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HomeMy WebLinkAboutHCBOE Board Meeting Minutes- January 5, 2016- Regular MeetingHARNETT COUNTY BOARD OF ELECTIONS REGULAR MEETING MINUTES JANUARV 5, 2016 4:00 P.M. Present were Board Members; James Currin, Tony Spears, Joseph Powell and Director Claire Jones. Also present: Jean Sivoli, Democratic Chair Mr. Currin called the meeting to order at 4:00 pm. Minutes: The Board reviewed the minutes from December 1, 2015. Mr. Powell moved to approve the minutes. Mr. Spears seconded. Approved without dissent. Business: The Board reviewed the One -Stop plan, attached hereto, setting the hours and locations for early voting. After some discussion Mr. Spears moved to approve the plan. Mr. Powell seconded. Approved without dissent. Mrs. Jones submitted to the Board, a packet prepared by Fairway Outdoor Advertising with price and location options for advertising the Primary one -stop hours on billboards in Harnett County. After some discussion the Board felt it would be best if the billboards were utilized for the General Election. Mrs. Jones stated that she would have the company prepare another packet for the Board to review. The Board reviewed the calendar of important dates for the Primary Election. After some discussion Mrs. Jones pointed out that a few dates that had to be addressed. Mr. Powell moved to change the February 2, Regular Board meeting to 4:00 pm on February 9, due to the Board attending the State Board conference on the I" and 2nd in Durham. Mr. Spears seconded. Approved without dissent. Mr. Spears moved to combined the March 1, Regular and Absentee meeting and to begin the meeting at 5:00 pm. Mr. Powell seconded. Approved without dissent. Precinct worker training will be scheduled sometime between February 15 and 29. It will be at the Lillington Community Building. Mrs. Jones informed the Board that the State Board of Elections are holding ID training meetings throughout the state. It is being referred to as a "Train the Trainer" event. An email was sent out from the State regarding a session that will be held on the Campbell Campus January 12, 2016, but it is not confirmed. The office staff will attend and Precinct Judges will be informed that they may attend, but it is not required. With no other business to discuss, Mr. Spears moved to adjourn. Mr. Powell seconded. The -� meeting was adjourned at 4:52 pm. The next Board meeting will be its regular meeting on February 9, 2016 at 4:00 pm. Approved by: Ames Currin, Chairman ��ry-ter l well, Member North Carolina State Board of Elections One -stop Implementation Plan Form: 2016 Elections ,-INSTRUCTIONS. Please complete the first two pages of this form, and continue past Page 2 if your county is operating additional one- _)p sites. -I his form can be completed electronically and saved with your information entered. Along with this form, include the Additional Site form for each additional site scheduled, and a resolution or signature page showing that the County Board of Elections voted unanimously to approve the plan (if unanimous). In order to retain the data you have entered into this form, please simply save the file and send back to SBE. Do not print out/scan back in. County Harnett Date of Election 3/15/16 Primary This plan covers the CBE office (or nearby alternate site in lieu of the CBE office), plus additional sites. Voting system Type of voting system used at one -stop sites Optical scan machines, with Automark for ADA compliance One -stop voting site workers ® Confirm that workers at all sites are adequately trained (per G.S. 163-227.2(g)). Election observers ® For partisan contests, confirm that political party observers will be allowed at one -stop sites as set out in G.S. 163-45, Emergency and back-up plans F� Confirm that the County Board of Elections has established procedures in the event of an emergency, power outage, etc. County Board approval A one -stop Implementation Plan must be unanimous to be approved administratively by SBE staff. If it is not unanimous, one or more County Board Mernbers can petition the State Board to consider a proposed Plan using this form, which would be considered at a hearing held by the State Board of Elections in Raleigh. The other County Board Members) can also submit an alternative proposed Plan for the State Board's consideration. Date of meeting in which this Implementation Plan was considered by County Board Jan 5, 2016 ® Plan is unanimously approved by the County Board of Elections ❑ Plan is not unanimous (A County Board Member or Members petition the State Board of Elections to consider this proposed Plan at a hearing in Raleigh) Name of County Board Member(s) petitioning the State Board to consider this proposed Implementation Plan E- Total cumulative hours of one -stop voting at all sites for this election Disposition SBE office use only ❑ Plan reviewed this number Will be automatically calculated based on 17$ the number of hours entered on the following pages. Plan approved by Executive Director n If Plan is not unanimous, schedule set by State Board Schedule entered into One Stop System Manager; appearing on statewide One -stop schedule report Hours and locations on statewide One -stop schedule report have been checked and do match the hours and locations in this Plan Last updated: 10/12/15 Site information: CBE Office Site (or nearby alternate site in lieu of the CBE office) Name of building Harnett County Board of Elections Type of building