The URL can be used to link to this page

Home My WebLink AboutHCBOE Board Meeting Minutes - June 15, 2010 - Absentee MeetingHARNETT COUNTY BOARD OF ELECTIONS ABSENTEE MEETING MINUTES June 15, 2010 5:00 P.M. Present were Chairman Walter Massey and Secretary James Currin. Member Louise Taylor was unable to attend Also present was Sherre Toler, Director. Chairman Massey called the meeting to order at 5:00 p.m. Minutes: Ms. Taylor Currin moved to approve the minutes of June 8, 2010. Mr. Currin seconded. Approved without dissent. Business: The Board reviewed the mail -in absentee ballots and the absentee poll book. Ms. Taylor moved to approve the absentee ballots. Mr. Currin seconded. Approved without dissent. The Board signed the absentee ballot poll list which is attached hereto and incorporated herein by this reference. Ms. Toler presented the Board with a resolution and one -stop security plan for the November election. After review and discussion, Ms. Taylor moved to adopt the resolution. Mr. Currin seconded. Approved without dissent. Ms. Toler advised the Board that she had preliminary discussions with a commissioner regarding moving the office location prior to the Presidential Primary in 2012. The Board agreed that the parking was insufficient to accommodate a large turnout. Ms. Toler discussed when the Board might wish to have public hearings in order to move other polling places, namely Angier, Coats and West Averasboro. The Board agree to wait until after the general election so as not to cause any voter confusion. The next meeting of the Board will be June 22, 2010 at 9:00 a.m. Mr. Currin moved to adjourn. Ms. Taylor seconded. The meeting was adjourned at 5:30 p.m. I ved by: Walter Masse — an Currin, Louise Taylor, REGISTRANT NAME HARNETT COUNTY BOARD OF ELECTIONS POLLBOOK OF ABSENTEE VOTERS - BALLOT # SEQ. ELECTION DATE =: "06/22/2010" BOARD MEETING DT (mm/dd/yyyy) =: "06/15/2010" BALLOT NO. REGISTRANT NAME BALLOT NO. WASHINGTON, LENA FRANCES CIV-8 HATLEY, MAYDELL A OS-LOB-101-164 BETHUNE, WANDA TURNAGE CIV-20 MESSER, GLENN ALDRIDGE OS-LOB-101-165 LASATER, ROSA MANGUM OS-LOB-101-121 MCLEAN, BETTY LOU OS-LOB-101-166 AUSTIN, AGNES M OS-LOB-101-122 CURRIE, ETHEL M OS-LOB-101-167 MCDOUGALD, MADIE MARSH OS-LOB-101-123 RENN, CHARLOTTE L OS-LOB-101-168 SMITH, DORIS J OS-LOB-101-124 TEMPLE, PATRICIA STRICKLAND OS-LOB-101-169 CROSTEN, ANGELA WHEELER OS-LOB-101-125 TEMPLE, GERALD RAY OS-LOB-101-170 JOHNSON, JANET LOUISE OS-LOB-101-126 SHOPE, SANDRA T OS-LOB-101-171 JOHNSON, JANET H OS-LOB-101-127 GREGORY, STEVEN CLYDE OS-LOB-101-172 JOHNSON, JOHN M OS-LOB-101-128 BYRD, DOROTHY WICKER OS-LOB-101-173 WARREN, FRANCES JOHNSON OS-LOB-101-129 ETHERIDGE, FAYE C OS-LOB-101-174 WATKINS, DANNY OS-LOB-101-130 BROWN, DANIEL M OS-LOB-101-175 WATKINS, DAVID WARREN OS-LOB-101-131 MCDONALD, PAT OS-LOB-101-176 RHINER, EUNICE W OS-LOB-101-132 SELLERS, HORACE CLAYTON JR OS-LOB-101-177 GREGORY, R K OS-LOB-101-133 SELLERS, MARIE STALLINGS OS-LOB-101-178 TRIPP, SAM JR OS-LOB-101-134 BENSON, SALLY WEEKS OS-LOB-101-179 BENSON, ERIC JAMES OS-LOB-101-135 GRAY, MARIE WHITFORD OS-LOB-101-180 BAIN, ALTON DEEMS OS-LOB-101-136 NEWKIRK, DENISE MCLEAN OS-LOB-101-181 ADAMS, EDNA BERTHA OS-LOB-101-137 NEWKIRK, JAMES OTIS OS-LOB-101-182 WEST, JUANITA DAVIS OS-LOB-101-138 MOORE, REBECCA N OS-LOB-101-183 COLEMAN, CAROLYN BAREFOOT OS-LOB-101-139 GUNN, CHRISTINE W OS-LOB-101-184 FUCKER, JANET LARESS OS-LOB-101-140 GUNN, NATHANIEL OS-LOB-101-185 WILLIAMS, ERNESTINE MCNEILL OS-LOB-101-141 BENNETT, JERRY DAVID