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Home My WebLink About071321 wsmHARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session July 13, 2021 The Harnett County Board of Commissioners met in work session on Tuesday, July 13, 2021 at 9:00 am in the Commissioners Meeting Room, Harnett County Resource Center and Library Building, 455 McKinney Parkway, Lillington, North Carolina. Members present: Lewis W. Weatherspoon, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner Matt Nicol, Commissioner Members absent: W. Brooks Matthews, Chairman Staff present: Coley Price, Assistant County Manager Brian Haney, Assistant County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa D. Capps, Clerk Vice Chairman Weatherspoon called the meeting to order at 9:00 am. Commissioner McKoy led the Pledge of Allegiance and invocation. The following agenda was before the Board: ➢ Call to order, Pledge of Allegiance and Invocation ➢ Presentation by Dawn Neighbors with NC Community Foundation ➢ Presentation by Veteran Harbor ➢ Discuss Memorandum of Agreement between the State of North Carolina and Local Governments on Proceeds Relating to the Settlement of Opioid Litigation, Christopher Appel ➢ Discuss the Bylaws of the Administrative Appeals Board for the School Bus Stop Arm Violations, Christopher Appel ➢ Discuss a Resolution to Delegate Leasing Authority to the County Manager, Christopher Appel ➢ Discuss a Farm Lease between the County of Harnett and Max Matthews, Jr. and Harry Matthews. The property is located along Highway 421 S. in Harnett County, PIN#0589-26-5102 & PIN#0589-23-2799 Tracts 1 & 2, Thomas Royer ➢ Recommendation on Tax Department Re -organization Plan, Bill Tyson ➢ Discussion of Sewer Allocation for North Harnett Wastewater Treatment Plant, Steve Ward ➢ Discuss the North Harnett Wastewater Treatment Plant Capacity Upgrade Project Ordinance, Steve Ward ➢ Discuss Engineering Consultant Agreement for MBD Consulting Engineers, PA, Steve Ward July 13, 2021 Work Session Minutes Harnett County Board of Commissioners Page 1 of 5 ➢ Discuss Resolution from the City of Dunn Requesting Extension of Development Rights with the County of Harnett Request to Assign Exclusive Planning and Development Regulations for Several Lots, Mark Locklear/Christopher Appel ➢ Discuss Proposed Amendments to the Harnett County Economic Development Council Bylaws to add a Harnett County Schools Representative, Angie Stewart ➢ Discuss Harnett County JCPC request for permission to submit county plan program agreements for the NC Department of Public Safety, Juvenile Crime Prevention Council programs for FY2021-2022: o Harnett County Restitution 0 4-H Teen Court and At -Risk Youth Development o ReEntry Healthy Choices o PAL Academic Career Readiness and School Kids In Power (SHIP) o Extended Learning ➢ Discuss Donation of Furniture, Brian Haney ➢ Discussion of County Facility Rentals, Brian Haney ➢ Recommendation on Septic Tank Hauler and Portable Toilet Wastewater Treatment Plant Fees, George Wood ➢ Review of the Executive Search Firms' Responses to the Request for Proposals for the County Manager Recruitment Process, George Wood ➢ County Manager's Report: o July 19, 2021 Regular Meeting Agenda Review o Review applications to serve on Boards and Committees o Upcoming meetings and invitations ➢ Closed Session ➢ Adjourn Ms. Dawn Neighbors and Ms. Kathryn Holding provided information of the NC Community Foundation and its affiliate, the Harnett County Community Foundation. Mr. Brian Stanfill and a representative from Combat VTC provided information regarding veteran homelessness project and their goal to develop housing and a community center for veterans in the Harnett County area at the old Benhaven School site. Vice Chairman Weatherspoon suggested they speak with Mr. Wood, Interim County Manager. Attorney Christopher Appel provided information on a Memorandum of Agreement between the State of North Carolina and Local Governments on Proceeds Relating to the Settlement of Opioid Litigation. The consensus of the Board was to place this item on the next regular meeting consent agenda. Attorney Appel provided information on a resolution to delegate leasing authority to the county manager. The consensus of the Board was to place this item on the next regular meeting consent agenda. July 13, 2021 Work Session Minutes Harnett County Board of Commissioners Page 2 of 5 Attorney Appel provided information regarding the Bylaws of the Administrative Appeals Board for the School Bus Stop Arm Violations. Discussion included the makeup of the board and stipends. The consensus of the Board was to defer this item until the next work session. Assistant Staff Attorney Thomas Royer provided information regarding a Farm Lease between the County of Harnett and Max Matthews, Jr. and Harry Matthews. The property is located along Highway 421 S. in Harnett County, PIN#0589-26-5102 & PIN#0589-25-2799 Tracts 1 & 2. Consensus of the Board was to place this item on the next regular meeting consent agenda. Brian Haney, Assistant County Manager, reviewed a proposed reorganization of the Harnett County Tax Office. The reorganization is intended to align the department's organizational structure more closely with the recommendations made in the NCACC Task Force Report for Harnett County Tax Assessor Office, completed on March 22, 2019. The proposed reorganization includes a number of reclassifications and title changes for positions, both vacant and currently filled. Mr. Haney pointed out on the spreadsheet, the Listing/Billing Supervisor should have been listed as a grade 24 instead of a grade 22. Bill Tyson, Tax Administrator, also spoke regarding the proposed reorganization. Consensus of the Board was to place this item on the next regular meeting consent agenda. Steve Ward, HRW Director, reviewed history, current usage and need, estimated costs for plant expansion plans and next steps regarding the North Harnett Wastewater Treatment Plant (NHW WTP). Mr. Ward also reviewed information pertaining to the NHWWTP capacity upgrade project ordinance and consulting agreement for initial study and report phase that includes planning, and preparation of the preliminary engineering report and NPDES permitting. Consensus of the Board was to place this item on the next regular meeting agenda. Attorney Appel provided information regarding a request from the City of Dunn requesting extension of development rights with the County of Harnett to assign exclusive planning and development regulations for several lots owned by Long Branch Holding Co., LLC. Consensus of the Board was to place this item on the next regular meeting consent agenda. Angie Stewart, Economic Developer, shared a request for approval of an amendment to the Harnett County Economic Development Council bylaws Article II, Section 2. Composition, to add Council representation from Harnett County Schools. Discussion was held regarding the language to specify the School Superintendent or his designee. Ms. Stewart shared they would have to advertise and take that back to the Economic Development Council and would then bring it back to the Board of Commissioners in August. Kimberly Whiffed, Harnett County JCPC Chairperson, provided information on county plan program agreements for the NC Department of Public Safety, Juvenile Crime Prevention Council programs for FY2021-2022 including: July 13, 2021 Work Session Minutes Harnett County Board of Commissioners Page 3 of 5 • Harnett County Restitution - $81,000 • 4-H Teen Court and At -Risk Youth Development - $40,000 • Healthy Choices - $35,000 • PAL Academic Career Readiness and School Kids In Power (SKIP) - $99,054 • Extended Learning - $7,991 Commissioner McKoy made a motion to accept the report provided by Ms. Whiffed. Commissioner Nicol seconded the motion. Consensus of the Board was to place this item on the next regular meeting consent agenda. Mr. Haney provided information regarding surplus furniture from the former Harnett County Public Library, the former Development Services Building, the former IT Building and the County warehouse space and asked the Board of Commissioners to consider authorizing the donation of the surplus furniture to Habitat for Humanity and surrounding municipalities. Consensus of the Board was to place this item on the next regular meeting consent agenda. Mr. Haney discussed facility rentals and policies for Harnett County Commons Area, Shawtown Community Center and the training room in the Resource Center. Current policies were discussed and the Board of Commissioners asked staff to come back to the work session of July 27th with some proposed policies. Recommendation on septic tank hauler and portable toilet wastewater treatment plant fees and review of the executive search firms' responses to the request for proposals for the county manager recruitment process were deferred to the July 27th work session. Coley Price, Assistant County Manager, reviewed the draft agenda for the July 19, 2021 Regular Meeting. One reappointment to the Adult Care Home Community Advisory Committee is needed, Susan Geiger would like to be reappointed to this Committee representing District 2. Vice Chairman Weatherspoon shared information regarding his appointment to the Sandhills Center Board of Directors, which will expire September 2021. Commissioner Nicole has agreed to serve on the Board of Directors. We will need to nominate him at a future meeting to serve effective September. Commissioner McKoy made a motion to go into Closed Session to discuss certain personnel matters and to consult with the County's legal counsel in order to preserve the attorney-client privilege concerning the handling of a certain claim, namely, the worker's compensation claim of Martavis Randall, IC File No. 20037100. Vice Chairman Weatherspoon called the meeting back into open session at 11:57 am. July 13, 2021 Work Session Minutes Harnett County Board of Commissioners Page 4 of 5 Commissioner Nicol moved to adjourn the meeting at 11:58 am. Commissioner McKoy seconded the motion that passed unanimously. W. Brooks Matthews, Chairman Meli a D. Capps, Clerk to the Board July 13, 2021 Work Session Minutes Harnett County Board of Commissioners Page 5 of 5