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Home My WebLink About071921 aHARNETT COUNTY BOARD OF COMMISSIONERS Harnett County Resource Center and Library 455 McKinney Parkway Lillington, North Carolina Regular Meeting July 19, 2021 6:00 pm 1.Call to Order 2.Pledge of Allegiance and Invocation – Commissioner Mark Johnson 3.Consider Additions and Deletions to the Published Agenda 4.Consent Agenda A.Minutes •Minutes of the Work Session of June 15, 2021 •Minutes of the Regular Meeting of June 21, 2021 •Minutes of the Recessed Meeting of June 30, 2021 B.Budget Amendments C.Tax Rebates and Releases D.Harnett County’s Legal Department requests approval of a Memorandum of Agreement between the State of North Carolina and Local Governments on Proceeds Relating to the Settlement of Opioid Litigation E.Harnett County’s Legal Department requests approval to amend the Tolling Agreement between Harnett County, The West Central Water and Sewer District of Harnett County, Northeast Metropolitan Water District of Harnett County, MBD Consulting Engineers, PA, and J. Charles and Joseph McGougan to correct a scrivener’s error when they referred the “Northwest Metropolitan Water District of Harnett County” as a Party but the correct intended reference was to the “Northeast Metropolitan Water District of Harnett County” as a Party. F.Harnett County requests permission to enter into a Farm Lease between the County of Harnett and Max Matthews, Jr. and Harry Matthews. The property is located along Highway 421 S. in Harnett County, PIN#0589-26-5102 & PIN#0589-25-2799 Tracts 1 & 2 G.Harnett County’s Library request to continue the NC Cardinal Consortium H.One Call Medicaid Non-Emergency Transportation Manager, Part of the Medicaid Transformation Process I.Fayetteville Area Metropolitan Planning Organization (FAMPO) Update to the Memorandum of Understanding to include Fort Bragg Military Reservation as a voting member. J.Harnett County’s General Services Director/Harnett Area Transit System (HARTS) request the Board of Commissioners consider and approve the North Carolina Department of Transportation (NCDOT) FY2022 5311 Grant Agreement in the amount of $574,966; total County match is $74,146. 1 K.Harnett County Health Department requests approval to accept additional WIC Breastfeeding Peer funds in the amount of $11,582. L.Harnett County Division on Aging requests to accept supplemental funding in the amount of $58,548 for the Nutrition Program to provide home-delivered and congregate meals to older adults. M.Harnett County Division on Aging requests approval to allocate $56,586 in Nutrition Care funds not expended in the County’s prior fiscal year. These funds issued through Mid Carolina Council of Governments have an expiration date of September 30, 2021. N.Harnett County Division of Aging requests approval to allocate $219 in Caregiver COVID funds not expended in the County’s prior fiscal year. These funds issued through Mid Carolina Council of Governments have an expiration date of September 30, 2021. O.Harnett County Division of Aging requests approval to allocate $2255 in Nutrition Cares (COVID) funds not expended in the County’s prior fiscal year. These funds are issued through Mid Carolina of Governments are available through September 30, 2021. P.Harnett County JCPC requests approval to submit county plan program agreements for the North Carolina Department of Public Safety Juvenile Crime Prevention Council Programs for FY 2021-2022. Q.Harnett County Development Services requests approval to renew their Building Inspection Services Agreement between the County of Harnett and the Town of Angier. R.Resolution by the Harnett County Board of Commissioners to Delegate Leasing Authority to the County Manager. S.Harnett County Tax Department’s requests approval of the Tax Department Re- organization Plan. T.Resolution regarding the City of Dunn’s Request for Extension of Development Rights with the County of Harnett. U.Consideration of Resolutions Declaring Property as Surplus and Authorizing Disposition by Donation. V.Appointment of Bill Tyson to an Additional Two-Year Term as Harnett County Tax Administrator. 5.Administer the Oath of Office to William Tyson 6.Period of up to 30 minutes for informal comments allowing 3 minutes for each presentation. 7.Appointments 8.Request to Speak – Residents of Wild Plum Lane and Walter Waddell Road requesting assistance with having a state supported road constructed in community. 9.Harnett Regional Water request for the Board to approve the North Harnett Wastewater Treatment Plant Capacity Upgrade project ordinance. 2 10. Harnett Regional Water request for the Board to approve an engineering consulting agreement with MBD Consulting Engineers PA for the North Harnett Wastewater treatment Plant Capacity Upgrade Project. 11. Resolution of the Harnett County Board of Commissioners to Convey Real Property Located at 201 W. Front Street to the Harnett County Board of Education. 12. Consideration of Application to NTIA Broadband Infrastructure Grant Program. 13. County Manager’s Report – George Wood, Interim County Manager - Harnett County Department of Public Health Activities Summary - Harnett County Veterans Services Activities Reporting Form - Interdepartmental Budget Amendments 14. New Business 15. Closed Session CONDUCT OF THE JULY 19, 2021 MEETING OF THE HARNETT COUNTY BOARD OF COMMISSIONERS Live audio of the meeting will also be streamed on the Harnett County Government’s Youtube Channel at https://www.youtube.com/channel/UCU7mTF6HTD65x_98EhAMeMg/featured 3 June 15, 2021 Work Session Minutes Harnett County Board of Commissioners Page 1 of 7 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Work Session June 15, 2021 The Harnett County Board of Commissioners met in work session on Tuesday, June 15, 2021 at 9:00 am in the Commissioners Meeting Room, Harnett County Resource Center and Library Building, 455 McKinney Parkway, Lillington, North Carolina. Members present: W. Brooks Matthews, Chairman Lewis W. Weatherspoon, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner Matt Nicol, Commissioner Staff present: George Wood, Acting County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Lindsey B. Lucas, Interim Clerk Melissa D. Capps, Clerk Chairman Matthews called the meeting to order at 9:00 am. Vice Chairman Weatherspoon led the Pledge of Allegiance and invocation. Chairman Matthews welcomed Melissa Capps who will be taking the Clerk to the Board position. County Attorney Dwight Snow administered the Oath of Office to Melissa Capps. The following agenda was before the Board: Call to order, Pledge of Allegiance and Invocation Discuss setting up the Airport as a General Fund-type fund, separating it out of the General Fund, Kimberly Honeycutt Discussion on allocating the remaining COVID first round funding for an employee bonus, George Wood Discussion on the 43,000,000 G.O. School Bond issue the Board of Commissioners needs to approve on June 21, 2021, Kimberly Honeycutt Discuss the annual renewal for our Workers Compensation Stop-Loss Insurance Policy, Heather Pollard Discuss the hiring process for the County Manager Position, George Wood Discuss some proposed changes to the Fleet Management Vehicle Lease Program, Lisa McFadden and Renee Paschal Discuss the Termination of Easement for KDP Development, LLC, Christopher Appel Development Services briefing on upcoming public hearings: -Proposed Land Use Plan Amendment: Case # PLAN2105-0001, Landowner/Applicant: Woodshire Partners, LLC, LLC /4D Site Solutions, 4 June 15, 2021 Work Session Minutes Harnett County Board of Commissioners Page 2 of 7 Inc. Pin # 0506-88-4099.000; 72.6 acres. The applicant requests a Land Use Map Amendment from Agricultural & Rural Residential to Medium Density Residential Use; Anderson Creek Township - Proposed Text Amendment: Case # PLAN2105-0002, Harnett County Unified Development Ordinance; Article VII, Sections 13.1, 13.2. To amend Harnett County’s U.D.O. where it pertains to greenway, bicycle, & pedestrian facilities. - Proposed Text Amendment: Harnett County Unified Development Ordinance; Article III; VII, XIV, Sections 2.0 & 4.0; 2.2; 2.0 & 4.0. To amend Harnett County’s U.D.O. in order to comply with North Carolina General Statute 160D. This amendment brings consistency to definitions as referenced in the newly adopted language of 160D.  Discuss Resolution from the Town of Lillington Requesting Extension of Development Rights with the County of Harnett  Discuss proposed amendments to the Harnett County Economic Development Council Bylaws to add a Harnett County Schools representative, Angie Stewart  Discuss Budget amendment to fund Northwoods Traverse, Paul Polinski  Discuss the hiring of a law firm to assist with redistricting, Dwight Snow  Discuss signing a SASO agreement with Executive Flight Training for operating a flight school at the airport, Barry Blevins  Discuss reopening meetings  County Manager’s Report: - June 21, 2021 Regular Meeting Agenda Review - Announce Hiring of the Airport Operations manager, the Senior Line Technician, and the P-T Line Technicians - Inform the Board of Commissioners of the decision to delay the Airport Apron Project bids for 30-days to determine if a better alternative to shorten the airport closure time is feasible - Discuss hiring the Economic Development Director - Review applications to serve on Boards and Committees - Upcoming meetings and invitations  Closed Session  Adjourn Kimberly Honeycutt, Finance Director, provided information on setting up the Airport as a General Fund-type fund, separating it out of the general fund by moving all airport revenues and expenditures into a separate Harnett Regional Jetport fund. It was the consensus of the Board to add this to the agenda at the next regular meeting. Brian Haney, Assistant County Manager, provided a handout with cost estimates for a one-time bonus for county employees and Harnett County Schools classified staff based on date employed, amount of bonus for full-time and/or part-time employees and shared information on how the supplement could be funded. 5 June 15, 2021 Work Session Minutes Harnett County Board of Commissioners Page 3 of 7 Commissioners reviewed the information provided and consensus of the board was to add this item to the next regular meeting agenda for qualifying employees to receive a one-time supplement of $1,000; qualifying part-time employees to receive a one-time supplement of up to $500, prorated based on the hours they worked during the COVID-19 pandemic. The supplement does not apply to election workers, who received hazard pay for their work during the 2020 General Election. The supplement could be funded using the remaining $406,979.43 from the County's displaced Coronavirus Relief Fund (CRF) allocation with the remaining balance coming from the County's fund balance, which includes a transfer of $644,682.10 from the County's displaced CRF allocation in FY2020 to cover salaries, which was ultimately not needed. Kimberly Honeycutt, Finance Director, provided information on bonds being issued to provide funds, together with any other available funds to pay the costs of construction, renovation, improvement, equipping and furnishing of public school facilities with the county. Namely, the construction of the new NW Harnett Elementary School and other needed additions and renovation to existing school properties. If adopted, the resolution would authorize up to $43,000,000 in General Obligation School Bonds which is the remaining balance of the $100,000,000 authorization approved by the vote of a majority of voters who voted on the referendum called and held on November 4, 2014. Ms. Honeycutt also provided a handout of the Debt Affordability Analysis Existing Debt and Debt Affordability Analysis Existing & Proposed Debt. It was the consensus of the Board to add this to the agenda at the next regular meeting. Heather Pollard, Human Resources Director, provided information on the evaluation of responses to the Request for Proposals for a Third-Party Administrator for the County of Harnett’s self-insured worker’s compensation insurance program. Ms. Pollard shared a comparison of two finalists, John’s Eastern and North Carolina Association of County Commissioners (NCACC) which included a TPA rating pricing comparison sheet with the following notes: - John’s Eastern is still securing an additional quote for Excess Worker’s Compensation coverage. This option could cause the Premium/Contribution number to very materially. - The NCACC’s premium/contribution number does not include a multi-pool credit of ~$30,000. If selected the County could apply this credit to either the P&L or WC pool. - The NCACC’s program would replace the County’s existing $1,000,000 self-insured retention with a $500,000 deductible. The NCACC also provides higher deductible options. Ms. Pollard shared RiskVersity, the consulting firm hired to conduct the RFP search, recommends that the County remain in its self-insurance program and transition existing claims to John’s Eastern. The internal Workers’ Compensation committee agrees with the recommendation to transition our current workers’ compensation claims management and processing to John’s Eastern. The Departments of Legal, Human Resources, and the County Manager’s Office has worked diligently the past few years to move our workers’ comp program to a higher level to maintain lower costs and low claims volumes. By adding John’s Eastern to 6 June 15, 2021 Work Session Minutes Harnett County Board of Commissioners Page 4 of 7 our efforts we will continue to drive down costs due to data access, implementing a strong safety program, and adding new management tools to our program. From a legal aspect, the real value is the County being able to control and manage the costs as we are now. Attorney Appel pointed out the importance of having control over claims. Chairman Matthews asked for the experience modifier rating. Angela McLamb, Risk Management & Safety Coordinator, stated currently we have to ask for that from the adjuster, however, with Johns’ Eastern we would be able to pull that information. Ms. Pollard stated these prices are locked in for three years. The consensus of the board was to include this item in the next regular meeting agenda. Vice Chairman Weatherspoon moved that the Board go into closed session for the following purposes: (1) Consultation with the County’s legal counsel in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following cases: a. “Estate of John David Livingston, II, el als vs. Kehagias, et als US District Court, Eastern District of NC, Western Division File No. 5: CV-00906-BO.” b. “Anderson Creek Partners, L.P., et al vs. County of Harnett” Harnett County Superior Court File No. 17CVS363 and “DF Development Group, LLC vs County of Harnett” File No. 17CVS1361. c. “In RE: National Prescription Opiate Litigation,” MDL 2804, United States District Court for the Northern District of Ohio. (2) To discuss certain personnel matters. Commissioner Nicol seconded the motion that passed unanimously. Chairman Matthews called the meeting back into open session at 11:21 a.m. Vice Chairman Weatherspoon moved to amend the motion to go into closed session to include: (3) To discuss an economic development matter. Commissioner Nicol seconded the motion that passed unanimously. George Wood, Acting County Manager, discussed the hiring process for the county manager and whether or not the Board of Commissioners would like to go with a consulting firm or handle in- house. Discussion included a second round of Request for Proposals (RFP) for a search firm for the County Manager position. The consensus of the board was to include this item in the next regular meeting agenda. Renee Paschal, Budget Consultant, provided information regarding the 2021 Fleet Leasing Analysis. The main goal of the analysis was to determine if the fleet replacement system was financially sustainable with or without continuing the general fund contribution. FY 20 mileage was used in the analysis to avoid the major effects of the pandemic. Ms. Paschal reviewed the recommendations: • 10-year funding and vehicle replacement plan developed 7 June 15, 2021 Work Session Minutes Harnett County Board of Commissioners Page 5 of 7 • Standardize the lease rate to recover 120% of the projected replacement cost (less resale value) of the next vehicle—these new rates have already been budgeted • Institute requirements/incentives for departments to rotate vehicles appropriately • Give the Fleet Manager the authority to rotate vehicles between departments; make it clear the Fleet Fund “owns” the vehicle • Low-mileage vehicles will be sold or reassigned to a motor pool managed by Fleet or to other departments that can maximize usage • When possible, spares will be centralized and managed by Fleet • Beginning July 1, 2021, departments exceeding the mileage threshold by 5% (600 miles) will incur a penalty equal to the percentage exceeded • Mileage penalty will be based on annual mileage • Fleet Manager already provides monthly reports from fuel records on vehicles not being driven appropriately • It is the department head’s responsibility to manage its fleet • Departments that do not have enough vehicles will be evaluated for additional vehicles • The Fleet Manager will also monitor mileage reimbursements to recommend when additional vehicles are needed • Service trucks will be sold after 8 years/96,000 miles; the mileage penalty still applies • Animal Control trucks will be sold after 5 years/125,000 miles; no mileage penalty applies Additional discussion included the penalty fee. Vice Chairman Weatherspoon asked that a copy of the presentation be sent out for them to review and consider. Lisa McFadden, Budget Director, stated they would send out a copy of the presentation. Christopher Appel, Senior Staff Attorney, reviewed information pertaining to the termination of an easement for KDP Development, LLC. The consensus of the board was to include this item in the next regular meeting agenda. Christopher Appel, Senior Staff Attorney, also reviewed information pertaining to a request from the Town of Lillington requesting extension of development rights with the County of Harnett for the Winston Tract pursuant to NCGS 160D-203 split jurisdiction. Harnett County Development Services Director Mark Locklear reviewed the following applications for upcoming public hearings: - Proposed Land Use Plan Amendment: Case # PLAN2105-0001, Landowner/Applicant: Woodshire Partners, LLC, LLC /4D Site Solutions, Inc. Pin # 0506-88-4099.000; 72.6 acres. The applicant requests a Land Use Map Amendment from Agricultural & Rural Residential to Medium Density Residential Use; Anderson Creek Township - Proposed Text Amendment: Case # PLAN2105-0002, Harnett County Unified Development Ordinance; Article VII, Sections 13.1, 13.2. To amend Harnett County’s U.D.O. where it pertains to greenway, bicycle, & pedestrian facilities. - Proposed Text Amendment: Harnett County Unified Development Ordinance; Article III; VII, XIV, Sections 2.0 & 4.0; 2.2; 2.0 & 4.0. To amend Harnett County’s U.D.O. in order 8 June 15, 2021 Work Session Minutes Harnett County Board of Commissioners Page 6 of 7 to comply with North Carolina General Statute 160D. This amendment brings consistency to definitions as referenced in the newly adopted language of 160D. George Wood, Acting County Manager, shared Ms. Stewart requested to remove proposed amendments to the Harnett County Economic Development Council By-laws to add a Harnett County Schools representative, as they are not meeting until the 24th of this month. Chairman Matthews stated I think the idea is for this to be the school superintendent or designee. Kelly Kelly, Social Services Deputy Director, provided information regarding a budget amendment to fund Northwoods Traverse, a mobile software program used by DSS social workers on home visits. Northwoods is offering a 50% discount of the initial purchase price of $426,540 if DSS renews by June 30, 2021. The discounted cost would be $231,270. The state will reimburse 50% of the cost. The consensus of the board was to include this item in the next regular meeting agenda. Dwight Snow, County Attorney provided background information regarding the selection of a law firm to assist with re-districting following the census. Back in April at a Joint Meeting with the Board of Education, Representative Adam Mitchell with Tharrington Smith, came and gave you highlights of what redistricting meant this year and then made a proposal of how his firm could help. There are other firms that are also making proposals that the Board of Education and we will be considering by the end of the month. Attorney Snow provided an update on census data. The Census Bureau came out last week and said they would not have the data to anybody until the end of September. Senate Bill 722 has been passed by the Senate, it is being moved over to the House, if the bill is passed, they will grant counties an extension to have plans done by November 17th. The key is we are going to have a short window of opportunity to get it done. Chairman Matthews shared the Board of Education has a virtual meeting scheduled for June 30th at 9:00 am and they are going to hear a proposal firm another firm and I have asked if the Board of Commissioners can participate as well. I would like for us to be prepared to make a decision on the 30th. Barry Blevins, General Services Director provided information regarding a SASO agreement with Executive Flight Training for operating a flight school at the Harnett Regional Jetport. The consensus of the board was to include this item in the next regular meeting agenda. Mr. Blevins also provided information regarding an agreement with Parker Aviation, LLC to lease a hanger located at 559 Airport Road, Erwin, North Carolina with a the term of lease expiring June 21, 2022. The consensus of the board was to include this item in the next regular meeting agenda. Mr. Wood provided an update on the Airport Operations Manager, we selected Ms. Natalie Pusser, she is the FBO under Warren Aviation now, we do take the airport over on Thursday. We have selected Mr. Dale Massey for the Senior Line Technician and we have also hired all of the part-time line technicians that were out there. No one’s job was compromised jeopardized by this transition. 9 June 15, 2021 Work Session Minutes Harnett County Board of Commissioners Page 7 of 7 Mr. Wood provided an update on the decision to delay the Airport Apron Project bids for 30- days to determine if a better alternative to shorten the airport closure time is feasible. Mr. Blevins provided information on the phases for the construction of the airport apron. Mr. Blevins stated we were able to reduce the number of days that most of the owners with private aircraft are without use of the airport. More than likely, having to go back to the Department of Aviation (DOA) with this phasing, will cost more. We do have to go back to FFA and DOA to get approval of the phasing. Mr. Wood provided an update on the hiring of an Economic Development Director. Chairman Matthews reviewed the following information regarding board appointments: • Shirley Allen is interested in serving on the Mid-Carolina Aging Advisory Committee. • Ken Aldridge and Ricky Ray are interested in being reappointed to the District H Tourism Authority Development Board. Mr. Wood reminded the Board of Commissioners the next meeting will be held Monday, June 21, 2021. There will be no meeting due to the Fourth of July Holiday until the Work Session on July 13, 2021, except for the Special Meeting on June 30, 2021. Vice Chairman Weatherspoon moved to adjourn the meeting at 12:46 pm. Commissioner Nicol seconded the motion that passed unanimously. _______________________________ ______________________________ W. Brooks Matthews, Chairman Melissa D. Capps, Clerk to the Board 10 Harnett County Board of Commissioners June 21, 2021 Regular Meeting Minutes Page 1 of 7 HARNETT COUNTY BOARD OF COMMISSIONERS Regular Meeting Minutes June 21, 2021 The Harnett County Board of Commissioners met in regular session on Monday, June 21, 2021 at 6:00 pm, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: W. Brooks Matthews, Chairman Lewis W. Weatherspoon, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner Matt B. Nicol, Commissioner Staff present: George Wood, Acting County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Lindsey Lucas, Deputy Clerk Melissa Capps, Clerk Chairman Matthews called the meeting to order at 6:00 pm and Commissioner Nicol led the Pledge of Allegiance and invocation. Chairman Matthews called for any additions or deletions to the published agenda. George Wood, Acting County Manager stated we have several budget amendments that were not included in the agenda packet. Normally, we would just hold them until the next meeting, however, we need to do these by the end of the fiscal year. Kimberly Honeycutt, Finance Officer, provided an overview of the additional budget amendments; numbers 716b, 725b, and a budget amendment for the JCPC Program. Vice Chairman Weatherspoon moved to approve the amended agenda. Commissioner Johnson seconded the motion that passed unanimously. Commissioner Nicol made a motion to approve the consent agenda as amended. Vice Chairman Weatherspoon seconded the motion that passed unanimously. The items on the consent agenda were as follows: A.Minutes:April 23, 2021 Special Meeting B.Budget Amendments: Attachment 1 C.Harnett County Public Library respectfully requests permission to participate in a wireless hotspot lending program. As part of the NC Student Connect Initiative, the Department of Natural and Cultural Resources has Verizon Orbic Hotspot devices available for libraries to lend support summer learning and assist students with low to no internet connectivity at home. These devices offer unlimited high speed internet services that can be utilized by multiple members in a household. The library would like to 11 Harnett County Board of Commissioners June 21, 2021 Regular Meeting Minutes Page 2 of 7 request 10 hotspots for lending to Harnett County Library patrons. These hotspots will be provided at no cost to the library; the library will only be responsible for inventorying the devices and reporting usage statistics to the Department of Natural and Cultural Resources. D. Harnett County Legal Department requests permission to terminate an easement for KDP Development, LLC. E. Motion to approve Department of Social Services request for a FY 2021 budget amendment in the amount of $213,270 to fund Northwoods Traverse. F. Harnett County General Services requests approval of an agreement with Parker Aviation, LLC to lease a hangar located at 559 Airport Road, Erwin North Carolina with the term of lease expiring June 21, 2022. G. Motion to approve an agreement with Executive Flight to operate a Special Aviation Service Organization (SASO) to provide aircraft flight training services at Harnett Regional Jetport. H. Harnett County Human Resources requests approval of a new 3rd party administrator for the County’s Workers’ Compensation Plan. I. Motion to approve budget amendment for FY 2022 removing all airport revenues and expenditures into a separate Harnett Regional Jetport fund. J. Motion to approve execution of an Opioid Agreement. Attachment 2 Chairman Matthews opened the meeting for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. Citizens were allowed to call in and provide their public comments verbally during this period, submit their public comments in writing prior to the meeting to be read aloud during the meeting as time allowed or appear in person. The following people provided comments: • Richard S. Chapman, 5220 Christian Light Road in Fuquay-Varina (read by the clerk) • Jerry Rivas of 364 Twin Ponds Road in Sanford • Joe Langley of 298 Kirk Adams Road in Angier • Rose Teniente of 179 Tilden Howington Drive in Lillington • Tiffany Campbell of 8600 HWY 27 West in Lillington • Shelia Hill of 235 Shepard Drive in Linden Vice Chairman Weatherspoon moved to approve the following appointments. Commissioner Johnson seconded the motion, which passed unanimously. MID-CAROLINA AGING ADVISORY COMMITTEE Shirley Allen was appointed to serve on this committee for a term expiring 6/30/2024. DISTRICT H TOURISM AUTHORITY DEVELOPMENT BOARD Ken Adelberg was reappointed to serve on this board for a term expiring 6/30/2024. Ricky Ray was reappointed to serve on this board for a term expiring 6/30/2024. 12 Harnett County Board of Commissioners June 21, 2021 Regular Meeting Minutes Page 3 of 7 Kimberly Honeycutt, Finance Officer provided information regarding the issuance of General Obligation School Bonds. The bonds are being issued to provide funds, together with any other available funds, to pay the costs of construction, renovation, improvement, equipping and furnishing of public school facilities with the county. Namely, the construction of the new NW Harnett Elementary School and other needed additions and renovation to existing school properties. Adoption of the resolution would authorize the issuance of $43,000,000 in General Obligation School Bonds which is the remaining balance of the $100,000,000 authorization approved by the vote of the majority of voters thereon at a referendum duly called and held on November 4, 2014. Vice Chairman Weatherspoon moved to adopt a Resolution of the Board of Commissioners of the County of Harnett North Carolina Providing for the Issuance of General Obligation Bonds, Series 2021. Commissioner McKoy seconded the motion that passed unanimously. Attachment 3. Christopher Appel, County Attorney, provided information regarding a request form the Town of Lillington requesting an extension of development rights with the County of Harnett for the Winston Track pursuant to NCGS 160D-203 split jurisdiction. Vice Chairman Weatherspoon moved to adopt a Resolution by the Harnett County Board of Commissioners to assign exclusive planning and development regulation jurisdiction to the Town of Lillington. Commissioner Nicol seconded the motion that passed unanimously. Attachment 4. Mark Locklear, Director of Development Services, petitioned the Board for a Public Hearing on the Proposed Land Use Plan Amendment: Case # PLAN2105-0001, Landowner/Applicant: Woodshire Partners, LLC, LLC /4D Site Solutions, Inc. Pin # 0506-88-4099.000; 72.6 acres. The applicant requests a Land Use Map Amendment from Agricultural & Rural Residential to Medium Density Residential Use; Anderson Creek Township. Mr. Locklear stated staff’s evaluation as: - The IMPACT to the adjacent property owners and the surrounding community is reasonable, and the benefits of the rezoning outweigh any potential inconvenience or harm to the community. REASONING: The requested Land Use classification change to Medium Density Residential will not have a negative impact on the surrounding properties as the same classification exists for adjacent properties. - The requested zoning district is COMPATIABLE with the existing Land Use Classification. REASONING: The requested Land Use classification is compatible with the existing Land Use as this classification is of a residential nature, and it is the same classification as on the adjacent properties. - The proposal does ENHANCE or maintain the public health, safety and general welfare. REASONING: The requested Medium Density Residential Classification would enhance or maintain the public health, safety, and general welfare since the 13 Harnett County Board of Commissioners June 21, 2021 Regular Meeting Minutes Page 4 of 7 zoning is maintained as RA-20R. Therefore, permitted uses, lot sizes, etc. will remain the same. Suggested Statement of Consistency. As explained in the evaluation, the requested Land Use Map amendment is compatible with Harnett County regulatory documents and would not have an unreasonable impact on the surrounding community due to existing Medium Density Residential designated areas designated areas adjacent to the property as well as the maintaining the current zoning district. Therefore, it is recommended that this reclassification request be approved. On June 7th, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of this Land Use Map amendment based on zoning compatibility and the existing Medium Density Residential on adjacent properties. Chairman Matthews called to order a public hearing on the matter and opened the meeting for comments from the public. Citizens were allowed to speak in person or were allowed to submit their comments in writing prior to the meeting or to call in and provide their comments verbally during the meeting. - Scott Brown, 409 Chicago Drive, Suite 112, Fayetteville, NC spoke in favor of the request. Chairman Matthews closed the public hearing. Commissioner Nicol made a motion to approve the requested Land Use Map Amendment from Agricultural & Rural Residential to Medium Density Residential Use and Commissioner Johnson seconded the motion that passed unanimously. Mark Locklear, Director of Development Services, petitioned the Board for a Public Hearing on a Proposed Text Amendment CASE # PLAN2105-0002, Harnett County Unified Development Ordinance; Article VII, Sections 13.1, 13.2 to amend Harnett County’s U.D.O. where it pertains to greenway, bicycle, & pedestrian facilities. Suggested Statement of Consistency. The requested text amendment is compatible with Harnett County regulatory documents, specifically the recently approved Harnett County Bicycle, Pedestrian & Greenway Plan. Therefore, it is recommended that this text amendment be approved. On June 7th, the Harnett County Planning Board voted 4-0 to recommend approval of this text amendment based on compliance with recently adopted Bicycle, Pedestrian, & Greenway Plan as well as the overall economic development opportunities with these facilities. Chairman Matthews called to order a public hearing on the matter and opened the meeting for comments from the public. Citizens were allowed to speak in person or were allowed to submit 14 Harnett County Board of Commissioners June 21, 2021 Regular Meeting Minutes Page 5 of 7 their comments in writing prior to the meeting or to call in and provide their comments verbally during the meeting. No one spoke. Chairman Matthews closed the public hearing. Commissioner Nicol made a motion to adopt a resolution amending the Unified Development Ordinance Article VII: Development Design Guidelines, Section 13.1 Recreation & Park Development; Section 13:2 Bicycle, Pedestrian & Greenway Improvements. The motion was seconded by Vice Chairman Weatherspoon and passed unanimously. Attachment 5. Mark Locklear, Director of Development Services, petitioned the Board for a Public Hearing on a Proposed Text Amendment: Harnett County Unified Development Ordinance; Article III; VII, XIV, Sections 2.0 & 4.0; 2.2; 2.0 & 4.0 to amend Harnett County’s U.D.O. in order to comply with North Carolina General Statute. Mr. Locklear provided the following summary: • All development permits and approvals are valid for 12 months. • Historic Preservation district provisions shall be referred to as “standards” rather than “guidelines.” • Historic Preservation Certificate of Appropriateness reviews shall follow quasi- judicial process. • Historic Preservation Certificate of Appropriateness appeals shall be filed 30 days after decision. • Must no exclude a manufactured home based on age. Suggested Statement of Consistency: The requested text amendment are compatible with Harnett County regulatory documents as well as the North Carolina General Statutes. Therefore, it is recommended that this text amendment be approved. On June 7th, the Harnett County Planning Board voted unanimously (4-0) to recommend approval of this application based on compliance with the NC General Statutes. Chairman Matthews called to order a public hearing on the matter and opened the meeting for comments from the public. Citizens were allowed to speak in person or were allowed to submit their comments in writing prior to the meeting or to call in and provide their comments verbally during the meeting. No one spoke. Chairman Matthews closed the public hearing. Commissioner Nicol made a motion to adopt a resolution amending the Unified Development Ordinance Article III; VII, XIV, Sections 2.0 & 4.0; 2.2; 2.0 & 4.0 to amend Harnett County’s U.D.O. in order to comply with North Carolina General Statute. The motion was seconded by Vice Chairman Weatherspoon and passed unanimously. Attachment 6. 15 Harnett County Board of Commissioners June 21, 2021 Regular Meeting Minutes Page 6 of 7 George Wood, provided information on a request to authorize a second round of Request for Proposals for executive search firms for the County Manager Employment Process. Staff is recommending that you keep the proposals received from the first round and authorize a second round of Request for Proposals due to not receiving a large response. Responses would be due on July 9th. Vice Chairman Weatherspoon made a motion to authorize a second round of Request for Proposals for executive search firms for the County Manager Employment Process. Commissioner Nicol seconded the motion and the motion passed unanimously. Brian Haney, Assistant County Manager, provided information regarding a one-time supplement for County Employees and Harnett County Schools Classified Staff in recognition of continued support of operations during COVID-19 Pandemic. If approved, a supplement will be given to all current full-time and part-time county employees and Harnett County Schools classified staff who were employed as of March 1, 2020, just prior to the start of the COVID-19 pandemic. Qualifying full-time employees will receive a one-time supplement of $1,000; qualifying part- time employees will receive a one-time supplement of up to $500, prorated based on the hours they worked during the COVID-19 pandemic. This supplement does not apply to election workers, who received hazard pay for their work during the 2020 General Election. This supplement will be funded using the remaining $406,979.43 from the County's displaced Coronavirus Relief Fund (CRF) allocation with the remaining balance coming from the County's fund balance, which includes a transfer of $644,682.10 from the County's displaced CRF allocation in FY2020 to cover salaries, which was ultimately not needed. Chairman Matthews asked do we need to establish a date in July that would be a cut-off date. Kimberly Honeycutt recommended through July 15th. Brian Haney stated staff would ask that they be allowed to work through the proration because if you were to prorate based on the exact number of hours for each employee, you would have to have a pay code for every employee, so we are looking at some tiered levels based on hours. The consensus of the commissioners was to allow staff to work through the proration. Commissioner Nicol made a motion to authorize the COVID-19 employee bonuses as presented by Mr. Haney. The motion was seconded by Commissioner Johnson and carried unanimously. George Wood provided information regarding the 2021 Fleet Leasing Analysis and recommendations. At the work session on June 15, 2021 recommendations were presented regarding the analysis. The only difference of opinion we have is their recommendation called for some punitive action if a department goes over the mileage. I am recommending to you we do everything accept that because I think in this you are giving the fleet manager the authority to move vehicles around if they are using an excessive mileage on one and not enough on another. Commissioner Nicol made a motion to approve the changes for the fleet management program, including the requested change by Mr. Wood regarding taking away the punitive actions for any of those that go over mileage. The motion was seconded by Chairman Matthews and carried unanimously. 16 Harnett County Board of Commissioners June 21, 2021 Regular Meeting Minutes Page 7 of 7 Commissioner Matthews discussed with the commissioners the call-in portion of the meeting and spacing between commissioners. Commissioner Nicol made a motion to discontinue the call-in portion to the County meetings. Vice Chairman Weatherspoon seconded the motion. Chairman Matthews, Vice Chairman Weatherspoon, Commissioners Johnson and Nicol voted in favor of the motion. Commissioner McKoy voted against the motion. Motion carried 4:1. Commissioner McKoy made a motion to maintain the spacing distance for the commissioners based on the fact the virus is still here. Chairman Matthews seconded the motion. Chairman Matthews, Commissioners McKoy and Johnson voted in favor of the motion. Vice Chairman Weatherspoon and Commissioner Nicol voted against the motion. Motion carried 3:2. Commissioner Nicol made a motion to change the chair positions to reflect the Districts 1-5 in order. Vice Chairman Weatherspoon seconded the motion. Commissioner McKoy questioned the change. Chairman Matthews noted that may work currently, if there is another chairman going forward, it may not work, as I believe you want your chairman in the middle. Chairman Matthews stated I guess this would begin at the next meeting if it passes. Chairman Matthews, Vice Chairman Weatherspoon, and Commissioner Nicol voted in favor of the motion. Commissioners McKoy and Johnson voted against the motion. Motion carried 3:2. George Wood provided an update on the County’s Bond Ratings, the RFP for the Executive Search Firms and the ad for the Economic Director. Vice Chairman Weatherspoon made a motion to go into Closed Session for the following purposes: 1. Consultation with the County’s legal counsel in order to preserve the attorney-client privilege concerning the handling of certain claims and litigation including the following case: Estate of John David Livingston, II, el als vs. Kehagias, et als US District Court, Eastern District of NC, Western Division File No. 5: CV-00906-BO;” and 2. To discuss certain personnel matters; and 3. To instruct the county staff concerning the position to be taken by the county in negotiating a contract for the acquisition of real property. Commissioner Nicol seconded the motion that passed unanimously. Chairman Matthews called the meeting back into open session at 8:17 p.m. and recessed the meeting until 9:00 a.m. on June 30, 2021 to reconvene in a virtual joint meeting with the Harnett County Board of Education to listen to the redistricting presentation with the Board of Education. ____________________________________ ___________________________________ W. Brooks Matthews, Chairman Melissa D. Capps, Clerk 17 Attachment 1 HCBOC Minutes June 21, 2021 pg. 2 COUNTY OF HARNETT BUDGET ORDINANCE AMENDMENT BE IT ORDAINED by the Governing Board of the County of Harnett, North Carolina, that the following amendment be made to the annual budget ordinance for the fiscal year ending June 30, 2021. Section I. To amend the Ad V alorem The appropriations are to be changed as follows: EXPENDITURE ORG OBJECT PROJECT TASK SUB-TASK 2118401 567100 ACFD 2118401 567100 AVSCH 2118401 567100 BENSN 2118401 567100 BLACK 2118401 567100 BNHVN 2118401 567100 BOONE 2118401 567100 BUIES 2118401 567100 COATS 2118401 567100 CRAIN 2118401 567100 CYPRS 2118401 567100 DUNN 2118401 567100 ERWIN 2118401 567100 FLTBR 2118401 567100 FLTWD 2118401 567100 GODWN 2118401 567100 NWHAR 2118401 567100 SPOlIT 2118401 567100 SUMMR 2118401 567100 WESTA 2118401 567100 WJOHN REVENUE ORG OBJECT PROJECT TASK SUB-TASK 2118401 300101 EXPLANATION: department of the Special District fund. AMOUNT JOB DESCRIPTION OF CODE INCREASE DECREASE ADV ALOREM-CURRENT $89 659 AD V ALOREM -CURRENT $27 925 ADV ALOREM -CURRENT $5 639 AD V ALOREM -CURRENT $59 293 AD V ALOREM -CURRENT $55 678 ADV ALOREM -CURRENT $29,719 AD V ALOREM -CURRENT $35,016 AD V ALOREM -CURRENT $38,349 ADV ALOREM -CURRENT $5,592 AD V ALOREM -CURRENT $5 126 ADV ALOREM -CURRENT $120,954 ADV ALOREM -CURRENT $17 839 AD V ALOREM -CURRENT $31 701 AD V ALOREM -CURRENT $8,819 AD V ALOREM -CURRENT $2 950 AD V ALOREM -CURRENT $69 656 AD V ALOREM -CURRENT $133 390 ADV ALOREM -CURRENT $43 240 AD V ALOREM -CURRENT $5 830 AD V ALOREM -CURRENT $3 932 AMOUNT JOB DESCRIPTION OF CODE INCREASE DECREASE ADV ALOREM TAXES -REAL $790,3d7 TO INCREASE REVENUE AND EXPENDITURES FOR BALANCE OF FISCAL VEAR. APPROVALS: Adopted this .2J_ day of ,}: J. H ,2021 �· t..'"-Q.� Lindsey '!'I. Lucas, · t,...{cU� Co.f1:f> � Clerk to the Board db,rc/oot lfk� W. Brooks Matthews, Chairman Board of Commissioners Date: Jwie7,2021 Attachment 1 HCBOC Minutes June 21, 2021 pg. 3 Attachment 1 HCBOC Minutes June 21, 2021 pg. 4 Attachment 1 HCBOC Minutes June 21, 2021 pg. 5 Attachment 1 HCBOC Minutes June 21, 2021 pg. 6 Attachment 1 HCBOC Minutes June 21, 2021 pg. 7 Attachment 1 HCBOC Minutes June 21, 2021 pg. 8 Attachment 1 HCBOC Minutes June 21, 2021 pg. 9 Attachment 1 HCBOC Minutes June 21, 2021 pg. 10 Attachment 1 HCBOC Minutes June 21, 2021 pg. 11 Attachment 1 HCBOC Minutes June 21, 2021 pg. 12 Attachment 1 HCBOC Minutes June 21, 2021 pg. 13 Attachment 1 HCBOC Minutes June 21, 2021 pg. 14 Attachment 1 HCBOC Minutes June 21, 2021 pg. 15 Attachment 1 HCBOC Minutes June 21, 2021 pg. 16 Attachment 1 HCBOC Minutes June 21, 2021 pg. 17 Attachment 1 HCBOC Minutes June 21, 2021 pg. 18 Attachment 1 HCBOC Minutes June 21, 2021 pg. 19 Attachment 1 HCBOC Minutes June 21, 2021 pg. 20 Attachment 1 HCBOC Minutes June 21, 2021 pg. 21 Attachment 1 HCBOC Minutes June 21, 2021 pg. 22 Attachment 1 HCBOC Minutes June 21, 2021 pg. 23 Attachment 1 HCBOC Minutes June 21, 2021 pg. 24 Attachment 1 HCBOC Minutes June 21, 2021 pg. 25 Attachment 1 HCBOC Minutes June 21, 2021 pg. 26 Attachment 1 HCBOC Minutes June 21, 2021 pg. 27 Attachment 1 HCBOC Minutes June 21, 2021 pg. 28 Attachment 1 HCBOC Minutes June 21, 2021 pg. 29 Attachment 1 HCBOC Minutes June 21, 2021 pg. 30 Attachment 1 HCBOC Minutes June 21, 2021 pg. 31 Attachment 1 HCBOC Minutes June 21, 2021 pg. 32 Attachment 1 HCBOC Minutes June 21, 2021 pg. 33 Attachment 1 HCBOC Minutes June 21, 2021 pg. 34 Attachment 2 HCBOC Minutes June 21, 2021 Pg. 1 NOW, THEREFORE BE IT RESOLVED, the Hamett County Board of Commissioners hereby approves the Memorandum of Agreement Between the State of North Carolina and Local Governments on Proceeds Relating to the Settlement of Opioid Liti gation, and any subsequent settlement funds that may come into North Carolina as a result of the opioid crisis. Furthermore, the Harnett County Board of Commissioners authorizes the County Manager to take such measures as necessary to comply with the terms of the MOA and receive any settlement funds, including executing any docwnents related to the allocation of opioid settlement funds and settlement of lawsuits related to this matter. Be it further resolved copies of this resolution and the signed MOA be sent to opioiddocs@ncdoj.gov as well as forwarded to the North Carolina Association of County Commissioners at communications , ncacc.or '1, rst' Adopted this the _(&L day of June, 2021. W.Brooks Matthews, Chairman Harnett County Board of Commissioners ATI'EST: ��c� MelisCapps, Clerk totei3:ard (SEAL) Attachment 2 HCBOC Minutes June 21, 2021 Pg. 2 Attachment 3 HCBOC Minutes June 21, 2021 Pg. 1 State of North Carolina or of any agency, instrumentality or local governmental unit of the State of North Carolina which are (1) not callable prior to maturity or (2) as to which irrevocable instructions have been given to the trustee or escrow agent with respect to such bonds or other obligations by the obligor to give due notice of redemption and to call such bonds for redemption on the date or dates specified, and which are rated by Moody's, if the 2021 Bonds are rated by Moody's, and S&P, if the 2021 Bonds are rated by S&P, within the two highest rating categories and which are secured as to principal, redemption premium, if any, and interest by a fund consisting only of cash or bonds or other obligations of the character described in clause ( a) or (b) hereof which fund may be applied only to the payment of such principal of and interest and redemption premium, if any, on such bonds or other obligations on the maturity date or dates thereof or the specified redemption date or dates pursuant to such irrevocable instructions, as appropriate; or (d)direct evidences of ownership of proportionate interests in future interest and principal payments on specified obligations described in (a) held by a bank or trust company as custodian, under which the owner of the investment is the real party in interest and has the right to proceed directly and individually against the obligor on the underlying obligations described in (a), and which underlying obligations are not available to satisfy any claim of the custodian or any person claiming through the custodian or to whom the custodian may be obligated. "Fin ance Officer" means the County's Finance Officer, or such other officer of the County designated as the Finance Officer. "Moody's" means Moody's Investors Service, a corporation organized and existing under the laws of the State of Delaware, its successors and their assigns and, if such corporation for any reason no longer performs the functions of a securities rating agency, "Moody's" will be deemed to refer to any other nationally recognized rating agency other than S&P designed by the County. "Pricing Certificate" means the certificate of the County's Finance Officer delivered in connection with the issuance of the 2021 Bonds which establishes, with respect to the 2021 Bonds, the final maturity amounts, the interest payment dates and the provisions for redemption. "Projects" means providing for the construction, renovation, improvement, equipping and furnishing of public school facilities within the County, including the acquisition ofland, rights-of-way and easements required therefor. "S&P'' means S&P Global Ratings, its successors and their assigns and, if such corporation for any reason no longer performs the functions of a securities rating agency, "S&P'' will be deemed to refer to any other nationally recognized rating agency other than Moody's designed by the County. "2021 Bonds" means the County's General Obligation School Bonds, Series 2021 authorized under the Bond Order. Section 2. The County shall issue not to exceed $43,000,000 in total aggregate principal amount of its 2021 Bonds. Section 3. Unless the Finance Officer provides otherwise in the Pricing Certificate, the 2021 Bonds shall be dated their date of issuance and pay interest semiannually on February 1 and August 1, beginning February 1, 2022. The 2021 Bonds are being issued to provide funds (1) to finance the capital costs of a portion of the Projects pursuant to and in accordance with the Bond Order and (2) to pay the costs of issuing the 2021 Bonds. 2 Attachment 3 HCBOC Minutes June 21, 2021 Pg. 2 Attachment 3 HCBOC Minutes June 21, 2021 Pg. 3 Attachment 3 HCBOC Minutes June 21, 2021 Pg. 4 Attachment 3 HCBOC Minutes June 21, 2021 Pg. 5 Attachment 3 HCBOC Minutes June 21, 2021 Pg. 6 Attachment 3 HCBOC Minutes June 21, 2021 Pg. 7 Attachment 3 HCBOC Minutes June 21, 2021 Pg. 8 Attachment 3 HCBOC Minutes June 21, 2021 Pg. 9 Attachment 3 HCBOC Minutes June 21, 2021 Pg. 10 Attachment 4 HCBOC Minutes June 21, 2021 Pg. 1 Attachment 4 HCBOC Minutes June 21, 2021 Pg. 2 Attachment 4 HCBOC Minutes June 21, 2021 Pg. 3 Attachment 5 HCBOC Minutes June 21, 2021 Pg. 1 Article VII Development Design Guidelines Section 13.0 Other Imp rovement Standards 13.1 Recreation & Park Development All residential subdivisions and developments, except minor subdivisions, shall provide funds to the County whereby the County may acquire public recreation and park land or areas to serve the development or subdivision in the immediate area. A.The amount of such fee shall be the product of the total number of dwelling units and/ or building lots located .in the development or subdivision multiplied by the recreation fee as established by The Hamett County Board of Commissioners. B.The fee shall be paid prior to approval of a final plat for the subdivision, provided that payments may be phased .in accordance with the approved phasing of the subdivision. C.The County may ttansfer funds paid by one (1) or mo.re subdivisions to a municipality or make arrangements for the joint County/municipal expenditure of the funds where the County determines that such transfer or arrangements would better ensure the funds will be used to acquire public .recreation and park areas that will serve the recreational needs of the development and developments in the immediate area. D.In situations where a development has already been approved prior to the adoption of the Hamett County Bicycle, Pedestrian, & Greenway Plan, the developer may choose to build the prescribed facility in place of paying all or a portion of the above described recreation fee. If it is desirable to provide for such improvements, this discussion and review shall be conducted by the Development Review Board and any of its advisory members, as per policy and standards set by the Harnett County Parks & Recreation Advisory Com mittee. Upon approval, the applicant and the County may enter into a development agreement as set forth in article VI, Section 8.0 of this Unified Development Ordinance. 13.2 Bicycle, Pedestrian, & Greenway Improvements A.Purpose & Applicability The Hamett County Bicycle, Pedestrian, & Greenway Plan is an officially adopted plan addressing short and long range recreation and transportation needs linking quality of life with land use and development within Harnett County. For the purpose of this Ordinance, it shall be the responsibility of developer(s) of major subdivisions, multifamily developments, and nonresidential sites to cotnply with the Hamett County Bicycle, Pedestrian, & Greenway Plan. B.Required Improvements All such development located adjacent to a route or trail that is included in the County's adopted Bi cycle, Pedestrian, & Greenway Plan., or any other officially adopted Plan, shall comply with the prescrtbed improvements as indicated within said Plan 13.3 Monuments & Lot Comers All permanent monuments shall be of a type in compliance with State statutes regulating Professional North Carolina Land Surveyors. All lot comers, other than those marked by pennanent monuments as herein described, shall be marked in a type in compliance with State statutes regulating Professional North Carolina Land Surveyors. 13.4 Guidelines for Handicapped Persons In order to remove restrictive barriers which severely impede the daily movements of physically handicapped and elderly persons, the developer shall comply with all requirements of North Carolina General Statute 136-44.14 Attachment 5 HCBOC Minutes June 21, 2021 Pg. 2 Attachment 5 HCBOC Minutes June 21, 2021 Pg. 3 Attachment 5 HCBOC Minutes June 21, 2021 Pg. 4 Attachment 6 HCBOC Minutes June 21, 2021 Pg. 1 Attachment 6 HCBOC Minutes June 21, 2021 Pg. 2 Attachment 6 HCBOC Minutes June 21, 2021 Pg. 3 Attachment 6 HCBOC Minutes June 21, 2021 Pg. 4 Harnett County Board of Commissioners June 30, 2021 Recessed Meeting Minutes Page 1 of 2 HARNETT COUNTY BOARD OF COMMISSIONERS Recessed Meeting Minutes June 30, 2021 The Harnett County Board of Commissioners met in a recessed meeting on Wednesday, June 30, 2021 at 9:00 am, in the Commissioners Meeting Room, Harnett County Resource Center and Library, 455 McKinney Parkway, Lillington, North Carolina. Members present: W. Brooks Matthews, Chairman Lewis W. Weatherspoon, Vice Chairman Barbara McKoy, Commissioner Mark B. Johnson, Commissioner Matt B. Nicol, Commissioner Staff present: George Wood, Acting County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Finance Officer Melissa Capps, Clerk Chairman Matthews reconvened the meeting at 9:00 am and Commissioner Johnson the Pledge of Allegiance and invocation. Chairman Matthews called for any additions or deletions to the published agenda. George Wood, Acting County Manager asked that discussion of the former IT Building located at 201 N. Front Street be added to the agenda. Vice Chairman Weatherspoon made a motion to approve the agenda as amended. The motion was seconded by Commissioner Johnson and passed unanimously. The Harnett County Commissioners joined members of the Harnett County School Board via Zoom for a presentation by Craig D. Schauer with Brooks Pierce Law Firm regarding Harnett County Redistricting in light of the forthcoming 2020 Census data. Craig Schauer presented information on Brooks Pierce, his background and timeline for the redistricting process. Vice Chairman Weatherspoon made a motion to employ the legal firm of Brooks Pierce, working with Mr. Craig Schauer to assist with Election Districts Redistricting. Commissioner Nicol seconded the motion. Chairman Matthews called for a vote. Following some discussion, the motion passed unanimously. Chairman Matthews asked Mr. Wood to contact Mr. Schauer. 18 Harnett County Board of Commissioners June 30, 2021 Recessed Meeting Minutes Page 2 of 2 Vice Chairman Weatherspoon made a motion to appoint George Wood, Acting County Manager to Interim County Manager effective July 1, 2021. Dwight Snow, County Attorney, administered the Oath of Office to Mr. Wood. Coley Price, Assistant County Manager presented information regarding a FY 22 Budget Amendment for Triangle South Workforce Development Board for Sampson County Workforce Innovation Opportunity & Act (WIOA) Adults and Dislocated Workers. Chairman Matthews made a motion to approve the budget amendment for FY 22 for Triangle Workforce Development Board for Sampson County Workforce Innovation Opportunity & Act (WIOA) Adults and Dislocated Workers (Attachment 1). Commissioner Nicol seconded the motion. The motion passed unanimously. Brian Haney, Assistant County Manager, provided information regarding the disposition of the former IT Building at 201 W. Front Street. We have received a request from the Board of Education to allow them to begin moving into this building should the board decide to donate this property. There is furniture in this building that we would like to make available to our municipalities and some other entities. We will need to move that property out before the school system moves in. Discussion was held. Vice Chairman Weatherspoon made a motion to donate the building to the Harnett County School System and vacate it as soon as possible. The motion was seconded by Commissioner Nicol. Vice Chairman Weatherspoon amended the motion to donate the building at 201 W. Front Street. Chairman Nicol seconded the amended motion. Chairman Matthews called for a vote. The motion carried unanimously. Commissioner McKoy addressed the Board regarding her seat. Dwight Snow, County Attorney requested someone reach out to the School Board to see if they made a decision regarding hiring a firm to assist with the redistricting process. Chairman Matthews called School Board Chairman Jaggers. Chairman Matthews shared the School Board did not take action but plan to take action on the 19th. Chairman Matthews asked that staff share the information we have from Brooks Pierce with the School Board. There being no further business, Vice Chairman Weatherspoon made a motion to adjourn. The motion was seconded by Commissioner McKoy. The motion carried and the meeting adjourned at 9:55 am. ____________________________________ ___________________________________ W. Brooks Matthews, Chairman Melissa D. Capps, Clerk 19 21 Attachment 1 HCBOC Minutes June 3, 2021 Pg. 1 of 4 22 Attachment 1 HCBOC Minutes June 3, 2021 Pg. 2 of 4 23 Attachment 1 HCBOC Minutes June 3, 2021 Pg. 3 of 4 24 Attachment 1 HCBOC Minutes June 3, 2021 Pg. 4 of 4 Item 4B 25 26 27 28 29 30 31 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) RELEASE REASON: Adjustment 0000013564-2021-2019-0000-00-REG CAMERON, STEPHANIE RENEE 6/7/2021 MARGARET WRIGHT 6/7/2021 149.97 149.97 0.00 0000022585-2019-2019-0000-00-REG RCG-DUNN LLC, 7/19/2019 MARGARET WRIGHT 6/2/2021 97,110.06 7,170.06 89,940.00 0000022585-2020-2020-0000-00-REG RCG-DUNN LLC, 7/30/2020 MARGARET WRIGHT 6/2/2021 97,201.25 6,931.25 90,270.00 0000029468-2021-2016-0000-00-REG KIRKSEY, JAMES DOUGLAS 6/8/2021 MARGARET WRIGHT 6/8/2021 30.76 30.76 0.00 0000029468-2021-2017-0000-00-REG KIRKSEY, JAMES DOUGLAS 6/8/2021 MARGARET WRIGHT 6/8/2021 28.70 28.70 0.00 0002260146-2020-2020-0000-00-REG JERNIGAN, DOUGLAS O 11/18/2020 APRIL DIAZ 6/14/2021 217.98 128.04 89.94 0002260995-2019-2019-0000-00-REG LOWERY, DAVID PATRICK 8/15/2019 APRIL DIAZ 6/28/2021 8.06 8.06 0.00 0002260995-2020-2020-0000-00-REG LOWERY, DAVID PATRICK 11/18/2020 APRIL DIAZ 6/28/2021 4.79 4.79 0.00 0002264220-2021-2016-0000-00-REG VARGAS, AMALIO JUNIOR 6/7/2021 MARGARET WRIGHT 6/7/2021 32.26 32.26 0.00 0002264220-2021-2017-0000-00-REG VARGAS, AMALIO JUNIOR 6/7/2021 MARGARET WRIGHT 6/7/2021 30.10 30.10 0.00 0002264221-2021-2016-0000-00-REG GARCIA, ELOY ROJAS 6/8/2021 MARGARET WRIGHT 6/8/2021 74.09 74.09 0.00 0002264221-2021-2017-0000-00-REG GARCIA, ELOY ROJAS 6/8/2021 MARGARET WRIGHT 6/8/2021 68.09 68.09 0.00 0002264221-2021-2018-0000-00-REG GARCIA, ELOY ROJAS 6/8/2021 MARGARET WRIGHT 6/8/2021 53.51 53.51 0.00 Release Reason ALL 6/1/2021 Default Sort-By: Report Parameters: Tax District: Grouping: Bill #,Taxpayer Name,Release Date,Billing Date,Operator ID, Release Amount Data as of: 7/8/2021 8:11:42 PM TR-304 Bill Release Report NCPTS V4Date run: 7/9/2021 9:24:47 AM Release Date Start:Release Date End: 6/30/2021 PAGE 1 of 6 Item 4CC 32 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) 0002268985-2020-2020-0000-00-REG LOWERY, DAVID PATRICK 11/18/2020 APRIL DIAZ 6/28/2021 4.39 4.39 0.00 0002269576-2020-2020-0000-00-REG WILCOXON, CASEY BRADFORD 11/18/2020 APRIL DIAZ 6/23/2021 186.91 186.91 0.00 0002269683-2020-2020-0000-00-REG LEDBETTER, ROBERT DALE 11/18/2020 APRIL DIAZ 6/11/2021 6.44 6.44 0.00 0002270810-2020-2019-0000-00-REG STRICKLAND, CRYSTAL CONWAY 2/12/2020 APRIL DIAZ 6/24/2021 207.07 207.07 0.00 0002270810-2020-2020-0000-00-REG STRICKLAND, CRYSTAL CONWAY 7/30/2020 APRIL DIAZ 6/24/2021 170.30 170.30 0.00 0002272922-2020-2020-0000-00-REG CAMPBELL, TIFFANY DEANNA 8/12/2020 APRIL DIAZ 6/29/2021 135.85 135.85 0.00 0002273771-2020-2020-0000-00-REG ROBERTSON, CHRISTOPHER COLE 8/12/2020 APRIL DIAZ 6/18/2021 231.26 231.26 0.00 Subtotal 15,651.90 RELEASE REASON: Assessed In Err 0002261049-2020-2020-0000-00-REG PROGRESSIVE CASUALTY INSURANCE CO 11/18/2020 CRYSTAL THOMAS 6/8/2021 1,968.52 1,968.52 0.00 0002261518-2020-2020-0000-00-REG PROGRESSIVE CASUALTY INS CO 11/18/2020 CRYSTAL THOMAS 6/8/2021 1,417.71 1,417.71 0.00 0002262056-2020-2020-0000-00-REG PROGRESSIVE UNIVERSAL INSURANCE COM 11/18/2020 CRYSTAL THOMAS 6/8/2021 77.54 77.54 0.00 0002262083-2020-2020-0000-00-REG PROGRESSIVE INSURANCE CO 11/18/2020 CRYSTAL THOMAS 6/8/2021 179.03 179.03 0.00 0002262534-2020-2020-0000-00-REG HUDSON, JERRY DAVID II 11/18/2020 KRISTY TAYLOR 6/16/2021 48.81 48.81 0.00 0002262670-2020-2020-0000-00-REG PROGRESSIVE INSURANCE CO 11/18/2020 CRYSTAL THOMAS 6/8/2021 116.17 116.17 0.00 0002262792-2020-2020-0000-00-REG PROGRESSIVE CASUALTY INSURANCE CO 11/18/2020 CRYSTAL THOMAS 6/8/2021 454.33 454.33 0.00 0002262917-2020-2020-0000-00-REG ROGERS, WILLIAM 11/18/2020 KRISTY TAYLOR 6/21/2021 15.31 15.31 0.00 0002268977-2020-2020-0000-00-REG GEICO MARINE INSURANCE CO 11/18/2020 CRYSTAL THOMAS 6/8/2021 1,798.03 1,798.03 0.00 0002269590-2020-2020-0000-00-REG HOLLAND, MICKEY LEE JR 11/18/2020 KRISTY TAYLOR 6/21/2021 112.36 112.36 0.00 0002269653-2020-2020-0000-00-REG GEICO MARINE 11/18/2020 CRYSTAL THOMAS 6/8/2021 465.42 465.42 0.00 Subtotal 6,653.23 PAGE 2 of 6 33 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) RELEASE REASON: Exempt Property 0002262056-2019-2019-0000-00-REG PROGRESSIVE UNIVERSAL INSURANCE COM 8/21/2019 CRYSTAL THOMAS 6/23/2021 83.46 83.46 0.00 0002262083-2019-2019-0000-00-REG PROGRESSIVE INSURANCE CO 8/21/2019 CRYSTAL THOMAS 6/23/2021 212.40 212.40 0.00 0002262670-2019-2019-0000-00-REG PROGRESSIVE INSURANCE CO 11/18/2019 CRYSTAL THOMAS 6/23/2021 127.40 127.40 0.00 0002262792-2019-2019-0000-00-REG PROGRESSIVE CASUALTY INSURANCE CO 11/18/2019 CRYSTAL THOMAS 6/23/2021 154.84 154.84 0.00 Subtotal 578.10 RELEASE REASON: Full rebate 0000004581-2021-2016-0000-00-REG CRISSINGER, NIKEE KATE 6/7/2021 MARGARET WRIGHT 6/7/2021 301.56 301.56 0.00 0000058602-2020-2020-0000-00-REG FERGUSON, CHERYL ANNE 7/30/2020 AMY BAIN 6/23/2021 1,021.63 1,021.63 0.00 0001003247-2021-2020-0000-00-REG WOODS, TAMMIE DARLENE 6/8/2021 MARGARET WRIGHT 6/29/2021 66.12 66.12 0.00 0002245945-2019-2018-0000-00-REG GLOVER, SHAWN LEE 9/23/2019 MARGARET WRIGHT 6/9/2021 7.01 7.01 0.00 0002245945-2019-2019-0000-00-REG GLOVER, SHAWN LEE 9/23/2019 MARGARET WRIGHT 6/9/2021 6.24 6.24 0.00 0002245945-2020-2020-0000-00-REG GLOVER, SHAWN LEE 11/18/2020 MARGARET WRIGHT 6/9/2021 5.91 5.91 0.00 0002268779-2020-2020-0000-00-REG WILLIFORD, JAMES L 11/18/2020 MARGARET WRIGHT 6/15/2021 54.98 54.98 0.00 0002278571-2020-2020-0000-00-REG CUTLER, CATHERINE A 11/2/2020 MARGARET WRIGHT 6/8/2021 23.93 23.93 0.00 0002281875-2021-2016-0000-00-REG PETREE, LIBBY COLLINS 6/8/2021 MARGARET WRIGHT 6/15/2021 46.11 46.11 0.00 0002281875-2021-2017-0000-00-REG PETREE, LIBBY COLLINS 6/8/2021 MARGARET WRIGHT 6/15/2021 37.05 37.05 0.00 0002281875-2021-2018-0000-00-REG PETREE, LIBBY COLLINS 6/8/2021 MARGARET WRIGHT 6/15/2021 29.40 29.40 0.00 0002281875-2021-2019-0000-00-REG PETREE, LIBBY COLLINS 6/8/2021 MARGARET WRIGHT 6/15/2021 27.63 27.63 0.00 0002281875-2021-2020-0000-00-REG PETREE, LIBBY COLLINS 6/8/2021 MARGARET WRIGHT 6/15/2021 25.50 25.50 0.00 Subtotal 1,653.07 PAGE 3 of 6 34 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) RELEASE REASON: Listed In Error 0002269337-2020-2020-0000-00-REG NATIONWIDE 11/18/2020 CRYSTAL THOMAS 6/30/2021 108.57 108.57 0.00 0002269482-2020-2020-0000-00-REG COPART 11/18/2020 CRYSTAL THOMAS 6/30/2021 230.08 230.08 0.00 0002269543-2020-2020-0000-00-REG AMERICAN MODERN HOME INSURANCE CO 11/18/2020 CRYSTAL THOMAS 6/30/2021 271.29 271.29 0.00 0002269553-2020-2020-0000-00-REG FORESMOST INSURANCE CO GRAND RAPIDS 11/18/2020 CRYSTAL THOMAS 6/30/2021 193.97 193.97 0.00 0002269582-2020-2020-0000-00-REG FOREMOST INSURANCE CO GRAND RAPIDS 11/18/2020 CRYSTAL THOMAS 6/30/2021 33.55 33.55 0.00 0002269679-2020-2020-0000-00-REG NATIONWIDE PROPERTY & CASUALTY INS 11/18/2020 CRYSTAL THOMAS 6/30/2021 74.79 74.79 0.00 Subtotal 912.25 RELEASE REASON: Military 0001857123-2011-2011-0000-00-REG CALDERON, CARLOS RYAN 3/1/2012 LILIA ALVARADO 6/22/2021 35.91 35.91 0.00 0002262510-2020-2020-0000-00-REG GRANT, DAVID JOE II 11/18/2020 AMY BAIN 6/2/2021 140.66 140.66 0.00 0002262904-2020-2020-0000-00-REG FOSTER, JOHN CHRISTOPHER 11/18/2020 AMY BAIN 6/22/2021 196.99 196.99 0.00 0002269608-2020-2020-0000-00-REG POWELL, ROBERT JAMES 11/18/2020 APRIL DIAZ 6/23/2021 143.58 143.58 0.00 0002269637-2020-2020-0000-01-REG CASTRO, JOEL OMAR 11/18/2020 MARGARET WRIGHT 6/23/2021 146.81 146.81 0.00 0002274787-2020-2020-0000-00-REG EDWARDS, WILLIAM STEPHAN JR 8/12/2020 AMY BAIN 6/29/2021 159.06 159.06 0.00 0002276280-2020-2020-0000-00-REG BROWN, KENNEA RAQUEL 8/12/2020 AMY BAIN 6/22/2021 278.75 278.75 0.00 0002277725-2020-2020-0000-00-REG SHALOSKY, JOSEPH BRENT 8/12/2020 AMY BAIN 6/22/2021 195.44 195.44 0.00 Subtotal 1,297.20 RELEASE REASON: Not in County 0002269447-2020-2020-0000-00-REG KRESTA, KURT DAMON 11/18/2020 CRYSTAL THOMAS 6/9/2021 124.68 124.68 0.00 Subtotal 124.68 RELEASE REASON: Ownership change 0000040820-2020-2020-0000-00-REG SPRING LAKE MHP LLC, 7/30/2020 AMY BAIN 6/14/2021 51.60 51.60 0.00 PAGE 4 of 6 35 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) 0000055455-2020-2020-0000-00-REG GCI LAKESIDE LLC, 7/30/2020 AMY BAIN 6/14/2021 103.20 103.20 0.00 0001570872-2020-2020-0000-00-REG VALDINA, ANTHONY DOMINICK JR 11/18/2020 MARGARET WRIGHT 6/3/2021 27.81 27.81 0.00 0002178804-2015-2015-0000-00-REG MCMILLIAN, JEFF 8/8/2015 MARGARET WRIGHT 6/14/2021 134.13 134.13 0.00 0002263976-2020-2020-0000-00-REG MCDOUGALD, ANNIE 11/18/2020 MARGARET WRIGHT 6/21/2021 184.73 184.73 0.00 Subtotal 501.47 RELEASE REASON: Situs error 0002269637-2020-2020-0000-00-REG CASTRO, JOEL OMAR 11/18/2020 AMY BAIN 6/2/2021 126.56 126.56 0.00 0002275928-2020-2020-0000-00-REG GRAHAM, TERRELL DESHAWN 8/12/2020 JANNA HIGDON 6/10/2021 413.09 413.09 0.00 Subtotal 539.65 RELEASE REASON: SMALL UNDERPAYMENT 0000007983-2021-2018-0070-00-REG BUTTS, BARBARA A 4/28/2021 JANNA HIGDON 6/1/2021 1,305.99 0.01 1,305.98 0000008992-2020-2020-0000-00-REG CAMERON, LUTHER W 7/30/2020 KIMBERLY BAKER 6/8/2021 228.79 0.98 227.81 0000014280-2020-2020-0000-00-REG A AND K RENTALS AND INVESTMENTS INC, 7/30/2020 KIMBERLY BAKER 6/3/2021 103.20 0.02 103.18 0000035473-2021-2020-0070-00-REG MCLAMB, HAZEL B 5/27/2021 AMY BAIN 6/1/2021 5,030.31 0.02 5,030.29 0000035557-2020-2020-0000-00-REG MCLAMB, MARY N 7/30/2020 JANNA HIGDON 6/16/2021 42.14 0.31 41.83 0000038885-2020-2020-0000-00-REG DAVIS, DONNA JEAN 11/18/2020 KIMBERLY BAKER 6/15/2021 23.38 0.17 23.21 0000042271-2021-2020-0070-00-REG PHILLIPS, D L 6/8/2021 KIMBERLY BAKER 6/29/2021 1,541.70 0.01 1,541.69 0000055277-2021-2020-0070-00-REG TURNER, R V 6/22/2021 JANNA HIGDON 6/22/2021 2,172.77 0.01 2,172.76 0001317590-2020-2018-0000-00-REG ESTETICA MARTINEZ HAIR SALON 1/7/2020 KIMBERLY BAKER 6/7/2021 14.68 0.12 14.56 0001317590-2020-2019-0000-00-REG ESTETICA MARTINEZ HAIR SALON 1/7/2020 KIMBERLY BAKER 6/7/2021 13.45 0.12 13.33 0002176571-2020-2020-0000-00-REG MCLEOD, PENNY FARMER 7/30/2020 JANNA HIGDON 6/16/2021 21.50 0.16 21.34 0002177599-2020-2020-0000-00-REG CHENOWETH, JACOB RYAN 11/18/2020 JANNA HIGDON 6/22/2021 12.53 0.72 11.81 0002261245-2020-2020-0000-00-REG ALLEN, MARY ANN 11/18/2020 YVONNE MCARTHUR 6/3/2021 29.85 0.42 29.43 PAGE 5 of 6 36 Bill #Taxpayer Name Bill Date Operator ID (Name) Release Date Orig Bill Amount($) Release Amount($) Bill Amount after Release($) 0002267022-2019-2019-0000-00-REG WILLIAMS, CHRISTINE EVANS 7/19/2019 YVONNE MCARTHUR 6/8/2021 24.44 0.17 24.27 0002272866-2020-2020-0000-00-REG BUTLER, SANDRA GILBERT 8/12/2020 JANNA HIGDON 6/16/2021 12.20 0.27 11.93 0002273507-2020-2020-0000-00-REG MCEACHIN, DEWAYNE ALEXANDER 8/12/2020 TRACI FERRELL 6/17/2021 20.34 0.73 19.61 0002273508-2020-2020-0000-00-REG DENTON, WILLIAM MARK 8/12/2020 KIMBERLY BAKER 6/8/2021 5.78 0.05 5.73 0002276213-2020-2020-0000-00-REG WALKER, YOLANDA HOLIDAY 8/12/2020 JANNA HIGDON 6/18/2021 6.27 0.21 6.06 0002278554-2020-2020-0000-00-REG WAITE, WALTER WESLEY JR 11/18/2020 KIMBERLY BAKER 6/15/2021 35.44 0.50 34.94 0002281118-2021-2020-0000-00-REG RINCON, ROGELIO 6/8/2021 TRACI FERRELL 6/17/2021 41.92 0.75 41.17 Subtotal 5.75 Total 27,917.30 PAGE 6 of 6 37 Item 4D 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 Item 4E 80 81 82 83 Item 4F 84 85 86 87 88 89 90 Item 4G 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 Item 4H 108 109 110 111 112 113 114 115 116 117 118 Item 4I 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 Item 4J 140 141 142 143 THIS AGREEMENT made this the ___ day of , 20_, (hereinafter referred to as AGREEMENT) by ;·- _ . _ _ _ _ _ _ �h 11.if'\cT� r.AROI INA DEPARTMENT OF TRANSPORTATION (herei1 agency of the State of North Carolina) and COUP as the grant recipient hereinafter referred to a Department as "Parties"}. 