OS-LOB-101-186 OSBORNE, DORA W OS-LOB-101-142 BYRD, SAMUEL MARTIN OS-LOB-101-187 OSBORNE, BILLY RAY OS-LOB-101-143 BYRD, JUDITH HORTON OS-LOB-101-188 MURCHISON, ELIZABETH B OS-LOB-101-144 PEGUES, GLENN OS-LOB-101-189 MURCHISON, KENNETH HILL JR OS-LOB-101-145 STEWART, FREDDIE WAYNE OS-LOB-101-190 WILLIAMS, CLAUDETTE ROBIN OS-LOB-101-146 BAIN, EDGAR REEL OS-LOB-101-191 BYRD, HELEN C OS-LOB-101-147 BUTLER, KAY EPTON OS-LOB-101-192 MCKOY, SARAH DAPHNE OS-LOB-101-148 TAYLOR, JUDY G OS-LOB-101-193 LASATER, DAISY GILCHRIST OS-LOB-101-149 TAYLOR, EDWARD F OS-LOB-101-194 SMITH, DOROTHY JEAN OS-LOB-101-150 DAVIDSON, JAMES PARKER OS-LOB-101-195 COATS, BEATRICE P OS-LOB-101-151 RICE, RANDY CHARLES OS-LOB-101-196 LAMM, ALLEN WHELESS OS-LOB-101-152 KIMMEL, ELIZABETH ROMM OS-LOB-101-197 BAIN, KELLY SMITH OS-LOB-101-153 KIMMEL, RONALD MELVIN OS-LOB-101-198 OLIVER, JOYCE JORDAN OS-LOB-101-154 LANNING, MICHAEL LEE OS-LOB-101-199 PORTER, SANDRA ROBBINS OS-LOB-101-155 PARKER, HELEN M OS-LOB-101-200 HOWARD, ESTER HOLDER OS-LOB-101-156 JOYNER, MARGARET ELLEN OS-LOB-101-201 THOMAS, MARYANN OS-LOB-101-157 BUZZARD, ROBERTA OS-LOB-101-202 TUTOR, ALVIN KELLY OS-LOB-101-158 GILCHRIST, CHARLES WINSTON OS-LOB-101-203 PAULEY, BETTY MCRAE OS-LOB-101-159 MASSEY, WALTER ANTHONY OS-LOB-101-204 STRICKLER, JILL M OS-LOB-101-160 JOHNSON, SUSIE OS-LOB-101-205 GULLION, JOHN E OS-LOB-101-161 JOHNSON, ROBERT JR OS-LOB-101-206 JOHNSON, KENNETH OS-LOB-101-162 SAUNDERS, ANNE T OS-LOB-101-207 DAWSON, MABEL BERNICE OS-LOB-101-163 MCRAE, CATHRYN OS-LOB-101-208 CIV-8 - OS-LOB-101-208 Jun 15, 2010 6:01 pm AN _Pollbk_votersspt Page 1 of 2 HARNETT COUNTY BOARD OF ELECTIONS POLLBOOK OF ABSENTEE VOTERS - BALLOT # SEQ. REGISTRANT NAME BALLOT NO. REGISTRANT NAME SPENCER, SARAH ANNE OS-LOB-101-209 BROWN, WANDA COATS OS-LOB-101-210 STEEGAR, DAVID MARTIN OS-LOB-101-211 CROCKER, HILDA OS-LOB-101-212 CROCKER, LEELORA MAE OS-LOB-101-213 CAMPBELL, ANNIE SEABERRY OS-LOB-101-214 CAIN, MICHAEL JEROME OS-LOB-101-215 LYNCH, PEGGY BYRD OS-LOB-101-216 LOWRY, LORAINE OS-LOB-101-217 LOWRY, ROBERT LOYD OS-LOB-101-218 WALLACE, BECKY B OS-LOB-101-219 KIMMONS, MARY LOUISE OS-LOB-101-220 KIMMONS, ELDRIDGE W OS-LOB-101-221 CLARK, DELORES DELL OS-LOB-101-222 STOKES, MARY LILLIE OS-LOB-101-223 GIES, JOYCE COLLIER OS-LOB-101-224 CARROLL, ANN L OS-LOB-101-225 DAVIS, JANE K OS-LOB-101-226 PERKINS, PHYLLIS REID OS-LOB-101-227 PERKINS, ROBERT L OS-LOB-101-228 JOHNSON, DIANNE MARIE OS-LOB-101-229 WEST, BETTY LOU CLARK OS-LOB-1 01 -230 WEST, FRED JR OS-LOB-101-231 ANDREWS, JOYCE OS-LOB-101-232 ,WYNNE, MA17HEW KEMP III OS-LOB-101-233 MCLEAN, SAMMY RAY OS-LOB-101-234 MCKOY, BARBARA A OS-LOB-101-235 WALLACE, RICHARD BRUCE OS-LOB-101-236 FUTRELL, JAMES TAYLOE OS-LOB-101-237 OS-LOB-101-209 - OS-LOB-101-237 These absentee ballots were counted by the following board members and assistants. BALLOT NO. GRAND TOTAL: 119 Jun 15, 2010 5:01 pm AV_Pollbk_voters.rpt Page 2 of 2 RESOLUTION REGARDING ONE -STOP VOTING FOR THE 2010 GENERAL ELECTION WHEREAS, the Harnett County Board of Elections unanimously adopted the locations for one -stop voting for the 2010 General Election; and, WHEREAS, the Harnett County Board of Elections unanimously voted on this date to operate regular one -stop voting hours at the Board of Elections office of Monday — Friday from 8:00 to 5:00 p.m. beginning October 14, 2010 through October 29, 2010 and Saturday, October 23, 2010 from 8:00 a.m. — 3:00 p.m. and Saturday, October 30, 2010 from 8:00 a.m. — 3:00 p.m.; and, WHEREAS, The Harnett County Board of Elections unanimously agreed to conduct one stop voting at 2 additional locations during the 2010 General Election, i.e. Western Harnett High School, currently used as a polling place for Barbecue Precinct, located at 10637 NC 27 West, Lillington, NC 27546 on Saturday, October 23, 2010 from 8:00 a.m. — 3:00 p.m. and Saturday, October 30, 2010 from 8:00 a.m. — 3:00 p.m. and Erwin Community Building, currently used as a polling place for Erwin/Duke precinct, located at 110 W. F. Street, Erwin, NC 28339, on Saturday, October 23, 2010 from 8:00 a.m. — 3:00 p.m. and Saturday, October 30, 2010 from 8:00 a.m. — 3:00 p.m. NOW THEREFORE BE IT RESOLVED by the Harnett County Board of Elections, and requests these changes shall be effective immediately upon approval by the United States Department of Justice and the North Carolina State Board of Elections. Adopted this the 15 day of June, 2010. Walter Masse airman *es Currin, Secretary Louise Taylor, tuber Harnett County FOR THE NO -EXCUSE ONE -STOP ABSENTEE VOTING SITE PLAN LOCATION • The County Board of Elections unanimously agreed that one stop voting will be conducted in the Board of Elections Office, located at 817 S. 8th Street, Lillington, NC for all elections. Voting will take place in the conference room located at the center of the building. In addition to regular one -stop voting hours, one -stop voting will be available on Saturday, October 23, 2010 from 8:00 a.m. — 3:00 p.m. and Saturday, October 30, 2010 from 8:00 a.m. — 3:00 p.m. • The Harnett County Board of Elections also unanimously agreed to conduct one stop voting at 2 additional locations during the 2010 General Election. • Western Harnett High School, currently used as a polling place for Barbecue Precinct, located at 10637 NC 27 West, Sanford, NC 28332 will be open for one - stop absentee voting on Saturday, October 23, 2010 from 8:00 a.m. — 3:00 p.m. and Saturday, October 30, 2010 from 8:00 a.m. — 3:00 p.m. • Erwin Community Building, currently used as a polling place for Erwin/Duke precinct, located at 110 W. F. Street, Erwin, NC 28339, will be open for one -stop •� absentee voting on Saturday, October 23, 2010 from 8:00 a.m. — 3:00 p.m. and Saturday, October 30, 2010 from 8:00 a.m. — 3:00 p.m. • At all three locations, handicapped parking is available in front of the building, on -street and lot parking is available within walking distance, and handicapped accessible restrooms are available. • Sufficient space is available to accommodate observers. • Curbside voting will also be available. The location for curbside is directly outside the large plate -glass window of the Board of Elections Office which can be easily monitored by staff throughout the day. Curbside voting devices will be utilized at the 2 additional one stop locations. STAFFING/TRAINING • The proposed staffing will consist of one full-time employee from the Board of Elections at each location and a minimum of seven poll worker assistants. A full- time Board employees will supervise the site and will do all voter history entry and update. • In addition to attending regular poll worker training, assistants at one -stop sites will receive a minimum of 8 hours of training in the Board of Elections Office on all aspects of the election process, including the following: ■ ballot security, ■ the issuing of ballots, ■ provisional ballots, ■ transfers, and ■ processing voters who desire to vote no -excuse. Assistants will provide assistance to the voter as requested and allowed by law. Procedures