Loading...
HomeMy WebLinkAboutHCBOE Board Meeting Minutes- February 4, 2014- Regular MeetingHARNETT COUNTY BOARD OF ELECTIONS REGULAR MEETING MINUTES FEBRUARY 4, 2014 Present were: Chairman James Currin, Secretary Tony Spears, Member Joseph Powell and Director Claire Jones. Mr. Currin called the meeting to order at 4:00 pm. Minutes: The Board reviewed the minutes from January 7, 2014. Mr. Spears moved to approve the minutes. Mr. Powell seconded. Approved without dissent. Business: The Board reviewed the One -Stop plan for the Primary, attached hereto, to be submitted to the State Board of Elections. Mrs. Jones stated that the plan included using Angier Elementary as a fourth location. Mrs. Jones talked with the principal, Virginia Taylor, and she was accommodating of our using the building for One -Stop. Mr. Powell moved to approve the One - Stop plan. Mr. Spears Seconded. Approved without dissent. Mrs. Jones informed the Board that she met with Tommy Burns on January 27. Mrs. Jones relayed to Mr. Burns the law changes that would affect the Board of Elections and expressed to Mr. Burns the needs of the office concerning reinstating the fourth position and funding laptops to use as electronic poll books. Mr. Burns was receptive but also requested information concerning statues for a possible school bond election to aide in school construction. The Board discussed planning for the next poll worker training. Mrs. Jones stated that she would contact the Lillington Community Center and schedule some dates for the end of March. After some discussion the Board agreed to conduct separate trainings for the Judges and Assistants. Mrs. Jones informed the Board that she had completed the interview process for Administrative Support Specialist Position. The person recommended still had to go through the FIR procedures, such as background/reference checks, before the position will be officially offered. With no other business to discuss Mr. Spears moved to Adjourn. Mr. Powell seconded. The meeting was adjourned at 4:30 pm. The next meeting of the Board is a regular meeting on March 4, 2014 4:00 pm. roved by: azr�' mes Currin, Ch. irman Tony S Joselph Powell, North Carolina State Board of Elections One -stop Implementation Plan Form 5/6/14 Primary INSTRUCTIONS: Please complete the first two pages of this form, and continue past Page 2 if your county is operating additional one - stop sites. After entering in each day's number of hours, this form will automatically calculate the total cumulative hours of one -stop voting offered for this primary. This form can be completed electronically and saved with your information entered. After the County Board of Elections has voted on the Implementation Plan, you may either print it out for the County Board Members to sign, or you may attach a resolution signed by all County Board Members. County Harnett This plan covers the CBE office (or nearby alternate site in lieu of the CBE office), plus 3❑ additional sites. Voting system Type of voting system used at one -stop sites Optical scan machines, with Automark for ADA compliance One -stop voting site workers ® Confirm that workers at all sites are adequately trained (per G.S. 163-227.2(g)). Election observers ® Confirm that political party observers will be allowed at one -stop sites per G.S. 163-45. Pmergency and back-up plans ,v Confirm that the County Board of Elections has established procedures in the event of an emergency, power outage, etc. County Board approval Date of meeting in which this Implementation Plan was considered I Feb 4, 2014 ® Plan is unanimously approved by the County Board of Elections Signature Chair Secretar Director Member n Plan is not rName of County Board Member(s) petitioning the State Board.to considerthis proposed Implementation Plan I This number will be autornaticMIl calcuWed based on otal cumulative hours of one -stop voting at all sites for this Primary 1 S1,$ the number of hours entered on the following pages. Last updated: 1/14/14 Site information: CBE Office Site (or nearby alternate site in lieu of the CBE office) Name of building Harnett County Board of Elections Office Type of building Government (administrative) reet address 308 W. Duncan St Suite/room