1.Purpose of Agreement The purpose of this Agreement is to provide small urban public transportation services at (hereinafter referred to as "Project") and to st: manner in which the Project will be undertaken and completea. I nts l\y1t:1tm1-om '-'VTUC11no the entire a_greement between the parties and there are no understandings or agreements, verbal or otherwise, regarding this Agreement except as expressly set forth herein. This Agreement is solely for the benefit of the identified parties to the Agreement and is not intended to give any rights, claims, or benefits to third parties or to the public at large. 2.Availability of Funds All terms and conditions of this Agreement are dependent upon, and, subject to the allocation of funds for the purpose set forth in the Agreement and the Agreement shall automatically terminate if funds cease to be available. 3.Period of Performance This Agreement shall commence upon the date of execution with a period of performance for all expenditures that extends from July 1, 2021 to June 30, 2022. Any requests to change the Period of Performance must be made in accordance with the policies and procedures established by the Department or FTA. The Subrecipient shall commence, carry on, and complete the approved Project in a sound, economical, and efficient manner. 4.Proiect Implementation a.Scope of Proiect. County of Harnett will use (5311) Administrative funds to fund administrative costs related to rural community transportation services. Capital funds will be used to replace three (3) Raised-roof side entry vans and one (1) 20' L 1V w/ wheelchair lift. b.The Subrecipient shall undertake and complete the project in accordance with the procedures, terms, and conditions herein and as included in the related grant application for financial assistance, the terms of which are incorporated by reference. NCDOT PTO Federal Agreement Revised 12/28/2018 Page 2 of23 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 Item 4K 172 173 174 175 176 177 178 179 180 181 182 183 184 Item 4L 185 187 189 190 191 192 193 194 195 196 197 198 199 200 201 203 204 205 207 Item 4M 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 Item 4N 233 234 235 236 237 238 239 240 241 242 243 245 246 247 248 Item 4O 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 271 272 Board Meeting Agenda Item MEETING DATE: July 19, 2021 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: North Carolina Department of Public Safety Program Agreements JCPC Annual Funding 2021-2022 REQUESTED BY: Kimberly Whitted, Harnett County JCPC Chairperson REQUEST: Requesting permission to submit county plan program agreements for the NC Department of Public Safety, Juvenile Crime Prevention Council programs for FY2021-2022: Harnett County Restitution 4-H Teen Court and At-Risk Youth Development ReEntry Healthy Choices PAL Academic Career Readiness and School Kids In Power (SKIP) Extended Learning FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4P 274 Juvenile Crime Prevention Council County Plan Harnett County FY 2021-2022 Table of Contents I.Executive Summary II.Harnett County Funding Plan III.Harnett County Juvenile Crime Prevention Council Organization IV.Harnett County Risk and Needs Assessment Summary V.Harnett County Juvenile Crime Prevention Council Request for Proposals VI.Funding Decisions Summary VII.Funded Programs Descriptions Attachments: Program Agreements JCPC Certification 275 Executive Summary The Harnett County Juvenile Crime Prevention Council (JCPC), in fulfillment of the duties and responsibilities as set forth in the General Statutes of the State of North Carolina, has reviewed and updated the County Plan. The JCPC has identified the issues and factors which have an influence and impact upon delinquent youth, at-risk youth, and their families in Harnett County. Further, the JCPC has identified the strategies and services most likely to reduce/prevent delinquent behavior. JCPC Action Plan Progress: We have consistent attendance at meetings and committed members. We have gained several new members during the 2020-2021 year. Priorities for Funding: The risk and needs assessment and resource assessment has determined that the following services are needed to reduce/prevent delinquency in Harnett County: 1. Restitution/Community Service 2. Teen Court/Restorative Justice 3. Vocational/Independent Living Skills 4. Individual/Family/Mentoring Services 5. Sex Offender Treatment 6. Respite/Crisis Services 7. Clinical Assessments 8. Tutoring/Academic Enhancement Monitoring and Evaluation: Each program funded in the past year by the JCPC has been monitored. The monitoring results and program outcomes evaluations were considered in making funding allocation decisions. The JCPC continues to conduct implementation monitoring of its action plan and its funded programs on a quarterly basis. (See attached monitoring reports.) Funding Recommendations: Having published a Request for Proposals for these needed services for a minimum of thirty (30) days, the JCPC has screened the submitted proposal and has determined which proposals best meet the advertised needed services. As required by statute, the JCPC recommends allocation of the North Carolina Department of Juvenile Justice and Delinquency Prevention (NC DJJDP) funds to the following programs in the amounts specified below for the upcoming fiscal year. (See JCPC funding description summary and funded program descriptions.): 1. 4-H Teen Court - $40,000 2. Extended Learning - $7,991 276 3. Harnett County Juvenile Restitution - $81,000 4. Healthy Choices - $35,000 5. PAL Academic Career Readiness and School Kids In Power (SKIP) - $99,054 The JCPC further recommends that the amount of $15,500 be allocated from the NC DJJDP funds for the administrative costs of the Council, which will include hiring a part time JCPC Coordinator. After a program application was withdrawn, the Council has unallocated funds totaling $41,500 that will be made available to other programs to apply for funding by submitting an RFP. The RFP will be opened in August and will be advertised for thirty (30) days. Respectfully Submitted, Kimberly Whitted Chairperson, Harnett County Juvenile Crime Prevention Council Date: June 11, 2021 277 Harnett County Funding Plan 06/11/2021 278 Harnett County Juvenile Crime Prevention Council Organization Name Organization Title Chairperson Kimberly Whitted Campbell University Director, Technology Infrastructure & Operations Vice-Chairperson Avis Watkins-Smith Harnett County Health Department Social Worker Secretary Matthew Willis Harnett County Register of Deeds Register of Deeds Number of Members: 22 List meeting dates during the current fiscal year and identify the number of JCPC members in attendance for each. Meeting Date Number of Members in Attendance Quorum Present? Yes/No 10/19/2020 10 No 10/28/2020 14 Yes 11/13/2020 15 Yes 12/14/2020 8 No 01/25/2021 16 Yes 02/15/2021 15 Yes 03/15/2021 13 Yes 04/19/2021 14 Yes 05/17/2021 14 Yes 279 Harnett County Risk and Needs Assessment Summary I. Risk Assessment Summary II. Needs Assessment Summary III. Summary of the Existing Community Resources IV. Summary of Gaps and Barriers in the Continuum of Services V. Proposed Priority Services for Funding Risk Assessment Summary The Risk and Needs Assessment Committee reviewed data gleaned from the Juvenile Risk Assessment instrument administered by Juvenile Court Counselors after juveniles are referred with a complaint alleging that a delinquent act has occurred and prior to adjudication of the juvenile. The Juvenile Risk Assessment is an instrument used to predict the likelihood of the juvenile being involved in future delinquent behavior. For some youth, some of the individual item ratings may be heavily dependent upon information reported by the juvenile or the parent(s). For these items (represented by percentages which have a star next to them), there is a likelihood of under-reporting the incidence of a particular behavior and the actual incidence may be higher than suggested by these figures. In those cases, the figure should be interpreted as a measure of the minimum level of occurrence. Needs Assessment Summary The Risk and Needs Assessment Committee also reviewed data gleaned from the Juvenile Needs Assessment instrument administered by Juvenile Court Counselors prior to court disposition of a juvenile. The Juvenile Needs Assessment is an instrument used to examine a youth’s needs in the various domains of his life: The Individual Domain, The School Domain, The Peer Domain, and the Community Domain. This instrument was designed to detect service intervention needs as an aid in service planning. As with the Juvenile Risk Assessment, some of the individual item ratings may be heavily dependent upon information reported by the juvenile or the parent(s). For these items (represented by percentages which have a star next to them), there is a likelihood of under-reporting the incidence of a particular behavior and the actual incidence may be higher than suggested by these figures. In those cases, the figure should be interpreted as a measure of the minimum level of occurrence. Summary of the Existing Community Resources The Harnett County JCPC funded the following programs in FY2020-2021:  4-H Teen Court  Extended Learning  Harnett County Juvenile Restitution  Healthy Choices  PAL Academic Career Readiness and School Kids In Power (SKIP) 280  Lifeguard Instruction and Development Services (LiDs) (Returned $25,000 to JCPC due to inability to provide services caused by the COVID-19 pandemic)  Take Two at the Academy (Returned $40,000 to JCPC due to inability to provide services caused by the COVID-19 pandemic) Summary of Gaps and Barriers in the Continuum of Services Barriers to JCPC Programs During the past year, the largest barrier to the funded programs was the COVID-19 pandemic. Facilities were closed and the ability to provide services were limited to the public health precautions enacted to prevent the spread of the virus. Two of the funded programs were forced to return funds due to the inability to serve youth in their facilities. The number of youth served this year was drastically reduced compared to previous years. Referrals to the programs from the school and court systems affected the youth entering most of the programs. Most program providers were able to adjust accordingly as the guidelines allowed. In addition to the public health issues that affected everyone, transportation to the programs remains as a barrier. There have been a number of requests to assist providing vans for use to transport the youth to facilities where services are provided. Gaps and Barriers of other Community Programs In general, most programs are located in central Harnett County, leaving other areas of the county without access to JCPC-funded services. A future goal for the JCPC is to identify other services and programs that are located in the areas of the county that have been underserved. Proposed Priority Services for Funding The committee compared the services needed to address the elevated Juvenile Risk Factors and Juvenile Needs with services currently available in the community. Services which are currently available in the community and sufficient to meet the needs of court involved youth or those youth most at risk for court involvement are not considered as a priority for JCPC funding. The Committee proposes that the following services in ranked order be approved as the funding priorities for FY 2021-2022: 1. Restitution/Community Service 2. Teen Court/Restorative Justice 3. Vocational/Independent Living Skills 4. Individual/Family/Mentoring Services 5. Sex Offender Treatment 6. Respite/Crisis Services 7. Clinical Assessments 8. Tutoring/Academic Enhancement 281 282 Funding Decisions Summary Funded Program Descriptions See the attached program agreements. 283 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety North Carolina Department of Public Safety JCPC Program - Program Application SECTION I A SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD:FY 21-22 DPS/JCPC FUNDING # (cont only)543-XXXX COUNTY:Harnett AREA:Central Area Multi-County:No Multi-Components No NAME OF PROGRAM:4-H Teen Court and At-Risk Youth Development SPONSORING AGENCY:Harnett County Government SPONSORING AGENCY PHYSICAL ADDRESS: 200 Alexander Drive Lillington NC 27546 SPONSORING AGENCY MAILING ADDRESS: POB 940 Lillington NC 27546 TYPE:Public FEDERAL ID #56-6000306 COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 32104 4-H Teen Court and At-Risk Youth Development Teen Court $ 47,692 Total cost of components:$ 47,692 Program Manager Name & Address (same person on signature page) Name:Jackie Helton Title:County Extension 4-H Agent Mailing Address: 126 Alexander Drive City:Lillington Zip:27546Suite 300 Phone:(910) 814-6027 Fax:(910) 893-7539 E-mail:jhelton@harnett.org Contact Person (if different from program manager) Name:Alia Langdon Title:Program Coordinator Mailing Address: 126 Alexander Drive City:Lillington Zip:27546Suite 300 Phone:(910) 814-6022 Fax:(910) 893-7539 E-mail:alangdon@harnett.org Program Fiscal Officer (cannot be program manager) Name:Kimberly Honeycutt Title:County Finance Officer Mailing Address: PO Box 760 City:Lillington Zip:27546 Phone:(910) 893-7557 Fax:(910) 893-3445 E-mail:khoneycutt@harnett.org 284 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID #COMPONENT INFORMATION 32104 NAME OF COMPONENT: 4-H Teen Court and At-Risk Youth Development BRIEF DESCRIPTION: Program provides as a community resource for the diversion of cases in which juveniles ages 6-17 years old have allegedly committed certain offenses for hearing by a jury of their peers The Teen Court Jury may assign the juvenile to counseling, restitution, curfews, community service, or other rehabilitative measures. 285 Form JCPC/PA 004 JCPC Program Application Form structure last revised 01/09/2012 Department of Public Safety SECTION II COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name:4-H Teen Court and At-Risk Youth Development Component ID # 32104 What is this component's maximum client capacity at any given time?20 Frequency of client contact per month:4 Anticipated Average Length of Stay:120 Days Total Component Cost:$47,692 ÷ by Estimated # to be served during funding period:30 Estimated Average Cost Per Youth:$1,590 Applies to continuation programs only. Actual number of youth admitted FY 19-20:22 1 Number of admissions Juvenile Justice Referred 4.55% of total admissions 21 Number of admissions Law Enforcement Referred 95.45% of total admissions 0 Number of admissions District Court Referred 0% of total admissions 286 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:4-H Teen Court and At-Risk Youth Development 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Based on current JCPC Risk and Needs Assessment data, Harnett County youth are at the following levels for school based offenses and complaints received. Non Court Involved/ Court Involved R1-23.5/ 1.7%, R2-35.3/ 6.7%, R3-36.3/ 48.3%, R4-4.9/ 33.3%, R5-0/ 10%. County data is consistent with State data which reflects that the majority of youth for the two year period, average 86.5%, are age 12 or older when their first delinquent offense was reported in an alleged complaint. To combat this problem, the 4-H Teen Court and At-Risk Youth Development Program will provide youth with opportunities to not only be held accountable for their actions, but to continue association with pro-social peers while completing and also upon completion of mandated sanctions via year round 4-H life skill development opportunities. 4-H Teen Court provides an alternative sentencing method for misdemeanor offenders and imposes sanctions that not only allow youth to be accountable for their actions, but also engages them in purposeful life skill building programming that will result in positive behavior change and increased interaction with pro-social peers within the traditional 4-H program. This will potentially reduce the case load of the traditional court system and allow for more prompt reinforcement for the youth involved. All 4-H program components are open to Teen Court youth during and after completion of required sanctions. Continued participation will be encouraged after sanctions have been completed. In addition to increasing opportunities for interaction with pro-social peers, program involvement allows youth to form trusting relationships with positive adults in the form of both paid and volunteer staff. 4-H program involvement allows families to build a network of adults and positive teens to encourage and uplift youth. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Youth, ages 6 to 17 years old whose referring behavior constitutes a violation of the law or misdemeanor and are deemed appropriate referrals for a Teen Court program. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. Goal 1: To provide an alternative sentencing method for misdemeanor youth offenders ages 6-17 in order to reduce the case load of the traditional juvenile justice system. Goal 2: To provide real world accountability for youth offenders using educational methods that result in positive behavior change reflected by increased civic/community engagement. Goal 3: To provide real world accountability for youth offenders using educational methods that result in positive behavior change reflected by an increased knowledge of career skills. Goal 4: To assist youth and families in developing a network of positive adults and teens to create increased opportunities for prosocial interactions. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific 287 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:4-H Teen Court and At-Risk Youth Development undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 75% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 75% Clients will have no new complaints with an offense date after the admission date. 75% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 90% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 95% Clients will demonstrate improvement in developing and/or maintaining social and interpersonal interactions during program participation. 75% Clients will have no new adjudications for a complaint with an offense date after the admission date. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. The 4-H Teen Court and At-risk Youth Development Program will provide programming that will address the need for a Teen Court program as identified by the latest Juvenile Crime Prevention Council needs assessment. Assessment data reflects that Harnett County youth are at low risk of reoffending. Teen Court will target youth that commit first-time misdemeanor offenses ages 6 to 17. Life skill development sanctions will be mandated that hold the youth accountable for their actions and that promote increased knowledge and awareness of community enhancement and civic engagement. Youth will be empowered by involvement in real world projects to raise feelings of self-worth and competence. Sanctions will include but are not limited to: NC 4-H Hungry to Help: NC is 2nd in childhood food insecurity only behind Louisiana. Youth will engage in gardening and food collection programs to assist in reducing childhood food insecurity. Projects will include sweet potato gleaning, and food drives. Partners include NC 4-H, the Central Food Bank of NC, the NC Cooperative Extension, Harnett County Schools and the Harnett County Food Pantry. 4-H Life Skill Development Programming: 4-H Teen Leadership/Presentation Program (Public Speaking Skills), 4-H Livestock Judging (Critical Thinking, Organizational and Problem Solving Skills), 4-H Shooting Sports Program (Safety, Self-Discipline and Value of Environmental and Natural Resources) Current assessment data also indicates that Harnett County youth are more likely to associate with undisciplined or delinquent youth. While participating in Teen Court sanctions, youth will interact with traditional 4-H program youth creating opportunities for increased association with pro-social peers and adult volunteers and staff. Upon completion of sanctions, youth will be encouraged to continue 4-H participation to maintain opportunities for pro-social interaction. 288 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:4-H Teen Court and At-Risk Youth Development 1. Location: List physical address(es) and describe where program services are delivered. Program Staff Harnett County Agriculture Center 126 Alexander Drive, Suite 300 Lillington, NC 27546 Teen Court Proceedings Harnett County Courthouse 301 W. Cornelius Harnett Blvd. Lillington, NC 27546 The program will be housed within the NC Cooperative Extension, Harnett County Center office via the 4-H Youth Development program. Program staff will be located in Suite 300 of the Agriculture Center. Conference room facilities will be available for parent/guardian meetings and the Training room will be utilized for Leadership Training and sanctions. Teen Court proceedings will take place at the Harnett County Court House or at the Harnett County Agriculture Center as needed due to extenuating circumstances. 2. Operation: Describe the daily/weekly schedule of program operation. Teen Court sessions will be held twice monthly on a regularly scheduled basis during the evening hours. Schedule will be subject to inclement weather closings and will be on schedule with Harnett County Schools. Schedule is also subject to change when Teen Court Staff is at a training. Example: 1st and 3rd Tuesday night of each month at 6:00 pm Referred youth will be accepted year round. Once accepted, the 4-H Teen Court Coordinator will communicate with parents and youth until program termination to ensure understanding of Teen Court proceedings and sanction expectations. Communication may be via Teen Court sessions, involvement in sanctions, email with a response, phone calls or face to face meetings. Opportunities for sanction completion will be offered on a bi-weekly basis. Sanctions will be conducted year round with schedules being set by the 4-H Teen Court Coordinator. Sanctions with specific deadlines mandated by the NC 4-H program will be planned accordingly with County level programming provided to support youth success such as presentation practice sessions. Outdoor/gardening activities will be conducted as weather is appropriate. Indoor oriented sanctions will be conducted year round. Youth will be enrolled for a maximum of 120 days. Extended involvement will be agreed upon as deemed necessary by the referring parties and parents. Involvement beyond 120 days will be outlined in a written agreement such as the 4-H Enrollment Form or Teen Court Parent Agreement. The work schedule of the 4-H Teen Court and At-risk Youth Development Program Coordinator will consist of 40 work hours each week. The primary work schedule will be 8:00-5:00 with adjustments being made to allow for Teen Court sessions, training or sanctions that are required to occur after hours or on weekends in order not to exceed 40 hours 289 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:4-H Teen Court and At-Risk Youth Development per week. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. 1 F/T 4-H Teen Court Program Manager (4-H Program Assistant) Qualifications: Must possess a minimum of an Bachelors degree in a Human Services or a related field or a four year degree in any other field with at least 2 years experience as a direct service professional in a juvenile serving agency. Responsibilities: Include case oversight and supervision of all Teen Court proceedings including court sessions and sanctions organized by 4-H. The position is also responsible for evaluation of sanctions conducted by partnering agencies/organizations. In addition, the position will recruit, supervise and train all professional and community based program volunteers. The position will network with all partnering agencies needed to conduct Teen Court and to accept referrals. Partnerships will be fostered to ensure sustainability of program efforts. The position will be the main point of contact for the Teen Court program and maintain expected levels of partner and parent/youth communication. Responsibilities also include development of evaluation tools used to evaluate program success in addition to completing required funding and program impact reports. Teen Court Professional Volunteers (Attorneys, Judges and District Attorneys) Qualifications: Professional career in the specific volunteer role with Teen Court. Responsibilities: Adult Volunteers will be utilized to serve as career coaches for teens involved in Teen Court proceedings to include defense and prosecuting attorneys, clerk, bailiff and jury members. Adult Volunteers Qualifications: Must complete the NC 4-H Volunteer Screening application process that includes a background check. Responsibilities: Ensure efficient proceeding of Teen Court cases. Community volunteers will assist with implementation of sanctions. Teen Volunteers Qualifications: An interest in working with Teen Court and successfully completed the training for the role taken with the program. Responsibilities: Youth volunteers ages 13-17 will be recruited to serve as attorneys, jurors, the bailiff and clerk during all Teen Court proceedings. Teen volunteers will also be recruited to assist with sanction planning and implementation. NOTE: All volunteers, both adult and youth, are required to attend Teen Court trainings that address the needs of their assigned responsibility. All will receive written volunteer job descriptions and are required to sign a standard of behavior and confidentiality statement. 4. Service Type SPEP: Describe implementation to include: This program is a STRUCTURE ONLY. 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. 290 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:4-H Teen Court and At-Risk Youth Development 4-H Teen Court referrals will be accepted from Law Enforcement Officials and Juvenile Justice. Referral Process: Email notification that there is a referral coming. Upon receiving a written referral by fax or in person, the Teen Court Coordinator will assess the suitability of referred youth. Within 30 days of receiving the referral, the Coordinator will make contact with the accepted referred youth's parent/guardian. Screening Process: Questionable referrals will be reviewed by the Program Director and a determination will be made concerning acceptance. All other referrals will be approved by the Coordinator. Admission Process: Once a referral is received and accepted, the Teen Court Coordinator will contact the family to schedule an intake appointment followed by contact with the referring agency within 14 business days orally or in writing to confirm intake. A participation agreement will be signed by the referring agency, youth and parent/guardian during the intake appointment. Juveniles must be admitted into the program within 30 days of receiving the referral. Client tracking data will be entered within 7 days of the admission decision. Reasons why a referral may not be accepted: If a youth has reached their 18 birthday and/or is charged with any of the following: Teen Court coordinator feels that the level of service needed is beyond the program's capacity. Driving while impaired, Class A1 misdemeanors, An assault in which a weapon was used, or a controlled substance offense under Article 5 of Chapter 90 of the NC General Statues, excluding simple possession of a schedule VI drug or alcohol offense and Sexual offenses. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. The Teen Court Program Manager makes terminations decisions. Termination Process: A written termination form will be completed which will include sanctions (activities) completed, results, recommendations, last date of program contact and reason for termination. Upon termination, copies of the termination form must be provided to the referring agency and the parent/guardian of the youth involved within 7 business days. Data will be entered into client tracking within 7 days of the termination decision. Successful Completion: Indicates a high level of juvenile participation in program activities and achievement of behavior improvement goals. Satisfactory Completion: Indicates an acceptable level of juvenile participation and behavior improvement even though the juvenile did not complete all program activities and did not meet all behavior goals.(Must obtain approval from Program Director and notify referring agency) Unsuccessful Completion: Failure to meet specific goals and requirements or make sufficient progress in the program. (Must obtain approval from Program Director and notify referring agency), Non-Compliance: Unexcused absences or refusing to participate in treatment activities. Must obtain approval from Program Director and notify referring agency. 291 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:4-H Teen Court and At-Risk Youth Development How is the referring agency involved with the termination process? The referring agency will be notified through written, oral, or email correspondence prior to termination in order to provide an opportunity to communicate with Teen Court program staff pertaining to expected youth progress. Feedback will be reflected on the termination form and filed for each juvenile. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Teen Court Coordinator will communicate at least monthly with Court Counselors and other referring agencies in reference to client progress. Communication will take place via face to face meetings, phone, email or in writing. Client progress forms will be used to document monthly progress and filed. The Teen Court Coordinator will also provide the program report at monthly JCPC meetings. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The 4-H Teen Court and At-risk Youth Development Program will engage youth in purposeful life skill enriching activities that will create opportunities for real world learning, youth empowerment and building of community capacity. As a result, youth will develop mastery of skills and gain an increased sense of self-worth. In addition, youth will increase time spent with pro-social peers and adults building a sense of acceptance. Research shows that if youth needs go unmet or are met in negative ways youth will: seek to belong through promiscuous behaviors, attempt to feel mastery by cheating or practicing other delinquent skills, try to establish independence by acting as a bully or by displaying defiant behavior, or feel unable to establish their own positive self identity. The 4-H Teen Court and At-risk Youth Development Program will strive to involve youth in meaningful experiences that meet the needs of positive youth development in order to encourage youth who: experience belonging, and develop a trusting and friendly demeanor, seek productive opportunities to experience mastery of a skill and become problem solvers displaying self-motivation, and that when presented with opportunities to become independent, display self-confidence and self-discipline as youth leaders showing care and generosity to others. Parents/guardians will be involved in the Teen Court process by intake meetings, Teen Court proceedings, and weekly communication with program staff during Teen Court program involvement including sanctions. Parent surveys will be conducted during the termination process to gauge parental observations pertaining to youth progress and program impact. Parents will be encouraged to contact program staff with any concerns or celebrations regarding youth progress. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. 292 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:4-H Teen Court and At-Risk Youth Development Teen Court is based on North Carolina's comprehensive strategy for juvenile deliquency and resarch based best practice of graduated sanctions and is an alternative sentencing mothod for first-time misdemeanor youth offenders, therefore minimizing the case load of traditional juvenile court. Teen Court utilizes a matrix to organize sanctions according to risk level and severity of the offense. Sanctions imposed take into consideration the characteristics of the client in addition to the intended outcome of the sanction being imposed. Dosage or amount of time engaged in the identified sanction is directly related to the characteristics of the juevenile client and the desired behavior change to be displayed. Supplementary or opportunities for follow up are also taken into consideration when imposing Teen Court sanctions. These are all identified as characteristics of effective programs and are identified in the Teen Court standard operating procedures. 293 Form structure last revised 12/20/2013 Department of Public Safety SECTION V Terms of Agreement This section of the JCPC Program Application will ONLY be completed if approved for funding and will be included in the required JCPC Program Agreement document for completion. This Agreement is entered into by and between Department of Public Safety, (hereinafter referred to as the DPS), and County, (hereinafter referred to as the County), the County’s Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and (hereinafter referred to as the Sponsoring Agency). The DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective _______ and shall terminate ________. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed the amount $___________ for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to DPS. Responsibilities of the Parties DPS shall: 1.Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the fund appropriation by the General Assembly; 2.Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in DPS JCPC Policy and Procedures; 3.Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4.Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5.Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6.Monitor Sponsoring Agency’s funded program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7.Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. 294 Form structure last revised 12/20/2013 Department of Public Safety The Sponsoring Agency shall: 1.Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2.Comply with all Federal and State laws relating to equal employment opportunity; 3.Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4.Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5.Comply with DPS JCPC Policy and Procedures and the North Carolina Administrative Procedures; 6.Secure local match as required, if applicable, pursuant to 14B NCAC 11B.0105, for approved JCPC funds; 7.Create and adopt individualized guidelines specific to the funded program, while also adhering to DPS JCPC Policy and Procedures for all funded programs and for the specific program type for which they receive funding; 8.Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9.Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10.Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11.Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12.When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS §105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13.Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in DPS JCPC Policy and Procedures and with the due dates established by DPS; 14.Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15.Submit any other information requested by the JCPC, County or DPS; 16.Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement, or most recently approved Program Agreement Revision; 17. Indemnify and hold harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18.Receive permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19.Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 14B NCAC 11B, and in compliance with DPS JCPC Policy 2: Operations: Program Operational Requirements 20.Be deemed an independent contractor in the performance of services described in the Program Agreement, or 295 Form structure last revised 12/20/2013 Department of Public Safety most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees; 21.Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement. Such personnel shall not be employees of, or have any individual contractual relationship with, DPS; Sponsoring Agency and Use of Contractor(s)/Subcontractors The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in the Program Agreement. When independent contractors (funds are included in line item 190 of the budget) are providing services as described in the Program Agreement, the sponsoring agency must: 22.Upload a signed Contract for Professional Services into NCALLIES once the Program Agreement (or Program Agreement Revision) is approved by DPS; 23.Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24.Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and DPS JCPC Policies and Procedures; and 25.Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement or most recently approved Program Agreement Revision. The JCPC shall: 1.Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in the JCPC Program Agreement or most recently approved JCPC Program Agreement Revision; 2.Comply with DPS JCPC Policy and Procedures and the North Carolina Administrative Code; N.C.G.S. §143B-801 (a);143B-602;143B-851 3.Review and locally approve Program Agreement Revision(s) received from the Sponsoring Agency and submit to the County in a timely manner; 4.Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS (applicable only to JCPC funded agencies); 5.Submit any other information requested by the County or DPS; and 6.Monitor the Sponsoring Agency’s currently funded JCPC program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring Reference: 14B NCAC 11B.0202 and DPS JCPC Policy 1, 7, 8, 9, 10, and 11. The County shall: 1.Ensure the Sponsoring Agency is appropriately licensed, and either local public agencies, 501(c) (3) non-profit corporations or local housing authorities (applicable only to JCPC funded agencies); 2.Use funds only for the purposes DPS has approved in the Program Agreement or most recently approved Program Agreement Revision; 3.Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11B.0108 4.Comply with DPS JCPC Policies and Procedures and the North Carolina Administrative Procedures; 5.Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6.Review and locally approve Third Quarter and jointly submit Final Accounting forms for the JCPC and all funded 296 Form structure last revised 12/20/2013 Department of Public Safety programs according to the procedures and due dates established by DPS. Reference: 14B NCAC 11B; DPS JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative 297 Form structure last revised 12/20/2013 Department of Public Safety Code and JCPC policy. Reference: 14B NCAC 11B.0110; DPS JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds DPS disbursed to the County for the Sponsoring Agency must be refunded/reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement - Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the, "Federal Single Audit Act of 1984". Audit Requirement – Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor’s office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of the program’s fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt – Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. § 143C-6-23 (c), not for profit 298 Form structure last revised 12/20/2013 Department of Public Safety organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency to certify when there are no overdue taxes. If the agency has overdue taxes, the Sponsoring Agency must notify DPS at the time of Program Agreement submission. Conflict of Interest – Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency’s policy addressing conflicts of interest that may arise involving the Sponsoring Agency’s management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency’s employees or members of its board or other governing body, from the Sponsoring Agency’s disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Proof of 501(c) (3) – Not for profit organizations ONLY must comply with this section. This document must be uploaded in NCALLIES when submitting a Program Agreement. Not for profit organizations must upload proof of the Sponsoring Agency’s 501 (c) (3) status. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested in writing by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency’s breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. 299 Form structure last revised 12/20/2013 Department of Public Safety Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. END OF SECTION V – Terms of Agreement 300 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VI: BUDGET NARRATIVE 4-H Teen Court and At-Risk Youth Development Fiscal Year FY 21-22 Item #Justification Expense In Kind Expense 120 4-H Agent supervision 2 hr/wk @ 17.00/hr for 52 weeks and Extension Secretary for clerical support 1 hr/wk @ 12.00/hr for 52 weeks $2,392 120 Full-Time Teen Court Program Manager $2206.75/mo x 12= $26481.00 $26,481 180 County Package: FICA @ 7.65% (1588), Wrk Comp. (610), Reg Retirement (1987), Group Ins. @ 652.740/mo (7829), HSA (0), Emp. Clinic @ 15/mo (180), Unemployment Ins. (265), Incentives (0), Supplemental Retirement (300), Longevity (400) Dental (360) $13,519 260 Office Supplies $0 320 Cell phone for program coordinator. 60/mo = 720/yr $0 340 5000 copies @ .10 each for communication and program promotion $500 390 NCTCA Dues, training opportunities for youth volunteers and clientele. $0 410 Office Space (includes phone) $400/mo $4,800 450 American Income Life Insurance - 4-H Plan Supplemental Medical Coverage - $1.00/youth for 100 youth and adult volunteers - covers entire year. $0 TOTAL $40,000 $7,692 Job Title Annual Expense Wages Annual In Kind Wages 4-H Agent and Extension Secretary for direct supervision and clerical support $2,392 4-H Teen Court Program Manager (4-H Program Assistant) - Responsibilities include implementation of teen court program, management/recruitment of teen court partners, volunteers and communication with youth and families. $26,481 TOTAL $26,481 $2,392 301 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VII Program:4-H Teen Court and At-Risk Youth Development Fiscal Year:FY 21-22 Number of Months:12 Cash In Kind Total I. Personnel Services $40,000 $2,392 $42,392 120 Salaries & Wages $26,481 $2,392 $28,873 180 Fringe Benefits $13,519 $13,519 190 Professional Services* $0 *Contracts MUST be attached II. Supplies & Materials $0 $0 210 Household & Cleaning $0 220 Food & Provisions $0 230 Education & Medical $0 240 Construction & Repair $0 250 Vehicle Supplies & Materials $0 260 Office Supplies and Materials $0 $0 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $0 III. Current Obligations & Services $0 $500 $500 310 Travel & Transportation $0 320 Communications $0 $0 330 Utilities $0 340 Printing & Binding $500 $500 350 Repairs & Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $0 $0 IV. Fixed Charges & Other Expenses $0 $4,800 $4,800 410 Rental or Real Property $4,800 $4,800 430 Equipment Rental $0 440 Service and Maint. Contracts $0 450 Insurance & Bonding $0 $0 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv. $0 Total $40,000 $7,692 $47,692 302 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 21-22 Harnett County Funding ID: 543-XXXX Sponsoring Agency: Harnett County Government Program: 4-H Teen Court and At-Risk Youth Development $40,000 DPS/JCPC Funds * This is the amount of your request on your application 10%Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash (Specify Source) Local Cash (Specify Source) Local Cash (Specify Source) $7,692 Local In-Kind Harnett County Government (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $47,692 TOTAL $4,000 $7,692 Required Local Match Match Provided We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in accordance with the procedures established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the applicable requirements of the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Council, second with the County Board of Commissioners, and the final authority with the Department of Public Safety, Division of Adult Correction and Juvenile Justice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the State of North Carolina. /DPSSignature//DPSdt/ Chair, County Board of Commissioners or County Finance Director Date /JCPCSignature//JCPCdt/ Chair, Juvenile Crime Prevention Council Date /ProgramSignature/ Jackie Helton /Programdt/ 6/15/21 Program Manager Date 303 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety North Carolina Department of Public Safety JCPC Program - Program Application SECTION I A SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD:FY 21-22 DPS/JCPC FUNDING # (cont only)243-XXXX COUNTY:Harnett AREA:Central Area Multi-County:No Multi-Components No NAME OF PROGRAM:Extended Learning Program SPONSORING AGENCY:Jehovah Rapha International, SPONSORING AGENCY PHYSICAL ADDRESS: 510 West Broad Street Dunn NC 28334 SPONSORING AGENCY MAILING ADDRESS: PO Box 2182 Lillington NC 27546 TYPE:Non-Profit FEDERAL ID #46-0716566 COMPONENT ID #NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 32203 Academic Enrichment Program Tutoring/Academic Enhancement $ 20,471 Total cost of components:$ 20,471 Program Manager Name & Address (same person on signature page) Name:Brandy Woods Title: Mailing Address: PO Box 2182 City:Lillington Zip:27546 Phone:(910) 263-0582 Fax: E-mail:JRIinc@yahoo.com Contact Person (if different from program manager) Name:Brandy Woods Title: Mailing Address: PO Box 2182 City:Lillington Zip:27546 Phone:(910) 263-0582 Fax: E-mail:JRIinc@yahoo.com Program Fiscal Officer (cannot be program manager) Name:Emily McKoy Title: Mailing Address: PO Box 2182 City:Lillington Zip:27546 Phone:(910) 892-0510 Fax: E-mail:JRIinc@yahoo.com 304 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID #COMPONENT INFORMATION 32203 NAME OF COMPONENT: Academic Enrichment Program BRIEF DESCRIPTION: Activities are designed to support student academic and social- emotional growth. JRI focuses on activities that help students meet state learning standards in language arts, math, and science, while building critical thinking skills and positive character traits. *Help students achieve standards in core academic subjects such as reading and math. * Offer enrichment programs that supplement regular academic programs. *Provide educational services for the families of participating students. 305 Form JCPC/PA 004 JCPC Program Application Form structure last revised 01/09/2012 Department of Public Safety SECTION II COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name:Academic Enrichment Program Component ID # 32203 What is this component's maximum client capacity at any given time?10 Frequency of client contact per month:10 Anticipated Average Length of Stay:130 Days Total Component Cost:$20,471 ÷ by Estimated # to be served during funding period:20 Estimated Average Cost Per Youth:$1,024 Applies to continuation programs only. Actual number of youth admitted FY 19-20:0 0 Number of admissions Juvenile Justice Referred 0% of total admissions 0 Number of admissions Law Enforcement Referred 0% of total admissions 0 Number of admissions District Court Referred 0% of total admissions 306 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:Academic Enrichment Program 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. According to Risk Assessment Data, the target population have: behavior problems at school; low grades in school; associate with negative peers; mental health issues that are being addressed and/or need more assessments; and parent/guardian/custodian supervision skills that are marginal. JRI will help address these issues by providing prevention and/or intervention services during out of school hours, deterring these delinquent/undisciplined behaviors. JRI Extended Program provides a high-quality out-of-school time program that engages students in exploration of academic content in interesting and innovative ways. Program activities are designed to support student academic, social and emotional growth. The program focuses on activities that help students meet state learning standards in language arts, mathematics, science and social studies, and build critical thinking skills and positive character traits. To honor youth voice, activities are designed to be innovative, hands-on and relevant. They are built on learning goals that are shared with youth. The program strives to create strong, transparent connections to college and career exploration and readiness. It also includes sessions that promote health and wellness and support a student’s success in school. *Help students achieve standards in core academic subjects such as reading and math. JRI will provide tutoring that will help equip targeted youth with the educational skills necessary to be competitive in school. *Offer enrichment programs that supplement regular academic programs. JRI will provide: mentoring, substance abuse prevention, behavior modification, and family engagement activities. *Provide educational services for the families of participating students. JRI-JCPC Extended Learning Program is provided free of charge to students (and their families). Enrollment is on a first-come, first-served basis, while also reserving space for students who are identified as most in need of support. This is possible because the program is funded through the Harnett County JCPC grant, administered by the NC Department of Public Safety and provided through JRI. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Includes youth between the ages of six (6) and seventeen (17), who have been adjudicated delinquent or undisciplined, juveniles under diversion contracts or plans, and/or juveniles at risk for delinquency or otherwise jurisdiction of and referred by juvenile court, including but not limited to , Interstate Compact juveniles. Additionally, youth attending Elementary through High School in the Harnett County area with “C” average or lower grades. Also, recommendations from teachers, police officers, juvenile services, parents, and other sources are considered. However, all youth are accepted into the program. Youth involved with the court system have the most priority and will be admitted immediately. Parents/guardians of those admitted will also be targeted. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. Extended Learning Program’s purpose is to provide a safe and nurturing environment for the youth of Harnett County. The program will assist in educating the youth with homework, tutoring in specific subjects of weakness, and engage 307 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:Academic Enrichment Program participants in behavior management/team building activities. Additionally, the program will provide substance abuse prevention assistance and family engagement activities. JRI will continue to partner with Harnett County Schools, Harnett County local Law Enforcement Agencies, private and government sectors to help bridge the educational gap with the youth we are serving. The combined services will lower juvenile crime, lower behavior related infractions (school or community based), improve social acceptance values, improve self- image/worth, and assist served families with the opportunity to address their identified needs. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 75% Clients will have no new adjudications for a complaint with an offense date after the admission date. 85% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 80% Clients will improve academic skills/performance. 80% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. 80% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 80% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 75% Clients will have no new complaints with an offense date after the admission date. 75% Clients will actively participate in tutorial and/or academic enhancement activities as intended by program design/ the service plan. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. JRI will strive to prevent and reduce the juvenile crime rate in Harnett County by focusing on identifying, tracking, and educating youth served on their individual academic weaknesses while increasing their mental awareness, which in turn will lower behavior related incidents in the classroom. Our Extended Learning Program will coordinate with local schools and teachers to ensure the student is getting academic and behavior management assistance according to their individual needs. Students will participate in group Behavior Intervention sessions that will assist in peer relationship building skills. Students will be referred to individual sessions if the need arises. If possible, youth will be paired with a mentor to assist in addressing individualized needs and be a positive role model in the youth’s life. The program will provide a variety of parenting classes, including child welfare trauma informed trainings to parents/guardians of youth being served. 308 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Academic Enrichment Program 1. Location: List physical address(es) and describe where program services are delivered. 510 West Broad Street Dunn, NC 28334. Programs will be held in the JRI Building and grounds. 2. Operation: Describe the daily/weekly schedule of program operation. Tutoring: Hours of operations: M-F Extended Learning (7a.m.-8a.m. & 3p.m.-6p.m.) Remote Learning (8a.m.-3p.m.) Full Day (7a.m.-6p.m.) Field Trips: Dates and times vary Mentoring: Individualized dates and times vary Parent/Guardian Classes: Dates and times vary. Families are responsible for attending at least 1 activity per semester to meet the program requirements. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. Full-Time: 1, Part-Time: 2, Volunteer-1, Contract-Staff: 0 Program Manager: Must possess at least a Bachelor’s degree in a Human Service or related field, or a four (4) year degree in any other field with at least two (2) years’ experience as a direct service professional in a juvenile serving agency. It is the responsibility of the Program Manager to: a. Ensure the program meets all appropriate standards and licensing requirements; b. Ensure case oversight and supervision is provided to full-time staff, part- time staff, volunteers, interns, and contractor(s); c. Maintain sufficient information to allow for the determination of program effectiveness; d. Cooperate with DPS Area Consultants and JCPC during monitoring and evaluation activities; and e. Complete all reporting requirements as established by DPS. Program Staff: Must have at least an Associate’s Degree in a Human Services related field, or a high school diploma with at least one (1) year of Human Service experience. Staff implementing curricula, or facilitating groups based on curricula, shall be appropriately trained and qualified in both curricula content and facilitation techniques. Volunteer Program Staff: All volunteers providing direct services must have at least one (1) year of experience working with at-risk youth. JRI may use professional or community volunteers to assist or augment services provided by paid staff. We recruit volunteers to assist students in a variety of ways: small-group tutoring for academic skill practice, apprenticeship or technical skill instruction, and enrichment projects. Other volunteers work behind the scenes on administrative tasks. All EL Program team members, paid instructors, and volunteers, are required to pass a fingerprint/background check. 309 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Academic Enrichment Program 4. Service Type SPEP: Describe implementation to include: Primary Service: Remedial Academic Program; Secondary Service: None 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Any youth or parent/guardian seeking to enroll their child in the Extended Learning Program will meet with the Program/ Education Coordinator, complete an admission application, complete an education agreement, agree to all rules, and must attend at least 20 hours per week. If youth are referred by an agency, a referral form must be complete and sent to JRI office. Staff will then contact the family to complete the necessary paperwork. Once all paperwork is complete, the Education Coordinator will review all documents. If space is available, youth/ families will be notified. All approved applicants may begin attending the next business day. The Education Coordinator shall place applicants on a waiting list if the program is full. The Education/Program Coordinator may reject an applicant if there is any sex related crimes or if he/she feels after consultation with authorities that the child/applicant could pose a severe security risk to other students. Applicants must apply yearly. Education and/or Program Coordinator will ensure that all program requirements are met prior to approval. JRI offers a guided tour through the center to the parent/guardian and student. The enrollment procedure includes defining (1) the philosophy and mission statement, (2) reviewing the daily routine/schedule and, (3) reviewing enrollment package and parent/student handbook. Prior to the start date, the Program Director/Coordinator or In-Take worker will conduct a meeting with the parent/guardian and their child. Enrollment Process: Referral Form (s) submitted Intake-appointment scheduled & conducted within (15) days of the referral Admissions Process: Application; (Appendix 1) Referral Form (Appendix 2) Consent to Release of Information; (Appendix 3) Participation Agreement Form signed by youth, parent/guardian, and staff; (Appendix 4) Risk Assessment; (Appendix 5) Individual Plan of Care/Service Plan signed by youth, parent/guardian, and staff; (Appendix 6) Custodial declaration-if applicable; Enter client tracking admission data in NCALLIES within seven (7) days of admissions decision; and Respond to referring agency regarding their admission decision within fifteen (15) business days of receipt of the referral REFERENCE: 14B NCAC 11C.0403. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and 310 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Academic Enrichment Program the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Education and/or Program Coordinator may terminate youth for the following reasons: Successful termination: Graduating school and/or successfully completing all assignments and grades have increased above a “C” for an entire semester. (Verified with school); have no new adjudications for a complaint with an offense date after the admission date; have no new complaints with an offense date after the admission date; and have reduced specific problem behaviors presented at referral and targeted in the individual service plan. Satisfactory termination: Moved out of county Unsuccessful completion and/or non-compliant termination Quit School or repeated violation of JRI rules Education and/or Program Coordinator will request a parent/guardian conference to discuss issues. Afterwards, he/she will determine if it is necessary to implement a corrective action plan or terminate services. He/she will contact parent/ guardian and referring agency (if applicable) in writing with the mentioned information. Termination Process: Complete a written Termination Form (Appendix 7) within ten (10) business days for all juveniles terminated from the program and submit a copy to the parent(s)/legal guardian(s), Court Services, if applicable, placed in the juvenile’s file and other referring entities as appropriate; enter client tracking termination data in NCALLIES within seven (7) days of termination decision; and prior to a juvenile being terminated for any reason other than Successful or Satisfactory Completion, the program shall review the case status with the referring agency prior to a final termination decision. Prior to the termination, JRI Staff, the juvenile, parent(s)/legal guardian(s), juvenile’s Court Counselor, and/or other referring entity must be involved in the development and implementation of an After Care Plan. How is the referring agency involved with the termination process? The Education and/or Program Coordinator will determine termination procedures and contact parent/guardian and the referral agency of compliance and termination. JRI will mail the follow up letter to the parent/guardian of the youth on the status of their termination and also contact the referring agency. The parent/guardian will be notified of any possible violations within 5 days of the violation and initiate a corrective action plan. If the corrective action plan is not followed within 20 days, the parent/guardian will be notified in writing and by telephone that the child has been terminated. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Extended Learning Program Education and/or Program Coordinator will communicate with Juvenile Court & Counselors as needed to meet the individual needs of the youth served. We will also work with additional organizations to help the youth and families to be well rounded citizens. 311 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Academic Enrichment Program 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? At JRI, Staff never hit, slap, spank or use any form of corporal punishment, even with parent/guardian permission or request. We do not ridicule, belittle, or humiliate the student in any way. We believe in positive redirection and self reflection for behavior management. Staff will develop and implement Individual Service Plan/Behavior Modification Plans (Appendix 13) that use current best practice strategies for students who consistently display negative behaviors. If a student has a BMP in place from an outside agency, JRI will comply with the plan in place. We believe that positive interaction between adults and youth are essential to the development of a student’s social and emotional health. Our goal is to teach the student to initiate self-control of their actions and to learn to make good choices in their behaviors. Learning self-control is a normal part of growing up and our policy is never to embarrass or ridicule a child when he or she misbehaves. Corporal or physical punishment is never allowed at JRI. Instead, we practice preventive discipline by establishing a strong curriculum and ensuring engagement with classroom materials, peers, and adults. We also try to give negative behavior minimal value by reinforcing more acceptable or alternative behaviors and using redirection to more appropriate activities. Extended Learning Program will assist youth in identifying positive behavior and consequences. We will use Mindfulness Curriculum to teach problem solving skills, anger management techniques, conflict resolution, and social skills. Our program will target specific goals such as bullying prevention; academic achievement; positive adjustment to school; conflict resolution; substance abuse prevention; character development; and social/emotional learning. Extended Learning will promote school success by focusing on social and behavioral characteristics, which can positively influence academic outcomes. In addition, support community-wide initiatives to benefit the families we serve as well as the community as a whole. Students will be taught to be responsible for their own actions; they make the choice to follow the rules and enjoy the rewards or to ignore the rules and accept the consequences. Appropriate behavior will be encouraged by verbal praise, rewards and positive communications with parents. Whenever possible, natural and logical consequences will be provided for inappropriate behavior. JRI follows the NC Discipline and Behavior Management Policy. JRI also utilizes a reward/merit system to encourage positive behaviors and social interactions amongst its participants. Behavioral goals are indicated in each participants Individual Service Plan. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. Extended Learning Program will structure out of school learning time to improve academic achievement. We will coordinate with Harnett County School to use curriculums and textbooks that are currently being used within their schools. In addition, we use the 21st Century School methods. We will partner with various organizations to provide parent/guardian training on topics that will address every-day issues of communication, discipline, decision making, relationships, healthy choices, healthy eating, money management, etc. 312 Form structure last revised 12/20/2013 Department of Public Safety SECTION V Terms of Agreement This section of the JCPC Program Application will ONLY be completed if approved for funding and will be included in the required JCPC Program Agreement document for completion. This Agreement is entered into by and between Department of Public Safety, (hereinafter referred to as the DPS), and County, (hereinafter referred to as the County), the County’s Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and (hereinafter referred to as the Sponsoring Agency). The DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective _______ and shall terminate ________. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed the amount $___________ for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to DPS. Responsibilities of the Parties DPS shall: 1.Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the fund appropriation by the General Assembly; 2.Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in DPS JCPC Policy and Procedures; 3.Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4.Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5.Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6.Monitor Sponsoring Agency’s funded program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7.Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. 313 Form structure last revised 12/20/2013 Department of Public Safety The Sponsoring Agency shall: 1.Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2.Comply with all Federal and State laws relating to equal employment opportunity; 3.Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4.Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5.Comply with DPS JCPC Policy and Procedures and the North Carolina Administrative Procedures; 6.Secure local match as required, if applicable, pursuant to 14B NCAC 11B.0105, for approved JCPC funds; 7.Create and adopt individualized guidelines specific to the funded program, while also adhering to DPS JCPC Policy and Procedures for all funded programs and for the specific program type for which they receive funding; 8.Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9.Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10.Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11.Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12.When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS §105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13.Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in DPS JCPC Policy and Procedures and with the due dates established by DPS; 14.Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15.Submit any other information requested by the JCPC, County or DPS; 16.Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement, or most recently approved Program Agreement Revision; 17. Indemnify and hold harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18.Receive permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19.Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 14B NCAC 11B, and in compliance with DPS JCPC Policy 2: Operations: Program Operational Requirements 20.Be deemed an independent contractor in the performance of services described in the Program Agreement, or 314 Form structure last revised 12/20/2013 Department of Public Safety most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees; 21.Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement. Such personnel shall not be employees of, or have any individual contractual relationship with, DPS; Sponsoring Agency and Use of Contractor(s)/Subcontractors The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in the Program Agreement. When independent contractors (funds are included in line item 190 of the budget) are providing services as described in the Program Agreement, the sponsoring agency must: 22.Upload a signed Contract for Professional Services into NCALLIES once the Program Agreement (or Program Agreement Revision) is approved by DPS; 23.Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24.Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and DPS JCPC Policies and Procedures; and 25.Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement or most recently approved Program Agreement Revision. The JCPC shall: 1.Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in the JCPC Program Agreement or most recently approved JCPC Program Agreement Revision; 2.Comply with DPS JCPC Policy and Procedures and the North Carolina Administrative Code; N.C.G.S. §143B-801 (a);143B-602;143B-851 3.Review and locally approve Program Agreement Revision(s) received from the Sponsoring Agency and submit to the County in a timely manner; 4.Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS (applicable only to JCPC funded agencies); 5.Submit any other information requested by the County or DPS; and 6.Monitor the Sponsoring Agency’s currently funded JCPC program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring Reference: 14B NCAC 11B.0202 and DPS JCPC Policy 1, 7, 8, 9, 10, and 11. The County shall: 1.Ensure the Sponsoring Agency is appropriately licensed, and either local public agencies, 501(c) (3) non-profit corporations or local housing authorities (applicable only to JCPC funded agencies); 2.Use funds only for the purposes DPS has approved in the Program Agreement or most recently approved Program Agreement Revision; 3.Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11B.0108 4.Comply with DPS JCPC Policies and Procedures and the North Carolina Administrative Procedures; 5.Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6.Review and locally approve Third Quarter and jointly submit Final Accounting forms for the JCPC and all funded 315 Form structure last revised 12/20/2013 Department of Public Safety programs according to the procedures and due dates established by DPS. Reference: 14B NCAC 11B; DPS JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative 316 Form structure last revised 12/20/2013 Department of Public Safety Code and JCPC policy. Reference: 14B NCAC 11B.0110; DPS JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds DPS disbursed to the County for the Sponsoring Agency must be refunded/reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement - Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the, "Federal Single Audit Act of 1984". Audit Requirement – Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor’s office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of the program’s fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt – Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. § 143C-6-23 (c), not for profit 317 Form structure last revised 12/20/2013 Department of Public Safety organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency to certify when there are no overdue taxes. If the agency has overdue taxes, the Sponsoring Agency must notify DPS at the time of Program Agreement submission. Conflict of Interest – Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency’s policy addressing conflicts of interest that may arise involving the Sponsoring Agency’s management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency’s employees or members of its board or other governing body, from the Sponsoring Agency’s disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Proof of 501(c) (3) – Not for profit organizations ONLY must comply with this section. This document must be uploaded in NCALLIES when submitting a Program Agreement. Not for profit organizations must upload proof of the Sponsoring Agency’s 501 (c) (3) status. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested in writing by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency’s breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. 318 Form structure last revised 12/20/2013 Department of Public Safety Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. END OF SECTION V – Terms of Agreement 319 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VI: BUDGET NARRATIVE Extended Learning Program Fiscal Year FY 21-22 Item #Justification Expense In Kind Expense 120 Staff (9 hours/wk x 52 weeks x 11.25 rate/hr)$5,265 120 Extended Learning Coordinator (9 hours/wk x 52 weeks x 15 rate/hr) $7,020 180 Employer’s share of: Social Security Contributions (FICA) and Workers’ Compensation Contribution, $1,000 230 Cost of educational supplies and materials for instructional purposes. Costs of audio visual aids and supplies necessary for supplying and maintaining a media center (library). Cost of supplies and materials to be used for medical purposes. $402 260 General office supplies and materials, such as but not limited to paper, pencils, toner, adding machine paper, desk calendars, etc. Such items should be of relatively little value, relatively consumable and may not be subject to inventory control. $250 310 Travel, lodging, registration for training, etc.$0 370 Direct advertising and publicity in newspapers, radio, video, magazines, periodicals, outdoor advertising, pictures, mats, websites, and related items. $250 410 Rental of 1 classroom and office space @ $35 per day(3 days per week)(52 weeks)=5,460 $5,460 450 Property & General Liability insurance (Fire and casualty and general liability insurance costs.) $824 TOTAL $7,991 $12,480 Job Title Annual Expense Wages Annual In Kind Wages Staff (9 hours/wk x 52 weeks x 11.25 rate/hr)$5,265 Extended Learning Coordinator (9 hours/wk x 52 weeks x 15 rate/hr) $7,020 TOTAL $5,265 $7,020 320 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VII Program:Extended Learning Program Fiscal Year:FY 21-22 Number of Months:12 Cash In Kind Total I. Personnel Services $6,265 $7,020 $13,285 120 Salaries & Wages $5,265 $7,020 $12,285 180 Fringe Benefits $1,000 $1,000 190 Professional Services* $0 *Contracts MUST be attached II. Supplies & Materials $652 $652 210 Household & Cleaning $0 220 Food & Provisions $0 230 Education & Medical $402 $402 240 Construction & Repair $0 250 Vehicle Supplies & Materials $0 260 Office Supplies and Materials $250 $250 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $0 III. Current Obligations & Services $250 $250 310 Travel & Transportation $0 $0 320 Communications $0 330 Utilities $0 340 Printing & Binding $0 350 Repairs & Maintenance $0 370 Advertising $250 $250 380 Data Processing $0 390 Other Services $0 IV. Fixed Charges & Other Expenses $824 $5,460 $6,284 410 Rental or Real Property $5,460 $5,460 430 Equipment Rental $0 440 Service and Maint. Contracts $0 450 Insurance & Bonding $824 $824 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv. $0 Total $7,991 $12,480 $20,471 321 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 21-22 Harnett County Funding ID: 243-XXXX Sponsoring Agency: Jehovah Rapha International, Program: Extended Learning Program $7,991 DPS/JCPC Funds * This is the amount of your request on your application 10%Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash (Specify Source) Local Cash (Specify Source) Local Cash (Specify Source) $5460 Local In-Kind 1 BDW Properties, LLC (Specify Source) $7020 Local In-Kind 2 Kidds Place Too, Inc (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $20,471 TOTAL $799 $12,480 Required Local Match Match Provided We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in accordance with the procedures established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the applicable requirements of the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Council, second with the County Board of Commissioners, and the final authority with the Department of Public Safety, Division of Adult Correction and Juvenile Justice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the State of North Carolina. /DPSSignature//DPSdt/ Chair, County Board of Commissioners or County Finance Director Date /JCPCSignature//JCPCdt/ Chair, Juvenile Crime Prevention Council Date /ProgramSignature/ Brandy Woods /Programdt/ 6/14/21 Program Manager Date 322 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety North Carolina Department of Public Safety JCPC Program - Program Application SECTION I A SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD:FY 21-22 DPS/JCPC FUNDING # (cont only)543-XXXX COUNTY:Harnett AREA:Central Area Multi-County:No Multi-Components No NAME OF PROGRAM:Healthy Choices SPONSORING AGENCY:Eleventh Judicial District ReEntry, Inc. SPONSORING AGENCY PHYSICAL ADDRESS: 1329 N. Brightleaf Blvd.Suite A-2 Smithfield NC 27577 SPONSORING AGENCY MAILING ADDRESS: PO Box 1153 Smithfield NC 27577 TYPE:Non-Profit FEDERAL ID #56-2106268 COMPONENT ID #NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 32457 Healthy Choices Interpersonal Skill Building $ 45,800 Total cost of components:$ 45,800 Program Manager Name & Address (same person on signature page) Name:Dot Ehlers Title:Executive Director Mailing Address: PO Box 1153 City:Smithfield Zip:27577 Phone:(919) 989-7278 Ext:1 Fax:(919) 989-8943 E-mail:reentrycp@gmail.com Contact Person (if different from program manager) Name:Dot Ehlers Title:Executive Director Mailing Address: PO Box 1153 City:Smithfield Zip:27577 Phone:(919) 989-7278 Ext:1 Fax:(919) 989-8943 E-mail:reentrycp@gmail.com Program Fiscal Officer (cannot be program manager) Name:Antoan Whidbee Title:Board Treasurer Mailing Address: PO Box 810 City:Smithfield Zip:27577 Phone:(919) 934-3222 Ext:1 Fax:(919) 989-8943 E-mail:reentrycp@gmail.com 323 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID #COMPONENT INFORMATION 32457 NAME OF COMPONENT: Healthy Choices BRIEF DESCRIPTION: Interpersonal skills group for youth. LifeSkills and TND are evidence based curriculums that teach communication, managing stress & anxiety, decision making, chemical dependency, peer pressure, thinking/feeling /acting process, anger management, media influence, & conflict resolution. Virtual workshops are provided for parents including: Substance Abuse Education/Prevention for Teens, Managing Emotions Birth thru Teens, and Self Care for Parents. Workshops are 2 night series for 1.5 hrs. 324 Form JCPC/PA 004 JCPC Program Application Form structure last revised 01/09/2012 Department of Public Safety SECTION II COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name:Healthy Choices Component ID # 32457 What is this component's maximum client capacity at any given time?20 Frequency of client contact per month:8 Anticipated Average Length of Stay:90 Days Total Component Cost:$45,800 ÷ by Estimated # to be served during funding period:20 Estimated Average Cost Per Youth:$2,290 Applies to continuation programs only. Actual number of youth admitted FY 19-20:4 4 Number of admissions Juvenile Justice Referred 100% of total admissions 0 Number of admissions Law Enforcement Referred 0% of total admissions 0 Number of admissions District Court Referred 0% of total admissions 325 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:Healthy Choices 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Youth often have difficulties during adolescence. For at-risk youth, these difficulties are compounded by poor parenting skills, bad role models or possibly substance abuse and domestic violence. There may be inherent difficulties such as learning disabilities, mental health issues, or anger management problems. These deficits manifest in poor/disruptive school behavior, alcohol/substance abuse, unacceptable peers such as gangs, unruly behavior at home & acting out against society. Disruptive youth are often expelled from services. Their behaviors worsens and the criminal justice system is involved. We will intervene at all levels of dysfunction & provide youth with interpersonal skills training, substance abuse education, anger management and problem solving skills. Parents lack the education and skills to provide appropriate supervision, knowledge to identify substance abuse and seek prevention skills, teach youth appropriate behavior, and provide safe non violent homes. Parents are provided 6 week workshops covering: Substance Abuse Education/Prevention for Teens, Managing Emotions-Birth through Teens, and Self Care for Parents. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Healthy Choices provides services to any at-risk youth ages 12 -18 and their parents iin an effort to build strong healthy families. We will serve youth with the following risk factors: skill deficits; low self-esteem; behavior problems; pro-drug attitudes; lack of academic motivation; psychological distubances; lack of peer refusal skills; and who reject pro-social values. These are considered the most at-risk youth. Youth and families will be identified by the Juvenile Justice, courts, schools, social services and parents. There will be continuous contact with referral and potential referral agencies to ensure the target population is served. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The goal is to increase adaptive functioning and skills for youth and parents. Youth will be accessed with regard to risk and needs. Services will address the deficits therefore improving youths’ ability to manage their anger, improve behavior in school and home, increase problem solving skills, choose appropriate peers, address mental health needs, and impart substance abuse and prevention education. Parents will increase their knowledge of substance abuse including: changes in school behavior, attendance and grades; changes in behavior at home; physical changes in appearance; and changes in peer associations. Substance abuse risk factors will be identified and parents will learn tools to prevent or address substance abuse. Parents will be provided knowledge to assist youth in identifying and managing emotions in effort to understand and improve youths’ behavior. Parents will receive assistance in identifying and providing self care techniques to increase their coping skills. Increasing parents’ self care increases their energy and motivation to “hang in there” and manage problem behaviors. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 80% Clients will demonstrate improvement in targeted skills identified in the individual service plan. 326 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:Healthy Choices 80% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 80% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 80% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 80% Clients will have no new complaints with an offense date after the admission date. 80% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. 80% Clients will have no new adjudications for a complaint with an offense date after the admission date. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Based on highlights of the FY 2020/2021 risk assessment data for Harnett County, we will address family domain risk factors. These factors are an elevated percentage of adjudicated youth whose parents’ lack parenting and supervision skills, elevated percentage of parents/custodians and siblings with a criminal history and an elevated percentage of youth who report family discord. Youth are also in need of substance abuse education. Parents lack the knowledge, skills and ability to provide appropriate supervision, to manage high risk situations, to identify substance abuse, to demonstrate appropriate behaviors, to provide an example of healthy nonviolent relationships and the ability to advocate for their children. 327 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Healthy Choices 1. Location: List physical address(es) and describe where program services are delivered. ReEntry has partnered with the Harnett County Commissioners for permanent office space at Shawtown. Our office is located at the Shawtown Community Center 645 Shawtown Road Lillington NC. Currently, due to the COVID-19 services are provided virtually. Limited in person appointments are provided as needed at our Shawtown office. 2. Operation: Describe the daily/weekly schedule of program operation. We are providing intakes and family case management at our ReEntry office located at the Shawtown Community Center. Youth groups are Monday nights 5-6:30. Parental workshops are on Thursday 6:30-8. Due to COVID-19 these services are currently provided virtually and face to face are provided as needed. All services will return to the Shawtown office based on the decline in COVID-19 restrictions. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. 1 Program Director/Case Manager (3/4-time) Qualifications: BA in Social Work or human service field, 2 years experience with youth, or a combination of education & experience, and a desire to implement a strength-based best practice model. Responsibilities: Case Manager oversee caseload and will conduct intakes, advise family of program schedule, conduct case management sessions, and act as liasion between NCDPS-DACJJ, Juvenile Court, DSS, Mental Health, schools, and other referring agencies. Case manager will be present in Juvenile Court to schedule intake appointment for each family. 1 group facilitator Qualifications: BA in Social Work or human service field, 2 years experience with youth, or a combination of education & experience, and a desire to implement a strength-based best practice model. Responsibilities: Lead sessions utilizing the Strengthening the Family and/or TND curriculum. Group facilitators lead family groups, parent only groups and youth only groups. 1 Services Quality Assurance Manager (part-time) Qualifications: BA in Social Work or human service field, 2 years experience with youth, or a combination of education & experience, and a desire to implement a strength based model. Responsibilities: Program Development, Audit client records for compliance with NCDPS JCPC Policy Standards; Monitoring Program compliance to the keep fidelity of the LifeSkills and TND curriculums. NOTE: All program staff attend monthly treatment team meetings and receive guidance from the psychologist with regard to clinical and implementation stratergies. 4. Service Type SPEP: Describe implementation to include: Provides a service: Interpersonal skill building 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. 328 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Healthy Choices Juvenile Court referrals are our top priority because it allows us to intervene and possibly disrupt the anti-social patterns of court/court counselor involved youth. We attend truancy court to identify other families in crisis. The case manager provides court coverage. At-risk youth are targeted in Court, are referred by DSS , and Juvenile Court Counselors. We have also collaborated with the Faith Community. The Case Manager will conduct a staffing with the referring agency and a comprehensive psycho-social intake with the family and client in order to obtain a thorough family history. Based on the referral, assessments, and psycho-social history youth the case manager will be assign youth to group. During the intitial group session, we review program outline, complete pre-test, set goals, and group rules. All releases will be signed during the intake process. Initial contact with families is made within 10 days of the referral. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Youth will be successfully terminated after completing at least 12 weeks of group and all case management appointments. Youth will be satisfactorily terminated after completing 9 weeks of group and at least 1 case management appointment. Youth will be terminated unsuccessfully for attending less than 9 groups and case management appointments. Youth will be terminated for non-compliance for failure to attend or participate. Youth may terminated successfully or satisfactory if changes in their plan are made beyond their control, such as moving, out of home placement or case is closed by juvenile court. Youth will not be penalized for parents lack of participation in the parenting workshops. How is the referring agency involved with the termination process? Monthly staffings are conducted and/or progress reports submitted to the juvenile court counselors or other referring agency to monitor program compliance. The referring agency may participate in all family review meetings to address concerns. Juvenile court counselors may refer cases back to court for non-compliance. Cases referred from Truancy Court are reviewed as scheduled by the court. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. We are present in juvenile court and truancy court to target and screen appropriate cases and to schedule an intake appointment with each family. A referral form is completed and submitted to ReEntry by the referring agency. The Case Manager will make initial contact with families, conduct intake, family case management sessions, and schedule school visits as needed. The CM maintains ongoing contact with the assigned juvenile court counselor for each youth, with additional contacts as needed for critical cases. Each month, the CM and/or supervisor meet with Juvenile Court Counselors to staff cases regarding attendance, participation, successes, or concerns. Monthly progress reports are submitted to Juvenile Court or other referring agencies and client tracking is updated. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be 329 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Healthy Choices utilized in this component and how will parents/guardians be involved? LifeSkills is an 8 week evidence based program which assist youth in identifying faulty thinking patterns, impact of behavior and consequences. Youth are taught problem solving skills, anger management techniques, conflict resolution, and social skills. Increased knowledge and skill utilization should decrease inappropriate behavior. Project TND- Towards No Drug Abuse This program is a 6 weeks evidence based model and will supplement the LifeSkills curriculum. It is facilitated in a group setting. Students will increase interpersonal skills, adaptive coping and self-management skills, decision-making and critical thinking, and increased knowledge of the negative consequences of drug use. Six weeks of educational workshops will be provided to parents. Topics will include information on helping youth to identify and manage their emotions and the effects on their behavior. Parents are provided information on identifying substance abuse through behavioral changes, identifying risk factors and resources for substance abuse prevention/ education and treatment. Self care techniques are provided for parents to assist them with managing their behavior, to energize themselves, to model appropriate behavior, adequate supervision and pro-social skills. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. We will utilize two different evidence-based curriculums. LifeSkills is an 8 week evidence based interpersonal skills curriculum. Additionally we provide Project TND- Towards No Drug Abuse model a 6 week evidence based curriculum. This will provide 14 weeks of interpersonal skills training. An educational 6 week track will be provided for parents. 330 Form structure last revised 12/20/2013 Department of Public Safety SECTION V Terms of Agreement This section of the JCPC Program Application will ONLY be completed if approved for funding and will be included in the required JCPC Program Agreement document for completion. This Agreement is entered into by and between Department of Public Safety, (hereinafter referred to as the DPS), and County, (hereinafter referred to as the County), the County’s Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and (hereinafter referred to as the Sponsoring Agency). The DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective _______ and shall terminate ________. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed the amount $___________ for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to DPS. Responsibilities of the Parties DPS shall: 1.Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the fund appropriation by the General Assembly; 2.Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in DPS JCPC Policy and Procedures; 3.Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4.Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5.Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6.Monitor Sponsoring Agency’s funded program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7.Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. 331 Form structure last revised 12/20/2013 Department of Public Safety The Sponsoring Agency shall: 1.Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2.Comply with all Federal and State laws relating to equal employment opportunity; 3.Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4.Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5.Comply with DPS JCPC Policy and Procedures and the North Carolina Administrative Procedures; 6.Secure local match as required, if applicable, pursuant to 14B NCAC 11B.0105, for approved JCPC funds; 7.Create and adopt individualized guidelines specific to the funded program, while also adhering to DPS JCPC Policy and Procedures for all funded programs and for the specific program type for which they receive funding; 8.Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9.Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10.Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11.Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12.When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS §105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13.Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in DPS JCPC Policy and Procedures and with the due dates established by DPS; 14.Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15.Submit any other information requested by the JCPC, County or DPS; 16.Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement, or most recently approved Program Agreement Revision; 17. Indemnify and hold harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18.Receive permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19.Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 14B NCAC 11B, and in compliance with DPS JCPC Policy 2: Operations: Program Operational Requirements 20.Be deemed an independent contractor in the performance of services described in the Program Agreement, or 332 Form structure last revised 12/20/2013 Department of Public Safety most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees; 21.Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement. Such personnel shall not be employees of, or have any individual contractual relationship with, DPS; Sponsoring Agency and Use of Contractor(s)/Subcontractors The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in the Program Agreement. When independent contractors (funds are included in line item 190 of the budget) are providing services as described in the Program Agreement, the sponsoring agency must: 22.Upload a signed Contract for Professional Services into NCALLIES once the Program Agreement (or Program Agreement Revision) is approved by DPS; 23.Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24.Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and DPS JCPC Policies and Procedures; and 25.Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement or most recently approved Program Agreement Revision. The JCPC shall: 1.Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in the JCPC Program Agreement or most recently approved JCPC Program Agreement Revision; 2.Comply with DPS JCPC Policy and Procedures and the North Carolina Administrative Code; N.C.G.S. §143B-801 (a);143B-602;143B-851 3.Review and locally approve Program Agreement Revision(s) received from the Sponsoring Agency and submit to the County in a timely manner; 4.Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS (applicable only to JCPC funded agencies); 5.Submit any other information requested by the County or DPS; and 6.Monitor the Sponsoring Agency’s currently funded JCPC program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring Reference: 14B NCAC 11B.0202 and DPS JCPC Policy 1, 7, 8, 9, 10, and 11. The County shall: 1.Ensure the Sponsoring Agency is appropriately licensed, and either local public agencies, 501(c) (3) non-profit corporations or local housing authorities (applicable only to JCPC funded agencies); 2.Use funds only for the purposes DPS has approved in the Program Agreement or most recently approved Program Agreement Revision; 3.Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11B.0108 4.Comply with DPS JCPC Policies and Procedures and the North Carolina Administrative Procedures; 5.Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6.Review and locally approve Third Quarter and jointly submit Final Accounting forms for the JCPC and all funded 333 Form structure last revised 12/20/2013 Department of Public Safety programs according to the procedures and due dates established by DPS. Reference: 14B NCAC 11B; DPS JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative 334 Form structure last revised 12/20/2013 Department of Public Safety Code and JCPC policy. Reference: 14B NCAC 11B.0110; DPS JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds DPS disbursed to the County for the Sponsoring Agency must be refunded/reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement - Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the, "Federal Single Audit Act of 1984". Audit Requirement – Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor’s office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of the program’s fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt – Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. § 143C-6-23 (c), not for profit 335 Form structure last revised 12/20/2013 Department of Public Safety organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency to certify when there are no overdue taxes. If the agency has overdue taxes, the Sponsoring Agency must notify DPS at the time of Program Agreement submission. Conflict of Interest – Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency’s policy addressing conflicts of interest that may arise involving the Sponsoring Agency’s management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency’s employees or members of its board or other governing body, from the Sponsoring Agency’s disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Proof of 501(c) (3) – Not for profit organizations ONLY must comply with this section. This document must be uploaded in NCALLIES when submitting a Program Agreement. Not for profit organizations must upload proof of the Sponsoring Agency’s 501 (c) (3) status. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested in writing by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency’s breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. 336 Form structure last revised 12/20/2013 Department of Public Safety Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. END OF SECTION V – Terms of Agreement 337 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VI: BUDGET NARRATIVE Healthy Choices Fiscal Year FY 21-22 Item #Justification Expense In Kind Expense 120 1/2 Time Case Manager @ $25/hr x 960/hours a year $24,000 $24,000 120 1- Quality Assurance Manager @ $20/hr x 13 hrs month $3,200 120 1 Group Facilitator @ $20/hour x 55/hrs. each ($1,100)$1,100 220 Food for wkly group $100 month for 12 months $130 320 Phone services $150 mo x 12 $1,800 330 Electric 183 mo. X12 $2200 $2,200 410 Office Space $900 month x 12 months $10,800 430 copier maintenance $278 450 Professional Liability Insurance $2,292 TOTAL $35,000 $10,800 Job Title Annual Expense Wages Annual In Kind Wages 1- Case manager/program director completes intakes, providment, attends client staffing, provides court coverage and facilitate groups 30 hours week at $25/hr $24,000 1- Quality Assurance Manager @ $20/hr x 13 hrs. mo. $3200 $3,200 1 group facilitator $20/hr. for 55 hr $1,100 TOTAL $28,300 338 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VII Program:Healthy Choices Fiscal Year:FY 21-22 Number of Months:12 Cash In Kind Total I. Personnel Services $28,300 $28,300 120 Salaries & Wages $28,300 $28,300 180 Fringe Benefits $0 190 Professional Services* $0 *Contracts MUST be attached II. Supplies & Materials $130 $130 210 Household & Cleaning $0 220 Food & Provisions $130 $130 230 Education & Medical $0 240 Construction & Repair $0 250 Vehicle Supplies & Materials $0 260 Office Supplies and Materials $0 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $0 III. Current Obligations & Services $4,000 $4,000 310 Travel & Transportation $0 320 Communications $1,800 $1,800 330 Utilities $2,200 $2,200 340 Printing & Binding $0 350 Repairs & Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $0 IV. Fixed Charges & Other Expenses $2,570 $10,800 $13,370 410 Rental or Real Property $10,800 $10,800 430 Equipment Rental $278 $278 440 Service and Maint. Contracts $0 450 Insurance & Bonding $2,292 $2,292 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv. $0 Total $35,000 $10,800 $45,800 339 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 21-22 Harnett County Funding ID: 543-XXXX Sponsoring Agency: Eleventh Judicial District ReEntry, Inc. Program: Healthy Choices $35,000 DPS/JCPC Funds * This is the amount of your request on your application 10%Local Match Rate Is the Local Match Rate 10%, 20% or 30%? $0 County Cash n/a (Specify Source) Local Cash (Specify Source) Local Cash (Specify Source) $10,800 Local In-Kind ReEntry (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $45,800 TOTAL $3,500 $10,800 Required Local Match Match Provided We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in accordance with the procedures established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the applicable requirements of the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Council, second with the County Board of Commissioners, and the final authority with the Department of Public Safety, Division of Adult Correction and Juvenile Justice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the State of North Carolina. /DPSSignature//DPSdt/ Chair, County Board of Commissioners or County Finance Director Date /JCPCSignature//JCPCdt/ Chair, Juvenile Crime Prevention Council Date /ProgramSignature/ Dot Ehlers /Programdt/ 6/7/21 Program Manager Date 340 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety North Carolina Department of Public Safety JCPC Program - Program Application SECTION I A SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD:FY 21-22 DPS/JCPC FUNDING # (cont only)543-XXXX COUNTY:Harnett AREA:Central Area Multi-County:No Multi-Components No NAME OF PROGRAM:Harnett County Juvenile Restitution/Community Service Program SPONSORING AGENCY:Harnett County Government SPONSORING AGENCY PHYSICAL ADDRESS: 200 Alexander Drive Lillington NC 27546 SPONSORING AGENCY MAILING ADDRESS: POB 940 Lillington NC 27546 TYPE:Public FEDERAL ID #56-6000306 COMPONENT ID #NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 31969 Harnett County Juvenile Restitution/Community Service Program Restitution/Community Service $ 92,759 Total cost of components:$ 92,759 Program Manager Name & Address (same person on signature page) Name:Barry Blevins Title:Program Manager Mailing Address: POB 940 City:Lillington Zip:27546 Phone:(910) 893-7536 Fax:(910) 814-8263 E-mail:bblevins@harnett.org Contact Person (if different from program manager) Name:Henry Evans Title:Program Coordinator Mailing Address: POB 940 City:Lillington Zip:27546 Phone:(910) 814-6155 Fax:(910) 814-8263 E-mail:hlevans@harnett.org Program Fiscal Officer (cannot be program manager) Name:Henry Evans Title:Program Coordinator Mailing Address: POB 940 City:Lillington Zip:27546 Phone:(910) 814-6155 Fax:(910) 814-8263 E-mail:hlevans@harnett.org 341 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID #COMPONENT INFORMATION 31969 NAME OF COMPONENT: Harnett County Juvenile Restitution/Community Service Program BRIEF DESCRIPTION: Community-based program to hold at-risk and court involved juveniles accountable for their delinquent or undisciplined behavior. Juveniles are required to perform symbolic community service or work to make monetary restitution to their victims. 342 Form JCPC/PA 004 JCPC Program Application Form structure last revised 01/09/2012 Department of Public Safety SECTION II COMPONENT STATISTICAL INFORMATION Multi-Components No Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name:Harnett County Juvenile Restitution/Community Service Program Component ID # 31969 What is this component's maximum client capacity at any given time?90 Frequency of client contact per month:4 Anticipated Average Length of Stay:90 Days Total Component Cost:$92,759 ÷ by Estimated # to be served during funding period:90 Estimated Average Cost Per Youth:$1,031 Applies to continuation programs only. Actual number of youth admitted FY 19-20:54 35 Number of admissions Juvenile Justice Referred 64.81% of total admissions 0 Number of admissions Law Enforcement Referred 0% of total admissions 0 Number of admissions District Court Referred 0% of total admissions 343 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:Harnett County Juvenile Restitution/Community Service Program 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. According to the North Carolina Department of Public Safety Division of Juvenile Justice Raising the Age Report presented in the Spring of 2018, the overall juvenile crime rate in North Carolina has decreased from 41.87% in 1998 to 19.16% in 2016. Detention center admissions have decreased by 67% since 2006. Youth Development Centers (YDC) admissions have decreased by 58% during the same time period. With the juvenile delinquency rate continuing a steady decline, there is more emphasis focused on community based programming working with prevention and intervention. Per the 2019 County Databook released by the North Carolina Department of Public Safety, Division of Juvenile Justice, the total number of delinquent complaints filed in Harnett County was 438. Of the 438, 280 were class 1-3 misdemeanors; 150 were class F thru I Felonies and A1 misdemeanors; 18 were Status Offenders; and there were 8 class A-E Felonies. The intention and purpose of the Harnett County Juvenile Restitution/Community Service Program is to accept juveniles into the program that have been ordered to pay monetary restitution to a victim or perform symbolic community service. This program serves as a community-based sanction level 1 and 2 alternative to detention or youth development centers for court involved youth. This program also serves as an alternative to Juvenile Court through intake diversions as well as Teen Court and Law Enforcement diversions. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Harnett County Juvenile Restitution/Community Service Program will serve youth between the ages of 6-18 referred by Juvenile Court Counselors Office,Juvenile Court ,Teen Court and Law Enforcement. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. To provide a community-based alternative to detention or youth development centers to hold youth accountable for their actions and restore them back into the community. These youth are at-risk or already involved with in the juvenile justice system. It is the goal of this program that the youth achieve maximum growth as well as learn accountability for their actions in the least restrictive setting. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 75% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 75% Clients will demonstrate accountability by actively participating in restitution/community service activities. 75% Clients will have no new complaints with an offense date after the admission date. 85% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 75% Clients will complete restitution or community service within the timeframe permitted by JCPC policy. 344 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:Harnett County Juvenile Restitution/Community Service Program 75% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 75% Clients will have no new adjudications for a complaint with an offense date after the admission date. 75% Clients successfully/satisfactorily completing the program will have no new adjudications in the 6 months following completion. 75% Clients successfully/satisfactorily completing the program will have no new complaints in the 6 months following completion. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. Based on highlights of the FY 2019-2020 Risk Assessment data for Harnett County, the elevated Risk Assessment are as follows: 83.76% of youth are age 12 or older when the 1st delinquent offense is alleged in a complaint; 56.35% of youth have serious school behavior problems; and 63.45% of youth that entered Department of Public Safety, Juvenile Services Division lack pro-social peers and/or regularly and/or sometimes associate with negative/delinquent peers. Based on highlights of the FY 2019-2020 Needs Assessment data for Harnett County, the elevated Needs Assessments are as follows: 64.08% of youth sometimes and/or regularly associates with delinquent peers and/or rejected by positive peers; 57.65% of youth have serious behavior problems in school which is a result of poor school attendance and chronic suspensions from school; 73.45% of youth reported having mental health needs are currently being addressed and/or need further mental health assessing; youth reported domestic discord in their home and youth Family Supervision Skills are marginal. Juveniles enrolled in this program for school related offenses will learn that their refusal to follow school guidelines indeed has consequences. Juveniles who successfully complete this program will gain personal as well as social recognition. This will lead to higher self esteem, which will decrease the need of juvenile to associate with persons or groups that are predisposed for criminal activity. 345 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Harnett County Juvenile Restitution/Community Service Program 1. Location: List physical address(es) and describe where program services are delivered. Physical address is 200 Alexander Drive, Lillington, NC 27546. Program activities take place at various private and public worksites within Harnett County. 2. Operation: Describe the daily/weekly schedule of program operation. Program office hours are 8am to 5pm. Program staff working with juveniles work flexible hours including Saturdays. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. 1 F/T Program Coordinator Qualifications: Must possess at least a Bachelors degree or higher with previous experience working with at-risk juveniles. Responsibilities: Oversight for the daily scheduling of staff and juveniles; fiscal management of resources; recruitment of worksites; completion of daily, monthly, quarterly and annual reports to state DPS-Juvenile Justice Division office; training of worksite supervisors; attends all juvenile court dates; processes all diversion contracts as it relates to community service/restitution through the intake counselors office or teen court; preparing program agreements; daily transportation and supervision of juveniles at community worksites; safety training to juveniles as it relates to proper use and safety of program equipment; monitoring purchases and expenditures. 1 P/T Program Assistant Qualifications: Must possess at least an Associates degree or extensive experience working with at risk juveniles. Responsibilities: Provides daily transportation and supervision of juveniles at community worksites; safety training to juveniles as it relates to proper use and safety of program equipment;completion of daily program progress reports. 4. Service Type SPEP: Describe implementation to include: Primary Service: Restitution / Community Service; Secondary Service: None 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Referral Process: Referrals can only come from Juvenile Court, Juvenile Intake, Teen Court and Law Enforcement Referral packets submitted by Juvenile Services(intake diversions, deferred prosecution or juvenile court) and Teen Court must include a referral form, family data sheet and information disclosure form. Program coordinator will complete the North Carolina Assessment of Risk (NCAR) form after meeting with juvenile and parent/guardian. Referral packets submitted by Law Enforcement must include a referral form, family data sheet, an incident report and information disclosure form. Program coordinator will complete the NCAR after meeting with the juvenile and parent/ guardian. Screening Process: All referrals are reviewed by program coordinator to confirm that the youth is mentally and physically appropriate for community service work groups/sites. Juvenile`s work assignments will be age and ability appropriate. Referring agency (Juvenile Services/intake/Teen Court/Law Enforcement) have also taken into account the juvenile`s age and abilities prior to making the referral. Admission Process: Once the program coordinator receives a completed referral packet from the referring agency, 346 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Harnett County Juvenile Restitution/Community Service Program program coordinator will contact juvenile and parent/guardian within 7 business days to set up program intake. Intake consist of completing several program waivers/forms such as the following: Individual Service Plan; Release of Confidential Information Waiver; Equipment Waiver; Production Release Waiver; Community Service/Restitution Contract; NCAR; Social History and Medical Treatment Waiver. Once all forms have been completed and signed, the program coordinator will enter the juvenile into the NC ALLIES database within 10 days. Juvenile will also be entered into program database within same time period. Why a referral may not be accepted: Juvenile has reached their 18th birthday or juvenile is mentally or physically unable to participate in program activities. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. Program Coordinator is responsible for decisions concerning a juveniles successful, satifactory, unsuccessful or non- compliant termination from this program. Termination Process: Upon termination, Program Coordinator completes a written termination form within 10 business days for all juveniles terminated from the program and submits a copy to the parents/legal guardians. Information will be entered into NCALLIES Client Tracking data base within 7 days of the terminations decision. Successful Termination: Indicates a high level of juvenile participation in program activities and achievement of behavior improvement goals. Satisfactory Termination: Indicates an acceptable level of juvenile participation and behavior improvement even though the juvenile did not complete all program activities and did not meet all behavior goals. Unsuccessful Completion: Failure to meet specific goals and requirements or make sufficient progress in the program. Non-Compliant Termination: Unexcused absences or refusing to participate in treatment activities. How is the referring agency involved with the termination process? Program staff confers with supervising court counselor or with referring agency upon juvenile`s termination from program. Supervising court counselor is required to sign termination documentation before paperwork is included in legal file with the Harnett County Clerk of Court. When terminations are for juveniles placed on diversion contracts or referrals from Teen Court or Law Enforcement, the referring agency receives a copy of the juvenile`s successful termination. If a juvenile fails to satisfy the requirements of the diversion contract, the intake counselor or referring agency is notified by letter and/or email. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. Juvenile Services,Teen Court Coordinator and Law Enforcement Officers will be given monthly written reports on all juveniles served. Program staff contact Juvenile Services,Teen Court Coordinator and referring Law Enforcement Officer as needed to address negative behavior of juveniles. 347 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:Harnett County Juvenile Restitution/Community Service Program 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The intention of this program is to show program participants that their inappropriate and illegal acts have victims and that the victims do suffer monetary and/or emotional loss by their actions. By requiring the juvenile to perform symbolic community service or work to pay actual monetary restitution to the victim(s), the juveniles see that their actions do indeed have consequences. Participation by the juvenile in this program is intended to deter future criminal activity. Parent/guardian is given daily and monthly updates on how their child is progressing in the program. Parent/ guardian is advised of any inappropriate behavior. Parent/guardian is asked to help program staff address those inappropriate behaviors. While the purpose of this program is to primarily address negative behavior of the juvenile referred, program staff, with the help of the referring agency, may refer parent/guardian to programs that may strengthen areas that they feel they are difficient in. Areas such as job skills, parenting skill, anger management, etc… 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. This program is based on philosophy of restorative justice. The model of justice that focuses on crime as an act against another individual or community. Juveniles that participate in program are held accountable for their delinquent or undisciplined acts through symbolic community service or work to compensate the victims of their criminal acts. Completion of required community service and/or restitution satisfies their debt to the victim of their crime or the community as a whole. Per CTF Tracking Data for the FY 2019/2020, 98.53% of juveniles served by this program had been successfully or satisfactorily terminated. 348 Form structure last revised 12/20/2013 Department of Public Safety SECTION V Terms of Agreement This section of the JCPC Program Application will ONLY be completed if approved for funding and will be included in the required JCPC Program Agreement document for completion. This Agreement is entered into by and between Department of Public Safety, (hereinafter referred to as the DPS), and County, (hereinafter referred to as the County), the County’s Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and (hereinafter referred to as the Sponsoring Agency). The DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective _______ and shall terminate ________. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed the amount $___________ for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to DPS. Responsibilities of the Parties DPS shall: 1.Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the fund appropriation by the General Assembly; 2.Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in DPS JCPC Policy and Procedures; 3.Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4.Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5.Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6.Monitor Sponsoring Agency’s funded program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7.Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. 349 Form structure last revised 12/20/2013 Department of Public Safety The Sponsoring Agency shall: 1.Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2.Comply with all Federal and State laws relating to equal employment opportunity; 3.Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4.Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5.Comply with DPS JCPC Policy and Procedures and the North Carolina Administrative Procedures; 6.Secure local match as required, if applicable, pursuant to 14B NCAC 11B.0105, for approved JCPC funds; 7.Create and adopt individualized guidelines specific to the funded program, while also adhering to DPS JCPC Policy and Procedures for all funded programs and for the specific program type for which they receive funding; 8.Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9.Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10.Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11.Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12.When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS §105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13.Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in DPS JCPC Policy and Procedures and with the due dates established by DPS; 14.Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15.Submit any other information requested by the JCPC, County or DPS; 16.Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement, or most recently approved Program Agreement Revision; 17. Indemnify and hold harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18.Receive permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19.Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 14B NCAC 11B, and in compliance with DPS JCPC Policy 2: Operations: Program Operational Requirements 20.Be deemed an independent contractor in the performance of services described in the Program Agreement, or 350 Form structure last revised 12/20/2013 Department of Public Safety most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees; 21.Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement. Such personnel shall not be employees of, or have any individual contractual relationship with, DPS; Sponsoring Agency and Use of Contractor(s)/Subcontractors The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in the Program Agreement. When independent contractors (funds are included in line item 190 of the budget) are providing services as described in the Program Agreement, the sponsoring agency must: 22.Upload a signed Contract for Professional Services into NCALLIES once the Program Agreement (or Program Agreement Revision) is approved by DPS; 23.Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24.Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and DPS JCPC Policies and Procedures; and 25.Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement or most recently approved Program Agreement Revision. The JCPC shall: 1.Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in the JCPC Program Agreement or most recently approved JCPC Program Agreement Revision; 2.Comply with DPS JCPC Policy and Procedures and the North Carolina Administrative Code; N.C.G.S. §143B-801 (a);143B-602;143B-851 3.Review and locally approve Program Agreement Revision(s) received from the Sponsoring Agency and submit to the County in a timely manner; 4.Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS (applicable only to JCPC funded agencies); 5.Submit any other information requested by the County or DPS; and 6.Monitor the Sponsoring Agency’s currently funded JCPC program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring Reference: 14B NCAC 11B.0202 and DPS JCPC Policy 1, 7, 8, 9, 10, and 11. The County shall: 1.Ensure the Sponsoring Agency is appropriately licensed, and either local public agencies, 501(c) (3) non-profit corporations or local housing authorities (applicable only to JCPC funded agencies); 2.Use funds only for the purposes DPS has approved in the Program Agreement or most recently approved Program Agreement Revision; 3.Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11B.0108 4.Comply with DPS JCPC Policies and Procedures and the North Carolina Administrative Procedures; 5.Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6.Review and locally approve Third Quarter and jointly submit Final Accounting forms for the JCPC and all funded 351 Form structure last revised 12/20/2013 Department of Public Safety programs according to the procedures and due dates established by DPS. Reference: 14B NCAC 11B; DPS JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative 352 Form structure last revised 12/20/2013 Department of Public Safety Code and JCPC policy. Reference: 14B NCAC 11B.0110; DPS JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds DPS disbursed to the County for the Sponsoring Agency must be refunded/reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement - Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the, "Federal Single Audit Act of 1984". Audit Requirement – Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor’s office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of the program’s fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt – Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. § 143C-6-23 (c), not for profit 353 Form structure last revised 12/20/2013 Department of Public Safety organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency to certify when there are no overdue taxes. If the agency has overdue taxes, the Sponsoring Agency must notify DPS at the time of Program Agreement submission. Conflict of Interest – Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency’s policy addressing conflicts of interest that may arise involving the Sponsoring Agency’s management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency’s employees or members of its board or other governing body, from the Sponsoring Agency’s disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Proof of 501(c) (3) – Not for profit organizations ONLY must comply with this section. This document must be uploaded in NCALLIES when submitting a Program Agreement. Not for profit organizations must upload proof of the Sponsoring Agency’s 501 (c) (3) status. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested in writing by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency’s breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. 354 Form structure last revised 12/20/2013 Department of Public Safety Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. END OF SECTION V – Terms of Agreement 355 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VI: BUDGET NARRATIVE Harnett County Juvenile Restitution/Community Service Program Fiscal Year FY 21-22 Item #Justification Expense In Kind Expense 120 Salaries for Full-time Coordinator-$22.1416 per hour@40 hours a week@52 weeks /1 Part-time Program Assistants @ $9.621 an hour x 19.99 hours a week x 52 weeks $58,274 180 401K - $935 FICA - $4457, State Retirement - $4929, Medical Insurance - $10104, Dental Insurance - $384, Life Insurance - $62, Unemployment - $284, Worker Compensation - $1674, Employee Clinic - $180, Other Post Employment Expenses - $120 $23,129 210 Uniforms-shirts/hoodies for program coordinator and program assistant $300 220 Food for juveniles while engaged in work activities $200 250 Gas and maintenance for two program vehicles $2,000 260 Office supplies such as envelopes, pens, copier paper, etc......$50 290 Restitution supplies (ex. gloves, trash bags, safety vest, goggles, etc...) $250 310 Hotel Fees and Meals for Conferences and Trainings $310 320 Cell phones, postage, faxes, internet access for iPad, etc..$1,796 390 Restitution Earned and Paid to Victims -5000; Training- Registration-100, Background Checks for volunteers-75 $5,175 430 Copier Contract $400, Lease of Computer $400, Lease of iPad $192, Post Office Box Rental $20 $1,012 450 Insurance-Policy covering juveniles while participating in program activities $178 490 Dues and Subscriptions - Association Dues $85 TOTAL $92,759 Job Title Annual Expense Wages Annual In Kind Wages Program Coordinator (52 weeks@40 hours per week@22.1461 per hour)$48,274 1 Program Assistant(52 weeks @ 19.99 hours per week @ 9.621 per hour)$10,000 TOTAL $58,274 356 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VII Program:Harnett County Juvenile Restitution/Community Service Program Fiscal Year:FY 21-22 Number of Months:12 Cash In Kind Total I. Personnel Services $81,403 $81,403 120 Salaries & Wages $58,274 $58,274 180 Fringe Benefits $23,129 $23,129 190 Professional Services* $0 *Contracts MUST be attached II. Supplies & Materials $2,800 $2,800 210 Household & Cleaning $300 $300 220 Food & Provisions $200 $200 230 Education & Medical $0 240 Construction & Repair $0 250 Vehicle Supplies & Materials $2,000 $2,000 260 Office Supplies and Materials $50 $50 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $250 $250 III. Current Obligations & Services $7,281 $7,281 310 Travel & Transportation $310 $310 320 Communications $1,796 $1,796 330 Utilities $0 340 Printing & Binding $0 350 Repairs & Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $5,175 $5,175 IV. Fixed Charges & Other Expenses $1,275 $1,275 410 Rental or Real Property $0 430 Equipment Rental $1,012 $1,012 440 Service and Maint. Contracts $0 450 Insurance & Bonding $178 $178 490 Other Fixed Charges $85 $85 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv. $0 Total $92,759 $92,759 357 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 21-22 Harnett County Funding ID: 543-XXXX Sponsoring Agency: Harnett County Government Program: Harnett County Juvenile Restitution/ Community Service Program $81,000 DPS/JCPC Funds * This is the amount of your request on your application 10%Local Match Rate Is the Local Match Rate 10%, 20% or 30%? $8,759 County Cash Harnett County (Specify Source) $3,000 Local Cash Harnett County (Specify Source) Local Cash (Specify Source) Local In-Kind (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $92,759 TOTAL $8,100 $11,759 Required Local Match Match Provided We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in accordance with the procedures established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the applicable requirements of the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Council, second with the County Board of Commissioners, and the final authority with the Department of Public Safety, Division of Adult Correction and Juvenile Justice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the State of North Carolina. /DPSSignature//DPSdt/ Chair, County Board of Commissioners or County Finance Director Date /JCPCSignature//JCPCdt/ Chair, Juvenile Crime Prevention Council Date /ProgramSignature/ Barry Blevins /Programdt/ 6/9/21 Program Manager Date 358 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety North Carolina Department of Public Safety JCPC Program - Program Application SECTION I A SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD:FY 21-22 DPS/JCPC FUNDING # (cont only)243-XXXX COUNTY:Harnett AREA:Central Area Multi-County:No Multi-Components Yes NAME OF PROGRAM:PAL Academic Career Readiness SPONSORING AGENCY:Dunn Police Athletic & Activities League, inc. SPONSORING AGENCY PHYSICAL ADDRESS: 1501 S. Clinton Ave. Dunn NC 28334 SPONSORING AGENCY MAILING ADDRESS: PO Box: 1238 Dunn NC 28335 TYPE:Non-Profit FEDERAL ID #46-4258788 COMPONENT ID #NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 32111 PAL (SKIP) School Kids In Power Tutoring/Academic Enhancement $ 54,480 32112 PAL Academic Career Readiness Vocational Skills $ 54,479 Total cost of components:$ 108,959 Program Manager Name & Address (same person on signature page) Name:Rodney Rowland Title:Executive Director Mailing Address: PO Box: 1238 City:Dunn Zip:28335 Phone:(910) 892-1873 Fax: E-mail:director@dunnpal.org Contact Person (if different from program manager) Name:Rodney Rowland Title:Executive Director Mailing Address: PO Box: 1238 City:Dunn Zip:28335 Phone:(910) 892-1873 Fax: E-mail:director@dunnpal.org Program Fiscal Officer (cannot be program manager) Name:Emmett Aldredge III Title:Board President Mailing Address: PO Box: 1238 City:Dunn Zip:28335 Phone:(910) 892-1873 Fax: E-mail:emmett.aldredge3@arc3gases.com 359 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID #COMPONENT INFORMATION 32111 NAME OF COMPONENT: PAL (SKIP) School Kids In Power BRIEF DESCRIPTION: Tutoring and Academic Enrichment for youth 10-17 years old to increase grades in school in reading and math, increase school attendance, decrease school suspensions and increase positive social interactions. The SKIP Program through Dunn PAL provides services to help supplement Youths' school curriculum by providing hands on learning to include College and Career Readiness Classes. The program also provides an opportunity for field trips designed to be an educational enrichment experience. COMPONENT ID #COMPONENT INFORMATION 32112 NAME OF COMPONENT: PAL Academic Career Readiness BRIEF DESCRIPTION: The Career Readiness Program works with youth 13-19 years old in training and skills development in a specific job trade. This program will expose youth to work and college related experiences: teach youth proper etiquette in dress, manners, interview skills, communications skills, money management and job skills. Youth partner with local companies for work experience. We will work and partner with Central Carolina Community College, Harnett County Schools, and Harnett NC Works. 360 Form JCPC/PA 004 JCPC Program Application Form structure last revised 01/09/2012 Department of Public Safety SECTION II COMPONENT STATISTICAL INFORMATION Multi-Components Yes Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name:PAL (SKIP) School Kids In Power Component ID # 32111 What is this component's maximum client capacity at any given time?20 Frequency of client contact per month:12 Anticipated Average Length of Stay:60 Days Total Component Cost:$54,480 ÷ by Estimated # to be served during funding period:20 Estimated Average Cost Per Youth:$2,724 Applies to continuation programs only. Actual number of youth admitted FY 19-20:0 0 Number of admissions Juvenile Justice Referred 0% of total admissions 0 Number of admissions Law Enforcement Referred 0% of total admissions 0 Number of admissions District Court Referred 0% of total admissions 361 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:PAL (SKIP) School Kids In Power 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. According to the North Carolina Department of Public Safety Division of Juvenile Justice 2016 Annual Report for the sixth consecutive year the juvenile delinquency rate (juvenile crime) in the State of North Carolina has decreased. Also according to this report, over that six-year period, the State has experienced a 28% decrease in juvenile delinquency. In addition, there are fewer youth being committed by the court to long-term stays in the Division of Juvenile Justice's youth development centers. In 2016 187 youth were committed to youth development centers which were the lowest level ever recorded and represents a 48% decrease since 2010. Overall, over the last decade, juvenile commitments have dropped almost every year. With the juvenile delinquency rate being decreased from previous years, there is more emphasis focused on community based programming working with prevention and intervention. According to the North Carolina Department of Public Safety Division of Juvenile Justice 2016 Annual Report, Juvenile Gang Involvement/affiliation has been on the rise since 2014 increasing a half percent each year. Due to Raise The Age, NC (Ages 16-17) we will add more youth into the Juvenile Services Division. Low classroom grades and test scores of students in school, in-school and out-of-school suspensions as well as excessive absences and trouble in school lead to juvenile problems both in school and in the community. Lack of positive social interaction with both peers and adults lead to juvenile problems. Juvenile Gang Affiliation being on the rise leads to Juvenile Crime and all the above stated. Lack safe places and supervised learning instruction for youth after school. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. The target population will be ages 10-17 boys and girls in Elementary through High School in the Harnett County area in keeping with PAL's Mission Statement. Those targeted are youth with minor court involvement, At-Risk of Court Involvement and may be referred by any of the following sources (Parents, Court Counselors, Police Officers, School Teachers, School Counselors and Administration staff, Community Leaders, Youth Themselves, Guardians, relatives, etc.). There is application process to be completed prior to admission. We will target youth via multiple resources to include (newspaper, social media outlets, schools, online outlets and personal contact). 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The program will assist in educating the youth it serves with their homework, tutoring youth on specific subjects of weakness, and computer training with internet access to improve the youth grades in public school. We hope to lower youth problems in school and in the community by working with area schools, parents and law enforcement. In working with multiple resources in the government and private sector we hope to help provide sound education along with work experience to get youth to work and thus lower juvenile crime and lower youth problems such as lack of respect for authority, lack of socially acceptable values and improving positive self image. 1. Provide a safe environment 2. Provide safe and supervised programs 3. Keep constant communication with all stake holders (Community and School) 4. Enhance Police and Community Relations to give positive interaction with youth 362 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:PAL (SKIP) School Kids In Power 5. Provide a learning environment on each youths level 6. Provide hands on learning for youth 7. Track progress for success, deficiencies and enhancements 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 80% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. 80% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 80% Clients will actively participate in tutorial and/or academic enhancement activities as intended by program design/ the service plan. 80% Clients will have no new complaints with an offense date after the admission date. 80% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 80% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 80% Clients will improve academic skills/performance. 80% Clients will have no new adjudications for a complaint with an offense date after the admission date. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. SKIP component will work with youth ages 10-17 years old who are At-Risk of becoming 1st time delinquent juveniles or have a first offense currently. We will also work with youth who are At-risk or involved with negative and/or delinquent peers. We also work with youth and their families to fill in the gap of lack of parental supervision. We will accomplish this as stated below. Youth (ages 10-17) tutoring and homework assistance are priority risk factors in Harnett County. We will address lack of respect for authority, absence of positive role models and lack of socially acceptable values in the SKIP component. PAL will strive to prevent and reduce juvenile crime in Harnett County by focusing on identifying, tracking and educating the youth on their academic weaknesses which will make them strong mentally and lower problems in the classroom. PAL will coordinate with schools and teachers to ensure the student is getting help in the proper classes. Individual and group sessions will be provided to ensure quality performance of each student. A comprehensive mentoring program is in place to provide each student a mentor to help with homework and access with them in school. This is a partnership with Dunn Area Chamber of Commerce, local churches and citizens in the community that provide mentors and they are assigned to work with youth to help with grades and be positive role models. Furthermore, helping educate the parents is a vital role for them successfully working with their children. 363 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL (SKIP) School Kids In Power 1. Location: List physical address(es) and describe where program services are delivered. Dunn PAL Main Office/Education Building 1501 S. Clinton Ave. Dunn, NC 28334 Dunn PAL Main Office/Education Building is where students each have a hot meal each day in our cafeteria, attend computer classes, do their homework and enrichment classes. The PAL Education Building is where our students meet each day to finish homework and have some enrichment sessions to include STEAM (Science, Technology, Engineering, Arts and Math). 2. Operation: Describe the daily/weekly schedule of program operation. Snack/Lunch - Monday, Tuesday, Wednesday and Thursday = 3:00-3:30 pm Tutoring/Homework help - Monday, Tuesday, Wednesday and Thursday = 3:30-4:30 pm Enrichment Classes - Monday, Tuesday, Wednesday and Thursday = 4:30-5:30 pm The schedule is basic and subject to change depending on activities for the day. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. After-school Instructors will work with youth in a group setting with their homework and specific course subjects. Staff will also be able to assist parents with the proper way to help their children as it relates to helping them with their homework. This will be two paid part-time positions working no more than 35 hours a week. Instructors will also conduct hands on learning through Media Arts and STEM classes as well as educational field trips. Must have prior experience in helping youth with homework. Must be willing to help youth. Teacher Certificate preferred. ____________________________________________________________________________________________ Alternative Instructor I - Current Employee has been employed since April 2018. She has a Masters in Psychology, EMT/CPR Certified & Effective teacher training certified. Duties & Responsibilities- Youth intake, parent intake, assist with after school tutoring/homework help & enrichment. Coordinate with school teachers & collect surveys, assessments & report cards. _______________________________________ Alternative Instructor II-Recent hire. She has a degree in BS in Criminal Justice & AAS Certified Paralegal. 1 year experience substitute teacher at Ramsey St Alternative School, 1 year community sport paraprofessional at Great Expectations Mental Health Services, 2 years experience Residential Treatment Supervisor/Qualified Professional at Children's Home Inc in Franklin, NC. 2 years experience as a Youth Program Assistant III at Meridiam Behavior Health in Silva, NC. Duties and Responsibilities- Attend Harnett County JCPC meetings Attend monthly meetings Attend juvenile court regularly and admit any referrals from juvenile court Prepare notes, reports etc in juvenile court on deferred youth Maintain NC Allies JCPC grant data bases Provide intake, progress and termination documentation of deferred youth and regularly communicate with juvenile court, law enforcement and any other referrals of youth 364 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL (SKIP) School Kids In Power Assist with after school tutoring/homework help and enrichment. Coordinate with school teachers and collect surveys, assessments and report cards _______________________________________ Administrative Assistant- Employed since June 2015 Duties and Responsibilities- Answer phones, data entry, process payments, may assist Alternative Instructor II as needed and attend JCPC meetings with Alternative Instructor II _______________________________________ After School/Summer Program Coordinator-Employed since May 2019 Duties and Responsibilities- Oversees Alternative Instructor I, II and all after school/summer staff Partner with schools for student education, may attend JCPC meetings Reports to Executive Director and acts as liaison for schools & service agencies Interacts with parents about any concerns Processes any disciplinary actions of youth in after school/summer programs 4. Service Type SPEP: Describe implementation to include: Primary Service: Remedial Academic Program; Secondary Service: Work experience 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Any youth or parent seeking to enroll in this program will have to meet with the After-school Coordinator, complete an admission application, complete an education agreement, agree to all rules and must attend 12 hours a week. The approval of the admission process takes 2-3 days. The referral process for Dunn PAL is implemented by a referral form that their parent/guardian, court counselors, law enforcement, school staff or social services can complete and send to Dunn PAL. Dunn PAL will then have the student and parent/guardian complete a full application and submit it to Dunn PAL for membership. Since Dunn PAL is voluntary, it will be the responsibility of the parent/guardian to assure completion. Each youth is tracked in our on-line database and must re-apply every year from the date the membership is received. Anyone may also register on-line at Dunn PAL's website www.dunnpal.org. The After-school Coordinator may place a student on a waiting list if the program is full. The Coordinator may reject an applicant if there is any sex related crimes or the coordinator feels after consultation with authorities that the child could pose a severe security risk to other students. After the initial admission process is complete the student will begin attending the next business day. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. A youth can be terminated at anytime for rule violations, moving out of county, quitting school or graduation from school. Termination can also occur if the youth satisfactory completes all assignments and grades are increased above a C for the entire semester. A student may also be terminated if they fail to complete the required 12 hours a week attendance that was explained at admission. The After-school Coordinator checks all grades at school and checks to see if youth in in compliance with all terms set out prior to admission. The After-school Coordinator makes all determinations on criteria being followed. The After-school Coordinator or his/her designee will determine termination procedures and contact parent/guardian and the referral agency of compliance either successful, satisfactory, unsuccessful or non-compliant termination. 365 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL (SKIP) School Kids In Power A successful termination is student completing all assignments and complete the year, satisfactory is completing all assignments, unsuccessful is not completing assignments and the year also moving out of area, non-compliant is not attending and/or suspension of rules while attending. How is the referring agency involved with the termination process? The After-school Coordinator checks all grades at school and checks to see if youth are in compliance with all terms set out prior to admission. The After-school Coordinator makes all determinations on criteria being followed. The After- school Coordinator or his/her designee will determine termination procedures and contact parent/guardian and the referral agency of compliance either successful, satisfactory, unsuccessful or non-compliant termination. The JCPC Coordinator, After-school program Coordinator and the referring agency/juvenile court counselor will coordinate ongoing concerns and courses of action to include termination. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The SKIP component will communicate with Juvenile Court/services and referring agency through the After-school Coordinator, Mentor Coordinator and Youth Advocate of the Dunn Police Athletic/Activities League (Dunn PAL). The SKIP Component will also partner with various organizations to help youth to be well rounded. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The component will work with the local school systems and youth through the After-school Coordinator to help better educate the youth in the program, thus increasing grades and reducing drop out rates. Dunn PAL SKIP is partnering with the Dunn Area Chamber of Commerce, local churches and citizens to add the mentoring program with the tutoring/ academic enhancement component. Each youth will be matched with an adult or peer and have one-to-one assistance. 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. Structuring out of school time to improve academic achievement, We use the US Department of Education 21st Century Community Learning Centers model. Curriculum will be followed by the Harnett County School System. School textbooks and online resources will be used. Professional Development will also be used online https://y4y.ed. gov/ and Harnett County Schools. We also have a Professional Development facilitator on site. 366 Form JCPC/PA 004 JCPC Program Application Form structure last revised 01/09/2012 Department of Public Safety SECTION II COMPONENT STATISTICAL INFORMATION Multi-Components Yes Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name:PAL Academic Career Readiness Component ID # 32112 What is this component's maximum client capacity at any given time?20 Frequency of client contact per month:12 Anticipated Average Length of Stay:60 Days Total Component Cost:$54,479 ÷ by Estimated # to be served during funding period:20 Estimated Average Cost Per Youth:$2,724 Applies to continuation programs only. Actual number of youth admitted FY 19-20:0 0 Number of admissions Juvenile Justice Referred 0% of total admissions 0 Number of admissions Law Enforcement Referred 0% of total admissions 0 Number of admissions District Court Referred 0% of total admissions 367 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:PAL Academic Career Readiness 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. Academic enrichment for youth ages 13-19 to increase grades in school reading and math, increase school attendance, decrease school suspensions and increase positive social interactions. Through Dunn PAL we will provide services to help supplement the youths' school curriculum by providing hands on learning to include College and Career Readiness. The program also provides an opportunity for youth to engage in work-site learning experience. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. The target population will be youth in grades 9-12 in Harnett County. In keeping with the Dunn PAL's mission those targeted are youth who are considered at-risk. These youth may be referred by any of the following sources; Juvenile Court Counselors, parents, counselors, police officers, teachers, community leaders, youth themselves, guardians/ parents, relatives, etc. There is an instruction process to be completed prior to job placement. We will target youth by connecting with schools, personal contact and the media. 3. Program Goal(s): Provide a brief statement to describe the overall purpose of the program. The program will assist youth in educating them on their workforce skill set and the best career for them. We hope to lower youth problems in school and in the community by working with schools, law enforcement, parents and employers. In working with multiple resources in the government and private sector, we hope to help provide excellent career readiness training where youth will learn essential skills along with the ultimate goal to get youth employed while lowering the juvenile crime rate and lower youth problems at school and home. -Provide a safe environment -Provide safe and supervised programs -Keep constant communication with all stake holders (community and school) -Enhance Police and Community Relations to give positive interaction with youth. -Provide a learning environment on each youth's level. -Provide hands on learning for youth. -Track progress for success, deficiencies and enhancements. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 80% Clients will actively participate in vocational skill building activities as intended by the program design/service plan. 80% Clients will reduce specific problem behaviors presented at referral and targeted in the individual service plan. 80% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 80% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 80% Clients will have no new complaints with an offense date after the admission date. 80% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following 368 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION III COMPONENT SUMMARY NAME OF COMPONENT:PAL Academic Career Readiness completion. 80% Clients will increase overall knowledge of vocational skills or readiness to enter the workforce. 80% Clients will have no new adjudications for a complaint with an offense date after the admission date. 5. Elevated Risks and Needs: Describe how you will address one or more of the Elevated Risk and Needs of adjudicated juveniles listed in the local JCPC Request for Proposal. The Career Readiness Program will work with youth ages 13-19 who are identified through Raise The Age as being at- risk of becoming first time delinquent juveniles or have a first offense currently, we also will be proactive in finding resources and training for youth who may have reports of substance abuse issues, work with other providers on mental health issues and work with youth that have low to serious behavior problems at school. We will also work with youth who are at-risk or involved with negative and/or delinquent peers or have a lack of parental supervision. We will accomplish this as stated below: We will address lack of respect for authority, absence of positive role models and lack of socially acceptable values. 369 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Academic Career Readiness 1. Location: List physical address(es) and describe where program services are delivered. Dunn PAL Main Office/Education Building 1501 S. Clinton Ave. Dunn, NC 28334 Location is now under one roof. The Career Readiness Instructor and STEM Instructor will work together and meet with each other daily about the youth. They will also exchange youth weekly so both personnel work with all the youth weekly. The Career Readiness Instructor will visit in-person and email to the various employers in Harnett County and development 30 day notes and evaluations on the youth progress assigned to each location. The Career Readiness Instructor will also conduct training to the various employers on working with youth assigned as interns. 2. Operation: Describe the daily/weekly schedule of program operation. Snack/Lunch - Monday, Tuesday, Wednesday, Thursday and Friday = 3:00-3:30 pm Enrichment/STEM Classes - Monday, Tuesday, Wednesday, Thursday and Friday = 3:30-4:15 pm College & Career Readiness - Monday, Tuesday, Wednesday, Thursday and Friday = 4:15-5:30 pm Enrichment (Field Trips) College and Career Readiness classes and field trips - Fridays = 3:30-5:30 pm The schedule is basic and subject to change depending on activities for the day. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. We will employ two individuals who will coordinate and operate this program: 1) Career Readiness Instructor 2) STEM Instructor These instructors will provide instruction as it relates to :business etiquette, resume writing, literacy/financial literacy, and help them with work-based learning. Both Career Readiness Instructors will work with youth in a group setting on career classes to include work experience placement with local companies Staff will also be able to assist parents with the proper way to help their children as it relates to helping them with their homework. This will be two paid part-time positions working no more than 35 hours a week. Instructors will also conduct hands on learning through Media Arts and STEAM classes as well as Harnett County Workforce Development along with educational field trips. Must have prior experience in helping youth with career related classes. Must be willing to help youth. Teacher Certificate preferred. ____________________________________________________________________________________________ Career Readiness Instructor I - Qualifications: Degree in Business preferred, EMT/CPR Certified and Effective teacher training certified preferred. 370 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Academic Career Readiness Duties and Responsibilities- Attend Harnett County JCPC meetings Attend monthly meetings, Attend juvenile court regularly & admit any referrals from juvenile court Prepare notes, reports etc in juvenile court on deferred youth, Maintain NC Allies JCPC grant data bases Provide intake, progress and termination documentation of deferred youth and regularly communicate with juvenile court, law enforcement and any other referrals of youth, work (coordinate) with Harnett County Schools CTE Department, CCCC and Harnett County Workforce Development, Teach Career Classes and place youth with prospective businesses and monitor progress. Recruit business to participate in the Job Experience portion of the program. Coordinate with school teachers and collect surveys, assessments & report cards. ___________ STEM Instructor I--- Degree in Mass Communications and/or Education Preferred or equivalent experience in the field. EMT/CPR Certified and Effective teacher training certified preferred. Duties and Responsibilities- Attend monthly meetings, Prepare notes, reports, lesson plans, schedule, recruit youth for the program, help recruit businesses to participate, recruit outside businesses to speak with youth and help with planned activities, help Provide intake, progress and termination documentation of deferred youth and regularly communicate with juvenile court, law enforcement and any other referrals of youth. Assist with the overall needs of the Career Readiness Program. Coordinate with school teachers and collect surveys, assessments and report cards __________ Administrative Assistant- Employed since June 2015 Duties and Responsibilities- Answer phones, data entry, process payments, may assist both instructors as needed & attend JCPC meetings. 4. Service Type SPEP: Describe implementation to include: Primary Service: Job Training; Secondary Service: Remedial Academic Program 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Any youth or parent seeking to enroll in this program will have to meet with PAL staff and our partner, Harnett Workforce Development (Job Link) to complete an assessment, application, agree to all rules and must be committed to daily involvement. The referral process for Dunn PAL is implemented by a referral form that their parent/guardian, counselor, law enforcement, school staff or social services can complete. Each youth's progress will be tracked through communication with our career readiness instructor, Job Link, employer partner and our online database. 6. Termination Process: Describe the termination process to include the staff responsible for making decisions and the criteria for a successful termination, satisfactory termination, unsuccessful completion and non-compliant termination. A youth can be terminated at anytime for rule violations, moving out of the county, quitting school or graduation from school. Termination can also occur if the youth satisfactory completes all assessments, classroom training and work- based learning, thus becoming full-time employed with a trade or industry. 371 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION IV COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT:PAL Academic Career Readiness A successful termination is student completing all assignments and complete the year, satisfactory is completing all assignments, unsuccessful is not completing assignments and the year also moving out of area, non-compliant is not attending and/or suspension of rules while attending. How is the referring agency involved with the termination process? The Career Readiness and the STEM Instructor will communicate with juvenile services via in-person, telephone, email and 30 day progress notes. Communicate with Harnett County Workforce Development (Job Link) in-person, telephone, email, in-person training and 30 day progress notes. Communicate with teachers in-person, telephone, email and 30 day progress notes. Communicate with employer partners in-person, telephone, email and 30 day progress notes. 7. Referring Agency Interaction: Describe the interaction with juvenile court counselors and/or other referring agencies including how client progress will be communicated. The Career Readiness and the STEM Instructor will communicate with juvenile services via in-person, telephone, email and 30 day progress notes. Communicate with Harnett County Workforce Development (Job Link) in-person, telephone, email, in-person training and 30 day progress notes. Communicate with teachers in-person, telephone, email and 30 day progress notes. Communicate with employer partners in-person, telephone, email and 30 day progress notes. 8. Intervention/Treatment: Describe specifically what the component will do to redirect inappropriate youth behavior or how the component will address the identified needs of the youth and family. What interventions will typically be utilized in this component and how will parents/guardians be involved? The component will work with local school systems and youth through the Career Readiness and STEM instructors to help better the youth in the program (s), thus reducing drop out rates and helping them learn a trade and become employed. Dunn PAL Career Readiness is partnering with the Dunn Chamber of Commerce, local churches and community to enhance this component. Each youth will be matched with a job 9. Best Practice Model: Describe what model or evidence-supported/best practice the program is based upon. The Dunn PAL's Career Readiness program is based on the Harnett County workforce development model and Harnett County Schools CTE model. This is where we combine employment, training and supportive services and programs into a market-based system that meets the needs of the workforce and industry. 372 Form structure last revised 12/20/2013 Department of Public Safety SECTION V Terms of Agreement This section of the JCPC Program Application will ONLY be completed if approved for funding and will be included in the required JCPC Program Agreement document for completion. This Agreement is entered into by and between Department of Public Safety, (hereinafter referred to as the DPS), and County, (hereinafter referred to as the County), the County’s Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and (hereinafter referred to as the Sponsoring Agency). The DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective _______ and shall terminate ________. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed the amount $___________ for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to DPS. Responsibilities of the Parties DPS shall: 1.Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from the fund appropriation by the General Assembly; 2.Reserve the right to suspend payment to the County for any non-compliance by the Sponsoring Agency with any reporting requirements set forth in DPS JCPC Policy and Procedures; 3.Notify in writing the County and Sponsoring Agency immediately if payments are suspended and again once payments resume; 4.Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5.Provide technical assistance, orientation and training to the Sponsoring Agency, the County and the JCPC; 6.Monitor Sponsoring Agency’s funded program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring; and 7.Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due date. 373 Form structure last revised 12/20/2013 Department of Public Safety The Sponsoring Agency shall: 1.Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2.Comply with all Federal and State laws relating to equal employment opportunity; 3.Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4.Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this Agreement; 5.Comply with DPS JCPC Policy and Procedures and the North Carolina Administrative Procedures; 6.Secure local match as required, if applicable, pursuant to 14B NCAC 11B.0105, for approved JCPC funds; 7.Create and adopt individualized guidelines specific to the funded program, while also adhering to DPS JCPC Policy and Procedures for all funded programs and for the specific program type for which they receive funding; 8.Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9.Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10.Have the capacity to use DPS electronic, internet-based system for tracking clients served; 11.Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12.When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS §105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13.Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in DPS JCPC Policy and Procedures and with the due dates established by DPS; 14.Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Auditor for oversight, monitoring and evaluation purposes; 15.Submit any other information requested by the JCPC, County or DPS; 16.Be responsible for the performance of all subcontractors as described in the JCPC Program Agreement, or most recently approved Program Agreement Revision; 17. Indemnify and hold harmless DPS, the State of North Carolina, the County and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18.Receive permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising and acknowledge DPS funding in partnership with the County; 19.Comply with DPS trainings and requirements regarding the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA); Reference: 14B NCAC 11B, and in compliance with DPS JCPC Policy 2: Operations: Program Operational Requirements 20.Be deemed an independent contractor in the performance of services described in the Program Agreement, or 374 Form structure last revised 12/20/2013 Department of Public Safety most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees; 21.Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement. Such personnel shall not be employees of, or have any individual contractual relationship with, DPS; Sponsoring Agency and Use of Contractor(s)/Subcontractors The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in the Program Agreement. When independent contractors (funds are included in line item 190 of the budget) are providing services as described in the Program Agreement, the sponsoring agency must: 22.Upload a signed Contract for Professional Services into NCALLIES once the Program Agreement (or Program Agreement Revision) is approved by DPS; 23.Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24.Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds, and to all applicable laws and DPS JCPC Policies and Procedures; and 25.Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement or most recently approved Program Agreement Revision. The JCPC shall: 1.Ensure the Sponsoring Agency uses JCPC funds for only the purposes DPS has approved in the JCPC Program Agreement or most recently approved JCPC Program Agreement Revision; 2.Comply with DPS JCPC Policy and Procedures and the North Carolina Administrative Code; N.C.G.S. §143B-801 (a);143B-602;143B-851 3.Review and locally approve Program Agreement Revision(s) received from the Sponsoring Agency and submit to the County in a timely manner; 4.Review and locally approve Third Quarter Accounting forms and submit to the County in order to meet the due date established by DPS (applicable only to JCPC funded agencies); 5.Submit any other information requested by the County or DPS; and 6.Monitor the Sponsoring Agency’s currently funded JCPC program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring Reference: 14B NCAC 11B.0202 and DPS JCPC Policy 1, 7, 8, 9, 10, and 11. The County shall: 1.Ensure the Sponsoring Agency is appropriately licensed, and either local public agencies, 501(c) (3) non-profit corporations or local housing authorities (applicable only to JCPC funded agencies); 2.Use funds only for the purposes DPS has approved in the Program Agreement or most recently approved Program Agreement Revision; 3.Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11B.0108 4.Comply with DPS JCPC Policies and Procedures and the North Carolina Administrative Procedures; 5.Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6.Review and locally approve Third Quarter and jointly submit Final Accounting forms for the JCPC and all funded 375 Form structure last revised 12/20/2013 Department of Public Safety programs according to the procedures and due dates established by DPS. Reference: 14B NCAC 11B; DPS JCPC Policy 3, 7, 8, 9, 10, and 11 Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government, or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: the Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in Administrative 376 Form structure last revised 12/20/2013 Department of Public Safety Code and JCPC policy. Reference: 14B NCAC 11B.0110; DPS JCPC Policy 9. Fiscal Accounting and Budgeting: Final Accounting Process Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds DPS disbursed to the County for the Sponsoring Agency must be refunded/reverted back to DPS at the close of fiscal year or upon termination of this Agreement. Accountability for Funds Audit Requirement - Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. §159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority with regard to compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the, "Federal Single Audit Act of 1984". Audit Requirement – Non-Governmental Entities: An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor’s office as required by law, to the County and DPS, and to other recipients as appropriate within nine (9) months after the end of the program’s fiscal year. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. §147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records as a result of all Program Agreements entered into by State agencies or political subdivisions. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt – Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. § 143C-6-23 (c), not for profit 377 Form structure last revised 12/20/2013 Department of Public Safety organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's board of directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the Federal, State, or local level. This written statement, Certification of No Overdue Tax Debts, shall be completed by the Sponsoring Agency to certify when there are no overdue taxes. If the agency has overdue taxes, the Sponsoring Agency must notify DPS at the time of Program Agreement submission. Conflict of Interest – Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Consistent with the N.C.G.S. §143C-6-23 (b), not for profit organizations shall file with DPS and the County a copy of that Sponsoring Agency’s policy addressing conflicts of interest that may arise involving the Sponsoring Agency’s management employees and the members of its board of directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency’s employees or members of its board or other governing body, from the Sponsoring Agency’s disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS may disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement and the Sponsoring Agency's policy addressing conflicts of interest to the JCPC Program Agreement upon submission. Proof of 501(c) (3) – Not for profit organizations ONLY must comply with this section. This document must be uploaded in NCALLIES when submitting a Program Agreement. Not for profit organizations must upload proof of the Sponsoring Agency’s 501 (c) (3) status. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested in writing by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency’s breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement prior to Program Agreement termination. 378 Form structure last revised 12/20/2013 Department of Public Safety Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. END OF SECTION V – Terms of Agreement 379 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VI: BUDGET NARRATIVE PAL Academic Career Readiness Fiscal Year FY 21-22 Item #Justification Expense In Kind Expense 120 Administrative Assistant - $12 x 16 hrs week x 50 weeks, plus FICA $10,364 120 Career Readiness STEM Instructor - PT $13.50 hr., 24 hours a week, 44 weeks excluding holidays $14,256 120 Career Readiness Coordinator $14 hours a week, 40hours a week, 52 weeks, excluding holidays $29,120 120 SKIP After-school Tutoring Coordinator -$14.00 hr, 40 hours a week, 52 weeks, excluding holidays $29,120 120 SKIP After-school Tutoring Instructor- PT $13.50 hr., 24 hours a week 44 weeks excluding holidays $14,256 180 FICA for Four Staff at 7.65% each ($86,752 x 7.65%)$6,637 180 Unemployment and workman's comp for four staff at 6% each ($86,652 x 6%) $5,206 TOTAL $108,959 Job Title Annual Expense Wages Annual In Kind Wages Career Readiness STEM Instructor-(PT) working directly with youth clients on STEM Enrichment, helping increase grades, working with CTE Program $14,256 Administrative keeping up with paperwork for JCPC $10,364 $0 SKIP After-school Tutoring Instructor - (PT) Working with youth on homework, tutoring, enrichment classes. $14,256 SKIP After-school Tutoring coordinator and court counselor Liaison -monitors program for success. develops programs to implement, supervises staff, recruit volunteers, reports on program related to after-school tutoring and homework. $29,120 Career Readiness Coordinator -working with juvenille court and counselors, reporting on grant, working with youth on homework, tutoring, enrichment classes to include college and career $29,120 TOTAL $97,116 $0 380 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VII Program:PAL Academic Career Readiness Fiscal Year:FY 21-22 Number of Months:12 Cash In Kind Total I. Personnel Services $108,959 $108,959 120 Salaries & Wages $97,116 $97,116 180 Fringe Benefits $11,843 $11,843 190 Professional Services* $0 *Contracts MUST be attached II. Supplies & Materials $0 210 Household & Cleaning $0 220 Food & Provisions $0 230 Education & Medical $0 240 Construction & Repair $0 250 Vehicle Supplies & Materials $0 260 Office Supplies and Materials $0 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $0 III. Current Obligations & Services $0 310 Travel & Transportation $0 320 Communications $0 330 Utilities $0 340 Printing & Binding $0 350 Repairs & Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $0 IV. Fixed Charges & Other Expenses $0 410 Rental or Real Property $0 430 Equipment Rental $0 440 Service and Maint. Contracts $0 450 Insurance & Bonding $0 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv. $0 Total $108,959 $108,959 381 Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety SECTION VIII SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 21-22 Harnett County Funding ID: 243-XXXX Sponsoring Agency: Dunn Police Athletic & Activities League, inc. Program: PAL Academic Career Readiness $99,054 DPS/JCPC Funds * This is the amount of your request on your application 10%Local Match Rate Is the Local Match Rate 10%, 20% or 30%? County Cash (Specify Source) $9,905 Local Cash The Dunn Police Athletic League will match cash on the grant (Specify Source) Local Cash (Specify Source) Local In-Kind (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) Other (Specify Source) $108,959 TOTAL $9,905 $9,905 Required Local Match Match Provided We, the undersigned, have reviewed this JCPC Program Application to be presented to the Juvenile Crime Prevention Council of this County in accordance with the procedures established by the local Juvenile Crime Prevention Council. Agencies seeking funding must be able to meet the applicable requirements of the North Carolina General Statutes, Administrative Code, and the Division of Adult Correction and Juvenile Justice. We understand and acknowledge that the approval process is first with the Juvenile Crime Prevention Council, second with the County Board of Commissioners, and the final authority with the Department of Public Safety, Division of Adult Correction and Juvenile Justice. All parties understand that the availability of funds is contingent upon the appropriation of those funds by the General Assembly of the State of North Carolina. /DPSSignature//DPSdt/ Chair, County Board of Commissioners or County Finance Director Date /JCPCSignature//JCPCdt/ Chair, Juvenile Crime Prevention Council Date /ProgramSignature/ Rodney Rowland /Programdt/ 6/3/21 Program Manager Date 382 Juvenile Crime Prevention Council Certification Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised January 29, 2021 NC Department of Public Safety Page 1 of 4 Fiscal Year: 2021-2022_____________ County: Harnett Date: 06/11/2021 G.S. 143B-853 allows for a 2-year funding cycle for programs that meet the requirements of the statute and have been awarded funds in a prior funding cycle. Indicate below if the JCPC plans to allow for a 1-year or 2-year funding cycle. (Check 2-year if the JCPC has a mixture of 1-year and 2-year funding.) 1-Year Funding: FY 21-22 2-Year Funding: FY and FY CERTIFICATION STANDARDS STANDARD #1 - Membership A.Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners?Yes B.Is the membership list attached?Yes C.Are members appointed for two-year terms and are those terms staggered?Yes D.Is membership reflective of social-economic and racial diversity of the community?Yes E.Does the membership of the Juvenile Crime Prevention Council reflect the required positions as provided by N.C.G.S. §143B-846?No If not, which positions are vacant and why? Person up to age 21, Person up to age 21/Youth Advocate, Representive United Way/other non-profit STANDARD #2 - Organization A.Does the JCPC have written Bylaws?Yes B.Bylaws are attached or on file (Select one.) C.Bylaws contain Conflict of Interest section per JCPC policy and procedure.Yes D.Does the JCPC have written policies and procedures for funding and review?Yes E.These policies and procedures attached or on file. (Select one.) F.Does the JCPC have officers and are they elected annually?Yes JCPC has: Chair; Vice-Chair; Secretary;Treasurer. STANDARD #3 - Meetings A.JCPC meetings are considered open and public notice of meetings is provided.Yes B.Is a quorum defined as the majority of membership and required to be present in order to conduct business at JCPC meetings?Yes C.Does the JCPC meet six (6) times a year at a minimum?Yes D.Are minutes taken at all official meetings?Yes E.Are minutes distributed prior to or during subsequent meetings?Yes STANDARD #4 - Planning A.Does the JCPC conduct a minimum of biennial planning process which includes a needs assessment, monitoring of programs and funding allocation process?Yes B.Is this Annual or Biennial Plan presented to the Board of County Commissioners and to DPS?Yes 383 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised January 29, 2021 NC Department of Public Safety Page 2 of 4 STANDARD #5 - Public Awareness A. Does the JCPC communicate the availability of funds to all public and private non-profit agencies which serve children or their families and to other interested community members? ( RFP, distribution list, and article attached) Yes B. Does the JCPC complete a minimum of biennial needs assessment and make that information available to agencies which serve children or their families, and to interested community members? Yes STANDARD #6 – No Overdue Tax Debt A. As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts, as defined by N.C.G.S. §105-243.1, at the Federal, State, or local level? Yes Briefly outline the plan for correcting any areas of standards non-compliance. Having complied with the Standards as documented herein, the Juvenile Crime Prevention Council may use up to $15,500 of its annual Juvenile Crime Prevention fund allocation to cover administrative and related costs of the council. Budget pages (sections VI and VII) printed from NCALLIES detailing the expenditure's must be attached to this certification. The JCPC Certification must be received by DPS by June 30th annually. JCPC Administrative Funds SOURCES OF REVENUE DPS JCPC Only list requested funds for JCPC Administrative Budget. $15,500 Local Other Total $15,500 JCPC Chairperson Date Chairman, Board of County Commissioners Date DPS Designated Official Date C. Is the Funding Plan approved by the full council and submitted to Commissioners for their approval? Yes Contact Harnett County Schools for person under 21 representatives and contact other non-profit organizations for participation 06/11/2021 384 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised January 29, 2021 NC Department of Public Safety Page 3 of 4 Harnett County FY 2021-2022 Instructions: N.C.G.S. § 143B-846 specifies suggested members be appointed by county commissioners to serve on local Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicate the person appointed to serve in each category and his/her title. Indicate appointed members who are designees for named positions. Indicate race and gender for all appointments. Specified Members Name Title Designee Race Gender 1) School Superintendent or designee Jermaine White Asst. Superintendent B M 2) Chief of Police or designee Tracy Hair Assistant to the Chief of Police W F 3) Local Sheriff or designee Dominic Alvarado Sheriff's Deputy M 4) District Attorney or designee Michael Onufer ADA M 5) Chief Court Counselor or designee Millicent Williams Chief Court Counselor B F 6) Director, Local Management Entity/Managed Care Organization (LME/MCO), or designee Mary Spell Care Coordinator Specialist B F 7) Director DSS or designee Paul Polinski Director, DSS 8) County Manager or designee Letitia Maynor Finance Accounting Specialist F 9) Substance Abuse Professional Melinda McDonald 10) Member of Faith Community Kimberly Whitted Director, Technology Infrastructure & Operations B F 11) County Commissioner Barbara McKoy County Commissioner B F 12) Two persons under the age of 21, or one person under the age of 21 and one member of the public representing the interests of families of at-risk juveniles 13) Juvenile Defense Attorney Chris Hicks Attorney W M 14) Chief District Judge or designee Resson Faircloth Judge W M 15) Member of Business Community Jim Burgin Business executive W M 16) Local Health Director or designee Avis Watkins- Smith Social Worker B F 17) Rep. United Way/other non-profit 18) Representative/Parks and Rec. Carl Davis Director 19) County Commissioner appointee Roseane Teniente Project Manager F 385 Juvenile Crime Prevention Council Certification (cont'd) Form JCPC/OP 002 (a) Juvenile Crime Prevention Council Certification Form structure last revised January 29, 2021 NC Department of Public Safety Page 4 of 4 20) County Commissioner appointee Cindy Delgado Success Coach/Dropout Prevention, Harnett County Schools W F 21) County Commissioner appointee Adrian Standish Lead Family Support Advocate W F 22) County Commissioner appointee Lynn Herring Principal, Harnett County Schools W F 23) County Commissioner appointee Matthew Willis Register of Deeds, Harnett County W M 24) County Commissioner appointee Kelly Burns W M 25) County Commissioner appointee 386 Item 4Q 387 388 389 390 391 392 393 394 Item 4R 395 S:\Clerk to the Board docs\AGENDAS\2021\071921\4S 2021.07.19 Tax Dept Reorg.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: July 19, 2021 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Reorganization of the Harnett County Tax Department REQUESTED BY: Administration REQUEST: Administration requests approval of a proposed reorganization of the Harnett County Tax Office as outlined in the attached documentation. The reorganization is intended to align the department's organizational structure more closely with the recommendations made in the NCACC Task Force Report for Harnett County Tax Assessor Office, completed on March 22, 2019. The proposed reorganization includes a number of reclassifications and title changes for positions, both vacant and currently filled. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4S 396 397 398 399 400 401 402 Item 4T 403 404 405 406 407 S:\Clerk to the Board docs\AGENDAS\2021\071921\4U1 2021.07.19 Furniture Donation.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: July 19, 2021 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Resolutions of the Harnett County Board of Commissioners Declaring Personal Property as Surplus and Authorizing the Disposition by Donation REQUESTED BY: Administration REQUEST: Administration requests approval of the following two items: A Resolution declaring furniture from the former Harnett County Public Library at 601 S. Main Street, Lillington, surplus and authorizing donation of the furniture to Harnett County Habitat for Humanity as described in Exhibit A. A Resolution declaring furniture from the former Harnett County Public Library at 601 S. Main Street, Lillington; the former Development Services Building at 108 E. Front Street, Lillington, the former IT Building at 201 W. Front Street, Lillington, the former IT Building at 900 S. 9th Street, Lillington; and the County warehouse space at 420 McKinney Parkway, Lillington, surplus and authorizing donation of the furniture to the Town of Angier, Town of Coats, City of Dunn, Town of Erwin, and Town of Lillington as described in Exhibit A. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4U 408 1 RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS DECLARING PERSONAL PROPERTY AS SURPLUS AND AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY BY DONATION WHEREAS, the Harnett County Public Library Main Branch (hereinafter referred to as the “Library”) relocated to the new Harnett County Resource Center and Library at 455 McKinney Parkway, Lillington, North Carolina 27546; and WHEREAS, the County of Harnett (hereinafter referred to as the “County”) purchased new furniture for the Library; and WHEREAS, the remaining furniture and fixtures located at the Library’s old facility at 601 S. Main Street, Lillington, North Carolina 27546, identified on the attached Exhibit A, is surplus to the needs of the County; and WHEREAS, pursuant to North Carolina General Statute § 153A-176 and § 160A- 280, the County may convey surplus personal property to a nonprofit organization which carries out a public purpose; and WHEREAS, the Harnett County Board of Commissioners desires to convey the surplus property to Habitat for Humanity of Harnett County to assist in their mission to bring people together to build homes, communities, and hope in Harnett County; and NOW, THEREFORE BE IT RESOLVED by the Harnett County Board of Commissioners as follows: 1. That the furniture identified in Exhibit A is hereby declared surplus property. 2. That the County Manager is authorized to transfer and execute any documents necessary to transfer the property to Habitat for Humanity of North Carolina. 3. That the property or subsequent sale thereof shall be used by Habitat for Humanity of North Carolina for a public purpose that benefits the citizens of Harnett County. 4. That the County of Harnett makes no express or implies warranties of merchantability of any surplus property, or part thereof, or its fitness for a particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. 5.That this resolution shall be effective upon its adoption. Duly adopted by the Harnett County Board of Commissioners this 19th day of July, 2021. 410 2 HARNETT COUNTY BOARD OF COMMISSIONERS By:___________________________________________ W. Brooks Matthews Chairman of the Board of Commissioners Attest: _______________________________ Lindsey Lucas, Interim Clerk 411 412 413 1 RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS DECLARING PERSONAL PROPERTY AS SURPLUS AND AUTHORIZING THE DISPOSITION OF PERSONAL PROPERTY BY DONATION WHEREAS, the opening of the new Harnett County Resource Center and Library at 455 McKinney Parkway, Lillington, North Carolina 27546 resulted in the relocation of multiple County of Harnett (hereinafter referred to as the “County”) departments from their previous locations to the new building, and the relocation of other County departments to the space vacated by those departments; and WHEREAS, the County purchased new furniture for the Resource Center & Library and made the remaining furniture in the vacated spaces available to all other County departments; and WHEREAS, the remaining furniture and fixtures located in the former Harnett County Public Library at 601 S. Main Street, Lillington, North Carolina 27646; the former Development Services Building at 108 E. Front Street, Lillington, North Carolina 27546; the former Information Technology Building at 201 W. Front Street, Lillington, North Carolina 27546; the former Information Technology Building at 900 S. 9th Street, Lillington, North Carolina 27546; and the County warehouse space at 420 McKinney Parkway, Lillington, North Carolina 27546, identified on the attached Exhibit A, is surplus to the needs of the County; and WHEREAS, pursuant to North Carolina General Statute § 153A-176 and § 160A- 274, the County may donate to any other governmental unit any interest in real or personal property; and WHEREAS, the Harnett County Board of Commissioners desires to donate the surplus property as identified on the attached Exhibit A to the Town of Angier, North Carolina; Town of Coats, North Carolina; City of Dunn, North Carolina; Town of Erwin, North Carolina; and Town of Lillington, North Carolina to be used in their facilities to assist with the provision of services to the public. NOW, THEREFORE BE IT RESOLVED by the Harnett County Board of Commissioners as follows: 1. That the furniture and fixtures identified in Exhibit A are hereby declared surplus property. 2.That the County Manager is authorized to transfer and execute any documents necessary to transfer the property to the jurisdictions identified in Exhibit A. 3. That the County of Harnett makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for a 414 2 particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. 4. That this resolution shall be effective upon its adoption. Duly adopted by the Harnett County Board of Commissioners this 19th day of July, 2021. HARNETT COUNTY BOARD OF COMMISSIONERS By:___________________________________________ W. Brooks Matthews Chairman of the Board of Commissioners Attest: _______________________________ Melissa D. Capps Clerk to the Board County of Harnett, North Carolina 415 416 S:\Clerk to the Board docs\AGENDAS\2021\071921\4V 2021.07.19 Tax Administrator Appointment.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: July 19, 2021 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Appointment of Bill Tyson to an additional two-year term as Harnett County Tax Administrator REQUESTED BY: Administration REQUEST: Administration requests that the Board of Commissioners consider the reappointment of current Tax Administrator Bill Tyson to an additional two-year term as Tax Administrator pursuant to the same terms and conditions of his existing employment contract. Mr. Tyson's current term expires on July 19, 2021. If reappointed, the new two-year term will begin July 20, 2021 and will expire July 19, 2023. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 4V 417 S:\Clerk to the Board docs\AGENDAS\2021\071921\4V 2021.07.19 Tax Administrator Appointment.docx Page 2 of 2 418 AGENDA ITEM 7 July 19, 2021 APPOINTMENTS NEEDED BOARD OF HEALTH There is one (1) vacancy for a physician on this Board. ADlJL T CARE HOME COMMUNITY ADVISORY COMMITTEE Susan Geiger would like to be reappointed to this Committee representing District 2. HARNETT COUNTY BOARD OF EQUALIZATION AND REVIEW There is one (1) vacancy for a District 2 member on this Board. NURSING HOME COMMUNITY ADVISORY COMMITTEE There are five (5) vacancies on this committee however the committee appointment process has been postponed as of March 2020 when facility visitation was suspended. TRIANGLE SOUTH WORKFORCE DEVELOPMENT BOARD Harnett County needs to replace one (1) non-participatory member on this Board for a Joint Labor-Management, or union affiliated, registered apprenticeship program representative. HARNETT COUNTY PLANNING BOARD There are two (2) vacancies on this Board. The vacancies are for District 2 and District 3 BOARD OF ADJUSTMENT There are two (2) alternate vacancies on this Board. The vacancies are for District 1 and District 3 Page 1 419 From: "Edna Carter" <Edna Carter> Date: July 2, 2021 at 6:29:06 PM EDT To: webinfo <webinfo@harnett.org> Subject: Website Inquiry CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Inquiry For: Harnett County Full Name: Edna Carter, Justin Gilmore, Geneva Booker Telephone: Email Address: Comments: Ms. Lindsey Lucas; Several land owners and residents of the Wild Plum Lane and Walter Waddell road (near Claude White Rd) community want to come before the commissioners and present our plea for assistance with having a state supported road constructed in our community The community consist primarily of senior citizens who need clear access to emergency services; fire, rescue, law enforcement. . What steps do we take get on the schedule at the commissioner's meeting? Submitter: 40.136.254.75 Item 8 420 Item 9 421 422 Item 10 423 424 425 426 427 428 429 430 431 432 433 434 435 436 437 438 439 440 441 442 443 444 445 446 447 448 449 450 451 452 453 454 455 456 457 458 459 460 461 462 463 464 465 466 467 S:\Clerk to the Board docs\AGENDAS\2021\071921\11a 2021.07.19 IT Building Donation.docx Page 1 of 1 Board Meeting Agenda Item MEETING DATE: July 19, 2021 TO: HARNETT COUNTY BOARD OF COMMISSIONERS SUBJECT: Resolution of the Harnett County Board of Commissioners to Convey Certain Real Property to the Harnett County Board of Education REQUESTED BY: Administration REQUEST: Administration requests approval of a resolution to convey the former IT building at 201 West Front Street, Lillington, NC 27546 to the Harnett County Board of Education. This building was vacant following the relocation of the County's IT Department to 420 McKinney Parkway, Lillington, and is no longer needed by the County. Harnett County Schools has requested the building to house support staff. FINANCE OFFICER’S RECOMMENDATION: COUNTY MANAGER’S RECOMMENDATION: Item 11 468 RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO CONVEY CERTAIN REAL PROPERTY TO THE HARNETT COUNTY BOARD OF EDUCATION WHEREAS, the County of Harnett, North Carolina (the "County") is a valid existing political subdivision of the State of North Carolina, existing as such under and by virtue of the Constitution, statutes and laws of the State of North Carolina; and WHEREAS, the County is the owner of a certain real property tract upon which is located a commercial building with an address of 201 West Front Street, Lillington, N.C. 27546 known as the former Harnett County Information Technology (IT) Department office (PIN No. 0650-30-9217.000); and WHEREAS, the Harnett County Board of Education ("Education Board") has expressed a need to the Harnett County Board of Commissioners ("County Board") for the Education Board's procurement of this real property for the location and operation of a public education support facility office; that representatives of the Board of Education have examined the subject property, and they have found the building to be appropriate for its school support facility needs; and WHEREAS, in response to the Education Board's request, the County Board has made the determinations that the subject real property is not necessary or needed for County facility operations and that it would be in the best interest of the County to provide this real property for the benefit of its citizens through the location and operation of a public education support facility office by conveying by Special Warranty Deed the above-described real property to the Education Board to be used for public education purposes at no purchase cost to the Education Board. That this conveyance of said real property by the County Board to the Education Board is properly authorized by N.C. General Statutes §160A-274 and 275. NOW, THEREFORE, BE IT RESOLVED BY THE HARNETT COUNTY BOARD OF COMMISSIONERS AS FOLLOWS: 1. The County Board does hereby approve the conveyance by Special Warranty Deed by the County as Grantor to the Harnett County Board of Education as Grantee for that real property tract with commercial building located at 201 West Front Street, Lillington, N.C. 27546 (PIN No. 0650-30-9217.000). 2.The above-described real property shall be conveyed to the Harnett County Board of Education for a purchase price of zero. The County Attorney is hereby directed to prepare the closing documents for this real property transfer reserving to the County an access easement right to the fiber conduit box located on the subject tract. 3.The County Board Chairman is hereby authorized to execute the necessary documents to effectuate this real property conveyance. Duly adopted this the 19th day of July, 2021. __________________________________ W. Brooks Matthews, Chairman Harnett County Board of Commissioners 470 STATE OF NORTH CAROLINA COUNTY OF HARNETT I, Melissa D. Capps, Clerk to the Board of Commissioners of the County of Harnett, North Carolina, DO HEREBY CERTIFY that the foregoing is a true and exact copy of a resolution entitled "RESOLUTION OF THE HARNETT COUNTY BOARD OF COMMISSIONERS TO CONVEY CERTAIN REAL PROPERTY TO THE HARNETT COUNTY BOARD OF EDUCATION" adopted by the Board of Commissioners of the County of Harnett, North Carolina, at a meeting held on the 19th day of July, 2021. WITNESS my hand and the corporate seal of the County of Harnett, North Carolina, this the 19th day of July, 2021. ____________________________________ MELISSA D. CAPPS Clerk to the Board County of Harnett, North Carolina 471 472 473 474 475 476 477 478 479 480 481 482 483 484 485 486 487 488 489 490 491 492 493 494 495 496 497 498 499 Attachment 1 500 501 502 503 504 505 506 507 508 509 510 511 512 513 514 515 516 517 518 519 520 521 522 523 524 525 526 527 528 529 530 531 532