for processing same -day registration will also be followed. DAILY PROCEDURES • The No -Excuse location at the Board of Elections Office will open at 8:00 a.m. and will close at 5:00 p.m. during the workweek beginning the third Thursday prior to the election and will be open on Saturday, October 23, 2010 from 8:00 a.m. — 3:00 p.m. and Saturday, October 30, 2010 from 8:00 a.m. --- 3:00 p.m. • The two additional locations will be open on Saturday, October 23, 2010 from 8:00 a.m. — 3:00 p.m. and Saturday, October 30, 2010 from 8:00 a.m. — 3:00 p.m. • Six to eight voting booths will be set up with appropriate informational signs posted. At least one booth shall be placed in a location where the voter may mark the ballot unobserved. Reasonable attempts will be made to ensure that the remaining voting booths are reasonably private while accommodating as many voters as possible. • A handicapped accessible ballot marking device, the Automark, will be placed on a handicapped accessible table and will be available for all voters. All poll workers at one -stop will be trained on this machine prior to the opening of one - stop voting. BALLOTS AND BALLOT SECURITY — FOR M100 VOTING MACHINE • All ballots will have the absentee register number placed on them to identify if necessary. • All ballots will be stored in the room next to the Director's Office. It shall be locked at the end of the day and shall be unlocked each morning by the Director. A ballot reconciliation form shall be completed at the end of each day. • At the additional one -stop sites, ballots will be transported each day by a full-time election staff member and all reconciliation forms will be completed at the beginning and end of each day. The voted ballots will be removed from the voting machine, sealed and locked in ballot bag and transported to the Board of Elections office at the end of the day. • The M100 voting machine will be removed from the ballot box and transported to the Board of Elections Office at the end of the voting day by a full-time staff member from the Board of Elections. The machine will be locked and stored for use the following Saturday. • The SEIMS absentee register will be used for no -excuse one -stop. • The same procedures will apply to all mail absentee ballots generated from the Board of Elections Office. Ballots will be inserted into the Voting Machine by the voter. There will be a minimum of two assistants in the room at all times to monitor the voting equipment and provide ballot security. At the beginning of each day and again at the end of each day the Director and Deputy Director will log the number of ballots entered into the machine and compare with the absentee register. Each day, a Ballot Accountability Form will be completed. (See attachment 1) VOTE TABULATOR FOR ONE -STOP VOTING • An absentee precinct PCMCIA card shall be inserted into the machine. After testing all ballot styles, it will be sealed in the M100 tabulator. • On the first day of no -excuse voting the zero totals tape will be run, verified, and signed on the M100 machine. • Periodically, throughout each day the total number of ballots issued will be compared to the number of ballots voted as indicated on the public display of the M 100 tabulator. • NO totals tape will be run during the no -excuse absentee period. • The M100 tabulator and ballot box will be stored in the conference room during the entire absentee period. The room shall be locked each evening by the Director and unlocked again each morning. There