HomeMy WebLinkAboutAgenda 03-08-2022 Items 20-33CETY O
DUNN
C) R T H C A P 0 1. 1 N A City Council Agenda Item
Meeting Date: March 8, 2022
Black River Wastewater Treatment Plant Effluent
Convevance Svstem Grant Proiect Ordinance
Jim Roberts/Finance Department
Grant Project Ordinance
PURPOSE: The following Grant Ordinance needs council approval authorizing all appropriations
necessary for the completion of the described project. The funding supporting this work comes
from the State of North Carolina and the American Rescue Plan -Earmark Project Number: SRP-
W-ARP-0033.
BACKGROUND: This project is to design and install a new Effluent Pump Station structure on the
City's current Waste Water Treatment Plant site including three 4,200 GPM pumps to provide an
initial firm capacity of 11.25 MGD, 15,400 Linear Feet of 36" force main that will generally parallel
the existing line route and additional improvements to the re -aeration structure near the
discharge point of the plant. The funds for this work will be provided by the State of North
Carolina through the FY 2021-22 budget earmark in the amount of $30,450,000 and will be
administrated by the NCDEQ Division of Water Infrastructure. The Division of Water
Infrastructure has reviewed our project and determined it eligible to receive the American
Rescue Plan (ARP) funding from the State Fiscal Recovery Fund (SFRF) established in S.L. 2021-
180.
BUDGET IMPACT: This project will be funded through the ARP Project Grant and is one hundred
percent eligible for project costs up to a maximum of $30,450,000.
to approve the Grant Project Ordinance as
BLACK RIVER WASTEWATER TREATMENT PLANT EFFLUENT CONVEYANCE SYSTEM
GRANT PROJECT ORDINANCE
BE IT ORDAINED by the Governing Board of Dunn, North Carolina that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project ordinance
is hereby adopted:
Section 1: The project authorized is the construction of the improved conveyance from the
Black River Waste Water Treatment Plant (WWTP) including a new Effluent Pump Station
structure on the WWTP site, with three 4,200 GPM pumps providing an initial capacity of 11.25
MGD and 15,400 Lineal Feet of 36" Forcemain generally paralleling the existing Forcemain
route with improvements to the re -aeration structure near the discharge point.
Section 2: The officers of this unit are hereby directed to proceed with the grant project within
the terms of the American Rescue Plan, the State of North Carolina and the budget contained
herein.
Section 3: The following amounts are appropriated for the grant project:
Construction Including Contingency $ 14,520,000
Engineering Services $ 1,515,000
Administration $ 65,000
Total
$ 16,100,000
Section 4: The following revenues are anticipated to be available to complete the grant project:
American Rescue Plan Earmark $ 15,350,000
City Funds $ 750,000
Total
$ 16,100,000
Section 5: The Finance Director is hereby directed to maintain within the Grant Project Fund
sufficient specific detailed accounting records to satisfy the requirements of the grantor
agency, the grant agreement(s) and federal and state regulations.
Section 6: Reimbursement requests should be made to the granting agency in an orderly and
timely manner.
Section 7: The Finance Director is directed to report periodically on the financial status of each
project element in Section 3 and on the total revenues received or claimed.
Section 8: The Finance Director is directed to include a detailed analysis of past and future
costs and revenues on this capital project periodically to the Council.
Section 9: Copies of this capital project ordinance shall be furnished to the Clerk, the budget
officer, the Governing Board, and to the Finance Director for direction in carrying out this grant
project.
Adopted this 8tn day of March, 2022.
William P. Elmore, Jr., Mayor
Attest:
Tammy Williams, City Clerk
- C I I" Y O
DUNN
NC. RTH Cr``.`r"=OLINA City Council Agenda Item
Meeting Date: March 8, 2022
Eastside Pump Station, Forcemain, and Outfall line
Improvements Grant Project Ordinance
Jim Roberts/Finance Department
Grant Proiect Ordinance
PURPOSE: The following Grant Ordinance needs council approval authorizing all appropriations
necessary for the completion of the described project. The funding supporting this work comes
from the State of North Carolina and the American Rescue Plan -Earmark Project Number: SRP-W-
�
BACKGROUND: This project is to improve the conveyance system from the City's Eastside Pump
Station to a new outfall line that will replace the Machine and Welding Pump Station and will
extend to the Black River Waste Water Treatment Plant. The improvements increase the hydraulic
capacity of the Eastside Pump Station therefore reducing sanitary sewer overflows that have
previously occurred at the Eastside Pump Station and the Black River Outfall. The funds will be
provided by the State of North Carolina through the FY 2021-22 budget in the amount of
$30,450,000 and will be administrated by the NCDEQ Division of Water Infrastructure. The
Division of Water Infrastructure has reviewed our project and determined it is eligible to receive
the American Rescue Plan (ARP) funding from the State Fiscal Recovery Fund (SFRF) established
in S.L. 2021-180.
BUDGET IMPACT: This project will be funded through the ARP Project Grant and is one hundred
percent eligible for project costs up to a maximum of $30,450,000.
Motion to approve the Grant Project Ordinance as
EASTSIDE PUMP STATION, FORCE MAIN, AND OUTFALL IMPROVEMENTS
GRANT PROJECT ORDINANCE
BE IT ORDAINED by the Governing Board of Dunn, North Carolina that pursuant to Section 13.2
of Chapter 159 of the General Statutes of North Carolina, the following grant project ordinance
is hereby adopted:
Section 1: The project authorized is the construction of the improved conveyance
from the City's Eastside Pump Station to a new outfall line that will replace Machine
and Welding Pump Station and will extend to the Black River Waste Water
Treatment Plant. The improvements will increase the hydraulic capacity of the
Eastside Pump Station therefore reducing the sanitary sewer overflows that have
previously occurred at the Eastside Pump Station and the Black River Outfall. The
funds will be provided by the State of North Carolina through the FY 2021-22
budget in the amount of $30,450,000 and will be administrated by the NCDEQ
Division of Water Infrastructure. The Division of Water Infrastructure has reviewed
our project and determined it is eligible to receive the American Rescue Plan (ARP)
funding from the State Fiscal Recovery Fund (SFRF) established in S.L. 2021-180.
Section 2: The officers of this unit are hereby directed to proceed with the grant project within
the terms of the American Rescue Plan, the State of North Carolina and the budget contained
herein.
Section 3: The following amounts are appropriated for the grant project:
Construction Including Contingency $ 14,289,000
Engineering Services $ 1,434,900
Administration $ 126,100
Total
$ 15,850,000
Section 4: The following revenues are anticipated to be available to complete the grant project:
American Rescue Plan Earmark $ 15,100,000
City Funds $ 750,000
Total
$ 15,850,000
Section 5: The Finance Director is hereby directed to maintain within the Grant Project Fund
sufficient specific detailed accounting records to satisfy the requirements of the grantor
agency, the grant agreement(s) and federal and state regulations.
Section 6: Reimbursement requests should be made to the granting agency in an orderly and
timely manner.
Section 7: The Finance Director is directed to report periodically on the financial status of each
project element in Section 3 and on the total revenues received or claimed.
Section 8: The Finance Director is directed to include a detailed analysis of past and future
costs and revenues on this capital project periodically to the Council.
Section 9: Copies of this capital project ordinance shall be furnished to the Clerk, the budget
officer, the Governing Board, and to the Finance Director for direction in carrying out this grant
project.
Adopted this 8tn day of March, 2022.
William P. Elmore, Jr., Mayor
Attest:
Tammy Williams, City Clerk
CITY O
DUNN
1',! C) I, T I I k" A R 0 1- 1 N A City Council Agenda Item
Meeting Date: March 8, 2022
Consider Awarding Engineering Services Agreements for the
American Rescue Plan -Earmarked Wastewater Projects
I PRESENTERIDEPARTMENT I Heather Adams, Public Utilities Director M 111111111PP-410
Letter of Intent to Fund, Affidavit, Letter of Interest,
Services Agreements and Ma
PURPOSE:
To consider awarding engineering services agreements for the design, surveying, easement acquisition
assistance, permitting, construction admin, and construction observation services for the American Rescue
Plan Earmarked funded sewer projects.
BACKGROUND:
The 2021 American Rescue Plan provides funds through the State Fiscal Recovery Fund that the NC General
Assembly allocated as 100% grants. The City of Dunn was a recipient of $30,450,000 in appropriated funds
to be used for Drinking Water and/or Wastewater Infrastructure Projects. City Council approved the following
projects at the January 18, 2022 Meeting Project #1- Install a parallel effluent force main from the Black River
WWTP to the Cape Fear River (approximately 3 Miles) and effluent pump station improvements to increase
pumping capacity and to eliminate the sanitary sewer overflows on the Black River Outfall Line. Project #2-
Construct a new outfall line from Machine & Welding to the WWTP, upgrade Eastside Pump Station, reroute
the Eastside Force main to the new outfall line, and eliminate the Machine & Welding Pump Station. These
improvements would increase the pumping capacity at Eastside Pump Station and will take flow off the Juniper
Creek Outfall, thus eliminating overflows at Eastside Pump Station and the Black River Outfall line.
Requests for Qualifications were duly advertised in the Dunn Daily Record on 1-28-22 and was also listed on
the NC Interactive Purchasing System Website. Two (2) Letters of Interest were received on 2-22-22. Of
those received, City Staff reviewed and scored each using the same criteria for comparison. Davis Martin
Powell received the highest collective score and therefore Staff is recommending that the City move forward
with Davis Martin Powell on both projects.
BUDGET IMPACT:
Engineering fees are reimbursable through the grant and are within the budget submitted to NCDEQ. The
engineering fees associated with the two projects are as follows:
WWTP Effluent Conveyance Engineering Fees $1,637,500
Eastside Lift Station and Outfall Engineering Fees $1,788,500
Motion to award engineering services agreements to Davis Martin Powell for
engineering services related to the two sewer projects referenced above which
will be funded with State Appropriated American Rescue Plan funds.
ROY COOPER
Governor
ELIZABETH S. BISER
Secretary
SHADIESKAF
Director
February 14, 2022
Steven Neuschafer, City Manager
City of Dunn
PO Box 1065
Dunn NC 28335
Subject: Letter of Intent to Fund
Eastsido PS & FM South & Machine
Welding Outfall
Black River W WTP Effluent Conveyance
System
American Rescue Plan-Eannark
ProjectNo.: SRP-W-ARP-0033
Dear Mr. Neuschafer:
The Division of Water Infrastructure has reviewed your Requestfor Funding, and
determined your project is eligible to receive American Rescue Plan (ARP) funding from the
State Fiscal Recovery Fund established in S.L. 2021-180. Projects funded from the State Fiscal
Recovery Fund must meet applicable federal law and guidance for the ARP funds. The ARP
Project Grant will be one hundred percent of eligible project costs up to a maximum of
$30,450,000.
The first milestone is the submittal of a Bid and Design Package by August 1, 2022.
Please note that this intent to fund is contingent on meeting all of the following milestones:
milestone
Date
Apply for all Necessary Permits*
ASAP
Bid and Design Package Submittal obtain allpermits)
August 1, 2022
Bid and Design Package Approval
December 1 2022
Advertise Project, Receive Bids, Submit Bid Information,
and Receive Authority To Award
April 3, 2023
Execute Construction Contracts
May 1, 2023
Receive last reimbursement - Statutory
December 31 2026
*An engineering alternatives analysis (E.AA.) may be required on certain projects.
North Carolina Departmentor¢nvironmentai Qoollt7 l Dlvisi000FWaterKrastntaure
517. N.Salish'ury Street 11633 Moll Service Center I n4felgh,North Carbllna27699.1633.
SteveuNeuschafer, City Manager
January 14, 2022
Page 2 of 2
r ailure to meet any milestone may result in the forfeiture of funding for the proposed
project.
Note that the Division will make no reimbursements of ARP funds after December 37, 2026
The State Environmental Policy Act exempts projects funded by the State Reserve (such
as this project) from state -mandated environmental review. Federal requirements may still apply.
[NCGS 113A-12(2)h.]
Upon detailed review of the project during the funding process, it may be determined that
portions of your project are not eligible for funding.
US Treasury Requirements
Projects with an expected total cost of ten million dollars or more must meet US Treasury
requirements for prevailing wage rates, project labor agreements, and related requirements.
Recipients can either certify meeting the requirements or provide plans and reports as the SURF
Compliance and Reporting Guidance Update 2.1 final (treasury.gov) specifies.
If you have any questions, please contact Ali Ajami, PhD by phone at (919) 707-9183 or
by email at Ali.Ajaml@uedenr,gov.
Sincerely,
A
vJon Risgaard, Chief
State Revolving Fund Section
CC: Michael Goliber, PE, Davis -Martin -Powell & Associates, High Point
Ken Pohlig, PE (DWI, via email)
Ali Ajami (DWI, via email)
Marls Hubbard, PE (DWI, via email)
ARP Project Tile (COM—LOIP)
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DAMS • MARTIN • POWELL womm
ENGINEERS & SURVEYORS
February 22, 2022
Re: City of Dunn
American Rescue Plan Act Funding
Request for Qualifications
Engineering & Surveying Services
Ms. Tammy Williams, City Clerk
twill !ams@dunn-nc.ore
City of Dunn
401 East Broad Street
Dunn, NC 28334
Dear Ms. Williams:
The proposed projects to be implemented with the City's Appropriated
ARPA Funding are transformational projects that will have a significant
positive impact on the City of Dunn for years to come. Davis • Martin
• Powell (DMP) has assembled two proven Design Teams with 20+
years of successful project history. Along with DMP's five decades of
municipal engineering experience, we are confident our Team will
provide the City of Dunn with another successful wastewater project
outcome.
*Davis • Martin • Powell
-Carolina Ecosystems
•Terracon Consulting
•Sturgill Engineering
•S&ME
DMP's extensive knowledge of the City's wastewater collection, pumping and WWTP systems, developed
over decades of work with the City, make our team uniquely qualified for this project. Our Team
understands the importance of developing a cost-effective design, while integrating these Improvements
Into a long term solution to meet the City's wastewater system needs. DMP Principals will be involved
during every phase of the project, from planning through construction closeout to ensure that the City's
objectives are met.
DMP's Team looks forward to a positive response to our proposal, is prepared to respond quickly and
efficiently to provide the requested services, and pledges to provide you with the utmost personal
attention to your needs
Sincerely,
Davis • Martin • Pow ll Associates, Inc.
M ch�6oliber, PE
Partner, Senior Project Manager
(336) 819-5280, meoliber@dmp-inc.com
T: 336-886-4821 • F: 336-886-4458 • License: F-0245
6415 Old Plank Road, High Point, NC 27265 a www.dmp-inc.com
DAMS • MARTIN • POWELL
ENGINEERS 8 SURVEYORS
DMP is one of the most respected engineering firms headquartered in Headquarters:
North Carolina. During our 57-year history, DMP has evolved into 6415 old Plank Road
today's firm of 40+ employees with nine Professional Engineers and High Point, NC 27265
four Professional Land Surveyors. (336) 886-4821
DMP is a privately held North Carolina corporation and a Small
Business. DMP is licensed in good standing by NCBELS (F-0245) to
provide Engineering and Surveying services.
DMP appreciates the confidence the City has placed in our Team over
the past 45+years of service as Dunn's Engineer of Record and looks
forward to assisting with the American Rescue Plan Act Funding
(ARPA) Projects. DMP has successfully provided these services for the
City in past projects and we are excited to assist the City with the
continuing Improvements associated with their wastewater collection
and treatment system.
This SOQ demonstrates our Team's ability to respond to and perform
the necessary assignments and to meet the goals of the project. DMP
has carefully chosen experienced Team Members based on technical
qualifications, engineering experience with wastewater pumping and
forcemain projects, and prior working relationships with the City.
�1
DMP is committed to follow a client -focused approach on this project,
which has been our key to ensuring a successful outcome on many
previous projects.
• Serve as an extension of our clients' staff and work closely with
our clients throughout the project to accomplish this goal.
• Communicate effectively with our clients so that your project
goals and objectives are fulfilled.
• Offer a high level of professionalism and customer service, while
developing value -based project solutions.
• Respond quickly to specific tasks as dictated by the project and
accomplish each task prior to Funding Agency milestones.
• Consider long term operation and maintenance when selecting
equipment.
• Develop a comprehensive "Maintenance of Plant Operations"
plan to minimize adverse impacts during construction.
• Follow an internal Quality Control Program to ensure technical
accuracy and coordination of our Team efforts.
This commitment to quality and service has resulted in long-term
relationships with many of our clients. One of our proudest moments
was while conducting a tour of a client's project, a visitor commented
to our client: "your Engineer really listened to what you wanted"
Winston-Salem Branch:
815 Burke Street
Winston-Salem, NC 27106
(336) 819-8477
Dunn, NC American Rescue Plan Act Funding Page 2 of 20
DAvis • MARTIN • POWELL
ENGINEERS & SURVEYORS
The DMP Team philosophy is to work as an extension of the City's
Staff thereby forming a strong partnership to work seamlessly with
the involved City Departments. DMP has completed several
wastewater projects for the City of Dunn with the same sub -
consultants proposed for this project. Often our Team has
coordinated and closely interacted with other Project Teams working
in the same area, and sometimes on the same site. Through this
process we have developed strong relationships with our Clients and
respect for other firms, resulting In many successfully completed
projects.
1
DMP has been working as Engineer of Record with the City of Dunn
for over 45 years and has assisted the City with numerous recent
signature infrastructure projects. DMP's knowledge of the City's
wastewater system dates back to the 1970's when the original 201
Dunn -Benson -Erwin Facilities Plan was developed, and our Project
Team members have all worked on the wastewater projects in the
past decade.
Our Team will fully integrate the design of this project with the
ongoing wastewater improvement project, so that these components
can be Integrated into future expansions to the greatest extent
possible.
DMP's has always had an excellent working relationship with various
state and federal agencies to help our clients secure Infrastructure
funding. Most recently DMP assisted Dunn with securing funding
from both USDA Rural Development and NC Division of Water
Infrastructure (DWI) for wastewater collection rehabilitation, 2009
WWTP Upgrades, the Aeration Replacement, and the most recent
WWTP Upgrade project.
DWI is administering the ARPA Appropriated funding and our Project
Team is very experienced with DWI funded projects, and understands
meeting all milestone dates is critical to preserving your funding. We
have an excellent relationship with DWI staff and will coordinate
project components with the DWI Reviewers.
Stability...
Value...
Experience...
DMP strives to development design alternatives that meet our
Client's needs without over designing or complicating the Let our experience
project. We believe in the "right size solution", and develop make yours better!
designs that convey that message.
Dunn, NC American Rescue Plan Act Funding Page 3 of 20
DAMS • MARTIN • POWELL
ENGINEERS & SURVEYORS
The City of Dunn has received notification of funds appropriated in the North Carolina FY 2021-22 Budget.
This funding isthrough the Department of Environmental Quality (DEQ) and the funding will be administered
through the NC DEQ/Division of Water Infrastructure. The City received funding in the amount of
$30,450,000 through the Drinking Water and Wastewater Reserve — Other Projects (S.L. 2021-180, Section
12.13.(f )) fund. Through discussions with City staff, it has been determined that the most effective use of
the appropriated funds is for the two projects described herein (the ARPA Wastewater Program).
As the City's Engineer of Record, dating back to the 1970's, DMP has assisted the City with many successful
wastewater collection system, pump station, and WWTP Projects. As infrastructure continues to age and the
City continues to grow, and with the City currently under a moratorium, both the City and DMP recognize the
Importance of continuing to improve the infrastructure associated with the City's wastewater system.
Since the early 2000's, the City has engaged DMP to assist with a long term plan to improve conveyance from
the City's Eastside Pump Station to the Black River WWTP as well as Improve the hydraulic capacity within
the WWTP.
In 2007, the City selected DMP to design improvements related to both the Eastside Pump
Station and the WWTP. The Eastside Pump Station was rebuilt and a portion of new forcemain
was constructed to increase the flow capacity. In addition, at the WWTP, anew Influent pump
station and preliminary treatment facilities Including new screens, grit removal and a 3.0 MGD
equalization basin were constructed to assist with high flows.
In 2017, DMP again assisted the City with the next phase of WWTP improvements, which
included a new aeration diffuser system, air piping, and blowers.
At this time, DMP is working on the next phase of the WWTP improvements through a project
that has received an Intent to Fund from the State SRF program. This project will add a new
clarifier and improve the WWTP disinfection system.
All these Improvements have provided significant benefits to the City. These ARAP Wastewater Program
projects will build on the culmination of Improvements completed over the last two decades and provide
advantages forthe City moving forward into the future.
The Highway 301 Corridor improvements project would Improve the Eastside Pumping System,
re-route the Eastside forcemain, and direct flow to the new Machine Welding Outfall proposed
from the WWTP to the Highway 301 Corridor. The additional pumping capacity will help
minimize sanitary sewer overflows (SSO's) at the Eastside Pump Station and will remove a
significant amount of flow from the existing Juniper Creek Outfall, which has a history of
overflows at MH BR-8 near the WWTP,
The new Effluent Conveyance System will allow increased flow to be treated through the Black
River WWTP and discharged during peak wet weather flow conditions. The existing effluent
force main is 40 years old, and nearing the end of its useful life. The Effluent Conveyance
System will be sited and designed to accommodate future WWTP capacity expansion with
additional pumps and reduce energy consumption as compared to the current effluent system.
Secondary benefits to the City Is that both projects provide the Infrastructure and capacity to promote future
development north of Dunn, and along 1-95 and along the 301 South corridor.
We understand that the Scope of Services may include: Engineering Report and Environmental Document
(ER/EID), Final Design, Permitting, Construction Administration, and Construction Observation. At this time
Division of Water Infrastructure at this time has advised that the ER/EID requirement will be waived for these
projects.
Dunn, NC American Rescue Plan Act Funding Page 4 of 20
DAVis • MARTIN • POWELL
ENGINEERS & SURVEYORS dMP
Michael Goliber, PE will lead the DMP Team for Dunn ARPA Wastewater Program. Michael brings the City of
Dunn a Project Manager with a well-rounded background, experience in planning, design, and construction
gleaned during a nearly 30 year career as a consulting engineer. Michael will be able to guide the project
team and present competent and cost-effective solutions.
PROJECT MBeANAGER PROJECTeBASEMB
n Palmer PE �MikeSushr PE osh May
onPhillips, S y Goodyear
ITTING
LINEWO Kelly Carmichael ' ILINEWOMi eelKyle Stalls ' ENVIRONMENTAL
Phil May
Crowther
Kelly Hayes, PE N Mike Slusher, PE CAROLINA ECOSYSTEMS, INC
Heathe
EASEMENT DOCUMENTS
PUMPSTATIONMODS
EFFLUENT PUMPSTATION
John Willis, PLS
Ben Palmer, PE
Mike Slusher, PE
Ralph Lowe
Ralph Lowe
Sherri Myers
Stewart Ragland
CONSTRUCTION ADMIN CONSTRUCTIONADMIN h
TERRUCONCONSULPTENTS
Dennis Reedy Mike Linthicum Niels Andresen, PE
stin
ELECTRICAL& CONTROLS
STURGILL ENGINEERING, PA
Randy Sturgill, PE
Ryan Lawson, El
GEOTECHNICAL
S&ME, INC
Kevin A. Nadeau, PE
Keith Brown, PE
Dunn, NC American Rescue Plan Act Funding Page 5 of 20
DAMS • MARTIN • POWELL SEENNIN
ENGINEERS & SURVEYORS
DMP will be performing many of the required professional services for this project using our own forces. To
provide the City a "full service" team, we anticipate including the following sub -consultants as the project
moves through planning Into final design and construction.
Carolina Ecosystems, Inc. Carolina Ecosystems (CEI) is an Environmental Consulting firm with
Role: Environmental Sciences and a strong background in municipal water/wastewater projects. CEI
Permitting has partnered with DMP to provide environmental services on
Phil May: (919) 606-1065 over 50 municipal projects.
Clayton, NC and Lewisville, NC offices CEI personnel have extensive experience performing wetland
delineations, endangered species surveys, and Clean Water Act
A DMP Partner since 2001 and State Riparian Buffer permitting, along with NEPA/SEPA
document preparation for infrastructure projects,
Sturgill Engineering, PA
Sturgill Engineering is an Electrical Engineering firm providing
Role: Electrical / Controls / SCADA
consulting services. Established in 1995, and have continuously
offered a team with excellent management and engineering
NCBELS C-1210
capabilities.
Randy Sturgill, PE LEED AP: (336) 238-1249
Sturgill Engineering has extensive experience Involving municipal
Lexington, NC
water and wastewater treatment and pumping facilities of various
A DMP Partner since 1997
magnitudes, including over 100 projects with DMP, Including
several recent upgrade projects at the Dunn W WTP.
Terracon Consultants Inc.
Role: Structural Engineering, Building
Envelope
NCBELS F-0869
Niels Andresen, PE: (336) 854-8135
Greensboro, NC
A DMP Partner since 1991
Terracon's Structural Group now provides structural evaluation
and design for Water/Wastewater Facilities, Commercial,
Industrial, and Institutional projects. Terracon acquired
Engineered Concepts, Inc. in 2018, a DMP Partner for over three
decades on projects including treatment plants, pump stations,
stormwater control, culverts, access bridges, aerial crossings, and
site retaining walls.
Terracon has over 200 employees based in its North Carolina
branches.
S&ME Inc. S&ME delivers engineering, design, planning, environmental,
Roles: Geotechnical Engineering Materials geotechnical, and construction services for the built environment.
Testing, Retaining Walls
NCBELSF-0176
Kevin A. Nadeau, PE: (919) 872-2660
Raleigh, NC
A DMP Partner for over 33 years
Established In 19731n Raleigh, S&ME has expanded Its services
throughout the Southeast and currently offers geotechnical
engineering, construction materials testing and special
inspections, coatings services, and environmental and natural
resources consulting.
S&ME believes engineering, testing, and consultation services
must be led by project managers with experience relevant to their
client's needs.
Dunn, NC American Rescue Plan Act Funding Page 6 of 20
Michael Goliber, PE
Vice President
Program Manager
B.S. Civil Engineering
Virginia Tech, 1993
Professional Engineer
North Carolina 024968
South Carolina 028966
Years of Experience:
DMP: 21 Total: 28
Mike Slusher, PE
President
Design Engineer
B.S. Agricultural
Engineering
Virginia Tech, 1989
Professional Engineer
Virginia 024796
North Carolina 020590
Georgia 040218
Years of Experience:
DMP: 27 Total: 33
DAMS • MARTIN • POWELL
ENGINEERS & SURVEYORS
Michael brings to the team over 20 years' experience working for the City of
Dunn. He is currentlythe City's Engineer and is very experienced in the planning,
analysis, and design of municipal utility systems. His background includes
planning, design and project management of various infrastructure
improvements: water transmission and distribution system improvements;
wastewater pump station and collection system improvements & rehabilitation
projects, stormwater and stream improvement projects, mapping infrastructure
systems for GIS analysis; and building and calibrating data for water system
modeling.
® $1.75M WWTP Rehab project for Town of Spring Lake, NC funded by CWSRF
a $10.010 Wastewater Improvement project for City of Dunn, NC including new PTF structure
with 15 mgd pump station, screening and grit removal, Improvements to three (3)
collection system pump station, forcemaln, and gravity sewer rehab
m 3.5 miles 8" - 18" Sanitary Sewer Outfall, 1.25 miles 12" forcemaln and 1,250 gpm duplex
pump station for Winston Salem Forsyth County Utility Commission
a 24" Sewer Outfall replacement and 20" forcemaln replacement, City of Dunn, NC
® 8,700 LF 15", 5,260 LF 18" & 2,300 LF 24" Sanitary Sewer Outfall, City of High Point, NC
® 4,000 LF of 8" - 12" Sanitary Sewer Outfall replacement for City of Dunn, NC
a Town of Franklinton SSES, GIS Mapping and Capital Improvement Plan
® City of Dunn SSES and GIS Mapping for Black River W WTP Gravity Basins and Capital
Improvement Plan
a City of Dunn SSES and GIS Mapping for Eastside PS Basins
o Town of Jamestown SSES, GIS Mapping and Capital Improvement Plan
® City of Oxford SSES, GIS Mapping and Capital Improvement Plan
Mike is DMP's Managing Principal and in his current role he has oversight of all
facets of the operations, business development efforts, and assists in planning
and conceptual design of major projects.
Mike has developed an extensive resume of planning, design, and project
management experience. He entered the consulting business after graduation,
with his primary focus in water/wastewater. His portfolio includes water and
wastewater treatment facilities up to 32 mgd in capacity, hundreds of miles of
pipeline, 35+ pumping stations, and 60+ engineering studies/reports. His
experience includes projects throughout North Carolina, southwestern Virginia,
and eastern Tennessee.
Carolina Water Service, Sugar Mountain NC W WTP Upgrades
Dunn NC. Black River W WTP Aeration System Replacement, Lead Process Design
Dunn, NC. Black River W WTP 2009 Upgrades. Lead Process Design Engineer
High Point, NC. Westside W WTP 10 MGD Expansion. DMP Project Manager (Hazen)
Hillsborough, NC. Eno River Post Aeration Project. Project Manager
Hillsborough, NC. Eno River Upgrade/Expansion. DMP Project Manager (Hazen)
Holly Springs, NC. WRF 6 MGD Expansion, Reclaimed Water System
Holly Springs, NC. Utley Creek WRF Phase 1 Upgrades
Beech Mountain, NC. W WTP Evaluation and Final Design
High Point, NC. Eastside W WTP 26 MGD Expansion (Hazen)
High Point NC, Ward Water Treatment Plant Expansion - from 16 to 32 MGD capacity
Marion, VA. 3.4 MGD W WTP on Greenfield site
Dunn, NC American Rescue Plan Act Funding Page 7 of 20
Ben Palmer, PE
Project Manager
Engineering Director
Partner
B.S. Civil Engineering
North Carolina State
University, 1995
Professional Engineer
North Carolina 25496
South Carolina 28933
eRaIISafe
Years of Experience:
DMP: 27 Total: 27
DAMS • MARTIN • POWELL
ENGINEERS 8 SURVEYORS
Ben is responsible for managing all aspects of civil engineering projects,
including planning, analysis, design, permitting, and construction
administration. He specializes in the design of infrastructure projects such as
wastewater pump stations and collection systems; water transmission and
distribution systems; stormwater conveyance and treatment; and small scale
land development projects. His career began with DMP in 1995 as a resident
inspector, gaining valuable field experience.
• City of High Point, NC: Riverdale Road 42" gravity sewer outfall
• City of High Point, NC: Waterview Pump Station Forcemain Extension
• City of High Point, NC: Highway 66 Water Line — 22,000 LF of 12" water Line
• City of Thomasville, NC: 3,000 GPM High Service Pump
• Davidson County, NC: 1-85 Corporate Park— 900 gpm pump station, 2,460 gravity sewer,
27,000 LF of Force Main
• City of High Point, NC: Watervlew Lift Station —1,300 gpm dry pit pump station and 16"
Force Main
• City of High Point, NO Deep River Outfall—45,000 LF of 8"-66" Sewer Outfall
• City of High Point, NC: Highway 66 —9,200 LF of 12"sewer
• Town of Hillsborough, NC: Elizabeth Brady Lift Station
• Town of Hillsborough, NC: WWTP Upgrade —PTF equipment and miscellaneous site piping
& grading Improvements
Ralph's experience includes the detailed engineering design drafting of various
water treatment, transmission, and distribution systems; wastewater collection,
pumping and treatment systems; and major street and utility projects. As a
Senior Engineering Designer, he also assists other CAD Technicians and
Engineers in use of CAD systems and DMP drafting standards. He is proficient in
the use of both Autodesk and Bentley CAD platforms.
• Carolina Water Service. Sugar Mountain NC WWTP Upgrades
• Dunn NC. Black River WWTP Aeration System Replacement
Ralph Lowe •
Dunn, NC. Black River WWTP 2009 Upgrades
•
Senior Designer
High Point, NC. Westside WWTP 10 MGD Expansion (Hazen)
•
Hillsborough, NC. Eno River Post Aeration Protect
•
Associate of Civil
Hillsborough, NC. Eno River Upgrade/Expansion (Hazen)
•
Engineering Program
Holly Springs, NC. WRF 6 MGD Expansion, Reclaimed Water System
•
Guilford Technical Institute,
Holly Springs, NC. Utley Creek WRF Phase 1 Upgrades
1978 •
Eastslde Pump Station and Force Main. City of Dunn. Designer.
•
I-85 Corporate Center Pump Station, Davidson County, NC. Designer.
Years of Experience: •
Hilltop Road Lift Station. City of Greensboro. Designer.
DMP: 43 Total: 44 •
Stewart MITI Sewer Improvements. City of Greensboro. Designer. Quadraplex pump station,
24,000 LF of 30" force main, 800 LF of 36" gravity & 470 LF of 30" gravity sewer
•
Riverdale Pump Station, City of High Point. 20 MGD pump station and 36" force main
•
Twin Creek Pump Station. Winston Salem/Forsyth County Utilities. 3,5 miles of 8" - 18"
Sewer Outfall, 1.25 miles 12" force main and 1,250 GPM duplex
•
High Point, NC. Eastside WWTP 26 MGD Expansion (Hazen)
Dunn, NC American Rescue Plan Act Funding Page 8 of 20
DAMS • MARTIN • POWELL
ENGINEERS & SURVEYORS
As our Surveying Director Brad works closely with our field crews and
technicians, visits project sites for QA/QC reviews, and reviews maps and
computations. Mr. Phillips has experience in all aspects of the job as a Crew
a
Chief performing boundary surveys, ALTA surveys, construction staking, NCDOT
surveys, GIS data collection, and photogrammetry mapping applications and
SUE assignments. He is proficient in the use of static GPS and Network (VRS)
GPS equipment for horizontal and vertical control and data collection.
• City of Dunn Black River W WTP System Upgrade
Brad Phillips, PLS . City of Dunn Tyler to Tart Pedestrian Plan Improvements
Geomatics Director . City of Dunn Tyler Park Improvements
Partner . City of Dunn Rooms to Go Water and Wastewater Improvements
. City of Dunn 2009 Wastewater System Improvements
Bachelor of Science, • City of Greensboro, NC —Stewart Mill Lift Station and Forcemain, Young's Mill Outfall,
Geomatics Engineering, Dunston Road Outfall sewers.
NC Agriculture and . City of Trinity, NC —Survey and easements for Phase V Sewer System Improvements
Technical State University, . City of Greensboro, NC- Stewarts Mill Forcemain Easement, Young's Mill Outfall Easements
2009 . City of High Point, NC - Highway 66 Water and Sewer Extension. Aerial Survey Control,
compile and review field data, research and compile property information, easement
NC Prof. Surveyor Lk5088 documents
SC Prof. Surveyor L7i32909 MICCS Certified ® City of High Point, NC - for Kool Pool Outfall. As -Built, Property Ties, established project
eRallSafe control.
Years of Experience:
DMP: 11 Total: 16
Dennis Reedy
Senior Construction
Representative
Bachelor of Engineering
Technology
UNC Charlotte, 1981
Years of Experience:
DMP:33 Total:39
Dennis has extensive experience in Construction phase management and field
inspections of various municipal projects throughout North Carolina.
Responsibilities include interpretation and implementation of design drawings
and specifications; verification and justification of monthly pay requests; project
change orders. Dennis serves as primary liaison on projects between Designer,
Contractor, and Owner.
• City of Dunn, Black River W WTP Aeration System Replacement
• City of High Point Ward WTP, 2019 Greenleaf Filter Rehabilitation
• City of High Point Ward WTP, Chemical Feed Pump Replacement
• City of High Point Ward WTP, Safety and Chlorine System Renovations
• City of Dunn, Cumberland Ave/Highway 421 Sidewalk
• City of Dunn, 2020 Street Drainage & Water System
• City of Dunn, Street Reconstruction Program
• City of Dunn, Bay Street Infrastructure Improvements
• City of Dunn, 2021 Bay Street & Elm Street Water Imp.
• City of Dunn, 2007 Miscellaneous Street Improvements
• Town of Holly Springs Phase 1 Upgrades, Including post aeratlon, chemical feed systems,
sludge handling upgrades.
• Town of Holly Springs, Reclaimed Water System Elevated Tank
• Town of Hillsborough W WTP, Post Aeration Cascade Aerator
• Town of Hillsborough W WTP Upgrade
Dunn, NC American Rescue Plan Act Funding Page 9 of 20
Mike Linthicum
Senior Construction
Representative
Civil Engineering
Technologies, Guilford
County Community College,
2013
Numerous Certifications
Years of Experience:
DMP:5 Total:9
Phil May
Environmental Specialist
(Carolina Ecosystems,
Raleigh & Lewisville, NC)
B.S. Biology, M.S. Chemistry
Kennesaw State University
1992
NEPA Training (Certificate)
Duke University. 2004,2012
Years of Experience:
CEI: 16 Total: 28
DAMS • MARTIN • POWELL
ENGINEERS & SURVEYORS
Mike has extensive experience with inspection of water and sewer relocations
to safeguard the utility owner's interest in conjunction with NCDOT roadway
construction. He also has experience in complex structural inspections and
testing procedures. Prior to joining DMP in 2017, his background includes
analyzing data, resolving structural issues, soil testing, concrete, asphalt and
steel foundation integrity. Interpretation of specifications, blueprints and
manuals for a geotechnical firm.
City of Dunn, Black River W WTP Aeration System Replacement
• Water/sewer Relocations NCDOT R2247CD-EC, Winston Salem, NC
® U-28276-Business 40 Utilities - Construction Administration, Winston Salem, NC
• NCDOT Projects W-5510, Kernersville Main Street Utility, Kernersville, NC
• NCDOT 5169-174/NC 68 Interchange Improvements for City of High Point
• NCDOT U2412A- Jamestown Parkway for City of High Point
• Waterview Force Main — Skeet Club Utility Design for City of High Point
• Dunn 2017-18 Paving Project, City of Dunn, NC
• Loves Travel Stop, Newton NC
• Stewart Mill Force Main & Lift Station - Construction Administration Services for City of
Greensboro
• Riverdale Forcemain Repairs, High Point, NC
• 1-85 Business Park Sanitary Sewer Improvements, Davidson County, NC
• Reynolda Road Outfall Rehabilitation Project, Winston Salem, NC
® Tanglebrook Outfall, High Point, NC
Phil specializes in the planning, assessment, permitting, and compliance of
infrastructure and development projects. His expertise includes wetland
delineations and permitting, natural resource studies, endangered species
surveys, environmental impact analysis and NEPA/SEPA document preparation.
Phil's approach to environmental planning and permitting includes early
involvement and open communication in the development of a project with the
owners, engineers, and regulatory agents to develop reasonable and cost-
effective solutions.
Phil was the Environmental Specialist on the following DMP projects:
• Utley Creek WRF, Holly Springs, NC. Delineations, EA, Endangered Species.
• Stewart Mill Sewer Improvements. Greensboro NC. Preparation of Environmental
Assessment, Delineations, Permitting Assistance.
• Eastside Pump Station Replacement. Dunn, NC. Delineations and Permitting.
• 1-85 Corporate Center. Davidson County, NC. Delineations and Permitting
• Reynolda Road Sewer, Winston-Salem, NC. Delineations and Permitting.
• East Bend Water. Yadkin County, NC. Delineations.
• Thomas Plant Water Main. Winston-Salem NC. Delineations and Permitting.
• Northwest Water & Sewer. High Point, NC. Delineations, Permitting.
• Abbotts Creek Lift Station & Forcemain/Deep River Sewer. City of Winston-Salem.
• Highway 66 Water & Sewer Extensions. High Point, NC. Delineations, Permitting.
® 1-95 Water & Sewer Improvements. Dunn, NC. Delineations, Permitting.
Dunn, NC American Rescue Plan Act Funding Page 10 of 20
DAVI$ • MARTIN • POWELL
ENGINEERS & SURVEYORS
PROGRAM SCHEDULE
DMP recognizes that accelerating the project schedule is extremely
important to the City of Dunn. City Council has made completing the
pending SOC projects and ending the Moratorium a top priority.
The DMP Team's Institutional knowledge allows us to hit the ground
running with preliminary design. This is vital, as currently utility
contractors are faced with supply chain and labor Issues, which negatively
Impact schedules.
The adjacent graphic presents avenues to accelerate the project schedule
some of which have been incorporated Into the schedule below, to meet
the requested DWI plan submittal date of December 2022.
• Early Surveying notifications
•Aerial LIDAR base mapping
•ID Environmental Issues early
-Early Railroad Encroachment
Submittal
-Advertise during easement
acquisition
-Advertise during permit Issuance
•Pre -purchase key materials
•Multiple Construction Contracts
•Early Completion Incentives
-Escalating Liquidated Damages
MEMO 0.. ■
MEN
ONE �.......:.-�-
Construction Contracts are expected to have durations of 15 to 18 months, resulting in an overall completion
in Fall 2025, This schedule is much more aggressive than the Funding Legislation's requirement to award
construction contracts by December 31, 2024 and expend funds by December 31, 2026.
PROJECT KICK-OFF
Soon after receiving the notice to proceed, DMP will hold a project
kickoff meeting. Topics for discussion will include project specific
requirements such as construction methods, potential environmental
impacts, permitting, and easement/property acquisition or right -of -entry
requirements and any specific project constraints.
City Staff will have an opportunity to identify and discuss any other
factors which may need to be addressed as part of the project planning.
We will also discuss the project budget, the proposed project schedule,
and identify any additional project considerations. DMP will prepare
agendas, lead the meeting and provide meeting minutes. Regular design
meetings will be scheduled at this time.
-Schedule
-impacts to neighboring
properties
• Environmental Impacts
-Maintenance Friendly & Safety
Conscious Designs
-Railroad and Major Highway
Crossings
-Obtaining rights -of -way
•Supply Chain Uncertainty
•Inflation and Economic Impacts
•Contractor Industry Workloads
Dunn, NC American Rescue Plan Act Funding Page 11 of 20
DAMS • MARTIN • POWELL 110001011
ENGINEERS & SURVEYORS
PRELIMINARY DESIGN
DMP will begin to gather accurate survey data to create base mapping for the design. DMP will utilize our in-
house survey group, led by Brad Phillips, PLS, to perform the survey field work and SUE Investigations as
needed. Additional tasks will include:
® Conduct property research, and send letters to property owners in the project area, notifying them that
personnel may have to enter their property as part of surveying and preliminary design efforts;
® DMP will begin issuing notification letters while the contracts are
being prepared.
® Collect pertinent as -built plans, maps from other utilities in the
project area, etc. to be used to compile base map data to develop
conceptual routing and assist with surveying;
® Review possible construction methods for various sections of the
specific project corridor and finalize potential design solutions;
® Perform field site visits with City staff to review potential properties
to be impacted;
® Identify conditions which might adversely impact the project
schedule.
® Setup survey control and benchmarks, stakeout preliminary route;
® Assist with a community meeting (if desired) to review project and
gather input;
® Team Member Carolina Ecosystems, Inc. (CEI) will perform detailed
environmental work, including stream & wetland delineations.
Coordination at the beginning of the project with various
permitting agencies will streamline the design and provide guidance for final design solutions, while
also minimizing permitting delays;
a Perform detailed topographic and location survey along selected corridor, locate critical property
boundaries;
® Perform Subsurface Utility Engineering (SUE) Level B to delineate Impacted utilities;
® Develop alternatives which will accelerate permitting and construction scheduling;
® Identify key permits and easements which can be accelerated;
® Adjust route to minimize environmental impacts and utility conflicts;
® Prepare Update Estimate of Probable Construction Cost.
FINAL DESIGN PHASE
Communication between the Project Team and Client at regular intervals
throughout the design process allows the project to proceed in a
seamless fashion from planning through design and into submission for
regulatory approval. DMP uses this approach as our standard for design
and we feel it allows for client input and feedback throughout the design
process.
Once concurrence is received with regards to construction methods and
other specific project related key design options for the proposed sewer
line, DMP will proceed with completingfinal design documents, providing
updates at regular Intervals to review plans/specifications and resolve
any questions Issues that may arise.
Dunn, NC American Rescue Plan Act Funding Page 12 of 20
DAMS • MARTIN • POWELL ENEEN
ENGINEERS & SURVEYORS
Construction plans will be developed using Autodesk Civil3D software and coordinated with our Design Team
members to provide a seamless plan set. As site plans and pipe routing is finalized, DMP will arrange for
geotechnical investigations to incorporate into the Contract Documents.
DMP will provide Utility Coordination with impacted dryutilities (electrical, natural gas, telecommunications)
to minimize construction conflicts. DMP can provide Subsurface Utility Engineering (SUE) Levels A (Vacuum
Excavation) as needed at key utility crossings to locate underground utilities which impact the design.
Contract Documents will be prepared to meet the City's standards
and will generally include client specific forms, Standard E1CDC
General Conditions, Funding Agency Requirements, Supplemental
Conditions and any special requirements that are required. DMP will
utilize DMP's standard technical specifications and details
customized to the City as needed. DMP will also coordinate with
DWI to ensure all special funding conditions are Incorporated Into the
documents.
Update the Estimate of Probable Cost based on proposed quantities and estimated unit costs for respective
bid items.
PERMITTING
Utility pipeline projects require many different types of permits prior to bidding and construction. As Final
Design nears completion, individual permit applications will be submitted and are expected to Include:
• NCDOT Roadway Encroachment Agreement(s);
• Railroad Encroachment Agreement;
• Utility Crossing Agreement(s), if necessary;
DENR Division of Land Resources —Sedimentation & Erosion Control Permit;
• U.S. Army Corps of Engineers & N.C. DWR 401/404 Permits for wetland and stream crossings;
• NC Division of Water Resources Sewer Extension Permit;
• NC DEQ Authorization to Construct (ATC) for Effluent Conveyance;
The railroad and Interstate crossing permits are typically the most time consuming permits, and can take
months to finalize. The Team will accelerate design in these areas and submit these permit applications early
to avoid delays.
BIDDING ASSISTANCE PHASE
Once permits, approvals, and necessary right of entry or property/easements have been obtained, DMP Is
prepared to assist City Staff with advertising the project and the bidding process.
To meet the ARPA Funding Schedules with these higher value projects, we anticipate developing multiple
Construction Contract Packages. This can allow work to move forward as related permits and/or easements
are acquired, and can mitigate supply chain issues which might persist. Smaller contract values also provide
opportunities for qualified local contractors.
DMP will prepare bid advertisements, Issue plans and contract documents, issue addenda as necessary, lead
a Pre -Bid Meeting, and conduct the Bid Opening. After bids are received, DMP will review bids for
conformance, prepare certified bid tabulation, research the low bidder's qualifications, and provide a
recommendation of awards to City Council.
Dunn, NC American Rescue Plan Act Funding Page 13 of 20
DAMS • MARTIN • POWELL
ENGINEERS & SURVEYORS
EASEMENT MAPPING/LEGAL DESCRIPTIONS
As necessary, DMP will prepare any easement maps and legal
descriptions or right -of -entry agreements and maps as needed to
acquire easements and entry for this project. During the
easement acquisition process, our design engineers are available
to accompany staff to meet with individual property owners as
needed. We have learned that it is important to listen to the
concerns of property owners that will be affected by the proposed
improvements, and to accommodate reasonable requests to the
extent practical.
CONSTRUCTION PHASE
DMP's Team is able to provide the full range of Construction
Administration services from the preconstruction meeting
through the preparation of record drawings. DMP offers a full -
service Construction Administration staff who can handle all
aspects of the construction process. The Design Project Manager
and Project Engineer(s) remains Involved during construction to
provide continuity from design to construction and to facilitate
communication of key design concepts.
Construction Administration services Include general engineering
support during construction, and Resident Project Representative
(RPR) services include part-time and full-time onsite construction
observation services. On a project of this scale, multiple RPR's
may be assigned at times to provide adequate coverage of all
contractor activities.
DMP requires special coordination meetings for critical tasks,
such as shutdowns, tie-ins, bypass pumping, and equipment
startups. This ensures that Town is aware of planned activities and
the Contractor is properly prepared with materials, manpower,
and equipment.
Prepare Contract(s)
Lead Preconstruction Conference
Review Submittals
Interpret plans and specifications
Review of partial pay estimates
Respond to RFI's
Change Orders
Resident Project Representative(s)
Daily Field Reports
Monthly Project Meetings
Substantial & Final Inspections
Record Drawings
Certifications and Closeout Assistance
Dunn, NC American Rescue Plan Act Funding Page 14 of 20
DAMS • MARTIN • POWELL WEEM
ENGINEERS & SURVEYORS
EMEM
PROJECT LENGTH
DIAMETER PROJECT LENGTH
DIAMETER
City of Greensboro
870'
30"/36"
City of High Point
4,720'
24" to 30"
Stewart Mill Outfall
Outfall
Kindergarden Outfall
& Force Main
24,000'
30" FM
City of Greensboro
12,000'
42"
City of High Point
10,300'
24" to 36"
Young's Mill Outfall
Wendover Avenue, Penny Road,
East Fork Area Outfalls
City of Greensboro
2,800'
8"
City of High Point
7,960'
15" to 18"
Dunstan Road Outfall
Upper Kindergarden Outfall
City of High Point,
8,500'
36" to 66"
City of High Point
16,200'
15" to 24"
Deep River Outfall Segment 1
(Gravity &
Northwest Sewer Improvements
FM)
City of High Point
13,000'
24" to 66"
City of Winston-Salem
17,500'
8" to 18"
Deep River Outfall Segment 2
Deep River Sewer Improvements
City of High Point
14,300'
54"
City of Trinity
4,000'
18" to 30"
Deep River Outfall Segment 3
Phase 3 Sewer Improvements
City of High Point
16,250'
36" to 54"
City of Dunn
12,950'
20" to 30"
Deep River Outfall Segment 4
Juniper Creek Outfall & Eastside FM
City of High Point
15,000'
15" to 30"
City of Dunn
24,450'
24" to 30"
Deep River Outfall Seg. 5&6
Black River Outfall
City of High Point
3,000'
66"
City of Dunn
20,370'
15" to 21"
Richland Creek Outfall
Northern Outfall
Relocate for 311 Bypass
City of High Point
8,670'
15" to 24"
City of Dunn
6,500'
20"
Corbett Outfall
Eastside PS Forcemaln
Fort Chiswell Water Project,
50,000'
12" to 20"
Reclaimed Water Project,
9,000'
12" Water
Wythe County, VA
Water
Holly Springs NC
Northwest Water Extension
20,500'
12" to 16"
Lewisville Clemmons Road
35,000'
24" Water
High Point, NC
Water
Winston-Salem, NC
Thomas WTP Finished Water
8,000'
24" & 30"
Huffine Mill Road Water Mains
7,200'
12" & 16"
Transmission Mains
Water
Greensboro, NC
Water
Winston-Salem, NC
Hicone Road Water Mains
2,940'
12"
Austinville Road Water Project
15,450'
6" & 8"
Greensboro, NC
Water
Wythe County, VA
Water
East Bend Water Project
57,000'
6" & 8"
Lees Chapel Road Water Main
14,500'
36"
Yadkin County, NC
Water
Greensboro, NC
Water
These OMP projects are a sampling of our related experience. Our designs Include upfront planning with staff to
ensure the final product meets the Intended project needs.
Dunn, NC American Rescue Plan Act Funding Page 15 of 20
DAMS • MARTIN • POWELL
ENGINEERS & SURVEYORS
Stewart Mill
New 60 feet deep submersible
6,500 gpm
Bethel
Replacement of an existing
850 gpm
Lift Station
pump station, expandable to
expandable
Pump Station
wet/dry pit pump station with a
Greensboro, NC
four pumps, communitors,
to 13,200
High Point, NC
new submersible duplex pump
electrical building, and standby
gpm
station
generator.
GTCC Northwest
Duplex submersible
700 gpm
Elizabeth Brady
Replacement of an existing
1,300 gpm
Campus
wastewater pump station with
(initial)
Pump Station
wet/dry pit pump station with a
Pump Station
communitor & standby
1,350 gpm
Hillsborough,
new submersible pump station,
Greensboro, NC
generator, serve the new GTCC
(future)
NC
electrical building, grinder, and
Northwest Campus and
provisions for odor control.
surrounding drainage basin.
Long Branch
New Duplex submersible
1,650 gpm
Shadybrook
Design of a complete rebuild of a
1,000 gpm
Pump Station
wastewater pump station with
Pump Station
triplex dry -pit pump station
Greensboro, NC
communitor & standby
Renovation
including architectural
generator, constructed to
High Point, NC
renovations, bypass pumping
replace an existing submersible
during construction, and
pump station
complete mechanical and
electrical renovations.
Bryan Park
New duplex submersible
180 gpm
Waterview
Dry -pit pump station Includes
1,300 gpm
Soccer Complex
wastewater pump station,
Pump Station
standby generator, VFD drives,
(initial)
Pump Station
standby generator, 1,500 LF of
Upgrade
and 6,500 LF of 16" forcemain.
3,000 gpm
Greensboro, NC
6" forcemain, and 2,000 IF of
High Point, NC
In 2018 a third pump is added
(expanded)
8" gravity sewer.
and old forcemain section
replaced as part of NCDOT
roadway project
Hilltop Lift
New Duplex submersible
1,450 gpm
Corporation
Replacement of an existing
180 gpm
Station
wastewater pump station on
(2,000 gpm
Pump Station
wet/dry pit pump station with a
Greensboro, NC
green site. Communitor,
future)
High Point, NC
new vacuum prime station,
(sub)
electrical building & standby
electrical building.
generator, & access bridge
East Fork
Dry -pit pump station as well as
750 gpm
185 Business
New submersible pump station,
900 gpm
Pump Station
design planned renovation of
initial
Park Pump
expandable to three pumps,
Renovation
the pump station to include
3,500 gpm
Station
electrical building, standby
High Point, NC
one pump and 350 HP VFD,
current
Davidson
generator, 29,000 LF of 12"
new standby generator, and
County, NC
forcemain and 3,000 LF of
5,200 LF of 16" forcemain to
gravity sewer
increase capacity.
Lake Brandt Raw
Replacement raw water pump
24 MGD
Water Booster
Triplex water booster pump
2 MGD
Water
and upgrade to 4160 volt
Pump Station
station, a flow metering station;
Greensboro, NC
electrical switchgear.
Oxford, NC
5,500 LF 16" water; 50,000 LF
20" water
City Lake Raw
Multiple projects over 20 years.
24 MGD
Oak Hollow
Multiple projects over 20 years.
20 MGD
Water
Complete Pump Station,
Lake Raw
Lake Aeration, intake screens,
High Point, NC
replacement of pumps, 1200
Water
VFD's, parallel raw water mains,
HP 4160 volt VFD's, intake
High Point, NC
and extensive hydraulic analysis,
screens, lake aeration, and
extensive hydraulic analysis.
Black River
Quadraplex influent pump
10.0 MGD
Eastside PS
Triplex suction lift pump station,
2,200 gpm
W WTP
station, VFD drives, built about
(15.0
Replacement
new building, bypass pumping
Dunn, NC
existing structure without
Future)
Dunn, NC
service interruption
East Bend Water
Duplex booster pump station
0.35 MGD
Reclaimed
Duplex vertical turbine pumps,
1.S MGD
Booster Pump
and standby generator
Water Service
hypochlorite feed system, and
Station
conveying water from Winston-
Pump
variable speed drives.
Yadkin Co., NC
Salem to eastern Yadkin
Holly Springs,
County.
NC
Dunn, NC American Rescue Plan Act Funding Page 16 of 20
DAMS • MARTIN • POWELL
ENGINEERS & SURVEYORS
The Black River Wastewater Treatment Facility was originally designed
in 1970 with an average daily design flow of 2.275 MGD and a peak
design flow of 4.55 MGD. In 1986, DMP assisted with re-permittingto
3.0 MGD without any additional construction or plant pumping
modifications. In 1995 DMP designed an expansion to the current
capacity of 3.75 MGD with a corresponding average daily peak flow
capacity of 7.50 MGD.
In 2008 the City, with the assistance of DMP, began the process of
planning, designing and constructing significant improvements as part
of a system wide project that included multiple pump station
upgrades, gravity sewer rehab and improvements to the hydraulics at
the head of the wastewater treatment plant to address the 1/1
problems. A Clean Water Management Trust Fund (CWMTF), two
Rural Center matching grants and a Clean Water State Revolving Fund
(CWSRF) loan were secured to assist with funding for this project.
To address the 1/1 at the treatment plant the City upgraded the
influent pump station (Gorman Rupp (2) T-10, (2) T-12), replaced the
grit (Eutek Headcell) and screening equipment (Westech), installed a
new Parshall flume and installed flow equalization facilities, including
a new 3.0 MGD pre -stressed concrete tank (Crom). Additionally, the
WWTP's aging DAF sludge handling system was replaced with a new
rotary drum thickener (Parkson) to more adequately process solids
through the plant. New sludge blowers (Aerzen) and digester aeration
(EDI) was also installed.
The wastewater improvements were completed during the spring of
2011 and since the completion of the improvements the staff has
noticed a significant difference in the hydraulics of the plant through
the pretreatment facilities. In addition, the overall wastewater
system has improved and the staff has noticed a tremendous
reduction in the amount of extraneous flow within the system.
Project Component
Budget
As Bid
Final Cost
W WTP Renovations
$ 6.59M
$ 5.64M
$ 5.58M
Pump Station Renovations
$ 2.42M
$ 1.96M
$ 1.93M
Sewer Collection Rehab
$ 1.43M
$ 0.98M
$ 1.28M
Closing Cost
0.13M
0.09M
0.10M
Total
$10.57M
$ 8.67M
$ 8.89M
Contact:
Mr. Steven Neuschafer
City Manager
PO Box 1065
Dunn, NC 28335
910.230.3500
sneuschafer(@dunn-nc.orz
Project Facts:
$9.OM project funded by
$5.OM CWSRF Loan
$3.OM CWMTF Grant
Two $0.5M NC Rural Center Grants
Stability... Value... Experience... let our experience makeyours better!
City of Dunn, On -Call Professional Services Page 16 of 20
DAMS • MARTIN • POWELL
ENGINEERS 8 SURVEYORS
City of Greensboro, Stewart Mil Lift Station
Greensboro, NC
In 2010, the City of Greensboro selected DMP to design a new lift
station, 24" forcemain, and gravity sewer outfall near Interstate
40/85 between Mount Hope Church Road and Rock Creek Dairy
Road.
Initially, the purposes of the project was to divert wastewater flows
from an existing 21" sewer outfall and free up capacity In the existing
Rock Creek Lift Station, and to provide additional pumping capacity
to serve a large drainage area that is contiguous to the new lift
station site.
During DMP's planning phase, the City's plan evolved so that the
Stewart Mill Lift Station would be the major pumping facility serving
the eastern side of Guilford County. The Rock Creek Lift Station was
modified to transfer 3,000 gpm to the Stewart Mill Lift Station. A
new 42" and 36" gravity outfall was constructed to abandon the
City's existing Young's Mill Lift Station. Finally, capacity for the 1,500
acre Greensboro Randolph Megaslte was also included in the
ultimate service area. As the project grew in complexity and
capacity, the final construction cost Increased to $15.1M.
The Stewart Mill Lift Station was designed so that the capacity can be
Increased incrementally as future flows to the station increase. The
ultimate service area will exceed 29,000 acres. The initial firm
capacity is 7,100 gpm (10.2 mgd), which can be expanded to 13,200
gpm (19.0 mgd) to meet expected 2050 capacity needs. The wet
well Is a cast -in -place structure, 60 feet deep, with two (2) separate
bays. The site includes an Electrical Building and stand-by generator
to power the 335 HP pumps.
DMP also designed a 30" forcemain crossing Interstate 40/85 and
extending 23,115 LF to the City's T2 Osborne WWTP. The entire
forcemain is ceramic epoxy lined ductile iron pipe for Improved
corrosion resistance.
Contact:
Mr. Jay Guffey, PE
Water Resources Engineer
PO Box 3136
Greensboro, NC 27402
336.373.7779
Forcemain and Lift Station construction was completed in May 2019, Project Facts:
and placed into operation in June 2019. Lift Station Bid: $7,537,000
2,350 CY Concrete
The project was awarded a 2020 Honors Award at the ACEC/NC Forcemain Bid: $7,593,930
Engineering Excellence Awards. 23,115 LF of 30" Pipe
Stability... Value.,. Experience... let our experience makeyours better!
DAMS • MARTIN • POWELL
ENGINEERS & SURVEYORS
smum
Planning '. Design
Trinity, NC
Davis • Martin • Powell was selected in 1997 as the Engineer of
Record for the newly incorporated City of Trinity. Located along
Interstate 85 the City of Trinity, encompassing 11,000 acres and
6,900 citizens, was entirely without public sewer service when
incorporated. One of the initial tasks was to develop a Sewer System
Master Plan and to develop fundable phases for construction.
Citizens approved a $15M USDA Rural Development Bond
Referendum to help finance expansion of the sewer system
combined with Grants from various State, Federal sources, private
sources, and City Shares have resulted in over $29M investments in
the growing sewer system.
Sewer System Implementation
To date, the City has completed construction on 11 sewer projects.
Representative projects Include:
® Phase 1 Sewer: 30,800 LF of gravity sewer, one pump station,
9,400 LF of force main.
® Phase 2 Sewer: 31,500 LF of gravity sewer, two pump stations,
8,100 LF of force mains.
® Phase 3 Sewer: 34,600 LF of gravity sewer, two pump stations,
and 10,800 LF of force mains.
® Ph. 4A Sewer: 33,000 LF of gravity sewer In three separate
construction contracts.
® Old Town Sewer: 5,600 LF of gravity sewer.
® Phase 4B Sewer: 26,500 LF of gravity sewer in two separate
construction contracts.
® Darr Rd. Sewer: 10,500 LF of gravity sewer, 4,100 LF of force
main, and a pump station.
® Colonial Heights: 13,700 LF of gravity sewer lines, 9,200 LF of
force main, and a series -connected pump station.
® Trinity Furniture Sewer: 600 LF of gravity sewer lines, 9,560 LF of
force main, and a pump station.
® Phase 5 Sewer: 17,300 LF of gravity sewer, 1 pump station, and
2,700 LF of forcemain.
® Turnpike Industrial Park: 2,500' 8" gravity
Contact:
Rodney Johnson, PAD
City of Trinity
Office: 336-431-2841
Direct: 336-431-2174
Email: rjohnson@trinity-nc.gov
Address: 5978 NC HWY 62
Trinity, NC 27370
Stability... Value... Experience... let our experience makeyours better!
DAvis • MARTIN • POWELL
ENGINEERS & SURVEYORS
Utley Creek Upgrade and Expansion
Town of Holly Springs, NC
Holly Springs, near Raleigh, is one of North Carolina's most rapidly
growing communities, growing from 900 people (1990) to over
41,000 (2020). In 2002 the Town selected DMP to evaluate their 1.5
MGD Water Reclamation Facility (WRF) and plan for future growth.
DMP's Team provided complete planning, design, and funding
assistance. A 201 Facilities Plan and Environmental Assessment was
approved by NCDENR In 2006 with a selected alternative expanding
the WRF to 6,0 MGD. The discharge was to be relocated to the Cape
Fear River In conjunction with Western Wake Regional WRF, as
NCDENR had limited the discharge into Utley Creek at 2.4 MGD.
The initial $28.210 WRF expansion was funded by a $17.5M State
Revolving Fund loan and local funds. Construction was completed in
2011, including the following major components:
® Preliminary treatment & influent pumping
® Oxidation ditches providing 5-stage biological nutrient removal
® Three (3) 90 foot diameter Secondary Clarifiers
® Cloth media tertiary filtration
® Low pressure, high Intensity UV disinfection
® Biosolids processing with liquid land disposal
® Administration Building and Laboratory Expansion
A $28M Effluent Conveyance project was planned to pump effluent
to the proposed Western Wake Regional Wastewater Facilities, with
a combined effluent outfall forcemaln to the Cape Fear River.
However the Town continued to aggressively pursue discharge into
Utley Creek. DMP & Carolina Ecosystems prepared a new
Environmental Assessment and Engineering Alternatives Analysis
(EAA) in 2011, which permitted a 6 MGD discharge Into Harris Lake,
approximately 3 miles downstream of the WRF.
After extensive water quality modeling by CH2M Hill, NCDENR
ultimately Issued an 8.0 MGD discharge permit at the WRF site in
2015. This saved the Town $28+114 million In capital costs for
effluent conveyance.
DMP also designed a Biosolids Dewatering System (2015) providing
the Town with additional biosolids disposal options. DMP then
designed a Phase 1 Upgrade project (2017) which Included a new 8
MGD cascade aerator, additional Biosolids cake loading facilities, and
expanded chemical feed systems.
Contact:
Ms. Kendra Parrish, PE
Director of Infrastructure
Kendra, Parrish@hollyspringsnc.us
919,557,3931
Project Facts:
6.0 MGD Expansion
Nutrient Removal Process
$28.2M Project Cost
$17.5M SRF Funding
Reclaimed Water System
Stability... Value... Experience.., let our experience make yours better!
DAMS • MARTIN • POWELL Nomm
ENGINEERS & SURVEYORS
NEUMM
March 1, 2022
Re: City of Dunn, NC
Black River WWTP Effluent Conveyance
System Engineering & Surveying Services
American Rescue Plan Act (ARPA) Funding
On -call Task Order
Ms. Heather Adams
Public Utilities Director
City of Dunn
PO Box 1065
Dunn, NC 28335
Dear Heather:
Davis • Martin • Powell & Associates (DMP), is pleased to offer our proposal for Professional Services to
provide the City of Dunn with Engineering and Surveying Services for the City of Dunn's Black River WWTP
Effluent Conveyance System ARPA Funded Project.
Background
As the City's Engineer of Record, dating back to the 1970's, DMP has assisted the City with many successful
wastewater collection system, pump station, and WWTP Projects. As infrastructure continues to age and the
City continues to grow, and with the City currently under a moratorium and entering into a Special Order by
Consent (SOC), both the City and DMP recognize the importance of continuing to improve the Infrastructure
associated with the City's wastewater system.
Since the early 2000's, the City has engaged DMP to assist with a long term plan to improve the hydraulic
capacity within the WWTP. The WWTP is currently limited to a peak factor of approximately 2.0 by bottlenecks
in the piping and structures downstream of the Aeration Basins. A SRF project funded in 2021 and currently
under design addresses the internal bottleneck, after which the current Effluent Pump Station and Forcemain
will become the limiting factor.
Numerous SSO's have been reported at manhole BR-8, which is located on the Black River Outfall just upstream
of the Black River WWTP. Improving the effluent conveyance system to accommodate a higher peak flow will
allow the city to treat more wastewater before the potential for overflows may occur, reducing the number
and volume of SSO's. No increase In the WWTP's 3.75 MGD permitted capacity Is requested at this time.
The City of Dunn received notification of funds appropriated in the North Carolina FY 2021-22 Budget and was
appropriated funding in the amount of $30,450,000 through the Drinking Water and Wastewater Reserve —
Other Projects (S.L. 2021-180, Section 12.13.(f)) fund. Funding for will be administered through NCDEQ
Division of Water Infrastructure and DMP assisted the City with submitting an application to the Division in
early February.
The City received a Letter of Intent to Fund on February 14, 2022 from the Division of Water Infrastructure and
has selected DMP to provide a proposal for Engineering & Surveying Services.
Project Description
The project scope includes a new Effluent Pump Station structure on the WWTP site; three 4,200 GPM pumps
to provide an initial firm capacity of 11.25 MGD (3.0 peak factor); 15,400 LF of 36" Forcemain generally
paralleling the existing forcemain route, and improvements to the re -aeration structure near the discharge
T: 336-886-4821 • F: 336-886-4458 • License: F-0245
6415 Old Plank Road, High Point, NC 27265 • www.dmp-inc.com
City of Dunn, NC
Black River WWTP Effluent Conveyance March 1, 2022 Page 2 of 7
point. The system will also be designed to accommodate future expansion and additional pumps to provide
an increase in firm capacity related to future WWTP expansions.
This Project provides the following direct benefits to the City:
® Allow increased wet weather peak flows to be treated through the WWTP and discharged during
peak wet weather flow conditions, minimizing SSO's
® Abandon the existing effluent force main which is 40 years old, and nearing the end of its useful
life.
® Accommodate future WWTP capacity expansion.
Lower energy consumption as compared to the current effluent pumping system.
Scope of Services
DMP's Scope of Work will Include the following tasks:
Task 0001. Planning, Preliminary Design & Surveying
® Conduct property research, and send letters to property owners In the project area, notifying
them that personnel may have to enter their property as part of surveying and preliminary
design efforts;
® Contact 811 to mark existing underground dry utilities (electric, telephone) and incorporate
these locations Into the construction drawings
® Collect pertinent as -built plans, maps from other utilities in the project area, etc. to be used to
compile base map data to develop conceptual routing and assist with surveying;
® Review possible construction methods for various sections of the specific project corridor and
finalize potential design solutions;
® Perform field site visits with City staff to review potential properties to be impacted;
Identify conditions which might adversely impact the project schedule.
® Setup survey control and benchmarks, stakeout preliminary route;
® Assist with a community meeting (if desired by the City) to review project and gather input;
® Team Member Carolina Ecosystems, Inc. (CEI) will perform detailed environmental work:
➢ Background data gathering & field analysis: GIS data gathering, wetland and stream
delineation, habitat assessments, and environmental surveys (in season if needed) for
terrestrial plants
Coordination at the beginning of the project with various permitting agencies will streamline
the design and provide guidance for final design solutions, while also minimizing permitting
delays;
JD Prep: Preparation of request for Preliminary Jurisdictional Determination Including data
forms and mapping, along with a site visit with agencies to verify resources and review of PLS
survey results for accuracy
® Perform detailed topographic and location surveying along selected corridor:
➢ Planimetric features
➢ Topography
Property lines and ownership references
9 Existing recorded right-of-way and easements
> Streams and wetlands (as identified)
Perform Subsurface Utility Engineering (SUE) Level B to delineate impacted utilities;
Prepare Base Plans to depict proposed layout of structures on the WWTP Site, and horizontal
alignment of the effluent forcemain;
Prepare Conceptual Layout of Effluent Pump Station and develop preliminary hydraulic analysis
City of Dunn, NC
Black River WWTP Effluent Conveyance March 1, 2022 Page 3 of 7
Task 0002. Final Design & Permitting
® Effluent Pump Station: Prepare Site Plan; demolition plan; plan/sections/details of structures
and buildings; Equipment Layouts; Electrical power plans; and Electrical and Control single line
diagrams.
• Effluent Forcemain: Prepare plan -profile drawings for the proposed forcemain at a scale of
1"=40' horizontal and 1"=4' vertical. DMP drafting standards will be followed for preparation of
the plan -profile drawings.
• Develop alternatives which will accelerate permitting and construction scheduling;
® Identify key permits and easements which can be accelerated;
• Adjust route to minimize environmental impacts and utility conflicts;
• Perform Geotechnical Analysis for identified locations
® Prepare erosion control design and details
• Permitting Assistance. DMP will prepare applications to obtain necessary permits such as:
➢ NCDOT Roadway Encroachment Agreement(s);
➢ Utility Crossing Agreement(s), if necessary;
➢ DENR Division of Land Resources —Sedimentation & Erosion Control Permit;
➢ U.S. Army Corps of Engineers & N.C. DWR 401/404 Permits for wetland and stream crossings;
➢ NC Division of Water Resources Sewer Extension Permit (if necessary);
➢ NC DEQ Authorization to Construct (ATC);
® Prepare Contract Documents including Technical Specifications and applicable Special Conditions
and Bid Forms based on the final plans.
® Prepare necessary DWI and ATC applications and forms for project review;
® Provide City and DWI with Review Sets. Comments will be incorporated into the final drawings
and the Project Manual.
Prepare an updated Estimate of Probable Cost for the project, based on proposed quantities set
up in the Bid Forms and average unit costs for individual bid items.
Task 0003. Easement Maps and Legal Descriptions
® Conduct additional field survey, as necessary, based on final alignment, if necessary
Perform boundary surveying, as needed, and prepare maps and legal descriptions as needed to
acquire real property and easements necessary to construct the project.
® Develop easement maps and legal descriptions prepared to meet the local jurisdictional
requirements.
® Stake final sewer line in the field to facilitate property owner easement acquisitions.
® Accompany City staff or Acquisition Firm to meet with individual property owners, as needed,
during the property acquisition process
It Is estimated that up to twenty five (25) private property easements may be required for the
project for the forcemain and outfall corridors
Task 0004. Bidding/Procurement
DMP anticipates this project will be divided into two potential bid packages and will assist the City in
soliciting competitive construction bids by performing the following tasks:
• Coordinate the issuance of Contract Documents to prospective bidders;
• Attend or host virtually one (1) pre -bid conference, respond to inquiries, issue addenda as
necessary;
• Attend the Bid Opening, review the bids for conformance, prepare a Certified Bid Tabulation,
research the low Bidder's qualifications;
• Make a recommendation of award to the City to award the contract to the lowest, responsible,
responsive bidders.
City of Dunn, NC
Black River WWTP Effluent Conveyance March 1, 2022 Page 4 of 7
Task 0005. Construction Administration Services
• We anticipate that the project will be constructed under a two contracts with a construction
period not exceeding 15 months.
• Prepare Contract packages for execution.
• Conduct the Pre -Construction meeting and issue meeting minutes.
• Review shop drawings and submittals from the Contractor.
• Review and respond to requests for information (BFI's) from the Contractor.
• Conduct regularly scheduled progress meetings and prepare meeting minutes.
® Review change order requests.
• Review monthly pay requests and forward to the City for payment.
• Assist with start up, including up to two (2) site visits post start-up
Coordinate Contract Closeout:
• Conduct final inspection
• Review of final contract documents
• Provide Engineer's Certification of project completion to the appropriate agencies.
• Prepare Record Drawings from plan markups by the Contractor and Field RPR. One (1) hardcopy
set of record drawings will be provided in addition to AutoCAD .dwg and .pdf digital files.
Task 0006. Construction Observation (RPR Services)
• The Scope includes a Resident Project Representative (RPR) during the construction period to
review and observe work of the construction Contractor. The RPR will typically work either half
or full days depending on the work being completed;
• Coordinate schedules with the City and Contractor to provide a presence during key construction
tasks;
• Serve as the Engineers' site representative and will serve as field liaison between the Contractor
and the City, attend job site meetings, etc.;
• Review and observe field work, approve payment quantities, determine acceptability of work
items, etc., for compliance with approved contract documents;
• Keep a daily log describing the activities and construction progress of the Contractor for each site
visit;
• RPR shall report directly to the Engineer;
• Assist the Contractor in maintaining records of deviations from construction drawings;
• RPR shall have no authority regarding the following:
➢ Authorization of any deviation from the contract documents or approval of any substitute
materials or equipment;
➢ Performance of any of the responsibilities of Contractor, subcontractors, or Contractor's
superintendent;
➢ Expediting work for the Contractor;
➢ Advice or direction relative to any aspect ofjobsite health or safety;
➢ Advice or directions relative to any aspect of the means, methods, techniques, sequences, or
procedures of construction unless such is specifically called for in the contract documents.
City of Dunn, NC
Black River WWTP Effluent Conveyance March 1, 2022 Page 5 of 7
Task 0007. Easement Acquisition Assistance
DMP will coordinate with a NCDOT pre -qualified real estate acquisition firm to assist the City with
easement acquisition.
• Provide an estimate of value for each parcel at the direction of the City. It is our
recommendation that all settlements be attempted with a Right of Way Claim Report if the
estimated value is under $10,000. Should settlement not be reached using a Right of Way Claim
Report, a Right of Way Transmittal Summary or Appraisal will be requested.
• Delivery of Introduction Letter, Easement Agreement Document (provided by the City), and
color -coded exhibit to each owner of record. Furnish additional information, if requested by the
property owner, in order to attempt to secure a satisfactory negotiated settlement.
• Contact each owner of record and follow up within 7-10 days of introduction packet by letter,
phone or in -person.
• Maintain file notes of each conversation and/or contact attempt. All negotiated settlements
must comply with the client -approved budget.
® Special provisions, agreements, or negotiated settlements exceeding the budget must be in
writing and is subject to approval by the client.
• Make a good faith attempt to meet with all local property owners. Out of town property owners
will be given the opportunity to attend a site meeting.
• Any required Claim Reports, Appraisals and Appraisal Reviews will be provided and will be
submitted to the client electronically for review prior to making offer to property owner.
Prepare and maintain a complete paper Parcel File for each settlement containing a copy of the
Easement Agreement, contact letters, e-mails, contact information, negotiation diary explaining
any issues, exceptions, or unsuccessful attempts to contact the owner of record and any related
documentation.
• Upon completion of satisfactory negotiations and acceptance of the negotiated settlement,
Inform the owner of record about the closing procedure and disbursement of money by the
client.
The City will prepare (through staff or contract attorney) all instruments of conveyance, title
opinions, record documents and coordinate closings.
• Payment requests shall be prepared and submitted to the client.
Once approved, the original easement agreement shall be recorded at the local register of deeds
and sent to the client.
• In the event a settlement cannot be reached with a property owner, assist the client in
preparation of condemnation packet to be submitted to local government.
• Submit the paper Parcel File including all required documentation to the client's agent after a
negotiated settlement has been reached and documents recorded.
• Perform all work in accordance with 49 CFR Part 24—Uniform Relocation Assistance and Real
Property Acquisition for Federal and Federally -Assisted Programs.
City of Dunn, NC
Black River WWTP Effluent Conveyance March 1, 2022 Page 6 of 7
Compensation
DMP will provide Services based on our understanding of the project and the Scope of Work presented herein
for the following amounts, based on our experience with projects of similar scope and complexity:
Task
0001. Planning, Preliminary'; Design & Surveying
Billing as
Lump Sum
Fee
$149,000
0002. Final Design and Permitting
Lump Sum
$867,700
6003. Easement Maps / Legal Descriptions
Lump Sum
$30,000
0004. Bidding / Procurement
Lump Sum
$8,100
0005. Construction Administration
Hourly
$133,900 .
0006. Construction Observation
Hourly
$368,800
0007, Easement AcquisitionAssistance
Allowance
$80,000
TOTAL
$1,637,500
*The Fee for Easement Maps & Legal Descriptions Is based on providing documents for twenty (25)
easements at $1,200/easement.
These services will be provided as a Task under the 2019 On -Call Professional Services Agreement. The fee
stated above, is based on the anticipated requirements and steps we will need to complete the scope outlined
in this proposal based on similar projects. Any changes to this fee budget will be reviewed and approved before
additional cost is incurred.
Additional Services or Services Not Included
DMP has the capability to provide the following additional services, however at this time we have not Included
these services as part of our scope. If any of these services are desired or become a requirement of the project,
additional fees will be negotiated.
® Preparing Engineering Report (ER) or Environmental Document for Division of Water
Infrastructure
® Site Concept Planning
® Additional Funding Agency Applications
® Archaeological or cultural resources surveys required by the State Historic Preservation Office
(SHPO) or the North Carolina Office of State Archaeology (OSA) for the project
® Consultation with the US Fish and Wildlife Service
® Aquatic surveys for environmental permitting
® Subsurface Utility Engineering services (Ground Penetrating Radar and Vacuum Excavation)
® Survey stakeout services for easement acquisition and/or construction
® As -built surveying
Additional (extra) services are defined as any work item not included in the above scope of services that are
requested by the client or review agencies. Additional services will be billable at DMP Standard Billing Rates
that are current at the time the extra work Is Identified. Any meetings not included in the scope of services will
be considered extra. Extra work, after approval will be identified either in writing or by verbal communication,
but must be approved in writing by client before proceeding to perform such additional services.
City of Dunn, NC
Black River WWTP Effluent Conveyance March 1, 2022 Page 7 of 7
Summary
We appreciate the opportunity to work with the City of Dunn and look forward to working with you on this
project. If you have any questions or need additional information, please do not hesitate to call.
Sincerely,
DAVIS • MARTIN • PO ELL & ASSOCIATES, INC
Michael Goliber, PE
Partner, Senior Project Manager
(336) 819-5280, mgoliber@dmo-inc.com
Task Order Authorization
Project: Black River WWTP Effluent Conveyance Engineering & Surveying Services
Accepted: City of Dunn, NC
By: Date
Title:
The individual(s) above hereby represent and warrant they have the full and complete authority to enter into this
Task Order on behalf of their respective party.
P:�2022I2100101CIlent Contract InfoIDMP Task Order for Dunn Effluent Conveyance DMP 2200301022-03-Ol.docx
DAMS • MARTIN • POWELL
ENGINEERS & SURVEYORS
March 1, 2022
Re: City of Dunn, NC
Eastside PS & FM South &
Machine Welding Outfall
Engineering & Surveying Services
American Rescue Plan Act (ARPA) Funding
On -call Task Order
Ms. Heather Adams
Public Utilities Director
City of Dunn
PO Box 1065
Dunn, NC 28335
Dear Heather:
Davis • Martin • Powell & Associates (DMP), is pleased to offer our proposal for Professional Services to
provide the City of Dunn with Engineering and Surveying Services for the City of Dunn's East Side PS and
Machine Welding OF ARPA Funded Project.
Background
As infrastructure continues to age and the City continues to grow, and with the City currently under a
moratorium and entering into a Special Order by Consent (SOC), both the City and DMP recognize the
importance of continuing to Improve the infrastructure associated with the City's wastewater system.
The City has engaged DMP to assist with a long term plan to improve conveyance from the City's Eastside Pump
Station to the Black River WWTP as well as improve the hydraulic capacity within the WWTP. The projects
completed to date have provided significant benefits to the City.
This application includes two additional projects, which build on the culmination of Improvements completed
over the last two decades, including modifications to the Eastside Pumping System & Forcemain and a new
Machine Welding Outfall.
Currently the Eastside Pump Station and Forcemain discharge into the Juniper Creek outfall, which discharges
into the Black River Outfall. Numerous SSO's have been reported at the Eastside Pumping Station, on the
Juniper Creek Outfall, and at manhole BR-8, which is located on the Black River Outfall just upstream of the
Black River WWTP.
The City of Dunn received notification of funds appropriated in the North Carolina FY 2021-22 Budget and was
appropriated funding in the amount of $30,450,000 through the Drinking Water and Wastewater Reserve —
Other Projects (S.L. 2021-180, Section 12.13.(f)) fund. Funding for will be administered through NCDEQ
Division of Water Infrastructure and DMP assisted the City with submitting an application to the Division in
early February.
The City received a Letter of Intent to Fund on February 14, 2022 from the Division of Water Infrastructure and
has selected DMP to provide a proposal for Engineering & Surveying Services.
Project Description
The Project includes a new 6,100 LF 36" Machine Welding Outfall directly from the Black River WWTP to the
Machine Welding Pump Station. It would eliminate the Machine Welding PS, which currently pumps directly
to Juniper Creek Outfall. A new 18,500 LF of 24" & 30" Eastside Forcemain will be Installed on a southerly
T: 336-886-4821 • F: 336-886-4458 • License: F-0245
6415 Old Plank Road, High Point, NC 27265 e www.dmp-inc.com
City of Dunn, NC
ESPS & MWOF Engineering & Surveying Services March 1, 2022 Page 2 of 7
route to the Machine Welding Outfall. This, combined with modifications to the Eastside Pump Station will
allow additional flow volume to be handled at the Eastside Pump Station, allowing the City to transfer more
wastewater to the WWTP before the potential for overflows may occur, reducing the number and volume of
SSO's. In addition, the new outfall and southerly forcemain route eliminate a significant amount of flow from
the City's Juniper Creek Outfall, which directly feeds into manhole BR-08, the other location of numerous
overflows.
The Project provides the following direct benefits to the City:
® Increased capacity and minimize overflows at the Eastside Pump Station.
• Remove the Eastside PS flow from the existing Juniper Creek Outfall and Black River Outfall,
minimizing overflows on Juniper Creek Outfall and at MH BR-8.
• Elimination of the Machine Welding Pump Station and associated operation and maintenance
costs
Scope of Services
DMP's Scope of Work will include the following tasks:
Task 0001. Planning, Preliminary Design & Surveying
• Conduct property research, and send letters to property owners in the project area, notifying
them that personnel may have to enter their property as part of surveying and preliminary
design efforts;
• Contact 811 to mark existing underground dry utilities (electric, telephone) and incorporate
these locations into the construction drawings
• Collect pertinent as -built plans, maps from other utilities in the project area, etc. to be used to
compile base map data to develop conceptual routing and assist with surveying;
• Review possible construction methods for various sections of the specific project corridor and
finalize potential design solutions;
• Perform field site visits with City staff to review potential properties to be impacted;
• Identify conditions which might adversely impact the project schedule.
• Setup survey control and benchmarks, stakeout preliminary route;
• Assist with a community meeting (if desired by the City) to review project and gather input;
• Team Member Carolina Ecosystems, Inc. (CEI) will perform detailed environmental work:
➢ Background data gathering & field analysis: GIS data gathering, wetland and stream
delineation, habitat assessments, and environmental surveys (in season if needed) for
terrestrial plants
➢ Coordination at the beginning of the project with various permitting agencies will streamline
the design and provide guidance for final design solutions, while also minimizing permitting
delays;
➢ JD Prep: Preparation of request for Preliminary Jurisdictional Determination including data
forms and mapping, along with a site visit with agencies to verify resources and review of PLS
survey results for accuracy
Perform detailed topographic and location survey along selected corridor:
➢ Planimetric features
➢ Topography
➢ Property lines and ownership references
➢ Existing recorded right-of-way and easements
➢ Streams and wetlands (as identified)
➢ Perform Subsurface Utility Engineering (SUE) Level B to delineate impacted utilities;
City of Dunn, NC
ESPS & MWOF Engineering & Surveying Services March 1, 2022 Page 3 of 7
Task 0002. Final Design & Permitting
® Prepare plan -profile drawings for the proposed gravity sewer line at a scale of 1"=40' horizontal
and 1"=4' vertical. DMP drafting standards will be followed for preparation of the plan -profile
drawings.
® Develop alternatives which will accelerate permitting and construction scheduling;
® Identify key permits and easements which can be accelerated;
® Adjust route to minimize environmental impacts and utility conflicts;
® Perform Geotechnical Analysis for identified locations
® Prepare erosion control design and details
® Permitting Assistance. DMP will prepare applications to obtain necessary permits such as:
➢ NCDOT Roadway Encroachment Agreement(s);
➢ Railroad Encroachment Agreement;
➢ Utility Crossing Agreement(s), if necessary;
➢ DENR Division of Land Resources —Sedimentation & Erosion Control Permit;
➢ U.S. Army Corps of Engineers & N.C. DWR 401/404 Permits for wetland and stream crossings;
➢ NC Division of Water Resources Sewer Extension Permit;
➢ NC DEQ Authorization to Construct (ATC) for Effluent Conveyance;
® Prepare Technical Specifications for the project. These will include applicable Special Conditions
and Bid Forms based on the final plans.
® Provide City and Funding agency with Review Sets. Comments will be incorporated into the final
drawings and the Project Manual.
® Prepare an updated Estimate of Probable Cost for the project, based on proposed quantities set
up in the Bid Forms and average unit costs for individual bid items.
Task 0003. Easement Maps and Legal Descriptions
® Conduct additional field survey, as necessary, based on final alignment, if necessary
® Perform boundary surveying, as needed, and prepare maps and legal descriptions as needed to
acquire real property and easements necessary to construct the project.
® Develop easement maps and legal descriptions prepared to meet the local jurisdictional
requirements.
® Stake final sewer line in the field to facilitate property owner easement acquisitions.
® Accompany City staff or Acquisition Firm to meet with individual property owners, as needed,
during the property acquisition process
At this time, it is only anticipated that easements will be needed along the outfall corridors and
not along the road right-of-way. It is estimated that up to seventy eight (78) private property
easements may be required for the project for the forcemain and outfall corridors
Task 0004. Bidding/Procurement
DMP anticipates this project will be divided Into two potential bid packages and will assist the City in
soliciting competitive construction bids by performing the following tasks:
® Coordinate the issuance of Contract Documents to prospective bidders;
® Attend or host virtually one (1) pre -bid conference, respond to inquiries, issue addenda as
necessary;
® Attend the Bid Opening, review the bids for conformance, prepare a Certified Bid Tabulation,
research the low Bidder's qualifications;
® Make a recommendation of award to the City to award the contract to the lowest, responsible,
responsive bidders.
City of Dunn, NC
ESPS & MWOF Engineering & Surveying Services March 1, 2022 Page 4 of 7
Task 0005. Construction Administration Services
® We anticipate that the project will be constructed under a two contracts with a construction
period not exceeding 15 months.
• Prepare Contract packages for execution.
® Conduct the Pre -Construction meeting and issue meeting minutes.
® Review shop drawings and submittals from the Contractor.
• Review and respond to requests for information (RFI's) from the Contractor.
® Conduct regularly scheduled progress meetings and prepare meeting minutes.
Review change order requests.
• Review monthly pay requests and forward to the City for payment.
® Assist with startup, including up to two (2) site visits post start-up
• Coordinate Contract Closeout:
• Attend final inspection for pump station and outfalls
• Review of final contract documents
• Provide Engineer's Certification of project completion to the appropriate agencies.
• Prepare Record Drawings from plan markups by the Contractor and Field RPR. One (1) hardcopy
set of record drawings will be provided in addition to AutoCAD .dwg and .pdf digital files.
Task 0006. Construction Observation (RPR Services)
• The Scope includes a Resident Project Representative (RPR) during the construction period to
review and observe work of the construction Contractor. The RPR will typically work either half
or full days depending on the work being completed;
• Coordinate schedules with the City and Contractor to provide a presence during key construction
tasks;
• Serve as the Engineers' site representative and will serve as field liaison between the Contractor
and the City, attend job site meetings, etc.;
• Review and observe field work, approve payment quantities, determine acceptability of work
items, etc., for compliance with approved contract documents;
• Keep a daily log describing the activities and construction progress of the Contractor for each site
visit;
• RPR shall report directly to the Engineer;
• Assist the Contractor in maintaining records of deviations from construction drawings;
® RPR shall have no authority regarding the following:
➢ Authorization of any deviation from the contract documents or approval of any substitute
materials or equipment;
➢ Performance of any of the responsibilities of Contractor, subcontractors, or Contractor's
superintendent;
➢ Expediting work for the Contractor;
➢ Advice or direction relative to any aspect ofjobsite health or safety;
➢ Advice or directions relative to any aspect of the means, methods, techniques, sequences, or
procedures of construction unless such is specifically called for In the contract documents.
City of Dunn, NC
ESPS & MWOF Engineering & Surveying Services March 1, 2022 Page 5 of 7
Task 0007. Easement Acquisition Assistance
DMP will coordinate with a NCDOT pre -qualified real estate acquisition firm to assist the City with
easement acquisition.
® Provide an estimate of value for each parcel at the direction of the City. It is our
recommendation that all settlements be attempted with a Right of Way Claim Report if the
estimated value is under $10,000. Should settlement not be reached using a Right of Way Claim
Report, a Right of Way Transmittal Summary or Appraisal will be requested.
® Delivery of Introduction Letter, Easement Agreement Document (provided by the City), and
color -coded exhibit to each owner of record. Furnish additional information, if requested by the
property owner, in order to attempt to secure a satisfactory negotiated settlement.
® Contact each owner of record and follow up within 7-10 days of introduction packet by letter,
phone or in -person.
® Maintain file notes of each conversation and/or contact attempt. All negotiated settlements
must comply with the client -approved budget.
® Special provisions, agreements, or negotiated settlements exceeding the budget must be in
writing and is subject to approval by the client.
• Make a good faith attempt to meet with all local property owners. Out of town property owners
will be given the opportunity to attend a site meeting.
® Any required Claim Reports, Appraisals and Appraisal Reviews will be provided and will be
submitted to the client electronically for review prior to making offer to property owner.
® Prepare and maintain a complete paper Parcel File for each settlement containing a copy of the
Easement Agreement, contact letters, e-malls, contact information, negotiation diary explaining
any Issues, exceptions, or unsuccessful attempts to contact the owner of record and any related
documentation.
® Upon completion of satisfactory negotiations and acceptance of the negotiated settlement,
inform the owner of record about the closing procedure and disbursement of money by the
client.
® The City will prepare (through staff or contract attorney) all instruments of conveyance, title
opinions, record documents and coordinate closings.
® Payment requests shall be prepared and submitted to the client.
Once approved, the original easement agreement shall be recorded at the local register of deeds
and sent to the client.
® In the event a settlement cannot be reached with a property owner, assist the client in
preparation of condemnation packet to be submitted to local government.
® Submit the paper Parcel File including all required documentation to the client's agent after a
negotiated settlement has been reached and documents recorded.
® Perform all work in accordance with 49 CFR Part 24— Uniform Relocation Assistance and Real
Property Acquisition for Federal and Federally -Assisted Programs.
City of Dunn, NC
ESPS & MWOF Engineering & Surveying Services March 1, 2022 Page 6 of 7
Compensation
DMP will provide Services based on our understanding of the project and the Scope of Work presented herein
for the following amounts, based on our experience with projects of similar scope and complexity:
Task
0001, Planning, Preliminary; Design & Surveying
Billing as
Lump Sum
Fee
$225,700
0002. Final Design and Permitting
Lump Sum
$657.300
0003. Easement Maps / Legal Descriptions
Lump Sum
$93,600 ,
0004. Bidding / Procurement
Lump Sum
$8,100
0005. Construction Administration
Hourly
$131,100
0006. Construction Observation
Hourly
$422,700
0007. Easement Acquisition Assistance
Allowance
$250,000
TOTAL
$1,788,500
*The Fee for Easement Maps & Legal Descriptions Is based on providing documents for seventy eight (78)
easements at $1,200 /easement.
These services will be provided as a Task under the 2019 On -Call Professional Services Agreement. The fee
stated above, is based on the anticipated requirements and steps we will need to complete the scope outlined
in this proposal based on similar projects. Any changes to this fee budget will be reviewed and approved before
additional cost is Incurred.
Additional Services or Services Not Included
DMP has the capability to provide the following additional services, however at this time we have not included
these services as part of our scope. If any of these services are desired or become a requirement of the project,
additional fees will be negotiated.
® Preparing Engineering Report (ER) or Environmental Document for Division of Water
Infrastructure
® Site Concept Planning
® Additional Funding Agency Applications
® Archaeological or cultural resources surveys required by the State Historic Preservation Office
(SHPO) or the North Carolina Office of State Archaeology (OSA) for the project
® Consultation with the US Fish and Wildlife Service
® Aquatic surveys for environmental permitting
® Subsurface Utility Engineering services (Ground Penetrating Radar and Vacuum Excavation)
® Survey stakeout services for easement acquisition and/or construction
® As -built surveying
Additional (extra) services are defined as any work item not included in the above scope of services that are
requested by the client or review agencies. Additional services will be billable at DMP Standard Billing Rates
that are current at the time the extra work Is Identified. Any meetings not included in the scope of services will
be considered extra. Extra work, after approval will be identified either in writing or by verbal communication,
but must be approved in writing by client before proceeding to perform such additional services.
City of Dunn, NC
ESPS & MWOF Engineering & Surveying Services March 1, 2022 Page 7 of 7
Summary
We appreciate the opportunity to work with the City of Dunn and look forward to working with you on this
project. If you have any questions or need additional information, please do not hesitate to call.
Sincerely,
DAVIS/ * MARTIN 9 POYVELL & ASSOCIATES, INC
—i�6�G�.u�✓r� Cf7�r,
Michael Goliber, PE
Partner, Senior Project Manager
(336) 819-5280, meoliber@dmp-inc.com
Task Order Authorization
Project: Eastside PS & FM South & Machine Welding OF Engineering & Surveying Services
Accepted: City of Dunn, NC
By: Date
Title:
The individual(s) above hereby represent and warrant they have the full and complete authority to enter into this
Task Order on behalf of their respective party.
P.I2022I220008�Client Contract lnfolDMP Task Order for ESPS & MWOF DMP 2200081022-03-0I.docx
cIT`s` OF
DUNN
N() T H C-AP LINA City Council Agenda Item
Meeting Date: March 8, 2022
Resolution Adopting Updated Compliance Plans for the
Community Development Block Grant- Infrastructure
PRESENTERIDEPARTMENT Heather Adams, Public Utilities Director haft
ATTACHMENT(S) Memo, Updated Plans, and Resolution
PURPOSE:
To authorize a resolution adopting the updated compliance plans and policies for the Section 3 Action Plan
and the Citizen Participation Plan. These plans are required by the Community Development Block Grant -
Infrastructure (CDBG-) Program.
BACKGROUND:
The City of Dunn is participating in a CDBG-I program for the replacement of sewer mains that are located in
low to moderate income residential areas within the City. As a requirement of the program, the City shall
adopt compliance plans and policies. The compliance manual was originally adopted by Council in
November 2021. As Federal regulations change, the manual shall be updated to reflect any changes.
BUDGET IMPACT:
N/A
Motion to approve Resolution adopting the updated Section 3 and Citizen
Participation compliance plans for the City of Dunn during the implementation of
the North Carolina Small Cities Community Development Block Grant for the
Infrastructure (CDBG-1) Program.
40 WithersRavenel
Our People. Your suaees.
MEMORANDUM
To: City Council, City of Dunn
CC: Steven Neuschafer, City Manager
Heather Adams, Public Utilities Director
From: Monica Chevalier, Project Manager
Date: 03/08/2022
Project: CDBG-Infrastructure Sewer Rehabilitation/Replacement Project
CDBG # 16-1-3156 & 20-1-3606; WR No. 06190851.05
Subject: Update CDBG Compliance Plans
The purpose of this memo is to summarize the updated CDBG compliance plans for the City's 2016/2020
Community Development Block Grant Infrastructure (CDBG-1) Program being presented for adoption at the
City Council meeting.
The City was awarded a CDBG-1 grant from NC Department of Environmental Quality (DEQ) Division of
Water Infrastructure (DWI) in April 2021. The CDBG Program Manual was adopted in November 2021,
containing initial compliance plans and policies designed to meet requirements for participation in the
CDBG-1 program.
DWI requested the City revise the compliance for Section 3 Action Plan and Citizen Participation Plan.
(1) Section 3 Plan: The federal regulations were updated from 24 CFR Part 135 to 24 CFR Part 75 in
mid-2021, with new definitions and thresholds for CDBG funding recipients to provide good faith
efforts regarding job creation and contracting opportunities for local low-income residents and
businesses. Specific metrics, reporting requirements, and deliverables may change during project
implementation because the federal guidance is still evolving, but DWI has provided a new Section
3 Action Plan template for the City to certify. Supplemental Information is also provided by DWI.
(2) Citizen Participation Plan: The Plan is the same plan adopted previously, with one sentence
added: The closeout public hearing will not be conducted until after all third -party contract
payments have been submitted.
C: CDBG-I Files, 16-1-3156 & 20-1-3606
115 MacKenan Drive I Cary, NC 27511
t: 919.469.3340 1 f: 919.467,6008 1 www.withersravenel.com I License No. F-1479
Asheville I Cary I Greensboro ( Pittsboro I Raleigh I Southern Pines I Wilmington
Mayor
ONORTH
CITY �) �„ William moreJr.
Mayor Pro TernDr. David L. Bradham
DUNNCouncil Members
J. Wesley Sills
Frank McLean
401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Billy Tart
(910) 230-3500 • CityofDunn.org Chuck Turnage
City Manager
Steven Neuschafer
CITY OF DUNN
COMMUNITY DEVELOPMENT BLOCK GRANT
2016/2020 PROGRAM FUNDING YEAR
COMPLIANCE PLANS
A Resolution Authorizing the Adoption of the updated compliance plans for the CITY OF DUNN during the
implementation of the North Carolina Small Cities Community Development Block Grant for the
Infrastructure (CDBG-1) Program.
WHEREAS, the CITY currently participates in the FY2016/2020 Small Cities CDBG Program under the
Housing and Community Development Act of 1974, as amended, and administered by the North Carolina
Department of Environmental Quality (DEQ), Division of Water Infrastructure (DWI); and
WHEREAS, the CDBG program has many federal performance and procurement requirements;
WHEREAS, the CITY adopted initial CDBG policies and plans in November 2021;
WHEREAS, the following documents are updated policies and plans under this program;
• Section 3 Action Plan
• Citizen Participation Plan
THEREFORE, BE IT RESOLVED by the COUNCIL of the CITY OF DUNN, North Carolina:
That these updated compliance plans are hereby submitted and adopted and to be used
throughout the implementation of the CITY OF DUNN FY 2016/2020 CDBG PROGRAM.
Adopted this 8th day of March, 2022.
ATTEST:
Tammy Williams, City Clerk
William P. Elmore, Jr. Mayor
AU6ere communif h yinsf
SECTION 3 ACTION PLAN
CITY OF DUNN
CDBG 2016/2020 PROGRAM FUNDING YEAR
In accordance with 12 U.S.C. 1701u the CITY -agrees to implement the following steps, which, to the greatest extent feasible,
will provide job training, employment and contracting opportunities for Section 3 workers and Section 3 businesses of the
area in which the project is being carried out.
A. Pass a resolution adopting this plan as a policy to strive to attain goals (24 CFR 75.23) for compliance to Section 3
regulations by increasing opportunities for employment and contracting for Section 3 workers and businesses.
B. Assign duties related to implementation of this plan to a designated Section 3 Coordinator, This Coordinator is: (name,
phone number, address, and email).
C. Identify projected employment, training, and contracting opportunities as the recipient of federal funds and to facilitate
the training and employment of Targeted Section 3 workers, Section 3 workers and contracting with Section 3 businesses.
D. Notify and recruit Section 3 workers and business concerns of potential new employment and contracting opportunities
as they are triggered by CDBG grant awards through the use of: public hearings and related advertisements; public
notices; bidding advertisements and bid documents; notification to local business organizations such as the Chamber(s)
of Commerce, NCWorks; local advertising media including public signage; project area committees and citizen advisory
boards and meetings; local HUD offices; regional planning agencies; public and private institutions operating within or
serving the project area; and all other appropriate referral sources.
E. Include Section 3 information in procurement solicitations, incorporate Section 3 clauses in contractual documents, and
review Section 3 information at the pre -bid meeting and preconstruction conference and then monitor contractor
compliance.
F. Maintain a list of those eligible Section 3 business concerns for utilization in CDBG funded procurements, notify those
businesses of pending contractual opportunities, and make this list available for general grant recipient procurement
needs.
G. Maintain a list of those persons who have identified themselves as Section 3 workers and contact those persons when
hiring/training opportunities are available through either the grant recipient or contractors.
H. Require all bidders, and their subcontractors, to submit a written Section 3 Affirmative Action Plan with their bids. In
addition, require submission of and monitor all prime contractors and subcontractors' forms and reports to document
actual accomplishments and compliance.
I. Submit reports as required by HUD or NCDEQ regarding compliance with Section 3.
J. Maintain records, including copies of correspondence, memoranda, reports, contracts, etc., which document that the
above action steps have been taken and any barriers encountered. And submit reports and qualitative information on
accomplishments as required.
K. To the extent feasible, additional affirmative steps and qualitative efforts will be taken to encourage and utilize Section
3 workers and businesses and to reach employment, training, and contracting numerical benchmarks.
CITIZEN PARTICIPATION PLAN
CITY OF DUNN
CDBG 2016/2020 PROGRAM FUNDING YEAR
CITY OF DUNN
MAILING: PO BOX 1065, DUNN, INC 28335 / PHYSICAL: 401 E BROAD STREET, DUNN, NC 28334
PHONE: 910-230-3500 / FAX: 910-230-3590 / TDD: 800-735-2962 (711)
http://www.cltvofdunn.org/
Contact Person:
Steven Neuschafer
Heather Adams
Tammy Williams
Title:
City Manager
Public Utilities Director
City Clerk
Email:
sneuschafer@dunn-nc.orR
hadams@dunn-nc.ore
twilliams@dunn-nc.org
The primary goal of the Citizen Participation Plan is to provide citizens, especially low- and moderate -income citizens of the
community where CDBG funded activities will take place, an opportunity to participate in an advisory role in the planning,
implementation, and assessment of the programs andprojects. The Citizen Participation Plan is required by Section 104(a) (2)
of the Housing and Community Development Act and by regulations at 24 CFR 570.486(a) (6) The plan is vitally important to
the success of CDBG funded activities undertaken by local governments. Compliance with the plan reduces the number of legal
challenges and citizen complaints against the local government recipient.
1. INTRODUCTION
The CITY has designed this community -wide Citizen Participation Plan to provide for and encourage citizen
participation in the Small Cities Community Development Block Grant (CDBG) program. This Plan is an essential element of
the CITY'S present and future community development process and has been developed to comply with the regulations and
requirements of the CDBG program as administered by the United States Department of Housing and Urban Development
(HUD) and the following State agencies:
CDBG Program
State Administrating Agency
Infrastructure (CDBG-1)
NC Department of Environmental Quality (DEQ) Division
of Water Infrastructure (DWI)
Disaster Recovery (CDBG-DR)
NC Department of Public Safety (DPS)
Mitigation (CDBG-MIT)
Office of Recovery & Resiliency (NCORR)
Economic Development (CDBG-ED)
NC Department of Commerce (DOC)
Neighborhood Revitalization (CDBG-NR)
Rural Economic Development Division (REDD)
Coronavirus (CDBG-CV)
The primary goal of this Citizen Participation Plan is to provide all citizens of the community with adequate
opportunity to participate in an advisory role in the planning, implementation, and assessment of the CITY'S CDBG
program(s). The Plan sets forth policies and procedures for citizen participation, which are designed to maximize the
opportunity for citizen participation in the community development process. Special emphasis has been placed on
encouraging participation by persons of low and moderate incomes, residents of blighted neighborhoods, and residents of
areas where community development funds are utilized.
Local units of general government must provide citizens with reasonable advance notice of and opportunity to
comment on proposed activities in an application to the state; and for grants already made, the same opportunities must be
provided for activities proposed to be added, deleted, or substantially changed from the original application to the state.
Substantially changes include, but not limited to, purpose, scope, location, or beneficiaries. Citizens are encouraged to
participate in all phases of the CDBG program(s) and will be provided full access to program information. However, final
responsibility and authority for the development and implementation of CDBG program(s) will lie with the CITY.
2. SCOPE OF PARTICIPATION
The CITY will make reasonable efforts to provide for citizen participation during the community development process
and throughout the planning, implementation, and assessment of all CDBG program(s) undertaken by the CITY. Local officials
will make every effort to involve citizens in all phases of the development, implementation and assessment of community
development programs including, but not limited to, the following phases:
a. Identification and assessment of housing and community development needs; determination of CDBG
project(s) and documentation; and the development of CDBG application(s);
b. Changes and/or amendments to approved CDBG projects; and,
C. Assessment of CDBG program performance.
All phases of the community development process will be conducted by local officials in an open manner. Citizens
of the CITY are encouraged to participate at all levels and will be given access to program information during each phase of
any CDBG program as outlined herein.
3. CITIZEN PARTICIPATION CONTACT PERSON
The CITY MANAGER / PUBLIC UTILITIES DIRECTOR / CITY CLERK, and/or successors so titled, has been designated
Citizen Participation Coordinator by the CITY COUNCIL and will serve as the contact person for all matters concerning citizen
participation activities. This person shall be responsible for overseeing citizen participation throughout the community
development process and the implementation of all citizen participation activities and functions, except those which may be
specifically delegated to other parties by this Plan.
The specific duties and responsibilities of the Citizen Participation Coordinator shall include, but not necessarily be
limited to: disseminating information concerning proposed projects and the status of current project activities; coordinating
various groups which may be participating in the community development process; receiving written comments; serving as
a vehicle by which ideas, comments, and proposals from local residents may be transmitted to local officials and/or program
staff; and, monitoring the citizen participation process and proposing such amendments to the Citizen Participation Plan as
may be necessary.
The Citizen Participation Coordinator may be contacted at DUNN CITY HALL, MAILING: PO BOX 1065, DUNN, NC
28335 / PHYSICAL: 401 E BROAD STREET, DUNN, NC 28334; PH: 910-230-3500; TDD: (800) 735-2962 or 711 during regular
business hours. All questions concerning citizen participation in the community development process should be addressed to
the Citizen Participation Coordinator.
4. TECHNICAL ASSISTANCE
The staff of the CITY shall provide technical assistance to individual citizens and citizen groups, especially those
groups representative of persons of low or moderate income, as may be required to adequately provide for citizen
participation in the planning, implementation, and assessment of CDBG program(s). Technical assistance may be obtained by
contacting the CITY or the Citizen Participation Coordinator.
Such technical assistance is intended to increase citizen participation in the community development decision
making process and to ensure that such participation is meaningful. Technical assistance shall also be utilized to foster public
understanding of CDBG program requirements.
Technical assistance shall be provided on request and may include, but not necessarily be limited to: interpreting
the CDBG program and its rules, regulations, procedures and/or requirements; providing information and/or materials
concerning the CDBG program; and, assisting low and moderate income citizens, and residents of blighted neighborhoods to
develop statements of views, identify their needs, and to develop activities and proposals for projects which, when
implemented, will resolve those needs.
S. PUBLIC HEARINGS
Citizen participation in the community development process will be conducted on a community -wide basis and will
actively involve the views and proposals of all citizens, especially low- and moderate -income (LMI) persons and residents of
areas where CDBG activities are proposed or on -going.
Public hearings will be held during all phases of the community development process, as outlined herein, to allow
citizens to voice opinions and offer proposals concerning the development and performance of CDBG programs. Local officials
will respond to questions and proposals from citizens at each public hearing. Any questions that citizens may have concerning
a program will be answered and their comments, suggestions, and/or proposals will be received. Citizens may also express
comments and views concerning the community development process or any specific CDBG project to the governing body at
any regularly scheduled meeting.
5.1 Public Hearin¢ Times and Locations
All public hearings will be held at times and locations which will be accessible to all citizens, especially persons of
low and moderate incomes, and residents of blighted neighborhoods and CDBG project areas.
Public hearings will be scheduled for convenient times as determined by the CITY. Public hearings may be held at
any site which, in the opinion of the CITY, provides adequate access for citizen participation.
Hearings will normally be held at the CITY HALL. This site is centrally located and generally accessible to all citizens.
This building is also accessible to persons with disabilities. Hearings may, however, at the option of the CITY, be held at an
alternate location to be specified in the public hearing notice(s).
5.2 Application Public Hearin
At least one public hearingshall be held during any CDBG program fiscal year priorto the submission of an application
to the state funding agency for CDBG assistance'. The primary purposes of the public hearing shall be to assess community
needs and problems in an effort to determine the most critical needs to be addressed by the CDBG program; and also to
present for public comment and review the program activities which have been selected by the CITY to resolve the identified
needs.
An application public hearing will be held during the initial stage of program development to discuss items regarding
local community development and housing needs, the overall CDBG program requirements and eligible activities, and the
application process. The objective of citizen participation at this stage is to provide meaningful, community -wide citizen input
into the decision -making process during the assessment of community needs and the consideration of priorities and options
associated with the development and submission of a CDBG application. Local officials will also entertain proposals and
comments from citizens concerning community development activities at this hearing.
This hearing will normally serve to discuss and review the information appropriate for all applications submitted by
the CITY during any fiscal year. Additional changes in community development or housing needs in the community as
determined by local officials can be addressed by a community meeting where citizens can share their comments prior to the
submission of other CDBG applications late in the fiscal year.
Citizens will be provided with information concerning the CDBG program at this public hearing. Such information
shall include, but not necessarily be limited to: the goals and objectives of the CDBG program; the total amount of CDBG
funds available for the fiscal year and for the funding round; the role of citizens in program planning, implementation, and
assessment; the range of activities which may be undertaken; the process to be followed in developing a CDBG application;
a statement that 100 percent of the CDBG funds will be used to benefit low -to -moderate income people; the schedule of
meetings and hearings; location where the application can be reviewed; activities previously funded in the CITY through the
CDBG program; and, an identification of projects which could result in the relocation of area residences or businesses; and
the actions that would be undertaken if such relocation were necessary; provide citizens with contact information such as
address, telephone number, and dates for submitting complaints or grievances. Furthermore, the effectiveness of the Citizen
Participation Plan in allowing citizen participation in the community development process and potential changes and/or
amendments to the Plan shall also be discussed at this meeting.
The CITY may, at the option of local officials, review multiple CDBG project applications at one hearing when more
than one application is to be submitted duringthe same fiscal year. Each such hearing shall be held prior to, and in preparation
for, the application's approval by the CITY.
A second objective of citizen participation during this stage is to inform citizens of the proposed project activities to
be included in a CDBG application(s) and to solicit comments from citizens concerning these activities.
Citizens attending this hearing will be provided with information concerning the CDBG project(s) proposed including,
but not necessarily limited to: the project application(s) to be submitted and the applicable CDBG fund; specific project
activities to be included; the location of the project activities; the approximate cost estimate for the proposed activities; the
estimate of local match required; the impact of the project on low and moderate income persons; and, the approximate
application submittal date.
' Programs administered by REDD require two (2) public hearings prior to submitting and application to the State, while DWI
only requires one (1) detailed public hearing prior to application submittal.
5.3 Amendment Public Hearings
The CITY will assure the opportunity for citizen participation during the implementation of any CDBG program(s)
when changes to the project are under consideration by the CITY. Citizen participation shall be obtained and considered in
any amendments to a CDBG program which involves changes in dollar amount spent on any activity, changes in program
beneficiaries, changes in the location of approved activities, addition to or deletion of project activities, and major budget
shifts between approved activities.
To ensure adequate opportunity for citizen participation during CDBG programs, the CITY shall hold a public hearing
on all formal amendments which require the state funding agency approval. For "local" amendments and changes for which
state funding agency approval is not required, input from citizens concerning changes or amendments will be received at
regularly scheduled CITY meetings where such changes or amendments are considered.
5.4 Assessment of Performance (Close -Out) Public Hearings
This public hearing must be held after all third -party contracts' payments have been submitted. Citizens of the CITY
will be provided with the opportunity to comment on the performance of local officials, the CITY staff, consultants, engineers,
and contractors, and the actual use of CDBG funds during the implementation of a CDBG program. Citizens will also be
requested to assess the performance of the CITY in resolving identified community development and housing needs, and in
achieving its community development goals and objectives. On -going community assessment of the effectiveness of the
community development process is considered essential to the success of the CDBG program.
At the conclusion of each CDBG project, a public hearing will be held to review program activities and to assess
program performance. This hearing shall be held prior to the submission of the Performance Assessment Report and any
other required closeout documents to the state funding agency for a CDBG project. This hearing will be used to ensure
community -wide participation in the evaluation of the CDBG program.
5.5 Additional Hearings
Other public hearings may be held as deemed necessary by the CITY in order to inform citizens of community
development project(s) and activities, and to solicit citizen opinions and comments. All additional hearings shall comply with
the requirements set forth in this Plan.
5.6 Limited English Proficiency Residents
The CITY has followed the guidance provided in the Language Access Plan to determine the need to undertake
reasonable actions to facilitate the participation of persons with Limited English Proficiency. Local officials will undertake all
reasonable actions necessary to allow such persons to participate in the community development process. Such actions may
include the provision of an interpreter and/or the provision of materials in the appropriate language or format for persons
with Limited English Proficiency.
To ensure program access to those with Limited English Proficiency, the CITY shall include at minimum the following
phrases in English and Spanish in any document requesting public comments, or notifying the community of any
modifications/amendments to the CDBG program during the life of the grant, including but not limited to public hearing
notifications, citizen participation documents, Environmental Review notifications, among other documents:
• "This information is available in Spanish or any other language upon request. Please contact (Insert Name) at Insert
Phone Number) or at (Insert physical location) for accommodations for this request."
• "Esta informacl6n est6 disponible en espan"ol o en cuolquier otro idioma bolo petici6n. Porfavor, p6ngase en contacto
con (Insert Name) al (Insert Phone Number) o en (Insert physical location) de alojamiento porn esta solicitud."
"Please note the address and name itself should not be translated (e.g. "Charlie" should not be translated to "Carlos", -
"Main Street" should not be translated to'Calle Principal")
5.7 Public Hearin¢ Notice
Notice of public hearings must be published in a local newspaper of general circulation, in a non -legal section of the
paper at least ten (10) days prior to the hearing date, but no more than 25 days prior to the meeting date. Each notice of a
hearing shall include the time, date, place, and topics and procedures to be discussed. These notices may also be in the form
of press releases, as a public service announcement to local radio stations, and provided to community facilities within the
target area of distribution, such as churches.
5.8 Virtual Hearin¢s
During a declaration of state of emergency by the Governor or General Assembly, and if a unit of government is
concerned about significant public health risks that may result from holding and in -person public hearing, the local unit of
general government may undertake a virtual public hearing (alone, or in concert with an in -person hearing) if:
a. It allows questions in real time, with answers coming directly from the elected representatives to all
"attendees." Therefore, members. of the public must be entitled to participate and address the governing
body during any telephonic or video -conference meeting.
b. The governing body must post a written notice that gives the public a way to participate remotely, such as
a toll -free dial -in number, and that includes an electronic copy of any agenda packet that officials will
consider at the meeting.
C. As with an in -person hearing, the grantee must select a virtual hearing method or platform that provides
accessibility for persons with disabilities and limited English proficiency (LEP) to the greatest extent
possible. These accommodations must be free to these populations.
d. A governing body must provide the public with access to a recording of any telephonic or videoconference
meeting.
e. The local unit of government must document its efforts and the reason for them.
f. Additional specific communication requirements and requirements for conducting remote meetings can be
found in Article SA of Chapter 166A and Article 33C of Chapter 143 of the General Statutes.
Additional resources: UNC School of School of Government's summary of Session Low 2020-3:
https://canons.sog.unc.edu/new-rules for -meetings -of -public -bodies -during -state -level -declared -emergencies/
5.9 Provision of EmerRencv Situations
During a declaration of state of emergency by the Governor or General Assembly, consistent with applicable
allowances provides by state funding agencies, notice of public hearings must be provide at least five (5) days prior to the
hearing date. These notices must be either published in a local newspaper of general circulation, or to the maximum extent
feasible, non -newspaper methods of outreach. In emergency situations, such as coronavirus, in lieu of newspaper publication,
notices will be placed in available venues to distribute the notice, including, but not limited to: website, social media, press
release, public service announcement to a local radio station, and provided to community facilities within the target area of
distribution, such as churches. Each notice of a hearing shall include the time, date, place, and topics and procedures to be
discussed.
5.10 Accessibility to Low- and Moderate- Income Persons
The public hearing procedures outlined herein are designed to promote participation by low- and moderate- income
(LMI) citizens, as well as residents of blighted neighborhoods and CDBG project areas in any public hearing(s). Local officials
may take additional steps to further promote participation by such groups, or to target program information to these persons
should officials feel that such persons may otherwise be excluded orshould additional action be deemed necessary. Activities
to promote additional participation may include: posting of notices in blighted neighborhoods and in places frequented by
low- and moderate- income persons, and holding public hearings in low- and- moderate income neighborhoods or areas of
existing or proposed CDBG project activities.
5.11 Accessibility to Persons with Disabilities
The locations of all public hearings as described herein shall be made accessible to persons with disabilities. The CITY
shall provide a sign language interpreter whenever the Citizen Participation Coordinator is notified in advance that one or
more deaf persons will be in attendance. The CITY shall provide a qualified reader whenever the Citizen Participation
Coordinator is notified in advance that one or more visually impaired persons will be in attendance. Additionally, the CITY
shall provide reasonable accommodations whenever the Citizen Participation Coordinator is notified in advance that one or
more persons with mobility or developmental disabilities will be in attendance.
6. PROGRAM INFORMATION
Citizens will be provided full access to CDBG program information during all phases of a CDBG project. Local officials
of the CITY shall make reasonable effort to assure that CDBG program information is available to all citizens, especially those
of low and moderate incomes and those residing in blighted or Limited English Proficiency neighborhoods and/or CDBG
project areas.
To facilitate citizen access to CDBG program information, the Citizen Participation Coordinator will keep all
documents related to a CDBG program on file in the CITY HALL / ADMINISTRATION OFFICE. Information from the project
files shall be made available for examination and duplication, on request, during regular business hours. CDBG program
information and materials, concerning specific CDBG projects will be available and distributed to the public at the regularly
scheduled public hearings as outlined in this Plan. Furthermore, information concerning any CDBG project will be available at
regularly scheduled council meetings where the program is discussed.
Materials to be made available shall include, but are not necessarily limited to: the Citizen Participation Plan; records
of public hearing; mailings and promotional materials; prior CDBG program applications; letters of approval; grant
agreements; the environmental review record; financial and procurement records; project design and construction
specifications; labor standards materials; performance and evaluation reports; other reports required by the state funding
agency and/or HUD; proposed and approved CDBG program application(s) for the current year or project; written comments
or complaints received concerning the community development program, and written responses from the CITY; and, copies
of the applicable Federal and State rules, regulations, policies, requirements and procedures governing the CDBG program.
In no case shall the CITY disclose any information concerning the financial status of any program participant(s) which
may be required to document program eligibility or benefit. Furthermore, the CITY shall not disclose any information which
may, in the opinion of the Chief Elected Official be deemed of a confidential nature.
7. PROCEDURES FOR COMMENTS, OBJECTIONS AND COMPLAINTS
The public hearings scheduled, as described in this Citizen Participation Plan, are designed to facilitate public
participation in all phases of the community development process. Citizens are encouraged to submit their views and
proposals on all aspects of a community development program at the public hearings. However, to ensure that citizens are
given the opportunity to assess and comment on all aspects of the community development program on a continuous basis,
citizens may, at any time, submit written comments or complaints to the CITY.
Any citizen or citizen's group desiring to comment or object to any phase of the planning, development, or approval
of the application for CDBG funds, or to the implementation of any CDBG program, should submit such comments or
objections in writing to the Chief Elected Official or designated official. Should, after a reasonable period, a party believe that
their comment or complaint has not been properly addressed or considered by the Chief Elected Official or designated official,
then the aggrieved may appeal their case to the CITY.
Local officials shall make every effort to provide written responses to citizen proposals or complaints within ten (10)
working days of the receipt of such comments or complaints where practicable. Should the CITY be unable to sufficiently
resolve an objection or complaint, it may be forwarded by the aggrieved party to the state funding agency.
Citizens may, at any time, contact the state funding agency and/or HUD directly to register comments, objections or
complaints concerning the CITY'S CDBG application(s) and/or program(s). Citizens are encouraged, however, to attempt to
resolve any complaints at the local level as outlined above prior to contacting the state funding agency or HUD. All comments
or complaints submitted to the state funding agency or HUD shall be addressed in writing to:
NC Department of Environmental Quality, Division of Water Infrastructure CDBG-I Section, 1633 Mail Service
Center, Raleigh, North Carolina 27699-1633, Phone: (919) 707-9189, TDD: (800) 735-2962 or 711.
NC Department of Commerce, Rural Economic Development Division, CDBG Section, 4346 Mail Service Center,
Raleigh, North Carolina 27699-4346, Phone: (919) 814-4673, TDD: (800) 735-2962 or 711.
NC Department of Public Safety, Office of Recovery and Resiliency, PO Box 110465, Durham, NC 27709, Phone:
(984) 833-5350, TDD: 1800) 735-2962 or711.
ran
U.S. Department of Housing and Urban Development, Community Planning and Development Division, Greensboro
Field Office, 1500 Pinecroft Road Suite 401, Greensboro, NC 27407, Phone: (336) 547-4000, TDD: (336) 547-4054 or
711.
Records of all comments, objections and/or complaints by citizens concerning the CITY'S CDBG program and
subsequent action taken in response to those comments shall be maintained on file at CITY and shall be made available for
public inspection upon request.
8. AMENDMENTS
The CITY may, from time to time, modify the provisions outlined herein through amendment to this Citizen
Participation Plan. It shall be the policy of the CITY to periodically review and discuss the effectiveness of this Citizen
Participation Plan in allowing citizen participation in the community development process and in helping to meet the
community development needs and goals identified by the citizens of the CITY. To this end, the effectiveness of the Plan will
be discussed at public hearings held in conjunction with the community development program as discussed herein, and
potential amendments to the Plan will be reviewed at this time.
Amendments to the Plan will be made as necessary. All amendments shall be approved by resolution of the CITY
and shall be incorporated into this Plan.
9. AUTHORITY
No portion of this Citizen Participation Plan shall be construed to restrict the responsibility and authority of the
elected officials of the CITY in the development, implementation, and execution of any Community Development Block Grant
program.
SAMPLE APPLICATION PUBLIC HEARING NOTICE
The Town of Anytown will hold a public hearing on January 10, 2009, 7:00 p.m. at Town Hall to discuss the Town's submission
of an application for the Fiscal Year 20XX Community Development Block Grant (CDBG) program. The Town is interested in
obtaining all citizens' input on community development needs within the Town. As part of the hearing process citizens will
be asked to verbally assist in the completion of a Needs Assessment document. The document will detail what the residents
feel are the strengths and weaknesses of the community. The Town needs as much local participation as possible in order to
reflect the true desires of the community as a whole, as well as the comments relating to the proposed project application.
The State has established a maximum application request for each funding category. Activities that are eligible for funding
include the improvement of public works, public facilities, housing rehabilitation, and others allowed by law. At least 51% of
the funds must be used to benefit low- and moderate -income persons. No displacement of persons will be proposed.
The Town is proposing to replace some sewer lines install some new sewer lines and install a lift station in the southeast
part of the Town. The area to be addressed is bounded by Main Street on the east Gordon Street on the west, BN Railroad
on the north, and the Town Limits on the south. The total project cost is estimated at $322,000. The Town proposes to
contribute $48 000 in cash with grant funds of $274,000 needed to make up the balance. The project, if funded, will benefit
100% low- and moderate -income persons. All citizens, including those in the targeted area, are encouraged to attend in order
to comment on the proposed activities. If additional information is needed, please contact [Name, Title, phone #]. Written
comments received will be responded to within ten working days. A copy of the application is available for public review at
[Location]. Persons with disabilities or who otherwise need assistance should contact [Name, title, phone, email address]
TDD#, 711 by date time].
This information is available in Spanish and any other language upon request. Please contact [Name and Title] at [phone] or
at [location] for accommodations for this request. Esta informacion ista disponsible en espanol o en cualquier otro idioma
bajo peticion. Per favor, pongase en contact con [Name, Title], al [phone] on en [location], de alojamientio esta solicitud.
SAMPLE PERFORMANCE ASSESSMENT AND CLOSE OUT PUBLIC HEARING NOTICE
The JLocalit will hold a public hearing on (date) at (location) to discuss the locality's Community Development Block Grant
project, CDBG project number (project number). The project used funds to (project scope), which benefitted X% of low- to
moderate income persons.
The locality is interested in obtaining all citizens' input on the performance of local officials, the (Town/Town/County) staff,
consultants and administrators, engineers, and contractors, and the actual use of CDBG funds during the implementation of
a CDBG program. Citizens will also be requested to assess the performance of the (Town/Town/County) in resolving
identified community development and housing needs, and in achieving its community development goals and objectives.
All citizens, including those in the targeted area, are encouraged to attend in order to comment on the proposed activities.
If additional information is needed, please contact [Name and Title at phone #]. Written comments received by [date] will
be responded to within ten working days. A copy of the application is available for public review at [Location]. Persons with
disabilities or who otherwise need assistance should contact [Name, title, phone, email address, TDD#, 711] by [date/time].
This information is available in Spanish and any other language upon request. Please contact [Name and Title] at [phone] or
at [location] for accommodations for this request. Esta informacion ista disponsible en espanol o en cualquier otro idioma
bajo peticion. Por favor, pongase en contact con [Name, Title], al [phone] on en [location], de alojamientio esta solicitud.
CITY OF
DUNN
N0RIH C,A tu(-)LI NA
Meeting Date: March 8, 2022
SUBJECT TITLE
Resolution Adopting the Assessment of Fair Housing for the
North Carolina Small Cities Community Development Block
Grant- Infrastructure (CDBG-I) Program
PRESENTER/DEPARTMENT
Heather Adams, Public Utilities Director KIN
ATTACHMENT(S)
Memo, Analysis of Impediments, and Resolution
PUBLIC HEARING
PUBLISH
DATES
PURPOSE:
To authorize a resolution adopting the Analysis of Impediments or Assessment of Fair Housing in the City of
Dunn for the Community Development Block Grant -Infrastructure (CDBG-I) Program.
BACKGROUND:
The City of Dunn is participating in a CDBG-1 program for the replacement of sewer mains that are located in
low to moderate income residential areas within the City. As a requirement of the program, the City shall
develop an Analysis of Impediments and shall consider adopting a Resolution to continue fair housing efforts
and requirements as required by the CDBG Program,
BUDGET IMPACT:
N/A
c�-
., dti—)01 t t .
Motion to approve the resolution adopting the Fair Housing Assessment and
certifying to the NC Department of Environmental Quality that the City will
continue to affirmatively further fair housing as required by the Community
Development Block Grant Infrastructure Program.
4410 WithersRavenel
WoOur People. Your Success,
MEMORANDUM
To: City Council, City of Dunn
CC: Steven Neuschafer, City Manager
Heather Adams, Public Utilities Director
From: Monica Chevalier, Project Manager
Date: 03/08/2022
Project: CDBG-Infrastructure Sewer Rehabilitation/Replacement Project
CDBG # 16-1-3156 & 20-1-3606; WR No. 06190851.05
Subject: CDBG Fair Housing Analysis
The purpose of this memo is to summarize the Analysis of Impediments to Fair Housing Choice (Al) /
Assessment of Fair Housing (AFH) report required by the City of Dunn for participation in the CDBG
Infrastructure program.
The City is eligible to participate in the following NC Small Cities Community Development Block Grant
(CDBG) Programs funded by the U.S. Department of Housing and Urban Development (HUD):
CDBG Program
State Administrating Agency
Infrastructure (CDBG-1)
NC Department of Environmental Quality (DEQ)
Division of Water Infrastructure (DWI)
Economic Development (CDBG-ED)
NC Department of Commerce (DOC)
Rural Economic Development Division (REDD)
Neighborhood Revitalization (CDBG-NR)
BASICS OF FAIR HOUSING LAW
As a recipient of federal funds, the City must demonstrate efforts to offirmatively further fair housing (AFFH).
The federal Fair Housing Act of 1968 prohibits the denial of housing to a person based on the person's
membership in one or more of the protected classes. It is also illegal to coerce, intimidate, threaten, or
interfere with a person seeking to exercise rights under the Fair Housing Act. Protected classes are:
Race
® Color
Religion
National origin
Sex
Familial status
® Disability or handicap
It is illegal to discriminate against a person in a protected class in the following housing situations:
• The advertising, terms, conditions, privileges, financing, or providing services or facilities in
connection with the sale or rental of most housing;
• Providing reasonable modification to a dwelling for persons with a disability at their expense when
necessary for the full use and enjoyment of the dwelling;
115 MacKenan Drive I Cary, NC 27511
t: 919.469.33401 f: 919A67.60081 www.withersravenel.com I License No. F-1479
Asheville I Cary I Greensboro I Pittsboro I Raleigh I Southern Pines I Wilmington
11110 WothersRavenel
lipUm' People, lour Suucss,
• The provision of reasonable accommodations to the rules, policies, practices or services when
necessary to provide persons with a disability the equal opportunity to use and enjoy the dwelling;
Examples of Prohibited Actions:
• Discriminatory advertising, terms, conditions, privileges, financing, or provision of services or
facilities in connection with the sale or rental of most housing
• False denial of availability
• Refusal to deal & financial discrimination
• Indicating any preference or limitation because of class membership
• Denying anyone the use of or participation in any real estate services
• Denial or certain reasonable modifications and/or reasonable accommodations
COMPLAINT PROCEDURE
Any person or persons wishing to file a complaint of housing discrimination in the City may do so by
informing the CITY MANAGER / PUBLIC UTILITIES DIRECTOR / CITY CLERK, PO BOX 1065, 401 E.
BROAD STREET, DUNN, NC 28335; PH: 910-230-3501; TDD: 800-735-2962 (711), of the facts and
circumstance of the alleged discriminatory acts or practice. Upon receiving a housing discrimination
complaint, the City shall acknowledge the complaint within 10 days in writing and inform the State Funding
Agency INC DOC/ NC DEQ), and the NC Human Relations Commission (NCHRC) about the complaint. The
City shall offer assistance to NCHRC in the investigation and reconciliation of all housing discrimination
complaints based on events occurring in the City. For more information: HUD Office of Fair Housing and
Equal Opportunity (FHEO) at 800-440-8091, the NCHRC at 919-807-4424, or Legal Aid of NC 855-797-
FAIR (3247) for individual assistance.
ANALYSIS OF IMFL I?flEbl P5 Ai ASISELS M NT OB FAIR SOUSING FJH
In November 2021, City Council approved and adopted the CDBG Program Manual, which includes a Fair
Housing Plan (FHP) and quarterly activities. The next step is for the town to conduct an Assessment of Fair
Housing (AFH) to cover a 5-year period. The AFH process includes:
A. Analysis of demographic, housing and economic statistics illustrating trends over time since 2010,
comparing the City, Harnett County, and NC;
B. Identification any fair housing issues & impediments to the community;
C. Identification of SMART Goals %Specific, Measurable, Action -Oriented, Realistic, and Time -Bound)
that can be attempted to be addressed within the timeframe of the CDBG grant; and
D. Activities to meet these goals, including community participation.
A. Analysis of Census Data
In general, the City trends are similar to that of Harnett County and the state, with a few highlights-
* Compared to the county and state, Dunn has a higher percent of Black/African American persons
and a lower rate of increase of persons of Hispanic origin between 2010-2019.
The median household income in Dunn is lower compared to the state and county and also
increased the least since 2010 at 0.5%, compared to 20-25% growth at the and county. This
reflects in the local poverty rate, which is approx. double the percent than that of the county and
state.
C
Page 2 of 3
40 U(ifllersRavenel
VAOOur Pcuple, Yuur Suess.
Compared to the county and state, Dunn has the oldest housing stock, with most homes being
constructed between 1960 and 1980, and only 23% of homes being constructed since 1990.
According to HUD, households that pay more than 30% of monthly income an housing costs are
cost burdened and may have difficulty affording necessities such as food, clothing, transportation,
and medical care.
o Approx. 28% of homeowners in Dunn pay more than 30% of monthly income on housing
costs and are cost burdened (higher percent compared to 20-21% at the county and
state).
o Approx. 59% of renters in Dunn pay more than 30% of monthly income on housing costs
and are cost burdened (higher percent compared to 47-48% at the county and state).
B. Impediments to Fair Housing
The barriers identified are common themes across NC communities and can be summarized as difficulties
with affordable housing:
1. A lack of affordable housing stock
2. A lack of availability of large rental units, including for those with disabilities.
3. A lack of homebuyer education services
Additional factors to consider are the 2-5 year waiting list for public housing & the increase in the City's
disabled and elderly adult population. Dunn has no known issues related to housing discrimination and has
not received any community complaints.
C. SMART Goals & FH Priorities
Based on the fair housing impediments, the identified goals are:
1. Continue to expand community outreach methods for fair housing education and enforcement
efforts
2. Continue to have public meetings regarding fair housing
3. Continue to research and seek funding opportunities for community and economic development
D. Activities
Based on the identified goals, the City should continue to:
• Continue working with housing partners such as the Dunn Housing Authority (DHA), Brick Capital
Community Development Corporation, Harnett County Community Development, and Johnston -
Lee -Harnett Community Action Agency that are deeply involved in sharing resources to provide
safe, quality affordable housing to those in need
• Conduct fair housing activities to inform residents of their rights and housing providers of their
responsibilities
• Enhance community outreach & collaborate with partners for housing, economic development,
infrastructure, and overall community development
• For the CDBG program, combine Fair Housing and Section 3 public notices (English & Spanish)
where feasible, expand distribution to online and social media outlets & local events
The Resolution to Adopt the 2022 Analysis of Impediments/Assessment of Fair Housing includes the City's
convnitment to affirmatively further fair housing, The report is presented to Council for approval and adoption
to satisfy the conditions of the CDBG-i project.
C: CDBG-I Files, 16-I-3156 & 20-1-3606
C
�a
Page 3 of 3
Mayor
MY ` William P. Elmore Jr.
_ Mayor Pro Tern„-;y, Dr. David L. Bradham
DUNNCouncil Members
J. Wesley Sills
NOR € H CAROLINA April L.Gan
Frank McLLeaean
401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Billy Tart
(910) 230-3500 • CityofDunn.org Chuck Turnage
City Manager
Steven Neuschafer
CITY OF DUNN
CDBG PROGRAM
ASSESSMENT OF FAIR HOUSING RESOLUTION
A Resolution Authorizing the Assessment of Fair Housing for the City of Dunn during the North Carolina
Small Cities Community Development Block Grant- Infrastructure (CDBG-1) Program.
WHEREAS, the City participates in the Small Cities CDBG Program under the Housing and Community
Development Act of 1974, as amended, and administered by the North Carolina Department of
Environmental Quality (DEQ), Division of Water Infrastructure (DWI);
WHEREAS, the City certifies to the Division that it will affirmatively further fair housing; and
WHEREAS, the Assessment of Fair Housing Is required under this program;
WHEREAS, the Assessment of Fair Housing is generally equivalent to the Analysis of impediments to Fair
Housing; and
THEREFORE, BE IT RESOLVED by the City Council of the City of Dunn, North Carolina:
That this Assessment of Fair Housing Is hereby adopted and to be used throughout the
Implementation of the City of Dunn CDBG Program
Adopted this 8th day of March, 2022.
ATTEST:
Tammy Williams, City Clerk
William P. Elmore Jr., Mayor
W&re communif 6yinsl
CITY OF DUNN
MAILING: PO BOX 1065, DUNN, NC 28335 / PHYSICAL: 401 E BROAD STREET, DUNN, NC 28334
PHONE: 910-230-3500 / FAX: 910-230-3590 / TDD: 800-735-2962 (711)
http://www,cityofdunn.org/
Contact Person:
Steven Neuschafer
Heather Adams
Tammy Williams
Title:
City Manager
Public Utilities Director
City Clerk
Email:
sneuschaferC}a dunn-nc.org
hadams@dunn-nc.org
twilliams@dunn-nc.org
Period covered by this assessment: Five Years
March 2022 through March 2027
Check one:
Initial
Amended
❑
Renewal AFH
❑
Certification
1. To the best of its knowledge and belief, the statements and information contained herein are true, accurate,
and complete and the program participant has developed this Assessment of Fair Housing (AFH) in compliance
with the requirements of 24 C.F.R. §§ 5.150-5.180 or comparable replacement regulations of the Department
of Housing and Urban Development;
2. The program participant will take meaningful actions to further the goals identified in its AFH conducted in
accordance with the requirements in §§ 5.150 through 5.180 and 24 C.F.R. §§ 91.225(a)(1), 91.325(a)(1),
91.425(a)(1), 570.487(b)(1), 570.601, 903.7(o), and 903.15(d), as applicable.
U C I T y CIF"
D
i t; t E I I .G.
Meeting Date: March 8, 2022
Public Services Corn
Assistant Citv M
(Architect Selection
Boone
PURPOSE: To approve staff s recommendation to enter into contractual negotiations with an architectural
firm to design the City of Dunn's new Public Services Complex.
Additional Information will be distributed at the meeting.
BACKGROUND: Staff issued an RFQ for design services pertaining to the cities new Public Services
Complex and received sixteen (16) responses from architectural firms from all over the state. Five (5) firms
were chosen for interviews that were conducted based on RFQ scores conducted by the project review team.
Of those five (5), two (2) were shortlisted and staff visited some of their similar projects in the area.
BUDGET IMPACT: None at this time
Motion to allow the City Manager to negotiate terms with the chosen firm to
and design the Cities Public Services Complex.
WC .. `i, i k F
DUNN
N O tF l i C A R O L N A City Council agenda Item
Meeting Date: March 8, 2022
ing Alley Network in Dunn
Adler, Planning Department
Proposed Steps for Alley Review Process per City Council
Request
N/A
PURPOSE:
To discuss a proposed first step to close alleys that need to be closed, to improve alleys that need repairs,
and to establish a maintenance schedule to keep all open alleys in good repair.
BACKGROUND:
In North America, alleys have largely been used as service lanes, providing rear access to residential
properties and right-of-way for utilities, trash collection, and pedestrian traffic. The central commercial area
in Dunn and its immediate surrounding blocks have a network of north/south alleys that complement our
street grid system. However, some alleys have been closed without recording the new property surveys
showing that the alleys are closed. In other cases, homeowners overtime have used the alley adjacent to
their property as if it were their own. This practice has been facilitated by the limited attention the City has
spent on maintaining the alley system. The result is that some alleys are in excellent condition, some function
but need repair, and some don't function at all. This creates a problem for public safety personnel when they
aren't sure where the right-of-way ends.
In December 2019, City Staff presented to Council a research document titled The City of Dunn Alley
Conditions Report. Each alley was color coded to indicate condition: Green indicated open and in good
repair; Yellow indicated open but repairs needed; and Red indicated that the alley appeared to either already
be closed or should be closed.
The one -page attached brief is a staff -recommended, systematic approach to begin the process of
addressing Dunn's alley network. The costs on the brief are estimates.
BUDGET IMPACT:
Phase I Closing Unused Alleys is estimated at $60,000 from Fund Balance. If the Closures are not completed
by July 1, 2022, the remaining balance will be carried over to FY2022-2023.
to Authorize Budget Amendment for the City to begin Alley Closure Process.
City of Dunn Planning Department for March 8 2022
PROPOSED STEPS FOR ALLEY REVIEW PROCESS PER CITY COUNCIL REQUEST
There are 16 alleys in Dunn that do not run through an entire block from street to street,
according to Harnett County GIS and actual site visits. These alleys appear as private property
though no surveys have been recorded that would indicate these alleys have been closed. To
legally close the alleys and properly deed the land to adjacent property owners, surveys must
be done and recorded with the County Registrar of Deeds.
These are the 17 alleys. See Alley Map in City of Dunn Alley Conditions Report, December 2019:
Quadrant I: C4, D5, D9
Quadrant II: D4, E3
Quadrant III: B2, 63, C5, D5, E3, E6
Quadrant IV: D7, E2, F4, F6, G6
Benefit to the City
Recording surveys that legally vacate alleys relieves the City of responsibility for maintaining
those spaces and presents accurately on a map where property lines actually are at each
location. This is sometimes critical information for public safety personnel to know. In addition,
many alleys are rights -of -way used to run utilities. It would be useful to know where exactly
what utilities are under, in, or over alleys. This would allow for an alley to be vacated but a
utility easement to be recorded.
Cost to the CitV
Photographs would need to be taken at each site to confirm what is actually there now, in
March 2022. A report could be assembled with each alley photo placed next to the aerial map
view of that alley with written description of findings and estimated cost.
A survey would need to be done for each alley. it would need to be determined if a utility
easement is needed. Cost would vary depending on the number of adjoining properties. Metes
and bounds would need to be written for each property as well. These 16 alleys touch
approximately 65 separate properties. The number of pins needed to be placed may affect the
price. There are 16 separate blocks to survey. Estimating $3,000 per block on average, the cost
of the surveys with metes and bounds would be $48,000.
The cost to record a document with the Registrar of Deeds is $21 per sheet. Assuming one
sheet for the survey map and one sheet for the metes and bounds, the estimated cost to record
the documents would be 2 730.
Signs need to be placed at each block to inform the public that a public hearing has been
scheduled to discuss the closing of these alleys. We have 6 Public Hearing signs, at least 10
City of Dunn Planning Department for March 8, 2022
more are needed. The cost of standard signs is approximately $20 a piece, for an estimated
total for signs of $200.
Every property owner affected must be informed via certified mail. Cost of certified mail is
$7.50 per address. Assuming each property owner is different, the mailing cost would be
approximately $487.
State law requires that the City advertise right-of-way closings four times over four months. All
alleys could be placed in a single advertisement that would run four times. The adds would be
long. The cost of the advertisements is estimated at $1,000 each for an estimated total of
4 000.
The total cost to vacate these 16 alleys and record them, not including City staff time, is
estimated to be:
Cost estimate to vacate 16 alleys
Activity
Est. Cost
Surveys
48,000.00
Recording fees
2,730.00
Signs
200.00
Mailing
487.00
Advertisements
4,000.00
Estimated total
$55,417.00
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DUNN
Meeting Date: March 8, 2022
SUBJECT TITLE I Set Special Meetings
PURPOSE:
➢ To set a Special Called Meeting on Monday,
purpose of the following business items:
Storm Water Fee Study
- Pay Classification Study
- Police Compensation Plan and
- Possible Closed Session
Neuschafer
March 14, 2022 at 6:00 p.m. in Council Chambers for the
➢ To set a Special Called Joint Meeting of the Council and Planning Board on Thursday, April 21, 2022
from 7:00 p.m. until 9:00 p.m. at the Dunn Community Center for the following purpose:
- To Receive Update and Instruction on the Draft Unified Development Ordinance and
To Review and Comment on Draft Future Land Use Map
BACKGROUND:
BUDGETIMPACT:
Motion to set the Special Meeting on March 14, 2022 and April 21, 2022 as
presented.
tT: 01
DUNNy� P
HIC ¢w;AR,0t t:lA
Meeting Date: March 8, 2022
SUBJECT TITLE
FY2022-2023 Budget Retreat Summary and Updated Goals
PRESENTERIDEPARTMENT
City Manager Neuschafer
ATTACHMENT(S)
Goals Report and Budget Retreat Summary
PUBLIC HEARING
PUBLISH DATES'
PURPOSE:
For Council to review and agree on the 12-24 Month Goals and Priorities as established at the Budget
Planning Retreat. The agreed upon Goals and Priorities will continue to be reported each month at the
Council Meeting. These reports will replace the current Goals and Objectives Reports beginning at the April
Council meeting.
BACKGROUND:
The Budget Planning Retreat was held January 28-29, 2022 in New Bern. Chad Sary, facilitator, led Council
and staff on various exercises and discussions and several reports/updates were presented by City Manager
Neuschafer and other department heads. Goals not completed have been incorporated into this updated list.
The Budget Retreat Summary prepared by Mr. Sary is included with this packet.
BUDGET IMPACT:
Motion to approve the Goals and Priorities as presented.
Or
Motion to approve the Goals and Priorities with the following changes:
'i
p
ANNUAL BUDGET RETREAT
SUMMARY REPORT
January 28-29, 2022
INTRODUCTION
Stewart worked with the City of Dunn to design & facilitate a two-day retreat to prepare for the upcoming FY 22-
23 budget year.
The objectives of the retreat were to:
• Discuss accomplishments & updates from FY 2021-22
• Review City departmental goals & projects
• Review the overall City's financial picture
• Connect priorities with the City's Strategic Vison Plan [Imagine Dunn]
• Provide guidance for City staff to prepare the City's FY 22-23 Budget
The retreat included a variety of engaging presentations, discussion, and participant activities. Chad Sary of
Stewart facilitated the discussions to draw out perspectives and voices while keeping participants on track through
ground rules and other techniques.
The results of the retreat are presented in this summary report.
City of Dunn
1,<,, FY 2022-23 Budget Retreat
-...... Summary Report
STEWA (fir[ Page Iof 12
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FY 2022-23 Budget Retreat
Summary Report
S1"EWART Page 2of12
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City of Dunn
FY 2022-23 Budget Retreat
Summary Report
S T E WA RT Page 3 of 12
sumw,e er nniax
PROCESS
The facilitator began by reviewing the elements of the retreat that had been completed to date. The facilitator
then shared the norms that would guide the group's work during the retreat as well as the agenda.
Each member of the City Council and Senior Staff were asked to share their expectations for the retreat.
The discussion is captured visually, below:
CleardttecA'Yo
Goal setting
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City of Dunn
FY 2022-23 Budget Retreat
Summary Report
ST E WA RT Page 4 of 12
III.W." M1Y 011111
ELEMENTS OF THE RETREAT
The following captures Insights from the interactive components of the agenda and key takeaways from facilitated
group discussion. It does not recap presentations from internal or external speakers.
The retreat was divided into four sessions:
Session One - Getting Started
Session Two - Reflecting
Session Three - Priorities
Session Four - Keeping the Momentum
Sessions one and two of the retreat focused on introductions, general discussion and recapping progress made in
the current fiscal year.
Session three and four established priorities for the budgeting process in FY 22-23.
City of Dunn
FY 2022-23 Budget Retreat
- - Summary Report
STEWART Page 5of 12
scmrou nr o�sm
CORE VALUES & FOCUS AREAS
For the purposes of the budget retreat, it was agreed upon that discussions would be consistent with the City's
vision statement (Core Value) & strategic themes (Focus Areas) from the City's Strategic Plan [Imagine Dunn]
which are as follows:
■
l )(11]n is a dynal1)ic.
enyacjed corrinumity where
a (Huersity €xf people want
to Hue, €?isit, play and do
1)u4ine 4. vve en]hrace
growth, opportunity and
i ]rood► css while j wvseruin y
the hometown character
that alakes our community
t proud.
STEWART
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City of Dunn
FY 2022-23 Budget Retreat
Summary Report
Page 6 of 12
"THIS I BELIEVE"
Each member of the Council was given the opportunity to share their answers from two questions regarding the
future of the city.
The questions and answers are below:
What is something that I believe to be true about Dunn today that I hope will STILL be true five years from now?
• Council in tune with residents
• Maintain small-town feel but accept growth
• A sense of community
• Embracing growth
• A low crime rate
What is something that I believe not to be true about Dunn today that you hope WILL be true five years from
now?
• Infrastructure issues resolved
• A better job market
• More dining options In downtown
• An established "niche" for Dunn for marketing purposes
• Growth to occur — move past being stagnant
• Clear direction for land use & growth decisions
• Better connectivity throughout the city
City of Dunn
FY 2022-23 Budget Retreat
Summary Report
S T E WA RT Page 7 of 12
SAONOIR AY V63i�:ti
12-24 MONTH GOALS
City Council members were asked to
provide a maximum of three initiatives they
would like the City to pursue in the next
12-24 months.
Using the S.M.A.R.T. goals technique
illustrated to the right, each member
provided at least one priority project.
The facilitator documented these priorities
and connected them with the six (6) focus
areas listed in Imagine Dunn.
While ALL of these projects are important,
the council members had the opportunity
to vote on which projects were considered
priorities for FY 22-23.
The voting occurred through the "dot
democracy" method with each member
getting a total of 9 dots (3 green, 3 yellow
& 3 red).
Green dots represented the top priorities, yellow second, and red third. The chart below illustrates these priorities
and their connection to implementing the goals of Imagine Dunn.
Continued funding for infrastructure improvements:
• Repairs and new lines should be sized to
accommodate growth
• Investments in stormwater control improvements
1
(annual funding, clear annual priorities, consider
(PG) Planning for Growth
fee increase,' better development regulations)
• Create an action plan to address water plant Tissues
• Implement street repair improvements (prioritize
issues & allocate funding)
2
Allocate additional funding that focuses on employee
(QL) Quality of Life
retention & recruitment efforts
3
Continue to fund & implement wayfinding sign program
(CC) Community Character
(MP) Marketing Positioning
Create & fund incentives program for private sector '
(BD) Business Development
4
Investments, specifically for restaurants (fagade grants,
(MP) Marketing Positioning
permit fee reductions, etc.)
5
Allocate funding to update City technology (planning
(PG) planning for Growth
permitting library, etc.)
Fund study to better understand impacts and opportunities
(BG) Business Development
6
of railroad on industry, transportation, etc.
(PG Planning for Growth
7
Continue efforts to improve City's brand
(MP) Marketing Position
(CC) Community Character
- City of Dunn
FY 2022-23 Budget Retreat
--- - Summary Report
S TE WA R T Page 8 of 12
veunore nr nnwn
Create more/improved materials to better market the City's
strengths:
Create a digital "brochure"
(MP) Marketing Position
8
Utilize social media more to reach people outside of
(P) Partnerships
Dunn
• Continue to work with Chamber of Commerce on
efforts
9
Create a plan to develop Wellons property for a park
(QL) Quality of Life
(PG) Planning for Growth
10
Foster relationship with high school by creating an
(QL) Quality of Life
apprenticeship program with the City
(P) Partnerships
11
Fund improvement efforts that provide connectivity to
(QL) Quality: of Life
existing parks, sidewalks, greenways, etc,
(PG) Planning for Growth
12
Create a plan to address library expansion needs
(PG) Planning for Growth
13
:Create a plan for upgrades to City Hall
(PG) Planning for Growth
City of Dunn
FY 2022-23 Budget Retreat
Summary Report
STEWART Page 9of 12
s1+ouoi1 11 orxwn
FOCUSED TOPICS & PRIORITIES
In addition to the priority items outlined above, a discussion on focused topics occurred. Each topic was analyzed,
defined and action items were created for City staff to act upon.
A prioritization exercise was conducted by the City Council at the conclusion of the discussion. The voting again
occurred through the "dot democracy" method with each member getting a total of 3 dots, or 3 votes for what
they deemed to be the most Important projects.
The chart below illustrates these focus items and ranking.
• Staff to create alternatives (new, upgrades, etc.) & City
2 Water Plant Upgrades Council to make decision by March 22
• Council must be committed & be willing to make tough
decisions for what's best for community
• Explore. options to :use ARPA funding In Fall to address
existing issues
4-Tie Stormwater Establish a priorities list with annual projects to
complete
• If ARPA funds are not used/available explore other
funding sources to address issues
6-Tie Codrington Park Let future land use plan address and obtain public
engagement on park development at later date.
City of Dunn
FY 2022-23 Budget Retreat
Summary Report
S T E WA RT Page 10 of 12
summe w ouwv
ATTACHMENTS
Below are photos of the notes taken at the retreat. In addition, the presentation(s) used during the retreat is
attached as part of this report.
—7 '- City of Dunn
` FY 2022-23 Budget Retreat
-- Summary Report
S T E WA R T Page 11 of 12
Sln'ONO[k AY 4f AI4H
City of Dunn
FY 2022-23 Budget Retreat
Summary Report
STEWART Page 12of12
91AOHVIR li O[t14N
CITY OF
DUNN
L9ORT;CAROLINA City Council Agenda Item
Meeting Date: March 8, 2022
)rts - Goals and Objec
Manager Neuschafer
artment Reports
established by Council
PURPOSE:
Attached please find the Monthly Reports for the Goals and Objectives as established by the Council at the 2021-2022
Budget Planning Retreat to include Goals not finalized from this current fiscal year. Changes are highlighted in yellow.
BACKGROUND:
Short-term Goals (FY2021.22 Completion)
- Finalize and Support 195/140 Crossroads of America Economic Planning Alliance formation
- Personnel Pay & Classification Study/Retention Plan/Training Programs (to include documentation)
- Finalize Imagine Dunn Strategic Vision Plan and begin implementation/plans
- Begin implementing Wayfinding System once rebrand is complete
- One pager document for builders/developers (Planning & Inspections)
- Lobby for Black River dredging
- Initiate regular joint meetings with Education officials
- Trail from Tyler Park to Tart Park
- Comprehensive Land Use Plan
- Storm Water Drainage — Continue to Clean and Clear out Storm Water Inlets
- Watauga Project Findings — Investigate and Determine Direction
- Plan for Design, Phases and Cost for Juniper Creek project/Seawall Bulkheads for repairs
- Paving Projects — Repair of Potholes and Small Scale Paving Projects
- Aggressive Code Enforcement— Dilapidated and Boarded up - Residential and Commercial
- Ordinance Revisions — Minimum Housing and Non -Residential
- Purchase Sewer Jet for Storm Drain repair
- Complete Technology Updates for Finance and Library
- Merger Regionalization Study, Design and Determine Funding of Water Treatment Plant
Long Term Goals and Objectives
Land transactions for Business Development supporting Community Growth
Address Infrastructure Needs — Paving, Water and Sewer, Storm Water
Juniper Creek Improvements
Street Improvements
Water Treatment Plant
Government Facilities Upgrade: Police Locker Rooms, Public Works, Parks and Recreation, City Hall, Library
and Water Tower— 301 South
Implement Strategies in the Vision Plan
Codrington Park Improvements
Administration — Finance — Library — Planning — Inspections — Parks and Recreation
Public Utilities and Public Works
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DUNN
ORITH CAROL,INA
Meeting Date: March 8, 2022
Administrative Reports
City Manager Neuschafer
Monthly Reports
PURPOSE:
1) City Manager's Report
2) Financial Report/Assessment Update
3) Monthly Departmental Reports included:
Communications/Public Information
- Planning & Inspections Report
- Public Works Report
- Public Utilities Report
Parks & Recreation Report
- Library Report
- Police Report
Mayor
CITY William P. Elmore Jr.
J" Mayor Pro Tem
yes dv Dr. David L. Bradham
-DUNN Council Members
J. Wesley Sills
McLe
an
(D R ,r IL€ C kf i R 0 L a :``�i A April L. n
Frank MMcLean
401 E Broad St . PO Box 1065 . Dunn, North Carolina 28335 Billy Tart
(910) 230-3500 • CityofDunn.org Chuck Turnage
City Manager
Steven Neuschafer
MEMORANDUM
To: Honorable Mayor, City Council Members
From: James 0. Roberts, Finance Director
Subject: Financial Report
Date: March 8, 2022
• Based on the February 28th bank statements for 2022, the City has $10,852,148. On
January 31, 2022 we had $10,352,148. As of December 31, 2021 we had $9,661,306, and
November 30, 2021, we had $8,411,275. As you can see, this is an increase of $500,785 from
last month. On February 28, 2021 we had $9,200,912. This is $1,652,021 less than we have
currently.
• Water and Sewer Revenues for the month of February were $497,435. In January they
were $485,275, and December was $504,435. Our total collected year to date is $4,171,145
or 68.27% of budget. Year to Date in 2021 was $3,922,065. Our budget for the year is
$6,110,000.
• For Property Taxes, through January, we have received $3,779,484. Through January of
2021 property tax revenues received were $3,669,894. We have received approximately
$109,600 more in taxes this year than last year. There is a one month lag in reporting taxes
received. Total Taxes collected so far this year are $4,068,458. Our total estimated taxes for
2022 are $4,472,000. These totals include Property, Motor Vehicles, and Downtown Service
District taxes.
• For Sales Taxes, our December receipts were $249,883. The November receipts were
$242,909, and the October receipts were $237,969. The December receipts were about
$7,000 more than last month and $32,600 more than last year. Our Budget for that income for
the 2022 budget year is set at $2,160,000. Sales Tax Reports from the Department of Revenue
are provided at least two months behind actual collections. Our next sales tax deposit will be
March 15th.
• Utilities Sales Taxes are reported quarterly. For this year's second quarter we have
received $185,238. For 2020 we had received $193,352, $8,114 less than this year. This
report is for the quarter ending September 30, 2021 and the amount received for this year
was $329,607. In 2020 we received $337,720 for this same time period. This amount includes
Electricity, Natural Gas, Telecommunications, and Video Programming Sales Taxes. Our next
report will be received on March 15t1. Our budget for 2022 for these four areas is $739,000.
Vkere community 4ns!
• Building Permit Fees for the month of February were up $11,583 from January when they
were $9,053 and December they were $3,276. To date we have collected a total of $103,065
or 66.49% of budget. For the same time last year, we had received $101,029. The budget for
the 2022 budget year is $155,000.
• General Fund expenditures for February were $1,122,498, up from January when they
were $879,965. The total expensed to date is $8,175,720 or 65.13% of our Budget
($12,553,791). For 2021 we had expended $6,798,227. Our Revenue to date is $8,990,746.
® The Water and Sewer fund expenditures for February were $542,022, down from
January where they were $759,544. The total expensed to date is $4,420,108, or 56.02% of
budget ($7,890,535). For 2021 we had expensed $3,837,223. Water Sewer revenues to date
are $4,902,285.
The benchmark for this period is 67% of budget.
• No Debt Service payments were made from the General Fund in February. For the year
we have made $673,197. This is 70% of our total debt payments. All Expenditures to date
fulfill our budgeted payments of $962,050.
• We made the final payment for the Eastover waterline in the amount of $35.54. No other
debt service payments from the Water/Sewer were made in February. The total for the year
is $506,464 this is 37.71% of our total debt payments. Our total budgeted for the year is
$1,342,900 for all Water/Sewer Debt Service payments. All payments will be made as
directed and approved.
Expenditures for City of Dunn
Budget Amount
2/28/2022 Expenditures Year to Date
Budget Remaining
54.378.070
$ 12,553,791 100%
$ 8,175,721 65.1%
$ 4,378,070 34.9%
$8,175,721
L EXPENDITURES YEAR TO DATE d BUDGET REMAINING 1
Expenditures for Water and Sewer
Budget Amount $ 7,890,535 100%
1/31/2022 Expenditures Year to Date $ 4,420,108 56.0%
Budget Remaining $ 3,470,427 44.0%
$3,470,427 WATER/ SEWER EXPENDITURES
N EXPENDITURES YEAR TO DATE iml BUDGET REMAINING
0
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Mayor
CITY William P. Elmore Jr.
Mayor Pro Tom
UORTH
Dr. David L. Bradham
DUNNCouncil Members
J. Wesley Sills
f�? C A L I �, g April L. G n
Prank MccLleaean
401 E Broad St . PO Box 1065 • Dunn, North Carolina 28335 Billy Tart
(910)230-3500 • CityofDunn.org Chuck Turnage
City Manager
Steven Neuschafer
MEMORANDUM
To:
Honorable Mayor, City Council Members
From:
James 0. Roberts, Finance Director
Subject:
Liens and Accounts Receivables
Date:
March 8, 2022
o The General Fund assessments, Water and Sewer assessments, and old demolitions did
not receive any payments this month. The total owed now remains $116,891. Of this
more than $73,000 is over 10 years old. This amount involves 39 individuals. Nothing
new has been billed to these accounts we use our new system from this point forward.
o For our Weedy Lots and new Demolitions, the city has billed $453,453, we adjusted and
received payments of $106,959. This amount is over the last 20 years. The amount
owed the city as of February 25, 2022 is $346,494. The amount in excess of 10 years old
is $13,166.16 and not recoverable.
o For the month of February we received seven payments totaling $7,991.43 on
outstanding debts. We had two liens satisfied in February.
o We have not sent any invoices since our last report.
o We have not sent any pre -Lien letters in February.
o No new liens were filed in February.
o Pope Law Group is continuing to work on foreclosures for several property owners and
this has not changed in the last two weeks. Patricia Grier owing approximately
$18,650, had to be advertised in New York and should be able to be put up for sale this
spring. The Frank Turner Heirs is in the process of amending the complaint and should
sell this summer. The Mary Farm property requires information from two or three
other counties and should be completed this summer. We have three more properties
that will be next in line, Richard Thompson, $7,598 will begin this summer, Johnnie
Hargrove, $9,290 will begin this summer, and Charles Smith/Ruth Thompson $5,183 is
more complex and is likely to take until this fall to be sorted out.
V&re communi� 69ins!
01-Achieved
During the month of January, we went live with the online forms.
02- In Progress
I am working with our website designer to update the look of our website
with our new logo and color schemes. For Downtown, WithersRavenel is putting
together ideas for the caboose lot and will present them at the March DDDC Board
Meeting.
03- Goals
My goal for March will be to have the website revamp done and active.
04- Stats
Facebook: Instagram:
Page Likes: 4,480 followers Page Like: 1,004
Reach: 4,837 Reach: 580
#1 post: Water Main Break (1.6k) #1 Post: Don't Litter
Kaitlin Adkins kadkins@dunn-nc.org February 2022
_ DONN
xr�ma aamm�mlfv malfnv
C
FEBRUARY 2022 1 Monthly Development Report
Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005
www.dunn-nc.org
DUNN
Wor <omntum md&.
Code Enforcement Map February 1"to February 28tn, 2022
"Please note, that these are all NEW code enforcement items. This does not include items that were followed up on,
or are at a later stage in enforcement."
D0" NN
zr�ere rmmarcnr mufGmv
DuNN
)JM1Y (OIlI Ll4T( iP4Ll IS
JANUARY 2022 1 Monthly Development Report
Planning & Inspections Department 1 102 N. Powell Ave., Dunn, NC 28334 1 phone 910-230-3503 1 fax 910-230-9005
www.dunn-nC.org
DI -FUNK
u4m x4et' a
Code Enforcement Map January 1"to January 31", 2022
"Please note, that these are all NEW code enforcement items. This does not include items that were followed up on,
or are at a later stage in enforcement."
Public Works Department I February 20221 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 ( phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.orR
*Data from Mobile311 work order system (does not include all work performed)
Public Works Department I February 20221 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 ( phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.org
*Data from Republic Services report
Public Utilities Dept I January 2022 1 Monthly Report
101 E. Cleveland St., Dunn, NC 28334 1 phone 910-892-2948 1 fax 910-892-8871 1 www.dunn-nc.ora
*Data from Mobile311 work order system (does not include all work performed)
*Data from A.B. Uzzle Water Treatment Plant records, and Finance Department billing.
*Data from NC DEQ DMR documents and Black River Wastewater Treatment Plant records
Water and Sewer Project Update (Council Approved Projects)
RRPA Effluent Conveyance to Cape
Received tatter of Intent to Fun
December 2024
Fear River
2/16/22. Request for:
Qualifications are due 2122/22 to -.
select engineering firm.
CITY OF
DUNN
§} j{ pj (j � R p, n t ry } p4
`( Ai�4 i'S AND: hEC81E'A36�wOYam¢
205 Jackson Rd • PO Box 1065 • Dunn, North Carolina 28335
(910) 892-2976 • CityofDunn.org
Monthly Report
February 2022
1
Dunn Community Building
Clarence Lee Tart Memorial Park
0
Codrington Park
0
Nathan Harris Athletic Complex @ Tyler
Park
0
Baseball & Softball Field Rentals
5
Tennis Courts
0
Tournament Rental
0
Coed 8U Indoor Soccer
Coed IOU Indoor Soccer
Coed 13U Indoor Soccer
P K Vyas Recreational Walkers
69
Free Play 14-17 years old
43
Free Play 11-13 years old
24
Free Play 10 & Under years old
27
Batting Cage Rentals
0
Monthly
Recreation Report
Dunn Parks & Recreation February Monthly Narrative Report
Basketball Registration
Our IOU and 13U boys' leagues games ended on February Yd. Our tournament games were held
on February 101h and 121h. Dunn IOU Boys Team 2 coached by Tre Williams won both the
regular season and tournament championship. They ended the season with a 10-0 record. Dunn
13U Boys Team 2 coached by Latrell McDougald won both the regular season and tournament
championship. They finished their season with a 7-2 record. Our 13U and IOU girls' leagues
ended games on February 26th. Instructional league ended games on Saturday, February 5`n
Indoor Soccer
Registration began on Monday, January 3rd ended on Wednesday, February 9°i. We have 3
teams in 8U, 4 teams in 10U, and 4 teams in 13U. Drafts were held on Saturday, February 191h
and practices began the week of the February 21 s`
Spring Sports
Registration began on February 1" and will end on March 9111 for older leagues. T Ball and A
league registration will end on March 31s`
Tart Park Renovation
The total project is complete. Final documents and reports have been submitted to the PARTF
Authority for review and reimbursement.
Recreation Advisory Board
The last meeting was held on Tuesday, February 8, 2022, at 6:00 p. in. at the Dunn Community
Center. The next meeting is scheduled for April 12, 2022, at 6:00 p. in. at the Dunn Community
Center.
January 2022 1 Monthly Library Report
Dunn Public Library 1 110 E. Divine St., Dunn, NC 28334 1 phone 910-892-2899 1 fax 910-892-8385
www.dunn-nc.org/library
STATISTICAL REPORT: JANUARY 2022
TOTAL, INCIDENTS REPORTER
CRIMES BY TYPE
177
HOMICIDE
0
RAPE
1
ROBBERY
3
AGGRAVATED ASSAULT
1
KIDNAPPING/ABDUCTION
0
BURGLARY/BREAKING AND ENTERING
9
LARCENY FROM VEHICLE
4
LARCENY (ALL OTHER)
22
SIMPLE ASSAULT
5
CRIMINAL INVESTIGATIONS
CASES ASSIGNED
57
CASES CLOSED
73
RECOVERED PROPERTY VALUE
$2000.00
SEARCH WARRANTS EXE CUTED
1
DRUGS SEIZED
See Narcotics
FELONY ARRESTS
5
MISDEMEANOR ARRESTS
0
JUVENILE EWE, STIGATIONS
CASES ASSIGNED
0
CASES FILED INACTIVE
0
CASES EX -CLEARED
0
CASES CLEARED BY ARREST
0
CASES UNFOUNDED
0
TOTAL CASES CLOSED
0
ADULT ARREST TOTAL
0
JUVENILE ARREST TOTAL
0
FELONY CHARGES TOTAL
0
MISDEMEANOR CHARGES TOTAL
0
RECOVERED PROPERTY VALUE
0
SPECAL OPERATIONS WORKED
0
COMMUNITY SERV./PRESENTATIONS
0
VALUE OF NARCOTICS/MONIES SEIZED
0
CURFEW WARNINGS
0
CURFEW VIOLATIONS
0
NARCOTICS MVEST. SEIZURES
MARIJUANA
7.5 Grams
COCAINE
0
METHAMPHETAMINE
10.3 Grams
HEROIN
4 Grams
PILLS
0
OTHER DRUGS
5.5 gm Fentanyl
FELONY ARREST TOTAL
I
MISDEMEANOR ARREST TOTAL
2
FIREARMS SEIZED
0
PROPERTY VALUE
0
US CURRENCY
0
SEARCH WARRANTS
0
STREET VALUE OF DRUGS SEIZED
$7,620.00
TOTAL DROP BOX MEDS COLLECTED
0
PATROL DIVISION
SPEEDING
100
SEAT BELT VIOLATION
2
PASSENGER SEAT BELT JUVNILE
0
NO OPERATOR'S LICENSE
12
DRIVE WHILE LIC. REVOKED
20
FAILURE TO STOP AT STOP SIGN
I
RUNNING RED LIGHT
2
FAILURE TO REDUCE SPEED
2
MISDEMEANOR ARREST TOTAL
17
FELONY ARREST TOTAL
25
FIREARMS SEIZED
3
MARIJUANA SEIZED
78.2 Grams
COCAINE SEIZED
4 Grams
HEROIN SEIZED
31 Grams
OTHER DRUGS SEIZED
5.5 Grams
US CURRENDY SEIZED
$35.00
COUNTERFEIT CURRENCY
$300.00
ANYMAL CONTROL & SHELTER
Total Calls: 29
CANINEI
PICKED UP
12
IN POUND
2
RETURNED
3
ADOPTED
2
ESCAPED
0
EUTHANIZED
0
BITES
1
ISOLATED
1
FELINE
PICKED UP
33
IN POUND
13
RETURNED
0
ADOPTED
34
ESCAPED
0
EUTHANIZED
1
BITES
0
ISOLATED
0
ANIMATS, WARNINGS AND MILEAGE
OTHER ANIMAL CALLS
0
Other Animals:
N/A
WARNINGS (Verbal)
CITATIONS
0
ANIMAL
CONTROL VEHCLES
VEHICLE #55 Mileage 1122
VEHICLE #56 Mileage 1622
Announcements
Dunn City Council 9Yeeting
914arch 8, 2022
• Don't forget to Spring Forward - Daylight Savings time
begins March 131h at 2:00 a.m.
• Dunn Area Chamber of Commerce Annual Meeting will
be held on Thursday, March 241h, 11:30 a.m. to 1:30 p.m.
at the Dunn Shrine Center.
• The next Regular Meeting of the Dunn City Council is
scheduled for Tuesday, April 121h at 7:00 p.m.
■ Community Appearance Committee Minutes
■ ABC Board Minutes and Financials
Minutes
Community Appearance Committee
Monday, January 10, 2022 at 6:00 p.m., Dunn Municipal Building
PRESENT: Chairman Meredith Bradham, Ann Fairley, John Frazee, Elyse Johnson, Wesley Johnson,
Tasha McDowell and Lynwood Massengill. City Staff: Assistant City Manager Mathew Boone and City
Clerk Tammy Williams. Absent: Cindy Atkins, Linda James, and Marian McDonald.
Chairman Bradham called the meeting to order at 6:00 p.m.
Motion by Frazee and second by Massengill to approve the minutes as presented. The motion
carried.
Reports:
Community Clean Up/ Anti -Litter Campaign
Will look at setting a Litter Sweep for the spring, maybe April 23 or 30th. Williams will check
community events and decision will be made at the next meeting. Also decided to incorporate Litter
Sweep Signs since the new logo has been approved.
Committee also discussed the need to develop more anti -litter post for Facebook, maybe even a
video.
Frazee asked about the donation bins. Boone reported that the Council had adopted a stringent
ordinance and were adding a permit fee for the bins. They were unable to ban as that would be
unconstitutional.
Murals/Visual Arts
Boone reported that they had received 3 separate applications for murals: Kim's Restaurant, Heart
& Hammer Tattoo, and Doug Godwin. Consensus was to go with Heart & Hammer since it would be
more visual than the other two. They will be asked to attend the next meeting. Committee also
wanted the mural applications pushed once more on Facebookto be discussed at the next meeting.
E Johnson gave an update on the Library art project. Due to the art being placed on the side wall, it
will need to be larger so the cost of the project has increased to $500 for labor and supplies. The
Harnett County Arts Council will pay $15 0. She is hoping the project will be complete by the summer.
W Johnson asked about the city -owned electrical boxes for smaller projects and Boone said that he
would get an inventory.
After discussion, motion by McDowell and second by Frazee to fund the $350 to complete this project
at the Library. Motion carried.
Plantings/Landscape
Williams remihded committee that temporary planters could be placed on the property across from
City Hall. Committee needs to research planters for next meeting. E Johnson added that art could be
incorporated on these planters.
After additional discussion, Fairley added that some projects needed to be done on the eastside of
Dunn and around Codrington Park. Boone and W Johnson updated her on projects coming up for
V that area.
Cemeteries Clean Up
Frazee reported that the cemeteries were looking good. W Johnson added that they have received a
grant to clean up area cemeteries and working with the Wilkins Cemetery to get a grant there. They
are hoping to have another workshop in the spring.
Paving was discussed and Boone updated committee on the street condition study and upcoming
projects.
McDowell reminded everyone about the Land Use Plan Focus Group meetings on January 19.
The February meeting was changed to February 21, 2022.
With no additional business, the meeting was adjourned at 7:12 p.m.
Respectively Submitted,
(:::96tLa�
Tammy Willia s, CMC
City Clerk
CITY OF DUNN ABC BOARD
Minutes of Meeting, October 19, 2021
The Dunn ABC Board met on October 19, 2021. Present at the meeting were Board
Members Dal Snipes (Chairman), Alice Judd, Cindy Smith, Lynn Jernigan, Marc
Phillips, and Manager, Charles Willis, who served as Secretary to the Board.
Mr. Willis presented the minutes of the September 21, 2021 meeting that were approved
by the Board.
Each Board Member was given a copy of September 2021 Financial Statements. The
Board reviewed the statements noting sales in September 2021 were $94,281.10 above
last year. Year to date sales are $254,536.07 above last year. Mixed Beverage sales are
$9,132.79 above last year.
Mr. Willis informed the Board that lst Quarter Profit Distributions are due to the City of
Dunn, noting that due to continuing increases in sales revenue, a Budget amendment is
necessary to allocate more dollars per quarter for the distributions to the City and to Law
Enforcement. The Proposed Budget Amendment will be presented at the November
meeting.
The Board discussed increasing the amount of funding for Alcohol Education in area
schools. Marc Phillips presented a motion that the Board amend the current budget to
increase the spending by $6,000.00 per year. The motion was seconded and approved
unanimously by the Board. Cindy Smith agreed to act as liaison to Tammy Johnson of the
Harnett County Board of Education.
Mr. Willis reported to the Board that the renovation of the checkout area at Store 42
occurred on the 10'n and 1 lch of October, and the store opened with three registers
operable on the morning of the 121n
The Board asked Mr. Willis to prepare a report on the employee bonuses that were paid
last year, to be reviewed at the next scheduled meeting
There was no conflict of interest at this meeting.
The next scheduled ABC Board Meeting will be November 16, 2021.
With no other business, Lynn Jernigan motioned to adjourn, seconded by Alice Judd.
Charles P. Willis
11:52 AM DUNN ABC Board
02/04/22 Profit & Loss
Accrual Basis September 2021
Sep 21
Ordinary IncomelExpense
Income
40100 •
LIQUOR SALES - STORE #1
120,298.66
40200 •
LIQUOR SALES - STORE #2
191,555.80
40300 •
LIQUOR SALES - MIXB BEVERAGE #1
11,752,17
41000 •
INTEREST EARNED #1
6.35
63101 •
N.C. EXCISE TAX #1
-64,347.00
53201 •
REHABILITATION TAX #1
-1,882.65
53401 •
MIXED BEVERAGE TAX #1
-765.00
53501 •
MIXED B. TAX DEPT HUMAN RES. #1
-162.13
Total Income
266,456.19
Cost of Goods Sold
50000 •
Cost of Goods Sold
175,600.87
61200 •
INVENTORY ADJUSTMENT #1
-14,211.86
Total COGS
161,389.01
Gross Profit
95,067.18
Expense
60300 •
TRUCK DELIVERY COST
950.00
66000 -
Payroll Expenses
9,739.38
70101 -
SALARIES - DUNN #1
10,962.36
70102 •
SALARIES - DUNN #2
10,810.78
70301 •
N.C. RETIREMENT FUND #1
2,905.70
70401 •
GROUP INSURANCE #1
2,160.80
70501
• 401K FUND #1
3,612.62
70801
• CASH VARIANCES #1
29.28
70802
• CASH VARIANCES #2
-6.92
70803
- CC VARIANCES # 1
62.01
70901
• CREDIT CARD CHARGES #1
1,301.87
70902
• CREDIT CARD CHARGES #2
2,039.19
71101
• DEPRECIATION #1
1,019.56
71201
• REPAIRS & MAINT. #1
53.00
71202
- REPAIRS & MAINT. #2
21.27
71401
• UTILITIES #1
1,150.77
71402
• UTILITIES #2
1,456.02
71601
• COMPUTER MAINT. #1
8,320.00
71602
- COMPUTER MAINT. #2
95.60
72000
• INSURANCE
-893.25
72201
- STORE SUPPLIES #1
134.47
72202
• STORE SUPPLIES #2
310.65
72400
• TRAVEL EXPENSES -Willis
39.66
72405
• TRAVEL EXPENSES -Wilson
0.00
73001
• OFFICE SUPPLIES #1
4.33
74001
• PROFESSIONAL SERVICES #1
871.64
74400
• BOARD EXPENSES - SNIPES
200.00
74401
• BOARD EXPENSES - PHILLIPS
160.00
74402
• BOARD EXPENSES - JERNIGAN
160.00
74403
• BOARD EXPENSES - SMITH
160.00
74404
• BOARD EXPENSES -JUDD
160.00
76607
• ALC. ED. DUNN AA GROUP
400.00
78101
• BANK CHARGES 91
428.12
79301
• SECURITY #1
442.65
Total Expense
59,261.46
Net Ordinary Income
35,805.72
Page 1
11:52 AM DUNN ABC Board
02/04/22 Profit & Loss
Accrual Basis September 2021
Sep 21
Other Income/Expense
Other Expense 286.98
70903 • MONETRA
Total Other Expense 286.98
Net Other Income-286.96
Net Income 35,618.74
Page 2
11:22 AM
10/18/21
DUNN ABC Board
Trial Balance
Accrual Basis As of September 30, 2021
Sep 30, 21
Debit Credit
10100 •
Checking Acct - First Citizens
471,016.16
10801 •
PETTY CASH #1
250.00
11001 •
Change Fund #1
3,200.00
13001 -
PREPAID INSURANCE #1
9,471.74
14100 •
INVENTORY #1
339,885.66
14200 •
INVENTORY#2
124.96
14700 •
ALL BREAKAGE
703.64
16001 .
LAND
191,571.78
15100 •
LAND IMPROVEMENTS
13,343.75
16000 •
BUILDINGS
378,374.06
17001 •
STORE EQUIPMENT #1
68,112.41
17002 •
STORE EQUIPMENT #2
19,097.65
17101 •
OFICE EQUIPMENT #1
12,355.71
19001 •
ACCUM. DEPRECIATION #1
71900 •
Expendable Equipment
8,881.00
20100 •
A/P - DISTILLERIES
1,013.02
20300 •
A/P - OTHER
0.00
20101 •
A/P - DISTILLERIES (TEMP)
565.27
21000 •
A/P - INSURANCE WITHHELD
784.38
22000 •
A/P - FEDERAL TAX WITHHELD
22100 •
A/P - FICA TAX WITHHELD
22200 •
A/P - NC INCOME TAX WITHHELD
22300
• A/P - 401 K-EMPLER
1,364.84
22400
• A/P - 401 K - EMPLEE
22600
• A/P - RETIREMENT - EMPLR
22700
• A/P - RETIREMENT - EMPLEE
23300•SALES
TAX PAYABLE
24000
• Payroll Liabilities
0.00
31000
• City of Dunn Profit Dist
150,000.00
32000
• Retained Earnings
40100
• LIQUOR SALES - STORE #1
40200
• LIQUOR SALES - STORE #2
40300
• LIQUOR SALES - MIXB BEVERAGE #1
41000
• INTEREST EARNED #1
53101
• N.C. EXCISE TAX #1
274,130.00
53201
• REHABILITATION TAX #1
3,792.97
53401
• MIXED BEVERAGE TAX #1
2,619.00
53501
• MIXED B. TAX DEPT HUMAN RES. #1
384.88
50000
• Cost of Goods Sold
616,646.08
60301
• SURCHARGE #1
0.00
61200
• INVENTORY ADJUSTMENT #1
60300
• TRUCK DELIVERY COST
2,430.00
66000
• Payroll Expenses
25,076.43
70101
• SALARIES - DUNN #1
30,974.54
70102
• SALARIES - DUNN #2
29,455.93
70301
-N.C. RETIREMENT FUND #1
6,488,58
70401
• GROUP INSURANCE #1
6,482.40
70601
• 401K FUND #1
6,569.04
70801
• CASH VARIANCES #1
70802
• CASH VARIANCES #2
70803
• CC VARIANCES # 1
62.01
70804
• CC VARIANCES # 2
0.38
70901
• CREDIT CARD CHARGES #1
4,168.42
70902
• CREDIT CARD CHARGES #2
5,786.51
71101
• DEPRECIATION #1
3,058.68
71201
• REPAIRS & MAINT. #1
16,268.16
71202
• REPAIRS & MAINT. #2
390.00
71401
• UTILITIES #1
2,245.93
71402
• UTILITIES #2
4,566.18
72000
- INSURANCE
8,039.25
72201
• STORE SUPPLIES #1
1,644.32
72202
• STORE SUPPLIES #2
1,053.63
72400
• TRAVEL EXPENSES -Willis
733.64
72405
• TRAVEL EXPENSES -Wilson
56,02
356,681.33
464.00
784.38
890.00
6,696.48
837.59
2,577.48
429.65
1,291,753.97
355,861.12
559,471.87
32,281.82
17,10
21,750.26
4.52
59.11
Page 1
11:22 AM
10/18/21
DUNN ABC Board
Trial Balance
Accrual Basis As of September 30, 2021
72601
72602
73001
74001
74201
74400
74401
74402
74403
74404
75507
78001
78101
79301
79302
70903
TOTAL
LICENSE & OTHER TAXES #1
LICENSE & OTHER TAXES #2
OFFICE SUPPLIES #1
PROFESSIONAL SERVICES #1
DUES & SUBSCRIPTIONS #1
BOARD EXPENSES - SNIPES
BOARD EXPENSES - PHILLIPS
BOARD EXPENSES -JERNIGAN
BOARD EXPENSES - SMITH
BOARD EXPENSES-JUDD
ALC. ED. DUNN AA GROUP
MISCELLANEOUS EXPENSE #1
BANK CHARGES #1
SECURITY #1
SECURITY #2
MONETRA
Sep 30, 21
Debit
85.00
85.00
321.38
1,298.06
1,120.41
300.00
240.00
240.00
240.00
240.00
600.00
0.00
1,189.24
442.65
342.89
588,04
Credit
2,629,660.68 2,629,560.68
Page 2
MONTHLY AND YTD REPORT
September, 2021
Sales - 2021 345444.75
Sales - 2020 251163.65
Total: +/- 94281.10
YTD Sales: 254536.07
MB Sales - 2021 11739.34
MB Sales - 2020 13023.80
Total: +/--1284.46
YTD MB Sales 9132.79
Bank Balance 2021 471016.16
Bank Balance 2020 458789.10
Total: +/- 12227.06
CITY OF DUNN ABC BOARD
Minutes of Meeting, November 16, 2021
The Dunn ABC Board met on November 16, 2021. Present at the meeting were Board
Members Alice Judd, Cindy Smith, Lynn Jernigan, Marc Phillips, and Manager, Charles
Willis, who served as Secretary to the Board. Board Member Dal Snipes was not present
at the meeting.
Mr. Willis presented the minutes of the October 19, 2021 meeting that were approved by
the Board.
Each Board Member was given a copy of October 2021 Financial Statements. The Board
reviewed the statements noting sales in October 2021 were $50,869.52 above last year.
Year to date sales are $305,405.59 above last year. Mixed Beverage sales are $10,329.46
above last year. The Board also was given a copy of the Audited Financial Statements for
the years ended June 30, 2021 and 2020.
Mr. Willis submitted a proposal for a budget amendment to the annual Profit
Distributions to the City of Dunn and Law Enforcement. The Board approved increasing
the Quarterly Distribution to $40,625.00 per review and consent of the auditors.
Mr. Willis informed the Board that the lights on the ABC high rise sign and other exterior
lighting at Store #1 will be replaced with energy efficient upgrades. Duke Energy will be
handling the project.
The Board was informed that the payments to the area schools and teachers for Alcohol
Education programs would be made in December.
The Board discussed and approved employee bonuses. $1,000.00 for Full-time, $700.00
for Part-time with 1+ years of service, and $200.00 for Part-time with less than 1 year of
service.
The Board agreed to not meet in December. The next scheduled ABC Board Meeting will
be January 18, 2022.
There was no conflict of interest at this meeting.
With no other business, Lynn Jernigan motioned to adjourn, seconded by Marc Phillips.
JWkdk_____1
Charles P. Willis
2:66 PM
11/13/21
DUNN ABC Board
Profit & Loss
Accrual Basis October 2021
Oct 21
Ordinary Income/Expense
Income
40100 • LIQUOR SALES -STORE #1
128,662.95
40200 • LIQUOR SALES - STORE #2
198,549.60
40300 • LIQUOR SALES - MIXB BEVERAGE #1
15,605.90
41000 • INTEREST EARNED #1
6.41
Total income
342,724.86
Cost of Goods Sold
50000 • Cost of Goods Sold
182,946.44
61200 • INVENTORY ADJUSTMENT #1
-1,748.05
Total COGS 181,197.39
Gross Profit 161,527,47
Expense
60300
• TRUCK DELIVERY COST
650.00
66000
• Payroll Expenses
7,812.76
70101
• SALARIES - DUNN #1
8,595.54
70102
• SALARIES - DUNN #2
9,017.10
70301
• N.C. RETIREMENT FUND #1
1,460.96
70401
• GROUP INSURANCE #1
2,160.80
70501
• 401K FUND #1
719.68
70801
• CASH VARIANCES #1
371.17
70802
• CASH VARIANCES #2
390.40
70804
• CC VARIANCES # 2
0.00
70901
• CREDIT CARD CHARGES #1
1,406.82
70902
• CREDIT CARD CHARGES #2
2,058.57
71101
• DEPRECIATION #1
1,019.56
71201
• REPAIRS & MAINT. #1
236.00
71202
- REPAIRS & MAINT. #2
190.00
71401
• UTILITIES #1
82.23
71402
• UTILITIES #2
592.04
72000
• INSURANCE
-893.25
72201
• STORE SUPPLIES #1
100.40
72202
• STORE SUPPLIES #2
120.39
73001 •
OFFICE SUPPLIES #1
124.66
74201 •
DUES & SUBSCRIPTIONS #1
40.00
74202 •
DUES & SUBSCRIPTIONS #2
40.00
78101 -BANK
CHARGES #1
492.62
Total Expense
36,788A5
Net Ordinary Income
124,739.02
Other Income/Expense
Other Expense
70903 • MONETR4
298.94
Total Other Expense
298.94
Net Other Income
-298.94
Net Income
124,440.08
Page 1
7:17 PM
11116121
DUNN ABC Board
Trial Balance
Accrual Basis As of October 31, 2021
Oct 31, 21
Debit Credit
10100 • Checking Acct - First Citizens
618,782.99
10801 •
PETTY CASH #1
250.00
11001 •
Change Fund #1
4,000.00
13001 •
PREPAID INSURANCE #1
10,364.99
14100 •
INVENTORY #1
336,372.98
14200 •
INVENTORY #2
124.96
14700 •
ALL BREAKAGE
703.64
15001 •
LAND
191,571.78
16100 •
LAND IMPROVEMENTS
13,343.75
16000 •
BUILDINGS
386,337.81
17001 •
STORE EQUIPMENT 91
68,112.41
17002 •
STORE EQUIPMENT #2
26,564.81
17101 •
OFICE EQUIPMENT #1
12,355,71
19001 •
ACCUM. DEPRECIATION #1
71900 •
Expendable Equipment
8,881.00
20100 -
A/P - DISTILLERIES
1,013.02
20300 •
A/P - OTHER
0.00
20101 •
A/P - DISTILLERIES (TEMP)
565.27
21000 •
A/P - INSURANCE WITHHELD
784,38
22000 •
A/P - FEDERAL TAX WITHHELD
22100 •
A/P - FICA TAX WITHHELD
22200
• A/P - NC INCOME TAX WITHHELD
22300 •
A/P - 401 K-EMPLER -
645.16
22400
• AiP - 401 K - EMPLEE
22600
• A/P - RETIREMENT - EMPLR
22700
• A/P - RETIREMENT - EMPLEE
23300•SALES
TAX PAYABLE
24000
• Payroll Liabilities
31000
• City of Dunn Profit Dist
160,000,00
32000
• Retained Earnings
40100
• LIQUOR SALES - STORE #1
40200
• LIQUOR SALES - STORE #2
40300
• LIQUOR SALES - MIXB BEVERAGE #1
41000
• INTEREST EARNED #1
53101
• N.C. EXCISE TAX #1
274,130,00
53201
• REHABILITATION TAX #1
3,792.97
53401
• MIXED BEVERAGE TAX #1
2,619.00
53501
• MIXED B. TAX DEPT HUMAN RES. #1
384.88
50000
• Cost of Goods Sold
698,591.52
60301
• SURCHARGE #1
0.00
61200
• INVENTORY ADJUSTMENT #1
60300
• TRUCK DELIVERY COST
3,080.00
66000
• Payroll Expenses
32,889.19
70101
• SALARIES - DUNN #1
39,570.08
70102
• SALARIES - DUNN #2
38,473.03
70301
• N.C. RETIREMENT FUND #1
7,949.54
70401
• GROUP INSURANCE #1
8,643.20
70501
• 401K FUND #1
7,288.72
70801
• CASH VARIANCES #1
366.65
70802
• CASH VARIANCES #2
331.29
70803
• CC VARIANCES # 1
62.01
70804
• CC VARIANCES # 2
0.38
70901
• CREDIT CARD CHARGES #1
5,565.24
70902
• CREDIT CARD CHARGES #2
7,844.08
71101
• DEPRECIATION #1
4,078.24
71201
• REPAIRS & MAINT. #1
717,00
71202
• REPAIRS & MAINT. #2
601.27
71401
• UTILITIES #1
2,328.16
71402
• UTILITIES #2
5,158.22
71601
• COMPUTER MAINT. #1
8,320.00
71602
• COMPUTER MAINT. #2
95.60
72000
• INSURANCE
7,146.00
72201
• STORE SUPPLIES #1
1,744.72
72202
• STORE SUPPLIES #2
1,297.68
357.700.89
464.00
784.42
1,591.63
6,716.16
2,298.55
3,441.08
23,349.69
6.41
1,292,753.97
484,424.07
758,021.47
47,887.72
23.51
23,498.31
Page 1
7:17 PM
11115/21
DUNN ABC Board
Trial Balance
Accrual Basis As of October 31, 2021
72400
• TRAVEL EXPENSES -Willis
72405
• TRAVEL EXPENSES - Wilson
72601
• LICENSE & OTHER TAXES #1
72602
• LICENSE & OTHER TAXES #2
73001
• OFFICE SUPPLIES #1
74001
• PROFESSIONAL SERVICES #1
74201
• DUES & SUBSCRIPTIONS #1
74202
• DUES & SUBSCRIPTIONS #2
74400
• BOARD EXPENSES - SNIPES
74401
• BOARD EXPENSES - PHILLIPS
74402
• BOARD EXPENSES - JERNIGAN
74403
• BOARD EXPENSES - SMITH
74404•BOARD
EXPENSES -JUDD
75507
• ALC. ED. DUNN AA GROUP
78001
• MISCELLANEOUS EXPENSE #1
78101
• BANK CHARGES #1
79301
• SECURITY #1
79302
• SECURITY #2
70903
• MONETRA
TOTAL
Oct 31, 21
Debit
733.64
56.02
85.00
85.00
446.04
1,298.06
1,160.41
40.00
300.00
240.00
240.00
240.00
240.00
600.00
0.00
1,681.86
442.65
342.89
886.98
3,002,961.88 3,002,961.88
Page 2
MONTHLY AND YTD REPORT
October, 2021
Sales - 2021 342718.45
Sales - 2020 291848.93
Total: +/- 50869.52
YTD Sales: 305405.59
MB Sales - 2021 15605.90
MB Sales - 2020 14409.23
Total: +/- 1196.67
YTD MB Sales 10329.46
Bank Balance 2021 618782.99
Bank Balance 2020 451627.70
Total: +/- 167155.29
CITY OF DUNN ABC BOARD
Minutes of Meeting, December, 2021
The Dunn ABC Board did not meet in December, 2021.
The next ABC Board Meeting is scheduled for Tuesday, January 18, 2022.
i
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Charles P. Willis
CLOSED SESSION CRITERIA
(Specify one or more of the following permitted reasons for closed sessions)
Move that we go into closed session in accordance with:
[N.C.G.S. 143-318.11(a)(1)]
Prevent the disclosure of privileged information
1 Under the North Carolina General Statutes or regulations.
I Under the regulations or laws of the United States.
[N.C.G.S. 143-318.11(a)(2)]
Prevent the premature disclosure of an honorary award or scholarship
[N.C.G.S. 143-318.11(a)(3)]
Consult with the Attorney
To protect the attorney -client privilege.
To consider and give instructions concerning a potential or actual claim,
administrative procedure, orjudicial action.
To consider and give instructions concerning a judicial action titled
vs
[N.C.G.S. 143-318.11(a)(4)]
To discuss matters relating to the location or expansion of business in the
area served by this body.
located at
(OR)
To establish or instruct the staff or agent concerning the negotiations of
the amount of compensation or other terms of an employment contract.
[N.C.G.S. 143-318.11(a)(6)]
To consider the qualifications, competence, performance, condition of
appointment of a public officer or employee or prospective public officer or
employee.
(OR)
To hear or investigate a complaint, charge, or grievance by or against a
public officer or employee.
[N.C.G.S. 143-318.11(a)(7)]
To plan, conduct, or hear reports concerning investigations of alleged
criminal conduct.
School violence 143-318.11(a)(8) and terrorist activity (9).