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Home My WebLink About120522 agenda packet REGULAR MEETING Date: Monday, December 5, 2022 Time: 9:00 a.m. Location: Commissioners Meeting Room Harnett County Resource Center & Library 455 McKinney Parkway, Lillington Harnett County Board of Commissioners Page | 1 1. Call to order - Chairman Lewis W. Weatherspoon 2. Pledge of Allegiance and Invocation – Vice Chairman Matt Nicol 3. Consider additions and deletions to the published agenda 4. Consent Agenda A. Minutes i. Work Session Minutes of November 15, 2022 ii. Regular Meeting Minutes of November 21, 2022 B. General Services/ HARTS requests the Board of Commissioners consider and approve a grant agreement with the City of Fayetteville, as the designated recipient of funding for urbanized area formula grants within the Fayetteville Area Metropolitan Planning Organization (FAMPO) defined urbanized area. The grant amount is $71,397 with NO matching local funds required. The period of performance is July 1, 2022 - June 30, 2022. C. General Services/ HARTS requests the Board of Commissioners consider and approve HARTS Agency Safety Plan (ASP) as required by North Carolina Department of Transportation/ Integrated Mobility Division (NCDOT/IMD). The plan specifically addresses transit safety through Safety Management System (SMS) development and execution. D. Harnett County Information Technology Department requests the Board of Commissioners terminate Review Officers that are no longer employed with Harnett County or are no longer in the GIS Division of the IT Department and update the Review Officers to include all current GIS Division employees. E. Harnett County Information Technology Department requests the adoption of the updated Technology Use Policy. This policy covers the use of all technology resources belonging to the Harnett County. The main updates are on page 29 pertaining to the requirements for multi-factor authentication. F. Sheriff Department requests the Board of Commissioners allow Investigator Truelove and Sergeant Lackey, retirees, to purchase service weapon. G. Approval of the Public Official Bond for Harnett County Sheriff Wayne Alfred Coats in the amount of $10,000. H. County Administration requests the adoption of two more Amendments to the ARPA/CSLFRF Grant Project Ordinance, which was created to establish a budget for projects utilizing American Rescue Plan Act/Coronavirus State and Local Fiscal Recovery Fund (ARPA/CSLFRF) funds. The HCBOC 120522 Pg. 1 Harnett County Board of Commissioners Page | 2 first of these two Amendments will allocate $6,003,877 to the purchase of Motorola VIPER Radios for County Emergency Response Staff and local fire departments. The second will allocate $560,000 to premium pay for full-time employees of Harnett County Emergency Medical Services. I. The County Attorney requests the Board of Commissioners adopt a Resolution to sell certain real property owned by Harnett County and the City of Dunn on East Edgerton Street in Dunn, NC. J. Adopt a Resolution setting the 2023 Schedule of Meetings of the Harnett County Board of Commissioners. K. Appointments - The Board of Commissioners would like to thank Ilia Smirnov for his service on the Harnett County District H Tourism Development Authority as his term has expired and he is not considered for reappointment. Approve the reappointment of Cecilia Del Prado, District 5 on the Harnett County Public Library Board of Trustees. Approve the reappointments of Roger Farina, District 5; Danny Honeycutt, District 3; Jim Johnson, District 4; Walter Massey, District 1; Jerry Milton, At Large Representative; Townsend Quinn, Campbell University Representative; and Jeff Whittington, Economic Development Representative on the Jetport Committee. Approve the reappointments of Jermaine White, School Superintendent or designee, Tracy Hair, Chief of Police or designee; Dominic Alvarado, Local Sheriff or designee; Michael Onufer, District Attorney or designee; Michelle Bennett, Chief Court Counselor or designee; Mary Spell, Director, AMH/DD/SA, or designee; Sarah Martzahl, Director DSS or designee; Brent Trout, County Manager or designee; Rev. Kimberly Whitted, Member of Faith Community; Barbara McKoy, County Commissioner; Avis Watkins Smith, Local Health Director or designee; Carl Davis, Representative/Parks and Recreation and Cindy Delgado, County Commissioner Appointee on the Juvenile Crime Prevention Council. Approve the appointment of Diane Mangum, District 2, to the Mid Carolina Aging Advisory Committee. 5. Old Business A. Public Hearing to allow citizens an opportunity to comment on transportation needs and the proposed 5311 Community Transportation Program application, and Traveler's Aid application to be submitted to the North Carolina Department of Transportation, Integrated Mobility Division (NCDOT/IMD). B. Consider approval of the Capital Improvements Program. 6. Special Presentation 7. Swearing-in Ceremony 8. Recess and Reconvene for Reorganization of the Board – Selection of Chairman and Vice Chairman - Melissa Capps, Clerk to the Board HCBOC 120522 Pg. 2 Harnett County Board of Commissioners Page | 3 9. Public Comment Period Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation 10. Harnett County Board of Commissioners, sitting as the governing body of Northwest Water & Sewer District, consider: A. Assignment of easements and deeds. 11. County Manager’s Report – Brent Trout, County Manager A. Harnett County DSS Monthly Report B. Interdepartmental Budget Amendments C. Budget Amendments – Motion to approve budget amendments as requested by the Finance Director. 12. New Business 13. Closed Session 14. Adjourn CONDUCT OF THE DECEMBER 5, 2022 MEETING Live audio of the meeting will be streamed on the Harnett County Government’s YouTube Channel at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured. HCBOC 120522 Pg. 3 Harnett County Board of Commissioners Work Session Minutes November 15, 2022 Page 1 of 6 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session November 15, 2022 The Harnett County Board of Commissioners met in work session on Tuesday, November 15, 2022 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Lewis W. Weatherspoon, Chairman Matt B. Nicol, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner W. Brooks Matthews, Commissioner Staff present: Dwight Snow, County Attorney Brent Trout, County Manager Melissa Capps, County Clerk Chairman Weatherspoon called the Harnett County Board of Commissioners meeting to order at 9:00 am. Commissioner Matthews led the Pledge of Allegiance and invocation. The following agenda was before the Board of Commissioners: 1.Call to order – Chairman Lewis Weatherspoon 2. Pledge of Allegiance and Invocation – Commissioner Brooks Matthews 3.Discuss additional grant funding from Mid-Carolina Agency on Aging in the amount of $5,000; John Rouse, Health Director 4.Discuss a Resolution requesting NCDOT add Jenmar Drive and Traverse Drive in Heritage Haven to the State’s Secondary Road System; Jay Sikes, Assistant Development Services Director/ Manager of Planning Services 5.Development Services briefing on upcoming public hearings: •Proposed Land Use Map Amendment: Case # PLAN2207-0001 Land Owner/ Applicant: G & J Development, LLC/Don Curry, Curry Engineering; PIN #’s 0662-68-5452.000, 0662-68-6638.000 & 0662-68-0457.000; 26.0 +/- acres. The applicant requests a Land Use Map Amendment from Low Density Residential to Medium Density Residential; Black River Township; NC 210 North & SR # 1438 (North Harnett School Road). • Proposed Zoning Change: Case # PLAN2210-0001 Landowner / Applicant: Vibgyor Reality, LLC / The Site Group; 8.2 +/- acres (out of 22.8-acre tract); Pin # 9587-66-5863.000; From RA-20R to Commercial Zoning District; Intersection of NC 27 W & SR # 1115 (Buffalo Lake Road) & SR # 1209 (Barbecue Church Road); Barbecue Township. Item 4Ai HCBOC 120522 Pg. 4 Harnett County Board of Commissioners Work Session Minutes November 15, 2022 Page 2 of 6 6.Discuss the ARPA/CSLFRF Record Retention Policy and ARPA/CSLFRF Nondiscrimination Policy; Ally Fouts, Lead for North Carolina Fellow 7.Discuss the ARPA/CSLRF Project Ordinance and Amendment; Ally Fouts, Lead for North Carolina Fellow 8.Discuss Harnett Regional Water Write-offs for the 4th Quarter of 2021; Steve Ward, HRW Director 9.Discuss the Electronic Records and Imaging Policy; Ira Hall, Chief Information Officer 10.Discuss the conveyance of Monroe Lane, Erwin Property; Christopher Appel; Senior Staff Attorney 11.Discuss Jetport Terminal Project Ordinance Amendment; Brent Trout, County Manager 12.Discuss Resolution to discontinue membership with Southeastern Economic Development Commission; Brent Trout, County Manager 13. Discuss termination of Talbert & Bright’s work authorization for the Jetport Terminal Construction Project and the issuance of a work authorization with Parrish & Partners for the Jetport Terminal Construction Project; Brent Trout, County Manager 14. Review applications to serve on Boards and Committees. 15.Discuss the Capital Improvements Program; Lisa McFadden, Budget Officer 16. County Manager’s Report- Brent Trout, County Manager • November 21, 2022 Regular Meeting Agenda Review • Upcoming meetings and invitations 17.Closed Session 18.Adjourn John Rouse, Health Director, reviewed a request from the Harnett County Department of Aging requesting approval of additional funding from Mid Carolina Area Agency on Aging in the amount of $5000. These funds will be used to help with Medicare Counseling and Outreach events. Consensus of the Board was to place this item on the next consent agenda. Jay Sikes, Assistant Development Services Director/ Manager of Planning Services, reviewed a Resolution requesting NCDOT add Jenmar Drive and Traverse Drive in Heritage Haven to the State’s Secondary Road System. Consensus of the Board was to place this item on the next consent agenda. Chairman Weatherspoon shared he would like to be recused from the discussion on the Proposed Land Use Map Amendment: Case # PLAN2207-0001, as his third cousin is a part of the G&J Development. Vice-Chairman Nicol made a motion to recuse Chairman Weatherspoon from the discussion on the Proposed Land Use Map Amendment: Case # PLAN2207-0001. The motion was seconded by Commissioner Matthews. The motion carried unanimously. Mr. Sikes also provided a briefing on the following upcoming public hearings: HCBOC 120522 Pg. 5 Harnett County Board of Commissioners Work Session Minutes November 15, 2022 Page 3 of 6 •Proposed Land Use Map Amendment: Case # PLAN2207-0001 Land Owner/ Applicant: G & J Development, LLC/Don Curry, Curry Engineering; PIN #’s 0662-68- 5452.000, 0662-68-6638.000 & 0662-68-0457.000; 26.0 +/- acres. The applicant requests a Land Use Map Amendment from Low Density Residential to Medium Density Residential; Black River Township; NC 210 North & SR # 1438 (North Harnett School Road). • Proposed Zoning Change: Case # PLAN2210-0001 Landowner / Applicant: Vibgyor Reality, LLC / The Site Group; 8.2 +/- acres (out of 22.8-acre tract); Pin # 9587-66- 5863.000; From RA-20R to Commercial Zoning District; Intersection of NC 27 W & SR # 1115 (Buffalo Lake Road) & SR # 1209 (Barbecue Church Road); Barbecue Township. Ally Fouts, Lead for North Carolina Fellow, reviewed the ARPA/CSLFRF Record Retention Policy which is one of a few policies that the County should adopt in order to ensure that all projects utilizing American Rescue Plan Act/Coronavirus State and Local Fiscal Recovery Fund (ARPA/CSLFRF) monies will be implemented in compliance with federal Uniform Guidance requirements. This policy specifically establishes standards in relation to documentation associated with ARP/CSLFRF funds. Uniform Guidance requires the County to maintain financial records, expenditure justifications, sub award agreements, and other similar documentation relating to the implementation of ARP/CSLFRF funding for at least five years after all CSLFRF funds have been expended. Consensus of the Board was to place this item on the next consent agenda. Ms. Fouts also reviewed the ARPA/CSLFRF Nondiscrimination Policy which is also one of a few policies that the County should adopt in order to ensure that all projects utilizing American Rescue Plan Act/Coronavirus State and Local Fiscal Recovery Fund (ARPA/CSLFRF) monies will be implemented in compliance with federal Uniform Guidance requirements. This policy specifically establishes standards to ensure that projects completed with ARP/CSLFRF funds are aligned with federal policies relating to Civil Rights and Nondiscrimination. Section III establishes a reporting and enforcement process to ensure that instances of unfair treatment, in relation to the utilization of ARP/CSLFRF funds, may be reported and followed up with necessary action. Consensus of the Board was to place this item on the next consent agenda. Ms. Fouts also reviewed the Grant Project Ordinance created to establish a budget for projects utilizing American Rescue Plan Act/Coronavirus State and Local Fiscal Recovery Fund (ARPA/CSLFRF) funds. Adopting this Grant Project Ordinance will allow the County to document the allocation of funds for each ARPA project with one running document. When funds are ready to be allocated to each project, Administration will present Amendments to this Ordinance. Approval of each amendment will give Administration the authority to move forward with the project. The first proposed Amendment to this Ordinance is to claim the Lost Revenue Replacement standard allowance of $10,000,000. This will be used to reimburse the County for staff salaries, which will then allow the County to allocate displaced funding to the other projects HCBOC 120522 Pg. 6 Harnett County Board of Commissioners Work Session Minutes November 15, 2022 Page 4 of 6 that have been/will be approved by the Board. Consensus of the Board was to place these items on the next consent agenda. Steve Ward, Harnett Regional Water Director, reviewed the 4th Quarter write-offs of 2021. All of these accounts have been delinquent for more than three years and total $14,675.54. The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HRW is currently using the Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect our delinquent accounts. We are happy to report that we have recovered over $818,000 in bad debt previously written off through the Debt Setoff Program. Consensus of the Board was to place this item on the next consent agenda. Ira Hall, Chief Information Officer, requested the adoption of the proposed Electronic Records and Imaging Policy. This policy serves as basic documentation of the procedures followed by the county in imaging, indexing, auditing, backing up, and purging electronic records in accordance with the disposition schedule, and in handling the original paper record, if applicable. Consensus of the Board was to place this item on the next consent agenda. Christopher Appel, Senior Staff Attorney, reviewed a request for approval of the conveyance of Monroe Lane property (PIN #0598-42-0907 .000) to Pamela White of 348 Monroe Lane, Erwin. The Board of Commissioners adopted the Resolution to Convey Certain Real Property on September 6, 2022. The advertisement for the proposed sale was published in The Daily Record on October 14, 2022 for the ten day required period. No upset bids were received, therefore Ms. Pamela White's bid was successful. The property listed at $14,520.00 less the $726.00 deposit which leaves a remaining balance of $13,794.00 due at the time of signature of the Special Warranty Deed. Consensus of the Board was to place this item on the next consent agenda. Brent Trout, County Manager, reviewed the Jetport Terminal Project Ordinance Amendments. Consensus of the Board was to place these items on the next consent agenda. Mr. Trout also reviewed a request regarding the possibility of discontinuing membership in the Southeastern Economic Development Commission is presented for discussion by the Board of Commissioners. The board heard a presentation about three months ago regarding the purpose of the SEDC. I have attached the power point presentation done by Christian Lockamy regarding the SEDC. The SEDC is an Economic Development Commission responsible for developing regional economic development strategies. Harnett County currently pays $12,021 per year to be a member of SEDC. In recent discussions with board members it was brought up that they would like to discuss the possibility of discontinuing our membership in the SEDC. There is a two year notification period before it would become effective that we are no longer a part of the SEDC. In other words if the Board of Commissioners were to decide to leave SEDC in November of 2022 we will continue as a member until November of 2024. We will continue to pay our dues during this period per the agreement. Once we are withdrawn from the district a county may rejoin the district by executing a resolution expressing an interest in membership again. The application for reinstatement must be approved by 100% of the member counties. If a County drops its membership twice it will not be able to rejoin the District program. The HCBOC 120522 Pg. 7 Harnett County Board of Commissioners Work Session Minutes November 15, 2022 Page 5 of 6 pursuit of Economic Development Administration grants is a function of our membership with the SEDC. SEDC creates the Comprehensive Economic Development Strategy (CEDS) for the region we are currently affiliated with. Communities must provide a proof of CEDS compliance letter with their EDA grant when applying for an EDA grant to get full points on their application. If the board decides to discontinue membership with SEDC we will need to work to establish an alignment with a different Economic Development District to have the qualifying proof of CEDS compliance. Consensus of the Board was to place this item as an individual action item on the next agenda. Mr. Trout also reviewed a request regarding the termination of Talbert & Bright’s work authorization for the Jetport Terminal Construction Project and the Issuance of a Work Authorization with Parrish & Partners for the Jetport Terminal Construction Project. Talbert and Bright Inc. is one of two Engineers of Record approved by the North Carolina Department of Aviation for Harnett County. Talbert and Bright currently has the work authorization for the Concrete Apron project at the Jetport and the Jetport Terminal project. The other Engineer of Record is Parrish and Partners. Parrish and Partners currently has the work authorization to create the Master Plan for the Harnett County Jetport. The apron project is currently under construction by Zachary Construction with Talbert and Bright performing the contract administration for the project. The Jetport Terminal project has been designed by Talbert and Bright and the low bid was awarded to Jackson Builders. We are currently waiting on the execution of the contract with a start date for the project to occur on December 12, 2022 with a completion date not later than March 31, 2024. A Commissioner has requested that I place an item on this work session agenda for the termination of the work authorization for Talbert and Bright for the Jetport Terminal project. The contract for the work authorization allows for two reasons that the County may decide to terminate the contract. They are a termination for default and termination for convenience. The default provision refers to a termination "for cause if the other party fails to fulfill its obligations that are essential to the completion of the work per the terms and conditions of the contract." The termination for convenience means "convenience and without cause or default on the part of the engineer." The current consideration expressed to me is that the work authorization contract for the Jetport Terminal Project would be a termination for convenience. We do not see any conditions for breach of contract or default at this time. If the contract expires or is terminated early prior to completion of the project, the County would not retain ownership of the architectural plans, but instead remain those of Talbert & Bright. If the contract is terminated and the County desires to use the plans, the County would do so at it's own risk unless the County obtains written verification or adaptation by Talbert & Bright for the specific purposes intended by the County. It is also important to note that Talbert & Bright is under no obligation to provide such authorization or adaptation. If the County failed to obtain authorization or adaptation, Talbert & Bright would not be liable for any issues that arise from the use of the plans and the County would be required to indemnify and defend Talbert & Bright if a third party filed a claim against them. The following paragraph is the specific contract provision that addresses the reuse of documents: Reuse of Documents: All documents, including drawings and specifications prepared by ENGINEER pursuant to this Contract, are instruments HCBOC 120522 Pg. 8 of service in respect of the Project and remain the property of the ENGINEER. They are not intended or represented to be suitable for reuse by the OWNER or others on extensions of the Project or on any other Project. Any reuse without written verification or adaptation by ENGINEER for the specific purposes intended will be at the OWNER's sole risk and without liability or legal exposure to ENGINEER; and the OWNER shall indemnify and hold harmless ENGINEER from all claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom. Any such verification or adaptation will entitle ENGINEER to further compensation at rates to be agreed upon by the OWNER and ENGINEER. Notwithstanding these provisions the OWNER shall be provided upon request a reproducible copy of any final drawing produced under this Contract at the cost of reproduction. Consensus of the Board was to place this item as an individual action item on the next agenda. The Board of Commissioners reviewed applications to serve on Boards and Committees. The Board requested the following be placed on the next consent agenda: •Approve the resignation of Dotty Womack, District 4 on the Harnett County Public Library Board of Trustees and appoint Dotty Womack as the Boone Trail Representative for this board. •Approve the appointment of Ethan Alexander-Davey, as District 4 representative on the Harnett County Public Library Board of Trustees. •Accept the resignation of Ricky Ray, Business/Tourism Related – District H representative on the Harnett County District H Tourism Development Authority and appoint Evan Budrovich for the vacant seat. Lisa McFadden, Budget Director, reviewed the recommended 2024-2030 Capital Improvements Program. Next steps included a public input session at the November 21, 2022 Board meeting and possible approval at the December 5, 2022 Board Meeting. Commissioner Matthews made a motion to go into Closed Session to consult with the County’s legal counsel in order to preserve the attorney-client privilege concerning the handling of certain litigation including the following case: Workers Compensation Claim of Jennifer Raba; IC File No. 22-030689. This motion is made pursuant to NC General Statute Section 143-318.11 (a)(3). The motion was seconded by Vice Chairman Nicol and carried unanimously. Following a motion to come out of Closed Session, Chairman Weatherspoon called the meeting back into open session. Vice Chairman Nicol moved to adjourn the meeting at 11:14 am. Commissioner Matthews seconded the motion that carried unanimously. ____________________________________ ___________________________________ Lewis W. Weatherspoon, Chairman Melissa D. Capps, Clerk Harnett County Board of Commissioners Work Session Minutes November 15, 2022 Page 6 of 6 HCBOC 120522 Pg. 9 Harnett County Board of Commissioners November 21, 2022 Regular Meeting Minutes Page 1 of 8 HARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes November 21, 2022 The Harnett County Board of Commissioners met in regular session on Monday, November 21, 2022 at 6:00 pm, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: Lewis W. Weatherspoon, Chairman Matt B. Nicol, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner W. Brooks Matthews, Commissioner Staff present: Brent Trout, County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Weatherspoon called the meeting to order at 6:00 pm. Commissioner Matthews led the Pledge of Allegiance and provided the invocation. Chairman Weatherspoon called for any additions or deletions to the published agenda. Vice Chairman Nicol made a motion to approve the agenda as presented. Commissioner Matthews seconded the motion. The motion carried unanimously. Commissioner Matthews made a motion to approve the consent agenda. Commissioner McKoy seconded the motion. The motion passed unanimously. The items on the consent agenda were as follows: A.Minutes i.Regular Meeting Minutes of November 7, 2022 B.Adopt a Resolution requesting NCDOT add Jenmar Drive and Traverse Drive in Heritage Haven to the State’s Secondary Road System. (Attachment 1) C.Harnett County Department of Aging requests approval of additional funding from Mid Carolina Area Agency on Aging in the amount of $5000. These funds will be used to help with Medicare Counseling and Outreach events. D.Administration requests the Board of Commissioners adopt the ARPA/CSLFRF Record Retention Policy. This policy specifically establishes standards in relation to documentation associated with ARP/CSLFRF funds. Uniform Guidance requires the County to maintain financial records, expenditure justifications, sub-award agreements, and other similar documentation relating to the implementation of Item 4Aii HCBOC 120522 Pg. 10 Harnett County Board of Commissioners November 21, 2022 Regular Meeting Minutes Page 2 of 8 ARP/CSLFRF funding for at least five years after all CSLFRF funds have been expended. E.Administration requests the Board of Commissioners adopt the ARPA/CSLFRF Nondiscrimination Policy. This policy specifically establishes standards to ensure that projects completed with ARP/CSLFRF funds are aligned with federal policies relating to Civil Rights and Nondiscrimination. Section III establishes a reporting and enforcement process to ensure that instances of unfair treatment, in relation to the utilization of ARP/CSLFRF funds, may be reported and followed up with necessary action. F.Administration requests the Board of Commissioners adopt the ARPA/CSLFRF Grant Project Ordinance and Ordinance Amendment. This Grant Project Ordinance has been created to establish a budget for projects utilizing American Rescue Plan Act/Coronavirus State and Local Fiscal Recovery Fund (ARPA/CSLFRF) funds. Adopting this Grant Project Ordinance will allow the County to document the allocation of funds for each ARPA project with one running document. When funds are ready to be allocated to each project, Administration will present Amendments to this Ordinance. Approval of each amendment will give Administration the authority to move forward with the project. The first proposed Amendment to this Ordinance is to claim the Lost Revenue Replacement standard allowance of $10,000,000. This will be used to reimburse the County for staff salaries, which will then allow the County to allocate displaced funding to the other projects that have been/will be approved by the Board. (Attachment 2 and Attachment 3) G.Harnett Regional Water requests the Board of Commissioners approve the 4th Quarter of 2021 Write-offs. All of these accounts have been delinquent for more than three years and total $14,675.54. The facilitation of these write-offs is an important step in a continuing effort to effectively manage our collections and bad debt. HRW is currently using the Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect our delinquent accounts. We are happy to report that we have recovered over $818,000 in bad debt previously written off through the Debt Setoff Program. H.Information Technology requests the Board of Commissioners approve the Electronic Records and Imaging Policy. I.Legal requests the Board of Commissioners approve the Interlocal Agreement for Animal Control Services between the Town of Angier and County of Harnett. J.Legal requests the Board of Commissioners approve the conveyance of the Monroe Lane Property (PIN #0598-42-0907.000) to Paula White of 348 Monroe Lane, Erwin. K.Administration requests the Board of Commissioners approve Jetport Capital Project ordinance amendments. (Attachment 4 and Attachment 5) L.Administration requests the Board of Commissioners approve the resignation of Dotty Womack, District 4 on the Harnett County Public Library Board of Trustees and appoint Dotty Womack as the Boone Trail Representative for this board. Approve the appointment of Ethan Alexander-Davey, as District 4 representative on the Harnett County Public Library Board of Trustees. Accept the resignation of Ricky Ray, Business/Tourism Related – District H representative on the Harnett County District H Tourism Development Authority and appoint Evan Budrovich for the vacant seat. HCBOC 120522 Pg. 11 Harnett County Board of Commissioners November 21, 2022 Regular Meeting Minutes Page 3 of 8 Chairman Weatherspoon opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following people provided comments: 1. Alan Longman of 234 Hamilton Road, Bunnlevel, NC. 2. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC. 3. Monica DeAngelis of 652 Old Stage Road, Coats, NC. No one else spoke and the public comment period was closed. Jay Sikes, Assistant Development Services Director/ Manager of Planning Services, petitioned the Board for a public hearing on Proposed Land Use Map Amendment: Case # PLAN2207- 0001 Land Owner/ Applicant: G & J Development, LLC/Don Curry, Curry Engineering; PIN #’s 0662-68-5452.000, 0662-68-6638.000 & 0662-68-0457.000; 26.0 +/- acres. The applicant requests a Land Use Map Amendment from Low Density Residential to Medium Density Residential; Black River Township; NC 210 North & SR # 1438 (North Harnett School Road). Mr. Sikes’ stated staff’s evaluation is: •The impact to the surrounding community is unreasonable, as it is currently low density residential along this side of NC 210; •The proposed land use change could potentially be an inconvenience to adjacent property owners since the classification would allow for higher density developments; •A higher density development could lead to issues within the existing transportation network and additional traffic congestion. •The requested Land Use classification is not compatible with the surrounding Land Use districts nor is it adjacent to the requested classification. The uses and density provided by the current zoning and land use classification are more appropriate for this area. •On May 16, 2022 two adjacent parcels to the west were reviewed by the Harnett County Board of Commissioners for consideration of a Med. Density Residential classification. After several concerns area residents expressed concerns for potential issues such as an increase in traffic congestion, a negative impact to area schools, and the impact to environmentally sensitive areas, the Board of Commissioners voted unanimously for the area to remain low density residential. Due to the close proximity of that decision to this request, a clear precedence has been set that this area should remain low density residential. Additional Information: •On November 7th, the Harnett County Planning Board voted unanimously (5-0) to recommend denial of this Land Use Map amendment based on existing MDR HCBOC 120522 Pg. 12 Harnett County Board of Commissioners November 21, 2022 Regular Meeting Minutes Page 4 of 8 not being adjacent to these parcels as well as the variety of densities that can be achieved via the existing compatibility method with the UDO. •Planning Board members discussed existing traffic and congestion issues during am & pm school drop-off hours and possibility of alternate access points. •The applicant stated the sole purpose is for a residential development and the need to have flexible lots sizes due to environmental sensitive areas. •No one spoke in opposition. Chairman Weatherspoon shared if you remember at the work session last week, I asked the Board if I could to be recused from the discussion on the Proposed Land Use Map Amendment: Case # PLAN2207-0001, as a distant cousin is a part of the G&J Development. Commissioner Johnson made a motion to recuse Chairman Weatherspoon from the Proposed Land Use Map Amendment: Case # PLAN2207-0001. The motion was seconded by Vice Chairman Nicol. The motion carried unanimously. Vice Chairman Nicol opened the public hearing. The following people spoke: 1. Don Curry with Curry Engineering, 205 S. Fuquay Ave, Fuquay Varina, NC spoke in favor of the request. 2. Rose Cotton, 105 N Harnett School Road, Angier, NC spoke in opposition of this request. 3.Alan Longman, 234 Hamilton Road, Bunnlevel, NC, spoke in opposition of this request. 4.Monica DeAngelis, 652 Old Stage Road, Coats, NC, spoke in opposition of this request. 5. Michael Collins, 5821 NC 210N, Angier, NC, spoke in opposition of this request. 6. Alan Button, 61 Karin Court, Angier, NC, spoke in opposition of this request. No one else spoke. Vice Chairman Nicol closed the public hearing. Commissioner McKoy made a motion to deny the land use amendment as it would have an unreasonable impact on the surrounding community. The motion was seconded by Commissioner Matthews. The motion carried unanimously. (Attachment 6) Mr. Sikes also petitioned the Board for a public hearing on Proposed Zoning Change: Case # PLAN2210-0001 Landowner / Applicant: Vibgyor Reality, LLC / The Site Group; 8.2 +/- acres (out of 22.8-acre tract); Pin # 9587-66-5863.000; From RA-20R to Commercial Zoning District; Intersection of NC 27 W & SR # 1115 (Buffalo Lake Road) & SR # 1209 (Barbecue Church Road); Barbecue Township. Mr. Sikes’ stated staff’s evaluation is: •The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The impact to the surrounding community is reasonable, as there are several nonresidential uses in this area. HCBOC 120522 Pg. 13 Harnett County Board of Commissioners November 21, 2022 Regular Meeting Minutes Page 5 of 8 •The requested zoning district is COMPATIBLE with the existing Land Use Classification. REASONING: The requested zoning to Commercial is compatible with Land Use classification, as there is a Rural Center development node around this intersection. Rural Center development nodes can involve small-scale commercial/ non-residential centers. •The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested zoning would maintain the public health, safety and general welfare due to area’s existing commercial uses in the area, as well as the potential site improvements that would be required. •The request is not for a SMALL SCALE REZONING and should be evaluated for reasonableness. REASONING: Due to the Land Use compatibility and the proposed zoning district exists directly across the street, this application does not need to be evaluated for Small Scale Rezoning. Additional Information: On November 7, the Harnett County Planning Board voted unanimously (5-0) to recommend approval of this rezoning due to the nonresidential uses in this area. No one spoke in opposition. Chairman Weatherspoon opened the public hearing and the following person spoke: 1. Brandon Moore with The Site Group, 1111 Oberlin Rd, Raleigh, NC, spoke in favor of the request on behalf of the applicant. No one else spoke. Chairman Weatherspoon closed the public hearing. Vice Chairman Nicol made a motion to approve the rezoning change for Case # PLAN2210- 0001. Vice Chairman Nicol amended his motion to approve the rezoning request for 8.2 acres of the 22.8 acre tract for Case # PLAN2210-0001. The amended motion was seconded by Commissioner Johnson. The motion carried unanimously. (Attachment 7) Lisa McFadden, Budget Director, stated last week we presented the proposed Capital Improvement Program (CIP) for fiscal years 2024-2030. The CIP is the County’s seven year plan for identifying and funding the County’s capital improvement projects. At this time we like to ask for the public’s input on the recommended the plan. Chairman Weatherspoon opened the public input session for the proposed CIP. The following people spoke: 1. Eldon Sloan of 84 Sloan Road, Broadway, NC. 2. Elizabeth Longman of 234 Hamilton Road, Bunnlevel, NC. 3. Ken Mahar of Mamers, NC. No one else spoke. Chairman Weatherspoon closed the public input session. Brent Trout, County Manager, reviewed a request regarding the possibility of discontinuing membership in the Southeastern Economic Development Commission. The board heard a HCBOC 120522 Pg. 14 Harnett County Board of Commissioners November 21, 2022 Regular Meeting Minutes Page 6 of 8 presentation about three months ago regarding the purpose of the SEDC. I have attached the powerpoint presentation done by Christian Lockamy regarding the SEDC. The SEDC is an Economic Development Commission responsible for developing regional economic development strategies. Harnett County currently pays $12,021 per year to be a member of SEDC. In recent discussions with board members it was brought up that they would like to discuss the possibility of discontinuing our membership in the SEDC. There is a two year notification period before it would become effective that we are no longer a part of the SEDC. In other words if the Board of Commissioners were to decide to leave SEDC in November of 2022 we will continue as a member until November of 2024. We will continue to pay our dues during this period per the agreement. Once we are withdrawn from the district a county may rejoin the district by executing a resolution expressing an interest in membership again. The application for reinstatement must be approved by 100% of the member counties. If a County drops its membership twice it will not be able to rejoin the District program. The pursuit of Economic Development Administration grants is a function of our membership with the SEDC. SEDC creates the Comprehensive Economic Development Strategy (CEDS) for the region we are currently affiliated with. Communities must provide a proof of CEDS compliance letter with their EDA grant when applying for an EDA grant to get full points on their application. If the board decides to discontinue membership with SEDC we will need to work to establish an alignment with a different Economic Development District to have the qualifying proof of CEDS compliance. Discussion included what would happen to the municipalities in Harnett County who utilize this membership. Commissioner Matthews stated I believe the dues are due at the beginning of the fiscal year. Commissioner Matthews made a motion to table this item until the spring. The motion was seconded by Vice Chairman Nicol. Commissioner Matthews amended his motion to table this item until the March 6, 2023 meeting. Commissioner McKoy seconded the amended motion. The motion carried unanimously. Mr. Trout also reviewed a request to terminate the work authorization with Talbert and Bright for the Jetport Terminal Construction Project and the issuance of a Work Authorization with Parrish & Partners for the Jetport Terminal Construction Project. Talbert and Bright Inc. is one of two Engineers of Record approved by the North Carolina Department of Aviation for Harnett County. Talbert and Bright currently has the work authorization for the Concrete Apron project at the Jetport and the Jetport Terminal project. The other Engineer of Record is Parrish and Partners. Parrish and Partners currently has the work authorization to create the Master Plan for the Harnett County Jetport. The apron project is currently under construction by Zachary Construction with Talbert and Bright performing the contract administration for the project. The Jetport Terminal project has been designed by Talbert and Bright and the low bid was awarded to Jackson Builders. We are currently waiting on the execution of the contract with a start date for the project to occur on December 12, 2022 with a completion date not later than March 31, 2024. HCBOC 120522 Pg. 15 Harnett County Board of Commissioners November 21, 2022 Regular Meeting Minutes Page 7 of 8 The contract for the work authorization allows for two reasons that the County may decide to terminate the contract. They are a termination for default and termination for convenience. The default provision refers to a termination "for cause if the other party fails to fulfill its obligations that are essential to the completion of the work per the terms and conditions of the contract." The termination for convenience means "convenience and without cause or default on the part of the engineer." The current consideration expressed to me is that the work authorization contract for the Jetport Terminal Project would be a termination for convenience. We do not see any conditions for breach of contract or default at this time. If the contract expires or is terminated early prior to completion of the project, the County would not retain ownership of the architectural plans, but instead remain those of Talbert & Bright. If the contract is terminated and the County desires to use the plans, the County would do so at it's own risk unless the County obtains written verification or adaptation by Talbert & Bright for the specific purposes intended by the County. It is also important to note that Talbert & Bright is under no obligation to provide such authorization or adaptation. If the County failed to obtain authorization or adaptation, Talbert & Bright would not be liable for any issues that arise from the use of the plans and the County would be required to indemnify and defend Talbert & Bright if a third party filed a claim against them. The following paragraph is the specific contract provision that addresses the reuse of documents: Reuse of Documents: All documents, including drawings and specifications prepared by ENGINEER pursuant to this Contract, are instruments of service in respect of the Project and remain the property of the ENGINEER. They are not intended or represented to be suitable for reuse by the OWNER or others on extensions of the Project or on any other Project. Any reuse without written verification or adaptation by ENGINEER for the specific purposes intended will be at the OWNER's sole risk and without liability or legal exposure to ENGINEER; and the OWNER shall indemnify and hold harmless ENGINEER from all claims, damages, losses and expenses including attorney's fees arising out of or resulting therefrom. Any such verification or adaptation will entitle ENGINEER to further compensation at rates to be agreed upon by the OWNER and ENGINEER. Notwithstanding these provisions the OWNER shall be provided upon request a reproducible copy of any final drawing produced under this Contract at the cost of reproduction. Commissioner Matthews made a motion to terminate Talbert and Bright’s work authorization for the Jetport Terminal Construction Project and issue a Work Authorization with Parrish & Partners for the Jetport Terminal Construction Project. The motion was seconded by Chairman Weatherspoon and carried unanimously. Vice Chairman Nicol made a motion to approve the budget amendments as requested by the Finance Director. The motion was seconded by Commissioner Matthews and carried unanimously. (Attachment 8) Vice Chairman Nicol made a motion to adopt the tax rebates, refunds and releases as requested by the Tax Administrator. The motion was by Commissioner Matthews and carried unanimously. (Attachment 9) HCBOC 120522 Pg. 16 Harnett County Board of Commissioners November 21, 2022 Regular Meeting Minutes Page 8 of 8 Vice Chairman Nicol made a motion to adjourn at 7:04 pm. The motion was seconded by Commissioner McKoy and carried unanimously. ____________________________________ ___________________________________ Lewis W. Weatherspoon, Chairman Melissa D. Capps, Clerk HCBOC 120522 Pg. 17 Attachment 1 HCBOC 120522 Pg. 18 Attachment 2 HCBOC 120522 Pg. 19 HCBOC 120522 Pg. 20 Attachment 3 HCBOC 120522 Pg. 21 HCBOC 120522 Pg. 22 Attachment 4 HCBOC 120522 Pg. 23 Attachment 5 HCBOC 120522 Pg. 24 Attachment 6 HCBOC 120522 Pg. 25 Attachment 7 HCBOC 120522 Pg. 26 Attachment 8 HCBOC 120522 Pg. 27 HCBOC 120522 Pg. 28 HCBOC 120522 Pg. 29 HCBOC 120522 Pg. 30 HCBOC 120522 Pg. 31 HCBOC 120522 Pg. 32 Attachment 9HCBOC 120522 Pg. 33 HCBOC 120522 Pg. 34 HCBOC 120522 Pg. 35 HCBOC 120522 Pg. 36 HCBOC 120522 Pg. 37 HCBOC 120522 Pg. 38 HCBOC 120522 Pg. 39 HCBOC 120522 Pg. 40 HCBOC 120522 Pg. 41 HCBOC 120522 Pg. 42 HCBOC 120522 Pg. 43 HCBOC 120522 Pg. 44 HCBOC 120522 Pg. 45 HCBOC 120522 Pg. 46 HCBOC 120522 Pg. 47 HCBOC 120522 Pg. 48 HCBOC 120522 Pg. 49 HCBOC 120522 Pg. 50 HCBOC 120522 Pg. 51 Item 4B HCBOC 120522 Pg. 52 HCBOC 120522 Pg. 53 HCBOC 120522 Pg. 54 HCBOC 120522 Pg. 55 HCBOC 120522 Pg. 56 HCBOC 120522 Pg. 57 HCBOC 120522 Pg. 58 HCBOC 120522 Pg. 59 HCBOC 120522 Pg. 60 HCBOC 120522 Pg. 61 HCBOC 120522 Pg. 62 HCBOC 120522 Pg. 63 HCBOC 120522 Pg. 64 HCBOC 120522 Pg. 65 HCBOC 120522 Pg. 66 HCBOC 120522 Pg. 67 HCBOC 120522 Pg. 68 HCBOC 120522 Pg. 69 HCBOC 120522 Pg. 70 HCBOC 120522 Pg. 71 HCBOC 120522 Pg. 72 HCBOC 120522 Pg. 73 HCBOC 120522 Pg. 74 HCBOC 120522 Pg. 75 HCBOC 120522 Pg. 76 HCBOC 120522 Pg. 77 HCBOC 120522 Pg. 78 HCBOC 120522 Pg. 79 HCBOC 120522 Pg. 80 HCBOC 120522 Pg. 81 HCBOC 120522 Pg. 82 HCBOC 120522 Pg. 83 HCBOC 120522 Pg. 84 HCBOC 120522 Pg. 85 HCBOC 120522 Pg. 86 HCBOC 120522 Pg. 87 HCBOC 120522 Pg. 88 HCBOC 120522 Pg. 89 HCBOC 120522 Pg. 90 HCBOC 120522 Pg. 91 HCBOC 120522 Pg. 92 HCBOC 120522 Pg. 93 HCBOC 120522 Pg. 94 HCBOC 120522 Pg. 95 HCBOC 120522 Pg. 96 Item 4C HCBOC 120522 Pg. 97 HCBOC 120522 Pg. 98 HCBOC 120522 Pg. 99 HCBOC 120522 Pg. 100 HCBOC 120522 Pg. 101 HCBOC 120522 Pg. 102 HCBOC 120522 Pg. 103 HCBOC 120522 Pg. 104 HCBOC 120522 Pg. 105 HCBOC 120522 Pg. 106 HCBOC 120522 Pg. 107 HCBOC 120522 Pg. 108 HCBOC 120522 Pg. 109 HCBOC 120522 Pg. 110 HCBOC 120522 Pg. 111 HCBOC 120522 Pg. 112 HCBOC 120522 Pg. 113 HCBOC 120522 Pg. 114 HCBOC 120522 Pg. 115 HCBOC 120522 Pg. 116 HCBOC 120522 Pg. 117 HCBOC 120522 Pg. 118 HCBOC 120522 Pg. 119 HCBOC 120522 Pg. 120 HCBOC 120522 Pg. 121 HCBOC 120522 Pg. 122 HCBOC 120522 Pg. 123 HCBOC 120522 Pg. 124 HCBOC 120522 Pg. 125 HCBOC 120522 Pg. 126 HCBOC 120522 Pg. 127 HCBOC 120522 Pg. 128 HCBOC 120522 Pg. 129 HCBOC 120522 Pg. 130 HCBOC 120522 Pg. 131 HCBOC 120522 Pg. 132 HCBOC 120522 Pg. 133 HCBOC 120522 Pg. 134 Item 4D HCBOC 120522 Pg. 135 HCBOC 120522 Pg. 136 S:\Clerk to the Board docs\AGENDAS\2022\120522\4E.1 tech use policy Agenda request 2022.