Government (administrative) ,reet address 308 W. Duncan Street Suite/room name F City Lillington Zip code 28546 ❑ This site is in lieu of the CBE office (in a different building) Is the building public or government -owned? (Supported or maintained, in whole or in part, by tax revenues) Yes ❑If the above answer is "no,", confirm that other equally suitable sites were not available, and confirm that the use of the site chosen will not unfairly advantage or disadvantage geographic, demographic, or partisan interests of the county. Accessibility ® Confirm that the site continues to be accessible ❑ Check here if this is anew one -stop site and attach according to ADA standards (if explanation is needed documentation confirming that the facility was and has not already been provided to SBE, please attach) inspected for accessibility according to ADA standards Security of ballots, equipment, and materials ® Confirm that voting equipment, ballots and other materials will be secure during closed hours. Voting equipment Number of SOSA computers 3� .)OSA connection mode: Hybrid (connect every 30 minutes) Check all that apply: ❑ Locks are changed to rooms where equipment/materials are stored during closed hours ® Ballots are returned to the CBE office daily ® Materials are stored in locked cabinets or storage lockers Number of voting stations IvoTronics: ADA-accessible Non-ADA-accessible ❑ Voting booths: Standard height ❑ Wheelchair -accessible ❑ AutoMark station(s) 1a Number of curbside voting spots 4a Schedule for the CBE office (or nearby alternate site) Select the open time, close time, and the number of hours open for each day of operation. Thurs. Enter corresponding dates 3/3/16 Open 08:00 AM J Close 07:30 PM Total hours for da 1 1.5 y tuner hours totals Filter ter hoers Fri. 3/4/16 Open 08:00 AM Close 07:30 PM Total hours for day 1 1.5 mended to the nearest. quarter. For example, if the site Sat. 3/5/16 Open 06:30 AM Close 06:30 PM _J Total hours for day 13 is open for 8 hours and 45 minutes, enter 8.75. Sun. Open Close I Total hours for day F Mon. 3/7/16 Open EO8.00=AM] Close 07:30 PM Total hours for day 11.5 Tues, 3/8/16 Open 08:00 AM Close 07:30 PM Total hours for day 11.5 Total hours Wed. 3/9/16 Open 08:00 AM Close 07:30 PM Total hours for day 11.5 for CBE office site Thurs. 3/10/16 Open 08:00 AM Close 07:30 PM Total hours for day 11.5 100 This number will be i. 3/11 /16 Open 08:00 AM Close 07:30 PM Total hours for day 11.5 automatically calculated based on Sat. 3/12/16 Open O p 06:30 AM Close 01:00 PM Total hours for day Y 6.5 the number of hours entered for each day in the area to the lofL Schedule for additional site(s) (if the county will operate additional sites) Enter the corresponding dates, and elect the open time, close time, and the number of hours open for each clay of operation at all sites." or each additional site, complete the Additional Site Form to enter in site information including address, accessibility, voting systems information, etc. Enter corresponding dates Thurs. Fri. Sat. Sun. Mon. Tues. Wed. Th u rs. Fri. .at. Open Open Open 06:30 AM Open Open Open Open Open Open Open 06:30 AM Close Total hours for day Close Total hours for day Close 07:30 PM Total hours for day 13 Close Total hours for day F7 Close Total hours for day Close Total hours for day F7 Close Total hours for day Close Total hours for day Close F Total hours for day Close 01:00 PM Total hours for day 6.5 Check here if open and close times will vary between additional sites Enter hours totals as numbers rounded to the nearest quarter. For example, if the site is open for 8 hours and 45 mitwtes, enter 8,75. Total hours for each additional site 19.5 'This number will be automatically calculated based on the number of hours entered for each day in the area to the left. If open and close times will vary between additional sites, type out your own schedule and attach to this form. Complete the information above except for open and close times (additional sites must still be open on the same days, and for the same number of hours as each other during those days). Site information: Additional Site Number: Name of building Western Harnett High School Type of building School (elem./middle/high) _creet address 10637 NC 27 W I Suite/room name Gymnasium City Lillington Zip code 27546 Is the building public or government -owned? (Supported or maintained, in whole or in part, by tax revenues) Yes ❑If the above answer is "no,", confirm that other equally suitable sites were not available, and confirm that the use of the site chosen will not unfairly advantage or disadvantage geographic, demographic, or partisan interests of the county. Accessibility ® Confirm that the site continues to be accessible ❑ Check here if this is anew one -stop site and attach according to ADA standards (if explanation is needed documentation confirming that the facility was and has not already been provided to SBE, please attach) inspected for accessibility according to ADA standards Security of ballots, equipment, and materials ® Confirm that voting equipment, ballots and other materials will be secure during closed hours. Check all that apply: ❑ Locks are changed to rooms where equipment/materials are stored during closed hours ® Ballots are returned to the CBE office daily ® Materials are stored in locked cabinets or storage lockers Voting equipment Number of voting stations Number of SOSA computers IvoTronics: ADA-accessible Non-ADA-accessible ❑ -)OSA connection