutt, Finance Officer
Melissa Capps, Clerk
Chairman Nicol called the meeting to order at 6:00 pm.
Vice Chairman Morris led the Pledge of Allegiance and provided the invocation.
Chairman Nicol called for any additions or deletions to the published agenda. Brent Trout, County
Manager, asked the Board add the approval of Carver’s Creek Grant Agreement to the agenda.
Commissioner Matthews made a motion to approve the agenda as amended. Commissioner
Weatherspoon seconded the motion. The motion carried unanimously.
Commissioner Matthews made a motion to approve the consent agenda. Vice Chairman Morris
seconded the motion. The motion passed unanimously. The items on the consent agenda were as
follows:
A.Minutes
I.Work Session Minutes of November 29, 2022
II.Regular Meeting Minutes of December 5, 2022
III.Work Session Minutes of December 13, 2022
B.Parks and Recreation requests approval of the Design-Build Contract for the Neill's
Creek Park Restroom and Concession facility. Samet Corporation was chosen by a
Selection Committee following submittals of Statement of Qualification. Funding for
this project is from the State Construction and Infrastructure Fund. The Contract
amount for the design and build of the facility is $444,225. Harnett County developed
Neill's Creek Park behind Harnett Central over 40 years ago. The park was expanded
Item 4Ai
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December 19, 2022 Regular Meeting Minutes
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in 2018 to include the middle school's multipurpose field, baseball field, and softball
field. New tennis courts were also installed on the expanded parcel in 2019. The use
of these facilities has significantly grown over the past 4 years and the current restroom,
concessions, and storage facilities are inadequate for recreational and school activities.
This facility will include concessions area, restrooms, and equipment/maintenance
supply storage to be used by Parks and Recreation and Harnett County Schools.
C. Soil and Water Conservation requests approval of an award of a bid for $67,275 to
MRP Grading & Clearing Inc. for Phase 1 of the Riverside Community Drainage
Improvement Project consisting of culvert replacements and ditch clean outs.
D. The Harnett County Public Library respectfully requests permission to accept a State
Library of North Carolina Food Literacy Grant. This LSTA grant is for a total of
$16,800 with no matching funds required and no ongoing expenses needed. The
purpose of the Food Literacy Grant is to support food literacy and nutrition
programming for North Carolina's public libraries. The Harnett County Public Library
will use funds to finance cooking classes and food literacy programming using the
Charlie Cart Program, an all-inclusive mobile kitchen and food literacy curriculum.
The Library will work in partnership with Parks and Recreation, Harnett County Soil
and Water, and the NC Cooperative Extension and 4-H to teach and provide venues for
classes across Harnett County.
E. Finance requests the Board of Commissioners adopt a Resolution by the Governing
Body of Harnett County Whereby the Establishment and Maintenance of Accounts
have been authorized for Multi-Bank Securities, LLC (MBS). (Attachment 1)
F. Finance requests the Board of Commissioners update the Chairman and Vice Chairman
names on the Bank Signature Card. The County of Harnett requires that each check
written has two signatures. The two primary individuals that sign are the Finance
Officer and the Chairman of the Board of Commissioners. With the results of the most
recent general elections and the Board's most reorganization, the Finance Department
requests that the Board of Commissioners approve removing former Chairman, Lewis
W. Weatherspoon as a signature on the County's bank account and adding newly
elected Chairman Matthew B. Nicol as a signature on the County's bank accounts.
G. Administration requests the adoption of the Capital Improvements Program (CIP) for
Fiscal Years 2024-2030. The CIP is the County's planning tool that assists in
developing priorities for capital needs over the next seven years. Projects that are
included in the CIP cost at least $100,000 and typically have a useful life of at least 10
years.
H. The Harnett County Board of Commissioners selected Vice Chairman Morris to serve
on the Mid-Carolina Aging Advisory Committee, Nonprofit Committee, Averasboro
Township Tourism Development Authority and Cape Fear River Assembly Board.
I. The Harnett County Board of Commissioners approve the appointment of Jacquelyn
Bancroft, District 1, to the Mid-Carolina Aging Advisory Council.
J. The Harnett County Board of Commissioners approve the cancelation of the December
28, 2022 Work Session.
