HomeMy WebLinkAboutAgenda 03-08-2022 Items 1-19v OF
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W46re communilm keains!
Call to Order — Mayor William P. Elmore, Jr.
Invocation — Rev. Tim Rice, Glad Tidings Assembly of God
Pledge of Allegiance
Dunn City Council
Regular Meeting
Tuesday, March 8, 2022
7:00 p.m., Dunn Municipal Building
1) Adjustment and Approval of the March 8, 2022 meeting agenda
2) Harnett County Director of Economic Development — Christian Lockamy
3) Update from the 195/140 Crossroads of America Alliance — Reid Williams, Director
4) Employee Recognitions — Police Department, Officers Trae Gonzales and Zachary Jacobs
5) Introduction of New Employees
PUBLIC COMMENT PERIOD
6) Each Speaker should limit comments to 3 minutes and must sign up on sheet available on the podium
within the Council Chambers prior to the start of the meeting. Total comment period limited to 30 minutes.
CONSENT ITEMS
7) Minutes — January 11, 2022 through February 18, 2022
8) Budget Amendment — Three Bridge Rd
9) Mural Grant Recommendations by Community Appearance Committee
10) Special Event - Temporary Closing of Alley — Stewart Theater
11) Special Event — Temporary Closing of Street — First Presbyterian Church
12) Resolution to Convey Personal Property to Dunn PAL — Fitness Equipment
13) Resolution Authorizing Disposal of Personal Property — Dodge Charger and Scoreboards
14) Resolution Adopting the General Records and Program Records Retention and Disposition
Schedule
15) NC DOT Mowing Agreement
16) Approval of Mutual Aid Agreement with Harnett County for Fire Prevention Code Enforcement
ITEMS FOR DISCUSSION AND/OR DECISION
17) Ordinance Amendment OA-02-22, Section 18-2
a) Public Hearing
b) Decision
18) CZ-01-22: Conditional Rezoning from RA-40 to RM-CZD - 11142 NC55E
a) Public Hearing
b) Decision
19) CZ-02-22: Conditional Rezoning from R-7, Single Family to R-7, Single Family Conditional
Zoning District/Planned Unit Development — Susan Tart Property
a) Public Hearing
b) Decision
20) Black River Wastewater Treatment Plant Effluent Conveyance System Grant Project Ordinance
21) Eastside Pump Station, Forcemain and Outfall Line Improvements Grant Project Ordinance
22) Consider Awarding Engineering Services Agreements for the American Rescue Plan
Wastewater Projects
23) Resolution Adopting Updated Compliance Plans for the NC Small Cities CDBG-I Program
24) Resolution Adopting Assessment of Fair Housing for the NC Small Cities CDBG-I Program
25) Public Services Complex Architect Selection
Continued
Agenda 03-08-2022, page 2
26) Addressing Alley Network
27) Set Special Meetings on March 14 and April 21
28) Budget Retreat Summary and Updated Goals
29) Council Goals/Reports
30) Administrative Reports
a) City Manager's Report
b) Financial Report/Assessment Update
c) Department Reports
Communications/Public Information
Parks & Recreation/Library
Public Works/Public Utilities
Planning & Inspections/Police
31) Announcements
32) Information
33) Closed Session to be called to instruct the staff concerning the negotiation of the price
and terms of a contract concerning the acquisition of real property in accordance with
[N.C.G.S. 143-318.11(a)(5)].
ADJOURNMENT
"This institution is an equal opportunity provider and employer"
�1 Jill
1 1 11 1
Recommendation:
Motion to adopt the March 8, 2022 meeting agenda as presented
Or
Motion to adopt the March 8, 2022 meeting agenda as presented with the
following changes:
Additions: (Assign Number on the Agenda such as 14a)
Removal of the following item(s):
Move Item of Business from one section to another section (such as moving
Item from Consent Items to Items for Discussion and/or Decision)
CITY OF
DUNN
Meeting Date: March 8, 2022
SUBJECT TITLE
Harnett County Director of Economic Development —
Christian Lockamy
PRESENTER/DEPARTMENT
City Manager Neuschafer
ATTACHMENT(S)
PUBLIC HEARING
PUBLISH DATES i
PURPOSE:
Christian Lockamy, the new Director of Economic Development for Harnett County, will introduce himself to
the Council.
BACKGROUND:
Christian Lockamy has 20 years of experience working for City and County governments in North Carolina,
serving over 9 years in progressively responsible roles in economic development. He has directed economic
development efforts for Greenville (Pitt County), Elizabeth City (Pasquotank County), and Henderson (Vance
County). His experience involves the recruitment and competitive expansions of companies, managing public -
private partnerships, coordinating incentive packages, leading strategic planning efforts, authoring incentive
policies, the pursuit and purchase of new industrial sites and buildings, and workforce development initiatives.
He is also a graduate of East Carolina University and a United States Navy Veteran. His first day with Harnett
County was on January 3, 2022.
DUNN
N fi R T H s.: R () [, I N A City Council Agenda Item
Meeting Date: March 8, 2022
SUBJECT TITLE I Update from 195/140 Crossroads of America
PRESENTER/DEPARTMENT I Mavor Elmore .
PURPOSE:
Reid Williams, President of the Alliance will give an update to Council.
BACKGROUND:
The Alliance is an economic development partnership between the City of Dunn and the Town of Four Oaks.
Reid Williams grew up in Dunn and moved to Four Oaks at about 10. He graduated from South Johnston and
obtained undergrad degrees in Political Science and Economics from UNCW, then went on to receive a
Master's in Public Administration from NC State. He started out his career in local government as a Johnston
County Manager Intern, then he worked as Budget Analyst at NCDOT before becoming Director of Economic
Development for the Town Four Oaks in 2019. Reid was hired as President of the Alliance in September, 2021.
CITY OF
DUNN
NORTH C A R O L I N A City Council Agenda Item
Meeting Date: March 8, 2022
ition — Police Department
Chief White
PURPOSE:
Acknowledgement of the hard work and dedication put forth by Officer Trae Gonzales for his efforts and awards
received from the Special Olympics Law Enforcement Torch Run and for both Officer Gonzales and Officer
Zachary Jacobs for being awarded the North Carolina Criminal Justice Education and Training Standards
Commission Intermediate Law Enforcement Certification,
BACKGROUND:
Officer Gonzales graduated BLET from Johnston Community College in December of 2017. He began his
career with the City of Dunn Police Department January 2018 as a Police Officer and was assigned to the
Patrol Division. He later was transferred to the Community Enhancement Team where he served until being
reassigned to Wayne Avenue School as the School Resource Officer.
Officer Jacobs graduated BLET from Southeastern Community College in Whiteville in May 2014. He began
his career as a Police Officer with the Town of Benson and remained there until April of 2017 when he accepted
a position with the City of Dunn Police Department as a Police Officer. Officer Jacobs has served on the Patrol
Division until his recent transfer to the Traffic Unit.
QC�TY OF
DUNN
NORTH CAROLH'IA
Meeting Date: March 8, 2022
SUBJECT TITLE INew Employee Introductions
PRESENTER/DEPARTMENT I City Manager Neuschafer
PURPOSE:
Public Works
Angela Siekkinen —Administrative Support Specialist I
Nick Herring — Equipment Mechanic
Public Utilities — Water Plant
Nathan Rawls — Plant Maintenance/Relief Operations Specialist
BACKGROUND:
Adopted 8-4-05
CITY OF DUNN CITY COUNCIL PUBLIC COMMENT POLICY
The City Council for the City of Dunn does hereby adopt a Public Comment Policy to
provide at least one period for public comment per month at a regular meeting of the City
Council. This policy shall remain in effect until such time that it is altered, modified, or
rescinded by the City Council.
All comments received by the City Council during the Public Comment Period shall be
subject to the following procedures and rules:
1. Anyone desiring to address the City Council must sign up and register on a sign-
up sheet available on the podium within the City Council chambers prior to the Mayor calling the
meeting to order. The sign-up sheet shall be available thirty (30) minutes prior the beginning of
the City Council meeting in the City Council Chambers. Once the Mayor has called the meeting
to order, the City Clerk shall collect the sign-up sheet and deliver it to the Mayor. The speaker
shall indicate on the sign-up sheet his or her name, address and matter of concern.
2. The Public Comment Period shall be for thirty (30) minutes.
3. Comments are limited to three (3) minutes per speaker. A speaker can not give
their allotted minutes to another speaker to increase that person's allotted time.
4. Each speaker must be recognized by the Mayor or presiding member of the City
Council as having the exclusive right to be heard. Speakers will be acknowledged in the order in
which their names appear on the sign up sheet. Speakers will address the City Council from the
podium at the front of the room and begin their remarks by stating their name and address.
5. Individuals who sign up but can not speak because of time constraints, will be
carried to the next regular meeting of the City Council and placed first on the Public Continent
Period.
6. During the Public Comment Period, a citizen, in lieu of or in addition to speaking
may pass out written literature to the City Council, City Staff and audience.
7. Groups supporting or opposing the same position shall designate a spokesperson
to address the City Council in order to avoid redundancy.
8. After the citizen has made his or her remarks, he or she will be seated with no
further debate, dialogue or comment.
9. The Public Comment Period is not intended to require the City Council to answer
any impromptu questions. Speakers will address all comments to the City Council as a whole
and not one individual Council member. Discussions between speakers and members of the
audience will not be allowed. The City Council will not take action, or respond to questions
about, issues raised during the Public Comment Period at the same meeting.
10. Speakers shall refrain from discussing any of the following: matters which
concern the candidacy of any person seeking public office, including the candidacy of the person
addressing the City Council; matters which involve pending litigation; matters which have been
or will be the subject of a public hearing; and matters involving specific personnel issues related
to disciplinary matters. If the speaker wishes to address specific personnel issues related to
disciplinary matters, he or she should take their continents to the City Manager, who shall share
the comments with the City Council.
11. Speakers shall be courteous in their language and presentation.
12. The Mayor and City Manager shall determine, on a month to month basis, where
the Public Comment Period will appear on the monthly agenda when developing the agenda,
prior to its publication.
13. The Public Comment Period shall only be held during the regularly scheduled
monthly meeting of the City Council. There shall not be a Public Continent Period at any other
meetings of the City Council, unless specifically approved by the City Council.
Recommendation:
Motion to approve all Consent Items as presented.
CITY OF
DUNN
Pam'ORiH CAROv_2tIfe
Meeting Date: March 8, 2022
SUBJECT
TITLE
Minutes —January 11, 2022 through February 18, 2022
PRESENTER/DEPARTMENT
City Clerk Williams
ATTACHMENTS)
Draft Minutes
PUBLIC
HEARING
PUBLISH DATES'
PURPOSE:
To approve the following Dunn City Council Meeting Minutes:
January 11, 2022
January 18, 2022 — Special Meeting
January 28, 2022 — Budget Planning Retreat
February 8, 2022
February 18, 2022 — Special Meeting
BACKGROUND:
BUDGETIMPACT:
Motion to approve Minutes as
Dunn City Council
Regular Meeting
Tuesday, January 11, 2022
7:00 p.m., Dunn Municipal Building
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tern Dr. David L. Bradham, Council Members J. Wesley
Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck Turnage.
Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Bc
Public Utilities Director Heather Adams, Planning Director George Adler, Chief
Recreation Director Brian McNeill, Librarian Mike Williams, Administrative SupI
City Attorney Tilghman Pope, and City Clerk Tammy Williams.
CALL TO ORDER AND INVOCATION
Mayor Elmore opened the meeting at 7:00 p.m. and Rev. Howard
the invocation. Afterwards, Council Member Turnage led in the P.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Turnage and second by
meeting agenda as presented with changes listed:
Agenda Items Removed:
• Temporary Blocking of Streets - Martin Luther
• Annexation - Non -Contiguous Property - Hope
Motion unanimously approved.
PUBLIC COMMENT PERIOD
The Public Comment Period was opened by Mayor
period was closed.
CONSENTITEMS
• Minutes of the December 14,:,2021 CIWCouncil
Motion by Council Member McLean:and second t
ITEMS
King Jr.
Ministries
ice Director Jim Roberts,
Clark White, Parks and
dirt 11 Debra Creighton,
at
to adopt
Church gave
11, 2022
no comments, the Public Comment
Gaulden to approve consent items. Motion
Ordinance Amendment, OA 01 22;Related]to Special Events and Street Closings
Mayor Elmore; opened the Public H'oarmg at 7:05 p.m. City Manager Neuschafer presented the Ordinance changes
and the special'- ujjdelines and procedures for handling of Special Events especially as they relate to Temporary
Blocking of Streets'aud,Public Right of -Ways. The proposed amendments have been reviewed by the City Attorney.
a
Neuschafer reviewed`tkepplicat:pns for the Neighborhood event and the Special Events. Both require sixty days -
.
notice. Council Member'Tirnage'added to make sure that staff notifies those who had previously held events. With
no additional comments, the`Public Hearing was closed.
Motion by Mayor Pro Tern Bradham and second by Council Member Tart to approve Ordinance Amendment OA-
01-22 and to approve the recommended procedures and guidelines, including deadlines, as proposed in the
Special Events and Neighborhood Event Applications and to set the fee for the Special Event Permit Application for
$25.00. Motion unanimously approved. A copy of the Ordinance (02022-01) is incorporated into these minutes as
Attachment #1.
Alley Closures
City Manager Neuschafer asked for Council to direct staff on evaluating existing alleys and conducting research on
the condition of the alleys as well as the use of those alleys by adjacent property owners, utilities, and the
community. The Alley Condition Report was presented to the Council in December 2019. Closing alleys throughout
the City will incur expenses related to staff time and advertising cost for required public notices. Upon deciding to
close a ROW, a decision will also need to be made on hiring a surveyor to recombine the properties and record a
new map to finalize the closure process. The cost of this final step is influenced by many factors and could be as
much as $10,000 per block. This final step has historically been left to individual property owners, therefore, the
official map of the City does not reflect all closed alleys due to the lack of completed surveys and recorded maps.
The next step to move forward would be to identify alley segments with limited community wide value and
present information and findings to Council for further direction.
Motion by Council Member Turnage and second by Council Member Gaulden to direct the city manager to identify
alley segments from the study with limited community wide value and present to Council for action and decision at
the regular March meeting. Motion unanimously approved.
Consideration to Accept Real Property from Four W's, Inc. (Wellons Group)
City Manager Neuschafer presented for consideration to accept real property donation of 5.35 acres from Four W's
Inc. on E Johnson St for the purpose of future city development.
Motion by Council Member Gaulden and second by Council Member;M'61,ean i4%a cept donation of land for a
proposed park location on E Johnson St, PIN# 1526-29-1792.000, subjectkto a satisfactory title search performed
by the City Attorney. Motion unanimously approved.
Authorization to Request American Rescue Funds ,.
Public Utilities Director Adams presented request to submit applications for:the American Rescue Plan Act funding
as appropriated in the 2021-2022 NC State Budget. The funds have „to be expensed and then will`be reimbursed.
The City of Dunn was a recipient of $30,450,000 in appropriafed;fimds"to be''used for Drinking Water and/or
Wastewater Infrastructure Projects. City Staff is recommending two' Wastewater projects. Project #1- Install a
rx: .
parallel effluent force main from the Black River WWTP to the Caperr River (approximately 3 Miles) and
effluent pump station improvements to increase:' capacity and to elltutnate the sanitary sewer overflows
on the Black River Outfall Line. Project #1 is estf&dt'et
from Machine & Welding to the WWTP, upgrade pasts
new outfall line, and eliminate the Machine & Weld hE
pumping capacity at Eastside Pump Station and will..
overflows at Eastside Pump Stationafkfthe Black River'
projects will hopefully get tti2`city out3frgm under the r
with Council. Adams reviewed projects aiready in prc
added that there is a 100/b'co0tingency abdif that is not
sewer projects. City Manager" caschaferadded these 1
ground, already budgeted for with; loans a&,grants Y;
circumvent therclty and take oressure.,0 existing prpes:;
100,000 Proleet #2'= Construct a new outfall line
np ;Station, reropte'the Eastside Force main to the
Station These:%mprovements would increase the
Jw off%ttie)yfiiper Creetfall, thus eliminating
line. Project #2 is estimated at $15,850,000. These
,ium. Mike Slusher with DMPreviewed the projects
Both projects are estimated at $31.95 million. She
ten the city could request to use on other water and
are part of the four prone approach - pipes in the
it; then piping to take to River; and new piping to
Adams added that the fundsa u8t be committed by 2024 and spent by 2026 and she reiterated that the goal is to
get ouY Uthe sewer moratormm'a)yl she feel§A ese projects will help get us there. Mayor Elmore and Mayor Pro
TernBradhanf;;both expressed thatithey feel the council needs to be more informed on the decision and make sure
that the resources are being used td get u5 from out from the under the moratorium the fastest way possible.
Adams added i$ft:fbese projects have been in the capital improvement plan and the eastside was discussed but
was not incorporated' qto the plahihecause of the cost of the project. Mayor Elmore asked council to consider a
special work session'& his topic and to include a report from the upcoming SOC meeting.
After much discussion on'<;tlu'" concerns of spending all the funds with two projects and the need for additional
information, motion by Council Member Turnage and second by Mayor Pro Tem Bradham to table for further
discussion at a Special Called Meeting to be held on Tuesday, January 18, 2022 at 6:00 p.m. in Council Chambers to
define the purpose, projects, intent, cost and associated timeline of these projects. Motion unanimously
approved.
Ordinance to Demolish - 411 N McKay Ave
Assistant City Manager Boone presented 411 N McKay Ave for consideration of demolition. He updated that
Council had tabled the matter at the November meeting to allow time for owner to work on the property. He
displayed pictures that showed a little has been done up to this point. Peter Gitto with Dunkin Deals reported on
his efforts and that the house will have to be elevated and requested additional time. He added that he cannot
commit to the renovation if the city is going to demolish.
After much discussion, motion by Council Member Tart and second by Council Member Turnage to adopt
Ordinance to Demolish, 411 N McKay Ave, PIN#:1516-59-7422.000. Motion approved with Council Members
Tart, Turnage, Bradham and Mayor Elmore in favor and Council Members McLean, Gaulden and Sills
opposed. A copy ofthe Ordinance (02022-02) is incorporated into these minutes as Attachment #2.
Small Rural Tribal (SRT) Grant Acceptance (Body -Worn Cameras)
Chief White requested acceptance of a body worn camera grant to provide 50% funding to purchase 10 cameras to
replace nonfunctioning cameras and purchase cameras to equip new hires from the Federal Small Rural Tribal
Grant. The City of Dunn Police Department applied for and was notified that they were awarded the grant in
December. The request was for $12,676.00 with the grant to fund $6,338.00 and the city to match the amount to
complete the purchase.
Motion by Mayor Pro Tem Bradham and second by Council Member Gaulden;t&dccept the grant and to approve
the Budget Amendment funding the City's match. Motion unanimously appt.bVed. A copy of Budget Amendment
(BA2022-23) is incorporated into these minutes as Attachment#3.
Appoint City of Dunn Delegate to Mid -Carolina Regional Councilof GoVernments
Mayor Elmore asked the current delegate, Mayor Pro Tem Bradhaitr':if fie was willmg ao, continue and after
confirmation, motion by Council Member Turnage and second lifPy Council Member Tart to`aploAnt Mayor Pro Tem
Bradham as the City's delegate to the Mid -Carolina Council of.Governments,_ Motion unanimiY aapproved.
Release of Portion of Dunbaven Subdivision Performance Bonds,,:.,
Planning Director Adler reported that Dunhaven Development LLC "ivas"the developer of the 29-lot subdivision
called Dunhaven Subdivision off Tilghman Drive. The developer prAdei il;,a performance bond to be held by the
City as a guarantee that certain work would bez'completed. They are noW Y gnesting that the portion allowed be
released and returned to them since work is completed
The bond usually includes a one-year warranty Dunhaven provided the City a Subdivision Improvements
Performance Bond of $80,000.00 in November 2026 ,representative 0f tbe,developer met Dunn's Chief Building
Inspector and Planning Director m-site to review and discuss items yet fo'l e completed. There were many items
needing completion/correction Hoiveyer, some were outside the performance guarantee. The developer has
ensured the City that all,.;items, even tl ase that are tlrgr.responsibility of the builders and the Home Owners
Association (HOA) will be prODerly eom�Teted before the $G5,000 will be released. The remaining $15,000 will be
retained by the City for' a one year warranty period to ensure ivbkc was properly installed.
Motion by Council Member Sills and second by GouuC11 Member McLean to grant the City Manager the authority to
approve release:df$65 000, of the $8`l);00.0 SubdI isionf iprovements Performance Bond after final inspection and
approval of t6uis required; Nfotion unanimously approved.
To Amend Fee Schedule to Add E'ermit Feoff Unattended Donation Bins
Planning DiCCctor Adler presente 'request to amend the Fee Schedule by adding an Application Fee for the new
Unattended ))'jY}t}on Bin Permit;==Application. The fee will help defray the staff cost of reviewing permit
applications for coitipjeteness, StafRrecommending a fee of $100.
Motion by Council P
January 12, 2022 for
second by Council Member McLean to approve the fee of $250 effective
n unanimously approved.
Council Goals/Reports
City Manager Neuschafer shared that the reports were included in the packet for review. Small punch list on E Bay
and striping on Watauga are left on paving project.
Administrative Reports
City Manager Neuschafer added that the city is still following guidelines related to Covid. He also shared some
major plumbing repairs are needed for City Hall, which may require closing the offices for a couple of days.
The financial report for the period ending December 31, 2021 was presented by Brittany Barefoot:
• City had $9,661,306 in all accounts combined, compared to $6,925,848 in 2020.
• Water and Sewer Revenues for the month of December were $504,435, with total collected of $3,192,231 or
52.25% of budget compared to $2,988,998 in 2020.
• Property Taxes collected through November are $1,670,566, compared to $1,536,034 last year.
• Sales Tax October receipts were $237,969, $41,386 more than last year.
• Utilities Sales Tax are reported quarterly and for the second quarter $185,238 was received compared to
$193,352 in 2020.
• Building Permit Fees for the month of December were $3,276, with total of $83,103 or 64% of budget
compared to $77,699 last year.
