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Home My WebLink About081913 HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting • August 19,2013 The Harnett County Board of Commissioners met in regular session on Monday,August 19, 2013, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington,North Carolina. Members present: Jim Burgin, Chairman Gary House, Vice Chairman Beatrice B. Hill, Commissioner Joe Miller, Commissioner C. Gordon Springle, Commissioner Staff present: Tommy Burns, County Manager Joseph Jeffries,Deputy.County Manager Tony Wilder,Deputy County Manager Dwight Snow, County Attorney Kimberly Honeycutt, Interim Finance Officer Margaret Regina Wheeler, Clerk to the Board Chairman Burgin called the meeting to order at 7:00 pm. Cape Fear District Boy Scouts Nathaniel Rhodes and Garrett King,who are working on their Citizenship in the Community Merit Badge with Dr. Jim Martin, led the pledge of allegiance. Commissioner Springle led the invocation. Chairman Burgin called for additions and deletions to the published agenda. Mr. Burns noted the need to postpone the presentation of the resolution honoring the City of Dunn for winning the 2013 All-American City Award. Mr. Bums requested removal of the August 5, 2013,Regular Meeting Minutes from the consent agenda because they were incomplete. Mr. Burns requested the addition of three budget amendments of which two were added to the consent agenda for consideration and Budget Amendment 421 Public Utilities Department Capital Project PU 1001 SCWW 1B-1 (a decreasing final adjusting change order in the amount of$174,163)was tabled to discuss at an upcoming special session. Commissioners also removed from the consent agenda for discussion purposes Budget Amendment 29 Public Utilities Department Capital Project Fund PU0704 Fort Bragg W&WW(final adjusting change order for in the amount of $506,246.80). Commissioner Springle moved to approve the agenda as amended. Commissioner Hill seconded the motion which passed unanimously. August 19, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 1 of 6 Commissioner Miller moved to approve the items listed on the revised consent agenda. Commissioner Springle seconded the motion which passed unanimously. 1. Budget Amendments: 28 JCPC Court Psychologist&Hill Crest Youth Shelter Code 110-5899-420.35-25 Court Psychology 3,456 decrease 110-7999-441.31-80 Hill Crest Youth Shelter 32,500 decrease 110-0000-331.41-02 Court Psychology 3,142 decrease 110-0000-399.00-00 Fund Balance Appropriated 3,269 decrease 110-0000-331.77-10 Hill Crest Youth Shelter 29,545 decrease 29 Public Utilities PU0704 Ft Brag W&WW Code 568-9100-431.46-06 Sanford Contractors 506,247 increase rease 568-9100-431.46-03 Peters and White 7,348 increase 568-9100-431.90-30 Public Utilities 106,265 decrease 568-9100-431.45-80 Contingency 400,882 decrease 568-9100-431.33-48 American Water 6,448 decrease 33 Health Department—Aging—Nutrition Code 110-7552-441.58-01 Training 100 increase 110-7552-441.32-10 Recognition 225 increase 110-0000-353.75-52 _Donations/Elderly Nutrition 325 increase 34 Sheriffs Office Code 110-5100-420.74-74 Capital Outlay 535 increase 110-0000-356.30-00 Insurance Claims 535 increase 35 Health Department—Aging Code 110-7500-441.33-45 Contracts 9,462 decrease 110-7500-441.60-49 Material& Supplies Ramps 645 decrease 110-7552-441.33-45 Contracts 8,440 decrease 110-7552-441.58-18 Travel Contract Employees 1,900 increase 110-0000-331.77-03 HCCBG/Aging 10,107 decrease 110-0000-331.75-52 HC CB G/Nutrition 8,440 decrease 110-0000-331.75-53 USDA/Nutrition 1,900 increase 37 Health Department—Aging Code 110-7510-441.32-10 Recognition 1,920 increase 110-0000-353.15-00 RSVP Donations 1,920 increase 38 Sheriffs Office Code 110-5100-420.74-74 Capital Outlay 11,097 increase 110-0000-356.30-00 Insurance Claims 11,097 increase August 19, 2013,Regular Meeting Minutes Harnett County Board of Commissioners Page 2 of 6 40 Health Department Code 110-7600-441.32-26 Incentives 2,050 increase 110-7600-441.33-45 Contracted Services 18,750 increase 110-7600-441.54-26 Advertising 900 increase 110-7600-441.58-14 Travel-Employee 600 increase 110-7600-441.58-18 Travel Contract 600 increase 110-7600-441.60-33 Materials & Supplies 1,000 increase 110-7600-441.60-47 Food&Provisions 1,250 increase 110-7600-441.64-25 Books &Publications 1,500 increase 110-0000-353.76-05 Donations (Breast Cancer Awareness) 1,700 increase 110-0000-353.76-09 Susan G. Komen 24,950 increase 43 Sheriff's Office Code 110-5100-420.43-21 Maintenance &Repairs—Auto 2,809 increase 110-00-356.30-0 Insurance Claims 2,809 increase 2. Tax refunds, rebates and releases (Attachment 1) 3. Approval of Resolution Honoring the City of Dunn for Winning the 2013 All-American City Award(Attachment 2) 4. General Services/Community Development requested approval of the Procurement Policy for the Urgent Repair Program(URP13). This policy establishes how bids for contractors will be selected to serve households. The program strives to serve households with urgent repair needs that cannot be met through other state and federally-funded housing assistance programs. Recipients have very low- and low-income home owners with one or more elderly and/or disabled fulltime household members or with a child under the age of 6 whose health is threatened by the presence of lead-based paint hazards. 5. General Services/Community Development requested approval of the Assistance Policy for the Urgent Repair Program (URP13). This policy establishes how applicants are served. The program strives to serve households with urgent repair needs that cannot be met through other state and federally-funded housing assistance programs. Recipients have very low-and low-income home owners with one or more elderly and/or disabled fulltime household members or with a child under the age of 6 whose health is threatened by the presence of lead-based paint hazards. 6. General Services/Community Development requested approval of a project ordinance for the funding of the Urgent Repair Program project which utilizes NC Housing Finance Urgent Repair monies to fund the home rehabilitation of at least 14 homes within Harnett County. The program strives to serve households with urgent repair needs that cannot be met through other state and federally-funded housing assistance programs. Recipients have very low- and low-income home owners with one or more elderly and/or disabled fulltime household members or with a child under the age of 6 whose health is threatened by the presence of lead-based paint hazards. No local match is required. August 19,2013,Regular Meeting Minutes Harnett County Board of Commissioners Page 3 of 6 • 7. The Health Director requested approval to implement an Adult Women's Wellness Clinic which would provide preventive care visits annually for adult women for a flat fee of$60 per visit. The Board of Health approved to implement the Adult Women's Wellness Clinic on July 18,2013. Through implementation of the Adult Women's Wellness Clinic the Health Department would provide access to essential health screening services that impact the overall health status of women. The Health Director also requested approval to establish a fee of$.22 per mg for Zofran. This medicine is used for nausea. 8. Sheriff's Office requested permission to enter into a partnership with the NC Department of Emergency and the NC Highway Patrol for grant funding for the New Lillington Communications Tower. The grant will be in the amount of$185,000 and the funds will be used to purchase additional equipment for the transmission system for the new VIPER site located in Lillington. NC Emergency Management will prepare and submit the grant for Harnett County. Harnett County will receive the grant. Harnett County will enter into a MOU with NC Emergency Management to manage the grant and the NC Highway Patrol will manage the purchase and installation of the equipment. 9. County Engineer requested approval of easement to allow Duke Energy Progress to install power for new communications tower located at the Harnett County Emergency Services Building. Also requested was designation and authority for Chairman to sign fmalized documents once received from Duke Energy Progress. 10. Public Utilities requested approval of an operational and pretreatment wastewater agreement with the Town of Angier. The agreement sets the standards for which HCDPU will manage the Town's wastewater pretreatment program as required by NCDENR. 