name City Lillis ngton Zip code 28334 ❑ This site is in lieu of the CBE office (in a different building) Is the building public or government -owned? (Supported or maintained, in whole or in part, by tax revenues) Yes If the above answer is "no,", confirm that other equally suitable sites were not available, and confirm that the use of the site El chosen will not unfairly advantage or disadvantage geographic, demographic, or partisan interests of the county. Accessibility ® Confirm that the site continues to be accessible ❑ Check here if this is a new one -stop site and attach according to ADA standards (if explanation is needed documentation confirming that the facility was and has not already been provided to SBE, please attach) inspected for accessibility according to ADA standards Security of ballots, equipment, and materials Check all that apply: ® Confirm that voting equipment, ballots and other ❑ Locks are changed to rooms where equipment/materials materials will be secure during closed hours. are stored during closed hours ® Ballots are returned to the CBE office daily ® Materials are stored in locked cabinets or storage lockers Voting equipment Number of voting stations Number of SOSA computers 3� IvoTronics: ADA-accessible Non-ADA-accessible ,SA connection mode: Voting booths: Standard height 7� Wheelchair -accessible F 'Hybrid (connect every 30 minutes) AutoMark station(s) 1� Number of curbside voting spots 47 Schedule for the CBE office (or nearby alternate site) Select the open time, close time, and the number of hours open for each day of operation Thursday, 4/24/14 Friday, 4/25/14 Open 08:00 AM Open 08:00 AM Close Close 06:30 PM Total hours for day Total hours for day 10.5 10.5 Enter hours totals as numbers rounded to the nearest quarter. For example, if the site is open for 8 hours and 45 minutes, enter 8, 75. 06:30 PM 1 _ Saturday, 4/2.6/14 Open 06:30 AM Close 07:30 PM Total hours for day 13 Sunday, 4/27/14 Open Close I Total hours for day Monday, 4/28/14 Open 08:00 AM Close 06:30 PM Total hours for day 10.5 Tuesday, 4/29/14 Open 08.00 AM Close 106:30 PM Total hours for day 10.5 Wednesday, 4/30/14 Open 08:00 AM l Close 06:30 PM Total hours for day 10.5 Total hours for CBE Thursday, 5/1/14 Friday, 5/2/14 _-,urday, 5/3/14 Open 08:00 AM Open 08:00 AM Open 06:30 AM Close Close Close 06:30 PM Total hours for day 10.5 Total hours for day 10.5 Total hours for day 8.5 office site 93 This number will be automatically calculated based on the number of hours entered for each day in the area to the left. 06:30 PM 01:00 PM l One -Stop Implementation Plan 5/6/14 Primary - Page 2 Site information: Additional Site 1 Name of building Erwin Community Building s Type of building lCommunity center greet address 100 W. F St. Suite/room name City Erwin _ l Zip code I28339 Is the building public or government -owned? (Supported or maintained, in whole or in part, by tax revenues) Yes ❑ If the above answer is "no,", confirm that other equally suitable sites were not available, and confirm that the use of the site chosen will not unfairly advantage or disadvantage geographic, demographic, or partisan interests of the county. Accessibility ® Confirm that the site continues to be accessible ❑ Check here if this is anew one -stop site and attach according to ADA standards (if explanation is needed documentation confirming that the facility was and has not already been provided to SBE, please attach) inspected for accessibility according to ADA standards Security of ballots, equipment, and materials Check all that apply: ® Confirm that voting equipment, ballots and other ❑ Locks are changed to rooms where equipment/materials materials will be secure during closed hours. are stored during closed hours ® Ballots are returned to the CBE office daily ® Materials are stored in locked cabinets or storage lockers Voting equipment Number of voting stations Number of SOSA computers IvoTronics: ADA-accessible Non-ADA-accessible s SA connection mode: Voting booths: Standard height 10 Wheelchair -accessible s Disconnected 11 AutoMark station(s) s Number of curbside voting spots s Schedule for additional site(s) Select the open tirne, close time, and the number of hours open for each day