mode: Voting booths: Standard height 10 Wheelchair -accessible 22 Disconnected AutoMark station(s) I Number of curbside voting spots ❑ Last updated: 5/6/15 Site information: Additional Site Number: Name of building Erwin Community Building Type of building Community center ,creet address 100 W. F Street Suite/room name City Erwin Zip code 28339 Is the building public or government -owned? (Supported or maintained, in whole or in part, by tax revenues) ❑If the above answer is "no,", confirm that other equally suitable sites were not available, and confirm that the use of the site chosen will not unfairly advantage or disadvantage geographic, demographic, or partisan interests of the county. Accessibility ® Confirm that the site continues to be accessible according to ADA standards (if explanation is needed and has not already been provided to SBE, please attach) Security of ballots, equipment, and materials ® Confirm that voting equipment, ballots and other materials will be secure during closed hours. Check here if this is anew one -stop site and attach documentation confirming that the facility was inspected for accessibility according to ADA standards Check all that apply: Locks are changed to rooms where equipment/materials are stored during closed hours ® Ballots are returned to the CBE office daily ® Materials are stored in locked cabinets or storage lockers Voting equipment Number of voting stations -=umber of SOSA computers IvoTronics: ADA-accessible F-1 Non-ADA-accessible F-1 5OSA connection mode: Voting booths: Standard height 1 o Wheelchair -accessible 22 Disconnected AutoMark station(s) 1� Number of curbside voting spots 33 Last updated: 5/6/15 Site information: Additional Site Number: Name of building Angier Elementary School Type of building School (elem./middle/high) -creet address 130 E. McIver Street Suite/room name Gymnasium _ _ I City Angier Zip code 27501 Is the building public or government -owned? (Supported or maintained, in whole or in part, by tax revenues) Yes ❑If the above answer is "no,", confirm that other equally suitable sites were not available, and confirm that the use of the site chosen will not unfairly advantage or disadvantage geographic, demographic, or partisan interests of the county. Accessibility ® Confirm that the site continues to be accessible ❑ Check here if this is anew one -stop site and attach according to ADA standards (if explanation is needed documentation confirming that the facility was and has not already been provided to SBE, please attach) inspected for accessibility according to ADA standards Security of ballots, equipment, and materials ® Confirm that voting equipment, ballots and other materials will be secure during closed hours. Check all that apply: ❑ Locks are changed to rooms where equipment/materials are stored during closed hours ® Ballots are returned to the CBE office daily ® Materials are stored in locked cabinets or storage lockers Voting equipment Number of voting stations A umber of SOSA computers IvoTronics: ADA-accessible❑ Non-ADA-accessible ❑ SOSA connection mode: Voting booths: Standard height 10 Wheelchair -accessible 27 Disconnected AutoMark station(s) 17 Number of curbside voting spots 3] Last updated: 5/6/15 Site information: Additional Site Number: Name of building Anderson Creek Primary School Type of building School (elem./middle/high) -creet address 914 Anderson Creek School Road Suite/room name Multipurpose room City Bunnlevel I Zip code 28323 Is the building public or government -owned? (Supported or maintained, in whole or in part, by tax revenues) Yes ❑If the above answer is "no,", confirm that other equally suitable sites were not available, and confirm that the use of the site chosen will not unfairly advantage or disadvantage geographic, demographic, or partisan interests of the county. Accessibility ® Confirm that the site continues to be accessible F"� Check here if this is anew one -stop site and attach according to ADA standards (if explanation is needed documentation confirming that the facility was and has not already been provided to SBE, please attach) inspected for accessibility according to ADA standards Security of ballots, equipment, and materials ® Confirm that voting equipment, ballots and other materials will be secure during closed hours. Check all that apply: Locks are changed to rooms where equipment/materials are stored during closed hours Ballots are returned to the CBE office daily ® Materials are stored in locked cabinets or storage lockers Voting equipment Number of voting stations _"•!umber of SOSA computers lvoTronics: ADA-accessible Non-ADA-accessible ❑ �)OSA connection mode: Voting booths: Standard height 10 Wheelchair -accessible Disconnected AutoMark station(s) 11:1 Number of curbside voting spots a Last updated: 5/6/15 One -Stop Implementation Plan i This signature sheet may be used instead of a resolution signed by all three County Board Members. Please scan the signed page and submit along with the Implementation Plan Form. (The Implementation Plan Form should not be printed out and scanned — that file can be saved after you have entered in the information.) Date of Election: `.) > The attached One -Stop Implementation Plan was considered by the County Board of Elections and unanimously approved at a public meeting, (If plan was not unanimous, don't use this form.) Date of County Board of Elections meeting: / W.' Signatures Chair: Secretary: i Member: r' Director: r Dater—`. Date: % f Date: Date: