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Home My WebLink About092721 agenda packetWORK SESSION AGENDA Date: Monday, September 27, 2021 Time: 9:00 a.m. Location: Training Room 103A Harnett County Resource Center & Library 455 McKinney Parkway, Lillington Harnett County Board of Commissioners Page | 1 1.Call to order - Chairman W. Brooks Matthews 2.Pledge of Allegiance and Invocation - Commissioner Mark Johnson 3.Administer Oath of Office to Jaime Bell-Raig, Deputy Clerk, Attorney Snow 4.Joint Meeting with Harnett County Board of Education and Redistricting Consultant in TrainingRoom 3A 5.Rose & Associates, Consultant for Economic Development Strategic Plan – Final Review and Q&A 6.Discuss Sandhills Center Resolution requesting a statutory exemption to expand the number ofvoting board members, Commissioner Nicol 7.Discuss Partial Demolition at 599 Airport Road, Barry Blevins 8.Discuss request to schedule a public hearing on the 5311 Community Transportation Program(CTP) which provides rural transit systems grant funding for administration and capital needs toprovide on-demand transportation for rural counties in NC, Barry Blevins 9.Discuss Lighting Rehab Change Order for Harnett Regional Jetport, Barry Blevins 10.Discuss DSS Teleworking Request, Paul Polinski 11.Recommendation on Water and Sewer Allocation Policy (additional information will be madeavailable on Monday), George Wood and Steve Ward 12.County Manager’s Report- George Wood, Interim County ManagerA.October 4, 2021 Regular Meeting Agenda ReviewB.Review applications to serve on Boards and CommitteesC.Upcoming meetings and invitations 13.Closed Session 14.Adjourn CONDUCT OF THE SEPTEMBER 27, 2021 MEETING Live audio of the meeting will be streamed on the Harnett County Government’s YouTube Channel at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured. HCBOC 092721 ws Pg. 1 Managing Mental Health, Intellectual/Developmental Disabilities and Substance Abuse Services 910-673-9111 (FAX) 910-673-6202 www.sandhillscenter.org Victoria Whitt, CEO P.O. Box 9, West End, NC 27376 24-Hour Access to Care Line: 1-800-256-2452 TTY: 1-866-518-6778 or 711 Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph & Richmond counties September 14, 2021 Dear County Commissioners: As you are aware, during the past several months, the NC Department of Health and Human Services and the NC Association of County Commissioners have worked with Cardinal Innovations, a 20 county Behavioral Health Local Management Entity/Managed Care Organization (LME/MCO) headquartered in Charlotte, regarding: The dissolution of that organization and its merger into Vaya LME/MCO, an LME/MCO headquartered in Asheville; and The disengagement and realignment decisions of the Cardinal Innovations' constituent counties. These activities were the result of the Cardinal Innovations counties concerns with the management of Cardinal Innovations as well as concerns about behavioral health service delivery to their communities. NC General Statutes allow counties to petition the DHHS Secretary to disengage and realign with other LME/MCOs. The Davidson and Rockingham Counties Board of Commissioners and County staff have had many conversations with the Sandhills Center Board of Directors and Executive Leadership regarding potential realignment with Sandhills Center. Subsequently Davidson County Commissioners voted on June 22, 2021 to disengage from Cardinal Innovations and pursue realignment with Sandhills Center. On July 19, 2021, the Rockingham County Commissioners voted to disengage from Cardinal Innovations and pursue realignment with Sandhills Center. On August 6, 2021, the NC DHHS Secretary approved the requests of both counties to realign with Sandhills Center, with an effective date of December 1, 2021. Sandhills Center Board of Directors desire to pass a resolution approving the addition and realignment of both counties to the Sandhills Center catchment area. NC State Statutes limit the number of