• General Fund expenditures in December were $899,675 with the total expensed of $5,717,935 or 47.6%
compared to $5,303,5171astyear. Revenue to -date is $5,628,807.
• The Water and Sewer fund expenditures in December were 364,057, with total expensed of $2,742,932, or
36.1% of budget compared to $2,685,006 last year. Water and Sewer revenue to -date is $3,427,469.
• The benchmark for this period is 50% of budget.
She also updated on debt service and lien and collections.
Reports were also received as follows: Communications/Public
Public Works Report, Public Utilities Report, Parks and Recreation
Announcements/Information
Mayor Elmore announced upcoming events and activities.
Motion by Mayor Pro Tern Bradham and second by (
personnel matter [N.C.G.S. 143-318.11(a)(6)]. Motion
The meeting was recessed at 8:41 p.m.
The meeting was reconvened and with no
by Council Member Gaulden to adjourn the
Attest:
Tam* Williams, CMC,
City Clerk
to discuss, m
p.m. Motion
and Inspections Report,
and Police Report.
to enter Closed2Session regarding
Council Member Sills and second
ously approved.
William P. Elmore Jr.
Mayor
Dunn City Council
Special Called Meeting
Tuesday, January 18, 2022
6:00 p.m., Dunn Municipal Building
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members J. Wesley
Sills, April Gaulden, Frank McLean, and Chuck Turnage. Absent: Billy N. Tart
Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew
Heather Adams, Administrative Support Specialist H Debra Creighton, City Attorno
Tammy Williams.
CALL TO ORDER AND INVOCATION
Mayor Elmore opened the meeting at 6:00 p.m., gave the invocation
everyone to remember Council Member Tart, who is not here due to.
ITEMS FOR DISCUSSION AND/OR DECISION
Discussion of Proposed Wastewater Projects and/,or'''tgf=SCo
Projects for Funding from the American Rescue Plan Act-i;(A
Request this Funding
Planning Director Adams updated Council on where we stand on
Consent (SOC). Michael Goliber with DMP revievyed the Four Phased
needs to include 1) Wastewater Collection Systein Rehabilitation, 2)
Black River WWTP Effluent Conveyance and,4) Hjghway�01 Corrii
projects and the timelines as established by the funding agency t0,_a]
He reviewed the Collection System Rehabilitation projects which bfiu
to $11.7 million. Plus the additioual.,project discussed4iff-USDA V
million over the next couple of yeaif5 =sGity Manager NV" "'Schafer pi
Manholes in the ground. ; r <'a.
in th
of his
Public Utilities Director
ian Pope, and City Clerk
of Allegiance. He asked
Provide the
to
er moratorium and Special Orders by
ach to address the Wastewater System
wer WWTP Internal Rehabilitation, 3)
)ro)(pMcuts. He reviewed the various
eww°the flow of the collection system.
Vial of approved and funded projects
ring the total of rehab work to $19.3
out that this portion is the Lines and
Mike Slasher with DMP'reviewed,the WWTP Internal Rehabilitation Project, including the facility's age and various
projects previously completed fie ,then,, tlpdated, Council on lb& two projects being proposed for ARPA funds, the
Effluent project at $16,100 000 and tjie Highv+ay 501.GoYiidor Improvements project at $15,850,000. The first
project include s'mstalluig a paralle"Li'o cent force main from the Black River WWTP to the Cape Fear River and
effluent pump station bproV`ments`to increase pumping capacity and to eliminate the overflows on the Black
River Outfail Line. The second:p oject would;;be,,to construct a new outfall line from Machine & Welding to the
WWTP upgrade Eastside Pump Station reroute``£he Eastside Force main to the new outfall line, and eliminate the
Machine & Weldjng Pump Stateoq This impp6bement will increase the pumping and capacity at the Eastside Pump
Station and theBjack River Outfall l he. Goliber reviewed other options with estimated cost. These projects would
both benefit outflow} abut the Highway 301 Corridor option is less disruptive and will be more beneficial for future
growth. The $30 450,tib0 is 100% grant with no city match and the City could use the American Rescue Plan funds
allocated by the Fedei,1'rGt vernp ant last year of 1,540,000 and the same in this year to cover the balance of the
expenses, also 100% grant. .1i0lide presentation is incorporated into these minutes asAttachment #1.
Adams updated council on%SOC meeting held Thursday. They were not interested in just the line rehab but felt the
other two projects would be beneficial and they would be willing to negotiate an SOC with these proposed
projects. As we move forward with these projects, we can negotiate additional flow that will allow for growth. It is
highly unlikely, the city will get out of the moratorium until all projects are complete. Adams stated the easements
could slow us down a bit but the city plans to move full speed ahead. Mayor Pro Tern Bradham asked what if
someone does not want to grant the easement. Attorney Pope stated that the property will have to be condemned
and that it is not a lengthy process. Economic Development Growth concerns were discussed and various options
when bringing in an industry with the need for large sewer capacity.
Goliber added that ARPA funds have to be obligated by 2024 and expensed by 2026. Mayor Elmore stated that it is
important that we move as fast as we can so additional available funds can be used for future projects.
After additional discussion, motion by Council Member Turnage and second by Council Member McLean to
support the two sewer projects proposed by staff and DMP and using the $30,450,000 from the ARPA to fund the
projects facilitating increase flow allocations as the projects are in progress and supporting lifting of the sewer
moratorium by 2026 when the funds must be spent. Motion unanimously approved. A copy of the Resolution
(R2022-01) is incorporated into these minutes as Attachment #2.
Mayor Elmore stated that staff needs to work on a process for allocating available taps with arranged timetables to
developers.
With no further business to discuss, motion by Council Member McLean and second by Council Member Sills to
adjourn the meeting at 7:27 p.m. Motion unanimously approved.
Atte!
Tam
City
Dunn City Council
Special Meeting - Budget Planning Retreat
Tuesday, January 28, 2022
8:30 a.m., Doubletree in New Bern NC
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tern Dr. David L. Bradham, Council Members 1. Wesley
Sills, April Gaulden, Billy N. Tart, and Chuck Turnage. Absent: Frank McLean
Alsopresent: City Manager Steven Neuschafer, Assistant City Manager Mathew Boonq,-:Accountant Brittany Barefoot,
Public Utilities Director Heather Adams, Planning Director George Adler, Chief,ofPolice Clark White, Parks and
Recreation Director Brian McNeill, Human Resources Director Connie Jernigan, Librarian Mike Williams, and
Communications Coordinator Kaitlin Adkins. Also attending Michael GoliberandsllikeSlasher with DMP,Inc.
CALL TO ORDER AND INVOCATION
Mayor Elmore opened the meeting at 8:33 a.m. and Council Member Chuck Tgbage gave the invocation.
Afterwards, Council Member Sills led in the Pledge of Allegiance
Mayor Elmore thanked the staff for all the planning going into the retreat and thanked Council Members for their
efforts in working together and handling the business that needs, to be accomplished for our City especially as it
relates to infrastructure.
City Manager Neuschafer made remarks and introduced the Facilitatpt'Cbad Sary. Sary has been involved in local
government at different levels for over 26 year,;. now and is now ciIkk tly serving on the Wake Forest Town
Council.
Session 1- Getting Started
Sary began the discussion by asking everyone to share,their name, role with the'City and to answer the Pre -Retreat
questions: The first questions was "What is one lesson y n learned;:,- 2021 as an elected official or City
representative?" Answers included :Learning to Adapt to change/uncertainty, Community's expectations through
the Imagine Dunn process Sewer Mnratorium slows growth and government wheels turn slow to make things
happen, City's infrastructure .,problems,c2n't continue f6?put off infrastructure needs, and the importance of
trained and informed sf2ff as*ell as pr6peir facilities. The second question, "What will a successful budget retreat
look like to you?" ranged froclear and concise expectations: -
plan for addressing infrastructure needs,
plans for improved employee retenfioh and morale specif 6 goals related to Imagine Dunn, and that big goals are
important but.so are ipsmall goals Sary reviewed't);'e"retreat objectives and purpose as well as his role as a
facilitator, staffs role and,f i'e, elected members' role during the retreat.
He gage an.update on NC demographics some Dunn demographics from the Imagine Dunn and talked about the
American Rescue Plan Act (ARPA) funds that4uust be spent by 2026 on water/wastewater, high-speed internet,
and economic`�easelopment with iYC'receivtng $5.7 billion. He further shared comparisons of Dunn with various
X.
cities similar in`d6mographms. (Slides related to the demographics are included in the minutes as Attachment #1.)
City Manager Neuschalef:prt5bnted a six-month Progress Report. Every item in the budget message has been
started, Paving and Water/$ewer on Broad St, Property Acquisitions, Land Use Plan/Ordinance Update (UDO),
Equipment Purchases, Finance Software, Pavement Condition Study, Tart Park Completed, Demolitions,
Wayfinding RFP, Stormwater Mapping RFQ, and Public Services Complex. He talked about all the planning that has
been completed through various studies including the Pavement Condition Study, Stormwater study,
Comprehensive Land -Use Plan as well as five other studies. These studies will assist the city in making the best
decision for future planning.
Downtown Development
Kaidin Adkins, Communications/Downtown Director reported on twelve new businesses opened in Downtown in
2021 as well as other improvements. She shared that Downtown Dunn Development Corporation (DDDC) took
over ownership of Stewart Theater and the theater is going through a $5 million renovation project with Teresa
Alphin spearheading this effort. She also updated on alleyway lights and events hosted by DDDC. Goals include
hanging baskets, lights on poles, designating one alley for pedestrian use, and plan for building and lot
development of the caboose property purchased by DDDC. Discussed the changes concerning the lot from last
year's presentation. Council Member Tart discussed the issues relating to business staff taking up the downtown
parking so that parking is not available for customers. Mayor Pro Terri Bradham recommended speakers
downtown playing music, the need for restaurants, and the need to deal with dilapidated buildings. Boone added
that wayfinding signs should help visitors find parking easier.
Library
Librarian Mike Williams reported on the library accomplishments including how they have coped with the
pandemic by offering programs outside and online. He added that the needs of the library include larger and
improved facility, debit card terminal, change machine for self-service photocopying and fax machine. Neuschafer
added that the current location does not work for adding space there and hopefully should be included in the
municipal complex planning.
Police
Chief White reported on the department's accomplishments including CALEA`Rceceditation maintenance, Grant
awards and also updated that the Police Cadet Youth Program and the a 1 ens Police Academy Program had been
suspended due to covid. He shared their biggest challenge is the recruiting' end retention ostaff. He said a priority
is to restructure the department's salary and career development plan; continue improvements to the firing range
d th and efforts to train and equip a Water Rescue Team. He addeat the last Pay study compTeted;by the City was in
1998. Mayor Pro Tem Bradham remarked that public safeig, is as important as anything else _we do and is
extremely important to attracting growth. Discussion follawed on:the salety,of the Dunn -Erwin Trdil:'White stated
that all three agencies work together on the trail. White added biggest issues.,with staff reteht oa is that these
young officers can go 20 minutes down the road and make $12,OOpmore a year. Cost to implement the career
development plan developed for department would be $120,000 the�firrY:_year. Neuschafer added other agencies
are facing the same issues and this is driving tl e;Workforce cost up for everyone. Council Member Gaulden added
that if you are going to have quality staff you are gong kohave to pay them
Finance
Brittany Barefoot gave an update on the Finance beIpartment acC9:tuplishments including the purchase of new
financial software with Tyler Technologies. This new software requites, raming and converting old data which
should be complete by hopefully Jim Also provided cUsYmmers' ability to choose email bills, text bills, print and
pay through South Data and the depai'tmerwt is now fully staffed. Goals are to finalize software implementation and
to continue to assist witkiiti)agine Dunn'lnplementation<Ylxrough financing options and to continue to provide
excellent customer service. She shared about the reappraisal meetings being held by the county. Neuschafer added
that this impacts the budgeting for this year and we will need%to budget with existing and new projected funds. He
added this is the first tine they havekever do"nea full measure which is sending someone to every house to take
pictures adding addrtions'to the property, values, wh ch'should be a significant increase in values. Barefoot also
shared how the tax dollarls spent in the City of Dunn. (This slide is incorporated in these minutes as Attachment
Parks and Rec Director McNeill reported the biggest accomplishment was completion of the Tart Park Renovation.
Council Member Tdrhage asked for more information on the cost and economic impact of tournaments held at the
park. Boone added that'there are plans to market Tart Park to attract additional tournaments. McNeill added that
the Parks Comprehensiv.er PIan isrlieing included in the City's Land Use Plan with projected completion in June. He
discussed the need to improye'Codrington Park with guidance to be provided through the comprehensive plan.
The City was awarded $15.00'00 from the NC General Assembly for the park. He added that most of our parks and
equipment are minimally ADA compliant and need to be updated.
Planning Department
Planning Director Adler reported the Imagine Dunn Strategic Vision Plan and ADA Transition Plan were
completed. He said one evidence of the growth is the activity in the Planning and Inspections Department which
has doubled since FY 2020. Plans in progress are the Comprehensive Plan and update of Development Ordinances
- Unified Development Ordinance, as well as the Future Land Use Plan. Pedestrian Plan should be complete by June
with plans to combine with ADA and work on pedestrian and bicycle infrastructure with the first project, the trail
from Tyler to Tart Park. He shared about developer interest and revitalization of neighborhoods through use of
existing vacant lots. He said that to increase efficiency in the department there is a need for updated permitting
and code enforcement software with an upfront cost for software and conversion of $27,800 and $4,000 annually.
Public Works
Assistant City Manager Boone reported for Public Works Director Vincent Washington. He shared the
accomplishments of the department which include street repairs, sidewalk and curb/gutter repair, stormdrain
repairs and assisting multiple departments as needed. Also reported on sales at the cemeteries. Goals are to
continue to repair older storm drains and the storm mapping study should help in these efforts. The department
needs to add 4 additional employees to concentrate on storm drains and pothole repairs. Neuschafer added that
Washington is also looking at a new dump truck. Boone stated the department is looking at being more proactive
than reactive with the additional staff. Council Member Tart talked about standards for developers for streets
especially for cul-de-sacs where trash trucks are damaging and he asked about residents being able to report
potholes through the website. Public Utilities Director Adams added that this is in the works.
The meeting was recessed at 12:05 p.m. and reconvened at 12:50 p.m.
Public Utilities
Public Utilities Director Heather Adams reported on the department's
water line projects as well as securing $45.555 million in funding,fm
Plant, Sewer System and Waterlines. She showed plans for how"tf
moratorium and how the city can support growth after the ni6rator
evaluation and the need for a dedicated crew. She added that ttis impc
funding for the water plant. She said that a decision need's to .opal
water plant so the City can apply for ARPA funds. Right now, the ulty,,e
population goes above 10,000 that may no longer be an option. (1 Nef
these minutes as Attachment #3.)
195/301 Corridor Improvements
Michael Golliber of DMP reported on the Highwa;
improvements opening up the corridor and incr
budget for the two outfalls and the pump station is
Mike Slusher presented ;the study
recommended some sort`.of allocatio
Slasher showed the current location
water, along with the FEMA flmi ft-1
that a bridge would be needed to acc
the plants process unless.': t; was a sl
existing plant. On the attaehinent, bl
nplishments including sewer line and
ional re'hA' work on the Wastewatert.fr' can get ouom under the sewer
She talked ab`outlitbe sanitary sewer
not to forget about the;need to secure
o . tr.about expanding jrilding a new
�alifies for USDA funding but once the
Itilities presentation is incorporated in
Is study. He talked about the
the eastside. The conceptual
ue
City Manager Neuschafer reviewed ahe various priorities to include the stormwater fee study, which is now
complete and the mapping whrc�,: is currently under bid. Stormwater Fee Study, if changes are approved by
Council, will increase annual income from $240,000, which is a flat fee, to around $400,000 per year allowing the
city to fund more stormwater` "projects. The other stormwater projects include: Westhaven Subdivision, Cole
Street, juniper Creek, BlackRiver, Stoney Creek, Watauga Avenue property, Ditch Cleaning and E Bay St to juniper
Creek. WithersRavenel has looked at various options for Bank Stabilization and Sloughs for Juniper Creek. The
Natural Bank Stabilization is the safest and best option. He reviewed the various cost per linear foot of these
recommendations. (Portions of this Slide Presentation are incorporated into these minutes as Attachment #5.)
Mid -Year Financial Report
Brittany Barefoot presented the Mid -Year Report and Overall Financial Outlook including an update on the General
Fund, Debt Service and Water and Sewer Fund. She also provided budget data for the current year showing the
expenditures through December 31, 2021 compared to the amount budgeted for the fiscal year with 80% of
budgeted funds restricted. Neuschafer added the state health plan has had a 33% increase this year, which was not
anticipated. However, the rate is still better than the insurance rate before.
Session 3 - Priorities
Sary brought in the information from the Imagine Dunn Strategic Vision Plan to include it in the priorities process.
He read the Vision: "Dunn is a dynamic engaged community where a diversity of people want to live, visit, play and do
business. We embrace growth, opportunity and progress while preserving the hometown character that makes our
community proud." The amount of the public engagement in developing the plan should validate this plan to staff
and council. He highlighted some of the opportunities presented in the trail. Boone reviewed the work,
accomplishments and plans already in progress related to the strategies established in the plan.
Exercises with Pre -Retreat Questions
Sary asked everyone what they feel is the Uniqueness of Dunn. Responses included: Railroad Possibilities, Cotton
Festival, Small Town Lifestyle, Location, Parks Service, Grid of Alley Street System,;;Theater/Downtown, Spirit of
Care of the People, Council in Tune with Residents, Historic Background, Infrastrpcfcr'e;Availability, and Financial
Stability.
Sary then asked Council what they hope will still be true in 5 years. Responses;wcre Council still in tune with
Residents, Maintain Small -Town Feel while Embracing Growth, Sense of Qommunity .,and,Low Crime Rate.
Sary then asked what Council wants to be true in 5 years that is not yet.^Responses mcWed Infrastructure Issues
Resolved, Better Job Market, More Dining Options in Downtown, established "Niche" foh no, Growth, Clear
Direction for Land Use and Growth Decisions, and Better Connectivity throughout the City.
City Council members were asked to provide a maximum of three Jbitiatrpe§'they would like the' City to pursue in
the next 12-24 months, using the S.M.A.R.T. goals technique Each C6"6il member provided at least one priority
project. The facilitator documented these priorities for further discussioc(.'
Meeting was recessed at 4:15 p.m.
Mayor Elmore reconvened the meeting on Saturday January 29, 2022 at 8 30 a'im. Council Member Gaulden gave
the invocation and then the Mayor led in the Pledge of., Ilegr�nce
Sary reviewed the discussion,from'Friday. afternoon and showed how th'e priorities selected tied into the Goals and
Priorities of Imagine Dunn. During tltie ,review, Council Member Turnage added that it is important that we don't
just focus on downtown aril incentives shphld be citywide`and related to partnerships. Neuschafer shared how the
City is partnering with the Wayne Avenue Shopping Center ,to%'rearrange meters and some delivery methods to
help prevent blocking of Broad Street at busy,times of the day. This arrangement will be beneficial to the business
as well as the traveling public. MayorJmore shared that we need to get the public to buy into these ideas to bring
to reality.
Sary reeo`grtized the need to cmm unicat i successes with the public. Council Member Sills said that the Police Dept
does:a good job but the city gets theword out about road closures but not successes. Adler added that he thought it
would be a gold„idea for the city to;';do a story explaining why the city is spending $30 million on sewer. Council
Member Sills `added, that marketing: s important for the city - "other cities are doing it and we are not" He added
that we need to'celebrate our parks Council Member Sills further asked if the city was able to put a pot of money
to the side and give tgausinesses fq grants and the answer was yes.
Sary then reviewed the rfetlls with Council added to the parking lot during discussions. He asked them to define
what the item means and to Come up with three action items to work toward making this happen.
Police retention
Council Member Turnage said that this is not just the police department - this is a total staff issue in order to
provide professional workforce for the residents we are going to have to have the pay to attract and keep that
workforce and we need to start with a study. Neuschafer added there needs to be a commitment to follow through
once the study has been completed or it could impact morale and could have a negative impact. Human Resources
Director Jernigan added that the study would take approximately two and one-half to four months but it could take
a couple of years for full implementation. Mayor Elmore feels that pay increases should be merit -based not just
across the board. The need for a comprehensive update to the job description was added to the action plan.
Council Member Turnage said that we need to be prepared to fund if we proceed with this study. Mayor Pro Tern
Bradham added that all the planning for these goals are fine but if we don't have the staff to implement then what?
Codrington Parlt
The comprehensive plan the city is currently working on has a park component so this should help get the
information and public input to make the best decisions for the park system.
Private lines failing that impact Inflow and infiltration
Council Member Tart recommended cutting off the water until the problem is fixed. There is no formal violation
notice for issues with sewer pipes. Sary recommended a formalized process to require that these issues be
handled as this is a significant issue affecting the inflow and infiltration into the sewer system. Council Member
Turnage stated that if this is significant, we need to have procedures and guidelines in place. Neuschafer said that
this could be very expensive for the homeowner so the city may want to form a nonprofit to put a matching grant
in place. Currently, only letters are sent so need to figure out the next step -,Neu added this could be
considered part of the minimum housing requirement malting the city more proa66ve before permitting Certificate
of Occupancy.
Water Plant- Upgrade or New
City Manager Neuschafer stated that the decision on where the
forward, which means a significant amount of money for the prof
purchased, "we can't move forward until the decision on the Iat
plant is 65 years old and if we have a major breakdown,. we=cc
several conversations with the county trying to purchasolmdZv
out. They are looking at building a plant, taking over water and
this area. So this board needs to make a decision on what we are
be doubled scientifically but would tape a lot more time and then the
needs to be made soon because the apphcations'are due by May 2.
needs to make the decision by March. Staff has ab eaay;given us the
the hard decisions and be committed to the nrocess.:, _...
Utility Limits for Developers
Sary advised that when you
a way to decide who gets thf
phased approach - don't pul
Bradham said someoneseec
City Manager
needs to prior
Council Member Turnage
projected oee'ds and costs.
1.
ant„will, ,be located is the next step to moving
ty( Sfill years of workleft;to do after the land is
is made." Mayor Elmore added that the water
d be in., trouble. He said that there have been
we are located but that is not -going to work
r needs"and becoming the
;regional player in
g, do. Adams added that the capacity could
funding might not be available. This decision
4ayor,Pro Tern Bradham added that Council
nformaiion and now Council needs to make
experiencing growth and you have lmited'utility capacity, the city needs to form
vi6&. City Manager Neuschafer said we<¢ould use the bond process and maybe the
s and hues in for 75 if yoif?are only going to do 25 this fiscal year. Mayor Pro Tern
come up with an objective"decision that will benefit the City of Dunn.
in the fall for stormwater projects so the city
purchased. Sary stated the next step is do a study to determine
Mayor Elmore brought up the need=for the technology updates that would allow people to report problems as they
see them on the webstte, He also asked about reserving the land at the 195 corridor for industrial development.
Sary said that is what th@:land uae plan will have to do and then there may be some rezoning needed to match the
land use plan as the city plazlskor growth.
The Council then prioritized the list using the "dot democracy" method, with each member getting a total of 9 dots
(3 green, 3 yellow & 3 red). The list below, provided by Sary, illustrates these priorities, as selected by Council, and
their connection to implementing the {goals of Imagine Dunn Strategic Vision Plan}.
1. Continued funding for infrastructure improvements {Planning for Growth}
- Repairs and new lines should be sized to accommodate growth
- Investments in stormwater control improvements (annual funding, clear annual priorities, consider fee
increase, better development regulations)
- Create an action plan to address water plant issues
- Implement street repair improvements (prioritize issues & allocate funding)
2. Allocate additional funding that focuses on employee retention & recruitment efforts {Quality of Life}
3. Continue to fund & implement wayfinding sign program {Community Character/Marketing Position}
4. Create and fund incentives program for private sector investments, specifically for restaurants (facade
grants, permit fee reductions, etc.) {Business Development/Marketing}
5. Allocate funding to update City technology (planning, permitting, library, etc.) {Planning for Growth}
6. Fund study to better understand impacts and opportunities of railroad on industry, transportation, etc.
{Business Development/Planning for Growth}
7. Continue efforts to improve City's brand {Marketing Position/Community Character}
8. Create more/improved materials to better market the City's strengths {Marketing/Partnerships}
Create a digital "brochure'
Utilize social media more to reach people outside of Dunn
Continue to work with Chamber of Commerce on efforts
9. Create a plan to develop Wellons property for a park {Quality of Life/Plantung`for Growth}
10. Foster relationship with high school by creating an apprenticeship,„,pgdgram tiith the City {Quality of
Life/Partnerships)
11. Fund improvement efforts that provide connectivity to existing parks, sldeyalks, greenways, etc. {Quality
of Life/Planning for Growth}
12. Create a plan to address library expansion needs {Planningfox Growth}
13. Create a plan for upgrades to City Hall {Planning for Growfjt}
After closing remarks the meeting was adjourned at 12:16 p,i;:with no
Mayor
Attest:
Tammy Williams,
City Clerk
Dunn City Council
Regular Meeting
Tuesday, February 8, 2022
7:00 p.m., Dunn Municipal Building
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tern Dr. David L. Bradham, Council Members J. Wesley
Sills, April Gaulden, Frank McLean, Billy N. Tart, and Chuck Turnage.
Also present: City Manager Steven Neuschafer, Assistant City Manager Mathew Boon,gffmance Director Jim Roberts,
Public Utilities Director Heather Adams, Chief of Police Clark White, Parks and Recreation Director Brian McNeill,
Human Resources Director Connie Jernigan, Librarian Mike Williams, Communications Coordinator Kaitlin Adkins,
City Attorney Tilghman Pope, and City Clerk Tammy Williams.
CALL TO ORDER AND INVOCATION
Mayor Elmore opened the meeting at 7:00 p.m. and gave the invoca" Afterwards i punch Member McLean led
in the Pledge of Allegiance.
AGENDA ADJUSTMENT AND APPROVAL
Motion by Council Member Sills and second by Council Member.,,Gaulden'ta;adopt the February 8,2022 meeting
agenda as presented. Motion unanimously approved.
PRESENTATIONS
School Bus Driver Appreciation Week
Council Member Sills read the Proclamation recognizing School Bus Driver Ap iteciation Week in the City of Dunn
and he and Mayor Elmore presented the proclamations to yppresentatives -in attendance: Calvetta Dunkin,
Principal and Tamekkia Cotton, Assistant Principal from Harnett Piamary Yvette Carson, Principal, Sheri Trudeau,
Assistant Principal and Randolph McKoy, Custodian', us O'bier froln,;Wayfe Avenue; and Kim Davis, Assistant
Principal and Tamika Sheats TeacNci`.,,Assistant/Bus Drive 'from Dunn Nii`ddle School. A copy of the Proclamation
(P2022-01) is incorporated into theSe'mink)tes asAttachmeijt #1.
NC House of Representatives_Howard penny Presentation
Representative Penny presented..,a ceremonial check to the City Council from the American Rescue Funds Act
allocated by the General Asserttb]y,. The c�ieeJc Was„fo1531.100 million with a $49,469,350 impact to our
community bg the aAotlti ents to the Crossrozds of J1tu'er`Jca, Betsy Johnson Regional Hospital, and Rhodes Pond.
Mayor Elmore=thankeil'Hizpfgg his support to get the much needed funds for the sewer and infrastructure needs
for our city". _
Council Meruberi?.Gaulden read the;P,.roclamation declaring the month of February as Black History Month in the
City of Dunn ''Mayer Elmore presented Council Members Gaulden and McLean their own proclamation and
thanked them for tj e ,service ark,example to the residents of Dunn. A copy of the Proclamation (P2022-02) is
incorporated into these minutes as:Aftachment #2.
PUBLIC COMMENT PERIOVV'
The Public Comment Period was opened by Mayor Elmore at 7:19 p.m. Justin Erickson expressed his strong
concern about the safety of the alley beside his home on W Divine Street and asked that it be closed. Having no
additional comments, the Public Comment period was closed.
CONSENT ITEMS
Resolution Declaring Property Surplus and Authorizing Disposition
Motion by Council Member Gaulden and second by Council Member McLean to adopt the resolution declaring
property surplus and authorizing the City Manager to dispose of personal property by electronic means through
www.GovDeals.com. Motion unanimously approved. A copy of the Resolution (R2022-02) is incorporated into
these minutes as Attachmen t #3.
ITEMS FOR DISCUSSION AND/OR DECISION
FY 2020/2021 Audit Presentation Report
Finance Director Roberts introduced his staff members in attendance, Brittany Barefoot and Alexa Kallesten, and
recognized them for their work hard on this audit process. Ben Ripple with the firm of Bernard Robinson &
Company, LLP presented the FY 2020-2021 audit.
Motion by Council Member Tart and second by Council Member McLean to accept the audit as presented. Motion
unanimously approved. A copy of the Audit Report is on file with the City Clerk's records.
Resolution approving Vacuum Truck Financing
Finance Director Roberts presented loan for consideration for a Vacuum Tru,Glc,for the Water and Sewer
Department for opening and maintaining Sewer and Stormwater lines throughout the:;City. This purchase was
included in the budget process and was approved last June. The City receivedC f Ve proposals for this loan and the
seven-year rate from Truist Bank is for 1.88%. The yearly interest and pr tFzlal'.payment will be approximately
$68,700 per year. The city will pay a little more than $34,000 in interest'ovei• the.life of the loan and will pay
$4460184 +/- in principal for the total purchase.
Motion by Council Member Turnage and second by Mayor Pro
Truist Bank for the purchase of the Vacuum Truck. Motion_¢;y
(R2022-03) is incorporated into these minutes asAttachmen, t#4d
Resolution Requesting Planning and Development Authority -from
City Manager Neuschafer shared that the property owner has regie
zoning and development jurisdiction for their property as outlined in`
the Harnett County Board of Commissioners heir agreement. One
County, the City's exclusive planning and development,cegulations will
a portion of it.
Council Member Turnage asked if the City should w* w'.
and City Manager Neuschafer replied at a certain poirit;;w
address properties with portions lu 66_ih.jurisdictions
Motion by Mayor Pro Tem:Bradham Ad'isecond by Cm
authorize the City Manager to Send the Resolution and the
Commissioners for their apprptal_ Motion unanimous]
incorporated into., these minutes asAtGpchmeft
#5,
in to accept`the: lmmcing proposal of
i approved. A"r6pJi-pf the Resolution
et't'<County - Wello" Property
that the City of Dunn have exclusive
-solution. This request will be sent to
"agreement has been approved by the
t.fothe entire property instead of just
idling these properties in advance
a conversation with the County to
Member Turnage to approve the resolution and
lied Memorandum to the Harnett County Board of
proved. A copy of the Resolution (R2022-04) is
Consider C9iistruction COn1T.�iet Award - S Elm and E Bay Waterline Replacement
Public Utilities Director Adam pi esented for crm ideration awarding a construction contract to replace the 12-
inch :wata line on S Elm Avemme f coin Cumberland to Bay Street and the 12-inch waterline on E Bay Street from
Elm to MagiAia;Avenue. At the August 2021'Council Meeting, the City elected to move forward with Davis Martin
Powell to desigri'.the waterline replacement project. The City has experienced three water main breaks on the Elm
Avenue 12-incw4kne and eaclilireak resulted in nearby residents filing damage claims due to the amount of
water discharged into yards and%underneath homes. Also, there is approximately 400 LF of 12-inch on E Bay
(connects to Elm) thatdid_:pot &f replaced during a 2013 upgrade project. The project was bid on January 27,
2022 and six bids were oppod: Corbett Contracting out of Selma, NC was the low bid at $665,860 with the total
budget for the project including engineering cost of $753,860. $200,000 was budgeted in the 2021-2022 Water
and Sewer budget. The Finance Department will need to solicit a 5-year loan for the remaining balance.
Motion by Council Member Turnage and second by Council Member Gaulden to award a construction contract to
Corbett Contracting for a waterline replacement project on S Elm and E Bay in the amount of $665,860 and
furthermore approve a budget amendment in the amount of $553,860. Motion unanimously approved. A copy
of BudgetAmendment (BA2022-24) is incorporated into these minutes as Attachment #6.
Council Goals/Reports
City Manager Neuschafer presented the reports from staff. He added that Watauga was painted today. Mayor Pro
Tern Bradham asked about dredging Black River. Neuschafer replied Emergency Management was contacted and
said they will check into this project once the Upper Litter River project is complete. These projects are now
handled by the Dept of Agriculture and the Corp of Engineers does not participate anymore.
Administrative Reports
Finance Director Roberts provided the following financial report for the period ending January 31, 2022:
• The City has $10,352,148 in all accounts combined compared to $8,018,787 in 2021.
• Water and Sewer Revenues for the month of January were $485,275, with total collected to -date of $3,677,506
or 60.19% of budget compared to $3,461,735 last year.
• Property Taxes through December were $2,837,158, compared to $2,817,958 in 2020. Total Taxes collected
so far this year are $3,080,995.
• Sales Taxes November receipts were $242,909, about $5,000 more than last month and $38,399 more than
last year.
• Utilities Sales Taxes are reported quarterly. For this year's second quarter, the.,city has received $185,238
compared to $193,352 in 2020.
• Building Permit Fees for the month of January were $9,053, with total of,$92 156 or 71% of budget compared
to $92,263 last year.
• General Fund expenditures in January were $879,965, with total expensed to --,date of $6,324,445 or 52.6% of
Budget, compared to $5,410,686 in 2021. Revenue to -date is $7,341;096.
• Water and Sewer fund expenditures in January were $759 544 iv1[h„t0i'd1 expensed 6f$3,558,203, or 44.2% of
budget compared to $2,989,047 for 2021. Water Sewer revenue to -date is $3,947 731 ;.;.
• The benchmark for this period is 58% of budget.
He also updated on debt service and liens and assessments::
Reports were also received as follows: Communications/Public;ltfprination,'Planning and Inspections Report,
Public Works Report, Public Utilities Report, Parks and Recreation 9'6Pmt,,Library Report and Police Report.
Announcements/information
Mayor Elmore announced upcoming events and actiwhes-
Motion by Council Member Turnage and second by Council Member Gaulddrt to enter closed session for the
purpose to instruct the staff concerning the negotiation o1 the lu'jce aml: ferms of a contract concerning the
acquisition of real property in accoz dance with
With no further business,to"discuss, motion by Council Member Tart and second by Council Member McLean to
adjourn the meeting at 8 34 p;m. Motio"nanimously approved.
William P. Elmore Jr.
Mayor
Attest:
Tammy Williams, CMC,
City Cleric
Dunn City Council
Special Called Meeting
Thursday, February 18, 2022
2:00 p.m., Dunn Municipal Building
Minutes
PRESENT: Mayor William P. Elmore Jr., Mayor Pro Tem Dr. David L. Bradham, Council Members Frank
McLean, Billy N. Tart, and Chuck Turnage. Absent: Council Members J. Wesley:,Sills and April Gaulden
Also present: City Manager Steven Neuschafer, Assistant City Manager
Roberts, Public Utilities Director Heather Adams, and City Attorney Tilghp
CALL TO ORDER AND INVOCATION
Mayor Elmore opened the meeting at 2:00 p.m., gave the
Motion by Mayor Pro Tem Bradham and second by Council Membe
instruct the staff concerning the negotiation of the price a`iid:erms of a
real property in accordance with [N.C.G.S. 143-318.11(a)(5)]cMotion p
Mayor Elmore reconvened the meeting and with no further busiil'ess;,to
Wathe, w Boone, Finance Director Jim
t'n Pape;;.
2d in the Pfe,ge.,of Allegiance.
McLean to enVf:,Closed.Session to
mtract concerning the, 5cauisition of
discuss, motion by Council Member
at 4:32 p.m. Motion unanimously
re Jr.
DUNN
NORTH A R 0 t. l N A City Council Agenda Item
Meeting Date: March 8, 2022
Three Bridges road Material Storage Site Improvement
Proiect Change Orders
Jim Roberts/Finance Department
Change Order and Quote
N/A
PURPOSE: To add funds to the Sawyer's Land Developing, Inc contract to cover the actual cost
of material disposal and to add work to remove and dispose of concrete structures from the Three
Bridges Road property.
BACKGROUND: Formal bids were initially advertised and opened on October 15, 2021 for the
above referenced project. These amendments to the contract are to cover actual cost (by weight)
of the removal of debris from the site. The record of landfill disposal scale tickets identified the
increased amount of debris removal and verified the cost increase that has been requested. The
other proposed quote is for the removal of all (approximately 100) concrete structures from the
property and disposal of these structures at an appropriate facility.
BUDGET IMPACT: Staff and Administration recommend using Fund Balance from both the
General Fund and the Water/Sewer fund to pay for this work in the current year. The amount of
funds needed to complete both Change Order #1, and the Change Order #2 from February 10th
will be $100,000. This will be split equally between the two Funds.
Motion to authorize the City Manager to proceed with the change orders
for the Three Bridges Road projects and to approve the Budget
Amendment as presented.
,t
TJCDC =
en IKORi JDIgT ONTRACT
OO W MV11. MIMITIME
Change Order No. 1
Date of Issuance: 2/16/22
Effective Date:
Owner:
City of Dunn
Owner's Contract No.:
Contractor:
Sawyers Land Developing Inc.
Contractor's Project No.:
Engineer:
WithersRavenel
Engineer's Project No.:
06190851.02
Project:
Three Bridges Road Material Storage Site
Contract Name:
Bridges Road Material
Improvement Project
Storage Site Improvement
Project
The Contract is modified as follows upon execution of this Change Order:
Contract Time: The Contract is being amended to extend the substantial completion date by 19 days. The
Contractor is requesting a 19-day extension due to adverse weather conditions. The letter requesting this
extension and the log of days effected by rain events Is attached to this Change Order.
Bid Item 9: The Contract is being amended to Increase Bid Item 9 — Remove / Dispose of Waste Items to
reflect additional scrap waste material identified during excavation, earthwork grading, and around the
perimeter of the site. A Record (log) of landfill disposal scale tickets is attached to this Change Order.
Bid Item 15: The Contract is being amended to DEDUCT (in total) Bid Item 15 — New Gravel Access Road
Bid Item 16: The Contract is being amended to ADD Bid Item 16— Remove/Dispose of Concrete Structures
for the removal and disposal/recycling of approximately 100 concrete riser structures currently located at the
property. DEQ is requiring the structures to be removed from the property in order for closeout. A quotation
for this work was requested by the OWNER and is attached to this Change Order.
Attachments: Change Order 1—Cost Detail
Request for Weather Related Extension
Disposal Scale Tickets Log
Quote for Concrete Structure Removal
CHANGE IN CONTRACT PRICE
Original Contract Price:
$ 189 390.42
[Increase] [Decrease] from previously approved Change
Orders No. 0 to No. 1:
EJCDC'
E IN CONTRACT TIMES
[note changes in Milestones if applicable]
Original Contract Times:
Substantial Completion: January 13 2022
Ready for Final Payment: January 28, 2022
[Increase] [Decrease] from prevh
Change Orders No. 0 to No. 1:
Substantial Completion: 0 days
Prepared and published 2013 by the Engineers Joint Contract Documents Committee.
approved
of 2
EJCDC-_
[IIOI CaME111r,.I1011R60NII.I
OO5 COII.IIREE
$ 0
Ready for Final Payment: 0 days
Contract Price prior to this Change Order:
$ 189,390.42
Contract Times prior to this Change Order:
Substantial Completion:, January 13, 2022
Ready for Final Payment: January 28, 2022
[increase] [De rea& ] of this Change Order:
$ 39,211.92
[Increase] [Peerease] of this Change Order:
Substantial Completion: 19 days
Ready for Final Payment: 19 days (or upon
completion of Punchlist Items)
Contract Price incorporating this Change Order:
$ 228,602.34
Contract Times with all approved Change Orders:
Substantial Completion: February 1, 2022
Ready for Final Payment: February 16, 2022
M
RECOMMENDED:
Engineer (if required)
M
ACCEPTED:
Owner (Authorized Signature)
By:
Title: Title: Title:
Date: Date: - Date:
Approved by Funding Agency (if applicable)
By: Date:
Title:
EJCDC C-941, Change Order.
Prepared and published 2013 by the Engineers Joint Contract Documents Committee,
Page 2 of 2
ACCEPTED:
Contractor (Authorized
Signature)
275 IligginsportRoad
Belhaven, NC 27810
(C) 252-945-5392(0)252-943-2154
Over 50 Years' Saperlen cc
February 10, 2022
Garrett & Moore / WithexsRavenell / City of Dunn, NC
Project Title: Three Bridges Road Material Storage Site Improvement Project
Project Location Dunn, NC
To Whom it May Concern,
As described in Paragraph 12.05 of the General Conditions of our contract, Sawyer's Land Developing Inc. (SLD) has experienced
"Delays Beyond OWNER's and CONTRACTOR's Control" in the form of inclement weather which resulted in unsafe &
unproductive working conditions at the site.
Wet conditions at the site result in equipment losing traction and sliding down the slopes. This condition places SLD's employees &
equipment, as well as the Projeces established Erosion Controls, at risk.
The table below is a "Weather Delay Log' which lists the dates, pieces of equipment & number of hours per event where SLD has
experienced said Delays.
Date.
Dela (days)
Delay Description. _ _,
Additional Exlanatlon
8-_Dec
1.00
8 hrs - Dozer & 8 hrs -Excavator: equipment notable to access basins/slopes
V rain event Dec 8th
9-Dec
1.00
8hrs - Dozer &8hrs -Excavator: equipment not able to access basins/slopes
V rain event Dec. 8th
20-Dec
1.00
8 hrs - Dozer & 8 hrs - Excavator: equipment not able to access basins/slopes
V rain event Dec. 19th
21-Dec
_
8 hrs - Dozer & 8 hrs- Excavator_ equipment not able to access basins/slo ems
1" rain event Dec. 19th _
22-Dec_1.00
..1.00_
8hrs -Dozer&_8hrs -Excavator; equipment notableto_access basins/slopes
I" Dec. l9tn,+0.7"Dec_22nd _
23-Dec
1.00
8 hrs - Dozer & 8 hrs -Excavator: equipment notable to access basins/slopes
V Dec. 19th,+0.7" Dec. 22nd
29-Dec
0.25
4ins -Dozer got stuck, not able to access slopes.
1"Dec. 19th;+0.7"Dec.22nd
30-Dec
1.00
8ins - Dozer &8hrs -Excavator: equipment not able to access slopes
Vevent Dec. 29th/30th
31-Dec
1.00
8hrs - Dozer &8hrs -Excavator: equipment not able to access slopes _
Vevent Dec. 29th/30th
3-Jan
1.00
8hrs - Dozer &8hrs -Excavator: equipment not able to access slopes
>2" rain event Jan. 2nd&3rd
4-Jan
1.00
8 hrs - Dozer & 8 hrs - Excavator: equipment not able to access slopes
>2' rain event Jan. 2nd & 3rd
5-Jan
1.00
8hrs -Dozer&8hrs -Excavator: equipment notable to access slopes
>2" rain eventJan. 2nd&3rd
6-Jan
1,00
I8 hrs - Dozer &8hrs -Excavator: equipment not able to access slopes
>2" rain eventJan. 2nd&3rd
7-Jan
0.50 _18
hrs -_Dozer not able to access slopes, Excavator continued to work
>2' rain event Jan.2nd&3rd
10-Jan
1.00
8hrs- &8hrs- Excavator: equipment notableto access slopes
0.5" rain event Jan. 8th/9th
11-Jan
0.56
_Dozer
8hrs- Dozer not able to access slopes, Excavator continued to work
0.5" rain eventJan. 8th/9th
17Jan
1.00
8ins - Dozer &8hrs -Excavator: equipment not able to access sloes
2" rain eventJan.l6th
18 Jan
1.00
8 hrs -. Dozer & 8 hrs - Excavator: equipment not able to access slopes
2" rain event Jan. 16th
21Jan
1.00
8hrs - Dozer &8hrs -Excavator: equipment not able to access slopes
0.3" rain Jan. 20th, snow forecasted
24Jan
1.00
8bra - Dozer &8hrs -Excavator: equipment not able to access slopes
>V rain/snow event Jan. 21-22
25-Jan
1.00
8hrs- Dozer &8hrs -.Excavator: equipment not able to access slopes_
>1"rain/snow event Jan. 21-22
19.25
Total Equivalent Days Lost
As listed above, SLD has experienced 19.25 equivalent days of "Delays". Therefore, this letter shall serve as a written request for a
contract extension of 19 days. This extension is the entire adjustment to which SLID believes it is entitled as a result of said delays.
Please direct any questions & responses to iamie - sawyerslanddeveloping com m call 252-945-5392.
Thank you,
Jamie C. Byers
Project Manager
Sawyer's Land Developing, Inc.
Thank you for your businessl
Visit us at %vww sw=e slanddevelopinv com
Change Order
Three Bridges Road Material Storage Site Improvement Project Change Order#1
Date: 2-15-22
Contract amount prior to this change order:
$
189,390.42
Bid Item
Added -Reduced Items:
Unit
Quanity
Unit Price
Total
9
Remove/Dispose of Waste Items
TN
194
$
120.13
$
22,103.92
15
New Gravel Access Rd
SY
-400
$
31.48
$
(12,592.00)
16
Remove/Dispose of Concrete Structures
LS
1
$
29,700.00
$
29,700.00
Total Cost of Items Added/Removed:
$
39,211.92
New Contract Amount
$
228,602.34
2/16/2022 1 of 1
I ZME MIUMmA®R 11 M-1
275I-ligginsport Road
Belhaven, NC 27810
(C) 252-945-5392 (0) 252-943-2154
Over 50 Yeats'Expadencc
February 10, 2022
Steve Nichting— Garrett & Moore
Project Title: Three Bridges Road — City of Dunn
Project Location Dunn, NC
Scope of Work: Sawyers Land Developing, Inc. proposes to provide all labor, material and equipment to perform the following
scope of work:
Removal of all (approximately 100) concrete structures from the Three Bridges Road property
Disposal of structures at appropriate facility
Cladficadons/Exclusions:
Three options were considered for the disposal of these structures. Sawyer's Land Developing, Inc. located a recycler that
would take approximately 20 of these structures for $0 disposal fee, and the remainder for a flat fee. Loading, hauling &
disposal fees are included in the quoted price. This option was less expensive than hauling the material to the landfill.
Bond —if required add 1,25% to total project value
Exclusions — Permits, handling and or disposal of hazardous materials,. demolition of anything other than what is listed in
scope of work, hazardous materials report for demolition, erosion control measures, road maintenance, drainage ditching
and or culverts, access to site, construction entrances, topsoil removal, grading or leveling from clearing activities, seeding
permanent or temporary, surveying or staking, impact fees or tap fees, traffic control, well abandonment, etc.
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices.
Any alteration or deviation from above specifications involving extra costs will be executed onlyupon written orders, and will become
an extra charge over and above the estimate. Sawyer's to be held harmless for weather delays, accidents or delivery delays beyond
our control. Owner to carry builders' risk; fire, tornado and other necessary insurance. Our workers are fully covered by Workman's
Compensation Insurance. The above prices, specifications and conditions are satisfactory and are hereby accepted. By signature
approval below we are authorized to do the work specified, Payment terms will be NET 30 unless otherwise specified.
Sawyer's Land Developing, Inc, To accept this quotation, sign here and return:
,Jamie C. Byers
Project Manager
Thank you for your businessl
Visit us at www sawyerslanddeveloping.cona
Disposal Scale Ticket Log
Date
Material
Tons
1/20/2022
LCID
12.42
1/20/2022
C&D
5.51
1/20/2022
C&D
19
1/20/2022
C&D
18.3
1/20/2022
C&D
24.55
1/20/2022
C&D
32.18
1/20/2022
C&D
28.93
1/20/2022
C&D
21.42
1/26/2022
C&D
11.41
1/26/2022
C&D
9.5
1/26/2022
C&D
5.91
1/26/2022
C&D
3.58
2/2/2022
C&D
21.27
Total
214.0
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CITY OF
DUNN
Meeting Date: March 8, 2022
SUBJECT TITLE
"Appearance
Approval of Mural Grant Recommendations by Community
Committee (CAC)
PRESENTERIDEPARTMENT
Assistant City Manager Boone
ATTACHMENT(S)
Applications
PUBLIC HEARING
PUBLISH DATES'
PURPOSE:
To consider approval of the grants as recommended by the Community Appearance Committee (CAC).
The CAC advertised the opportunity to partner with business/property owners and received several
applications. After extensive review of the proposals including the visibility of the buildings, CAC is making the
following recommendation with final designs to be presented and approved by the CAC prior to final
disbursement of grant.
Present grants as follows:
Heart & Hammer Tattoo - $6,500
Carlie C's IGA, Cumberland St - $5,000
BACKGROUND:
One of the goals of CAC was to incorporate art in beautification efforts and to improve the appearance of Dunn.
A portion of the funding approved in the budget by the Council for CAC efforts was allocated for murals and
other art projects.
BUDGET IMPACT:
Total Cost of Grants - $11,500
Motion to approve the award of grants as presented by CAC.
***
urai urant Application
One of the priorities set by the City of Dunn Community Appearance Committee is to incorporate more art in
the City of Dunn to enhance the city's image and appearance. CAC has allocated some of its finding for this
fiscal year- to provide grant(s)for murals to be painted on businesses and/or professional buildings.
For a mural to be considered for the grant, the applicant must own the building or provide written
documentation from the owner that they agree to allow a mural. The building must be located in the City of
Dunn limits, must be willing to contribute as well as committed to the maintenance of the mural. The content
and suggestions of what the mural will consist of can be a joint effort of the Appearance Committee and the
property owner a well.
The mural cannot be an advertisement of any business.
Building Owner Name W I [/V1 r-h 1:�4, o2 f
Physical Address of
The size of the
Your Design Ideas for the
-k S11516 Fl"`VPC i-E�D
Please feel free to attach drawings or pictures depicting any possible ideas.
Your Financial Commitment to the Project, if chosen $ T J7�5 .
How do you foresee this mural improving the city? u))—:- L'3 El lLiF %7-1 S
rnUV,ft - C000 136,CDMe A-N A--R"(MOA) ON C75- OWPJ_
*Please include exterior pictures the wall and building being considered. �J
Please return completed form to:
City of Dunn _
Attn: Assistant City Manager
PO Box 1065
Dunn NC 28335
Or Email Completed Application with Attachments to:
mboone@dunn-nc.org
Mural Grant Application
One of the priorities set by the City of Dunn Community Appearance Committee is to incorporate more art in
the City of Dunn to enhance the city's image and appearance. CAC has allocated some of its funding for this
fiscal year to provide grant(s)for murals to be painted on businesses and/or professional buildings.
For a mural to be considered for the grant, the applicant must own the building or provide written
documentation from the owner that they agree to allow a mural. The building must be located in the City of
Dunn limits, must be willing to contribute as well as committed to the maintenance of the mural. The content
and suggestions of what the mural will consist of can be a joint effort of the Appearance Committee and the
property owner a well.
The mural cannot be an advertisement of any business.
Building Owner Name Mack MCLamb
Point of Contact: Malia Allen
Physical address of Building 607 East Cumberland St. Dunn, NC 28334
Mailingaddress 10 Carlie C's Drive. Dunn, NC 28334
Email malia.allen@carliecs.com Telephone (910)920-6640
The size of the wall/canvas
Your Design Ideas for the mural Please see attached.
Please feel free to attach drawings or pictures depicting any possible ideas.
Your Financial Commitment to the Project, if chosen $ 2000.00
How do you foresee this mural improving the city?
Anytime you can incorporate art into the
landscape of a city, it is an opportunity for your community to take pride in what they see
on a daily basis. Carlie C's is proud to be in Dunn, NC and we would like to see it's growth continue.
*Please include exterior pictures of the wall and building being considered.
Please return completed form to:
City of Dunn
Attn: Assistant City Manager
PO Box 1065
Dunn NC 28335
Or Email Completed Application with Attachments to:
mboone@dunn-nc.org
W
cIi`P' oF
DUNN
Meeting Date: March 8, 2022
Special Event Permit - Temporary Blocking of Alley — Stewart
Theater
Clerk
:ial Event Permit
PURPOSE:
Godwin Creative Group LLC is requesting the alley behind the Stewart Theater be closed on Friday, March
11, 2022 from 6:00 a.m. to 12:00 a.m. on March 12, 2022 for a concert, "An Evening with Dailey & Vincent"
at the theater.
BACKGROUND:
BUDGETIMPACT:
Motion to approve the Temporary Blocking of the downtown alley as requested.
0
Special Event Permit Application, Page 3
Event Information
Type of Event: Festival Concert aRun/Walk Parade
✓7]Other—Type Closure for Tour Bus at Stewart Theater
Name of Event and Sponsoring Organization: An Evening with Dailey & Vincent
Godwin Creative Group, LLC
Point of Contact for this Event:
Name Jacob Godwin Telephone 910-984-7533
Email jacobg@godwincreativegroup.com
Purpose of Event Concert for the Stewart Theater
Event Location: Stewart Theater
Event Dates) March 11, 2022
Setup Date(s) March 11, 2022
Actual Event Hours 7:OOPM-9:30PM
Setup/Assembly
Hours 6:OOAM-12:OOAM
Dismantle Date and Time March 11, 2022
Projected Attendance N/A
WIII there be the use of fireworks at this event? Dyes FV] No
Will alcohol be served or sold? Dyes ✓QNo
if yes, please provide required documentation.
Will Tent(s) be Installed?,❑.,Yes nNo
If yes, Size Number of Tents
If applicable, please attach Tents/Temporary Membranes Permit Application.
Will Inflatables be used? ElYes 0 No
If yes, please attach Tents/Temporary Membranes Permit.
Will this event require signs/banners? ,ayes V No
If yes, please attach Temporary Sign Permit Application.
Do you need access to city electrical outlets? ,ayes Z No
Do you need access to water for your event? 0-Yes aNa
Additional Fees may apply for water and electricity. You will be contacted to discuss.
Special Event Permit Application, Page 4
Applicant should include a detailed Traffic and Parking Plan,
Will your event require the closing of any City streets or parking lots? �✓ yes ,0No
If yes, the application must be received 60 days in advance of the event.
Request to close any state-malntalned roads must be handled through the
NC Department of Transportation
List any street(s) and parking lots to be closed. Include street name with date and time to be
closed and reopened. Also Include a detailed Map showing streets to be closed.
Alley behind the Stewart Theater Downtown.
Please attach map/drawing accurately depicting proposed locations, activities, and traffic flow,
with proposed parking plan.
As a condition to the Issuance of a temporary Special Event Permit, the permittee shall
Indemnify and hold the City harmless from claims, demand or cause of action which may arise
from activities associated with the special event.
By signing this permit, I acknowledge that I have read completely Including all necessary
ordinances and answered all questions truthfully and understand that the event should NOT
be promoted until a Special Event Permit has been Issued.
Submittal of an application does NOT guarantee approval and the $25 Feels Non -Refundable.
Violations could result in forfeiting the right to apply for future Special Events for a minimum
of two (2) years.
02/13/2022
Please Return Completed Application with Fees to:
City of Dunn Planning Department
102 N Powell Ave
PO Box 1065
Dunn NC 28335
Telephone (910) 230-3505
special Event Permit Application, Page S
Checklist for Attachments
Please make sure all required permits and Information with necessary permit payments are Included,
Check or mark n/a
,]ABC Permit (If alcohol Is to be served or sold)
]Tents/Temporary Membranes Permit Application
F]Noise Permit
]Temporary Sign Permit
,]Proof of Insurance or Signed Waiver
]Please be sure to include Map(s) or Drawing(s) showing location of event; activities, requested
street closures, parking and traffic patterns,
FOR OFFICE USE
Planning Department:
Inspections Department;
4vo bad
Police Department:
City Clerk, If required:
City Manager, if required:
Date Received:
Date Approved/Dented:
Date of Notification to Applicant:
Staff Name.
Staff 5
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C I T Y O F
DUNN
Meeting Date: March 8, 2022
Special Event Permit - Temporary Blocking of Street — First
Presbyterian Church
Clerk
:ial Event Permit Application
PURPOSE:
The First Presbyterian Church is requesting the 900 block of N Park Avenue be closed on Sunday, April 3,
2022 from 2:00 p.m. to 6:00 p.m. for Easter Egg Hunt.
BACKGROUND:
The church owns the property on both sides of the street.
BUDGETIMPACT:
Motion to approve the Temporary Blocking of N Park Ave as requested.
Special Event Permit Application, Page 3
Event Information
Type of Event: Festival
✓,Other —Type church event
nConcert F] Run/Walk
Name of Event and Sponsoring Organization: First Presbyterian Church
Point of Contact for this Event:
Lesia Campbell
fpcdunnoffice@gmaii.com
nParade
Telephone910 892-4121
Purpose of Event Easter Egg Hunt for children and families.
Event Location:901 N. Park Avenue
Event Date(s) April 3, 2022
Setup Date(s) April 3, 2022
Actual Event Hours3:00pm - 5:OOpm
Setup/Assembly
2:OOpm
Dismantle Date and Time 5:OOpm
Projected Attendance 100
Will there be the use of fireworks at this event? Dyes n✓ No
Will alcohol be served or sold? nYes IlNo
If yes, please provide required documentation.
Will Tent(s) be installed? nYes . ✓ -No
If yes, Size
Number of
If, applicable, please attach Tents/Temporary Membranes Permit Application.
Will Inflatables be used? nYes �✓ No
if yes, please attach Tents/Temporary Membranes Permit.
Will this event require signs/banners? Dyes �✓ No
If yes, please attach Temporary Sign Permit Application.
Do you need access to city electrical outlets?,nYes R No
Do you need access to water for your event? 0-Yes ✓n No
Additional Fees may apply for water and electricity. You will be contacted to discuss,
Special Event Permit Application, Page 4
Applicant should Include a detailed Traffic and Parking Plan.
Will your event require the closing of any City streets or parking lots? ayes _RNo
If yes, the application must be received 60 days In advance of the event.
Request to close any state -maintained roads must be handled through the
NC Department of Transportation
List any street(s) and parking lots to be closed. Include street name with date and time to be
closed and reopened. Also Include a detailed Map showing streets to be closed.
901 N. Park Avenue directly in front of the church. The church owns the property
on both sides of the street.
Please attach map/drawing accurately depicting proposed locations, activities, and traffic flow,
with proposed parking plan.
As a condition to the issuance of a temporary Special Event Permit, the permittee shall
indemnify and hold the City harmless from claims, demand or cause of action which may arise
from activities associated with the special event.
By signing this permit, I acknowledge that I have read completely including all necessary
ordinances and answered all questions truthfully and understand that the event should NOT
be promoted until a Special Event Permit has been issued.
Submittal of an application does NOT guarantee approval and the $25 Fee is Non -Refundable.
Violations could result in forfeiting the right to apply for future Special Events for a minimum
of two (2) years.
Signature Lesia Campbell Date2/10/22
Please Return Completed Application with Fees to:
City of Dunn Planning Department
102 N Powell Ave
PO Box 1065
Dunn NC 28335
Telephone (910) 230-3505
Special Event Permit Application, Page 5
Cheddist for Attachments
Please make sure all required permits and information with necessary permit payments are Included,
Check or mark n/a
0ABC Permit (If alcohol is to be served orsold)
Tents/Temporary Membranes permit Application
LjNolse Permit
Temporary Sign Permit
(1'—'1 Proof of Insurance or Signed Waiver
J._(Please be sure to Include Map(s) or Drawing(s) showing location of event, activities, requested
street closures, parking and traffic patterns.
FOR OFFICE USE:
Planning , � t44'
19,�h.od
Inspections Department:
Nonce Department:
a,
City Clerk, if required:
City Manager, If required:
Date
Date Approved/Denied:
Date of Notification to Applicant:
Staff Name
Staff Signature
3sn IV931 210d ION
CITY OF
DUNN
HORTH CA RO INN City Council Agenda Item
Meeting Date: March 8, 2022
I SUBJECT TITLE I Conveyance of Personal Property to Dunn PAL
PRESENTERIDEPARTMENT I Parks and Recreation Director Brian McNeill
ATTACHMENT(S) I Yes
PURPOSE:
To approve the resolution to convey fitness equipment to the Dunn Police Athletics & Activities League, Inc. to be
used in the Dunn PAL organization in accordance to NCGS 160A-280.
4 treadmills
5 exercise bikes
2 ellipticals
BACKGROUND:
The City of Dunn is an acting partnerwith the Dunn PAL program. This fitness equipment has served its usefulness
and based on the age and usage is surplus to the City of Dunn. The Dunn PAL program provides programs for at -
risk youth which is an invaluable service given to the City of Dunn and its residents.
The public notice was posted on the City of Dunn website on February 25, 2022, which is more than the "at least
five days prior to adoption" as required by NCGS 160A-280.
BUDGET IMPACT:
Motion to approve the Resolution to convey the fitness equipment to the Dunn Police
Athletic & Activities League, Inc.
DUNN
ONORTH
Vkore communi� h!qins
Resolution Approving Conveyance of Personal Property
to a Nonprofit Organization Pursuant to G.S. 160A-280
WHEREAS, the City of Dunn owns fitness equipment consisting of four treadmills, five exercise
bikes, and two ellipticals; and
WHEREAS, North Carolina General Statute § 160A-280 authorizes a city to convey personal property
for nonmonetary consideration to a nonprofit corporation if the governing board deems the property
to be surplus, obsolete, or unused; and
WHEREAS, the City of Dunn has determined that the personal property described above is surplus,
obsolete, or unused; and
WHEREAS, the City of Dunn finds that the public will benefit from the conveyance of the property
described above by donating this equipment to be used by the Dunn Police Athletic & Activities
League, Inc. for the many activities they provide for at -risk youth.
THEREFORE, THE DUNN CITY COUNCIL RESOLVES THAT:
1. The Mayor and/or City Manager of Dunn is authorized to execute all documents necessary to
convey four treadmills, five exercise bikes, and two ellipticals to the Dunn Police Athletic &
Activities League, Inc.
2. The consideration for the conveyance is due to the many activities they provide for at -risk youth
thereby providing an invaluable service to the residents of Dunn.
3. In accordance with the notice requirements of N.C.G.S. § 160A-280, public notice of this
resolution was given by posting on the City of Dunn website on February 25, 2022.
Adopted this the 8"' day of March, 2022.
William P. Elmore, Jr., Mayor
Attest:
Tammy Williams, City Clerk
CITY O
DUNN
NORTH CAROLINA
Meeting Date: March 8, 2022
SUBJECT TITLE
Consideration of Resolution Authorizing the DisposAofPersonal Property
PRESENTERIDEPARTMENT
City Clerk for Administration and Parks and Recrea
ATTACHMENT(S)
Yes
PUBLIC
HEARING
PUBLISH DATES'
PURPOSE:
The City Council is being asked to adopt the attached resolution authorizing the City Manager to dispose
of personal property by electronic means through www.GovDeals.com.
BACKGROUND:
Parks and Recreation: In 2019, the City broke ground for the renovation of Clarence Lee Tart Park. Portion
of the renovation consist of replacing four existing scoreboards with brand new scoreboards, All four
scoreboards and two controllers were all in full operation prior to removal in 2019 and will be sold as is.
BUDGET IMPACT:
Parks and Recreation: Selling each scoreboard starting at $150 and each controller at $50.
Motion to adopt the resolution declaring property surplus and authorizing the City
Manager to dispose of personal property by electronic means through
www.GovDeals.com.
W H'YO
DUNN
NORTH CAROLINA
Resolution Declaring Certain Property of the City to be Surplus
And Authorizing the Disposition of Said Property
WHEREAS, the City Council of the City of Dunn, North Carolina, has determined that the
City owns certain personal property that is no longer needed or useable by the City; and
WHEREAS, each of the items described below, is declared to be surplus to the needs of the
City:
ITEM
MODEL
VIN# or SERIAL#
Mileage
2014 Dodge
Charger
2C3CDXAT2EH121283
90,456
Electro-Mech
Scoreboard
3 Electro-Mech
Scoreboards
MM-134
2 Electro-Mech
Controllers
NOW, THEREFORE, BE IT RESOLVED by the Dunn City Council that the City Manager is
hereby authorized to dispose of the listed items by electronic means through
www.GovDeals.com. With appropriate notice, the date, place and time of the sale will be
announced by the City Manager or his designee.
The City Clerk shall publish at least once and not less than ten (10) days before the dates of
the auctions, a copy of this Resolution or a notice summarizing its contents as required by
North Carolina General Statute 160A-270(b).
Adopted this 81" day of February, 2022.
ATTEST:
Tammy Williams, CMC
City Clerk
William P. Elmore Jr.
Mayor
W&re communif 6ginr!
CITY OF DUNN
NOTICE OF SALE
OF SURPLUS PERSONAL PROPERTY
BY ELECTRONIC MEANS
NOTICE IS HEREBY GIVEN that "Resolution Authorizing the Disposition of City
Property," adopted by the Dunn City Council on March 8, 2022 declared the
following items to be surplus to the needs of the City of Dunn and authorized
the City Manager to dispose of the items by electronic means at www.dunn-
nc.org and/or www.GovDeals.com beginning March 23, 2022 and ending April 4,
2022.
Vehicles:
ITEM
MODEL
I VIN #
2014 Dodge
Charger
2C3CDXAT2EH121283
Parks & Recreation Equipment:
1 Electro-Mech Scoreboard
3 Electro-Mech Scoreboard Model: MM-134
2 Electro-Mech controllers
Tammy Williams
City Clerk
Publish Date: March 11, 2022
CITY OF
DUNN
NC>RTH CAR L@ AA
Meeting Date: March 8, 2022
SUBJECT TITLE
Consider Resolution adopting the General Records and
Program Records Retention and Disposition Schedule
PRESENTERIDEPARTMENT
City Clerk Williams
0
ATTACHMENT(S)
Resolution
PUBLIC
HEARING PUBLISH DATES
PURPOSE:
The City Council is being asked to approve the attached resolution adopting the General Records and the
Program Records Retention and Disposition Schedule for Local Government Agencies.
to you for
review and is available for i
BACKGROUND:
G.S. §121-5 and G.S. §132-3 require a municipality to approve the schedule in order to conduct routine
disposal of records, which must otherwise be retained without specific permission for disposal by the NC
Division of Archives and Records.