of operation. Thursday, 4/24/14 Open Ids Friday, 4/25/14 Open Saturday, 4/26/14 Open 06:30 AM Sunday,4/27/14 Open Monday, 4/28/14 Open Tuesday, 4/29/14 Open Wednesday, 4/30/14 Open Thursday, 5/1/14 Open Friday, 5/2/14 Open — �-aLurday, 5/3/14 Open 06:30 AM Close Close Close Close Close Close Close Close Close Close l 07:30 PM � I I f01:00 PM Total hours for day Total hours for day s Total hours for day 13 Total hours for day D Total hours for day ❑ Total hours for day s Total hours for day Total hours for day s Total hours for day s Total hours for day 6.5 Enter hours totals as numbers rounded to the nearest quarter. For example, if the site is open for 8 hours and 45 minutes, enter 835. This schedule will apply to all additional sites. If your county has multiple additional sites, the total hours below will be multiplied by the number of additional sites. Total hours for each additional site: W%, This number will be automatically calculated based on the number of hours entered for each day in the area to the left. One -Stop Implementation Plan 5/6/14 Primary - Page 3 Site information: Additional Site 2 Name of building Western Harnett High School I Type of building ;School (elem./middle/high) reet address 10637 NC 27 W _ Suite/room name Gymnasium City Lillington _ _ Zip code 27546 Is the building public or government -owned? (Supported or maintained, in whole or in part, by tax revenues) Yes ❑If the above answer is "no,", confirm that other equally suitable sites were not available, and confirm that the use of the site chosen will not unfairly advantage or disadvantage geographic, demographic, or partisan interests of the county. Accessibility ® Confirm that the site continues to be accessible ❑ Check here if this is anew one -stop site and attach according to ADA standards (if explanation is needed documentation confirming that the facility was and has not already been provided to SBE, please attach) inspected for accessibility according to ADA standards Security of ballots, equipment, and materials ® Confirm that voting equipment, ballots and other materials will be secure during closed hours. Voting equipment Number of SOSA computers SA connection mode: 1 Disconnected Check all that apply: F� Locks are changed to rooms where equipment/materials are stored during closed hours ® Ballots are returned to the CBE office daily ® Materials are stored in locked cabinets or storage lockers Number of voting stations IvoTronics: ADA-accessible Non-ADA-accessible ❑ Voting booths: Standard height 10 Wheelchair -accessible F AutoMark station(s) F1__1 Number of curbside voting spots F7 One -Stop Implementation Plan 5/6/14 Primary - Page 4 Site information: Additional Site 3 Name of building Angier Elementary School Type of building School (elem./middle/high) reet address 1130E.MciverSt. Suite/room name Gymnasium City Angier Zip code 127501 Is the building public or government -owned? (Supported or maintained, in whole or in part, by tax revenues) Yes If the above answer is "no,", confirm that other equally suitable sites were not available, and confirm that the use of the site ❑ chosen will not unfairly advantage or disadvantage geographic, demographic, or partisan interests of the county. Accessibility ® Confirm that the site continues to be accessible 0 Check here if this is anew one -stop site and attach according to ADA standards (if explanation is needed documentation confirming that the facility was and has not already been provided to SBE, please attach) inspected for accessibility according to ADA standards Security of ballots, equipment, and materials ® Confirm that voting equipment, ballots and other materials will be secure during closed hours. Voting equipment Number of SOSA computers = SA connection mode: Disconnected Check all that apply: Locks are changed to rooms where equipment/materials are stored during closed hours ® Ballots are returned to the CBE office daily ® Materials are stored in locked cabinets or storage lockers Number of voting stations IvoTronics: ADA-accessible Non-ADA-accessible Voting booths: Standard height 10 Wheelchair -accessible F AutoMark station(s) F1 -1 Number of curbside voting spots One -Stop Implementation Plan 5/6/14 Primary- Page 5