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December 19, 2022 Regular Meeting Minutes
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Chairman Nicol opened the meeting for informal comments by the public, allowing up to 3 minutes
for each presentation up to 30 minutes. The following people provided comments:
1. Chris Leone of Harnett County, NC.
2. Gwenn Glotnis of Harnett County, NC.
3. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC.
4. Alan Longman of 234 Hamilton Road, Bunnlevel, NC.
No one else spoke and the public comment period was closed.
Mr. Trout reviewed a request for approval of a contract with Kairos Government Affairs to
perform lobbying services. The first two years of the contract would be for a fee of $4,000 per
month and the third year of the contract would be for $4,500 per month. Commissioner
Weatherspoon made a motion to appoint Kairos Government Affairs as the lobbying firm for
Harnett County. There was no second to the motion. Chairman Nicol stated the motion failed
due to the lack of a second.
Mr. Trout stated I appreciate your approval of the CIP. There will be no meeting on the 28th as
approved on the consent agenda. County offices will be closed December 23rd, 26th and 27th.
Vice Chairman Morris made a motion to approve the budget amendments as requested by the
Finance Director. The motion was seconded by Commissioner Matthews and carried
unanimously. (Attachment 2)
Vice Chairman Morris made a motion to adopt the tax rebates, refunds and releases as requested
by the Tax Administrator. The motion was seconded by Commissioner Matthews and carried
unanimously. (Attachment 3)
Mr. Trout reviewed a request to approve the Carver’s Creek Grant Agreement for $100,000. The
State of North Carolina provided a SCIF Grant to Harnett County in the amount of
$630,000. The money was intended for five different projects. The money has already been
provided to Averasboro Battlefield, Shaw House, Harnett County Fire Chiefs Association and
Sheriff’s Office. The last entity to receive their money is the Carvers Creek State Park.
Due to the money being required to be used for infrastructure projects the Board of
Commissioners agreed to use money received from the grant for Parks construction projects and
then provide general fund money to these designated recipients. The board also approved the
budget amendments to put this agreement in place. The terms were finally worked out between
the North Carolina Department of Natural and Cultural Resources and Harnett County and we
are ready to approve the agreement. Commissioner Matthews made a motion to approve the
Carver’s Creek Grant Agreement. The motion was seconded by Vice Chairman Morris. The
motion carried unanimously.
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Harnett County Board of Commissioners
December 19, 2022 Regular Meeting Minutes
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Vice Chairman Morris made a motion to go into Closed Session to discuss a legal matter to
preserve the attorney-client privilege. The motion was seconded by Commissioner Matthews
and carried unanimously.
Following a motion to come out of Closed Session, Chairman Nicol called the meeting back into
open session.
Commissioner Weatherspoon made a motion to adjourn at 6:32 pm. The motion was seconded
by Vice Chairman Morris and carried unanimously.
____________________________________ ___________________________________
Matt B. Nicol, Chairman Melissa D. Capps, Clerk
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Item 6A
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Item 6B
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Item 6C
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Board Report
1/3/2023 Approved___________________________
To: Harnett County Board of Commissioners
Re: Consideration of Refund for Taxes, Interest and Penalities for all Muncipalities
Adjustment Reason Bill Number Type Received Amount Refund Amount Name
Full rebate 0002288530-2022-2022-0000-00 BUS 24.48$ 24.48$ LUMEN INC
Christine Wallace
Acting Tax Administrator
Item 6D
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Board Meeting
Agenda Item
MEETING DATE: January 3, 2023
TO: HARNETT COUNTY BOARD OF COMMISSIONERS
SUBJECT: NCEM Capacity Building Competitive Grant Funding EOC Audio Visual
Project Bid Award
REQUESTED BY: Larry Smith, Emergency Services
REQUEST:
Harnett County Emergency Services is seeking Board approval to accept the RFP Bid
from Lee Hartmann & Sons (Winston Salem) for the upgrade of the EOC audio visual
equipment. The bid is $76,379 the total grant funding available for the project is
$90,633.61 This grant funding (CBCG previously approved by Board) is a zero county
match, NCEM reimbursible grant. This project will enhance our response and
recovery operations for the future and replace rapidly aging equipment.
FINANCE OFFICER’S RECOMMENDATION:
COUNTY MANAGER’S RECOMMENDATION:
Item 7A
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Item 7B
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