BUDGET IMPACT:
Motion to approve the resolution adopting the General Records and the Program
Records Retention Schedules for Local Government Agencies as presented.
RESOLUTION APPROVING THE NORTH CAROLINA RECORDS RETENTION
AND DISPOSITION SCHEDULE ISSUED OCTOBER 1, 2021
WHEREAS, the North Carolina Department of Natural and Cultural Resources, Division of
Archives and Records, Government Records Section has published the General Records
Schedule and the Program Records Schedule for Local Government Agencies, which
supersedes any previous Municipal Retention and Disposition Schedules; and
WHEREAS, G.S. §121-5 and G.S. §132-3 require a municipality to approve the schedule in
order to conduct routine disposal of records which must otherwise be retained without
specific permission for disposal by the Division of Archives and Records; and
WHEREAS, the document attached to this Resolution is the form acknowledging the approval
of the schedule as required by the North Carolina Department of Natural and Cultural
Resources; and
WHEREAS, to reduce the burden and costs of record retention and maintain efficient City
records management, the City Council finds and determines that this Resolution should be
approved;
NOW, THEREFORE, BE IT RESOLVED that the Dunn City Council adopts the General Records
Schedule and the Program Records Schedule for Local Government Agencies issued by the
North Carolina Department of Natural and Cultural Resources, Division of Archives and
Records dated October 1, 2021 including the time allotted for "when reference value ends".
Adopted this Bch day of March, 2022.
ATTEST:
Tammy Williams, CMC
City Clerk
William P. Elmore Jr.
Mayor
V&re communi� 6 yins!
11109141.11 41CISA
Issued By:
M,: ®®"
-,MwB `® NC DEPARTMENT OF
momme NATURAL AND CULTURAL RESOURCES
®®Mm
North Carolina Department of Natural and Cultural Resources
Division of Archives and Records
Government Records Section
October 1, 2021
2021 General Records Schedule:
Local Government Agencies
The records retention and disposition schedules and retention periods governing the records series listed herein
are hereby approved. This approval extends to and includes the following standards in the 2021 General Records
Schedule: Local Government Agencies:
1. Administration and Management Records
2, Budget, Fiscal, and Payroll Records
3. Geographic Information System Records
4. Human Resources Records
5. Information Technology Records
6. Legal Records
7. Public Relations Records
8. Risk Management Records
9. Workforce Development Records
In accordance with the provisions of Chapters 121 and 132 of the General Statutes of North Carolina, it is agreed
that the records do not and will not have further use or value for official business, research, or reference purposes
after the respective retention periods specified herein and are authorized to be destroyed or otherwise disposed
of by the agency or official having custody of them without further reference to or approval of either party to this
agreement.
Destructions
G.S. § 121-5 authorizes the Department of Natural and Cultural Resources to regulate the destruction of public
records. Furthermore, the local government agency agrees to comply with 07 NCAC 04M .0510 when deciding on a
method of destruction. The North Carolina Administrative Code states:
"(a) Paper records which have met their required retention requirements and are not subject to legal or other
audit holds should be destroyed in one of the following ways:
1. burned, unless prohibited by local ordinance;
2. shredded, or torn up so as to destroy the record content of the documents or
material concerned;
3. placed in acid vats so as to reduce the paper to pulp and to terminate the existence of the
documents or materials concerned; or
4. sold as waste paper, provided that the purchaser agrees in writing that the documents or
materials concerned will not be resold without pulverizing or shredding the documents so that
the information contained within cannot be practicably read or reconstructed.
(b) When used in an approved records retention and disposition schedule, the provision that electronic records are
to be destroyed means that the data and metadata are to be overwritten, deleted, and unlinked so the data and
metadata may not be practicably reconstructed.
(c) When used in an approved records retention and disposition schedule, the provision that confidential records
of any format are to be destroyed means the data, metadata, and physical media are to be destroyed in such a
manner that the information cannot be read or reconstructed under any means."
All local government agencies should maintain logs of their destructions either in the minutes of their governing
board or in their Records Management file. Confidential records will be destroyed in such a manner that the
records cannot be practicably read or reconstructed.
Public records, including electronic records, not listed in this schedule are not authorized to be destroyed.
Audits and Litigation Actions
Records subject to audit or those legally required for ongoing official proceedings must be retained until released
from such audits or official proceedings, notwithstanding the instructions of this schedule.
Electronic Records
All local government agencies and the Department of Natural and Cultural Resources concur that the long-term
and/or permanent preservation of electronic records requires additional commitment and active management by
the agency. Agencies agree to comply with all policies, standards, and best practices published by the Department
of Natural and Cultural Resources regarding the creation and management of electronic records.
Local government agencies should consider retention requirements and disposition authorities when designing
and implementing electronic records management systems. Any type of electronically -created or electronically -
stored information falls under the North Carolina General Assembly's definition of public records cited above. For
example, e-mail, text messages, blog posts, voicemails, websites, word processing documents, spreadsheets,
databases, and PDFs all fall within this definition of public records. In addition, G.S. § 132-6.1(a) specifies:
"Databases purchased, leased, created, or otherwise acquired by every public agency containing public
records shall be designed and maintained in a manner that does not impair or impede the public agency's
ability to permit the public inspection and examination of public records and provides a means of
obtaining copies of such records. Nothing in this subsection shall be construed to require the retention by
the public agency of obsolete hardware or software."
Local government agencies may scan any paper record and retain it electronically for ease of retrieval. If an
agency wishes to destroy the original paper records before their assigned retention periods have been met, the
agency must establish an electronic records policy, including putting into place procedures for quality assurance
and documentation of authorization for records destructions approved by the Government Records Section. This
electronic records policy and releases for destruction of records must be approved by the Government Records
Section. Agencies should be aware that for the purpose of any audit, litigation, or public records request, they are
considered the records custodian obligated to produce requested records, even if said records are being
maintained electronically by an outside vendor. Therefore, contracts regarding electronically stored information
should be carefully negotiated to specify how records can be exported in case a vendor goes out of business or the
agency decides to award the contract to a different vendor.
Reference Copies
All local government agencies and the Department of Natural and Cultural Resources agree that certain records
series possess only brief administrative, fiscal, legal, research, and reference value. These records series have been
designated by retention periods that allow these records to be destroyed when "reference value ends." All local
government agencies hereby agree that they will establish and enforce internal policies setting minimum retention
periods for the records that Natural and Cultural Resources has scheduled with the disposition instruction "destroy
when reference value ends." If a local government agency does not establish internal policies and retention
periods, the local government agency is not complying with the provisions of this retention schedule and is not
authorized by the Department of Natural and Cultural Resources to destroy the records with the disposition
instruction "destroy when reference value ends."
Record Copy
A record copy is defined as "The single copy of a document, often the original, that is designated as the official
copy for reference and preservation:" The record copy is the one whose retention and disposition is mandated by
this schedule; all additional copies are considered reference or access copies and can be destroyed when their
usefulness expires. In some cases, postings to social media may be unofficial copies of information that is captured
elsewhere as a record copy (e.g., a press release about an upcoming agency event that is copied to various social
media platforms). Appropriately retaining record copies and disposing of reference copies requires agencies to
1 Society of American Archivists, Dictionary of Archives Terminology.
2021 General Records Schedule: Local Government Agencies
designate clearly what position or office is required to maintain an official record for the duration of its
designated retention period.
Transitory Records
Transitory records are defined as "record[s] that [have] little or no documentary or evidential value and that need
not be set aside for future use."'
North Carolina has a broad definition of public records. However, the Department of Natural and Cultural
Resources recognizes that some records may have little or no long-term documentary or evidential value to the
creating agency. These records are often called transitory records. They may be disposed of according to the
guidance below. However, all public employees should be familiar with their appropriate retention schedule and
any other applicable guidelines for their office. If there is a required retention period for these records, that
requirement must be followed. When in doubt about whether a record is transitory or whether it has special
significance or importance, retain the record in question and seek guidance from a DNCR records analyst.
Routing slips and transmittal sheets adding no information to that contained in the transmittedmaterial have
minimal value after the material has been successfully transmitted. These records may be destroyed or otherwise
disposed of after receipt of the material has been confirmed. Similarly, "while you were out" slips, memory aids,
and other records requesting follow-up actions (including voicemails and calendar invites) have minimal value once
the official action these records are supporting has been completed and documented. These records may be
destroyed or otherwise disposed of once the action has been resolved.
Drafts and working papers, including notes and calculations, are materials gathered or created to assist in the
creation of another record. All drafts and working papers are public records subject to all provisions of Chapter
132 of the General Statutes, but many of them have minimal value after the final version of the record has been
approved, and may be destroyed after final approval, if they are no longer necessary to support the analysis or
conclusions of the official record. Drafts and working documents that may be destroyed after final approval
include:
• Drafts and working papers for internal and external policies
• Drafts and working papers for internal administrative reports, such as daily and monthly
activity reports;
• Drafts and working papers for internal, non -policy -level documents, such as informal workflows and
manuals; and
• Drafts and working papers for presentations, workshops, and other explanations of agency policy that is
already formally documented.
Forms used solely to create, update, or modify records in an electronic medium may be destroyed in office after
completion of data entry and after all verification and quality control procedures, so long as these records are not
required for audit or legal purposes. However, if the forms contain any analog components that are necessary to
validate the information contained on them (e.g., a signature or notary's seal), they must be retained according to
the disposition instructions for the records series encompassing the forms' function.
2 Ibid.
2021 General Records Schedule: Local Government Agencies
It Is further agreed that these records may not be destroyed prior to the time periods stated; however, for
sufficient reason they may be retained for longer periods. This schedule supersedes previous versions of this
schedule and any localized amendments; it Is to remain In effect from the date of approval until It is reviewed and
updated.
APPROVAL RECOMMENDED
Municipal/County Clerk or Manager
Title;
APPROVED
Head of Governing Body
Title:
Municipality/County:
Effective: October 1, 2021
2021 General Records Schedule: Local Government Agencies
Sarah E. Koonts, Director
Division of Archives and Records
D. Reid Wilson, Secretary
Department of Natural and Cultural
Resources
:1 :1910 :_Al ai •''1
Issued By:
EMN"M NC DEPARTMENT OF
®®®q® NATURAL AND CULTURAL RESOURCES
®l,®®a
North Carolina Department of Natural and Cultural Resources
Division of Archives and Records
Government Records Section
October 1, 2021
Program Records Schedule:
Local Government Agencies
The records retention and disposition schedules and retention periods governing the records series listed herein are
hereby approved. This approval extends to and includes the following standards in the 2021 Program Records
Schedule: Local Government Agencies:
10. Airport Authority Records
11. Animal Services Records
12.Code Enforcement and Inspection Records
13. Emergency Medical Services and Fire Department Records
14.Parks and Recreation Records
15.Planning and Regulation of Development Records
16.Public Housing Authorities, Redevelopment Commissions, and Entitlement Communities Records
17. Public Transportation Systems Records
18.Public Utilities and Environmental/Waste Management Records
19.Street Maintenance, Public Works, and Engineering Records
20. Law Enforcement Records (excluding Sheriffs Offices)
21.Tax Records (for municipalities)
In accordance with the provisions of Chapters 121 and 132 of the General Statutes of North Carolina, it is agreed
that the records do not and will not have further use or value for official business, research, or reference purposes
after the respective retention periods specified herein and are authorized to be destroyed or otherwise disposed of
by the agency or official having custody of them without further reference to or approval of either party to this
agreement.
Destructions
N.C. Gen. Stat. § 121-5 authorizes the Department of Natural and Cultural Resources to regulate the destruction of
public records. Furthermore, the local government agency agrees to comply with 07 NCAC 04M .0510 when deciding
on a method of destruction. The North Carolina Administrative Code states:
"(a) Paper records which have met their required retention requirements and are not subject to legal or other audit
holds should be destroyed in one of the following ways:
1. burned, unless prohibited by local ordinance;
2. shredded, or torn up so as to destroy the record content of the documents or
material concerned;
3, placed in acid vats so as to reduce the paper to pulp and to terminate the existence of the
documents or materials concerned; or
4. sold as waste paper, provided that the purchaser agrees in writing that the documents or materials
concerned will not be resold without pulverizing or shredding the documents so that the
information contained within cannot be practicably read or reconstructed.
(b) When used in an approved records retention and disposition schedule, the provision that electronic records are
to be destroyed means that the data and metadata are to be overwritten, deleted, and unlinked so the data and
metadata may not be practicably reconstructed.
(c) When used in an approved records retention and disposition schedule, the provision that confidential records of
any format are to be destroyed means the data, metadata, and physical media are to be destroyed in such a manner
that the information cannot be read or reconstructed under any means."
All local government agencies should maintain logs of their destructions either in the minutes of their governing
board or in their Records Management flie. Confidential records will be destroyed in such a manner that the records
cannot be practicably read or reconstructed.
2021 Program Records Schedule: Local Government Agencies
Public records, including electronic records, not listed in this schedule are not authorized to be destroyed.
Audits and Litigation Actions
Records subject to audit or those legally required for ongoing official proceedings must be retained until released
from such audits or official proceedings, notwithstanding the instructions of this schedule.
Electronic Records
All local government agencies and the Department of Natural and Cultural Resources concur that the long-term
and/or permanent preservation of electronic records requires additional commitment and active management by
the agency. Agencies agree to comply with all policies, standards, and best practices published by the Department
of Natural and Cultural Resources regarding the creation and management of electronic records.
Local government agencies should consider retention requirements and disposition authorities when designing and
implementing electronic records management systems. Any type of electronically -created or electronically -stored
information falls under the North Carolina General Assembly's definition of public records cited above. For example,
e-mail, text messages, blog posts, voicemails, websites, word processing documents, spreadsheets, databases, and
PDFs all fall within this definition of public records. In addition, N.C. Gen. Stat. § 132-6.1(a) specifies:
"Databases purchased, leased, created, or otherwise acquired by every public agency containing public
records shall be designed and maintained in a manner that does not impair or impede the public agency's
ability to permit the public inspection and examination of public records and provides a means of obtaining
copies of such records. Nothing in this subsection shall be construed to require the retention by the public
agency of obsolete hardware or software."
Local government agencies may scan any paper record and retain it electronically for ease of retrieval. If an agency
wishes to destroy the original paper records before their assigned retention periods have been met, the agency must
establish an electronic records policy, including putting into place procedures for quality assurance and
documentation of authorization for records destructions approved by the Government Records Section. This
electronic records policy and releases for destruction of records must be approved by the Government Records
Section. Agencies should be aware that for the purpose of any audit, litigation, or public records request, they are
considered the records custodian obligated to produce requested records, even if said records are being maintained
electronically by an outside vendor. Therefore, contracts regarding electronically stored information should be
carefully negotiated to specify how records can be exported in case a vendor goes out of business or the agency
decides to award the contract to a different vendor.
Reference Copies
All local government agencies and the Department of Natural and Cultural Resources agree that certain records
series possess only brief administrative, fiscal, legal, research, and reference value. These records series have been
designated by retention periods that allow these records to be destroyed when "reference value ends." All local
government agencies hereby agree that they will establish and enforce internal policies setting minimum retention
periods for the records that Natural and Cultural Resources has scheduled with the disposition instruction "destroy
when reference value ends." If a local government agency does not establish internal policies and retention periods,
the local government agency is not complying with the provisions of this retention schedule and is not authorized
by the Department of Natural and Cultural Resources to destroy the records with the disposition instruction "destroy
when reference value ends."
Record Copy
A record copy is defined as "The single copy of a document, often the original, that is designated as the official copy
for reference and preservation."' The record copy is the one whose retention and disposition is mandated by these
schedules; all additional copies are considered reference or access copies and can be destroyed when their
usefulness expires. In some cases, postings to social media may be unofficial copies of information that is captured
elsewhere as a record copy (e.g., a press release about an upcoming agency event that is copied to various social
' Society of American Archivists, Dictionary of Archives Terminology.
2021 Program Records Schedule: Local Government Agencies
media platforms). Appropriately retaining record copies and disposing of reference copies requires agencies to
designate clearly what position or office is required to maintain an official record for the duration of its
designated retention period.
Transitory Records
Transitory records are defined as "record[s] that [have] little or no documentary or evidential value and that need
not be set aside for future use."'
North Carolina has a broad definition of public records. However, the Department of Natural and Cultural Resources
recognizes that some records may have little or no long-term documentary or evidential value to the creating
agency. These records are often called transitory records. They may be disposed of according to the guidance
below. However, all public employees should be familiar with their appropriate retention schedule and any other
applicable guidelines for their office. If there is a required retention period for these records, that requirement must
be followed. When in doubt about whether a record is transitory or whether it has special significance or
importance, retain the record in question and seek guidance from a DNCR records analyst.
Routing slips and transmittal sheets adding no information to that contained in the transmitted material have
minimal value after the material has been successfully transmitted. These records may be destroyed or otherwise
disposed of after receipt of the material has been confirmed. Similarly, "while you were out" slips, memory aids,
and other records requesting follow-up actions (including voicemails and calendar invites) have minimal value once
the official action these records are supporting has been completed and documented. These records may be
destroyed or otherwise disposed of once the action has been resolved.
Drafts and working papers, including notes and calculations, are materials gathered or created to assist in the
creation of another record. All drafts and working papers are public records subject to all provisions of Chapter 132
of the General Statutes, but many of them have minimal value after the final version of the record has been
approved, and may be destroyed after final approval, if they are no longer necessary to support the analysis or
conclusions of the official record. Drafts and working documents that maybe destroyed after final approval include:
• Drafts and working papers for internal and external policies
• Drafts and working papers for internal administrative reports, such as daily and monthly activity reports;
• Drafts and working papers for internal, non -policy -level documents, such as informal workflows and
manuals; and
• Drafts and working papers for presentations, workshops, and other explanations of agency policy that is
already formally documented.
Forms used solely to create, update, or modify records in an electronic medium may be destroyed in office after
completion of data entry and after all verification and quality control procedures, so long as these records are not
required for audit or legal purposes. However, if the forms contain any analog components that are necessary to
validate the information contained on them (e.g., a signature or notary's seal), they must be retained according to
the disposition instructions for the records series encompassing the forms' function.
It is further agreed that these records may not be destroyed prior to the time periods stated; however, for sufficient
reason they may be retained for longer periods. These schedules supersede previous versions of these schedules
and any localized amendments; they are to remain in effect from the date of approval until they are reviewed and
updated.
'Ibid.
2021 Program Records Schedule: Local Government Agencies
APPROVAL RECOMMENDED
Munlcipal/County Clerk or Manager
Title:
APPROVED
Head of Governing Body
Title:
County/Municipality:
Effective: October 1, 2021
, tom � ..� g, s
Sarah E. Koonts, Director
Division of Archives and Records
5`/
D. Reid Wilson, Secretary
Department of Natural and Cultural
Resources
2021 Program Records Schedule: Local Government Agencies iv
CITY Of
DUNN
NORTH CAROLINA
Meeting Date: March 8, 2022
SUBJECT TITLE
NCDOT Mowing Agreement 2022
PRESENTER/DEPARTMENT
Vincent Washington, Public Works
0
ATTACHMENT(S)
Agreement
PUBLIC HEARING PUBLISH
DATES
PURPOSE:
To approve the extension of the existing Mowing Maintenance Agreement between the City of Dunn and the
NC Department of Transportation where the City performs "routine" and "clean-up" mowing of certain State
maintained right of ways and is reimbursed from INC DOT at the rates presented.
FERIMN • . I
This is an annual renewing contract between the City and NC DOT which allows the City to be reimbursed to
perform maintenance of the right of ways in the City designated as State maintained routes.
BUDGET IMPACT:
The City will be reimbursed quarterly, current rate $4,496.60 as compared to $4,370.06 in 2021.
Motion to approve and authorize the City Manager to enter into an agreement on
behalf of the City of Dunn with the North Carolina Department of Transportation for
the 2022 Municipal Agreement for mowing of designated state right-of-ways.
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
Roy COOPER
GOVERNOR
February 18, 2022
Division Six - REU
Harnett County
Angela Sielddnen
City of Dunn
Subject: 2022 Municipal Agreement
To Whom It May Concern:
J. ERIC BOYETTE
SECRETARY
The N.C. Department of Transportation wishes to extend the existing municipal agreement for
shoulder mowing with the City of Dunn. Due to ongoing budget constraints within the NCDOT,
your "cleanup" mowing cycles have been reduced by one for the calendar year 2022. If the City
of Dunn agrees with the attached 2022 mowing cost sheet and wishes to extend the existing
municipal agreement, please notify this office in writing or via email.
If you have any questions regarding this matter, please contact David Plummer at (910) 364-0603.
Sincerely,
David Plummer
DREE
NC DEPARTMENT OF TRANSPORTATION
ROADSIDE ENVIRONMENTAL UNIT
P.O. BOX 1150, 558 GILLESPIE ST.