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: December 5, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Technology Use Policy REQUESTED BY: Ira Hall, CIO, Information Techology Department REQUEST: Harnett County Information Technology Department requests the adoption of the updated Technology Use Policy. This policy covers the use of all technology resources belonging to the Harnett County. The main updates are on page 29 pertaining to the requirements for multi-factor authentication. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4E HCBOC 120522 Pg. 137 T e c h n o l o g y U s e P o l i c y 1 | P a g e Harnett County TECHNOLOGY USE POLICY INFORMATION TECHNOLOGY DEPARTMENT October 25, 2022 Adopted & Effective: HCBOC 120522 Pg. 138 T e c h n o l o g y U s e P o l i c y 2 | P a g e Harnett County TECHNOLOGY USE POLICY Table of Contents PURPOSE, SCOPE & OWNERSHIP .................................................................................................... 3 DEFINITIONS ................................................................................................................................... 5 SECURITY ......................................................................................................................................... 7 ACCEPTABLE USE .......................................................................................................................... 11 UNACCEPTABLE USE ..................................................................................................................... 12 VIRUS & MALWARE PROTECTION ................................................................................................ 13 INTERNET USE ............................................................................................................................... 13 COUNTY WEBSITES ....................................................................................................................... 14 ELECTRONIC MAIL ......................................................................................................................... 15 TELEPHONES & MOBILE DEVICES ................................................................................................. 16 Landline Phones ...................................................................................................................................... 16 Cellular Phones & Smartphones ............................................................................................................. 17 iPads and Tablets .................................................................................................................................... 17 Mobile Data Terminals (MDTs) – Public Safety ...................................................................................... 18 DESTRUCTION OF PUBLIC RECORDS ............................................................................................. 19 COMPLIANCE ................................................................................................................................ 19 MISCELLANEOUS ........................................................................................................................... 19 HCBOC 120522 Pg. 139 T e c h n o l o g y U s e P o l i c y 3 | P a g e Harnett County TECHNOLOGY USE POLICY PURPOSE, SCOPE & OWNERSHIP This policy covers the use of all technology resources belonging to the Harnett County, hereafter referred to as County. It includes, but is not limited to all computer systems of any size and function and their attached peripherals, software, phones, all mobile communication devices, faxes, copiers, printers, camera systems, voice mail systems, e-mail systems, network resources, user accounts, electronic door locks, time clocks, ID badges, radios, data in any format and any network accessed by these systems including the Internet. Systems containing County data, which are hosted by third parties outside of the County’s network, and the personnel with access to those systems, are also subject to this policy. All technology resources owned, rented, or leased by the County are in place to enable the County to provide its services in a timely and efficient manner. This is the primary function of these resources and any activity or action that interferes with this purpose is prohibited. It is critical that these systems and machines be protected from misuse and unauthorized access. All technology resources defined in this section, along with all information transmitted by, received from, and stored upon said systems are considered to be possessed by, and/or the property of the County. Additionally, all documents, messages and attachments composed, sent, received or stored on County Technology Systems are County property. County standards will be established for all technology (hardware and software). Any deviation from these standards may require approval of the department head, Chief Information Officer (CIO), Finance Director, HR Director, and/or the County Manager. Because technology systems are constantly evolving, the County requires its employees to use a common sense approach to the rules set forth below, complying with not only the letter, but also the intent of this policy. In addition to this policy, users are subject to applicable state and federal laws. Improper use or misuse of County Technology Systems on a person’s work time or otherwise is a violation of the County’s personnel policies. User violation could result in disciplinary action including suspension, demotion or dismissal. If a policy violation occurs, aside from disciplinary actions specified under the County’s policy, system access may be revoked in whole or in part if deemed to be in the best interest of the County’s Technology System security. This policy is not intended to supersede any existing laws or policies regarding records that are confidential, including, but not limited to, juvenile records in the Sheriff’s Department, certain information contained in personnel files, or medical files. HCBOC 120522 Pg. 140 T e c h n o l o g y U s e P o l i c y 4 | P a g e This policy is intended for internal use by County employees defined as full-time, part-time, temporary and interns, all County Boards and Commissions that may have access to County equipment or resources, and non-County employees covered under this policy, defined as contractors, vendors, and volunteers who use County owned, rented, or leased resources. HCBOC 120522 Pg. 141 T e c h n o l o g y U s e P o l i c y 5 | P a g e DEFINITIONS Anti-virus/Anti-malware software – Computer programs that attempt to identify, thwart and eliminate computer viruses and other malicious software. Applications – Computer software such as word processors, which perform productive tasks for users. Authorized Systems – A computer network that allows entry with proper credentials. Backup Schedule – Plan for duplicating County data and programs. Backup Storage Area – Location where County data and programs reside, typically on a tape, disk or hard drive. Blogging – Web log on a website where entries are written in chronological order and commonly displayed in reverse chronological order. Chain Letter – Message that induces the recipient to forward copies of a document to other users. They may contain viruses, false information or threats. Chatroom – A form of digital conferencing that can be real time online conversations. Communications Equipment – Device that is physically attached to the County network and enables transmission of data. Computer Access – Ability to utilize the computer and gain admission into the County’s network. Computer virus – A computer program that can copy itself and infect a computer without permission or knowledge of the user. E-Mail – Electronic Mail: Messages, usually text, sent from one person to another via computer. Group Policy – A feature of Microsoft Windows operating systems that provides centralized management and configuration of computers and remote users. Hardware – The physical components of a computer system (monitor, CPU, keyboard). Instant Messenger – Also known as IM, a program that facilitates live chat. HCBOC 120522 Pg. 142 T e c h n o l o g y U s e P o l i c y 6 | P a g e Internet – Vast collection of inter-connected networks that all use the TCP/IP protocols. Malware- malicious software designed to damage or gain unauthorized access to a computer system. Mobile Devices – Computing appliance that is typically handheld. MultiFactor Authentication (MFA)- additional layer of security that authenticates your identity along with your account password. Usually authenticated by a pin sent via text, email or authenticator app. Network – The connection of two or more computers together so that they can share resources. Online Games – Reference to video games that are played over some form of computer network, most commonly the Internet. Peripheral Devices – Any equipment such as printers, copiers, faxes, scanners that attaches to the network. Public Network – Ability to access the Internet without restrictions. Remote Access – Access to County systems from external systems, e.g. via the Internet. Server – Computer or a software package that provides a specific kind of service to client software running on other computers. Social Media – Commonly used websites, such as, Facebook, Twitter, , YouTube, Flickr, Blogger, Google+, Instagram, Snapchat and LinkedIn. Software – Collection of computer programs, procedures and documentations that perform some task on a computer system. TCP/IP – Transmission Control Protocol/Internet Protocol: A suite of protocols that defines the Internet. The method used to transmit and receive data over the Internet. County Websites – County’s collection of web pages hosted by a server. Workstations – Microcomputer designed for technical applications. User – Any individual who interacts with the computer at an application level. VPN – Virtual Private Network: is a network that is constructed by using public connections, usually the Internet, to connect to a private network such as the County’s internal network. HCBOC 120522 Pg. 143 T e c h n o l o g y U s e P o l i c y 7 | P a g e SECURITY Security refers to the protection of all technology resources from any kind of damage and the protection of data from unauthorized access, distribution, modification or destruction. The following procedures must be followed to ensure a secure environment. • A user will be authorized access to the County’s computer systems by the appropriate user department head or designee. A request for services must be submitted by the department head or their designee to the Information Technology Department, hereafter referred as the IT Department. The CIO or their designee will establish credentials for the authorized systems, which may include but not limited to software applications, e-mail, Internet, peripheral devices, building access and time clock access. This request should be sent directly to the IT Department from the department head or designee. • Request for services, as well as, any other document containing IT security access information, including but not limited to, usernames, passwords, security questions and answers, and user access rights shall not be considered public record and shall not be released to any person, firm, or entity without direct written permission from the CIO and County Manager. • All County users must read and sign a copy of this policy and return it to their department heads. Department heads and Human Resources will keep a file of signed copies in the employee’s personnel file. • When an employee is suspended or terminated, a written notification will be submitted from the department head or his/her designee to the IT Department immediately. Access to all systems will be suspended immediately. • Non-County employees, as previously defined, will be the responsibility of the department head, who will notify the IT Department when it is necessary to determine accessibility and establish system credentials. • IT Department will ensure security of unattended workstations by utilizing a group policy to lock computer screens after twenty (20) minutes or less of inactivity. Department heads may request a modification of this procedure through written request to the IT Department. Requests will be considered based on location and access HCBOC 120522 Pg. 144 T e c h n o l o g y U s e P o l i c y 8 | P a g e levels of the computer or user. Users must logoff all computer systems at the end of each work day. • For security, network, and computer systems maintenance purposes, authorized individuals may monitor equipment, systems, data and network traffic at any time. • Any hardware or peripherals not belonging to the County will not be permitted to attach to the County’s internal network without written authorization from the department head and final approval from the CIO. Personal hardware includes, but is not limited to, computers, cell phones, mobile devices, cameras, iPods, MP3 players, flash drives and portable hard drives. If it is determined that a non-County owned computer or device must attach to the network, a checklist of required software will be provided by IT to the department head. Computer owners are responsible for installing all required software. County IT staff will be available for consultation and will validate all required software before non-County owned equipment can participate on the County’s network. Unauthorized devices connecting to the County’s internal network can create an enormous security risk leaving the County’s network exposed to numerous threats and immeasurable damage. A public/guest network will be provided at all County buildings. Personal devices may connect to public/guest networks upon accepting the Terms of Use. • For remote assistance help desk purposes, authorized individuals may connect through remote access software to equipment, systems, data and network traffic at any time. • The County has the right to monitor, audit, and/or inspect any and all aspects of the County Technology Systems at any time, without advance notice to any users, and without the permission of any user. Failure to monitor in any specific situation does not constitute a waiver of the County’s right to monitor. Users within the scope of this policy are advised that they have no privacy rights and no user of County Technology Systems has any expectation of privacy in any message, file, image, or data sent, retrieved, or received when using County Technology Systems. Employees must understand that all technology resources are County property. • The County does not guarantee the confidentiality of user information stored on any network, computer, or communications device belonging to the County. Users should be aware that the data they create on County technology or communications systems remains the property of the County and is not private (unless the data is protected by privacy or confidentiality laws). Information that is stored on or transmitted to or from County Technology Systems may be subject to disclosure pursuant to the North Carolina Public Records Law. Users should refrain from, where possible, storing personal files and data on County Systems. HCBOC 120522 Pg. 145 T e c h n o l o g y U s e P o l i c y 9 | P a g e • Users are responsible for safeguarding their own credentials and computer access and SHALL NOT let another person use their credentials or access. Users are directly accountable for all activity connected to their user ID. • Passwords may be required to be changed every ninety (90) days and SHALL NOT be divulged to any other person. Passwords should be memorized and not written down unless kept in a secure place. The CIO shall determine when access will require routine password changes. • Multi-Factor Authentication (MFA) may be required to utilize any County user account or technology. Users may use their personal or county issued devices to set up an approved authenticator app or a personal or county cell phone number to authenticate. If the user does not wish to use one of these methods, they will be issued a County Security device token. It is imperative that the user keep the device secured at all times. • Security device tokens will be issued to County users to provide access with multi-factor authentication. Routine wear and tear or theft of the token does not incur a charge for replacement, however loss of the token carries a $40 replacement fee. • The County has no control or access to any Authenticator apps used for MFA by the users on their personal device. All authentication is solely handled by the app provider. • Passwords must be changed at any time a user believes their password has been compromised. Any credentials such as ID badges, proximity cards or security tokens that become lost, stolen or misplaced must be reported to the department head and IT Department immediately. • Users SHALL NOT abuse or misuse the County’s technology resources or violate any rules in other portions of the County Personnel Policy, local, state, or federal laws via the County’s technology resources. • Users SHALL NOT copy or attempt to copy any software or data from County Systems without having written authorization. • Users SHALL NOT attempt to bypass any security mechanisms. HCBOC 120522 Pg. 146 T e c h n o l o g y U s e P o l i c y 10 | P a g e • No third party may be allowed access to County Systems without prior authorization and approval from the CIO. • Users SHALL NOT engage in abuse or misuse of the County’s technology resources. • Users SHALL NOT install any computer software on any County owned computers or devices, not authorized by the County, regardless of the ownership of the software except as allowed in other sections of this policy. Users may not install software personally owned or downloaded for free from the Internet. This includes but is not limited to, music software, photo software, Internet search software, screen savers and desktop backgrounds. Many of these software applications may contain viruses and/or malware that may compromise the integrity and security of the County’s network. • Administrative rights are granted to IT staff and those departments required by state regulations to have local administrative rights. Department heads must approve software requests and submit to the IT Department. Any software that adversely affects the performance of the machine or network will not be permitted on the County system. • Separation of duties will be practiced in all departments, to the greatest extent possible, such that no individual has total control of a process. • Users shall disclose to their department head, who shall then notify IT of any suspected or confirmed unauthorized use or misuse of technology resources and any potential security breaches or loopholes. • The IT Department, where possible, will work to ensure that all network infrastructures, including but not limited to communications equipment, servers, data cables and telephone cables are secured behind locked doors with limited access by authorized personnel. • Remote access to County systems consumes technology resources above and beyond those required for local access. Remote access shall be granted on a case-by-case basis based upon the unique needs of the user and available resources. Remote access users are subject to all policies herein. HCBOC 120522 Pg. 147 T e c h n o l o g y U s e P o l i c y 11 | P a g e ACCEPTABLE USE At all times when an employee is using County technology resources, he or she is representing the County. While in the performance of work-related functions, while on the job, or while using publicly owned or publicly provided technology resources, County employees shall use them responsibly and professionally, and remember that public perception is extremely important. They shall not use these resources in an illegal, malicious, or obscene manner. When using County resources, employees shall abide by all County policies including the County’s policy on sexual harassment. County Technology Systems are intended for business use. However, employees may make reasonable, incidental or occasional, personal use of the County’s computers and data communications. Any personal use must adhere to the following: • Must not incur any additional cost to the County. If, in a critical situation, an employee must use County resources that incur costs, the employee will reimburse the County within 30 days of the occurrence. • Must not incur security risks to the County or the County’s network. • Must not violate the County Personnel Policy. • Must not have a negative impact on employee performance, including interfering with work duties, work performance or work productivity. • Must not have a negative impact on system performance. • Must not violate this Policy or any applicable laws or regulations. • Must not violate contractual agreements or intellectual property rights. • Must not be used for personal gain. • Must not be used for solicitation. HCBOC 120522 Pg. 148 T e c h n o l o g y U s e P o l i c y 12 | P a g e Users are required: • To respect the privacy of other users; for example, users shall not intentionally seek information on, obtain copies of, or modify files, data, or passwords belonging to other users, unless explicit permission to do so has been obtained. It shall be understood that this rule does not apply to supervisory personnel, who shall have complete authority to access any files created by users in their departments. • To protect data from unauthorized use or disclosure as required by state and federal laws and agency regulations. (i.e., confidential information) • To respect the integrity of computing systems; for example, users shall not use or develop programs that harass other users, or infiltrate a computer or computing system and/or damage or alter the software components of a computer or computing system, or otherwise interfere with data, hardware, or system operation. • To respect the legal protection provided to programs and data by copyright and license. The County owns licenses to a number of proprietary programs, which allow the County to use the software but severely restricts anything other than the use of the software on a single computer or network. Any redistribution of software from the computing systems breaches agreements with our software suppliers, as well as applicable federal copyright, patent and trade secret laws. U.S. Copyright Law provides for civil damages of $50,000 or more and criminal penalties including fines and imprisonment in cases involving the illegal reproduction of software. Therefore, no copying, downloading, or distributing of any copyrighted materials, including but not limited to messages, e-mail, text files, program files, image files, database files, sound files, and music files is allowed without prior authorization by IT. UNACCEPTABLE USE Unacceptable uses are defined as those uses that do not conform to the purpose, goals, and mission of the County and to each user’s authorized job duties and responsibilities as determined by the County Manager or his/her designee. Examples of unacceptable activities include, but are not limited to: • Private or personal, for-profit activities or for any illegal purpose, including but not limited to communications that violate any laws or regulations. • The use of County Systems to access, transmit, store, display, or request obscene, pornographic, erotic, profane, racist, sexist, libelous, or otherwise offensive or abusive material (including messages, images, video, or sound). The County may install monitoring software or use filters to monitor or block access to any sites that would or HCBOC 120522 Pg. 149 T e c h n o l o g y U s e P o l i c y 13 | P a g e possibly could violate this policy. Any user who attempts to avoid such software or filter is in strict violation of this policy and may face disciplinary action up to dismissal. • Intentionally seeking information about, obtaining copies of, or modifying of files, other data, or passwords belonging to other users, unless explicit permission to do so has been obtained. • Interfering with or disrupting users, services, or equipment. Such disruptions would include, but are not limited to (1) distribution of unsolicited advertising or messages, (2) propagation of computer worms or viruses, and (3) attempting to gain unauthorized entry to another computer or computer system whether owned by the County or outside of the County. • Removing or relocating any computer equipment (hardware, software, data, etc.) without supervisor’s prior authorization and IT notification. • Allowing unauthorized users, including an employee’s family or friends, to use the County’s technology resources. VIRUS & MALWARE PROTECTION Every computer user is to remain vigilant and alert to the possible transmittal and infection of a computer virus. Most e-mail viruses are transmitted through attachments or embedded links. Never click on a link or open attachments that contain the following extensions: .exe, .vbs, .com, .bmt, .hta, .shs, .vbe, .cmd. Upon detecting any virus, or suspected virus, users are to cease activity immediately and report it to the IT Department. Refer to Security section of this policy for software and hardware installation requirements, procedures, and policies. Appropriate anti-virus and anti-malware software will be made available by IT and loaded on every workstation and laptop computer. INTERNET USE A County Internet and network access, whether connected by cable, Wi-Fi, wireless air card, or any other means, is a resource granted to employees upon department head approval. All employees are encouraged to use the Internet to its fullest potential, providing effective services of the highest quality, discovering innovative and creative ways to use resources and improve services, and encouraging staff development. The Internet should be a primary method for the exchange of ideas and information. HCBOC 120522 Pg. 150 T e c h n o l o g y U s e P o l i c y 14 | P a g e The Internet provides easy access to software distributed by companies on a trial basis. The free access does not necessarily indicate the software is free or that it may be distributed freely. Users are expected to comply with the copyright policy as previously stated. Users should never use or download software from file sharing websites or services (commonly known as “P2P”). Refer to Security section of this policy on downloading and installing software. Blogging, Instant Messaging, online games, online movie/video streaming, online audio streaming, and chat room participation are not permitted unless demonstrable benefits to productivity are proven. These types of activities place extra strain on network resources and can affect network performance for the entire site. In all cases, prior approval of the department head and the IT Department must be obtained. A public/guest network will be provided for outside vendors, contractors, and users who need to access the Internet for the purpose of demonstrations and presentations to County Staff. County Staff may use public/guest network for personal computers and devices upon user acceptance of Terms and Use. COUNTY WEBSITES In order to maintain a consistent, useful and professional presence on the Internet, IT has established procedures that will assist departments in creating, publishing and maintaining content for the official County website or any sub-website created by any County Department, Board, Commission or entity directly affiliated with the County or which is funded by County funds. Each Department and its employees have a responsibility to make sure that all public information disseminated via the County website is accurate, current as possible, and in accordance with this policy. Employees shall provide, in association with such information, its source and the date it was published. An electronic mail address or other contact information allowing the recipient to contact public staff must be published. Only authorized employees shall be allowed to update the website. Authorized employees are directly accountable for all activity connected to their user ID. Departments who have a need to create or contract for its own physical website must have approval from the County Manager and the IT Department. Links to personal websites are not allowed. Information on events will be limited to those directly sponsored by or affiliated with the County. HCBOC 120522 Pg. 151 T e c h n o l o g y U s e P o l i c y 15 | P a g e ELECTRONIC MAIL Electronic mail is intended for County business; however, the County recognizes the fact that the use of e-mail for incidental purposes may occur and is not likely to strain County resources. Personal communications should not be excessive and it must be understood that the use of email passwords does not imply privacy or confidentiality. E-mail messages, made or received in connection with the transaction of public business by any agency of North Carolina government or its subdivisions are considered a public record and the property of the County. The County Manager and supervisory personnel have the right to review the contents of all employees’ e-mails (personal or business related). Employees are solely responsible for how their email is used and managed. Contents of email dictate the retention of email and each email user is responsible for the retention of their own email. Email must be retained according to the procedures defined in the “Email as a Public Record in North Carolina: Guidelines For Its Retention and Disposition” publication, submitted by the NC Department of Cultural Resources or other regulatory agencies as applicable. Personal email addresses being used for County business purposes, including but not limited to employees, County Commissioners, boards and commissions, should follow the same retention guidelines as County email addresses. This policy does not attempt to monitor or manage personal computer accounts or equipment. Where at all possible, official County email addresses should be used to conduct County business. Unacceptable uses of e-mail include, but are not limited to: • Using email software that is not the County adopted standard. • Sending or forwarding chain letters. • Sending or forwarding copies of documents in violation of copyright laws. • Compromising the integrity of the County and its business in any way. • Sending or forwarding messages containing derogatory, racial, offensive, abusive, threatening, obscene, harassing, or other language inappropriate for the organization. • Sending or forwarding messages that violate the County’s sexual harassment policy. • Willful propagation of computer viruses. • Overtaxing the network with unnecessary group mailings or large emails (over 20 MB). Users should utilize SendThisFile, Microsoft 365,or other means of sending large files to recipients. • Sending or forwarding confidential information including, but not limited to juvenile records in the Sheriff’s Department, certain information contained in personnel files or medical files. This includes confidential information as defined by state and federal laws and agency regulations. HCBOC 120522 Pg. 152 T e c h n o l o g y U s e P o l i c y 16 | P a g e TELEPHONES & MOBILE DEVICES The County may provide telephones and mobile devices to employees for business use, when the budget allows and determined necessary by the department head. A mobile device shall be used for appropriate business purposes. Such use is defined to be appropriate when an employee must utilize the device to further County operations. The County may review call logs, voicemail recordings, text messages, email transcripts, GPS data or any other data contained on or from County owned devices. All devices and accessories provided by the County are property of the County and must be returned upon request. The department head, the Finance Department and the IT Department, shall monitor mobile device use and charges. Any intentional, deliberate misuse of any device may result in the loss of mobile device service and employee reimbursement of charges and could result in disciplinary action. It is the responsibility of the department head, or his/her designee, to review the detailed bills for the department each month. The department head/designee should note usage patterns for both individuals and the department and investigate any unusual or questionable patterns. It is also the department head’s responsibility to ensure that any required reimbursement to the County is done on a timely basis and in accordance with the requirements set forth herein. Laptops, cell phones, and other electronic devices in vehicles must be stored in a secure location or otherwise out of sight. Devices should never be left in vehicles overnight. To the degree possible, technology resources should be protected from theft and/or vandalism, fire or other damage including natural environmental hazards. Devices damaged or stolen must be reported to department head and CIO immediately. Landline Phones The use of telephones is a necessary part of the day-to-day operation for many County employees. Unfortunately, inappropriate telephone use may also be a source of distraction that cause lower productivity and, in some instances, may present a safety hazard. Personal calls may be allowed on County landline phones, however, employees are expected to be good stewards of County resources and time, and therefore, personal calls should be limited and not affect job performance or duties. If personal misuse is determined, employee may be restricted to only business use or other disciplinary actions may occur. The County may monitor and/or record phone calls made or received using the County phone systems and may access and review call logs and voicemail recordings to ensure compliance with this and other County policies. Users have no expectation of privacy when using County owned phone systems. HCBOC 120522 Pg. 153 T e c h n o l o g y U s e P o l i c y 17 | P a g e Cellular Phones & Smartphones The County may provide employees with mobile phones, smartphones, or wireless Internet devices. These devices must be used primarily for business use. Personal calls and use may be allowed on County devices, however, employees are expected to be good stewards of available data. If personal misuse is determined, employee may be restricted to only business use or privileges may be revoked. All Smartphone devices shall use passwords and must adhere to the same password standards as previously defined. It is the user’s responsibility to ensure devices are property secured. All smartphone devices shall contain County management software/profile. Removal or attempt to bypass this software/profile will be in strict violation of this policy. The County reserves the right to inspect all files stored on smartphones that are the property of the County to ensure compliance with this policy. Users should not presume to have any expectation of privacy in any matter created, received, stored in, or sent from any County issued smartphone. Issued smartphones and all County purchased accessories must be returned to the IT Department when the user’s service has ended. When the smartphone is returned, the County will conduct any appropriate backup of files in accordance with the Public Records and Retention laws. The smartphone will then be wiped clean of all information. iPads and Tablets The County has recognized that mobile devices, including iPads and tablets, may provide a benefit in the efficient performance of County duties and thereby improve service to the public. County issued devices will be managed under a Harnett County email. Users should not log into the device using their personal accounts. All tablets are enrolled in the County Mobile Device Management to allow applications to be installed. Users are responsible for the general care of the mobile device issued by the County. Mobile devices that are broken or fail to work properly must be taken to the IT Department for an evaluation. Mobile devices that have been lost, stolen or damaged from misuse, neglect or are accidentally damaged, in the sole and exclusive judgment of the County Manager in consultation with the County Attorney and CIO, will be replaced or repaired by the County, with the cost borne by the issued user. Mobile devices should remain free of any writing, drawing, stickers or labels that are not the property of the County. Software and applications installed by the County must remain on the mobile device in usable condition and be readily accessible at all times. From time to time, the County may add or upgrade software applications for use by the user such that users may be required to check in their mobile devices with the IT Department for periodic updates and synchronizing. All software purchased by the County is property of the County and may not be transferred to any other individual. Personal software purchased and installed on County mobile devices are at the risk of the user/purchaser. The County offers no guarantee, warranty or support for HCBOC 120522 Pg. 154 T e c h n o l o g y U s e P o l i c y 18 | P a g e personal software purchased and installed on County mobile devices nor will the County refund any purchases for personal software installed on County mobile devices. All of the County's computer systems and devices, including iPads and tablets, are considered to be public property. All documents, files and email messages created, received, stored in, or sent from any County mobile device is considered public record, subject to disclosure to the public pursuant to the North Carolina Public Records laws (with only limited exceptions as provided by law). Users shall not use the mobile device, computer or communication devices in any way as to violate the Open Meetings law requirements, applicable governing laws, or ethical conduct and principles of an elected public official. Issued iPads, tablets and all County purchased accessories must be returned to the department head or IT Department when the user’s term or service has ended. When the mobile device is returned, the County will conduct any appropriate backup of files in accordance with the Public Records and Retention laws. The mobile devices will then be wiped clean of any and all information. The County reserves the right to inspect any and all files stored on mobile devices that are the property of the County in order to ensure compliance with this policy. Users should not presume to have any expectation of privacy in any matter created, received, stored in, or sent from any County issued mobile device. Mobile Data Terminals (MDTs) – Public Safety The security of the County's computer system is of paramount importance in maintaining an efficient and well-guarded database for referencing computerized information. Users will strictly adhere to the following guidelines on the usage of MDTs, regardless of type, make, or manufacturer and associated software to ensure compliance with federal copyright laws and protection against computer viruses. Any and all policies contained within the County’s Technology Use Policy shall apply to MDTs. MDTs, regardless of type, make, or manufacturer, have been installed in public safety vehicles to assist personnel in the execution of efficient public safety functions and to reduce the amount of radio traffic necessary to conduct public safety operations. Prior to use, personnel will be trained in the use and care of MDTs and are expected to use this equipment in accordance with instructions provided. MDTs are designed and have been programmed to provide information from State and National computer files on persons, vehicles and other property. Employees shall use the MDTs to check information on persons, vehicles, and other property and shall not request these types of transactions be conducted by Dispatch. The only exceptions will be when an officer needs a printout of the information for inclusion with other reports or does not have an MDT or the MDT is not functioning properly. If the unit is not functioning properly, users are expected to request repairs as soon as possible during the normal working hours of the IT Department. HCBOC 120522 Pg. 155 T e c h n o l o g y U s e P o l i c y 19 | P a g e MDTs may be programmed to allow for communication of official public safety business between public safety vehicles and between field units and Dispatch. No vulgar, obscene, or derogatory messages, racially and/or sexually derogatory remarks shall be transmitted via the MDT nor shall any private, non-public safety business conversations be conducted between units through the MDT. All transmissions may be logged and maintained for future reference and to provide education and training as deemed necessary. Employees shall log on with their designated username and password. Employees shall never use another employee’s credentials. At the end of shift, personnel shall log off the MDT system. All Internet policies must be followed when using MDT devices even if they are not connected to County Internet sources. The use of the Internet is not a private matter and the County reserves the right to monitor all uses without notification to the member; periodic audits may be conducted by the IT Department. The County reserves the right to inspect any and all files stored on MDTs that are the property of the County in order to ensure compliance with this policy. Users should not presume to have any expectation of privacy in any matter that is created, received, stored in, or sent from any County issued MDT. All MDT devices shall contain County management software/profile. Removal or attempt to bypass this software/profile will be in strict violation of this policy. DESTRUCTION OF PUBLIC RECORDS No public records shall be destroyed, sold, loaned or otherwise disposed of, unless in compliance with the NC Department of Cultural Resources and in accordance with G.S. 121-5. COMPLIANCE The CIO, department head and County Manager will review reported and perceived violations of this policy and may impose restrictions, suspend or terminate technology access, or remove technology equipment during or as a result of an investigation. The County Manager or CIO may, at any time, inspect or request to inspect any County equipment issued to any department or to any user. The user shall, immediately produce item for inspection. Failure to produce equipment within a reasonable time may result in disciplinary action. Other appropriate action in response to abuse or misuse of technology resources may include, but not be limited to: • Reimbursement to the County for resources consumed • Legal action, including action to recover damages • Disciplinary actions, including suspension, demotion, or dismissal pursuant to the County’s Personnel Policy HCBOC 120522 Pg. 156 T e c h n o l o g y U s e P o l i c y 20 | P a g e Department heads will be responsible for the enforcement of the County’s Technology Use Policy. MISCELLANEOUS • Procuring, leasing, receiving, maintaining, and installing hardware or software for or on County networks shall be done only by or under the direction of the CIO. • Due to technology systems constantly evolving, it is recommended that this policy be reviewed by County IT Department on a yearly basis. HCBOC 120522 Pg. 157 T e c h n o l o g y U s e P o l i c y 21 | P a g e HARNETT COUNTY TECHNOLOGY USE POLICY UNDERSTANDING AND ACCEPTANCE OF POLICY I , have received/had an opportunity to review a copy of the Harnett County Cellular Device Usage Policy. I have read the policy in its entirety and have been provided the opportunity to ask questions about it. Furthermore, I fully understand and agree to comply with this policy. I also accept that it is my responsibility to seek clarification from my supervisor or HR staff if at any time I am unclear about the policy’s requirements. I fully understand that failure to comply with this policy could result in disciplinary action, up to and including dismissal. Employee’s (Legal) Printed Name Employee’s Signature Date HCBOC 120522 Pg. 158 HARNETT COUNTY INFORMATION TECHNOLOGY DEPARTMENT PO Box 1405 201 West Front Street Lillington, North Carolina 27546 Phone: (910) 814-6388 HCBOC 120522 Pg. 159 Item 4F HCBOC 120522 Pg. 160 S:\Clerk to the Board docs\AGENDAS\2022\120522\4G.1 2022 Agenda request Bond for Sheriff Coats.