voting members of an LME/MCO Board of Dir ectors to 21 members. Sandhills Center is currently at that maximum membership, leaving no vacant board seats to distribute to Davidson and Rockingham County. This would mean that current county board seat allocations would have to be redistributed in order to insure that all constituent counties are represented on the governing body. However, NC State Statutes does allow for a statutory exception to the maximum number for LME/MCOs whose population exceed 1,250,000. With the addition of Davidson and Rockingham Counties, Sandhills Center will exceed the population required to qualify for an exception. Prior to granting the exception, the NC DHHS Secretary requires that each constituent county pass a resolution requesting such exception. HCBOC 092721 ws Pg. 2 Item 6 P.O. Box 9, West End, NC 27376 24-Hour Access to Care Line: 1-800-256-2452 TTY: 1-866-518-6778 or 711 Serving Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph & Richmond counties The Sandhills Center Board of Directors is requesting that “the Board of Directors may be appointed with a composition other than as required by N.C. Gen. Stat. § 122C-118.1 as follows: Each county shall have two (2) Board members with the exception of Randolph County, which shall have three (3) Board members; Davidson County, which shall have three (3) Board members; and Guilford County, which shall have (4) Board members. All other statutory requirements will be observed”. This composition would preserve the number of voting members currently available to each county and add an additional five (5) members to be distributed between Davidson and Rockingham Counties. This action will preserve our current practice of ensuring each constituent county hold at least two (2) seats on our Board of Directors and allow additional representation for counties with large population bases. With the NC DHHS Secretary’s approval of this exception, we will be able to maintain the current Board seat distribution without any constituent county giving up seats when Davidson and Rockingham Counties join. Sandhills Center's Board of Directors has approved the request/resolution and are respectfully requesting that our constituent counties adopt this resolution, requesting a statutory exemption to expand the number of voting Board members of the Sandhills Center Board of Directors. Enclosed you will find the Resolution document. Please let me know if you have any questions. On behalf of the Sandhills Center Board of Directors, I thank you for your continuing support of Sandhills Center and the work you do for our community individuals with behavioral health needs. Sincerely, Victoria Whitt CEO Sandhills Center HCBOC 092721 ws Pg. 3 STATE OF NORTH CAROLINA JOINT RESOLUTION OF THE BOARDS OF COUNTY COMMISSIONERS OF ANSON, GUILFORD, HARNETT, HOKE, LEE, MONTGOMERY, MOORE, RANDOLPH AND RICHMOND COUNTIES TO APPOINT MEMBERS OF THE SANDHILLS CENTER BOARD OF DIRECTORS IN A MANNER AND WITH A COMPOSITION OTHER THAN AS REQUIRED BY N.C. GEN. STAT. § 122C-118.1 WHEREAS, the Board of Commissioners of the counties of Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph, and Richmond have established an Area Authority under the name of Sandhills Center for Mental Health, Developmental Disabilities and Substance Abuse Services (“Sandhills Center”) consistent with Chapter 122C of the North Carolina General Statutes; and WHEREAS, the Davidson County Board of County Commissioners and the Rockingham County Board of County Commissioners have each passed a resolution to disengage from Cardinal Innovations to seek realignment with Sandhills Center; and WHEREAS, on or about August 6, 2021, the Secretary of the North Carolina Department of Health and Human Services has approved the realignment requests of Davidson County and Rockingham County; and WHEREAS, the Sandhills Center Board of Directors desire to pass a resolution approving the addition and realignment of Davidson County and Rockingham