FAYETTEVILLE, NC 28302
Telephone.' (910) 437-2611 Fac (910) 437-2577
Route
From
195 *
Exit 72 Interchange
195 *
Exit 73 Interchange
195 •*
Exit 72 Interchange
City Of Dunn
2022 Mowing
Interstate
To
Exit 73 Interchange
Primary (Undivided)
Route From To
US 301 South City Limit North City Limit
US 421 East City Limit SR 1718
Shoulder
Miles
Miles
0.27
2.70
0.45
4.50
0.59
2.36
Totals: 1.31
9.56
Miles Shoulder
Miles
2.93 5.86
2.53 5.06
Totals: 5.46 10.92
Primary (Multilane Divided)
Route From - To Miles Shoulder
Miles
US 421 ** SR 1718 West City Limit 1.04 4.16
Totals: 1.04 4.16
Secondary
Shoulder
Route
From
To
Miles
Miles
SR 1705
US 301
North City Limit
1.30
2.60
SR 1715
SR 1705
North City Limit
0.73
1.46
SR 1718
US 421
West City Limit
0.98
1.96
SR 1719
US 421
SR 1725
0.49
0.98
SR 1725
SR 1719
West Broad Street
1.07
2.14
SR 1735
SR 1718
West City Limit
0.24
0.48
SR 1785
SR 1793
South City Limit
1.25
2.50
SR 1790
US 421
South City Limit
0.71
1.42
SR 1791
SR 1785
South City Limit
0.15
0,30
SR 1793
US 301
East City Limit
1.15
2.30
SR 1808
US 301
North City Limit
0,95
1.90
SR 1819
NC 55
1-95 N.B. On -Ramp (Exit 73)
0.19
0.38
SR 1824
SR 1819
End of State Maintenance
0.05
0.10
SR 1832
SR 1819
End of State Maintenance
0.38
0.76
SR 1844
SR 1735
SR 1790
1.48
2.96
SR 1860
SR 1718
SR 1844
0.60
1.20
Totals:
11.72
23.44
* Shoulder mileage for ramps and the 1-95 main line is ten (10) times the road mileage at the
interchanges.
** 195 and US 421 are 4 lane divided. Therefore, shoulder mileage is four (4) times the road
mileage.
Page 1 of 3
City of Dunn
2022 Mowing Cost Sheet
Clean-up Mowing (Interstate)
Clean-up Mowing (Primary Multilane Divided)
Routine Mowing (Primary Undivided)
Clean-up Mowing (Primary Undivided)
Routine Mowing (Secondary)
Clean-up Mowing (Secondary)
Cost per Mile
Cycles
S. Miles
Total Cost
$
158.36
5
9.56
$ 7,569.61
$
158.36
5
4.16
$ 3,293.89
$
42.23
3
10.92
$ 1,383.45
$
47.51
2
10.92
$ 1,037.62
$
38.01
3
23.44
$ 2,672.86
$
43.28
2
23.44
$ 2,028.97
Total
$17,986.40
Quarterly Payment $ 4,496.60
Quarterly Breakdown
6RE.104335 $ 1,892.40
6RE.104315 $ 1,428.74
6RE.204315 $ 1,175.46
W(", !1 Y () F
DUNN
s l I .I.H (AROI IiNA City Council Agenda Item
Meeting Date: March 8, 2022
SUBJECT TITLE Fire Prevention Code Enforcement Mutual Aid Agreement
with Harnett County
Neuschafer
ent
PURPOSE:
To enter into a mutual aid agreement with Harnett County for fire prevention code enforcement for 90 days.
BACKGROUND:
The City needs fire prevention code enforcement due to the Chief Building Inspector vacancy so that
certificates of occupancy for high level inspections can be handled efficiently until the vacancy is filled.
BUDGET IMPACT:
Motion to ratify the acceptance of the Fire Prevention Code Enforcement Mutual Aid
Agreement with the County of Harnett.
STATE OF NORTH CAROLINA FIRE PREVENTION CODE ENFORCEMENT
COUNTY OF HARNETT MUTUAL AID AGREEMENT
CITY OF DUNN
THIS AGREEMENT, made and entered into this tenth day of February, 2022, by and between the City of
Dunn, North Carolina, amunicipal corporation organized and existing under the laws of the State of
North Carolina (hereinafter, "City") and the County of Harnett, North Carolina, a body politic and
political subdivision of the State of North Carolina (hereinafter, "County").
Witnesseth
WHEREAS, City is required to provide fire prevention code enforcement services according to N.C.
General Statute § 160D-1104 and the North Carolina State Fire Prevention Code - Section 106; and
WHEREAS, City and County desire for County to provide to City the required fire prevention code
inspections and services; and
WHEREAS, City and County are authorized under N.C. Gen. Star. § 16013-1107 to enter into mutual
aid contracts for the administration and enforcement of State and local laws pertaining to the North
Carolina Building Code; and
WHEREAS, City and County have reached an agreement for County to provide fire prevention code
inspections and services as described herein and the parties desire to set forth the terms and conditions in
this Agreement.
NOW, THEREFORE, in consideration of the public safety and welfare, the mutual benefits,
representations, and agreements contained herein and for good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the parties agree, each with the other, as follows:
County agrees to provide City the following fire prevention code enforcement services within
City's territorial jurisdiction upon written request from City officials:
A. Fire prevention code enforcement within day care centers, rest homes, and hospitals,
when required by State or County agencies;
B. Non-residential and subdivision site plan approval for fire prevention code compliance,
upon request from City officials;
C. Response to complaints and requests for fire inspections of individual businesses;
D. Periodic Fire Prevention Code inspections in existing buildings, structures and premises
to which the current North Carolina State Building Code, Fire Prevention, is applicable;
E. New construction plan review of fire protection equipment and certification of
compliance inspections upon request from the appropriate building official(s) or
contractor; and
F. Other fire prevention code enforcement inspections and services as may be required by
State law.
2. City agrees that County, by and through the Harnett County Fire Marshal's office, shall have the
exclusive right to perform the above enumerated fire prevention code enforcement services for
identified occupancies for as long as this Agreement remains in force and effect. City further
agrees to fully cooperate with the Harnett County Fire Marshal's office in providing these
services.
3. City agrees that County will have and may exercise the same inspection and enforcement powers
within City's regulatory and extraterritorial jurisdiction as are applicable within County's
jurisdiction.
4. City agrees to communicate all initial inspection and plan review requests via electronic mail to
Harnett County Fire Marshal and Chief Deputy Fire Marshal.
5. County agrees to respond to plan review request within seven (7) to ten (10) business days of an
appropriate submittal.
6. City agrees to provide written request for initial fire protection inspection(s) monthly, on or
before the fifth day of the month.
7. County agrees to document all fire protection inspections and plan reviews in Dunn Emergency
Services' record management system, Emergency Reporting Software.
8. Both parties agree County will complete the code compliance process for all initiated fire
protection inspections and plan reviews.
9. This Agreement shall become effective February 10, 2022, subject to the mutual agreement of
both parties, and shall continue for a period of 90 days from February 10, 2022 through May 10,
2022, unless terminated by either party in accordance with Paragraphs 8 and 13 of this
Agreement.
10. Compensation for the services provided pursuant to this Agreement for plan review and related
inspections shall be $46,20 per hour plus $.57 per mile. Compensation for the services provided
pursuant to this Agreement for all other fire protection inspections shall be $34.54 per hour plus
$.57 per mile. County shall invoice City each month for said services and each invoice is due and
payable to County within thirty (30) days of the date of the invoice. City shall pay an additional
charge of one and one-half percent per month (18% annually), not to exceed the maximum rate
allowed by law for any payment not received by County more than thirty (30) days from the date
of invoice.
it. This Agreement, as written or as may be amended, shall be effective from the date first specified
above.
12. The City Attorney shall provide legal support and representation for City for all enforcement
actions taken by the Harnett County Fire Marshal's office on behalf of City on issues arising from
enforcement actions taken within and on behalf of City's jurisdiction by the Fire Marshal. To the
fullest extent allowable by North Carolina law, County shall have no liability regarding such
enforcement actions and City shall hold County harmless for any and all claims, liabilities, losses,
damages, costs, or expenses of whatever kind arising out of or relating to the provision of services
provided by County to City hereunder, except for those acts caused by the negligence of County.
To the fullest extent allowable by North Carolina law, County shall hold City harmless for any
and all claims, liabilities, losses, damages, costs, or expenses of whatever kind arising out of or
relating to the provision of services provided by County to City, except for those acts caused by
the negligence acts or omissions of City. City and County waive special, incidental, indirect, or
consequential damages, including lost profits, good will, revenues or savings, for claims, disputes
or other matters in question arising out of or relating to this Agreement. This limitation of
liability, covering matters contemplated by and occurring during the term of this Agreement, will
survive the expiration or termination of this Agreement.
13. This Agreement may be terminated for any reason by either party upon advanced written notice
to the other parry, by certified mail at least thirty (30) days prior to the date of desired
termination. Notwithstanding the date of desired termination, all fire protection inspections and
plan reviews initiated prior to the date of desired termination shall be completed by County, even
if completion of said reviews and inspections occur after the date of termination. Termination
shall not relieve City of financial obligations incurred prior to termination or relating to the
completion of fire protection inspections and plan reviews initiated prior to date of Termination
but completed after date of Termination.
14. Nothing contained in this Agreement shall create a contractual relationship with or cause of
action in favor of a third party against either Party.
15. In the event any provision of this Agreement is adjudged to be not enforceable or found invalid,
such provision shall be stricken and the remaining provisions shall be valid and enforceable.
16. This Agreement represents the entire agreement between County and City and supersedes all
prior negotiations, representations or agreements, either written or oral. This Agreement may only
be amended by written instrument signed by County and City.
17. All notices or other communications which shall be made pursuant hereto shall be in writing and
shall be deemed to be given and received (a) when hand delivered to the address stated below, or
(b) three (3) days after being mailed to the address stated below, postage prepaid by certified or
registered mail of the United States, return receipt requested to the address set forth below:
To City:
City of Dunn
401 E. Broad St.
Dunn, NC 28334
Attn: City Manager
To County:
Harnett County Fire Marshal
PO Box 370
Lillington, NC 27546
With a copy to:
Harnett County Legal Services
PO Box 238
Lillington, NC 27546
Attn: Senior Staff Attorney
Either party to this Agreement may change its designated person or designated address at any
time and from time to time by giving notice of such change to the other party in the manner set
forth above.
18. This Agreement shall be governed by the laws of the State of North Carolina, The North Carolina
State Courts located in Harnett County, North Carolina shall have jurisdiction to hear any dispute
under this Agreement and legal or equitable proceedings by either party must be filed in Harnett
County, North Carolina.
19. The relationship of the parties established by this Agreement is solely that of independent
contractor, and nothing contained in this contract shall be construed to: (i) give any party the
power to direct or control the day-to-day activities of the other; (ii) constitute such parties as
partners, joint ventures, co -owners, or otherwise as participants in a joint or common undertaking;
(iii) make either party an agent of the other for any purpose whatsoever; or (iv) give either party
the authority to act for, bind, or otherwise create or assume any obligation on behalf of the other.
IN WITNESS WHEREOF, the parties hereto, through their duly authorized representatives or officers
have executed this Agreement as to the date and year first above written.
CITY OF
By:
City Manager
004 CI%JiBIf
O" s.
C ®Attest: °
® ®a S�cgC�((9S . )®®
r 1 Clerke;•.........•°®®
III 11%0'tt%
COUNTY OF HARNETT
By:
Brent Trout, County Manager
Attest:
-rs (SEAL)
Melis'aCapps, Clerk
4
CI'tY OF
DUNN
NORTH Cr ROI_Iiw1A
Meeting Date: March 8, 2022
SUBJECT
TITLE
Ordinance Amendment OA-02-22
PRESENTERIDEPARTMENT
Assistant City Manager Boone
ATTACHMENT(S)
Public Hearing Notice, Ordinance Amendment
PUBLIC
HEARING PUBLISH DATESi
February 15, 2022 and February 22, 2022 ®®
PURPOSE:
a) Public Hearing: This is a request to amend Ordinance, Sec. 18-2. - Uncontrolled growth,
accumulation —Prohibited subsection (a) and (b). A request to change the wording by replacing
rubbish with solid waste.
The public hearing is the opportunity for the Council to hear comments and opinions from the public
for or against the request.
As with all of text amendments, st k� tit rough is old text removed and underlined is new text.
The proposed amendments have been reviewed by the City Attorney, Tilghman Pope.
b) Decision:
BACKGROUND:
This change will allow more types of waste to be covered by this ordinance.
Definition of rubbish from Sec 18-1. "means printed matter, paper, paperboard, pasteboard, boxes, rags,
straw, and all other combustible material not included under the term "garbage."
Definition of solid waste from Sec 18-1. "means accumulations consisting of garbage, refuse, rubbish, bulk
trash, yard waste, building materials, bulk yard waste, and recyclables".
1.11111*1iIT, 193415
Motion to approve Ordinance Amendment OA-02-22 to change the wording by
replacing rubbish with solid waste In the ordinance Sec. 18-2., Uncontrolled growth,
accumulation —Prohibited as presented.
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the City of Dunn, North Carolina under authority of
Chapter 160D-601 of the N.C. General Statutes will hold a PUBLIC HEARING at 7:00 p.m. on March 8,
2022 in Council Chambers at the Dunn Municipal Building, 401 E. Broad Street. The following items will
be discussed:
ORDINANCE AMENDMENT REQUEST—OA-02-22
Section. 18-2 — Uncontrolled growth, accumulation — Prohibited subsection (a) and (b)
This request is to amend the wording to replace rubbish with solid
waste.
All persons desiring to be heard either for or against the proposed items set forth above are requested
to be present at the above mentioned time and place.
Inspections Department
CITY OF DUNN
P.O. BOX 1065
DUNN, NC 28335
ADVERTISE: February 15, 2022
February 22,2022
Sec. 18-2. - Uncontrolled growth, accumulation —Prohibited.
(a) It shall be unlawful for any person owning, occupying or having in his possession or under his control
any lot or parcel of land in the city to permit to exist on such lot or parcel of land any uncontrolled growth
of noxious weeds, vegetation, grasses or bushes to a height in excess of eight (8) Inches or any
accumulation of junk, brush, trash, rubbish solid waste or receptacles which may cause or threaten to
cause infestation by rats, mice, snakes, or vermin of any kind, which constitutes a fire hazard, or which,
in any other way, is noxious, dangerous, detrimental and prejudicial to the public health or safety. This
section shall not apply to planted and cultivated flowers, shrubbery, vegetables, crops, or to public areas
maintained as natural habitats or environs such as parks, nature trails, or greenways.
(b) It shall be unlawful for any person owning, occupying or having in his possession or under his control
any wooded or undeveloped lot or undeveloped parcel of land less than one (1) acre in size in the city to
permit to exist on such lot or parcel of land any uncontrolled growth of noxious weeds, vegetation,
grasses or bushes to a height in excess of eight (8) inches or any accumulation of junk, brush, trash,
rubbish solid waste or receptacles which may cause or threaten to cause infestation by rats, mice,
snakes, or vermin of any kind, which constitutes a fire hazard, or which, in any other way, Is noxious,
dangerous, detrimental and prejudicial to the public health or safety. This section shall not apply to
planted and cultivated flowers, shrubbery, vegetables, crops, or to public areas maintained as natural
habitats or environs such as parks, nature trails, or greenways.
CirY OF
DUNN
NORTH C: AROLIN,ei City Council Agenda Ite
Meeting Date: March 8, 2022
CZ-01-22: Conditional Rezoning from RA-40 to RM-CZD to
allow "transitional housing dormitorv" as the sole use
Adler, Planning Director / Plannin
ATTACHMENT(S) / I Staff Report with attachments, rezoning request application,
Public Notice
February 15, 2022 and February 22, 2022
PURPOSE:
a) Public Hearing: This is a request to rezone a parcel of land, PIN #1526-33-0531.000, address
11142 NC 55 East in Dunn's ETJ, from RA, Single -Family Residential and Agricultural District to
RM, Multifamily Conditional District with the sole use being to allow the development of a
transitional housing dormitory.
b) Decision:
BACKGROUND:
On October 26, 2021, City Council adopted the ordinance amendment OA-10-21, adding the use of
"transitional housing dormitory" to the City's Zoning Ordinance and assigned the RM district as the sole
district in which this use will be permitted. The definition is:
Transitional housing dormitory means a facility operated and funded by a nonprofit, charitable, religious, or
governmental organization that provides temporary housing, which may also include meals, for more than
twelve (12) persons but not more that thirty (3). The term "temporary" as used in this definition shall mean
a facility that has rules limiting stay to ninety (90) days or a progressing (stepped) program toward client
independence that does not exceed eighteen (18) months. Any such facility must provide support services,
including but not limited to counseling on an ongoing basis to residents to comprehensively assist the
residents with their needs such as homelessness, employment; health and behavioral matters, and life
skills. A transitional housing dormitory shall be prohibited from being located within a one -half -mile radius
of another group care facility, a transitional housing facility, and/or a transitional housing dormitory.
On February 22, 2022, Hope Center Ministries presented case CZ-01-22 to the Dunn Planning Board,
requesting that their property of approximately 10-acres at 11142 NC 55 East be rezoned to RM,
Multifamily, Conditional District. The sole use permitted with this rezoning request would be for the
development of a transitional housing dormitory. The Planning Board unanimously recommended adoption
of this rezoning.
Motion to approve CZ-01-22 to rezone 11142 NC 55 East, PIN #1526-33-0531.000,
from RA-40, Single-family and agricultural district to RM, Multifamily Conditional
district, to allow the development of a transitional housing dormitory as the sole
use of the site as
NOTICE OF PUBLIC HEARINGS
NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on FEBRUARY 22,
2022 at 6:30 P.M. and a PUBLIC HEARING for each Conditional Zoning Application will be held by the CITY COUNCIL OF
THE CITY OF DUNN on MARCH 8, 2022 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the
purpose of considering the following items:
CONDITIONAL ZONING APPLICATION CZ-01-22
Hope Center Ministries (Owner/Applicant)
PIN# 1526-33-0531.000
This is a request to rezone one parcel 10.17 +/- acres located at 11142 NC
55 East, Dunn, NC 28334. The property is currently zoned RA-40, Single -
Family Dwelling and Agricultural District. The proposed rezoning is R-M,
Multi -Family Dwelling District CZD (Conditional Zoning District) in order to
permit only the development of a transitional housing dormitory.
CONDITIONAL ZONING APPLICATION CZ-02-22
Zach Angle / Susan Tart Property / Susan Tart Properties (Owner/Applicant)
PIN# 1506-78-8506:02.00 acres
1506-77-7440:13.00 acres
1506-88-1668:00.07 acres
1506-88-2105:00.55 acres
1506-78-5911:07.37 acres
This is a request to rezone five parcels 23 acres +/ - located west of Bruce
Drive, east of Susan Tart Road and southeast of Averasboro Road, Dunn, NC
28334. The parcels are currently zoned R-7, Single -Family Dwelling District.
The proposed rezoning is R-7, Single -Family Dwelling District CZD
(Conditional Zoning District) as a Planned Unit Development (PUD) in order
to permit smaller lot sizes but to include various open space amenities.
Copies of the proposed items are available for review at the DEPARTMENT OF PLANNING during normal
business hours Monday through Friday. Written comments may be addressed to:
DUNN PLANNING DEPARTMENT
P.O. BOX 1065
DUNN, INC 28335
ADVERTISE:
February 15, 2022
February 22, 2022
REPORTSTAFF
Case: CZ-01-22
George Adler, Planning Director
gadler@dunn-nc.org
Phone: (910) 230-3505 Fax: (910) 230-9005
c i I v Or d11n11
Planning Board Meeting: February 22, 2022 City Council Meeting: March 9, 2022
Requesting rezoning from: RA-40 Single family dwelling and Agricultural District
To: RM, Multi -family CZD, Conditional District
Applicant Information
Owner of Record Applicant:
PIN:1526-33-0531.000
Name: Hope Center Ministries Patrick Sherwin
Address: 126 North Ennis Street
City/State/Zip: Fuguay Varina, NC 27526
Property Description & Physical Characteristics Description
PIN (s): 1526-33-0531.000
Acreage: 10 +/-acres
Address: 11142 NC 55 East
The parcel consists of vacant farmland with a wooded area on the east side of the property.
Conditional Zoning Request: Attachment 6
RG HIGHWAY bfi._-
„ c;
GOY Rirmno mnErtm JR
� ," " RONM1@DENlON
't ���10100 Ac
a -
This reauest is to rezone this parcel, totalin
approximately 10 acres +/-, to RM Conditional Zoning
District (CZD). The proposed conditional rezoning would
limit the use of the parcel to a transitional housing
dormitory for up to 30 persons in substance abuse
recovery. Due to the state imposed sanitary sewer
moratorium, the owner plans to develop with well and
septic, rather than annex into the city and have public
utilities. They can do this if the residence is more than
200 feet from the sewer line. (See Dunn City Code 21-36
(a).) The siting of the improvements on this drawing,
with the proposed driveway and parking in red, sites the
improvements 286 feet from the sanitary sewer
easement that runs through the property.
Page 1 of 4
STAFF REPORT
Vicinity Map: Attachment 1
The subject property is primarily open field with woods on
its eastern portion. The narrow entrance from NC 55 is
approximately 120 feet at it widest. It is 460 feet from the
road to the narrowest point before opening up to the large
field. The surrounding area is sparsely populated with
isolated single-family dwellings. The dashed -preen line
from NC 55 East is an access/egress easement to the parcel
immediately south of the subject parcel.
To the northeast across NC 55, the edge of a small lake is
visible. The parcel that lake is on has been approved as a
recreational RV Park that will have 80+/- sites for campers
and access to the lake.
Physical Characteristics Photos
See Attachments 4 and 5 for photos of the area.
Services Available
Water: Sewer:
✓ Public (City of Dunn) ✓ Public (City of Dunn)
❑ Private (Well) ❑ Private (Septic Tank)
® Other: Unverified ® Other: Unverified
Citv of Dunn water. sewer, and storm drainage are available to the site in question, though extension of services would
be necessary into the proposed development. Currently, the City is under a sanitary sewer moratorium imposed by the
NC Department of Environmental Quality (NCDEQ). The moratorium prohibits the addition of any new sanitary sewer
taps until a Special Order of Consent (SOC) is successfully negotiated with NCDEQ. The state has established no
timeline for the SOC process so there is uncertainty as to when new taps will again be allowed. For this reason, the
owner has decided to stav in the ETJ and develop with well and septic. The improvements as proposed are allowed by
Dunn City Code
Transportation
The subiect parcel is approximately 0.9 miles from the intersection of NC 55 East and Cumberland Street (NC 421).