11. Public Utilities requested approval of resolution authorizing HCDPU to apply for a Drinking Water State Revolving Fund Loan in the amount of approximately$4,800,000 to fund the West Central Transmission Project. The resolution also designates Harnett County Manager Tommy Burns as the authorized official for the County. (Attachment 3) 12. Public Utilities requested approval of the write-offs for the 2nd quarter of 2013 totaling $16,254.00. All of these accounts have been delinquent for more than three years. The facilitation of these write-offs is an important step in a continuing effort to effectively manage collections and bad debt. HCDPU uses the Local Government Debt Setoff Program and On-Line Collections, Inc. to help collect delinquent accounts. Chairman Burgin opened the floor for informal comments by the public, allowing up to 3 minutes for each presentation up to 30 minutes. The following citizens addressed the Board: - Jim Bayles with Habitat for Harnett County - Olivia Wakefield and Janine Bell spoke on behalf of a group of parents who are concerned over conditions at Harnett Central Middle School. August 19,2013,Regular Meeting Minutes Harnett County Board of Commissioners Page 4 of 6 Commissioner Springle moved to approve the appointments listed below. Commissioner Hill seconded the motion which passed unanimously. FAYETTEVILLE TRANSPORTATION ADVISORY COMMITTEE (FAMPO) Vice Chairman House was appointed to replace Commissioner Joe Miller on this Committee. SANDHILLS CENTER BOARD Elaine Hayes and Gary House were appointed to serve on this Board. Gary House was also appointed to serve on the County Commissioner Advisory Board for Sandhills Center. Steve Ward, Director of Harnett County Public Utilities,requested approval of an increasing final adjusting change order for Sanford Contractors/Fort Bragg Wastewater Project in the amount of$506,246.80. Mr. Ward explained the majority of the additional funding required for this change order resulted from an aerial crossing of Jumping Run Creek along Hwy 210 at the Cumberland and Harnett County line. The crossing was necessitated by the inability of the contractor to bore under the bridge/culvert at the creek due to steel pylons located beneath the culvert. He noted additional final quantities and an added pump station bypass along Shady Grove Road were the other cost items that contributed to the change order. Mr. Ward reported that this change order and others in this project are funded entirely by Fort Bragg through a project contingency fund negotiated prior to project construction. Mr. Ward noted they are winding down this portion of the $37 million project that was funded entirely by Fort Bragg to close their wastewater plant. Mr. Ward explained this work has already been completed by the contractor and reconciling. Project funded entirely from Federal dollars, have been negotiating with Sanford for months,reached a good compromise Commissioner Springle asked if this was typical for a project. Mr. Ward said it helps to look at the whole $37 million project with$1.7 million in change orders. Chairman Burgin questioned some of the numbers. Mr. Ward explained there were five contracts involved in the project. Mr. Ward ensured the group that staff tries to mitigate whenever possible. Commissioner Miller moved to approve the change order but the motion died due to lack of a second. Chairman Burgin moved to table the change order to discuss at an upcoming special session. Commissioner Hill seconded the motion which passed unanimously. Commissioner Springle said it would be easier to understand the change order if staff had shown the whole project. Alvin McArtan, Bill King and Tom Steves provided the annual Sandhills Antique Farm Equipment Club, Inc. presentation. County Attorney Snow petitioned the Harnett County Board of Commissioners for a public hearing and consideration of a proposed resolution requesting that the Harnett County Board of Elections hold elections in the Grove Township of Harnett County on two propositions concerning the "on-premises"and"off premises" sale of malt beverages and unfortified wine. August 19, 2013, Regular Meeting Minutes Harnett County Board of Commissioners Page 5 of 6 Chairman Burgin called to order a public hearing on the matter and opened the meeting for comments from the public. o Lane Gregory of 2246 Stevenson Road in Angier spoke in favor of the request for the Board of Elections to hold elections in the Grove Township of Harnett County on two propositions concerning the"on-premises" and"off premises" sale of malt beverages and unfortified wine. Seeing no one else move Chairman Burgin closed the public hearing. Commissioner Springle moved to approve the Resolution by the Harnett County Board of Commissioners requesting that the Harnett County Board of Elections Hold Elections in the Grove Township of Harnett County on Two Propositions Concerning the"On-Premises"and"Off Premises" Sale of Malt Beverages and Unfortified Wine. Commissioner Hill seconded the motion that passed unanimously. (Attachment 4) Mr. Bumspresented the following reports: - Planning Services Report July 2013 - Veterans Affairs Activities Reporting July 2013 - Community Development Monthly Performance Status Report July 2013 - Inter-Departmental Budget Ordinance Amendments Mr. Burns reminded commissioners of the upcoming special session on Tuesday, August 27, 2013. Commissioner Springle asked to discuss the Planning Services Report during that session. Chairman Burgin called for any new business. Commissioner Miller thanked staff and the Sheriff's Office for help with the pan-handling problem in western Harnett County. Mr. Burns also noted that Sheriff Rollins is working with the environmental officer regarding littering. Vice Chairman House moved that the Board go into closed session to discuss: 1)to consult with the County's staff and counsel in order to preserve the attorney-client privilege concerning the handling of a claim, and 2)to discuss certain personnel matters. This motion was made pursuant to N.C. General Statute Section 143-318.11(a)&(6). Commissioner Hill seconded the motion which passed unanimously. Commissioner Hill moved that the Board come out of closed session. Commissioner Springle seconded the motion which passed unanimously. Vice Chairman House amended his motion to go into closed session to include economic development matters regarding the expansion of industries in Harnett County. Commissioner Springle seconded the amendment which passed unanimously. Commissioner Miller moved to adjourn the meeting at 8:33 pm. Commissioner Hill seconded the motion which passed unanimously. �4ca�47Mr+®4.�� o fl. AteLLLi�e:� 1 � r , 1/ . 1 .1 , ` �. Regina 3•ler, Clerk .Brooks Matthews, Chairman '.}+fi; A • APPROVED APRIL 5,2021 August 19,2013,Regular Meeting Minutes Harnett County Board of Commissioners Page 6 of 6 ATTACHMENT 1 Approved by the "Harnett•---, c':o'anty Board of Commissiorieny ,p F-19 — 3 J. Board Report Date;:08/19/2013 / 81—/?-13�j Approved By I-f &DC" 0 —/// 13 TO:HARNETT COUNTY BOARD OF COMMISSIONERS RE:CONSIDERATION OF REFUND FOR TAXES,INTEREST AND PENALTIES FOR ALL MUNICIPALITIES � Tax;alnterest and Total:. ! oast , FH-O7.—} Name of Tax Payer .. Bell# ter._ r i Reason{' ' .. _IL Penalties_ , •Refund ,L Status : .w 1 BOYER, BRIAN PAUL 20 HACKBERRY PL 0001981203-2012-2012- City 0.00. Military Exemption 000000 128.31. Refund ,. CAMERON, NC, 28326-6246 County 128.31 2 BURGOYNE, FELIX CHARLES City 0:00 Military Exemption III : 000197.5501-2011-2011- 23:22 Refund 100 WATERS WAY 000000 County 23.22 LILLINGTON NC, 27546 3 BURGOYNE, FELIX CHARLES City 0.00 Military Exemption III 0001975817-2011-2011- 5518 Refund 100 WATERS WAY 000000 County 55.28 LILLINGTON NC, 27546 4 BURGOYNE, FELIX CHARLES City 0.00 MilitaryExemption III 0002000836-2012-2012- p 100 WATERS WAY 000000 8.96 Refund LILLINGTON, NC, 27546 County 8.96 5 BURGOYNE, FELIX CHARLES City 0.00 Military Exemption III 0002000979-2012-2012- _ 23.24 Refund 100 WATERS WAY 000000. County 23.24 LILLINGTON, NC, 27546 6 CHRISP, HAZEL TALTON City(CI02) 4.24 302 S 15TH ST 0001090501-2013-2012- Situs Correction 000000 5.85 Refund ERVI/IN, NC, 28339-2005 County` 1.61 7 CHRISP, HAZEL TALTON City(CI02)" 2.48 302 S 15TH ST 0002008601-2013-2012- Situs Correction 000000 2.83 Refund ERWIN, NC, 28339-2005 County 0.35 8 KTL#10721 City 0.00 Value Decrease 1213 WELLSTONE:CIR 0000029803-2011-2011 393.56 Refund APEX NC; 27502 . 