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HomeMy WebLinkAbout051721 mHARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes May 17, 2021 The Harnett County Board of Commissioners met in regular session on Monday, May 17, 2021 at 6:00 pm, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: W. Brooks Matthews, Chairman (Joined via Zoom and Conference Call) Lewis W. Weatherspoon, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner Matt B. Nicol, Commissioner Staff present: George Wood, Acting County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Lindsey B. Lucas, Interim Clerk Chairman Matthews called the meeting to order at 6:00 pm. Commissioner Johnson led the Pledge of Allegiance and invocation. Vice Chairman Weatherspoon made a motion to approve the consent agenda as amended. Commissioner McKoy seconded the motion that passed unanimously. A. Minutes B. Budget Amendments — Attachment 1 C. Proclamation Recognizing Public Safety Telecommunicators During the COVID-19 Pandemic D. Proclamation Recognizing Health Care Providers During the COVID-19 Pandemic E. Proclamation Recognizing Volunteers During the COVID-19 Pandemic F. Proclamation Recognizing National Emergency Medical Services Week G. Harnett Regional Water formally requests that the Board approve a Project ordinance creating the Northwest Harnett Utility Extension Project. This project will provide water and wastewater to the area. This project will be funded from HRW reserves and is estimated to cost approximately $2,378,000. Attachment 2 H. Harnett Regional Water formally requests that the Board approve an engineering agreement with LKC Engineering, PLLC in the amount of $294,000. The Engineers will design and provide construction administration and observation for the Northwest Harnett Utility Extension Project. I. Emergency Services on behalf of Summerville Bunnlevel Fire and Rescue request approval from the Board to construct a new fire station at 4043 NC Hwy 210 N on property owned by the organization. The Board of Directors of Summerville Bunnlevel Fire and Rescue would like to proceed with the construction of a new 9,000 SF station at Harnett County Board of Commissioners May 17, 2021 Regular Meeting 1 of 4 a cost of $1,150,000. The Board of Directors of Summerville Bunnlevel Fire and Rescue believe the new station will improve response times and effectiveness in their district and they plan to obtain financing from a local bank. J. Harnett County Emergency Services requests approval of the Town of Lillington Fourth of July fireworks permit application. Commissioner Johnson read aloud proclamations honoring 911 operators and Medical personnel during the Covid-19 pandemic. Attachment 3 Chairman Matthews read aloud a proclamation honoring Harnett County volunteers during the Covid-19 pandemic. Attachment 4 Chairman Matthews read aloud a proclamation honoring EMS week. Attachment 5 Vice Chairman Weatherspoon opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Citizens were allow to provide their public comments verbally during this period or submit their public comments in writing prior to the meeting to be read aloud during the meeting as time allowed or appear in person. The following people provided comments: • Jerry Rivas of 364 Twin Ponds Road in Sanford • Margaret Miller of 89 Crabtree Court in Fuquay-Varina • Alan Longman of 234 Hamilton Rd, Bunnlevel • Jay Sills of Fuquay-Varina • Gina Desmarais of 362 Chalybeate Rd, Fuquay-Varina • Lisa Cogwell of 284 Chalybeate Rd, Fuquay-Varina • Rose Teniente of 179 Tilden Howington Dr. Lillington • Ricky Temple of Harnett County • Sheriff Wayne Coats • Elizabeth Crudup of 234 Hamilton Rd, Bunnlevel Vice Chairman Weatherspoon moved to appoint Phyllis A. Godwin to the Harnett County Economic Development Council effective July 1, 2021 for District 2. Commissioner Nicol seconded the motion that passed unanimously. Senior Staff Attorney Christopher Appel shared that Paula Stewart began her Leave of Absence early, May 14, 2021, and filed a letter with the Clerk designating George Wood as Acting County Manager. Upon filing this letter it is incumbent upon the Board to accept this resignation so Mr. Wood is able to exercise the power and perform the duties as county manger during her temporary leave of absence. Vice Chairman Weatherspoon moved to accept the appointment of Mr. George Wood as Acting County Manager. Commissioner Johnson seconded the motion that passed unanimously. Interim Clerk Lindsey Lucas administered the Oath of Office for George Wood, Acting County Manager. Harnett County Board of Commissioners May 17, 2021 Regular Meeting 2 of 4 Director of Board of Elections Claire Jones came before the Board to request approval of a Resolution to adopt and acquire new voting equipment. Commissioner Nicol made a motion to approve the Resolution. Commissioner Nicol seconded the motion that passed unanimously. Attachment 6 Finance Officer Kimberly Honeycutt petitioned the Board for a Public Hearing Regarding the Financing for Angier & Black River Fire Department, Incorporated with the Proceeds of Certain Tax -Exempt Obligations and consideration of a Resolution Authorizing and Approving the Delivery of an Installment Financing Agreement by Angier & Black River Fire Department and the Tax -Exempt Loan Related Thereto. Chairman Matthews called to order a public hearing on the matter and opened the meeting for comments from the public. Citizens were allowed to speak in person or were allowed to submit their comments in writing prior to the meeting or to call in and provide their comments verbally during the meeting. No one spoke in opposition. Chairman Matthews closed the public hearing. Vice Chairman Weatherspoon made a motion to approve the requested Resolution Authorizing and Approving the Delivery of an Installment Financing Agreement by Angier & Black River Fire Department and the Tax -Exempt Loan Related Thereto. Commissioner Nicol seconded the motion that passed unanimously. Attachment 7 Budget Consultant Renee Paschal and Budget Director Lisa McFadden gave a brief overview of Harnett County's FY 2021-2022 Budget A proposed budget for the fiscal year beginning July 1, 2021, for Harnett County, North Carolina, was presented to the Harnett County Board of Commissioners on May 3, 2021. The proposed budget, including expenditures for the Harnett County Economic Development Department as well as appropriations for specific economic development incentives, is available in the office of Clerk to the Board, 455 McKinney Parkway, Lillington, North Carolina, for public inspection. The proposed budget is also available for public inspection online at www.harnett.org under "Harnett Happenings". The total expenditures budgeted for economic development matters is $1,044,367, including $27,394 budgeted in contingency for incentives for Rooms to Go based on tax values under appeal. Included are specific incentive grant disbursements pursuant to previously adopted Economic Development Incentive Agreements. Grants are performance based and calculated as eighty percent (80%) of property taxes paid by the company attributable to its direct investments. Specific incentives are as follows: • Rooms to Go: $357,429, plus the additional $27,394 budgeted in contingency for incentives based on tax values under appeal. Harnett County Board of Commissioners May 17, 2021 Regular Meeting 3 of 4 • Krigen, $23,699 • Pallet Consultants: $2,753 Also included are three possible grant matches for economic development grants, including: • A $25,000 match for a building reuse grant for Krigen • A $50,000 match for a One NC grant for Krigen • A $50,000 match for a One NC grant for Pallet Consultants Chairman Matthews called to order a public hearing on Harnett County's FY 2021-2022 Budget and opened the meeting for comments from the public. Citizens were allowed to speak in person or were allowed to submit their comments in writing prior to the meeting or to call in and provide their comments verbally during the meeting. The following people provided comments: • Elizabeth Crudup of 234 Hamilton Rd, Bunnlevel • Alan Longman of 234 Hamilton Rd, Bunnlevel • Constance Bryant Aull (emailed in) • Joseph Langley of 298 Kirk Adams Rd, Angier • Rose Teniente of 179 Tilden Howington Dr. Lillington Chairman Matthews closed the public hearing. George Wood gave the County Managers Report. Vice Chairman Weatherspoon moved to adjourn the meeting at 7:17 pm. Commissioner Nicol seconded the motion that passed unanimously. M///ij __ �� Lindsey B. Lucas, Interim Clerk Harnett County Board of Commissioners May 17, 2021 Regular Meeting 4of4 -A.+1hrinnQ�l- � COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section 1. 7 o ammend the Board of Elections department of the 500 fund. The appropriations are to he changed as follows: ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 5004170 583000 ELVOT NON -CAP ASSET - LARGE 5214,809 REVENUE �ODF�INCREAE MOUNT ORG OBJECT PROJF,CT TASK SUB -TASK JOB DESCRIPTION OF DECREASE 5004170 330210 ELVOT FEDERAL 5004170 390990 ELVOT FUND BALANCE $104,761 $110,048 EXPLANATION: To budget HAVA federal grant funds. These funds will be used to purchase new voting equipment and new unity computer. APPROVALS: Dept Head (date) Finance O -er e) County anager (date) Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board, and to theIludget Officer and the Finance Officer for their direction. Adopted this day of 20aA Lmdse cas, 7 W. BrodMatthews, Chairman Interim Clerk to the Board Board of Commissioners rTr ,r ey kps d, t�'e May 3, 2021 V '/ t COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section 1. To ammend the Administration fund. The appropriations are to be changed as follows: 1 r. M.3141 EXPLANATION: Lisa McFadden was moved to Administration budget on 2/16/21 from the IT Department budget. APPROVALS: Dept Head (daSg) Finan cer (dat ,' �^ , County Manager (date' , S Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the dget Officer and the Finance Officer for their direction. Adopted this 1 i day of 20Aduy�� 9 t✓CY / R �L"" ` ' 1 f /n�� W. Brooks Matthews. Chairman (� Clerk to the Board Board of Commissioners EXPENDITURE AMOUNT ORG I OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE INCREASE DECREASE 1104120 502010 SALARIES & WAGES - $36,222 1104270 502010 SALARIES & WAGES - $36,222 1104120 505050 STATE RETIREMENT- $3,698 1104270 505050 STATE RETIREMENT - $3,698 1104120 503030 401K - GENERAL $724 1104270 503030 401K - GENERAL $724 1104120 505010 FICA WH $2.771 1104270 505010 FICA WH $2.771 1104120 506010 MEDICAL INSURANCE 53.979 1104270 506010 MEDICAL INSURANCE $3,979 1104120 506020 DENTAL INSURANCE $151 1104270 506020 DENTAL INSURANCE $151 1104120 506040 LIFE INSURANCE $47 1104270 506040 LIFE INSURANCE $47 1104120 507050 EMPLOYEE CLINIC $68 1104270 507050 EMPLOYEE CLINIC $68 1104120 507010 UNEMPLOYMENT INSURANCE $181 1104270 507010 UNEMPLOYMENT INSURANCE $181 1104120 507070 OTHER POST EMPLOYMENT $45 1104270 507070 1 OTHER POST EMPLOYMENT $45 1104120 507030 WORKER'S COMPENSATION $65 1104270 507030 WORKER'S COMPENSATION $65 1 r. M.3141 EXPLANATION: Lisa McFadden was moved to Administration budget on 2/16/21 from the IT Department budget. APPROVALS: Dept Head (daSg) Finan cer (dat ,' �^ , County Manager (date' , S Section 2. Copies of this budget amendment shall be furnished to the Clerk to the Board. and to the dget Officer and the Finance Officer for their direction. Adopted this 1 i day of 20Aduy�� 9 t✓CY / R �L"" ` ' 1 f /n�� W. Brooks Matthews. Chairman (� Clerk to the Board Board of Commissioners COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section I. To ammend the Anal Shelter department of the General fund The appropriations are to be changed as follows 1 law �9 a17RWWRJ.37J7 Iri EMMENNOWNR� 1 : 1 ---- • It • AND -- EXPLANATION: Allocate funds to replace chicken coop and to upgrade storage cabinets. APPROVALS 1' Dept Head (date) Finan (date County Manager (date 02— Copies of this budget amendment shall be famished to the Clerk to the Board, an to the Budget macer and the Finance Section 2. p g Officer for their direction. Ado ted this� ds) of _ 211 A //r f , jr Lindse B. Lucas, W. Brooks Matthews, Chairman Interum Clerk to the Board Board of Commissioners D.m Apni 28,2021 )Oqgb COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section I. To ammend the I I department of the General fund. The appropriations are to he changed as follows: AMOUNT ORG I OBJECT I PROJECT I TASK I SLB -TASK I JOB I DESCRIPTION OF CODE I INCREASE I DECREASE EXPLANATION: APPROVALS: Dept Head (date) Finance er date) County Manager (date)_ �. Section 2. Copies of this budget amendment shall be furnished to the lerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Ado ted this day of 20 Alz Lmdse B. Lucas, W. Ifirroks Matthews. thairman Interim Cler to the Board Board of Commissioners P.e["W b� .1". nate Apn129. 2021 1 I yl I L 1 IIS 1 1 �---- • 11 AMOUNT ORG I OBJECT I PROJECT I TASK I SLB -TASK I JOB I DESCRIPTION OF CODE I INCREASE I DECREASE EXPLANATION: APPROVALS: Dept Head (date) Finance er date) County Manager (date)_ �. Section 2. Copies of this budget amendment shall be furnished to the lerk to the Board, and to the Budget Officer and the Finance Officer for their direction. Ado ted this day of 20 Alz Lmdse B. Lucas, W. Ifirroks Matthews. thairman Interim Cler to the Board Board of Commissioners P.e["W b� .1". nate Apn129. 2021 1 I yl I L COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Goveming Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021 1 Afa Z Section I To ammend the IT depart+m department of the-6ea► fund. The annronriations are to be changed as follows: ORG OBJECT PROJECT TASK SUB -TASK JOB DESCRIPTION OF CODE I INCREASE I DECREASE BALANCE 5257.000 8909420 390990 rte' T EXPLANATION: APPROPRIATE FUND BALANCE FOR THE PURCHASE OF CORE INSTRATUCTURE TO EXPAND OUR DATA STORAGE CAPABILITIES. APPROVALS: —J WYV Dept Head (date) Fin r officer (date) County Manager (date) 2 • O • , Section 2 Copies of this budget amendment shall be fumished to t to Clerk to the Board, and to the Budget Officer and the Finance Officer for their direction Ado ed thisday' mf '20 r I AW.rooks Manhew , Chairman Lindsey B cas, Board of Commissioners Interim Clerk to the Board D- Apn] 29, 2021 Ip 1 q y r NW HARNETT UTILITY EXTENSION PROJECT BE IT ORDAINED by the Board of Commissioners of Harnett County, North Carolina, sitting as the governing board of Harnett County. Section I. This project consists of the construction of approximately 12,000 linear feet of 8 and 12 inch water mains plus approximately 5,000 linear feet of 4 inch waste water force main and an 80 gallon per minute wastewater lift station to serve the Northwest Harnett area of the County. Section II. This project will be funded by Harnett Regional Water reserves. Section III. The following amounts are hereby appropriated for this project: Engineering $ 294,900 Construction 1,869,000 Materials & Supplies 43,500 Land/ROW 3,000 Legal/Admin 10,000 Contingency 157,600 Total $ 2,378,000 Section IV. It is estimated that the following revenue will be available for this capital project: HRW Reserves $ 2,378,000 Duly Adopted this 17th day of May, 2021. ATTEST: Lindsey B. Lu s, Deputy Clerk to the Board 1 W. Brooks Matthews, Chairman Harnett County Board of Commissioners Harnett COUNTY NORTH CAR01:1•A PROCLAMATION RECOGNIZING HEALTH CARE PROVIDERS DURING THE COVID-19 PANDEMIC WHEREAS, the COVID-19 pandemic has led to a state of unprecedented health, social, and economic disruption in the United States, in North Carolina, and in Harnett County; and WHEREAS, health care providers, including physicians, physician assistants, nurse practitioners, nurses, and medical assistants, have been considered essential workers during the COVID-19 pandemic; and WHEREAS, health care providers have been critical to the health and well-being of the citizens of Harnett County during the fight against COVID-l9; and WHEREAS, while many have been ordered or instructed to stay at home, health care providers have the responsibility during the COVID-19 pandemic to continue operations; and WHEREAS, throughout the course of the COVID-19 pandemic, health care providers have been on the front lines providing testing and medical care for individuals exposed to or infected with the virus; and WHEREAS, health care providers have worked and continue to work diligently to vaccinate as many individuals as quickly and safely as possible in the ongoing effort to defeat COVID-19; and WHEREAS, many of these employees are at risk of contracting COVID-19 or have already contracted COVID-19 due to their exposure while providing critical medical services. NOW THEREFORE, BE IT PROCLAIMED, that the Harnett County Board of Commissioners express its sincere gratitude and admiration for all health care providers and for their sacrifices and dedication as they work tirelessly during the COVID-19 pandemic. Adopted this the 17a' day of May, 2021. HARNETT COUNTY BOARD OF COMMISSIONERS W. Brooks Matthews, Chairman JL _'Ms Barbara McKay Harnett COUNTY NORTH PROCLAMATION RECOGNIZING PUBLIC SAFETY TELECOMMUNICATORS DURING THE COVID-19 PANDEMIC WHEREAS, Sunday April 11, 2021 was the start of National Public Safety Telecommunicators Week; and WHEREAS, National Public Safety Telecommunicators Week is a time to celebrate and thank those who create a better and safer world for the public; and WHEREAS, the COVID-19 pandemic has presented unique and challenging circumstances for these hard working and dedicated public servants; and WHEREAS, Harnett County Telecommunicators have been considered essential workers during the COVID-19 pandemic; and WHEREAS, Harnett County Telecommunicators have been critical to the safety, care, needs, and well- being of the citizens of Harnett County during the fight against COVID-19; and WHEREAS, while many have been ordered or instructed to stay at home, Harnett County Telecommunicators have the responsibility during the COVID-19 pandemic to continue operations; and WHEREAS, throughout the course of the COVID-19 pandemic, Harnett County Telecommunicators have worked tirelessly to keep the community safe from the wide-ranging and devastating effects of COVID-19; and WHEREAS, many of these employees are at risk of contracting COVID-19 or have already contracted COVID-19 due to their exposure while providing critical services. NOW THEREFORE, BE IT PROCLAIMED, that the Harnett County Board of Commissioners express its sincere gratitude and admiration for all Harnett County Telecommunicators and for their sacrifices and dedication as they work tirelessly during the COVID-19 pandemic. Adopted this the 17a' day of May, 2021. HARNETT COUNTY BOARD OF COMMISSIONERS W. Brooks Matthews, Chairman elm Lewis Weatherspoon, Vice Chairman Ma !.Joh on Barbara McKoy Mme' Nicol �r Harnett COUNTY , (AR01IN' PROCLAMATION RECOGNIZING VOLUNTEERS DURING THE COVID-19 PANDEMIC WHEREAS, the COVID-19 pandemic has led to a state of unprecedented health, social, and economic disruption in the United States, in North Carolina, and in Harnett County; and WHEREAS, the COVID719 pandemic has presented challenges for local health departments which has required additional resources and assistance to provide essential services to the public; and WHEREAS, a number of individuals have volunteered their time to assist Harnett County with these additional needs including vaccinating members of the public, which is a testament to the compassion and generosity of the citizens of this County; and WHEREAS, these volunteers have knowingly and selflessly risked their own health and safety to assist with the care, needs, and well-being of the citizens of Harnett County; and WHEREAS, these volunteers continue to work diligently to assist in any manner possible in the ongoing effort to defeat COVID-19; and .WHEREAS, these volunteers deserve to be recognized for their steadfast dedication, compassion, and determination to support and assist the citizens of Harnett County. NOW THEREFORE, BE IT PROCLAIMED, that the Harnett County Board of Commissioners express its sincere gratitude and admiration for all individuals who have volunteered their time to assist Harnett County during the COVID-19 pandemic and for making a difference in their community during these unprecedented times. Adopted this the 1701 day of May, 2021. HARNETT COUNTY BOARD OF COMMISSIONERS 4V W. Brooks Matthews, Chairman 1� n /'ti's-- wis Weathec.poon, Vice Chairman l Barbara 4a� k B. Jcjlinson Matthew Nicol Harnett C 0 U_N TY PROCLAMATION RECOGNIZING NATIONAL EMERGENCY MEDICAL SERVICES WEEK WHEREAS, May 16-22, 2021 is the 46`h annual National Emergency Medical Services Week; and WHEREAS, the purpose of National Emergency Medical Services Week is to celebrate emergency medical service practitioners and the important work they do in our nation's communities; and WHEREAS, Harnett County Emergency Services employees are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services has grown to fill a gap by providing important, out of hospital care, including preventative medicine, follow-up care, and access to telemedicine; and WHEREAS, Harnett County Emergency Services employees engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, the COVID-19 pandemic has been an especially challenging time for these hardworking and dedicated front-line workers; and WHEREAS, Harnett County Emergency Services employees have been critical to the safety, care, needs, and well-being of the citizens of Harnett County during the fight against COVID-19; and WHEREAS, it is appropriate to recognize the value, accomplishments, and sacrifices of Harnett County Emergency Services employees and all other emergency service members, especially during these unprecedented times, by designating May 16-22, 2021 as Emergency Medical Services Week. NOW THEREFORE, BE IT PROCLAIMED, that the Harnett County Board of Commissioners in recognition of this event do hereby proclaim the week of May 16-22, 2021 as EMERGENCY MEDICAL SERIVCES WEEK. With the theme, "This is EMS: Caring for our Communities", the Board of Commissioners encourages the community to observe this week with appropriate programs, ceremonies, and activities. Adopted this the 17`h day of May, 2021. HARNETT COUNTY BOARD OF COMMISSIONERS W. Brooks Matthews, Chairman Leivis' Weather pori i, Vice Chairman r Barbara McKoy Mar".J nson Matthew Nicol ..