From there, it is 0.36 miles to 1-95, exit 73. Traffic volume as measured by NCDOT has been as follows: The Annual
Average Daily Traffic (AADT) count on East Cumberland near NC 55 East was 10,500 in 2020. That same year, the AADT
on NC 55 East near West Core Road, half a mile east of the subiect propertv (11142 NC 55 E.) was 3,700. The property
is approximately 1.25 miles from downtown Dunn
Page 2 of 4 STAFF REPORT
Zoning District Compatibility See Attachment 2.
The parcel seeking rezoning, outlined in blue, is
zoned RA-40, Single-family dwelling and Agricultural
District, allowing one house per acre. The adjacent
parcels to north, east, and south of the property are
also RA-40. To the west, adjacent parcels are zoned
C 3, Highway Commercial.
Across NC 55 to the north, parcels are zoned R-20,
Single-family dwelling district, allowing two houses
per acre, Adjacent east and west of the R-20 zoning is
1100, Industrial District.
The Conditional Rezoning request is for RM, Multi-
family Conditional District. The primary condition is
to limit the use of the property for the sole purpose
of permitting a "transitional housing dormitory," as
defined in Dunn City Code Section 22 1.
wav ruLul c Lams UJ V 1V10N at= MLLCILnnianL v
The Future Land Use Map, completed in 2005,
identifies the area where the subject property is j
y located as being future agricultural or open
space. Currently, the land is agricultural / open
space.
The jproposed development is .for limited
improvements:' two buildings and parking, a well,
and a septic tank / field.
HC.SS
The Land Use Plan has not been updated for 17'
' years and circumstanceshave changed. Across
the street, east of the pond, a 1.4 million square
i I I openea in ZUls. Last or,
x' F° July,1, 2022.
Page 3 of 4 STAFF REPORT
Evaluation
✓ Yes ❑ No The amendment, if small scale, is reasonable based upon surrounding conditions.
REASONING: The conditional zoning proposed in the RM, Multifamily district will be small scale
and is reasonable based on surrounding conditions. The primary condition accepted bV the
owners is to limit the property to a single use: transitional housing dormitory. This use is a
structured program for up to 30 individuals in substance abuse recovery. Residential
development in the surrounding area is quite sparse and the parcel itself is approximately 10-
acres in size. Part of it is wooded. The residential building will be set back over 800 feet from the
road. This amendment is reasonable given the surrounding conditions.
✓ Yes ❑ No The impact to the adjacent property owners and the surrounding community is reasonable,
and the benefits of rezoning outweigh any potential inconvenience or harm to the community.
REASONING: The impact to the surrounding property owners would be reasonable due to the
relative seclusion of the site in a sparsely populated area just outside city limits. The benefit of
this rezoning is that it provides a location for the provision of a much -needed service. According
to the NC Dept of Health & Human Services, in Harnett County, there were 229 overdose ED
visits in 2020. In 2021, there were 263. These services benefit the community. The potential
inconveniences include the recognition that recovery programs don't work for everybody and
sometimes take multiple attempts. But the benefits to the community outweigh the potential
inconveniences.
✓ Yes ❑ No The amendment is warranted due to changed or changing conditions in the area.
REASONING: The development the area has seen over the past several vears has included the
1.4 million square feet Rooms to Go facility and an 80+/-space RV park, both of which are across
NC 55 East. Other than that, the immediate area has seen little new development. Due to the
size of the site, the sparse residential population, and the seclusion offered, this amendment is
warranted
✓ Yes ❑ No The amendment achieves the purpose and is consistent with the Land Use Plan.
REASONING: The Future Land Use Map, completed in 2005, identifies the area where the
subject property is located as being future agricultural or open space. Currently, the land is
agricultural / open space. Rezoning to RM Multifamily CZD establishes a very clear limit to what
development can occur. The proposed development is for limited improvements: two buildings,
a driveway and parking a well, and a septic tank / field. This use as limited residential will keep
most of the parcel lightly developed. The Land Use Plan has not been updated for 17 years and
circumstances have changed. A new Land Use Plan is in development, to be completed by July
1, 2022. Despite the slight discrepancy the general purpose of the Future Land Use Plan is
achieved.
Suggested Statement -of -Consistency (Staff concludes that...)
The City's Strategic Vision Plan adopted by City Council in June 2021, acknowledges that the City is on the verge of
significant growth It is staffs judgement that this amendment is pragmatic and appropriate given the needs of the
community and the age of the Land Use Plan, which will be replaced by July 1, 2022. For these reasons, staff concludes
that this Conditional Zoning District request should be considered consistent with the Future Land Use Plan.
Site Photographs
See Attachments 4 and 5 for photos of the area.
Page 4 of 4 STAFF REPORT
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city of dunrt
OWNERSHIP INFORMATION:
Phone Number:( _qj!2_) 916 - Z,%,�
Applicant's Legal Interest in Property:
Applicant's Address:
Property Owner:
Owner's Address:
For Planning Departmeni Use Only
Case Number 01 - 0�
Dale Received —
Pee Paid E;00 C&0- a �I53y
Board Meeting �
City Council Meeling
APPLICATION
Date Property Acquired l qAa0;2,( Deed Reference: Books b y/ Page 1/'Q3
Tax PIN Number: /Tz6 - _13_ - ySg/,000
Size (Sq. Ft, or Acres) o, Io Street Frontage (ft) ,/G W4, L • (?D Fese�
Location/Address: //Je-/Z A/C 6,6j• i -�� le
Attach a legal description (Metes and Bounds Description) of the area requested.
CONDITIONAL ZONING RE, QUEST:
A. Existing Zoning:
Requested Zoning:
B, Land Uses
1. Existing Land Uses:
2. Use(s) Requested: 41 1 �p
Number of Parking Spaces Provided:
Driveway/Road Access: i 7
3. Existing or -proposed land uses on all adjoining properties:
North wqL�A1 South
East 0t_)�� West
. +i .uirf
C, Statements of Justification: (City Code, Article IX of Chapter 22)
Attach a statement justifying the following:
1) The use requested is listed among the conditional uses in the district for which the
application is made.
2) The requested use is essential or desirable to the public convenience or welfare.
3) The requested use will not impair the integrity or character of the surrounding or
adjoining districts, nor be detrimental to the health, morals, or welfare.
4) The requested use will be in conformity with the land development plan.
5) Adequate utilities, access roads, drainage, sanitation, and other necessary facilities
have been or are being provided.
INSTRUCTIONS FOR FILING A CONDITIONAL ZONING APPLICATION
1) A petitioner for a conditional zoning request must complete this application in full. This
application will not be processed unless all information is provided.
2) Include the filing fee for each conditional zoning request, which is $500.
3) Include a site plan drawn to scale of the entire property and the location of each facility and the
uses of the property. The site plan should include parking layout, required landscaping and
specifications of installation/construction.
4) The justification statements under Item "C" should be typed or written legibly to answer each
condition that applies to the request. Substantial weight is given to the answers provided. Please
consider your answers carefully and be prepared to address your answers at each public hearing.
5) The application must be signed by the owner or by an authorized agent of the property requesting
the conditional zoning change; the signature shall be notarized.
6) The Planning Board meets regularly on the fourth Tuesday of each month at 6:30 p.m.in the
Dmm Municipal Building located at 401 E. Broad St., and shall make recommendations to the
City Council on all conditional zoning requests.
7) The City Council meets regularly on the second Tuesday of each month at 7:00 p.m. in the Dunn
Municipal Building located at 401 E Broad St., and is the approving authority for all conditional
zoning requests.
8) This project is required to go through the commercial site plan review process, This request is for
use approval only. In order to ensure specifications meet the minimum standard(s) for the City of
Dunn, a thorough review process must be performed. Reviewers may include, but are not limited
to, Public Works, Planning, Inspections, the Fire Department, Environmental Health, etc.
For additional information or assistance, call the Planning Department at (910) 230-3503.
ADJOINING PROPERTY OWNERS
(WITHIN 100 FEET OF REQUESTED CHANGE)
0
NAME
MAILING ADDRESS
PIN NUMBER
1.
.000
2.
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3.
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4.
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6.
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8,
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12.
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OWNER'S CERTIFICATION
I (We) do hereby certify that:
I am (We ate) the owners or authorized agent of the property described in this application for
conditional use permit and have attached copies of deed, title reports or other documents as proof of
ownership.
I (we) have read the conditional use procedures, requirements and have truthfully completed this
application for a conditional use permit.
I (we) understand that the filing fees are non-refundable; the process to review conditional use cases
includes public hearing and review by both the Planning Board and the City Council. I (we) understand
any action to approve our request is at the discretion of the Planing Board and the City Council and
additional requirements may ha-nrglosed as determined necessary.
-� Z
Da e
Sworn to and subscribed before me this I it, day of 9h�_ 20 ��;
@--L�
y Public o
My Commission Expires:
Owner PIN Street Address
Hope Center Ministries 1526-33-0531.000 11142 NC 55 E DUNN, NC 28334
PO BOX 641
BETHANY, OK 73008-0641
Adj. Properties
Robert 1 Burnette
1526-33-5200.000
11122 NC 55 E DUNN, NC 28334
11096 NC Hwy 55 E
Dunn, NC 28334
Robert 1 Burnette
1526-33-3110.000
11126 NC 55 E DUNN, NC 28334
11096 NC Hwy 55 E
Dunn, NC 28334
Ibrahin N Oudeh
1526-23-8913.000
NC 55 E NC
PO Box 987
Dunn, NC 28335
NC Dept. of Transportation
1526-24-2085.000
Rt. 55
1546 MAIL SERVICE CENTER RALEIGH,
NC 27611
Ronnie & Mary Denton
1526-33-2953.000
11282 NC 55 E DUNN, NC 28334
11280 NC 55 E
DUNN, NC 28334-8712
Tony Paul & Sandra Beasley
1526-33-7535.000
11330 NC 55 E DUNN, NC 28334
11282 NC 55 E
DUNN, NC 28334
Generation III, LLC
1526-23-4216.000
11108 NC 55 E DUNN, NC 28334
C/O General Utility Company
27-107 ANNETTE DRIVE BENSON, NC
27504-0000
Corbett D Blackman and
1526-14-9526.000
11107 NC 55 E DUNN, NC 28334
Jeffrey Rider
1318 ARROWHEAD RD DUNN, NC
Owner PIN Street Address
28334-6682
CITY OF
DUNN
N0R H c;AROLINA City Council Agenda Item
Meeting Date: March 8, 2022
CZ-02-22: Conditional Rezoning from R-7, Single-family
dwelling district to R-7, Single -Family Dwelling Conditional
Zoning District / Planned Unit Development
PRESENTERIDEPARTMENT ) )4N+George Adler, Planning Director / Planning Department
ATTACHMENT(S) I Staff Report with attachments, rezoning request application,
Public Notice
I PUBLIC HEARING PUBLISH DATES February 15, 2022 and February 22, 2022
PURPOSE:
a) Public Hearing: This is a request to rezone five parcels of land, PINS being 1506-78-8506.000;
1506-77-7440.000;1506-88-1668;1506-88-2105; and 1506-78-5911.000 from R-7, single-family
dwelling district to R-7 Single-family dwelling Conditional District / Planned Unit Development to
permit the construction of up to 103 single-family detached residential units, with open space,
shade street trees at an average of one per unit, and to include several conditions agreed to by
the developer.
b) Decision:
BACKGROUND:
On March 9, 2021 and December 14, 2021, City Council approved rezoning these five parcels (four in
March, one in December) to R-7, Single-family dwelling district. At the Planning Board meeting on
November 30, 2021, Susan Tart Properties requested Conditional Rezoning / Planned Unit Development
for a proposed subdivision with 111 single, -family homes with reduced setbacks and lot dimensions. The
Planning unanimously recommended to deny the request and on December 14, 2021, City Council agreed
and denied that request.
Susan Tart Properties submitted a revised version of the subdivision of up to 103 single-family detached
residential units, with open space and shade street trees at an average of one per unit to the Planning
Board February 22, 2022. R-7 lot width and setbacks will be followed; however, total square footage of the
lots will be less than the 7,000 square foot minimum required in R-7. The Planning Board unanimously
recommended approval of the proposed CZD / PUD with conditions that the developer agreed to abide by.
Motion to approve CZ-02-22 Conditional Zoning Request as presented, with the
following conditions agreed to by the developer:
1. Add landscape buffering along Susan Tart Road to screen houses from traffic and
protect open space areas.
2. Add landscaping around storm water containment areas.
3. Obtain and follow NCDOT comments / recommendations on the following:
a. If a traffic study is needed for the number of units to be developed.
b. If a 2^d entrance from the internal street will be allowed.
c. Obtain NCDOT access permits for new road entrances onto Susan Tart
Road.
4. Widen internal minor street width per City of Dunn Engineering Design and
Construction Standards.
5. Adjust corner lots with setback issues per Dunn City Code.
6. Obtain state approval of storm drainage system proposed and erosion control plar
CITY
OF
NORTH CAROUNA
7. Submit Home Owner Association (HOA) deeds and covenants
agreement.
8. Grant Dunn Planning Staff authority to work out details of the above conditions
with developer.
9. Grant authority to Dunn Planning Board Chair to sign the Preliminary Plat once all
items are satisfied above, as well as items in Dunn City Code Section 20-42. —
NOTICE OF PUBLIC HEARINGS
NOTICE IS HEREBY GIVEN that a PUBLIC MEETING will be held by the CITY OF DUNN PLANNING BOARD on FEBRUARY 22,
2022 at 6:30 P.M. and a PUBLIC HEARING for each Conditional Zoning Application will be held by the CITY COUNCIL OF
THE CITY OF DUNN on MARCH 8, 2022 at 7:00 P.M. in the COURTROOM of the DUNN MUNICIPAL BUILDING for the
purpose of considering the following items:
CONDITIONAL ZONING APPLICATION CZ-01-22
Hope Center Ministries (Owner/Applicant)
PIN# 1526-33-0531.000
This is a request to rezone one parcel 10.17 +/- acres located at 11142 NC
55 East, Dunn, NC 28334. The property is currently zoned RA-40, Single -
Family Dwelling and Agricultural District. The proposed rezoning is R-M,
Multi -Family Dwelling District CZD (Conditional Zoning District) in order to
permit only the development of a transitional housing dormitory.
CONDITIONAL ZONING APPLICATION CZ-02-22
Zach Angle / Susan Tart Property / Susan Tart Properties (Owner/Applicant)
PIN# 1506-78-8506:02.00 acres
1506-77-7440:13.00 acres
1506-88-1668: 00.07 acres
1506-88-2105:00.55 acres
1506-78-5911:07.37 acres
This is a request to rezone five parcels 23 acres + / - located west of Bruce
Drive, east of Susan Tart Road and southeast of Averasboro Road, Dunn, NC
28334. The parcels are currently zoned R-7, Single -Family Dwelling District.
The proposed rezoning is R-7, Single -Family Dwelling District CZD
(Conditional Zoning District) as a Planned Unit Development (PUD) in order
to permit smaller lot sizes but to include various open space amenities.
Copies of the proposed items are available for review at the DEPARTMENT OF PLANNING during normal
business hours Monday through Friday. Written comments may be addressed to:
DUNN PLANNING DEPARTMENT
P.O. BOX 1065
DUNN, NC 28335
ADVERTISE:
February 15, 2022
February 22, 2022
• � - c • C
STAFFREPORT
Case: CZ-02-22
George Adler, Planning Director
gadler@dunn-nc.org
Phone: (910) 230-3505 Fax: (910) 230-9005
1-dash'— north cnrolinn
L)tj N N
Planning Board Meeting: February 22, 2022 City Council Meeting: March 9, 2022
Requesting rezoning from: R-7 Single family dwelling District to
R-7 CZD Single-family dwelling Conditional District, Planned Unit Development
Applicant Information
Owner of Record & Applicant:
PINS: 1506-78-5911.000; 1506-78-8506.000; 1506-77-7440.000; 1506-88-1668,000, & 1506-88-2105.000
Name: Zach Angle / Susan Tart Property, LLC / Susan Tart Properties, LLC
Address: 126 North Ennis Street
City/State/Zip: Fucluay Varina, NC 27526
Property Description & Physical Characteristics Description
PIN(s): 1506-78-5911.000, 1506-78-8506.000, 1506-77-7440.000, 1506-88-1668.000, & 1506-88-2105.000
Acreage: 23 +/- acres
Address: Land between Susan Tart Road and Bruce Drive
These five parcels are vacant and adjacent to each other.
Conditional Zoning Request
This request is to rezone these five parcels totaling approximately 23 acres+/- to R-7 Conditional Zoning District
(CZD) The proposed rezoning would reduce lot square footage but maintain lot widths and all R-7 building setbacks.
Lot Dimensions: Standard compared to Proposed
R-7
Proposed CZD
Square footage
7,OOOsq. ft.
Square footage
Width
50,
Width
50'
Front setback
25'
Front setback
25'
Side setback
10,
Side setback
10'
Rearsetback
20'
Rear setback
1 20,
The proposal is for 103 single-family parcels Proposed lot sizes vary Approximately 22% of the land area will be
dedicated open space Some of the dedicated open space is proposed for passive or active recreation some for storm
water drainage control The applicant's Conditional Rezoning Application is attached, following the Staff Report and
Attachments.
Page 1 of 4 STAFF REPORT
Vicinity Map: Attachment 1
The five subject properties are in the west southwest corner of Dunn
and are bounded by Bruce Drive to the east, Susan Tart Road to the
west. and Averasboro Road to the north. The total area is approximately
23 acres.
Single-family homes line the east side of Bruce Drive, zoned R-10. There
is a mix of uses on the parcels facing Averasboro. A former meat
processing plant lies west of Susan Tart, currently being demolished.
South of the former meat processing plant the land is wooded with
wetlands, 100-year flood plain, and two ponds. Adjacent on the
southeast of the triangular parcel is Betsy Johnson Hospital facing
Tilghman Drive, with multi -family north of the hospital also on Tilghman.
Much of the land to the west of the subject parcels is wooded and wet
where the Black River, which in places forms the border with Erwin, runs
south toward the Cape Fear River.
Physical Characteristics Photos
See Attachments 2, 3, and 4 for photos of the area.
Services Available
Water:
✓ Public (City of Dunn)
LI Private (Well)
❑ Other: Unverified
Sewer:
✓ Public (City of Dunn)
❑ Private (Septic Tank)
❑ Other: Unverified
City of Dunn water, sewer, and storm drainage are available to the site in question along Bruce Drive, though extension
of services will be necessary into the proposed development. Currently, the City is under a sanitary sewer moratorium
imposed bV the NC Department of Environmental Quality (NCDEQ). The moratorium prohibits the addition of new
sanitary sewer taps until a Special Order of Consent (SOC) is successfully negotiated with NCDEQ. The state has
established no timeline forthe SOC process so there is uncertainty as to when new taps will again be allowed.
Transportation
The subject parcels are approximately 0.8 miles from the intersection of Erwin Road and Cumberland Street (NC 421).
From there, it is 1.75 miles to 1-95, exit 73. Traffic volume as measured by NCDOT has been as follows: On Susan Tart
just south of Averasboro in 2016, Annual Average Daily Traffic (AADT) was 1,000 vehicles; on Averasboro near Erwin
Road in 2019 AADT was 3,600; on Erwin west of Averasboro, AADT in 2019 was 6,700 and near 421, the AADT in 2019
was 9,800; on 421 in 2019, the AADT was 22,000. The proposed development would create 103 building sites for
single-family homes. This is Phase 1 of a larger residential development of three phases, with more than 200 single-
family units in all anticipated. Calculating an average of 10 dailV trips from each housing unit, it would be reasonable to
request a Traffic Impact Analysis (TIA) before approving a Preliminary Plat.
Page 2 of 4 STAFF REPORT
Zoning District Compatibility see Attachment S.
2030 Future Land Use Map see Attachment 6
The Future Land Use Map shows the subject
parcels as a combination of residential and
redevelopment areas. Converting vacant
land to residential development conforms
with the Future Land Use Map. The density
of the residential development in the
Future Land Use Map for the northernmost
portion is suggested as R-10. However,
Council rezoned this to R-7 in December
2021. Council had rezoned the triangular
shaped portion to R-7 in March 2021.
Evaluation
✓ Yes ❑ No The amendment, if small scale, is reasonable based upon surrounding conditions.
Page 3 of 4 STAFF REPORT
REASONING: The conditional rezoning / PUD would be a large-scale project of 103 single-family
homes with smaller lot sizes than are standard in R-7 districts. However, R-7 lot widths and
setbacks will be maintained. The proposed new lots on the west side of Bruce will be
considerably smaller than the existing 15,000 square foot lots on the east side of Bruce. But
design standards change overtime. The houses on the east side of Bruce were built primarily in
the 1960s and the 1980s; one house was built in 1940. The proposed development is reasonable
based on surrounding conditions.
✓ Yes ❑ No The impact to the adjacent property owners and the surrounding community is reasonable,
and the benefits of rezoning outweigh any potential inconvenience or harm to the community.
REASONING: The impact to the surrounding property owners could be significant. The lot sizes
requested would create a much greater density of housing than currentlV exists on the east side
of Bruce. Maintaining R-7 widths and setbacks would mitigate this density to some degree. The
number of vehicles parked on the street and the amount of traffic would likely increase, as well,
changes that existing residents would need to adapt to. With any new development comes
change. This is an example of the change that the Dunn community has called for in the City's
Strategic Vision Plan, Envision Dunn, which encourages growth. It is reasonable to believe that
the benefits of this development will outweigh the potential inconveniences that may result
from it.
✓ Yes ❑ No The amendment is warranted due to changed or changing conditions in the area.
REASONING: After manV Vears with little increase in population, Dunn is on the verge of
significant growth. The Conditional Zoning District / Planned Unit Development requested would
make it possible to increase the number of units in an R-7 zoning district. One hundred -three
(103) single-family units are proposed. Some amenities are included in the development along
with sidewalks and street trees, The Conditional Zoning / PUD amendment is warranted due to
changing conditions in the housing market and the rate of growth in the region.
✓ Yes ❑ No The amendment achieves the purpose and is consistent with the Land Use Plan.
REASONING: Rezoning these parcels to R-7 Conditional Zoning District / PUD would be
consistent with the development / redevelopment of this area as anticipated in the Future Land
Use Map. All the parcels involved in this request were rezoned to R-7 by City Council in 2021.
Smaller lot sizes than R-7 requires would allow for greater density but maintaining R-7 lot widths
and setbacks would mitigate that impact, reducing potential conflicts with neighbors on Bruce
Drive. Some amenities are included in this development. It is the Planning Department's
judgement that the proposed Conditional Zoning District / Planned Unit Development achieves
the purpose and is consistent with the Land Use Plan.
Suggested Statement -of -Consistency (Staff concludes that...)
The City's Strategic Vision Plan, adopted by City Council in June 2021, acknowledges that the City has the potential for
significant growth. It is staffs judgement that maintaining R-7 lot widths and setbacks will mitigate the impact of smaller
lot sizes. For these reasons, staff concludes that this Conditional Zoning / Planned Unit Development request is consistent
with the Future Land Use Plan.
Site Photographs
See Attachments 2, 3, and 4 for photos of the area.
Page 4 of 4 STAFF REPORT
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Owner PIN Street Address
Susan Tart Property, LLC
1506-78-5911.000
2095 SUSAN TART RD DUNN, NC
126 N Ennis St.
28334
Fuquay-Varina, NC 27526
Susan Tart Property, LLC
1506-77-7440.000
1001 SUSAN TART RD DUNN, NC
126 N Ennis St.
28334
Fuquay-Varina, NC 27526
Susan Tart Property, LLC
1506-78-8506.000
1000 SUSAN TART RD INC
126 N Ennis St.
Fuquay-Varina, NC 27526
Susan Tart Property, LLC
1506-88-2105.000
Bruce Drive
126 N Ennis St.
Fuquay-Varina, NC 27526
Susan Tart Property, LLC
1506-88-1668.000
Bruce Drive
126 N Ennis St.
Fuquay-Varina, NC 27526
Adj. Properties
Casper Tart, Jr.
1506-69-7150.000
206 AVERASBORO RD DUNN, NC
200 Murdock C Road
28334
Cameron, NC 28326-0000
Casper Tart, Jr.
1506-67-7833.000
SUSAN TART RD NC
200 Murdock C Road
Cameron, NC 28326-0000
Casper Tart, Jr.
1506-79-2352.000
1507 ERWIN RD DUNN, NC 28334
200 Murdock C Road
Cameron, NC 28326-0000
Casper Tart, Jr.
1506-66-9838.000
SUSAN TART OFF RD NC
200 Murdock C Road
Cameron, NC 28326-0000
Owner PIN Street Address
Anthony Shane & Todd Wayne Wood
1506-69-9136.000
204 AVERASBORO RD DUNN, NC
1603 Erwin Road
28334
Dunn, NC 28334
Toby Dale & Amy Parker Pope
1506-65-4930.000
OLD HAMILTON RD DUNN, NC
1152 Old Hamilton Rd.
28334
Dunn, NC 28334
Toby Dale & Amy Parker Pope
1506-65-8192.000
OLD HAMILTON OFF RD NC
1152 Old Hamilton Rd.
Dunn, NC 28334
Toby Dale Pope TIC
1506-68-9842.000
201 AVERASBORO RD DUNN, NC
Aaron Hamilton Pope TIC
28334
1152 Old Hamilton Rd.
Dunn, NC 28334-6446
Donald W Satterfield W IT W/ROS
1506-88-0833.000
104 BRUCE DR DUNN, NC 28334
Theresa B Satterfield JT W/ROS
104 Bruce Dr.
Dunn, NC 28334
Dillon Tart Rentals, LLC
1506-88-0929.000
102 BRUCE DR DUNN, NC 28334
409 S Clinton Ave.
Dunn, NC 28334
Dillon Tart Rentals, LLC
1506-89-0019.000
100 Bruce Dr., Dunn, NC 28334
409 S Clinton Ave.
Dunn, NC 28334
Doris Ellen Altman
1506-89-0214,000
1305 ERWIN RD DUNN, NC 28334
884 Bay Tree Dr.
Harrells, NC 28444-000
Jack H & Carolyn Avery
1506-79-9224.000
1401 ERWIN RD DUNN, NC 28334
PO Box 485
Erwin, NC 28339-0485
Thurman J & Brenda J Watson
1506-79-8244.000
1403 ERWIN RD DUNN, NC 28334
6448 Fairground Rd.
Owner PIN Street Address
Dunn, NC 28334
Minnie F. Webb
F1506-79-7274.000
1405 ERWIN RD DUNN, NC 28334
PO Box 1133
Dunn, NC 28335
Wincor Properties, LLC
1506-79-6244.000
1409 ERWIN RD DUNN, NC 28334
PO Box 160
Dunn, NC 28335
Jonathan Ray Strickland
1506-79-5262.000
101 AVERASBORO RD DUNN, NC
101 Averasboro Rd.
28334
Dunn, NC 28334-0000
Tina Evans
1506-79-5221.000
103 AVERASBORO RD DUNN, NC
103 Averasboro Rd.
28334
Dunn, NC 28334
Jerry Wayne Hamilton
1506-79-4179.000
105 AVERASBORO RD DUNN, NC
105 Averasboro Rd.
28334
Dunn, NC 28334
Jenny Bass & Amos A Love
1506-79-4128.000
107 AVERASBORO RD DUNN, NC
1843 Charles Newland Rd.
28334
Dunn, NC 28334-0000
Jenny Bass & Amos A Love
1506-79-3153.000
AVERASBORO RD DUNN, NC 28334
1843 Charles Newland Rd.
Dunn, NC 28334-0000
Jenny Bass & Amos A Love
1506-79-3122.000
AVERASBORO RD DUNN, NC 28334
1843 Charles Newland Rd.
Dunn, NC 28334-0000
Jenny Bass & Amos A Love
1506-79-2182.000
111 AVERASBORO RD DUNN, NC
1843 Charles Newland Rd.
28334
Dunn, INC 28334-0000
Melissa Stevens
1506-79-0376.000
1601 ERWIN RD DUNN, NC 28334
1601 Erwin Rd.
Owner PIN Street Address
Dunn, NC 28334
Danny E Norris
1506-75-8723.000
SUSAN TART OFF RD NC
PO Box 727
Dunn, NC 28335-0000
Conly Honly, LLC
1506-85-8513.000
SUSAN TART RD DUNN, NC 28334
PO Box 277
Benson, NC 27504
Harnett Health System, Inc.
1506-86-9966.000
800 TILGHMAN DR DUNN, NC
PO Box 1706
28334
Dunn, NC 28335-0000
Henry Monds
1506-87-3457.000
127 BRUCE DR DUNN, NC 28334
127 Bruce Dr.
Dunn, NC 28334
William M Bates Jr.
1506-87-3682.000
123 BRUCE DR DUNN, NC
Patricia Gail Bates
28334-0000
123 Bruce Dr.
Dunn, NC 28334-0000
Salvador Macias Cardenas
1506-87-3771.000
123 BRUCE DR DUNN, NC 28334
4614 NC 50 N
Benson, NC 27504
Don Allen Ryals
1506-87-3872.000
121 BRUCE DR DUNN, NC 28334
121 Bruce Dr.
Dunn, NC 28334
Derrek Ryals
1506-87-3961.000
BRUCE DR DUNN, NC 28334
121 Bruce Dr.
Dunn, NC 28334
Vasquez Emilson Enrique Orndonez
1506-88-3051.000
117 BRUCE DR DUNN, NC 28334
Salfado Nuvia Suyapa Lagos
49 Ideal Lane
Dunn, NC 28334
Owner PIN Street Address
Johnny Gilbert Henry, Jr.
1506-88-3143.000
115 BRUCE DR DUNN, NC 28334
Tina Sue Henry
115 Bruce Dr.
Dunn, NC 28334
Rasheed & Melenie Nowell
1506-88-3236.000
113 BRUCE DR DUNN, NC 28334
113 Bruce Dr.
Dunn, NC 28334
Andres Mayolo Garcia
1506-88-3327.000
111 BRUCE DR DUNN, NC 28334
Alejandra Cancino Guzman
111 Bruce Dr.
Dunn, NC 28334
First Citizens Bank & Trust Co.
1506-88-3417.000
109 BRUCE DR DUNN, NC 28334
PO Box 27131
Raleigh, NC 27611-7131
Debora J Travis
1506-88-3506.000
107 BRUCE DR DUNN, NC 28334
107 Bruce Dr.
Dunn, NC 28334-0000
Terry R & Frances P Pope
1506-88-2699.000
105 BRUCE DR DUNN, NC 28334
105 Bruce Dr.
Dunn, NC 28334-0000
Georgia F Patrick
1506-88-2894.000
103 BRUCE DR DUNN, NC 28334
C/O Georgia F Patrick Bleacher
103 Bruce Dr.
Dunn, NC 28334
Lou Ann Patrick
1506-86-3356.000
Susan Tart Road
2121 Charles Newland Road
Dunn, NC 28334
NC Dept. of Transportation
1506-86-8275.000
n/a
1546 Mail Service Center
Raleigh, NC 27611
Owner PIN Street Address
NC Dept. of Transportation 1506-68-6972.000 n/a
1546 Mail Service Center
Raleigh, NC 27611
Owner PIN Street Address
Owner PIN Street Address
i h
(
city of Bunn
For Planning Department Use Only
Case Number
Date Received
Fee Paid
Board Meeting
City Council Meeting
CONDITIONAL ZONING APPLICATION
OWNERSHIP INFORMATION:
Applicant
Zach Angle / Susan Tart Property, LLC / Susan Tart Properties, LLC
Phone Number:( 919 ) 602 - 2351
Applicant's Legal Interest in Property: Property owner and developer
Applicant's Address: 126 N. Ennis St.
Fuquay-Varina, NC 27526
Property Owner: Zach Angle / Susan Tart Property, LLC / Susan Tart Properties, LLC
Owner's Address: 126 N. Ennis St.
Fuquay-Varina, NC 27526
10/14/2020;02/01/2022 See Table
Date Property Acquired: Deed Reference: Book Page
1506-78-8506: 2 ac; DB/PG 3882/0170
Seetabte 1506-77-7440:13 ac;DB/PG 3882/0170
Tax PIN Number: .000
1506-88-1668: 0.07 ac; OB/PG 3923/0310
See table 1506-88-2105: 0.55 ac; OB/PG 3916/0318
Size (Sq. Ft. or Acres) Street Frontage (ft) 5402 1506-78-5911: 7.37 ac; DB/PG 4109/0668
Location/Address: 1000, 1001, 2095 Susan Tart Rd. + 2 non -addressed parcels on Bruce Drive
Dunn, NC 28334
Attach a legal description (Metes and Bounds Description) of the area requested.
CONDITIONAL ZONING REQUEST:
A. Existing Zoning:
Requested Zoning:
B. Land Uses
1. Existing Land Uses:
R-7
R-7 PD CZD
Vacant
2. Use(s) Requested:
Single -Family Residential
Number of Parking Spaces Provided: n/a
Driveway/Road Access: Access on Susan Tart Rd.
3. Existing or proposed land uses on all adjoining properties:
North Residential & Commercial South Vacant & Medical Use
East Residential
West Residential
C. Statements of Justification: (City Code, Article IX of Chapter 22)
Attach a statement justifying the following:
1) The use requested is listed among the conditional uses in the district for which the
application is made.
2) The requested use is essential or desirable to the public convenience or welfare.
3) The requested use will not impair the integrity or character of the surrounding or
adjoining districts, nor be detrimental to the health, morals, or welfare.
4) The requested use will be in conformity with the land development plan.
5) Adequate utilities, access roads, drainage, sanitation, and other necessary facilities
have been or are being provided.
See attached letter with Statement of Justification.
INSTRUCTIONS FOR FILING A CONDITIONAL ZONING APPLICATION
1) A petitioner for a conditional zoning request must complete this application in full. This
application will not be processed unless all information is provided.
2) Include the filing fee for each conditional zoning request, which is $500.
3) Include a site plan drawn to scale of the entire property and the location of each facility and the
uses of the property. The site plan should include parking layout, required landscaping and
specifications of installation/construction.
4) The justification statements under Item "C" should be typed or written legibly to answer each
condition that applies to the request. Substantial weight is given to the answers provided. Please
consider your answers carefully and be prepared to address your answers at each public hearing.
5) The application must be signed by the owner or by an authorized agent of the property requesting
the conditional zoning change; the signature shall be notarized.
6) The Planning Board meets regularly on the fourth Tuesday of each month at 6:30 p.m.in the
Dunn Municipal Building located at 401 E. Broad St., and shall make recommendations to the
City Council on all conditional zoning requests.
7) The City Council meets regularly on the second Tuesday of each month at 7:00 p.m. in the Dunn
Municipal Building located at 401 E Broad St., and is the approving authority for all conditional
zoning requests.
8) This project is required to go through the commercial site plan review process. This request is for
use approval only. In order to ensure specifications meet the minimum standard(s) for the City of
Dunn, a thorough review process must be performed. Reviewers may include, but are not limited
to, Public Works, Planning, Inspections, the Fire Department, Environmental Health, etc.
For additional information or assistance, call the Planning Department at (910) 230-3503.
0
ADJOINING PROPERTY OWNERS
(WITHIN 100 FEET OF REQUESTED CHANGE)
NAME
MAILING ADDRESS
PIN NUMBER
1.
.000
2.
.000
3.
.000
4.
.000
5.
.000
6.
.000
7.
.000
8.
.000
9.
.000
10.
.000
11.
.000
12.
.000
OWNER'S CERTIFICATION
I (We) do hereby certify that:
I am (We are) the owners or authorized agent of the property described in this application for
conditional use permit and have attached copies of deed, title reports or other documents as proof of
ownership.
I (we) have read the conditional use procedures, requirements and have truthfully completed this
application for a conditional use permit.
I (we) understand that the filing fees are non-refundable; the process to review conditional use cases
includes public hearing and review by both the Planning Board and the City Council. I (we) understand
any action to approve our request is at the discretion of the Planning Board and the City Council and
additional requirements may be imposed as determined necessary.
Signature
Date
Sworn to and subscribed before me this day of 20 _
Notary Public
My Commission Expires:
CONDITIONAL ZONING APPLICATION
Petitioner: Susan Tart Property, LLC
Property: 1000 Susan Tart Road
STATEMENTS OF JUSTIFICATION
STATEMENT 1: The use requested is listed among the conditional uses in the district for
which the application is made
STATEMENT BY PETITIONER:
The proposed use of single family residential lots complies with the allowable principal
permitted uses listed in the City Code, Article III, Division 4, R-7 Single Family Dwelling District -
Section 22-101.
STATEMENT 2: The requested use is essential or desirable to the public convenience or
welfare
STATEMENT BY PETITIONER:
The proposed use of single family residential lots provides a necessary inventory for home
builders to provide attractive, economically affordable homes to the City of Dunn. Providing new
home construction generates interest in the City, provides additional tax revenue and consumers
to support local small businesses.
STATEMENT 3: The requested use will not impair the integrity or character of the
surrounding or adjoining districts, nor be detrimental to the health, morals, or welfare
STATEMENT BY PETITIONER:
The requested use as single family homes will not impair the integrity or character of these
surrounding properties nor will they be a detriment to health, morals or welfare. The requested
use is the first step toward revitalizing an area that is in need of growth and development. The
property is located directly across Susan Tart Road from the abandoned Dunn Meat Packers
Plant that is scheduled for demolition and redevelopment. Existing single family homes line
Bruce Drive. Furthermore, the proposed development is expected to increase adjacent property
values due to new construction and price point relative to the existing properties.
It should also be noted that the standard R7 building setbacks are being preserved in this CZD
request; there are no setback revisions being requested in this submittal.
STATEMENT 4: The requested use will be inconformity with the land development plan.
STATEMENT BY PETITIONER:
The requested use is in compliance and conformity with the land use plan. According to the City
of Dunn's 2030 Land Use Plan, there is a significant need for housing by the end of 2030. The
Land Use Plan projects a total need in housing between 6000 and 7000 units. The requested use
would assist the City in fulfilling the need for additional housing.
STATEMENT 5: Adequate utilities, access roads, drainage, sanitation, and other
necessary facilities have been or are being provided.
STATEMENT BY PETITIONER:
Existing infrastructure to include water, sewer, roads and drainage is in place to allow for the
development of this property based on the proposed use. The development will extend this
infrastructure to serve the development and surrounding properties as well as bolster existing
infrastructure that is in poor condition.
Susan Tart Planned Development
Subdivision
1000, 1001 Susan Tart Road
Dunn, NC
October 28, 2021
CH-11gl/1-hr
NOMMIMMIA
Prepared by:
Don Curry, PE
The Curry Engineering Group, PLLC
205 S. Fuquay Avenue
Fuquay-Varina, NC 27526
(9191552-0849 001
TABLE OF CONTENTS
ATTACHMENTS
Neighborhood Meeting Notification Sample Letter
Buffer List
Sign In Sheet
Concerns & Responses
Proof of Meeting
T 19191 662-0049 205 S. Fuquay Avenue
F t9191 552-2043 Fuquay-Vatina, NC 29526
1
ENGINEERING
October 18, 2021
RE: Neighborhood Meeting for Planned Development Conditional Use Application
Dear Neighbor:
This letter is to invite you to a meeting to review a proposed Single -Family Subdivision Planned
Development Conditional Use Permit for the properties or portion of properties located at 1000, 1001,
and 2095 Susan Tart Road (PINs 1506-78-8506, 1506-77-7440, 1506-78-59111, and two non -addressed
parcels on Bruce Drive (PINs 1506-88-1668, 1506-88-21051.
The proposal is to establish a Planned Development Conditional Use for these properties within their
current zoning. Please see attached map for specific properly shown in red, At this meeting a
schematic Layout will be shared outlining the proposed use along with a discussion of open space
considerations, lot layout, etc,
Meeting Information:
Dale: Thursday, October 28, 2021
Time: 5:00 to 7:00 PM
Location: Country Inn & Suites, 900 East Pearsall Street, Dunn, NC 28334
Please feel free to contact me at 919-552-0849 ext. 101 or dw0cuneng.c_om with any questions or
concerns regarding this meeting.
Sincerely,
The Curry Engineering Group, PLLC
q46�;701.44
Don Curry
President
T 19191 652 �0049 205 S. Puquay Avenue
F I919) 552-2043 Fuquay-Varini, NC 27526
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ENGINEERING MEMEM
MEETING SIGN -IN SHEET
Project: Conditional Use Permit - Susan Tart Road Subdivision Meeting Date: October 20, 2021. 5:00-7:00
Country Inn & Suites
Facilitator Curry Engineering Place/Room: Conference Room
Name Address -T Phone E Mail
205 S. Fuquay Ave. Fuquay-
Don Curry 919-552-0049 qnnfdnfr yNn onl
Varina, NC 27526
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103 Aje✓shorb
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Page 1 of 1
'"'urr -Wy
ENGINEERING
SUMMARY OF DISCUSSION FROM THE NEIGHBORHOOD MEETING
Project: 1000. 1001 Susan Tart Rd., Dunn, NC Meeting Date: October 28, 2021
Applicant: Susan Tart Property, LLC Place/Room: country Inn a suites
Conference Room
Contact 5:00 - 7:00 PM
Don Curry / 919,552.0849 / don0curryeng.conl Time:
Information: Wig. concluded a16;401
Summary of questions/comments and responses from the neighborhood meeting:
Question/Concern #1: General discussion centered on nature of use and location on the properly.
Applicant Response; Curry Engineering explained the purpose of the meeting and outlined the proposed subdivision as a
PD - Planned Development. Lot sizes, amenities, open space, and overall approval process was outlined.
Question/Concern #2: General discussion regarding rezoning processes and procedures.
Applicant Response: Curry Engineering outlined the anticipated calendar of events with PB and Council hearings.
Question/Concern #3: What is happening with the property encroachments on Aversboro Road?
Applicant Response: The seller and buyer are working through options in an attempt to minimize impacts to those
encroaching on the parcel in question. The encroaching parties will be notified once a plan is finalized.
Question/Concern #4: What about roadway connections between Bruce and Susan Tart?
Applicant Response: There will be a connector along the south end of the development connecting the two roads.
Question/Concern #5: Will there be a gas line down Bruce Drive?
Applicant Response: This is up to the gas company. It is possible but depends on revenue.
Question/Concern #6: What is the rear setback?
Applicant Response; 20' rear, 20' front, b' sides, 10' corners
Question/Concern #7: Wilt existing roads be repaired if damaged? .
Applicant Response: Yes, the developer / contractor will have to repair damaged roadways.
Question/Concern #8: Who is the builder?
Applicant Response: Likely Weaver Homes from Fayetteville (building Dunhaven subdivision now)
Question/Concern #9: Witt there be an HOA?
Applicant Response; Yes.
SUMMARY OF DISCUSSION FROM THE NEIGHBORHOOD MEETING
Project:_. 1000. 1001 Susan Tart Rd., Dunn, NC Meeting Date: October 2II 2021
Applicant: Susan Tart Property, LLC
Place/Room: Country Inn & Suites
Conference Room
Contact Don Curry /919.552,0849/doNdcurryengcom Time: 5:00-7:00PM
Information: (Mtg. concluded at 6:401
Summary of questions/comments and responses from the neighborhood meeting:
Question/Concern #10: Are you aware of the tow point on Bruce Drive?
Applicant Response: Yes, and we will accommodate storm drainage in the subdivision design.
Question/Concern #11: What is the average home size?
Applicant Response: Between 1230-1600 sf approximately.
Question/Concern #12: Will these be ranch or multi -story?
Applicant Response: Likely a combination of both, probably 50/50 mix.
Question/Concern #13: Will police monitor this subdivision?
Applicant Response: Yes, the City of Dunn Police Department will have jurisdiction here.
Question/Concern #14: Concerns were expressed about a future low -rent district, government subsidized housing.
Applicant Response: That is not the market for this subdivision. Lots are being sold to a private home builderand will be
sold as individual single-family homes.
Question/Concern#15: Someone expressed a desire to have larger lots.
Applicant Response: The PD proposal does not provide a dramatic increase in overall tot density. Along Bruce Drive, for
example, the lot count increases from approximately 23 with standard R7 zoning (current) to 24-25 with the proposed PD
development.