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: December 5, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Approval of Bond for Sheriff Wayne Coats REQUESTED BY: Sheriff Wayne Coats REQUEST: Approval of the Public Official Bond for Harnett County Sheriff Wayne Alfred Coats in the amount of $10,000. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4G HCBOC 120522 Pg. 161 C:\Users\afouts\Desktop\ARPA\compliance\HC policies\Agenda Item.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: December 5, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: ARPA/CSLFRF Grant Project Ordinance Amendments REQUESTED BY: County Manager's Office/Finance (Ally Fouts) REQUEST: County Administration requests the adoption of two more Amendments to the ARPA/CSLFRF Grant Project Ordinance, which was created to establish a budget for projects utilizing American Rescue Plan Act/Coronavirus State and Local Fiscal Recovery Fund (ARPA/CSLFRF) funds. The first of these two Amendments will allocate $6,003,877 to the purchase of Motorola VIPER Radios for County Emergency Response Staff and local fire departments. The second will allocate $560,000 to premium pay for full-time employees of Harnett County Emergency Medical Services. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4H HCBOC 120522 Pg. 162 COUNTY OF HARNETT GRANT PROJECT ORDINANCE AMENDMENT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project ordinance is hereby adopted. Section 1. This ordinance is to establish a budget for projects to be funded by the Coronavirus State and Local Fiscal Recovery Funds of H.R. 1319 American Rescue Plan Act of 2021 (CSLFRF). The County of Harnett has received a total allocation of $26,411,744 of CSLFRF funds. These funds may be used for the following categories of expenditures, to the extent authorized by state law. 1. Support public health expenditures, by funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff; 2. Address negative economic impacts caused by the public health emergency, including economic harms to workers, households, small businesses, impact ed industries, and the public sector; 3. Replace lost public sector revenue, using this funding to provide government services to the extent of the reduction in revenue experienced due to the pandemic; 4. Provide premium pay for essential workers, offering additional support to those who have borne and will bear the greatest health risks because of their service in critical infrastructure sectors; and, 5. Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, support vital wastewater and stormwater infrastructure, and to expand access to broadband internet. Section 2. The County has elected, as authorized by 31 CFR Part 35.6(b), to expend a portion of its ARP/CSLFRF funds for the purchase of emergency response radio systems to aid COVID-19 mitigation efforts. Section 3. The following amounts are appropriated for the project and authorized for expenditure: Original Ordinance Adjustment Amended Ordinance CSLFRF Project 16,411,744$ (6,003,877)$ 10,407,867$ Revenue Replacement Project 10,000,000 10,000,000 Emergency Radio Replacement Project - 6,003,877 6,003,877 Total 26,411,744$ -$ 26,411,744$ Section 4. The following revenues are anticipated to be available to complete the project: Original Ordinance Adjustment Amended Ordinance CSLFRF Funds 26,411,744$ -$ 26,411,744$ Total 26,411,744$ -$ 26,411,744$ Section 5. The Finance Officer is hereby directed to maintain sufficient specific detailed accounting records to satisfy the requirements of the grantor agency and the grant agreements, including HCBOC 120522 Pg. 163 payroll documentation and effort certifications, in accordance with 2 CFR 200.430 & 2 CFR 200.431 and the County’s Uniform Guidance Allowable Costs and Cost Principles Policy. Section 5. The Finance Officer is hereby directed to report the financial status of the project to the governing board on a quarterly basis. Section 6. Copies of this grant project ordinance amendment shall be furnished to the Budget Officer, the Finance Officer and to the Clerk to Board. Section 7. This grant project ordinance amendment expires on December 31, 2026, or when all the CSLFRF funds have been obligated and expended by the county, whichever occurs sooner. Duly adopted this 5th day of December , 2022. _________________________________ Lewis W. Weatherspoon, Chairman Harnett County Board of Commissioners ATTEST: _________________________________ Melissa Capps, Clerk to the Board HCBOC 120522 Pg. 164 COUNTY OF HARNETT GRANT PROJECT ORDINANCE AMENDMENT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board for Harnett County that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project ordinance is hereby adopted. Section 1. This ordinance is to establish a budget for projects to be funded by the Coronavirus State and Local Fiscal Recovery Funds of H.R. 1319 American Rescue Plan Act of 2021 (CSLFRF). The County of Harnett has received a total allocation of $26,411,744 of CSLFRF funds. These funds may be used for the following categories of expenditures, to the extent authorized by state law. 1. Support public health expenditures, by funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff; 2. Address negative economic impacts caused by the public health emergency, including economic harms to workers, households, small businesses, impact ed industries, and the public sector; 3. Replace lost public sector revenue, using this funding to provide government services to the extent of the reduction in revenue experienced due to the pandemic; 4. Provide premium pay for essential workers, offering additional support to those who have borne and will bear the greatest health risks because of their service in critical infrastructure sectors; and, 5. Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, support vital wastewater and stormwater infrastructure, and to expand access to broadband internet. Section 2. The County has elected, as authorized by 31 CFR Part 35.6(c), to expend a portion of its ARP/CSLFRF funds to provide premium pay to Emergency Medical Services employees who perform essential work. Section 3. The following amounts are appropriated for the project and authorized for expenditure: Original Ordinance Adjustment Amended Ordinance CSLFRF Project 10,407,867$ (560,000)$ 9,847,867$ Revenue Replacement Project 10,000,000 10,000,000 Emergency Radio Replacement Project 6,003,877 6,003,877 EMS Premium Pay Project - 560,000 560,000 Total 26,411,744$ -$ 26,411,744$ Section 4. The following revenues are anticipated to be available to complete the project: Original Ordinance Adjustment Amended Ordinance CSLFRF Funds 26,411,744$ -$ 26,411,744$ Total 26,411,744$ -$ 26,411,744$ Section 5. The Finance Officer is hereby directed to maintain sufficient specific detailed accounting records to satisfy the requirements of the grantor agency and the grant agreements, including HCBOC 120522 Pg. 165 payroll documentation and effort certifications, in accordance with 2 CFR 200.430 & 2 CFR 200.431 and the County’s Uniform Guidance Allowable Costs and Cost Principles Policy. Section 5. The Finance Officer is hereby directed to report the financial status of the project to the governing board on a quarterly basis. Section 6. Copies of this grant project ordinance amendment shall be furnished to the Budget Officer, the Finance Officer and to the Clerk to Board. Section 7. This grant project ordinance amendment expires on December 31, 2026, or when all the CSLFRF funds have been obligated and expended by the county, whichever occurs sooner. Duly adopted this 5th day of December , 2022. _________________________________ Lewis W. Weatherspoon, Chairman Harnett County Board of Commissioners ATTEST: _________________________________ Melissa Capps, Clerk to the Board HCBOC 120522 Pg. 166 Item 4I HCBOC 120522 Pg. 167 HCBOC 120522 Pg. 168 HCBOC 120522 Pg. 169 HCBOC 120522 Pg. 170 A RESOLUTION TO ADOPT THE 2023 SCHEDULE OF MEETINGS HARNETT COUNTY BOARD OF COMMISSIONERS THAT WHEREAS, the Harnett County Board of Commissioners adopted on September 19, 1994 certain Rules of Procedure by which the Board would conduct its meetings; and WHEREAS, Rule 6 of the Rules of Procedure concerning “Regular and Special Meetings” states that the Board shall hold regular meetings the first Monday of each month at 9 a.m. and the third Monday of each month at 6 p.m. It also states if a regular meeting day is a holiday on which county offices are closed, the meeting shall be held on the next business and the Board may schedule regular work sessions. NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Harnett County that the Board shall hold the following regular meetings and work sessions in 2023: Tuesday January 3 9:00 am Board Meeting Tuesday January 10 9:00 am Work Session Tuesday January 17 6:00 pm Board Meeting Tuesday January 24 9:00 am Planning Retreat Tuesday January 31 9:00 am Work Session Monday February 6 9:00 am Board Meeting Monday February 6 11:45 am Legislative Luncheon Tuesday February 14 9:00 am Work Session Monday February 20 6:00 pm Board Meeting Tuesday February 28 9:00 am Work Session Monday March 6 9:00 am Board Meeting Tuesday March 14 9:00 am Work Session Monday March 20 6:00 pm Board Meeting Tuesday March 28 9:00 am Work Session Monday April 3 9:00 am Board Meeting Tuesday April 11 9:00 am Work Session Monday April 17 6:00 pm Board Meeting Tuesday April 25 9:00 am Work Session Monday May 1 9:00 am Board Meeting Tuesday May 9 9:00 am Work Session Monday May 15 6:00 pm Board Meeting (Budget Public Hearing) Tuesday May 30 9:00 am Work Session Monday June 5 9:00 am Board Meeting Tuesday June 13 9:00 am Work Session Monday June 19 6:00 pm Board Meeting Tuesday June 27 9:00 am Work Session Monday July 3 9:00 am Board Meeting Tuesday July 11 9:00 am Work Session Monday July 17 6:00 pm Board Meeting Tuesday August 1 9:00 am Work Session Monday August 7 9:00 am Board Meeting Tuesday August 15 9:00 am Work Session Monday August 21 6:00 pm Board Meeting Tuesday August 29 9:00 am Work Session Tuesday September 5 9:00 am Board Meeting Tuesday September 12 9:00 am Work Session Monday September 18 6:00 pm Board Meeting Item 4J HCBOC 120522 Pg. 171 Tuesday September 26 9:00 am Work Session Monday October 2 9:00 am Board Meeting Tuesday October 10 9:00 am Work Session Monday October 16 6:00 pm Board Meeting Tuesday October 31 9:00 am Work Session Monday November 6 9:00 am Board Meeting Tuesday November 14 9:00 am Work Session Monday November 20 6:00 pm Board Meeting Tuesday November 28 9:00 am Work Session Monday December 4 9:00 am Board Meeting Tuesday December 12 9:00 am Work Session Monday December 18 6:00 pm Board Meeting Thursday December 28 9:00 am Work Session (closed for Christmas 25- 27th) Tuesday January 2 9:00 am Board Meeting Adopted by the Harnett County Board of Commissioners in regular session, this ___ day of ______ 2022. HARNETT COUNTY BOARD OF COMMISSIONERS By: ___________________________________________ Lewis W. Weatherspoon, Chairman Attest: _____________________________________ Melissa D. Capps, Clerk HCBOC 120522 Pg. 172 S:\Clerk to the Board docs\AGENDAS\2022\120522\4K Appointments.docx Page 1 of 2 Board Meeting Agenda Item MEETING DATE: November 21, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Harnett County Boards and Committees REQUESTED BY: Administration REQUEST: The Board of Commissioners thank Ilia Smirnov for his service on the Harnett County District H Tourism Development Authority as his term has expired and he is not considered for reappointment. Approve the reappointment of Cecilia Del Prado, District 5 on the Harnett County Public Library Board of Trustees. Approve the reappointments of Roger Farina, District 5; Danny Honeycutt, District 3; Jim Johnson, District 4; Walter Massey, District 1; Jerry Milton, At Large Representative; Townsend Quinn, Campbell University Representative; and Jeff Whittington, Economic Development Representative on the Jetport Committee. Approve the reappointments of Jermaine White, School Superintendent or designee, Tracy Hair, Chief of Police or designee; Dominic Alvarado, Local Sheriff or designee; Michael Onufer, District Attorney or designee; Michelle Bennett, Chief Court Counselor or designee; Mary Spell, Director, AMH/DD/SA, or designee; Sarah Martzahl, Director DSS or designee; Brent Trout, County Manager or designee; Rev. Kimberly Whitted, Member of Faith Community; Barbara McKoy, County Commissioner; Avis Watkins Smith, Local Health Director or designee; Carl Davis, Representative/Parks and Recreation and Cindy Delgado, County Commissioner Appointee on the Juvenile Crime Prevention Council. Approve the appointment of Diane Mangum, District 2, to the Mid Carolina Aging Advisory Committee. Item 4K HCBOC 120522 Pg. 173 S:\Clerk to the Board docs\AGENDAS\2022\120522\4K Appointments.docx Page 2 of 2 FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: HCBOC 120522 Pg. 174 Item 5A HCBOC 120522 Pg. 175 HCBOC 120522 Pg. 176 HCBOC 120522 Pg. 177 HCBOC 120522 Pg. 178 HCBOC 120522 Pg. 179 HCBOC 120522 Pg. 180 HCBOC 120522 Pg. 181 HCBOC 120522 Pg. 182 HCBOC 120522 Pg. 183 HCBOC 120522 Pg. 184 HCBOC 120522 Pg. 185 HCBOC 120522 Pg. 186 HCBOC 120522 Pg. 187 HCBOC 120522 Pg. 188 HCBOC 120522 Pg. 189 HCBOC 120522 Pg. 190 HCBOC 120522 Pg. 191 HCBOC 120522 Pg. 192 HCBOC 120522 Pg. 193 HCBOC 120522 Pg. 194 HCBOC 120522 Pg. 195 HCBOC 120522 Pg. 196 HCBOC 120522 Pg. 197 HCBOC 120522 Pg. 198 HCBOC 120522 Pg. 199 HCBOC 120522 Pg. 200 HCBOC 120522 Pg. 201 HCBOC 120522 Pg. 202 HCBOC 120522 Pg. 203 HCBOC 120522 Pg. 204 HCBOC 120522 Pg. 205 HCBOC 120522 Pg. 206 HCBOC 120522 Pg. 207 HCBOC 120522 Pg. 208 HCBOC 120522 Pg. 209 HCBOC 120522 Pg. 210 HCBOC 120522 Pg. 211 HCBOC 120522 Pg. 212 HCBOC 120522 Pg. 213 HCBOC 120522 Pg. 214 HCBOC 120522 Pg. 215 HCBOC 120522 Pg. 216 HCBOC 120522 Pg. 217 HCBOC 120522 Pg. 218 HCBOC 120522 Pg. 219 HCBOC 120522 Pg. 220 HCBOC 120522 Pg. 221 HCBOC 120522 Pg. 222 HCBOC 120522 Pg. 223 HCBOC 120522 Pg. 224 HCBOC 120522 Pg. 225 HCBOC 120522 Pg. 226 HCBOC 120522 Pg. 227 HCBOC 120522 Pg. 228 HCBOC 120522 Pg. 229 HCBOC 120522 Pg. 230 HCBOC 120522 Pg. 231 HCBOC 120522 Pg. 232 HCBOC 120522 Pg. 233 HCBOC 120522 Pg. 234 HCBOC 120522 Pg. 235 HCBOC 120522 Pg. 236 HCBOC 120522 Pg. 237 HCBOC 120522 Pg. 238 HCBOC 120522 Pg. 239 HCBOC 120522 Pg. 240 HCBOC 120522 Pg. 241 HCBOC 120522 Pg. 242 HCBOC 120522 Pg. 243 HCBOC 120522 Pg. 244 HCBOC 120522 Pg. 245 HCBOC 120522 Pg. 246 HCBOC 120522 Pg. 247 HCBOC 120522 Pg. 248 HCBOC 120522 Pg. 249 HCBOC 120522 Pg. 250 HCBOC 120522 Pg. 251 HCBOC 120522 Pg. 252 HCBOC 120522 Pg. 253 HCBOC 120522 Pg. 254 HCBOC 120522 Pg. 255 HCBOC 120522 Pg. 256 HCBOC 120522 Pg. 257 HCBOC 120522 Pg. 258 HCBOC 120522 Pg. 259 HCBOC 120522 Pg. 260 HCBOC 120522 Pg. 261 HCBOC 120522 Pg. 262 HCBOC 120522 Pg. 263 HCBOC 120522 Pg. 264 HCBOC 120522 Pg. 265 HCBOC 120522 Pg. 266 HCBOC 120522 Pg. 267 HCBOC 120522 Pg. 268 HCBOC 120522 Pg. 269 HCBOC 120522 Pg. 270 HCBOC 120522 Pg. 271 HCBOC 120522 Pg. 272 HCBOC 120522 Pg. 273 HCBOC 120522 Pg. 274 HCBOC 120522 Pg. 275 HCBOC 120522 Pg. 276 S:\Clerk to the Board docs\AGENDAS\2022\120522\5B.1 CIPagendaform2022.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: December 5, 2022 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Adoption of the Capital Improvements Program for Fiscal Years 2024-2030 REQUESTED BY: Administration REQUEST: Administration requests adoption of the Capital Improvements Program (CIP) for Fiscal Years 2024-2030. The CIP is the County's planning tool that assists in developing priorities for capital needs over the next seven years. Projects that are included in the CIP cost at least $100,000 and typically have a useful life of at least 10 years. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 5B HCBOC 120522 Pg. 277 HARNETT COUNTY Recommended FY 2024-2030 Capital Improvements Program HCBOC 120522 Pg. 278 THIS PAGE WAS INTENTIONALLY LEFT BLANK HCBOC 120522 Pg. 279 Table of Contents Introduction 1 Readers Guide 5 Action Summary 6 Total Cost of Projects by Year 9 Funding Sources 12 Operating Budget Effects 14 Completed Projects 15 Projects: General Fund 16 Benhaven (former) School Renovation 17 Broadband Expansion Initiative 20 Capital Maintenance & Replacement Fund 22 Central Carolina Community College – Parking Lot Resurfacing 24 Emergency (VIPER) Radios Replacement 25 Emergency Medical Services – Capital Reserve Appropriation 27 Emergency Medical Services -- Cardiac Monitor Replacements 28 Emergency Medical Services -- Convalescent Transport Replacements 29 Emergency Medical Services -- Emergency Transport Remounts 30 Emergency Medical Services -- Emergency Transport Replacements 32 Emergency Services – Old Jail Demolition & Relocation of Building Systems 33 Fleet Management and Replacement System 34 Harnett County Schools – Camera upgrades 36 Harnett County Schools – Electronic Door Locks 37 Harnett County Schools – Erwin Elementary School Replacement 38 Harnett County Schools – Johnsonville Elementary Phase 1 40 Harnett County Schools – Maintenance Fund 41 Harnett County Schools – New Northwest Harnett Elementary 43 Harnett County Sheriff – Capital Reserve 45 Harnett County Sheriff -- Detention Security Intercom Replacement 46 Harnett County Sheriff -- Detention Video Surveillance Upgrade 47 Harnett County Sheriff – In-Car Video Camera System 48 Harnett Regional Jetport -- Airfield Lighting Rehabilitation 50 Harnett Regional Jetport -- Apron Expansion 52 Harnett Regional Jetport – Master Plan Update 54 Harnett Regional Jetport – New Terminal Construction 55 Information Technology – Core Server Infrastructure Upgrade/Replacement 57 Information Technology – Fiber Extension 59 Parks & Recreation – Anderson Creek Park Development Phase 2 61 Parks & Recreation – Benhaven Community Park Redevelopment 62 Parks & Recreation – Boone Trail Park Development Phase 1 64 Parks & Recreation – Cape Fear Shiner Park Phase 2 66 Parks & Recreation -- Parks Capital Reserve Appropriations 67 Parks & Recreation -- Greenway Trail Construction Capital Reserve 68 Parks & Recreation – Neills Creek Park Development Master Plan and Park Development Phase 1 70 Parks & Recreation – Neills Creek Park Restroom, Concession & Maintenance Building 72 Parks & Recreation – Northwest Harnett Park Development 73 Parks & Recreation -- Patriots Park Phase 3 74 Parks & Recreation – Shawtown Community Park Development 75 Public Library – Benhaven Branch Library 77 Social Services and Commons Area Roof Replacement 79 Tax Office – Billing & Collections Software Replacement 80 Solid Waste 82 Solid Waste – Northwest Convenience Center Relocation 83 Solid Waste – Wheeled Excavator Replacement 85 Future Projects 86 HCBOC 120522 Pg. 280 THIS PAGE WAS INTENTIONALLY LEFT BLANK HCBOC 120522 Pg. 281 Harnett County 2024-2030 Capital Improvements Program Introduction About the Capital Improvements Program (CIP) The CIP is a long-term plan for funding the county’s major capital needs. It shows how facilities, equipment, and other projects that cost $100,000 or more could be scheduled and funded over the next seven years, beginning in FY 2024. It is important to state upfront that this is a PLAN, not a BUDGET, since a budget controls the actual spending of allocated funds. While staff attempts to be as accurate as possible, it is difficult to estimate project costs exactly, particularly early in the planning process. Before funds can be spent, they must be budgeted through the operating budget or, in most cases, through a separately adopted project ordinance. The same is true for operating costs, particularly for new facilities. As facilities are being planned, staff attempts to identify operating costs, such as staffing and utilities. The cost of these items depends on final square footage and operational issues that may not be apparent until the facility is far along in planning. CIP Process The CIP is a plan which is updated annually and may be modified at any time to reflect changing conditions. A CIP is a systematic way of anticipating, planning, and budgeting for major projects. The adoption of a CIP can improve the credit worthiness (bond rating) of a jurisdiction. Timeline for adoption: • CIP requests originate at the department/agency level. Requests were submitted on or before September 23, 2022. Staff provided support to Harnett County Schools (HCS), which is still new to the county’s CIP process. Central Carolina Community College (CCCC) is currently going through a master plan update and did not submit any new CIP requests for FY 2024. • The Manager’s Office is responsible for reviewing new and existing requests and recommending a proposed CIP to the Board of Commissioners. The recommended CIP will be presented on November 7, 2022. During the November 15, 2022, work session, Commissioners will review the recommendation in detail and make changes. • Public comment is scheduled for November 21, 2022. • The final action is adoption of the CIP, which is tentatively scheduled for December 5, 2022. Overall Approach To help balance the operating budget in FY 2023, the annual contribution to general capital reserves was reduced to $0, and the approved projects were funded from capital reserves fund balance. Keep in mind that the Capital Improvement Program is just a plan. While a great deal of effort and analysis have gone into the development of the CIP, it will most likely change during the fiscal year. The CIP will continue to be reviewed throughout the year, and recommended plan changes will be presented to the Board of Commissioners for consideration. Board of Education The Board of Education has requested approximately $200 million (in today’s dollars) in new facility requests. The county currently does not have the resources to pay for these facilities, so these projects are shown as future projects in the CIP. In April 2022, as part of its FY 2023 budget request, the Board of Education presented a list of facility needs to the Board of Commissioners. The list and how the CIP addresses these needs are as follows (per the Board of Education document, costs shown below are estimates and do not include escalation or maintenance-type requests): Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 1 HCBOC 120522 Pg. 282 Category/Projects April 2022 Estimated Cost How CIP Addresses Current Projects Erwin Elementary School $31,400,000 Included as a funded project Northwest Harnett Elementary School $38,100,000 Included as a funded project Johnsonville Elementary School (Phase 1 - New Cafeteria, New Windows, Gym Renovation) $5,100,000 Included as a funded project Johnsonville Elementary School (Phase 2 - New Classroom Building) $10,022,432 Not submitted as CIP request; ESSER funded Overhills Elementary School Addition (300 seats with cafe expansion) $8,787,409 Not submitted as CIP request; ESSER funded Highland Elementary School Addition (300 seats with cafe expansion) $9,780,112 Not submitted as CIP request; ESSER funded North Harnett Primary Renovations $9,873,134 Not submitted as CIP request; ESSER funded Central Services/BOE (Facility Renovations) $2,572,029 Not submitted as CIP request; ESSER funded Gentry Educator Development Center (Entrance Renovations) $30,000 Not submitted as CIP request Tier 1 Projects (Immediate to 1 year) Harnett Early College @ Benhaven $100,000 Not submitted as CIP request New School Transportation Facility $6,000,000 Included as a future project New Custodial/Storage Facility $6,600,000 Included as a future project Flatwoods Middle School (1100 seats, land procured) $60,000,000 Included as a future project South Harnett/Lillington or Highland High School $90,000,000 Included as a future project Harnett Early College @ Dunn Relocation $100,000 Not submitted as CIP request Tier 2 Projects (2 to 3 years) Lafayette Elementary School Gym Renovations $1,000,000 Included as a future project Southwestern Harnett-area Elementary School $43,000,000 Not submitted as CIP request STAR Academy Renovations/Replacement $100,000 Not submitted as CIP request Buies Creek Elementary School Replacement $28,000,000 Included as a future project Tier 3 Projects (4 to 7 years) Northern Harnett-area Elementary School $43,000,000 Not submitted as CIP request North Harnett Primary Renovations TBD Not submitted as CIP request Triton High School Auxiliary Gym Addition TBD Not submitted as CIP request Tier 4 Projects (Beyond 7 years) Western Harnett-area Middle School $60,000,000 Not submitted as CIP request—beyond CIP timeframe Northwestern Harnett-area Middle School (land procured) $60,000,000 Not submitted as CIP request—beyond CIP timeframe HCHS/THS/WHHS Renovations TBD Not submitted as CIP request—beyond CIP timeframe Other School Renovations (school-by-school basis) TBD Not submitted as CIP request—beyond CIP timeframe Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 2 HCBOC 120522 Pg. 283 Project Evaluation and Prioritization Criteria Each new project is reviewed by the CIP Management Team, which consists of the County Manager, Assistant County Managers, Finance Officer, and Budget Director. Each project is evaluated based on the following criteria: safety, mandate, timing/linkages, economic impact, efficiencies, maintain current service levels, improve access of service/information, improve quality of service, add service, operating budget impact, consistency with strategic plan/community support/impact, and financing. Each project is scored and prioritized based on the following criteria: • Imperative (must do): correct danger to public health & safety, meet legal obligation, alleviate immediate service/facility deficiency, prevent irreparable damage (Score 3) • Essential (should do): rehabilitate/replace obsolete facility, stimulate economic growth, reduce future operating costs, leverage grants (Score 2) • Important (could do): provides new or expanded service, promotes intergovernmental cooperation, reduces energy use, enhances cultural or natural resources (Score 1) • Don’t do: not recommended at this time (Score 0) Recommended Changes Recommended changes to the 2024-2030 CIP include: • Harnett Regional Jetport (HRJ) -- Hangar Development: Construct three corporate box-style 65x60 square-foot hangars to provide adequate space to store larger aircrafts used by many businesses. The project is now recommended as a future project until the Jetport Master Plan is complete. • Establish a Capital Maintenance & Replacement Fund: Provide a reliable funding mechanism for Facilities to replace critical mechanical systems, HVAC systems, parking lots, and roofs before failure. The Harnett County Board of Commissioners established Fund 503, a capital reserve fund for Facilities, in FY 2022 [+500,000]. • Emergency Medical Services (EMS) -- Capital Reserve Appropriation: Establish an annual contribution to the Emergency Medical Services Capital Reserve Fund. Funds will be used for vehicle replacements, remounts, and other capital items such as cardiac monitors [+690,000]. • Harnett County Schools -- Camera Upgrades: Upgrade remaining security cameras at 13 schools to newer digital technology. The Harnett County Board of Commissioners approved this project in September 2022 [+415,209]. • Harnett County Schools -- Electronic Door Locks: Replace locks on 55 exterior doors at 17 schools with electronic door locks that can be controlled remotely. The Harnett County Board of Commissioners approved this project in September 2022 [+355,322]. • Information Technology -- Core Server Infrastructure Upgrade/Replacement: Replace existing, out-of-warranty core server infrastructure to enhance the future needs of on-premises server-based applications and to increase the performance of existing applications. The Harnett County Board of Commissioners approved this project in September 2022 [+789,433]. • Solid Waste -- Wheeled Excavator Replacement: Replace a 2012 CAT M315 excavator at the Dunn-Erwin Landfill. The project will be funded through capital reserves in FY 2023 [+365,761]. • Harnett Regional Jetport (HRJ) -- New Terminal Construction: Construct a 6,969-square-foot airport terminal at HRJ to create a “Gateway to Harnett,” improve jetport services, and provide office space for Economic Development. This project will be funded through State Capital Infrastructure Funds (SCIF) [+6,025,088]. • Parks & Recreation -- Anderson Creek Park Development Phase 2: Develop Phase 2 of Anderson Creek Park by constructing mountain biking trails. This project will be funded through State Capital Infrastructure Funds (SCIF) in FY 2024 [+214,674]. • Parks & Recreation -- Boone Trail Park Development Phase 1: Develop Phase 1 of the Boone Trail Park by stabilizing and rebuilding the entryway monument. This project will be funded through State Capital Infrastructure Funds (SCIF) in FY 2023 [+125,000]. • Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1: Develop and renovate Neills Creek Park. Develop a site master plan that will address improvements such as a new entrance from Hwy 210, a new parking lot, trails/sidewalks connecting amenities, restroom renovation, and field lighting. This project will be funded through capital reserves and grants [+1,299,400]. • Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building: Construct a new restroom, concession, and Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 3 HCBOC 120522 Pg. 284 maintenance storage building adjacent to the Neills Creek Park Middle School athletic fields and tennis courts to serve the school’s athletic teams and residents using the facility. This project will be funded with bond proceeds in FY 2023 [+444,225]. • Parks & Recreation -- Patriots Park Development Phase 3: Construct a new restroom facility. This project will be funded through State Capital Infrastructure Funds (SCIF) in FY 2024 [+201,880]. • Public Library -- Benhaven Branch Library: Utilize the former and newly renovated Benhaven Elementary School Media Center as a full- service public library and resource center for the community and early college students. The project will be funded through the General Fund fund balance and bond proceeds in FY 2024 [+406,728]. • Harnett County Sheriff -- Capital Reserve: Beginning in FY 2024, increase annual contribution to $650,000. Add Future Projects • Development Services -- Comprehensive Land Use Plan: Update the Comprehensive Land Use Plan that gives decision makers a roadmap for future growth in terms of transportation, affordable housing, land use, economic development, and infrastructure. • Health -- Mobile Medical Unit: Purchase a mobile medical unit for the Harnett County Health Department. • Harnett Regional Jetport (HRJ) -- Fuel Tank Replacement: Replace existing Avgas and JetA tanks to increase fuel capacity and provide a safer working environment for employees. • Public Library -- Radio Frequency Identification (RFID) Installation in Branches: Install and implement RFID technology and equipment at the Harnett County Public Library Branches to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. Remove Future Projects • Harnett County Schools -- Maintenance Projects: No future maintenance projects were requested for FY 2024-2030. The CIP includes both summaries of major projects, revenues and operating expenses and detailed descriptions of each project, including justifications, cost detail, funding sources, and impacts on the operating budget. Assumptions Generally, construction costs are inflated 6-10% per year. Staff also recommends a 5-10% contingency for most projects. Other project costs, such as equipment, and operating costs are usually inflated by a factor of 3% per year, unless there is good reason to use another inflationary factor (which will be noted). Operating costs are generally inflated 3% per year unless costs are fixed by contract. Debt Indicators As the list above demonstrates, there are significant future projects on the horizon, namely school facilities, the construction of a new animal shelter, and construction of a new housing unit at the county’s detention center, which is projected to need an addition around 2030. All these projects will require that the county issue debt in order to fund them. Harnett County already has a fairly high debt burden (figures below are from the NC Treasurer’s 2021 Analysis of Debt report): • The debt to appraised value ratio is 1.904%. The average ratio of counties 100,000 to 249,999 population is 1.154%. The highest ratio in the population group is 2.009%. • Harnett County’s debt per capita (what each resident would owe if the debt had to be repaid today) is $1,690. The average debt per capita for the population group is $1,273. The highest debt per capita in this group is $2,475. The county currently contributes $11 million from the general fund to fund existing and planned future debt. In addition, sales tax restricted for education is accumulated for debt. The county should be judicious about issuing new debt and work closely with Harnett County Schools to identify top priorities for funding. Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 4 HCBOC 120522 Pg. 285 Readers Guide Project Status Project Budget: The budget for the project as approved by project ordinance or as approved in the FY 2023-2029 CIP. Project Totals: Totals all expenditures and revenues, even those expended or received in previous years. Project Element: Expense Funding Source: Revenue Operating Effect: Impact on Operating Budget. Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 5 HCBOC 120522 Pg. 286 Action Summary Below is a summary of the status of projects in the CIP. Those that are shown as "approved" have already been approved by the Board of Commissioners, either in the FY 2023-2029 CIP or by separate action, and there is no substantial change in the project. New (project has not been in a previous CIP) • Capital Maintenance & Replacement Fund • Emergency Medical Services (EMS) -- Capital Reserve Appropriation • Harnett County Schools -- Camera Upgrades • Harnett County Schools -- Electronic Door Locks • Harnett Regional Jetport (HRJ) -- New Terminal Construction • Information Technology -- Core Server Infrastructure Upgrade/Replacement • Parks & Recreation -- Anderson Creek Park Development Phase 2 • Parks & Recreation -- Boone Trail Park Development Phase 1 • Parks & Recreation -- Cape Fear Shiner Park Development Phase 2 • Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 • Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building • Parks & Recreation -- Northwest Harnett Park Development • Parks & Recreation -- Patriots Park Development Phase 3 • Public Library -- Benhaven Branch Library • Solid Waste -- Wheeled Excavator Replacement Approved-No Contracts (part) (approved in a previous CIP; new phase of the project does not yet have contract executed, but the project may be in design) • Benhaven (former) School Renovation Approved-No Contracts (approved in a previous CIP; all or part of the main contract has not been executed, but the project may be in design) • Emergency (VIPER) Radios Replacement • Emergency Medical Services (EMS) -- Cardiac Monitors Replacement • Emergency Medical Services (EMS) -- Convalescent Transport Unit Replacements • Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts • Emergency Medical Services (EMS) -- Emergency Transport Unit Replacements • Harnett County Schools -- Maintenance Fund • Harnett County Sheriff -- Capital Reserve • Harnett County Sheriff -- Detention Center Video Surveillance System Upgrade Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 6 HCBOC 120522 Pg. 287 • Information Technology -- Fiber Extension • Parks & Recreation -- Capital Reserve Appropriations • Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation • Solid Waste -- Northwest Convenience Center Relocation Approved-Contracts Let (approved in a previous CIP; main contract has been executed and project is underway) • Broadband Expansion Initiative • Emergency Services -- Old Jail Demolition and Relocation of Building Systems • Harnett County Schools -- Johnsonville Elementary School Phase 1 Expansion & Renovation • Harnett County Schools -- New Northwest Harnett Elementary School • Harnett Regional Jetport (HRJ) -- Apron Expansion • Harnett Regional Jetport (HRJ) -- Master Plan Update • Parks & Recreation -- Benhaven Community Park Redevelopment • Parks & Recreation -- Shawtown Community Park Development • Tax Office -- Billing & Collections Software Replacement Completed • Central Carolina Community College (CCCC) -- Parking Lot Resurfacing • Fleet Management and Replacement System • Harnett County Schools -- Erwin Elementary School Replacement • Harnett County Sheriff -- Detention Center Security Intercom Replacement • Harnett County Sheriff -- In-Car Video Camera System • Harnett Regional Jetport (HRJ) -- Airfield Lighting Rehabilitation • Social Services and Commons Area Roof Replacement Future (projects on the horizon but not yet ready to be scheduled) • Animal Services -- Animal Shelter Replacement • Board of Elections -- Facility Replacement/Renovation • Central Carolina Community College (CCCC) -- Drainage System Repair • Courthouse Shell-Space Upfit • Development Services -- Comprehensive Land Use Plan Update • Fleet Maintenance Facility Improvement or Replacement • Harnett County Schools -- Buies Creek Elementary School Replacement • Harnett County Schools -- Custodial & Grounds Warehouse Replacement Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 7 HCBOC 120522 Pg. 288 • Harnett County Schools -- Flatwoods Middle School • Harnett County Schools -- Lafayette Elementary School Renovation • Harnett County Schools -- New South Harnett Lillington/Highland High School • Harnett County Schools -- Transportation Maintenance Facility Replacement • Harnett County Sheriff -- Detention Center Housing Unit Addition • Harnett County Sheriff -- Evidence Storage & Crime Scene Processing Bay • Harnett County Sheriff -- Generator Purchase and Installation • Harnett Regional Jetport (HRJ) -- Fuel Tank Replacement • Harnett Regional Jetport (HRJ) -- Hangar Development • Health -- Mobile Medical Unit • HVAC Control Upgrades and Standardization in Multiple Locations • Parks & Recreation -- Anderson Creek Park Development (Future Phases) • Parks & Recreation -- Boone Trail Park Development (Future Phases) • Parks & Recreation -- Neills Creek Park Roadway Construction • Public Library -- Mobile Outreach Vehicle • Public Library -- Radio Frequency Identification (RFID) Installation in Branches • Public Library -- Western Harnett Service Expansion Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 8 HCBOC 120522 Pg. 289 Total Cost of Each Project by Year Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Totals Year 6: FY 2029 Year 7: FY 2030 General Benhaven (former) School Renovation 2,493,459 0 0 0 0 0 0 2,493,45900 Broadband Expansion Initiative 3,985,000 2,375,000 0 0 0 0 0 6,360,00000 Capital Maintenance & Replacement Fund 0 0 500,000 500,000 500,000 500,000 250,000 2,750,000250,000 250,000 Central Carolina Community College (CCCC) -- Parking Lot Resurfacing 169,000 0 0 0 0 0 0 169,00000 Emergency (VIPER) Radios Replacement 0 6,003,877 0 0 0 0 0 6,003,87700 Emergency Medical Services (EMS) -- Capital Reserve Appropriation 0 0 690,000 690,000 690,000 690,000 450,000 4,110,000450,000 450,000 Emergency Medical Services (EMS) -- Cardiac Monitors Replacement 0 0 0 0 0 610,855 0 610,85500 Emergency Medical Services (EMS) -- Convalescent Transport Unit Replacements 223,854 83,939 114,330 117,760 121,293 124,931 128,679 1,183,842132,540 136,516 Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts 277,668 0 0 126,185 0 0 0 972,872280,938 288,081 Emergency Medical Services (EMS) -- Emergency Transport Unit Replacements 170,354 414,525 426,960 439,396 225,916 232,134 244,569 2,153,85400 Emergency Services -- Old Jail Demolition and Relocation of Building Systems 483,259 100,632 0 0 0 0 0 583,89100 Fleet Management and Replacement System 450,000 100,000 0 0 0 0 0 550,00000 Harnett County Schools -- Camera Upgrades 0 415,209 0 0 0 0 0 415,20900 Harnett County Schools -- Electronic Door Locks 0 355,332 0 0 0 0 0 355,33200 Harnett County Schools -- Erwin Elementary School Replacement 28,345,767 3,054,090 0 0 0 0 0 31,399,85700 Harnett County Schools -- Johnsonville Elementary School Phase 1 Expansion & Renovation 5,054,320 45,680 0 0 0 0 0 5,100,00000 Harnett County Schools -- Maintenance Fund 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,4151,400,000 1,400,000 Harnett County Schools -- New Northwest Harnett Elementary School 42,802,239 3,000,105 0 0 0 0 0 45,802,34400 Harnett County Sheriff -- Capital Reserve 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,591650,000 650,000 Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 9 HCBOC 120522 Pg. 290 Total Cost of Each Project by Year Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Totals Year 6: FY 2029 Year 7: FY 2030 Harnett County Sheriff -- Detention Center Security Intercom Replacement 133,560 0 0 0 0 0 0 133,56000 Harnett County Sheriff -- Detention Center Video Surveillance System Upgrade 113,641 216,153 0 0 0 0 0 329,79400 Harnett County Sheriff -- In-Car Video Camera System 266,888 0 0 0 0 0 0 266,88800 Harnett Regional Jetport (HRJ) -- Airfield Lighting Rehabilitation 1,472,720 0 0 0 0 0 0 1,472,72000 Harnett Regional Jetport (HRJ) -- Apron Expansion 326,687 4,805,798 0 0 0 0 0 5,132,48500 Harnett Regional Jetport (HRJ) -- Master Plan Update 281,976 132,381 0 0 0 0 0 414,35700 Harnett Regional Jetport (HRJ) -- New Terminal Construction 564,874 6,025,088 0 0 0 0 0 6,589,96200 Information Technology -- Core Server Infrastructure Upgrade/Replacement 0 789,433 0 0 0 0 0 789,43300 Information Technology -- Fiber Extension 0 230,750 0 0 0 0 0 230,75000 Parks & Recreation -- Anderson Creek Park Development Phase 2 0 0 214,674 0 0 0 0 214,67400 Parks & Recreation -- Benhaven Community Park Redevelopment 0 192,500 0 0 0 0 0 192,50000 Parks & Recreation -- Boone Trail Park Development Phase 1 0 125,000 0 0 0 0 0 125,00000 Parks & Recreation -- Cape Fear Shiner Park Development Phase 2 0 0 0 517,779 262,600 0 0 780,37900 Parks & Recreation -- Capital Reserve Appropriations 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,000200,000 200,000 Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000100,000 100,000 Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 0 60,000 0 480,800 758,600 0 0 1,299,40000 Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building 0 444,225 0 0 0 0 0 444,22500 Parks & Recreation -- Northwest Harnett Park Development 0 0 0 63,600 0 561,500 816,000 1,441,10000 Parks & Recreation -- Patriots Park Development Phase 3 0 0 201,880 0 0 0 0 201,88000 Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 10 HCBOC 120522 Pg. 291 Total Cost of Each Project by Year Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Totals Year 6: FY 2029 Year 7: FY 2030 Parks & Recreation -- Shawtown Community Park Development 38,661 178,839 0 0 0 0 0 217,50000 Public Library -- Benhaven Branch Library 0 0 406,728 0 0 0 0 406,72800 Social Services and Commons Area Roof Replacement 181,134 0 0 0 0 0 0 181,13400 Tax Office -- Billing & Collections Software Replacement 0 273,203 0 0 0 0 0 273,20300 93,522,067 31,471,759 4,904,572 5,285,520 4,908,409 5,069,420 4,239,248 156,339,070Total General 3,463,478 3,474,597 Solid Waste Solid Waste -- Northwest Convenience Center Relocation 513,581 0 0 0 0 0 0 513,58100 Solid Waste -- Wheeled Excavator Replacement 0 365,761 0 0 0 0 0 365,76100 513,581 365,761 0 0 0 0 0 879,342Total Solid Waste 0 0 Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 11 HCBOC 120522 Pg. 292 Funding Sources The table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Totals Year 6: FY 2029 Year 7: FY 2030 General Airport Capital Reserves 229,794 517,818 0 0 0 0 0 747,61200 ARP Fund 0 6,609,627 0 0 0 0 0 6,609,62700 Asset Forfeiture Funds 266,888 0 0 0 0 0 0 266,88800 Bond Premium 3,899,857 0 0 0 0 0 0 3,899,85700 Bond Proceeds 0 1,214,766 115,589 0 0 0 0 1,330,35500 Capital Reserves 2,422,827 1,773,835 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 13,996,6621,400,000 1,400,000 EMS Capital Reserves 671,876 498,464 541,290 683,341 347,209 967,920 373,248 4,921,423413,478 424,597 General Fund Fund Balance 2,000,000 0 281,139 230,800 508,600 311,500 566,000 3,898,03900 General Fund Operating Revenue 57,959 0 0 0 0 0 0 57,95900 General Obligation Bonds 68,863,269 3,099,770 0 0 0 0 0 71,963,03900 Grants, Gifts, Etc.9,392,964 15,445,554 10,000 250,000 250,000 250,000 250,000 25,848,51800 Information Technology Fund 0 789,433 0 0 0 0 0 789,43300 Lottery Proceeds 731,680 0 0 0 0 0 0 731,68000 Other 3,500 0 0 0 0 0 0 3,50000 Parks Capital Reserves 0 369,675 0 581,379 262,600 0 0 1,213,65400 SCIF Fund 38,661 186,664 416,554 0 0 0 0 641,87900 Sheriff's Capital Reserve 247,201 216,153 0 0 0 0 0 463,35400 Transfer from General Fund 4,695,591 750,000 2,140,000 2,140,000 2,140,000 2,140,000 1,650,000 18,955,5911,650,000 1,650,000 93,522,067 31,471,759 4,904,572 5,285,520 4,908,409 5,069,420 4,239,248 156,339,070Total General 3,463,478 3,474,597 Solid Waste Solid Waste Capital Reserve 513,581 365,761 0 0 0 0 0 879,34200 Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 12 HCBOC 120522 Pg. 293 Funding Sources The table below shows a summary of the funding sources for CIP projects by year. The major revenue sources are installment and other debt, capital reserves, and grants. Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Totals Year 6: FY 2029 Year 7: FY 2030 513,581 365,761 0 0 0 0 0 879,342Total Solid Waste 0 0 Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 13 HCBOC 120522 Pg. 294 Operating Budget Effects The table below shows the combined effect on the operating budget of the recommended projects for the next seven years. Operating effects include debt service, increased operating costs, decreased operating costs, additional revenues, and appropriation of revenue necessary to fund the project. Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Year 6: FY 2029 Year 7: FY 2030 General Debt Service 5,531,987 7,009,195 6,850,225 6,656,880 6,463,535 6,270,190 6,076,845 5,881,338 5,691,586 Decreased Costs -54,007 -225,982 -201,982 -208,450 -209,356 -224,202 -229,194 -236,235 -241,531 General Fund Operating Revenue 57,959 0 0 0 0 0 0 0 0 Increased Operating Costs 91,890 120,490 262,795 291,273 337,667 336,721 336,147 349,903 367,052 Transfer from General Fund 7,082,963 3,287,636 3,540,000 3,540,000 3,540,000 3,540,000 3,050,000 3,050,000 3,050,000 12,710,792 10,191,339 10,451,038 10,279,703 10,131,846 9,922,709 9,233,798Total General 9,045,006 8,867,107 Solid Waste Decreased Costs 0 0 -2,500 -2,500 -2,500 -2,500 -2,500 -2,500 0 Transfer from Solid Waste Fund 513,581 365,761 0 0 0 0 0 0 0 513,581 365,761 -2,500 -2,500 -2,500 -2,500 -2,500Total Solid Waste -2,500 0 Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 14 HCBOC 120522 Pg. 295 Completed Projects The following projects were completed as of June 30, 2022. Project Name Brief Description Final Project Budget Final Cost Completion Date Public Library--Radio Frequency Identification (RFID) Installation Install and implement RFID technology and equipment at the newly constructed Harnett County Public Library and Resource Center located at 455 McKinney Parkway, Lillington, to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. $153,853 $99,872 7/30/2021 Emergency Radio System – Northwest Harnett Radio Tower Phase 1 of the Cape Fear Shiner County Park, located at 350 Alexander Drive, Lillington will be completed in October 2020. Amenities include two multiuse fields, two baseball/softball fields, 3.5 miles of walking trails, canoe/kayak water access, river observation deck, and park infrastructure. $825,000 $788,057 7/30/2021 Harnett County Resource Center & Library and Department of Social Services (DSS) Addition Construct a 57,000-square-foot government resource center and library located at 455 McKinney Parkway, Lillington. The building will include space for a new Harnett County Public Library, 3,822 square feet of training space, Veterans Services, Administration, Finance, Legal, Human Resources, Parks and Recreation, and Board of Commissioner's meeting rooms. The project will also include a 10,000-square-foot addition to the existing social services building to house the child support enforcement division that is currently located in rental space in Erwin. This project also consists of major site work to include new access roads and parking areas. $26,620,843 $26,150,234 9/30/2021 Central Carolina Community College (CCCC) -- Parking Lot Resurfacing Resurface approximately 10,210 square yards of pavement in four parking areas located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington to ensure the pavement does not deteriorate past the point that resurfacing is no longer possible. $160,338 $169,000 3/30/2022 Social Services and Commons Area Roof Replacement Replace roof and repair the supporting structure for the Social Services and Commons buildings, located at 311 W Cornelius Harnett Boulevard, Lillington. $299,880 $181,134 4/30/2022 Harnett County Sheriff’s Detention Center Security Intercom Replacement Replace the intercom system at the Harnett County Detention Center, located at 175 Bain St, Lillington. $133,560 $133,560 5/30/2022 Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 15 HCBOC 120522 Pg. 296 General Fund Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 16 HCBOC 120522 Pg. 297 Benhaven (former) School Renovation Approved-No Contracts (part) Renovate the former Benhaven School campus, located at 2815 Olivia Road, Sanford, to allow for reuse by various county functions, an early college, and community partner organizations. First, focus on stabilizing the roofs and HVAC systems to maintain current facilities and prevent further deterioration following Harnett County Schools vacating the campus in preparation for renovation. Second, prepare site for use by early college, Harnett County Library, and Parks & Recreation by demolishing the cafeteria building and adding parking where the building once stood, and renovating the gymnasium and attached classrooms for use as an early college. Finally, in a future phase, for which funding has not been identified, develop a more detailed scope, and obtain cost estimates for the renovating of the remaining buildings on the campus. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 14,000 0 0 0 0 0 0 14,000000 Construction 2,257,173 0 0 0 0 0 0 2,257,1732,506,007 0 0 Engineering 71,100 0 0 0 0 0 0 71,10071,100 0 0 Furnishings & Equipment 150,386 0 0 0 0 0 0 150,386168,364 0 0 Permits 800 0 0 0 0 0 0 80080000 2,493,459 0 0 0 0 0 0 2,493,459Total Project Element 2,746,271 0 0 Funding Source Capital Reserves 139,520 0 0 0 0 0 0 139,520660,496 0 0 General Fund Operating Revenue 57,959 0 0 0 0 0 0 57,959000 General Obligation Bonds 2,295,980 0 0 0 0 0 0 2,295,9801,900,000 0 0 SCIF Fund 0 0 0 0 0 0 0 0185,775 0 0 2,493,459 0 0 0 0 0 0 2,493,459TotalFunding Source 2,746,271 0 0 Operating Effect Debt Service 466,099 146,395 141,755 137,115 132,475 127,835 123,195 1,507,1400117,968 114,303 General Fund Operating Revenue 57,959 0 0 0 0 0 0 57,959000 Increased Operating Costs 91,890 41,157 52,114 54,388 55,806 57,264 58,762 533,203060,301 61,521 Transfer from General Fund 78,433 0 0 0 0 0 0 78,433000 694,381 187,552 193,869 191,503 188,281 185,099 181,957 2,176,735TotalOperating Effect 0 178,269 175,824 Harnett County Schools opened the new Benhaven Elementary School in fall 2018, and the former school has been vacant since that time. During the move, the school system removed many of the window units which heated and cooled the buildings, leaving the buildings unconditioned. Parts were also removed from the boiler in the main school building, leaving that building without heat. Leaking roofs have caused water infiltration, another source of mold growth and building damage. The campus has become overgrown and has been vandalized. After negotiations with the Board of Education, the former school was turned over to the County on September 25, 2019. Another tract was conveyed in October, when it was discovered that it was not included in the original deed. Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 17 HCBOC 120522 Pg. 298 Benhaven (former) School Renovation Approved-No Contracts (part) The community has expressed interest in saving and repurposing the old school. County staff developed and presented a plan for a community center with dedicated space for Parks & Recreation and the Harnett County Public Library, along with satellite space for other County departments to provide services, and space that could be leased to partner organizations to provide additional services. Harnett County Schools has also expressed interest in locating an early college on the site. The County engaged Ellington Design Group in FY 2019 to evaluate the buildings on the site and determine the scope of work needed to bring the buildings up to code. A space program and feasibility study will need to be done to determine the full cost of the renovations. The former Benhaven School campus is in an advantageous location to provide additional county and other services to residents living in the unincorporated areas of western Harnett County. Residents in this part of the county have asked for more engagement from the county and members of the Benhaven Community have expressed an interest in seeing the former campus reused. The following buildings are available on the campus: Building 1: The main school building is 24,662 square feet and includes several offices near the entrance, along with several classrooms and a large auditorium. Potential uses for this space include occupation by County departments and partner organizations – both with permanent space for Parks & Recreation functions and a Public Library location, and space available for use by other County departments and partner organizations for service provision. Preserving the auditorium has been identified as a key concern, since this is one of the largest assembly spaces in the county. Building 2: The shop/media center building is 6,771 square feet. After the roof and conditioning issues are addressed, the building could be used for storage for Parks & Recreation equipment to maintain the campus or to serve as a base for maintenance of sites around this part of the county. A portion of this building could also be used as a meeting space or by a partner organization, however renovations are needed inside the building to remove shelves, replace the flooring, and repaint the walls. Building 3: The preschool building is 4,670 square feet. The County is currently exploring the possibility of splitting this building off from the rest of the campus and either selling it or donating it for use by another entity. The gymnasium building (square footage unknown). Harnett County Schools would like to establish another campus of Harnett Early College in the gymnasium and attached classrooms. The gym would be shared with Parks and Recreation for use outside school hours. Additionally, the site includes athletic fields, a playground, and open space, which Parks & Recreation would like to use. A related project to rehabilitate the campus grounds for recreational use is included in the CIP. Staff will need to evaluate condition and capacity of current septic system to determine whether existing capacity can accommodate planned uses. Over multiple phases, develop the site to preserve most of the existing buildings and renovate them for a community center, branch library, parks maintenance shop, early college, and other county and community uses. First, in FY 2020, 2021, and 2022 stabilize the buildings by conditioning them, repairing the shop roof, replacing the library roof, providing a lock system, and establishing a presence on the site. Second, in FY 2021 demolish the cafeteria to provide adequate space for parking. Third, in FY 2022 design and construct a new parking lot to add spaces and enhance access to the campus. Fourth, in the future, retain the services of an architect to provide a building program and cost estimate for work needed beyond the code updates specified by Ellington Design. Funds for the architect will need to be budgeted when the Board of Commissioners wants to move forward with the fourth phase. No funding is currently included for this future phase of the project. • Do nothing: If nothing is done, the buildings will continue to deteriorate, eventually to the point they cannot be used, or the cost of renovation will not be feasible. The site will become overgrown, and vandalism will likely continue, further damaging the buildings and creating a blighted area in the community. • Demolish all buildings. This option defeats the purpose of the County taking ownership of the site and does nothing to address the community’s interest in preserving and repurposing the buildings or departments’ interest in providing satellite offices. • Put the property up for sale. While this could generate revenue for the County and eliminate the costs associated with renovation, it will also not address the needs expressed by the community of providing additional services. The County will also lose control over the future use of the site. Recommended Solution Alternatives Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 18 HCBOC 120522 Pg. 299 Benhaven (former) School Renovation Approved-No Contracts (part) Construction of a new parking lot on the site was completed in early October 2022. Harnett County Schools has expressed plans to open an Early College in the gymnasium and attached classrooms in January 2023, and County staff are working to provide some county services on the campus upon completion of the parking lot. There will be an increased operating impact for the Parks and Recreation Department and Public Library, as well as possible increased operating costs for other departments that provide services on site. Additional operating costs for the campus will include electrical, fuel, water, and maintenance supplies. Some of these costs could be offset by leasing space on the property to community partners and other organizations, or by selling the preschool building. $1.9M in general obligation bond proceeds have been allocated for this project, but cost estimates have not been finalized for all the work. The debt service amount shown under operating impact is for the full $1.9M. Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 19 HCBOC 120522 Pg. 300 Broadband Expansion Initiative Approved-Contracts Let Recruit and partner with a qualified service provider to facilitate the development of cost-effective broadband in Harnett County, with a focus on the underserved and unserved areas. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 3,985,000 2,000,000 0 0 0 0 0 5,985,0003,985,000 0 0 Grant Match 0 375,000 0 0 0 0 0 375,000000 3,985,000 2,375,000 0 0 0 0 0 6,360,000Total Project Element 3,985,000 0 0 Funding Source ARP Fund 0 375,000 0 0 0 0 0 375,000000 General Fund Fund Balance 2,000,000 0 0 0 0 0 0 2,000,0002,000,000 0 0 Grants, Gifts, Etc.1,985,000 2,000,000 0 0 0 0 0 3,985,0001,985,000 0 0 3,985,000 2,375,000 0 0 0 0 0 6,360,000TotalFunding Source 3,985,000 0 0 Broadband is not available to all county residents. With the coronavirus pandemic and greater use of Internet for school and work, now more than ever, our residents and businesses rely on adequate broadband. The incumbent providers serve 70 to 80% of the County, but some Internet service is barely usable at 1- 5mbs. The federal guidelines state that 25mbs is the base standard to be considered high-speed broadband. Existing service providers have not expanded broadband access to all rural areas. The county needs a service provider to expand and provide broadband access in unserved and underserved areas. Since lack of broadband infrastructure is a significant barrier to economic growth, broadband initiative has been the Harnett Board of Commissioner’s top legislative priority since 2014. In November 2018, Harnett County launched a broadband survey that encouraged residents to provide feedback on their current broadband capabilities. The county partnered with ECC Technologies, Inc. to conduct the online broadband assessment survey to determine the residences and businesses within the county who continue to struggle with limited access to Internet services, with a particular focus on broadband availability. Harnett County worked with local libraries and the county school district to ask residents and businesses to participate in this broadband assessment. This assessment was created to verify availability of current broadband services in the county, to identify actual speeds available through the speed test, and collect information on demand for services from residents and businesses across these counties. Over 1,600 responses were received during the survey period with roughly 90% of responses marked as “complete” by the surveying tool. Only 10% were marked “partial,” indicating the respondent abandoned the survey at some point. The survey indicated there is a clear and present need not only for access to true broadband service but for provider choice that shows how critical it is to find a solution that benefits as many residents as possible. While 85% of residential respondents stated they have Internet access at their home, only 32% are able to purchase the speed of service that they need. The primary reasons for respondents without Internet to lack Harnett County Broadband Assessment service is that it is simply unavailable (62%), with service being too expensive the second most common reason for having no home Internet (22%). Eighty-three percent of residential respondents without home Internet would sign up immediately if service were available, while only 2% said they would not sign up for Internet service, and 62% percent of homes without Internet have someone in their household who has difficulty completing homework. With North Carolina’s requirement for digital textbooks and assignments, this presents a significant problem to Harnett County residents who either have no access to Internet services in their homes or who are unable to purchase the speeds they need. The Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 20 HCBOC 120522 Pg. 301 Broadband Expansion Initiative Approved-Contracts Let data suggests that there are areas within the county which do not have access to sufficient broadband speeds and other areas of the county which have sufficient speed but no viable competitive option. Recruit and partner with a nonincumbent company to offer broadband service. • Do nothing. Over the past decade, our residents have asked the county for help in expanding broadband access. Incumbent providers have been reluctant to expand access beyond financially feasible areas • Release an RFP to invite Internet Service Providers to expand service in Harnett County. Current providers are encouraged to consider this request, as well as new providers. It is anticipated that both fiber‐based and fixed wireless‐based solutions will be presented in the RFP responses and both will be considered. • Work directly with incumbent providers to expand their service. The county has attempted to do this over the last decade, but the conversations have not resulted in significant expansion of broadband access. As of September 2022, the Lillington Tower and Oak Ridge Tower have been turned up and are functioning. Camp Agape is now receiving broadband service from CloudWyze through the Oak Ridge Tower location. The first wireless and fiber customers are expected to receive service from these towers by the end of October 2022. The Buies Creek and Angier Towers are expected to be turned up and functioning by the end of December 2022. With the completion of these two towers, Phase 1 of the fixed wireless project will be complete. Cloudwyze was awarded the 2022 GREAT Grant for Harnett County. Cloudwyze applied for an $8 million grant which would provide broadband service to over 2,700 locations. The State Broadband Office is expected to release the final awarded amount and the eligible locations by the end of October 2022. The State is also offering another grant opportunity through the CAB program. More information and timelines are forthcoming. The statement-of-work for Phase 2 of the fixed wireless project has been requested from Cloudwyze. Harnett County has allocated $2 million from American Rescue Plan (ARP) funds to continue with the next phase of fixed wireless project. There is no impact to the operating budget. The County is funding grant awardees to bring broadband service to Harnett County. Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 21 HCBOC 120522 Pg. 302 Capital Maintenance & Replacement Fund New Provide a reliable funding mechanism for Facilities to replace critical mechanical systems, HVAC systems, parking lots, and roofs before failure. Funding in FY 2024 would address replacing the roof at the Courthouse, paving of the Government Complex parking lot, and resealing eight county offices’ parking lots. Future funding would address a prioritized list of needs identified by the Facilities maintenance staff. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Transfer to Facilities Capital Reserve 0 0 500,000 500,000 500,000 500,000 250,000 2,750,0000250,000 250,000 0 0 500,000 500,000 500,000 500,000 250,000 2,750,000Total Project Element 0 250,000 250,000 Funding Source Transfer from General Fund 0 0 500,000 500,000 500,000 500,000 250,000 2,750,0000250,000 250,000 0 0 500,000 500,000 500,000 500,000 250,000 2,750,000TotalFunding Source 0 250,000 250,000 Operating Effect Transfer from General Fund 0 0 500,000 500,000 500,000 500,000 250,000 2,750,0000250,000 250,000 0 0 500,000 500,000 500,000 500,000 250,000 2,750,000TotalOperating Effect 0 250,000 250,000 Harnett County has substantial capital maintenance and replacement needs. Failure of these systems mean county offices would be without heat or air conditioning or could incur substantial repair costs in the case of roof failure. Many of these systems are beyond their useful lives. The county maintenance staff has inventoried these needs, prioritized them, and identified when they need to be replaced over the seven-year CIP. Cost estimates have been obtained for FY 2024. The parking lot at the Government Complex is almost 30 years old and has many cracks. The parking lot will be repaved in FY 2024. The roof at the Courthouse is over 25 years old and has several leaks. The roof will be replaced in FY 2024. The county has eight parking lots that are in fair condition. The following parking lots will be resealed in FY 2024: Courthouse, Development Services/IT, Facilities, Harnett Area Rural Transit System (HARTS), Harnett Regional Water, Emergency Services, Agriculture Center, and Sheriff’s Office. The third option is recommended. This approach sets the yearly amount equal to $500,000 for four fiscal years and then $250,000 for each fiscal year afterwards. If this level of funding is maintained, eventually the county could reach the point of being pro-active in replacing systems at the end of their useful lives or systems could be replaced for greater energy efficiency or maintenance savings. • Do nothing. Replace systems and equipment when they fail. Maintaining outdated systems can be costly and they may not be as energy efficient as newer systems. • Fund systems each year as needed. The downside to this approach is the county cannot plan the funding long-term and the county does not have a way to plan beyond the replacement of systems in imminent failure. • Provide an ongoing funding source for a set amount every year, but require updated cost estimates each year for the projects requested for funding in the upcoming year. Allow flexibility with the funding so that if a mechanical system or roof fails and it is not on that year’s list, funds can be redirected to address that need. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 22 HCBOC 120522 Pg. 303 Capital Maintenance & Replacement Fund New Facilities maintenance staff has inventoried mechanical systems, HVAC systems, parking lots and roofs and identified replacement priorities over the next seven years. Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 23 HCBOC 120522 Pg. 304 Central Carolina Community College (CCCC) -- Parking Lot Resurfacing Completed Resurface approximately 10,210 square yards of pavement in four parking areas located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington to ensure the pavement does not deteriorate past the point that resurfacing is no longer possible. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 169,000 0 0 0 0 0 0 169,000145,762 0 0 Contingency 0 0 0 0 0 0 0 014,576 0 0 169,000 0 0 0 0 0 0 169,000Total Project Element 160,338 0 0 Funding Source Capital Reserves 169,000 0 0 0 0 0 0 169,000160,338 0 0 169,000 0 0 0 0 0 0 169,000TotalFunding Source 160,338 0 0 Operating Effect Transfer from General Fund 169,000 0 0 0 0 0 0 169,000000 169,000 0 0 0 0 0 0 169,000TotalOperating Effect 0 0 0 Before 2019, all of the pavement at the main CCCC campus was original and had never been resurfaced. In 2019, CCCC bid a project to resurface circulation roads and parking areas and make ADA sidewalk improvements. Because bids came in higher than budget, CCCC was not able to complete the entire project and only higher priority areas, such as the main entrance drive, were resurfaced. The areas that were not resurfaced are beginning to fail. The gravel underneath the pavement is starting to show and the lots are holding water and have potholes. If resurfacing is not completed before the pavement fails, the college could be looking at replacement of the pavement, a much more expensive project than resurfacing. Complete the resurfacing of pavement before it fails. The project began in January 2022 but was put on hold for a few weeks due to Covid. The project was completed in March 2022. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 24 HCBOC 120522 Pg. 305 Emergency (VIPER) Radios Replacement Approved-No Contracts Replace 521 mobile and 517 portable VIPER radios for Harnett County Emergency Services, Fire Departments, Sheriff’s Office, Harnett Area Rural Transportation System (HARTS), and Harnett Regional Water (HRW) before July 1, 2025, when the state will require the existing radios be upgraded. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 6,003,877 0 0 0 0 0 6,003,8776,003,877 0 0 0 6,003,877 0 0 0 0 0 6,003,877Total Project Element 6,003,877 0 0 Funding Source ARP Fund 0 6,003,877 0 0 0 0 0 6,003,8776,003,877 0 0 0 6,003,877 0 0 0 0 0 6,003,877TotalFunding Source 6,003,877 0 0 Harnett County invested in the VIPER emergency radio system in 2013 and purchased radios for all emergency responders, including fire departments and towns. The radios will be at the end of their useful life in 2025. Motorola has stated it will end support of the radios in 2023, meaning that radios will be repaired only as long as replacement parts can be found. In the meantime, the county was just notified that the state is requiring that all radios on the VIPER network be upgraded by July 1, 2025 to receive time division multiple access (TDMA) programming. TDMA essentially divides each channel on the VIPER system into two separate talk paths and reduces the number of new frequencies that will be needed in the future. None of the radios originally purchased in 2013 comply with this requirement. A few radios have been purchased recently that meet this requirement. The state upgrade is dependent on the General Assembly appropriating funds for the Highway Patrol to upgrade its radios. Fund the replacement of all VIPER radios for Harnett County Emergency Services, Fire Departments, Sheriff’s Office, HARTS and HRW. This includes 44 mobile and 84 portables for Emergency Services, 228 mobile and 231 portable radios for Fire Departments, 218 mobile and 190 portable radios for the Sheriff’s Office, 27 mobile and 6 portable radios for HARTS, and 10 portable radios for HRW. • Upgrade the radios to be TDMA compliant and postpone replacement of radios to a later date. This option requires the county to spend funds to upgrade radios that will essentially be at the end of their useful life and will need replacement soon after the upgrade. • Replace county-owned radios ahead of the July 1, 2025, deadline. This option ensures the county maintains reliable equipment that is supported and complies with the state’s deadline for compatibility with TDMA programming. It avoids the additional cost of upgrading the radios. Finally, if outside agencies are notified of the county’s intent to purchase replacement radios in this timeframe, those agencies could partner with the county in obtaining the best pricing. In July 2022, the Board of Commissioners approved the replacement of all VIPER radios and allocated a portion of the American Rescue Plan funds to cover the cost the project. All radios have been delivered, but chargers and batteries have not yet arrived. Radios will be programmed in October 2022. Radio installation will begin once programming is complete. This project is anticipated to be complete in February 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 25 HCBOC 120522 Pg. 306 Emergency (VIPER) Radios Replacement Approved-No Contracts There is no impact to the operating budget. Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 26 HCBOC 120522 Pg. 307 Emergency Medical Services (EMS) -- Capital Reserve Appropriation New Establish an annual contribution to the Emergency Medical Services Capital Reserve Fund. Contribute $690,000 to the capital reserve fund for four fiscal years. Beginning in FY 2028, decrease the annual contribution to $450,000. Funds will be used for vehicle replacements, remounts, and other capital items such as cardiac monitors. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Transfer to EMS Capital Reserve 0 0 690,000 690,000 690,000 690,000 450,000 4,110,0000450,000 450,000 0 0 690,000 690,000 690,000 690,000 450,000 4,110,000Total Project Element 0 450,000 450,000 Funding Source Transfer from General Fund 0 0 690,000 690,000 690,000 690,000 450,000 4,110,0000450,000 450,000 0 0 690,000 690,000 690,000 690,000 450,000 4,110,000TotalFunding Source 0 450,000 450,000 Operating Effect Transfer from General Fund 0 0 690,000 690,000 690,000 690,000 450,000 4,110,0000450,000 450,000 0 0 690,000 690,000 690,000 690,000 450,000 4,110,000TotalOperating Effect 0 450,000 450,000 Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 27 HCBOC 120522 Pg. 308 Emergency Medical Services (EMS) -- Cardiac Monitors Replacement Approved-No Contracts Replace all EMS cardiac monitors in FY 2027 to ensure this critical equipment continues to function at an optimal level. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 0 0 0 0 610,855 0 610,855610,855 0 0 0 0 0 0 0 610,855 0 610,855Total Project Element 610,855 0 0 Funding Source EMS Capital Reserves 0 0 0 0 0 610,855 0 610,855610,855 0 0 0 0 0 0 0 610,855 0 610,855TotalFunding Source 610,855 0 0 Operating Effect Decreased Costs 0 0 0 0 0 -10,000 -10,000 -40,0000-10,000 -10,000 0 0 0 0 0 -10,000 -10,000 -40,000TotalOperating Effect 0 -10,000 -10,000 Cardiac monitors have a typical useful life of 10 years due to wear and tear. Additionally, as new monitors are manufactured and the software is upgraded, the old monitors are not able to be upgraded. Due to the extensive training required to properly operate each brand/model of cardiac monitor, it is neither efficient nor safe to have multiple brand/models in the field at once. This can lead to staff confusion during emergency calls and endanger patients. Replace all cardiac monitors at the end of their useful life in FY 2027. • Do nothing. This will lead to increased repair and maintenance costs if the units can be repaired. Once the manufacturer will no longer repair the units, they will become obsolete. In addition to be critical for patient care, these monitors are required for certification by the NC Office of Emergency Medical Services (NCOEMS). • Replace all Harnett County EMS monitors at the end of their useful life but before they become obsolete. This ensures our system has the newest equipment available and can continue to provide the best care to the residents of Harnett County and follow NCOEMS certification guidelines. • Replace some but not all cardiac monitors. This will lead to two different models in the field at once. This could lead to staff confusion and errors in care. The cardiac monitor replacements will reduce maintenance costs on existing equipment. Define Problem Recommended Solution Alternatives Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 28 HCBOC 120522 Pg. 309 Emergency Medical Services (EMS) -- Convalescent Transport Unit Replacements Approved-No Contracts Replace one convalescent transport unit per year beginning in FY 2023 in accordance with the EMS Vehicle Replacement and Rotation Policy. These replacements will ensure the three units do not exceed safe mileage thresholds. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Vehicles 223,854 83,939 114,330 117,760 121,293 124,931 128,679 1,183,842792,959 132,540 136,516 223,854 83,939 114,330 117,760 121,293 124,931 128,679 1,183,842Total Project Element 792,959 132,540 136,516 Funding Source EMS Capital Reserves 223,854 83,939 114,330 117,760 121,293 124,931 128,679 1,183,842792,959 132,540 136,516 223,854 83,939 114,330 117,760 121,293 124,931 128,679 1,183,842TotalFunding Source 792,959 132,540 136,516 Operating Effect Decreased Costs -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -417,663-371,256 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -46,407 -417,663TotalOperating Effect -371,256 -46,407 -46,407 With the conversion of our non-emergency convalescent fleet from ambulances to transit-style vans, it will be necessary to replace these units every three years based on our Harnett County EMS Vehicle Replacement and Rotation Policy. These units average 87,000 miles per year and are in service 24 hours a day, seven days a week, limiting the useful life to three years. Beyond that, the vehicles may be unsafe to operate and will incur much greater maintenance costs. Vehicle breakdowns endanger patient safety and pull staff from emergency calls. Harnett County will save approximately $260,000 per replacement van over a 15-year period. This includes capital costs, trade ins, and fuel. To ensure the safety of patients and employees while responding to calls, it is recommended to replace one unit per year beginning in FY 2023 per the EMS Vehicle Replacement and Rotation Policy. With three units on a three-year schedule, we will predictably replace one unit per year, easing budgetary needs. •Do nothing. Maintenance costs will continue to increase until the units eventually become unsafe and inoperable. This leads to taking units out of service, meaning our service to the citizens of Harnett County is cut as we are unable to handle the call volume. This also leads to a reduction in non-emergency transportation revenue. •Replace units on an extended schedule. If vehicles are driven beyond their useful life, maintenance costs will increase, and service disruption becomes more likely. In addition, budgeting for replacements becomes more challenging, as the possibility for replacing multiple units within a fiscal year increase. This is an ongoing project that carries forward each year based on the EMS Vehicle Replacement and Rotation Policy. The van replacements save on the number of remounts needed to be done. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 29 HCBOC 120522 Pg. 310 Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts Approved-No Contracts Remount transport units in accordance with the EMS Vehicle Replacement Policy to extend the useful life of the vehicles. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Contingency 9,170 0 0 5,842 0 0 0 41,35523,473 13,006 13,337 Vehicles 268,498 0 0 120,343 0 0 0 931,517563,123 267,932 274,744 277,668 0 0 126,185 0 0 0 972,872Total Project Element 586,596 280,938 288,081 Funding Source EMS Capital Reserves 277,668 0 0 126,185 0 0 0 972,872586,596 280,938 288,081 277,668 0 0 126,185 0 0 0 972,872TotalFunding Source 586,596 280,938 288,081 Operating Effect Decreased Costs -5,700 0 0 -1,900 0 0 0 -15,200-11,400 -3,800 -3,800 -5,700 0 0 -1,900 0 0 0 -15,200TotalOperating Effect -11,400 -3,800 -3,800 The EMS Vehicle Replacement Policy recommends remounting (replacing the patient care “box”) the ambulance approximately every seven years based on mileage and maintenance. Completely replacing an ambulance is costly at nearly $197,000 in today’s dollars. Remounting the ambulances includes replacing the vehicle chassis and renovating the “box” with new floors, cabinets, and all other furnishings. Remounting is approximately $115,000 less than replacing a vehicle. Having safe, reliable vehicles is critical to Harnett County EMS operations. Remounting vehicles provides a more cost-effective way to accomplish this. Remount one vehicle in FY 2025, two vehicles in FY 2029, and two in FY 30. Continue to remount vehicles in accordance with the EMS Vehicle Replacement Policy. This option provides the most cost-effective strategy for ensuring safe, reliable emergency vehicles. •Do nothing. Failure to replace vehicles eventually results in unsafe vehicles running emergency calls, which impacts patient care and county liability. •Replace vehicles instead of remounting them. This is a more costly option that does not take full advantage of the useful life of ambulances. •Remount vehicles in accordance with the vehicle replacement policy. This option provides the most cost-effective strategy for ensuring safe, reliable emergency vehicles. This is an ongoing project that carries forward each year based on the current needs of the EMS fleet and the EMS Vehicle Replacement and Rotation Policy. With the approval of the transit-style vans for non-emergency use, the number of needed remounts has been reduced. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 30 HCBOC 120522 Pg. 311 Emergency Medical Services (EMS) -- Emergency Transport Unit Remounts Approved-No Contracts There is no operating impact for this project. Remounted vehicles replace existing fleet vehicles. Fuel, oil changes, and other maintenance costs will continue for the vehicle with the new remount. Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 31 HCBOC 120522 Pg. 312 Emergency Medical Services (EMS) -- Emergency Transport Unit Replacements Approved-No Contracts Replace emergency transport units in accordance with the Emergency Medical Services Vehicle Replacement Policy. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Vehicles 170,354 414,525 426,960 439,396 225,916 232,134 244,569 2,153,8541,841,524 0 0 170,354 414,525 426,960 439,396 225,916 232,134 244,569 2,153,854Total Project Element 1,841,524 0 0 Funding Source EMS Capital Reserves 170,354 414,525 426,960 439,396 225,916 232,134 244,569 2,153,8541,841,524 0 0 170,354 414,525 426,960 439,396 225,916 232,134 244,569 2,153,854TotalFunding Source 1,841,524 0 0 Operating Effect Decreased Costs -1,900 -3,800 -3,800 -3,800 -1,900 -1,900 -1,900 -19,000-19,000 0 0 -1,900 -3,800 -3,800 -3,800 -1,900 -1,900 -1,900 -19,000TotalOperating Effect -19,000 0 0 The 24/7 nature of EMS means ambulances driven non-stop, putting miles, wear, and tear on the units. To maintain a high level of service, Harnett County EMS follows the Emergency Medical Services Vehicle Replacement Policy. This policy states that ambulances will be remounted twice throughout their useful life, having to be completely replaced after that, with almost 700,000 miles on the box of the unit. Having safe reliable vehicles is critical to EMS’s operations. Replace two units in FY 2023, two in FY 2024, two in FY 2025, one in FY 2026, one in FY 2027, and one in FY 2028 in accordance with the Vehicle Replacement Policy. The next vehicle replacement is not scheduled until FY 2031. •Do nothing. The chassis and box will eventually reach such high mileage, wear, and tear that the maintenance costs will be astronomical until they are eventually inoperable. This, in turn, takes a necessary EMS unit off the road, limiting the service we offer to the citizens of Harnett County. •Replace vehicles in accordance with the Vehicle Replacement Policy. This is an ongoing project that carries forward each year based on the current needs of the EMS fleet and the EMS Vehicle Replacment and Rotation Policy. There is no operating impact for this project since the purchased unit replaces an existing unit of the fleet. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 32 HCBOC 120522 Pg. 313 Emergency Services -- Old Jail Demolition and Relocation of Building Systems Approved-Contracts Let Relocate utilities and building systems routed through the old jail, located at 1005 Edward Brothers Drive, Lillington, and demolish the 18,000-square-foot old jail structure to provide a healthy working environment for Harnett County Emergency Services, NC Highway Patrol and NC Department of Motor Vehicles (DMV). Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 448,559 75,366 0 0 0 0 0 523,925427,728 0 0 Contingency 0 23,166 0 0 0 0 0 23,16646,263 0 0 Design, Engineering & Construction Ad 34,700 2,100 0 0 0 0 0 36,80034,900 0 0 483,259 100,632 0 0 0 0 0 583,891Total Project Element 508,891 0 0 Funding Source Capital Reserves 483,259 100,632 0 0 0 0 0 583,891508,891 0 0 483,259 100,632 0 0 0 0 0 583,891TotalFunding Source 508,891 0 0 Operating Effect Transfer from General Fund 508,891 75,000 0 0 0 0 0 583,891000 508,891 75,000 0 0 0 0 0 583,891TotalOperating Effect 0 0 0 The old jail, located at 1005 Edward Brothers Drive, Lillington, was vacated in 2009. In spite of several attempts to repurpose the building, its construction has made other uses too difficult and expensive to realize. In the meantime, the roof and HVAC systems have deteriorated, leading to water infiltration and mold growth. The old jail shares electrical, mechanical and plumbing systems with Emergency Services, Highway Patrol and DMV. Emergency Services is directly connected to the old jail. Mold is evident on the walls in Emergency Services, though the air quality has not been tested. In order to separate these offices from the old jail, all systems will stay in the current mechanical room. The Facilities Department is proposing to demolish the old jail building. The county has a quote from the Wooten Company on a scope and cost estimate. Because of the immediate need to address indoor air quality concerns, the project will likely be scheduled in the upcoming operating budget when a cost estimate is in hand. Do nothing. If nothing is done, the old jail will continue to deteriorate, causing more problems with the indoor air quality of Emergency Services, Highway Patrol and DMV. •Repair the old jail’s roof and HVAC, abate the mold, and repurpose the space for another county function. This option has not seriously been explored. Because of the nature of the old jail’s construction, other uses are probably limited to storage. Renovation, repair, and mold abatement would be expensive. The County reissued an RFP for this project in October 2021 and the Board of Commissioners awarded the project to Spruill Construction of Bunnlevel on November 15, 2021. A Notice to Proceed was issued on January 10, 2022, and final completion was anticipated in July 2022. Due to an unforeseen electrical situation, the project is now expected to be complete in December 2022. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 33 HCBOC 120522 Pg. 314 Fleet Management and Replacement System Completed Continue a program to replace non-emergency county vehicles in a standardized way that minimizes maintenance costs and maximizes revenue by selling vehicles at the end of the powertrain warranty period (typically, five years and 60,000 miles). Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Transfer to Fleet Fund 450,000 100,000 0 0 0 0 0 550,0001,000,000 0 0 450,000 100,000 0 0 0 0 0 550,000Total Project Element 1,000,000 0 0 Funding Source Transfer from General Fund 450,000 100,000 0 0 0 0 0 550,0001,000,000 0 0 450,000 100,000 0 0 0 0 0 550,000TotalFunding Source 1,000,000 0 0 Operating Effect Transfer from General Fund 450,000 100,000 0 0 0 0 0 550,000000 450,000 100,000 0 0 0 0 0 550,000TotalOperating Effect 0 0 0 During the recession, the county postponed vehicle purchases except in cases of emergency. Five years ago, before beginning a systematic program to replace its aging fleet, the county owned 53 non- emergency vehicles. The average model of the fleet was 2008 and the average mileage was 114,815. Vehicles were sold traditionally at auction at the end of their useful life and brought in an average of only $2,385. The county had no vehicle standards, so departments were free to purchase any vehicle type within budget without regard for fuel efficiency and the capability of the county garage to service the vehicles. A fleet analysis study was conducted during FY 2021 and determined we can reduce the General Fund contribution to $100,000.00 for each of the next two fiscal years and still maintain a targeted fund balance of around $500,000.00. The budget consultant developed a financial model for the fleet replacement program. The county should continue an annual contribution of $100,000 for the next two years. • Do nothing. Failure to replace the fleet will eventually mean more vehicles out of service, staff down-time and impact on customer service. Vehicles will continue to accumulate mileage and will be sold when they essentially have no value. Vehicle replacement decisions will continue to be made ad hoc without regard for fuel efficiency and service capabilities. • Contract for a vehicle leasing program. The county was approached by a company that offers a leasing solution. For a set amount each year, new vehicles will be provided and replaced while the vehicles still have value. While providing a newer fleet of vehicles, the leasing program was very costly and the staff attorney had concerns about how the lease was proposed. • Adopt a “self-leasing” strategy to centralize management of fleet purchases and base replacement decisions on a rational, point-based system. Standardize the types of vehicles being bought so that the garage staff can improve proficiency and achieve economies of scale in purchasing parts. Consider fuel efficiency as a factor in deciding which new vehicles to buy. Lease these new vehicles back to departments at a standard lease rate and use this revenue to sustain the program long term. Aggressively market and sell vehicles before they have exhausted their useful life to maximize resale value. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 34 HCBOC 120522 Pg. 315 Fleet Management and Replacement System Completed The County is in Year 5 of a self-leasing program. Using a point-based system to decide on the priority of replacements, the County has purchased 30 vehicles and is leasing them back to departments at a total lease rate of approximately $120,000 per year. Efforts to sell vehicles have improved by advertising on GovDeals, which has generated several thousand bids on county vehicles. To set up the program, $200,000 was set aside annually for vehicle purchases. Based on the FY 2021 Fleet Analysis, the last annual contribution of $100,000 was in FY 2023. There is no impact to the operating budget in FY 2024. The Fleet Management and Replacement System is now self-sustaining. Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 35 HCBOC 120522 Pg. 316 Harnett County Schools -- Camera Upgrades New Upgrade remaining security cameras at 13 schools to newer digital technology. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 415,209 0 0 0 0 0 415,209415,209 0 0 0 415,209 0 0 0 0 0 415,209Total Project Element 415,209 0 0 Funding Source Bond Proceeds 0 415,209 0 0 0 0 0 415,209415,209 0 0 0 415,209 0 0 0 0 0 415,209TotalFunding Source 415,209 0 0 Harnett County Schools applied for and received grant funding to upgrade interior and exterior security cameras at 15 schools. The Capital Improvement Plan (CIP) would complete upgrades at the remaining 13 schools. Due to the discontinuation of Windows Internet Explorer (IE) in June 2022, existing cameras at these 13 locations are obsolete. With the loss of IE, the current Panasonic cameras can no longer be accessed for troubleshooting, configuration, and security updates. Additionally, videos of incidents are not reliable with the existing Panasonic technology because of low resolution and quality. Replace current cameras with new digital technology. By replacing the Panasonic cameras with AXIS cameras, footage can be viewed from any browser and allows for zooming in and out features. The resolution and quality of videos will be significantly improved. Using general obligation bond proceeds, 475 interior and exterior cameras are being upgraded at 13 schools. The expected completion date is December 2023. Supply chain delays could extend the project completion date. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 36 HCBOC 120522 Pg. 317 Harnett County Schools -- Electronic Door Locks New Replace locks on 55 exterior doors at 17 schools with electronic door locks that can be controlled remotely. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 355,332 0 0 0 0 0 355,332355,332 0 0 0 355,332 0 0 0 0 0 355,332Total Project Element 355,332 0 0 Funding Source Bond Proceeds 0 355,332 0 0 0 0 0 355,332355,332 0 0 0 355,332 0 0 0 0 0 355,332TotalFunding Source 355,332 0 0 Modern technology allows electronic locking systems that can be controlled remotely and provide a record of everyone entering the building. Security protocols call for doors to be locked in emergency situations. The ability to lock the doors remotely improves security. The project would allow HCS to place electronic door locks on the remaining doors in the district that need them. All schools currently have remote door locks at the main entrances, but these funds would complete the project. Replace locks on exterior doors. Using bond proceeds from the 2021 General Obligation Bond, the exterior doors are currently being replaced at 17 schools. The project is expected to be completed by May 2023. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 37 HCBOC 120522 Pg. 318 Harnett County Schools -- Erwin Elementary School Replacement Completed On the existing site, located at 405 Denim Drive, Erwin, demolish the 74,147-square-foot building, replace it with a 102,500-square-foot school and combine the student populations of Erwin and Gentry elementary schools. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 1,255,539 10,000 0 0 0 0 0 1,265,5391,265,539 0 0 Asbestos Abatement 141,350 0 0 0 0 0 0 141,350000 Asbestos Testing 54,150 9,725 0 0 0 0 0 63,875000 Construction 24,854,115 577,816 0 0 0 0 0 25,431,93126,257,799 0 0 Contingency 0 2,049,832 0 0 0 0 0 2,049,8322,090,201 0 0 Demolition 434,421 0 0 0 0 0 0 434,421000 Engineering 0 0 0 0 0 0 0 063,875 0 0 Financing Costs 206,275 4,718 0 0 0 0 0 210,993210,993 0 0 Fuel Tank Removal 162,406 0 0 0 0 0 0 162,406000 Furnishings & Equipment 647,216 42,782 0 0 0 0 0 689,9981,104,000 0 0 Geotechnical 165,074 97 0 0 0 0 0 165,171000 Other Contracted Services 0 0 0 0 0 0 0 0266,150 0 0 Permits & Connection Fees 65,670 64,330 0 0 0 0 0 130,000130,000 0 0 Surveying 11,300 0 0 0 0 0 0 11,30011,300 0 0 Technology 119,210 294,790 0 0 0 0 0 414,000000 Utilities Relocation 229,041 0 0 0 0 0 0 229,041000 28,345,767 3,054,090 0 0 0 0 0 31,399,857Total Project Element 31,399,857 0 0 Funding Source Bond Premium 3,899,857 0 0 0 0 0 0 3,899,8573,899,857 0 0 General Obligation Bonds 24,445,910 3,054,090 0 0 0 0 0 27,500,00027,500,000 0 0 28,345,767 3,054,090 0 0 0 0 0 31,399,857TotalFunding Source 31,399,857 0 0 Operating Effect Debt Service 3,038,750 2,277,344 2,242,969 2,174,219 2,105,469 2,036,719 1,967,969 19,573,12701,899,219 1,830,469 3,038,750 2,277,344 2,242,969 2,174,219 2,105,469 2,036,719 1,967,969 19,573,127TotalOperating Effect 0 1,899,219 1,830,469 Built in 1926, the old Erwin school was the second oldest in the district. The school has been added onto multiple times, including a cafeteria built in 1948; a media center in 1959; and other additions in 1947, 1958 and 1965. Gentry was built in 1951. Gentry’s student population of 259 student exceeds its rated capacity of 233 students. The new school will have a capacity of 650 for the combined 509 students. The old Erwin school had numerous maintenance issues, including electrical wiring in poor condition. Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 38 HCBOC 120522 Pg. 319 Harnett County Schools -- Erwin Elementary School Replacement Completed Construct a new school. Certificate of Occupancy was issued, and students began attending the new school in April 2022. The project is complete but still working through warranty and punch list items. The school system plans to convert Gentry into a staff development center, and it may house some central office functions. Major renovations of Gentry are not needed for these purposes. Mobile units located at Gentry have been relocated to other schools. The project is being funded from general obligation bonds approved by voters in 2014. Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 39 HCBOC 120522 Pg. 320 Harnett County Schools -- Johnsonville Elementary School Phase 1 Expansion & Renovation Approved-Contracts Let Using general obligation bond funds left from the Benhaven school project, renovate, and expand Johnsonville Elementary, located at 18495 NC 27 West, Cameron. Phase 1 work includes demolishing and replacing the cafeteria with a 9,500-square foot building, demolishing the old CTE classroom building, and renovating the 9,000-square-foot gym. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Advertising 1,177 0 0 0 0 0 0 1,177000 Architectural Design & Construction Ad 365,000 12,618 0 0 0 0 0 377,618443,525 0 0 Construction 4,556,476 0 0 0 0 0 0 4,556,4764,335,000 0 0 Contingency 0 0 0 0 0 0 0 0255,000 0 0 Engineering 106,867 33,062 0 0 0 0 0 139,92966,475 0 0 Geotechnical 6,600 0 0 0 0 0 0 6,600000 Permits & Connections Fees 18,200 0 0 0 0 0 0 18,200000 5,054,320 45,680 0 0 0 0 0 5,100,000Total Project Element 5,100,000 0 0 Funding Source General Obligation Bonds 5,054,320 45,680 0 0 0 0 0 5,100,0005,100,000 0 0 5,054,320 45,680 0 0 0 0 0 5,100,000TotalFunding Source 5,100,000 0 0 Operating Effect Debt Service 1,251,108 392,956 380,501 368,046 355,591 343,136 330,681 4,045,4840316,651 306,814 1,251,108 392,956 380,501 368,046 355,591 343,136 330,681 4,045,484TotalOperating Effect 0 316,651 306,814 The main part of Johnsonville school was constructed in 1955. At 475 students, the school’s student population does not exceed the 500-student rated capacity of the school. The cafeteria and the Career and Technical Education (CTE) classroom are in poor shape. The CTE Classroom is no longer useable. The gym is also in poor condition and needs renovation. Phase 2 will replace the demolished classroom building. Continue Phase 1. Phase 2 will be funded by Elementary and Secondary School Emergency Relief (ESSER) funds. Demolition of the classroom building was completed in August 2021. As of late August 2022, windows were installed and completed in Building 1. As of mid-September, 80% of site work has been completed. Paving is expected to be completed by end of November. Substantial completion of cafeteria is expected by December. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 40 HCBOC 120522 Pg. 321 Harnett County Schools -- Maintenance Fund Approved-No Contracts Provide a reliable funding mechanism for Harnett County Schools to replace critical mechanical systems, windows, and roofs before failure. Funding in FY 2024 would address two chillers, two fire safety infrastructures, one roof, one cooling tower, one building automation system (BAS), and a window replacement. Future funding would address a prioritized list of needs identified by the school maintenance staff. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Roof, Windows & Systems Maintenanc 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,41511,241,415 1,400,000 1,400,000 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,415Total Project Element 11,241,415 1,400,000 1,400,000 Funding Source Capital Reserves 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,41511,241,415 1,400,000 1,400,000 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,415TotalFunding Source 11,241,415 1,400,000 1,400,000 Operating Effect Transfer from General Fund 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,41511,241,415 1,400,000 1,400,000 1,441,415 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 12,641,415TotalOperating Effect 11,241,415 1,400,000 1,400,000 Harnett County Schools has substantial maintenance needs. Failure of these systems mean schools would be without heat or air conditioning or could incur substantial repair costs in the case of roof failure. Many of these systems are beyond their useful lives. The school maintenance staff has inventoried these needs, prioritized them, and identified when they need to be replaced over the seven-year CIP. Cost estimates have been obtained for FY 2024. Three chillers have exceeded their useful lives. One chiller is at the end of its useful life. Two chillers are requested for replacement in FY 2024 at Overhills Elementary. Two fire safety infrastructures devices are outdated. Two fire safety infrastructure devices are requested for funding in FY 2024, including Harnett Central Middle and Harnett Central High. One cooling tower has exceeded its useful life. Two additional cooling towers are nearing the end of their useful lives. One cooling tower is requested for funding in FY 2024 at Lafayette Elementary. Two roofs have exceeded their useful lives. One roof replacement for Johnsonville Elementary is requested in FY 2024. Two building automation systems (BAS) controls are obsolete. One BAS is requested for funding in FY 2024 at Anderson Creek Elementary. Seventy-year-old, single paned windows replacement is requested for funding in FY 2024 at South Harnett Elementary. The third option is recommended. This approach sets the yearly amount equal to $1.4 million. If this level of funding is maintained, eventually the school system could reach the point of being pro-active in replacing systems at the end of their useful lives or systems could be replaced for greater energy efficiency or maintenance savings. The funds will be maintained by the county and released as invoices are received. Define Problem Recommended Solution Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 41 HCBOC 120522 Pg. 322 Harnett County Schools -- Maintenance Fund Approved-No Contracts Option 1: Do nothing. This alternative requires the school system to fund these systems out of regular capital outlay, approximately $1 million per year. These systems are costly and replacement of one system can consume much of the school system’s capital outlay appropriation. Or, has happened in the past, the systems are not replaced when they reach the end of their useful lives. Maintaining outdated systems can be costly and they may not be as energy efficient as newer systems. Option 2: Fund systems each year as needed. The downside to this approach is the county cannot plan the funding long-term and the school system does not have a way to plan beyond the replacement of systems in imminent failure. Option 3: Provide an ongoing funding source for a set amount every year, but require updated cost estimates each year for the projects requested for funding in the upcoming year. Allow flexibility with the funding so that if a mechanical system or roof fails and it is not on that year’s list, with county approval, funds can be redirected to address that need. Harnett County Schools maintenance staff has inventoried mechanical systems, windows and roofs and identified replacement priorities over the next seven years. Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 42 HCBOC 120522 Pg. 323 Harnett County Schools -- New Northwest Harnett Elementary School Approved-Contracts Let Construct a 120,000-square-foot school at 763Rollins Road, Fuquay-Varina in northwestern Harnett to alleviate overcrowding at Lafayette Elementary School. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 2,117,200 13,450 0 0 0 0 0 2,130,6502,130,650 0 0 Construction 39,529,724 363,576 0 0 0 0 0 39,893,30039,893,300 0 0 Contingency 0 1,247,569 0 0 0 0 0 1,247,5691,247,569 0 0 Financing Costs 282,517 0 0 0 0 0 0 282,517282,517 0 0 Furnishings & Equipment 0 900,000 0 0 0 0 0 900,000900,000 0 0 Geotechnical 43,750 4,600 0 0 0 0 0 48,35048,350 0 0 Land & Easements 731,680 0 0 0 0 0 0 731,680731,680 0 0 Permits & Connection Fees 92,735 0 0 0 0 0 0 92,73592,735 0 0 Surveying 0 20,910 0 0 0 0 0 20,91020,910 0 0 Technology 0 450,000 0 0 0 0 0 450,000450,000 0 0 Water & Sewer 3,500 0 0 0 0 0 0 3,5003,500 0 0 Wetlands Determination 1,133 0 0 0 0 0 0 1,1331,133 0 0 42,802,239 3,000,105 0 0 0 0 0 45,802,344Total Project Element 45,802,344 0 0 Funding Source General Obligation Bonds 37,067,059 0 0 0 0 0 0 37,067,05937,067,059 0 0 Grants, Gifts, Etc.5,000,000 3,000,105 0 0 0 0 0 8,000,1058,000,105 0 0 Lottery Proceeds 731,680 0 0 0 0 0 0 731,680731,680 0 0 Other 3,500 0 0 0 0 0 0 3,5003,500 0 0 42,802,239 3,000,105 0 0 0 0 0 45,802,344TotalFunding Source 45,802,344 0 0 Operating Effect Debt Service 776,030 4,192,500 4,085,000 3,977,500 3,870,000 3,762,500 3,655,000 31,306,03003,547,500 3,440,000 776,030 4,192,500 4,085,000 3,977,500 3,870,000 3,762,500 3,655,000 31,306,030TotalOperating Effect 0 3,547,500 3,440,000 Lafayette Elementary is severely overcrowded. The school’s rated capacity is 465 students, but the student population is currently 621 and is projected to grow to 936 students by 2028-29, which is more than double the rated capacity. The project is underway. Define Problem Recommended Solution Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 43 HCBOC 120522 Pg. 324 Harnett County Schools -- New Northwest Harnett Elementary School Approved-Contracts Let Using lottery proceeds, a 23.5-acre site was purchased in February 2021 at a cost of $731,900. As of mid-September 2022, the roofing is complete, and the geothermal wells have been installed into the ground. Currently, storm drains and curbing are being installed, and the parking lots are being paved. The targeted completion date is June 2023. The targeted opening of the new school is August 2023. The school will be paid for from general obligation bonds approved by voters in 2014. Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 44 HCBOC 120522 Pg. 325 Harnett County Sheriff -- Capital Reserve Approved-No Contracts Continue annual contributions of $450,000 to the capital reserve fund established for the Sheriff. Beginning in FY 2024, increase annual contribution to $650,000. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Transfer to Capital Reserve 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,5915,980,591 650,000 650,000 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,591Total Project Element 5,980,591 650,000 650,000 Funding Source Transfer from General Fund 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,5915,980,591 650,000 650,000 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,591TotalFunding Source 5,980,591 650,000 650,000 Operating Effect Transfer from General Fund 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,5915,980,591 650,000 650,000 2,830,591 450,000 650,000 650,000 650,000 650,000 650,000 7,830,591TotalOperating Effect 5,980,591 650,000 650,000 Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 45 HCBOC 120522 Pg. 326 Harnett County Sheriff -- Detention Center Security Intercom Replacement Completed Replace the intercom system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 133,560 0 0 0 0 0 0 133,560133,560 0 0 133,560 0 0 0 0 0 0 133,560Total Project Element 133,560 0 0 Funding Source Sheriff's Capital Reserve 133,560 0 0 0 0 0 0 133,560133,560 0 0 133,560 0 0 0 0 0 0 133,560TotalFunding Source 133,560 0 0 The existing system, installed when the jail opened in 2009, is nearing the end of life. The manufacturer was sold and the equipment is no longer being made. Replacement parts are difficult to find, though parts have been obtained to date. The intercom system is critical for the Detention Center, as it allows communication to and from the master control station to detention officers and housing units, which is required by state regulations. Purchase a new intercom system, as requested by the Sheriff’s Office in FY 2021, utilizing funds from the Sheriff’s Capital Reserve. Do nothing. If nothing is done and the system fails, the jail will be without a system critical for its operation. All equipment has been installed. This project was completed in May 2022. If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $10,000 per year in debt service. There is no impact to the operating budget. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 46 HCBOC 120522 Pg. 327 Harnett County Sheriff -- Detention Center Video Surveillance System Upgrade Approved-No Contracts Replace the video surveillance system at the Harnett County Detention Center, located at 175 Bain St, Lillington. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 113,641 216,153 0 0 0 0 0 329,794355,528 0 0 113,641 216,153 0 0 0 0 0 329,794Total Project Element 355,528 0 0 Funding Source Sheriff's Capital Reserve 113,641 216,153 0 0 0 0 0 329,794355,528 0 0 113,641 216,153 0 0 0 0 0 329,794TotalFunding Source 355,528 0 0 The detention opened in 2009 with the existing video surveillance system. As it reaches the end of its useful life, the manufacturer no longer supports the system and replacement parts are difficult to find. The DVRs, which record the video, have been failing to the point that no backups are available. The Sheriff’s Office is requesting that funds previously allocated for kitchen equipment be moved to this project and DVRs purchased in FY 2020. The upgrade of the remainder of the video surveillance system can occur as previously scheduled in FY 2022. Replace the DVRs immediately by diverting funds from the kitchen equipment replacement project and replace the remainder of the video surveillance system in FY 2022 using funds from the Sheriff’s Capital Reserve. • One alternative is to purchase the DVRs when the entire system is replaced, but this will leave the equipment vulnerable to failure without adequate backups. • Do nothing. Failure to replace the system could result in the video system no longer operating. The system is required by state law and protects the county by providing video in investigating inmate complaints, etc. The project has been delayed due to supply chain issues. The replacement cameras have arrived, but installation has not yet begun. The project is expected to complete by end of January 2023. If the Detention Center Housing Unit is approved, this project can be included as part of the equipment cost. It will add approximately $20,000 per year in debt service. Because of continued issues with the surveillance system, cameras are being to be replaced with digital cameras. A component has been installed that will allow for the use of digital cameras, which are compatible with the proposed new system. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 47 HCBOC 120522 Pg. 328 Harnett County Sheriff -- In-Car Video Camera System Completed Purchase and install in-car video cameras in 50 patrol vehicles. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 246,888 0 0 0 0 0 0 246,888246,113 0 0 Installation 20,000 0 0 0 0 0 0 20,00025,000 0 0 266,888 0 0 0 0 0 0 266,888Total Project Element 271,113 0 0 Funding Source Asset Forfeiture Funds 266,888 0 0 0 0 0 0 266,888271,113 0 0 266,888 0 0 0 0 0 0 266,888TotalFunding Source 271,113 0 0 Operating Effect Increased Operating Costs 0 6,250 13,125 13,781 14,470 15,194 15,954 113,114016,751 17,589 0 6,250 13,125 13,781 14,470 15,194 15,954 113,114TotalOperating Effect 0 16,751 17,589 Since the late 1990’s, there have been many allegations of racial profiling and excessive force against citizens by law enforcement throughout the United States. These allegations have eroded the confidence the public has for law enforcement. Harnett County is presently facing litigation in a lawsuit for excessive force by deputies. Notwithstanding these lawsuits, the Harnett County Sheriff’s Office and deputies are well respected by most citizens of the county. The Sheriff continues to evaluate ways to strengthen the confidence of Harnett County citizens with the Sheriff’s Office. One measure the Sheriff has recommended is the implementation of an in-car video system. Recording of interactions between law enforcement and citizens is one way to maintain the integrity and safety of law enforcement officers. Prior to the dashboard camera (dash cam), situations relied on two versions of events, the officer’s word against the subject’s word. Having undeniable evidence recorded by a dash cam can solidify what occurred in a questionable event where facts are in dispute or allegations of misconduct are raised. In-car video camera systems serve two purposes. First, when complaints are reported, the Sheriff’s Office can compare the complaint to the recorded evidence obtained from the in-car video camera system to either substantiate or exonerate the complaint either in part or completely. When supervisory staff review footage, from either a complaint or audit, the identification of issues allows the agency to address the issues proactively with the officer before the issue becomes more serious. Second, industry best practices show that video recording systems has defended those officers who are being falsely accused. In fact, we predict that in-car video camera systems will not only help with these issues, but the use of these systems demonstrates the Sheriff’s Office dedication to providing the most professional services to the citizens. In-car video camera systems are valuable training systems. Deputies of all experience levels benefit from quality training. Recorded incidents of our staff engaging in functions of law enforcement with our citizens, whether these were exemplary or not, allows for the agency to utilize these incidents for training all staff. This will occur in the following ways: 1. Deputies will self-critique using video recordings; 2. Trainers and instructors can review footage and truly see things through the eyes of what the deputy experienced; 3. Incorporation of video recordings as part of in-service training for deputies to show what was done correctly and ways of improvement. By utilizing these recordings for training, the deputy learns from the proper and improper actions, which will increase the professional service the Sheriff has promised to provide to the citizens. Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 48 HCBOC 120522 Pg. 329 Harnett County Sheriff -- In-Car Video Camera System Completed If the community is aware of the use of In-car Video Camera Systems by law enforcement agencies, it can help citizens better understand law enforcement situations. This also creates trust between the community and the Sheriff’s Office, as citizens often believe that if their deputies are being filmed, they will not hide anything. This additionally prescribes the transparency of the agency, which our community has asked for from law enforcement. The initial installation costs of the camera systems cannot be measured by just dollars when it provides better-trained deputies, increased trust between citizens and law enforcement, and potential for decreased liability through litigation and lawsuits. Purchase and install in-car cameras in 50 patrol vehicles. The Board of Commissioners approved a budget amendment in July 2021 for the Sheriff to use asset forfeiture funds to cover the cost of the cameras. The Sheriff and Board of Commissioners agreed in-car cameras are needed and should be purchased. The cameras were ordered in September 2021 and were delivered and installed by early 2022. The IT Department was able to establish camera connectivity through wireless access points for data download by summer of 2022. This project was completed in August 2022. There will be an increase in annual software support costs. Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 49 HCBOC 120522 Pg. 330 Harnett Regional Jetport (HRJ) -- Airfield Lighting Rehabilitation Completed Rehabilitate the airfield lighting system and relocate the automated weather observing system (AWOS) at HRJ, located at 615 Airport Road, Erwin, by installing conduit and replacing all lighting to ensure flight safety. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Administrative Costs 680 0 0 0 0 0 0 68068000 Construction 1,471,243 0 0 0 0 0 0 1,471,2431,485,802 0 0 Contingency 0 0 0 0 0 0 0 0000 Design, Engineering & Construction Ad 0 0 0 0 0 0 0 0000 Other Contracted Services 797 0 0 0 0 0 0 797000 1,472,720 0 0 0 0 0 0 1,472,720Total Project Element 1,486,482 0 0 Funding Source Airport Capital Reserves 146,406 0 0 0 0 0 0 146,406148,649 0 0 Grants, Gifts, Etc.1,326,314 0 0 0 0 0 0 1,326,3141,337,833 0 0 1,472,720 0 0 0 0 0 0 1,472,720TotalFunding Source 1,486,482 0 0 HRJ’s lighting system was installed 25 to 30 years ago. The lighting was laid directly in the ground without being protected by conduit, which is not the standard for how lighting should be installed. This poor construction has caused numerous problems with shorts and open circuits. The lighting system is vulnerable to weather conditions and ant infestations. Systems such as the precision approach path indicator, runway end identifier, signage, and runway and taxiway lamps help ensure safety of aircraft and should be replaced at regular intervals. Over the past year, more than 10 repairs have been performed. While the repairs are not costly, outages impact the safety of the 50,500 flights each year. The Division of Aviation has provided design for the new system at no cost to the county and is willing to fund 90% of the construction cost. As part of this work, DOT is paying to move the AWOS, which also requires additional electrical, radio and fiber infrastructure. Utilizing the Division of Aviation’s design and funding, replace the lighting systems and properly install up-to-date LED lighting that will ensure safe lighting for flights into and out of the airport and be more energy efficient. • Do nothing. Without the lighting rehabilitation project, the county’s airport will be vulnerable to the poor installation of the lighting system and not able to ensure critical safety features functions reliably. • Replace the lighting system using Division of Aviation funding. The construction portion of the lighting project was completed on March 31, 2022, and final contract payment was submitted to Precision Approach on June 6, 2022. Final reimbursement from North Carolina Department of Transportation/Division of Aviation was received on July 1, 2022. The North Carolina Department of Transportation/Division of Aviation grant agreement was closed on August 30, 2022. This project was completed on August 30, 2022. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 50 HCBOC 120522 Pg. 331 Harnett Regional Jetport (HRJ) -- Airfield Lighting Rehabilitation Completed Currently, there is no operating impact. Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 51 HCBOC 120522 Pg. 332 Harnett Regional Jetport (HRJ) -- Apron Expansion Approved-Contracts Let Construct a 144,000-square-foot expansion of the HRJ Apron, located at 615 Airport Road, Erwin to provide adequate space for parking, loading, unloading, and refueling of larger planes used by many businesses. The expansion will allow larger aircraft to land at the jetport and access services safely. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 4,390,138 0 0 0 0 0 4,390,1384,390,138 0 0 Design, Engineering & Construction Ad 326,687 413,220 0 0 0 0 0 739,907679,335 0 0 Other Contracted Services 0 2,440 0 0 0 0 0 2,440000 326,687 4,805,798 0 0 0 0 0 5,132,485Total Project Element 5,069,473 0 0 Funding Source Airport Capital Reserves 22,066 476,382 0 0 0 0 0 498,448498,448 0 0 Capital Reserves 8,499 0 0 0 0 0 0 8,4998,499 0 0 Grants, Gifts, Etc.296,122 4,329,416 0 0 0 0 0 4,625,5384,562,526 0 0 326,687 4,805,798 0 0 0 0 0 5,132,485TotalFunding Source 5,069,473 0 0 Operating Effect Transfer from General Fund 8,499 0 0 0 0 0 0 8,499000 8,499 0 0 0 0 0 0 8,499TotalOperating Effect 0 0 0 Larger aircraft are landing at HRJ and need additional space to move safely between fuel farms, the terminal, maintenance and other airport services. The size and configuration of HRJ’s existing apron (also referred to as ramp or tarmac) prohibits these aircraft from maneuvering safely and efficiently. In some instances, when larger planes park in the apron area, they block other aircraft, including the SBI’s Air Wing Division, from accessing the runway and other airport services. In addition, the apron was not originally designed to accommodate these heavier aircraft. Finally, new Federal Aviation Administration requirements do not allow direct access between the apron and runway, which is currently the situation at HRJ. A 2005 master plan for the airport called for airport improvements, including expanding the apron. An attractive airport that is easy to use can increase flights and might increase the number of aircraft stored in airport hangers, leading to increased tax value. On existing property owned by the county, expand the apron area to 144,000 square feet and strengthen the existing pavement with concrete or stronger asphalt. This creates area for an additional nine parking spaces and better passenger loading and unloading. The project also connects the taxiways to the service area, bringing the county into compliance with FAA requirements, and expand the size of SBI’s parking area. Utilize funding from the Division of Aviation, which provides 90% of design and construction costs. • Do nothing. Failure to expand and strengthen the apron will mean the larger aircraft will continue to have difficulty maneuvering in HRJ and traffic issues in and around the apron will continue. • Expand and strengthen the apron. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 52 HCBOC 120522 Pg. 333 Harnett Regional Jetport (HRJ) -- Apron Expansion Approved-Contracts Let Construction began September 6, 2022. The project is expected to be complete in early April 2023. There is no impact to the operating budget. Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 53 HCBOC 120522 Pg. 334 Harnett Regional Jetport (HRJ) -- Master Plan Update Approved-Contracts Let Update the HRJ master plan that gives decision makers a roadmap for future growth and capital improvements planning and maintains the county’s eligibility for grant funds. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Other Contracted Services 281,976 132,381 0 0 0 0 0 414,357414,357 0 0 281,976 132,381 0 0 0 0 0 414,357Total Project Element 414,357 0 0 Funding Source Airport Capital Reserves 0 41,436 0 0 0 0 0 41,43641,436 0 0 Grants, Gifts, Etc.281,976 90,945 0 0 0 0 0 372,921372,921 0 0 281,976 132,381 0 0 0 0 0 414,357TotalFunding Source 414,357 0 0 The last master plan update was in 2005. A master plan update produces a terminal area forecast and an updated ALP. The FAA accepts a master plan update but approves the forecast and ALP. Part of the master plan update is production of an up-to-date Airport Layout Plan (ALP). An FAA-approved ALP is required for receiving Airport Improvement Program grant funds and is necessary to be included in the National Plan of Integrated Airport Systems (NPIAS). The FAA uses NPIAS listing as their mechanism to set priorities throughout the country for general aviation (GA) airports. Harnett Regional Jetport is currently included in the NPIAS and regularly receives grant funding for airport projects. An ALP shows boundaries, proposed additions, existing facilities, and other improvements since the plan was last updated. Funds earmarked for terminal construction are set to expire in the upcoming fiscal years and won’t be able to be spent on terminal construction because NC DOT has delayed funding. These funds are available to fund the master plan update. Several entities have expressed interest in developing outside the existing ALP, and a revised master plan and its updated ALP would guide decisions for future development. Update the HRJ master plan using expiring FAA Non-Primary Entitlement funds with a 10% county match requirement. Do nothing. If nothing is done, the county will fail to plan for future growth and will lose grant eligibility. Parrish and Partners submitted Master Plan alternatives and collected feedback from airport end users on Thursday, October 14, 2022. Parrish and Partners will use these suggestions to customize a final Master Plan by January 2023, with a completion date of July 23, 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 54 HCBOC 120522 Pg. 335 Harnett Regional Jetport (HRJ) -- New Terminal Construction New Construct a 6,969-square-foot airport terminal at HRJ, located at 615 Airport Road, Erwin, to create a “Gateway to Harnett,” improve jetport services, and provide office space for Economic Development. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 5,116,877 0 0 0 0 0 5,116,877000 Contingency 0 63,331 0 0 0 0 0 63,331000 Engineering 545,947 841,104 0 0 0 0 0 1,387,051000 Other Contracted Services 18,927 3,776 0 0 0 0 0 22,703000 564,874 6,025,088 0 0 0 0 0 6,589,962Total Project Element 0 0 0 Funding Source Airport Capital Reserves 61,322 0 0 0 0 0 0 61,322000 Grants, Gifts, Etc.503,552 6,025,088 0 0 0 0 0 6,528,640000 564,874 6,025,088 0 0 0 0 0 6,589,962TotalFunding Source 0 0 0 Built in 1981, the existing 2,200-square-foot terminal is outdated and its waiting area, meeting facilities and pilot spaces are inadequate. Office space for airport staff is also lacking. The terminal’s antiquated design does not portray the county and its economic development efforts in the best light. A 2018 ITRE research study showed the airport has a $176.5 million annual economic impact. Because of its demonstrated connection and potential impact, co-location of the county’s Economic Development offices is desired. Using State Capital Infrastructure Funds (SCIF), construct a new airport terminal. • Do nothing. If nothing is done, the jetport’s terminal will continue to be outdated and undersized. The limited spaces for meetings, waiting, and pilots makes it less desirable for flights and for use as a meeting space. • Construct a new 6,969-square-foot terminal. The lower level would house two conference rooms, additional office space for airport staff, a pilot lounge with shower area, a larger waiting lounge, and office space for Economic Development. The upper floor, accessible without entering the lower level, would house another meeting space and observation platform, which should be an attractive meeting space for economic development and other needs. A temporary terminal will also be needed during construction, so that the old one can be demolished to make way for the new one. The project would consist of these improvements, along with necessary infrastructure and site improvements. No additional land is needed, as everything would be built on property currently owned by Harnett County. Below is an estimated project timeline from Talbert and Bright for the HRJ Terminal based on recent discussions and the construction time/phasing shown in the plans and project specifications: Advertise - August 21, 2022 Open Bids - September 30, 2022 Award Contract - November 1, 2022 Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 55 HCBOC 120522 Pg. 336 Harnett Regional Jetport (HRJ) -- New Terminal Construction New Issue Contracts - November 18, 2022 Start Construction/Precon Meeting - December 5, 2022 Complete Construction - March 31, 2024 Bids were opened October 12, 2022, and the Board of Commissioners is expected to award the contract on November 1, 2022. The terminal project is projected to begin in mid-December 2022 and is expected to be complete by March 31, 2024. There is no impact to the operating budget. Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 56 HCBOC 120522 Pg. 337 Information Technology -- Core Server Infrastructure Upgrade/Replacement New Replace existing, out-of-warranty core server infrastructure located at 175 Bain Street, Lillington and 1005 Edward Brothers Drive, Lillington to enhance the future needs of on-premises server-based applications and to increase the performance of existing applications. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 789,433 0 0 0 0 0 789,433000 0 789,433 0 0 0 0 0 789,433Total Project Element 0 0 0 Funding Source Information Technology Fund 0 789,433 0 0 0 0 0 789,433000 0 789,433 0 0 0 0 0 789,433TotalFunding Source 0 0 0 Operating Effect Transfer from General Fund 0 789,433 0 0 0 0 0 789,433000 0 789,433 0 0 0 0 0 789,433TotalOperating Effect 0 0 0 Every four to five years, Harnett County Information Technology Department replaces the core server infrastructure. Fiscal year 2023 will be the fifth year our current system has been in place. In order to keep our technology services consistently available and up-to-date, the core system must be replaced. The technology replacement will meet the future needs of our on-premises server-based applications and increase the performance of existing applications. The current core infrastructure will be out of warranty in January 2023. The county’s on-premises technology services rely on the core infrastructure. The current core system is operating at maximum capacity, and it must be replaced with a newer platform with more available resources. Replace current core infrastructure system with new technology with a four-year warranty. • Renew the warranty on existing systems. This will allow the county to make sure the current system stays in a working condition but does address future growth needs of the county. • Replace current system with newer technology and a new four-year warranty. This will allow the county to provide more resources to future projects and meet the needs of the county over the next four to five years • Do nothing. This would put the core infrastructure at a great risk of failure and no resources to call upon to fix or replace hardware. This would also limit the county’s ability to add software applications or increase resources available to existing software. The quotes were received in mid-August with pricing from the state contract. The Board of Commissioners approved the project on September 6, 2022. The equipment was ordered in early September and is expected to be delivered by mid-November. The expected completion date is March 31, 2023. Supply chain delays could extend the project completion date. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 57 HCBOC 120522 Pg. 338 Information Technology -- Core Server Infrastructure Upgrade/Replacement New The operating impact will be routine maintenance and support costs. Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 58 HCBOC 120522 Pg. 339 Information Technology -- Fiber Extension Approved-No Contracts Construct a one-mile fiber connection across the Cape Fear River from 310 W. Duncan Street to 250 Alexander Drive, Lillington to provide network redundancy This one-mile fiber connection would provide a more resilient and redundant loop for the county’s core data network and phone system. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 230,750 0 0 0 0 0 230,750230,750 0 0 0 230,750 0 0 0 0 0 230,750Total Project Element 230,750 0 0 Funding Source ARP Fund 0 230,750 0 0 0 0 0 230,750230,750 0 0 0 230,750 0 0 0 0 0 230,750TotalFunding Source 230,750 0 0 The county needs to create a loop for fiber connectivity to minimize possible downtime due to fiber cuts and other network connectivity problems. The core server infrastructure is located at the Law Enforcement Center (LEC), and each county building must be able to communicate to the LEC. Currently, if the fiber is cut to the LEC, it could potentially affect all county offices’ ability to conduct business. With a redundant link, the county would able to reroute network traffic to minimize phone system and network downtime. Option 1 is recommended. Install fiber for an alternative network route. This option provides additional opportunities to use the connectivity. Owning the fiber will give the county more options for future growth and development. The fiber will have the availability of 144 different connections for different functions. To create the network loop, the county only needs two of the 144 connections. This project will be funded with the American Rescue Plan (ARP) funds and is recommended in FY 2023. • Install fiber for an alternative network route. This option provides additional opportunities to use the connectivity. Owning the fiber will give the county more options for future growth and development. The fiber will have the availability of 144 different connections for different functions. To create the network loop, the county only needs two of the 144 connections. • Do nothing and have a higher risk of business stoppage due to network downtime. • Install a slower wireless link between the two core locations. This option does not give any other opportunities for other usages. • Use a third-party ISP for connectivity between the two core locations, which will have a higher operating cost impact. This option does not give any other opportunities for alternative usages. Request for proposal (RFP) was due in early October 2022. The project is expected to begin no later than mid-January 2023. The expected completion date is February 28, 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 59 HCBOC 120522 Pg. 340 Information Technology -- Fiber Extension Approved-No Contracts There is no impact to the operating budget. Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 60 HCBOC 120522 Pg. 341 Parks & Recreation -- Anderson Creek Park Development Phase 2 New Develop Phase 2 of Anderson Creek Park, located at 1491 Nursery Rd, Lillington, by constructing mountain biking trails. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 0 214,674 0 0 0 0 214,674000 0 0 214,674 0 0 0 0 214,674Total Project Element 0 0 0 Funding Source SCIF Fund 0 0 214,674 0 0 0 0 214,674000 0 0 214,674 0 0 0 0 214,674TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 1,000 1,745 3,267 4,184 1,906 16,99003,504 1,384 0 0 1,000 1,745 3,267 4,184 1,906 16,990TotalOperating Effect 0 3,504 1,384 The county purchased this tract from Harnett Forward Together Committee (HFTC) and is paying itself back through recreation fees collected in the area. The deed contained a restriction that part of the tract must be used for a park. Fifty acres of the site has been reserved for a future school site and NC Forestry may locate here as well. The size of the park is conducive to constructing a regional park that will attract visitors from surrounding counties and could be an economic development driver. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters, 88th in playgrounds, and 51st in trail miles (this high only because of Raven Rock State Park). The mountain biking trails would be the first in the County except for the trails that recently opened at Raven Rock State Park. The proposed mountain biking trail would add over 3.5 miles of biking trails within the county. Utilizing the SCIF Fund, develop Phase 2 by constructing mountain biking trails. • Do nothing. If nothing is done, the county will continue to operate the park as is, but it will likely not have the regional draw that would generate economic development. • Fund improvements incrementally through the parks fund. This approach will avoid the necessity of applying for grant funds, but it will take a long time to complete the amenities identified for this park, especially considering the numerous other parks currently in development in the county. • Apply for PARTF funding from the state for a 50% match. The option provides the most resources, but may not be the best use of PARTF, as there are higher priorities for constructing parks (this is 4 out of 10 for the department). Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 61 HCBOC 120522 Pg. 342 Parks & Recreation -- Benhaven Community Park Redevelopment Approved-Contracts Let Rehabilitate existing ball fields and construct a playground and a picnic shelter at the Old Benhaven School, located at 2815 Olivia Road, Sanford to address recreation needs and safety concerns. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 0 37,500 0 0 0 0 0 37,50037,500 0 0 Construction 0 155,000 0 0 0 0 0 155,000101,500 0 0 0 192,500 0 0 0 0 0 192,500Total Project Element 139,000 0 0 Funding Source Parks Capital Reserves 0 192,500 0 0 0 0 0 192,500139,000 0 0 0 192,500 0 0 0 0 0 192,500TotalFunding Source 139,000 0 0 Operating Effect Decreased Costs 0 250 500 500 500 500 500 3,7503,500 500 500 Increased Operating Costs 0 925 1,906 1,963 2,022 2,082 2,145 15,52713,950 2,209 2,275 0 1,175 2,406 2,463 2,522 2,582 2,645 19,277TotalOperating Effect 17,450 2,709 2,775 The county took over ownership of old Benhaven School building and grounds in 2019 following the construction of the new Benhaven Elementary School. In addition to other proposed facilities described in the Benhaven project, the county proposed using the grounds for a community park. The existing ball fields and former playground area provide open space but need renovation due to deterioration and present safety issues, such as sharp, rusted fences and faulty playground equipment. Use the Parks Fund to rehabilitate the existing ballfields and playground for public use. • Do nothing. • Wait to develop the park site in the future, allowing existing facilities to continue to deteriorate. • Remove current fencing, ballfield items, and faulty playground equipment to eliminate safety hazards and provide open green space. • Use the Parks Fund to rehabilitate the existing ballfields and playground for public use. Demolition has been completed on existing fencing, ballfields, and playground. Grading of ballfields will begin in October 2022. Staff has met with a playground representative to discuss playground and picnic shelter options. Planned renovations and upgrades are scheduled to be completed in January 2023. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 62 HCBOC 120522 Pg. 343 Parks & Recreation -- Benhaven Community Park Redevelopment Approved-Contracts Let The project has minimal impact on the operating budget. Maintenance of the grounds is already being managed by the Parks & Recreation Department. There will be a slight increase to landscaping supplies. Programming and staffing of this facility have been added to the FY2023 budget. Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 63 HCBOC 120522 Pg. 344 Parks & Recreation -- Boone Trail Park Development Phase 1 New Develop Phase 1 of the Boone Trail Park, located at 8500 Old Highway 421, Lillington by stabilizing and rebuilding the entryway monument. Future Phases will address the concept plan, developed with input from the community, to include a memorial walkway, amphitheater, basketball court, picnic shelter, restroom facility, and walking trail. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 0 10,200 0 0 0 0 0 10,200000 Construction 0 104,350 0 0 0 0 0 104,350000 Contingency 0 10,450 0 0 0 0 0 10,450000 0 125,000 0 0 0 0 0 125,000Total Project Element 0 0 0 Funding Source SCIF Fund 0 125,000 0 0 0 0 0 125,000000 0 125,000 0 0 0 0 0 125,000TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 200 206 212 219 225 1,5330232239 0 0 200 206 212 219 225 1,533TotalOperating Effect 0 232 239 Harnett County owns 13.5 acres where the old Boone Trail School was located before being destroyed by fire. Of that amount, 6.25 acres have already been developed into the Boone Trail Community Center & Library and include active park amenities. The community would like the remaining portion of the property developed into a park. The burned building was demolished in September 2019. The additional land will increase the park acreage per citizen of Harnett County. The planned amphitheater will be the first for Harnett County Parks & Recreation. The amphitheater will also increase the programming opportunities within the department. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters and 79th in athletic courts. Utilizing SCIF Fund, develop Phase 1 by stabilizing and rebuilding an entryway monument. • Do nothing. This option fails to address the community’s interest in seeing the old school site repurposed for community needs and allows the remaining school entryway to continue to deteriorate. • Renovate the old school entryway that was preserved during the school renovation and save the park development for future development. Again, this fails to address the community’s interest. • Construct the amenities listed above with proceeds from the Parks Fund in phases as funds are available. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 64 HCBOC 120522 Pg. 345 Parks & Recreation -- Boone Trail Park Development Phase 1 New Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. The park would be adjacent to the Boone Trail Community Center and Library, which opened in the spring of 2017. Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 65 HCBOC 120522 Pg. 346 Parks & Recreation -- Cape Fear Shiner Park Development Phase 2 New Construct Phase 2 of the Cape Fear Shiner County Park, located at 350 Alexander Drive, Lillington, including a playground, a picnic shelter, and restroom facility. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 0 0 0 115,779 0 0 0 115,779000 Construction 0 0 0 402,000 262,600 0 0 664,600000 0 0 0 517,779 262,600 0 0 780,379Total Project Element 0 0 0 Funding Source Parks Capital Reserves 0 0 0 517,779 262,600 0 0 780,379000 0 0 0 517,779 262,600 0 0 780,379TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 0 2,226 5,896 4,557 4,724 27,37204,896 5,073 0 0 0 2,226 5,896 4,557 4,724 27,372TotalOperating Effect 0 4,896 5,073 The 2017 Comprehensive Parks and Recreation Master Plan found that out of 100 counties Harnett County currently ranks 90th in picnic shelters and 88th in playgrounds. In order to develop Phase 1 of Cape Fear Shiner County Park, the County applied for a Parks and Recreation Trust Fund Grant and was awarded $400,000 in 2016. A match of $400,000 was required by the County. Funds were used to develop trails (asphalt, stone and boardwalk), multipurpose field, soccer field, two baseball fields, two overlook decks, a stone driveway and parking lot, signage, and a water access point. The PARTF project did not include several elements that would enhance the park experience for citizens. Currently, portable toilets are used in place of restroom facilities. Phase 2 will replace the portable toilets with a constructed restroom facility, as well as add a playground facility and picnic shelter. Construct Phase 2 facilities including a playground, picnic shelter, and restroom facility. • Do nothing and continue the use of portable toilets to service the restroom needs at the park. • Use design and cost estimate from Neills Creek Park Restroom/Concession Building for planned funding. Build restroom facility, playground, and picnic shelter using General Fund Revenues or other available funds. • Build planned amenities in phases, spreading the requested funds over multiple fiscal years. • Apply for grant funding to leverage funds for planned amenities. Cape Fear Shiner Park Phase 1 was completed in 2020. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 66 HCBOC 120522 Pg. 347 Parks & Recreation -- Capital Reserve Appropriations Approved-No Contracts Continue $200,000 annual appropriations to the Parks Fund. Funds are used for small projects at existing parks and for development of new parks and facilities. The funding allows many projects to be completed by county staff at a lower cost than if contracted. Funding will support the development of Patriots Park, Shawtown Community Park, Northwest Harnett Park, water access sites, and the Benhaven Community Park. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Transfer to Parks Capital Reserve 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,0002,750,000 200,000 200,000 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,000Total Project Element 2,750,000 200,000 200,000 Funding Source Transfer from General Fund 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,0002,750,000 200,000 200,000 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,000TotalFunding Source 2,750,000 200,000 200,000 Operating Effect Transfer from General Fund 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,0002,750,000 200,000 200,000 1,350,000 200,000 200,000 200,000 200,000 200,000 200,000 2,950,000TotalOperating Effect 2,750,000 200,000 200,000 Harnett County is deficient in parks and recreation facilities throughout the county. A funding source for the parks listed above is needed. Utilizing the Parks Fund, Parks and Recreation staff is able to complete much of the work in-house at a savings to the county. Continue annual funding of the Parks Fund to allow for small projects throughout the county. • Do nothing. If nothing is done, the parks listed above will not be constructed unless other funding sources are identified. • Seek PARTF and other large grants to build one park at a time. While this option allows one park to be completed every five to seven years, it does not address constructing needed and promised facilities at all of the parks currently owned by Harnett County. In other words, funding will be focused on one park at a time, while others will not be developed in the short-term and must wait their turn for grant funding. Current projects include the development of Shawtown Community Park and Benhaven Community Park. Other projected expenses include Boone Trail Monument/Entryway, engineering and cost estimates for future projects, water access site improvements, and possible monetary matches for grant funding. Operating impact is shown in each capital project request. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 67 HCBOC 120522 Pg. 348 Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation Approved-No Contracts Annually, set aside funds for greenway construction after a greenway master plan has been developed. Leverage the county’s funds by seeking grant funds to offset costs. Where feasible, ask developers to construct portions of greenways in lieu of the recreation exaction fee. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Feasibility Study 65,000 0 0 0 0 0 0 65,00065,000 0 0 Transfer to Capital Reserve 0 0 100,000 100,000 100,000 100,000 100,000 700,000700,000 100,000 100,000 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000Total Project Element 765,000 100,000 100,000 Funding Source Transfer from General Fund 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000765,000 100,000 100,000 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000TotalFunding Source 765,000 100,000 100,000 Operating Effect Transfer from General Fund 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000765,000 100,000 100,000 65,000 0 100,000 100,000 100,000 100,000 100,000 765,000TotalOperating Effect 765,000 100,000 100,000 Harnett County's only existing greenway trail is the seven-mile Dunn-Erwin Rail Trail. According to the Parks and Recreation Master Plan, the county is deficient by 26 miles of greenways. With projected population growth, the county will be deficient by 36 miles in 2030. The 2015 Comprehensive Plan and 2017 Parks and Recreation Plan pointed to the need for more county greenways. Greenways are corridors of protected open space that often link nature preserves, parks, schools, and communities together. In 2017 when the Harnett County Parks and Recreation Comprehensive Master Plan was developed, an integrated system of trails and sidewalks was one of the key amenities that continued to be mentioned throughout public meeting. The statistically valid survey that was conducted as part of the Comprehensive Master Plan concluded that a Greenway Trail system was one of the top priorities of the county. The survey also concluded that walking for exercise was the highest program priority for adults and second highest for youth. National standards recommend 0.2 miles of greenway trails per 1,000 residents. Harnett County currently has 0.04 miles of greenway trail per 1,000 residents, which is only one-fifth of the national standard. Greenways are usable by all residents regardless of age, race, gender, or income level and provide direct physical and mental stimulation through physical exertion and engaging nature. Greenways promote healthy living, provide environmental benefits, and preserve nature. Greenways have the opportunity to increase property values and create economic impacts. A housing development in Apex, NC increased the price of the homes adjacent to the greenway by $5,000 and those homes were still the first to sell (Rails to Trails Conservancy: Economic Benefits of Trails and Greenways). Trail networks can also provide alternative transportation links to allow citizens to access parks, schools, and towns/cities without having to drive. A Greenway Master Plan should be the first step in addressing this need. The plan would identify specific greenway corridors. In doing so, it would allow the county to require land reservation or trail construction by developers (in lieu of paying recreation fees). It would also assist the county in determining where greenway connections should go as new developments continue to be built in portions of the county, specifically in northwest Harnett, where greenway connections could be made with Wake County’s greenway system. A Bicycle, Pedestrian, and Greenway Plan began in May 2020 and will be completed for board approval in November 2020. Beginning in FY 2021, the Parks and Recreation’s director request that a capital reserve be established for accumulating funds that could be used for greenway development. The fund would be used to match grants. The director is requesting approximately $150,000 to $200,000 per year. The state has estimated that on average greenways cost $1 million per mile to construct. Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 68 HCBOC 120522 Pg. 349 Parks & Recreation -- Greenway Trail Construction Capital Reserve Appropriation Approved-No Contracts Completing the master plan and setting aside funds for greenway development beginning in FY 2021 is recommended. Actual greenway construction will be contingent on the county receiving matching grant funds. • Do nothing. If nothing is done, the County will continue to fall behind national standards for greenway trails, which provide higher quality of life for residents and have the potential to increase tourism. • Complete the master plan for greenway development, but delay setting aside funding. This action would likely cause land prices and development costs to increase in the future. Delaying funding also means the county might not be able to move forward with partnerships with developers and neighboring jurisdictions. • Complete the master plan and begin setting aside funds for greenway development. A Bicycle, Pedestrian, and Greenway Plan was completed and adopted by the Board of Commissioners in January 2021. Parks and Recreation and Development Services staff are working on implementing plan recommendations and preparing documentation for future greenway development funding. The first sections of side paths required through the county’s UDO has been installed on Hwy 210 and Hwy 27, and a sidewalk has been installed on Hwy 421 connecting Campbell University’s campus. There is no current impact on the operating budget as no trails have been constructed or scheduled for construction in near future. Bicycle, Pedestrian, and Greenway Master Plan is project code GWMST with org-obj (4806120-519040). Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 69 HCBOC 120522 Pg. 350 Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 New Develop and renovate Neills Creek Park, located at 3885 Neill’s Creek Park, Angier. Develop a site master plan that will address improvements such as a new entrance from Hwy 210, a new parking lot, trails/sidewalks connecting amenities, restroom renovation, and field lighting. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 0 0 396,000 650,000 0 0 1,046,000000 Contingency 0 0 0 0 65,000 0 0 65,000000 Engineering 0 0 0 84,800 43,600 0 0 128,400000 Feasibility Study 0 60,000 0 0 0 0 0 60,000000 0 60,000 0 480,800 758,600 0 0 1,299,400Total Project Element 0 0 0 Funding Source General Fund Fund Balance 0 0 0 230,800 508,600 0 0 739,400000 Grants, Gifts, Etc.0 0 0 250,000 250,000 0 0 500,000000 Parks Capital Reserves 0 60,000 0 0 0 0 0 60,000000 0 60,000 0 480,800 758,600 0 0 1,299,400TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 0 0 31,000 13,400 3,721 63,61804,065 11,432 0 0 0 0 31,000 13,400 3,721 63,618TotalOperating Effect 0 4,065 11,432 Neills Creek Park started development in 1978, which included two ballfields and tennis courts behind Harnett Central High School. The existing entrance into Neills Creek Park is through the main entrance of the high school. Since road access is through school property, the park cannot be used during school hours. In addition, park users must drive to the back of the school to enter the park. The only parking lot is near the high school softball field and the men’s softball field. The parking location provides little-to-no protection from foul balls, leaving visitors and spectators to park at their own risk. Park visitors and spectators may park in the school parking lots but requires a significant walk to the fields. The county expanded Neills Creek Park to the middle school, which includes two ballfields, a multiuse field, and tennis courts. The existing park entrance does not serve these areas. The middle school has no designated parking or handicap accessible routes to the park amenities. There is a tremendous number of requests to use the fields at the middle school, but the users are limited to daylight hours since there is no lighting on these fields. Using the Parks Fund, hire an engineering or design firm to develop a site master plan, with public input, to determine development and renovation needs for the park. Following the master plan, apply for PARTF and LWCF grants to assist with construction costs. • Do nothing. Park visitors will continue to use the existing driveway through school property, which does not provide access to the expanded facilities recently constructed by the county. It also limits usage of the park to non-school hours and does not address additional field use requests. • Only install directional signage to inform park visitors of other middle school facilities. This option fails to address the lack of road/trail/sidewalk connection between parking and the middle school fields and does not address additional field use requests. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 70 HCBOC 120522 Pg. 351 Parks & Recreation -- Neills Creek Park Development Master Plan and Park Development Phase 1 New • Hire an engineering or design firm to complete a site master plan, with public input, to determine efficient and effective development and renovation of the park. Following the master plan, apply for PARTF and LWCF grants to assist in construction. • Construct a DOT-required turning lane on Hwy NC 210, a new road entrance into the park, and a parking lot that is more accessible to all park amenities. This project relates to the Neills Creek Park Restroom and Concession Building project. The Restroom and Concession Building is being funded with the SCIF grant. Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 71 HCBOC 120522 Pg. 352 Parks & Recreation -- Neills Creek Park Restroom, Concession & Maintenance Building New Construct a new restroom, concession, and maintenance storage building adjacent to the Neills Creek Park Middle School athletic fields and tennis courts, located at 3885 Neills Creek Road, Angier to serve the school’s athletic teams and residents using the facility. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 0 109,225 0 0 0 0 0 109,225000 Construction 0 335,000 0 0 0 0 0 335,000000 0 444,225 0 0 0 0 0 444,225Total Project Element 0 0 0 Funding Source Bond Proceeds 0 444,225 0 0 0 0 0 444,225000 0 444,225 0 0 0 0 0 444,225TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 2,725 5,650 5,686 5,932 6,191 6,463 46,44106,748 7,046 0 2,725 5,650 5,686 5,932 6,191 6,463 46,441TotalOperating Effect 0 6,748 7,046 The County expanded Neills Creek Park to include the baseball, softball, and soccer practice fields in 2018. The tennis courts were relocated to the property in 2019. Since these facilities were opened, the Parks and Recreation Department has seen increased use of the park. The baseball field has been rented 432.5 hours, the softball field has been rented 427.5 hours, and the multipurpose/soccer field has been rented 74 hours. Supporting facilities are inadequate: Portable restrooms provide restroom facilities, and the concessions stand is a storage shed. The Parks and Recreation Department also needs to store maintenance equipment at the site to service the park. Construct a restroom, concession and maintenance building at Neills Creek Park. • Do nothing and continue to serve the park with the existing restrooms and concession stand. • Select a design firm to complete site analysis and develop a detailed cost estimate. Once a cost estimate has been obtained, submit the project for funding in the CIP. • Secure grant funding to move forward with the design and construction of the building. A design/build RFQ was advertised, and the county is currently negotiating a contract for the design and construction of the building. Construction is expected to begin by March 2023 and should be completed by July 2023. The project will be developed as funding from the Park Reserve is available, and all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 72 HCBOC 120522 Pg. 353 Parks & Recreation -- Northwest Harnett Park Development New Develop Northwest Harnett Park, located at 1975 Oakridge River Road, Fuquay-Varina. Facilities will be determined through the site master plan process but are projected to include a ballfield, picnic shelter, playground, walking trail, fitness stations and bicycle pump track. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 0 0 0 0 0 429,000 700,000 1,129,000000 Contingency 0 0 0 0 0 42,900 70,000 112,900000 Engineering 0 0 0 0 0 89,600 46,000 135,600000 Feasibility Study 0 0 0 63,600 0 0 0 63,600000 0 0 0 63,600 0 561,500 816,000 1,441,100Total Project Element 0 0 0 Funding Source General Fund Fund Balance 0 0 0 0 0 311,500 566,000 877,500000 Grants, Gifts, Etc.0 0 0 0 0 250,000 250,000 500,000000 Parks Capital Reserves 0 0 0 63,600 0 0 0 63,600000 0 0 0 63,600 0 561,500 816,000 1,441,100TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 0 0 0 6,480 6,698 27,25606,923 7,155 0 0 0 0 0 6,480 6,698 27,256TotalOperating Effect 0 6,923 7,155 Harnett County purchased this 28-acre tract in northwest Harnett with the stated intent of building a convenience center, park, and emergency communications tower. During a public meeting held as part of the conditional use permit for the convenience center, residents indicated the strong desire for a park to be located on the site if the solid waste facility is constructed. No parks are currently located in this area. Utilizing Parks Fund, develop a master plan to address needed facilities. Move forward with future phases when park amenities and funding have been identified. •Do nothing. If nothing is done, the county will not meet its implied promise to build the park on a site also slated for a solid waste convenience center. •Using in-house labor and the Parks Fund, construct park facilities as time and resources allow. Explore construction of joint facilities, such as entrance road and parking, with Solid Waste. Since some of the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 73 HCBOC 120522 Pg. 354 Parks & Recreation -- Patriots Park Development Phase 3 New Develop Phase 3 of Patriots Park, located on Ponderosa Road in the Johnsonville community by constructing restroom facility to compliment the picnic shelter, playground, ballfields, and walking trails completed in 2021. The site is adjacent to the Ponderosa Convenience Center, located at 721 Ponderosa Road. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Architectural Design & Construction Ad 0 0 20,600 0 0 0 0 20,600000 Construction 0 0 164,800 0 0 0 0 164,800000 Contingency 0 0 16,480 0 0 0 0 16,480000 0 0 201,880 0 0 0 0 201,880Total Project Element 0 0 0 Funding Source SCIF Fund 0 0 201,880 0 0 0 0 201,880000 0 0 201,880 0 0 0 0 201,880TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 2,200 2,306 2,418 2,538 2,664 17,86502,798 2,941 0 0 2,200 2,306 2,418 2,538 2,664 17,865TotalOperating Effect 0 2,798 2,941 Harnett County owns 18 acres on Ponderosa Road and constructed a convenience center on the property in 2018. During community meetings held to review the convenience center site, residents indicated the strong desire to have a park co-located on the property if the convenience center was constructed. The site is located in the southwestern part of the County where there are no existing parks or recreation facilities. Work is already underway by Parks and Recreation Department to develop the seven acres that are not in wetlands. The park is currently being serviced by a portable toilet, but a stick-built restroom facility is highly preferred by park patrons. Utilizing the SCIF Fund, construct a restroom facility in FY 2024. •Do nothing and continue to use the portable toilet for park restroom. •Utilizing the Parks Fund and build the Restroom Facility. The project is related to the Patriots Park Development Phase 1 and 2. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 74 HCBOC 120522 Pg. 355 Parks & Recreation -- Shawtown Community Park Development Approved-Contracts Let Develop next set of improvements at the park located on the former Shawtown School site, 645 Shawtown Road, Lillington. Improved amenities include a walking trail, fitness stations, playground, and picnic shelter. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 38,661 173,839 0 0 0 0 0 212,500212,500 0 0 Contingency 0 5,000 0 0 0 0 0 5,0005,000 0 0 38,661 178,839 0 0 0 0 0 217,500Total Project Element 217,500 0 0 Funding Source Parks Capital Reserves 0 117,175 0 0 0 0 0 117,175117,175 0 0 SCIF Fund 38,661 61,664 0 0 0 0 0 100,325100,325 0 0 38,661 178,839 0 0 0 0 0 217,500TotalFunding Source 217,500 0 0 Operating Effect Increased Operating Costs 0 2,000 2,060 2,122 2,185 2,251 2,319 17,7855002,388 2,460 0 2,000 2,060 2,122 2,185 2,251 2,319 17,785TotalOperating Effect 500 2,388 2,460 Harnett County owns the former Shawtown School and gymnasium. When part of the old school was demolished, County leaders at the time promised the community a park on the site. Based on community input, a plan for the park was developed and calls for a community garden, rock garden, memorial garden, playground areas, and a picnic shelter. An outdoor basketball court and upgrades to parking have already been constructed. The next set of improvements will include a trail with fitness stations, playground, and picnic shelter. The Parks and Recreation Department proposes to work with Cooperative Extension to develop the community garden, possibly utilizing grant funds. All other improvements would be funded from the Parks Fund. Develop the park using mostly in-house labor and the Parks Fund. • Do nothing. This option does not fulfill the county’s obligation to the community to provide a park on the former school site. • Using mostly in-house labor, develop the park as time and funding allows from the Parks Fund. • Seek additional funding sources to complete development of the entire park. In June 2019, the county completed a substantial renovation of the old north classroom building, originally constructed in 1956, to bring it up to code for new occupants. The building’s new occupants include the new Boys & Girls Clubs of Central Carolina: Robin Paige Club, which opened on August 26, 2019; the Harnett County Sheriff’s Office Police Athletic League (PAL), which previously operated out of the gymnasium on campus; and the Harnett County Work Readiness Training Center, which relocated from a building on the other side of the campus. The facility also includes meeting space for organizations and community events, which may be reserved through the county. As part of the opening of the renovated school building, Parks and Recreation installed an outdoor basketball court and parking lot. In addition to the renovation, the county demolished the original classroom building and gymnasium, which were built in 1949, and had deteriorated to the point where renovation was no longer possible. Staff has constructed the walking trail. The County received additional Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 75 HCBOC 120522 Pg. 356 Parks & Recreation -- Shawtown Community Park Development Approved-Contracts Let $100,325 in funding from the State’s Budget, which allowed the County to install a larger playground and picnic shelter. The additional State funds also reduced the amount of funding from the Park Capital Reserve Fund. The existing parking lot was extended in July 2022, and the playground and picnic shelter were installed in August 2022. Fencing and signage are expected to be complete in October 2022. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 76 HCBOC 120522 Pg. 357 Public Library -- Benhaven Branch Library New Utilize the former and newly renovated Benhaven Elementary School Media Center located at 2815 Olivia Road, Sanford as a full-service public library and resource center for the community and early college students. In addition to the provision of library services, resources, and programs, other resources may include an after-school/summer activity room for Harnett County Parks and Recreation as well as satellite office space for other county departments including Social Services, Health, and Veterans’ Services. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 0 406,728 0 0 0 0 406,728000 0 0 406,728 0 0 0 0 406,728Total Project Element 0 0 0 Funding Source Bond Proceeds 0 0 115,589 0 0 0 0 115,589000 General Fund Fund Balance 0 0 281,139 0 0 0 0 281,139000 Grants, Gifts, Etc.0 0 10,000 0 0 0 0 10,000000 0 0 406,728 0 0 0 0 406,728TotalFunding Source 0 0 0 Operating Effect Increased Operating Costs 0 0 115,084 135,310 140,773 146,465 152,393 1,013,5970158,569 165,003 0 0 115,084 135,310 140,773 146,465 152,393 1,013,597TotalOperating Effect 0 158,569 165,003 According to the 2020 U.S. Census Bureau, Harnett County’s population increased by 16.5% from 2010-2020. The concentration of growth has been outside of the incorporated townships, which are located in the central and eastern portions of the County. Public libraries provide important services and resources that foster economic development, promote student achievement, and enhance cultural enrichment. The Harnett County Public Library System consists of 7 library outlets situated primarily in the eastern portions of Harnett County. The 2018-2023 Harnett County Library Master Plan found that the 48,000 residents of western Harnett do not have adequate public library service. In view of the rapidly growing population and other major development in the County, it seems especially appropriate that the public library should consider the possibility of establishing a full- service branch library in western Harnett County. Ideally, the Western Harnett Public Library would be located along a major thoroughfare convenient to citizens traveling to work, school, and shopping centers. While plans to identify a location for constructing a new facility or renovating an existing building in a densely populated area are included in the current CIP, the Benhaven Library Project offers an opportunity for a temporary and more affordable solution to establishing library services in a western area of Harnett County. In 2019, the Board of Education turned over the former Benhaven Elementary School to the County. With community support and interest in preserving and repurposing the facility, the County developed and presented a plan for a community center with dedicated space for county departments which included a public library. During the summer of 2022, the former school media center was renovated for the purpose of providing space for a public library, after-school and summer camp activity room for Parks and Recreation, a satellite office to be used for other county departments including Social Services, Health, and Veterans’ Services Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 77 HCBOC 120522 Pg. 358 Public Library -- Benhaven Branch Library New as well as an educational resource for students attending Harnett County Schools’ Early College expected to open in early 2023. Library staff has developed a plan and a budget for establishing library services in the newly renovated space beginning FY 2023-24. Considering the Benhaven Library may be temporary, library collections, furniture, technology, and staff could potentially be transferred to a permanent Western Library location resulting in a significant future cost savings. Utilize the former Benhaven Media Center for public library services, Parks and Recreation activity room for afterschool students and summer campers, and satellite offices for other county departments including Social Services, Health, and Veterans’ Services beginning in FY 2023-24. Continue to pursue plans for a larger, more strategically located library in western Harnett County with intentions to repurpose library collections, furniture, shelving, technology, and staffing from the Benhaven Library. •Do nothing and allow the citizens living in western Harnett County to continue to be without library services and resources. The County’s continued denial of library services to western Harnett residents and the failure to make good on the commitment to revitalize and repurpose the Benhaven campus may be perceived in a negative light by constituents. •Forgo the temporary solution Benhaven provides and continue the search for a more ideal location for the Western Library. Prior non-use of former school facilities has resulted in building deterioration, vandalism, and loss. Additionally, the Benhaven community has been proactive, engaged, and enthusiastic about preserving the historical campus and the failure to make good on the commitment to revitalize and repurpose the Benhaven campus may be perceived in a negative light by constituents. •Approve the Benhaven Library Project as a future project. The delay of funding this project could result in the continued non-use of the former Benhaven campus. The building could potentially remain unoccupied for an extended period resulting in structure deterioration and the failure to make good use of county resources for the betterment of the community in a reasonable and timely fashion. •Utilize the former Benhaven Media Center for public library services, Parks and Recreation activity room for afterschool students and summer campers, and satellite offices for other county departments including Social Services, Health, and Veterans’ Services beginning in FY 2023-24. Renovations of the new branch library will be completed by early November 2022. The Benhaven Branch Library project is tied to the current CIP Benhaven School Renovation project. Additionally, the renovated Benhaven gymnasium and attached classrooms are expected to be utilized by Harnett Early College in January 2023. The library will have the capacity to serve the early college students, as well as community members of all ages, by providing educational and recreational materials, programs, internet connectivity, technology, and other services. Additional funding will be needed for operating expenses for additional staff, utilities, and library equipment and supplies. Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 78 HCBOC 120522 Pg. 359 Social Services and Commons Area Roof Replacement Completed Replace roof and repair the supporting structure for the Social Services and Commons buildings, located at 311 W Cornelius Harnett Boulevard, Lillington. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 181,134 0 0 0 0 0 0 181,134285,600 0 0 Contingency 0 0 0 0 0 0 0 014,280 0 0 181,134 0 0 0 0 0 0 181,134Total Project Element 299,880 0 0 Funding Source Capital Reserves 181,134 0 0 0 0 0 0 181,134299,880 0 0 181,134 0 0 0 0 0 0 181,134TotalFunding Source 299,880 0 0 Operating Effect Transfer from General Fund 181,134 0 0 0 0 0 0 181,134000 181,134 0 0 0 0 0 0 181,134TotalOperating Effect 0 0 0 The existing roof is original to the buildings, which opened in 1996. The roof is out of warranty. When the Health Department roof began leaking, the Facilities Department also had the Social Services/Commons roof assessed because it was constructed at the same time. At the time, the roofing contractor estimated that the Social Services/Commons roof had only three to five years of remaining life before it would need to be replaced. The Health Department roof was replaced in FY 2019. Replace the roof, repair the support structure as needed and require a 20-year labor and material warranty from the roofing contractor. • Do nothing. Failing to replace the roof within the recommended timeframe risks the onset of leaks and possible major damage to the interior of the building. • Replace the roof within the timeframe recommended by the roofing contractor. Roof was completed in April 2022. The project came in under budget. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 79 HCBOC 120522 Pg. 360 Tax Office -- Billing & Collections Software Replacement Approved-Contracts Let Replace the Tax billing and collections software. The existing software does not integrate well with the current computer assisted mass appraisal (CAMA) system. A single vendor for both CAMA and billing and collections software will reduce keying errors, produce more accurate reports, and provide other efficiencies for the office. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 3,086 0 0 0 0 0 3,0863,086 0 0 Software & Implementation 0 270,117 0 0 0 0 0 270,117270,117 0 0 0 273,203 0 0 0 0 0 273,203Total Project Element 273,203 0 0 Funding Source Capital Reserves 0 273,203 0 0 0 0 0 273,203273,203 0 0 0 273,203 0 0 0 0 0 273,203TotalFunding Source 273,203 0 0 Operating Effect Decreased Costs 0 -176,025 -152,275 -156,843 -161,549 -166,395 -171,387 -1,342,8260-176,528 -181,824 Increased Operating Costs 0 67,433 69,456 71,540 73,686 75,896 78,173 599,637080,519 82,934 Transfer from General Fund 0 273,203 0 0 0 0 0 273,203000 0 164,611 -82,819 -85,303 -87,863 -90,499 -93,214 -469,986TotalOperating Effect 0 -96,009 -98,890 The existing Tax systems include Farragut's NCPTS billing and collections software and BI-Tek's CAMA software. The two software products do not integrate well. Having accurate reports is a concern and requires extra work by staff to keep data clean and up to date. Specifically, staff must pull data from both systems by fire districts, municipalities, solid waste, and county revenues. These reports affect budgeting for county departments, municipalities, and special districts. By having one vendor to supply software for all divisions of the Tax Department, a one-stop shop is created. Workflows and reports can be easily customized. Mobile assessment tools are included to improve the efficiency of appraisal staff and will reduce data transfer errors. Compatible software reduces the chance for errors from appraisal to billing to collections. BI-Tek’s CAMA and billing and collections software is one interface that offers syncing at the click of a button without having to extract and upload data files. Converting to BI-Tek’s billing and collections software would also eliminate the need for keying data into two separate interfaces. BI-Tek offers features that would greatly improve workflows in the Tax office. The processes for annual billing are significantly simpler so it would not be as time consuming as it is now. Currently, there is no end of year process to create future year abstracts. In BI-Tek, as soon as billing is complete, abstracts for personal property for the next year can be created. With the current software, we must wait until end of year which takes place in November. Typically, by the time end of year process is complete, there is not enough time to key new abstracts or the staff’s future files. BI-Tek also offers direct import of data files that is received from NCDOR such as permanent plates, IRPs, mobile homes, and watercraft files, which are worked through a workflow process that would prevent unnecessary abstracts from being created. For the collections process, BI-Tek offers options to customize search functions so each user can choose their own preferences and provides more dynamic search features. Overall, collections processes are simpler in BI-Tek. Currently, the department uses a third-party vendor for online listing services. BI-Tek has an online listing service built into the software. This would eliminate the current cost for online listing and eliminate the need for a separate software. When Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 80 HCBOC 120522 Pg. 361 Tax Office -- Billing & Collections Software Replacement Approved-Contracts Let taxpayers submit their listings online through BI-Tek, it is automatically sent to a customized workflow. The current process is more complicated and requires a third-party vendor. Our current online listing vendor provides a generic interface for taxpayers to submit listings, which we download from another website and then upload into our system. For ease of use and increased value, converting to Bi-Tek for billing and collections software is the recommended option. • Do nothing and continue with the current configuration using two different software systems. • Continue to use BI-Tek's CAMA and move to BI-Tek's Billing and Collections software. • Switch to Farragut's CAMA software and continue to use NCPTS. Currently, personal property data is being extracted from NCPTS, with the assistance of the IT Department, and being formatted to convert to the new software. The conversion of personal property data is expected to be complete by December 2022. This will allow listing forms to be mailed from the new system. Collections data conversion will begin in March 2023. This project is expected to be complete in June 2023. There will be a decrease in annual software support costs. Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 81 HCBOC 120522 Pg. 362 Solid Waste Fund Projects Harnett County FY 2024-2030 Recommended Capital Improvements ProgramPage 82HCBOC 120522 Pg. 363 Solid Waste -- Northwest Convenience Center Relocation Approved-No Contracts Relocate the Northwest Convenience Center to 1971 Oakridge River Road, Fuquay-Varina to provide a larger and safer site to serve the growing population in this area. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Construction 317,128 0 0 0 0 0 0 317,128317,128 0 0 Contingency 75,597 0 0 0 0 0 0 75,59775,597 0 0 Design, Engineering & Construction Ad 60,856 0 0 0 0 0 0 60,85660,856 0 0 Furnishings & Equipment 60,000 0 0 0 0 0 0 60,00060,000 0 0 513,581 0 0 0 0 0 0 513,581Total Project Element 513,581 0 0 Funding Source Solid Waste Capital Reserve 513,581 0 0 0 0 0 0 513,581513,581 0 0 513,581 0 0 0 0 0 0 513,581TotalFunding Source 513,581 0 0 Operating Effect Decreased Costs 0 0 -2,500 -2,500 -2,500 -2,500 -2,500 -15,000-15,000 -2,500 0 Transfer from Solid Waste Fund 513,581 0 0 0 0 0 0 513,581513,581 0 0 513,581 0 -2,500 -2,500 -2,500 -2,500 -2,500 498,581TotalOperating Effect 498,581 -2,500 0 The existing solid waste convenience center, located at 1260 Cokesbury Road, Fuquay-Varina, is outdated and no longer safely accommodates the needs of residents in this area of the county. The site averages 738 per visitors per week. The county leases the one-acre site for $2,500 per year, but only a small fraction of the property is useable, so expansion is not feasible. The small size and inefficient configuration make it inadequate. Newer convenience centers have a more efficient design that offer more waste disposal options and better traffic flow through the site. The Cokesbury Road site is not large enough to segregate pedestrians from vehicles, and traffic backs up onto Cokesbury Road during peak usage, both of which are safety concerns. The site is also located on a narrow secondary road and the entrance and exit are located in a curve, another concern for traffic safety. Last year the county purchased property on Oakridge River Road, Fuquay-Varina to re-locate this convenience center. This 2.5-acre area reserved for the convenience site provides ample room to provide an expanded center that is safer and configured for better traffic flow within the site. It would also offer additional options for waste disposal, such as used oil, oil filters, scrap tires, white goods, and scrap metal. Last year, the county obtained a conditional use permit to build a convenience center on the Oakridge River Road property. The recommendation is to construct a new site on the county owned property at 1979 Oakridge River Rd, Fuquay-Varina, which is better suited to accept the number of vehicles and citizens that utilize the convenience site in this area. This site will provide an ample amount of space to receive trash and recycling in a more user friendly, more accommodating, and safer manner for the Northwest area. Although the need for relocation is prevalent, we are recommending a phased approach to construction starting in FY2022. Phase 1 of 2 would utilize the upper half of the property and would include installation of road and staging area for receiving trash and recycling. Harnett County Solid Waste Department will utilize staff and equipment to complete the majority of Phase 1. Define Problem Recommended Solution Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 83 HCBOC 120522 Pg. 364 Solid Waste -- Northwest Convenience Center Relocation Approved-No Contracts • Do nothing. If nothing is done, the circulation within the site, its small size, and its location on Cokesbury Road will continue to create safety concerns for the center’s users. • Utilizing the property the county purchased last year, construct a new convenience center that allows for better circulation within the site and safer entrance into and exit from the site. This option also results in savings from no longer having to lease the Cokesbury Road site. The department is reviewing plans and costs estimates to establish a phased approach to begin construction of Phase 1 in FY 2022. This phased approach will utilize Solid Waste staff and equipment to proceed with constructing the infrastructure needed, which allows the department to open the site while also providing a significant cost savings. This approach will assist in the efforts and plans to build a capital reserve without exhausting all funds in one fiscal year. Board of Commissioners approved the project ordinance on September 7, 2021. The department is moving forward with procurement process. The largest impact will be to general operations by utilizing current landfill staff. Duties and tasks need to be reviewed to make sure everything is covered for general operations at the landfill while workers and equipment are reassigned to this project. By doing a phased approach, this will not impact our budget with an initial costly effect to expenditures, and expenses can be dispersed over the next two years, while providing a more than adequate space and continued services for waste disposal for our citizens in the area. Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 84 HCBOC 120522 Pg. 365 Solid Waste -- Wheeled Excavator Replacement New Replace a 2012 CAT M315 excavator at the Dunn-Erwin Landfill located at 449 Daniels Road, Dunn. Project Budget Prior to FY 2023 Current Year: FY 2023 Year 1: FY 2024 Year 2: FY 2025 Year 3: FY 2026 Year 4: FY 2027 Year 5: FY 2028 Project TotalsBudget Year 6: FY 2029 Year 7: FY 2030 Project Element Furnishings & Equipment 0 365,761 0 0 0 0 0 365,761000 0 365,761 0 0 0 0 0 365,761Total Project Element 0 0 0 Funding Source Solid Waste Capital Reserve 0 365,761 0 0 0 0 0 365,761000 0 365,761 0 0 0 0 0 365,761TotalFunding Source 0 0 0 Operating Effect Transfer from Solid Waste Fund 0 365,761 0 0 0 0 0 365,761000 0 365,761 0 0 0 0 0 365,761TotalOperating Effect 0 0 0 The excavator plays a vital role in the landfill’s daily operations. The County must have reliable equipment for operations to run efficiently and stay in compliance with state regulations. The current wheeled excavator is 10 years old with over 11,000 hours on it and is frequently breaking down. The industry standard is that equipment be replaced at or before 10 years of use. This equipment is subjected daily to rough conditions and in a harsh environment. Downtime and repair costs are escalating as a result of the equipment’s age and condition. Without the equipment, landfill operations will be impacted, as well as the ability to comply with state regulations. Using Solid Waste Capital Reserve Funds, purchase a new CAT M318 wheeled excavator in FY 2023. • Do nothing. If the equipment is not replaced, the costs to repair will continue to. The County may not be able to comply with state regulations because of inadequate operations due to faulty and/or inoperable equipment. • Purchase a new wheeled excavator. Quote has been obtained for a new 2023 CAT M318 Wheeled Excavator. There is a lead time of approximately 6-8 months. The wheeled excavator replacement will reduce maintenance costs on an existing piece of equipment as well as improving efficiency in operations. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 85 HCBOC 120522 Pg. 366 Future Projects Currently, the county lacks sufficient data, revenue, or debt capacity to schedule these projects. If these issues are resolved, these projects may appear in a future CIP. Construct a new animal services shelter facility at a location to be determined. Animal Services -- Animal Shelter Replacement Future The existing facility was built more than 25 years ago, with an addition constructed in 2005, and is operating at maximum capacity. It is located on land owned by Harnett Regional Water and is adjacent to the North Harnett Wastewater Treatment Plant. A new facility could provide needed space for a veterinarian office, a surgical room, and a better environment for adoption of animals, as well as improve the flow of animals from intake through adoption. The new facility would provide space to separate adoptable animals from animals quarantined for health or behavior issues and increase the holding capacity of the shelter. The 32 dog runs and the small 15 cage intake room for cats remain at maximum capacity with multiple cats often occupying one cage. Between 2015 to 2019, 18,424 dogs and cats came to the shelter and of those 5,012 were euthanized, many for lack of space or treatable illness despite being eligible for adoption. There is inadequate space and layout for the treatment and testing of animals, food preparation, laundry and dishes, and adoption visitation. There is one room for laundry and medical, which is also the room where small sick animals are housed. The facility has no onsite space for spay neuter surgeries. When facilitating adoptions, the existing shelter only has one meet and greet room and a dog play yards. Additional areas are needed for adopters to meet with animals and for animals to get exercise outside their kennels which is necessary for enrichment best practices. The single kennel area for all incoming animals contributes to cross contamination and disease. Best practices suggest shelters have separate holding areas for incoming animals, quarantine animals, isolation animals and healthy adoptable animas. The existing shelter has two separate kennel areas - one indoor/outdoor with 16 kennels for intake and 16 all-indoor with side-by-side dividers for adoption-ready animals. Drainage design is via open trench in the holding kennels. Inside, the drain runs one direction, and outside, it runs the opposite direction. The design greatly increases the transmission of disease due to the washing and spraying of excrement past the kennels of young, unvaccinated animals and healthy animals. The open front trench design poses a safety risk. The chain link doors all open outward increasing the difficulty of entering and exiting kennels safely and quickly, which increases the chance for dogs to escape. The doors cause hoses to get caught and pulled into the drain, which increases cleaning time due to constant opening and closing or the maneuvering around doors. Review the submitted needs assessment study and determine which recommended features should be implemented. Move forward with the project once a scope, location and funding source have been identified. • Do nothing and continue to operate as is for the foreseeable future, but this will not address the need for Harnett County Regional Water to expand the Wastewater Treatment plant to expand onto the site of the existing facility, which is needed as a result of increased county growth. • Contract with another group to oversee and manage the animal sheltering capabilities in the county. However, there is no local existing agency with a positive past performance of operating as a shelter to meet the needs and volume of Harnett County. A needs assessment study has been conducted by Shelter Planners of America to determine potential locations, building needs, and cost. The study was completed and submitted to the county on October 3, 2022. Define Problem Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 86 HCBOC 120522 Pg. 367 Construct a new Board of Elections facility at a location to be determined. Board of Elections -- Facility Replacement/Renovation Future The existing facility is 2,600 square feet and is operating at maximum capacity. The facility and land belong to Harnett Regional Water, which will eventually need the site for future growth of the Water Treatment Plant. The facility includes office space, limited supply storage, and a 250 square- foot room that is used for meetings and early voting. Election equipment and supplies are stored offsite at the county warehouse in an additional 1,000 square-foot storage area. The current building has inadequate space to hold board meetings, election trainings, and early voting. Depending on the size of the board meeting, meeting space must be scheduled in advance at the current Board of Elections office, Harnett County Administration conference room, Harnett County Commissioners meeting room or Harnett County Commons Area. Depending on room availability and number of election workers, elections training is held at Harnett Regional Water training room, Harnett County Commons Area or Harnett County Resource Center. Early voting locations change and cause voter confusion and frustration. Early voting for the 2020 Primary election was held at the Board of Elections office, while early voting for the 2020 General election was held at the Harnett County Commons Area. The existing facility’s roof leaks, especially when gutters clog, the driveway floods during heavy rains, and the backroom floods when the water heater drain clogs. There is limited parking, with only 18 spots available – two handicap spots and 16 regular spots. During elections, all staff, election workers and election observers must park across the street at an apartment complex, which also has limited parking. Voters park in the few spots at the elections office, at the apartment complex, and alongside of the road. When voters park along side of the road, delivery trucks are not able to make deliveries to Harnett Regional Water Treatment Plant. Limited storage areas impose additional work on staff. Secure items, such as ballots and laptops, are stored at the current facility. Most election equipment and supplies are stored offsite in locked cages at the county warehouse, which is a mile away from the Board of Elections office. Staff make numerous back and forth trips to the warehouse during election times to test voting machines and pack, clean, and organize supplies prior to each election. Better customer service could be provided if the office was fully staffed during election times. A new larger facility will provide the needed space on a year-round basis. During non-election times, staff will need space to organize, clean, and repair all supplies; test voting equipment; conduct election worker training; host post-election audits, recounts, precinct sorts and other recounts as necessary. Conduct a feasibility study to determine building needs and cost. • Do nothing and continue to operate out of multiple sites. This option runs the risk of a break down in the chain of custody and security of election related tasks and causes voter confusion. • Construct a new building for the Board of Elections that is designed for election related tasks and can house all operations at one site. • Add on to current facility to allow for storage of equipment and supplies on-site. Would still need to hold early voting and trainings elsewhere. • Conduct a feasibility study to determine the location, building needs, and cost. Board of Elections Office is part of the space needs study, which is being conducted by Dewberry. The results of the study is expected to be complete in early 2023. Define Problem Recommended Solution Alternatives Current Stage of Project Repair the drainage system located on the main Harnett Campus, 1075 E. Cornelius Harnett Blvd., Lillington. Central Carolina Community College (CCCC) -- Drainage System Repair Future Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 87 HCBOC 120522 Pg. 368 College maintenance staff have determined that the storm water management system, a series of drainage lines that carry runoff from parking lots, is showing signs of failure. The drainage system was installed with the first buildings on campus, is more than 40 years old, and has not been modified as buildings and parking areas have been added. During heavy rainstorms, the parking lot and the area around the Continuing Education building are flooded. The college is concerned that this could eventually affect the structure of the building, impact surrounding trees, and do damage to the parking lot by eroding the soil below the parking lot. Maintenance staff believe the drainage lines are undersized and need to be replaced. Although the county engineer reviewed the problem and a local contractor provided an estimate to replace the system, a full study of the problem that would include future expansion of the campus and a cost estimate is recommended. The college should obtain a cost estimate for the study and request that as part of the FY 2023 operating budget. CCCC is currently going through a master planning process. The project is currently on hold. Recommended Solution Current Stage of Project Develop a building program and cost estimate to finish approximately 12,150 square feet of shell space in the Harnett County Courthouse, located at 301 W Cornelius Harnett Blvd, Lillington to meet Clerk of Court and other court-related needs. Courthouse Shell-Space Upfit Future When the courthouse was originally constructed, 12,150 square feet of the third floor was constructed as “shell space,” meaning the space is not finished and could be renovated to accommodate a range of needs. The original plans called for this space to be future courtrooms, however two decades have passed since these plans were made and this space needs to be reassessed to determine whether the original plan still constitutes the best use of this space or if an alternative use would be preferable. Because the county has not systematically assessed the need, the third alternative is recommended. The Facilities Maintenance Manager estimates this study would cost approximately $30,000. County management and the Board of Commissioners have discussed including a feasibility study for the unfinished courthouse space in a County-wide space needs assessment. •Do nothing: The space could remain as is for the foreseeable future, but this would not address court system needs or any other County needs for this space. •Finish the space for courtrooms: While this meets the original intent for the space, there may be other court and/or County needs that have not been presented to the county. •Assess all possible needs which could be addressed by refinishing this space, identify the most critical, and hire an architect to develop a building program and cost estimate. The project is currently awaiting the completion of a space needs assessment. The operating impact will be utility costs for gas, water, and electricity. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 88 HCBOC 120522 Pg. 369 Update the Comprehensive Land Use Plan that gives decision makers a roadmap for future growth in terms of transportation, affordable housing, land use, economic development, and infrastructure. Development Services -- Comprehensive Land Use Plan Update Future Since the adoption of the Grow Harnett County 2015 Comprehensive Plan, the county has sustained a period of continuous land development and population growth. According to census data, Harnett County grew 16.5% between 2010 and 2020, and added an additional 10,000 housing units. It is important to note that these figures do not reflect the expected population growth from the newly proposed lots currently in the preliminary development phase. Harnett County has outgrown the comprehensive plan implemented in 2015. The newly updated plan will assess current and emerging conditions to develop land use concepts and policies for coherent growth. A consulting firm will be chosen to assess inventory, analyze the data, and synthesize the information to form the essential comprehensive plan elements: land use, transportation, infrastructure, economic development, and affordable housing. Provide funds to update the current Comprehensive Land Use Plan. • Do nothing. If nothing is done, the county will fail to plan for future growth. Growth in the county will continue, and without an updated Land Use Plan, haphazard development patterns could occur along with zoning map & ordinance text amendments that could create compliance and compatibility issues. • Update the Comprehensive Land Use Plan to address county growth in a proactive and coordinated manner. Define Problem Recommended Solution Alternatives Improve or replace the county’s garage, located at 1100 E McNeill St, Lillington, to provide an adequate space for maintaining the county’s increasing fleet, improve wait times for vehicle service, and ensure the safety of garage staff. Fleet Maintenance Facility Improvement or Replacement Future The County’s existing maintenance garage is too small and is inefficiently designed for increased service demands. Three bays limit the number of vehicles that can be serviced at one time. The bays are too small to service some of the county’s larger vehicles. Lift and other equipment have aged beyond the recommended useful life. Some improvements to the facility have been made in house, including improving the office areas and restrooms and moving the used oil collection tank outside. Fleet Maintenance staff recommends an addition to the backside of the existing Fleet Maintenance facility. Expand the facility with a 40'x80'x20' pre- engineered building (metal lean-to addition) that would house three large bays and a large stockroom. One bay would contain a 30,000-lb capacity heavy-duty 4-post lift with two 15,000-lb jacks; second bay would contain a 10,000-lb capacity 2-post asymmetric lift; third bay would be used as a drive-in bay with no lift equipment; fourth bay would be used as a stock/supply room. An existing portion of the back wall would be removed to connect the two buildings. • Expand the existing facility. The three existing bays are frequently full. There is potential to add to the rear of the existing building. Expanding the facility with additional larger bays and a larger stockroom would allow staff to accommodate the increased demand for vehicle service, improve efficiency and reduce wait times for departments waiting on vehicle repairs. •There may be opportunities for the County to partner with Harnett County Schools in the future on a new joint Fleet Maintenance Facility, which would allow for greater efficiencies and economies of scale through a collocated facility for both entities. Both of these options would require architectural Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 89 HCBOC 120522 Pg. 370 services to determine scope and cost. • Replace existing facility. Hire an architect to develop a building scope and cost estimate. •Replace only the lifts and other aging equipment. This option does not address the size of the bays or the need to increase the number of bays to service a growing fleet. •Finally, do nothing. If nothing is done, then none of the concerns mentioned above will be addressed. The project is currently on hold. The operating impact will be utility costs for gas, water, and electricity. Current Stage of Project Operating Impact Replace the district’s second oldest remaining, 39,454-square-foot school, located at 340 Main Street, Buies Creek, with a new school to be located on a new site. Harnett County Schools -- Buies Creek Elementary School Replacement Future The main part of the 36,750-square-foot facility was built in 1948. A gym was added in 1957 and a media center in 2005. In addition to its age, the school has 205 students, below its rated capacity of 250. Mobile units provide additional classroom space. The existing site is 5.9 acres and is landlocked, so there is no room to expand the school on site. The Board of Education has deemed this project as Tier 3, meaning they would like to see it move forward in the next four to sevem years. Currently, no cost estimate has been obtained and the county does not have sufficient funds to replace the school. To fund this project, Harnett County will need to issue additional debt. The school system is requesting that this be a future project in the CIP. Define Problem Construct a 62,000-square-foot custodial and grounds facility warehouse on the lot next to 1500 South Main Street, Lillington, to provide adequate space for custodial and grounds staff, supplies, and equipment. Harnett County Schools -- Custodial & Grounds Warehouse Replacement Future The current custodial and grounds facility is located at 703 South 8th Street, Lillington. The facility and land are part of the real property exchange among Harnett County, the Town of Lillington, and Harnett County Schools, which was approved on December 6, 2021. As part of the agreement, the current facility and site will transfer from Harnett County Schools to the Town of Lillington. Items from the current facility will be stored in County- owned warehouse space, which will be leased from the County by Harnett County Schools until a new warehouse facility is built. Construct a new custodial and grounds warehouse on land already owned by Harnett County Schools. This will free up the County-owned warehouse facility at 125 Alexander Drive, Lillington, and allow the County to use this space for other needs. Move forward with this project when a funding source has been identified. A feasibility study was done in August 2020 to determine building needs and costs. Define Problem Recommended Solution Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 90 HCBOC 120522 Pg. 371 Construct a new 174,000-square-foot school to accommodate 1,200 students and to alleviate existing and projected overcrowding at Harnett Central and Overhills middle schools. Harnett County Schools -- Flatwoods Middle School Future Harnett Central Middle currently has 163 more students than its rated capacity, and the number of students is projected to increase by 273 in the next eight years. Though not yet over its rated capacity, Overhills Middle is projected to exceed its rated capacity by 16 students in the next eight years. Altogether, Harnett Central, Overhills, and Western Harnett middle schools are projected to add 206 students by the 2028-29 school year. These schools already have a combined 15 mobile units. Mobile units provide several challenges for effective instructions. They are more difficult to secure and less energy efficient. During drills, students must vacate the mobile units and enter the main part of the schools. The Board of Education has identified the new middle school as a Tier 1 project, meaning it is requested as soon as possible. An architect has developed a preliminary cost estimate using construction costs of similar schools in the region. A detailed cost study will be needed before funding could be considered. In addition, the preliminary cost estimate projects the school will cost $55 million, and Harnett County currently lacks the funding to move forward with this project. To fund this project, Harnett County will need to issue additional debt. Using lottery proceeds, a 100.7-acre site was purchased in October 2021 at a cost of $1,200,000. Define Problem Current Stage of Project Renovate Lafayette Elementary School, located at 108 Lafayette School Road, once a portion of students have moved to the new Northwest Harnett Elementary School. Harnett County Schools -- Lafayette Elementary School Renovation Future The 74,152-square-foot school was originally built in 1948 and was added onto in 1957. The latest major renovation occurred in 1992 after a fire destroyed parts of the school. A minor renovation was done in 2005. After a portion of students move to the new school, the Board of Education would like to renovate the school, possibly for additional uses, but the exact nature of the renovations has not been determined. The Board of Education has identified this as a Tier 2 project, meaning it is needed in the next two to three years. Define Problem Construct a new 305,250-square-foot high school to accommodate 1,850 students and alleviate existing and projected overcrowding at Overhills and Harnett Central high schools. Harnett County Schools -- New South Harnett Lillington/Highland High School Future Overhills High School currently has 318 more students than its rated capacity, and the number of students is projected to increase by 151 in the next eight years. Though not yet over its rated capacity, Harnett Central High School is projected to exceed its rated capacity by 246 students in the next eight years. Altogether, Harnett Central, Overhills, and Western Harnett high schools are projected to add 377 students by the 2028-29 school year. These schools already have a combined 27 mobile units. Mobile units provide several challenges for effective instructions. They are more difficult to secure and less energy efficient. During drills, students have to vacate the mobile units and enter the main part of the schools. The Board of Education has identified the new high school as a Tier 1 project, meaning it is requested