County to Sandhills Center and its catchment area pursuant to 10A N.C.A.C. 26C.0702(d)(4); and WHEREAS, N.C. Gen. Stat. § 122C-118.1 currently limits the maximum number of voting members of an Area Authority Board of Directors to twenty-one (21) absent approval by the Boards of County Commissioners of that Area Authority and the Secretary of the North Carolina Department of Health and Human Services (NC DHHS) “to appoint members of the area board in a manner or with a composition other than as required;” and WHEREAS, the Sandhills Center Board of Directors currently consists of the maximum number of twenty-one (21) voting members whereby each county has two (2) Board members with the exception based upon population of Randolph County, which has three (3) Board HCBOC 092721 ws Pg. 4 members and Guilford County, which has four (4) Board members, leaving no available seats for either Davidson County or Rockingham County; and WHEREAS, the by-laws of the Sandhills Center reflect an agreement that to the extent it is possible, all counties shall have at least two (2) Board membership positions on the Board at any given time; and WHEREAS, the addition of Davidson County and Rockingham County to Sandhills Center brings the total catchment population to over the 1,250,000 minimum to qualify for a statutory exception; and WHEREAS, the Boards of the County Commissioners of Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph and Richmond Counties agree to this statutory exception to add two (2) seats for Rockingham County and based upon population three (3) seats for Davidson County for a total of twenty-six (26) seats on the Sandhills Center Board of Directors if approved by the Secretary of NC DHHS; NOW, BE IT RESOLVED JOINTLY as follows: Upon approval by the Secretary of NC DHHS, the Sandhills Center’s Board of Directors may be appointed with a composition other than as required by N.C. Gen. Stat. § 122C-118.1 as follows: Each county shall have two (2) Board members with the exception of Randolph County, which shall have three (3) Board members; Davidson County, which shall have three (3) Board members; and Guilford County, which shall have (4) Board members. All other statutory requirements will be observed. This Joint Resolutions shall be effective immediately when signed, and no later than December 1, 2021. ADOPTED AND RATIFIED in counterparts by the Boards of County Commissioners of Anson, Guilford, Harnett, Hoke, Lee, Montgomery, Moore, Randolph and Richmond Counties. [SIGNATURES FOR EACH COUNTY FOLLOW ON THE NEXT PAGE] HCBOC 092721 ws Pg. 5 BOARD OF COMMISSIONERS OF ANSON COUNTY Approved: _________________________, 2021 By: ___________________________________ Chairperson This the ______ day of _______________, 2021 ATTEST: _______________________________ Clerk to the Board BOARD OF COMMISSIONERS OF GUILFORD COUNTY Approved: _________________________, 2021 By: ___________________________________ Chairperson This the ______ day of _______________, 2021 ATTEST: _______________________________ Clerk to the Board BOARD OF COMMISSIONERS OF HARNETT COUNTY Approved: _________________________, 2021 By: ___________________________________ Chairperson This the ______ day of _______________, 2021 ATTEST: _______________________________ Clerk to the Board HCBOC 092721 ws Pg. 6 BOARD OF COMMISSIONERS OF HOKE COUNTY Approved: _________________________, 2021 By: ___________________________________ Chairperson This the ______ day of _______________, 2021 ATTEST: _______________________________ Clerk to the Board BOARD OF COMMISSIONERS OF LEE COUNTY Approved: _________________________, 2021 By: ___________________________________ Chairperson This the ______ day of _______________, 2021 ATTEST: _______________________________ Clerk to the Board BOARD OF COMMISSIONERS OF MONTGOMERY COUNTY Approved: _________________________, 2021 By: ___________________________________ Chairperson This the ______ day of _______________, 2021 ATTEST: _______________________________ Clerk to the Board HCBOC 092721 ws Pg. 7 BOARD OF COMMISSIONERS OF MOORE COUNTY Approved: _________________________, 2021 By: ___________________________________ Chairperson This the ______ day of _______________, 2021 ATTEST: _______________________________ Clerk to the Board BOARD OF COMMISSIONERS OF RANDOLPH COUNTY Approved: _________________________, 2021 By: ___________________________________ Chairperson This the ______ day of _______________, 2021 ATTEST: _______________________________ Clerk to the Board BOARD OF COMMISSIONERS OF RICHMOND COUNTY Approved: _________________________, 2021 By: ___________________________________ Chairperson This the ______ day of _______________, 2021 ATTEST: _______________________________ Clerk to the Board HCBOC 092721 ws Pg. 8 Page 1 of 2 HRJ – Airfield Lighting & AWOS Construction Chang e Order #1 CHANGE ORDER NUMBER ONE September 17, 2021 Harnett Regional Jetport Airfield Lighting & AWOS Construction Project Number: 36244.35.8.1 CONTRACTOR: Precision Approach, LLC. 874 Harmony Road Eatonton, GA 31024 In accordance with Section 40 of the Contract General Provisions, the Contract shall be changed as herein specified and it is hereby agreed by the undersigned that the Contract is changed as follows: NATURE OF CHANGE The c ontract will be changed to add 850 CY to line-item number 41 (NCDOT 225) to cover the increase in elevation to the AWOS site and 23 end REIL. There will be no extension of contract time for this item. Original Contract Amount $1,458,641.00 Change Order Number One $ 30,600.00 Adjusted Contract Price $1,489,241.00 All other provisions remain unchanged Precision Approach, LLC. By: Date: Title: Harnett County By: Date: Title: ____________________________ HCBOC 092721 ws Pg. 9 Item 9 Page 2 of 2 HRJ – Airfield Lighting & AWOS Construction Chang e Order #1 DESCRIPTION OF CHANGE ORDER ITEMS Bid Schedule Item Number Description of Change 41 Added to include approximately 830 CY to raise AWOS site elevation and approximately 20 CY to raise the 23 end REIL for a total of an additional 850 CY. The new total line-item pay quantity is 1,850 CY. END CHANGE ORDER #1 HCBOC 092721 ws Pg. 10 186185184183182181180179 187179180181 18218318318518618718818718818918618718818919019119218818919019118718618518418318218318418518618718818+0020+0022+00REMOVE EXISTING12" CULVERTINSTALL 45 LF OF36" RCP CULVERTIE = 182.5' 36" RCP CULVERTIE=182.05'AWOS ACCESSROADAWOS SITEAND PARKINGELEV = 184.5'40'30'N:592426.74E:2079536.71N:592426.74E:2079576.71AABB STOP SIGNASSEMBLY182182183182181 184183 185 186184185186 1851841861851871881 8 7 1 8 8 1 8 5183181183184 AWOS GRADING ANDPAVING PLANCE-101LEGEND:ASPHALT ACCESS ROADPROPOSED CONTOUREXISTING CONTOURPOLE MOUNTED SIGN5www.mbakerintl.comMICHAEL BAKER ENGINEERING, INC.North Carolina License No. F-10848000 Regency Parkway, Suite 600Cary, North Carolina 27518Main: 919-463-5488 / Fax: 919-463-5490REVISIONSERWIN, NORTH CAROLINAHarnett Regional Jetport of 39WE, pllc8226 Creedmoor Road, Suite 201Raleigh, North Carolina 27613Main: 919-522-0628A-ACE-101SECTION A-AEXISTINGGROUND6:16:11%FILL MATERIALA-ACE-101SECTION B-BNTSNTS6'3.5'6 : 1 6:1EXISTINGGROUND4'1'12'1CE-101AWOS ACCESS ROADNTS6:1PAVED SECTIONGRAVEL SECTION1%2%6'1.5'6: 1 1%2%6'1.5'EXISTINGGROUND6" AGGREGATE BASECOURSE (ABC)GEOTEXTILE FABRIC(TYPE 4)2" ASPHALT SURFACECOURSE (SF9.5A)1CE-1016" AGGREGATE BASECOURSE (ABC)NOTE: AWOS SITE AND PARKING AREA TO MATCHGRAVEL ACCESS ROAD SECTIONNOTES:1. STOP SIGN SHALL BE FEDERAL HIGHWAY ADMINISTRATION MANUAL OFUNIFORM TRAFFIC CONTROL DEVICES, STANDARD R1-1 SIGN.2. DO NOT PROCEED SIGN SHALL BE MUTCD HORIZONTAL RECTANGLE24" X 12" BLANK STANDARD. BLACK LEGEND WITH WHITEBACKGROUND.3. RUNWAY SIGN SHALL BE WHITE LEGEND WITH RED BACKGROUND.GROUND SURFACEDO NOT PROCEEDANNOUNCE TO UNICOM24"60"24"24"5 - 2330"RUNWAY SIGNSIZE 1, STYLE 4EDGE OF AWOSACCESS ROAD2CE-101STOP SIGN ASSEMBLYNTS2CE-10118518522FR #2 - AWOS GRADING 9/13/21 GBVHCBOC 092721 ws Pg. 11