000000 County 393.56 9 PRINCE, DAVID.VERNON City 0.00 Veterans Exemption PRINCE; THELMA WALKER 0000557270-2012-2012- 26.00 Refund 3508 HODGES;CHAPEL RD 000000 - County 26.00 DUNN NC, 28334-8683 WM A.TONY WILDER City Total 6.72 Revenue Administrator County 660.53 Total Total to be• 667.25. Refunded CC: WM.A.TONY WILDER 1' ATTACHMENT 2 A RESOLUTION HONORING THE CITY OF DUNN FOR WINNING THE 2013 ALL-AMERICA CITY AWARD THAT WHEREAS, in March 2013 the leadership of the City of Dunn submitted an All-America City application to the National Civic League for America's oldest and most prestigious recognition award; that in its 64th year, the All-America City Award is given to ten communities in the United States for outstanding civic impact and action planning; and WHEREAS,the City of Dunn was chosen as one of 20 finalists to compete for the All-America City Award in Denver, Colorado; that a contingent of 71 Dunn representatives made the trip to Denver and submitted its group presentation on June 15, 2013 before the National Civic League jury panel; the presentation's central theme of"public private partnerships" emphasized the following three community driven projects: (1) How the Dunn City Council, Harnett Health and Harnett County partnered to consolidate and improve health care for the region; (2) How the Downtown Dunn Development Corporation, the Dunn City Council and downtown Dunn business and property owners worked together to conclude a ten year downtown revitalization project; (3) How the Dunn Police Department and citizen volunteers established the Dunn Police Athletic/Activities League, nationally known as PAL, which offers sports, tutoring, mentoring and community service programs together with a learning center and performing arts classes for the youth of the Dunn area; and WHEREAS, as a result of its excellent application and a well prepared, diverse and spirited presentation, the City of Dunn was named a 2013 All-America City Award winner; that this award was the second All-America City Award for the City of Dunn which previously won the award in Chicago in 1989;and WHEREAS, the City of Dunn has demonstrated its innovation, inclusiveness, civic engagement, and cross- section collaboration in describing its successful efforts to address local challenges; these efforts have been aptly recognized by the National Civic League's award to the City of Dunn of the All-America City designation, and those same efforts are also recognized and applauded by the fellow citizens of Harnett County. NOW, THEREFORE, BE IT RESOLVED by the Harnett County Board of Commissioners that the leadership and citizens of the City of Dunn and all the participants in the 2013 All-America City application and presentation are hereby commended and honored for their vision, hard work and community spirit in establishing an impressive body of work and then presenting the same in a cogent and convincing manner which resulted in the receipt of the 2013 All-America City Award. Duly adopted on this the nineteenth day of August,2013. HARNETT COUNTY BOARD OF COMMISSIONERS 4111111 ‘.....4-•&_ 7--/--# m Burgin, Ch., an drat , ,,210.4- 4 Gous-,Vice Chairman G. 4cre ., t :e. • e :. 'I 1 ` /, it % i ..g +i 6,., - -dir i. «` ordon Sarin.. Joe Mi er ft ), :t* -',. " AN t 1 ATTACHMENT 3 RESOLUTION BY GOVERNING BODY OF APPLICANT WHEREAS, The Federal Safe Drinking Water Act Amendments of 1996 and the North Carolina Water Infrastructure Act of 2005 (NCGS 159G) have authorized the making of loans and grants to aid eligible units of government in financing the cost of construction of drinking water system improvements, and WHEREAS, The County of Harnett has need for and intends to construct a drinking water system project described as the West Central Transmission Project to alleviate pressure and supply problems, and WHEREAS, The County of Harnett intends to request state loan assistance for the project, NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF COMMISSIONERS OF THE COUNTY OF HARNETT: That County of Harnett, the Applicant, will arrange financing for all remaining costs of the project, if approved for a State loan award. That the Applicant will adopt and place into effect on or before completion of the project a schedule of fees and charges and other available funds which will provide adequate funds for proper operation, maintenance, and administration of the system and the repayment of all principal and interest on the debt. That the governing body of the Applicant agrees to include in the loan agreement a provision authorizing the State Treasurer, upon failure of the County of Harnett to make scheduled repayment of the loan, to withhold from the County of Harnett any State funds that would otherwise be distributed to the local government unit in an amount sufficient to pay all sums then due and payable to the State as a repayment of the loan. That the Applicant will provide for efficient operation and maintenance of the project on completion of construction thereof. That Tommy Burns (County Manager), the Authorized Official, and successors so titled, is hereby authorized to execute and file an application on behalf of the Applicant with the State of North Carolina for a loan to aid in the construction of the project described above. That the Authorized Official, and successors so titled, is hereby authorized and directed to furnish such information as the appropriate State agency may request in connection with such application or the project: to make the assurances as contained above; and to execute such other documents as may be required in connection with the application. That the Applicant has substantially complied or will substantially comply with all Federal, State, and local laws, rules, regulations, and ordinances applicable to the project and to Federal and State grants and loans rtaining thereto. Adopted this the / q' day of AlA LAS f, 2013 in Lillington, North Carolina. . Jam- . :urgi► al of t- and CERTIFICATION BY RECORDING OFFICER The undersigned duly qualified and acting Clerk to The Board of the County of Harnett does hereby certify: That the above/attached resolution is a true and correct copy of the resolution authorizing the filing of an application with the State of North Carolina, as regularly adopted at a legally convened meeting of the (name of governing body of applicant) duly held on the fq 'day of fi(lust- 2013; and, further, that such resolution has been fully recorded in the journal of proceedings and records in my office. IN WITNESS WHEREOF, I have hereunto set my hand this I 1 'yday of 4 u 14 , 2013. • 1Q--/\( C I e k 4-0 41- iSo ay.d., 1 ATTACHMENT 4 HouNett NORTH CAROLINA www.harnett,org • RESOLUTION BY THE HARNETT COUNTY BOARD OF COMMISSIONERS REQUESTING THAT THE HARNETT COUNTY BOARD OF ELECTIONS HOLD ELECTIONS IN GROVE TOWNSHIPS ON TWO PROPOSITIONS CONCERNING THE "ON-PREMISES"AND "OFF PREMISES" SALE OF MALT BEVERAGES AND UNFORTIFIED WINE THAT WHEREAS,North Carolina General Statutes §18B-600(f) states: An election maybe called on any of the propositions listed in G.S. §18B-602(a), (d) and (h) in any township located within a county where the population of all cities in the county that have previously approved the sale of any kind of alcoholic beverage comprises more than twenty percent (20%) of the total county population as of the most recent federal census; and, WHEREAS, according to the last federal census the populations of all cities in Harnett County that have previously approved the sale of any kind of alcoholic beverage comprises 20.338% of the total county population; and, WHEREAS, the Harnett County Township of Grove is therefore eligible, under the provisions of North Carolina General Statutes §18B-600(f), to hold township elections concerning the "on-premises" and "off-premises" sale of malt beverages and unfortified wine; and, WHEREAS, the Harnett County Board of Commissioners at a special session on July 9, 2013, and at its regular meeting on August 19, 2013, heard citizen comments and discussed the issue of whether the Board of Commissioners should call for an election on alcohol sales in Grove Township; that at the August 19, 2013, Board of Commissioners regular meeting, a motion was duly made and seconded and passed by a unanimous (5 to 0) vote by the Board members to request that the Harnett County Board of Elections conduct an "on-premises" and "off-premises"malt beverage election and an"on-premises" and"off-premises"unfortified wine election in accordance with the provisions of Chapter 18B of the North Carolina General Statutes in order to allow the citizens of Grove Township to vote on these propositions. NOW, THEREFORE, BE IT RESOLVED, by the Harnett County Board of Commissioners, that the Harnett County Board of Elections is hereby requested, no sooner than 60 days nor later than 120 days from the date said Board of Elections receives this Resolution request, to conduct separate elections in Grove Township on the following propositions: strong roots • new growth (1) To permit the "on-premises"and"off-premises" sale of malt beverages. [ ] FOR [ ] AGAINST (2) To permit the"on-premises"and"off-premises" sale of unfortified wine. [ ] FOR • [ ] AGAINST Adopted this the 19th day of August, 2013. 1/40'o HARNETT COUNTY BOARD OF COMMISSIONERS /•�`' 4 ..' • ;1• B Jim Burgi hairman • .' ATTEST: `ff11:111,,' M. ;aret Reg' : Wheeler, Clerk www.harnett.org