as soon as possible. An architect has Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 91 HCBOC 120522 Pg. 372 developed a preliminary cost estimate using construction costs of similar schools in the region. A detailed cost study will be needed before funding could be considered. In addition, the preliminary cost estimate projects the school will cost $95 million and Harnett County currently lacks the funding to move forward with this project. In order to fund this project, Harnett County will need to issue additional debt. Construct a new transportation facility to replace the existing facility, located at 8 West Harnett Street, Lillington, to provide adequate space to service district busses and other vehicles. Harnett County Schools -- Transportation Maintenance Facility Replacement Future The existing transportation facility is wholly inadequate for the district’s needs. Built in 1953, the facility only has six bus bays (two were added in 1998), when 12 are needed. The existing site is not large enough to accommodate a new facility, so the project will involve land acquisition. Construct a new transportation facility when land and funds have been identified. The project will be debt funded. Define Problem Recommended Solution Project Description: Construct a 55-bed, 8,750-square-foot addition and recreation yard at the Harnett County Detention Center, located at 175 Bain St, Lillington, to continue to receive revenue from housing non-local inmates for other entities. Harnett County Sheriff -- Detention Center Housing Unit Addition Future The county’s detention center opened in 2009. The detention center’s core facilities and the building site were master planned to add three housing units in the future. For the last two years, the Harnett County Sheriff’s Office has submitted as a capital project the construction of one of the housing units. The stated intent of building the housing unit now is to provide secure detention for non-county inmates, such as federal and state prisoners, for which the county receives reimbursement at daily rates of $45 per day for state inmates and $60 for federal. The local jail population is increasing and, it is projected that by FY 2030 the county will no longer have capacity for non-county inmates. In the meantime, this funding source will decline each year as non-county inmates are displaced by local inmates. Because this funding source generates substantial revenue for the county--between $429,443 in FY 2016 and $1,205,967 in FY 2013--the Sheriff’s Office has proposed that building the housing unit will help ensure the county continues to receive this revenue. The Sheriff’s Office has also been encouraged by the US Marshal to house federal inmates. The revenue on the existing jail will decline as the county’s local inmates displace beds currently used for outside inmates. This revenue loss is inevitable. Whether the county builds an additional housing unit is a self-contained decision and has no effect on this revenue loss. The question is whether the new housing unit will generate sufficient revenue to pay the operating and capital costs of the new unit. The county is not in the financial position to build a housing unit that will not be needed for more than 10 years. This would tie up debt capacity that is needed for schools and other county needs. The federal government will not give any guarantees about its usage of the housing unit, leaving the county to assume the financial risk for debt and fixed operating costs. Simply, the risk far outweighs the reward. • Do nothing. If nothing is done, the county will need to begin planning a new jail to open in the early 2030s. In the meantime, the county will avoid the operating cost of the new pod, but will not have revenue to offset the capital cost of the pod in 11+ years. • Five scenarios were developed and based on assumptions about the mix of outside inmates and the occupancy rate of the housing unit. The Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 92 HCBOC 120522 Pg. 373 occupancy rate means of the number of beds available to house outside inmates, what percentage of them are actually used. In the past six years, the occupancy rate has been as low as 33% and as high as 95%. Often these rates are tied to federal policy and the relationship the county has with the US Marshal’s Office. During the Obama administration, the occupancy rates were lower than during the Trump administration. With a presidential election occurring in 2020, federal policy could change again, and in fact, could change two more times before the projected revenue is collected. Likewise, the current US Marshal, who has ties to Harnett County, could be replaced with someone with less interest in housing federal inmates here. If the housing unit is constructed, the county will lose (meaning spend more than the revenue generated) between $2.3 million and $7.2 million during the 10 year period, depending on the assumptions made. In the scenario supported by the Sheriff’s Office, the county would spend $3.6 million more than it takes in. • An argument can be made that if revenue covers operating cost, any excess can help offset the capital expense for a housing unit it will need in the future. In two of the scenarios, the housing unit would not cover the operating costs. In the scenario supported by the Sheriff’s Office, the county would generate $594,297 to cover debt service of $4.2M. There has been no change in this future project. If the housing unit project is approved, replacement of the intercom system and video surveillance system could be included as equipment costs and the requested generator could also be added to the project. Current Stage of Project Relation to Other Projects Construct a new 1,800-square-foot building at 175 Bain Street, Lillington, to relocate the crime scene processing bay and give the Sheriff’s Office additional evidence storage space. Harnett County Sheriff -- Evidence Storage & Crime Scene Processing Bay Future The amount of evidence the Sheriff’s Office is required to store is constantly increasing. The existing evidence room has reached capacity. The existing crime scene bay/vehicle processing garage is located next to the evidence storage room. By relocating the crime scene processing bay, the Sheriff’s Office could expand the existing evidence storage room into the processing bay. Additional shelving and an access door would also be needed in the evidence storage room A new building housing the crime scene bay would be constructed in a secure area behind the Detention Center. Construct a separate building for crime scene vehicle processing and expand the existing evidence storage area into the area currently used for vehicle processing. This is recommended as a future project since a site location needs to be identified and no cost estimate for site work was obtained. • Do nothing. If nothing is done, the evidence room will not be able to house all the evidence that is required to be stored. • Find offsite, less secure storage for evidence. • Construct a new building in a secure location and relocate the crime scene processing bay. Expand the existing evidence room in the former processing bay. Define Problem Recommended Solution Alternatives Purchase and install a 1,000 KW generator at the Harnett County Sheriff’s Office and Detention Center, located at 175 Bain St, Lillington to provide sufficient backup power to run the building systems, including HVAC. Harnett County Sheriff -- Generator Purchase and Installation Future Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 93 HCBOC 120522 Pg. 374 The existing 400 KW generator runs only the 911 Center fully. It operates life and safety equipment in the Sheriff’s Office and Detention Center, but does not run the heating and air conditioning systems. When the Detention Center loses power, humidity levels rise in the housing units, sometimes to the point where the fire alarm is activated. After power is restored, it may take several hours to reduce humidity levels. Even if power is off only for a short time, the HVAC systems returns to default systems and maintenance staff has to reset them. The state requires the jail to have a plan for moving inmates to other facilities if the power loss is for a sustained period of time and temperatures dip below 68 degrees in the winter and rise above 85 degrees in the summer. To date, no inmates have been moved for this issue. The Manager recommends evaluating the purchase of the second generator before moving ahead with this project. • Do nothing. If nothing is done, the Detention Center will continue to see problems with the HVAC system not running during periods power is off. Humidity levels and the reset of the HVAC system to default controls will continue to present operational challenges. • Purchase a larger, 1,000 KW generator to run all systems in the Detention Center, Sheriff’s Office, and 911 Center. The Sheriff’s Office has obtained a quote for purchase and installation of the generator, at a cost of $385,960. • Purchase a second, smaller generator. Purchasing a second generator to run the HVAC system would resolve the issue. A second generator would be much less costly and likely less to install. A second generator would also provide redundancy in case one of the generator fails. The only down side would be that maintaining a second generator would be slightly more costly, estimated at around $550 per year. The Sheriff’s Office received a quote from Dewberry Engineers in September 2021 for a study to determine the necessary upgrades for the addition of a whole building generator and replacement of the main switchgear. The study will document existing utility service loads to determine the generator capacity required to support the entire facility, and any electrical system modifications (ATS’s, distribution equipment, etc.) required to make the upgrades. As part of the study a construction cost analysis will be performed, and the resulting cost estimate report will be provided to the owner at the end of the study. The study was received from Dewberry Engineers on September 26,2022. The study outlines the costs and options in purchasing a generator to operate the total facility, installing an automatic transfer switch and retrofit existing “MDP” switchboard. The study did not outline the costs to purchase a second generator. If the housing unit project is approved, the generator could be purchased as part of that project. It would add approximately $30,000 per year in debt service costs. The Sheriff’s Office is relying on a 10-year-old generator, which still does not supply back up power for the entire facility. The present generator does not provide back-up to the Sheriff’s offices, only emergency lighting. The 911 Center is fully on the generator for back-up power. Define Problem Recommended Solution Alternatives Current Stage of Project Relation to Other Projects Operating Impact Replace existing Avgas and JetA tanks, located at 615 Airport Road, Erwin, NC, to increase fuel capacity and provide a safer working environment for employees. Harnett Regional Jetport (HRJ) -- Fuel Tank Replacement Future There are several safety issues with the current fuel tanks and a need to increase storing capabilities. The Avgas tank cannot bottom load a fuel truck which creates a tremendous liability and hazard for County employees. Due to the age of the Avgas tank, the tank does not have the capability to bottom load a fuel truck like the JetA fuel farm. A hose to bottom load has been installed, but there are still several inadequacies: the Avgas fuel pump Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 94 HCBOC 120522 Pg. 375 does not have adequate pressure to bottom load a truck; it is not equipped with a filter system for bottom loading; and a meter is not present to track the number of gallons pumped out of the tank. These inadequacies require Jetport staff members to climb on top of the Avgas truck to “top load.” There are several hazards that come with this type of refueling trucks: employees are exposed to (leaded) Avgas fumes; employees or objects can fall into the manhole; employees are more susceptible to falling or twisting their ankles while climbing on and off the truck ladder; and splash loading can cause static electricity resulting in sparks and combustion of fuels. The current size of the Avgas tank is 10,000 gallons, with 10% of unusable space. Typically, a transport truck can carry 8500 gallons, which means the Jetport must get down to 500 gallons of Avgas in the tank to receive a truck load of fuel. If too much fuel is in the tank, there is an increased chance of overflowing the tank, which creates an environmental and employee hazard. A 12,000-gallon Avgas tank would be a better fit for the Jetport. In addition to needing a larger capacity Avgas tank, it should be outfitted with a ladder and walking deck so linemen can measure the fuel in the tank. The following issues were discovered by Titan Aviation Fuels when their Quality Assurance Officer completed a site study: 1. Avgas truck continues to being top loaded. This is a safety hazard due to static electricity discharge, an employee (or other objects) falling into the manhole during fueling, fumes being inhaled by employees, and climbing on/off the top of the fuel truck is a safety hazard (due to the ladder, and the cumbersome hose). 2. Neither tank nor old Avgas truck is equipped with the required skully system. NFPA 407. 3. The loading rack shall be equipped with an automatic shutdown system that stops the tank loading operation when the fuel servicing vehicle tank is full. 4. All fuel servicing tank vehicle primary shutdown systems shall be compatible with the system utilized at the loading rack. 5. The automatic secondary shutoff control shall not be used for normal filling control. 6. The JetA fuel farm storage tanks do not appear to be equipped with a “fire valve (outlet valve)” that is a fusible device that causes the valve to close automatically in case of fire in accordance. Recommend installation to be in compliance with NFPA 30/407. 7. System is not equipped with any type of vapor recovery system. 8. Overpressure/Vacuum Protection. Tanks and equipment shall have independent venting for overpressure or vacuum conditions that could occur from malfunction of the vapor recovery or vapor processing system. 9. The emergency shutdown switch for the JetA farm is currently wired from the building to the deadman control. The offload switch is wired directly to the pump with NO Deadman. Need to hire a 3rd party maintenance company to correct. This is a high priority item due to safety hazard. 10. Neither the JetA tank nor Avgas tank are equipped with a high-level shutoff. This prevents overflow of the fuel being pumped into the tanks. 11. The quarterly water defense checks need to be performed and properly records on quarterly form 12. There is a strong possibility that transport exhaust gases can come into contact with product vapor gases when receiving Avgas during offload at the current location of the transport pump. Safety hazard. (Reason to move location of Avgas tank away from buildings). 13. The off-loading point for the JetA tank needs to have a spring-loaded valve. Current valve has had the spring removed. (Example: someone could push the end of a broom stick through the pipe to open the valve causing a loss of 12,000 gallons of JetA). Environmental hazard. Once the Jetport Master Plan is complete and fuel tank recommendations have been made, move forward with this project when a funding source has been identified. • Do nothing. As the airport continues to grow, the Jetport will sell more fuel. The current refueling process increases the chances of an employee getting injured on the job. • Repair the tanks. This will minimize the environmental risks but does not minimize the hazards of on-the-job injuries with the Avgas tank not having the capability of bottom loading a truck. Four years ago, the pump was assessed by Campbell Oil and determined that the pump and style of the tank would not allow bottom loading. Tank replacement was the only solution. • Remove old tanks and find a new, remote location to install a new 12,000 Avgas tank and a new 12,000-gallon JetA tank. Recommended Solution Alternatives Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 95 HCBOC 120522 Pg. 376 Construct three-unit corporate box hangars, located at 615 Airport Road, Erwin, NC, to provide adequate space to store larger aircrafts used by many businesses. Harnett Regional Jetport (HRJ) -- Hangar Development Future Currently, HRJ owns one out of the seven enclosed hangars located at the jetport. Annual ground leases for privately owned hangars generate less than $7,500. Additionally, like the other 61 general aviation airports across the state, Harnett Regional Jetport has a serious deficiency in usable hangar space at and on the airfield. Demand far outweighs capacity. Consequently, HRJ staff records indicate there is a waiting list of 44 aircraft owners requesting hangar space and weekly space inquiries are the norm. Phase 1 of hangar development will construct three corporate box-style 65x60 square-foot hangars and the required apron access infrastructure to allow aircraft to gain access to the apron air operations area. Leasing the three hangars at $40 per square-foot could reasonably generate $4,680+ per month or $56,160 per year, dependent upon negotiated lease price. In addition, property taxes for aircraft stored within each hangar could add $5,000+ per year, dependent upon the aircrafts’ type, age, and condition. Move forward with this project once the Master Plan is complete. • Do nothing. By not constructing hangars, the county will lose revenue generated by lease payments, aeronautical revenue and other related economic activities including the direct, indirect and induced economic impacts associated with additional aircraft at HRJ. • Construct a three-unit hangar to address the increasing demands in storage space while generating revenue for the jetport and county, as well as the positive economic impact on the surrounding community. •Implement Master Plan recommendations. Harnett County is finalizing the Jetport’s Master Plan, and the location and number of hangars will be determined once the Master Plan is complete. Define Problem Recommended Solution Alternatives Current Stage of Project Purchase a mobile medical unit at the Harnett County Health Department located at 307 W Cornelius-Harnett Blvd, Lillington. Health -- Mobile Medical Unit Future A need for increased access to healthcare for underserved populations is a current problem in Harnett County. The proposed use of federal AA 546 funds is to purchase a mobile medical unit. The unit will expand Harnett County Health Department’s communicable disease surveillance, detection, control, and prevention capacity. A mobile medical unit will have the ability to reach community members to provide immunizations, communicable disease testing and care, well care prevention exams, and education. According to the NC Institute of Medicine (NCIOM), Harnett County has a poverty rate of 15.6% and an uninsured adult rate of 17.9%. This places Harnett County residents at an increased risk of health disparities and disease due to a lack of access to care. Using federal AA 546 funds, purchase a mobile medical unit in FY 2023. Define Problem Recommended Solution Alternatives Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 96 HCBOC 120522 Pg. 377 • Increase public transportation to all rural areas of our county and make it more accessible. • Establish more clinical sites or recruit more primary care providers to provide communicable disease care for uninsured adults and children. • Do nothing. Let federal funds expire and not purchase a mobile medical unit. • Use federal AA 546 funds to purchase a mobile medical unit. The mobile until must be purchased and delivered by 5/31/2022. Federal funds will expire after this date. Increased operating costs will include routine vehicle maintenance, mobile medical supplies, insurance, and fuel costs. Current Stage of Project Operating Impact Acquire software to upgrade and standardize all HVAC controls in buildings on the main Lillington campus. HVAC Control Upgrades and Standardization in Multiple Locations Future Existing HVAC controls vary from building to building. Some systems are out-of-date and are not operating on secure platforms. The Facilities Department must maintain the different systems. The construction of the Harnett Resource Center and Library and the replacement of the chiller at the Development Services/IT Building and cooling towers at the courthouse have allowed the purchase of a standard control system for these buildings. With time to evaluate these systems, staff will be in a better position to recommend a standardized system. • Do nothing: Without standardizing controls, systems will continue to be out of date, operate on non-secure platforms, and require Facilities staff knowledge of multiple systems. In some cases, the existing systems do not allow the most efficient control of HVAC systems. In addition to having to learn multiple systems, staff cannot always make changes without going through the vendor. • Standardize the controls of the Harnett Resource Center and Library. Use this as a starting point for how existing buildings can be standardized in the future. The project is currently on hold. The project will provide cost savings on utilities. Define Problem Recommended Solution Alternatives Current Stage of Project Operating Impact Continue to develop the remaining 800 acres of Anderson Creek Park, located at 1491 Nursery Rd, Lillington, as a large passive recreation park. The remaining elements to be constructed include equestrian trails, additional walking trails, additional parking, additional picnic shelters, another playground, interpretive signage, and a staff building. Utilizing a state grant, the county has already developed 200 acres, including a roadway, disc golf, picnic shelter, playground, three miles of walking trails, nature education, and a pond overlook. Parks & Recreation -- Anderson Creek Park Development (Future Phases) Future Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 97 HCBOC 120522 Pg. 378 The county purchased this tract from Harnett Forward Together Committee (HFTC) and is paying itself back through recreation fees collected in the area. The deed contained a restriction that part of the tract must be used for a park. Fifty acres of the site has been reserved for a future school site and NC Forestry may locate here as well. The size of the park is conducive to constructing a regional park that will attract visitors from surrounding counties and could be an economic development driver. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters, 88th in playgrounds, and 51st in trail miles (this high only because of Raven Rock State Park). In 2009 a master plan of the park was developed calling for the existing and future amenities. It is recommended to acquire cost estimates and planning documentation for the development of equestrian trails and other facilities. Currently, the county lacks funding to move ahead with the full future phase of the project. Until that is addressed, we should continue to make improvements using the park fund. • Do nothing. If nothing is done, the county will continue to operate the park as is, but it will likely not have the regional draw that would generate economic development. • Fund improvements incrementally through the parks fund. This approach will avoid the necessity of applying for grant funds, but it will take a long time to complete the amenities identified for this park, especially considering the numerous other parks currently in development in the county. • Apply for PARTF funding from the state for a 50% match. The option provides the most resources, but may not be the best use of PARTF, as there are higher priorities for constructing parks (this is 7 out of 10 for the department). Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. Recommended Solution Alternatives Relation to Other Projects Develop a park at the site of the old Boone Trail School, located at 8500 Old Highway 421, Lillington, that was destroyed by fire in May 2019. An initial concept plan developed with input from the community included a renovated entryway monument, memorial walkway, amphitheater, basketball court, picnic shelter, restroom facility, and walking trail. Parks & Recreation -- Boone Trail Park Development (Future Phases) Future Harnett County owns 13.5 acres where the old Boone Trail School was located before being destroyed by fire. Of that amount, 6.25 acres have already been developed into the Boone Trail Community Center & Library and include active park amenities. The community would like the remaining portion of the property developed into a park. The burned building was demolished in September 2019. The additional land will increase the park acreage per citizen of Harnett County. The planned amphitheater will be the first for Harnett County Parks & Recreation. The amphitheater will also increase the programming opportunities within the department. The Statewide Comprehensive Outdoor Recreation Plan (SCORP) is a detailed analysis of the supply and demand of outdoor recreation resources in NC. SCORP ranks NC counties by current supply of recreation resources and provides a benchmark for how county recreational resources rank among the 100 counties. Harnett County currently ranks 90th in picnic shelters and 79th in athletic courts. Define Problem Recommended Solution Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 98 HCBOC 120522 Pg. 379 Using Parks Fund to build the park over multiple phases is recommended. Preliminary discussions with the community have taken place and there is interest in community-driven fundraising efforts to offset some of the costs of the park or to provide additional amenities not included in the County’s scope. No cost estimate has been obtained to construct all amenities. • Do nothing. This option fails to address the community’s interest in seeing the old school site repurposed for community needs. • Renovate the old school that was preserved during the school renovation and save the park development for future development. Again this fails to address the community’s interest. • Construct the amenities listed above with proceeds from the Parks Fund in phases as funds are available. Since the project will be developed as funding from the Park Reserve is available, all parks funded in this way are competing for the same small amount of funding. The park would be adjacent to the Boone Trail Community Center and Library, which opened in the spring of 2017. Alternatives Relation to Other Projects Construct a new driveway from NC 210 into Neills Creek Park, located at 3885 Neill's Creek Road, Angier. The new driveway would alleviate the need to use the Harnett Central High School driveway. NC Department of Transportation also requires the construction of a turning lane. This driveway and parking lot would connect the high school and Harnett Central Middle School fields and allow for Parks and Recreation to program both areas. Parks & Recreation -- Neills Creek Park Roadway Construction Future The existing entrance to Neills Creek Park is through the main entrance to Harnett Central High School. Because of access through school property, the park cannot be used during school hours. In addition, park users must drive around to the back of the school to enter the park. This driveway leads to a small parking lot located in the foul ball zone for the softball fields. The only parking for the current park is in close proximity of the high school softball field and the men’s softball field. The parking location provides little-to-no protection from foul balls, leaving park users to park at their own risk. Users and spectators can park in the school parking lots but doing so requires a significant walk to the fields. The county recently expanded Neills Creek Park to include the two ballfields, a multiuse field, and relocated tennis courts at the middle school. The existing entrance does not serve these areas. Two cost estimates were received in 2016 and 2019, but they differed greatly in estimated costs. The adjacent property has recently been sold and is being developed as multi-family housing. Parks and Recreation and Development Services have started conversations with the developer to partner on the turning lane or piggyback on their entrance road. A feasibility study and cost estimate will be required before this project can move forward. • Do nothing. If nothing is done, park users will continue to use the existing driveway through school property, which does not give access to the expanded facilities recently constructed by the county and limits usage of the park to non-school hours. • Only install directional signage to inform users of other middle school parking and facilities. This option fails to address the lack of connection between parking and the middle school fields. • Construct a DOT-required turning lane on NC 210, a new entrance into the park, and a parking lot that is more accessible to all park amenities. Define Problem Recommended Solution Alternatives Purchase a bookmobile to provide library services to underserved areas of Harnett County. Public Library -- Mobile Outreach Vehicle Future Define Problem Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 99 HCBOC 120522 Pg. 380 The 2018-23 Harnett County Library Master Plan found that, as of the 2010 Census, 55.9% of the county’s population resides in rural area and 16.4% live below the poverty line. The more recent American Communities Survey shows the poverty rate is 12.8% and that 81% of the county’s population lives outside a municipality. The county’s population in the unincorporated area continues to grow faster than the population in its municipalities (between 2010 and 2018, the towns’ population grew 8% while the unincorporated area grew 19%). Given these demographics, it is reasonable to assume that transportation to library services may be challenging for many residents. One objective of Harnett Public Libraries is to provide literacy and lifelong learning opportunities to community members of all ages in Harnett County. The department is unable to realize this objective fully without additional facilities or mobile library services. The Public Libraries Director is recommending that more research be done on the size and features of a mobile outreach vehicle before moving forward with requesting the purchase. She plans to form a planning team to study: • Preferred mobile outreach vehicle size, feature configuration, and adaptability based on community need • Targeted audiences and users • Potential partners • Bookmobile routes and stops • Maintenance costs based on bookmobile model and size • Mileage costs based on routes and fuel efficiency • Staffing needs based on routes, expected number of patrons per stop, bookmobile size and capacity • Collection needs and costs based on bookmobile capacity • Technology needs and costs based on bookmobile capacity Her informal study will involve public surveys, GIS spatial analytic research, bookmobile showroom tour, vendor consults, and discussions with library directors running successful bookmobile programs. The Public Libraries Director believes the study can be conducted in-house at no additional cost to the county. • Build public libraries in closer proximity to the more remote areas of Harnett County. Purchasing land and building new library facilities would be a stable, long-term solution to meeting the needs of underserved citizens. This option however will be costly and will require a formal feasibility study and extensive planning. • Purchase self-service library kiosks to be placed in underserved communities to provide library materials. The cost of a kiosk is about $125,000. Buildings would need to be purchased or leased to permanently house the kiosks. Kiosks do not offer a solution to underserved communities’ need for programming or access to public computers. • Provide mobile library services in remote areas. One method for accomplishing this is by purchasing a bookmobile whereby materials, programs, technology, and internet access could be delivered to community members in non-traditional settings who may not be within reasonable driving distance to a public library. • Do nothing and allow residents living in remote areas of Harnett County to continue to be underserved. The library outreach team has been established. Meetings began September 2021. Goals include identifying barriers to library services, community partners, and service stops. With this information the team will design monthly bookmobile routes that will bring services and programs to underserved areas of the community in a timely, efficient, and economical fashion. If approved by County Administration to move forward, library staff will apply for a LSTA project grant of $100,000 to help offset the cost of the vehicle. Recommended Solution Alternatives Current Stage of Project Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 100 HCBOC 120522 Pg. 381 Install and implement RFID technology and equipment at the Harnett County Public Library Branches located at Angier Public Library at 28 N Raleigh Street, Angier; Boone Trail Public Library at 8500 Old US Hwy 421, Lillington; Coats Public Library at 29 E Main Street, Coats; Dunn Public Library at 110 E Divine Street, Dunn; and Erwin Public Library at 110 W F Street, Erwin, to allow patron self-checkout, better theft and inventory control, and better utilization of library staff for increased programming and information needs. Public Library -- Radio Frequency Identification (RFID) Installation in Branches Future During FY 2021-22, the Harnett County Public Library System branches hosted 715 in-house programs with 8,323 attendees. The changing role of public libraries, coupled with an increased number of citizens seeking community-based programming, constitutes a shift in focus from service desk transactions to hands-on training, programming, and other staff-hosted learning opportunities. Patron registration for programs fills up quickly resulting in long waitlists and the unfortunate practice of denying services. Increasing the number of programs would require additional staff time. Library staff designated to planning and implementing programs are currently maximizing their time and efforts to meet growing programming needs. This quite often results in their need to work on scheduled days off and accrue compensatory time. Without additional staff, the library will not be able to keep up with increasing need and demand for additional programs. The limited number of circulation staff employees often results in longer wait times for patrons with reference questions or customers requesting assistance with computer related issues, public office equipment and the print management station. This often leads to customer and staff frustration. In FY 2019-2020, the Main Branch of the Harnett County Public Library System, located at 455 McKinney Pkwy, Lillington, implemented RFID by adding RFID-enabled self-checkout machines, staff workstations, and security gates. These updates have been widely successful for patrons and staff but have created a disconnect in services and procedures between the RFID-enabled main library and the other library branches. Implementing RFID and self-checkout technology is recommended over other alternative solutions because of long term cost-savings. RFID technology will free up staff time typically spent performing circulation duties including item check-in and check-out, holds placement and pick-up, patron account maintenance, and collection management. Staff time will be re-utilized to plan and implement quality programming, assists with information & technology needs, and deliver quality customer service. Other benefits of RFID implementation: • Enhanced customer experience with self-service payment and self-service interface options • Improved circulation efficiency with multi-item check-in and processing • Improved the accuracy of the catalog with RFID inventory control features • Improved the reliability of item security using RFID security gates • Allows for patron privacy when checking items out • Creates consistency in services and procedures between the Main library and library branches • Hire additional staff at library branches to meet the demand for additional programming and patron assistance. • Implement Radio Frequency Identification (RFID) and self-checkout technology which will allow staff time to plan and implement additional programs. Additionally, staff will be able to focus less attention on circulation checkout and more attention on solving users' more complex information and technology needs. Estimated one time cost of installing RFID equipment and tagging existing collection is $180,000. Ongoing costs includes annual licenses and tags for new materials added to the collection; the annual total is estimated to be $13,500. • Do nothing and continue to frustrate and disappoint Harnett County citizens that are denied participation in library hosted programs and less than adequate customer service at library branches. In FY 2019-2020, the Main Branch of the Harnett County Public Library System, located at 455 McKinney Pkwy, Lillington, implemented RFID by adding RFID-enabled self-checkout machines, staff workstations, and security gates. Define Problem Recommended Solution Alternatives Relation to Other Projects Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 101 HCBOC 120522 Pg. 382 There will be increased costs for annual licenses and RFID tags. Operating Impact Expand public library services to residents of western Harnett by renovating an existing building owned by the county or constructing a new facility. Public Library -- Western Harnett Service Expansion Future The 2018-2023 Harnett County Library Master Plan found that the 48,000 residents of western Harnett do not have adequate public library service. Public libraries provide important services that foster economic development, student achievement, and cultural enrichment. Options for addressing this need include renovating an existing 2,000-to-5,000-square-foot building or constructing a new 8,000-to-10,000-square-foot building in an area accessible to western Harnett residents. The county will evaluate these options and, when ready to proceed, conduct a feasibility study to develop reliable cost estimates. Continue to study the needs of Western Harnett. When a possible solution is identified, conduct a feasibility study to determine scope, cost, and possible funding models and options. Define Problem Recommended Solution Harnett County FY 2024-2030 Recommended Capital Improvements Program Page 102 HCBOC 120522 Pg. 383 strong roots • new growth RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS TO RECOGNIZE THE SERVICE OF COMMISSIONER MARK B. JOHNSON WHEREAS, Mark B. Johnson served the County of Harnett and its citizens as the District 2 Commissioner since July 15, 2019; and WHEREAS, Mr. Johnson served as the Chairman of the Board of Commissioners from September 2020 through December 2020 and served as a member on the Mid-Carolina Aging Advisory Committee, Harnett Properties Corporation, Averasboro Tourism Development Authority, Cape Fear River Assembly Board, and the Sandhills Center for Mental Health DDSHS Board of Directors; and WHEREAS, Mr. Johnson dedicated his time and energy to diligently strive to make the County of Harnett a better place through carrying out his civil duties as a County Commissioner; and WHEREAS, Mr. Johnson has a lifelong career serving others in the community in addition to his time as a County Commissioner including his service in the United States Navy, North Carolina Highway Patrol, North Carolina Department of Motor Vehicles as well as co-founding the Dunn Area History Museum and volunteering at the General William C. Lee Airborne Museum; and WHEREAS, the County of Harnett, its elected officials, employees, and citizens individually and collectively commend Mr. Johnson for his service to the County of Harnett and wish to express their deep gratitude for his efforts, professionalism, and devotion to the County. NOW THEREFORE BE IT RESOLVED that this Resolution be presented to Mark B. Johnson in acknowledgment of his years of public service and his dedication to his duties as the District 2 Commissioner for the Harnett County Board of Commissioners. Duly adopted this the 5th day of December, 2022. ______________________________ Lewis W. Weatherspoon, Chairman Harnett County Board of Commissioners Attest: ____________________________ Melissa Capps, Clerk to the Board Item 6 HCBOC 120522 Pg. 384 July August September October November December Jauary 2023 February March April May June Totals Children's Services CPS Reports Received 91 105 142 119 457 Reports Accepted 51 61 71 62 245 Total children in Plc/Custody 211 219 223 232 FC Money expended $146,576.15 158,153.28$ 156,117.30$ 148,752.00$ $609,598.73 Adult Services APS Reports Received 16 16 19 15 66 # of trips scheduled 864 965 962 939 3730 Total Cases 177 179 186 164 Work First Energy Expenditures $100,636.22 $54,669.82 $118,738.43 $90,639.46 $364,683.93 Total cases 152 155 154 149 Food & Nutrition Services Apps Approved 618 610 457 476 2161 Total Cases (households)9,503 9654 9832 10,010 Benefits Issued $4,936,812.00 $4,952,850.00 $5,009,339.00 $5,273,229.00 $20,172,230.00 Timeliness 97%97.71%96.64%96.32% Adult Medicaid Apps Approved 73 84 75 71 303 Total Cases 10,583 10,406 10,104 10,515 41608 Family & Children's Medicaid Apps Approved 146 186 170 168 670 Total Cases 23,861 23,785 23,029 24,246 94921 Medicaid Timeliness 99%98%98.2 98% Fraud Total Collections $599.00 $815.56 $725.00 $540.00 $2,679.56 ChildCare Children Served 698 723 722 727 Total Expenditures $371,681.00 $366,555.00 $377,898.00 $341,774.00 $1,457,908.00 HC providers 62 Child Support Total Collections $766,992 $763,230 $752,977 $753,588 $3,036,787.00 Total Cases 4143 Harnett County DSS Monthly Report Totals 2022-23 Item 11A HCBOC 120522 Pg. 385 Item 11B HCBOC 120522 Pg. 386 HCBOC 120522 Pg. 387 HCBOC 120522 Pg. 388 HCBOC 120522 Pg. 389 HCBOC 120522 Pg. 390 HCBOC 120522 Pg. 391 HCBOC 120522 Pg. 392 HCBOC 120522 Pg. 393 HCBOC 120522 Pg. 394 Item 11C HCBOC 120522 Pg. 395 HCBOC 120522 Pg. 396 HCBOC 120522 Pg. 397 HCBOC 120522 Pg. 398 HCBOC 120522 Pg. 399 HCBOC 120522 Pg. 400 HCBOC 120522 Pg. 401 HCBOC 120522 Pg. 402 HCBOC 120522 Pg. 403 HCBOC 120522 Pg. 404 HCBOC 120522 Pg. 405