— Harnett C O U N T Y RESOLUTION FOR THE ADOPTION AND ACQUISITION OF VOTING EQUIPMENT FOR THE HARNETT COUNTY BOARD OF ELECTIONS WHEREAS, the Harnett County Board of Commissioners, with the approval of the Harnett County Board of Elections, is recommending the adoption and acquisition of a voting system of a type, make, and model certified by the State Board for use in some or all voting places in the county at some or all elections in accordance with G.S. 163-165.8; WHEREAS, the Harnett County Board of Commissioners supports the recommendation from the Harnett County Board of Elections for the type of voting system that should be acquired by the county, pursuant to G.S. 163- 165.9(a)(1); WHEREAS, the Harnett County Board of Elections has witnessed a virtual demonstration, in the county on March 11, 2021 of the type of voting system being recommended, and has also witnessed a demonstration of at least one other type of voting system certified by the State Board of Elections as required by G.S. 163- 165.9(a)(2); WHEREAS, the Harnett County Board of Elections has successfully tested during a mock election on May 3, 2021, coordinated with the State Board of Elections, that was opened to the public, the proposed voting system, to satisfied the requirements of G.S. 163-165.9(a)(3); WHEREAS, the Harnett County Board of Elections has received HAVA funds that was placed in the 2020-2021 election budget to fund part of the recommended purchase of new voting equipment; and WHEREAS, the Harnett County Board of Elections has received CIP funds that was placed in the 2021-2022 election budget to fund the remaining part of the recommended purchase of new voting equipment; and WHEREAS, the Harnett County Board of Elections plans to trade in their current voting equipment assets of 22 M100 Scanners, 22 M100 Ballot Boxes, and 22 ADA AutoMarks for the total value of $11,367.80. NOW, THEREFORE, BE IT RESOLVED, by the Harnett County Board of Commissioners to approve the adoption and acquisition of the following certified voting equipment pursuant to G.S. 163-165.9(a)(1) and forward a copy of the resolution to the Harnett County Board of Elections: Voting Type: ES&S Voting System 5.2.4.0 Vendor: Election Systems and Software Number of Units: 22 DS200 Precinct Scanner Tabulators with tote bins and 22 ADA Complaint ExpressVote Ballot Marking Devices with carrying cases Estimated Total Cost to County: $211,114.70 Adopted this the 17' day of May, 2021. HARNETT COUNTY BOARD OF COMMISSIONERS W. Brooks Matthews, Chairman ------------ Lewis Weatherspoon, Vice ChairmanAdaM"rbc 13 Jo son Barbara McKoy • Matthew Nicol 00.-CV1wUv1 +- -7 EXTRACT FROM MINUTES OF BOARD OF COMMISSIONERS The Harnett County Board of Commissioners met in regular session on Monday, May 17, 2021 at 6:00 pm, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Due to COVID-19 this meeting was open to a limited number of the public to attend in person and citizens and staff were provided options to listen to the meeting live. Members present: W. Brooks Matthews, Chairman Lewis W. Weatherspoon, Vice Chairman Mark B. Johnson, Commissioner Matt B. Nicol, Commissioner Staff present: George Wood, Acting County Manager Coley Price, Assistant County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Lindsey Lucas, Deputy Clerk The Chairman of the Board of Commissioners (the "Board of Commissioners") for the County of Harnett, North Carolina (the "County") stated that the Board of Commissioners has been requested by Angier & Black River Fire Department, Inc. ("ABRFD") to approve its issuance of "qualified volunteer fire department" obligations under the Internal Revenue Code of 1986, as amended (the "Code") in order to finance the costs of renovation, construction and equipping of a 3,005 square foot fire station addition to be located immediately to the North and West of the interaction of W. Wimberly Street and N. Broad Street E in the Town of Angier, North Carolina (the "Project"). The Chairman then stated that a notice of public hearing by the Board of Commissioners regarding the Project and the proposed issue to finance the Project had been published on the County's website on May 11, 2021. Chairman Matthews declared the public hearing open on the Project and the proposed issue to finance the Project. At approximately 6:56 p.m., the Chairman announced that the Board of Commissioners would hear anyone who wished to be heard on the advisability of the Project and the proposed issue to finance the Project, and that a representative of ABRFD (or other personnel familiar with the Project) was available and prepared to discuss the details concerning the Project. The names and addresses of the persons who were present, summaries of their oral comments and copies of their written comments are set forth as an appendix hereto. After the Board of Commissioners had heard all persons who requested to be heard, the Chairman declared the public hearing closed. Chairman Matthews then introduced the following resolution, the title of which was read and copies of which had been previously distributed to each Commissioner: PPAB 6311760v1 RESOLUTION AUTHORIZING AND APPROVING THE ISSUANCE BY ANGIER & BLACK RIVER FIRE DEPARTMENT, INC. OF CERTAIN TAX-EXEMPT OBLIGATIONS WHEREAS, Angier & Black River Fire Department, Inc. (the "ABRFD") and the County of Harnett, North Carolina (the "County") have heretofore entered into an agreement on May 17, 2021 whereby ABRFD has agreed to provide the County fire protection services; and WHEREAS, ABRFD wishes to finance the costs of renovation, construction and equipping of a 3,005 square foot fire station addition to be located immediately to the North and West of the interaction of W. Wimberly Street and N. Broad Street E in the Town of Angier, North Carolina (the "Project") and, if applicable, to pay certain expenses incurred in connection with the delivery of the Agreement (as defined below); and WHEREAS, ABRFD and Fidelity Bank intend to enter into an installment financing agreement (the "Agreement") whereby Fidelity Bank will advance to ABRFD funds for the construction of the Project and, if applicable, such related costs; and WHEREAS, the interest component of the repayment obligations under the Agreement are intended to be excludable from the gross income of the recipients thereof, and WHEREAS, pursuant to the Code, the issuance by a "qualified volunteer fire department" (within the meaning of the Code) of obligations to finance the acquisition, construction, reconstruction, or improvement of a firehouse (including land which is functionally related and subordinate thereto) must be approved, after a public hearing required by Sections 150(e)(3) and 147(f) of the Code (collectively, the "Federal Tax Regulations", by the governmental unit having jurisdiction over the area in which the Project is located; WHEREAS, the Board of Commissioners, pursuant to public notice duly given, has held such public hearing in accordance with the Federal Tax Regulations regarding the proposed transactions of ABRFD contemplated by this Resolution and has considered the comments of all persons who requested to be heard; and WHEREAS, the ABRFD has requested that the Board of Commissioners approve ABRFD's proposed issue in order to satisfy the requirements of the Federal Tax Regulations; NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners as follows: I . The Board of Commissioners has held the public hearing and taken the actions set forth herein in accordance with and in order to satisfy the requirements of the Federal Tax Regulations in connection with the Project. 2. The Board of Commissioners hereby approves the issuance by ABRFD of its "qualified volunteer fire department" obligations in accordance with and in order to satisfy the requirements of the Federal Tax Regulations in a maximum stated principal amount not exceeding $1,260,000 in connection with the Project. 2 3. The issuance by ABRFD of its "qualified volunteer fire department" obligations does not constitute, directly or indirectly, or contingently obligate or otherwise constitute an obligation of or a charge against the credit of the County in any way. The County has no legal responsibility for the payment of the principal of or interest on the "qualified volunteer fire department" obligations or for any costs incurred by the ABRFD in connection with the Project. 4. The Clerk to the Board of Commissioners is hereby authorized and directed to provide a certified copy of this resolution to ABRFD and Fidelity Bank. 5. This resolution takes effect upon its adoption. K STATE OF NORTH CAROLINA SS: COUNTY OF HARNETT I, Lindsey B. Lucas, Interim Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a Resolution entitled, "RESOLUTION AUTHORIZING AND APPROVING THE ISSUANCE BY ANGIER & BLACK RIVER FIRE DEPARTMENT, INC. OF CERTAIN TAX-EXEMPT OBLIGATIONS adopted by the Board of Commissioners of the County of Harnett, North Carolina, in regular session convened on the 17th day of May, 2021. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 17' day of May, 2021. Lindsey B. Lu hs Interim Clerk to the Board of Commissioners (SEAL) 4