are two keys to the conference room which are in the possession of the Director of Elections and the Director of Public Buildings (should an emergency arise after hours — the Director will be notified in such an event). ACT OF VOTING • On the voter's initial entry into the one -stop location, the voter will state their name to the poll worker. After the voter has provided name and address, the information will be entered into SOSA and an application form will be printed. • Voter will sign the application form. • The voter will then be issued the appropriate ballot and will be directed to a voting booth to vote the ballot. Once, the voter has voted the ballot, the voter will insert it in the M100 tabulator and depart the conference room. • Provisional Ballot procedures will be in place and used if necessary. • Forms for name changes will be used if necessary. • Address changes will be processed, and the voter will be allowed to vote the correct ballot in accordance with existing election laws. • Individuals who miss the registration deadline, if qualified, may register in person and then vote at a one -stop voting site during the one -stop absentee voting period. PROVISIONAL VOTING • If a voter is not listed in the voter registration system, efforts will be made by staff to ascertain if the voter is listed under another name, etc. • A staff member will attempt to locate the voter's original voter registration card. • Individuals who miss the registration deadline, if qualified, may register in person and then vote at a one -stop voting site during the one -stop absentee voting period. That person may cast a ballot in the same manner as any other registered voter. • Voters may update their registration information other than party affiliation at one -stop voting locations during a primary election. • A voter having problems with his/her registration will be advised that he/she may vote a provisional ballot. The Provisional Poll Book, Labels and Forms shall be kept in the Director's Office. The Director or the Deputy shall process the provisional voter paperwork, and the voter shall be given a numbered provisional ballot and directed to a voting booth. The staff person handling each provisional ballot shall remain by the ballot box in order to ensure the ballot is not placed into the tabulator. The voter shall be directed to seal the ballot in the completed envelope which shall then be placed in a sealed container for provisional ballots located within the Director's Office. Provisional ballots will be processed by the county board as prescribed by law. CHALLENGES TO VOTERS • In the event that a challenge is made to an absentee -by -mail voter, procedures outlined in NCGS 163-89 shall be followed. • In the event that a challenge is made to a one -stop voter, procedures outlined in NCGS 163-227.2(h) shall be followed. Therefore: • We request approval of the above procedures. Respectfully submitted, Harnett County Board of Elections NO -EXCUSE ABSENTEE CERTIFICATION AND BALLOT ACCOUNTABILITY ELECTION DATE DATE: OPENING THE NO -EXCUSE ABSENTEE SITE NUMBER ON M100 PUBLIC DISPLAY ON ARRIVAL AT SITE: BALLOT ACCOUNTABILITY NUMBER OF BALLOTS ISSUED FROM BALLOT ISSUE SHEET: NUMBER ON M100 PUBLIC DISPLAY - NUMBER OF PROVISIONAL BALLOTS ISSUED: NUMBER OF SPOILED BALLOTS: NUMBER OF CHALLENGED BALLOTS ISSUED: NUMBER OF APPROVED ABSENTEE BALLOTS INSERTED: TOTAL BALLOTS ISSUED - PROVISIONAL - SPOILED - CHALLENGED = # ON ACCU-VOTE PUBLIC DISPLAY ELECTION OFFICIAL: ELECTION OFFICIAL: